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cp09-12-2017CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSDN, MINNESOTA Hutchinson City Center S i 1 Hassan Street SE Hutchinson, MN 55350-2522 Phone 320-587-5151, Fax 320-234-4240 NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP Tuesday, September 12, 2017 4:00 p.m. Council Chambers — Hutchinson City Center Notice is hereby given that the Hutchinson City Council has called a special workshop meeting for Tuesday, September 12, 2017, at 4:00 p.m. in the Council Chambers at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: 0 Review 2018 Preliminary Budget Matthe aunich, City Ad ' istrator DATED: September 7, 2017 POSTED: City Center HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 12, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Christ the King Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14765 - Acceptance of Cash Donation from Hutchinson Rotary Foundation PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 22, 2017 (b) Workshop Meeting of August 22, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14754 — Resolution Establishing Authorization to Execute MnDOT Airport Maintenance and Operation Grant Contract (b) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 17-06 (Hotel Site Access Improvements) (c) Reappoint Marsha Anderson to PRCE Board to August 2020 (d) Consideration for Approval of Authorizing Landy Lodge Bar & Grill to Dispense Liquor at Arts & Crafts Festival (e) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student Council on September 29, 2017 (f) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA SEPTEMBER 12, 2017 PUBLIC HEARINGS — 6:00 P.M. 8. 2ND AVENUE BRIDGE REPLACEMENT (LETTING NO. 2, PROJECT NO. 18-02) (a) Resolution No. 14767 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14768 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT RECENT PUBLIC MEETINGS AND FUTURE PROJECT ACTIVITIES UNFINISHED BUSINESS 10. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION 154.141(0) — DYNAMIC SIGNS (SECOND READING AND ADOPTION) NEW BUSINESS 11. APPROVE/DENY DOG PARK PROJECT PLANS 12. APPROVE/DENY REQUEST FOR FUNDING FROM MCLEOD COUNTY HISTORICAL SOCIETY 13. APPROVE/DENY RESOLUTION NO. 14769 — RESOLUTION PROVIDING FOR THE SALE OF $17,455,000 PUBLIC UTILITY REVENUE BONDS, SERIES 2017B 14.APPROVE DENY RESOLUTION NO. 14766 — RESOLUTION PROVIDING FOR THE SALE OF 2017 GENERAL OBLIGATION IMPROVEMENT BONDS 15. APPROVE/DENY SALE OF FIRE TRUCK 16. APPROVE/DENY ASSISTING IN COST OF ENGINEERING STUDY FOR DAKOTA RAIL TRAIL 17. APPROVE/DENY VOLUNTARY ASSESSMENT TO THE COALITION OF GREATER MINNESOTA CITIES ENVIRONMENTAL ACTION FUND 18. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR OCTOBER 10, 2017, TO REVIEW FACILITIES MASTER PLAN 19. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC MEETING FOR OCTOBER 26, 2017 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 2 CITY COUNCIL AGENDA SEPTEMBER 12, 2017 20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Resource Allocation Committee Meeting Minutes from August 1, 2017 & September 2017 NUSCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Resolution 14765 Approving Cash Donations Department: Finance LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Rotary donated $40,000 to the City in October 2016 to be used for new playground equipment at Rotary Park. The total cost of the equipment was $59,888 and the Rotary committed to donate at least $5,000 annually until the the balance is paid. BOARD ACTION REQUESTED: Approve Resolution No. 14765, accepting the donation. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14765 RESOLUTION ACCEPTING DONATION WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following persons or entities have offered to contribute the cash amounts set forth below to the city: Name of Donor Amount Donation Date Hutchinson Rotary Foundation $5,000.00 8/17/2017 WHEREAS, such donation has been contributed to the City of Hutchinson as a donation to the Rotary park playground equipment project. WHEREAS, the City Council finds that it is appropriate to accept the donation offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donation described above is hereby accepted by the City of Hutchinson. Adopted by the City Council this 12th day of September 2017. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, AUGUST 22, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad Czmowski, Mary Christensen and Steve Cook. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 7(h) can be removed from the agenda as this is no longer necessary. In addition, one item needs to be added to the agenda under 16.5. The item is to approve an agreement with Deb Zeller, the artist of the "Parental Love" sculpture that is at the cemetery. Motion by Cook, second by Czmowski, to approve the agenda with the revisions noted. Motion carried unanimously. 2. INVOCATION — Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14764 - Acceptance of Donation from Hutchinson Bus Line — Retired School Bus to Hutchinson Police Department It was noted that this bus will be used at the police training facility. Motion by Christensen, second by Cook, to approve Resolution No. 14764. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL Darlene Westphal — 322 School Road and Marilyn Cox — 328 School Road presented before the Council. Ms. Westphal noted that driveway access was removed after the reconstruction of School Road and now she and her neighbor feel as if they live on a dead-end. Ms. Westphal noted it is difficult to turn into her garage without the driveway access from the road. These property owners would like to have the driveways placed back in. Kent Exner noted that numerous access points were on School Road to the townhomes previously and with the new construction the City wished to reduce the access points due to the curvature of the roadway and the new trail being constructed. In addition, new tree plantings may be placed where the driveways were previously. Mr. Exner noted that the association president should have been notified of these plans as part of the reconstruction. Mr. Exner also noted that staff is willing to speak with property owners on a possible alternative, however he is hesitant to add in the numerous amount of access points. CITY COUNCIL MINUTES AUGUST 22, 2017 Deane Dietel spoke that he feels the removal of the driveways was not necessary and snow removal will be an issue and feels it is a bad situation. Mr. Dietel also noted issues he has with grass blown into the street from property owners and the City's lack of enforcement. Mr. Exner spoke of the public education that is done many times per year, but it is hard to have 100% compliance. Council Member Cook asked that Mr. Exner look at squaring up a turn area or something that could accommodate this issue for the townhomes on School Road. 6. APPROVAL OF MINUTES (a) Regular Meeting of August 8, 2017 Motion by Lofdahl, second by Cook, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Resolution No. 14752 — Resolution to Sell Bicycles at Auction (b) Consideration for Approval of Resolution No. 14753 — Resolution to Donate Unclaimed Property (c) Consideration for Approval of Street Closure for Crosspoint Church Block Party on August 26, 2017 (d) Consideration for Approval of Out -of -State Travel Request for Mike Lien to Attend the 2017 Sensus Research Conference in Dallas, Texas from October 22-25, 2017 (e) Consideration for Approval of Out -of -State Travel Request for Eric Kilian to Attend the National Tactical Officers Association (NTOA) Annual Conference in Phoenix, Arizona from September 23-29, 2017 (f) Consideration for Approval of Resolution No. 14755 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan and Variance to Reduce Parking Stall Size and Street Right -of -Way Setback for a Proposed Hotel Located at 416 Prospect Street NE with Favorable Planning Commission Recommendation (g) Consideration for Approval of Resolution No. 14756 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Move in a Detached Garage in the C-3 Zoning District with Favorable Planning Commission Recommendation (i) Consideration for Approval of Items for 2nd Avenue SE Bridge Replacement (Letting No. 2, Project No. 18-02) 1. Resolution No. 14761 - Resolution Ordering Preparation of Report on Improvement 2 CITY COUNCIL MINUTES AUGUST 22, 2017 2. Resolution No. 14762 - Resolution Receiving Report and Calling Hearing on Improvement (j) Claims, Appropriations and Contract Payments — Register A Items 7(c) and 7(f) were pulled for separate discussion. Motion by Czmowski, second by Forcier, to approve Consent Agenda I with the exception of the items noted. Motion carried unanimously. Item 7(c) had further discussion. Council Member Cook asked if the contractor or the school district had been in contact with the city engineer regarding this request. Council Member Cook feels this request is late and there really has been no communication with city staff. This area is still under construction and is under the control of the contractor at this time. There most likely will be parking issues as well. Motion by Cook, second by Lofdahl, to deny Item 7(c). Kent Exner clarified that the roadway is open to traffic but is far from complete construction. In addition, the contractor is up tight to deadlines and may need to work on Saturday. Dan Hatten, Police Chief, clarified that the church did make the request a while ago, but staff has been working on issues. The church also clarified that the event is happening on Sunday, August 27th and not Saturday August 26th as noted. Roll call vote was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski — nay; Forcier — nay. Motion failed 3 to 2. Motion by Christensen, second by Czmowski, to approve Item 7(c) for Sunday, August 27th from 12:00 — 3:00 p.m. Roll call vote was taken: Christensen — aye; Lofdahl — nay; Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 3 to 2. Item 7(f) had further discussion. Council Member Cook noted that the Planning Commission noted that this item should be pulled from the consent agenda for some discussion due to the large scope of the project. Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the applicant, the developer of Cobblestone Hotels, has submitted applications for a site plan review and two variances. The variance is being requested for the setback distance from the proposed hotel to the Hwy 15 right of way and a reduction in the parking stall size. Mr. Jochum noted that a few neighbors had concerns with the development. One of the concerns was the size of the development, however Mr. Jochum noted that this area is zoned commercial and the proposed development fits within the zoning requirements. Another concern was accommodating overflow parking. Mr. Jochum again noted that the parking being recommended fits within the zoning requirements. Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Motion by Christensen, second by Lofdahl, with Czmowski abstaining, to approve Consent Agenda II. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. CITY COUNCIL MINUTES AUGUST 22, 2017 9. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 936 IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 17-13) �a) Resolution No. 14757 - Resolution Adopting Assessment b) Resolution No. 14758 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that Alley 936 is located between Main Street South and Hassan Street SE. The alley improvements will be by construction of pavement distress patching, milling, overlaying and appurtenances. One quote was received from Wm Mueller & Sons Inc. in the amount of $17,570.00. Motion by Czmowski, second by Cook, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve Resolution Nos. 14757 and 14758. Motion carried unanimously. 10. CITY ALLEY 952 IMPROVEMENTS PROJECT (LETTING NO. 14, PROJECT NO. 17- 14) (a) Resolution No. 14759 - Resolution Ordering Improvement and Preparation of Plans and Specifications (b) Resolution No. 14760 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a neighborhood meeting was held last week on this project. Alley #52 runs from 5th Avenue SE all the way south. The proposed project primarily consists of grading, bituminous surfacing and storm sewer installation work. A large portion of the improvements is proposed to be paid for with City maintenances and storm water utility funds. The remainder of the work is proposed to be funded through adjacent property owner special assessments. The project is proposed to begin in the Fall of 2017 and completed by the end of 2017. The anticipated bid opening date is scheduled for September 20, 2017, with the assessment hearing being held at the second Council meeting in September or first Council meeting in October. An Adams Street resident spoke before the Council and noted that no parking is allowed on Adams Street after November 1St. He asked that if alley is not completed before then that some leniency be given for parking on Adams Street. He also asked if, when the project is complete, if he will need to elevate his driveway as he planned previously due to current poor drainage. Lastly he asked about payment options and interest applied. John Barkus, Apostolic Church, presented before the Council. Mr. Bark -us asked if this type of improvement has been done before that has benefitted property owners like this one. It was noted that one alleyway between 2nd and Yd Avenue is similar, but this project is the most like to Alley #36 that had drainage work completed several years ago. Council Member Lofdahl noted that a storm sewer is in place on the alley he lives on but it is not paved. Motion by Christensen, second by Cook, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Lofdahl, to approve Resolution Nos. 14759 and 14760. Motion carried unanimously. purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. REVIEW OF 2016 CITY ENERGY USAGE AND CONSERVATION EFFORTS .19 CITY COUNCIL MINUTES AUGUST 22, 2017 John Paulson, Environmental Manager, presented before the Council. Mr. Paulson provided a brief overview of the 2016 energy usage data summary relative to specific City departments and ongoing energy conservation efforts. Information included baseline comparisons, City-wide electric use, and City-wide natural gas usage. 12. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT DOWNTOWN ALIGNMENT RECOMMENDATION Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the alternative of an offset THI5/Main Street alignment was examined in the TH 15/Main Street Improvement Feasibility Study. MnDOT has provided the City a letter from the project design consultant recommending that the downtown roadway alignment be situated on true center of the existing corridor right-of-way for many reasons. The design consultant feels that the true center alignment will provide additional sidewalk to both sides of the Main Street corridor, with sidewalk increasing from 10.5 feet to approximately 13 feet wide on both the west and east side of the street. This centerline approach will allow for a more uniform approach to the streetscape improvements and create more opportunity to improve the grades for ADA compliance in the downtown corridor. In addition, Mr. Exner noted that MnDOT has taken the position that commerce activities are not allowed in MnDOT right-of-ways in District 8. This may be reviewed across the state in the future, but at this time that is MnDOT's position. Commerce activities mainly means restaurant use in right-of-ways. Council Member Cook voiced his frustration with inconsistencies from district to district. Motion by Cook, second by Christensen, to approve the true center alignment on TH15/Main Street. Motion carried unanimously. UNFINISHED BUSINESS NEW BUSINESS 13. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION 154.141(0) — DYNAMIC SIGNS (WAIVE FIRST READING, SET SECOND READING AND ADOPTION FOR SEPTEMBER 12, 2017) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that staff has received several requests from businesses requesting use of electronic or dynamic signs. Staff is suggesting that no dynamic signs be allowed within the Main Street Area District, but to allow dynamic signs in the C3 zoning district that are not within the Main Street Area District. This would include areas around the Liquor Hutch, Ace Hardware, VFW and the Depot. The signs would have to meet all of the requirements of the dynamic signs ordinance the City has adopted. In addition, staff recommends amending the ordinance to allow electronic signs in the C2, I1 and I2 zoning district by right versus a conditional use permit. Mr. Jochum mentioned another revision in Section 0(6) that is being suggested. The section currently reads that there shall be no dynamic signs in the front setback area within 50 feet of a street intersection. Staff is proposing to amend that to within 20 feet of a street intersection. Motion by Lofdahl, second by Christensen, to waive first reading and set second reading and adoption of Ordinance No. 17-776 for September 12, 2017. Motion carried unanimously. Matt Jaunich, City Administrator, noted a new law has gone into effect that cities must post all proposed ordinances at least 10 days before final adoption. Therefore, this ordinance, and all future ordinances, will be posted in the City Center lobby and on the City's web site prior to the second reading and adoption. 5 CITY COUNCIL MINUTES AUGUST 22, 2017 14. APPROVE/DENY ITEMS FOR SOUTH CENTRAL DRAINAGE AREA IMPROVEMENTS Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that based on discussions held at the last Council meeting, staff is recommending that $250,000 of Stormwater Utility Funds be dedicated to address City ball field improvements. This effort is necessary to potentially deliver the South Central Drainage Area pond project in 2018. Please note that a Fall pond construction timeframe would allow for the vast majority of the normal Linden Park ball field use to occur prior construction work commencing. Parks representatives would like to start making modifications to existing ball fields this Fall to allow for an appropriate period of time to order/install equipment and accomplish grading/restoration efforts. Mayor Forcier asked about private retention ponds and maintenance of them. John Olson, Public Works Manager, addressed how various ponds are maintained. There are standards in place for private ponds that owners are expected to maintain. Motion by Cook, second by Czmowski, to approve utilization of $250,000 of Stormwater Utility Funds to address City ballfield needs. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR SEPTEMBER 12, 2017 Matt Jaunich City Administrator, noted that this budget workshop is to prepare for the 2018 budget. The workshop will focus on the preliminary budget and tax levy. Motion by Cook, second by Lofdahl, to set Council budget workshop for September 12, 2017, at 4:00 p.m. Motion carried unanimously. 16. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 26, 2017, AT 4:30 P.M. TO REVIEW WASTEWATER TREATMENT FACILITY SOLAR ARRAY ITEMS Motion by Christensen, second by Lofdahl, to set Council workshop for September 26, 2017, at 4:30 p.m. Motion carried unanimously. 16.5 APPROVE/DENY ASSIGNMENT OF COPYRIGHT LICENSING AGREEMENT Matt Jaunich, City Administrator, noted that the Public Arts Commission has worked with Deb Zeller on a sculpture that is going to be placed in Oakland Cemetery. The artist would like to make additional castings of the sculpture to enter in various art shows and art walks which could lead to future sales. Since the artist did not formally retain ownership of the molds and rights to additional castings, the artist feels that the City owns the rights and she needs the City's permission before such castings could be undertaken. Therefore, this agreement gives the artist permission to create and sell additional castings of the sculpture and the maquette-sized sculpture. The agreement states that the artist will pay the City an amount equivalent to 25% of the remaining gross sales price of each casting of the sculptures sold. The funds will be transferred to the City's Public Arts Fund. Motion by Cook, second by Christensen, to approve licensing agreement. Motion carried unanimously. GOVERNANCE (The purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Tall Grass/Noxious Weed Monthly Report for July 2017 b) City of Hutchinson Financial Report and Investment Report for July 2017 rel CITY COUNCIL MINUTES AUGUST 22, 2017 (c) Hutchinson Housing and Redevelopment Authority Board Minutes from August 16, 2016 (annual meeting) and July 18, 2017 NHSCELLANEOUS 18. STAFF UPDATES Kent Exner — Mr. Exner noted that Roberts Road west of School Road will not be surfaced by this Friday as planned, but is anticipated to be completed by the following Friday. The School/Roberts trail project is scheduled to begin on Monday. Hotel access road improvements will begin immediately following Labor Day weekend. TH 15/Main Street community/public meeting being held this Thursday at 4:30 pm at Event Center. Post office drop -of box — contractor may be starting September Stn or l lth on Parking Lot L When that work starts, the alley will be shut down for approximately one month. That means that post office box will not be able to be utilized in its current location. Matt Jaunich — Mr. Jaunich noted that the dog park design is planned to be considered at the first meeting in September, however the City did not receive the grant it had applied for. The aquatic center will be closing this Sunday. Mr. Jaunich commented on the UPONOR site visit in Apple Valley and voiced his pleasure and excitement in them expanding to Hutchinson. Mr. Jaunich also noted that City Center and staff has vast amounts of information available to residents on almost any topic related to the City. He encouraged residents to call him and his staff with any questions or concerns they may have. 19. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook suggested a placing a dynamic sign at City Center. He also asked that new police officers/firefighters/employees be introduced to the Council. Lastly, he mentioned that the "Parental Love" sculpture has been installed at the cemetery. Mary Christensen — Council Member Christensen commented that Hutchinson High School student Maggie Kleiman spoke at the unveiling of the capitol reconstruction. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:00 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL REVIEW OF 2018 PRELIMINARY CAPITAL IMPROVEMENT PLAN MINUTES TUESDAY, AUGUST 22, 2017, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Chad Czmowski, Steve Cook and John Lofdahl. Others present were Matt Jaunich, City Administrator and other city directors. REVIEW OF 2018 PRELIMINARY CAPITAL IMPROVEMENT PLAN 2. 2018 Preliminary Capital Improvement Plan Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the purpose of a capital improvement plan. Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is estimated at $47.08 million. The Plan is approximately $3.28 million smaller than last year's five-year plan. The plan has an average CIP cost of $9.42 million. 2018's $9.70 million CIP cost currently accounts for approximately 20-25% of all budgeted expenses. For comparison purposes, this year's (2017) general fund budget is $12.26 million. Council Member Cook suggested that the City's seven core areas be included as part of this presentation. Mr. Jaunich reviewed that the plan is divided into infrastructure at $31.19 million; Park & Rec at $2.85 million; Enterprise Funds at $8.11 million; Public Works at $3.23 million; Public Safety at $1.16 million and General Government at $546,500. The make-up of the CIP includes: New Debt: $10.89 million (amount of money that we need to borrow to pay for capital projects); Aid/Grants: $13.21 million; Enterprise Funds: $12.11 million; Taxes: $6.95 million; Special Assessments: $3.73 million; Special Funds/Reserves: $186,903. CIP funding sources for general fund projects include Facility Improvements, Fleet & Equipment and Other Capital Needs. Enterprise fund projects are covered by cash flow from operations driven by user revenue and cash reserves. Infrastructure improvements debt are covered by GO special assessment improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund contributions and other city funding from Capital Projects and Community Improvement. The Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of these funds are for general fund capital improvements included in the Facility Plan, miscellaneous infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc., and other projects approved by the City Council. The Community Improvement Fund funding sources come from retired debt service funds and donations. The use of these funds are for City Council approved projects and Public Arts Commission & other public arts projects. Mr. Jaunich reviewed revenues and expenditures in each fund from 2016. Mr. Jaunich noted where the proposed 2018 CIP monies are going to. They include $6.52 for infrastructure; $238,000 for Park & Rec; $1.05 million for Enterprise Funds; $992,515 for Public Works; $411,500 for Public Safety; $485,500 for General Government. Mr. Jaunich then reviewed where the proposed 2018 CIP monies are coming from. They include $2.71 million from New Debt; $3.22 million from Aid/Grants; $1.51 million from Enterprise Funds; $1.47 million from Taxes; $677,380 from Special Assessments; and $107,270 from Special Funds/Reserves. Mr. Jaunich provided an update on the aquatic center project. Mr. Jaunich reviewed the five components of the Plan which include the fleet committee, facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich provided an overview of the fleet committee, as well as a review of the light duty and heavy duty fleet. Mr. Jaunich then provided an update on the facility committee. Mr. Jaunich reviewed projects completed in 2016 which were the first half of the Aquatic Center and the Water Street garage roof replacement. He then reviewed a draft project list for 2018-2022. Mr. Jaunich then provided an update on the Facility Master Plan Study which is coming to an end. A draft report will be available shortly with the police department being the highest priority. There will be a Council workshop in October to review the draft study. Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just above $1.5 million. No major changes are planned in the compost fund at this point. Two higher dollar items remain in 2019 and 2020 with the screening plant and compost turner. The Refuse Fund has a relatively low 5 Year CIP. Both the Compost and Refuse Funds continue to retain a healthy cash balance with approximately $2 million in Compost and $1.2 million in Refuse. Mr. Jaunich explained that the Resource Allocation Committee reviews Public Works projects and for 2018 includes the following projects: Century Avenue SE (TTI 15 to Jefferson); 2nd Avenue SE Bridge replacement; South Central Area Trunk Storm Sewer; South Grade Road Improvements; T 17 & Montana Street crossing system; Pavement Management Program; Street Sealcoating; Airport T -Hangar; Wastewater Treatment Facility & Collection System; Water Meter Replacement Program; and Street Lighting LED Retrofit. Mr. Jaunich then reviewed other projects scheduled for 2019-2022 and other future CIP project considerations. Mr. Jaunich also reviewed project funding limitations/concerns which include a $1.9 million bonding target limitations, dedicated street sealcoating funding at $125,000/year, infrastructure maintenance needs at $250,000/year, construction cost increases, utility funds capacity, improvement special assessment limitations and municipal state aid & federal aid utilization. Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet as well as playground system replacement. A funding plan for a new/remodeled fire station and police station should be developed. A couple of questions to be considered are whether or not the hospital payment should be redirected to the CIP Plan and how LGA should be allocated between the general fund and the CIP. Council Member Cook asked if energy efficiencies could be identified when projects are proposed. 3. Adjournment Motion by Czmowski, second by Lofdahl, to adjourn the workshop at 5:17 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Resolution No. 1 4754-MnDOT Airport Maintenance and Operation Grant Contract Department: PW/Eng LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Necessary formality to approve the biennial MnDOT Airport Maintenance and Operation Grant Contract. Please note that payments of 50% of the total allocated amount will occur during each of the next two years. BOARD ACTION REQUESTED: Authorize Mayor Forcier and City Administrator Jaunich as signatories on the MnDOT Airport Maintenance and Operation Grant Contract - Resolution No. 14754. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14754 RESOLUTION ESTABLISHING AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION AIRPORT MAINTENANCE AND OPERATION GRANT CONTACT It is resolved by the City of Hutchinson as follows: That the State of Minnesota Contract Number 1028905, "Airport Maintenance and Operation Grant Contract," at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are authorized to execute this Contract and any amendments on behalf of the City of Hutchinson. Adopted by the Hutchinson City Council this 12th day of September, 2017. Mayor: Gary Forcier City Administrator: Matthew Jaunich # fkpv- MnDOT OP, Contract No. 1028905 STATE OF MINNESOTA AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT State Project Number (S.P.): A4304-MO18 State Project Number (S.P.): A4304-MO19 This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("Grantor") and City of Hutchinson acting through its City Council ("Grantee"). RECITALS 1. Minnesota Statutes §§360.015 and 360.305 authorize Grantor to provide financial assistance to airports for maintenance and operation activities. 2. Grantee owns, operates, or controls an airport ("Airport") in the state system, and Grantee desires financial assistance from the Grantor for maintenance and operation activities for State Fiscal Year 2018 and State Fiscal Year 2019. 3. Grantee assures the Grantor that Grantee will operate and maintain the airport according to the duties and obligations set forth in this Contract. CONTRACT TERMS 1. Term of Contract and Survival of Terms 1.1 Effective Date: This contract will be effective on the date Grantor obtains all required signatures under Minnesota Statutes §16C.05, subdivision 2. 1.2 Expiration Date: This contract will expire on June 30, 2019 or when all obligations have been satisfactorily fulfilled, whichever occurs first. 1.3 Survival of Terms: All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this contract, including, without limitation, the following clauses: 9. Indemnification; 10. State Audits; 11. Government Data Practices; 13. Governing Law, Jurisdiction and Venue; and 14. Data Disclosure. 2. Grantee's Duties 2.1 Grantee will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the use and benefit of the public. 2.2 The Grantee will keep the runway and the area around the lights mowed at the Airport. The grass must be mowed at least 7 feet beyond the lights, and the grass must not exceed 6 inches in height on the landing area. 2.3 If the Airport remains operational during the winter months, the Grantee will keep at least one runway, associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks must be limited in height so that aircraft wings, engines, and propellers will clear them. Landing strip markers and/or lights must remain visible. 2.4 If the Grantor contracts for the periodic paint striping of the Airport's runways and taxiways during the term of this Contract, the Grantee will cooperate with the marking operation. The Grantee must coordinate seal coat pavement maintenance projects with the State to maximize the pavement marking life. 2.5 The Grantee will allow a representative of the Grantor's Office of Aeronautics access to any area of the Airport necessary for the purpose of periodic inspections. 3. Grantor's Assurances 3.1 In accordance with Minnesota Statutes § 360.305, subdivision 4, Grantee assures the Grantor that Grantee will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the use and Page 1 of 5 MnDOT Contract No. 1028905 benefit of the public. 3.2 Grantee represents and warrants that Grantor has established a zoning authority for the Airport, and such authority has completed, or is in the process of and will complete, with due diligence, an airport zoning ordinance in accordance with Minnesota Statutes §§ 360.061 to 360.074. 4. Third -Party Contracting 4.1 Grantee will comply with all applicable local, state, or federal laws, regulations, policies and procedures in the procurement of goods and services funded in whole or in part under this Contract. 5. Consideration and Payment 5.1 Consideration. Grantor will pay for all eligible maintenance and operation costs incurred by Grantee under this Contract as follows: 5. 1.1 Basis. Grantee will be paid for 75% of the eligible maintenance and operation costs not reimbursed by any other source, not to exceed $26,727.00 of state aid for each state fiscal year. 5.1.2 Total Obligation. The total obligation of Grantor for all compensation and reimbursements to Grantee under this contract will not exceed $53,454.00 [Total for both fiscal years] ($26,727.00 for FY2018 and $26,727.00 for FY2019). 5.2 Payment 5.2.1 The Grantee must submit a reimbursement request of its eligible costs to the Director of the Office of Aeronautics on a quarterly basis. The Grantor's Office of Aeronautics will supply the reimbursement request forms which Grantee must submit. Reimbursement requests must be submitted according to the following schedule: • In October, No later than November 15, for the period July 1 through September 30. • In January, No later than February 15, for the period October 1 through December 31. • In April, No later than May 15, for the period January 1 through March 31. • In July, No later than August 15, for the period April 1 through June 30. The Grantor reserves the right to reject items that may not be eligible for reimbursement. 6. Conditions of Payment 6.1 All services provided by Grantee under this contract must be performed to Grantor's satisfaction, as determined at the sole discretion of Grantor's Authorized Representative and in accordance with all applicable federal, state and local laws, ordinances, rules and regulations, including business registration requirements of the Office of the Secretary of State. Grantee will not receive payment for work found by Grantor to be unsatisfactory or performed in violation of federal, state or local law. In addition to the foregoing, Grantee will not receive payment for Airport's failure to pass periodic inspections by a representative of the Grantor's Office of Aeronautics. 7. Authorized Representatives 7.1 Grantor's Authorized Representative. Grantor's Authorized Representative will be: Jenny Bahneman, Grants Specialist 222 East Plato Boulevard Saint Paul, Minnesota 55107-1618 651-234-7240 Grantor's Authorized Representative or his /her successor, will monitor Grantee's performance and has the authority to accept or reject the services provided under this contract. If the Grantee's duties are performed in a satisfactory manner, the Grantor's Authorized Representative will certify acceptance on each reimbursement request submitted for payment. Page 2 of 5 MnDOT Contract No. 1028905 7.2 Grantee's Authorized Representative. Grantee's Authorized Representative will be: John Olson, Public Works Manager City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350 320-234-4473 jolson@ci.hutchinson.mn.us If Grantee's Authorized Representative changes at any time during this contract, Grantee must immediately notify Grantor. 8. Assignment, Amendments, Waiver and Contract Complete 8.1 Assignment. Grantee may neither assign nor transfer any rights or obligations under this contract without the prior consent of Grantor and a fully executed Assignment Contract, executed and approved by the same parties who executed and approved this contract, or their successors in office. 8.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original contract, or their successors in office. 8.3 Waiver. If Grantor fails to enforce any provision of this contract that failure does not waive the provision or Grantor's right to subsequently enforce it. 8.4 Contract Complete. This contract contains all prior negotiations and agreements between Grantor and Grantee. No other understanding regarding this contract, whether written or oral, may be used to bind either party. 9. Indemnification 9.1 In the performance of this contract by Grantee, or Grantee's agents or employees, Grantee must indemnify, save and hold Grantor, its agents, and employees harmless from any and all claims or causes of action, including reasonable attorney's fees incurred by Grantor, to the extent caused by Grantee's: 1) intentional, willful or negligent acts or omissions; 2) breach of contract or warranty; or 3) breach of the applicable standard of care. The indemnification obligations of this section do not apply if the claim or cause of action is the result of Grantor's sole negligence. This clause will not be construed to bar any legal remedies Grantee may have for Grantor's failure to fulfill its obligation pursuant to this contract. 10. Grantor Audits 10.1 Under Minnesota Statutes § 16C.05, subdivision 5, Grantee's books, records, documents and accounting procedures and practices relevant to this contract are subject to examination by Grantor, Grantor's Auditor or the Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract. 11. Government Data Practices 11.1 Government Data Practices. Grantee and Grantor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by Grantor under this contract, and as it applies to all data created, collected, received, stored, used, maintained or disseminated by Grantee under this contract. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this clause by either Grantee or Grantor. If Grantee receives a request to release the data referred to in this Clause, Grantee must immediately notify Grantor and consult with Grantor as to how Grantee should respond to the request. Grantee's response to the request must comply with applicable law. 12. Workers' Compensation 12.1 Grantee certifies that it is in compliance with Minnesota Statutes §176.181, subdivision 2, pertaining to workers' compensation insurance coverage. Grantee's employees and agents will not be considered Grantor employees. Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the Grantor's obligation or responsibility. 13. Governing Law, Jurisdiction and Venue 13.1 Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal Page 3 of 5 MnDOT Contract No. 1028905 proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 14. Data Disclosure 14.1 Under Minnesota Statutes §270C.65, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number and Minnesota tax identification number, already provided to Grantor, to federal and state agencies and state personnel involved in the payment of grantor obligations. These identification numbers may be used in the enforcement of federal and state laws which could result in action requiring Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay other state liabilities. 15. Termination and Suspension 15.1 Termination by Grantor. Grantor may cancel this contract at any time, with or without cause, upon 30 days' written notice to Grantee. Upon termination, Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed. 15.2 Termination for Insufficient Funding. Grantor may immediately terminate this contract if it does not obtain funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the services covered here. Termination must be by written notice to Grantee. Written notice may be transmitted by electronic means. Grantor is not obligated to pay for any services that are provided after notice and effective date of termination. However, Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Grantor will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. Grantor must provide Grantee notice of the lack of funding within a reasonable time of Grantor's receiving that notice. 16. Discrimination Prohibited by Minnesota Statutes §181.59 16.1 Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this contract. THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK Page 4 of 5 GRANTOR ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minnesota Statutes §16A.15 and §I6C.05. Signed: Date SWIFT Contract (SC) ID No. Purchase Order (PO) ID No. _ GRANTEE Grantee certifies that the appropriate person(s) have executed Contracts on behalf of Grantee as required by applicable article bylaws or resolutions. By: Print Name: Gary Forcier Title: Mayor, City of Hutchinson Date: 09/12/2017 LE Print Name: Matthew Jaunich Title: City Administrator, City of Hutchinson Date: 09/12/2017 OFFICE OF FINANCIAL MANAGEMENT -GRANT UNIT AGENCY GRANT SUPERVISOR LE Date MnDOT Contract No. 1028905 DEPARTMENT OF TRANSPORTATION LE (with delegated authority) Title: Assistant Director Date: MnDOT CONTRACT MANAGEMENT LN Date: Page 5 of 5 HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Approval of Improvement Project Change Orders Department: PW/Eng LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As construction has proceeded on the below listed projects there has been additional work, project scope revisions, and/or construction completion date changes. The items specified below have been identified and deemed necessary to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders and/or Supplemental Agreements are proposed as noted: o Change Order No. 1 — Letting No. 6/Project No. 17-06 — Hotel Site Access Roadway Improvements This Change Order addresses the need to raise the street profile on the west end to match the revised hotel parking lot grades. This change requires us to construct a second wall on the south side of the frontage road as per the attached revised plan sheets. This Change Order also addresses the examination of alternatives to the wall standard cap set forth in the plans and specifications. The contractor provided examples of the alternatives and a decision was made to use a dished sod cap with proposed fence installed behind the wall (includes landscape rock, fabric and edging). These changes result in a total increase to the Contract in the amount of $8,709.00. This work does not affect the interim Completion Date or Final Completion Date. BOARD ACTION REQUESTED: Approval of Change Order Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: `"Y YAa� Hutchinson City Center � Engineering Dept., 111 Hassan St SE, Hutchinson MN 55350 320-234-4209 7AZ City/GeuRty of City of Hutchinson Change Order No. 1 Page 1 of 1 FEDERAL PROJECT NO. STATE PROJECT NO. LOCAL PROJECT NO. CONTRACT NO. NA NA L6P 17-06 L6P 17-06 CONTRACTOR NAME AND ADDRESS LOCATION OF WORK Rosti Construction Company of Minnesota Inc 416 Prospect St NE (Hwy 15/Hwy 7/Prospect) P O Box 121 TOTAL CHANGE ORDER AMOUNT Jordan, MN 55352 $11,628.00 In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions. This Change Order addresses the need to raise the street profile on the west end to match the revised hotel parking lot grades. This change requires us to construct a second wall on the south side of the frontage road as per the attached revised plan sheets. This Change Order also addresses the examination of alternatives to the wall standard cap set forth in the plans and specifications. The contractor provided examples of the alternatives and a decision was made to use dished sod cap with proposed fence installed behind the wall (includes lanscape rock, fabric and edging). These changes result in a total increase to the Contract in the amount of $11,628.00. This work does not affect the interim Completion Date or Final Completion Date. COST BREAKDOWN Item No. Item Unit Unit Price Quantity Amount Funding Category No. 001 2411.618 CONCRETE RETAINING WALL (WET CAST BLOCK WALL) SQ FT $42.00 695 $29,190.00 3882.100 CONTRACTOR 10% ALLOWANCE LUMP SUM $2,919.00 1 $2,919.00 2411.603 CONCRETE RETAINING WALL STANDARD CAP LUMP SUM ($8,157.00) 1 ($8,157.00) 2411.618 CONCRETE RETAINING WALL (WET CAST BLOCK WALL) SQ FT ($42.00) 230 ($9,660.00) 2105.501 1 COMMON EXCAVATION CU YD 1 ($12.00) 222 ($2,664.00) Funding Category No. 001 Total: $11,628.00 Change Order No. 1 Total: $11,628.00 x Funding category is required for tederal projects. CHANGE IN CONTRACT TIME (check one) Due to this change the Contract Time: a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed [ ] Is Decreased by Working Days [ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation [ ] Is Decreased by Calendar Days Approved By Project Engineer: Kent Exner Approved By Contractor: Rosti Construction Company of Minnesota Inc, by (print name) Signed Signed Date: Phone: (320) 234-4212 Date: Phone: (952) 492-5527 Approved by Hutchinson City Council 09/12/2017. Signed Mayor, Gary Forcier Date: 09/12/2017 Siqned City Administrator, Matt Januich Date: 09/12/2017 Orig. Contract $467,938.55 Prev. Co's: $ 0.00 / This Co $11,628.00 Total Revised Contract Amount: $479,566.55 4" SELECT TGPSGIL WiH SEED (TW.) SEE SHEET 17 FGR NET CAST BLOCK RETNNING WALL TYPICAL gCTONS. 20 eELECT TOP -L J iH SEED TYPE 8818 CURB AND GUTTER (TIP OUT 3.008 GUTTER PAN) SUBGRADE PREPARATRION (NNDOT SPEC. 2105 AND CEOTEXTILE FABRIC, TYPE 5 (MNDOT SPEC. 4• TOPSOIL 4.0' TURF SEED, FERT, MULCH iGP OF ID TOP OF BASIN N' Mp"IL NAT. SEED, FERT, MULCH ® OVERFLOW ELEVATION TYPICAL SECTION FRONTAGE ROAD .5• PLANT NIXED BITUMINOUSNEPRING COURSE MIXTURE (NNDOT SPEC. 2180)0)(SN)X) iACN COAT(NNDOT SPEC. 21571 25• PLANT NIXED BITUMINDUS NEARING CCURSE MIXTURE (NNDOT SPEC. 2380) (SPNEA240C) 8' CLASS 5 AGGREGATE BASE (NNDOT SPEC. 2211) 12' SELECT GRANULAR BORROW SUBSURFACE (.N.. SPEC. ]149) —1 8818 CURB 4• SELECT TOPSOIL AND GUTTER WTU SEED (TW.) 4' PERF. PVC PIPE SEE SM. ORANING NO. 2510.08 ON SHEET NO. G. ®BOTTOM OF BASIN B' 12" FIELD STONE, 4' - 10' DIA. 30' B" COURSE FILTER AGGREGATE MEETING NND.T ]149.2. IB' FINE FILTER AGGREGATE NEEBNC NNDOT 3149.2) 6' PERF DRAINBLE IMPERMEABLE LINER B" COURSE FILLER AGGREGATE NC MNDOi 3149.2., SURROUNDING DRAIDRAINBLf Q � Q BASN I: 1054.0 105].0 1051.5 BASIN 2: 1052.0 1050.5 1049.5 BASIN 3: 1050.0 1049.5 1047.5 BASIN TYPICAL SECTION Nor ro SCALE WALL FRGN STATION IQ i0P OF BASIN I 1. 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'�...: : ...... .... .... .... ...... ..: .. .. .. .. :.:. : ... .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. 1065 ... ::.. ... ... ............ ...... ...... - .g. .... ... .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. ._. �... .2:NA. ... .. .. ... .. .. .. ...'J.9,]g ... .. .. ...... ... .. .. .. .. ... . .. .... .... ............ . . .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. 1060 ..... .... ... .. .._._ — . .�.�. �. _ _._ ... .. .. ... .. Ba.... -o.so ... .. .. .. ... .. .. .. .. .. .. .. ... .. .. .. .. ... .. .. .. .. .. .. .. ... .. .. .. .. ... .. .. .. .. .. .. .. ... .. .. .. .. ... 1060 1055 .......... .............. .. .. .. .. .. .. .. ... .. .. "FRONTAD ... .sLRGRiilE PROPi ROAD' AY ........ ... .. .. .. ::.� .. STA -.5 �44J. ...... ..D,,, i}.OD ... .. ... - .. .. "55' 12"ROP'CL'V 016ABA ...... .. .. ............. 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PER PVC)........ ... .. .. .. ..Dm .3.01 .. ... .. .. .. ... .. ... .. .. ... .. kA' .STA-Stel.x].. asir-e,.Re .. .. .. .. .. .. .. ... .. .. .. .. .. ... .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. ... ... .. .. .. .. ... ... .. .. .. .. .. .. .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. ... .. ... ... .. .. .. ... .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. .. ... .. .. .. .. ... ... .. .. .. .. ... 1050 . .. .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .... ........ "raE ixv.ldtd.5e'( RCP).......... ... .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. ... .. .. .. ... .. .. .. .. .. .. 1045 ... .. .. .. ... ............ .. .. ............ .. .. .. .. ... .. .. .. ... ............ .. .. .. .. .... ....... ............ . Ri ix(.',mad,'(iT .TOdil Rei :: :'sW Ix4.1d1d.5e'( . . hEhix-d.erA 'ACAS.... ... 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IlAl 11 I IP 17 HUTCHINSON, VVET CArT BLOCKTAINING WALL RE F Ll 15 15 SEW--- MINNESOTA PLAN AND PROFILE 26 RonD f 2o.af SEE SHEET 10 FOR ROAD CONSTRUCTION TCP OF WALL CAP BLOCK AT TOP OF WALL LIMITS OF REINFORCED BACKFU V TO -] 1-5/8" EETT— Q ACTUAL SI-CPESHA CONFOREGUI-RMNS SEIECT GRANULAR 2L J FINISHED GRADE AT Q(NNDOT 3149.282) - INCIDENTAL 1 28" 2' M FRONT FACE OF WPLL COARSE FILTER AGGREGATE MIN MIN V W10E (MNDOT 3149.2H) -INCIDENTAL Q GEOGRID - INGDENTALMIN Q WET CAST BLOCK UNITS 4MIN TWE 3 CEOTEKRUE (MNDOT 3733) - INCIDENTAL 4" SOUD PIPE i0 BASIN - INCIDENTAL 4" PERFORATED PIPE - INCIDENTAL AGGREGATE UE—NG 7.00 PAD (MNDOT 3138 CLASS 5) - INCIDENTAL Q EDTTM OF WALL Q TWE 3 GEOIE%RGf (MNDOT 373]) - INgDENTPl ELEVATION REINFORCED —ON (TW) NIT 1-1 WET CAST BLOCK RETAINING WALL STA. _'59 TO STA. IF4 - xnlF<. Q GEOORID UENGRI MEASURED FROM FRONT FACE OF BLOCK. 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CROGS SEMONS HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Consideration of Landy Lodge Dispensing Liquor at Arts & Crafts Festival Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Arts & Crafts Festival organized by the Hutchinson Chamber of Commerce would like to have an added feature of wine/beer/liquor sales at the event this year. The Crow River Winery was previously approved to provide wine sales at the event and Landy Lodge has now submitted an application to provide beer/liquor sales. Because Landy Lodge is a current liquor license holder with the City and has a license to sell liquor at its restaurant located at 35 3rd Avenue SE, the Council must formally authorize them to dispense beer/liquor at the event, which is considered a social affair being held in the city. BOARD ACTION REQUESTED: Authorize Landy Lodge to dispense beer/liquor at Hutchinson Arts & Crafts Festival on September 15 & 16, 2017, at Library Square Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: r■. REQUEST TO AUTHORIZE LIQUOR SALES AT SOCIAL AFFAIR Name of Liquor License Holder: I` ' )e r x Li k jr r ,,1 14 - Current 4 - Current Licensed Premises: L_ A n pt y Lu ce- 6r; / Phone No.:! 77 _c i -y 1 J , Contact Person: ��r' 1. Name/Type of Social Affair: -ICJ r_ CVC E ,7 , T C, 2. Location of Social Affair: ` �� -� � �' 4z fJ K T- r 3. Date(s) of Social Affair: Se I-S__•t 16, �)o/ 7 4. Name of Person/Organization Sponsoring Social Affair: pit � t'M s �. CA4jw�.,_ C,)Ic C�}J,, arc I 01 A- PrintedNaof Event Organizer Signature of E t Organizer Mtl" k L 4^0fore Vi` 1 U Prinied Name of Applicant Title of Applicant -Police Chief/Designee Signature n, . e� Sig4ature of Applicant Date �� /.eal Date *Along with this application, please attach a security plan identifying the specific location where alcoholic beverages will be dispensed, how consumers will be identified, etc. The security plan must be reviewed and approved by the Chief of Police or his designee. **A Certificate of Liquor Liability Insurance must also be attached covering the event naming the City of Hutchinson as an additional insured. ***If you are a license holder from an adjacent municipality, please provide a copy of your liquor license. AcoRO� CERTIFICATE OF LIABILITY INSURANCE I PATE IMMlDDrfYYY} 8/21/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the certificate holder in Ileu of such endorsement(s). PRODUCER Furth-Heile Insurance, Inc. PO Box 635 CONTACT NAME: Tara Schwartz PHONE507)354-7334 AX NG: (507)354-7336 E-unless.tara.schwartz@newulmtel.net 9 N Minnesota New Ulm MN 56073-0635 INSURERS AFFORDING COVERAGE NAIL rfl INSURERA west Bend Mutual Ins 15350 INSURED INSURER B Landy Lodge Bax & Grill, Inc INSURER C! 35 3rd Ave SE INSURER D: INSURER E ACLAIMS-MADE Hutchinson 14N 55350-2551 INSURER F: COVERAGES CERTIFICATE NUMBER:CL16111400500 REVISION NUMBER; THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I�7R TYPE OF INSURANCE ADDL BR POLICY NUMBER POLICY EFF YY) POLICY "P IMMA)DMYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 ACLAIMS-MADE IflMAG DA OCCUR PREMISE Ea occurrence $ 200,040 ME D EXP (Any one person) $ 10,000 2200790 1/1/2017 1/1/2018 PERSONAL 8 ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMI7 APPLIES PER: GENERAL AGGREGATE $ 21000,000 X POLICY [::] PRO/ECT FI LOC PRODUCTS - COMPIOPAGG $ 2,000,000 Plus Pack Endorsement $ Incl OTHER AUTOMOBILE LIABIUTY COM BI NED SINOLE LIMIT $ —(EEA accident BODILY INJURY (Per person) 3 ANY AUTO ALLOSNJEa SCHEDAUTOS /LED AUTOS AUTOS BODILY INJURY Per accident 3 { ) HIRED AUTOS NON OVVNEO AUTOS PROPERTY DAMAGE S Per accitlenl UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS -MADE AGGREGATE $ DED I I RETENTION $ $ WORKERS COMPENSATIONOTH- AND EMPLOYERS' LIABILITY Y 1 N x ATUTE ER E. L. EACH ACCIDENT $ 500 000 ANY PROPRIETORIPARTNERIEXECl1TIVE A OFFICERIMEMBER FXCLUOED? NIA A E.J . DISEASE - EA EMPLOYEE $ 500,000 IMandatory In NHi 2200791 1/1/2017 1/1/2018 II yyS describe under E.L. DISEASE - POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS below A Liquor Liability 2200824 1/1/2617 1J1/2018 LiabiloGeneral Aggregate $2,000,000 Lobilityl£a Occurrence $1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, may be attached if more space is required) The insureds coverage extends to their participation in the Hutchinson Arts 6 Crafts Festival/Taste of Hutchinson Event - September 15 & 16, 2017, CER I IF1GA T E HOLDER rAMrFl I ATInh1 City of Hutchinson 111 Hasson St 5E Hutchinson, MN 55350 ACORD 25 (2014/01) INS025 !201461) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ara Schwartz/PAM G 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD je L-od, . V (l i L ' f yh.0 I� f •� L�'� 1 c` ah OJ-,v C `fir c� CEJ 4( 0 f .44 � y HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Homecoming Parade Permit Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City has received a parade permit application from the Hutchinson High School Student Council in reference to the 2017 Homecoming Parade. The Annual Homecoming Parade will be held on Friday September 29, 2017. The parade will go from the Middle School Parking lot on South Grade Road then along School Road to the High School parking lot. This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. The police department has reviewed the application and has no concerns. BOARD ACTION REQUESTED: Approve issuing parade permit to Hutchinson High School Student Advisory Council on September 29, 2017. Fiscal Impact: $ 500.00 Funding Source: Police FTE Impact: 4.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 744 1 i 1[assan Succ! So,Ftlreust Hutchinson, hiN 55350 (320) 537-5151rFax: (3 20) 2 34 4240 City of Hutchinson APPLICATION FOR PARADE PERMIT (Under Ordinance No. 71.01.) I'-��wrri•t��-�0-f��1� } Date Received- GT 1 (::;;If I —I [I applications must be received at least 30 days event in Order to be considered Inl'onrtaEian 0— ST -7 - Z ` C7 rrt i_craion Name f'Irvne E°Yr.ttnhc 1 [)teallizalion Arlcft'r,s.s' cifv Zi Authorized Offirrer and Parade Chairman Information C?tf{cer Nrrr ie o' Reri(c'{eftc'e ,�c7ciress Crty Residence : Iddress F, � }� Phos{e 'Vuinher Stale ZiP PhDne :° umbel` Srnte Zi Parade €nfunnation € Grade Date: - Assembly Tim,:.p � 1 — C Location and Description of ASsern* Area: I j Starting Tinto of Parade: Estint-rted 'rime of Parade' i I Starting Point of Parade: � 1 � �" r _ � i:� rl Route of Ending Point of Par du Approximate ltiurnbcr of Units. Animals, and !'chicles w •la striil constitute Parade: "type aril Desenption of Animals and Vehicles- 0- . k '. , lr / Maxianini Iluerval of Space to be Maximum Length GIVarade– Minitnuat and Maxint. m.Speed of l3vitini7 cif Street Widril Tra ect-sed; d Be:tivecn Upas: tl'H City of Ff+rrc i+irrr�n ApplicutionjorPay-adc. Permit Pe ge i of 3 Checklist Tho following items need to be completed antUor attached in order for the application to be processed: Penin t fee paid in full (check or money order):-1�no N 1A Permit Application completed in Frill and signed: J yes U no I declare that the infonnation l have provided on this application is truthful. and C authorize the City of Hutchinson to investigate the information submitted_ ZS117 Sill?a'r'un Uj'arwhorized ojfacer of organiaaiion orIn-Tradechairman i)crtc Internal Use Only Police approvcd ❑ denied Notes: City Council J approved L3 denied Notes- CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/23/2017 - 09/12/2017 Check Date Check Vendor Name Description Amount 9/01/2017 EFT534 EFTPS 8/13 - 8/26/2017 PAYROLL 70,659.33 9/01/2017 EFT535 Aflac 8/13 - 8/26/2017 PAYROLL 170.41 9/01/2017 EFT537 MN Dept of Revenue 8/13 - 8/26/2017 PAYROLL 13,100.20 9/01/2017 EFT536 MSRS 8/13 - 8/26/2017 PAYROLL 5,430.15 9/01/2017 EFT538 PERA 8/13 - 8/26/2017 PAYROLL 47,099.69 9/01/2017 EFT539 TASC-Flex 8/13 - 8/26/2017 PAYROLL 1,886.76 9/01/2017 EFT540 TASC-H S A 8/13 - 8/26/2017 PAYROLL 11,787.62 9/01/2017 EFT541 ICMA 8/13 - 8/26/2017 PAYROLL 2,326.24 9/01/2017 EFT542 VOYA 8/13 - 8/26/2017 PAYROLL 990.00 9/01/2017 EFT543 MNDCP 8/13 - 8/26/2017 PAYROLL 305.00 9/01/2017 197654 NCPERS 8/13 - 8/26/2017 PAYROLL 336.00 9/01/2017 197655 HART 8/13 - 8/26/2017 PAYROLL 662.21 9/01/2017 197656 VOID - 9/01/2017 197657 HUTCHINSON, CITY OF CASH ADVANCE FOR CREEKSIDE TRADE SHOW 2,000.00 9/12/2017 197658 AAA STRIPING SERVICE CO PAVEMENT STRIPING 4,350.00 9/12/2017 197659 ABELSON, RANDY WHEEL CHOCKS FOR HFD CONE TRAILERS 7.45 9/12/2017 197660 ACE HARDWARE VARIOUS R&M SUPPLIES 877.04 9/12/2017 197661 VOID 9/12/2017 197662 AHLGREN ELECTRIC LIGHT FIXTURE REPAIR ROBERTS PARK 77.10 9/12/2017 197663 ALBERTS, LESLIE SKATING CERTIFICATION / MEMBERSHIP 85.00 9/12/2017 197664 ALEX Al R APPARATUS I NC SCBA Al R QUALI TY TEST & COMPRESSO R SE RVI CE 575.00 9/12/2017 197665 ALLINA HEALTH SYSTEM 3RD QUARTER MEDICAL TRAINING 2,207.12 9/12/2017 197666 ALPHA TRAINING & TACTICS LLC EXEC ARMOR, EXEC CARRIER 3,721.28 9/12/2017 1197667 AMERICAN BOTTLING CO AUGUST COST OF GOODS - LIQUOR 258.48 9/12/2017 197668 AMERIPRIDE SERVICES TOWEL BAR, MOP, MAT, LAUNDRY BAG 100.31 9/12/2017 197669 ARCTIC GLACIER USA INC. AUGUST COST OF GOODS - LIQUOR 792.95 9/12/2017 197670 ARNESON DISTRIBUTING CO AUGUST COST OF GOODS - LIQUOR 799.62 9/12/2017 197671 ARROW TERMINAL LLC SHOP PARTS - PLUGS, SOCKETS, TUBES, GROMMETS 223.27 9/12/2017 197672 ARTISAN BEER COMPANY AUGUST COST OF GOODS - LIQUOR 2,024.50 9/12/2017 197673 ASPEN MILLS BOOTS - FIREFIGHTER 127.72 9/12/2017 197674 AUTO VALUE - GLENCOE VARIOUS AUTO R&M SUPPLIES 165.94 9/12/2017 197675 B & C PLUMBING & HEATING INC REPLACED CAPACITOR AT POLICE STATION 102.31 9/12/2017 197676 B.W. WELDING CUT AND REPLACE HANDLE - WATER PLANT 39.50 9/12/2017 197677 BELLBOY CORP JUICE, PICKED/HOT ASPARAGUS, CHERRIES 5,547.59 9/12/2017 197678 BERNICK'S AUGUST COST OF GOODS - LIQUOR 285.05 9/12/2017 197679 BLUE VALLEY SOD PEAT DELIVERED - CREEKSIDE 8,550.00 9/12/2017 197680 BRANDON TIRE CO UNIT #295 - INSPECT TIRE, TUBES - PARKS DEPT 56.72 9/12/2017 197681 BRAUN INTERTEC CORP CONSTR/MATERIALS TESTING - ENTERPRISE CENTER 4,366.00 9/12/2017 197682 BREAKTHRU BEVERAGE AUGUST COST OF GOODS - LIQUOR 7,905.44 9/12/2017 197683 BUSINESSWARE SOLUTIONS AUGUST Cost per Print 1,801.78 9/12/2017 197684 C & L DISTRIBUTING AUGUST COST OF GOODS - LIQUOR 60,074.82 9/12/2017 197685 CALIFORNIA CONTRACTORS SUPPLIES FLASHLIGHTS, WRENCH SETS 459.20 9/12/2017 197686 CARS ON PATROL SHOP LLC DURANGO - MISC SUPP, INSTALL LEDS - FIRE DEPT 270.50 9/12/2017 197687 CENTRAL HYDRAULICS VARIOUS R&M SUPPLIES 112.27 9/12/2017 197688 CHEMISOLV CORP FERRIC CHLORIDE 38% - SEWER PLANT CHEMICALS 4,501.38 9/12/2017 197689 CLARKE ENVIRONMENTAL MOSQUITO AUGUST MOSQUITO CONTROL 18,090.00 9/12/2017 197690 COMDATA CORPORATION MISC CASH WISE PURCHASES 462.53 9/12/2017 197691 COMPTON, KEVIN UB refund for account: 2-534-8740-4-00 32.11 9/12/2017 197692 CORNER POST EROSION CONTROL HYDRO -SEED - VARIOUS LOCATIONS 1,515.50 9/12/2017 197693 CORPORATE MECHANICAL SERVICING AT CITY CENTER AND WWTP 1,461.00 9/12/2017 197694 CREEKSIDE SOILS MULCH, SOIL, BITCON USED BY PARKS DEPT 1,488.89 9/12/2017 197695 CROW RIVER AUTO & TRUCK REPAIR OIL CHG & BRAKD PADS 2014 CHEV CAPRICE SQUAD 276.81 9/12/2017 197696 D & F ELECTRIC REPAIR PARKING LOT LIGHTS AT AQUATIC CTR 140.00 9/12/2017 197697 DATAWORKS PLUS LLC LEXMARK MS810 - DUPLEX PRINTER - POLICE DEPT 1,540.33 9/12/2017 197698 DOOLEY'S PETROLEUM INC DIESEL FUEL 982.01 9/12/2017 197699 DOUGLAS COUNTY SHERIFF'S OFFICE WITNESS FEES CASE# 201700000763 45.00 9/12/2017 197700 DROP -N -GO SHIPPING INC UB MAILING SERVICES 08/06-08/19/17 652.46 9/12/2017 197701 DYNA SYSTEMS VISION PRO TASK MASTER 57.65 9/12/2017 197702 ECOLAB PEST ELIMINATION PEST ELIMINATION - CREEKSIDE 154.56 9/12/2017 197703 EHLERS & ASSOCIATES INC 2016 ANNUAL TIF REPORTING TO STATE AUDITOR 5,517.50 9/12/2017 197704 ELECTRIC MOTOR CO BLDG 10 HVAC SERVICE - WWTP 10.00 9/12/2017 197705 ELECTRO WATCHMAN UPDATE LIQUOR STORE EMPLOYEE ACCESS CODES 26.72 9/12/2017 197706 EMPLOYMENT RESOURCE CENTER TEMPORARY LABOR - CREEKSIDE 3,573.96 9/12/2017 197707 ERICKSON ENGINEERING CO LLC REHABILITATION PLANS FOR BRIDGES 43016 & 43514 2,516.50 9/12/2017 197708 FAIR MANUFACTURING WIRELESS REMOTE FOR SNOW BLOWER - STREETS 750.00 9/12/2017 197709 FASTENAL COMPANY VARIOUS R&M SUPPLIES 1,245.97 9/12/2017 197710 FELBER, MARIE SAFETY SHOE REIMBURSEMENT 95.00 9/12/2017 197711 FIRE SAFETY USA INC SUPPLIES FOR FIRE DEPT 183.90 9/12/2017 197712 FIRST CHOICE FOOD & BEVERAGE SOLUTI COL 1.5 FP CASE - CITY CENTER 76.00 9/12/2017 197713 G & K SERVICES COVERALLS, MATS, TOWELS, WETMOPS 216.06 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/23/2017 - 09/12/2017 Check Date Check Vendor Name Description Amount 9/12/2017 197714 GEB ELECTRICAL INC VARIOUS ELECTRICAL R&M 501.00 9/12/2017 197715 GJERDE, RON ANNUAL MN ASSOC OF CEMETERIES CONFERENCE 225.00 9/12/2017 197716 GOEBEL FIXTURES REFUND PARK RESERVATION - CANCELLED 80.00 9/12/2017 197717 GOLDEN TONGUE CONSULTANTS INTERPRETING SERVICES 120.00 9/12/2017 197718 GOPHER STATE FIRE EQUIPMENT CO. FIRE DEPT - FIRE EXTINGUISHER SERVICING 74.00 9/12/2017 197719 GRAINGER SUPPLIES FOR VARIOUS DEPTS 192.29 9/12/2017 197720 GRATKE, TIM TRAVEL EXPENSES FOR GE USERS CONFERENCE 524.23 9/12/2017 197721 H&L MESABI TENS GRADER BLADES (4) - STREETS 415.20 9/12/2017 197722 HAGER JEWELRY INC. EMPLOYEE NAME PLATE - SHAYLA NEAL 21.50 9/12/2017 197723 HANSON & VASEK CONSTRUCTION ALLEY #36 IMPROVEMENTS & CONCRETE REPAIRS 2,490.00 9/12/2017 197724 HAWKINS INC CHEMICALS FOR AQUATIC CENTER 1,451.50 9/12/2017 197725 HENRY'S WATERWORKS INC REPAIR CLAMPS W/ STRAPS - WTP 1,886.78 9/12/2017 197726 HERC-U-LIFT MAINT & ANNUAL INSPECTION - PRCE SKYJACK 881.18 9/12/2017 197727 HILLYARD / HUTCHINSON VARIOUS CLEANING SUPPLIES 653.93 9/12/2017 197728 HOHENSTEINS INC AUGUST COST OF GOODS - LIQUOR 998.75 9/12/2017 197729 HP INC POWERCORDS, MISC, BATT 1,595.08 9/12/2017 197730 HUTCHINSON CO-OP CHEVRON OIL 5,105.67 9/12/2017 197731 HUTCHINSON CONVENTION & VISITORS BU JULY 2017 LODGING TAX 10,107.12 9/12/2017 197732 HUTCHINSON FIGURE SKATING ASSOC PROF SERV: FIGURE SKATING INSTR - SUMMER 1,052.00 9/12/2017 197733 HUTCHINSON LEADER ADVERTISING 584.45 9/12/2017 197734 HUTCHINSON UTILITIES HIT & RUN DAMAGE TO LIGHT POLE - NO RESTITUTION 1,697.54 9/12/2017 197735 HUTCHINSON WHOLESALE #1550 VARIOUS AUTO R&M SUPPLIES - HATS 342.55 9/12/2017 197736 HUTCHINSON WHOLESALE #1551 VARIOUS AUTO R&M SUPPLIES - CREEKSIDE 62.93 9/12/2017 197737 HUTCHINSON WHOLESALE #2520 VARIOUS AUTO R&M SUPPLIES - FIRE DEPT 187.15 9/12/2017 197738 HUTCHINSON, CITY OF REPLENISH ATM - CITY CENTER 4,000.00 9/12/2017 197739 IDEAL SERVICE INC PREVENTIVE MAINTENANCE ON WWTP VFDS 2,012.50 9/12/2017 197740 INDIANHEAD SPECIALTY CO BLACK INK- MOTOR VEHICLE DEPT 18.80 9/12/2017 197741 INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS 840.60 9/12/2017 197742 J & R AUTO & RADIATOR 2005 FORD F750 - REPLACED FUSE 108.46 9/12/2017 197743 JACK'S UNIFORMS & EQUIPMENT VARIOUS POLICE UNIFORMS & ACCESSORIES 2,543.03 9/12/2017 197744 JASON ALFERNESS ADAPTIVE RECREATION SOUND SERVICES 2017 100.00 9/12/2017 197745 JJ TAYLOR DIST OF MN JULY COST OF GOODS - LIQUOR 7,285.93 9/12/2017 197746 JOHNSON BROTHERS LIQUOR CO. JULY COST OF GOODS - LIQUOR 38,496.25 9/12/2017 197747 JUUL CONTRACTING CO VARIOUS EXCAVATION & CONCRETE R&M 7,201.00 9/12/2017 197748 KAHNKE BROTHERS NURSERY TREE PURCHASES - VARIOUS SPECIES 3,562.20 9/12/2017 197749 KCB WELDING & MANUFACTURING, LLC GRINDER HARDWARE SUPPLIES 334.54 9/12/2017 197750 KERI'S CLEANING AUGUST CLEANING VARIOUS CITY FACILITIES 3,344.00 9/12/2017 197751 KNIFE RIVER WASHED ROCK FOR CEMETERY 551.45 9/12/2017 197752 L & P SUPPLY CO MOWER R&M SUPPLIES 153.12 9/12/2017 197753 LANDSCAPE CONCEPTS INC BIRCH, SERVICEBERRY CLUMP - ENERGY TREES 249.98 9/12/2017 197754 LANO EQUIPMENT OF NORWOOD CEMETERY MOWER PARTS 151.16 9/12/2017 197755 LEAGUE OF MN CITIES 2017 ANNUAL CITY DUES 12,683.00 9/12/2017 197756 LICONA, JOEL DAMAGE DEPOSIT RETURN - EVENT CENTER 300.00 9/12/2017 197757 LIEN, MIKE WORK JEAN REIMBURSEMENT 81.98 9/12/2017 197758 LOCATORS & SUPPLIES UNDERGROUND LINE LOCATION - WTP & WWTP 274.62 9/12/2017 197759 LOCHER BROTHERS INC JULY COST OF GOODS - LIQUOR 54,686.21 9/12/2017 197760 LOGIS JULY CHARGES FOR NETWORK MAINT 316.25 9/12/2017 197761 LYNDE & MCLEOD INC. AUGUST COMPOST SOIL PURCH - CREEKSIDE 113.59 9/12/2017 197762 M -R SIGN VARIOUS SIGNS AND POSTS 4,053.32 9/12/2017 197763 MARSHALL CONCRETE PRODUCTS SAND FOR VETERANS PARK 129.63 9/12/2017 197764 MCLEOD COUNTY COURT ADMINISTRATOR BAIL - CARNES 400.00 9/12/2017 197765 MEEKER COUNTY SHERIFF'S OFFICE CD# 43 -CV -17-341 70.00 9/12/2017 197766 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 1,047.63 9/12/2017 197767 VOID - 9/12/2017 197768 MENTON, BENNETT & JANET UB refund for account: 2-555-5500-9-01 369.85 9/12/2017 197769 MES-MIDAM SCBA TESTING & SERVICING - FIRE DEPT 943.00 9/12/2017 197770 MILLNER HERITAGE VINEYARD & WINERY AUGUST COST OF GOODS - LIQUOR 543.00 9/12/2017 197771 MINI BIFF SERVICE AT VARIOUS CITY LOCATIONS 230.64 9/12/2017 197772 MINNEAPOLIS, CITY OF APS TRANSACTION FEES 67.50 9/12/2017 197773 MINNESOTA DEPT OF HEALTH COMMUNITY WATER SUPPLY SERVICE CONN FEE 7,976.00 9/12/2017 197774 MINNESOTA DEPT OF LABOR & INDUSTRY PRESSURE VESSEL FOR AIRPORT 10.00 9/12/2017 197775 MINNESOTA DEPT OF LABOR & INDUSTRY AIR COMPRESSOR VESSEL CERTIFICATION 10.00 9/12/2017 197776 MINNESOTA DEPT OF MOTOR VEHICLE TITLE/REGISTRATION 1994 THOM BUS -POLICE 218.75 9/12/2017 197777 MINNESOTA DEPT OF PUBLIC SAFETY TITLE/REG-2017 CHEVY SUBURBAN #7029/CAPR 57.50 9/12/2017 197778 MINNESOTA MUNICIPAL BEVERAGE ASSOC REG FEE - REGIONAL MMBA MEETING 60.00 9/12/2017 197779 MINNESOTA VALLEY TESTING LAB TESTING FOR WWTF 2,937.10 9/12/2017 197780 MN DEPT OF LABOR & INDUSTRY/CODE PRESSURE VALVE - WWTF 110.00 9/12/2017 197781 MN DEPT OF LABOR & INDUSTRY/CODE BOILER - HUTCH CITY CENTER 10.00 9/12/2017 197782 MN DRIVE RSMAN UALS. COM DRIVES MANUALS - DMV 271.26 9/12/2017 197783 MORGAN CREEK VINEYARDS JULY COST OF GOODS - LIQUOR 524.40 CHECK REGISTER A FOR CITY OF HUTCHINSON CHECK DATE FROM 08/23/2017 - 09/12/2017 Check Date Check Vendor Name Description Amount 9/12/2017 197784 NELSON PHOTOGRAPHY 16X20 ON A STAND OUT MOUNT - PRCE 50.00 9/12/2017 197785 NORTH CENTRAL LABORATORIES STAIN SETS, RETICULE, DROPPER BOTTLE, TH 319.80 9/12/2017 197786 NORTHERN BUSINESS PRODUCTS LAMINATOR, POUCHES 109.38 9/12/2017 197787 NORTHERN HOLLOW WINERY AUGUST COST OF GOODS - LIQUOR 144.72 9/12/2017 197788 NORTHERN SAFETY & INDUSTRIAL GLOVES - STREETS 142.77 9/12/2017 197789 NORTHERN STATES SUPPLY INC WRENCH, BIT SET, HELIX TIN SET 120.98 9/12/2017 197790 NU-TELECOM September Phone Service 4,164.08 9/12/2017 197791 O'REILLY AUTO PARTS VARIOUS AUTO R&M SUPPLIES 651.59 9/12/2017 197792 OENOPHILIA AUGUST COST OF GOODS - LIQUOR 244.94 9/12/2017 197793 OFFICE DEPOT VARIOUS OFFICE SUPPLIES 290.89 9/12/2017 197794 PAUSTIS WINE COMPANY AUGUST COST OF GOODS - LIQUOR 7,513.62 9/12/2017 197795 PEARSON BROS INC SEALCOATAT AIRPORT 10,500.00 9/12/2017 197796 PEOPLEREADY INC TEMPORARY LABOR - CREEKSIDE 6,425.04 9/12/2017 197797 PHILIPS HEALTHCARE BATTERY PACK FOR AED AT AQUATIC CENTER 106.60 9/12/2017 197798 PHILLIPS WINE & SPIRITS AUGUST COST OF GOODS - LIQUOR 23,058.50 9/12/2017 197799 PIONEER MANUFACTURING CO SIGN REPAIR MATERIALS - PARKS 417.50 9/12/2017 197800 POSTMASTER AUGUST POSTAGE 1,148.00 9/12/2017 197801 PRO AUTO MN INC. VEHICLE REPAIRS - IT VAN & BLDG DODGE DAKOTA 247.45 9/12/2017 197802 QUADE ELECTRIC F032 V 41 LAMPS 70.50 9/12/2017 197803 QUADE INVESTMENTS & GAG SHEET METAL EDA REHAB LOAN - WORK AT 140 MAIN ST N 10,900.00 9/12/2017 197804 QUALITY FLOW SYSTEMS SERVICE CHECK OF MIXERS AT WTP 774.00 9/12/2017 197805 QUILL CORP MOPS & TOWELS 163.90 9/12/2017 197806 R & R EXCAVATING L2P17-02, 7/25-8/28/17 SCHOOL ROAD PROJECT 479,755.61 9/12/2017 197807 RAMSEY COUNTY SHERIFF'S OFFICE CIVIL PROC FLAT FEE #02017005761 J BENOS 70.00 9/12/2017 197808 RATH RACING TANKER 6 - REPAIR DRAFTING ADAPTOR 45.00 9/12/2017 197809 RED BULL DISTRIBUTION COMPANY AUGUST COST OF GOODS - LIQUOR 337.00 9/12/2017 197810 REFLECTIVE APPAREL FACTORY INC SAFETY SWEATSHIRTS - STREETS DEPT 165.32 9/12/2017 197811 REINER ENTERPRISES INC FREIGHT FOR CREEKSIDE 7,987.00 9/12/2017 197812 REINKE, TREVOR CHEVY SEAT BACK R&R - POLICE SQUAD 110.00 9/12/2017 197813 RENVILLE COUNTY SHERIFF DEPT SUBPOENA FILE#17000316 120.00 9/12/2017 197814 RIDDELL ALL AMERICAN SPORTS CORP PRCE FOOTBALL PANTS AND PADS 2,064.06 9/12/2017 197815 ROYAL TIRE TIRE REPLACEMENT - STREETS #660 626.96 9/12/2017 197816 RUDEBUSCH, MELISSA COACH REIMBURSEMENT FOR T-BALL 40.00 9/12/2017 197817 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 1,308.47 9/12/2017 197818 S&C SPORTS SERVICES INC GIRLS FAST PITCH CLINIC AT LINDEN FIELDS 700.00 9/12/2017 197819 SCHMELING, TYLER TRAVEL EXPENSES FOR TRAINING COMMUTES 95.24 9/12/2017 197820 SCOTT COUNTY SHERIFF'S OFFICE SUBPOENA FIL# 17901118 140.00 9/12/2017 197821 SEBORA, MARC MILEAGE REIMBURSEMENT FOR COURT 119.06 9/12/2017 197822 SEPPELT, MILES IEDC WORKFOCE & UPONOR REIMBURSEMENT 144.51 9/12/2017 197823 SETON IDENTIFICATION PRODUCTS TRAFFICONE SIGN - HANDICAP 334.80 9/12/2017 197824 SIBLEY COUNTY SHERIFF'S OFFICE CR-16-1607 SUBPOENA B CRUZ 100.00 9/12/2017 197825 SOUTHERN WINE & SPIRITS OF MN JULY COST OF GOODS - LIQUOR 22,118.11 9/12/2017 197826 SPS COMMERCE INC BOMGAARS-ASST CATALOG MO FEE, NON-ELECT 206.19 9/12/2017 197827 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 95.87 9/12/2017 197828 STAR TRIBUNE 9/17/17 - 3/18/18 SUBSCRIPTION - CITY CENTER 189.54 9/12/2017 197829 STEVENS ENGINEERS INC BURICH ARENA CONCEPTUAL PLANNING 2,493.29 9/12/2017 197830 STEWARD ENTERPRISE INC PREM BAR & CHAIN, SYN ULTRA GEAR DRUM 1,540.74 9/12/2017 197831 STREICH TRUCKING WILLMAR TO CREEKSIDE / TRUCKS #202 & #12 11,865.00 9/12/2017 197832 SUN LIFE FINANCIAL AUGUST DENTAL CLAIMS 8,603.90 9/12/2017 197833 SYSCO WESTERN MN AQUATIC CENTER CONCESSIONS SUPPLIES 720.80 9/12/2017 197834 TASC 10/1/17 - 12/31/17 HSA Adm. Fees 1,279.88 9/12/2017 197835 THOMPSON, DENEIL SAFETY GLASSES REIMBURSEMENT 100.00 9/12/2017 197836 TKO WINES AUGUST COST OF GOODS - LIQUOR 1,538.67 9/12/2017 197837 TOWN & COUNTRY TIRE TIRE REPAIR 2013 CHEVY CAPRICE 30.94 9/12/2017 197838 TRUE BRANDS AUGUST COST OF GOODS - LIQUOR 294.72 9/12/2017 197839 US BANK EQUIPMENT FINANCE 8/20-9/20/17 COPIER CONTRACT - CITY CENTER 422.51 9/12/2017 197840 USA BLUE BOOK SYSTEM PARTS FOR WTP AND WWTP 1,228.00 9/12/2017 197841 VERIZON WIRELESS JUL24-AUG23'17 CELLPHONE USAGE 3,312.06 9/12/2017 197842 VIKING BEER JULY COST OF GOODS - LIQUOR 32,160.63 9/12/2017 197843 VIKING COCA COLA MISC BEVERAGES 1,284.48 9/12/2017 197844 VINOCOPIA INC AUGUST COST OF GOODS - LIQUOR 2,453.74 9/12/2017 197845 WASTE MANAGEMENT OF WI-MN AUG 1ST - 15TH DISPOSAL FEES 4,776.02 9/12/2017 197846 WEST CENTRAL SANITATION INC. AUGUST CARDBOARD RECYCLING/8 YD RL SERVI 291.50 9/12/2017 197847 WILKENS INDUSTRIES WALKING FLOOR TRAILER 567.41 9/12/2017 197848 WINE COMPANY, THE AUGUST COST OF GOODS - LIQUOR 750.07 9/12/2017 197849 WINE MERCHANTS INC AUGUST COST OF GOODS - LIQUOR 1,288.10 9/12/2017 197850 ZARNOTH BRUSH WORKS INC MOBIL POLY CABLEWRAP 416.00 9/12/2017 197851 ZOHO CORPORATION MANAGE ENGINE SUBSCRIPTION FEE 995.00 Total - Check Disbursement 1,161,877.97 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Public Hearing for 2nd Avenue SE Bridge Replacement Project (L2/P18-02) Department: PW/Eng LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following the recent dedication of approximately $400,000 of State Bridge Bonding grant funding to the City, City staff would like to start the project delivery process associated with the 2nd Avenue SE Bridge Replacement project. Thus, this public hearing has been scheduled to initiate the final design process and ultimately solicit construction bids. As described within the attached project feasibility study, the City previously identified two options relative to the full structure replacement approach (Option 3 - Replacement w/4'-4" sidewalk & Option 4 - Replacement w/12' multi-use trail). The estimated construction costs associate with these options are $849,732 and $988,429, respectively. At this point, City staff would appreciate the City Council's input regarding the administering of this project's bidding process with an alternative bid for Option 3. Please note that this project is included within the currently proposed Capital Improvement Plan and will be reviewed by the City's Resource Allocation Committee as the project delivery/funding process proceeds in the future. Also, this project will require the relocation of an existing watermain (currently attached to the bridge) by open-cutting the nearby river bed. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future solicitation of bids. The anticipated bid opening date is Wednesday, November 1st (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 1,302,900.00 Total City Cost: $ 297,900.00 Funding Source: Bonding & Water Fund Remaining Cost: $ 1,005,000.00 Funding Source: State Bridge Bonding & Municipal State Aid RESOLUTION NO. 14767 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 2/PROJECT NO. 18-02 SAP 133-109-008 — Bridge No. 43539 WHEREAS, a resolution of the City Council adopted the 22nd day of November 2016, fixed a date for a Council Hearing on the following improvements: 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of August 2017. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 12th day of September 2017 Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14768 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2/PROJECT NO. 17-02 SAP 133-109-008 - Bridge No. 43539 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: 2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main, street lighting, trail/sidewalk, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Wednesday, November 1st, 2017, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center bythe City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, December 12th, 2017 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 12th day of September 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich Feasibility Study for City of Hutchinson Bridge No. 43506 over South Fork Crow River Presented to the City of Hutchinson, MN January 16, 2014 E ERICKSON ENGINEERING 9330 James Ave S, Bloomington, MN 55431 •952-929-6791 •800-545-8020 • fx 952-929-2909 • www.erickson-eng.com I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the laws of the State of Minnesota. Date: 1/16/2014 Feasibility Study for Bridge 43506 TABLE OF CONTENTS INTRODUCTION.................................................................................................................2 BRIDGE CONDITION..........................................................................................................2 REPAIR AND REPLACEMENT OPTIONS.........................................................................4 OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY...................................................4 OPTION 2 —WIDEN EXISTING BRIDGE TO ACCOMMODATE 12' PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING DEFICIENT BRIDGE ELEMENTS....................................................................................................................................5 C0]i11[�:7�� 7�[�W_Z0l:8:�� 110 Lem:] V 1910=&VJ: ��J�y l��IW_y 19_1�1��:7�to1:7^. OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12 -FOOT WIDE PEDESTRIAN/BICYCLE TRAIL.....................................................................................................7 OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT SEPARATE PEDESTRIAN/BICYLCE BRIDGE ADJACENT TO THE STRUCTURE........................................7 ESTIMATED COST SUMMARY..........................................................................................8 OPTION 1 OPTION 2 OPTION 3 .9 10 12 OPTION4.....................................................................................................................................14 OPTION 5 QErickson Engineering Co., LLC - 1 - 16 Feasibility Study for Bridge 43506 INTRODUCTION Bridge Number 43506 currently carries Second Avenue over the South Fork Crow River in the City of Hutchinson. The bridge was built in 1967, consists of 5 spans and is approximately 131 feet long. It has a 29 -foot wide roadway and a 4.3 -foot wide sidewalk on the north side of the bridge. The superstructure of the bridge is constructed of precast concrete channel sections that were bolted together to form a continuous deck. After setting the concrete sections, a bituminous overlay was placed to provide a smooth driving surface and to protect the precast concrete from the weather. This type of construction was relatively common for short span bridges built during the 1960's and into the 1970's. The concrete abutments and pier caps are both supported on single rows of cast -in- place concrete piling that are 20 to 25 feet long, according to the original plans. The bridge currently carries a 12" water main, a City owned fiber optic line and electric power for street lighting. A telephone line is buried under the river just south of the bridge. BRIDGE CONDITION The bridge has been inspected by City staff on an annual basis since at least 2005. The findings are documented in the Bridge Inspection Reports on file with the Minnesota Department of Transportation. In addition, Erickson Engineering QErickson Engineering Co., LLC - 2 - Feasibility Study for Bridge 43506 conducted a limited condition inspection of the bridge superstructure in 2011 to allow calculation of updated load capacity ratings for the precast concrete channels. During the 2011 inspection we noted several relatively small areas on the bottoms of the concrete channels where concrete had spalled off, exposing the steel reinforcing bars. We also noted numerous areas where concrete had rust stains and had longitudinal cracks in the bottoms and sides of the legs of the channels. Subsequent inspections by City staff have indicated that many of the rusted and cracked areas have since lost concrete protection over the steel reinforcement. This deterioration should be expected to continue at a more rapid rate as more and more of the reinforcement becomes exposed. The exposed reinforcement will also corrode at a more rapid rate as it is exposed to moisture and deicing chemicals. The abutments remain in relatively good condition, considering the age of the bridge, with only minor cracking noted. The paint system for the steel pile shells at the piers is failing, due to exposure to water and leakage of deicing chemicals through the bridge deck. At this time no significant loss of structural capacity has been noted in the pier piling. The concrete pier caps are in relatively good condition. The NBI Condition Ratings for the bridge that are contained in the Structure Inventory Report are: Deck 4 — Poor Condition Superstructure 4 — Poor Condition QErickson Engineering Co., LLC - 3 - Feasibility Study for Bridge 43506 Substructure Channel Structure Evaluation 7 — Good Condition 4 — Poor Condition 4 — Poor Condition Due to the superstructure condition, the bridge is classified as structurally deficient. The bridge load ratings are: Inventory Rating HS 11.7 Operating Rating HS 19.5 Due to the condition of the precast concrete channels, the bridge has been load posted at 26 tons for single -unit trucks and 40 tons for combination vehicles. REPAIR AND REPLACEMENT OPTIONS Due to the increasing rate of deterioration of the bridge, the City has contracted with Erickson Engineering to study possible options for repair or replacement of the bridge. These options will be discussed below, followed by projected costs for the various options. OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY In Option 1, only deficient bridge elements will be repaired. The cracked and spalled concrete will be removed from the concrete channels and rust will be cleaned from QErickson Engineering Co., LLC - 4 - Feasibility Study for Bridge 43506 the exposed reinforcement bars. New mortar will be packed onto the bottoms of the channel legs to cover the reinforcement. The bituminous overlay will be removed and new joint waterproofing will be placed over the joints at the piers and along joints between adjacent channels, followed by placement of a new bituminous overlay. Existing steel pile shells at the piers will be cleaned and painted. Stone riprap protection of the river banks beneath the bridge will be improved. If the City intends to use State -Aid funding for the repair option, the bridge railings will likely need to be replaced, because the existing railings do not meet current crash -test standards. This cost has not been included in the estimate at this time. This repair will do little to increase the load capacity of the bridge and will extend the bridge's life 10 to 15 years. OPTION 2 — WIDEN EXISTING BRIDGE TO ACCOMMODATE 12' PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING DEFICIENT BRIDGE ELEMENTS This option includes all work described above, for Option 1. It also includes widening the bridge using cast in place concrete slab spans to accommodate a 12 - foot trail on the south side of the bridge. This will include removal of the south abutment wingwalls, extending the abutments and construction of new wingwalls. Pier extensions will be constructed, as well. The existing south bridge railing will be removed and a new bicycle rail will be constructed as part of the widening. QErickson Engineering Co., LLC - 5 - Feasibility Study for Bridge 43506 This option, as well does not increase the load capacity of the remaining bridge elements, and only extends the bridge's life 10 to 15 years. OPTION 3 — REPLACE EXISTING BRIDGE WITH NEW SLAB SPAN STRUCTURE Option 3 involves complete removal of the existing bridge and construction of a new bridge, approximately 140 feet long, with a 28 -foot roadway and a 4'-4" sidewalk along one side of the bridge. The bridge will be supported on new concrete abutments and piers with driven piling. While the existing abutments are in relatively good condition, they were designed for smaller dead loads and lighter vehicles, and would not meet the requirements of current design standards. Due to their age, one should expect that the old abutments would deteriorate more rapidly than the rest of a new bridge, which could lead to a new load posting for the structure. Therefore, reuse of the existing abutments has not been considered to be a viable option. The bridge superstructure will consist of cast -in-place concrete slab spans, which have been chosen to minimize the structure depth. This will result in a smaller raise of the roadway elevation which will reduce the impact on approach roadway grades. The riverbanks beneath the bridge will be graded to fit with the new structure and new riprap will be placed. The resulting bridge will meet all current design criteria and no load posting will be required. QErickson Engineering Co., LLC - 6 - Feasibility Study for Bridge 43506 The conduits being carried on the existing bridge will be placed in the sidewalk of the new bridge. The existing watermain will be relocated off the new bridge, and will be buried beneath the river. OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12 - FOOT WIDE PEDESTRIAN/BICYCLE TRAIL Option 4 includes work described above for Option 3, with the addition of a 12 -foot wide pedestrian/bicycle trail along the south side of the bridge. OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT SEPARATE PEDESTRIAN/BICYLCE BRIDGE ADJACENT TO THE STRUCTURE Option 5 includes the work described above for Option 1, which only involves repairing deficient bridge elements. A stand-alone pedestrian/bicycle bridge will be constructed parallel with the existing bridge. This option has all the limitations of Option 1, but does provide the City with a new trail crossing over the river. QErickson Engineering Co., LLC - 7 - Feasibility Study for Bridge 43506 ESTIMATED COST SUMMARY BELOW IS A SUMMARY OF THE ESTIMATED COSTS FOR THE 5 OPTIONS. SEE FOLLOWING PAGES FOR DETAILED COST BREAKDOWN OF THE OPTIONS. OPTION 1 $ 121,991.00 REPAIR DEFICIENT BRIDGE ELEMENTS ONLY OPTION 2 $ 339,199.00 WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT. PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING BRIDGE ELEMENTS. OPTION 3 $ 849,732.00 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 4'-4" SIDEWALK OPTION 4 $ 988,429.00 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 12 -FT PEDESTRIAN/BICYCLE TRAIL OPTION 5 $ 441,191.00 CONSTRUCT A SEPARATE PEDESTRIAN/BICYCLE BRIDGE ADJACENT TO EXISTING BRIDGE AND REPAIR EXISTING BRIDGE DEFICIENT ELEMENTS QErickson Engineering Co., LLC - 8 - Feasibility Study for Bridge 43506 REPAIR DEFICIENT BRIDGE ELEMENTS ONLY OPTION 1 ITEM MOBILIZATION CLEARING AND GRUBBING REPAIR PRECAST CONCRETE CHANNEL LEGS & SEAL GRIND AND MILL BITUMINOUS OVERLAY 3 -PLY JOINT WATERPROOFING BITUMINOUS OVERLAY 1" TO 3" THICK CLEAN & PAINT STEEL PILE SHELLS RANDOM RIPRAP CLASS IV FLOTATION SILT CURTAIN TURF ESTABLISHMENT TRAFFIC CONTROL OPTION 1 TOTAL: $ 121,991.00 QErickson Engineering Co., LLC - 9 - EST. UNIT EST. UNIT QUANT. PRICE COST LUMP SUM 1 6,000.00 $ 6,000.00 TREE 15 300.00 $ 4,500.00 LIN FT 2882 23.00 $ 66,286.00 SQ FT 3840 2.00 $ 7,680.00 SQ FT 1535 5.00 $ 7,675.00 TON 50 200.00 $ 10,000.00 LUMP SUM 1 7,500.00 $ 7,500.00 TON 110 60.00 $ 6,600.00 LIN FT 150 15.00 $ 2,250.00 LUMP SUM 1 1,000.00 $ 1,000.00 LUMP SUM 1 2,500.00 $ 2,500.00 TOTAL: $ 121,991.00 QErickson Engineering Co., LLC - 9 - Feasibility Study for Bridge 43506 OPTION 2 WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT. PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING BRIDGE ELEMENTS. OPTION 2 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 30,000.00 $ 30,000.00 CLEARING AND GRUBBING TREE 20 300.00 $ 6,000.00 REPAIR PRECAST CONCRETE CHANNEL LEGS LIN FT 2882 23.00 $ 66,286.00 & SEAL GRIND AND MILL BITUMINOUS OVERLAY SQ FT 3840 2.00 $ 7,680.00 3 -PLY JOINT WATERPROOFING SQ FT 1535 5.00 $ 7,675.00 BITUMINOUS OVERLAY 1" TO 3" THICK TON 50 200.00 $ 10,000.00 CLEAN & PAINT STEEL PILE SHELLS LUMP SUM 1 7,500.00 $ 7,500.00 RANDOM RIPRAP CLASS IV TON 243 60.00 $ 14,580.00 FLOTATION SILT CURTAIN LIN FT 150 15.00 $ 2,250.00 TURF ESTABLISHMENT LUMP SUM 1 1,500.00 $ 1,500.00 TRAFFIC CONTROL LUMP SUM 1 3,500.00 $ 3,500.00 GRANULAR FILTER TON 40 30.00 $ 1,200.00 REMOVE S. ABUT. WINGS, LIGHT, CONC. LUMP SUM 1 4,000.00 $ 4,000.00 POSTS, RAIL & CONDUIT STRUCTURE EXCAVATION LUMP SUM 1 5,000.00 $ 5,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 31 700.00 $ 21,700.00 BRIDGE SLAB CONCRETE 3Y33A SQ FT 1644 32.00 $ 52,608.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 132 80.00 $ 10,560.00 REINFORCEMENT BARS - EPDXY COATED POUND 20000 1.20 $ 24,000.00 DRILLED ANCHORAGES EACH 52 60.00 $ 3,120.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 415 45.00 $ 18,675.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 415 3.00 $ 1,245.00 C -I -P CONCRETE TEST PILE, 50 FT. LONG 16" EACH 3 6,000.00 $ 18,000.00 3" CONDUIT LUMP SUM 1 5,000.00 $ 5,000.00 2" CONDUIT LUMP SUM 1 3,000.00 $ 3,000.00 CONDUIT - LIGHTING (INCLUDES WIRING) LUMP SUM 1 8,000.00 $ 8,000.00 REPLACE LIGHT LUMP SUM 1 1,500.00 $ 1,500.00 QErickson Engineering Co., LLC - 10 - Feasibility Study for Bridge 43506 OPTION 2 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CHAIN LINK FENCE LIN FT 132 35.00 $ 4,620.00 TOTAL: $ 339,199.00 QErickson Engineering Co., LLC - 11 - Feasibility Study for Bridge 43506 OPTION 3 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 4'-4" SIDEWALK OPTION 3 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 45,000.00 $ 45,000.00 TRAFFIC CONTROL LUMP SUM 1 6,000.00 $ 6,000.00 CLEARING AND GRUBBING TREE 30 250.00 $ 7,500.00 REMOVE OLD BRIDGE LUMP SUM 1 25,000.00 $ 25,000.00 STRUCTURE EXCAVATION LUMP SUM 1 25,000.00 $ 25,000.00 SLOPE PREPARATION LUMP SUM 1 3,000.00 $ 3,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 90 600.00 $ 54,000.00 BRIDGE SLAB CONCRETE 3Y33A HP SQ FT 4970 43.00 $ 213,710.00 TYPE F RAILING CONCRETE 3Y46A LIN FT 140 85.00 $ 11,900.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 180 85.00 $ 15,300.00 SIDEWALK CONCRETE 3Y46A SQ FT 981 12.00 $ 11,772.00 REINFORCEMENT BARS - EPDXY COATED POUND 115000 1.20 $ 138,000.00 ORNAMENTAL METAL RAILING LIN FT 180 150.00 $ 27,000.00 C -I -P CONCRETE PILING DELIVERED 12" LIN FT 550 30.00 $ 16,500.00 C -I -P CONCRETE PILING DRIVEN 12" LIN FT 550 3.00 $ 1,650.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 660 40.00 $ 26,400.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 660 3.00 $ 1,980.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" EACH 2 6,000.00 $ 12,000.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 16" EACH 2 7,000.00 $ 14,000.00 PILE POINTS 12" EACH 12 150.00 $ 1,800.00 PILE POINTS 16" EACH 14 300.00 $ 4,200.00 RANDOM RIPRAP CLASS IV TON 450 60.00 $ 27,000.00 GRANULAR FILTER TON 130 30.00 $ 3,900.00 APPROACH PANEL (INCLUDES SILL) SQ YD 174 240.00 $ 41,760.00 E8H JOINT LIN FT 72 80.00 $ 5,760.00 ORNAMENTAL LIGHTS EACH 4 2,500.00 $ 10,000.00 CONDUIT SYTEM LIGHTING (INCL WIRING & LUMP SUM 1 15,000.00 $ 15,000.00 SVC) QErickson Engineering Co., LLC - 12 - Feasibility Study for Bridge 43506 OPTION 3 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CONDUIT SYSTEM 3" EACH 2 7,000.00 $ 14,000.00 CONDUIT SYSTEM 2" EACH 1 4,000.00 $ 4,000.00 12" WATERMAIN HDPE (DIRECTIONAL BORE) LIN FT 300 130.00 $ 39,000.00 12" WATERMAIN CONNECTIONS EACH 2 2,000.00 $ 4,000.00 REMOVE EXISTING WATERMAIN LUMP SUM 1 6,000.00 $ 6,000.00 WATERMAIN VALVES & BOXES EACH 2 2,500.00 $ 5,000.00 FLOOR DRAINS EACH 6 500.00 $ 3,000.00 FLOTATION SILT CURTAIN LIN FT 200 15.00 $ 3,000.00 TEMPORARY MULCH TON 2 400.00 $ 800.00 SILT FENCE LIN FT 200 4.00 $ 800.00 TURF ESTABLISHMENT LUMP SUM 1 2,000.00 $ 2,000.00 REINFORCEMENT BARS - STAINLESS STEEL POUND 500 6.00 $ 3,000.00 TOTAL: $ 849,732.00 QErickson Engineering Co., LLC - 13 - Feasibility Study for Bridge 43506 OPTION 4 REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY & 12 -FT PEDESTRIAN/BICYCLE TRAIL OPTION 4 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST MOBILIZATION LUMP SUM 1 50,000.00 $ 50,000.00 TRAFFIC CONTROL LUMP SUM 1 6,000.00 $ 6,000.00 CLEARING AND GRUBBING TREE 30 250.00 $ 7,500.00 REMOVE OLD BRIDGE LUMP SUM 1 25,000.00 $ 25,000.00 STRUCTURE EXCAVATION LUMP SUM 1 30,000.00 $ 30,000.00 SLOPE PREPARATION LUMP SUM 1 3,000.00 $ 3,000.00 STRUCTURAL CONCRETE 3Y43 CU YD 105 600.00 $ 63,000.00 BRIDGE SLAB CONCRETE 3Y33A HP SQ FT 6043 43.00 $ 259,849.00 TYPE F RAILING CONCRETE 3Y46A LIN FT 140 85.00 $ 11,900.00 TYPE P RAILING CONCRETE 3Y46A LIN FT 180 85.00 $ 15,300.00 SIDEWALK CONCRETE 3Y46A SQ FT 2453 10.00 $ 24,530.00 REINFORCEMENT BARS - EPDXY COATED POUND 138000 1.20 $ 165,600.00 ORNAMENTAL METAL RAILING LIN FT 180 150.00 $ 27,000.00 C -I -P CONCRETE PILING DELIVERED 12" LIN FT 770 30.00 $ 23,100.00 C -I -P CONCRETE PILING DRIVEN 12" LIN FT 770 3.00 $ 2,310.00 C -I -P CONCRETE PILING DELIVERED 16" LIN FT 880 40.00 $ 35,200.00 C -I -P CONCRETE PILING DRIVEN 16" LIN FT 880 3.00 $ 2,640.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" EACH 2 6,000.00 $ 12,000.00 C -I -P CONCRETE TEST PILE, 60 FT. LONG 16" EACH 2 7,000.00 $ 14,000.00 PILE POINTS 12" EACH 16 150.00 $ 2,400.00 PILE POINTS 16" EACH 18 300.00 $ 5,400.00 RANDOM RIPRAP CLASS IV TON 505 60.00 $ 30,300.00 GRANULAR FILTER TON 140 30.00 $ 4,200.00 APPROACH PANEL (INCLUDES SILL) SQ YD 211 240.00 $ 50,640.00 E8H JOINT LIN FT 87 80.00 $ 6,960.00 ORNAMENTAL LIGHTS EACH 4 2,500.00 $ 10,000.00 CONDUIT SYTEM LIGHTING (INCL WIRING & LUMP SUM 1 15,000.00 $ 15,000.00 SVC) QErickson Engineering Co., LLC - 14 - Feasibility Study for Bridge 43506 OPTION 4 EST. UNIT EST. ITEM UNIT QUANT. PRICE COST CONDUIT SYSTEM 3" EACH 2 7,000.00 $ 14,000.00 CONDUIT SYSTEM 2" EACH 1 4,000.00 $ 4,000.00 12" WATERMAIN HDPE (DIRECTIONAL BORE) LIN FT 300 130.00 $ 39,000.00 12" WATERMAIN CONNECTIONS EACH 2 2,000.00 $ 4,000.00 REMOVE EXISTING WATERMAIN LUMP SUM 1 6,000.00 $ 6,000.00 WATERMAIN VALVES & BOXES EACH 2 2,500.00 $ 5,000.00 FLOOR DRAINS EACH 6 500.00 $ 3,000.00 FLOTATION SILT CURTAIN LIN FT 200 15.00 $ 3,000.00 TEMPORARY MULCH TON 3 400.00 $ 1,200.00 SILT FENCE LIN FT 200 4.00 $ 800.00 TURF ESTABLISHMENT LUMP SUM 1 2,000.00 $ 2,000.00 REINFORCEMENT BARS - STAINLESS STEEL POUND 600 6.00 $ 3,600.00 TOTAL: $ 988,429.00 QErickson Engineering Co., LLC - 15 - Feasibility Study for Bridge 43506 OPTION 5 CONSTRUCT A SEPARATE PEDESTRIAN/BICYCLE BRIDGE ADJACENT TO EXISTING BRIDGE AND REPAIR EXISTING BRIDGE DEFICIENT ELEMENTS OPTION 5 ITEM OPTION 1 ITEMS ADDITIONAL ITEMS FOR NEW PEDESTRIAN BRIDGE - MOBILIZATION CLEARING AND GRUBBING STRUCTURE EXCAVATION SLOPE PREPARATION STRUCTURAL CONCRETE 3Y43 REINFORCEMENT BARS - EPDXY COATED 140 -FT SUPERSTRUCTURE INCL. CONC & REINF C -I -P CONCRETE PILING DELIVERED 12" C -I -P CONCRETE PILING DRIVEN 12" C -I -P CONCRETE TEST PILE, 60 FT. LONG 12" PILE POINTS 12" RANDOM RIPRAP CLASS IV GRANULAR FILTER SELECT GRANULAR FILL (CV) APPROACH GUARDRAILS TEMPORARY MULCH SILT FENCE TURF ESTABLISHMENT TOTAL: $ 441,191.00 QErickson Engineering Co., LLC - 16 - EST. UNIT EST. UNIT QUANT. PRICE COST LUMP SUM 1 121,991.00 $ 121,991.00 LUMP SUM 1 25,000.00 $ 25,000.00 TREE 15 250.00 $ 3,750.00 LUMP SUM 1 10,000.00 $ 10,000.00 LUMP SUM 1 3,000.00 $ 3,000.00 CU YD 38 650.00 $ 24,700.00 POUND 3500 1.40 $ 4,900.00 LUMP SUM 1 190,000.00 $ 190,000.00 LIN FT 550 30.00 $ 16,500.00 LIN FT 550 3.00 $ 1,650.00 EACH 2 6,000.00 $ 12,000.00 EACH 12 150.00 $ 1,800.00 TON 180 60.00 $ 10,800.00 TON 50 30.00 $ 1,500.00 CY 100 20.00 $ 2,000.00 LIN FT 40 200.00 $ 8,000.00 TON 2 400.00 $ 800.00 LIN FT 200 4.00 $ 800.00 LUMP SUM 1 2,000.00 $ 2,000.00 TOTAL: $ 441,191.00 QErickson Engineering Co., LLC - 16 - HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: TH15/Main Street Reconstruction Recent Public Meetings & Future Activities Department: PW/Eng LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 20 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Following the recent public meetings relative to the TH15/Main Street Reconstruction project, City staff would like to review the attached presentation and future project activities. BOARD ACTION REQUESTED: None Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: TH15/Main Project Engagement Group 1. Group Initiatives/Objectives a. Provide input and and feedback throughout the extensive project development and delivery process. (independent of MnDOT's formal public engagement process & project management meetings) b. Act as a conduit to engage multiple organizations, stakeholders, interests and perspectives. c. Develop a consistent project related public message and approach. d. Participate in the various steps of the formal design review process required of the City prior to MnDOT's approvals. (input/results will be forwarded to the City's Resource Allocation Committee and/or City Council) 2. Participant Roster (ideally, about 12 invitees) a. Mary H. — Chamber (Co -Chair) b. John R. — Consultant Public Liaison (Co -Chair) c. Kent E. — City Engineer (Co -Chair) d. Justin B. — Consultant Project Manager e. Teal S./Kelly B. — MnDOT Project Managers f. Miles S. — City EDA (Downtown Association involvement) g. Anthony Hanson — Chamber Board h. Matt Pulkrabek — Downtown Association i. Shannon Streich — Chamber's Main Street 2020 Task Force (primarily communications) j. Downtown Business Owner Representatives (Chamber to recruit) k. City Council Representation — Mayor & Member?? I. Public Arts Commission Representative (Council recruit/select?) m. Historic Hutchinson Representative (Council recruit/select?) 3. Meeting Date/Time a. First Thursday of the month b. 9:00 AM @ Chamber offices 11 SEH DEPARTMENT OF TRANSPORTATION Adjacent Properties and Businesses Meeting Hutchinson Area Chamber of Commerce Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch Topic 1) Introduce the Project scope 2) Project goals and benefits 3) Project timeline 4) Discuss project elements and process Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch • Full Reconstruction of Highway 15 and underground utilities between 2nd Ave. N and 5th Ave. S • Pavement Resurfacing between 5th Ave. S and just south of Denver Ave. Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 3 • Complete reconstruction of Main Street/Highway 15 through downtown • Pavement resurfacing of Highway 15 between 5th Ave S and just south of Denver Ave • Update sidewalk and pedestrian crossings along project area to meet Americans with Disabilities Act (ADA) standards • The City of Hutchinson will also be replacing, updating, and modernizing underground utilities Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 4 • Smoother road surface • Modernize sanitary sewer, water main and storm sewer • Help ensure city and state infrastructure serves their purpose for many years • The City of Hutchinson views this project as an opportunity to enhance downtown and improve livability in the central district Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 5 Existing Proposed 25 RgM-0 W Thursday, August 24, 2017 i mndot.gov/d8/projects/hwyl5downtownhutch Construction and detours begin in 2020. Preliminary detour route utilizes Highway 22 to the east, between Highway 7 and Airport Road (County Road 115). - uLf��TL�lky]_��• � I%, Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 7 Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 2417 2418 2419 2424 i I I i Public Engagement Public Open Houses, Loral Govemment` Gpdaies. and Targeted Meetings p�xawt ep.x�a�"'�� app rn.6 Orwxrw Building Inspections, Surveying Environmental Review Hismile Pim Rsuiaw Slgr G, Traffic Engineering) Hydraulics, Utilities. Permits Preliminary Design • • • • +°y`` Detailed Design Final Design, Streetseape/Landscape Project Letting) Contractor Selection Nwem602,2019 Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch • Construction begins in Spring 2020 • Project will take an entire construction season, with final work occurring in 2021 • Construction will be from building face to building face • All street, sidewalk & utilities will be replaced • Multiple excavations will be required • Work will be phased to limit time of disturbance • Close coordination with the Chamber of Commerce and others will be required • Consider improvements to alternate accesses Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5 downtown hutch 9 • Extensive survey, design and construction efforts are required • Close coordination with building owners will be required ✓Opportunity for owners to make improvements ✓Chamber of Commerce helping to facilitate Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 10 • Project includes inspection of building basements in order to: ✓ Identify any potential structural concerns related to the construction ✓ Identify potential intrusions into the construction area (old coal chutes, window wells, vents, etc.) ✓ Identify sanitary sewer and water service locations and related issues/improvements • SEH and City staff to complete inspections in September 2017 ✓ Notifications and requests for access pending Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 11 • Landscaping items to be reviewed/discussed • Will use "Imagine Hutchinson" document and wayfinding study as guides during project design • Will coordinate efforts with local groups Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 12 • Public Involvement and Outreach • Open houses, public meetings and outreach • Project newsletters • Stakeholder meetings • Informal sessions at Chamber of Commerce • Design process • Preliminary design, traffic and environmental studies, outreach and other design efforts in 2017 • Final, detailed design starting in 2018 • Project letting proposed for November 2019 Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtown hutch 13 Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 14 Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 15 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Dynamic Sign Ordinance Revisions - 2nd Reading Department: Planning LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff has had requests from various businesses within the Downtown area (C-3 zoning district) regarding electronic or dynamic signs. Staff has studied this issue extensively and feels that there may be an opportunity to allow electronic signs without impacting the historic or traditional Main Street area. Within the Hutchinson Sign Ordinance there are special provisions for signage in the Main Street Area District which goes from Franklin Street on the west side of downtown to Hassan Street on the east side of downtown and from the Crow River on the north side of downtown to 4th Avenue SE on the south side of downtown. In this area signs are to be of a more "historic" nature that would allow the signs to fit in with the older buildings downtown. Staff is not comfortable allowing any electronic signs within the Main Street Area District, however there are areas of the C-3 (central commercial) zoning district that are not within the Main Street Area District that would be able to accommodate electronic signs without a disturbance to the historic nature of downtown. For example, the area around the Liquor Hutch, Ace Hardware, former Econo Foods, VFW and Depot Marketplace has a different character then the Main Street area and staff feels electronic signs would not be problematic in this area. The signs would have to meet all of the requirements of the dynamic signs ordinance the City of Hutchinson has adopted. Staff recommends the approval of the following ordinance amendment that would allow electronic signs in the C-3 (central commercial) zoning district outside of the Main Street Area District. In addition, staff recommends amending the ordinance to allow electronic signs in the C-2, I-1, I-2 zoning district by right versus a Conditional Use Permit. BOARD ACTION REQUESTED: Approval of 2nd reading of dynamic sign ordinance revisions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8245 ORDINANCE NO. 17-776 AN ORDINANCE AMENDING SECTION 154.141(0) DYNAMIC SIGNS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.141 (0) regarding Dynamic Signs as follows: (0) Dynamic signs. Dynamic signs may be permitted as follows. (1) Dynamic signs are allowed as conditional uses in the C -1,G 2,1 ' an T ' Zoning Districts. (2) Dynamic signs are allowed in the C-2, I-1 and I-2, C-4, C-5, GT and I/C Zoning Districts and in the C-3 Zoning District if they are located outside of the Main Street Area District as described in section 154.142 (E). (3) Dynamic displays may occupy no more than 66% of the sign area. (4) Dynamic signs are not allowed in the R-1, R-2, R-3, R-4, R-5 districts or in the Main Street Area District of the C-3 Zoning District, except as described in division (0)(14) below. (5) There shall be no dynamic signs within 100 feet of a residential zoning district. (6) There shall be no dynamic signs in the front setback area within 58 20 feet of a street intersection (as measured from intersecting right-of-way lines), except where lighting for such sign is indirect or diffused and in no way constitutes a traffic hazard. (7) No dynamic sign may be erected that, by reason of position, shape, movement or color interferes with the proper functioning of a traffic sign, signal or which otherwise constitutes a traffic hazard. (8) Dynamic signs shall not cause direct glare, nor become a distraction. (9) Dynamic displays shall have a minimum display or loop time of six seconds before the display changes. (10) A display of time, date or temperature must remain for at least the minimal allowable display time for the district in which it is located before changing to a different display, but the time, date or temperature information itself may change no more often than once every three seconds. (11) The lamp wattage and luminance level in candelas per square meter (Nits) shall be provided at the time of permit application. (12) Dynamic signs shall not exceed 5,000 Nits between the hours of civil sunrise and civil sunset and shall not exceed 500 Nits between the hours of civil sunset and civil sunrise. (13) Dynamic displays must be designed and equipped to freeze the device in one position if a malfunction occurs. The displays must also be equipped with a means to immediately discontinue the display if it malfunctions, and the sign owner must immediately stop the dynamic display when notified by the city that it is not complying with the standards of this section. (14) Dynamic signs which inform the public of time and/or temperature, as well as messages that consist of public announcements and the like, of a non -advertising nature are allowed in the R-1, R-2, R-3, R-4 and R-5 Zoning Districts. The dynamic signs in these districts shall be scrolling in nature with no flashing or other similar special effects. These signs shall have a black background with a singular color of lettering and/or numerics. The characters used shall be standard letters and numbers only. (2004 Code, § 154.136) (Ord. 01-296, passed 8-14-2001; Ord. 10-0661, passed 10-12-2010) Penalty, see § 154.999 Ordinance # 17-776 154.141(0) September 12, 2017 Page 2 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 12th day of September, 2017. Attest: Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: August 22, 2017 Second reading of the Ordinance: September 12, 2017 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Approve/Deny Dog Park Project Plans Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich/Doff Moon Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Back in late June, the City Council authorized staff to begin work on putting together a dog park. At that time, the Council also authorized staff to apply for a grant. Late last month, we found out that we did not receive the grant. Following that acknowledgment, staff put together plans with options for the council to consider. We know that we will be receiving a donation in the area of $10-$11,000. The remaining costs would come out of the Community Improvement Fund. Attached to this Board Action Form, please find a copy of the presentation I'll be giving along with a breakdown of costs for the Fence. Staff has also included an article from Parks & Rec Business talking about the design of a successful dog park. Staff is seeking approval and guidance on final plans and a budget so work can begin on the construction of the dog park. BOARD ACTION REQUESTED: Approve/Deny Dog Park Project Plans and Budget Fiscal Impact: $ 50,000.00 Funding Source: Community Improvement Fund FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: DOG PARK PROJECT Estimate Cost is $57,100.00 • Fence* -- $3600 • Water Service* -- $4,500 • Animal Waste Station/Signage* (2) -- $1,000 • 2 Garbage Cans -- $3,600 • 6 Benches -- $1200 *Essential 'mss, I ' . ' y •�G RtisFE .r �Wz X��,� I SMALUSHYDOG AREA 1 V11 DOG PARK WITH OPTIONS PROJECT OPTIONS OPTION #1 -INITIAL PROJECT ($57,100) • About 1.3 acres • 1,230 L.F. of chain link fence, 4' high, with swing gates (park divided in half between a large dog site and a small dog site) • Includes Water Service Line • Animal Waste Stations (2) and Signage • 2 Garbage Cans • 6 Benches PROJECT OPTIONS OPTION #2 - PHASE 2 ($3,475) • About 0.5 Acres • Add an Additional 145 L.F. of Chain Link Fence, 4' high OPTION #3 - PHASE 3 ($159565) • About 0.7 Acres • Add an additional 480 L.F. of Chain Link with 3 gates OPTION #4 -PAVED PARKING LOT ($44,000) • 70'x 66' Parking Lot • 12 regular parking stalls, 1 handicap — van accessible NOT INCLUDED IN THE PROJECT Provisions for lighting within the park Restrooms Additional play features for dogs Water Service, but no water fountain No hardscape Additional phases do not include any costs for additional benches, garbage cans, pet waste stations, etc. REQUESTED ACTION TONIGHT Authorize a project (with or without options) Establish a budget with funding sources (Community Improvement Fund) Office (651) 464-7373 <1ENTURYFENCE,1.4V Toll Free (800) 328-9558 Fax (651) 464-7377 Gl3MPACki Y Cell Phone (612) 309-2148 sroush@centuryfence.com P.Q. Box 277, Forest Lake, MN 55025 9/1/2017 Phone: 320-234-4228 Fax: Proposal To: City of Hutchinson Sara Witte 900 Harrington St. SW Hutchinson, MN 55350 Ship To: 427 1 st Ave Se Hutchinson, MN 55350 installed ❑ Material Only E]Prepaid Freight Dreight Collect F.00.13. Job Site Delivery Schedule: Description Furnish and Install: 1230 I.f.of chain link fence without barbed wire, 4' high overall. Fabric shall be 2" mesh 9 gauge vinyl coated wire. Line posts shall be 2" Q.D. and spaced a maximum of 10' on centers. The top and bottom rails shall be (1-518" o.d.). 2 - Double swing gate 10' wide by 4' high. Frame shall be constructed of 2" steel pipe welded at all corners to form a rigid panel. 4 - Single swing gate 4' wide by 4' high. Frame shall be constructed of 2" steel pipe welded at all corners to form a rigid panel. 2 Exterior gates will have D&D self closing hinges. 12 - 3" Gate posts, 4' high. 11 - 3" Corner posts, 4' high. All line posts driven 4'. All corner, gate and end posts set in concrete foundations. Material and Labor: $35,929.00 Option #2 Add 145 I.f. of fence ADD $3,475.00 Option #3 Small dog Park @ 116 Huron St Se. 480 I.f. 3 gates $15,565.00 Excludes excavation through rock, frost, or backfill Excludes locating of private utilities Proposal is valid for 20 days Acceptance: This proposal when accepted in writing by purchaser and by Century Fence Company's Main Office becomes a contract between two parties. The conditions on the attached "Terms and Conditions" sheet are made a part of this contract. Terms of Payment: Net Cash upon receipt of invoice. Buyer's signature Date Submitted by Scott Roush . ......... AwisoII - ITO 0 Oj Examining the basic components Of a successful dog park BY MARILYN GLASSER 421 ParksAndRechw"s,com I AuguM2017 PHOTOS: OR. MARILYNN R. UASSER hat needs to happen to bring a dog park to a coin- munity? How much does a dog park cost? Is it safe? Who would build it? Who would be in charge? What about insurance? These questions need honest, straight -forward answers if a dog park is to become a reality. 'FHE BENEFITS Many departments maybe unfamiliar with dog parks and wonder why a community should even consider creating one, so let's take a look at some of the benefits: 'a Dog parks provide an opportunity to exercise and socialize pets in a safe environment * Dog parks promote responsible pet ownership * Dog parks provide apartment dwellers, elderly individ- uals, and disabled pet owners an accessible place to exercise their dogs (all parks must comply with the Americans with Disabilities Act requirements) 2 Dog parks promote enforcement of dog -control laws lust as park facilities provide community residents with tennis courts, ball fields, swimming pools, basketball courts, soccer fields, and the like, dog parks also cater to a large, legitimate constituency in a community DOG ON IT August2097 ; ParkshidRGCE si ;>a" N Dog parks provide dog owners with an enjoyable com- munity venue to meet and socialia� � Dog owners love to watch their dogs at play (even non -dog owners enjoy watching dogs in a dog park) W Dog parks have reportedly caused decreases in antisocial and illegal activities in public parks ■ Community constituents enthusiastically appreciate their dog parks (A typical "complaint" to politicians is, "We should have built this sooner!") PROVIDING sc�PE [OR Qi. UTY PET PRODUCTS FOR OVER 20 YEA" Hello, Old Friend. Like the loyal companion on the end of your leash, DOGIPOT has always been there. Our Pet Stations conte with FREE Preloaded SMART Litter Pid< Up Bags"' & SMART Liner Tnsh Bags', to help you lead the charge in responsible pet ownership, ,A 44 ! ParksAnOecBusiness.com I AugusT2011 GATHERING SUPPORT So what's needed to build a dog park? Usually, the first thin is supporters; ideally, this means a community's parks and recreation department. Sometimes, however, it might mean other interested municipal staff members or departments. Or, it might even be a politician who has had an opportunity to experience a dog park in another jurisdiction and thinks it was terrific. In many communities, however, supporters are simply local folks interested in having a dog park established in their vicinityr or in their neighborhood, Ideally, it should represent a cross-section of the community—from families to business owners to local professionals and, of course, to just "regular folks." SITE AND DESIGN RECIUIREMENTS Now let's consider what is needed for a site. There should be a minimum of an acre, though bigger is better. It also must have access to water and should be in an easily accessible location with minimal proximity to residences as well as other park venues, and parking should be available. For optimal design, the site should have plenty of open space, although some shade will be needed for both the dogs and their owners. The design should show the perimeter of the fencing, a double -gated entry, two enclosures (for large and small dogs), maintenance access, both hardscape and grass areas (no wood chips), and a proposed location for necessary components: 1r Benches (no picnic tables) * Garbage cans * Waste -bag dispensers 'a Water fountains) 0 Signage and bulletin board. The fencing—including severai gates— vill be, by far, the most expensive cost, perhaps 75 to 90 percept of the project. The other components listed—all of which rnust be of commercial quality—wiii offer plenty.of Opti_ _ liE, design, rr_ material, color, and "look" for the community to select. If fundraising is needed, some of the items can be created with donors' names affixed. Speaking of fundraising for the hardscape areas, brick pavers are a great option sit -ice they can be personalized and then can become a permanent feature of the dog park. The areas requiring hardscape include the double -gated entry, an extended "apron" inside the Fenced enclosures beyond the entry as well as under benches, garbage cans, ivaste-bag dispensers, and water fountains (along the fencing perimeter). These hardscape areas make maintenance far easier and look great. MINIMAL EFFORT Dog parks operate primarily as a user -maintained facili- ty with self -enforced rules. For example, owners simply must pick up after their dogs—and they shouldn't mind if other owners remind them_ The municipality must provide— as it does with its other parks—mowing and garbage pick-up. The only other regular responsibility for the municipality is periodically replenishing waste -bag dispensers. Many other options are to be found in thousands of dog parks throughout the country, and dog owners every- where LOVE their dog parks, with or without same of the options. Community dog parks are among the most inexpen- sive park facilities to build, yet one of the most appreciated by residents. pRs ur. owarilynn H. Glasser rs a parrs and recfeatrorl ploiessrvral , r,r. docror–al degree 0 the field, afnrosr 40 years of parks expenewr?,: she s be:,rf teaching recreariorr arra parks college courses since !991. Her consuhmy firm, fooi.5ed on dog parks, has f Eel? baser; !f7 Ere:.str=r. N. Y. since 2005. She svr�ore Dog ".ark Desiklr�. rReaclr her a. a lry,`a sse r?Laa i.ronr. Tr . 17rpje.171 prr tl:is,erticle. s^s,( ParksAr?flRscBusnraSs.cew NATURAL DDG PARK PRODUCTS �k 0 1 Awt7 GYMS MS f OR DOGS wwwl GymsFor❑ogs corm Natural Dag Park Products Sales;6 GymsForpogs.com August2017 i ParksAn4RecBun185s.c,)f i ' .. HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Approve/Deny Funding Request from the McLeod County Historical Society Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached to this Board Action Form is a request letter from the McLeod County Historical Society and Museum for funding in 2018. The request is for funding from the City in the amount of $6,944 so tours of the Society and Museum can be done for free. In your review, please note that staff has a couple of notes about this request, some of which have been addressed in the past. 1. State law is very specific when it comes to how cities can spend money in relation to historical work. State Statute 471.93 (attached) states that we "may appropriate money for the purpose of collecting, preserving, storing, housing, printing, publishing, distributing and exhibiting data and material pertaining to the history of the city, for the purpose of commemorating the anniversary of any important and outstanding event in such history, and to preserve such history data and material for future generations." Any money we give would have to be Hutchinson specific. The request is broader than Hutchinson. 2. We currently have a local historical society that we do not provide funding for unless it is project specific. State laws gives more latitude to county governments to provide funding to Historical Societies. It does not provide that latitude to city governments. 3. The County currently provides funding to the Historical Society. The proposed formula and request leaves out residents of the townships. 4. Minnesota Statute 138.053 (attached) does allow a city to annually appropriate, from its general fund, an amount not to exceed .02418% of the estimated market value of the city to the historical society of its respective county to further the promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the county. However, the city may only appropriate these funds to a historical society affiliated with and approved by the Minnesota Historical Society. BOARD ACTION REQUESTED: Approve/Deny Funding Requesting from the McLeod County Historical Society Fiscal Impact: $ 6,944.00 Funding Source: 2018 Tax Levy/General Fund FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: McLeod County Historical Society & Museum: Mission: Dedicated to connecting with the past, understanding the present, and making informed choices about the future by finding, preserving, explaining, and sharing McLeod County History. City of Hutchinson Collections: As of 9-11-2017 The McLeod County Historical Society & Museum has 67,581 Collection items/records in our Digital Inventory. It is estimated that the Collection in total is around 85,000 + Items. The McLeod County Historical Society & Museum Spent $124,698.00 on Collections Care, Preservation, Management and Maintenance in 2017. McLeod County Contributed $50,500.00 to these Expenses in 2017. *Attached please find our 2017 Annual Budget. The highlighted areas represent our Collection Expenses. Total Hutchinson % of Museum's Total Collection Related Expenses % of Museum's Total Estimated % of Museum's Type of Collection: Number of Items: Digital Collection: Actual Collection: Objects: 2,584 19% 22% $20,775.44 Photos: 1 7,215 31% 1 35% Archives: 9,064 32% 33% Library: 193 8% 20% The McLeod County Historical Society & Museum Spent $124,698.00 on Collections Care, Preservation, Management and Maintenance in 2017. McLeod County Contributed $50,500.00 to these Expenses in 2017. *Attached please find our 2017 Annual Budget. The highlighted areas represent our Collection Expenses. Total Hutchinson % of Museum's Total Collection Related Expenses Total $ Spent on Collection Items: Total Collection: minus Annual County Funding: Hutchinson Items: 19,056 28% $74,198.00 1 1 $20,775.44 9:09 AM McLeod County Historical Society 5/1012017 Budget C For January through December 2017 12 -MONTH Jan 17 Feb 17 Mar 17 Apr 17 May 17 Jun 17 Jul 17 Aug 17 Sep 17 Oct 17 Nov 17 Dec 17 TOTAL Income 3010 Membership, individuals 256.00 335.00 175.00 720.00 1,475.00 825.00 65.00 220.00 245.00 375.00 250.00 150.00 5,091.00 3015 Memberships -family 200.00 200.00 240.00 320.00 360.00 80.00 0.00 40.00 80.00 200.00 40.00 0.00 1,760.00 3017 Membership life 0.00 0.00 0.00 500.00 0.00 0.00 500.00 0.00 0.00 0.00 0.00 1,000.00 2,000.00 3120 • Admissions 14.00 39.00 50.31 79.00 123.00 124.00 152.00 102.00 100.92 42.00 18.00 14.77 859.00 3121 - Merchandise sales 423.41 124.79 223.98 219.79 279.66 65.24 108.38 1,070.39 542.41 220.87 318.36 348.72 3,946.00 3122 Rental income 0.00 0.00 50.00 0.00 0.00 75.00 0.00 0.00 0.00 50.00 0.00 0.00 175.00 3123 Copier income 15.55 26.22 73.85 26.96 43.85 20.16 20.03 61.59 50.06 43.05 17.55 6.13 405.00 3124 Research income 35.30 143.30 13.75 0.00 51.00 121.50 105.00 87.50 49.85 0.00 5.00 142.80 755.00 3150 Program income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 200.21 30.83 1,595.00 640.00 0.96 2,467.00 3210 - Grant income: County 50,500.00 0.00 28,602.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 79,102.00 3220 Grant income: Other Gov't 40,955.00 1,500.00 0.00 39,235.00 11,210.00 0.00 22,420.00 0.00 0.00 0.00 0.00 0.00 115,320.00 3310 • Unrestricted contributions 290.00 172.00 3,294.55 4,181.00 1,001.84 399.79 691.50 247.00 60.75 688.50 1,395.00 2,550.07 14,972.00 3312 • Contribution jar 0.00 0.00 0.00 0.00 0.00 0.00 0.00 38.00 0.00 0.00 0.00 0.00 38.00 3315 - Restricted contributions 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 500.00 6,000.00 3320 Memorials unrestricted 0.00 75.00 15.00 30.00 470.00 50.00 25.00 160.00 0.00 10.00 45.00 400.00 1,280.00 3330 • Annual support 0.00 0.00 0.00 310.00 6,105.00 650.00 155.00 0.00 0.00 0.00 200.00 175.00 7,595.00 3440 - Fundraisers 645.00 745.00 745.00 745.00 745.00 745.00 2.000.00 745.00 745.00 745.00 745.00 2,446.00 11,796.00 3816 • Interest income checking 0.95 10.85 4.86 3.17 2.71 6.58 0.99 1.44 3.22 3.04 1.85 1.34 41.00 3820 Dividend corporate 1,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 2,500.00 6,500.00 33,000.00 3825- Insurance Dividend 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,000.00 0.00 1,000.00 3840 - Appreciation in MV -Corp 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 3,400.00 40,800.00 3990 Net assets reclassified 0.00 4,040.00 39,235.00 2,500.00 39,235.00 35,130.00 0.00 959.26 0.00 0.00 0.00 0.00 121,099.26 Total Income 98,735.21 13,811.16 79,123.30 55,269.92 67,502.06 44,692.27 29,242.90 5,973.13 4,908.04 6,972.46 7,675.76 14,235.79 449,501.26 3170 Cost of merchandise sold -114.10 0.00 -8.64 0.00 -2.09 -8.00 -37.18 -427.53 -214.83 -88.36 -152.27 0.00 -1,053.00 Gross Profit 98,621.11 13,811.16 79,114.66 55,269.92 67,499.97 44,684.27 29,280.08 5,545.60 4,893.21 6,884.10 7,523.49 14,235.79 448,448.26 Expense 3999 - Restricted Assets Utilized 0.00 4,040.00 39,235.00 2,500.00 39,235.00 35,130.00 0.00 959.26 0.00 0.00 0.00 0.00 121,099.26 4010 maintenance bldg contract 0.00 112.75 267.61 0.00 0.00 267.61 0.00 0.00 267.61 0.00 0.00 268.42 1,184.00 4011 Maintenance- other contrac_ 310.00 310.00 160.00 240.00 420.00 420.00 420.00 420.00 420.00 420.00 340.00 310.00 4,190.00 4020 - Maintenance supplies 30.00 0.00 80.00 0.00 0.00 30.00 100.00 80.00 300.00 0.00 0.00 30.00 650.00 4041 -_ Utilities- pas &elect 1,560.00 1,840.00 1,480.00 1,300.00 900.00 700.00 960.00 860.00 820.00 810.00 720.00 1,020.00 12,970.00 4042_ Utilities- water & sewer 210.00 230.00 230.00 230.00 240.00 220.00 210.00 220.00 210.00 210.00 220.00 220.00 2,650.00 4043 Utilities -refuse 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 90.00 1,080.00 4050_Securiyother 450.00 0.00 0.00 0.00 0.00 0.00 000 0.00 0.00 0.00 0.00 0.00 450.00 4060 Insurance 4,320.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,320.00 40_95 mist 0.00 85.10 0.00 0.00 0.00 0.00 0.00 0.00 85.00 0.00 100.00 129.90 400.00 5020 _Maintenance - Exhibit supplies 0.00 0.00 15.43 46.71 4.84 0.00 294.30 271.57 148.66 29.74 304.30 100.45 1,216.00 5095 Exhibit miscellaneous 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 37.50 0.00 43.49 9.01 90.00 5510 Archive contracts 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 180.00 160.00 180.00 160.00 1,920.00 5520 Archive supplies 0.00 151.99 385.23 41.69 701.44 871.88 336.63 36.39 92.97 170.52 314.51 830.75 3,934.00 5710 Collections contracts 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 556.00 0.00 556.00 6010 Research contracts 80.00 80.00 80.00 80.00 80.00 80.00 80.00 80.00 80.00 80.00 80.00 80.00 960.00 6020 Research library and suppl 0.00 0.00 0.00 0.00 25.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25.00 6022 Research dues & subscript 0.00 0.00 749.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 749.00 6025 Research repairs 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 270.74 0.26 271.00 _ 6045. Research telephone 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 60.00 720.00 6510 Program contracts (Ann Mtg) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,218.37 0.63 1,219.00 P,y* 1 of 2 9:bi AM 511012017 6520 - Program supplies 6524 Kitchen supplies 6550 Program seminars & meetings 6595 Program miscellaneous 7005 Office wages 7005 Office wages -Accountant 7006 Office Wages - MCHP 7006 Office Wages - MCHP Acctnt 7007 Office payroll taxes 7007 Office PIR taxes-Acctnt 7007 Office P/R taxes-MCHP Dir 7007 Office PIR taxes-MCHP Acct 7010 Office maintenance contrac 7020Office supplies 7021 Office postage 7022 Dues and subscriptions 7025 Office repairs 7045 Office telephone_ 7047 Office Server/Storage/Back 7095 • Office miscellaneous 8020 Newsletter supplies 8021 Newsletter postage 8505 • Executive salaries 8507 - Executive payroll taxes 8530 Executive travel 8550 - Executive seminars & meet 8595 Executive miscellaneous 9020 Fund raising supplies 9795 - Board miscellaneous 9810 Accounting & legal 9830 Interest Expense 9870 - Bank & Credit Card charges 9880 Investment Advisory Fees 9990 Depreciation Expense 9995 Miscellaneous Expense Total Expense Net Income Page 2 of 2 McLeod County Historical Society Budget C For January through December 2017 12 MONTH Jan 17 Feb 17 Mar 17 Apr 17 May 17 Jun 17 Jul 17 Aug 17 Sep 17 Get 17 Nov 17 Dec 17 TOTAL 0.00 12.94 0.00 0.00 26.00 0.00 0.00 0.00 0.00 0.00 244.03 0.03 283.00 72.42 115.32 105.83 33.01 11.98 38.49 0.00 134.72 45.48 0.00 144.94 0.81 703.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 65.34 27.34 0.00 8.52 0.00 0.00 0.00 0.00 0.00 450.00 19.16 60.64 631.00 1,596.00 1,596.00 1,596.00 1,596.00 2,394.00 1,596.00 1,634.00 1,634.00 1,634.00 2,451.00 1,634.00 1,634.00 20,995.00 435.00 435.00 435.00 435.00 652.50 435.00 435.00 435.00 435.00 652.50 435.00 435.00 5,655.00 1,890.00 1,890.00 1,890.00 1,890.00 2,835.00 1,890.00 1,890.00 1,890.00 1,890.00 2,835.00 1,890.00 1,890.00 24,570.00 150.00 150.00 150.00 150.00 225.00 150.00 150.00 150.00 150.00 225.00 150.00 150.00 1,950.00 125.29 125.29 125.29 125.29 187.93 125.29 128.27 128.27 128.27 192.40 128.27 128.14 1,648.00 34.15 34.15 34.15 34.15 51.22 34.15 34.15 34.15 34.15 51.22 34.15 34.21 444.00 148.37 148.37 148.37 148.37 222.55 148.37 146.37 148.37 148.37 222.55 148.37 148.37 1,929.00 11.78 11.78 11.78 11.78 17.66 11.78 11.78 11.78 11.78 17.66 11.78 11.46 153.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 110.00 1,320.00 68.41 143.42 208.86 146.63 51.29 585.55 56.90 145.42 317.58 117.43 119.04 86.47 2,047.00 75.56 99.42 185.78 48.42 129.20 98.19 79.20 51.10 244.36 0.00 157.25 99.52 1,268.00 150.00 0.00 50.00 0.00 470.00 0.00 25.00 0.00 0.00 0.00 0.00 0.00 695.00 0.00 0.00 0.00 55.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 55.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 120.00 1,440.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 410.00 4,920.00 0.00 25.00 67.72 0.00 -27.00 0.00 118.41 54.00 54.00 54.00 286.56 536.31 1,169.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 1,920.00 0.00 200.00 0.00 200.00 0.00 200.00 0.00 200.00 0.00 0.00 0.00 225.00 1,025.00 4,080.40 4,080.40 4,080.40 4,080.40 6,120.60 4,080.40 4,080.40 4,080.40 4,080.40 6,120.60 4,080.40 4,080.20 53,045.00 320.31 320.31 320.31 320.31 480.47 320.31 320.31 320.31 320.31 480.47 320.31 320.27 4,164.00 0.00 0.00 100.00 50.00 200.00 150.00 200.00 100.00 0.00 200.00 0.00 0.00 1,000.00 0.00 0.00 0.00 50.00 50.00 50.00 50.00 0.00 0.00 0.00 0.00 0 200.00 0.00 30.00 0.00 0.00 0.00 0.00 0.00 20.00 0.00 0.00 0.00 0.00 50.00 0.00 0.00 0.00 0.00 0.00 100.00 0.00 0.00 0.00 0.00 50.00 0.00 150.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 600.00 0.00 0.00 0.00 31.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 31.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 50.00 0.00 150.00 750.00 0.00 0.00 770.00 0.00 0.00 790.00 0.00 0.00 810.00 0.00 0.00 3,120.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 3,020.00 36,240.00 0.00 0.00 0.00 0.00 0.00 25.00 18.27 211.98 150.00 0.00 0.00 1.75 405.00 21,073.03 20,434.58 56,331.76 19,362.28 59,844.68 51,898.02 16,708.99 16,816.72 16,245.44 20,740.09 18,200.67 16,971.60 334,628.26 77,548.08 6,623.42 22,782.90 35,907.64 7,655.29 7,213.75 12,571.09 -11,271.12 11,552.23 -13,855.99 -10,677.18 2,735.81 113,820.00 Page 2 of 2 McLeod County Historical SOCIETY &MUSEUM PRESERVING THE PAST, INSPIRING THE FUTURE. 380 School Road NW Visit our Website: www.mcleodhistory.org Hutchinson, MN 55350 phone: 320-587-2109 e-mail: info@mcleodhistory.org City of Hutchinson Attn: Matt ]aunich 111 Hassan Street SE Hutchinson, MN 55350 Dear City Council Members: Friday, August 18th, 2017 The McLeod County Historical Society and Museum is open to the public Monday, Thursday, Friday and Saturday each week all year around for guests to visit and learn about McLeod County and Hutchinson community history. Currently, tours of the historical and art galleries cost $3 for Adults, $2 for Seniors and $1 for Students. Although to most this is a small fee, many in our public still see it as a barrier to their history. As a non-profit historical museum with the mission of finding, preserving, explaining and SHARING McLeod County History, it is the museum's goal, with your help, to make this barrier go away. Together we can make visiting and learning about local history completely free to our community residents. The Museum is proposing a community contribution of $0.50 per person, based on the most recent government census for each community in McLeod County. This means that based on the 2016 population of 13,888 x $0.50 per person, the city of Hutchinson would have a 2018 contribution of $6,944. The Museum feels that by making tours free, we will increase our local visitors each year, develop a deeper partnership with each of our nine McLeod County Communities, and still have enough funding to maintain the Museum. Visiting the Museum would now be a community benefit, allowing us to help promote this benefit to the public via our websites, social media, brochures, programs and more. I would love to set up a time to discuss how our Free public Museum plan could benefit your community and residents. If you have any questions, please feel free to contact me at the phone or e-mail address listed above. Thanks again for all your support! Lori Pickell-Stangel MCHS Executive Director MINNESOTA STATUTES 2016 138.053 138.053 COUNTY HISTORICAL SOCIETY; TAX LEVY; CITIES OR TOWNS. The governing body of any home rule charter or statutory city or town may annually appropriate from its general fund an amount not to exceed 0.02418 percent of estimated market value, derived from ad valorem taxes on property or other revenues, to be paid to the historical society of its respective county to be used for the promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the county. No city or town may appropriate any funds for the benefit of any historical society unless the society is affiliated with and approved by the Minnesota Historical Society. History: 1963 c 129 s 1; 1973 c 123 art 5 s 7, 1973 c 773 s 1; 1983 c 315 s 1; 1988 c 719 art 5 s 84; 1989 c 277 art 4 s 11; 1994 c 505 art 3 s 4; 2008 c 158 s 1; 2013 c 143 art 14 s 16 Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. MINNESOTA STATUTES 2014 471.93 471.93 APPROPRIATIONS FOR HISTORICAL WORK BY MUNICIPALITIES. In cities of the second, third or fourth class, and statutory cities at any regular or properly called special meeting of the council, it may appropriate money for the purpose of collecting, preserving, storing, housing, printing, publishing, distributing and exhibiting data and material pertaining to the history of the city, for the purpose of commemorating the anniversary of any important and outstanding event in such history, and to preserve such history data and material for future generations. History: 1957 c 358 s 1; 1973 c 123 art 5 s 7; 1977 c 86 s 1; 1999 c 155 s I Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved. HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Approve/Deny Authorization of Setting Bond Sale for Hutchinson Utilities Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Jeremy Carter Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Please see the attached memo and documentation from the HUC General Manager Jeremy Carter on this request. Jeremy will be present to give an overview of the request and answer any questions you may have. Representatives from Ehlers along with City Finance Director Andy Reid will also be present to answer any questions. BOARD ACTION REQUESTED: Approve/Deny Resolution Authorizing Setting the Bond Sale for Hutchinson Utilities Commission Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ��TLNIMs�p Hutchinson O Utilities Commission �Tf L ITIEs Memorandum TO: Hutchinson City Council FROM: Jeremy Carter, General Manager 225 Michigan Street SE Hutchinson, MN 55350-1905 320-587-4746 1 Fax 320-587-4721 www.hutchinsonutilities.com Putting All of Our Energy into Serving You RE: Series 2017B Bond Issuance & 2003B Bond Redemption DATE: September 12, 2017 Hutchinson Utilities Commission (HUC) is requesting the Hutchinson City Council consider authorizing the "Pre -Sale" of the 2017B Bonds to finance the acquisition and installation of two (2) new Caterpillar Generator units (units 6 & 7) in the downtown generation facility and early redemption of the outstanding 2003B Bonds. Hutchinson Utilities estimates the new generating units will be operational by the end of 2018. Accompanying this memo are several documents for review and or action, which include; 1) "Pre -Sale" Report prepared by Hutchinson Utilities Commission Financial Advisors, Ehlers & Associates, Inc., 2) Projected Project Cash Flow Model, 3) 2003B Bonds Debt Service Schedule, and 4) Resolution for City Council to approve. The Hutchinson Utilities Commission, at a special meeting on Tuesday, August 29th, approved awarding the generator bid to Caterpillar for two (2) new 9.75 MW generator sets and auxiliary equipment along with approving the "Pre -Sale" of financing to fund the generation project. Reflected in the Pre -Sale report prepared by Ehlers, HUC is estimating total project costs of $16.6M. Based on the proposed debt structure and interest rates, HUC is projecting $1,246,000 annually in principal and interest. A capacity contract with Rice Lake Utilities (RLU) to supply 20 MW of capacity off the new units will generate $1,176,000 annually in revenue leaving a deficit of $70,000 to be offset collectively by HUC's operating revenues, additional market or energy sales from the new units, or future capacity contracts. Based on the attached Cash Flow model, it is estimated the RLU capacity contract will cover 97% of the project costs, leaving the remaining amount of 3% to be covered by HUC. This percentage may vary upon the final bond sale. The Hutchinson Utilities Commission also approved at their regularly scheduled meeting on August 30th proceeding with the process to redeem the outstanding balance on the 2003B Bonds in anticipation of issuing 2017B Bonds. Redeeming the 2003B Bonds will result in an approximate savings of $50,000 in interest costs and reduce the number of outstanding debt issuances moving forward. The estimated cost of redeeming the bonds is approximately $600,000. The principal equates to $590,000 with the remaining amount ($10,000±) in accrued interest costs payable to bondholders. Hutchinson Utilities is currently in a sound cash position to take advantage of redeeming the bonds early. In addition, with the current debt interest rates between 4.2% and 4.6%, it is advantageous since HUC is unable to invest that amount of money over a 4 -year timeframe to generate interest earnings comparable to the debt interest rates costs. The fiduciary manner in which this project was developed is instrumental in keeping HUC in a strong financial position while continuing the long-term process of capital replacement of previous decommissioned generator units 6 & 7 and aging generator units 3 & 4. In addition, this generation project offers many advantages; 1) it completely protects HUC against the MISO market when community load exceeds 51 MW, 2) it provides excess generation for increased market or energy contract sales if warranted, 3) it allows for the dispatching of engines that are more efficient for HUC's hedging program, 4) it continues to leverage the gas transmission pipeline, and, 5) continues to provide long-term business flexibility & generation capabilities when the community load profile or energy industry changes. I plan to attend the City Council meeting on September 12th to answer any questions or provide additional clarification or information. Please feel free to contact me ahead of time with questions. Sincerely, Jeremy Carter General Manager Hutchinson Utilities Commission EHLERS LEADERS IN PUBLIC FINANCE September 12, 2017 Pre -Sale Report for City of Hutchinson, Minnesota $17,455,000 Public Utility Revenue Bonds, Series 2017B No Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor And Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ohlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $17,455,000 Public Utility Revenue Bonds, Series 2017B (the "Public Utility Bonds") Purposes: The proposed issue includes financing for the Hutchinson Utility Commission's procurement of two new engines for additional power generation and construction of utility system improvements. Debt service will be paid from gas and electric utility net revenues on a parity basis with the City's existing public utility bonds. Authority: The Public Utility Bonds are being issued pursuant to Minnesota Statutes, Chapter 453 and 475. Chapter 453 allows cities to issue debt without limitation as long as the bonds are limited obligation of the City payable only from revenues of the public utility system. The Public Utility Bonds are not general obligations of the City but are payable only from net revenues to be derived from the operation of gas and electric utility systems. The City currently has two outstanding Public Utility Revenue Bond Issues (Series 2003B and Series 2012A). The bond resolution for the 2003B bonds set the terms for all future bonds secured by the pledge of utility revenues. Because the Public Utility Bonds are not backed by the City's general obligation pledge, it is necessary to give the bondholders a lien on revenues by setting certain covenants in the bond documents that restrict the issuance of future debt unless certain covenants are met. Specifically: Rate Covenant: The City covenants to establish, maintain and collect such charges, fees and rentals as will produce revenues sufficient to pay the reasonable cost of operation and maintenance of the public utility system and to produce, in each year, net revenues not less than 130% of the annual interest and principal requirements of all Bonds outstanding. Additional Bonds Test: In order for the City to issue additional bonds on a parity of lien, the City must demonstrate that the preceding annual net revenues of the public utility system for the prior fiscal year were at least 1.30 times the maximum amount of annual debt service on all outstanding bonds and the bonds proposed to be issued. The 2017B Public Utility Bonds will meet the 1.30 times coverage test for issuing additional bonds. Debt Service Reserve Account: The City will maintain a Debt Service Reserve Account equal to the lesser of (a) 10% of the aggregate principal of bonds outstanding, (b) maximum annual debt service coming due on all parity bonds, or (c) 125% of the average annual debt service payable on all parity bonds. $595,531 in additional reserves is estimated to be set aside for the Debt Service Reserve Account necessary for the additional 2017B Public Utility Bonds. Term/Call Feature: The Public Utility Bonds are being issued for a 20 -year term. Interest is payable every six months beginning June 1, 2018. The Public Utility Bonds maturing on and after December 1, 2028 will be subject to prepayment at the discretion of the City on December 1, 2027. Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 1 Bank Qualification: Because the City is issuing more than $10,000,000 in tax-exempt obligations during the calendar year, the City will be not able to designate the Bonds as "bank qualified" obligations. Rating: The City's most recent public utility bond issues were rated "Al" by Moody's Investors Service. The City will request a new rating for the Public Utility Bonds. If the winning bidder on the Public Utility Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for We have based this pre -sale recommendation on our understanding of the City Recommendation: and utilities' fiscal condition, its project funding requirements, and its desire to reduce future interest costs when possible. Upon review of market conditions and because the existing public utility bonds carry investment grade bond ratings, we believe the proposed financing and competitive sale approach described below is the most efficient way to achieve low interest costs while maintaining future flexibility for future prepayment and/or refinancing. Competitively bidding the purchase of municipal bonds is a best practice published by the Governmental Finance Officers Association (GFOA). The proposed bond issue also follows the City's past practices for financing public utility projects, is in keeping with the covenants in place with the City's existing parity public utility bonds. Method of In order to obtain the lowest interest cost to the City, we will competitively bid Sale/Placement: the purchase of the Public Utility Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 0.60% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Public Utility Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $17,000,000 offering may receive bids that result in proceeds of $17,340,000 to $18,700,000. The recommended bid specifications will retain the flexibility to offset any premium with a reduction in the size of the issue to achieve the project funding Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 2 Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 3 target. These potential adjustments may slightly change the calculation of the true interest cost of the original bid, either up or down. The City has the choice to further limit the amount of premium in the bid specifications to try and eliminate large adjustments or uncertainty. For the Public Utility Bonds, Ehlers does not recommend doing so as it may result in fewer, and/or more conservative, bids. Review of Existing Debt: In anticipation of the new issuance, the Hutchinson Utility Commission has motioned to redeem the existing balance of the 2003B Bonds which carry interest rates above 4%. We have reviewed all outstanding indebtedness for the City and find that there are no other refunding opportunities at this time. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Arbitrage Monitoring: Because the Public Utility Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No - Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. Risk Factors: Utility Revenues: The City expects to pay the Public Utility Bonds debt service with gas and electric utility net revenues. Recent performance of the utilities show the capacity to meet debt service obligations. However, any enterprise is subject to variations in annual revenues and expenditures which may affect the City's ability to pay debt service. The Utility Commission has negotiated a 20 -year contract to sell available generation capacity to partially offset debt service costs. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 3 service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Moody's Investors Service This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. $3,500,000 $3,006,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 Public Utility Revenue Bonds, HUC "N y� ya ti� titi Ll 13 LR .yh .yea .y'1 a'b .yo �yo �o ,�o ,�o ,yo ,yo ,yo .yo �yo �o ,�o ■ 2003B ■ 2012A ■ Proposed 2017B Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 4 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: September 12, 2017 Distribute Official Statement: Week of September 18, 2017 Conference with Rating Agency: Week of September 25, 2017 Consenting Resolution by Hutchinson Utility September 27, 2017 Commission: City Council Meeting to Award Sale of the Public October 10, 2017 Utility Bonds: Estimated Closing Date: October 31, 2017 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Resolution Authorizing Bond Sale (provided separately) Ehlers Contacts Municipal Advisors: Disclosure Coordinator: Financial Analyst: Nick Anhut Bruce Kimmel Silvia Johnson Alicia Gage (651) 697-8507 (651) 697-8572 (651) 697-8580 (651) 697-8551 The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for review prior to the sale date Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 5 Hutchinson, Minnesota $17,455,000 Public Utility Revenue Bonds, 2017B Assumes Current Market Non-BQ Al Rates plus 25bps Sources & Uses Dated 1 01311201 7 1 Delivered 1013112017 Sources Of Funds Par Amount of Bonds $17,455,000.00 Total Sources Uses Of Funds $17,455,000.00 Total Underwriter's Discount (0.600%) 104,730.00 Costs of Issuance 105,000.00 Deposit to Debt Service Reserve Fund (DSRF) 595,530.70 16,647,569.45 Rounding Amount 2,169.85 Total Uses $17,455,000.00 Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $17,455,000 Public Utility Revenue Bonds, 2017B Assumes Current Market Non-BQ Al Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 10/31/2017 820,000.00 2.350% - - 1,245,432.50 06/01/2018 - - 297,594.99 297,594.99 - 12/01/2018 840,000.00 2.550% 253,872.50 253,872.50 551,467.49 06/01/2019 - - 253,872.50 253,872.50 - 12/01/2019 740,000.00 1.450% 253,872.50 993,872.50 1,247,745.00 06/01/2020 - - 248,507.50 248,507.50 12/01/2020 750,000.00 1.600% 248,507.50 998,507.50 1,247,015.00 06/01/2021 - - 242,507.50 242,507.50 12/01/2021 760,000.00 1.700% 242,507.50 1,002,507.50 1,245,015.00 06/01/2022 - - 236,047.50 236,047.50 12/01/2022 775,000.00 1.800% 236,047.50 1,011,047.50 1,247,095.00 06/01/2023 - - 229,072.50 229,072.50 12/01/2023 790,000.00 1.950% 229,072.50 1,019,072.50 1,248,145.00 06/01/2024 - - 221,370.00 221,370.00 12/01/2024 805,000.00 2.150% 221,370.00 1,026,370.00 1,247,740.00 06/01/2025 - - 212,716.25 212,716.25 1,179,587.50 1,244,175.00 12/01/2025 820,000.00 2.350% 212,716.25 1,032,716.25 1,245,432.50 06/01/2026 - - 203,081.25 203,081.25 1,222,500.00 1,245,000.00 12/01/2026 840,000.00 2.550% 203,081.25 1,043,081.25 1,246,162.50 06/01/2027 - - 192,371.25 192,371.25 12/01/2027 860,000.00 2.850% 192,371.25 1,052,371.25 1,244,742.50 06/01/2028 - - 180,116.25 180,116.25 12/01/2028 885,000.00 3.000% 180,116.25 1,065,116.25 1,245,232.50 06/01/2029 - - 166,841.25 166,841.25 12/01/2029 915,000.00 3.150% 166,841.25 1,081,841.25 1,248,682.50 06/01/2030 - - 152,430.00 152,430.00 12/01/2030 940,000.00 3.300% 152,430.00 1,092,430.00 1,244,860.00 06/01/2031 - - 136,920.00 136,920.00 12/01/2031 975,000.00 3.400% 136,920.00 1,111,920.00 1,248,840.00 06/01/2032 - - 120,345.00 120,345.00 12/01/2032 1,005,000.00 3.500% 120,345.00 1,125,345.00 1,245,690.00 06/01/2033 - 102,757.50 102,757.50 12/01/2033 1,040,000.00 3.550% 102,757.50 1,142,757.50 1,245,515.00 06/01/2034 - 84,297.50 84,297.50 12/01/2034 1,080,000.00 3.650% 84,297.50 1,164,297.50 1,248,595.00 06/01/2035 - 64,587.50 64,587.50 12/01/2035 1,115,000.00 3.700% 64,587.50 1,179,587.50 1,244,175.00 06/01/2036 - 43,960.00 43,960.00 12/01/2036 1,160,000.00 3.700% 43,960.00 1,203,960.00 1,247,920.00 06/01/2037 - 22,500.00 22,500.00 12/01/2037 1,200,000.00 3.750% 22,500.00 1,222,500.00 1,245,000.00 Total $17,455,000.00 - $6,780,069.99 $24,2359069.99 - Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $208,013.07 11.917 Years 3.2594442% 3.3097920% 3.2811686% 3.2185230% 3.3445021% Net Interest Cost 3.2594442% Weighted Average Maturity 11.917 Years Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $17,455,000 Public Utility Revenue Bonds, 2O17B Assumes Current Market Non-BQ Al Rates plus 25bps Proof of Reserve Fund Requirement Date Principal Interest Existing D/S TOTAL P+I 12/01/2017 - 1,587,550.00 1,587,550.00 12/01/2018 - 551,467.49 1,969,100.00 2,520,567.49 12/01/2019 740,000.00 507,745.00 1,979,350.00 3,227,095.00 12/01/2020 750,000.00 497,015.00 1,995,850.00 3,242,865.00 12/01/2021 760,000.00 485,015.00 2,047,650.00 3,292,665.00 12/01/2022 775,000.00 472,095.00 2,150,050.00 3,397,145.00 12/01/2023 790,000.00 458,145.00 2,158,550.00 3,406,695.00 12/01/2024 805,000.00 442,740.00 2,173,800.00 3,421,540.00 12/01/2025 820,000.00 425,432.50 2,183,000.00 3,428,432.50 12/01/2026 840,000.00 406,162.50 2,184,000.00 3,430,162.50 12/01/2027 860,000.00 384,742.50 1,244,742.50 12/01/2028 885,000.00 360,232.50 1,245,232.50 12/01/2029 915,000.00 333,682.50 1,248,682.50 12/01/2030 940,000.00 304,860.00 1,244,860.00 12/01/2031 975,000.00 273,840.00 1,248,840.00 12/01/2032 1,005,000.00 240,690.00 1,245,690.00 12/01/2033 1,040,000.00 205,515.00 1,245,515.00 12/01/2034 1,080,000.00 168,595.00 1,248,595.00 12/01/2035 1,115,000.00 129,175.00 1,244,175.00 12/01/2036 1,160,000.00 87,920.00 1,247,920.00 12/01/2037 1,200,000.00 45,000.00 1,245,000.00 Total $17,455,000.00 $6,780,069.99 $20,428,900.00 $44,663,969.99 PROOF OF RESERVE FUND MAXIMUM PERIODIC DEBT SERVICE 100 % of the Maximum Periodic Debt Service 3,430,162.50 AVERAGE PERIODIC DEBT SERVICE Total P+I 44,663,969.99 Bond Years (Delivery Date) 20.09 125 % of the Average Periodic Debt Service 2,779,530.70 PERCENT OF PAR Total Par (Existing + New) 33,870,000.00 10 % of Par 3,387,000.00 RESERVE REQUIREMENT Computed Requirement 595,530.70 Proofs Requirement 2,779,530.70 Portion of reserve requirement funded externally 2,184,000.00 Lowest Requirement less external funding 595,530.70 Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM EHLERS LEADERS IN PUBLIC FINANCE CATEGORIES 16.6 MILLION PROJECT - 20Y FINANCING xursomar� 5 - 5 - 5 - 5 sas,000 5 ? ns,wo 5 ? ns,wo 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? ns000 5 ? ns000 5 ? zzs,000 5 ? ns000 5 ? ns000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? zzs,000 5 ? ns000 5 axopw 5 z3szuo $ - $ - $ - $ - $ - $ - $ - $ areaaexre,•� 5 am000 5 azvo 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - 5 - $ ruair a. aosJlxEc.l $ u w $lsz6aaAa31 $ P,zazzasl $ Isszpssl $ Isapssl $ Ozpasl $ pz,zasl $ Oz.zaq $ Iwpa31 $ Iw,zs31 $ Iw,za31 $ Iwy31 $ pz,sa31 $ Iw,arpl $ pzpwl $ Iw,wol $ Iw,sssl $ pz,sasl $ Iw,nsl $ Oz9zo1 $ z $ z w $ z w $ cummuwrrvE cr. vos.Axw.l Izl eoatl nareeaz-5zrass000 ISzs sM manry=aioa, 5sssacebt agree runa:l Izl varix: cem xre==s�r�a�ra rin- im=rm omv �mii mss am�ertetl w=rap am�at cmtz. $ za23swz 5 z3 xuc argea msn 5 zzs,wz suM J The following funds are available to pay a portion of the Interest payment due December 1, 2003: Accrued Interest $1,116.14 Contingenoy (Rounding Amount) 1504.58 Total Funds Available —MON 40 JEHLERSJI MAR. 6. 2003 11:54AM E{ 'RS & ASSNIATES --NO. 225 I—P. 13/13 PRINCIPAL AND INTEREST PAYMENT SCHEDULE Gty of Hutchinson, MInJTesota �- S31,728,000 Pobl1C Utllily Revenue Bonds, Series 20038 Dated Dete: 311/7003 53,340,000 Retu�ng Portion call Date e 8/112013 �`, 1c%-k�crtn M + 1t g. Payment rlial Or i` Payment ota! � ta2f PaymentFiscal Due Date PrinK. pat Rate Interest Notations P a i• Total 5%byj 12/01/03 1,020,000.00 2.000 75,339.38 1,095,339,38 11095,339.38 06/01/04 - 40,026.25 40,028,25 12MI104 140.000.00 2,000 40,07.635 180,026.26 220,082.50 06101105 36,626,25 36,626.25 12/01/05 140,000.00 2,000 38,626.26 178,62.625 217,252,50 06101!08 - 37,22025 37,226.25 12101106 135,000,00 2.000 37,226 75 172,228,25 209,452.50 06101/07 - 35,876.26 35,876.25 12!01107 135.000.00 2.600 35,876.25 170,876.25 206,752.50 06101/08 - 34,188.75 34,188.75 12101108 138,000.00 3.000 34,188.75 159,188.75 203,377.50 oil OOQ00 06101106 Ij 5001000-00 C,12fOlMg 135,000.00 3.250 32,163.75 . 32,163.75 92,163.75 167,163.75 198,327.50 06101/10 - 29,970.00 29,970.00 12!01/10 135,000.00 3.250 29,870.00 154,970.00 104,940.00 06101/11 - 27,776.25 27,776.25 12101/11 135,000.00 3.760 27,778.25 162,77625 190,852.50 06101/12 - 26,246.00 25,245,00 12101/12 136,000.00 3.750 25,245,00 160,245.00 185,490.00 06101/13 - 22,713.75 72,713,78 12101/13 130,000.00 3.800 22,713.76 152,713,76 176,427.50 010pU• �� 12/01/144 126,000.00 3,900 20243.75 145-M.75 ,243.75 165,487.60 06/01/16 -115 000, OU-ty01/1S 126,000.00 4.000 17,806,25 17,808.28 17,806.26 142,606.25 160,612,50 06101/16 - 15,308,25 15,306.25 - OAIUU - X2/01/16 125,000,00 4.100 15,306,25 140,30625 155,61250 `�65�0,00 06101/17 - 12,743.75 1$743.75 i 92/01/17, 125,000.00 4,200 12,743.75 137,743,76 160,487.50 31J0/OrJG oG 1118 125,000.00 4250 10,118,76 135,118.75 145,237.50 -2,( 0"1118 0"1119 - 7,462,60 7,462.60 X12101119 129,000.00 4,300 7,462.50 132,462.50 14926,00 06/01/20 - 4,775.00 4,775.00 90 0� `�— 12AII20 125,000.00 4.400 4,775.00 129,775.00 934,660,00 w / 06/01/21 - 2,025A0 2,026,00 12/01121 90,000.00 4.600 2,025,00 92,025.00 94,050.00 3,340,000.00 903,926,88 4,243,9'18 88 4,243,926 8 J The following funds are available to pay a portion of the Interest payment due December 1, 2003: Accrued Interest $1,116.14 Contingenoy (Rounding Amount) 1504.58 Total Funds Available —MON 40 JEHLERSJI Council Member Resolution No. 14769 introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $17,455,000 Public Utility Revenue Bonds, Series 2017B A. WHEREAS, the City of Hutchinson, Minnesota (the "City") owns and operates through the Hutchinson Utilities Commission (the "Commission"), as a revenue-producing convenience, a system for the generation and distribution of electricity and natural gas for the use of the City and its inhabitants and other customers (the "Utility"); B. WHEREAS, the City Council has determined that it is necessary and expedient to issue the City's $17,455,000 Public Utility Revenue Bonds, Series 2017B (the "Bonds"), to finance improvements to the Utility; C. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent financial advisor for the Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); D. WHEREAS, the City previously issued its Public Utility Revenue Bonds, Series 2003B, dated, as originally issued, as of March 1, 2003, currently outstanding in the principal amount of $590,000 (the "Series 2003B Bonds"), pursuant to a resolution adopted by this Council on February 11, 2003; and E. WHEREAS, the City has determined that there exist sufficient moneys to redeem on October 17, 2017 all of the Bonds maturing on and after December 1, 2017, and has requested that the City Council approve such redemption of the Bonds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization, Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Bonds. 2. Meeting: Proposal Opening. The City Council shall meet at 5:30 p.m. on October 10, 2017, for the purpose of considering sealed proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. 4. Redemption of Series 2003B Bonds. The redemption of the Series 2003B Bonds described above is hereby approved and the Mayor and City Administrator are hereby authorized and directed to cause the Series 2003B Bonds to be redeemed on October 17, 2017. Wells Fargo Bank, National Association, in St. Paul, Minnesota, the bank at which principal and interest on the Series 2003B Bonds are payable, is hereby authorized and directed to cause a notice of redemption to be mailed to the registered holders of the Series 2003B Bonds to be redeemed at least 35 days prior to the redemption date. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 12'h -day of September, 2017. City Administrator HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Authorizing Resolution 14766 for the Sale of the 2017 G.O. Improvement Bonds Department: Finance LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Nick Anhut (Ehlers) Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Nick Anhut from Ehlers will present the 2017 pre-sale report for the issuance of G.O. Improvement Bonds with a par value of $2,535,000. The City of Hutchinson annually issues 429 General Obligation Improvement Bonds to finance major infrastructure capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with providing a bond issuance to finance the capital expenditures. Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre-Sale Report which accompanies this board action form. The bond sale will be awarded to the winning bidder at the October 10th council meeting and the bond proceeds are expected to be received in early November. The 2017 bonding includes financing for the following projects: 1) Denver Avenue extension 2) School Road and Roberts Road reconstruction 3) School Road and Roberts Road trail 4) Hwy 7 & 15 hotel site access roadway 5) City Alleys #36 & #52 improvements The future debt service payments related to this bond issuance meet the guidelines of the City's Debt Management Plan and will be paid from the debt tax levy dollars and special assessments received. BOARD ACTION REQUESTED: Approval of Resolution 14766 providing for the sale of general obligation bonds, series 2017A. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Council Member Resolution No. 14766 introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $2,535,000 General Obligation Improvement Bonds, Series 2017A A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it is necessary and expedient to issue the City's $2,535,000 General Obligation Improvement Bonds, Series 2017A (the "Bonds"), to finance the City's 2017 Infrastructure Improvement Program; and B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. Authorization, Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of the Bonds. 2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on October 10, 2017, for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale, the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this 12' day of September, 2017. Title of Document Signer EHLERS LEADERS IN PUBLIC FINANCE September 12, 2017 Pre -Sale Report for City of Hutchinson, Minnesota $2,535,000 General Obligation Improvement Bonds, Series 2017A R Prepared by: Nick Anhut, CIPMA Senior Municipal Advisor And Bruce Kimmel, CIPMA Senior Municipal Advisor 1-800-552-1171 1 www.ohlers-inc.com Executive Summary of Proposed Debt Proposed Issue: $2,535,000 General Obligation Improvement Bonds, Series 2017A (the "Bonds") Purposes: The proposed issue includes financing for the City's 2017 Infrastructure Improvement Program, which includes various street improvement projects. Debt service will be paid from a combination of special assessments levied against benefiting properties and an ad valorem tax levy collected from 2018 to 2032. The repayment will be structured to align with the City's debt management plan. Authority: The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475. Because the City is assessing at least 20% of the project costs, the Bonds can be a general obligation without a referendum and will not count against the City's debt limit. The Bonds will be general obligations of the City for which its full faith, credit and taxing powers are pledged. Term/Call Feature: The Bonds are being issued for a 15.5 -year term. Interest is payable every six months beginning August 1, 2018. The Bonds maturing on and after February 1, 2027 will be subject to prepayment at the discretion of the City on February 1, 2026. Bank Qualification: Because the City is issuing, or expects to issue with the Public Utility Bonds, more than $10,000,000 in tax-exempt obligations during the calendar year, the City will be not able to designate the Bonds as "bank qualified" obligations. Rating: The City's most recent general obligation bond issues were rated "AA-" by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for We have based this pre -sale recommendation on our understanding of the City's Recommendation: fiscal condition, its project funding requirements, and its desire to reduce future interest costs when possible. We believe the proposed financing, including the competitive sale approach described below, is the most efficient way to achieve these objectives while maintaining future flexibility for future prepayment and/or refinancing. Competitively bidding the purchase of the Bonds is a best practice published by the Governmental Finance Officers Association (GFOA). The proposed bond issue also follows the City's past practices for financing public improvement projects and repayment is structured to align with the City's debt management plan. Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 1 Method of In order to obtain the lowest interest cost to the City, we will competitively bid Sale/Placement: the purchase of the Bonds from local and national underwriters/banks. We have included an allowance for discount bidding equal to 1.20% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions, most investors in municipal bonds prefer "premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies, but it is not uncommon to see premiums for new issues in the range of 2.00% to 10.00% of the face amount of the issue. This means that an issuer with a $2,000,000 offering may receive bids that result in proceeds of $2,040,000 to $2,200,000. The recommended bid specifications will retain the flexibility to offset any premium with a reduction in the size of the issue to achieve the project funding target. These potential adjustments may slightly change the calculation of the true interest cost of the original bid, either up or down. The City has the choice to further limit the amount of premium in the bid specifications to try and eliminate large adjustments or uncertainty. For the Bonds, Ehlers does not recommend doing so as it may result in fewer, and/or more conservative, bids. Review of Existing Debt: We have reviewed all outstanding indebtedness for the City and there are no refundings recommended within the new bond issue. We will continue to monitor the market and the call dates for the City's outstanding debt and will alert you to any future refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain reportable events to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds, and has contracted with Ehlers to prepare and file the reports. Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 2 Arbitrage Monitoring: Because the Bonds are tax-exempt obligations, the City must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No - Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules. Risk Factors: Special Assessments: We have assumed a portion of the special assessments levied against the improvement projects will be prepaid and available to finance project costs, and we have assumed that a portion will be deferred until development occurs. The remaining assessments are assumed to the levied for collection 2018 to 2027. If the City receives a significant amount of additional pre -paid assessments or does not collect the deferred assessments, it will rely on the levy portion of the debt service to make up for lower interest earnings than the expected assessment interest rate. Other Service Providers: This debt issuance will require the engagement of other public finance service providers. This section identifies those other service providers, so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service, we have assumed that you will continue that relationship. Fees charged by these service providers will be paid from proceeds of the obligation, unless you notify us that you wish to pay them from other sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so their final fees may vary. If you have any questions pertaining to the identified service providers or their role, or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney: Dorsey & Whitney LLP Paying Agent: Bond Trust Services Corporation Rating Agency: Standard & Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change, we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 3 Proposed Debt Issuance Schedule Pre -Sale Review by City Council: September 12, 2017 Distribute Official Statement: Week of September 22, 2017 Conference with Rating Agency: Week of September 25' or October 2, 2017 City Council Meeting to Award Sale of the Bonds: October 10, 2017 Estimated Closing Date: On or about October 31, 2017 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Municipal Advisors: Disclosure Coordinator: Financial Analyst: Nick Anhut Bruce Kimmel Silvia Johnson Alicia Gage (651) 697-8507 (651) 697-8572 (651) 697-8580 (651)697-8551 The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for review prior to the sale date. Presale Report September 12, 2017 City of Hutchinson, Minnesota Page 4 Hutchinson, Minnesota $2,535,000 General Obligation Improvement Bonds, 2017A Assumes Current Market Non-BQ AA- Rates plus 25bps Sources & Uses Dated 1 01311201 7 1 Delivered 1013112017 Sources Of Funds Par Amount of Bonds $2,535,000.00 Prepaid Assessments 251,890.00 Total Sources Uses Of Funds $2,786,890.00 Total Underwriter's Discount (1.2001/o) 30,420.00 Costs of Issuance 40,000.00 2,715,874.00 Rounding Amount 596.00 Total Uses $2,786,890.00 Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM EHLERS LEADERS IN PUBLIC FINANCE Hutchinson, Minnesota $2,535,000 General Obligation Improvement Bonds, 2017A Assumes Current Market Non-BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 10/31/2017 - - 08/01/2018 - - 42,902.69 42,902.69 - 02/01/2019 245,000.00 1.250% 28,496.25 273,496.25 316,398.94 08/01/2019 - - 26,965.00 26,965.00 - 02/01/2020 170,000.00 1.350% 26,965.00 196,965.00 223,930.00 08/01/2020 - - 25,817.50 25,817.50 - 02/01/2021 165,000.00 1.500% 25,817.50 190,817.50 216,635.00 08/01/2021 - - 24,580.00 24,580.00 - 02/01/2022 165,000.00 1.650% 24,580.00 189,580.00 214,160.00 08/01/2022 - - 23,218.75 23,218.75 - 02/01/2023 165,000.00 1.750% 23,218.75 188,218.75 211,437.50 08/01/2023 - - 21,775.00 21,775.00 - 02/01/2024 155,000.00 1.900% 21,775.00 176,775.00 198,550.00 08/01/2024 - - 20,302.50 20,302.50 - 02/01/2025 155,000.00 2.000% 20,302.50 175,302.50 195,605.00 08/01/2025 - - 18,752.50 18,752.50 - 02/01/2026 160,000.00 2.150% 18,752.50 178,752.50 197,505.00 08/01/2026 - - 17,032.50 17,032.50 - 02/01/2027 165,000.00 2.300% 17,032.50 182,032.50 199,065.00 08/01/2027 - - 15,135.00 15,135.00 - 02/01/2028 165,000.00 2.600% 15,135.00 180,135.00 195,270.00 08/01/2028 - - 12,990.00 12,990.00 - 02/01/2029 155,000.00 2.800% 12,990.00 167,990.00 180,980.00 08/01/2029 - - 10,820.00 10,820.00 - 02/01/2030 160,000.00 3.000% 10,820.00 170,820.00 181,640.00 08/01/2030 - - 8,420.00 8,420.00 - 02/01/2031 165,000.00 3.200% 8,420.00 173,420.00 181,840.00 08/01/2031 - - 5,780.00 5,780.00 - 02/01/2032 170,000.00 3.300% 5,780.00 175,780.00 181,560.00 08/01/2032 - - 2,975.00 2,975.00 - 02/01/2033 175,000.00 3.400% 2,975.00 177,975.00 180,950.00 Total $2,535,000.00 $540,526.44 $3,075,526.44 Yield Statistics Bond Year Dollars Average Life Average Coupon Net Interest Cost (NIC) True Interest Cost (TIC) Bond Yield for Arbitrage Purposes All Inclusive Cost (AIC) IRS Form 8038 $20,410.79 8.052 Years 2.6482385% 2.7972773% 2.7880412% 2.6172643% 3.0172194% Net Interest Cost 2.6482385% Weighted Average Maturity Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM EHLERS LEADERS IN PUBLIC FINANCE 8.052 Years Hutchinson, Minnesota $163,234 General Obligation Improvement Bonds, 2017A Assessments 1.00% over TIC - Equal Principal Assessments Date Principal Coupon Interest Total P+I 12/31/2018 16,323.40 3.800% 6,202.89 22,526.29 12/31/2019 16,323.40 3.800% 5,582.60 21,906.00 12/31/2020 16,323.40 3.800% 4,962.32 21,285.72 12/31/2021 16,323.40 3.800% 4,342.02 20,665.42 12/31/2022 16,323.40 3.800% 3,721.74 20,045.14 12/31/2023 16,323.40 3.800% 3,101.44 19,424.84 12/31/2024 16,323.40 3.800% 2,481.16 18,804.56 12/31/2025 16,323.40 3.800% 1,860.86 18,184.26 12/31/2026 16,323.40 3.800% 1,240.58 17,563.98 12/31/2027 16,323.40 3.800% 620.28 16,943.68 Total $163,234.00 $34,115.89 $197,349.89 Significant Dates Filing Date First Payment Date Series 2017A GO Bonds - A I SINGLE PURPOSE 1 9/ 5/2017 1 9:23 AM EHLERS LEADERS IN PUBLIC FINANCE 1/01/2018 12/31/2018 Hutchinson, Minnesota $2,535,000 General Obligation Improvement Bonds, 2017A Assumes Current Market Non-BQ AA- Rates plus 25bps Debt Service Schedule Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus) 02/01/2018 - - - - - - - 02/01/2019 245,000.00 1.250% 71,398.94 316,398.94 332,218.89 22,526.29 309,692.60 02/01/2020 170,000.00 1.350% 53,930.00 223,930.00 235,126.50 21,906.00 213,220.50 02/01/2021 165,000.00 1.500% 51,635.00 216,635.00 227,466.75 21,285.72 206,181.03 02/01/2022 165,000.00 1.650% 49,160.00 214,160.00 224,868.00 20,665.42 204,202.58 02/01/2023 165,000.00 1.750% 46,437.50 211,437.50 222,009.38 20,045.14 201,964.24 02/01/2024 155,000.00 1.900% 43,550.00 198,550.00 208,477.50 19,424.84 189,052.66 02/01/2025 155,000.00 2.000% 40,605.00 195,605.00 205,385.25 18,804.56 186,580.69 02/01/2026 160,000.00 2.150% 37,505.00 197,505.00 207,380.25 18,184.26 189,195.99 02/01/2027 165,000.00 2.300% 34,065.00 199,065.00 209,018.25 17,563.98 191,454.27 02/01/2028 165,000.00 2.600% 30,270.00 195,270.00 205,033.50 16,943.68 188,089.82 02/01/2029 155,000.00 2.800% 25,980.00 180,980.00 190,029.00 - 190,029.00 02/01/2030 160,000.00 3.000% 21,640.00 181,640.00 190,722.00 190,722.00 02/01/2031 165,000.00 3.200% 16,840.00 181,840.00 190,932.00 190,932.00 02/01/2032 170,000.00 3.300% 11,560.00 181,560.00 190,638.00 190,638.00 02/01/2033 175,000.00 3.400% 5,950.00 180,950.00 189,997.50 189,997.50 Total $2,535,000.00 - $540,526.44 $3,075,526.44 $3,229,302.76 $197,349.89 $3,0319952.87 Significant Dates Dated 10/31/2017 First Coupon Date 8/01/2018 Yield Statistics Bond Year Dollars $20,410.79 Average Life 8.052 Years Average Coupon 2.6482385% Net Interest Cost (NIC) 2.7972773% True Interest Cost (TIC) 2.7880412% Bond Yield for Arbitrage Purposes 2.6172643% All Inclusive Cost (AIC) 3.0172194% Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM EHLERS LEADERS IN PUBLIC FINANCE HUTCHINSON CITY COUNCIL Request for Board Action Agenda Item: Sale of 1992 Genera! Engine/Pumper "Engine -Y Department: Fire LICENSE SECTION Meeting Date; 9/12/2017 Application Complete NIA Contact: Mike Schumann Agenda Item Type: Presenter: Mike Schumann Reviewed by Staff ❑ G&-tsent-Agends- New Business Time Requested (Minutes): 0 License Contingency NIA Attachments: No BA CKGRO UNDIEXPLA NA TION OFAGENDA ITEM: The Hutchinson Fire Department (HFD) is now finalizing the fleet reduction process with the sale of "Engine -3" a 1992 General fire truck. Enigine-3 and recently sold Rescue -5 have been replaced by a 2016 Rosenbauer rescue/pumper, "Engine 2" multipurpose fire truck. Silver Lake Fire Department (SLFD) is the primary mutual aid partner for the HFD and we have worked closely with them for many years. They have expressed interest in acquiring this truck to replace a much older engine/pumper currently in their fleet. We have researched similar aged and equipped fire apparatus recently sold around the country to gather a reasonable market value for this truck. Based on these sales (see attached documents) we feel $10,000 is a fair market price. There is also value in keeping this truck close as it improves the mutual aid response from the SLFD and keeps a truck that all of the HFD staff is familiar and proficient with close by. SLFD is frequently in our city from a mutual aid standpoint helping us on emergency calls or back -filling our station while we are out on extended duration emergency calls. Selling this truck to SLFD is truly a win-win for both cities and FD's. Engine -3 is solely owned by the City of Hutchinson. The sale of Engine -3 would fail under the guidelines of Minnesota Statute 471.64 (attached to this document). A similar transaction occurred in August of 2001 when the City of Hutchinson agreed to sell a 1975 Seagrave Ladder Truck to the City of Win sted for the sum of $100. At this time we are asking for approval to sell the decommissioned 1992 General Engine/Pumper truck, VIN#4S7AT9F02NC005759, (with misc. loose tools) to the Silver Lake Fire Department, Silver Lake, Minnesota for the sum of $10,000 contingent on the acceptance of this offer by the Silver Lake Fire Department and the City of Silver Lake, Minnesota. BOARD ACTION REQUESTED. Approval to sell the HFD 1992 General Engine/Pumper Truck, VIN# 4S7AT9F02NC005759 to the City of Silver Lake, Minnesota (SLFD). Fiscal Impact: $ 10,000.00 Funding Source: Accounts Receivable (income, city) FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Mike Schumann From: Marc Sebora Sent: Thursday, September 07, 2017 10:54 AM To: Mike Schumann Chief - This is the statute that permits direct safes to other governmental agencies: 471.64 MAY GET, DISPOSE OF PROPERTY TO, FROM U.S., STATE AGENCIES. Subdivision 1.Ignore statutes, charter. Any county, city, town, school district, or other political subdivision of the state may enter into any contract with the United States of America or with any agency thereof, any state agency, or with any other political subdivision of the state for the purchase, lease, sale, or other acquisition or disposition of equipment, supplies, materials, or other property, including real property, without regard to statutory or charter provisions. The acquisition or disposition of such property from or to the federal government shall be in accordance with the rules and regulations which may be prescribed by the United States of America or any agency thereof. Thanks! Marc Marc A. Sebora Hutchinson City Attorney 111 Hassan Street S.E. Hutchinson, MN 55350 P: 320-234-5662 F: 320-234-4201 msebora@ci.hutchinson.mn.us Listing Page I of 1 CoxrnnercW911njck'11vuckw I J!f'7 ri',N T<. f ditr LlC Kt g[d I? t' C .:71 1989 FEDERAL 18M Ad Listing ID: 121689371 Stock Number: 174281 $9,860.00 SELLER INFORMATION H.E.S. -A&B Farms 4203 Blue Star Highway E: Holland, MI 49423 OP MIA13 0 6quipmenl servim • Toll Free: 877-515-5099 • ht!p://www.heseauipment.com Established in 1988, we have been selling to customers all over the world. With over 850 major units and attachments in stock, our inventory includes dozers, loaders, tractors, backhoes, forklifts, skid steers, excavators, crushers, loader trucks, trailers, buckets, and much more! Call us immediately at (877) 515-5099 for your requirements, Chances are we probably have it? Thanks for considering us!! VEHICLE DETAILS Year:1989 Make:FEDERAL Model:18M Location: Holland, MI Type:CLASS 6 (GVW 19501 - 26000) VIN:46JBBAA81 K1002628 SELLER DESCRIPTION 1989 FEDERAL, 18M, Medium Duty Trucks - Fire Trucks, , , 1989 FEDERAL FIRE TRUCK, 6V92 DETROIT DIESEL, SINGLE AXLE, 22' BODY HALE,2,000 GALLON TANK, HOSE HOLDERS, PUMP, PTO, LIGHTS, STORAGE BOXES, SHOOT NOZZEL ON TOP, 11 R22.5 RUBBER ALLUMINUM WHEELS, ALL LIGHTS AND SIRENS ARE WORKING. NICE UNIT CALL FOR MORE INFO 616-396-5535, Horse Power, Suspension, Wheels, Wheel Base,, Axle, Ratio, Printed on May -24-2017 Courtesy CommercialTruckTrader.comTM http://www.commercialtrucktrader.com/find/listing/print/121689371 5/24/2017 1992 Boardman Simon -Duplex Pumper I Used Truck Details 21 Search Trucks! El Toll Free:866.286,9306 HOME FIRE TRUCKS FOR SALE FIRE TRUCK FINDER SERVICE ABOUT US CONTACT « Return to search results 1992 Boardman Simon -Duplex Pumper Yes, 1"m interested! For Additional Information, Contact Brindlee Mountain at: Toll free: 866.285.9305 Local: 266.498.0188 Page 1 of 5 a L--"+2 https://www. firetruckmall.comlAvailableTruckIO923011992-Boardman-Simon-Duplex-Pu, .. 5/24/2017 1995 KME Firefox Pumper I Used Truck Details LS+ Search Trucks! Tali Free:866.285.9306 HOME FIRE TRUCKS FOR SALE FIRE TRUCK FINDER SERVICE ABDUT US CONTACT u Return to search results 1995 KME Firefox Pumper Page 1 of 5 ❑E $15,897 Yes, I'm Interested! For Additional Information, Contact Brindlee Mountain at: Toll free: 866.285.9305 Local: 256.498.0188 https:llwww. firetruckmall.comlAvailableTruck10917Q11995-KME-Firefox-Pumper?price=... 5/24/2017 1958 Sutphen fire engine pumper truck j Item 172571 SOLD! S... Page 1 of 6 Home Expand All D 17257 Q D D D F, 1+1 E new window v E https://www.purplewave.com/auction11409091item/17257 5/24/2017 1988 Sutphen fire engine pumper truck I Item I7257 1 SOLD! S... 0 0 0 17257 1988 Sutphen fire engine pumper truck CLOSED Corbin, KS 09/09/14 17257 Item Details 1988 Sutphen fire engine pumper truck • 119,631 miles on odometer • 8,734 hours on meter • Detroit Diesel six cylinder diesel engine 350 HP • Allison automatic transmission • 300 gallon stainless steel tank • Hale pump 1,510 gpm at 150 psi 1,050 gpm at 204 psi 750 gpm at 250 psi • Deluge gun o No nozzle included • Electric rewind hose reel in rear https://www.purplewave.com/auction/140909/iterr /I7257 Page 3 of 6 0 Trucks for Sale Contract Price High Bidder $2,255 114415 5/24/2017 Used Fire Truck: 1996 E -One Hush - for sale at Firetec Used Apparatus Sales (PE -11894) Page 1 of 2 USED APPARATUS SALES FIRE TRUCK SEARCH CONTACTUS TESTIMONIALS 800-347-38: AMERICA'S SOURCE FOR USED FIRE TRUCKS THE HST SHEET »> RIGHT TRUCK. REAL RESULTS. Today's Featured Listing SELL YOUR FIRE TRUCK SOLD BY FIRETEC FERE TRUCKS FOR SALE APPARATUS WANTED FAQ ABOUT US citis rig - MOBILE APP USED PUMPERS USED AERIALS USED TANKERS USED RESCUES USED MINI PUMPERS USED WlLDLAND I BRUSH USED AMBULANCES SPECIALTY TRUCKS l EQUIPMENT BARGAIN FIRE TRUCXS Sell your Fire Truck with one Cllckl Click rhe link abore, and tell us what you hate acrd which Fp you are with.! Search by Apparatus ID k 0 Submit Query 0 11 G•1 Reownmend tnls on Google ®2017 c Previous 1996 E -One Hush •1 .2 Next > En PE -11894 1996 E -One Flush, Detroit turbo diesel, Alilson automatic, air brakes, 1,500 gpm Hale, 500 gal tank, 20 gal foam tank, deck gun, booster reel, suction hose, 204' redline, intake valves, master drain, scene lights, warning lights, Iightbar and siren 200,000 miles. Asking $8,500 Other Information relating to this Vehicle: Annual pump tests and PM Tires excellent Oischarges: right, left & rear Pre -connects: crosslays and rear Intakes: rightl left and front Gotta Have 49 Phone: 800.347.3837 E -marl: fireteC@vsretec.com Firetec Used Apparatus Sales Like Shan &gn uv to see what Your friends Nike. Vehicle specifications are provided to Firetec by the sellers. Firetec makes no claim as to their accuracy and all specifications are subject to inspection and vetffi'cation. All apparatus sold as -is, where -is. Thank you for coming to Firetec to buy a used fire truck Inventory is updated at least twice every hour so keep corning buck. 13eneryei- call us to tell us how we can help find the right fire truck for your department. We are here to help and want to hear from you! (The map is intended to provide it general location of each used fire truck. Call to get a precise location) 860-347-3832 FREE Mobile Fire Truck AFF. Ger thefrst alerf on available apparatus. hflp:l/app 1 irerec, cone Want lo.search more fire irucks by regional location � Click an the mup it; be taken to a list ofunils inyour region of choice. Shipping Information: Vehicle Heigh?. 9 H" Vehicle length: 334" Gross Vehicle Weight. 36,420 http://www.firetec.comldetail/PE-11894.html 5/24/2017 Used Fire Truck: 1992 E -One - for sale at Firetec Used Apparatus Sales (PE -11397) Page 1 of 2 AMERICA'S SOURCE FOR USED FIRE TRUCKS RIGHT TRUCK, REAL RESULTS. USED APPARATUS SALES FIRE TRUCK SEARCH CONTACTUS TESTIMONIALS MOBILE APP USED PUMPERS USED AERIALS USED TANKERS USED RESCUES USED MINI PUMPERS USED WILDLAND 1 BRUSH USED AMBULANCES SPECIALTY TRUCKS 1 EQUIPMENT BARGAIN FIRE TRUCKS [Sell your Fire Truck with one Cllckl Click the dak ato ve, and tell us what you ha ve and trhich FO you are with•+ SeBreb by Apparatus !D # 0 Submit Query 0 0*1 Recommend rtlis on Google 02017 800-347-38k THE HOT SHEET >>> Today's Featured Listing SELL YOUR FIRE TRUCK SOLO BY FIAETEC FIRE TRUCKS FOR SALE APPARATUS WANTED FAt3 ABOUT US —u u a Previous Next a 1992 E -one P reviot Play •1 •2 •3 .4 PE -11397 1992 E -One, Detroit turbo diesel, Allison automatic, air brakes, 1,500 gpm Hale, 540 gal tank. 14'& 35' ladders. 51.970 miles Asking $9,500 Other Information relating to this Vehicle: Gotta Have it? Phone: 800-347-3832 E-mail: Teretec@firetec.com Firetec Used Apparatus Sales Like Share 3 people like this. Sign ,i r to see what your friends like. Vehicle specifications are provided to Firetec by the sellers. Firetec makes no claim as to [herr accuracy and all specifications are subject to Inspection and verification. Alf apparatus sold as -is, where -is. Thank you far coming to Firerec to buy a used fere track. Inventory is updated at lead twice every hour .ro keep c onung back. Berner yet- call us to left us how use can help find the right fire Truck for your department, We are here to help and want to hear from you! (The map is intended to provide a general location of each need fire truck. C'all to get a precise locution) 804-347-3832 FREE Mobile Fire Truck APP. Ger the frrsr alert on available apparatus. Isrrp:Ilapp feretec. Cain Ifirs map shorts The region in which this apparatus is located ft Want To search more fire eruc'k4 by regional location? Click on the map to he taken to a list of units m your region of choice. Shipping Information: Vehicle Height: 9' Vehicle Length: 30' Gross Vehicle Weight; 38,400 h4://www:firetec.com/detail/PE-11397.html 5/24/2017 Used Fire Truck: 1987 Spartan American Eagle - for sale at Firetec Used Apparatus Sales... Page 1 of 2 USED APPARATUS SALES FIRE TRUCK SEARCH CONTACT US TESTIMONIALS 800-347-3K AMERICA'S SOURCE FOR USED FIRE TRUCKS THE HST SHEET »> FREE APPRAISALS. 000-347.3832 Today's Featured Listing SELL YOUR FIRE TRUCK SOLD BYFIRETEC FIRE TRUCKS FOR SALE APPARATUS WANTED FAQ ABOUT US MOBILE APP USED PUMPERS USED AERIALS USED TANKERS USED RESCUES USED MINI PUMPERS USED WILOLAND l BRUSH USED AMBULANCES SPECIALTY TRUCKS 1 EQUIPMENT BARGAIN FIRE TRUCKS Sell your Fire Truck with one Cllcki Click the link abave, and fall us what you have and which FD you are with! Search by Apparatus ID i Submit Query oil G*1 Rear Mmcll this on Caagle 0"17 c Previous Next n 1987 Spartan American Eagle Play •1 .3 •4 PE -11793 1957 Spartan American Eagle, Cummins diesel, Allison automatic, 1,250 gpm barley. 1,000 gal tank, fixed quartz scene lights. halogen warning lights front only strobes on sides. 54,319 miles. Asking $8,500 Other Information relating to this Vehicle: Discharges: 2 left, 2 right. 1 rear Pre -connects' (2) 1.5" Intakes: (2) 2.5" & 5" Gotta Have it? Phone: 800.347-3832 E-mail: ffretec@firetec.com Firelec Used Apparatus Sales Lika share 2 people like This. s q n u p to sae what your inends Ilke. Vehicle specifications are provided to Firetec by the sellers. Firetec makes no claim as to their accuracy and all specifications are subject to inspection and verification. All apparatus sold as -is, where -is. Thank you jor coming to Firetec to buy a used fire truck. Inventory is updated at least twice every hour so keep coming back. Heiieryei- call w to tell ux how we can help find the right fire truck•ror your deparimeni. We are here to help and wast to hear fmm you, (The map is intended to provide a general locvriion of each used fire truck Call to get u precise lm -cion) 800-397-3832 FREE MaNte Fire Truck APP. Get the fust alert on available apparatus. h lip: Ila pp. fr re rec. c am This m shows the regrun in which this apparatus is located Want io search more fire trucks by regional location P Click on the snap to he taken to a lies of units in your region of choice. Shipping information: Vehicle Height: 94" Vehicle Length: 29'-1 " Gross Vehicle Weight: 38,400 http://www,firetec.comldetail/PE-11793.htrnl 5/2412017 Used Fire Truck: 1991 Spartan Boardman - for sale at Firetec Used Apparatus Sales (PE-... Page 1 of 2 AMERICA'S SOURCE FOR USED FIRE TRUCKS FREE APPRAISALS. 800.347-3832 USED APPARATUS SALES FIRE TRUCK SEARCH CONTACT US TESTIMONIALS MOBILE APP USED PUMPERS USED AERIALS USED TANKERS USED RESCUES USED MINI PUMPERS USED WILDLAND I BRUSH USED AMBULANCES SPECIALTY TRUCKS 1 EQUIPMENT BARGAIN FIRE TRUCKS Sell your Fire Truck with ane Click] Click the link above, ,and fell as what you have and which FV you are with? Search by Apparatus 10;.v Submit Query II G11 Recommend this on Google 02017 800-347-3K THE HOT SHEET >>> Today's Featured Listing SELL YOUR FIRE TRUCK SOLD BY FIRETEC FIRE TRUCKS FOR SALE APPARATUS WANTED FAQ ABOUT US aW..o�- c Previous Next. n 1991 Spartan Boardman Play •1 •2 •3 •4 .5 •6 • 7 .g . g • 1q • 11 • 112 • 13 • 14 • 1s • 16 • 17 • 18 • 19 • 20 • 21 • 22 • 23 • 24 • 25 PE -11800 1991 Spartan Boardman, Detroit diesel, Allison automatic, 1,000 gpm Waterous, 750 gal tank, (3) SCSA seats, deck gun, suction hose, ladders, booster hose & nozzle, strainer, pike poles & wheel chocks. 53,941 miles. Reduced' Asking $17,500 Other Information relating to this Vehicle: Pump certified as condition of sale (2) SOBA seats may be added if 6 -man cab is needed. Gotta Have it? Phone: 800-347-3832 Thank jou for coming to Firefec to buy a used fire truck. Inveniory is updated ai least twice every hour so keep coming back. Beueryet- call us io tell us how we can help find the.right fire truck for your dleparrmeni. We are here to help and want in hear from you' (The map A intended io provide a general location ofeach usedfire truck. Call to gee a precise &anon) 840-347-3833 FREE Mobile Fire Track APP. We theJlrsr alert oil available appara"M h ftp;llopp.ftrerec. con: This map .shows the region in which airs appararus is located FA Want to search marefere trucks by regional location? Click on the map to be taken to a list of units in your region of choice. Shipping Information; Vehiele Height 95" Vehicle Length: 29'5" http://www.tiretee,com/detail/PE-11800.html 5/24/2017 HUTCHINSON CITY COUNCIL c`=y-f 0' a_ � Request for Board Action 79 M-W Agenda Item: Approve/Deny Assisting in Cost of the Engineering Study for Dakota Rail Trail Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Council member Cook has asked that this item be placed on the council agenda for consideration. The County is considering doing an engineering study of the Dakota Rail Trail. It is estimated that the study will cost about $50,000. Generally speaking, we have expressed an interest in this project since the beginning and we have agreed to partner in other ways regarding the paving of the Dakota Rail Trail. We have also noted in our year goals/objectives our desire to continue to support the efforts to improve trail corridors of value/benefit to the City. It is thought that this study will assist in that goal/objective. The initial thought is something in the effort of $10-$15,000. Funding would likely come out of the Community Improvement Fund or planning dollars. Please note the County Board did approve the Study at their last board meeting on a 3-2 vote. The Study entails a comprehensive engineering evaluation of the trail corridor. The outcome will provide a preliminary design of the corridor and an accurate cost estimate of future construction. BOARD ACTION REQUESTED: Approve/Deny Assisting in the Cost of the Engineering Study for the Dakota Rail Trail Fiscal Impact: Funding Source: FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Approve/Deny Voluntary Assessment to the CGMC Environmental Action Fund Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At its annual meeting, the Coalition of Greater Minnesota Cities (CGMC) voted to continue with the voluntary assessment to provide funding for a more proactive environmental program. The voluntary assessment for the city of Hutchinson would be recommended at $4,951 ($0.35 per capita). This is the third request for a voluntary payment with the City previously committing to this voluntary assessment back in December of 2015 for the spring of 2016. The amount at that time was $4,740. When we participated in the voluntary assessment, it was done with a direct purpose to assist the CGMC in their fight to seek an amendment to or a repeal of the state's new riverine standards and to pursue a federal lawsuit challenging the EPA's approval of those standards. Last year we did not participate in the voluntary assessment noting that there wasn't a specific purpose and the request was very broad in nature. We noted at that time that the CGMC already represents its members interest on issues related to the environment and that those costs were covered through our regular annual dues. Staff has once again reviewed this request and it is the recommendation of staff to not participate in the voluntary assessment solicitation. Staff believes that CGMC should/could account for their "environmental action" within the City's general assessment. The City's general assessment for 2018 is $28,620, which is 1.5% higher then 2017's amount. Please note that the general assessment does include a 3% surcharge (down from 4.5%) to help fund the Environmental Action Fund. The voluntary assessment would be over and above this 3% surcharge. The official request from the CGMC is attached to this board action form along with the letter from CGMC regarding the annual dues request. Please note that we have until November 1 to respond to the voluntary assessment request. The dues for 2018 have been included in the preliminary budget for 2018. BOARD ACTION REQUESTED: Approve or Deny participating in the Voluntary Assessment to the CGMC Environmental Action Fund in the amount of $4,951 due in February of 2018. Fiscal Impact: $ 4,951.00 Funding Source: Wastewater Utility FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: GREATER M/#*, 46 C T I,E S Dedicated to a Strong Greater Minnesota August 11, 2017 Matt Jaunich City Administrator City of Hutchinson 1 I 1 Hassan Street SE Hutchinson, MN 55350-2522 Dear Mr. 7aunich, I am honored to have been elected President of the Coalition of Greater Minnesota Cities (CGMC) for 2017-2018 at our Summer Conference in Fergus Falls this month. As we begin to look forward, I want to thank the outgoing CGMC President, Alexandria Mayor Sara Carlson for her leadership and tireless advocacy on behalf of the CGMC over the past year. The 2017 legislative session provided a number of examples of why the work of the CGMC continues to be so important to Greater Minnesota. With the state sitting on a $1.65 billion surplus, every legislator had their own ideas about how to spend it—some good, some bad, some ugly. It was the CGMC that kept our issues in the forefront. Here are just a few of the CGMC's accomplishments this session: ■ We fought hard for an LGA increase, and just as hard against efforts to undermine the program. Our efforts resulted in a permanent $15 million increase in LGA funding. • We secured approximately $130 million in funding for clean water infrastructure grants and loans. ■ We led the charge for reforms to ensure that environmental regulations imposed on cities by state agencies are based on good, objective science, follow proper legal processes, and don't impose costs on cities that outweigh the benefits. While many of these reforms fell short of becoming law, the CGMC succeeded in asking the legislature to extend the time available for cities to review and respond to permits. We successfully pushed for $12 million in bonding dollars and an ongoing cash appropriation for the Greater Minnesota Business Development Public Infrastructure Program (BDPI), which provides grants to fund the public infrastructure costs necessary for business development. I am proud of these accomplishments and the work of the CGMC, but as far as I'm concerned, the 2018 legislature has unfinished business to take care of. We wi]I keep fighting to return LGA to the level it was funded in 2002—$30.5 million more than today. We will keep fighting to ensure that when state agencies adopt new environmental regulations, they hear our voices loud and clear about the impacts those have on cities. We will keep fighting for additional tools and permanent funding for city streets, and numerous other priorities. I look forward to continuing to partner with you to strengthen Greater Minnesota Communities. Working together for the future of Greater Minnesota 2018 will be a busy year for the CGMC. There will be a short but busy legislative session, Minnesota will elect its next Governor, and every seat in the House of Representatives will be up for election. Working together, we can ensure that Greater Minnesota issues remain a central part of the conversation. As we look to next year, 1 want to explain the two separate invoices 11Icluded with this letter. Invoice for General Dares — This invoice indicates the cost of your city's CGMC membership for 2017- 2018. In recent years CGMC membership has voted to include a surcharge on dues to build an Environmental Action .Fund to help pay for an enhanced legal, regulatory, and legislative environmental program. At the CGMC Summer Conference earlier this month, the membership voted to lower that surcharge from 4.75% to 3%, while also approving a 1.5% increase in per capita assessment rates. For most cities, this will result in minimal change in the total amount of your dues assessment compared to last year. Request for Voluntary Assessment to support the Environmental Action Fund— Two years ago, the CGMC membership adopted a voluntary assessment to help pay for litigation to fight unscientific and unreasonable water quality regulations adopted by the MPCA. Nearly half of our member's contributed to this voluntary assessment, CGMC membership voted at the Summer Conference to again ask cities to contribute a voluntary assessment to continue the legal and legislative action we believe is necessary to bring accountability to the MPGA and have regulations that are reasonable, scientifically based and do not place an undue financial burden on cities. This invoice reflects the recommended contribution your city. You are free to contribute more or less if you so choose. As stated on the invoices, payment is requested by February 1, 2018. We encourage cities to pay early if able to do so. With any questions about the invoices or the Environmental Action Fund, contact CGMC Executive Director Bradley Peterson at bm)etersoii(Di flalierty-liaod.com or 651-225-8840. Renew your CGMC membership today! These are pivotal times for Greater Minnesota. As leaders of our communities, we need to keep telling our stories at the Capitol. To help us continue the important work of strengthening Greater Minnesota communities, renew your CGMC membership today! Sincerely, r.� Dave Smiglewski, Mayor of Granite Falls President, Coalition of Greater Minnesota Cities. ,,N pf GREATER41,, CITIES q Dedicated to a Strong Greater Minnesota 2018 CGMC Dues Invoice To: Matt Jaunich, City Administrator City of Hutchinson From: Scott Hutchins, CGMC Treasurer Date: August 11, 2017 Re: 2018 CGMC General Dues Assessment Your 2018 general dues assessment is based on the assessment policy approved by the CGMC membership at its annual meeting in August 2017. 2018 general assessment for the City of Hutchinson $28,620 For research and advocacy and general services related to property taxes, LGA, annexation, environmental regulation and funding, economic development and transportation. This also includes services for labor and employee relations that will be provided to all CGMC cities. Payment may be made out of your 2017 or 2018 budgets, but payment should be made by February 1, 2018. About 11.6% of your general assessment is used for annexation and environment programs, which some cities pay out of their utility funds because of the direct impact of these issues on their sewer and water service. Please make check payable to CGMC and send by February 1, 2018 to: Scott Hutchins, CGMC Treasurer City of Moorhead 500 Center Avenue, Box 779 Moorhead, MN 56560 If you have a question about your 2418 CGMC assessment, please call Bradley Peterson at (651) 225- 8840 or email Bradley at binpeterson(iUlaherty- hood. coin. cc: Mayor Gary Forcier GREATER Dedicated to a Strong Greater Minnesota 2018 Voluntary Assessment for Environmental Action Fund To: Matt 7aunich, City Administrator City of Hutchinson From: Scott Hutchins, CGMC Treasurer Bate: August 11, 2017 Re. 2018 CGMC Voluntary Assessment At its August 2017 membership meeting, the CGMC voted to establish a voluntary assessment to provide funding for a more proactive environmental program. The amount shown is the recommended amount for your city. 2018 voluntary assessment recommended amount for the City of Hutchinson $4,951 The voluntary assessment will be allocated to a separate Environmental Action Fund to be used to participate in rulemaking and legal challenges to unscientific and unnecessary regulations. The recommended voluntary contribution is 35¢ per capita. Payment may be made out of your 2017 or 2018 budgets, but payment should be made by February 1, 2018. Some cities may wish to pay this amount out of their utility funds because of the direct impact of these issues on their sewer and water service. If your city would like to support the Environmental Action Fund with a voluntary contribution please make check payable to CGMC and send by February 1, 2018 to: Scott Hutchins, CGMC Treasurer City of Moorhead 500 Center Avenue, Box 779 Moorhead, MN 56560 If you have a question about your 2018 CGMC voluntary assessment, please call Bradley Peterson at (651) 225-8840 or email Bradley at hmpeterson cgi flaherty-hood.com. cc: Mayor Gary Forcier �11rliES Oedicated to a Strong treater Minnesota August 23, 2017 Matt .launich City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350-2522 Dear Mr. Jaunich, Since the adoption of the Environmental Action Fund last year, the Coalition of Greater Minnesota Cities (CGMC) has made notable progress toward addressing the numerous legal and regulatory challenges facing Greater Minnesota cities. A few of our accomplishments include: ■ Secured more than $130 million in funding for grant and loan programs for wastewater treatment facilities. • Prevented the Environmental Protection Agency (EPA) from imposing illegal and overly restrictive permit limits on phosphorous. • Passed legislation that requires the Minnesota Pollution Control Agency (MPGA) to use recent data that considers upgrades and investments cities have made when it evaluates lakes and rivers for potential pollution impairments. These and other accomplishments that were a direct result of the CGMC's efforts are highlighted in the enclosed handout. An update on the CGMC's legal actions against the MPCA and EPA is also enclosed. While we are proud of what we have accomplished over the past few months, there is still much more work to be done to ensure that Minnesota's regulatory process is based on sound science, fair, cost-effective and results in regulations that truly improve water quality. Therefore, the CGMC membership voted at its annual meeting earlier this month to continue the Environmental Action Fund for 2017-2018. The fund will continue to support vital legislative, legal and regulatory efforts by the CGMC to advocate for the environmental interests of Greater Minnesota cities. It will be funded in part through a voluntary assessment of our members. Within the last few weeks you should have received your city's CGMC dues assessment invoice, as well as a specialized invoice for the voluntary assessment. In order for the CC. NIC to plan Environmental Action Fund activities, please let us know if your city intends to contribute to the voluntary assessment. The suggested assessment is $0.35 per capita of your city, and your city may wish to pay the voluntary assessment out of your utility funds because of the direct impact these issues have on your sewer and water service. We have solid participation so far, but to move forward with an effective environmental program we need your support. For your convenience, I have enclosed a pledge form./invoice. Please fill out it and return it to CGMC staff by Nov. 1 so we can begin to implement our environmental legal, legislative and regulatory strategy for the upcoming year. At this point, we only need to know if your city intends to contribute, as your city's contribution is essential to our cause. The deadline to pay the voluntary assessment is not until Feb. 1, 2018. To follow up with you on this important matter, I or CGMC staff will likely reach out to you by phone or email to find out where your city stands. Thank you for your continued support of the CGMC. Sincerely, David SmigleW&i, Mayor of Granite Falls President, Coalition of Greater Minnesota Cities 2 s�ne cn�rEMyg C CIES v 2017 CGMC Accomplishments on Wastewater 1. Increased Wastewater Funding & Funding Policy Changes The Legislature appropriated more than $130 million in funding for grant and loan programs for wastewater treatment facilities. It also increased the grant funding limits for these programs. 2. Prevented EPAIMPCA from Imposing Excessively Restrictive Permit Limits As a result of the CGMC's efforts, the Environmental Protection Agency (EPA) agreed to withdraw an illegal and overly restrictive phosphorous mandate it had attempted to impose on the state of Minnesota. This illegal federal mandate was not based on law, but on a federal guidance document that only applied to certain toxic pollutants in the Lake Superior Basin and specifically exempted phosphorus. If this mandate had been implemented, it would have required Greater Minnesota cities to needlessly expend hundreds of millions of dollars. 3. Passed Legislation Requiring Use of Recent Data The Legislature passed legislation that requires the Minnesota Pollution Control Agency (MPGA) to use recent data that takes into consideration water quality improvements made as a result of municipal investments when evaluating lakes and rivers for potential impairments. 4. Improved MPCA's Peer Review Process On July 14, MPCA Commissioner John Linc Stine signed a directive requiring the MPCA to integrate external and transparent scientific peer review requirements in the water quality standards development process. This proposal is similar to legislation proposed by the CGMC, but it is an internal policy change and not formal legislation or rule, and falls short of the formal requirements sought by the CGMC. However, it is a clear and positive step toward ensuring that the MPCA's water quality standards are based on sound external peer-reviewed science. With sustained efforts by the CGMC, this directive could be improved and formalized into law in the future. a. Passed Legislation Requiring More Time and Transparency on Permits The Legislature passed legislation that gives cities more time to evaluate wastewater permits to ensure they are technically sound and reasonable. It also gives cities more time to evaluate the Impaired Waters List. 6. Proposed Changes to Use of Guidance Documents The CGMC has raised concerns about the MPCA's misuse of guidance documents to establish unadopted rules that impose more restrictive requirements than allowed by law. The MPCA now proposes to develop guidance for implementing standards during the rulemaking process to give cities advanced notice of implementation issues and then formalize that guidance in rule so that it cannot be changed without a public rulemaking process. The CGMC supports these efforts, but we have to monitor the MPCA carefully to ensure it implements this proposal. 7. Transparency Regarding Implementation The MPCA has a history of calculating permits that are more restrictive than best practices and sound science require. The MPCA now proposes including the methods by which it will calculate permit limits in rule so that cities can comment on the front-end in rulemaking and to ensure that the MPCA cannot change these methods without going through rulemaking. S. Legislative Water Commission The Legislative Water Commission announced that it will focus on an "in-depth look at the regulatory and cost issues associated with wastewater treatment." Pi uared for [he C"oalitioli or GreaLLi N?innesflta CitieS by Flaherty & Hood. .''. ?: , ` �0. oe6pak csearFanr�y��sor V� AW M 2017 CGMC Litigation Update The CGMC, with the support of the Minnesota Environmental Science and Economic Review Board (MESERB), has filed two legal actions aimed at correcting the scientific flaws in the Minnesota Pollution Control Agency's (MPCA) phosphorus standards for rivers and streams. The first legal action is a state rulemaking petition based on significant new evidence from national experts, including experts relied upon by the United States Environmental Protection Agency (EPA), which shows that MPCA's standards have serious scientific flaws. The second is a federal lawsuit against the EPA for illegally approving MPCA's standards despite the scientific opinions of its own experts demonstrating flaws with the MPCA's science. State Rulemaking Petition and Appeal The rulemaking petition was supported by the CGMC and filed on behalf of 18 Greater Minnesota cities and sanitary districts with the MPCA and the Office of Administrative Hearings (OAH) on April 16, 2016. Based on the petition and new evidence, the MPCA had the opportunity to voluntarily fix the rule, but it refused to do so. The petition was then reviewed by OAH. Again, the court gave deference to MPCA science and issued a legal opinion fraught with technical and legal errors as a result of the complicated scientific issues present in the case. The petitioning cities and sanitary districts elected to appeal that decision to the Minnesota Court of Appeals. That appeal was filed on July 29, 2016, concurrently with a motion to stay the appeal pending the outcome of the federal lawsuit. The Minnesota Court of Appeals stayed the appeal and the case is currently in a holding pattern awaiting the conclusion of the federal lawsuit. Federal Lawsuit The lawsuit was filed in federal court against the EPA on July 12, 2016 by the Center for Regulatory Reasonableness (CRR), a national municipal organization, on behalf of the CGMC. Federal law requires EPA to confirm that state water quality standards are scientifically sound. In this case, the EPA approved MPCA standards despite evidence from its own experts which indicates that the MPCA's approach was scientifically flawed. Since initiation of the lawsuit, CRR discovered additional evidence that EPA scientists rejected as scientifically flawed a proposed water quality standard from the State of Pennsylvania using the identical criteria that serves as the basis for the challenge to the MPGA standard. CRR is attempting to introduce this evidence into the record; if successful, the CGMC's case will be much stronger. The MPCA and the Minnesota Center for Environmental Advocacy (MCEA) have also filed a motion to join the litigation. This lawsuit is ongoing and will likely not be concluded until late 2018. Prepa,-ed for th€. Coal.r1on cf Grer?er Minr.ewta Cities r :;, Pledge Form/Invoice CGMC 2017-2018 Environmental Action Fund Voluntary .Assessment The Coalition of Greater Minnesota Cities (CGMC) has established an Environmental Action Fund that will be financed by its members through a voluntary assessment. The suggested assessment is $0.35 per capita from each member city. Your city may wish to pay the voluntary assessment out of your utility funds because of the direct impact these issues have on your sewer and water service. The City of Hutchinson's proposed assessment is $ 4,951. You may send a check now or by February 1, 2418. Thank you for your support of the CGMC Environmental Action Fund. If you have any questions about the Environmental Action Fund or the voluntary assessment, please contact Daniel Marx at dmmarx@flaherty-hood.com or (651) 225-8840. Please return this portion to the CGMC by November 1, 2017. ❑ YES, the City of Hutchinson will participate in the Voluntary Assessment for the CGMC Environmental Action Fund by (select one): ❑ Submitting payment of the voluntary assessment now (enclose check payable to the CGMC) in the amount of ❑ Pledging to pay a voluntary assessment in the amount of by February 1, 2018. ❑ NO, the City of Hutchinson elects not to participate in the voluntary assessment. Return this form to the CGMC via email at CGMC_Communications@flaherty-hood.com or via mail to; Coalition of Greater Minnesota Cities c/o Dana Johnston Flaherty & Hood, P.A. 525 Park Street Suite 470 Saint Paul, MN 55103 HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Calling a Special Workshop Meeting for 4:00 pm on October 10 Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff would like to have a workshop session with the Council to discuss the final report on the City's Master Planning Process on the City Center, Police Station and Fire Hall. The City's consultant, Wold Architect, would like to meet with you once again to discuss their final findings and report. Staff is asking that the Council officially set that workshop date and time. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on October 10 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL c`=y-f 0, a_ � Request for Board Action 79 M-W Agenda Item: Setting the Date of the Annual City Recognition Event/Set Public Meeting Department: Administration LICENSE SECTION Meeting Date: 9/12/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of Hutchinson. The last couple of years the City Administrator has also provided a "State of the City" report to those who attended. The event is normally held in the fall of the year at the Hutchinson Event Center. Invited attendees and an adult guest are provided with a complimentary meal. The format for the 2017 Event is proposed as follows: 5:30 p.m.. Check-in and Social Time 6:30 p.m.. Dinner 7:15 p.m.. Short Presentation/Program by Administrator Jaunich to acknowledge and to thank current employees, recent retirees, and the volunteer board and commission members, and to highlight any notable departmental or employee achievements throughout the past year. A State of the City report will also be given that night. We are looking to conduct the event on Thursday, October 26, 2017 It is requested that the Council set the date for the event and set it as a public meeting for the council, and approve the proposed event format. BOARD ACTION REQUESTED: Consideration of setting the date for the annual City Recognition Event and setting the event as a public meeting from 5:30 p.m.. to 8:30 p.m.. at the Hutchinson Event Center for the Council Members to attend. Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Resource Allocation Committee August 1, 2017 4:00 PM Hutchinson City Center Attendees: Gary Forcier, Steve Cook (for Chad Czmowski), Matt Jaunich, Andy Reid, Kent Exner (Committee Members) Dolf Moon, John Olson, Dan Jochum, John Paulson (Contributing Participants) Meeting Minutes 1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet (finalize?) Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet includes project costs and associated funding allocations. Recent construction bid results for the Hotel Site Access Improvements, City Alley #36 Improvements and Downtown Parking Lot I Improvements projects are now included. At this point, the total amounts for the assessment ($642,445) and bonding ($2,073,429) columns have been established, so the City Finance Department can now proceed with the process to issue the necessary City bonding. Looking forward, the only projects that remain to be finalized are the Lift Station Improvements and City Alley #52 Improvements with bids/quotes scheduled to be received in the near future. RAC members agreed that the worksheet contents are acceptable. 2. 2018-22 Capital Improvement Plan — review identified Public Works projects and proposed delivery timeframes - Kent E. provided an overview of the preliminary Capital Improvement Plan for Public Works infrastructure related items. After significant discussion, RAC members agreed that the proposed CIP projects appeared to be acceptable. 3. Hotel Access & Site Projects —review necessary coordination/schedules and potential City project award - Kent E. reviewed the current status of the City's Hotel Site Access Improvements project and the potential awarding of this project at the upcoming City Council meeting. RAC members also discussed project related items such as the necessary hotel developer coordination, MnDOT permit (stormwater facility), and retaining wall block type/aesthetics. 4. South Central Area Drainage Improvements — review preliminary design, existing conditions & ballfield options - Kent E. provided a review of the study information and preliminary design related to the proposed South Central Area Drainage Improvements project. John O. and John P. provided a review of existing drainage conditions and the results of a recent property owner survey. Dolf M. provided an outline of the ballfield improvements proposed to address the elimination of the existing Linden Park ballfields. RAC members agreed that allocating $250,000 of Stormwater Utility funds for the proposed ballfield work would be acceptable and should be forwarded to the City Council for their consideration. 5. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal - Due to time constraints, item to be addressed at the September RAC meeting. 6. 2nd Avenue SE — review recent State Bridge Bonding program announcement and project layout alternatives - RAC members briefly reviewed the potential funding of the proposed 2nd Avenue SE Bridge Replacement project (potential 2018 construction) and the previously developed trail/sidewalk alternative bid approach. Everyone agreed that this project (including the alternate bid option) should be considered by the City Council in the near future. 7. Dakota Rail Trail — review recent activities and potential support of corridor preliminary engineering study - Due to time constraints, item to be addressed at the September RAC meeting. 8. TH15/Main Reconstruction —review current and upcoming activities - Due to time constraints, item to be addressed at the September RAC meeting. 9. Other Discussion Resource Allocation Committee September 5, 2017 4:00 PM Hutchinson City Center Attendees: Chad Czmowski, Andy Reid, Kent Exner (Committee Members) John Olson, John Paulson (Contributing Participants) Meeting Minutes 1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet - Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet included a slight revision to the Lift Station Improvements estimated project costs and the elimination of the WWTF Oxidation Ditch Cleaning project from the 2017 program (potential 2018 construction). At this point, the only projects that remain to be finalized are the Lift Station Improvements and City Alley #52 Improvements with bids/quotes scheduled to be received in the near future. 2. Infrastructure Maintenance Needs — review identified projects and proposed funding - Due to necessary worksheet revisions, item to be addressed at the October RAC meeting. 3. South Central Area Drainage Improvements —review latest discussions and future project development - Kent E. provided information regarding the recent question regarding the potential of installing a northerly outlet pipe from the Linden Park area. In summary, a new trunk storm sewer pipe along or near Merrill Street with an outlet to the river near the 2nd/Dale intersection would cost up to $800,000 for just the pipe installation and minimal restoration (no necessary street restoration/reconstruction or property rights acquisition included). Also, it was noted that this approach would only relieve some of the flow within the existing system and would not dramatically improve the localized drainage dynamics or provide any stormwater treatment/detention. In regards to this project's delivery schedule, Kent E. stated that the design and public engagement process is anticipated to start in the spring of 2018. 4. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal - Kent E. provided an overview of the preliminary geometric design for the proposed Century Avenue SE Reconstruction project. RAC members discussed the necessary tree removals (approximately 25) and the identified improvements to the existing trail near Ridgewater College and to the Hutchinson Healthcare parking lot. RAC members agree that utilizing a consultant ($9,800 fee amount) to prepare the required Federal Aid project memorandum document would be acceptable. 5. T I15/Main Reconstruction —review current and upcoming project development activities - Kent E. provided an overview of the recent MnDOT project meetings (Thursday, August 24th). RAC members discussed the upcoming project public engagement process and how City policymakers and stakeholders will be engaged throughout the project delivery process. 6. Dakota Rail Trail — review recent activities and City staff involvement - RAC members briefly reviewed the potential funding of the proposed 2nd Avenue SE Bridge Replacement project (potential 2018 construction) and the previously developed trail/sidewalk alternative bid approach. Everyone agreed that this project (including the alternate bid option) should be considered by the City Council in the near future. 7. WWTF Solar PV Installation — review upcoming City Council workshop agenda and approach - John P. outlined and briefly reviewed the proposed discussion items for the upcoming City Council workshop relative to the WWTF Solar PV Installation project. 8. Other Discussion Resource Allocation September 5, 2017 4:00 PM Committee Hutchinson City Center Attendees: Chad Czmowski, Andy Reid, Kent Exner (Committee Members) John Olson, John Paulson (Contributing Participants) Meeting Minutes 1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet - Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet included a slight revision to the Lift Station Improvements estimated project costs and the elimination of the WWTF Oxidation Ditch Cleaning project from the 2017 program (potential 2018 construction). At this point, the only projects that remain to be finalized are the Lift Station Improvements and City Alley #52 Improvements with bids/quotes scheduled to be received in the near future. 2. Infrastructure Maintenance Needs — review identified projects and proposed funding - Due to necessary worksheet revisions, item to be addressed at the October RAC meeting. 3. South Central Area Drainage Improvements — review latest discussions and future project development - Kent E. provided information regarding the recent question regarding the potential of installing a northerly outlet pipe from the Linden Park area. In summary, a new trunk storm sewer pipe along or near Merrill Street with an outlet to the river near the 2"d/Dale intersection would cost up to $800,000 for just the pipe installation and minimal restoration (no necessary street restoration/reconstruction or property rights acquisition included). Also, it was noted that this approach would only relieve some of the flow within the existing system and would not dramatically improve the localized drainage dynamics or provide any stormwater treatment/detention. In regards to this project's delivery schedule, Kent E. stated that the design and public engagement process is anticipated to start in the spring of 2018. 4. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal - Kent E. provided an overview of the preliminary geometric design for the proposed Century Avenue SE Reconstruction project. RAC members discussed the necessary tree removals (approximately 25) and the identified improvements to the existing trail near Ridgewater College and to the Hutchinson Healthcare parking lot. RAC members agree that utilizing a consultant ($9,800 fee amount) to prepare the required Federal Aid project memorandum document would be acceptable. 5. TH15/Main Reconstruction —review current and upcoming project development activities - Kent E. provided an overview of the recent MnDOT project meetings (Thursday, August 2411). RAC members discussed the upcoming project public engagement process and how City policymakers and stakeholders will be engaged throughout the project delivery process. 6. Dakota Rail Trail — review recent activities and City staff involvement - RAC members briefly reviewed the recent McLeod County Board's approval of the consultant contract to deliver the proposed Dakota Rail Trail preliminary engineering study. Also, the group discussed the objectives of this effort and the potential of the City funding a share of the $50,000 cost for the preparation of this document. 7. WWTF Solar PV Installation — review upcoming City Council workshop agenda and approach - John P. outlined and briefly reviewed the proposed discussion items for the upcoming City Council workshop relative to the WWTF Solar PV Installation project. 8. Other Discussion �a �_ ab(_Q�)