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cp09-12-2017CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSDN, MINNESOTA
Hutchinson City Center
S i 1 Hassan Street SE
Hutchinson, MN 55350-2522
Phone 320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, September 12, 2017
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, September 12, 2017, at 4:00 p.m. in the Council Chambers at the Hutchinson City
Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose:
0 Review 2018 Preliminary Budget
Matthe aunich, City Ad ' istrator
DATED: September 7, 2017
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 12, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Christ the King Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14765 - Acceptance of Cash Donation from Hutchinson Rotary
Foundation
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 22, 2017
(b) Workshop Meeting of August 22, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14754 — Resolution Establishing
Authorization to Execute MnDOT Airport Maintenance and Operation Grant Contract
(b) Consideration for Approval of Change Order No. 1 — Letting No. 6, Project No. 17-06
(Hotel Site Access Improvements)
(c) Reappoint Marsha Anderson to PRCE Board to August 2020
(d) Consideration for Approval of Authorizing Landy Lodge Bar & Grill to Dispense Liquor
at Arts & Crafts Festival
(e) Consideration for Approval of Issuing Parade Permit to Hutchinson High School Student
Council on September 29, 2017
(f) Claims, Appropriations and Contract Payments
CITY COUNCIL AGENDA SEPTEMBER 12, 2017
PUBLIC HEARINGS — 6:00 P.M.
8. 2ND AVENUE BRIDGE REPLACEMENT (LETTING NO. 2, PROJECT NO. 18-02)
(a) Resolution No. 14767 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14768 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT
RECENT PUBLIC MEETINGS AND FUTURE PROJECT ACTIVITIES
UNFINISHED BUSINESS
10. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION
154.141(0) — DYNAMIC SIGNS (SECOND READING AND ADOPTION)
NEW BUSINESS
11. APPROVE/DENY DOG PARK PROJECT PLANS
12. APPROVE/DENY REQUEST FOR FUNDING FROM MCLEOD COUNTY HISTORICAL
SOCIETY
13. APPROVE/DENY RESOLUTION NO. 14769 — RESOLUTION PROVIDING FOR THE
SALE OF $17,455,000 PUBLIC UTILITY REVENUE BONDS, SERIES 2017B
14.APPROVE DENY RESOLUTION NO. 14766 — RESOLUTION PROVIDING FOR THE SALE
OF 2017 GENERAL OBLIGATION IMPROVEMENT BONDS
15. APPROVE/DENY SALE OF FIRE TRUCK
16. APPROVE/DENY ASSISTING IN COST OF ENGINEERING STUDY FOR DAKOTA
RAIL TRAIL
17. APPROVE/DENY VOLUNTARY ASSESSMENT TO THE COALITION OF GREATER
MINNESOTA CITIES ENVIRONMENTAL ACTION FUND
18. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR OCTOBER 10, 2017, TO
REVIEW FACILITIES MASTER PLAN
19. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT/PUBLIC
MEETING FOR OCTOBER 26, 2017
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
2
CITY COUNCIL AGENDA SEPTEMBER 12, 2017
20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Resource Allocation Committee Meeting Minutes from August 1, 2017 & September
2017
NUSCELLANEOUS
21. STAFF UPDATES
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
c`=y-f 0, a_ �
Request for Board Action
79 M-W
Agenda Item: Resolution 14765 Approving Cash Donations
Department: Finance
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Hutchinson Rotary donated $40,000 to the City in October 2016 to be used for new playground equipment at
Rotary Park. The total cost of the equipment was $59,888 and the Rotary committed to donate at least $5,000
annually until the the balance is paid.
BOARD ACTION REQUESTED:
Approve Resolution No. 14765, accepting the donation.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14765
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons or entities have offered to contribute the cash amounts
set forth below to the city:
Name of Donor Amount Donation Date
Hutchinson Rotary Foundation $5,000.00 8/17/2017
WHEREAS, such donation has been contributed to the City of Hutchinson as a donation
to the Rotary park playground equipment project.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 12th day of September 2017.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, AUGUST 22, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were John Lofdahl, Chad
Czmowski, Mary Christensen and Steve Cook. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 7(h) can be removed from the agenda as
this is no longer necessary. In addition, one item needs to be added to the agenda under
16.5. The item is to approve an agreement with Deb Zeller, the artist of the "Parental Love"
sculpture that is at the cemetery.
Motion by Cook, second by Czmowski, to approve the agenda with the revisions noted.
Motion carried unanimously.
2. INVOCATION — Riverside Assembly of God Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14764 - Acceptance of Donation from Hutchinson Bus Line — Retired
School Bus to Hutchinson Police Department
It was noted that this bus will be used at the police training facility.
Motion by Christensen, second by Cook, to approve Resolution No. 14764. Motion
carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Darlene Westphal — 322 School Road and Marilyn Cox — 328 School Road presented before
the Council. Ms. Westphal noted that driveway access was removed after the reconstruction
of School Road and now she and her neighbor feel as if they live on a dead-end. Ms.
Westphal noted it is difficult to turn into her garage without the driveway access from the
road. These property owners would like to have the driveways placed back in. Kent Exner
noted that numerous access points were on School Road to the townhomes previously and
with the new construction the City wished to reduce the access points due to the curvature of
the roadway and the new trail being constructed. In addition, new tree plantings may be
placed where the driveways were previously. Mr. Exner noted that the association president
should have been notified of these plans as part of the reconstruction. Mr. Exner also noted
that staff is willing to speak with property owners on a possible alternative, however he is
hesitant to add in the numerous amount of access points.
CITY COUNCIL MINUTES AUGUST 22, 2017
Deane Dietel spoke that he feels the removal of the driveways was not necessary and snow
removal will be an issue and feels it is a bad situation.
Mr. Dietel also noted issues he has with grass blown into the street from property owners and
the City's lack of enforcement. Mr. Exner spoke of the public education that is done many
times per year, but it is hard to have 100% compliance.
Council Member Cook asked that Mr. Exner look at squaring up a turn area or something
that could accommodate this issue for the townhomes on School Road.
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 8, 2017
Motion by Lofdahl, second by Cook, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Resolution No. 14752 — Resolution to Sell Bicycles at
Auction
(b) Consideration for Approval of Resolution No. 14753 — Resolution to Donate Unclaimed
Property
(c) Consideration for Approval of Street Closure for Crosspoint Church Block Party on
August 26, 2017
(d) Consideration for Approval of Out -of -State Travel Request for Mike Lien to Attend the
2017 Sensus Research Conference in Dallas, Texas from October 22-25, 2017
(e) Consideration for Approval of Out -of -State Travel Request for Eric Kilian to Attend the
National Tactical Officers Association (NTOA) Annual Conference in Phoenix, Arizona
from September 23-29, 2017
(f) Consideration for Approval of Resolution No. 14755 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Site Plan and Variance to Reduce Parking Stall Size
and Street Right -of -Way Setback for a Proposed Hotel Located at 416 Prospect Street NE
with Favorable Planning Commission Recommendation
(g) Consideration for Approval of Resolution No. 14756 — Resolution Adopting Findings of
Fact and Reasons for Approval of Conditional Use Permit to Move in a Detached Garage
in the C-3 Zoning District with Favorable Planning Commission Recommendation
(i) Consideration for Approval of Items for 2nd Avenue SE Bridge Replacement (Letting No.
2, Project No. 18-02)
1. Resolution No. 14761 - Resolution Ordering Preparation of Report on Improvement
2
CITY COUNCIL MINUTES AUGUST 22, 2017
2. Resolution No. 14762 - Resolution Receiving Report and Calling Hearing on
Improvement
(j) Claims, Appropriations and Contract Payments — Register A
Items 7(c) and 7(f) were pulled for separate discussion.
Motion by Czmowski, second by Forcier, to approve Consent Agenda I with the
exception of the items noted. Motion carried unanimously.
Item 7(c) had further discussion. Council Member Cook asked if the contractor or the
school district had been in contact with the city engineer regarding this request. Council
Member Cook feels this request is late and there really has been no communication with
city staff. This area is still under construction and is under the control of the contractor at
this time. There most likely will be parking issues as well.
Motion by Cook, second by Lofdahl, to deny Item 7(c).
Kent Exner clarified that the roadway is open to traffic but is far from complete
construction. In addition, the contractor is up tight to deadlines and may need to work on
Saturday.
Dan Hatten, Police Chief, clarified that the church did make the request a while ago, but
staff has been working on issues. The church also clarified that the event is happening on
Sunday, August 27th and not Saturday August 26th as noted.
Roll call vote was taken: Christensen — nay; Lofdahl — aye; Cook — aye; Czmowski —
nay; Forcier — nay. Motion failed 3 to 2.
Motion by Christensen, second by Czmowski, to approve Item 7(c) for Sunday, August
27th from 12:00 — 3:00 p.m. Roll call vote was taken: Christensen — aye; Lofdahl — nay;
Cook — nay; Czmowski — aye; Forcier — aye. Motion carried 3 to 2.
Item 7(f) had further discussion. Council Member Cook noted that the Planning
Commission noted that this item should be pulled from the consent agenda for some
discussion due to the large scope of the project.
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained
that the applicant, the developer of Cobblestone Hotels, has submitted applications for a
site plan review and two variances. The variance is being requested for the setback
distance from the proposed hotel to the Hwy 15 right of way and a reduction in the
parking stall size.
Mr. Jochum noted that a few neighbors had concerns with the development. One of the
concerns was the size of the development, however Mr. Jochum noted that this area is
zoned commercial and the proposed development fits within the zoning requirements.
Another concern was accommodating overflow parking. Mr. Jochum again noted that
the parking being recommended fits within the zoning requirements.
Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Christensen, second by Lofdahl, with Czmowski abstaining, to approve
Consent Agenda II. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
CITY COUNCIL MINUTES AUGUST 22, 2017
9. ASSESSMENT HEARING AND PROJECT AWARD FOR CITY ALLEY 936
IMPROVEMENTS PROJECT (LETTING NO. 13, PROJECT NO. 17-13)
�a) Resolution No. 14757 - Resolution Adopting Assessment
b) Resolution No. 14758 - Resolution Accepting Bid and Awarding Contract
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that Alley
936 is located between Main Street South and Hassan Street SE. The alley improvements
will be by construction of pavement distress patching, milling, overlaying and
appurtenances. One quote was received from Wm Mueller & Sons Inc. in the amount of
$17,570.00.
Motion by Czmowski, second by Cook, to close public hearing. Motion carried
unanimously.
Motion by Cook, second by Czmowski, to approve Resolution Nos. 14757 and 14758.
Motion carried unanimously.
10. CITY ALLEY 952 IMPROVEMENTS PROJECT (LETTING NO. 14, PROJECT NO. 17-
14)
(a) Resolution No. 14759 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14760 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a
neighborhood meeting was held last week on this project. Alley #52 runs from 5th
Avenue SE all the way south. The proposed project primarily consists of grading,
bituminous surfacing and storm sewer installation work. A large portion of the
improvements is proposed to be paid for with City maintenances and storm water utility
funds. The remainder of the work is proposed to be funded through adjacent property
owner special assessments. The project is proposed to begin in the Fall of 2017 and
completed by the end of 2017. The anticipated bid opening date is scheduled for
September 20, 2017, with the assessment hearing being held at the second Council
meeting in September or first Council meeting in October.
An Adams Street resident spoke before the Council and noted that no parking is allowed
on Adams Street after November 1St. He asked that if alley is not completed before then
that some leniency be given for parking on Adams Street. He also asked if, when the
project is complete, if he will need to elevate his driveway as he planned previously due
to current poor drainage. Lastly he asked about payment options and interest applied.
John Barkus, Apostolic Church, presented before the Council. Mr. Bark -us asked if this
type of improvement has been done before that has benefitted property owners like this
one. It was noted that one alleyway between 2nd and Yd Avenue is similar, but this
project is the most like to Alley #36 that had drainage work completed several years ago.
Council Member Lofdahl noted that a storm sewer is in place on the alley he lives on but
it is not paved.
Motion by Christensen, second by Cook, to close public hearing. Motion carried
unanimously.
Motion by Czmowski, second by Lofdahl, to approve Resolution Nos. 14759 and 14760.
Motion carried unanimously.
purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
11. REVIEW OF 2016 CITY ENERGY USAGE AND CONSERVATION EFFORTS
.19
CITY COUNCIL MINUTES AUGUST 22, 2017
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson provided
a brief overview of the 2016 energy usage data summary relative to specific City
departments and ongoing energy conservation efforts. Information included baseline
comparisons, City-wide electric use, and City-wide natural gas usage.
12. REVIEW OF TRUNK HWY 15/MAIN STREET RECONSTRUCTION PROJECT
DOWNTOWN ALIGNMENT RECOMMENDATION
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the
alternative of an offset THI5/Main Street alignment was examined in the TH 15/Main Street
Improvement Feasibility Study. MnDOT has provided the City a letter from the project
design consultant recommending that the downtown roadway alignment be situated on true
center of the existing corridor right-of-way for many reasons. The design consultant feels
that the true center alignment will provide additional sidewalk to both sides of the Main
Street corridor, with sidewalk increasing from 10.5 feet to approximately 13 feet wide on
both the west and east side of the street. This centerline approach will allow for a more
uniform approach to the streetscape improvements and create more opportunity to improve
the grades for ADA compliance in the downtown corridor.
In addition, Mr. Exner noted that MnDOT has taken the position that commerce activities are
not allowed in MnDOT right-of-ways in District 8. This may be reviewed across the state in
the future, but at this time that is MnDOT's position. Commerce activities mainly means
restaurant use in right-of-ways. Council Member Cook voiced his frustration with
inconsistencies from district to district.
Motion by Cook, second by Christensen, to approve the true center alignment on TH15/Main
Street. Motion carried unanimously.
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY ORDINANCE NO. 17-776 — AN ORDINANCE AMENDING SECTION
154.141(0) — DYNAMIC SIGNS (WAIVE FIRST READING, SET SECOND READING
AND ADOPTION FOR SEPTEMBER 12, 2017)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that staff
has received several requests from businesses requesting use of electronic or dynamic signs.
Staff is suggesting that no dynamic signs be allowed within the Main Street Area District, but
to allow dynamic signs in the C3 zoning district that are not within the Main Street Area
District. This would include areas around the Liquor Hutch, Ace Hardware, VFW and the
Depot. The signs would have to meet all of the requirements of the dynamic signs ordinance
the City has adopted. In addition, staff recommends amending the ordinance to allow
electronic signs in the C2, I1 and I2 zoning district by right versus a conditional use permit.
Mr. Jochum mentioned another revision in Section 0(6) that is being suggested. The section
currently reads that there shall be no dynamic signs in the front setback area within 50 feet of
a street intersection. Staff is proposing to amend that to within 20 feet of a street
intersection.
Motion by Lofdahl, second by Christensen, to waive first reading and set second reading and
adoption of Ordinance No. 17-776 for September 12, 2017. Motion carried unanimously.
Matt Jaunich, City Administrator, noted a new law has gone into effect that cities must post
all proposed ordinances at least 10 days before final adoption. Therefore, this ordinance, and
all future ordinances, will be posted in the City Center lobby and on the City's web site prior
to the second reading and adoption.
5
CITY COUNCIL MINUTES AUGUST 22, 2017
14. APPROVE/DENY ITEMS FOR SOUTH CENTRAL DRAINAGE AREA
IMPROVEMENTS
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that based on
discussions held at the last Council meeting, staff is recommending that $250,000 of
Stormwater Utility Funds be dedicated to address City ball field improvements. This effort is
necessary to potentially deliver the South Central Drainage Area pond project in 2018.
Please note that a Fall pond construction timeframe would allow for the vast majority of the
normal Linden Park ball field use to occur prior construction work commencing. Parks
representatives would like to start making modifications to existing ball fields this Fall to
allow for an appropriate period of time to order/install equipment and accomplish
grading/restoration efforts.
Mayor Forcier asked about private retention ponds and maintenance of them. John Olson,
Public Works Manager, addressed how various ponds are maintained. There are standards in
place for private ponds that owners are expected to maintain.
Motion by Cook, second by Czmowski, to approve utilization of $250,000 of Stormwater
Utility Funds to address City ballfield needs. Motion carried unanimously.
15. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR SEPTEMBER 12,
2017
Matt Jaunich City Administrator, noted that this budget workshop is to prepare for the 2018
budget. The workshop will focus on the preliminary budget and tax levy.
Motion by Cook, second by Lofdahl, to set Council budget workshop for September 12,
2017, at 4:00 p.m. Motion carried unanimously.
16. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR SEPTEMBER 26, 2017, AT
4:30 P.M. TO REVIEW WASTEWATER TREATMENT FACILITY SOLAR ARRAY
ITEMS
Motion by Christensen, second by Lofdahl, to set Council workshop for September 26, 2017,
at 4:30 p.m. Motion carried unanimously.
16.5 APPROVE/DENY ASSIGNMENT OF COPYRIGHT LICENSING AGREEMENT
Matt Jaunich, City Administrator, noted that the Public Arts Commission has worked with
Deb Zeller on a sculpture that is going to be placed in Oakland Cemetery. The artist would
like to make additional castings of the sculpture to enter in various art shows and art walks
which could lead to future sales. Since the artist did not formally retain ownership of the
molds and rights to additional castings, the artist feels that the City owns the rights and she
needs the City's permission before such castings could be undertaken. Therefore, this
agreement gives the artist permission to create and sell additional castings of the sculpture
and the maquette-sized sculpture. The agreement states that the artist will pay the City an
amount equivalent to 25% of the remaining gross sales price of each casting of the
sculptures sold. The funds will be transferred to the City's Public Arts Fund.
Motion by Cook, second by Christensen, to approve licensing agreement. Motion carried
unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Tall Grass/Noxious Weed Monthly Report for July 2017
b) City of Hutchinson Financial Report and Investment Report for July 2017
rel
CITY COUNCIL MINUTES AUGUST 22, 2017
(c) Hutchinson Housing and Redevelopment Authority Board Minutes from August 16, 2016
(annual meeting) and July 18, 2017
NHSCELLANEOUS
18. STAFF UPDATES
Kent Exner — Mr. Exner noted that Roberts Road west of School Road will not be surfaced by
this Friday as planned, but is anticipated to be completed by the following Friday. The
School/Roberts trail project is scheduled to begin on Monday. Hotel access road improvements
will begin immediately following Labor Day weekend. TH 15/Main Street community/public
meeting being held this Thursday at 4:30 pm at Event Center. Post office drop -of box —
contractor may be starting September Stn or l lth on Parking Lot L When that work starts, the
alley will be shut down for approximately one month. That means that post office box will not
be able to be utilized in its current location.
Matt Jaunich — Mr. Jaunich noted that the dog park design is planned to be considered at the
first meeting in September, however the City did not receive the grant it had applied for. The
aquatic center will be closing this Sunday. Mr. Jaunich commented on the UPONOR site visit
in Apple Valley and voiced his pleasure and excitement in them expanding to Hutchinson. Mr.
Jaunich also noted that City Center and staff has vast amounts of information available to
residents on almost any topic related to the City. He encouraged residents to call him and his
staff with any questions or concerns they may have.
19. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook suggested a placing a dynamic sign at City Center. He
also asked that new police officers/firefighters/employees be introduced to the Council.
Lastly, he mentioned that the "Parental Love" sculpture has been installed at the cemetery.
Mary Christensen — Council Member Christensen commented that Hutchinson High School
student Maggie Kleiman spoke at the unveiling of the capitol reconstruction.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 8:00 p.m. Motion carried
unanimously.
7
HUTCHINSON CITY COUNCIL
REVIEW OF 2018 PRELIMINARY CAPITAL IMPROVEMENT PLAN
MINUTES
TUESDAY, AUGUST 22, 2017, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Chad Czmowski, Steve Cook and John Lofdahl. Others present were Matt Jaunich,
City Administrator and other city directors.
REVIEW OF 2018 PRELIMINARY CAPITAL IMPROVEMENT PLAN
2. 2018 Preliminary Capital Improvement Plan
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
purpose of a capital improvement plan.
Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is
estimated at $47.08 million. The Plan is approximately $3.28 million smaller than last year's
five-year plan. The plan has an average CIP cost of $9.42 million. 2018's $9.70 million CIP cost
currently accounts for approximately 20-25% of all budgeted expenses. For comparison
purposes, this year's (2017) general fund budget is $12.26 million. Council Member Cook
suggested that the City's seven core areas be included as part of this presentation.
Mr. Jaunich reviewed that the plan is divided into infrastructure at $31.19 million; Park & Rec at
$2.85 million; Enterprise Funds at $8.11 million; Public Works at $3.23 million; Public Safety at
$1.16 million and General Government at $546,500. The make-up of the CIP includes: New
Debt: $10.89 million (amount of money that we need to borrow to pay for capital projects);
Aid/Grants: $13.21 million; Enterprise Funds: $12.11 million; Taxes: $6.95 million; Special
Assessments: $3.73 million; Special Funds/Reserves: $186,903. CIP funding sources for
general fund projects include Facility Improvements, Fleet & Equipment and Other Capital
Needs. Enterprise fund projects are covered by cash flow from operations driven by user revenue
and cash reserves. Infrastructure improvements debt are covered by GO special assessment
improvements bonds, special assessment, municipal state aid for streets, grants, enterprise fund
contributions and other city funding from Capital Projects and Community Improvement. The
Capital Projects Fund funding sources come from LGA, bonding dollars and grants. The use of
these funds are for general fund capital improvements included in the Facility Plan, miscellaneous
infrastructure maintenance such as trails, sidewalks, parking lots, street lights, sealcoating, etc.,
and other projects approved by the City Council. The Community Improvement Fund funding
sources come from retired debt service funds and donations. The use of these funds are for City
Council approved projects and Public Arts Commission & other public arts projects. Mr. Jaunich
reviewed revenues and expenditures in each fund from 2016.
Mr. Jaunich noted where the proposed 2018 CIP monies are going to. They include $6.52 for
infrastructure; $238,000 for Park & Rec; $1.05 million for Enterprise Funds; $992,515 for Public
Works; $411,500 for Public Safety; $485,500 for General Government. Mr. Jaunich then
reviewed where the proposed 2018 CIP monies are coming from. They include $2.71 million
from New Debt; $3.22 million from Aid/Grants; $1.51 million from Enterprise Funds; $1.47
million from Taxes; $677,380 from Special Assessments; and $107,270 from Special
Funds/Reserves.
Mr. Jaunich provided an update on the aquatic center project.
Mr. Jaunich reviewed the five components of the Plan which include the fleet committee,
facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich
provided an overview of the fleet committee, as well as a review of the light duty and heavy duty
fleet. Mr. Jaunich then provided an update on the facility committee. Mr. Jaunich reviewed
projects completed in 2016 which were the first half of the Aquatic Center and the Water Street
garage roof replacement. He then reviewed a draft project list for 2018-2022. Mr. Jaunich then
provided an update on the Facility Master Plan Study which is coming to an end. A draft report
will be available shortly with the police department being the highest priority. There will be a
Council workshop in October to review the draft study.
Mr. Jaunich also reviewed the 5 Year CIP for both the compost and refuse funds which is just
above $1.5 million. No major changes are planned in the compost fund at this point. Two higher
dollar items remain in 2019 and 2020 with the screening plant and compost turner. The Refuse
Fund has a relatively low 5 Year CIP. Both the Compost and Refuse Funds continue to retain a
healthy cash balance with approximately $2 million in Compost and $1.2 million in Refuse.
Mr. Jaunich explained that the Resource Allocation Committee reviews Public Works projects
and for 2018 includes the following projects: Century Avenue SE (TTI 15 to Jefferson); 2nd
Avenue SE Bridge replacement; South Central Area Trunk Storm Sewer; South Grade Road
Improvements; T 17 & Montana Street crossing system; Pavement Management Program; Street
Sealcoating; Airport T -Hangar; Wastewater Treatment Facility & Collection System; Water
Meter Replacement Program; and Street Lighting LED Retrofit. Mr. Jaunich then reviewed other
projects scheduled for 2019-2022 and other future CIP project considerations. Mr. Jaunich also
reviewed project funding limitations/concerns which include a $1.9 million bonding target
limitations, dedicated street sealcoating funding at $125,000/year, infrastructure maintenance
needs at $250,000/year, construction cost increases, utility funds capacity, improvement special
assessment limitations and municipal state aid & federal aid utilization.
Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet
as well as playground system replacement. A funding plan for a new/remodeled fire station and
police station should be developed. A couple of questions to be considered are whether or not the
hospital payment should be redirected to the CIP Plan and how LGA should be allocated between
the general fund and the CIP.
Council Member Cook asked if energy efficiencies could be identified when projects are
proposed.
3. Adjournment
Motion by Czmowski, second by Lofdahl, to adjourn the workshop at 5:17 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Resolution No. 1 4754-MnDOT Airport Maintenance and Operation Grant Contract
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Necessary formality to approve the biennial MnDOT Airport Maintenance and Operation Grant Contract. Please note
that payments of 50% of the total allocated amount will occur during each of the next two years.
BOARD ACTION REQUESTED:
Authorize Mayor Forcier and City Administrator Jaunich as signatories on the MnDOT Airport Maintenance and
Operation Grant Contract - Resolution No. 14754.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14754
RESOLUTION ESTABLISHING AUTHORIZATION TO EXECUTE
MINNESOTA DEPARTMENT OF TRANSPORTATION
AIRPORT MAINTENANCE AND OPERATION GRANT CONTACT
It is resolved by the City of Hutchinson as follows:
That the State of Minnesota Contract Number 1028905, "Airport Maintenance and
Operation Grant Contract," at the Hutchinson Municipal Airport is accepted.
2. That the Mayor and City Administrator are authorized to execute this Contract and any
amendments on behalf of the City of Hutchinson.
Adopted by the Hutchinson City Council this 12th day of September, 2017.
Mayor: Gary Forcier
City Administrator: Matthew Jaunich
#
fkpv-
MnDOT
OP,
Contract No. 1028905
STATE OF MINNESOTA
AIRPORT MAINTENANCE AND OPERATION GRANT CONTRACT
State Project Number (S.P.): A4304-MO18
State Project Number (S.P.): A4304-MO19
This contract is between the State of Minnesota, acting through its Commissioner of Transportation ("Grantor") and City
of Hutchinson acting through its City Council ("Grantee").
RECITALS
1. Minnesota Statutes §§360.015 and 360.305 authorize Grantor to provide financial assistance to airports for
maintenance and operation activities.
2. Grantee owns, operates, or controls an airport ("Airport") in the state system, and Grantee desires financial assistance
from the Grantor for maintenance and operation activities for State Fiscal Year 2018 and State Fiscal Year 2019.
3. Grantee assures the Grantor that Grantee will operate and maintain the airport according to the duties and obligations
set forth in this Contract.
CONTRACT TERMS
1. Term of Contract and Survival of Terms
1.1 Effective Date: This contract will be effective on the date Grantor obtains all required signatures under
Minnesota Statutes §16C.05, subdivision 2.
1.2 Expiration Date: This contract will expire on June 30, 2019 or when all obligations have been satisfactorily
fulfilled, whichever occurs first.
1.3 Survival of Terms: All clauses which impose obligations continuing in their nature and which must survive in
order to give effect to their meaning will survive the expiration or termination of this
contract, including, without limitation, the following clauses: 9. Indemnification; 10. State
Audits; 11. Government Data Practices; 13. Governing Law, Jurisdiction and Venue; and 14.
Data Disclosure.
2. Grantee's Duties
2.1 Grantee will operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the
use and benefit of the public.
2.2 The Grantee will keep the runway and the area around the lights mowed at the Airport. The grass must be
mowed at least 7 feet beyond the lights, and the grass must not exceed 6 inches in height on the landing area.
2.3 If the Airport remains operational during the winter months, the Grantee will keep at least one runway,
associated taxiway, and apron area cleared of snow and ice to the same priority as arterial roads. Snow banks
must be limited in height so that aircraft wings, engines, and propellers will clear them. Landing strip
markers and/or lights must remain visible.
2.4 If the Grantor contracts for the periodic paint striping of the Airport's runways and taxiways during the term
of this Contract, the Grantee will cooperate with the marking operation. The Grantee must coordinate seal coat
pavement maintenance projects with the State to maximize the pavement marking life.
2.5 The Grantee will allow a representative of the Grantor's Office of Aeronautics access to any area of the Airport
necessary for the purpose of periodic inspections.
3. Grantor's Assurances
3.1 In accordance with Minnesota Statutes § 360.305, subdivision 4, Grantee assures the Grantor that Grantee will
operate and maintain the Airport in a safe, serviceable manner for aeronautical purposes only for the use and
Page 1 of 5
MnDOT Contract No. 1028905
benefit of the public.
3.2 Grantee represents and warrants that Grantor has established a zoning authority for the Airport, and such
authority has completed, or is in the process of and will complete, with due diligence, an airport zoning
ordinance in accordance with Minnesota Statutes §§ 360.061 to 360.074.
4. Third -Party Contracting
4.1 Grantee will comply with all applicable local, state, or federal laws, regulations, policies and procedures in the
procurement of goods and services funded in whole or in part under this Contract.
5. Consideration and Payment
5.1 Consideration. Grantor will pay for all eligible maintenance and operation costs incurred by Grantee under this
Contract as follows:
5. 1.1 Basis. Grantee will be paid for 75% of the eligible maintenance and operation costs not reimbursed by any
other source, not to exceed $26,727.00 of state aid for each state fiscal year.
5.1.2 Total Obligation. The total obligation of Grantor for all compensation and reimbursements to Grantee
under this contract will not exceed $53,454.00 [Total for both fiscal years] ($26,727.00 for FY2018 and
$26,727.00 for FY2019).
5.2 Payment
5.2.1 The Grantee must submit a reimbursement request of its eligible costs to the Director of the Office of
Aeronautics on a quarterly basis. The Grantor's Office of Aeronautics will supply the reimbursement
request forms which Grantee must submit. Reimbursement requests must be submitted according to the
following schedule:
• In October, No later than November 15, for the period July 1 through September 30.
• In January, No later than February 15, for the period October 1 through December 31.
• In April, No later than May 15, for the period January 1 through March 31.
• In July, No later than August 15, for the period April 1 through June 30.
The Grantor reserves the right to reject items that may not be eligible for reimbursement.
6. Conditions of Payment
6.1 All services provided by Grantee under this contract must be performed to Grantor's satisfaction, as determined at
the sole discretion of Grantor's Authorized Representative and in accordance with all applicable federal, state and
local laws, ordinances, rules and regulations, including business registration requirements of the Office of the
Secretary of State. Grantee will not receive payment for work found by Grantor to be unsatisfactory or performed
in violation of federal, state or local law. In addition to the foregoing, Grantee will not receive payment for
Airport's failure to pass periodic inspections by a representative of the Grantor's Office of Aeronautics.
7. Authorized Representatives
7.1 Grantor's Authorized Representative. Grantor's Authorized Representative will be:
Jenny Bahneman, Grants Specialist
222 East Plato Boulevard
Saint Paul, Minnesota 55107-1618
651-234-7240
Grantor's Authorized Representative or his /her successor, will monitor Grantee's performance and has the
authority to accept or reject the services provided under this contract. If the Grantee's duties are performed in a
satisfactory manner, the Grantor's Authorized Representative will certify acceptance on each reimbursement
request submitted for payment.
Page 2 of 5
MnDOT Contract No. 1028905
7.2 Grantee's Authorized Representative. Grantee's Authorized Representative will be:
John Olson, Public Works Manager
City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350
320-234-4473
jolson@ci.hutchinson.mn.us
If Grantee's Authorized Representative changes at any time during this contract, Grantee must immediately notify
Grantor.
8. Assignment, Amendments, Waiver and Contract Complete
8.1 Assignment. Grantee may neither assign nor transfer any rights or obligations under this contract without the
prior consent of Grantor and a fully executed Assignment Contract, executed and approved by the same parties
who executed and approved this contract, or their successors in office.
8.2 Amendments. Any amendment to this contract must be in writing and will not be effective until it has been
executed and approved by the same parties who executed and approved the original contract, or their successors in
office.
8.3 Waiver. If Grantor fails to enforce any provision of this contract that failure does not waive the provision or
Grantor's right to subsequently enforce it.
8.4 Contract Complete. This contract contains all prior negotiations and agreements between Grantor and Grantee.
No other understanding regarding this contract, whether written or oral, may be used to bind either party.
9. Indemnification
9.1 In the performance of this contract by Grantee, or Grantee's agents or employees, Grantee must indemnify, save
and hold Grantor, its agents, and employees harmless from any and all claims or causes of action, including
reasonable attorney's fees incurred by Grantor, to the extent caused by Grantee's: 1) intentional, willful or
negligent acts or omissions; 2) breach of contract or warranty; or 3) breach of the applicable standard of care.
The indemnification obligations of this section do not apply if the claim or cause of action is the result of
Grantor's sole negligence. This clause will not be construed to bar any legal remedies Grantee may have for
Grantor's failure to fulfill its obligation pursuant to this contract.
10. Grantor Audits
10.1 Under Minnesota Statutes § 16C.05, subdivision 5, Grantee's books, records, documents and accounting
procedures and practices relevant to this contract are subject to examination by Grantor, Grantor's Auditor or the
Legislative Auditor, as appropriate, for a minimum of six years from the expiration date of this contract.
11. Government Data Practices
11.1 Government Data Practices. Grantee and Grantor must comply with the Minnesota Government Data Practices
Act, Minnesota Statutes Chapter 13, as it applies to all data provided by Grantor under this contract, and as it
applies to all data created, collected, received, stored, used, maintained or disseminated by Grantee under this
contract. The civil remedies of Minnesota Statutes § 13.08 apply to the release of the data referred to in this
clause by either Grantee or Grantor. If Grantee receives a request to release the data referred to in this Clause,
Grantee must immediately notify Grantor and consult with Grantor as to how Grantee should respond to the
request. Grantee's response to the request must comply with applicable law.
12. Workers' Compensation
12.1 Grantee certifies that it is in compliance with Minnesota Statutes §176.181, subdivision 2, pertaining to workers'
compensation insurance coverage. Grantee's employees and agents will not be considered Grantor employees.
Any claims that may arise under the Minnesota Workers' Compensation Act on behalf of these employees and
any claims made by any third party as a consequence of any act or omission on the part of these employees are in
no way the Grantor's obligation or responsibility.
13. Governing Law, Jurisdiction and Venue
13.1 Minnesota law, without regard to its choice -of -law provisions, governs this contract. Venue for all legal
Page 3 of 5
MnDOT Contract No. 1028905
proceedings arising out of this contract, or its breach, must be in the appropriate state or federal court with
competent jurisdiction in Ramsey County, Minnesota.
14. Data Disclosure
14.1 Under Minnesota Statutes §270C.65, and other applicable law, Grantee consents to disclosure of its social
security number, federal employer tax identification number and Minnesota tax identification number, already
provided to Grantor, to federal and state agencies and state personnel involved in the payment of grantor
obligations. These identification numbers may be used in the enforcement of federal and state laws which could
result in action requiring Grantee to file state tax returns and pay delinquent state tax liabilities, if any, or pay
other state liabilities.
15. Termination and Suspension
15.1 Termination by Grantor. Grantor may cancel this contract at any time, with or without cause, upon 30 days'
written notice to Grantee. Upon termination, Grantee will be entitled to payment, determined on a pro rata basis,
for services satisfactorily performed.
15.2 Termination for Insufficient Funding. Grantor may immediately terminate this contract if it does not obtain
funding from the Minnesota Legislature, or other funding source; or if funding cannot be continued at a level
sufficient to allow for the payment of the services covered here. Termination must be by written notice to
Grantee. Written notice may be transmitted by electronic means. Grantor is not obligated to pay for any services
that are provided after notice and effective date of termination. However, Grantee will be entitled to payment,
determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. Grantor
will not be assessed any penalty if the contract is terminated because of the decision of the Minnesota
Legislature, or other funding source, not to appropriate funds. Grantor must provide Grantee notice of the lack of
funding within a reasonable time of Grantor's receiving that notice.
16. Discrimination Prohibited by Minnesota Statutes §181.59
16.1 Grantee will comply with the provisions of Minnesota Statutes § 181.59 which requires that every contract for or
on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other
district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1)
That, in the hiring of common or skilled labor for the performance of any work under any contract, or any
subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed or color, discriminate
against the person or persons who are citizens of the United States or resident aliens who are qualified and
available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or
vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or
persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or
persons from the performance of work under any contract on account of race, creed or color; 3) That a violation
of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of
Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant
contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second
or any subsequent violation of the terms or conditions of this contract.
THE BALANCE OF THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
Page 4 of 5
GRANTOR ENCUMBRANCE VERIFICATION
Individual certifies that funds have been encumbered as
required by Minnesota Statutes §16A.15 and §I6C.05.
Signed:
Date
SWIFT Contract (SC) ID No.
Purchase Order (PO) ID No. _
GRANTEE
Grantee certifies that the appropriate person(s) have executed
Contracts on behalf of Grantee as required by applicable article
bylaws or resolutions.
By:
Print Name: Gary Forcier
Title: Mayor, City of Hutchinson
Date: 09/12/2017
LE
Print Name: Matthew Jaunich
Title: City Administrator, City of Hutchinson
Date: 09/12/2017
OFFICE OF FINANCIAL MANAGEMENT -GRANT UNIT
AGENCY GRANT SUPERVISOR
LE
Date
MnDOT Contract No. 1028905
DEPARTMENT OF TRANSPORTATION
LE
(with delegated authority)
Title: Assistant Director
Date:
MnDOT CONTRACT MANAGEMENT
LN
Date:
Page 5 of 5
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approval of Improvement Project Change Orders
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Change Order No. 1 — Letting No. 6/Project No. 17-06 — Hotel Site Access Roadway Improvements
This Change Order addresses the need to raise the street profile on the west end to match the revised hotel parking
lot grades. This change requires us to construct a second wall on the south side of the frontage road as per the
attached revised plan sheets. This Change Order also addresses the examination of alternatives to the wall standard
cap set forth in the plans and specifications. The contractor provided examples of the alternatives and a decision was
made to use a dished sod cap with proposed fence installed behind the wall (includes landscape rock, fabric and
edging). These changes result in a total increase to the Contract in the amount of $8,709.00. This work does not
affect the interim Completion Date or Final Completion Date.
BOARD ACTION REQUESTED:
Approval of Change Order
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
`"Y YAa� Hutchinson City Center
� Engineering Dept., 111 Hassan St SE, Hutchinson MN 55350 320-234-4209
7AZ
City/GeuRty of City of Hutchinson
Change Order No. 1
Page 1 of 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
NA
NA
L6P 17-06
L6P 17-06
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Rosti Construction Company of Minnesota Inc
416 Prospect St NE (Hwy 15/Hwy 7/Prospect)
P O Box 121
TOTAL CHANGE ORDER AMOUNT
Jordan, MN 55352
$11,628.00
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
This Change Order addresses the need to raise the street profile on the west end to match the revised hotel parking lot grades. This change
requires us to construct a second wall on the south side of the frontage road as per the attached revised plan sheets.
This Change Order also addresses the examination of alternatives to the wall standard cap set forth in the plans and specifications. The contractor
provided examples of the alternatives and a decision was made to use dished sod cap with proposed fence installed behind the wall (includes
lanscape rock, fabric and edging).
These changes result in a total increase to the Contract in the amount of $11,628.00. This work does not affect the interim Completion Date or Final
Completion Date.
COST BREAKDOWN
Item No.
Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2411.618
CONCRETE RETAINING WALL (WET CAST BLOCK WALL)
SQ FT
$42.00
695
$29,190.00
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM
$2,919.00
1
$2,919.00
2411.603
CONCRETE RETAINING WALL STANDARD CAP
LUMP SUM
($8,157.00)
1
($8,157.00)
2411.618
CONCRETE RETAINING WALL (WET CAST BLOCK WALL)
SQ FT
($42.00)
230
($9,660.00)
2105.501
1 COMMON EXCAVATION
CU YD
1 ($12.00)
222
($2,664.00)
Funding Category No. 001 Total:
$11,628.00
Change Order No. 1 Total:
$11,628.00
x Funding category is required for tederal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: Rosti Construction Company of Minnesota
Inc, by (print name)
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (952) 492-5527
Approved by Hutchinson City Council 09/12/2017.
Signed
Mayor, Gary Forcier
Date: 09/12/2017
Siqned
City Administrator, Matt Januich
Date: 09/12/2017
Orig. Contract $467,938.55 Prev. Co's: $ 0.00 / This Co $11,628.00 Total Revised Contract Amount: $479,566.55
4" SELECT TGPSGIL
WiH SEED (TW.)
SEE SHEET 17 FGR NET CAST
BLOCK RETNNING WALL TYPICAL
gCTONS.
20
eELECT TOP -L J
iH SEED TYPE 8818 CURB AND GUTTER
(TIP OUT 3.008 GUTTER PAN)
SUBGRADE PREPARATRION (NNDOT SPEC. 2105 AND
CEOTEXTILE FABRIC, TYPE 5 (MNDOT SPEC.
4• TOPSOIL
4.0' TURF SEED, FERT, MULCH iGP OF
ID TOP OF BASIN
N' Mp"IL
NAT. SEED, FERT, MULCH
® OVERFLOW ELEVATION
TYPICAL SECTION
FRONTAGE ROAD
.5• PLANT NIXED BITUMINOUSNEPRING COURSE MIXTURE
(NNDOT SPEC. 2180)0)(SN)X)
iACN COAT(NNDOT SPEC. 21571
25• PLANT NIXED BITUMINDUS NEARING CCURSE MIXTURE
(NNDOT SPEC. 2380) (SPNEA240C)
8' CLASS 5 AGGREGATE BASE (NNDOT SPEC. 2211)
12' SELECT GRANULAR BORROW SUBSURFACE
(.N.. SPEC. ]149) —1 8818 CURB 4• SELECT TOPSOIL
AND GUTTER WTU SEED (TW.)
4' PERF. PVC PIPE
SEE SM. ORANING NO.
2510.08 ON SHEET NO. G.
®BOTTOM OF BASIN B' 12" FIELD STONE, 4' - 10' DIA.
30' B" COURSE FILTER AGGREGATE
MEETING NND.T ]149.2.
IB' FINE FILTER AGGREGATE NEEBNC NNDOT 3149.2)
6' PERF DRAINBLE
IMPERMEABLE LINER
B" COURSE FILLER AGGREGATE NC
MNDOi 3149.2., SURROUNDING DRAIDRAINBLf
Q � Q
BASN I: 1054.0 105].0 1051.5
BASIN 2: 1052.0 1050.5 1049.5
BASIN 3: 1050.0 1049.5 1047.5
BASIN TYPICAL SECTION
Nor ro SCALE
WALL FRGN STATION
IQ i0P OF BASIN I 1. (j) TCP OF BASIN
®ovmFLo om
ovmFLow ELEvnn
FLEXANAT
(SEE DETAILS)
Q ® Q
BASH 1: 1054D 1053.0 10'
BASIN 2: ME- 1050.5 10'
BASIN 3: 1050D 1049.5 20'
OVERFLOW TYPICAL SECTION
NOT TO SCALE
HUTCHINSON, TYPICAL SECTION> FILI
Xo MINNESOTA RON.A� RGAD D PGNDS) w'
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4TH AVE NE HWY 7 TYPE 8618 CURB AND GU
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FRONTAGE ROAD CATCH -14
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CROGS
SEMONS
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Consideration of Landy Lodge Dispensing Liquor at Arts & Crafts Festival
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Arts & Crafts Festival organized by the Hutchinson Chamber of Commerce would like to have an added feature of
wine/beer/liquor sales at the event this year. The Crow River Winery was previously approved to provide wine sales
at the event and Landy Lodge has now submitted an application to provide beer/liquor sales. Because Landy Lodge
is a current liquor license holder with the City and has a license to sell liquor at its restaurant located at 35 3rd Avenue
SE, the Council must formally authorize them to dispense beer/liquor at the event, which is considered a social affair
being held in the city.
BOARD ACTION REQUESTED:
Authorize Landy Lodge to dispense beer/liquor at Hutchinson Arts & Crafts Festival on September 15 & 16, 2017, at
Library Square
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
r■.
REQUEST TO AUTHORIZE LIQUOR SALES AT SOCIAL AFFAIR
Name of Liquor License Holder: I` ' )e r x Li k jr r ,,1 14 -
Current
4 -
Current Licensed Premises: L_ A n pt y Lu ce- 6r; /
Phone No.:! 77 _c i -y 1
J , Contact Person: ��r'
1. Name/Type of Social Affair: -ICJ r_ CVC E ,7 , T C,
2. Location of Social Affair: ` ��� -� � �' 4z fJ K T- r
3. Date(s) of Social Affair: Se
I-S__•t 16, �)o/ 7
4. Name of Person/Organization Sponsoring Social Affair:
pit � t'M s �. CA4jw�.,_ C,)Ic C�}J,, arc
I 01 A-
PrintedNaof Event Organizer Signature of E t Organizer
Mtl" k L 4^0fore Vi` 1 U
Prinied Name of Applicant
Title of Applicant
-Police Chief/Designee Signature
n, . e�
Sig4ature of Applicant
Date
��� /.eal
Date
*Along with this application, please attach a security plan identifying the specific location where alcoholic
beverages will be dispensed, how consumers will be identified, etc. The security plan must be reviewed and
approved by the Chief of Police or his designee.
**A Certificate of Liquor Liability Insurance must also be attached covering the event naming the City of
Hutchinson as an additional insured.
***If you are a license holder from an adjacent municipality, please provide a copy of your liquor license.
AcoRO� CERTIFICATE OF LIABILITY INSURANCE
I PATE IMMlDDrfYYY}
8/21/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and Conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the
certificate holder in Ileu of such endorsement(s).
PRODUCER
Furth-Heile Insurance, Inc.
PO Box 635
CONTACT
NAME: Tara Schwartz
PHONE507)354-7334 AX NG: (507)354-7336
E-unless.tara.schwartz@newulmtel.net
9 N Minnesota
New Ulm MN 56073-0635
INSURERS AFFORDING COVERAGE NAIL rfl
INSURERA west Bend Mutual Ins 15350
INSURED
INSURER B
Landy Lodge Bax & Grill, Inc
INSURER C!
35 3rd Ave SE
INSURER D:
INSURER E
ACLAIMS-MADE
Hutchinson 14N 55350-2551
INSURER F:
COVERAGES CERTIFICATE NUMBER:CL16111400500 REVISION NUMBER;
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONSAND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I�7R
TYPE OF INSURANCE
ADDL
BR
POLICY NUMBER
POLICY EFF
YY)
POLICY "P
IMMA)DMYYI
LIMITS
X COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $ 1,000,000
ACLAIMS-MADE
IflMAG
DA
OCCUR
PREMISE Ea occurrence $ 200,040
ME D EXP (Any one person) $ 10,000
2200790
1/1/2017
1/1/2018
PERSONAL 8 ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMI7 APPLIES PER:
GENERAL AGGREGATE $ 21000,000
X POLICY [::] PRO/ECT FI
LOC
PRODUCTS - COMPIOPAGG $ 2,000,000
Plus Pack Endorsement $ Incl
OTHER
AUTOMOBILE
LIABIUTY
COM BI NED SINOLE LIMIT $
—(EEA accident
BODILY INJURY (Per person) 3
ANY AUTO
ALLOSNJEa SCHEDAUTOS /LED
AUTOS AUTOS
BODILY INJURY Per accident 3
{ )
HIRED AUTOS NON OVVNEO
AUTOS
PROPERTY DAMAGE S
Per accitlenl
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE $
EXCESS LIAR
CLAIMS -MADE
AGGREGATE $
DED I I RETENTION $
$
WORKERS COMPENSATIONOTH-
AND EMPLOYERS' LIABILITY Y 1 N
x ATUTE ER
E. L. EACH ACCIDENT $ 500 000
ANY PROPRIETORIPARTNERIEXECl1TIVE
A
OFFICERIMEMBER FXCLUOED?
NIA A
E.J . DISEASE - EA EMPLOYEE $ 500,000
IMandatory In NHi
2200791
1/1/2017
1/1/2018
II yyS describe under
E.L. DISEASE - POLICY LIMIT $ 500,000
DESCRIPTION OF OPERATIONS below
A
Liquor Liability
2200824
1/1/2617
1J1/2018
LiabiloGeneral Aggregate $2,000,000
Lobilityl£a Occurrence $1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Additional Remarks Schedule, may be attached if more space is required)
The insureds coverage extends to their participation in the Hutchinson Arts 6 Crafts Festival/Taste of
Hutchinson Event - September 15 & 16, 2017,
CER I IF1GA T E HOLDER rAMrFl I ATInh1
City of Hutchinson
111 Hasson St 5E
Hutchinson, MN 55350
ACORD 25 (2014/01)
INS025 !201461)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ara Schwartz/PAM
G 1988-2014 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
je
L-od,
.
V (l i L
' f yh.0 I� f •� L�'� 1 c` ah OJ-,v
C `fir c� CEJ 4( 0 f .44
� y
HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Homecoming Parade Permit
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City has received a parade permit application from the Hutchinson High School Student Council in reference to
the 2017 Homecoming Parade. The Annual Homecoming Parade will be held on Friday September 29, 2017. The
parade will go from the Middle School Parking lot on South Grade Road then along School Road to the High School
parking lot. This request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between
South Grade Rd and Roberts Rd between the hours of 12:30 pm and 1:30 pm for this event. The police department
has reviewed the application and has no concerns.
BOARD ACTION REQUESTED:
Approve issuing parade permit to Hutchinson High School Student Advisory Council on September 29, 2017.
Fiscal Impact: $ 500.00 Funding Source: Police
FTE Impact: 4.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
744
1 i 1[assan Succ! So,Ftlreust
Hutchinson, hiN 55350
(320) 537-5151rFax: (3 20) 2 34 4240
City of Hutchinson
APPLICATION FOR PARADE PERMIT
(Under Ordinance No. 71.01.)
I'-��wrri•t��-�0-f��1� }
Date Received- GT 1 (::;;If I —I
[I applications must be received at least 30 days event in Order to be considered
Inl'onrtaEian
0— ST -7 - Z
` C7 rrt i_craion Name f'Irvne E°Yr.ttnhc 1
[)teallizalion Arlcft'r,s.s' cifv Zi
Authorized Offirrer and Parade Chairman Information
C?tf{cer Nrrr ie
o'
Reri(c'{eftc'e ,�c7ciress Crty
Residence : Iddress
F, �
}� Phos{e 'Vuinher
Stale ZiP
PhDne :° umbel`
Srnte Zi
Parade €nfunnation
€ Grade Date: - Assembly Tim,:.p � 1 —
C
Location and Description of ASsern* Area: I j
Starting Tinto of Parade: Estint-rted 'rime of Parade'
i I
Starting Point of Parade: � 1 � �" r _ � i:� rl
Route of
Ending Point of Par du
Approximate ltiurnbcr of Units. Animals, and !'chicles w •la striil constitute Parade:
"type aril Desenption of Animals and Vehicles- 0- . k '. , lr /
Maxianini Iluerval of Space to be
Maximum Length GIVarade–
Minitnuat and Maxint. m.Speed of
l3vitini7 cif Street Widril Tra ect-sed;
d Be:tivecn Upas:
tl'H
City of Ff+rrc i+irrr�n
ApplicutionjorPay-adc. Permit
Pe ge i of 3
Checklist
Tho following items need to be completed antUor attached in order for the application to be processed:
Penin t fee paid in full (check or money order):-1�no N 1A
Permit Application completed in Frill and signed: J yes U no
I declare that the infonnation l have provided on this application is truthful. and C authorize the City of Hutchinson to
investigate the information submitted_
ZS117
Sill?a'r'un Uj'arwhorized ojfacer of organiaaiion orIn-Tradechairman i)crtc
Internal Use Only
Police approvcd ❑ denied Notes:
City Council J approved L3 denied Notes-
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/23/2017 - 09/12/2017
Check Date
Check
Vendor Name
Description
Amount
9/01/2017
EFT534
EFTPS
8/13 - 8/26/2017 PAYROLL
70,659.33
9/01/2017
EFT535
Aflac
8/13 - 8/26/2017 PAYROLL
170.41
9/01/2017
EFT537
MN Dept of Revenue
8/13 - 8/26/2017 PAYROLL
13,100.20
9/01/2017
EFT536
MSRS
8/13 - 8/26/2017 PAYROLL
5,430.15
9/01/2017
EFT538
PERA
8/13 - 8/26/2017 PAYROLL
47,099.69
9/01/2017
EFT539
TASC-Flex
8/13 - 8/26/2017 PAYROLL
1,886.76
9/01/2017
EFT540
TASC-H S A
8/13 - 8/26/2017 PAYROLL
11,787.62
9/01/2017
EFT541
ICMA
8/13 - 8/26/2017 PAYROLL
2,326.24
9/01/2017
EFT542
VOYA
8/13 - 8/26/2017 PAYROLL
990.00
9/01/2017
EFT543
MNDCP
8/13 - 8/26/2017 PAYROLL
305.00
9/01/2017
197654
NCPERS
8/13 - 8/26/2017 PAYROLL
336.00
9/01/2017
197655
HART
8/13 - 8/26/2017 PAYROLL
662.21
9/01/2017
197656
VOID
-
9/01/2017
197657
HUTCHINSON, CITY OF
CASH ADVANCE FOR CREEKSIDE TRADE SHOW
2,000.00
9/12/2017
197658
AAA STRIPING SERVICE CO
PAVEMENT STRIPING
4,350.00
9/12/2017
197659
ABELSON, RANDY
WHEEL CHOCKS FOR HFD CONE TRAILERS
7.45
9/12/2017
197660
ACE HARDWARE
VARIOUS R&M SUPPLIES
877.04
9/12/2017
197661
VOID
9/12/2017
197662
AHLGREN ELECTRIC
LIGHT FIXTURE REPAIR ROBERTS PARK
77.10
9/12/2017
197663
ALBERTS, LESLIE
SKATING CERTIFICATION / MEMBERSHIP
85.00
9/12/2017
197664
ALEX Al R APPARATUS I NC
SCBA Al R QUALI TY TEST & COMPRESSO R SE RVI CE
575.00
9/12/2017
197665
ALLINA HEALTH SYSTEM
3RD QUARTER MEDICAL TRAINING
2,207.12
9/12/2017
197666
ALPHA TRAINING & TACTICS LLC
EXEC ARMOR, EXEC CARRIER
3,721.28
9/12/2017
1197667
AMERICAN BOTTLING CO
AUGUST COST OF GOODS - LIQUOR
258.48
9/12/2017
197668
AMERIPRIDE SERVICES
TOWEL BAR, MOP, MAT, LAUNDRY BAG
100.31
9/12/2017
197669
ARCTIC GLACIER USA INC.
AUGUST COST OF GOODS - LIQUOR
792.95
9/12/2017
197670
ARNESON DISTRIBUTING CO
AUGUST COST OF GOODS - LIQUOR
799.62
9/12/2017
197671
ARROW TERMINAL LLC
SHOP PARTS - PLUGS, SOCKETS, TUBES, GROMMETS
223.27
9/12/2017
197672
ARTISAN BEER COMPANY
AUGUST COST OF GOODS - LIQUOR
2,024.50
9/12/2017
197673
ASPEN MILLS
BOOTS - FIREFIGHTER
127.72
9/12/2017
197674
AUTO VALUE - GLENCOE
VARIOUS AUTO R&M SUPPLIES
165.94
9/12/2017
197675
B & C PLUMBING & HEATING INC
REPLACED CAPACITOR AT POLICE STATION
102.31
9/12/2017
197676
B.W. WELDING
CUT AND REPLACE HANDLE - WATER PLANT
39.50
9/12/2017
197677
BELLBOY CORP
JUICE, PICKED/HOT ASPARAGUS, CHERRIES
5,547.59
9/12/2017
197678
BERNICK'S
AUGUST COST OF GOODS - LIQUOR
285.05
9/12/2017
197679
BLUE VALLEY SOD
PEAT DELIVERED - CREEKSIDE
8,550.00
9/12/2017
197680
BRANDON TIRE CO
UNIT #295 - INSPECT TIRE, TUBES - PARKS DEPT
56.72
9/12/2017
197681
BRAUN INTERTEC CORP
CONSTR/MATERIALS TESTING - ENTERPRISE CENTER
4,366.00
9/12/2017
197682
BREAKTHRU BEVERAGE
AUGUST COST OF GOODS - LIQUOR
7,905.44
9/12/2017
197683
BUSINESSWARE SOLUTIONS
AUGUST Cost per Print
1,801.78
9/12/2017
197684
C & L DISTRIBUTING
AUGUST COST OF GOODS - LIQUOR
60,074.82
9/12/2017
197685
CALIFORNIA CONTRACTORS SUPPLIES
FLASHLIGHTS, WRENCH SETS
459.20
9/12/2017
197686
CARS ON PATROL SHOP LLC
DURANGO - MISC SUPP, INSTALL LEDS - FIRE DEPT
270.50
9/12/2017
197687
CENTRAL HYDRAULICS
VARIOUS R&M SUPPLIES
112.27
9/12/2017
197688
CHEMISOLV CORP
FERRIC CHLORIDE 38% - SEWER PLANT CHEMICALS
4,501.38
9/12/2017
197689
CLARKE ENVIRONMENTAL MOSQUITO
AUGUST MOSQUITO CONTROL
18,090.00
9/12/2017
197690
COMDATA CORPORATION
MISC CASH WISE PURCHASES
462.53
9/12/2017
197691
COMPTON, KEVIN
UB refund for account: 2-534-8740-4-00
32.11
9/12/2017
197692
CORNER POST EROSION CONTROL
HYDRO -SEED - VARIOUS LOCATIONS
1,515.50
9/12/2017
197693
CORPORATE MECHANICAL
SERVICING AT CITY CENTER AND WWTP
1,461.00
9/12/2017
197694
CREEKSIDE SOILS
MULCH, SOIL, BITCON USED BY PARKS DEPT
1,488.89
9/12/2017
197695
CROW RIVER AUTO & TRUCK REPAIR
OIL CHG & BRAKD PADS 2014 CHEV CAPRICE SQUAD
276.81
9/12/2017
197696
D & F ELECTRIC
REPAIR PARKING LOT LIGHTS AT AQUATIC CTR
140.00
9/12/2017
197697
DATAWORKS PLUS LLC
LEXMARK MS810 - DUPLEX PRINTER - POLICE DEPT
1,540.33
9/12/2017
197698
DOOLEY'S PETROLEUM INC
DIESEL FUEL
982.01
9/12/2017
197699
DOUGLAS COUNTY SHERIFF'S OFFICE
WITNESS FEES CASE# 201700000763
45.00
9/12/2017
197700
DROP -N -GO SHIPPING INC
UB MAILING SERVICES 08/06-08/19/17
652.46
9/12/2017
197701
DYNA SYSTEMS
VISION PRO TASK MASTER
57.65
9/12/2017
197702
ECOLAB PEST ELIMINATION
PEST ELIMINATION - CREEKSIDE
154.56
9/12/2017
197703
EHLERS & ASSOCIATES INC
2016 ANNUAL TIF REPORTING TO STATE AUDITOR
5,517.50
9/12/2017
197704
ELECTRIC MOTOR CO
BLDG 10 HVAC SERVICE - WWTP
10.00
9/12/2017
197705
ELECTRO WATCHMAN
UPDATE LIQUOR STORE EMPLOYEE ACCESS CODES
26.72
9/12/2017
197706
EMPLOYMENT RESOURCE CENTER
TEMPORARY LABOR - CREEKSIDE
3,573.96
9/12/2017
197707
ERICKSON ENGINEERING CO LLC
REHABILITATION PLANS FOR BRIDGES 43016 & 43514
2,516.50
9/12/2017
197708
FAIR MANUFACTURING
WIRELESS REMOTE FOR SNOW BLOWER - STREETS
750.00
9/12/2017
197709
FASTENAL COMPANY
VARIOUS R&M SUPPLIES
1,245.97
9/12/2017
197710
FELBER, MARIE
SAFETY SHOE REIMBURSEMENT
95.00
9/12/2017
197711
FIRE SAFETY USA INC
SUPPLIES FOR FIRE DEPT
183.90
9/12/2017
197712
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COL 1.5 FP CASE - CITY CENTER
76.00
9/12/2017
197713
G & K SERVICES
COVERALLS, MATS, TOWELS, WETMOPS
216.06
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/23/2017 - 09/12/2017
Check Date
Check
Vendor Name
Description
Amount
9/12/2017
197714
GEB ELECTRICAL INC
VARIOUS ELECTRICAL R&M
501.00
9/12/2017
197715
GJERDE, RON
ANNUAL MN ASSOC OF CEMETERIES CONFERENCE
225.00
9/12/2017
197716
GOEBEL FIXTURES
REFUND PARK RESERVATION - CANCELLED
80.00
9/12/2017
197717
GOLDEN TONGUE CONSULTANTS
INTERPRETING SERVICES
120.00
9/12/2017
197718
GOPHER STATE FIRE EQUIPMENT CO.
FIRE DEPT - FIRE EXTINGUISHER SERVICING
74.00
9/12/2017
197719
GRAINGER
SUPPLIES FOR VARIOUS DEPTS
192.29
9/12/2017
197720
GRATKE, TIM
TRAVEL EXPENSES FOR GE USERS CONFERENCE
524.23
9/12/2017
197721
H&L MESABI
TENS GRADER BLADES (4) - STREETS
415.20
9/12/2017
197722
HAGER JEWELRY INC.
EMPLOYEE NAME PLATE - SHAYLA NEAL
21.50
9/12/2017
197723
HANSON & VASEK CONSTRUCTION
ALLEY #36 IMPROVEMENTS & CONCRETE REPAIRS
2,490.00
9/12/2017
197724
HAWKINS INC
CHEMICALS FOR AQUATIC CENTER
1,451.50
9/12/2017
197725
HENRY'S WATERWORKS INC
REPAIR CLAMPS W/ STRAPS - WTP
1,886.78
9/12/2017
197726
HERC-U-LIFT
MAINT & ANNUAL INSPECTION - PRCE SKYJACK
881.18
9/12/2017
197727
HILLYARD / HUTCHINSON
VARIOUS CLEANING SUPPLIES
653.93
9/12/2017
197728
HOHENSTEINS INC
AUGUST COST OF GOODS - LIQUOR
998.75
9/12/2017
197729
HP INC
POWERCORDS, MISC, BATT
1,595.08
9/12/2017
197730
HUTCHINSON CO-OP
CHEVRON OIL
5,105.67
9/12/2017
197731
HUTCHINSON CONVENTION & VISITORS BU
JULY 2017 LODGING TAX
10,107.12
9/12/2017
197732
HUTCHINSON FIGURE SKATING ASSOC
PROF SERV: FIGURE SKATING INSTR - SUMMER
1,052.00
9/12/2017
197733
HUTCHINSON LEADER
ADVERTISING
584.45
9/12/2017
197734
HUTCHINSON UTILITIES
HIT & RUN DAMAGE TO LIGHT POLE - NO RESTITUTION
1,697.54
9/12/2017
197735
HUTCHINSON WHOLESALE #1550
VARIOUS AUTO R&M SUPPLIES - HATS
342.55
9/12/2017
197736
HUTCHINSON WHOLESALE #1551
VARIOUS AUTO R&M SUPPLIES - CREEKSIDE
62.93
9/12/2017
197737
HUTCHINSON WHOLESALE #2520
VARIOUS AUTO R&M SUPPLIES - FIRE DEPT
187.15
9/12/2017
197738
HUTCHINSON, CITY OF
REPLENISH ATM - CITY CENTER
4,000.00
9/12/2017
197739
IDEAL SERVICE INC
PREVENTIVE MAINTENANCE ON WWTP VFDS
2,012.50
9/12/2017
197740
INDIANHEAD SPECIALTY CO
BLACK INK- MOTOR VEHICLE DEPT
18.80
9/12/2017
197741
INTERSTATE BATTERY SYSTEM MINNEAPOL SHOP PARTS
840.60
9/12/2017
197742
J & R AUTO & RADIATOR
2005 FORD F750 - REPLACED FUSE
108.46
9/12/2017
197743
JACK'S UNIFORMS & EQUIPMENT
VARIOUS POLICE UNIFORMS & ACCESSORIES
2,543.03
9/12/2017
197744
JASON ALFERNESS
ADAPTIVE RECREATION SOUND SERVICES 2017
100.00
9/12/2017
197745
JJ TAYLOR DIST OF MN
JULY COST OF GOODS - LIQUOR
7,285.93
9/12/2017
197746
JOHNSON BROTHERS LIQUOR CO.
JULY COST OF GOODS - LIQUOR
38,496.25
9/12/2017
197747
JUUL CONTRACTING CO
VARIOUS EXCAVATION & CONCRETE R&M
7,201.00
9/12/2017
197748
KAHNKE BROTHERS NURSERY
TREE PURCHASES - VARIOUS SPECIES
3,562.20
9/12/2017
197749
KCB WELDING & MANUFACTURING, LLC
GRINDER HARDWARE SUPPLIES
334.54
9/12/2017
197750
KERI'S CLEANING
AUGUST CLEANING VARIOUS CITY FACILITIES
3,344.00
9/12/2017
197751
KNIFE RIVER
WASHED ROCK FOR CEMETERY
551.45
9/12/2017
197752
L & P SUPPLY CO
MOWER R&M SUPPLIES
153.12
9/12/2017
197753
LANDSCAPE CONCEPTS INC
BIRCH, SERVICEBERRY CLUMP - ENERGY TREES
249.98
9/12/2017
197754
LANO EQUIPMENT OF NORWOOD
CEMETERY MOWER PARTS
151.16
9/12/2017
197755
LEAGUE OF MN CITIES
2017 ANNUAL CITY DUES
12,683.00
9/12/2017
197756
LICONA, JOEL
DAMAGE DEPOSIT RETURN - EVENT CENTER
300.00
9/12/2017
197757
LIEN, MIKE
WORK JEAN REIMBURSEMENT
81.98
9/12/2017
197758
LOCATORS & SUPPLIES
UNDERGROUND LINE LOCATION - WTP & WWTP
274.62
9/12/2017
197759
LOCHER BROTHERS INC
JULY COST OF GOODS - LIQUOR
54,686.21
9/12/2017
197760
LOGIS
JULY CHARGES FOR NETWORK MAINT
316.25
9/12/2017
197761
LYNDE & MCLEOD INC.
AUGUST COMPOST SOIL PURCH - CREEKSIDE
113.59
9/12/2017
197762
M -R SIGN
VARIOUS SIGNS AND POSTS
4,053.32
9/12/2017
197763
MARSHALL CONCRETE PRODUCTS
SAND FOR VETERANS PARK
129.63
9/12/2017
197764
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL - CARNES
400.00
9/12/2017
197765
MEEKER COUNTY SHERIFF'S OFFICE
CD# 43 -CV -17-341
70.00
9/12/2017
197766
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
1,047.63
9/12/2017
197767
VOID
-
9/12/2017
197768
MENTON, BENNETT & JANET
UB refund for account: 2-555-5500-9-01
369.85
9/12/2017
197769
MES-MIDAM
SCBA TESTING & SERVICING - FIRE DEPT
943.00
9/12/2017
197770
MILLNER HERITAGE VINEYARD & WINERY
AUGUST COST OF GOODS - LIQUOR
543.00
9/12/2017
197771
MINI BIFF
SERVICE AT VARIOUS CITY LOCATIONS
230.64
9/12/2017
197772
MINNEAPOLIS, CITY OF
APS TRANSACTION FEES
67.50
9/12/2017
197773
MINNESOTA DEPT OF HEALTH
COMMUNITY WATER SUPPLY SERVICE CONN FEE
7,976.00
9/12/2017
197774
MINNESOTA DEPT OF LABOR & INDUSTRY
PRESSURE VESSEL FOR AIRPORT
10.00
9/12/2017
197775
MINNESOTA DEPT OF LABOR & INDUSTRY
AIR COMPRESSOR VESSEL CERTIFICATION
10.00
9/12/2017
197776
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE/REGISTRATION 1994 THOM BUS -POLICE
218.75
9/12/2017
197777
MINNESOTA DEPT OF PUBLIC SAFETY
TITLE/REG-2017 CHEVY SUBURBAN #7029/CAPR
57.50
9/12/2017
197778
MINNESOTA MUNICIPAL BEVERAGE ASSOC
REG FEE - REGIONAL MMBA MEETING
60.00
9/12/2017
197779
MINNESOTA VALLEY TESTING LAB
TESTING FOR WWTF
2,937.10
9/12/2017
197780
MN DEPT OF LABOR & INDUSTRY/CODE
PRESSURE VALVE - WWTF
110.00
9/12/2017
197781
MN DEPT OF LABOR & INDUSTRY/CODE
BOILER - HUTCH CITY CENTER
10.00
9/12/2017
197782
MN DRIVE RSMAN UALS. COM
DRIVES MANUALS - DMV
271.26
9/12/2017
197783
MORGAN CREEK VINEYARDS
JULY COST OF GOODS - LIQUOR
524.40
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/23/2017 - 09/12/2017
Check Date
Check Vendor Name
Description
Amount
9/12/2017
197784 NELSON PHOTOGRAPHY
16X20 ON A STAND OUT MOUNT - PRCE
50.00
9/12/2017
197785 NORTH CENTRAL LABORATORIES
STAIN SETS, RETICULE, DROPPER BOTTLE, TH
319.80
9/12/2017
197786 NORTHERN BUSINESS PRODUCTS
LAMINATOR, POUCHES
109.38
9/12/2017
197787 NORTHERN HOLLOW WINERY
AUGUST COST OF GOODS - LIQUOR
144.72
9/12/2017
197788 NORTHERN SAFETY & INDUSTRIAL
GLOVES - STREETS
142.77
9/12/2017
197789 NORTHERN STATES SUPPLY INC
WRENCH, BIT SET, HELIX TIN SET
120.98
9/12/2017
197790 NU-TELECOM
September Phone Service
4,164.08
9/12/2017
197791 O'REILLY AUTO PARTS
VARIOUS AUTO R&M SUPPLIES
651.59
9/12/2017
197792 OENOPHILIA
AUGUST COST OF GOODS - LIQUOR
244.94
9/12/2017
197793 OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
290.89
9/12/2017
197794 PAUSTIS WINE COMPANY
AUGUST COST OF GOODS - LIQUOR
7,513.62
9/12/2017
197795 PEARSON BROS INC
SEALCOATAT AIRPORT
10,500.00
9/12/2017
197796 PEOPLEREADY INC
TEMPORARY LABOR - CREEKSIDE
6,425.04
9/12/2017
197797 PHILIPS HEALTHCARE
BATTERY PACK FOR AED AT AQUATIC CENTER
106.60
9/12/2017
197798 PHILLIPS WINE & SPIRITS
AUGUST COST OF GOODS - LIQUOR
23,058.50
9/12/2017
197799 PIONEER MANUFACTURING CO
SIGN REPAIR MATERIALS - PARKS
417.50
9/12/2017
197800 POSTMASTER
AUGUST POSTAGE
1,148.00
9/12/2017
197801 PRO AUTO MN INC.
VEHICLE REPAIRS - IT VAN & BLDG DODGE DAKOTA
247.45
9/12/2017
197802 QUADE ELECTRIC
F032 V 41 LAMPS
70.50
9/12/2017
197803 QUADE INVESTMENTS & GAG SHEET METAL
EDA REHAB LOAN - WORK AT 140 MAIN ST N
10,900.00
9/12/2017
197804 QUALITY FLOW SYSTEMS
SERVICE CHECK OF MIXERS AT WTP
774.00
9/12/2017
197805 QUILL CORP
MOPS & TOWELS
163.90
9/12/2017
197806 R & R EXCAVATING
L2P17-02, 7/25-8/28/17 SCHOOL ROAD PROJECT
479,755.61
9/12/2017
197807 RAMSEY COUNTY SHERIFF'S OFFICE
CIVIL PROC FLAT FEE #02017005761 J BENOS
70.00
9/12/2017
197808 RATH RACING
TANKER 6 - REPAIR DRAFTING ADAPTOR
45.00
9/12/2017
197809 RED BULL DISTRIBUTION COMPANY
AUGUST COST OF GOODS - LIQUOR
337.00
9/12/2017
197810 REFLECTIVE APPAREL FACTORY INC
SAFETY SWEATSHIRTS - STREETS DEPT
165.32
9/12/2017
197811 REINER ENTERPRISES INC
FREIGHT FOR CREEKSIDE
7,987.00
9/12/2017
197812 REINKE, TREVOR
CHEVY SEAT BACK R&R - POLICE SQUAD
110.00
9/12/2017
197813 RENVILLE COUNTY SHERIFF DEPT
SUBPOENA FILE#17000316
120.00
9/12/2017
197814 RIDDELL ALL AMERICAN SPORTS CORP
PRCE FOOTBALL PANTS AND PADS
2,064.06
9/12/2017
197815 ROYAL TIRE
TIRE REPLACEMENT - STREETS #660
626.96
9/12/2017
197816 RUDEBUSCH, MELISSA
COACH REIMBURSEMENT FOR T-BALL
40.00
9/12/2017
197817 RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
1,308.47
9/12/2017
197818 S&C SPORTS SERVICES INC
GIRLS FAST PITCH CLINIC AT LINDEN FIELDS
700.00
9/12/2017
197819 SCHMELING, TYLER
TRAVEL EXPENSES FOR TRAINING COMMUTES
95.24
9/12/2017
197820 SCOTT COUNTY SHERIFF'S OFFICE
SUBPOENA FIL# 17901118
140.00
9/12/2017
197821 SEBORA, MARC
MILEAGE REIMBURSEMENT FOR COURT
119.06
9/12/2017
197822 SEPPELT, MILES
IEDC WORKFOCE & UPONOR REIMBURSEMENT
144.51
9/12/2017
197823 SETON IDENTIFICATION PRODUCTS
TRAFFICONE SIGN - HANDICAP
334.80
9/12/2017
197824 SIBLEY COUNTY SHERIFF'S OFFICE
CR-16-1607 SUBPOENA B CRUZ
100.00
9/12/2017
197825 SOUTHERN WINE & SPIRITS OF MN
JULY COST OF GOODS - LIQUOR
22,118.11
9/12/2017
197826 SPS COMMERCE INC
BOMGAARS-ASST CATALOG MO FEE, NON-ELECT
206.19
9/12/2017
197827 STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
95.87
9/12/2017
197828 STAR TRIBUNE
9/17/17 - 3/18/18 SUBSCRIPTION - CITY CENTER
189.54
9/12/2017
197829 STEVENS ENGINEERS INC
BURICH ARENA CONCEPTUAL PLANNING
2,493.29
9/12/2017
197830 STEWARD ENTERPRISE INC
PREM BAR & CHAIN, SYN ULTRA GEAR DRUM
1,540.74
9/12/2017
197831 STREICH TRUCKING
WILLMAR TO CREEKSIDE / TRUCKS #202 & #12
11,865.00
9/12/2017
197832 SUN LIFE FINANCIAL
AUGUST DENTAL CLAIMS
8,603.90
9/12/2017
197833 SYSCO WESTERN MN
AQUATIC CENTER CONCESSIONS SUPPLIES
720.80
9/12/2017
197834 TASC
10/1/17 - 12/31/17 HSA Adm. Fees
1,279.88
9/12/2017
197835 THOMPSON, DENEIL
SAFETY GLASSES REIMBURSEMENT
100.00
9/12/2017
197836 TKO WINES
AUGUST COST OF GOODS - LIQUOR
1,538.67
9/12/2017
197837 TOWN & COUNTRY TIRE
TIRE REPAIR 2013 CHEVY CAPRICE
30.94
9/12/2017
197838 TRUE BRANDS
AUGUST COST OF GOODS - LIQUOR
294.72
9/12/2017
197839 US BANK EQUIPMENT FINANCE
8/20-9/20/17 COPIER CONTRACT - CITY CENTER
422.51
9/12/2017
197840 USA BLUE BOOK
SYSTEM PARTS FOR WTP AND WWTP
1,228.00
9/12/2017
197841 VERIZON WIRELESS
JUL24-AUG23'17 CELLPHONE USAGE
3,312.06
9/12/2017
197842 VIKING BEER
JULY COST OF GOODS - LIQUOR
32,160.63
9/12/2017
197843 VIKING COCA COLA
MISC BEVERAGES
1,284.48
9/12/2017
197844 VINOCOPIA INC
AUGUST COST OF GOODS - LIQUOR
2,453.74
9/12/2017
197845 WASTE MANAGEMENT OF WI-MN
AUG 1ST - 15TH DISPOSAL FEES
4,776.02
9/12/2017
197846 WEST CENTRAL SANITATION INC.
AUGUST CARDBOARD RECYCLING/8 YD RL SERVI
291.50
9/12/2017
197847 WILKENS INDUSTRIES
WALKING FLOOR TRAILER
567.41
9/12/2017
197848 WINE COMPANY, THE
AUGUST COST OF GOODS - LIQUOR
750.07
9/12/2017
197849 WINE MERCHANTS INC
AUGUST COST OF GOODS - LIQUOR
1,288.10
9/12/2017
197850 ZARNOTH BRUSH WORKS INC
MOBIL POLY CABLEWRAP
416.00
9/12/2017
197851 ZOHO CORPORATION
MANAGE ENGINE SUBSCRIPTION FEE
995.00
Total - Check Disbursement
1,161,877.97
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Public Hearing for 2nd Avenue SE Bridge Replacement Project (L2/P18-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Following the recent dedication of approximately $400,000 of State Bridge Bonding grant funding to the City, City staff
would like to start the project delivery process associated with the 2nd Avenue SE Bridge Replacement project. Thus,
this public hearing has been scheduled to initiate the final design process and ultimately solicit construction bids.
As described within the attached project feasibility study, the City previously identified two options relative to the full
structure replacement approach (Option 3 - Replacement w/4'-4" sidewalk & Option 4 - Replacement w/12' multi-use
trail). The estimated construction costs associate with these options are $849,732 and $988,429, respectively. At this
point, City staff would appreciate the City Council's input regarding the administering of this project's bidding process
with an alternative bid for Option 3.
Please note that this project is included within the currently proposed Capital Improvement Plan and will be reviewed
by the City's Resource Allocation Committee as the project delivery/funding process proceeds in the future. Also, this
project will require the relocation of an existing watermain (currently attached to the bridge) by open-cutting the
nearby river bed.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans/specifications and future solicitation of bids. The anticipated
bid opening date is Wednesday, November 1st (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 1,302,900.00
Total City Cost: $ 297,900.00 Funding Source: Bonding & Water Fund
Remaining Cost: $ 1,005,000.00 Funding Source: State Bridge Bonding & Municipal State Aid
RESOLUTION NO. 14767
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 2/PROJECT NO. 18-02
SAP 133-109-008 — Bridge No. 43539
WHEREAS, a resolution of the City Council adopted the 22nd day of November 2016, fixed a date for
a Council Hearing on the following improvements:
2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge
structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main,
street lighting, trail/sidewalk, landscaping, restoration and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 22nd day of August
2017.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 12th day of September 2017
Mayor: Gary Forcier
City Administrator: Matt Jaunich
RESOLUTION NO. 14768
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 2/PROJECT NO. 17-02
SAP 133-109-008 - Bridge No. 43539
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
2nd Avenue SE Bridge Replacement: new bridge implementation by construction of bridge
structure, grading, curb and gutter, bituminous/concrete surfacing, storm sewer, water main,
street lighting, trail/sidewalk, landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Wednesday, November 1st, 2017, at which time they will be
publicly opened in the Council Chambers of the Hutchinson City Center bythe City Administrator and Director
of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by
the Council at 6:00 pm on Tuesday, December 12th, 2017 in the Council Chambers of the Hutchinson City
Center, Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 12th day of September 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
Feasibility Study for
City of Hutchinson Bridge No. 43506
over South Fork Crow River
Presented to the
City of Hutchinson, MN
January 16, 2014
E
ERICKSON ENGINEERING
9330 James Ave S, Bloomington, MN 55431 •952-929-6791 •800-545-8020 • fx 952-929-2909 • www.erickson-eng.com
I hereby certify that this report was prepared by me or under my direct supervision and that I
am a duly licensed Professional Engineer under the laws of the State of Minnesota.
Date: 1/16/2014
Feasibility Study for Bridge 43506
TABLE OF CONTENTS
INTRODUCTION.................................................................................................................2
BRIDGE CONDITION..........................................................................................................2
REPAIR AND REPLACEMENT OPTIONS.........................................................................4
OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY...................................................4
OPTION 2 —WIDEN EXISTING BRIDGE TO ACCOMMODATE 12' PEDESTRIAN/BICYCLE
TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR EXISTING DEFICIENT BRIDGE
ELEMENTS....................................................................................................................................5
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OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12 -FOOT WIDE
PEDESTRIAN/BICYCLE TRAIL.....................................................................................................7
OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT SEPARATE
PEDESTRIAN/BICYLCE BRIDGE ADJACENT TO THE STRUCTURE........................................7
ESTIMATED COST SUMMARY..........................................................................................8
OPTION 1
OPTION 2
OPTION 3
.9
10
12
OPTION4.....................................................................................................................................14
OPTION 5
QErickson Engineering Co., LLC - 1 -
16
Feasibility Study for Bridge 43506
INTRODUCTION
Bridge Number 43506 currently carries Second Avenue over the South Fork Crow
River in the City of Hutchinson. The bridge was built in 1967, consists of 5 spans
and is approximately 131 feet long. It has a 29 -foot wide roadway and a 4.3 -foot
wide sidewalk on the north side of the bridge. The superstructure of the bridge is
constructed of precast concrete channel sections that were bolted together to form
a continuous deck. After setting the concrete sections, a bituminous overlay was
placed to provide a smooth driving surface and to protect the precast concrete from
the weather. This type of construction was relatively common for short span bridges
built during the 1960's and into the 1970's.
The concrete abutments and pier caps are both supported on single rows of cast -in-
place concrete piling that are 20 to 25 feet long, according to the original plans.
The bridge currently carries a 12" water main, a City owned fiber optic line and
electric power for street lighting. A telephone line is buried under the river just south
of the bridge.
BRIDGE CONDITION
The bridge has been inspected by City staff on an annual basis since at least 2005.
The findings are documented in the Bridge Inspection Reports on file with the
Minnesota Department of Transportation. In addition, Erickson Engineering
QErickson Engineering Co., LLC - 2 -
Feasibility Study for Bridge 43506
conducted a limited condition inspection of the bridge superstructure in 2011 to
allow calculation of updated load capacity ratings for the precast concrete channels.
During the 2011 inspection we noted several relatively small areas on the bottoms
of the concrete channels where concrete had spalled off, exposing the steel
reinforcing bars. We also noted numerous areas where concrete had rust stains and
had longitudinal cracks in the bottoms and sides of the legs of the channels.
Subsequent inspections by City staff have indicated that many of the rusted and
cracked areas have since lost concrete protection over the steel reinforcement. This
deterioration should be expected to continue at a more rapid rate as more and more
of the reinforcement becomes exposed. The exposed reinforcement will also
corrode at a more rapid rate as it is exposed to moisture and deicing chemicals.
The abutments remain in relatively good condition, considering the age of the
bridge, with only minor cracking noted. The paint system for the steel pile shells at
the piers is failing, due to exposure to water and leakage of deicing chemicals
through the bridge deck. At this time no significant loss of structural capacity has
been noted in the pier piling. The concrete pier caps are in relatively good condition.
The NBI Condition Ratings for the bridge that are contained in the Structure
Inventory Report are:
Deck
4 — Poor Condition
Superstructure 4 — Poor Condition
QErickson Engineering Co., LLC - 3 -
Feasibility Study for Bridge 43506
Substructure
Channel
Structure Evaluation
7 — Good Condition
4 — Poor Condition
4 — Poor Condition
Due to the superstructure condition, the bridge is classified as structurally deficient.
The bridge load ratings are:
Inventory Rating HS 11.7
Operating Rating HS 19.5
Due to the condition of the precast concrete channels, the bridge has been load
posted at 26 tons for single -unit trucks and 40 tons for combination vehicles.
REPAIR AND REPLACEMENT OPTIONS
Due to the increasing rate of deterioration of the bridge, the City has contracted with
Erickson Engineering to study possible options for repair or replacement of the
bridge. These options will be discussed below, followed by projected costs for the
various options.
OPTION 1 — REPAIR DEFICIENT BRIDGE ELEMENTS ONLY
In Option 1, only deficient bridge elements will be repaired. The cracked and spalled
concrete will be removed from the concrete channels and rust will be cleaned from
QErickson Engineering Co., LLC - 4 -
Feasibility Study for Bridge 43506
the exposed reinforcement bars. New mortar will be packed onto the bottoms of the
channel legs to cover the reinforcement. The bituminous overlay will be removed
and new joint waterproofing will be placed over the joints at the piers and along
joints between adjacent channels, followed by placement of a new bituminous
overlay. Existing steel pile shells at the piers will be cleaned and painted. Stone
riprap protection of the river banks beneath the bridge will be improved.
If the City intends to use State -Aid funding for the repair option, the bridge railings
will likely need to be replaced, because the existing railings do not meet current
crash -test standards. This cost has not been included in the estimate at this time.
This repair will do little to increase the load capacity of the bridge and will extend the
bridge's life 10 to 15 years.
OPTION 2 — WIDEN EXISTING BRIDGE TO ACCOMMODATE 12'
PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND REPAIR
EXISTING DEFICIENT BRIDGE ELEMENTS
This option includes all work described above, for Option 1. It also includes
widening the bridge using cast in place concrete slab spans to accommodate a 12 -
foot trail on the south side of the bridge. This will include removal of the south
abutment wingwalls, extending the abutments and construction of new wingwalls.
Pier extensions will be constructed, as well. The existing south bridge railing will be
removed and a new bicycle rail will be constructed as part of the widening.
QErickson Engineering Co., LLC - 5 -
Feasibility Study for Bridge 43506
This option, as well does not increase the load capacity of the remaining bridge
elements, and only extends the bridge's life 10 to 15 years.
OPTION 3 — REPLACE EXISTING BRIDGE WITH NEW SLAB SPAN
STRUCTURE
Option 3 involves complete removal of the existing bridge and construction of a new
bridge, approximately 140 feet long, with a 28 -foot roadway and a 4'-4" sidewalk
along one side of the bridge. The bridge will be supported on new concrete
abutments and piers with driven piling. While the existing abutments are in relatively
good condition, they were designed for smaller dead loads and lighter vehicles, and
would not meet the requirements of current design standards. Due to their age, one
should expect that the old abutments would deteriorate more rapidly than the rest of
a new bridge, which could lead to a new load posting for the structure. Therefore,
reuse of the existing abutments has not been considered to be a viable option.
The bridge superstructure will consist of cast -in-place concrete slab spans, which
have been chosen to minimize the structure depth. This will result in a smaller raise
of the roadway elevation which will reduce the impact on approach roadway grades.
The riverbanks beneath the bridge will be graded to fit with the new structure and
new riprap will be placed. The resulting bridge will meet all current design criteria
and no load posting will be required.
QErickson Engineering Co., LLC - 6 -
Feasibility Study for Bridge 43506
The conduits being carried on the existing bridge will be placed in the sidewalk of
the new bridge. The existing watermain will be relocated off the new bridge, and will
be buried beneath the river.
OPTION 4 — REPLACE BRIDGE WITH NEW SLAB SPAN STRUCTURE WITH 12 -
FOOT WIDE PEDESTRIAN/BICYCLE TRAIL
Option 4 includes work described above for Option 3, with the addition of a 12 -foot
wide pedestrian/bicycle trail along the south side of the bridge.
OPTION 5 — REPAIR DEFICIENT BRIDGE ELEMENTS AND CONSTRUCT
SEPARATE PEDESTRIAN/BICYLCE BRIDGE ADJACENT TO THE STRUCTURE
Option 5 includes the work described above for Option 1, which only involves
repairing deficient bridge elements. A stand-alone pedestrian/bicycle bridge will be
constructed parallel with the existing bridge. This option has all the limitations of
Option 1, but does provide the City with a new trail crossing over the river.
QErickson Engineering Co., LLC - 7 -
Feasibility Study for Bridge 43506
ESTIMATED COST SUMMARY
BELOW IS A SUMMARY OF THE ESTIMATED COSTS FOR THE 5 OPTIONS. SEE FOLLOWING PAGES
FOR DETAILED COST BREAKDOWN OF THE OPTIONS.
OPTION 1 $ 121,991.00
REPAIR DEFICIENT BRIDGE ELEMENTS ONLY
OPTION 2 $ 339,199.00
WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT.
PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF BRIDGE AND
REPAIR EXISTING BRIDGE ELEMENTS.
OPTION 3 $ 849,732.00
REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN
STRUCTURE WITH 28 -FT ROADWAY & 4'-4" SIDEWALK
OPTION 4 $ 988,429.00
REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN
STRUCTURE WITH 28 -FT ROADWAY & 12 -FT PEDESTRIAN/BICYCLE
TRAIL
OPTION 5 $ 441,191.00
CONSTRUCT A SEPARATE PEDESTRIAN/BICYCLE BRIDGE
ADJACENT TO EXISTING BRIDGE AND REPAIR EXISTING BRIDGE
DEFICIENT ELEMENTS
QErickson Engineering Co., LLC - 8 -
Feasibility Study for Bridge 43506
REPAIR DEFICIENT BRIDGE ELEMENTS ONLY
OPTION 1
ITEM
MOBILIZATION
CLEARING AND GRUBBING
REPAIR PRECAST CONCRETE CHANNEL LEGS
& SEAL
GRIND AND MILL BITUMINOUS OVERLAY
3 -PLY JOINT WATERPROOFING
BITUMINOUS OVERLAY 1" TO 3" THICK
CLEAN & PAINT STEEL PILE SHELLS
RANDOM RIPRAP CLASS IV
FLOTATION SILT CURTAIN
TURF ESTABLISHMENT
TRAFFIC CONTROL
OPTION 1
TOTAL: $ 121,991.00
QErickson Engineering Co., LLC - 9 -
EST.
UNIT
EST.
UNIT
QUANT.
PRICE
COST
LUMP SUM
1
6,000.00
$
6,000.00
TREE
15
300.00
$
4,500.00
LIN FT
2882
23.00
$
66,286.00
SQ FT
3840
2.00
$
7,680.00
SQ FT
1535
5.00
$
7,675.00
TON
50
200.00
$
10,000.00
LUMP SUM
1
7,500.00
$
7,500.00
TON
110
60.00
$
6,600.00
LIN FT
150
15.00
$
2,250.00
LUMP SUM
1
1,000.00
$
1,000.00
LUMP SUM
1
2,500.00
$
2,500.00
TOTAL: $ 121,991.00
QErickson Engineering Co., LLC - 9 -
Feasibility Study for Bridge 43506
OPTION 2
WIDEN EXISTING BRIDGE TO ACCOMMODATE 12 -FT. PEDESTRIAN/BICYCLE TRAIL ON SOUTH SIDE OF
BRIDGE AND REPAIR EXISTING BRIDGE ELEMENTS.
OPTION 2
EST.
UNIT
EST.
ITEM
UNIT
QUANT.
PRICE
COST
MOBILIZATION
LUMP SUM
1
30,000.00
$
30,000.00
CLEARING AND GRUBBING
TREE
20
300.00
$
6,000.00
REPAIR PRECAST CONCRETE CHANNEL LEGS
LIN FT
2882
23.00
$
66,286.00
& SEAL
GRIND AND MILL BITUMINOUS OVERLAY
SQ FT
3840
2.00
$
7,680.00
3 -PLY JOINT WATERPROOFING
SQ FT
1535
5.00
$
7,675.00
BITUMINOUS OVERLAY 1" TO 3" THICK
TON
50
200.00
$
10,000.00
CLEAN & PAINT STEEL PILE SHELLS
LUMP SUM
1
7,500.00
$
7,500.00
RANDOM RIPRAP CLASS IV
TON
243
60.00
$
14,580.00
FLOTATION SILT CURTAIN
LIN FT
150
15.00
$
2,250.00
TURF ESTABLISHMENT
LUMP SUM
1
1,500.00
$
1,500.00
TRAFFIC CONTROL
LUMP SUM
1
3,500.00
$
3,500.00
GRANULAR FILTER
TON
40
30.00
$
1,200.00
REMOVE S. ABUT. WINGS, LIGHT, CONC.
LUMP SUM
1
4,000.00
$
4,000.00
POSTS, RAIL & CONDUIT
STRUCTURE EXCAVATION
LUMP SUM
1
5,000.00
$
5,000.00
STRUCTURAL CONCRETE 3Y43
CU YD
31
700.00
$
21,700.00
BRIDGE SLAB CONCRETE 3Y33A
SQ FT
1644
32.00
$
52,608.00
TYPE P RAILING CONCRETE 3Y46A
LIN FT
132
80.00
$
10,560.00
REINFORCEMENT BARS - EPDXY COATED
POUND
20000
1.20
$
24,000.00
DRILLED ANCHORAGES
EACH
52
60.00
$
3,120.00
C -I -P CONCRETE PILING DELIVERED 16"
LIN FT
415
45.00
$
18,675.00
C -I -P CONCRETE PILING DRIVEN 16"
LIN FT
415
3.00
$
1,245.00
C -I -P CONCRETE TEST PILE, 50 FT. LONG 16"
EACH
3
6,000.00
$
18,000.00
3" CONDUIT
LUMP SUM
1
5,000.00
$
5,000.00
2" CONDUIT
LUMP SUM
1
3,000.00
$
3,000.00
CONDUIT - LIGHTING (INCLUDES WIRING)
LUMP SUM
1
8,000.00
$
8,000.00
REPLACE LIGHT
LUMP SUM
1
1,500.00
$
1,500.00
QErickson Engineering Co., LLC - 10 -
Feasibility Study for Bridge 43506
OPTION 2 EST. UNIT EST.
ITEM UNIT QUANT. PRICE COST
CHAIN LINK FENCE LIN FT 132 35.00 $ 4,620.00
TOTAL: $ 339,199.00
QErickson Engineering Co., LLC - 11 -
Feasibility Study for Bridge 43506
OPTION 3
REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY &
4'-4" SIDEWALK
OPTION 3
EST.
UNIT
EST.
ITEM
UNIT
QUANT.
PRICE
COST
MOBILIZATION
LUMP SUM
1
45,000.00
$
45,000.00
TRAFFIC CONTROL
LUMP SUM
1
6,000.00
$
6,000.00
CLEARING AND GRUBBING
TREE
30
250.00
$
7,500.00
REMOVE OLD BRIDGE
LUMP SUM
1
25,000.00
$
25,000.00
STRUCTURE EXCAVATION
LUMP SUM
1
25,000.00
$
25,000.00
SLOPE PREPARATION
LUMP SUM
1
3,000.00
$
3,000.00
STRUCTURAL CONCRETE 3Y43
CU YD
90
600.00
$
54,000.00
BRIDGE SLAB CONCRETE 3Y33A HP
SQ FT
4970
43.00
$
213,710.00
TYPE F RAILING CONCRETE 3Y46A
LIN FT
140
85.00
$
11,900.00
TYPE P RAILING CONCRETE 3Y46A
LIN FT
180
85.00
$
15,300.00
SIDEWALK CONCRETE 3Y46A
SQ FT
981
12.00
$
11,772.00
REINFORCEMENT BARS - EPDXY COATED
POUND
115000
1.20
$
138,000.00
ORNAMENTAL METAL RAILING
LIN FT
180
150.00
$
27,000.00
C -I -P CONCRETE PILING DELIVERED 12"
LIN FT
550
30.00
$
16,500.00
C -I -P CONCRETE PILING DRIVEN 12"
LIN FT
550
3.00
$
1,650.00
C -I -P CONCRETE PILING DELIVERED 16"
LIN FT
660
40.00
$
26,400.00
C -I -P CONCRETE PILING DRIVEN 16"
LIN FT
660
3.00
$
1,980.00
C -I -P CONCRETE TEST PILE, 60 FT. LONG 12"
EACH
2
6,000.00
$
12,000.00
C -I -P CONCRETE TEST PILE, 60 FT. LONG 16"
EACH
2
7,000.00
$
14,000.00
PILE POINTS 12"
EACH
12
150.00
$
1,800.00
PILE POINTS 16"
EACH
14
300.00
$
4,200.00
RANDOM RIPRAP CLASS IV
TON
450
60.00
$
27,000.00
GRANULAR FILTER
TON
130
30.00
$
3,900.00
APPROACH PANEL (INCLUDES SILL)
SQ YD
174
240.00
$
41,760.00
E8H JOINT
LIN FT
72
80.00
$
5,760.00
ORNAMENTAL LIGHTS
EACH
4
2,500.00
$
10,000.00
CONDUIT SYTEM LIGHTING (INCL WIRING &
LUMP SUM
1
15,000.00
$
15,000.00
SVC)
QErickson Engineering Co., LLC - 12 -
Feasibility Study for Bridge 43506
OPTION 3
EST.
UNIT
EST.
ITEM
UNIT
QUANT.
PRICE
COST
CONDUIT SYSTEM 3"
EACH
2
7,000.00
$
14,000.00
CONDUIT SYSTEM 2"
EACH
1
4,000.00
$
4,000.00
12" WATERMAIN HDPE (DIRECTIONAL BORE)
LIN FT
300
130.00
$
39,000.00
12" WATERMAIN CONNECTIONS
EACH
2
2,000.00
$
4,000.00
REMOVE EXISTING WATERMAIN
LUMP SUM
1
6,000.00
$
6,000.00
WATERMAIN VALVES & BOXES
EACH
2
2,500.00
$
5,000.00
FLOOR DRAINS
EACH
6
500.00
$
3,000.00
FLOTATION SILT CURTAIN
LIN FT
200
15.00
$
3,000.00
TEMPORARY MULCH
TON
2
400.00
$
800.00
SILT FENCE
LIN FT
200
4.00
$
800.00
TURF ESTABLISHMENT
LUMP SUM
1
2,000.00
$
2,000.00
REINFORCEMENT BARS - STAINLESS STEEL
POUND
500
6.00
$
3,000.00
TOTAL: $ 849,732.00
QErickson Engineering Co., LLC - 13 -
Feasibility Study for Bridge 43506
OPTION 4
REPLACE EXISTING BRIDGE WITH A NEW 140 -FT LONG SLAB SPAN STRUCTURE WITH 28 -FT ROADWAY &
12 -FT PEDESTRIAN/BICYCLE TRAIL
OPTION 4
EST.
UNIT
EST.
ITEM
UNIT
QUANT.
PRICE
COST
MOBILIZATION
LUMP SUM
1
50,000.00
$
50,000.00
TRAFFIC CONTROL
LUMP SUM
1
6,000.00
$
6,000.00
CLEARING AND GRUBBING
TREE
30
250.00
$
7,500.00
REMOVE OLD BRIDGE
LUMP SUM
1
25,000.00
$
25,000.00
STRUCTURE EXCAVATION
LUMP SUM
1
30,000.00
$
30,000.00
SLOPE PREPARATION
LUMP SUM
1
3,000.00
$
3,000.00
STRUCTURAL CONCRETE 3Y43
CU YD
105
600.00
$
63,000.00
BRIDGE SLAB CONCRETE 3Y33A HP
SQ FT
6043
43.00
$
259,849.00
TYPE F RAILING CONCRETE 3Y46A
LIN FT
140
85.00
$
11,900.00
TYPE P RAILING CONCRETE 3Y46A
LIN FT
180
85.00
$
15,300.00
SIDEWALK CONCRETE 3Y46A
SQ FT
2453
10.00
$
24,530.00
REINFORCEMENT BARS - EPDXY COATED
POUND
138000
1.20
$
165,600.00
ORNAMENTAL METAL RAILING
LIN FT
180
150.00
$
27,000.00
C -I -P CONCRETE PILING DELIVERED 12"
LIN FT
770
30.00
$
23,100.00
C -I -P CONCRETE PILING DRIVEN 12"
LIN FT
770
3.00
$
2,310.00
C -I -P CONCRETE PILING DELIVERED 16"
LIN FT
880
40.00
$
35,200.00
C -I -P CONCRETE PILING DRIVEN 16"
LIN FT
880
3.00
$
2,640.00
C -I -P CONCRETE TEST PILE, 60 FT. LONG 12"
EACH
2
6,000.00
$
12,000.00
C -I -P CONCRETE TEST PILE, 60 FT. LONG 16"
EACH
2
7,000.00
$
14,000.00
PILE POINTS 12"
EACH
16
150.00
$
2,400.00
PILE POINTS 16"
EACH
18
300.00
$
5,400.00
RANDOM RIPRAP CLASS IV
TON
505
60.00
$
30,300.00
GRANULAR FILTER
TON
140
30.00
$
4,200.00
APPROACH PANEL (INCLUDES SILL)
SQ YD
211
240.00
$
50,640.00
E8H JOINT
LIN FT
87
80.00
$
6,960.00
ORNAMENTAL LIGHTS
EACH
4
2,500.00
$
10,000.00
CONDUIT SYTEM LIGHTING (INCL WIRING &
LUMP SUM
1
15,000.00
$
15,000.00
SVC)
QErickson Engineering Co., LLC
- 14 -
Feasibility Study for Bridge 43506
OPTION 4
EST.
UNIT
EST.
ITEM
UNIT
QUANT.
PRICE
COST
CONDUIT SYSTEM 3"
EACH
2
7,000.00
$
14,000.00
CONDUIT SYSTEM 2"
EACH
1
4,000.00
$
4,000.00
12" WATERMAIN HDPE (DIRECTIONAL BORE)
LIN FT
300
130.00
$
39,000.00
12" WATERMAIN CONNECTIONS
EACH
2
2,000.00
$
4,000.00
REMOVE EXISTING WATERMAIN
LUMP SUM
1
6,000.00
$
6,000.00
WATERMAIN VALVES & BOXES
EACH
2
2,500.00
$
5,000.00
FLOOR DRAINS
EACH
6
500.00
$
3,000.00
FLOTATION SILT CURTAIN
LIN FT
200
15.00
$
3,000.00
TEMPORARY MULCH
TON
3
400.00
$
1,200.00
SILT FENCE
LIN FT
200
4.00
$
800.00
TURF ESTABLISHMENT
LUMP SUM
1
2,000.00
$
2,000.00
REINFORCEMENT BARS - STAINLESS STEEL
POUND
600
6.00
$
3,600.00
TOTAL: $ 988,429.00
QErickson Engineering Co., LLC - 15 -
Feasibility Study for Bridge 43506
OPTION 5
CONSTRUCT A SEPARATE PEDESTRIAN/BICYCLE BRIDGE ADJACENT TO EXISTING BRIDGE AND REPAIR
EXISTING BRIDGE DEFICIENT ELEMENTS
OPTION 5
ITEM
OPTION 1 ITEMS
ADDITIONAL ITEMS FOR NEW PEDESTRIAN
BRIDGE -
MOBILIZATION
CLEARING AND GRUBBING
STRUCTURE EXCAVATION
SLOPE PREPARATION
STRUCTURAL CONCRETE 3Y43
REINFORCEMENT BARS - EPDXY COATED
140 -FT SUPERSTRUCTURE INCL. CONC &
REINF
C -I -P CONCRETE PILING DELIVERED 12"
C -I -P CONCRETE PILING DRIVEN 12"
C -I -P CONCRETE TEST PILE, 60 FT. LONG 12"
PILE POINTS 12"
RANDOM RIPRAP CLASS IV
GRANULAR FILTER
SELECT GRANULAR FILL (CV)
APPROACH GUARDRAILS
TEMPORARY MULCH
SILT FENCE
TURF ESTABLISHMENT
TOTAL: $ 441,191.00
QErickson Engineering Co., LLC - 16 -
EST.
UNIT
EST.
UNIT
QUANT.
PRICE
COST
LUMP SUM
1
121,991.00
$
121,991.00
LUMP SUM
1
25,000.00
$
25,000.00
TREE
15
250.00
$
3,750.00
LUMP SUM
1
10,000.00
$
10,000.00
LUMP SUM
1
3,000.00
$
3,000.00
CU YD
38
650.00
$
24,700.00
POUND
3500
1.40
$
4,900.00
LUMP SUM
1
190,000.00
$
190,000.00
LIN FT
550
30.00
$
16,500.00
LIN FT
550
3.00
$
1,650.00
EACH
2
6,000.00
$
12,000.00
EACH
12
150.00
$
1,800.00
TON
180
60.00
$
10,800.00
TON
50
30.00
$
1,500.00
CY
100
20.00
$
2,000.00
LIN FT
40
200.00
$
8,000.00
TON
2
400.00
$
800.00
LIN FT
200
4.00
$
800.00
LUMP SUM
1
2,000.00
$
2,000.00
TOTAL: $ 441,191.00
QErickson Engineering Co., LLC - 16 -
HUTCHINSON CITY COUNCIL
c`=y-f 0' a_ �
Request for Board Action
79 M-W
Agenda Item: TH15/Main Street Reconstruction Recent Public Meetings
& Future Activities
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Following the recent public meetings relative to the TH15/Main Street Reconstruction project, City staff would like to
review the attached presentation and future project activities.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
TH15/Main Project Engagement Group
1. Group Initiatives/Objectives
a. Provide input and and feedback throughout the extensive project development and delivery
process. (independent of MnDOT's formal public engagement process & project management
meetings)
b. Act as a conduit to engage multiple organizations, stakeholders, interests and perspectives.
c. Develop a consistent project related public message and approach.
d. Participate in the various steps of the formal design review process required of the City prior to
MnDOT's approvals. (input/results will be forwarded to the City's Resource Allocation
Committee and/or City Council)
2. Participant Roster (ideally, about 12 invitees)
a. Mary H. — Chamber (Co -Chair)
b. John R. — Consultant Public Liaison (Co -Chair)
c. Kent E. — City Engineer (Co -Chair)
d. Justin B. — Consultant Project Manager
e. Teal S./Kelly B. — MnDOT Project Managers
f. Miles S. — City EDA (Downtown Association involvement)
g. Anthony Hanson — Chamber Board
h. Matt Pulkrabek — Downtown Association
i. Shannon Streich — Chamber's Main Street 2020 Task Force (primarily communications)
j. Downtown Business Owner Representatives (Chamber to recruit)
k. City Council Representation — Mayor & Member??
I. Public Arts Commission Representative (Council recruit/select?)
m. Historic Hutchinson Representative (Council recruit/select?)
3. Meeting Date/Time
a. First Thursday of the month
b. 9:00 AM @ Chamber offices
11
SEH DEPARTMENT OF
TRANSPORTATION
Adjacent Properties and Businesses Meeting
Hutchinson Area Chamber of Commerce
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch
Topic
1) Introduce the Project scope
2) Project goals and benefits
3) Project timeline
4) Discuss project elements and process
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch
• Full Reconstruction of
Highway 15 and underground
utilities between 2nd Ave. N
and 5th Ave. S
• Pavement Resurfacing
between 5th Ave. S and just
south of Denver Ave.
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 3
• Complete reconstruction of Main Street/Highway 15
through downtown
• Pavement resurfacing of Highway 15 between 5th Ave S
and just south of Denver Ave
• Update sidewalk and pedestrian crossings along project
area to meet Americans with Disabilities Act (ADA)
standards
• The City of Hutchinson will also be replacing, updating,
and modernizing underground utilities
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 4
• Smoother road surface
• Modernize sanitary sewer, water main and storm sewer
• Help ensure city and state infrastructure serves their
purpose for many years
• The City of Hutchinson views this project as an
opportunity to enhance downtown and improve
livability in the central district
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 5
Existing
Proposed
25 RgM-0 W
Thursday, August 24, 2017 i mndot.gov/d8/projects/hwyl5downtownhutch
Construction and detours
begin in 2020.
Preliminary detour route
utilizes Highway 22 to the
east, between Highway 7
and Airport Road (County
Road 115).
- uLf��TL�lky]_��• �
I%,
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 7
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch
2417 2418 2419
2424
i
I I i
Public Engagement
Public Open Houses, Loral Govemment`
Gpdaies. and Targeted Meetings
p�xawt ep.x�a�"'�� app rn.6 Orwxrw
Building Inspections,
Surveying
Environmental Review
Hismile
Pim
Rsuiaw
Slgr
G,
Traffic Engineering)
Hydraulics, Utilities. Permits
Preliminary Design
• • •
• +°y``
Detailed Design
Final Design,
Streetseape/Landscape
Project Letting)
Contractor Selection
Nwem602,2019
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch
• Construction begins in Spring 2020
• Project will take an entire construction season, with final
work occurring in 2021
• Construction will be from building face to building face
• All street, sidewalk & utilities will be replaced
• Multiple excavations will be required
• Work will be phased to limit time of disturbance
• Close coordination with the Chamber of Commerce and
others will be required
• Consider improvements to alternate accesses
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5 downtown hutch 9
• Extensive survey, design and construction efforts are required
• Close coordination with building owners will be required
✓Opportunity for owners to make improvements
✓Chamber of Commerce helping to facilitate
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 10
• Project includes inspection of building basements in order to:
✓ Identify any potential structural concerns related to the construction
✓ Identify potential intrusions into the construction area (old coal chutes,
window wells, vents, etc.)
✓ Identify sanitary sewer and water service locations and related
issues/improvements
• SEH and City staff to complete inspections in September 2017
✓ Notifications and requests for access pending
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 11
• Landscaping items to be reviewed/discussed
• Will use "Imagine Hutchinson" document and wayfinding
study as guides during project design
• Will coordinate efforts with local groups
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 12
• Public Involvement and Outreach
• Open houses, public meetings and outreach
• Project newsletters
• Stakeholder meetings
• Informal sessions at Chamber of Commerce
• Design process
• Preliminary design, traffic and environmental studies, outreach and other
design efforts in 2017
• Final, detailed design starting in 2018
• Project letting proposed for November 2019
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtown hutch 13
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 14
Thursday, August 24, 2017 1 mndot.gov/d8/projects/hwyl5downtownhutch 15
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Dynamic Sign Ordinance Revisions - 2nd Reading
Department: Planning
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff has had requests from various businesses within the Downtown area (C-3 zoning district) regarding electronic or
dynamic signs. Staff has studied this issue extensively and feels that there may be an opportunity to allow electronic
signs without impacting the historic or traditional Main Street area.
Within the Hutchinson Sign Ordinance there are special provisions for signage in the Main Street Area District which
goes from Franklin Street on the west side of downtown to Hassan Street on the east side of downtown and from the
Crow River on the north side of downtown to 4th Avenue SE on the south side of downtown. In this area signs are to
be of a more "historic" nature that would allow the signs to fit in with the older buildings downtown. Staff is not
comfortable allowing any electronic signs within the Main Street Area District, however there are areas of the C-3
(central commercial) zoning district that are not within the Main Street Area District that would be able to
accommodate electronic signs without a disturbance to the historic nature of downtown. For example, the area
around the Liquor Hutch, Ace Hardware, former Econo Foods, VFW and Depot Marketplace has a different character
then the Main Street area and staff feels electronic signs would not be problematic in this area. The signs would have
to meet all of the requirements of the dynamic signs ordinance the City of Hutchinson has adopted.
Staff recommends the approval of the following ordinance amendment that would allow electronic signs in the C-3
(central commercial) zoning district outside of the Main Street Area District. In addition, staff recommends amending
the ordinance to allow electronic signs in the C-2, I-1, I-2 zoning district by right versus a Conditional Use Permit.
BOARD ACTION REQUESTED:
Approval of 2nd reading of dynamic sign ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8245
ORDINANCE NO. 17-776
AN ORDINANCE AMENDING SECTION 154.141(0) DYNAMIC SIGNS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.141 (0) regarding
Dynamic Signs as follows:
(0) Dynamic signs. Dynamic signs may be permitted as follows.
(1) Dynamic signs are allowed as conditional uses in the C -1,G 2,1 ' an T ' Zoning Districts.
(2) Dynamic signs are allowed in the C-2, I-1 and I-2, C-4, C-5, GT and I/C Zoning Districts
and in the C-3 Zoning District if they are located outside of the Main Street Area District as described in section
154.142 (E).
(3) Dynamic displays may occupy no more than 66% of the sign area.
(4) Dynamic signs are not allowed in the R-1, R-2, R-3, R-4, R-5 districts or in the Main Street
Area District of the C-3 Zoning District, except as described in division (0)(14) below.
(5) There shall be no dynamic signs within 100 feet of a residential zoning district.
(6) There shall be no dynamic signs in the front setback area within 58 20 feet of a street
intersection (as measured from intersecting right-of-way lines), except where lighting for such sign is indirect or
diffused and in no way constitutes a traffic hazard.
(7) No dynamic sign may be erected that, by reason of position, shape, movement or color
interferes with the proper functioning of a traffic sign, signal or which otherwise constitutes a traffic hazard.
(8) Dynamic signs shall not cause direct glare, nor become a distraction.
(9) Dynamic displays shall have a minimum display or loop time of six seconds before the
display changes.
(10) A display of time, date or temperature must remain for at least the minimal allowable
display time for the district in which it is located before changing to a different display, but the time, date or
temperature information itself may change no more often than once every three seconds.
(11) The lamp wattage and luminance level in candelas per square meter (Nits) shall be provided
at the time of permit application.
(12) Dynamic signs shall not exceed 5,000 Nits between the hours of civil sunrise and civil
sunset and shall not exceed 500 Nits between the hours of civil sunset and civil sunrise.
(13) Dynamic displays must be designed and equipped to freeze the device in one position if a
malfunction occurs. The displays must also be equipped with a means to immediately discontinue the display if
it malfunctions, and the sign owner must immediately stop the dynamic display when notified by the city that it
is not complying with the standards of this section.
(14) Dynamic signs which inform the public of time and/or temperature, as well as messages
that consist of public announcements and the like, of a non -advertising nature are allowed in the R-1, R-2, R-3,
R-4 and R-5 Zoning Districts. The dynamic signs in these districts shall be scrolling in nature with no flashing or
other similar special effects. These signs shall have a black background with a singular color of lettering and/or
numerics. The characters used shall be standard letters and numbers only.
(2004 Code, § 154.136) (Ord. 01-296, passed 8-14-2001; Ord. 10-0661, passed 10-12-2010) Penalty, see §
154.999
Ordinance # 17-776
154.141(0)
September 12, 2017
Page 2
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 12th day of September, 2017.
Attest:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
First reading of the Ordinance: August 22, 2017
Second reading of the Ordinance: September 12, 2017
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Dog Park Project Plans
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich/Doff Moon
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Back in late June, the City Council authorized staff to begin work on putting together a dog park. At that time, the
Council also authorized staff to apply for a grant. Late last month, we found out that we did not receive the grant.
Following that acknowledgment, staff put together plans with options for the council to consider. We know that we will
be receiving a donation in the area of $10-$11,000. The remaining costs would come out of the Community
Improvement Fund.
Attached to this Board Action Form, please find a copy of the presentation I'll be giving along with a breakdown of
costs for the Fence. Staff has also included an article from Parks & Rec Business talking about the design of a
successful dog park. Staff is seeking approval and guidance on final plans and a budget so work can begin on the
construction of the dog park.
BOARD ACTION REQUESTED:
Approve/Deny Dog Park Project Plans and Budget
Fiscal Impact: $ 50,000.00 Funding Source: Community Improvement Fund
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
DOG PARK PROJECT
Estimate Cost is $57,100.00
• Fence* -- $3600
• Water Service* -- $4,500
• Animal Waste Station/Signage* (2) -- $1,000
• 2 Garbage Cans -- $3,600
• 6 Benches -- $1200
*Essential
'mss,
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SMALUSHYDOG AREA
1 V11
DOG PARK WITH OPTIONS
PROJECT OPTIONS
OPTION #1 -INITIAL PROJECT ($57,100)
• About 1.3 acres
• 1,230 L.F. of chain link fence, 4' high, with swing gates
(park divided in half between a large dog site and a small
dog site)
• Includes Water Service Line
• Animal Waste Stations (2) and Signage
• 2 Garbage Cans
• 6 Benches
PROJECT OPTIONS
OPTION #2 - PHASE 2 ($3,475)
• About 0.5 Acres
• Add an Additional 145 L.F. of Chain Link Fence, 4' high
OPTION #3 - PHASE 3 ($159565)
• About 0.7 Acres
• Add an additional 480 L.F. of Chain Link with 3 gates
OPTION #4 -PAVED PARKING LOT ($44,000)
• 70'x 66' Parking Lot
• 12 regular parking stalls, 1 handicap — van accessible
NOT INCLUDED IN THE PROJECT
Provisions for lighting within the park
Restrooms
Additional play features for dogs
Water Service, but no water fountain
No hardscape
Additional phases do not include any costs for additional
benches, garbage cans, pet waste stations, etc.
REQUESTED ACTION
TONIGHT
Authorize a project (with or without options)
Establish a budget with funding sources
(Community Improvement Fund)
Office (651) 464-7373
<1ENTURYFENCE,1.4V
Toll Free (800) 328-9558
Fax (651) 464-7377
Gl3MPACki Y Cell Phone (612) 309-2148
sroush@centuryfence.com
P.Q. Box 277, Forest Lake, MN 55025 9/1/2017
Phone: 320-234-4228 Fax:
Proposal To:
City of Hutchinson
Sara Witte
900 Harrington St. SW
Hutchinson, MN 55350
Ship To:
427 1 st Ave Se
Hutchinson, MN 55350
installed ❑ Material Only E]Prepaid Freight Dreight Collect F.00.13. Job Site Delivery Schedule:
Description
Furnish and Install:
1230 I.f.of chain link fence without barbed wire, 4' high overall. Fabric shall be 2" mesh 9 gauge vinyl
coated wire. Line posts shall be 2" Q.D. and spaced a maximum of 10' on centers. The top and bottom
rails shall be (1-518" o.d.).
2 - Double swing gate 10' wide by 4' high. Frame shall be constructed of 2" steel pipe welded at all
corners to form a rigid panel.
4 - Single swing gate 4' wide by 4' high. Frame shall be constructed of 2" steel pipe welded at all corners
to form a rigid panel. 2 Exterior gates will have D&D self closing hinges.
12 - 3" Gate posts, 4' high.
11 - 3" Corner posts, 4' high.
All line posts driven 4'. All corner, gate and end posts set in concrete foundations.
Material and Labor: $35,929.00
Option #2 Add 145 I.f. of fence ADD $3,475.00
Option #3 Small dog Park @ 116 Huron St Se. 480 I.f. 3 gates $15,565.00
Excludes excavation through rock, frost, or backfill
Excludes locating of private utilities
Proposal is valid for 20 days
Acceptance: This proposal when accepted in writing by purchaser and by Century Fence Company's Main Office becomes a contract
between two parties. The conditions on the attached "Terms and Conditions" sheet are made a part of this contract.
Terms of Payment: Net Cash upon receipt of invoice.
Buyer's signature
Date
Submitted by
Scott Roush
. .........
AwisoII
- ITO
0 Oj
Examining the basic components
Of a successful dog park
BY MARILYN GLASSER
421 ParksAndRechw"s,com I AuguM2017
PHOTOS: OR. MARILYNN R. UASSER
hat needs to happen to bring a dog park to a coin-
munity? How much does a dog park cost? Is it safe?
Who would build it? Who would be in charge? What
about insurance?
These questions need honest, straight -forward answers
if a dog park is to become a reality.
'FHE BENEFITS
Many departments maybe unfamiliar with dog parks and
wonder why a community should even consider creating one,
so let's take a look at some of the benefits:
'a Dog parks provide an opportunity to exercise and
socialize pets in a safe environment
* Dog parks promote responsible pet ownership
* Dog parks provide apartment dwellers, elderly individ-
uals, and disabled pet owners an accessible place to exercise
their dogs (all parks must comply with the Americans with
Disabilities Act requirements)
2 Dog parks promote enforcement of dog -control laws
lust as park facilities provide community residents with
tennis courts, ball fields, swimming pools, basketball courts,
soccer fields, and the like, dog parks also cater to a large,
legitimate constituency in a community
DOG ON IT
August2097 ; ParkshidRGCE si ;>a"
N Dog parks provide dog owners with an enjoyable com-
munity venue to meet and socialia�
� Dog owners love to watch their dogs at play (even
non -dog owners enjoy watching dogs in a dog park)
W Dog parks have reportedly caused decreases in antisocial
and illegal activities in public parks
■ Community constituents enthusiastically appreciate
their dog parks (A typical "complaint" to politicians is, "We
should have built this sooner!")
PROVIDING
sc�PE [OR Qi. UTY
PET PRODUCTS
FOR OVER
20 YEA"
Hello, Old Friend.
Like the loyal companion on the end
of your leash, DOGIPOT has always
been there.
Our Pet Stations conte with FREE
Preloaded SMART Litter Pid< Up Bags"'
& SMART Liner Tnsh Bags', to help
you lead the charge in responsible
pet ownership,
,A
44 ! ParksAnOecBusiness.com I AugusT2011
GATHERING SUPPORT
So what's needed to build a dog park? Usually, the first
thin is supporters; ideally, this means a community's parks
and recreation department. Sometimes, however, it might
mean other interested municipal staff members or departments.
Or, it might even be a politician who has had an opportunity
to experience a dog park in another jurisdiction and thinks it
was terrific. In many communities, however, supporters are
simply local folks interested in having a dog park established
in their vicinityr or in their neighborhood, Ideally, it should
represent a cross-section of the community—from families to
business owners to local professionals and, of course, to just
"regular folks."
SITE AND DESIGN RECIUIREMENTS
Now let's consider what is needed for a site. There should
be a minimum of an acre, though bigger is better. It also must
have access to water and should be in an easily accessible
location with minimal proximity to residences as well as other
park venues, and parking should be available.
For optimal design, the site should have plenty of open
space, although some shade will be needed for both the dogs
and their owners. The design should show the perimeter of
the fencing, a double -gated entry, two enclosures (for large
and small dogs), maintenance access, both hardscape and grass
areas (no wood chips), and a proposed location for necessary
components:
1r Benches (no picnic tables)
* Garbage cans
* Waste -bag dispensers
'a Water fountains)
0 Signage and bulletin board.
The fencing—including severai gates— vill be, by far,
the most expensive cost, perhaps 75 to 90 percept of the project.
The other components listed—all of which rnust be of
commercial quality—wiii offer plenty.of Opti_ _ liE, design,
rr_
material, color, and "look" for the community to select. If
fundraising is needed, some of the items can be created with
donors' names affixed.
Speaking of fundraising for the hardscape areas, brick
pavers are a great option sit -ice they can be personalized and
then can become a permanent feature of the dog park. The
areas requiring hardscape include the double -gated entry,
an extended "apron" inside the Fenced enclosures beyond
the entry as well as under benches, garbage cans, ivaste-bag
dispensers, and water fountains (along the fencing perimeter).
These hardscape areas make maintenance far easier and look
great.
MINIMAL EFFORT
Dog parks operate primarily as a user -maintained facili-
ty with self -enforced rules. For example, owners simply must
pick up after their dogs—and they shouldn't mind if other
owners remind them_ The municipality must provide—
as it does with its other parks—mowing and garbage pick-up.
The only other regular responsibility for the municipality is
periodically replenishing waste -bag dispensers.
Many other options are to be found in thousands of
dog parks throughout the country, and dog owners every-
where LOVE their dog parks, with or without same of the
options. Community dog parks are among the most inexpen-
sive park facilities to build, yet one of the most appreciated
by residents. pRs
ur. owarilynn H. Glasser rs a parrs and recfeatrorl ploiessrvral , r,r.
docror–al degree 0 the field, afnrosr 40 years of parks expenewr?,: she s be:,rf
teaching recreariorr arra parks college courses since !991. Her consuhmy
firm, fooi.5ed on dog parks, has f Eel? baser; !f7 Ere:.str=r. N. Y. since 2005.
She svr�ore Dog ".ark Desiklr�. rReaclr her a.
a lry,`a sse r?Laa i.ronr.
Tr
. 17rpje.171 prr tl:is,erticle. s^s,( ParksAr?flRscBusnraSs.cew
NATURAL DDG PARK PRODUCTS
�k 0 1
Awt7 GYMS MS f OR DOGS wwwl GymsFor❑ogs corm
Natural Dag Park Products Sales;6 GymsForpogs.com
August2017 i ParksAn4RecBun185s.c,)f i ' ..
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Funding Request from the McLeod County Historical Society
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached to this Board Action Form is a request letter from the McLeod County Historical Society and Museum for
funding in 2018. The request is for funding from the City in the amount of $6,944 so tours of the Society and Museum
can be done for free. In your review, please note that staff has a couple of notes about this request, some of which
have been addressed in the past.
1. State law is very specific when it comes to how cities can spend money in relation to historical work. State Statute
471.93 (attached) states that we "may appropriate money for the purpose of collecting, preserving, storing, housing,
printing, publishing, distributing and exhibiting data and material pertaining to the history of the city, for the purpose of
commemorating the anniversary of any important and outstanding event in such history, and to preserve such history
data and material for future generations." Any money we give would have to be Hutchinson specific. The request is
broader than Hutchinson.
2. We currently have a local historical society that we do not provide funding for unless it is project specific. State laws
gives more latitude to county governments to provide funding to Historical Societies. It does not provide that latitude to
city governments.
3. The County currently provides funding to the Historical Society. The proposed formula and request leaves out
residents of the townships.
4. Minnesota Statute 138.053 (attached) does allow a city to annually appropriate, from its general fund, an amount
not to exceed .02418% of the estimated market value of the city to the historical society of its respective county to
further the promotion of historical work and to aid in defraying the expenses of carrying on the historical work in the
county. However, the city may only appropriate these funds to a historical society affiliated with and approved by the
Minnesota Historical Society.
BOARD ACTION REQUESTED:
Approve/Deny Funding Requesting from the McLeod County Historical Society
Fiscal Impact: $ 6,944.00 Funding Source: 2018 Tax Levy/General Fund
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
McLeod County Historical Society & Museum:
Mission: Dedicated to connecting with the past, understanding the present,
and making informed choices about the future by finding, preserving,
explaining, and sharing McLeod County History.
City of Hutchinson Collections:
As of 9-11-2017
The McLeod County Historical Society & Museum has 67,581 Collection items/records
in our Digital Inventory. It is estimated that the Collection in total is around 85,000 + Items.
The McLeod County Historical Society & Museum Spent $124,698.00 on Collections Care, Preservation,
Management and Maintenance in 2017. McLeod County Contributed $50,500.00 to these Expenses in 2017.
*Attached please find our 2017 Annual Budget. The highlighted areas represent our Collection Expenses.
Total Hutchinson
% of Museum's Total Collection Related Expenses
% of Museum's Total
Estimated % of Museum's
Type of Collection:
Number of Items:
Digital Collection:
Actual Collection:
Objects:
2,584
19%
22%
$20,775.44
Photos:
1 7,215
31%
1 35%
Archives:
9,064
32%
33%
Library:
193
8%
20%
The McLeod County Historical Society & Museum Spent $124,698.00 on Collections Care, Preservation,
Management and Maintenance in 2017. McLeod County Contributed $50,500.00 to these Expenses in 2017.
*Attached please find our 2017 Annual Budget. The highlighted areas represent our Collection Expenses.
Total Hutchinson
% of Museum's Total Collection Related Expenses
Total $ Spent on
Collection Items:
Total Collection: minus Annual County Funding:
Hutchinson Items:
19,056
28% $74,198.00
1
1
$20,775.44
9:09 AM
McLeod
County Historical Society
5/1012017
Budget C For
January through December
2017
12 -MONTH
Jan 17
Feb 17
Mar 17
Apr 17
May 17
Jun 17
Jul 17
Aug 17
Sep 17
Oct 17
Nov 17
Dec 17
TOTAL
Income
3010
Membership, individuals
256.00
335.00
175.00
720.00
1,475.00
825.00
65.00
220.00
245.00
375.00
250.00
150.00
5,091.00
3015
Memberships -family
200.00
200.00
240.00
320.00
360.00
80.00
0.00
40.00
80.00
200.00
40.00
0.00
1,760.00
3017
Membership life
0.00
0.00
0.00
500.00
0.00
0.00
500.00
0.00
0.00
0.00
0.00
1,000.00
2,000.00
3120 •
Admissions
14.00
39.00
50.31
79.00
123.00
124.00
152.00
102.00
100.92
42.00
18.00
14.77
859.00
3121 -
Merchandise sales
423.41
124.79
223.98
219.79
279.66
65.24
108.38
1,070.39
542.41
220.87
318.36
348.72
3,946.00
3122
Rental income
0.00
0.00
50.00
0.00
0.00
75.00
0.00
0.00
0.00
50.00
0.00
0.00
175.00
3123
Copier income
15.55
26.22
73.85
26.96
43.85
20.16
20.03
61.59
50.06
43.05
17.55
6.13
405.00
3124
Research income
35.30
143.30
13.75
0.00
51.00
121.50
105.00
87.50
49.85
0.00
5.00
142.80
755.00
3150
Program income
0.00
0.00
0.00
0.00
0.00
0.00
0.00
200.21
30.83
1,595.00
640.00
0.96
2,467.00
3210 -
Grant income: County
50,500.00
0.00
28,602.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
79,102.00
3220
Grant income: Other Gov't
40,955.00
1,500.00
0.00
39,235.00
11,210.00
0.00
22,420.00
0.00
0.00
0.00
0.00
0.00
115,320.00
3310 •
Unrestricted contributions
290.00
172.00
3,294.55
4,181.00
1,001.84
399.79
691.50
247.00
60.75
688.50
1,395.00
2,550.07
14,972.00
3312 •
Contribution jar
0.00
0.00
0.00
0.00
0.00
0.00
0.00
38.00
0.00
0.00
0.00
0.00
38.00
3315 -
Restricted contributions
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
500.00
6,000.00
3320
Memorials unrestricted
0.00
75.00
15.00
30.00
470.00
50.00
25.00
160.00
0.00
10.00
45.00
400.00
1,280.00
3330 •
Annual support
0.00
0.00
0.00
310.00
6,105.00
650.00
155.00
0.00
0.00
0.00
200.00
175.00
7,595.00
3440 -
Fundraisers
645.00
745.00
745.00
745.00
745.00
745.00
2.000.00
745.00
745.00
745.00
745.00
2,446.00
11,796.00
3816 •
Interest income checking
0.95
10.85
4.86
3.17
2.71
6.58
0.99
1.44
3.22
3.04
1.85
1.34
41.00
3820
Dividend corporate
1,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
2,500.00
6,500.00
33,000.00
3825-
Insurance Dividend
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
0.00
1,000.00
3840 -
Appreciation in MV -Corp
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
3,400.00
40,800.00
3990
Net assets reclassified
0.00
4,040.00
39,235.00
2,500.00
39,235.00
35,130.00
0.00
959.26
0.00
0.00
0.00
0.00
121,099.26
Total Income
98,735.21
13,811.16
79,123.30
55,269.92
67,502.06
44,692.27
29,242.90
5,973.13
4,908.04
6,972.46
7,675.76
14,235.79
449,501.26
3170
Cost of merchandise sold
-114.10
0.00
-8.64
0.00
-2.09
-8.00
-37.18
-427.53
-214.83
-88.36
-152.27
0.00
-1,053.00
Gross Profit
98,621.11
13,811.16
79,114.66
55,269.92
67,499.97
44,684.27
29,280.08
5,545.60
4,893.21
6,884.10
7,523.49
14,235.79
448,448.26
Expense
3999
- Restricted Assets Utilized
0.00
4,040.00
39,235.00
2,500.00
39,235.00
35,130.00
0.00
959.26
0.00
0.00
0.00
0.00
121,099.26
4010
maintenance bldg contract
0.00
112.75
267.61
0.00
0.00
267.61
0.00
0.00
267.61
0.00
0.00
268.42
1,184.00
4011
Maintenance- other contrac_
310.00
310.00
160.00
240.00
420.00
420.00
420.00
420.00
420.00
420.00
340.00
310.00
4,190.00
4020
- Maintenance supplies
30.00
0.00
80.00
0.00
0.00
30.00
100.00
80.00
300.00
0.00
0.00
30.00
650.00
4041
-_ Utilities- pas &elect
1,560.00
1,840.00
1,480.00
1,300.00
900.00
700.00
960.00
860.00
820.00
810.00
720.00
1,020.00
12,970.00
4042_
Utilities- water & sewer
210.00
230.00
230.00
230.00
240.00
220.00
210.00
220.00
210.00
210.00
220.00
220.00
2,650.00
4043
Utilities -refuse
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
90.00
1,080.00
4050_Securiyother
450.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
450.00
4060
Insurance
4,320.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,320.00
40_95
mist
0.00
85.10
0.00
0.00
0.00
0.00
0.00
0.00
85.00
0.00
100.00
129.90
400.00
5020
_Maintenance
- Exhibit supplies
0.00
0.00
15.43
46.71
4.84
0.00
294.30
271.57
148.66
29.74
304.30
100.45
1,216.00
5095
Exhibit miscellaneous
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
37.50
0.00
43.49
9.01
90.00
5510
Archive contracts
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
180.00
160.00
180.00
160.00
1,920.00
5520
Archive supplies
0.00
151.99
385.23
41.69
701.44
871.88
336.63
36.39
92.97
170.52
314.51
830.75
3,934.00
5710
Collections contracts
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
556.00
0.00
556.00
6010
Research contracts
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
80.00
960.00
6020
Research library and suppl
0.00
0.00
0.00
0.00
25.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
25.00
6022
Research dues & subscript
0.00
0.00
749.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
749.00
6025
Research repairs
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
270.74
0.26
271.00
_
6045.
Research telephone
60.00
60.00
60.00
60.00
60.00
60.00
60.00
60.00
60.00
60.00
60.00
60.00
720.00
6510
Program contracts (Ann Mtg)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,218.37
0.63
1,219.00
P,y* 1 of 2
9:bi AM
511012017
6520 - Program supplies
6524 Kitchen supplies
6550 Program seminars & meetings
6595 Program miscellaneous
7005 Office wages
7005 Office wages -Accountant
7006 Office Wages - MCHP
7006 Office Wages - MCHP Acctnt
7007 Office payroll taxes
7007 Office PIR taxes-Acctnt
7007 Office P/R taxes-MCHP Dir
7007 Office PIR taxes-MCHP Acct
7010 Office maintenance contrac
7020Office supplies
7021 Office postage
7022 Dues and subscriptions
7025 Office repairs
7045 Office telephone_
7047 Office Server/Storage/Back
7095 • Office miscellaneous
8020 Newsletter supplies
8021 Newsletter postage
8505 • Executive salaries
8507 - Executive payroll taxes
8530 Executive travel
8550 - Executive seminars & meet
8595 Executive miscellaneous
9020 Fund raising supplies
9795 - Board miscellaneous
9810 Accounting & legal
9830 Interest Expense
9870 - Bank & Credit Card charges
9880 Investment Advisory Fees
9990 Depreciation Expense
9995 Miscellaneous Expense
Total Expense
Net Income
Page 2 of 2
McLeod
County Historical Society
Budget C
For
January
through December 2017
12 MONTH
Jan 17
Feb 17
Mar 17
Apr 17
May 17
Jun 17
Jul 17
Aug 17
Sep 17
Get 17
Nov 17
Dec 17
TOTAL
0.00
12.94
0.00
0.00
26.00
0.00
0.00
0.00
0.00
0.00
244.03
0.03
283.00
72.42
115.32
105.83
33.01
11.98
38.49
0.00
134.72
45.48
0.00
144.94
0.81
703.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
65.34
27.34
0.00
8.52
0.00
0.00
0.00
0.00
0.00
450.00
19.16
60.64
631.00
1,596.00
1,596.00
1,596.00
1,596.00
2,394.00
1,596.00
1,634.00
1,634.00
1,634.00
2,451.00
1,634.00
1,634.00
20,995.00
435.00
435.00
435.00
435.00
652.50
435.00
435.00
435.00
435.00
652.50
435.00
435.00
5,655.00
1,890.00
1,890.00
1,890.00
1,890.00
2,835.00
1,890.00
1,890.00
1,890.00
1,890.00
2,835.00
1,890.00
1,890.00
24,570.00
150.00
150.00
150.00
150.00
225.00
150.00
150.00
150.00
150.00
225.00
150.00
150.00
1,950.00
125.29
125.29
125.29
125.29
187.93
125.29
128.27
128.27
128.27
192.40
128.27
128.14
1,648.00
34.15
34.15
34.15
34.15
51.22
34.15
34.15
34.15
34.15
51.22
34.15
34.21
444.00
148.37
148.37
148.37
148.37
222.55
148.37
146.37
148.37
148.37
222.55
148.37
148.37
1,929.00
11.78
11.78
11.78
11.78
17.66
11.78
11.78
11.78
11.78
17.66
11.78
11.46
153.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
110.00
1,320.00
68.41
143.42
208.86
146.63
51.29
585.55
56.90
145.42
317.58
117.43
119.04
86.47
2,047.00
75.56
99.42
185.78
48.42
129.20
98.19
79.20
51.10
244.36
0.00
157.25
99.52
1,268.00
150.00
0.00
50.00
0.00
470.00
0.00
25.00
0.00
0.00
0.00
0.00
0.00
695.00
0.00
0.00
0.00
55.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
55.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
120.00
1,440.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
410.00
4,920.00
0.00
25.00
67.72
0.00
-27.00
0.00
118.41
54.00
54.00
54.00
286.56
536.31
1,169.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
160.00
1,920.00
0.00
200.00
0.00
200.00
0.00
200.00
0.00
200.00
0.00
0.00
0.00
225.00
1,025.00
4,080.40
4,080.40
4,080.40
4,080.40
6,120.60
4,080.40
4,080.40
4,080.40
4,080.40
6,120.60
4,080.40
4,080.20
53,045.00
320.31
320.31
320.31
320.31
480.47
320.31
320.31
320.31
320.31
480.47
320.31
320.27
4,164.00
0.00
0.00
100.00
50.00
200.00
150.00
200.00
100.00
0.00
200.00
0.00
0.00
1,000.00
0.00
0.00
0.00
50.00
50.00
50.00
50.00
0.00
0.00
0.00
0.00
0
200.00
0.00
30.00
0.00
0.00
0.00
0.00
0.00
20.00
0.00
0.00
0.00
0.00
50.00
0.00
0.00
0.00
0.00
0.00
100.00
0.00
0.00
0.00
0.00
50.00
0.00
150.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
600.00
0.00
0.00
0.00
31.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
31.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
10.00
50.00
0.00
150.00
750.00
0.00
0.00
770.00
0.00
0.00
790.00
0.00
0.00
810.00
0.00
0.00
3,120.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
3,020.00
36,240.00
0.00
0.00
0.00
0.00
0.00
25.00
18.27
211.98
150.00
0.00
0.00
1.75
405.00
21,073.03
20,434.58
56,331.76
19,362.28
59,844.68
51,898.02
16,708.99
16,816.72
16,245.44
20,740.09
18,200.67
16,971.60
334,628.26
77,548.08
6,623.42
22,782.90
35,907.64
7,655.29
7,213.75
12,571.09
-11,271.12
11,552.23
-13,855.99
-10,677.18
2,735.81
113,820.00
Page 2 of 2
McLeod County Historical
SOCIETY &MUSEUM
PRESERVING THE PAST, INSPIRING THE FUTURE.
380 School Road NW Visit our Website: www.mcleodhistory.org
Hutchinson, MN 55350 phone: 320-587-2109 e-mail: info@mcleodhistory.org
City of Hutchinson
Attn: Matt ]aunich
111 Hassan Street SE
Hutchinson, MN 55350
Dear City Council Members:
Friday, August 18th, 2017
The McLeod County Historical Society and Museum is open to the public Monday, Thursday,
Friday and Saturday each week all year around for guests to visit and learn about McLeod County
and Hutchinson community history. Currently, tours of the historical and art galleries cost $3 for
Adults, $2 for Seniors and $1 for Students. Although to most this is a small fee, many in our public
still see it as a barrier to their history.
As a non-profit historical museum with the mission of finding, preserving, explaining and
SHARING McLeod County History, it is the museum's goal, with your help, to make this barrier go
away. Together we can make visiting and learning about local history completely free to our
community residents.
The Museum is proposing a community contribution of $0.50 per person, based on the most
recent government census for each community in McLeod County. This means that based on the
2016 population of 13,888 x $0.50 per person, the city of Hutchinson would have a 2018
contribution of $6,944. The Museum feels that by making tours free, we will increase our local
visitors each year, develop a deeper partnership with each of our nine McLeod County
Communities, and still have enough funding to maintain the Museum. Visiting the Museum would
now be a community benefit, allowing us to help promote this benefit to the public via our websites,
social media, brochures, programs and more.
I would love to set up a time to discuss how our Free public Museum plan could benefit your
community and residents. If you have any questions, please feel free to contact me at the phone or
e-mail address listed above.
Thanks again for all your support!
Lori Pickell-Stangel
MCHS Executive Director
MINNESOTA STATUTES 2016 138.053
138.053 COUNTY HISTORICAL SOCIETY; TAX LEVY; CITIES OR TOWNS.
The governing body of any home rule charter or statutory city or town may annually appropriate from
its general fund an amount not to exceed 0.02418 percent of estimated market value, derived from ad valorem
taxes on property or other revenues, to be paid to the historical society of its respective county to be used
for the promotion of historical work and to aid in defraying the expenses of carrying on the historical work
in the county. No city or town may appropriate any funds for the benefit of any historical society unless the
society is affiliated with and approved by the Minnesota Historical Society.
History: 1963 c 129 s 1; 1973 c 123 art 5 s 7, 1973 c 773 s 1; 1983 c 315 s 1; 1988 c 719 art 5 s 84;
1989 c 277 art 4 s 11; 1994 c 505 art 3 s 4; 2008 c 158 s 1; 2013 c 143 art 14 s 16
Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
MINNESOTA STATUTES 2014 471.93
471.93 APPROPRIATIONS FOR HISTORICAL WORK BY MUNICIPALITIES.
In cities of the second, third or fourth class, and statutory cities at any regular or properly called special
meeting of the council, it may appropriate money for the purpose of collecting, preserving, storing, housing,
printing, publishing, distributing and exhibiting data and material pertaining to the history of the city, for
the purpose of commemorating the anniversary of any important and outstanding event in such history, and
to preserve such history data and material for future generations.
History: 1957 c 358 s 1; 1973 c 123 art 5 s 7; 1977 c 86 s 1; 1999 c 155 s I
Copyright © 2014 by the Revisor of Statutes, State of Minnesota. All Rights Reserved.
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Authorization of Setting Bond Sale for Hutchinson Utilities
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Please see the attached memo and documentation from the HUC General Manager Jeremy Carter on this request.
Jeremy will be present to give an overview of the request and answer any questions you may have. Representatives
from Ehlers along with City Finance Director Andy Reid will also be present to answer any questions.
BOARD ACTION REQUESTED:
Approve/Deny Resolution Authorizing Setting the Bond Sale for Hutchinson Utilities Commission
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
��TLNIMs�p
Hutchinson
O Utilities
Commission
�Tf L ITIEs
Memorandum
TO: Hutchinson City Council
FROM: Jeremy Carter, General Manager
225 Michigan Street SE
Hutchinson, MN 55350-1905
320-587-4746 1 Fax 320-587-4721
www.hutchinsonutilities.com
Putting All of Our Energy into Serving You
RE: Series 2017B Bond Issuance & 2003B Bond Redemption
DATE: September 12, 2017
Hutchinson Utilities Commission (HUC) is requesting the Hutchinson City Council consider authorizing
the "Pre -Sale" of the 2017B Bonds to finance the acquisition and installation of two (2) new Caterpillar
Generator units (units 6 & 7) in the downtown generation facility and early redemption of the
outstanding 2003B Bonds. Hutchinson Utilities estimates the new generating units will be operational by
the end of 2018.
Accompanying this memo are several documents for review and or action, which include; 1) "Pre -Sale"
Report prepared by Hutchinson Utilities Commission Financial Advisors, Ehlers & Associates, Inc., 2)
Projected Project Cash Flow Model, 3) 2003B Bonds Debt Service Schedule, and 4) Resolution for City
Council to approve.
The Hutchinson Utilities Commission, at a special meeting on Tuesday, August 29th, approved awarding
the generator bid to Caterpillar for two (2) new 9.75 MW generator sets and auxiliary equipment along
with approving the "Pre -Sale" of financing to fund the generation project. Reflected in the Pre -Sale
report prepared by Ehlers, HUC is estimating total project costs of $16.6M. Based on the proposed debt
structure and interest rates, HUC is projecting $1,246,000 annually in principal and interest. A capacity
contract with Rice Lake Utilities (RLU) to supply 20 MW of capacity off the new units will generate
$1,176,000 annually in revenue leaving a deficit of $70,000 to be offset collectively by HUC's operating
revenues, additional market or energy sales from the new units, or future capacity contracts. Based on
the attached Cash Flow model, it is estimated the RLU capacity contract will cover 97% of the project
costs, leaving the remaining amount of 3% to be covered by HUC. This percentage may vary upon the
final bond sale.
The Hutchinson Utilities Commission also approved at their regularly scheduled meeting on August 30th
proceeding with the process to redeem the outstanding balance on the 2003B Bonds in anticipation of
issuing 2017B Bonds. Redeeming the 2003B Bonds will result in an approximate savings of $50,000 in
interest costs and reduce the number of outstanding debt issuances moving forward. The estimated cost
of redeeming the bonds is approximately $600,000. The principal equates to $590,000 with the
remaining amount ($10,000±) in accrued interest costs payable to bondholders. Hutchinson Utilities is
currently in a sound cash position to take advantage of redeeming the bonds early. In addition, with the
current debt interest rates between 4.2% and 4.6%, it is advantageous since HUC is unable to invest that
amount of money over a 4 -year timeframe to generate interest earnings comparable to the debt
interest rates costs.
The fiduciary manner in which this project was developed is instrumental in keeping HUC in a strong
financial position while continuing the long-term process of capital replacement of previous
decommissioned generator units 6 & 7 and aging generator units 3 & 4. In addition, this generation
project offers many advantages; 1) it completely protects HUC against the MISO market when
community load exceeds 51 MW, 2) it provides excess generation for increased market or energy
contract sales if warranted, 3) it allows for the dispatching of engines that are more efficient for HUC's
hedging program, 4) it continues to leverage the gas transmission pipeline, and, 5) continues to provide
long-term business flexibility & generation capabilities when the community load profile or energy
industry changes.
I plan to attend the City Council meeting on September 12th to answer any questions or provide
additional clarification or information. Please feel free to contact me ahead of time with questions.
Sincerely,
Jeremy Carter
General Manager
Hutchinson Utilities Commission
EHLERS
LEADERS IN PUBLIC FINANCE
September 12, 2017
Pre -Sale Report for
City of Hutchinson, Minnesota
$17,455,000 Public Utility Revenue Bonds, Series 2017B
No
Prepared by:
Nick Anhut, CIPMA
Senior Municipal Advisor
And
Bruce Kimmel, CIPMA
Senior Municipal Advisor
1-800-552-1171 1 www.ohlers-inc.com
Executive Summary of Proposed Debt
Proposed Issue:
$17,455,000 Public Utility Revenue Bonds, Series 2017B (the "Public Utility
Bonds")
Purposes:
The proposed issue includes financing for the Hutchinson Utility Commission's
procurement of two new engines for additional power generation and construction
of utility system improvements. Debt service will be paid from gas and electric
utility net revenues on a parity basis with the City's existing public utility bonds.
Authority:
The Public Utility Bonds are being issued pursuant to Minnesota Statutes, Chapter
453 and 475. Chapter 453 allows cities to issue debt without limitation as long as
the bonds are limited obligation of the City payable only from revenues of the
public utility system.
The Public Utility Bonds are not general obligations of the City but are payable
only from net revenues to be derived from the operation of gas and electric utility
systems. The City currently has two outstanding Public Utility Revenue Bond
Issues (Series 2003B and Series 2012A). The bond resolution for the 2003B
bonds set the terms for all future bonds secured by the pledge of utility revenues.
Because the Public Utility Bonds are not backed by the City's general obligation
pledge, it is necessary to give the bondholders a lien on revenues by setting certain
covenants in the bond documents that restrict the issuance of future debt unless
certain covenants are met. Specifically:
Rate Covenant: The City covenants to establish, maintain and collect such
charges, fees and rentals as will produce revenues sufficient to pay the reasonable
cost of operation and maintenance of the public utility system and to produce, in
each year, net revenues not less than 130% of the annual interest and principal
requirements of all Bonds outstanding.
Additional Bonds Test: In order for the City to issue additional bonds on a parity
of lien, the City must demonstrate that the preceding annual net revenues of the
public utility system for the prior fiscal year were at least 1.30 times the maximum
amount of annual debt service on all outstanding bonds and the bonds proposed
to be issued. The 2017B Public Utility Bonds will meet the 1.30 times coverage
test for issuing additional bonds.
Debt Service Reserve Account: The City will maintain a Debt Service Reserve
Account equal to the lesser of (a) 10% of the aggregate principal of bonds
outstanding, (b) maximum annual debt service coming due on all parity bonds, or
(c) 125% of the average annual debt service payable on all parity bonds. $595,531
in additional reserves is estimated to be set aside for the Debt Service Reserve
Account necessary for the additional 2017B Public Utility Bonds.
Term/Call Feature:
The Public Utility Bonds are being issued for a 20 -year term. Interest is payable
every six months beginning June 1, 2018.
The Public Utility Bonds maturing on and after December 1, 2028 will be subject
to prepayment at the discretion of the City on December 1, 2027.
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 1
Bank Qualification:
Because the City is issuing more than $10,000,000 in tax-exempt obligations
during the calendar year, the City will be not able to designate the Bonds as "bank
qualified" obligations.
Rating:
The City's most recent public utility bond issues were rated "Al" by Moody's
Investors Service. The City will request a new rating for the Public Utility Bonds.
If the winning bidder on the Public Utility Bonds elects to purchase bond
insurance, the rating for the issue may be higher than the City's bond rating in the
event that the bond rating of the insurer is higher than that of the City.
Basis for
We have based this pre -sale recommendation on our understanding of the City
Recommendation:
and utilities' fiscal condition, its project funding requirements, and its desire to
reduce future interest costs when possible. Upon review of market conditions and
because the existing public utility bonds carry investment grade bond ratings, we
believe the proposed financing and competitive sale approach described below is
the most efficient way to achieve low interest costs while maintaining future
flexibility for future prepayment and/or refinancing. Competitively bidding the
purchase of municipal bonds is a best practice published by the Governmental
Finance Officers Association (GFOA).
The proposed bond issue also follows the City's past practices for financing public
utility projects, is in keeping with the covenants in place with the City's existing
parity public utility bonds.
Method of
In order to obtain the lowest interest cost to the City, we will competitively bid
Sale/Placement:
the purchase of the Public Utility Bonds from local and national
underwriters/banks.
We have included an allowance for discount bidding equal to 0.60% of the
principal amount of the issue. The discount is treated as an interest item and
provides the underwriter with all or a portion of their compensation in the
transaction. If the Public Utility Bonds are purchased at a price greater than the
minimum bid amount (maximum discount), the unused allowance may be used to
lower your borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer "premium" pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to
the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered
"reoffering premium."
The amount of the premium varies, but it is not uncommon to see premiums for
new issues in the range of 2.00% to 10.00% of the face amount of the issue. This
means that an issuer with a $17,000,000 offering may receive bids that result in
proceeds of $17,340,000 to $18,700,000.
The recommended bid specifications will retain the flexibility to offset any
premium with a reduction in the size of the issue to achieve the project funding
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 2
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 3
target. These potential adjustments may slightly change the calculation of the true
interest cost of the original bid, either up or down. The City has the choice to
further limit the amount of premium in the bid specifications to try and eliminate
large adjustments or uncertainty. For the Public Utility Bonds, Ehlers does not
recommend doing so as it may result in fewer, and/or more conservative, bids.
Review of Existing Debt:
In anticipation of the new issuance, the Hutchinson Utility Commission has
motioned to redeem the existing balance of the 2003B Bonds which carry interest
rates above 4%. We have reviewed all outstanding indebtedness for the City and
find that there are no other refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City's
outstanding debt and will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide
certain updated Annual Financial Information and its Audited Financial Statement
annually as well as providing notices of the occurrence of certain reportable events
to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules
of the Securities and Exchange Commission (SEC). The City is already obligated
to provide such reports for its existing bonds, and has contracted with Ehlers to
prepare and file the reports.
Arbitrage Monitoring:
Because the Public Utility Bonds are tax-exempt obligations, the City must ensure
compliance with certain Internal Revenue Service (IRS) rules throughout the life
of the issue. These rules apply to all gross proceeds of the issue, including initial
bond proceeds and investment earnings in construction, escrow, debt service, and
any reserve funds. How issuers spend bond proceeds and how they track interest
earnings on funds (arbitrage/yield restriction compliance) are common subjects of
IRS inquiries. Your specific responsibilities will be detailed in the Signature, No -
Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your
Bond Attorney and provided at closing. You have retained Ehlers to assist you
with compliance with these rules.
Risk Factors:
Utility Revenues: The City expects to pay the Public Utility Bonds debt service
with gas and electric utility net revenues. Recent performance of the utilities show
the capacity to meet debt service obligations. However, any enterprise is subject
to variations in annual revenues and expenditures which may affect the City's
ability to pay debt service. The Utility Commission has negotiated a 20 -year
contract to sell available generation capacity to partially offset debt service costs.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used a
particular firm to provide a service, we have assumed that you will continue that
relationship. Fees charged by these service providers will be paid from proceeds
of the obligation, unless you notify us that you wish to pay them from other
sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so
their final fees may vary. If you have any questions pertaining to the identified
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 3
service providers or their role, or if you would like to use a different service
provider for any of the listed services please contact us.
Bond Attorney: Dorsey & Whitney LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: Moody's Investors Service
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
$3,500,000
$3,006,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0
Public Utility Revenue Bonds, HUC
"N y� ya ti� titi Ll 13 LR .yh .yea .y'1 a'b
.yo �yo �o ,�o ,�o ,yo ,yo ,yo .yo �yo �o ,�o
■ 2003B ■ 2012A ■ Proposed 2017B
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 4
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
September 12, 2017
Distribute Official Statement:
Week of September 18, 2017
Conference with Rating Agency:
Week of September 25, 2017
Consenting Resolution by Hutchinson Utility
September 27, 2017
Commission:
City Council Meeting to Award Sale of the Public
October 10, 2017
Utility Bonds:
Estimated Closing Date:
October 31, 2017
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Bond Sale (provided separately)
Ehlers Contacts
Municipal Advisors:
Disclosure Coordinator:
Financial Analyst:
Nick Anhut
Bruce Kimmel
Silvia Johnson
Alicia Gage
(651) 697-8507
(651) 697-8572
(651) 697-8580
(651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for
review prior to the sale date
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 5
Hutchinson, Minnesota
$17,455,000 Public Utility Revenue Bonds, 2017B
Assumes Current Market Non-BQ Al Rates plus 25bps
Sources & Uses
Dated 1 01311201 7 1 Delivered 1013112017
Sources Of Funds
Par Amount of Bonds $17,455,000.00
Total Sources
Uses Of Funds
$17,455,000.00
Total Underwriter's Discount (0.600%) 104,730.00
Costs of Issuance 105,000.00
Deposit to Debt Service Reserve Fund (DSRF) 595,530.70
16,647,569.45
Rounding Amount 2,169.85
Total Uses $17,455,000.00
Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$17,455,000 Public Utility Revenue Bonds, 2017B
Assumes Current Market Non-BQ Al Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
10/31/2017
820,000.00
2.350%
-
-
1,245,432.50
06/01/2018
-
-
297,594.99
297,594.99
-
12/01/2018
840,000.00
2.550%
253,872.50
253,872.50
551,467.49
06/01/2019
-
-
253,872.50
253,872.50
-
12/01/2019
740,000.00
1.450%
253,872.50
993,872.50
1,247,745.00
06/01/2020
-
-
248,507.50
248,507.50
12/01/2020
750,000.00
1.600%
248,507.50
998,507.50
1,247,015.00
06/01/2021
-
-
242,507.50
242,507.50
12/01/2021
760,000.00
1.700%
242,507.50
1,002,507.50
1,245,015.00
06/01/2022
-
-
236,047.50
236,047.50
12/01/2022
775,000.00
1.800%
236,047.50
1,011,047.50
1,247,095.00
06/01/2023
-
-
229,072.50
229,072.50
12/01/2023
790,000.00
1.950%
229,072.50
1,019,072.50
1,248,145.00
06/01/2024
-
-
221,370.00
221,370.00
12/01/2024
805,000.00
2.150%
221,370.00
1,026,370.00
1,247,740.00
06/01/2025
-
-
212,716.25
212,716.25
1,179,587.50 1,244,175.00
12/01/2025
820,000.00
2.350%
212,716.25
1,032,716.25
1,245,432.50
06/01/2026
-
-
203,081.25
203,081.25
1,222,500.00 1,245,000.00
12/01/2026
840,000.00
2.550%
203,081.25
1,043,081.25
1,246,162.50
06/01/2027
-
-
192,371.25
192,371.25
12/01/2027
860,000.00
2.850%
192,371.25
1,052,371.25
1,244,742.50
06/01/2028
-
-
180,116.25
180,116.25
12/01/2028
885,000.00
3.000%
180,116.25
1,065,116.25
1,245,232.50
06/01/2029
-
-
166,841.25
166,841.25
12/01/2029
915,000.00
3.150%
166,841.25
1,081,841.25
1,248,682.50
06/01/2030
-
-
152,430.00
152,430.00
12/01/2030
940,000.00
3.300%
152,430.00
1,092,430.00
1,244,860.00
06/01/2031
-
-
136,920.00
136,920.00
12/01/2031
975,000.00
3.400%
136,920.00
1,111,920.00
1,248,840.00
06/01/2032
-
-
120,345.00
120,345.00
12/01/2032
1,005,000.00
3.500%
120,345.00
1,125,345.00
1,245,690.00
06/01/2033
-
102,757.50
102,757.50
12/01/2033
1,040,000.00
3.550%
102,757.50
1,142,757.50
1,245,515.00
06/01/2034
-
84,297.50
84,297.50
12/01/2034
1,080,000.00
3.650%
84,297.50
1,164,297.50
1,248,595.00
06/01/2035 -
64,587.50
64,587.50
12/01/2035 1,115,000.00 3.700%
64,587.50
1,179,587.50 1,244,175.00
06/01/2036 -
43,960.00
43,960.00
12/01/2036 1,160,000.00 3.700%
43,960.00
1,203,960.00 1,247,920.00
06/01/2037 -
22,500.00
22,500.00
12/01/2037 1,200,000.00 3.750%
22,500.00
1,222,500.00 1,245,000.00
Total $17,455,000.00 - $6,780,069.99 $24,2359069.99 -
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
IRS Form 8038
$208,013.07
11.917 Years
3.2594442%
3.3097920%
3.2811686%
3.2185230%
3.3445021%
Net Interest Cost 3.2594442%
Weighted Average Maturity 11.917 Years
Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$17,455,000 Public Utility Revenue Bonds, 2O17B
Assumes Current Market Non-BQ Al Rates plus 25bps
Proof of Reserve Fund Requirement
Date Principal Interest Existing D/S TOTAL P+I
12/01/2017
-
1,587,550.00
1,587,550.00
12/01/2018
-
551,467.49
1,969,100.00
2,520,567.49
12/01/2019
740,000.00
507,745.00
1,979,350.00
3,227,095.00
12/01/2020
750,000.00
497,015.00
1,995,850.00
3,242,865.00
12/01/2021
760,000.00
485,015.00
2,047,650.00
3,292,665.00
12/01/2022
775,000.00
472,095.00
2,150,050.00
3,397,145.00
12/01/2023
790,000.00
458,145.00
2,158,550.00
3,406,695.00
12/01/2024
805,000.00
442,740.00
2,173,800.00
3,421,540.00
12/01/2025
820,000.00
425,432.50
2,183,000.00
3,428,432.50
12/01/2026
840,000.00
406,162.50
2,184,000.00
3,430,162.50
12/01/2027
860,000.00
384,742.50
1,244,742.50
12/01/2028
885,000.00
360,232.50
1,245,232.50
12/01/2029
915,000.00
333,682.50
1,248,682.50
12/01/2030
940,000.00
304,860.00
1,244,860.00
12/01/2031
975,000.00
273,840.00
1,248,840.00
12/01/2032
1,005,000.00
240,690.00
1,245,690.00
12/01/2033
1,040,000.00
205,515.00
1,245,515.00
12/01/2034
1,080,000.00
168,595.00
1,248,595.00
12/01/2035
1,115,000.00
129,175.00
1,244,175.00
12/01/2036
1,160,000.00
87,920.00
1,247,920.00
12/01/2037
1,200,000.00
45,000.00
1,245,000.00
Total
$17,455,000.00
$6,780,069.99
$20,428,900.00
$44,663,969.99
PROOF OF RESERVE FUND
MAXIMUM PERIODIC DEBT SERVICE
100 % of the Maximum Periodic Debt Service
3,430,162.50
AVERAGE PERIODIC DEBT SERVICE
Total P+I 44,663,969.99
Bond Years (Delivery Date) 20.09
125 % of the Average Periodic Debt Service 2,779,530.70
PERCENT OF PAR
Total Par (Existing + New) 33,870,000.00
10 % of Par 3,387,000.00
RESERVE REQUIREMENT
Computed Requirement 595,530.70
Proofs Requirement 2,779,530.70
Portion of reserve requirement funded externally 2,184,000.00
Lowest Requirement less external funding 595,530.70
Series 2017B Public Util I New Money 1 9/ 5/2017 1 9:18 AM
EHLERS
LEADERS IN PUBLIC FINANCE
CATEGORIES
16.6 MILLION PROJECT - 20Y FINANCING
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5 ? zzs,000
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5 am000 5 azvo 5
- 5 -
5 -
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5 -
5 -
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5 - 5 - 5 - 5 - $
ruair a. aosJlxEc.l $ u w $lsz6aaAa31 $ P,zazzasl $ Isszpssl $ Isapssl $ Ozpasl $ pz,zasl $ Oz.zaq $ Iwpa31 $ Iw,zs31 $ Iw,za31 $ Iwy31 $ pz,sa31 $ Iw,arpl $ pzpwl $ Iw,wol $ Iw,sssl $ pz,sasl $ Iw,nsl $ Oz9zo1 $ z $ z w $ z w $
cummuwrrvE cr. vos.Axw.l
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J The following funds are available to pay a portion of the Interest payment due December 1, 2003:
Accrued Interest $1,116.14
Contingenoy (Rounding Amount) 1504.58
Total Funds Available —MON
40 JEHLERSJI
MAR. 6. 2003 11:54AM E{ 'RS
& ASSNIATES
--NO.
225 I—P. 13/13
PRINCIPAL AND INTEREST PAYMENT SCHEDULE
Gty of Hutchinson, MInJTesota
�- S31,728,000 Pobl1C Utllily Revenue Bonds, Series 20038
Dated Dete:
311/7003
53,340,000 Retu�ng Portion
call Date
e
8/112013
�`, 1c%-k�crtn
M + 1t g. Payment
rlial Or
i` Payment ota! � ta2f
PaymentFiscal
Due Date
PrinK. pat
Rate
Interest
Notations P a i•
Total
5%byj 12/01/03
1,020,000.00
2.000
75,339.38
1,095,339,38
11095,339.38
06/01/04
-
40,026.25
40,028,25
12MI104
140.000.00
2,000
40,07.635
180,026.26
220,082.50
06101105
36,626,25
36,626.25
12/01/05
140,000.00
2,000
38,626.26
178,62.625
217,252,50
06101!08
-
37,22025
37,226.25
12101106
135,000,00
2.000
37,226 75
172,228,25
209,452.50
06101/07
-
35,876.26
35,876.25
12!01107
135.000.00
2.600
35,876.25
170,876.25
206,752.50
06101/08
-
34,188.75
34,188.75
12101108
138,000.00
3.000
34,188.75
159,188.75
203,377.50
oil OOQ00 06101106
Ij 5001000-00 C,12fOlMg
135,000.00
3.250
32,163.75 .
32,163.75
92,163.75
167,163.75
198,327.50
06101/10
-
29,970.00
29,970.00
12!01/10
135,000.00
3.250
29,870.00
154,970.00
104,940.00
06101/11
-
27,776.25
27,776.25
12101/11
135,000.00
3.760
27,778.25
162,77625
190,852.50
06101/12
-
26,246.00
25,245,00
12101/12
136,000.00
3.750
25,245,00
160,245.00
185,490.00
06101/13
-
22,713.75
72,713,78
12101/13
130,000.00
3.800
22,713.76
152,713,76
176,427.50
010pU• �� 12/01/144
126,000.00
3,900
20243.75
145-M.75
,243.75
165,487.60
06/01/16
-115 000, OU-ty01/1S
126,000.00
4.000
17,806,25
17,808.28
17,806.26
142,606.25
160,612,50
06101/16
-
15,308,25
15,306.25
-
OAIUU - X2/01/16
125,000,00
4.100
15,306,25
140,30625
155,61250
`�65�0,00 06101/17
-
12,743.75
1$743.75
i 92/01/17,
125,000.00
4,200
12,743.75
137,743,76
160,487.50
31J0/OrJG oG
1118
125,000.00
4250
10,118,76
135,118.75
145,237.50
-2,( 0"1118 0"1119
-
7,462,60
7,462.60
X12101119
129,000.00
4,300
7,462.50
132,462.50
14926,00
06/01/20
-
4,775.00
4,775.00
90 0� `�— 12AII20
125,000.00
4.400
4,775.00
129,775.00
934,660,00
w
/ 06/01/21
-
2,025A0
2,026,00
12/01121
90,000.00
4.600
2,025,00
92,025.00
94,050.00
3,340,000.00
903,926,88
4,243,9'18 88
4,243,926 8
J The following funds are available to pay a portion of the Interest payment due December 1, 2003:
Accrued Interest $1,116.14
Contingenoy (Rounding Amount) 1504.58
Total Funds Available —MON
40 JEHLERSJI
Council Member
Resolution No. 14769
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$17,455,000 Public Utility Revenue Bonds, Series 2017B
A. WHEREAS, the City of Hutchinson, Minnesota (the "City") owns and operates through the
Hutchinson Utilities Commission (the "Commission"), as a revenue-producing convenience, a system
for the generation and distribution of electricity and natural gas for the use of the City and its
inhabitants and other customers (the "Utility");
B. WHEREAS, the City Council has determined that it is necessary and expedient to issue the City's
$17,455,000 Public Utility Revenue Bonds, Series 2017B (the "Bonds"), to finance improvements to
the Utility;
C. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
D. WHEREAS, the City previously issued its Public Utility Revenue Bonds, Series 2003B, dated, as
originally issued, as of March 1, 2003, currently outstanding in the principal amount of $590,000 (the
"Series 2003B Bonds"), pursuant to a resolution adopted by this Council on February 11, 2003; and
E. WHEREAS, the City has determined that there exist sufficient moneys to redeem on October 17,
2017 all of the Bonds maturing on and after December 1, 2017, and has requested that the City
Council approve such redemption of the Bonds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization, Findings. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting: Proposal Opening. The City Council shall meet at 5:30 p.m. on October 10, 2017, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
4. Redemption of Series 2003B Bonds. The redemption of the Series 2003B Bonds described above is
hereby approved and the Mayor and City Administrator are hereby authorized and directed to cause
the Series 2003B Bonds to be redeemed on October 17, 2017. Wells Fargo Bank, National
Association, in St. Paul, Minnesota, the bank at which principal and interest on the Series 2003B
Bonds are payable, is hereby authorized and directed to cause a notice of redemption to be mailed to
the registered holders of the Series 2003B Bonds to be redeemed at least 35 days prior to the
redemption date.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 12'h -day of September, 2017.
City Administrator
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Authorizing Resolution 14766 for the Sale of the 2017 G.O. Improvement Bonds
Department: Finance
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut (Ehlers)
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Nick Anhut from Ehlers will present the 2017 pre-sale report for the issuance of G.O. Improvement Bonds with a par
value of $2,535,000.
The City of Hutchinson annually issues 429 General Obligation Improvement Bonds to finance major infrastructure
capital expenditure projects. The first step in this process is for council to authorize a resolution to move forward with
providing a bond issuance to finance the capital expenditures.
Once the resolution is approved, Ehlers, who is the City's financial advisor, will initiate the process. Ehlers will
compile documents with city staff assistance, coordinate a bond rating call with city staff and solicit competitive bids
on behalf of the City of Hutchinson. The proposed Debt Issuance Schedule is provided within the Pre-Sale Report
which accompanies this board action form. The bond sale will be awarded to the winning bidder at the October 10th
council meeting and the bond proceeds are expected to be received in early November.
The 2017 bonding includes financing for the following projects:
1) Denver Avenue extension
2) School Road and Roberts Road reconstruction
3) School Road and Roberts Road trail
4) Hwy 7 & 15 hotel site access roadway
5) City Alleys #36 & #52 improvements
The future debt service payments related to this bond issuance meet the guidelines of the City's Debt Management
Plan and will be paid from the debt tax levy dollars and special assessments received.
BOARD ACTION REQUESTED:
Approval of Resolution 14766 providing for the sale of general obligation bonds, series 2017A.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Council Member
Resolution No. 14766
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,535,000 General Obligation Improvement Bonds, Series 2017A
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota has heretofore determined that it
is necessary and expedient to issue the City's $2,535,000 General Obligation Improvement Bonds,
Series 2017A (the "Bonds"), to finance the City's 2017 Infrastructure Improvement Program; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization, Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting, Proposal Opening. The City Council shall meet at 5:30 p.m. on October 10, 2017, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 12' day of September, 2017.
Title of Document Signer
EHLERS
LEADERS IN PUBLIC FINANCE
September 12, 2017
Pre -Sale Report for
City of Hutchinson, Minnesota
$2,535,000 General Obligation Improvement Bonds,
Series 2017A
R
Prepared by:
Nick Anhut, CIPMA
Senior Municipal Advisor
And
Bruce Kimmel, CIPMA
Senior Municipal Advisor
1-800-552-1171 1 www.ohlers-inc.com
Executive Summary of Proposed Debt
Proposed Issue:
$2,535,000 General Obligation Improvement Bonds, Series 2017A (the "Bonds")
Purposes:
The proposed issue includes financing for the City's 2017 Infrastructure
Improvement Program, which includes various street improvement projects. Debt
service will be paid from a combination of special assessments levied against
benefiting properties and an ad valorem tax levy collected from 2018 to 2032.
The repayment will be structured to align with the City's debt management plan.
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475.
Because the City is assessing at least 20% of the project costs, the Bonds can be a
general obligation without a referendum and will not count against the City's debt
limit. The Bonds will be general obligations of the City for which its full faith,
credit and taxing powers are pledged.
Term/Call Feature:
The Bonds are being issued for a 15.5 -year term. Interest is payable every six
months beginning August 1, 2018.
The Bonds maturing on and after February 1, 2027 will be subject to prepayment
at the discretion of the City on February 1, 2026.
Bank Qualification:
Because the City is issuing, or expects to issue with the Public Utility Bonds, more
than $10,000,000 in tax-exempt obligations during the calendar year, the City will
be not able to designate the Bonds as "bank qualified" obligations.
Rating:
The City's most recent general obligation bond issues were rated "AA-" by
Standard & Poor's. The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the rating
for the issue may be higher than the City's bond rating in the event that the bond
rating of the insurer is higher than that of the City.
Basis for
We have based this pre -sale recommendation on our understanding of the City's
Recommendation:
fiscal condition, its project funding requirements, and its desire to reduce future
interest costs when possible. We believe the proposed financing, including the
competitive sale approach described below, is the most efficient way to achieve
these objectives while maintaining future flexibility for future prepayment and/or
refinancing. Competitively bidding the purchase of the Bonds is a best practice
published by the Governmental Finance Officers Association (GFOA).
The proposed bond issue also follows the City's past practices for financing public
improvement projects and repayment is structured to align with the City's debt
management plan.
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 1
Method of
In order to obtain the lowest interest cost to the City, we will competitively bid
Sale/Placement:
the purchase of the Bonds from local and national underwriters/banks.
We have included an allowance for discount bidding equal to 1.20% of the
principal amount of the issue. The discount is treated as an interest item and
provides the underwriter with all or a portion of their compensation in the
transaction. If the Bonds are purchased at a price greater than the minimum bid
amount (maximum discount), the unused allowance may be used to lower your
borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer "premium" pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield to
the investor, resulting in a price paid that is greater than the face value of the
bonds. The sum of the amounts paid in excess of face value is considered
"reoffering premium."
The amount of the premium varies, but it is not uncommon to see premiums for
new issues in the range of 2.00% to 10.00% of the face amount of the issue. This
means that an issuer with a $2,000,000 offering may receive bids that result in
proceeds of $2,040,000 to $2,200,000.
The recommended bid specifications will retain the flexibility to offset any
premium with a reduction in the size of the issue to achieve the project funding
target. These potential adjustments may slightly change the calculation of the true
interest cost of the original bid, either up or down. The City has the choice to
further limit the amount of premium in the bid specifications to try and eliminate
large adjustments or uncertainty. For the Bonds, Ehlers does not recommend
doing so as it may result in fewer, and/or more conservative, bids.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and there are no
refundings recommended within the new bond issue.
We will continue to monitor the market and the call dates for the City's
outstanding debt and will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including this
issue) and this issue is over $1,000,000, the City will be agreeing to provide
certain updated Annual Financial Information and its Audited Financial Statement
annually as well as providing notices of the occurrence of certain reportable events
to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules
of the Securities and Exchange Commission (SEC). The City is already obligated
to provide such reports for its existing bonds, and has contracted with Ehlers to
prepare and file the reports.
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 2
Arbitrage Monitoring:
Because the Bonds are tax-exempt obligations, the City must ensure compliance
with certain Internal Revenue Service (IRS) rules throughout the life of the issue.
These rules apply to all gross proceeds of the issue, including initial bond proceeds
and investment earnings in construction, escrow, debt service, and any reserve
funds. How issuers spend bond proceeds and how they track interest earnings on
funds (arbitrage/yield restriction compliance) are common subjects of IRS
inquiries. Your specific responsibilities will be detailed in the Signature, No -
Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your
Bond Attorney and provided at closing. You have retained Ehlers to assist you
with compliance with these rules.
Risk Factors:
Special Assessments: We have assumed a portion of the special assessments
levied against the improvement projects will be prepaid and available to finance
project costs, and we have assumed that a portion will be deferred until
development occurs. The remaining assessments are assumed to the levied for
collection 2018 to 2027. If the City receives a significant amount of additional
pre -paid assessments or does not collect the deferred assessments, it will rely on
the levy portion of the debt service to make up for lower interest earnings than the
expected assessment interest rate.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used a
particular firm to provide a service, we have assumed that you will continue that
relationship. Fees charged by these service providers will be paid from proceeds
of the obligation, unless you notify us that you wish to pay them from other
sources. Our pre -sale bond sizing includes a good faith estimate of these fees, so
their final fees may vary. If you have any questions pertaining to the identified
service providers or their role, or if you would like to use a different service
provider for any of the listed services please contact us.
Bond Attorney: Dorsey & Whitney LLP
Paying Agent: Bond Trust Services Corporation
Rating Agency: Standard & Poor's
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 3
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
September 12, 2017
Distribute Official Statement:
Week of September 22, 2017
Conference with Rating Agency:
Week of September 25' or October 2, 2017
City Council Meeting to Award Sale of the Bonds:
October 10, 2017
Estimated Closing Date:
On or about October 31, 2017
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors:
Disclosure Coordinator:
Financial Analyst:
Nick Anhut
Bruce Kimmel
Silvia Johnson
Alicia Gage
(651) 697-8507
(651) 697-8572
(651) 697-8580
(651)697-8551
The Official Statement for this financing will be mailed to the City Council at their home or e-mail address for
review prior to the sale date.
Presale Report September 12, 2017
City of Hutchinson, Minnesota Page 4
Hutchinson, Minnesota
$2,535,000 General Obligation Improvement Bonds, 2017A
Assumes Current Market Non-BQ AA- Rates plus 25bps
Sources & Uses
Dated 1 01311201 7 1 Delivered 1013112017
Sources Of Funds
Par Amount of Bonds $2,535,000.00
Prepaid Assessments 251,890.00
Total Sources
Uses Of Funds
$2,786,890.00
Total Underwriter's Discount (1.2001/o) 30,420.00
Costs of Issuance 40,000.00
2,715,874.00
Rounding Amount 596.00
Total Uses $2,786,890.00
Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$2,535,000 General Obligation Improvement Bonds, 2017A
Assumes Current Market Non-BQ AA- Rates plus 25bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P+I
Fiscal Total
10/31/2017
-
-
08/01/2018
-
-
42,902.69
42,902.69
-
02/01/2019
245,000.00
1.250%
28,496.25
273,496.25
316,398.94
08/01/2019
-
-
26,965.00
26,965.00
-
02/01/2020
170,000.00
1.350%
26,965.00
196,965.00
223,930.00
08/01/2020
-
-
25,817.50
25,817.50
-
02/01/2021
165,000.00
1.500%
25,817.50
190,817.50
216,635.00
08/01/2021
-
-
24,580.00
24,580.00
-
02/01/2022
165,000.00
1.650%
24,580.00
189,580.00
214,160.00
08/01/2022
-
-
23,218.75
23,218.75
-
02/01/2023
165,000.00
1.750%
23,218.75
188,218.75
211,437.50
08/01/2023
-
-
21,775.00
21,775.00
-
02/01/2024
155,000.00
1.900%
21,775.00
176,775.00
198,550.00
08/01/2024
-
-
20,302.50
20,302.50
-
02/01/2025
155,000.00
2.000%
20,302.50
175,302.50
195,605.00
08/01/2025
-
-
18,752.50
18,752.50
-
02/01/2026
160,000.00
2.150%
18,752.50
178,752.50
197,505.00
08/01/2026
-
-
17,032.50
17,032.50
-
02/01/2027
165,000.00
2.300%
17,032.50
182,032.50
199,065.00
08/01/2027
-
-
15,135.00
15,135.00
-
02/01/2028
165,000.00
2.600%
15,135.00
180,135.00
195,270.00
08/01/2028
-
-
12,990.00
12,990.00
-
02/01/2029
155,000.00
2.800%
12,990.00
167,990.00
180,980.00
08/01/2029
-
-
10,820.00
10,820.00
-
02/01/2030
160,000.00
3.000%
10,820.00
170,820.00
181,640.00
08/01/2030
-
-
8,420.00
8,420.00
-
02/01/2031
165,000.00
3.200%
8,420.00
173,420.00
181,840.00
08/01/2031
-
-
5,780.00
5,780.00
-
02/01/2032
170,000.00
3.300%
5,780.00
175,780.00
181,560.00
08/01/2032
-
-
2,975.00
2,975.00
-
02/01/2033
175,000.00
3.400%
2,975.00
177,975.00
180,950.00
Total $2,535,000.00 $540,526.44 $3,075,526.44
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
IRS Form 8038
$20,410.79
8.052 Years
2.6482385%
2.7972773%
2.7880412%
2.6172643%
3.0172194%
Net Interest Cost 2.6482385%
Weighted Average Maturity
Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM
EHLERS
LEADERS IN PUBLIC FINANCE
8.052 Years
Hutchinson, Minnesota
$163,234 General Obligation Improvement Bonds, 2017A
Assessments
1.00% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2018
16,323.40
3.800%
6,202.89
22,526.29
12/31/2019
16,323.40
3.800%
5,582.60
21,906.00
12/31/2020
16,323.40
3.800%
4,962.32
21,285.72
12/31/2021
16,323.40
3.800%
4,342.02
20,665.42
12/31/2022
16,323.40
3.800%
3,721.74
20,045.14
12/31/2023
16,323.40
3.800%
3,101.44
19,424.84
12/31/2024
16,323.40
3.800%
2,481.16
18,804.56
12/31/2025
16,323.40
3.800%
1,860.86
18,184.26
12/31/2026
16,323.40
3.800%
1,240.58
17,563.98
12/31/2027
16,323.40
3.800%
620.28
16,943.68
Total $163,234.00 $34,115.89 $197,349.89
Significant Dates
Filing Date
First Payment Date
Series 2017A GO Bonds - A I SINGLE PURPOSE 1 9/ 5/2017 1 9:23 AM
EHLERS
LEADERS IN PUBLIC FINANCE
1/01/2018
12/31/2018
Hutchinson, Minnesota
$2,535,000 General Obligation Improvement Bonds, 2017A
Assumes Current Market Non-BQ AA- Rates plus 25bps
Debt Service Schedule
Date Principal
Coupon
Interest
Total P+I 105% of Total
Assessments
Levy/(Surplus)
02/01/2018 -
-
-
-
-
-
-
02/01/2019 245,000.00
1.250%
71,398.94
316,398.94
332,218.89
22,526.29
309,692.60
02/01/2020 170,000.00
1.350%
53,930.00
223,930.00
235,126.50
21,906.00
213,220.50
02/01/2021 165,000.00
1.500%
51,635.00
216,635.00
227,466.75
21,285.72
206,181.03
02/01/2022 165,000.00
1.650%
49,160.00
214,160.00
224,868.00
20,665.42
204,202.58
02/01/2023 165,000.00
1.750%
46,437.50
211,437.50
222,009.38
20,045.14
201,964.24
02/01/2024 155,000.00
1.900%
43,550.00
198,550.00
208,477.50
19,424.84
189,052.66
02/01/2025 155,000.00
2.000%
40,605.00
195,605.00
205,385.25
18,804.56
186,580.69
02/01/2026 160,000.00
2.150%
37,505.00
197,505.00
207,380.25
18,184.26
189,195.99
02/01/2027 165,000.00
2.300%
34,065.00
199,065.00
209,018.25
17,563.98
191,454.27
02/01/2028 165,000.00
2.600%
30,270.00
195,270.00
205,033.50
16,943.68
188,089.82
02/01/2029 155,000.00
2.800%
25,980.00
180,980.00
190,029.00
-
190,029.00
02/01/2030 160,000.00
3.000%
21,640.00
181,640.00
190,722.00
190,722.00
02/01/2031 165,000.00
3.200%
16,840.00
181,840.00
190,932.00
190,932.00
02/01/2032 170,000.00
3.300%
11,560.00
181,560.00
190,638.00
190,638.00
02/01/2033 175,000.00
3.400%
5,950.00
180,950.00
189,997.50
189,997.50
Total $2,535,000.00
-
$540,526.44
$3,075,526.44
$3,229,302.76
$197,349.89
$3,0319952.87
Significant Dates
Dated
10/31/2017
First Coupon Date
8/01/2018
Yield Statistics
Bond Year Dollars
$20,410.79
Average Life
8.052 Years
Average Coupon
2.6482385%
Net Interest Cost (NIC)
2.7972773%
True Interest Cost (TIC)
2.7880412%
Bond Yield for Arbitrage Purposes
2.6172643%
All Inclusive Cost (AIC)
3.0172194%
Series 2017A GO Bonds #2a 1 9/ 5/2017 1 9:24 AM
EHLERS
LEADERS IN PUBLIC FINANCE
HUTCHINSON CITY COUNCIL
Request for Board Action
Agenda Item: Sale of 1992 Genera! Engine/Pumper "Engine -Y
Department: Fire
LICENSE SECTION
Meeting Date; 9/12/2017
Application Complete NIA
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann
Reviewed by Staff ❑
G&-tsent-Agends- New Business
Time Requested (Minutes): 0
License Contingency NIA
Attachments: No
BA CKGRO UNDIEXPLA NA TION OFAGENDA ITEM:
The Hutchinson Fire Department (HFD) is now finalizing the fleet reduction process with the sale of "Engine -3" a 1992
General fire truck. Enigine-3 and recently sold Rescue -5 have been replaced by a 2016 Rosenbauer rescue/pumper,
"Engine 2" multipurpose fire truck.
Silver Lake Fire Department (SLFD) is the primary mutual aid partner for the HFD and we have worked closely with
them for many years. They have expressed interest in acquiring this truck to replace a much older engine/pumper
currently in their fleet. We have researched similar aged and equipped fire apparatus recently sold around the country
to gather a reasonable market value for this truck. Based on these sales (see attached documents) we feel $10,000 is
a fair market price.
There is also value in keeping this truck close as it improves the mutual aid response from the SLFD and keeps a
truck that all of the HFD staff is familiar and proficient with close by. SLFD is frequently in our city from a mutual aid
standpoint helping us on emergency calls or back -filling our station while we are out on extended duration emergency
calls. Selling this truck to SLFD is truly a win-win for both cities and FD's.
Engine -3 is solely owned by the City of Hutchinson.
The sale of Engine -3 would fail under the guidelines of Minnesota Statute 471.64 (attached to this document). A
similar transaction occurred in August of 2001 when the City of Hutchinson agreed to sell a 1975 Seagrave Ladder
Truck to the City of Win sted for the sum of $100.
At this time we are asking for approval to sell the decommissioned 1992 General Engine/Pumper truck,
VIN#4S7AT9F02NC005759, (with misc. loose tools) to the Silver Lake Fire Department, Silver Lake, Minnesota for
the sum of $10,000 contingent on the acceptance of this offer by the Silver Lake Fire Department and the City of
Silver Lake, Minnesota.
BOARD ACTION REQUESTED.
Approval to sell the HFD 1992 General Engine/Pumper Truck, VIN# 4S7AT9F02NC005759 to the City of Silver Lake,
Minnesota (SLFD).
Fiscal Impact: $ 10,000.00 Funding Source: Accounts Receivable (income, city)
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Mike Schumann
From: Marc Sebora
Sent: Thursday, September 07, 2017 10:54 AM
To: Mike Schumann
Chief -
This is the statute that permits direct safes to other governmental agencies:
471.64 MAY GET, DISPOSE OF PROPERTY TO, FROM U.S., STATE AGENCIES.
Subdivision 1.Ignore statutes, charter.
Any county, city, town, school district, or other political subdivision of the state may enter into any
contract with the United States of America or with any agency thereof, any state agency, or with any other
political subdivision of the state for the purchase, lease, sale, or other acquisition or disposition of
equipment, supplies, materials, or other property, including real property, without regard to statutory or
charter provisions. The acquisition or disposition of such property from or to the federal government shall
be in accordance with the rules and regulations which may be prescribed by the United States of America
or any agency thereof.
Thanks!
Marc
Marc A. Sebora
Hutchinson City Attorney
111 Hassan Street S.E.
Hutchinson, MN 55350
P: 320-234-5662
F: 320-234-4201
msebora@ci.hutchinson.mn.us
Listing Page I of 1
CoxrnnercW911njck'11vuckw
I
J!f'7 ri',N T<. f ditr LlC Kt g[d I? t' C .:71
1989 FEDERAL 18M Ad Listing ID: 121689371
Stock Number: 174281
$9,860.00
SELLER INFORMATION
H.E.S. -A&B Farms
4203 Blue Star Highway E:
Holland, MI 49423 OP
MIA13 0 6quipmenl servim
• Toll Free: 877-515-5099
• ht!p://www.heseauipment.com
Established in 1988, we have been selling to customers all over the world. With over 850 major units and
attachments in stock, our inventory includes dozers, loaders, tractors, backhoes, forklifts, skid steers, excavators,
crushers, loader trucks, trailers, buckets, and much more! Call us immediately at (877) 515-5099 for your
requirements, Chances are we probably have it? Thanks for considering us!!
VEHICLE DETAILS
Year:1989
Make:FEDERAL
Model:18M
Location: Holland, MI
Type:CLASS 6 (GVW 19501 - 26000)
VIN:46JBBAA81 K1002628
SELLER DESCRIPTION
1989 FEDERAL, 18M, Medium Duty Trucks - Fire
Trucks, , , 1989 FEDERAL FIRE TRUCK, 6V92
DETROIT DIESEL, SINGLE AXLE, 22' BODY
HALE,2,000 GALLON TANK, HOSE HOLDERS,
PUMP, PTO, LIGHTS, STORAGE BOXES, SHOOT
NOZZEL ON TOP, 11 R22.5 RUBBER ALLUMINUM
WHEELS, ALL LIGHTS AND SIRENS ARE WORKING.
NICE UNIT CALL FOR MORE INFO 616-396-5535,
Horse Power, Suspension, Wheels, Wheel Base,,
Axle, Ratio,
Printed on May -24-2017
Courtesy CommercialTruckTrader.comTM
http://www.commercialtrucktrader.com/find/listing/print/121689371 5/24/2017
1992 Boardman Simon -Duplex Pumper I Used Truck Details
21
Search Trucks!
El Toll Free:866.286,9306
HOME FIRE TRUCKS FOR SALE FIRE TRUCK FINDER SERVICE
ABOUT US CONTACT
« Return to search results
1992 Boardman Simon -Duplex Pumper
Yes, 1"m interested!
For Additional Information,
Contact Brindlee Mountain at:
Toll free: 866.285.9305
Local: 266.498.0188
Page 1 of 5
a
L--"+2
https://www. firetruckmall.comlAvailableTruckIO923011992-Boardman-Simon-Duplex-Pu, .. 5/24/2017
1995 KME Firefox Pumper I Used Truck Details
LS+
Search Trucks!
Tali Free:866.285.9306
HOME FIRE TRUCKS FOR SALE FIRE TRUCK FINDER SERVICE
ABDUT US CONTACT
u Return to search results
1995 KME Firefox Pumper
Page 1 of 5
❑E
$15,897
Yes, I'm Interested!
For Additional Information,
Contact Brindlee Mountain at:
Toll free: 866.285.9305
Local: 256.498.0188
https:llwww. firetruckmall.comlAvailableTruck10917Q11995-KME-Firefox-Pumper?price=... 5/24/2017
1958 Sutphen fire engine pumper truck j Item 172571 SOLD! S... Page 1 of 6
Home
Expand All D
17257 Q
D D D
F,
1+1
E
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v
E
https://www.purplewave.com/auction11409091item/17257 5/24/2017
1988 Sutphen fire engine pumper truck I Item I7257 1 SOLD! S...
0 0 0
17257
1988 Sutphen fire engine pumper truck
CLOSED Corbin, KS 09/09/14
17257 Item Details
1988 Sutphen fire engine pumper truck
• 119,631 miles on odometer
• 8,734 hours on meter
• Detroit Diesel six cylinder diesel engine
350 HP
• Allison automatic transmission
• 300 gallon stainless steel tank
• Hale pump
1,510 gpm at 150 psi
1,050 gpm at 204 psi
750 gpm at 250 psi
• Deluge gun
o No nozzle included
• Electric rewind hose reel in rear
https://www.purplewave.com/auction/140909/iterr /I7257
Page 3 of 6
0
Trucks for Sale
Contract Price High Bidder
$2,255 114415
5/24/2017
Used Fire Truck: 1996 E -One Hush - for sale at Firetec Used Apparatus Sales (PE -11894) Page 1 of 2
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PE -11894
1996 E -One Flush, Detroit turbo diesel, Alilson automatic, air brakes, 1,500 gpm
Hale, 500 gal tank, 20 gal foam tank, deck gun, booster reel, suction hose, 204'
redline, intake valves, master drain, scene lights, warning lights, Iightbar and siren
200,000 miles. Asking $8,500
Other Information relating to this Vehicle:
Annual pump tests and PM
Tires excellent
Oischarges: right, left & rear
Pre -connects: crosslays and rear
Intakes: rightl left and front
Gotta Have 49
Phone: 800.347.3837
E -marl: fireteC@vsretec.com
Firetec Used Apparatus Sales
Like Shan &gn uv to see what Your friends Nike.
Vehicle specifications are provided to Firetec by the sellers. Firetec makes no claim
as to their accuracy and all specifications are subject to inspection and vetffi'cation.
All apparatus sold as -is, where -is.
Thank you for coming to Firetec
to buy a used fire truck
Inventory is updated at least twice
every hour so keep corning buck.
13eneryei- call us to tell us how
we can help find the right fire
truck for your department. We are
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(The map is intended to provide it
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1992 E -one
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PE -11397
1992 E -One, Detroit turbo diesel, Allison automatic, air brakes, 1,500 gpm Hale, 540
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PE -11793
1957 Spartan American Eagle, Cummins diesel, Allison automatic, 1,250 gpm
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PE -11800
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HUTCHINSON CITY COUNCIL c`=y-f 0' a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Assisting in Cost of the Engineering Study for Dakota Rail Trail
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Council member Cook has asked that this item be placed on the council agenda for consideration.
The County is considering doing an engineering study of the Dakota Rail Trail. It is estimated that the study will cost
about $50,000. Generally speaking, we have expressed an interest in this project since the beginning and we have
agreed to partner in other ways regarding the paving of the Dakota Rail Trail. We have also noted in our year
goals/objectives our desire to continue to support the efforts to improve trail corridors of value/benefit to the City. It is
thought that this study will assist in that goal/objective. The initial thought is something in the effort of $10-$15,000.
Funding would likely come out of the Community Improvement Fund or planning dollars.
Please note the County Board did approve the Study at their last board meeting on a 3-2 vote. The Study entails a
comprehensive engineering evaluation of the trail corridor. The outcome will provide a preliminary design of the
corridor and an accurate cost estimate of future construction.
BOARD ACTION REQUESTED:
Approve/Deny Assisting in the Cost of the Engineering Study for the Dakota Rail Trail
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Approve/Deny Voluntary Assessment to the CGMC Environmental Action Fund
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At its annual meeting, the Coalition of Greater Minnesota Cities (CGMC) voted to continue with the voluntary
assessment to provide funding for a more proactive environmental program. The voluntary assessment for the city of
Hutchinson would be recommended at $4,951 ($0.35 per capita).
This is the third request for a voluntary payment with the City previously committing to this voluntary assessment back
in December of 2015 for the spring of 2016. The amount at that time was $4,740. When we participated in the
voluntary assessment, it was done with a direct purpose to assist the CGMC in their fight to seek an amendment to or
a repeal of the state's new riverine standards and to pursue a federal lawsuit challenging the EPA's approval of those
standards. Last year we did not participate in the voluntary assessment noting that there wasn't a specific purpose
and the request was very broad in nature. We noted at that time that the CGMC already represents its members
interest on issues related to the environment and that those costs were covered through our regular annual dues.
Staff has once again reviewed this request and it is the recommendation of staff to not participate in the voluntary
assessment solicitation. Staff believes that CGMC should/could account for their "environmental action" within the
City's general assessment. The City's general assessment for 2018 is $28,620, which is 1.5% higher then 2017's
amount. Please note that the general assessment does include a 3% surcharge (down from 4.5%) to help fund the
Environmental Action Fund. The voluntary assessment would be over and above this 3% surcharge.
The official request from the CGMC is attached to this board action form along with the letter from CGMC regarding
the annual dues request. Please note that we have until November 1 to respond to the voluntary assessment request.
The dues for 2018 have been included in the preliminary budget for 2018.
BOARD ACTION REQUESTED:
Approve or Deny participating in the Voluntary Assessment to the CGMC Environmental Action Fund in the amount of
$4,951 due in February of 2018.
Fiscal Impact: $ 4,951.00 Funding Source: Wastewater Utility
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
GREATER M/#*,
46 C T I,E S
Dedicated to a Strong Greater Minnesota
August 11, 2017
Matt Jaunich
City Administrator
City of Hutchinson
1 I 1 Hassan Street SE
Hutchinson, MN 55350-2522
Dear Mr. 7aunich,
I am honored to have been elected President of the Coalition of Greater Minnesota Cities (CGMC) for
2017-2018 at our Summer Conference in Fergus Falls this month. As we begin to look forward, I want to
thank the outgoing CGMC President, Alexandria Mayor Sara Carlson for her leadership and tireless
advocacy on behalf of the CGMC over the past year.
The 2017 legislative session provided a number of examples of why the work of the CGMC continues to
be so important to Greater Minnesota. With the state sitting on a $1.65 billion surplus, every legislator
had their own ideas about how to spend it—some good, some bad, some ugly. It was the CGMC that kept
our issues in the forefront.
Here are just a few of the CGMC's accomplishments this session:
■ We fought hard for an LGA increase, and just as hard against efforts to undermine the program.
Our efforts resulted in a permanent $15 million increase in LGA funding.
• We secured approximately $130 million in funding for clean water infrastructure grants and
loans.
■ We led the charge for reforms to ensure that environmental regulations imposed on cities by state
agencies are based on good, objective science, follow proper legal processes, and don't impose
costs on cities that outweigh the benefits. While many of these reforms fell short of becoming
law, the CGMC succeeded in asking the legislature to extend the time available for cities to
review and respond to permits.
We successfully pushed for $12 million in bonding dollars and an ongoing cash appropriation for
the Greater Minnesota Business Development Public Infrastructure Program (BDPI), which
provides grants to fund the public infrastructure costs necessary for business development.
I am proud of these accomplishments and the work of the CGMC, but as far as I'm concerned, the 2018
legislature has unfinished business to take care of. We wi]I keep fighting to return LGA to the level it was
funded in 2002—$30.5 million more than today. We will keep fighting to ensure that when state agencies
adopt new environmental regulations, they hear our voices loud and clear about the impacts those have on
cities. We will keep fighting for additional tools and permanent funding for city streets, and numerous
other priorities. I look forward to continuing to partner with you to strengthen Greater Minnesota
Communities.
Working together for the future of Greater Minnesota
2018 will be a busy year for the CGMC. There will be a short but busy legislative session, Minnesota will
elect its next Governor, and every seat in the House of Representatives will be up for election. Working
together, we can ensure that Greater Minnesota issues remain a central part of the conversation.
As we look to next year, 1 want to explain the two separate invoices 11Icluded with this letter.
Invoice for General Dares — This invoice indicates the cost of your city's CGMC membership for 2017-
2018. In recent years CGMC membership has voted to include a surcharge on dues to build an
Environmental Action .Fund to help pay for an enhanced legal, regulatory, and legislative environmental
program. At the CGMC Summer Conference earlier this month, the membership voted to lower that
surcharge from 4.75% to 3%, while also approving a 1.5% increase in per capita assessment rates. For
most cities, this will result in minimal change in the total amount of your dues assessment compared to
last year.
Request for Voluntary Assessment to support the Environmental Action Fund— Two years ago, the
CGMC membership adopted a voluntary assessment to help pay for litigation to fight unscientific and
unreasonable water quality regulations adopted by the MPCA. Nearly half of our member's contributed to
this voluntary assessment, CGMC membership voted at the Summer Conference to again ask cities to
contribute a voluntary assessment to continue the legal and legislative action we believe is necessary to
bring accountability to the MPGA and have regulations that are reasonable, scientifically based and do not
place an undue financial burden on cities. This invoice reflects the recommended contribution your city.
You are free to contribute more or less if you so choose.
As stated on the invoices, payment is requested by February 1, 2018. We encourage cities to pay early if
able to do so. With any questions about the invoices or the Environmental Action Fund, contact CGMC
Executive Director Bradley Peterson at bm)etersoii(Di flalierty-liaod.com or 651-225-8840.
Renew your CGMC membership today!
These are pivotal times for Greater Minnesota. As leaders of our communities, we need to keep telling
our stories at the Capitol. To help us continue the important work of strengthening Greater Minnesota
communities, renew your CGMC membership today!
Sincerely,
r.�
Dave Smiglewski, Mayor of Granite Falls
President, Coalition of Greater Minnesota Cities.
,,N pf GREATER41,,
CITIES q
Dedicated to a Strong Greater Minnesota
2018 CGMC Dues Invoice
To: Matt Jaunich, City Administrator
City of Hutchinson
From: Scott Hutchins, CGMC Treasurer
Date: August 11, 2017
Re: 2018 CGMC General Dues Assessment
Your 2018 general dues assessment is based on the assessment policy approved by the
CGMC membership at its annual meeting in August 2017.
2018 general assessment for the City of Hutchinson $28,620
For research and advocacy and general services related to property taxes, LGA,
annexation, environmental regulation and funding, economic development and
transportation. This also includes services for labor and employee relations that will be
provided to all CGMC cities.
Payment may be made out of your 2017 or 2018 budgets, but payment should be made by
February 1, 2018. About 11.6% of your general assessment is used for annexation and
environment programs, which some cities pay out of their utility funds because of the
direct impact of these issues on their sewer and water service.
Please make check payable to CGMC and send by February 1, 2018 to:
Scott Hutchins, CGMC Treasurer
City of Moorhead
500 Center Avenue, Box 779
Moorhead, MN 56560
If you have a question about your 2418 CGMC assessment, please call Bradley Peterson at (651) 225-
8840 or email Bradley at binpeterson(iUlaherty- hood. coin.
cc: Mayor Gary Forcier
GREATER
Dedicated to a Strong Greater Minnesota
2018 Voluntary Assessment for
Environmental Action Fund
To: Matt 7aunich, City Administrator
City of Hutchinson
From: Scott Hutchins, CGMC Treasurer
Bate: August 11, 2017
Re. 2018 CGMC Voluntary Assessment
At its August 2017 membership meeting, the CGMC voted to establish a voluntary
assessment to provide funding for a more proactive environmental program. The
amount shown is the recommended amount for your city.
2018 voluntary assessment recommended amount for the City of Hutchinson $4,951
The voluntary assessment will be allocated to a separate Environmental Action Fund to
be used to participate in rulemaking and legal challenges to unscientific and unnecessary
regulations. The recommended voluntary contribution is 35¢ per capita.
Payment may be made out of your 2017 or 2018 budgets, but payment should be made by
February 1, 2018. Some cities may wish to pay this amount out of their utility funds
because of the direct impact of these issues on their sewer and water service.
If your city would like to support the Environmental Action Fund with a voluntary contribution
please make check payable to CGMC and send by February 1, 2018 to:
Scott Hutchins, CGMC Treasurer
City of Moorhead
500 Center Avenue, Box 779
Moorhead, MN 56560
If you have a question about your 2018 CGMC voluntary assessment, please call Bradley Peterson at
(651) 225-8840 or email Bradley at hmpeterson cgi flaherty-hood.com.
cc: Mayor Gary Forcier
�11rliES
Oedicated to a Strong treater Minnesota
August 23, 2017
Matt .launich
City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350-2522
Dear Mr. Jaunich,
Since the adoption of the Environmental Action Fund last year, the Coalition of Greater
Minnesota Cities (CGMC) has made notable progress toward addressing the numerous legal and
regulatory challenges facing Greater Minnesota cities. A few of our accomplishments include:
■ Secured more than $130 million in funding for grant and loan programs for wastewater
treatment facilities.
• Prevented the Environmental Protection Agency (EPA) from imposing illegal and overly
restrictive permit limits on phosphorous.
• Passed legislation that requires the Minnesota Pollution Control Agency (MPGA) to use
recent data that considers upgrades and investments cities have made when it evaluates
lakes and rivers for potential pollution impairments.
These and other accomplishments that were a direct result of the CGMC's efforts are highlighted
in the enclosed handout. An update on the CGMC's legal actions against the MPCA and EPA is
also enclosed.
While we are proud of what we have accomplished over the past few months, there is still much
more work to be done to ensure that Minnesota's regulatory process is based on sound science,
fair, cost-effective and results in regulations that truly improve water quality.
Therefore, the CGMC membership voted at its annual meeting earlier this month to continue the
Environmental Action Fund for 2017-2018. The fund will continue to support vital legislative,
legal and regulatory efforts by the CGMC to advocate for the environmental interests of Greater
Minnesota cities. It will be funded in part through a voluntary assessment of our members.
Within the last few weeks you should have received your city's CGMC dues assessment
invoice, as well as a specialized invoice for the voluntary assessment. In order for the
CC. NIC to plan Environmental Action Fund activities, please let us know if your city
intends to contribute to the voluntary assessment.
The suggested assessment is $0.35 per capita of your city, and your city may wish to pay the
voluntary assessment out of your utility funds because of the direct impact these issues have on
your sewer and water service. We have solid participation so far, but to move forward with an
effective environmental program we need your support.
For your convenience, I have enclosed a pledge form./invoice. Please fill out it and return it to
CGMC staff by Nov. 1 so we can begin to implement our environmental legal, legislative and
regulatory strategy for the upcoming year.
At this point, we only need to know if your city intends to contribute, as your city's contribution
is essential to our cause. The deadline to pay the voluntary assessment is not until Feb. 1,
2018.
To follow up with you on this important matter, I or CGMC staff will likely reach out to you by
phone or email to find out where your city stands.
Thank you for your continued support of the CGMC.
Sincerely,
David SmigleW&i, Mayor of Granite Falls
President, Coalition of Greater Minnesota Cities
2
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C CIES v
2017 CGMC Accomplishments on Wastewater
1. Increased Wastewater Funding & Funding Policy Changes
The Legislature appropriated more than $130 million in funding for grant and loan programs for
wastewater treatment facilities. It also increased the grant funding limits for these programs.
2. Prevented EPAIMPCA from Imposing Excessively Restrictive Permit Limits
As a result of the CGMC's efforts, the Environmental Protection Agency (EPA) agreed to withdraw an
illegal and overly restrictive phosphorous mandate it had attempted to impose on the state of
Minnesota. This illegal federal mandate was not based on law, but on a federal guidance document that
only applied to certain toxic pollutants in the Lake Superior Basin and specifically exempted
phosphorus. If this mandate had been implemented, it would have required Greater Minnesota cities to
needlessly expend hundreds of millions of dollars.
3. Passed Legislation Requiring Use of Recent Data
The Legislature passed legislation that requires the Minnesota Pollution Control Agency (MPGA) to use
recent data that takes into consideration water quality improvements made as a result of municipal
investments when evaluating lakes and rivers for potential impairments.
4. Improved MPCA's Peer Review Process
On July 14, MPCA Commissioner John Linc Stine signed a directive requiring the MPCA to integrate
external and transparent scientific peer review requirements in the water quality standards development
process. This proposal is similar to legislation proposed by the CGMC, but it is an internal policy
change and not formal legislation or rule, and falls short of the formal requirements sought by the
CGMC. However, it is a clear and positive step toward ensuring that the MPCA's water quality
standards are based on sound external peer-reviewed science. With sustained efforts by the CGMC,
this directive could be improved and formalized into law in the future.
a. Passed Legislation Requiring More Time and Transparency on Permits
The Legislature passed legislation that gives cities more time to evaluate wastewater permits to ensure
they are technically sound and reasonable. It also gives cities more time to evaluate the Impaired
Waters List.
6. Proposed Changes to Use of Guidance Documents
The CGMC has raised concerns about the MPCA's misuse of guidance documents to establish
unadopted rules that impose more restrictive requirements than allowed by law. The MPCA now
proposes to develop guidance for implementing standards during the rulemaking process to give cities
advanced notice of implementation issues and then formalize that guidance in rule so that it cannot be
changed without a public rulemaking process. The CGMC supports these efforts, but we have to
monitor the MPCA carefully to ensure it implements this proposal.
7. Transparency Regarding Implementation
The MPCA has a history of calculating permits that are more restrictive than best practices and sound
science require. The MPCA now proposes including the methods by which it will calculate permit limits
in rule so that cities can comment on the front-end in rulemaking and to ensure that the MPCA cannot
change these methods without going through rulemaking.
S. Legislative Water Commission
The Legislative Water Commission announced that it will focus on an "in-depth look at the regulatory
and cost issues associated with wastewater treatment."
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AW M 2017 CGMC Litigation Update
The CGMC, with the support of the Minnesota Environmental Science and Economic Review
Board (MESERB), has filed two legal actions aimed at correcting the scientific flaws in the
Minnesota Pollution Control Agency's (MPCA) phosphorus standards for rivers and streams.
The first legal action is a state rulemaking petition based on significant new evidence from
national experts, including experts relied upon by the United States Environmental Protection
Agency (EPA), which shows that MPCA's standards have serious scientific flaws. The second is
a federal lawsuit against the EPA for illegally approving MPCA's standards despite the scientific
opinions of its own experts demonstrating flaws with the MPCA's science.
State Rulemaking Petition and Appeal
The rulemaking petition was supported by the CGMC and filed on behalf of 18 Greater
Minnesota cities and sanitary districts with the MPCA and the Office of Administrative Hearings
(OAH) on April 16, 2016. Based on the petition and new evidence, the MPCA had the
opportunity to voluntarily fix the rule, but it refused to do so. The petition was then reviewed by
OAH. Again, the court gave deference to MPCA science and issued a legal opinion fraught with
technical and legal errors as a result of the complicated scientific issues present in the case.
The petitioning cities and sanitary districts elected to appeal that decision to the Minnesota
Court of Appeals. That appeal was filed on July 29, 2016, concurrently with a motion to stay the
appeal pending the outcome of the federal lawsuit. The Minnesota Court of Appeals stayed the
appeal and the case is currently in a holding pattern awaiting the conclusion of the federal
lawsuit.
Federal Lawsuit
The lawsuit was filed in federal court against the EPA on July 12, 2016 by the Center for
Regulatory Reasonableness (CRR), a national municipal organization, on behalf of the CGMC.
Federal law requires EPA to confirm that state water quality standards are scientifically sound.
In this case, the EPA approved MPCA standards despite evidence from its own experts which
indicates that the MPCA's approach was scientifically flawed. Since initiation of the lawsuit,
CRR discovered additional evidence that EPA scientists rejected as scientifically flawed a
proposed water quality standard from the State of Pennsylvania using the identical criteria that
serves as the basis for the challenge to the MPGA standard. CRR is attempting to introduce this
evidence into the record; if successful, the CGMC's case will be much stronger. The MPCA and
the Minnesota Center for Environmental Advocacy (MCEA) have also filed a motion to join the
litigation. This lawsuit is ongoing and will likely not be concluded until late 2018.
Prepa,-ed for th€. Coal.r1on cf Grer?er Minr.ewta Cities r :;,
Pledge Form/Invoice
CGMC 2017-2018 Environmental Action Fund
Voluntary .Assessment
The Coalition of Greater Minnesota Cities (CGMC) has established an Environmental Action
Fund that will be financed by its members through a voluntary assessment. The suggested
assessment is $0.35 per capita from each member city. Your city may wish to pay the
voluntary assessment out of your utility funds because of the direct impact these issues have on
your sewer and water service.
The City of Hutchinson's proposed assessment is $ 4,951.
You may send a check now or by February 1, 2418.
Thank you for your support of the CGMC Environmental Action Fund. If you have any
questions about the Environmental Action Fund or the voluntary assessment, please contact
Daniel Marx at dmmarx@flaherty-hood.com or (651) 225-8840.
Please return this portion to the CGMC by November 1, 2017.
❑ YES, the City of Hutchinson will participate in the Voluntary Assessment for the CGMC
Environmental Action Fund by (select one):
❑ Submitting payment of the voluntary assessment now (enclose check payable to
the CGMC) in the amount of
❑ Pledging to pay a voluntary assessment in the amount of by February
1, 2018.
❑ NO, the City of Hutchinson elects not to participate in the voluntary assessment.
Return this form to the CGMC via email at CGMC_Communications@flaherty-hood.com
or via mail to;
Coalition of Greater Minnesota Cities
c/o Dana Johnston
Flaherty & Hood, P.A.
525 Park Street Suite 470
Saint Paul, MN 55103
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Calling a Special Workshop Meeting for 4:00 pm on October 10
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff would like to have a workshop session with the Council to discuss the final report on the City's Master Planning
Process on the City Center, Police Station and Fire Hall. The City's consultant, Wold Architect, would like to meet with
you once again to discuss their final findings and report. Staff is asking that the Council officially set that workshop
date and time.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting for 4:00 p.m. on October 10
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL c`=y-f 0, a_ �
Request for Board Action 79 M-W
Agenda Item: Setting the Date of the Annual City Recognition Event/Set Public Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 9/12/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of
Hutchinson. The last couple of years the City Administrator has also provided a "State of the City" report to those who
attended. The event is normally held in the fall of the year at the Hutchinson Event Center.
Invited attendees and an adult guest are provided with a complimentary meal.
The format for the 2017 Event is proposed as follows:
5:30 p.m.. Check-in and Social Time
6:30 p.m.. Dinner
7:15 p.m.. Short Presentation/Program by Administrator Jaunich to acknowledge and to thank current employees,
recent retirees, and the volunteer board and commission members, and to highlight any notable departmental or
employee achievements throughout the past year. A State of the City report will also be given that night.
We are looking to conduct the event on Thursday, October 26, 2017
It is requested that the Council set the date for the event and set it as a public meeting for the council, and approve
the proposed event format.
BOARD ACTION REQUESTED:
Consideration of setting the date for the annual City Recognition Event and setting the event as a public meeting from
5:30 p.m.. to 8:30 p.m.. at the Hutchinson Event Center for the Council Members to attend.
Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Resource Allocation
Committee
August 1, 2017
4:00 PM
Hutchinson City Center
Attendees: Gary Forcier, Steve Cook (for Chad Czmowski), Matt Jaunich, Andy Reid, Kent Exner (Committee Members)
Dolf Moon, John Olson, Dan Jochum, John Paulson (Contributing Participants)
Meeting Minutes
1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet (finalize?)
Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet includes project costs and
associated funding allocations. Recent construction bid results for the Hotel Site Access Improvements, City Alley #36 Improvements
and Downtown Parking Lot I Improvements projects are now included. At this point, the total amounts for the assessment ($642,445) and
bonding ($2,073,429) columns have been established, so the City Finance Department can now proceed with the process to issue the
necessary City bonding. Looking forward, the only projects that remain to be finalized are the Lift Station Improvements and City Alley
#52 Improvements with bids/quotes scheduled to be received in the near future. RAC members agreed that the worksheet contents are
acceptable.
2. 2018-22 Capital Improvement Plan — review identified Public Works projects and proposed delivery timeframes
- Kent E. provided an overview of the preliminary Capital Improvement Plan for Public Works infrastructure related items. After
significant discussion, RAC members agreed that the proposed CIP projects appeared to be acceptable.
3. Hotel Access & Site Projects —review necessary coordination/schedules and potential City project award
- Kent E. reviewed the current status of the City's Hotel Site Access Improvements project and the potential awarding of this project at the
upcoming City Council meeting. RAC members also discussed project related items such as the necessary hotel developer coordination,
MnDOT permit (stormwater facility), and retaining wall block type/aesthetics.
4. South Central Area Drainage Improvements — review preliminary design, existing conditions & ballfield options
- Kent E. provided a review of the study information and preliminary design related to the proposed South Central Area Drainage
Improvements project. John O. and John P. provided a review of existing drainage conditions and the results of a recent property owner
survey. Dolf M. provided an outline of the ballfield improvements proposed to address the elimination of the existing Linden Park
ballfields. RAC members agreed that allocating $250,000 of Stormwater Utility funds for the proposed ballfield work would be
acceptable and should be forwarded to the City Council for their consideration.
5. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal
- Due to time constraints, item to be addressed at the September RAC meeting.
6. 2nd Avenue SE — review recent State Bridge Bonding program announcement and project layout alternatives
- RAC members briefly reviewed the potential funding of the proposed 2nd Avenue SE Bridge Replacement project (potential 2018
construction) and the previously developed trail/sidewalk alternative bid approach. Everyone agreed that this project (including the
alternate bid option) should be considered by the City Council in the near future.
7. Dakota Rail Trail — review recent activities and potential support of corridor preliminary engineering study
- Due to time constraints, item to be addressed at the September RAC meeting.
8. TH15/Main Reconstruction —review current and upcoming activities
- Due to time constraints, item to be addressed at the September RAC meeting.
9. Other Discussion
Resource Allocation
Committee
September 5, 2017
4:00 PM
Hutchinson City Center
Attendees: Chad Czmowski, Andy Reid, Kent Exner (Committee Members)
John Olson, John Paulson (Contributing Participants)
Meeting Minutes
1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet
- Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet included a slight revision
to the Lift Station Improvements estimated project costs and the elimination of the WWTF Oxidation Ditch Cleaning project from the
2017 program (potential 2018 construction). At this point, the only projects that remain to be finalized are the Lift Station Improvements
and City Alley #52 Improvements with bids/quotes scheduled to be received in the near future.
2. Infrastructure Maintenance Needs — review identified projects and proposed funding
- Due to necessary worksheet revisions, item to be addressed at the October RAC meeting.
3. South Central Area Drainage Improvements —review latest discussions and future project development
- Kent E. provided information regarding the recent question regarding the potential of installing a northerly outlet pipe from the Linden
Park area. In summary, a new trunk storm sewer pipe along or near Merrill Street with an outlet to the river near the 2nd/Dale intersection
would cost up to $800,000 for just the pipe installation and minimal restoration (no necessary street restoration/reconstruction or property
rights acquisition included). Also, it was noted that this approach would only relieve some of the flow within the existing system and
would not dramatically improve the localized drainage dynamics or provide any stormwater treatment/detention. In regards to this
project's delivery schedule, Kent E. stated that the design and public engagement process is anticipated to start in the spring of 2018.
4. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal
- Kent E. provided an overview of the preliminary geometric design for the proposed Century Avenue SE Reconstruction project. RAC
members discussed the necessary tree removals (approximately 25) and the identified improvements to the existing trail near Ridgewater
College and to the Hutchinson Healthcare parking lot. RAC members agree that utilizing a consultant ($9,800 fee amount) to prepare the
required Federal Aid project memorandum document would be acceptable.
5. T I15/Main Reconstruction —review current and upcoming project development activities
- Kent E. provided an overview of the recent MnDOT project meetings (Thursday, August 24th). RAC members discussed the upcoming
project public engagement process and how City policymakers and stakeholders will be engaged throughout the project delivery process.
6. Dakota Rail Trail — review recent activities and City staff involvement
- RAC members briefly reviewed the potential funding of the proposed 2nd Avenue SE Bridge Replacement project (potential 2018
construction) and the previously developed trail/sidewalk alternative bid approach. Everyone agreed that this project (including the
alternate bid option) should be considered by the City Council in the near future.
7. WWTF Solar PV Installation — review upcoming City Council workshop agenda and approach
- John P. outlined and briefly reviewed the proposed discussion items for the upcoming City Council workshop relative to the WWTF Solar
PV Installation project.
8. Other Discussion
Resource Allocation September 5, 2017
4:00 PM
Committee Hutchinson City Center
Attendees: Chad Czmowski, Andy Reid, Kent Exner (Committee Members)
John Olson, John Paulson (Contributing Participants)
Meeting Minutes
1. 2017 Infrastructure Improvement Program — review projects costs/funding worksheet
- Kent E. provided an updated draft of the 2016 Infrastructure Improvement Program worksheet. This worksheet included a slight revision
to the Lift Station Improvements estimated project costs and the elimination of the WWTF Oxidation Ditch Cleaning project from the
2017 program (potential 2018 construction). At this point, the only projects that remain to be finalized are the Lift Station Improvements
and City Alley #52 Improvements with bids/quotes scheduled to be received in the near future.
2. Infrastructure Maintenance Needs — review identified projects and proposed funding
- Due to necessary worksheet revisions, item to be addressed at the October RAC meeting.
3. South Central Area Drainage Improvements — review latest discussions and future project development
- Kent E. provided information regarding the recent question regarding the potential of installing a northerly outlet pipe from the Linden
Park area. In summary, a new trunk storm sewer pipe along or near Merrill Street with an outlet to the river near the 2"d/Dale intersection
would cost up to $800,000 for just the pipe installation and minimal restoration (no necessary street restoration/reconstruction or property
rights acquisition included). Also, it was noted that this approach would only relieve some of the flow within the existing system and
would not dramatically improve the localized drainage dynamics or provide any stormwater treatment/detention. In regards to this
project's delivery schedule, Kent E. stated that the design and public engagement process is anticipated to start in the spring of 2018.
4. Century Avenue SE Reconstruction — review project Federal Aid memorandum approach/proposal
- Kent E. provided an overview of the preliminary geometric design for the proposed Century Avenue SE Reconstruction project. RAC
members discussed the necessary tree removals (approximately 25) and the identified improvements to the existing trail near Ridgewater
College and to the Hutchinson Healthcare parking lot. RAC members agree that utilizing a consultant ($9,800 fee amount) to prepare the
required Federal Aid project memorandum document would be acceptable.
5. TH15/Main Reconstruction —review current and upcoming project development activities
- Kent E. provided an overview of the recent MnDOT project meetings (Thursday, August 2411). RAC members discussed the upcoming
project public engagement process and how City policymakers and stakeholders will be engaged throughout the project delivery process.
6. Dakota Rail Trail — review recent activities and City staff involvement
- RAC members briefly reviewed the recent McLeod County Board's approval of the consultant contract to deliver the proposed Dakota
Rail Trail preliminary engineering study. Also, the group discussed the objectives of this effort and the potential of the City funding a
share of the $50,000 cost for the preparation of this document.
7. WWTF Solar PV Installation — review upcoming City Council workshop agenda and approach
- John P. outlined and briefly reviewed the proposed discussion items for the upcoming City Council workshop relative to the WWTF Solar
PV Installation project.
8. Other Discussion
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