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cp07-25-2017HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JULY 25, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14742 — Donation of $35,000 from American Legion for Restroom
Project at VFW Park and $2,500 from Disabled American Veterans for VFW Park
Bathroom Project
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of July 11, 2017
(b) Regular Meeting of July 11, 2017
CONSENT AGENDA
(The items listedJor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Street Closure for Gasholes Car Club on August 7, 2017
(b) Consideration for Approval of Board Appointments/Reappointments
1. Mary "Eileen" Henry to HRA Board to August 2022
2. Robert Hantge to Planning Commission to March 2022
3. Reappointment of Jo Piehl to Police Commission to May 2020
4. Reappointment of Marsha Anderson to PRCE Board to May 2020
(c) Consideration for Approval of Items for City Alley 936 Improvements Project (Letting
No. 13, Project No. 17-13)
1. Resolution No. 14738 — Resolution Declaring Cost to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14739 — Resolution for Hearing on Proposed Assessment
CITY COUNCIL AGENDA JULY 25, 2017
(d) Consideration for Approval of Items for City Alley 952 Improvements Project (Letting
No. 14, Project No. 17-14)
1. Resolution No. 14740 — Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14741 — Resolution Receiving Report and Calling Hearing on
Improvement
(e) Consideration for Approval of Resolution No. 14746 —Resolution Calling for a Tax
Abatement Hearing on a Proposed Tax Abatement Program and the Granting of a
Business Subsidy
(f) Consideration for Approval of Out -of -State Travel Request for Tim Gratke and Deb
Paulson to Attend Wastewater Microbiology Training in Birnamwood, WI, at the NC
Lab Headquarters on August 7 & 8, 2017
(g) Consideration for Approval of Lease Agreement with Laser Dynamics for Hutchinson
Enterprise Center
(h) Consideration for Approval of Paint the Town Purple Event July 31 — August 5, 2017
(i) Consideration for Approval of Resolution No. 14743 — Resolution Adopting Findings of
Fact and Reasons for Approval of Preliminary and Final Plat for LJM Additional and a
Conditional Use Permit to Allow a Post -Frame Addition to an Existing Building for a
Construction Company at 579 2nd Avenue SE in an I -C Zoning District with Favorable
Planning Commission Recommendation
(j) Consideration for Approval of Resolution No. 14744 — Resolution Adopting Findings of
Fact and Reasons for Denial of Variance Application to Reduce the Rear and Side
Setback for an Accessory Structure by Three Feet on the Property Located at 436 Hassan
Street SE with Favorable Planning Commission Recommendation
(k) Consideration for Approval of Resolution No. 14745 — Resolution Adopting Findings of
Fact and Reasons for Approval of Variance Application to Reduce the Corner Side Yard
Setback for an Accessory Structure by 13.6 Feet on the Property Located at 605 Lynn
Road SW with Favorable Planning Commission Recommendation
(1) Consideration for Approval of Aggregate Crushing Services
(m) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire
Department Relief Association on September 9, 2017
(n) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota
Holstein Fresian Breeder's Association on November 18, 2017
(o) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia
Catholic Church on September 9 & 10, 2017
(p) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
2
CITY COUNCIL AGENDA JULY 25, 2017
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. UPDATE/PRESENTATION BY HUTCHINSON CENTER FOR THE ARTS
10. PRESENTATION OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT
PLAN ACCORDING TO CITY CHARTER SECTION 7.05
11. DISCUSSION OF INVOCATION
12. DISCUSSION OF TAX -FORFEITED PROPERTIES AVAILABLE IN HUTCHINSON
UNFINISHED BUSINESS
13. APPROVE/DENY PARTNERING ON MAINTENANCE EFFORTS RELATING TO THE
LUCE LINE TRAIL
NEW BUSINESS
14. APPROVE/DENY CONSTRUCTION AND INSTALLATION OF SRT EQUIPMENT BOX
15. APPROVE/DENY RESOLUTION NO. 14737 — RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT (SCHOOL ROAD & ROBERTS ROAD TRAIL
IMPROVEMENTS — LETTING NO. 3, PROJECT NO. 17-03)
16. APPROVE/DENY ITEMS FOR CITY PARKING LOT I IMPROVEMENT PROJECT
LETTING NO. 12, PROJECT NO. 17-12)
a) Award Grading & Utility Construction Work to Juul Contracting, Co.
(b) Change Order No. 5 (Pavement Management Program)
17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 9, 2017, AT 3:30
P.M. TO TOUR CREEKSIDE COMPOST FACILITY
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Tall Grass/Noxious Weed Monthly Report for June 2017
b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 20, 2017
�c) City of Hutchinson Financial Report and Investment Report for June 2017
d) Planning, Zoning, Building Department Quarterly Report
MISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Resolution No. 14742
RESOLUTION ACCEPTING DONATIONS
WHEREAS, The City of Hutchinson is generally authorized to accept donations
of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit
of its citizens and is specifically authorized to accept gifts and bequests for the benefit of
recreational service pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organizations have offered to contribute the cash
amount set forth below to the City of Hutchinson:
Name of Donor Amount
Hutchinson VFW $35,000
Disabled American Veterans $2,500
WHEREAS, the donation is being made to assist the City in the construction of a
bathroom at VFW Park; and
WHEREAS, The City Council hereby finds that it is appropriate to accept the
donations offered and assign for use of the construction of a bathroom at VFW Park,
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, NHNNESOTA:
THAT, the donations described above are hereby accepted by the City of
Hutchinson with the conditions as laid out in the resolution.
Adopted by the City Council this 25th day of July 2017.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
REVIEW OF 2016 FINANCIAL REPORT WORKSHOP
MINUTES
TUESDAY, JULY 11, 2017, AT 4:30 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:30 p.m. Members present included Mary
Christensen, Steve Cook, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich,
City Administrator, and Andy Reid, Finance Director.
REVIEW OF 2016 FINANCIAL REPORT
2. 2016 Financial Report
Andy Reid, Finance Director, introduced Kyle Meyers of Abdo, Eick & Meyers who presented
the City's 2016 audited financial report.
Kyle Meyers presented before the Council. Mr. Meyers explained that the auditing firm
completes an audit opinion which includes a testing of Minnesota legal compliance, internal
controls over financial reporting and other law provisions, regulations, contracts and grant
agreements. The audit opinion is clean and there were no findings. The City has received the
GFOA certificate of achievement award for the 20"' year in a row. Mr. Meyers reviewed specific
financial results from the completed audit. Standard & Poor's bond rating of the City is "AA-".
Mr. Meyers also reviewed new GASB standards that have been implemented. The City has
retained a general fund balance between 55-60% for the last several years and is at 54.3% for
2016. The City's policy is 40%. The State Auditor and League of Minnesota Cities recommend
that an unrestricted fund balance reserve be between 35-50% for cash flow purposes. Mr. Meyers
detailed general fund revenues by source and other facets of the general fund as well as the make-
up of the special revenue funds. Mr. Meyers reviewed the debt service requirements for the next
10 years as well as the capital projects funds. Mr. Meyers also reviewed cash balances/flows of
all funds.
Mr. Meyers went on to review the enterprise fund cash flows and balances as well as the internal
service funds and the public utilities commission fund. Mr. Meyers also provided a peer group
comparison with other third class cities. Mr. Meyers noted that a comparison of regional city data
could be added for next year. Lastly, Mr. Meyers spoke about future accounting standards. The
City is very financially healthy.
3. Adjournment
Motion by Christensen, second by Cook, to adjourn the workshop at 5:25 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, JULY 11, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John
Lofdahl, Chad Czmowski and Steve Cook. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich noted that an item will need to be added to the agenda as 13.1— Consideration
for Approval of Street Closure for Orange Spectacular Parade
Motion by Lofdahl, second by Christensen, to approve the agenda with the addition noted.
Motion carried unanimously.
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14734 — Donation of $2500 from American Legion for Restroom Project
at VFW Park
Motion by Cook, second by Christensen, to approve Resolution No. 14734. Motion
carried unanimously.
(b) Recognition of Donations of $35,000 from VFW Post 906 and $2,500 from Disabled
American Veterans for VFW Park Bathroom Project
Marty Berg, VFW, presented before the Council. Mr. Berg provided a check to Mayor
Forcier in the amount of $35,000 for the VFW Park Bathroom Project. Mr. Berg also
mentioned that the VFW recently purchased a sign and have been informed that only the
weather, temperature and time can be placed on their digital sign located at the VFW.
Mr. Berg asked if that could be waived otherwise there is no need for the $20,000 sign.
Mr. Jaunich noted that he has learned that no permission was acquired before the sign
was installed and the sign ordinance only allows for certain types of information to be
included on the sign. This will be discussed further and more information will be
provided to the VFW organization.
Van Karg, Disabled American Veternas, presented before the Council. Mr. Karg
provided a donation of $2500 for the VFW bathroom project as well.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
CITY COUNCIL MINUTES JULY 11, 2017
(a) Workshop with Hutchinson Utilities Commission of June 26, 2017
(b) Workshop with Economic Development Authority of June 27, 2017
(c) Regular Meeting of June 27, 2017
Motion by Czmowski, second by Cook, to approve minutes as presented. Motion carried
unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Street Closure for Blessing of the Riders Event on July 16,
2017
(b) Consideration for Approval of Issuing Short -Term 3.2 Malt Liquor License to McLeod
County Fair Association on August 16, 2017, and a Temporary Liquor License to
McLeod County Fair Association from August 17 — 20, 2017
(c) Consideration for Approval of Issuing Transient Merchant License to Jay Malone Motors
from August 12 - 19, 2017
(d) Claims, Appropriations and Contract Payments — Register A
Motion by Cook, second by Lofdahl, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Motion by Lofdahl, second by Christensen, with Forcier and Czmowski abstaining, to
approve Consent Agenda II. Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M.
9. PUBLIC HEARING FOR CITY ALLEY 936 IMPROVEMENTS (Letting No. 13/Project
No. 17-13)
(a) Approve/Deny Resolution No. 14735 - Ordering Improvement and Preparation of Plans
and Specifications
(b) Approve/Deny Resolution No. 14736 - Approving Plans and Specifications and Ordering
Advertisement for Bids
Mr. Exner explained that property owners adjacent to City Alley 936 have petitioned for
surfacing improvements. This project is included within the 2017 Infrastructure
Improvement Program and will be reviewed by the City's Resource Allocation
Committee as the project delivery/funding process proceeds in the near future. The
project includes mill and overlay with an estimated project cost of $19,250. The project
Iproposed to be funded 50% from improvement assessments and 50% from the
infrastructure maintenance account. The estimated assessments are $5.54/frontage foot
or $366.00 for a typical city lot.
Motion by Czmowski, second by Lofdahl, to open public hearing. Motion carried
unanimously.
Brad Wick, 535 Main Street South, presented before the Council. Mr. Wick has some
2
CITY COUNCIL MINUTES JULY 11, 2017
concerns with the slope of the alley due to difficulties in the winter. He asked that it be
elevated a bit. Mr. Exner noted that staff will do what is possible to alleviate issues.
Jon Otteson, 558 Hassan Street, noted he is in favor of the project.
Greg Jodzio, 549 Main Street South, expressed concerns on the west side of the alley
with many holes and sink spots so inquired as far it had to be dug down. Staff noted that
patching is included with this project.
Motion by Christensen, second by Lofdahl, to close public hearing. Motion carried
unanimously.
Council Member Cook asked how many residential alleys are paved. Mr. Olson
estimated that two alleys are paved throughout the City. Mr. Cook asked what it would
take if more residents would like their alleys paved. Mr. Olson noted that the best
process is via property owner petition. Mr. Olson noted that paved alleys are easier to
maintain than non -paved, however many things need to be considered when determining
whether or not an alley should be paved.
Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14735 and 14736.
Motion carried unanimously.
COMMUNICATIONS RE UESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
10. REVIEW AND APPROVAL OF 2016 AUDIT REPORT
Andy Reid, Finance Director, presented before the Council. Mr. Reid mentioned that a
workshop was held prior to the Council meeting and reviewed in detail. The City is
financially healthy. Mr. Reid introduced Kyle Meyers of the City's auditing firm. Mr.
Meyers noted that the audit opinion is unmodified or "clean" which is the best it can be.
There were no findings and the audit tested Minnesota Legal Compliance, internal control
over financial reporting, provision of laws, regulations, contracts, grant agreements, etc. and
administering federal award programs. Mr. Meyers mentioned the new standards that have
been implemented and that the City received the GFOA certificate for 20 years in a row. Mr.
Meyers further reviewed financial results from the 2016 audit.
Mr. Jaunich noted that a more detailed presentation was given at the workshop and can be
provided to anyone that may be interested.
Mr. Reid noted that the audit report will be printed in tomorrow's newspaper and the full
audit will be on the City's web site, at City Center and the public library.
Motion by Cook, second by Lofdahl, to approve and accept the 2016 audit report. Motion
carried unanimously.
11. DISCUSSION ON REQUIRING A PERFORMANCE BOND FROM THE HOTEL
DEVELOPER PRIOR TO ACCEPTING THE BID TO CONSTRUCT THE ACCESS
ROAD
Matt Jaunich noted that this item was mentioned ata previous meeting this spring. Council
Member Cook requested that this item be placed on the agenda to discuss whether or not the
City should be requiring the developer of the hotel project to put up a performance bond
prior to the City accepting the bid to construct the proposed access road. The purpose of a
performance bond would be to insure some sort of a financial "guarantee satisfaction" that
the completion of the hotel project will take place by the developer. Council Member Cook
noted his main concern is protecting the City and the EDA should the project not move
forward. Council Member Cook noted he had spoken with the EDA Director, Miles Seppelt,
about this and Mr. Seppelt suggested setting up an escrow account due to the cost of
CITY COUNCIL MINUTES JULY 11, 2017
acquiring a performance bond. Mr. Jaunich explained that typically performance bonds are
approximately 10% of the project. Mr. Exner explained that letters of credit have been
required on improvement projects as well. Mr. Exner noted that in the bid documents, the
City stated that the project would be awarded no later than August 8, 2017. Now the
developer intends to come to Planning Commission on August 15, 2017, with Council action
on August 22, 2017. Therefore, the award date will need to be negotiated with the
contractor. At this time, it does not appear to be an issue with the contractor for the project to
be pushed out two weeks. The main issue is ordering retaining wall block in time for the
project to be included. Mr. Seppelt stated that he did speak with the developer who shared
with him how much he has spent on this project, including $40,000 in
engineering/environmental costs and has been working on this project for two years. Local
financing is in place and information has been disseminated state-wide about the hotel. The
developer has suggested that the City not approve the project until SBA financing is
approved. If financing is approved, the project will proceed as planned; if financing is not
approved then the project could not move forward. Mr. Seppelt stated that he has been
working with the developer for 20 months and he has never given an indication that the
project will not proceed. Mr. Seppelt did speak with him about a letter of credit and the
developer was hesitant as that has a cost to it as well.
Council Member Czmowski expressed that the worst case scenario is a road is built and the
developer goes bankrupt. Council Member Czmowski feels that another developer will come
along if the road is built and available, especially with such a prime location. Consensus of
the Council is that if financing is approved, the Council will award the project at that time for
the road work/retaining wall.
12. DISCUSSION ABOUT PARTNERING WITH THE COUNTY ON MAINTENANCE
EFFORTS RELATING TO THE LUCE LINE
Council Member Steve Cook asked that the Council have a conversation about giving staff
authorization to discuss options with the County on how the City can partner with the County
in providing maintenance efforts to the Luce Line Trail for purposes of horse use. Some
initial discussion has centered around the shared use of equipment for mowing.
Commissioner Wright and Parks Superintendent Al Koglin met with the DNR about the trail
and it has been suggested to mow the trail wider and trim trees back further as it would aid
the DNR in maintaining the trail at a higher level. The County Board approved use of
equipment and personnel to achieve this, however the county has asked from the City for use
of a mowing attachment to assist with this. Mr. Exner noted that staff has had some
discussions on this and concerns of the wear and tear this might be on the City's equipment.
Staff is suggesting to rent this piece of equipment for a cost of approximately $1500 to
prevent damage to the City's piece of equipment.
Council Member Czmowski expressed some of this thoughts which were that: the annual
equestrian trail pass fees could possibly be used to pay for maintenance, the majority of horse
owners live throughout the county and not in the city and if McLeod County owns a similar
mower adapter, which is very possible, why should the City have to rent a piece of
equipment.
Staff noted that the County Board has adopted a Resolution formalizing a partnership for this
trail maintenance. It was suggested that perhaps the City should adopt a similar Resolution
which would have more concrete information related to the partnership, responsibilities and
costs associated. Council Member Czmowski did ask that it be inquired of the County
whether or not they already have the piece of equipment they are asking of the City.
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY LEASE AGREEMENT FOR HANGAR 1760 — TNT, LLC AND
GIVING THE MAYOR AND CITY ADMINISTRATOR AUTHORITY TO SIGN
.19
CITY COUNCIL MINUTES JULY 11, 2017
ASSOCIATED CLOSING DOCUMENTS
John Olson, Public Works Manager, introduced Tom Ashenfelter of ASI Jet AG, LLC. Mr.
Ashenfelter explained that his operation has grown with two mechanics, a shop hand, and an
office administrator on staff and therefore need more space. The group began by leasing a
main hangar and then leased another space when another tenant left. Because of the growth
his company is experiencing and the amount of equipment they have, they would like to
construct additional hangar space. The lease has a lifetime of 50years with an option to
extend at that time. TNT, LLC would be required to obtain a building permit and comply
with other regulations relating to the construction of the hangar. The agreement is contingent
upon TNT, LLC receiving SBA financing from Citizens Bank.
Motion by Cook, second by Christensen, to approve lease agreement for Hangar 1760 —
TNT, LLC and authorizing mayor and city administrator to sign associated closing
documents. Motion carried unanimously.
13.1 CONSIDERATION FOR APPROVAL OF STREET CLOSURE FOR ORANGE
SPECTACULAR EVENT ON JULY 20, 2017
Matt Jaunich noted that the AC Tractor Club is requesting the closing of First Avenue SE
between Main Street and Hassan Street as part of the Orange Spectacular Event. A number
of tractors will be on display during a concert in the park. These tractors will be parked on
First Avenue SE and they are asking for the street to be closed from 4:00-8:00 p.m.
Motion by Christensen, second by Cook, to approve street closure on July 20, 2017, for
Orange Spectacular Event. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
14. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Liquor Hutch Quarterly Report
(b) Library Board Minutes from May 22, 2017
NUSCELLANEOUS
15. STAFF UPDATES
Kent Exner — School Road/Roberts Road proj ect going well — paving near SuperAmerica north
of the bridge will begin tomorrow — due to this the bridge will not open until July 17, 2017,
instead of July 10, 2017; 2nd Avenue Bridge - $400,000 in bridge bonding dollars has been
received — the estimated construction cost is $950,000; County trails committee meeting was
held last night which was very productive and positive — unanimous recommendation to
administer a preliminary engineering study from the City of Hutchinson to County Road 1 on
the west side of Lester Prairie
Matt Jaunich — Mr. Jaunich reminded the public of the City's Facebook page. He also
acknowledged the vast amounts of financial donations from the community (over $100,000 in
the last two years) to care for the needs throughout the parks system. These donations are very
much appreciated by the City of Hutchinson.
16. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook noted that Amy Solinger, who spear headed raising
funds for the dog park, had asked if the dog park construction could begin in August. The
Council feels that the plan should be adhered to and see if the City is awarded the grant that
5
CITY COUNCIL MINUTES JULY 11, 2017
it applied for which will aid in defining the scope of the project
Gary Forcier — Mayor Forcier asked Mr. Jaunich if he could look into seeing if music could
be added to the aquatic center through the PA system
ADJOURNMENT
Motion by Christensen, second by Czmowski, to adjourn at 7:25 p.m. Motion carried
unanimously.
rel
HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Gasholes Car Club
Department: Police
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Gasholes Car Club is requesting the closing of 1st Ave SE between Main St and Hassan St as part of the Music
in The Park series. Monday night August 7th, the Club members will behaving their classic vehicles on display as
part of the movie that will be showing in the park that evening. This event is open to the public. The event starts at
6:30 pm but are requesting the street be closed at 4:00 pm to allow time to set up. The prohibited parking in this
block of 1 Ave will be posted prior earlier in the day to ensure all vehicles will clear of the street prior to the event
beginning.
The Park has already been reserved through the Parks Dept. and the Hutchinson Police have reviewed the plan. We
look forward to working with the Gasholes Car Club for this event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for City Alley #36 Improvements Project (L13/P17-13)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set the Assessment Hearing and
potential Project Award for the above referenced letting at their August 22nd meeting. Construction quotations have
been received. Thus, the final drafts of the necessary Resolutions and associated documents reflecting the apparent
low quotation amount are attached.
City staff has had ongoing communications with adjacent property owners in regards to the proposed project
improvements. Also, this project's costs/funding have been reviewed by the Resource Allocation Committee and are
included within the 2017 Infrastructure Improvement Program.
We recommend that the final drafts of the attached Resolutions be approved.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 17,570.00
Total City Cost: $ 8,785.00 Funding Source: Infrastructure Maintenance Funds
Remaining Cost: $ 8,785.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14738
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5116
LETTING NO. 13/PROJECT NO. 17-13
WHEREAS, cost has been determined for the improvement of:
Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from
5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement
distress patching, milling, overlaying and appurtenances;
and the construction cost for such improvement is $17,570.00. With expenses incurred or to be
incurred in the making of such improvement in the amount of $0.00, the total cost of the
improvement is $17,570.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$8,785.00 and the portion of the cost to be assessed against benefited property owners is declared
to be $8,785.00.
2. Assessments shall be payable in equal annual installments extending over a proposed period of
two (2) years, the first of the installments to be payable on or before the first Monday in January,
2018 and shall bear interest at the rate of percent per annum from November 1, 2017.
3. The City Administrator, with the assistance of the City Engineer, shall forthwith calculate the
proper amount to be specially assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to cash valuation, as provided by law,
and he shall file a copy of such proposed assessment in his office for public inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 25th day of July 2017.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
COMPILEDBY:
PVANDERVEEN
ASSESSMENT ROLL NO. SA -5116
LETTING N0. 13/PROJECT N0. 17-13
Alley#36 located between Main St S&Hassan St SE, approximately 869 LF frown SM Aven SE to 6M Ave SE:
Alley Improvements by construction of pavement distress patching, milling, overlaying and appurtenances
COST
PER FRONT FOOT:
COMPUTED BY:
PVANDERVEEN
$5.08
ALLEY COST/FF
CHECKED BY:
KENT EXNER
151' HEARING
07/11/2017
NUMBER OF YEARS
2
2ND HEARING
08/22/2017
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
FIN ACCT#
437-4300-90530-7762
zTOTAL
TDTALACTIVE
C
CITY PID NO
COUNTY PID
NO
PROPERTYADDRESS
OWNER NAME
OWNER ADDRESS -1
OWNERADDRESS-2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
TOTAL
ASSESSMENT
DEFERRED
ASSESSMENT
ASSESSMENT
6
06
SA5115A
SA -5114
Lot 3, Block 58, Townsite of Hutchiru'on,
1
BGll6-29-06-0718
2385846%
504 Hassan St SE
Chad R Darnell
504 Hassan St SE
Hutchinson MN 55350
South Half
66
B
66.88
$335.46
$0.00
$335A0
Lot 2, Block 58, Townsite of -chi- ,
2
OGll6-29-06-07N1
230504660
516 Hassan St SE
Brian N&Sharon M Wilson
516 Hassan St SE
Hutchinson MN 55350
South Half
66
0
$66.00
$335.40
$0.00
$335A0
Lot 3, Block 58, Townsite of -chi- ,
3
OGll6-29-06-0730
23 050 46M
526 Hassan St SE
Ronald D& Denise R Schmidt
526 Hassan St SE
Hutchinson MN 55350
South Half
66
0
66.00
$335.40
$0.00
$335A0
Lot4, Block 58, Townsite of Hutchim'on,
4
O-16-29-06-0740
23 050 46M
536 Hassan St SE
Matthew Yeseley& KaMryn E Lindahl
536 Hassan St SE
Hutchinson MN 55350
South Half
66
0
66.00
$335.40
$0.00
$335A0
N57' of Lot 5, Block 58, Townsite of
5
OGll6-29-06-0750
2305046%
546 Hassan St SE
Steven L Kuehl
546 Hassan S[SE
ld-hiruon MN 55350
Hutchiruon, South Half
W
0
57.00
$289.67
$0.00
$--
N.' of Lot 32 &.' of Lot 5, block 58,
6
OGll6-29-06-0760
23 050 47M
552 Hassan St SE
Raymond HYsher
552 Hassan S[SE
H-hiruon MN 55350
Townsite of -chi-, South Half
W
0
57.00
$289.67
$0.00
$289.87
Lot 12 EX N48', Block 58, Townsite of
7
OGll6-29-06-0770
23 050 47M
558 Hassan St SE
Jon I& ludidi KO[teson
SW Hassan S[SE
H-hiruon MN 55350
Hutchiruon, South Half
58
0
58.00
$294.75
$0.00
$241.75
595' of Lot 31, Block 58, Townsite of
8
OGll6-29-06-0780
1230504740
549 Main St
Gregory&Betty lodA.
549 Main-
Hutchinson MN 55350
Hutchiruon, South Half
95
0
95.00
1 $482.78
$0.00
$482.78
N6' of Lot 11 & 522.5' of -7 & All of Lot 6,
9
OGll6-29-06-0790
230504710
545 Main StS
John C& Valerie KShars[mm
545 Main StS
Hutchiruon MN 55350
Block 58, Townsite of Hutchiruon, South Half
94.5
0
94.50
$480.24
$0.00
$480.24
N43.5' of Lot 7 & 532.5' of Lot B, Block 58,
10
06-116-29-06-0800
23 050 47M
535 Main StS
BradWWick
535 Main StS
Hutchiruon MN 55350
Townsite of -chi-, Sout Half
76
0
76.00
$386.22
$0.00
$386.22
Lob 9,10 & N33.5' of Lot B, Block 58,
11
06-116-29-06-0810
230504730
SOS Main StS
James All- & Catherine McGinnis
505 Main-
Hutchinson MN 55350
Townsite of -chi-, South Half
165.5
0
165.50
$841.05
$0.00
S--
- 3, Block 2, Subdivision of Block 36,
12
1013-116-29-11-0260
231470170
560 Hassan St SE
Teresa L Butler
560 Hassan St SE
Hutchinson MN 55350
Bonni did 2nd Addition
58.7
0
58.70
$298.30
$0.00
$298.30
Lot 2, Block 2, Subdivision of Block 36,
13
06-116-29-11-0270
23147 man
564 Hassan St SE
Eldonna A Rettman(Roepke)
564 Hassan St SE
Hutchinson MN 55350
Bonni did 2nd Addition
60
0
60.00
$304.91
$0.00
$304-
- 3, Block 2, Subdivision of Block 36,
14
06-116-29-11-0280
2314701%
566 Hassan St SE
-hid 0&Patricia Dock-
1240 Rolling Oaks Ln NW
Hutchinson MN 55350
Bonni did 2nd Addition
60
0
60.00
$304.91
$0.00
$304-
- 4 & 5, Black 2, Subdivision of Block 36,
15
06-116-29-11-0290
231470200
1576 Hassan St SE
Brenda E Wilson
576 Hassan St SE
Hutchinson MN 55350
Bonni did 2nd Addition
126
0
126.00
$640.31
$0.00
$840.31
Lot 6, Block 2, Subdivision of Block 36,
16
06-116-29-11-0300
23 147 02M
586 Hassan St SE
Nan D&lohn EKock
586 Hassan St SE
Hutchinson MN 55350
Bonni did 2nd Addition
60
0
60.00
$304.91
$0.00
$304-
- 7, Block 2, Subdivision of Block 36,
17
06-116-29-11-0310
23 147 02M
436th Ave SE
Timothy&Lisa Old-
436th Ave SE
Hutchinson MN 55350
Bonni did 2nd Addition
66
0
66.00
$335.40
$0.00
$335A0
Al- W. ]32' in SW Corner, Block 2,
Subdivision of Block 36, Bonni did 2nd
18
06-116-29-11-03N1
2314507%
597 Main StS
lames M& Michelle L Erwin
597 Main StS
H-hiruon MN 55350
Addition
66
0
66.00
$335.40
$0.00
$335A0
IP-CMR161Co dA3end Ag -01-01-3-13 Hg - AIyN36lC2'iA45ES oT ROLLAi-5116 L13PIT-13 AIeye36xk. %,1oft
COMPILEDBY: PVANDERVEEN
ASSESSMENT ROLL NO. SA -5116
LETTING NO. 13/PROJECT NO. 17-13
Alley #36 located between Main St S&Hassan St SE, approximately 869 LF from 504 Aven SE to 604 Ave SE:
Alley Improvements by construction of pavement distress patching, milling, overlaying and appurtenances
COST PER FRONT FOOT:
COMPUTED BY: PVANDERVEEN
$5.08 ALLEY COST/FF
CHECKED BY: KENT EXNER
1Sr HEARING 07/11/2017
NUMBER OF YEARS 2
2ND HEARING 08/22/2017
INTERESTRATE: 2017 Bond Rate
BONDFUND 337
ADOPTED:
FIN ACCT# 437-4300-90530-7762
zTOTAL
COUNTY PID
TOTAL DEFERRED
TOTALARIVE
G
CITY PID NOPROPERTYADDRESS
NO
OWNER NAME
OWNER ADDRESS -1
OWNERADDRE55-2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
ASSESSMENT ASSESSMENT
ME
ASSESSMENT
SASSME
SA -5114
Lot8, Block 2, Subdivision of Block 36,
19
06-116-29-11-0330 231470230
591Main StS
Adam&Ir.wa L Fink
591Main—
Hutchiruon MN 55356
BonniweIN 2nd Addition
60
B
66.66
$364.91 $0.00
$304.91
Lot9, Block 2, Subdivision of Block 36,
20
06-116-29-11-0340 231470240
1535 Main sty
Hartley E&Barbara l Fir -b-1,
585 Main—
Hutchinson MN 55350
BonniweIN 2nd Addition
60
0
60.00
$304.91 $0.00
$304.91
Lot 30, Block 2, Subdivision of Block 36,
21
06-116-29-11-0350 231470250
575 Main St S
La J & Linda M Heldt
575 Main—
Hutchinson MN 55350
Bonniwell'—d Addition
60
0
60.00
$304.91 $0.00
$304.91
Lot 31, Block 2, Subdivision of Block 36,
22
06-116-29-11-0360 231470260
565 Main Sts
Amy Forder
565 Main—
Hutchinson MN 55350
BonniweIN 2nd Addition
66
0
60.00
$304.91 $0.00
$304.91
Lot 32, Block 2, Subdivision of Block 36,
23
06-116-29-11-0370 231470270
557 Main Sts
J.,Fn R Rooney
2775181st Ave NW
Cedar MN 55011
BonniweIN 2nd Addition
59
0
59.00
$299.83 $0.00
$29993
Arra¢ 66' x 132' in NW Corner of Block 16,
24
06-116-29-11-0380 231450795
555 Main sty
Brian J Renkes&Boughs A Renk,,
555 Main St
Hutchinson MN 55350
Bonniwell's Second Addition
66
0
66.00
$335.40 $0.00
$335.0
TOTAL ASSESSMENT ROLL NO. SA5116 — L13P17-1302
1728.7
D
1728.7
$8,7!a2R $0.00
$8,785.00
$8,785.00
Lw—CMR--9-01-Ao7-25201-3%7-13-0,4e,—H,9-Ny�RrROLLA9-9116 L13 --y06— 9-2
RESOLUTION NO. 14739
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA5116
LETTING NO. 13/PROJECT NO. 17-13
WHEREAS, by a resolution passed by the Council on the 25th day of July, 2017, the City
Engineer was directed to prepare a proposed assessment of the cost of improving:
Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from
5th Ave SE to 6th Ave SE: Alley improvements by construction of pavement
distress patching, milling, overlaying and appurtenances.
WHEREAS, the City Engineer has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. A hearing shall be held on the 22nd day of August, 2017, in the Council Chambers at
Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and
place all persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed
assessment to be published once in the official newspaper at least two weeks prior to the hearing,
and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two weeks
prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property, with interest
accrued to the date of payment, to the City Administrator, except that no interest shall be charged if
the entire assessment is paid by November 15th, 2017. He may at any time thereafter, pay to the
City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the Council this 25th day of July 2017.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
PUBLICATION NO. 8241
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. SA -5116
LETTING NO. 13/PROJECT NO. 17-13
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 22nd day of August 2017,
in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt the proposed
assessment for the improvement of:
Alley #36 located between Main St S & Hassan St SE, approximately 869 LF from 5th Ave
SE to 6th Ave SE: Alley improvements by construction of pavement distress patching,
milling, overlaying and appurtenances.
Adoption by the Council of the proposed assessment against abutting property may occur at the
hearing
This assessment is proposed to be payable in equal annual installments extending over a period of
two years, the first of the installments to be payable on or before the first Monday in January 2018, and will
bear interest at the rate of 6 percent (plus or minus) per annum from the date of the adoption of the
assessment resolution. To the first installment shall be added interest on the entire assessment from the
November 1, 2017 until December 31, 2018. To each subsequent installment when due shall be added
interest for one year on all unpaid installments.
You may at anytime prior to certification of the assessment to the County Auditor, pay the entire
assessment on such property, with interest accrued to the date of payment, to the City of Hutchinson. No
interest shall be charged if the entire assessment is paid by November 15th, 2017. You may, at anytime
thereafter, pay to the City of Hutchinson the entire amount of the assessment remaining unpaid, with interest
accrued to December 31 st of the year in which such payment is made. Such payment must be made before
November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to
prepay the assessment before the date given above, the rate of interest that will apply is 6 percent (plus or
minus) per year. The right to partially prepay the assessment shall be until November 15, 2017.
The proposed assessment is on file for public inspection at the City Administrator's Office. The total
amount of the proposed assessment is $8,785.00. Written or oral objections will be considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a written objection, signed by the
affected property owner, is filed with the City Administrator prior to the hearing or presented to the presiding
officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed
individual assessment at an adjourned meeting upon such further notice to the affected property owners as it
deems advisable.
If an assessment is contested or there is an adjourned hearing, the following procedure will be
followed:
The City will present its case first by calling witnesses who may testify by narratives or by
examination, and by the introduction of exhibits. After each witness has testified, the
contesting party will be allowed to ask questions. This procedure will be repeated with each
witness until neither side has further questions.
2. After the City has presented all its evidence, the objector may call witnesses or present
such testimony as the objector desires. The same procedure for questioning of the City's
witnesses will be followed with the objector's witnesses.
The objector may be represented by counsel.
PUBLICATION NO. 8241
ASSESSMENT ROLL NO. SA5116
LETTING NO. 13/PROJECT NO. 17-13
PAGE 2
4. Minnesota rules of evidence will not be strictly applied; however, they may be
considered and argued to the Council as to the weight of items of evidence or
testimony presented to the Council.
The entire proceedings will be tape-recorded (video-taped).
At the close of presentation of evidence, the objector may make a final presentation
to the Council based on the evidence and the law. No new evidence may be
presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section
429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption
of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or
City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the
payment of this special assessment for any homestead property owned by a person 65 years of age or older
for whom it would be a hardship to make the payments. When deferment of the special assessment has been
granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable
interest, become due. Any assessed property owner meeting the requirements of the law and the resolution
adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the
prescribed form for such deferral of payment of this special assessment on his property.
Matt Jaunich, City Administrator
City of Hutchinson, Minnesota
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, JULY 26TH, 2017 AND WEDNESDAY, AUGUST 2ND, 2017.
June 27, 2017
Re: Alley Improvement — Alley #36
Paving contractors:
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55354
Phone (324) 234-4219 Fax (320) 234-6971
The City is requesting price quotations for an alley overlay project. The project considered
includes patching distressed areas, trilling the edges of the alley and paving about 1 %" wear
course bituminous pavement.
The alley is bituminous with a drive -over curb on one side. The project would be to:
• Identify any significant distress areas. Patch in preparation for a mill -overlay.
• Mill against the curb, Mill a straight line parallel to the curb, approximately 14 feet in
width.
• Place bituminous overlay
Pro Feet Cost Estimate
870' x 15' = 13,054 sq. ft.
Item: Unit: Qty: Price: Total:
Distress patching Ton 10 Ito 'OD
Skidsteer mill/operator Hour 10 /y5 'a /_ ySQ
1 %" wear course Ton 11012 ODLy 54 IM
Grand total zz s 70 av
Thanks,
John Olson
Public Works Manager
(320) 234-4473'
i olsonQ6. hutchinson.mn. us
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for City Alley #52 Improvements Project (L14/P17-14)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their August 22nd meeting.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 73,695.00
Total City Cost: $ 59,817.00 Funding Source: Infrastructure Maintenance
Remaining Cost: $ 13,878.00 Funding Source: Special Improvement Assessments
RESOLUTION NO. 14740
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 14/PROJECT NO. 17-14
WHEREAS, it is proposed to improve:
Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams Street SE:
Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous
pavement and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 14/Project No. 17-14, be referred to the Engineer for
study and that that person is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible;
whether it should best be made as proposed or in connection with some other improvement; the estimated
cost of the improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 25th day of July 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: July 25, 2017
SUBJECT: Alley #52 Improvements Project (Letting No. 14, Project No. 17-14)
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L14P17-14 Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams St SE: Alley
improvmeents by constructionof grading, storm sewer, concrete curbing, bituminous pavement and
appurtenances.
ESTIMATED COST TOTAL
Construction Cost $73,695
Engineering $0
Administration $0
ESTIMATED TOTAL $73,695
ESTIMATED FUNDING TOTAL
Assessable Costs $13,878
City Funds $59,817
ESTIMATED TOTAL $73,695
RESOLUTION NO. 14741
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 14/PROJECT NO. 17-14
WHEREAS, pursuant to a resolution of the Council adopted July 25th, 2017, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
Alley #52 located south of 5th Avenue SE between Jefferson Street SE & Adams Street SE:
Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous
pavement and appurtenances, and
said report was received by the Council on July 25th, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $73,695.00.
2. A public hearing shall be held on such proposed improvements on the 22nd day of August, 2017,
in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 25th day of July 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8242
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 14
PROJECT NO. 17-14
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 22nd day of August, 2017,
to consider the making of an improvement of Letting No. 14/Project No. 17-14, an improvement of:
Alley #52 located south of 5th Avenue SE between Jefferson Street S & Adams Street:
Alley improvements by construction of grading, storm sewer, concrete curbing, bituminous
pavement and appurtenances,
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $59,817.00 and an Assessable cost of $13,878.00 for the
total estimated cost of $73,695.00 A reasonable estimate of the impact of the assessment will be available at
the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at
this meeting.
Dated: 07/25/2017
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, AUGUST 9TH 2017 AND
WEDNESDAY, AUGUST 16TH 2017.
HUTCHINSON CITY COUNCIL C11yof
a�
Request for Board Action
Agenda Item: RESOLUTION GALLING FOR A TAX ABATEMENT HEARING ON A PROPOS
Department: EDA
LICENSE SECTION
Meeting Date: 7125/2017
Application Complete NIA
Contact: Miles R. Seppeit
Agenda Item Type:
Presenter: Miles R. Seppeit
Reviewed by Staff F—]
Consent Agenda
Time Requested (Minutes): 0
License Contingency NIA
Attachments: Yes
BAC![GROUND/EXPLANATION OF AGENDA ITEM:
A company is planning to purchase the 237.000 square foot TDICIHTI manufacturing facility.
To facilitate this it is being proposed that a property tax abatement of the increase in property taxes caused by the
renovation, retrofitting, upgrading and use of the existing building be implemented.
Attached is a resolution calling for a public hearing to consider the proposed tax abatement.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of lease agreement and authority to sign documents.
Fiscal Impact: $ 0.00 Funding Source: NIA
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: S U.00 Funding Source:
Council member
CITY OF HUTCHINSON
MCLEOD COUNTY
STATE OF MINNESOTA
introduced the following resolution and moved its adoption:
RESOLUTION NO. 147146
RESOLUTION CALLING FOR A TAX ABATEMENT HEARING ON A
PROPOSED TAX ABATEMENT PROGRAM AND THE GRANTING OF A
BUSINESS SUBSIDY
WHEREAS, the City of Hutchinson (the "City") has received a request (the -Company") for the
establishment of a Tax Abatement Program, pursuant to Minnesota Statutes Sections 469.1812 through
469.1815, concerning property located at Parcel No. 23.243.0014; and
WHEREAS, the proposed tax abatement program would grant an abatement of the increase in property
taxes caused by the renovation, retrofitting, upgrading and use of the existing building, and this tax
abatement would correspond with eligible project costs pursuant to Minnesota Statutes; and
WHEREAS, the granting of an abatement is also subject to the business subsidy laws as set forth in
Minnesota Statutes Sections 1161993 through l I6J.995, inclusive as amended; and
WHEREAS, it is necessary to hold a public hearing on the proposed tax abatement program and the
awarding of a business subsidy.
NOW, THEREFORE, BE IT RESOLVED by the City Council for the City of Hutchinson, Minnesota,
as follows:
1. Public Hearing. A public hearing to consider the proposed adoption of a Tax Abatement Program
for the Company shall be held on Tuesday, August 8, 2017, in the Hutchinson Council Chambers during
the regular City Council Meeting which begins at 6:00 p.m.
2. Notice of Public Hearing. The Economic Development Director is authorized and directed to cause
notice of the hearing to be published once in the official newspaper of the City at least 10 days, but not
more than 30 days, prior to August 8, 2017. The Economic Development Director is further authorized
and directed to a place a copy of the proposed tax abatement program and supporting documentation on
file in the Office of the Economic Development Director and to make such copy available for inspection
by the public.
Adopted this 25th day of July, 2017.
Gary Forcier, Mayor
ATTEST:
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Out -of -State Travel Request for D. Paulson and T. Gratke to attend microbiology
v
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff r�
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
When Deb Paulson and I were in Duluth the other week for a lab conference, the presenters mentioned an
opportunity that was forthcoming to partake in a two day session to learn more about activated sludge microbiology
from a renowned expert. We have been made aware that this training is to take place in Birnamwood, WI at the NC
Labs headquarters. It is a two-day session on August 7th and 8th. The sessions cost $60 each day per person to
attend. The sessions are located nearly 5 hours travel from Hutchinson, so it would entail two nights stay, the day
prior to training and the evening between. There are rooms nearby for $85 per night stay. I know it is out of state
travel to go to Wisconsin, however, it could cost far more and travel could be more extensive for other conferences
within our state. There are sufficient funds budgeted for conferences and travel that remain this year in the
wastewater operating budget. Total cost should be around $900 for the trip.
Deb Paulson has really taken an interest in learning more about the differing microbiology in activated sludge and in
studying their presence or absence for analyzing its health and condition. She has been trying to learn about how to
use our new microscope and I think this session could help her gain confidence in how she uses it in the future. This
type of analysis is vital to monitoring the performance of the wastewater treatment process and the effects that
incoming constituents of the plant influent have on the microbes. I would also like to attend the sessions to get
refreshed on the methods of microscope analysis because it has been about five years since I have used one
regularly and have become a little rusty. Together, Deb and I could then use our knowledge to instruct the others at
wastewater on how to use the microscope to analyze the condition of the treatment plant.
I hope you will consider letting us take advantage of this rare opportunity. It is suggested that this instructor is booked
out over two years into the future with no hopes of any wastewater treatment organization being able to get her into
Minnesota for quite some time.
Thank you,
Tim Gratke - Wastewater Supervisor
BOARD ACTION REQUESTED:
Approval of Out -of -State Travel Request for Tim Gratke & Deb Paulson to attend microscope and microbiology
identification training in Birnamwood, WI on August 7th & 8th.
Fiscal Impact: Funding Source: Wastewater operating budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
NCL 2017 Training Sessions!
MICROBIOLOGY
Training Classes at NCL
If
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iju
i
Registration is now open
For questions regarding registration, please contact Karen Harter
at the WWOA at 608-355-3081
Register Online
The Introductory session is on Monday. August 7th. The Advanced Session is on
Tuesday, August 8th. You may register for either session or both sessions. Enrollment
is limited to 40 people for each class, so please register early.
Date: Monday and Tuesday, August 7th and 8th
Location: North Central Labs - Main Building
400 Lyons Road
Birnamwood, WI 54414
Course Title: Wastewater Microbiology
Course Level: Intermediate (but suitable for all levels)
Target Audience: Wastewater professionals, Laboratory personnel, Consulting
Engineers
Day One
Unit 1 - Wastewater Microbiology £t Process Control. The participants will learn the
role of bacteria, protozoa and metazoa in the treatment process along with the
conditions that allow them the do their best work of removing nutrients from the
wastewater. The participant will also learn how to anticipate potential treatment
system upsets and to troubleshoot and correct existing treatment system problems
Unit 2 - A Wastewater Microbiology Monitoring Program for Operators. This Unit
includes how to develop a wastewater microbiology laboratory program, tools,
techniques and standard operating procedures. The unit will include hands-on
activities using the microscope, preparing slides and staining techniques.
Day Two
Unit 3 -Identification and Control of Filamentous Bacteria. The participants will learn
a simplified method to identify filamentous bacteria, determine the conditions that
favor their growth and methods to control and eliminate bulking and foaming caused
by these microorganisms. The unit will include hands-on activities using the
microscope, preparing slides and staining techniques.
Unit 4 - Microbiological Monitoring of Biological Nutrient Removal Processes. The
participants will learn treatment system conditions that favor the growth of
phosphorus accumulating microorganisms (PAOs) and how to identify and quantify
them and how to monitor biological phosphorus removal processes. The unit will
include hands-on activities using the microscope, preparing slides and staining
techniques.
Microscopes are not provided. Participants are encouraged to bring their own
microscopes and samples. Slides, cover slips, stains, worksheets, water bottles and
any other supplies will be provided by the instructor. The course workbook
"Wastewater Microbiology Laboratory Manual for Operators" is recommended.
About the Instructor: Toni Glymph is a Senior Environmental Microbiologist and
Supervisor in the Monitoring Et Research Division at the Metropolitan Water
Reclamation District of Greater Chicago where she has worked for more than 10 years
developing a wastewater microbiology monitoring program for the District's seven
water reclamation plants. Prior to her employment with the District, Toni worked 15
years with the Wisconsin Department of Natural Resource as a Wastewater Specialist
assisting operators with trouble -shooting treatment system compliance problems.
Ms. Glymph is also a microbiologist and certified wastewater treatment plant operator
and has gained more than 12 years of actual hands on wastewater treatment system
operations experience while working at the Detroit Wastewater Treatment Plant. In
addition, she has spent more than 25 years conducting microscopic evaluations and
troubleshooting wastewater treatment system upsets. She has conducted over 400
Wastewater Microbiology workshops including, Activated Sludge Process Control and
Operations, Wastewater Microbiology and Process Control, Filamentous Bacteria
Identification and Control, Lagoon Treatment System Microbiology, Algae
Identification in Wastewater Treatment Lagoons, Slime Bulking £t Foaming and The
Use of Staining in Wastewater Microbiology Process Control. Microbiological
Monitoring of Biological Phosphorus Removal Processes.
She completed the first two books in a series of handbooks targeted to the
wastewater treatment plant operator. The first, published through AWWA is titled,
Wastewater Microbiology: A Handbook for Operators. The handbook can be used to
effectively manage the microbiological process at the treatment plant. Color photos
and illustrations are included within the book and on a supplemental CD-ROM for
quick identification under the microscope. The second, published through Operator
Training Committee of Ohio (OTCO) titled, A Wastewater Microbiology Laboratory
Manual for Operators is a practical guide to developing a process control laboratory
program which includes microbiological assessments. Color photos, worksheets, SOPS,
a list of equipment and supplies and a DVD with live video clips are included with the
book.
Additional information will be posted as soon as it is available
1-800-648-7836
P.O. Box 8, Birnamwood, WI 54414
Copyright© 2017 - NCL of Wisconsin, Inc. - All Rights Reserved
HUTCHINSON CITY COUNCIL O«Vof ! �
Request for Board Action
Agenda Item: APPROVE/DENY LEASE AGREEMENT FOR HUTCHINSON ENTERPRISE CE6
Department: EDA LICENSE SECTION Meeting Date: 7/26/2017
Contact: Miles R. Seppelt Application Complete N/A Agenda Item Type:
Presenter: Miles R. Seppelt Reviewed by Staff ❑ Consent Agenda
Time Requested (Minutes): 0 License Contingency NIA Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The first tenant for the Hutchinson Enterprise Center small business incubator has been recruited and staff is seeking
permission to sign the prospect to a lease.
Laser Dynamics will take 8,000 sf in the new building once its completed. Rent will be $3.84 per square foot, or
$2,550 per month and the lease will have an initial term of 5 years.
A copy is attached for your review.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of lease agreement and authority to sign documents.
Fiscal Impact: $ 0.00 Funding Source: NIA
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
T HIN N
ENTERRRISE CENTER
CLIENT LEASE AGREEMENT
Client Laser Dynamics
Client Contact
Address
City / State / Zip
Rental Space
Square Feet
Dates of Lease
Troy Oberg, President
1164 Benjamin Avenue 5E
Hutchinson, MN 55350
Bays 2 & 3
8,000
Rent $3.84 psf annually
$2,560 per month
This Lease Agreement ("Lease"), made this
the City of Hutchinson, 111 Hassan Street
day of 2017 by and between
SE, Hutchinson, MN 55354 ("City") and
. ("Client"). City and Client agree as follows:
1. CLIENT SPACE City agrees to lease to Client and Client agrees to lease from City
square feet (the "Client Space") of the Hutchinson Enterprise Center (the
"Facility") located at 1164 Benjamin Avenue SE., Hutchinson, Minnesota, 55350. The Client
Space is shown on the attachment hereto, marked Exhibit A and made a part hereof.
2. TERM Client agrees to lease Client Space from the City for an initial term (the "Initial
Term") of sixty (64) months, commencing ("Commencement
Date") and ending ("Expiration Date"). Upon lapse of the
initial term, Client shall have the option to renew this Lease with a term of one (1)
additional year. In order to exercise said option, Client shall give written notice of its intent
to renew the term not less than ninety (90) days before the Expiration Date. Additional
terms may be negotiated between the City and the Client.
3. RENT Client agrees to pay without further demand to City at its offices in Hutchinson, MN,
or at such other place as City may from time to time in writing designate, Base Rent and
Additional Rent in the amounts shown in this section on the first day of each month during
the term hereof. All rent payments received shall first be applied to past due rents.
A. BASE RENT Client shall pay to the City a rental rate of $2 per square foot annually for
the Initial Term in monthly installments equalling 1/12 of the annual rent (the "Base
Rent"). Such monthly Base Rent payments are payable in advance and shall be made on
or before the first day of each month.
B. ADDITIONAL RENT Client shall pay to the City, at the same time and in the same
manner as the Base Rent, $1.84 per square foot annually for the Initial Term, in monthly
installments equalling 1/12 of the annual amount, an additional amount for the client's
proportional property taxes and basic garbage service (the "Additional Rent"). The
Additional Rent is subject to annual adjustment effective January 15t of each year by the
City to reflect changes in the property taxes due and the cost of providing basic garbage
service. City shall provide documentation supporting the need for changes to the
Additional Rent to the Client thirty (34) days prior to such changes being made.
C. LATE PAYMENT If Client fails to pay the Base Rent and Additional Rent by the tenth
(loth) day of the month for which such Base Rent and Additional Rent is due, Client shall
pay a late payment fee of ten (10ro) of the total amount due.
4. SECURITY DEPOSIT The Client is further required to deposit with the City a Security Deposit
in the amount of one month's rent. The Security Deposit shall be held by City, without
liability for interest, as security for the faithful performances by Client of all of the terms,
covenants, and conditions of this Lease by said Client to be kept and performed during the
term hereof, it being expressly agreed that such deposit is not an advance rental deposit or
a measure of City's damages. If, at any time during the term of this Lease, any of the Rent
herein reserved shall be overdue and unpaid, or any other sum payable by Client to City
hereunder shall be overdue and unpaid, then City may, at the option of City, appropriate
and apply any portion of the Security Deposit to the payment of any such overdue Rent or
another sum. In the event of the failure of Client to keep and perform any of the terms,
covenants and conditions of this Lease to be kept and performed by Client, then City at its
option may appropriate and apply the entire Security Deposit, or so much thereof as may
be necessary, to compensate City for loss or damage sustained or suffered by City due to
such breach on the part of Client. Should Client comply with all of said terms, covenants
and conditions and promptly pay all of the Rent herein provided for as it falls due, and all
other sums payable by Client at the end of the term of this Lease, the Security Deposit shall
be returned in full to Client at the end of the term of this Lease, or upon the earlier
termination of this Lease.
S. ADDITIONAL SERVICES The City shall provide the following services to the client:
A. CENTRALIZED OFFICE FACILITIES The City shall provide access to common areas,
("Offices") including scheduled access to conference rooms, access to shared restrooms
and kitchen facilities, a centralized mailbox, including a mailbox for the Client, access to
an office work room and access to centralized copying and faxing facilities and
equipment.
B. BUILDING SERVICES The City shall provide the Client Space and Facility with snow
removal, lawn care, grounds maintenance and basic garbage service. In addition, the
City will provide janitorial services, supply and maintenance for the Offices.
5. CITY PERSONAL PROPERTY City is providing personal property and/or equipment in the
Leased Premises ("City Assets") for use by Clients. Client hereby understands and agrees
that City may, in its sole discretion, add, modify, remove, repair, and/or alter City Assets at
any time and without any liability for loss of use or potential damages to Client's business
operations. City Assets shall remain the property of City and Client shall not alter, damage,
remove, modify, encumber or repair any of City Assets without the express written consent
of the City.
Client shall have the right to use City Assets during the Term; however said use is subject to
City's right to revoke Client's ability to access City Assets, at its sole discretion. All City
Assets in the Leased Premises are available on a first-come, first -serve basis with other co-
Ie55eeS.
7. UTILITIES AND MAINTENANCE FEES Client shall be solely responsible for and promptly pay
for electricity, heat, telephone, internet, water and sewer charges and all other utilities
serving the Client Space.
8. POLICIES, PROCEDURES, RULES AND REGULATIONS Hutchinson Enterprise Center policies,
procedures, rules, and regulations, contained in the City's Client Handbook and Building
Manual are hereby made a part of this Lease and are incorporated herein by reference.
Client agrees to abide with and observe all policies, procedures, rules and regulations,
amendments thereto and supplements thereof. Client's failure to keep and observe said
policies, procedures, rules, and regulations shall constitute a breach of the terms of this
Lease. City reserves the right from time to time to amend or supplement said policies,
procedures, rules, regulations and to adopt and promulgate additional policies, procedures,
rules, regulations applicable to the Hutchinson Enterprise Center. City shall provide to Client
written notice of any amendments or modifications to policies, procedures, rules, and
regulations which shall be effective with respect to Client thirty (30) days after such notice
has been given_
9. USE OF CLIENT SPACE The Client Space shall be used by the Client solely as office and
manufacturing production space and for such additional uses as may be customary and
incidental to the business of Client. All uses of the Client Space shall be in accordance with
all applicable municipal and zoning ordinances and any and all other applicable rules and
regulations of any duly constituted authority governing such uses.
Client will have full access to and use of the Client Space, and the right to use and access all
common areas within the Hutchinson Entperprise Center on an "as available" basis, subject
to the City's Client Handbook and Building Manual. Client will not have access to any other
areas within the Hutchinson Enterprie Center, including but not limited to the space of
other Clients and the City's executive offices.
Client shall not use or occupy the Client Space for any unlawful purpose, and will conform to
and obey all present and future laws, ordinances and all rules, regulations, requirements
and orders of all governmental authorities or agencies, respecting the use and occupation
of the Client Space including, without limitation, all environmental laws regarding
underground storage tanks, pollution and hazardous wastes.
Client agrees, upon reasonable notice, to permit City to enter the Client Space from time to
time for the purposes of inspection, protection, preservation, repair or restoration of the
Client Space. The officers or agents of City may so enter the Client Space upon reasonable
notice without being liable to any prosecution, claim or cause of action for damages by
reason of such entry and without in any way affecting the obligations of this Lease; provided
only that City use reasonable care in making such entry. City reserves the right to market
and exhibit the Client Space to prospective Clients during the last 180 days of the Lease
Term.
10. QUIET POSSESSION City represents and warrants that it has full right and authority to enter
into this Lease. City covenants that if and so long as Client pays the rent required by this
Lease and performs and observes all of the covenants, conditions, rules and regulations
hereof, Client shall peaceable and quietly enjoy the Client Space for the Lease Term,
subject, however, to the terms, covenants, and provisions of this Lease.
11. SURRENDER OF CLIENT SPACE Client will, at the termination of this Lease by lapse of time
or otherwise, yield up immediate possession of the Client Space with all improvements
located thereon (except as may otherwise be provided in this Lease) and surrender the
Client Space to City in good condition and repair, reasonable wear and tear excepted, clean
and with all debris removed.
12. IMPROVEMENTS, ALTERATIONS AND SIGNS Client shall not make alterations or
improvements in, or erect exterior signage upon or to the Client Space or Building without
the prior written approval of the City and the City's Planning, Building and Zoning
Department, if applicable.
Upon termination of the Lease, at the sole discrection of the City, all improvements
(excepting those agreed to in writing prior to Lease signing by the City and the Client) made
by the Client in the Client Space shall become the property of the City.
If the City elects to not retain the improvements made by the Client in the Client Space,
Client shall be responsible to return the Client Space to its original state prior to Lease
Expiration and vacating the Client Space.
13. MAINTENANCE AND REPAIRS
A. CLIENT'S MAINTENANCE RESPONSIBILITIES. Client shall, at its expense, maintain the
Client Space (including the interior walls, ceilings, doors, floor coverings, and fixtures) in
good repair and condition the same as existed as of the Commencement Date,
reasonable wear and tear and damage from fire and other insured casualty excepted.
Client agrees not to and shall not overload the electrical, water and/or plumbing
facilities and keep the Client Space free from waste or nuisance. Client shall be
responsible for maintenance of entrances, electrical and plumbing systems. Client shall
repair, at its own expense, any damage to the Client Space caused by the wilfull acts or
negligence of Client, its officers, contractors, licensees, agents, employees, guests,
invitees or visitors. Client agrees to furnish, at its expense, all lamps, bulbs, tubes,
starters and ballasts in connection with the lighting of the Client Space.
B. CITY'S MAINTENANCE RESPONSIBILITIES. Except for those maintenance
responsibilities of Client, City shall, at its expense maintain the entire Facility including,
but not limited to, the foundations, outer walls, roof, gutters and down spouts, exterior
windows and doors.
14. INSURANCE Client agrees to keep and maintain during the entire term of this Lease and any
extension thereof or holding over thereunder comprehensive liability insurance on the
Client Space covered hereunder, including the parking and other common areas, insuring
City and Client against liability for personal and bodily injury, death and property damage
(including water) with limits not less than $2,000,000 in aggregate and $1,500,000 per
occurrence.
Client is responsible for procuring and maintaining casualty insurance on Client's personal
property, business assets, equipment and leasehold improvements.
Client shall not carry any stock of goods or do anything on or about the Client Space which
will in any way impair or invalidate the obligation of any policy of insurance on or in
reference to the Client Space or the Building.
A copy of these policies must be provided to the City prior to occupancy.
15. TERMINATION City and Client may terminate the Lease at any time by mutual agreement.
16. REPORTING REQUIREMENTS Client agrees to provide profit & loss statements, balance
sheets, tax and payroll information upon request from City. After the City inspects said
documents they will be returned to the Client. The City will not keep said Client documents
on file. This information snail be used solely for the purpose of pooling program economic
impact data in an anonyomous fashion; or to assist Client through the delivery of business
incubation program technical assistance services. This provision shall remain in effect for a
period of five years beyond the date of lease expiration. City agrees to keep all such
information confidential to the maximum extent allowed by law.
During the term of the Lease, Client agrees to report job creation information to include
number of permemenent jobs created, job title per job, hourly wage, hourly value of
benefits, date employee(s) are hired and list of benefits provided.
17. EDUCATION REQUIREMENT Client is required to complete and document 12 hours of
business coaching / mentoring / continuing education per calendar year with an advisor
from the Small Business Development Center, Southwest Initiative Foundation or other
source chosen by the Client and approved by the City. Failure to complete the requirement
constitutes an event of Default. The City shall have the right to waive this requirement.
18. LOW TO MODERATE INCOME REQUIREMENT Client agrees that, during the term of the
Lease, 51% of new jobs created by the company in the Facility shall be "taken by" or
"available to" persons of low -to -moderate income per Section 8 guidelines. To meet this
requirement the Client agrees that it will have each new employee complete a Job
Information Form (provided by the City) to self -certify family income.
19. INDEMNIFICATION Client shall defend, indemnify and hold harmless City from and against
any and all liability, losses, damages, costs or expenses, including attorney's fees, arising
from any act, omission or negligence of Client or its affiliate companies, officers,
contractors, licensees, agents, servants, employees, guests, invitees or visitors in or about
the Client Space.
City shall defend, indemnify and hold harmless Client, its , directors, officers and employees
from and against any and all liability, losses, damages, costs or expenses, including
attorneys fees, arising from any act, omission or negligence of City or its contractors,
licensees, agents, servants, employees, guests, invitees or visitors in or about the Client
Space.
20. ASSIGNMENT AND SUBLETTING Client shall not assign this Lease or sublet the Client Space,
or any part thereof, or in any other manner transfer this Lease, leasehold or the Client
Space, without the prior written consent of City, which consent may be witheld for any
reason or no reason.
No lease assignment shall relieve Client of primary liability to City hereunder, unless City so
agrees in writing. Client shall continue to make all payments due under the Lease directly
to City, even if the Client Space is sublet or assigned. All subleases or assignments must be
approved by City and its attorney and Client shall promptly provide City with a conformed
copy of such approved sublease or assignment. Consent by City to any subletting or
assignment shall not constitute a consent by City to any subsequent assignment or
subletting.
21. CLIENT DEFAULT
A. Definition of Default Each of the following events, ("Event of Default"), shall be a
default hereunder by Client and a breach of this Lease:
1) If Client shall materially violate any covenant or agreement providing for the payment of
rent or other amounts due under the terms of this Lease, and such violation shall
continue for ten (10) days after the due date.
2) If Client shall assign, transfer, encumber, sublet or permit the use of the Client Space by
others except in a manner permitted in herein.
3) If Client shall be adjudicated as bankrupt whether voluntarily or involuntarily, or makes
any general assignment for the benefit of creditors under any Insolvency, Receivership
or Bankruptcy Act.
4) If a Receiver or trustee shall be appointed for, or to take possession of, all or a
substantial part of the property of Client or any part of Client's leasehold interest.
5) If the Client Space is abandoned by Client. Client's failure to occupy and operate its
business on the Client Space for thirty (30) consecutive calendar days may, at the option
of the City, be deemed an abandonment, unless the rent has been paid in full during the
period of absence.
6) If there be any attachment, execution or other judicial seizure of all or a substantial part
of the assets or Client or Client's leasehold, where such an attachment, execution or
seizure is not discharged within thirty {30) days.
7) if the estate of Client be transferred or passed to, or devolve upon, any other person or
corporation by operation of law or by assignment of Client other than allowed herein.
S) If Client shall be in default of fulfilling any of other covenants, conditions and
requirements of this Lease and such default shall continue for thirty (30) days after
written notice thereof from City to Client and Client has not commenced to cure such
default within such thirty (30) days and is diligently pursuing the remedies or steps
necessary to cure or correct such default, but in no event more than ninety (90) days.
B. In the Event of Such Default:
1) City has the right to enter upon the Client Space and again have, repossess, and enjoy
the same as if this Lease has not been made, and thereupon this Lease shall terminate
without prejudice, however, to the right of City to recover from Client all rent and other
sums unpaid up to the time of such re-entry. In the event of any such default and
re-entry, City shall have the right to re -let the Client Space for the remainder of the then
existing term for the highest rent then obtainable, and to recover from Client the
difference between the rent provided by this Lease and the amount obtained by such
re -letting, less the costs and expenses reasonably incurred by City in such re -letting.
2) Any equipment, tools, supplies or products left in the Client Space by the Client for
thirty (30) consecutive calendar days may, at the option of the City, be deemed
abandoned property and liquidated in any manner deemed appropriate by the City,
unless the rent has been paid in full during the period of absence.
3) Exercise any other remedy allowed by law or equity, including acceleration of rental
payments remaining for the balance of the term of this Lease.
4) In the event of a breach of this Lease by Client, whether abated or not, City shall recover
from Client reasonable and necessary attorney's fees and costs incurred by City in
enforcing its rights under this Lease.
5) All rights and remedies of City under this Lease shall be cumulative and none shall
exclude any other right to remedy at law. Such right and remedies may be exercised
and enforced concurrently and whenever and as often as occasion thereof arises. No
waiver by City of performance by Client shall be considered a continuing waiver or shall
preclude City from exercising its rights in the event of a subsequent default.
22. CITY DEFAULT If City shall fail to perform any of its obligations under this Lease and such
default shall continue for more than thirty (30) days after receipt by City of written notice
from Client specifying the default (or) if such default cannot be cured or corrected within
that time, then such additional time as may be necessary if City has commenced to cure
such default within such thirty (30) days and is diligently pursuing the remedies or steps
necessary to cure or correct such default, but in no event more than ninety (90) days), then
Client may, at its option, but shall not be obligated to, cure such default. City shall
reimburse Client the reasonable costs incurred by Client in curing City's default as aforesaid
within thirty (30) days after receipt of Client's statement itemizing such costs, including, if
any, reasonable attorney fees, in reasonable detail and evidence of payment thereof. Any
rights under this Section shall be cumulative and shall not limit Client's rights at law or in
equity.
23. NOTICES Any notice permitted or required to be given under the terms of this Lease shall
be in writing, signed by or on behalf of the party giving the same, and shall be deemed to
have been duly given if delivered by hand or if mailed by registered or certified mail,
postage prepaid, return receipt requested, or by a nationally recognized overnight delivery
service to the following address:
If to the City: If to the Client:
Economic Development Director
City of Hutchinson
1154 Benjamin Avenue SE
Hutchinson, MN 55350
Ph. (320) 234-4223
Either party may designate a different address or recipient for purposes hereof by notice to
the other party in the manner provided in this Section. Client shall designate a contact
person in Client's organization whom City may contact regarding the Lease. Client may
designate a new contact person or persons at any time by giving notice to City in writing.
24. CASUALTY
1) If the Client Space is destroyed or damaged by fire or other casualty covered by
insurance as required to be maintained by City, then (unless this Lease is terminated as
hereinafter provided) City shall proceed to repair or restore the Client Space to the
condition which City furnished improvements to Client upon the commencement of the
Term. If City repairs or restores the Client Space as provided herein, then Client shall
repair and restore its leasehold improvements, furnishings, furniture and equipment to
at least a condition equal to that prior to their damage. Notwithstanding any provision
in this section to the contrary, neither City nor Client shall be required to spend more
than the amount of insurance proceeds either or both parties receive for such damage
or destruction.
2) If the Client Space or any part thereof shall be rendered unClientable by any destruction
or damage, except where such damage is caused by Client, then a pro rata portion of
the rent based upon the number of square feet of area in the Client Space which are
unClientable shall be abated or if the unClientable portion effectively prevents Client
from using the Client Space for its stated purpose then all of the rent shall be abated
until the Client Space or such part thereof shall have been put in Ciientable condition. If,
however, any destruction or damage to the Client Space is so extensive that City is
unable to render complete restoration within 120 days, or is not covered by City's all-
risk policy, City or Client may terminate this Lease (effective as of the date of
destruction or damage) by written notice to the other party given within 120 days from
the date of casualty.
25. PARKING Client and Client's employees, customers, agents and invitees shall have the
nonexclusive right to use any parking areas located, adjacent to Client's leased space.
26. SEVERABILITY If any term or provision of this Lease or the application thereof to any person
or circumstance shall, to any extent be invalid or unenforceable, the remainder of this Lease
or the application of such term or provision to persons or circumstances other than those to
which it is held invalid or unenforceable shall be valid and enforced to the full extent
permitted by law.
27. GOVERNING LAW This Lease shall be governed by, enforced and construed under the laws
and regulations of the State of Minnesota.
28. INTERPRETATION The invalidity or unenforceability of any provision of this Lease shall not
affect or impair any other provision. Whenever the singular number is used, the same shall
include the plural, and the masculine gender shall include the feminine and neuter genders.
Any captions appearing in this Lease are inserted only as a matter of convenience and in no
way define, limit, construe or describe the scope or intent of such sections or paragraphs of
this Lease nor in any way affect this Lease.
29. SUCCESSORS AND ASSIGNS Each of the covenants, provisions, terms and agreements of
this Lease shall inure to the benefit of and be binding upon the respective heirs, executors,
and administrators, successors and assigns of City and Client.
30. ENTIRE AGREEMENT This Lease constitutes the entire agreement between City and Client
and shall supersede all previous communications, understandings and representations,
whether oral or written. Amendments hereto shall not be valid unless in writing and signed
by both parties.
IN WITNESS WHEREOF, the parties have executed this agreement as of the day and year first
written above.
Dated:
City of Hutchinson
(City)
Dated:
(Client)
By: Gary T. Forcier By:
Title: Mayor Title:
By: Matt launich
Title: City Administrator
RELAY
FOR LIFE
July 2017
Dear Mayor Forcier and City Council Members,
Relay for Life of McLeod County, a fundraising event to help cure cancer, is in full swing
preparing for our Annual Signature event at Masonic West River Park on Friday, August 4.
This year, in conjunction with Music in the Park, on Monday, July 31st we will be holding our
Survivor Appreciation in the Park, as well as "Painting the Town Purple." This term is used to
bring together businesses within a community to support and celebrate our Cancer Survivors,
by decorating store fronts with purple. Purple is the universal "color" to recognize all cancer
types.
As we Paint the Town Purple, we would like to request permission to tie purple ribbons onto
the trees lining the streets in Library Square. The purple ribbons would be up from Sunday, July
31, 2017, through Saturday, August 51", 2017.
1 would also like to formally invite you to two events: Music in the Park on Monday, July 31,
6:30pm for the free music and survivor celebration, and Relay for Life Event on Friday the 4th
Activities begin at 5pm, and include free music, games and activities, food, and a moving and
uplifting program starts at 6:30. The path will again be lined with luminarias and walkers will
walk throughout the entire evening, with a final lap at 5am. This is truly a county wide event.
I would be happy to attend a council meeting if necessary to answer any questions you may
have regarding this request, and I am available by phone or email with any questions.
Sincerely,
Mary Hodson
815 Hillcrest Road NE
Hutchinson, MN 55350
Relay for Life of McLeod County, Experience Lead/Chair
320-583-6828
Mary@explorehutchinson.com
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of a Preliminary/Final Plat and CUP at 579 2nd Ave SE
Department: Planning
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Larry Murphy has submitted a preliminary and final plat to create a one lot plat for the property located at 579 2nd
Avenue SE. All uses within this zoning district require a conditional use permit. Since the use is proposed to be
intensified on the site with a new building and an addition to an existing building, a CUP is required. Mr. Murphy
proposes to utilize this location for equipment storage for his construction related/snow removal businesses.
The applicant spoke on behalf of his project and explained what he will be doing at this location and the nature of the
addition and site layout.
Nobody from the public spoke regarding this request.
The planning commission unanimously recommended approval of both the preliminary and final plats, as well as the
conditional use permit.
Please let me know if there are any questions regarding this request.
BOARD ACTION REQUESTED:
Approval of plats and Conditional Use Permit.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14743
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF A PRELIMINARY AND FINAL PLAT FOR LJM ADDITIONAL AND A
CONDITIONAL USE PERMIT TO ALLOW A POST FRAME ADDITION TO AN
EXISTING BUILDING AND A NEW POST FRAME BUILDING FOR A
CONSTRUCTION COMPANY AT 579 2ND AVE SE IN AN I -C ZONING DISTRICT,
LARRY MURPHY, APPLICANT.
FACTS
1. Larry Murphy is the applicant and owner of a parcel of land located at 579 2nd Ave SE,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
LOTS 4 and 5, Block 18, SOUTH HALF OF HUTCHINSON, McLeod
County, Minnesota.
AND
That part of Huron Street adjacent to Lots 4 and 5, Block 18, SOUTH
HALF OF HUTCHINSON, lying West of the centerline of said street,
McLeod County, Minnesota.
3. Larry Murphy, applicant and property owner, has applied to the City for a preliminary
and final plat of LJM addition and a conditional use permit to allow a post frame addition
to an existing building and a new post frame building for a construction company at 579
2nd Ave SE, Hutchinson, MN.
4. The property is located in the I/C Industrial/Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.066 and
154.123 of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the preliminary and final plat and
Conditional Use Permit on July 18, 2017 with the following findings and conditions:
a. Four paved parking spaces are required on site, of which one must be a
handicap space.
b. The zoning ordinance requires the parking area and access drives be paved
with an all-weather surface such as, concrete or bituminous. The access drives
from the street to the front of each building must be a minimum of 24 feet wide
and be paved with an all-weather surface. The parking area will also require an
adequate drive aisle/turnaround that are paved.
c. The City shall approve a final site layout plan that clearly shows the parking
areas and access drives that will be improved with an all-weather surface.
d. The area located between the two existing curb cuts within the right-of-way
along 2nd Ave. SE shall be planted with grass.
e. Any outdoor storage on the site will be required to be screened with a fence.
Findings of Fact — Resolution 14743
Conditional Use Permit
5792 nd Ave SE
7/25/2017
Page 2
f. If the appearance of the lot is not neat and tidy or is unsightly, as determined
by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
g. The standards for granting a conditional use permit would be met, subject to
the conditions stated.
h. The proposed building and site improvements shall comply with the standards
of the I/C district and the Zoning Ordinance, as well as all other City regulations.
i. The conditional use permit shall remain in effect as long as the conditions
required by the permit are observed. Any expansion or intensification of a
conditional use or change to another conditional use requires approval of a new
conditional use permit.
j. If the proposed use fails to start operation within one year of the conditional use
permit being granted, the conditional use permit shall be deemed null and void
and a new conditional use permit must be applied for.
7. The City Council of the City of Hutchinson reviewed the requested preliminary and
final plat and conditional use permit at its meeting on July 25, 2017 and has
considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the conditional use permit, subject to the following
findings and conditions:
k. Four paved parking spaces are required on site, of which one must be a
handicap space.
1. The zoning ordinance requires the parking area and access drives be paved
with an all-weather surface such as, concrete or bituminous. The access drives
from the street to the front of each building must be a minimum of 24 feet wide
and be paved with an all-weather surface. The parking area will also require an
adequate drive aisle/turnaround that are paved.
m. The City shall approve a final site layout plan that clearly shows the parking
areas and access drives that will be improved with an all-weather surface.
n. The area located between the two existing curb cuts within the right-of-way
along 2nd Ave. SE shall be planted with grass.
o. Any outdoor storage on the site will be required to be screened with a fence.
p. If the appearance of the lot is not neat and tidy or is unsightly, as determined
by the City, the conditional use permit may be revised and may be amended
accordingly to address these issues.
q. The standards for granting a conditional use permit would be met, subject to
the conditions stated.
r. The proposed building and site improvements shall comply with the standards
of the UC district and the Zoning Ordinance, as well as all other City regulations.
s. The conditional use permit shall remain in effect as long as the conditions
required by the permit are observed. Any expansion or intensification of a
conditional use or change to another conditional use requires approval of a new
conditional use permit.
t. If the proposed use fails to start operation within one year of the conditional use
permit being granted, the conditional use permit shall be deemed null and void
and a new conditional use permit must be applied for.
u. The applicants shall record the final plat with McLeod County.
Findings of Fact — Resolution 14743
Conditional Use Permit
5792 nd Ave SE
7/25/2017
Page 3
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.175 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
9. The preliminary and final plat request meets the following standards as required in
Sections 153.35 — 153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal
Code.
CONCLUSIONS OF THE LAW
10. The requested conditional use permit is consistent with the comprehensive plan.
11. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
12. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
13. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that preliminary and final plat of LJM addition are approved and the
application to issue a conditional use permit to allow Larry Murphy, applicant and property
owner, to build a post frame addition and a new post frame building and operate a construction
company at 579 2nd Ave SE is hereby approved.
Findings of Fact — Resolution 14743
Conditional Use Permit
5792 nd Ave SE
7/25/2017
Page 4
Adopted by the City Council this 25th day of July, 2017.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: July 12, 2017, for July 18, 2017, Planning Commission Meeting
Application: Consideration of a preliminary and final plat of LJM Addition and
conditional use permit for building addition and new building for equipment
storage.
Applicant: Larry Murphy
PRELIMINARY AND FINAL PLAT OF LJM ADDITION AND CONDTIONAL USE
PERMIT
Larry Murphy has submitted a preliminary and final plat to create a one lot plat for the property
located at 579 2nd Avenue SE. All uses within this zoning district require a conditional use
permit. Since the use is proposed to be intensified on the site with a new building and an
addition to an existing building, a CUP is required. Mr. Murphy proposes to utilize this location
for equipment storage for his construction related/snow removal businesses.
Preliminary and Final plat and Conditional Use Permit
LJM Addition
Planning Commission — 7/18//17
Page 2
GENERAL INFORMATION
Existing Zoning: UC Industrial/Commercial District
Property Location: 579 2nd Ave SE
Lot Size: 22,869 square feet (.525 Acres)
Existing Land Use: Storage/industrial use
Adjacent Land Use: Industrial and park/open space land uses
Adjacent Zoning: I/C and R-3 Residential
Comprehensive
Land Use Plan: Medium Density Residential
Zoning History: This property has been used for storage/industrial purposes for the past
several decades.
Applicable
Regulations: Sections 153.36, 153.50 and 154.066 of the City Code
Preliminary and Final Plat:
The proposed LJM Addition combines two old 66' x 132' lots with a portion of vacated right-of-
way from Huron St SE to create one larger lot. There is one existing building on site that is
approximately 60' x 65' in size. There is an easement for utilities on the east side of the lot that
is 20 feet wide. No permanent structures will be allowed over this easement. The preliminary
and final plat as shown, appear to meet all of the City of Hutchinson Zoning Ordinance and
Subdivision Ordinance Requirements.
Site Layout:
Building:
There is one building on site that is approximately 60' x 65'. The applicant is proposing an
addition of 40' x 60' onto the existing building. The addition is proposed to be post frame
construction. The applicant is proposing to build another building near the eastern building
limits of the lot that would be 40' x 72'. This building would also have post frame construction.
The proposed buildings would meet all applicable setbacks, as well as all other Zoning
Ordinance requirements.
Parking/Access/Circulation
The applicant will need to provide four parking stalls to be in compliance with the zoning
ordinance. One of these spaces needs to be handicap and the others need to be regular parking
stalls. These spaces need to be on either concrete or bituminous and be appropriately striped and
signed. In addition to the paved parking area, the access drive from the street to the front of both
Preliminary and Final plat and Conditional Use Permit
LJM Addition
Planning Commission — 7/18//17
Page 3
buildings needs to be paved to be in conformance with the zoning ordinance. The driveway from
the street to the parking area/apron at the front of the buildings needs to be a minimum of 24'
wide.
Stormwater Management:
It should be noted that this site is within the Shoreland Zoning District. The shoreland district
regulates the amount of impervious surface on lots. Typically, lots are allowed to go to 25%
impervious surface without additional stormwater mitigation to go to a higher amount. Since
this lot is basically all gravel right now and gravel is considered an impervious surface the
addition of the buildings to the site will not increase the impervious surface on site. The lot is in
essence "grandfathered" regarding the fact that the impervious surface coverage is close to
100%.
The lot is within the 0.2 percent annual chance for flooding, or zone X flood zone per FEMA.
The 0.2 percent annual chance used to be called the 500 -year floodplain. It does not appear any
special requirements need to be followed within this area.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required due to intensification to the current use on the
site. All uses in the UC zoning district require a conditional use permit.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon
adjacent property, the character of the neighborhood, traffic conditions, utility
facilities and other matters affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit
the development and use of neighboring property in accordance with the applicable
district regulations.
Recommendation:
Staff recommends approval of the conditional use permit and preliminary and final plats with the
following recommendations:
1. Four paved parking spaces are required on site, of which one must be a handicap
space.
2. The zoning ordinance requires the parking area and access drives be paved with an
all-weather surface such as, concrete or bituminous. The access drives from the street
to the front of each building must be a minimum of 24 feet wide and be paved with an
all-weather surface. The parking area will also require an adequate drive
aisle/turnaround that are paved.
Preliminary and Final plat and Conditional Use Permit
LJM Addition
Planning Commission — 7/18//17
Page 4
3. The City shall approve a final site layout plan that clearly shows the parking areas
and access drives that will be improved with an all-weather surface.
4. The area located between the two existing curb cuts within the right-of-way along 2nd
Ave. SE shall be planted with grass.
5. Any outdoor storage on the site will be required to be screened with a fence.
6. If the appearance of the lot is not neat and tidy or is unsightly, as determined by the
City, the conditional use permit may be revised and may be amended accordingly to
address these issues.
7. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
8. The proposed building and site improvements shall comply with the standards of the
UC district and the Zoning Ordinance, as well as all other City regulations.
9. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use or
change to another conditional use requires approval of a new conditional use permit.
10. If the proposed use fails to start operation within one year of the conditional use permit
being granted, the conditional use permit shall be deemed null and void and a new
conditional use permit must be applied for.
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HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: CONSIDERATION TO DENY A VARIANCE AT 436 HASSAN ST SE.
Department: Planning
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Victoria Langen is requesting a variance to allow for the construction of a detached garage in the rear yard of her
home that wouldn't meet the 6-foot side and rear yard setbacks. It should be noted that there is currently an
approximately 19'x19' garage that isn't structurally sound located in the same vicinity that the proposed garage will be
located. The new garage is proposed to be an approximately 26' x 32' garage or 832 sq. ft. The zoning ordinance
requirement for the rear and side yard setback is 6 feet applicant is proposing locating the south and west side of the
new garage in the same location that the previous garage was located, which is 3.8 feet off of the west property line
and 3 feet off of the south property line. This property is located in one of the older areas of Hutchinson and there are
several properties in this area with detached garages that do not meet current setback standards and are considered
non-conforming. The applicant has provided a narrative and photos that are attached to explain their practical
difficulty.
It should be noted that staff has concerns related to snow removal and drainage with buildings that are located closer
than 6 feet to the alley/property line. There are many old garages that are located closer than 6 feet to the alley but
there is less room to put alley snow in these areas and it is harder to ensure good alley drainage if there is less room
to "match" the private property grade with the alley grade elevations. One of the items the zoning ordinance
addresses is non-conformities and one of the goals of any zoning ordinance is to bring non-conformities into
compliance as property redevelops or uses change.
Victoria Langan spoke of behalf of her variance request and explained what she is proposing. Nobody from the public
spoke regarding this request. The planning commission noted how difficult these decisions were and that they have
to follow the legal requirements.
The planning commission voted unanimously to deny the variance based on the fact they didn't believe it met the
practical difficulty criteria related to uniqueness to the lot and that it appeared to be a personal preference of the
applicant.
BOARD ACTION REQUESTED:
Denial of variance.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14744
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR DENIAL OF
VARIANCE APPLICATION TO REDUCE THE REAR AND SIDE SETBACK FOR AN
ACCESSORY STRUCTURE BY 3 FEET ON THE PROPERTY LOCATED AT 436
HASSAN ST SE, VICTORIA LANGAN, APPLICANT
FACTS
1. John and Betty Krohn are the owners of a parcel of land located at 436 Hassan St SE,
Hutchinson Minnesota; and,
2. The subject property is legally described as:
Lot 4, Block 50, in the TOWNSITE OF HUTCHINSON, SOUTH HALF,
McLeod County, Minnesota.
3. Victoria Langan is the applicant for a variance to reduce the rear and side yard setbacks
by 3 feet at 436 Hassan St SE.
4. The property is located in the R-2 (Medium Density Residential) Zoning District.
5. The proposal would vary from Section 154.057 (F) (2) in that it would decrease the
minimum required 6 -foot side yard and rear yard setbacks by 3 feet.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended denial of the variance on July 18, 2017 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner, as having a
detached garage in this zoning district is reasonable.
b. The landowner's problem is not unique to the property. The Planning Commission
believes the applicants request is a personal preference and that there is not a physical
issue or characteristic that is preventing the garage from meeting the required setbacks.
c. The request would not alter the essential character of the locality. Under the context of
this request, the "locality" is the general neighborhood area around this property.
d. The Planning Commission believes variance is not in harmony with the purpose and
intent of the ordinance, specifically sections 154.001 (J).
e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the
Comprehensive Plan doesn't specifically address issues related to variances.
£ Building the garage less than 6 -feet away from the property line impacts snow removal
and drainage from the alley negatively.
7. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on July 25, 2017 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend denial of the variance request with
the following findings:
Findings of Fact — Resolution 14744
Variance
436 Hassan St SE
7/25/2017
Page 2
a. The property owner proposes to use the property in a reasonable manner, as having a
detached garage in this zoning district is reasonable.
b. The landowner's problem is not unique to the property. The Planning Commission
believes the applicants request is a personal preference and that there is not a physical
issue or characteristic that is preventing the garage from meeting the required setbacks.
c. The request would not alter the essential character of the locality. Under the context of
this request, the "locality" is the general neighborhood area around this property.
d. The Planning Commission believes variance is not in harmony with the purpose and
intent of the ordinance, specifically sections 154.001 (J).
e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the
Comprehensive Plan doesn't specifically address issues related to variances.
£ Building the garage less than 6 -feet away from the property line impacts snow removal
and drainage from the alley negatively.
APPLICABLE LAW
8. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
CONCLUSIONS OF THE LAW
9. There are not unique circumstances to the property not created by the landowner. The
proposed position of the garage appears to be a personal preference. There appears to
be room to build the garage by meeting the setbacks or the garage could be built
slightly smaller and meet the setbacks.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow Victoria Langan,
applicant, to build a garage so as to deviate from Section 154.057 (F)(2) is hereby denied.
Adopted by the City Council this 25th day of July, 2017.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and Hutchinson Planning Staff
Date: July 13, 2017 for the July 18, 2017 Planning Commission Meeting
Application: CONSIDERATION OF A VARIANCE TO CONSTRUCT A DETACHED GARAGE LOCATED
AT 436 Hassan St. SE.
Applicant: Victoria Langen
VARIANCE — 436 HASSAN ST SE.
Victoria Langen is requesting a variance to allow for the construction of a detached garage in the rear yard of her home
that wouldn't meet the 6 -foot side and rear yard setbacks. It should be noted that there is currently an approximately
19'x19' garage that isn't structurally sound located in the same vicinity that the proposed garage will be located. The new
garage is proposed to be an approximately 26' x 32' garage or 832 sq. ft. The zoning ordinance requirement for the rear
and side yard setback is 6 feet applicant is proposing locating the south and west side of the new garage in the same
location that the previous garage was located, which is 3.8 feet off of the west property line and 3 feet off of the south
property line. This property is located in one of the older areas of Hutchinson and there are several properties in this area
with detached garages that do not meet current setback standards and are considered non -conforming. The applicant has
provided a narrative and photos that are attached to explain their practical difficulty.
It should be noted that staff has concerns related to snow removal and drainage with buildings that are located closer than
6 feet to the alley/property line. There are many old garages that are located closer than 6 feet to the alley but there is less
room to put alley snow in these areas and it is harder to ensure good alley drainage if there is less room to "match" the
private property grade with the alley grade elevations. One of the items the zoning ordinance addresses is non -
conformities and one of the goals of any zoning ordinance is to bring non -conformities into compliance as property
redevelops or uses change.
Variance
436 Hassan St SE
Planning Commission — 7-18-17
Page 2
GENERAL INFORMATION
Existing Zoning: R-2 (Medium Density Residential)
Property Location: 436 Hassan St SE
Lot Size: Approximately 66'x132' (8,712 sq. ft.)
Existing Land Use: Residential
Adjacent Land Use
And Zoning: Residential — R-2 Medium Density Residential
Comprehensive
Land Use Plan: Low Density Residential Neighborhood
Applicable
Regulations: Section 154.172
Analysis and
Recommendation:
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official
control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a
practical difficulty if reasonable use for the property exists under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building
involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into
account but shall not by themselves be the reason for which a variance is granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties
all three questions must be answered yes. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for
variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three
factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the
landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance.
It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the
variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first
factor is whether the request to place a building there is reasonable.
Variance
436 Hassan St SE
Planning Commission — 7-18-17
Page 3
Staff feels that the property owner proposes to use the property in a reasonable manner by having a detached garage.
Having a detached garage is a reasonable request. This question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the
landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to
the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to
encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the
particular piece of property, such as sloping topography or other natural features like wetlands or trees.
Staff feels the landowner's problem is not unique to the property because the garage could either be made smaller and
would meet the setbacks without impacting the usable space in the backyard or the garage could be built the same size as
proposed and meet the setbacks by utilizing some of the available space in the backyard. Meeting the setbacks with the
proposed garage would make the usable yard shrink by 153.2 square feet. For context, the entire backyard is
approximately 4, 000 soft. It appears to staff that it is the preference of the applicant to locate the garage in the
proposed area rather than a physical characteristic or uniqueness to the lot. This question was answered NO.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor,
consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding
area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular
building will look closer to a lot line and if that fits in with the character of the area.
Staff feels this request will not alter the essential character of the locality. Under the context of this request, staff believes
the "locality" is the general neighborhood area around this property. Staffalso feels that the essential character of the
locality would not be altered because there are mages within a block of this age that don't meet current setbacks.
This question was answered YES.
Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and
intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of
this chapter shall be:
Please note: Underlined Items are relevant to this request.
(A) To regulate and limit the height and bulk of buildings hereafter to be erected,
(B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or
parkway;
(C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open
spaces within and surrounding buildings hereafter to be erected,
(D) To classify, regulate and restrict the location of trades and industries and the location of buildings
designed for specified industrial, business, residential and other uses;
(E) To divide the entire municipality into districts of such number, shape and area, and of such different
classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas,
area of open spaces and other classifications, as may be deemed best suited to regulate development,
Variance
436 Hassan St SE
Planning Commission — 7-18-17
Page 4
(F) To fix standards to which buildings or structures therein shall conform:
(G) To prohibit uses, buildings or structures incompatible with the character of established districts:
(H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to
avoid the restrictions and limitations lawfully imposed;
(I) To classify, regulate and restrict the use of property on the basis of land use relationship;
(J) To provide for variations from these regulations, standards, restrictions and limitations:
(K) To provide for conditional uses, including planned development, within the established districts;
(L) To provide administrative bodies and procedures as shall be necessary to the implementation and
enforcement of the various provisions of this chapter;
(M) To provide for the orderly amendment of this chapter; and
(N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the
regulations, standards, restrictions and limitations established by this chapter.
Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson
Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for
future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail
above.
Based on the fact that only 2 of the 3 questions above for the variance test were answered yes, staff recommends the
variance be denied due to it not meeting the legal standard outlined in the zoning ordinance. It should also be noted that if
the Planning Commission feels that answer to any of the above questions should be answered differently than staff
answered, the variance can be approved with the appropriate findings. Staff recommends denial of the request for the
following reasons:
1) Only 2 of the 3 questions of the "variance test" are answered yes.
2) The need for a variance appears to be a personal preference rather than a unique characteristic regarding the lot.
3) Having the garage less than 6 -feet away from the
Application for variance
Support documents:
We would like to apply for a variance for building a new garage. Our existing garage is a single stall
garage that was built in early 1900. It sets approx. 3' off the alley and south property line.
We would like to build a 2 1/2 stall garage in the same location of our existing. We are asking for a
variance from the south property line and the alley. (See picture 1 and 2)
We are not able to use our existing garage or foundation to meet currant setback requirements for the
old foundation is deteriorating. We would like to remove the existing garage and foundation and build a
new code approved foundation and garage the meets current building codes.
When ours and our neighbors lots where established it was prior to the now current zoning and building
codes. Our lot does not conform to meet setback requirements that are currently enforced. In using
the current 6' set back code, it creates a large portion of our lot into unusable space. Our neighborhood
garages are tall, 1 %2 story to 2 story garages that all sit approx. 3 feet from the alley and either sit on the
property line or close to the neighbor's property line. (See picture %)
We are asking for consideration that we may also be able to position our new garage in the same
manner to allow to conform to what currently existing in our neighborhood. We feel that in being
allowed to do this, we will be able to improve on one of the oldest neighborhoods in Hutchinson by
removing a failing structure and building a functional safe building.
We want to build a new garage, up to code but that aesthetically fits and improves our neighborhood.
We do not want to create a lot of unusable space behind the garage that will negatively affect the
property value.
CERTIFICATE OF SURVEY FOR VICKY LANGEN
DESCRIPTION
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HALF, McLeod County, Minnesota.
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HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: CONSIDERATION TO APPROVE A VARIANCE AT 605 LYNN RD SW
Department: Planning
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Christopher Miller is requesting a variance to allow for the construction of a detached garage in corner side yard
setback area. It should be noted that there is currently a dilapidated garage in the exact location of the new proposed
garage. The garage is proposed to be an approximately 22' x 22' garage that will meet all setback besides the corner
side yard setback. The zoning ordinance requirement for the corner side yard setback is 25 feet and the applicant is
proposing locating the garage in the same exact location as the old garage, which is 11.4' off of the property. This
property is located in one of the older areas of Hutchinson and there are several properties in this area with detached
garages that do not meet current setback standards and are considered non-conforming. The applicant states the
unique circumstances of the lot are the large mature trees on site and moving the garage may impact the root
systems of these trees causing these trees to die. The applicant also states the practical difficulty of the lot is that half
of the backyard will be consumed by garage and driveway which will increase runoff due almost twice the driveway
length. The applicant also states a practical difficulty is that moving the garage to meet the setbacks will impact
mature trees on the lot.
Variances may be granted when the applicant establishes that there are practical difficulties in complying with the
official control as noted in Section 154.167 of the Zoning Ordinance.
The applicant spoke briefly on behalf of his request for a variance. Nobody from the public spoke regarding this
request.
The planning commission unanimously recommended approval of the variance.
BOARD ACTION REQUESTED:
Approval of variance.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14745
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF VARIANCE APPLICATION TO REDUCE THE CORNER SIDE YARD SETBACK
FOR AN ACCESSORY STRUCTURE BY 13.6 FEET ON THE PROPERTY LOCATED
AT 605 LYNN RD SW, CHRISTOPHER MILLER, APPLICANT
FACTS
1. Christopher Miller is the applicant and owner of a parcel of land located at 605 Lynn
Rd SW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
Lot 9 and the northerly 6 feet of Lot 8, Resubdivision of Block 6,
Bonniwell's Second Addition to the City of Hutchinson, McLeod County,
Minnesota.
3. Christopher Miller, applicant and property owner, has applied to the City for a variance
to reduce the corner side -yard setback for an accessory structure by 13.6 feet on the
property located at 605 Lynn Rd SW.
4. The property is located in the R-2 (Medium Density Residential) Zoning District.
5. The proposal would vary from Section 154.057 (F) (2) in that it would decrease the
minimum required 25' corner side yard setback by 13.6 feet.
6. There is an existing garage located in the same exact location the new garage is being
proposed.
7. The new garage is going to be the same size as the old garage.
8. Section 154.158 of the City of Hutchinson zoning ordinance allows this structure to be
rebuilt in its non -conforming location.
9. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the variance on July 18, 2017 with the
following findings:
a. The property owner proposes to use the property in a reasonable manner as having a
detached garage in this zoning district.
b. The landowner's problem is unique to the property. The Planning Commission
believes requiring the garage to comply with the current zoning setback requirements
may impact the root system of the large oak trees on the lot causing them to die.
c. The request will not alter the essential character of the locality. Under the context of
this request, the "locality" is the general neighborhood area around this property. The
Essential character of the locality would not be altered because the existing garage
already not meeting the required setbacks and there are several other garages in the
vicinity that also do not meet the required setbacks.
Findings of Fact —Resolution 14745
Variance
605 Lynn Rd SW.
7/21/2015
Page 2
d. The Planning Commission believes variance is in harmony with the purpose and intent
of the ordinance, specifically sections 154.001 (J).
e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the
Comprehensive Plan doesn't specifically address issues related to variances.
10. The City Council of the City of Hutchinson reviewed the requested variance at its
meeting on July 25, 2017 and has considered the recommendation and findings of the
Planning Commission and hereby does recommend approval of the variance request
with the following findings:
a. The property owner proposes to use the property in a reasonable manner as having a
detached garage in this zoning district.
b. The landowner's problem is unique to the property. The Planning Commission
believes requiring the garage to comply with the current zoning setback requirements
may impact the root system of the large oak trees on the lot causing them to die.
c. The request will not alter the essential character of the locality. Under the context of
this request, the "locality" is the general neighborhood area around this property. The
Essential character of the locality would not be altered because the existing garage
already not meeting the required setbacks and there are several other garages in the
vicinity that also do not meet the required setbacks.
d. The Planning Commission believes variance is in harmony with the purpose and intent
of the ordinance, specifically sections 154.001 (J).
e. The variance's consistency with the Comprehensive Plan is somewhat neutral as the
Comprehensive Plan doesn't specifically address issues related to variances.
APPLICABLE LAW
11. Minnesota Statue Section 462.357, subd. 6 provides:
(a) Variances shall only be permitted (a) when they are in harmony with the general
purposes and intent of the ordinance and (b) when the variances are consistent
with the comprehensive plan.
(b) Variances may be granted when the applicant for the variance establishes that
there are practical difficulties in complying with the zoning ordinance. "Practical
difficulties," as used in connection with the granting of a variance, means that (a)
the property owner proposes to use the property in a reasonable manner not
permitted by the zoning ordinance; (b) the plight of the landowner is due to
circumstances unique to the property not created by the landowner; and (c) the
variance, if granted, will not alter the essential character of the locality.
12. City ordinance allows variances if the strict enforcement would cause practical
difficulties because of circumstances unique to the individual property under
consideration, and to grant such variances only when it is demonstrated that such
actions will be in keeping with the spirit and intent of the ordinance and when the
variances are consistent with the comprehensive plan.
Findings of Fact —Resolution 14745
Variance
605 Lynn Rd SW.
7/21/2015
Page 3
CONCLUSIONS OF THE LAW
13. There are unique circumstances to the property not created by the landowner. This
includes the large mature oak trees on the lot and their root system that is spread out on
the lot.
14. The variance will maintain the essential character of the locality because the majority of
the other properties on this block also have detached or attached garages.
15. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a
mechanism to provide for variations from these regulations, standards, restrictions and
limitations.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a variance to allow Christopher Miller
applicant and property owner, to build a garage so as to deviate from Section 154.057 (F)(2) is
hereby approved.
Adopted by the City Council this 25th day of July, 2017.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and Hutchinson Planning Staff
Date: July 13, 2017 for the July 18, 2017 Planning Commission Meeting
Application: CONSIDERATION OF A VARIANCE TO CONSTRUCT A DETACHED GARAGE LOCATED
AT 605 LYNN RD. SW.
Applicant: Christopher Miller
VARIANCE — 605 LYNN RD. SW.
Christopher Miller is requesting a variance to allow for the construction of a detached garage in corner side yard setback
area. It should be noted that there is currently a dilapidated garage in the exact location of the new proposed garage. The
garage is proposed to be an approximately 22' x 22' garage that will meet all setback besides the corner side yard setback.
The zoning ordinance requirement for the corner side yard setback is 25 feet and the applicant is proposing locating the
garage in the same exact location as the old garage, which is 11.4' off of the property. This property is located in one of
the older areas of Hutchinson and there are several properties in this area with detached garages that do not meet current
setback standards and are considered non -conforming. The applicant states the unique circumstances of the lot are the
large mature trees on site and moving the garage may impact the root systems of these trees causing these trees to die.
The applicant also states the practical difficulty of the lot is that half of the backyard will be consumed by garage and
driveway which will increase runoff due almost twice the driveway length. The applicant also states a practical difficulty
is that moving the garage to meet the setbacks will impact mature trees on the lot.
Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official
control as noted in Section 154.167 of the Zoning Ordinance.
Variance
605 Lynn Rd SW
Planning Commission — 7-18-17
Page 2
GENERAL INFORMATION
Existing Zoning: R-2 (Medium Density Residential)
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Applicable
Regulations:
Analysis and
Recommendation:
605 Lynn Rd SW
Approximately 90'x90' (8,100 sq. ft.)
Residential
Residential — R-2 Medium Density Residential
Low Density Residential Neighborhood
Section 154.172
In order to grant a variance, the request must meet the standards for granting a variance, including the finding of
"practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical
difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a
variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official
control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the
variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a
practical difficulty if reasonable use for the property exists under the terms of the ordinance.
The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building
involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into
account but shall not by themselves be the reason for which a variance is granted.
There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties
all three questions must be answered. The following are the factors that must be considered:
Practical difficulties
"Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for
variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three
factors of the test must be satisfied.
1. Reasonableness
The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the
landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance.
It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the
variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first
factor is whether the request to place a building there is reasonable.
Variance
605 Lynn Rd SW
Planning Commission — 7-18-17
Page 3
Stafffeels that the property owner proposes to use the property in a reasonable manner by having a detached garage.
Having a detached garage is a reasonable request. This question was answered YES.
2. Uniqueness
The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the
landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to
the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to
encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the
particular piece of property, such as sloping topography or other natural features like wetlands or trees.
Staff feels the landowner's problem is unique to the property because building the garage in a manner that would meet
the setbacks may impact the root systems of the large mature trees on site and cause the trees to die. This question was
answered YES.
3. Essential character
The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor,
consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding
area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular
building will look closer to a lot line and if that fits in with the character of the area.
Staff feels this request will not alter the essential character of the locality. Under the context of this request, staff believes
the "locality" is the general neighborhood area around this property. Staffalso feels that the essential character of the
locality would not be altered because there are mages within a block of this age that don't meet current setbacks. It
is also important that the proposed garage is the same size as the existing garage so the character of the size of the
age isn't chan�g�question was answered YES.
Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and
intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of
this chapter shall be:
Please note: Underlined Items are relevant to this request.
(A) To regulate and limit the height and bulk of buildings hereafter to be erected,
(B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or
parkwU,
(C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open
spaces within and surrounding buildings hereafter to be erected,
(D) To classify, regulate and restrict the location of trades and industries and the location of buildings
designed for specified industrial, business, residential and other uses;
(E) To divide the entire municipality into districts of such number, shape and area, and of such different
classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas,
area of open spaces and other classifications, as may be deemed best suited to regulate development,
(F) To fix standards to which buildings or structures therein shall conform,
Variance
605 Lynn Rd SW
Planning Commission — 7-18-17
Page 4
(G) To prohibit uses, buildings or structures incompatible with the character of established districts:
(H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to
avoid the restrictions and limitations lawfully imposed;
(I) To classify, regulate and restrict the use of property on the basis of land use relationship;
(J) To provide for variations from these regulations, standards, restrictions and limitations:
(K) To provide for conditional uses, including planned development, within the established districts;
(L) To provide administrative bodies and procedures as shall be necessary to the implementation and
enforcement of the various provisions of this chapter;
(M) To provide for the orderly amendment of this chapter; and
(N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the
regulations, standards, restrictions and limitations established by this chapter.
Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson
Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for
future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail
above.
Based on the fact that all of the three questions above for the variance test were answered yes, staff recommends the
variance be granted due to it meeting the legal standard outlined in the zoning ordinance. It should also be noted that if
the Planning Commission feels that answer to any of the above questions are no, the variance can be denied. The variance
request also appears to meet the intent and purpose of the Zoning Ordinance. Staff recommends approval of the request
for the following reasons:
1) All three questions of the "variance test" are answered yes.
2) The request meets the intent and purpose of the zoning ordinance.
3) The request is consistent with the Comprehensive Plan.
CER
NORTH
TIFICATE DF SURREY -for- CHRISTOPHER A
MILLER
of- 605 LYNN ROAD
Hutchinson, MN 55350
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51mv CONCRETE (ON LOT):
869 SO. FT. (INCLUDES STOOPS)
01+ - BOUNDARY AREA
�
EXISTING 8,02-17 SO. Fr
HOUSE 5 FOUND I P BENT
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.O 751 SO. FT. STRAIGHTENED UP & FIELD
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*DENOTES IRON MONUMENT FOUND AS LABELED
LOCATED.
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ere• pOAk48
PDS. IS 0.1 FT. SOUTH OF
LOT
GAK361
COMPUTED POSITION.%1 .
OAK36p
m DENOTES ELECTRICAL SOX
r:
.r'••
E LINE OF LOT 9 k 1
i•;"
- 17-6 -
--SOUTH
1 '-�j NORTH LINE OF LOT S
Lot 9 and the northerly 6 feet of Lot 8, Resubdivision of Block 6,
l
91.8 MEAS. - 91.9 (PLAT)
493 SO, FT,
PROPOSED GAR./ - ,WILL BE BE SANE
512E k LOCA_'0 1,
'AS EXISTING. P
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51mv CONCRETE (ON LOT):
869 SO. FT. (INCLUDES STOOPS)
01+ - BOUNDARY AREA
�
EXISTING 8,02-17 SO. Fr
HOUSE 5 FOUND I P BENT
r
A
h
h
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.O 751 SO. FT. STRAIGHTENED UP & FIELD
I
*DENOTES IRON MONUMENT FOUND AS LABELED
LOCATED.
DENOTES IRON MONUMENT SET, MARKED RLSp 45358
EYCISTING II�PFRV10115 SURFACES',
PDS. IS 0.1 FT. SOUTH OF
HOUSE = 751 SQ- FT.
GAK361
COMPUTED POSITION.%1 .
OAK36p
m DENOTES ELECTRICAL SOX
CONCRETE = 869 SO. FT,
.r'••
E LINE OF LOT 9 k 1
TOTAL = 2,113 SO. FT.
- 17-6 -
--SOUTH
1 '-�j NORTH LINE OF LOT S
Lot 9 and the northerly 6 feet of Lot 8, Resubdivision of Block 6,
l
91.8 MEAS. - 91.9 (PLAT)
— --t MOW LINE —�
17 p}
-Q — LAIDWILINFC 7
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ai rLDWERS
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Surveyor under the laws of the State of Minnesotc.
Y
N8B °56' 14
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HUTCHINSON, MINNESOTA 55350
B Y
•,
PID No. 23.1+4.0080
Dated this th day of Jurre. 2017. Minnesota License No. 45356
�` 1
-'r}•
Owner- ZACHARY UE6EL
Rddreas: 819 L7NN ROAD Sw
LEGEND -
I
*DENOTES IRON MONUMENT FOUND AS LABELED
DENOTES IRON MONUMENT SET, MARKED RLSp 45358
EYCISTING II�PFRV10115 SURFACES',
❑ DENOTES CATCH BASIN
HOUSE = 751 SQ- FT.
• DENOTES CATCH BASIN MANHOLE
GARAGE = 493 SOFT.
m DENOTES ELECTRICAL SOX
CONCRETE = 869 SO. FT,
_
IM DENOTES GAS METER DENOTES CONCRETE SURFACE
TOTAL = 2,113 SO. FT.
® DENOTES MISCELLANEOUS MANHOLE DENOTES GRAVEL SURFACE
C-�
COVERAGE: 2,11 3$,071 = 26,2%
Lot 9 and the northerly 6 feet of Lot 8, Resubdivision of Block 6,
Bonniwell's Second Addition
to the City of Hutchinson, McLeod County, Minnesota.
Scale 11"= 20' Bearing Ootum: Assumed Job No, 1 7443B5 ]Drwg By KdN
I hereby certify that this pian, survey or report was prepared by me
or under +ny direct supervision and that I am a duly Licensed Land
Surveyor under the laws of the State of Minnesotc.
Y
PROFESSION UE SE, SUITES UR ORS
190 5TH AVENUE SE, SUITE 2
I- G. RUD & SONS, INC.
HUTCHINSON, MINNESOTA 55350
B Y
FAX 687-2596
Dated this th day of Jurre. 2017. Minnesota License No. 45356
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Aggregate Crushing Services
Department: Compost
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Andy Kosek
Agenda Item Type:
Presenter: Andy Kosek
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As you may know, Creekside accepts blacktop and concrete removed from both city projects and private projects in
the area. The last crushing event of this material was in the Fall of 2015 by Intex Corp, the crushed material(Bit-Con)
is currently sold out and the inbound raw material pile has nearly reached it's capacity.
Staff has received quotes from two vendors to crush approximately 26,000 ton.
-Intex Corporation provided a quote of $3.42 per ton and a flat mobilization cost of $7000, total project cost of
$95,920.00. The cost per ton actually decreased from the 2015 rate of $3.53, the mobilization cost quoted did not
fluctuate from the 2015 crushing event.
-Reiner Contracting Inc provided a quote of $3.70 per ton for any tonnage over 25,000 tons and a mobilization cost of
$6,500. Total cost for crushing 26,000 ton would be $102,700.
Staff is pleased with the work Intex Corp has performed and the superior product they have produced for us in the
past and recommends the awarding the crushing services to Intex Corporation again for this event.
The final crushed prod uct(Bit-Con) is available for sale to contractors, and retail through distribution. As noted above,
there has been no issue in moving the Bit -Con inventory. 26,000 ton of crushed material is equivalent to 20,800 yards
of material, respectively.
BOARD ACTION REQUESTED:
Approve the awarding of aggregate crushing services to Intex Corporation.
Fiscal Impact: $ 95,920.00 Funding Source: Compost Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 95,920.00
Total City Cost: $ 95,920.00 Funding Source: Compost Fund
Remaining Cost: $ 0.00 Funding Source:
Bit -Con Crushing Worksheet Summer 2017
Quotes Received
Intex Corp- $3.42 per ton + $7,000 mobilizaflon
Reiner Contracting- $3.70 per ton + $6, 500 mobilization
7113/2017
-in the Fall of 2015. app rox 25,000 ton (20,000 yards) was crushed which was 62.5% of the then current inventory
-Now in the Summer of 2017, inventory has grown to app rox 40,000 ton once again
-Creekside does not have the inventory space to stockpile much more than 26,000 ton of crushed material
•Based on the last two years of incoming material, Creekside receives approx 10.800 tons of raw material annuaily
-Based on the last two years of Bit -con sales, Creekside sells an average of 12.622 tons annually. or 16.098 yards
-Sold out of Bitcon from the Fall 2015 crushing event in May of 2017
Crushing
Crushing
Total Yards
Cast Par
Sale
Tons
CostlTon
Mobilization
Total Cost
CostlTon
(est.)
YARD
Price/yd
Profltlyd
Total Profit
Margin
40,000
$3.42
$7,000.00
$143,860.00
$3.60
32,000.06
$4.49
$8.75
$4.26
$170,250.00
49%
30.600
$3.42
$7,000.00
$109,606.00
$3.65
24.600.00
$4.57
$8.75
$4.18
$125.500.40
48%
26,000
$3.42
$7,000.00
$95,920.00
$3.69
20,800.00
$4.61
$8.75
74.14
$107,600.00
47%
20,600
$3.42
$7,006.00
$75,460.00
$3.77
16,000.00
$4.71
$8.75
$4.04
$80,750.00
46%
-in the Fall of 2015. app rox 25,000 ton (20,000 yards) was crushed which was 62.5% of the then current inventory
-Now in the Summer of 2017, inventory has grown to app rox 40,000 ton once again
-Creekside does not have the inventory space to stockpile much more than 26,000 ton of crushed material
•Based on the last two years of incoming material, Creekside receives approx 10.800 tons of raw material annuaily
-Based on the last two years of Bit -con sales, Creekside sells an average of 12.622 tons annually. or 16.098 yards
-Sold out of Bitcon from the Fall 2015 crushing event in May of 2017
[al�3:11�]:�t1Ie7.
I, "Z41] 1/3.� I
at bunmtttea t o:
Date: 716117
Name: Creek Side
Work To Be Performed At:
Street: 111 Hassan Street S.E.
Street:
City: Hutchinson
City: Hutchinson State: MN
State: MN Zip: 55350-2552
Approx. Start Date: Summer 2017
Telephone Number: 320-234-5680
Contact Person: Andy Kosek
Fax Number: 320-234-5649
1. We propose to furnish all labor and equipment to crush and stockpile approximately
20,000 to 40,000 tons of concrete and asphalt rubble to l" minus.
Unit price of $3.42 per ton, plus sales tax or exemption certificate.
2. Measurement by belt scale. Customer is to provide a truck for any scale checks to ensure accuracy.
3. Material will be cleaned by INTER using three magnets running along conveyors.
All iron scrap to be recycled by INTER.
Intex will provide one 20 yard trash container. Any additional trash containers will be charged to
customer at cost (third party invoices will be provided).
4. If dust suppression is required, customer must supply a water source within 50 yards of
the crushers. Intex will provide a tank to fill if needed.
5. Intex will pull a sample and run a gradation every 2,500 tons. Any additional testing will be extra.
b. A lump sum charge for MOBILIZATION will be $7, 000 plus sales tax or exemption cert..
7. Breaking, if any, will be performed by customer, or by Intex at a rate of $185 per hour plus
the cost to mobilize the excavator to the site.
Terms: Invoiced on the 151h and 3171h of each month with the final invoice on day of completion.
Each invoice is due net 30 days. A finance charge of 1.5% (annual rate 18%) will be charged on all
past due accounts.
Any alteration or deviation From abov* specireal ions involving extra
costs. will be executed only upon wntlen orders. and will become an
extra charge over and above the estimate. All agreements contingent
upon strikes. accidents or delays beyond our control. Owner to carry
Fire. tornado and other necessary insurance upon above work. Work-
er's Compensation and Public Liability insurance on above work to be
taken out by Intex Corporation-
Respectfully submitted: 1N'I'EX CORPOR VTION-
Per:
Gregory A. Buhl
Note- "Chis proposal may be withdrawn by Imex
if not accented within 10 days.
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are satisfactory and are hereby accepted. You are
authorized to do the work as specified. Payment will be made as outlined above.
Date
*Please mail• fax or email, executed
Signature
to INTE\ to secure a spot on our schedule.
P.0. RON 260 - A1.131:R•rvli.l.E. MN 55301 •01TICT' 47031 4231-8222 FAX (70) 428-15577
REINER CONTRACTING INC.
21541 HWY. 7 VILEST
HUTCHINSON, MN 55350
www.reinercontracting.com
Reiner Contracting Inc is a DBE and MnDOT certified company
TGB certified in Minnesota
(WBE) Woman Owned Business
DBE Certified in North Dakota
Phone 324-587-9886
Fax 320-587-4847
7/14/2016
Creekside
1500 Adam Street S.E.
Hutchinson Mn, 55350
Crushing and Stock piling 1" minus $3.80 per ton
Mobilization $6,500.00
If quantity is over 25,000 ton the rate would be $3.70 per ton
This quote to become part of the contract
Water supplied by owner if needed
All prices plus sales tax or exemption certificate
Belt scale will be used and owner to provide a truck for scale verification
Scrap Iron will be retained by Reiner Contracting Inc.
1-20yd dumpster will be provided by Reiner Contracting Inc. All others by Owner.
If breaking is required it will be at a rate of $175.00 per hour plus mobilization.
If Processing with an excavator is required it will be at a rate of $225 per hour plus
mobilization (Culverts)
Bond available but not included
Billing will be the 30" of the month with terms net 30
Sincerely,
Craig Reiner
Vice President
ACCEPTANCE OF PROPOSAL - The prices, specifications and conditions are satisfactory and are here
by accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Any alteration or deviation from above specifications involving extra costs will be executed only upon
written orders, and will become an extra charge over and above the estimate.
Signature
Date
HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Short-Term Gambling License - Fire Dept. Relief Association
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Fire Department Relief Association has submitted a short-term gambling license application into
administration for review and processing. The application is for an event the organization is holding on September 9,
2017. The applicant has completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Hutchinson Fire Department Relief Association on September 9, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
c� of
11 }lassan Strect Southeast
11utchinsun. MN 55350
(3 20) 587-5151 Far: (3 20) 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Eype
❑ Short Term Dates) ���Iavly� Fee:
$30.00
tilnitthl'D .iYeur
Organizatialn Information
�7 r
45i
'�0
Name
Phone Number
-b4s S,-,( e j kGtirs
_ � �53 5� '
Address where regular meeting are held City
State zip
Federal or State ID: +I— 1�90zoq ;3s
Day and time of meetings? rtc� Wt sc �d -hhe
; ,0
Is this organization organized under the laws of the State of Minnesota? Dyes
❑ no
�rr5
How long has the organization been in existence? ItVowmay members in the organization?
What is the purpose of the organization? 4'8'
In whose custody will organization records be kept?
1-
32�) -SY7; 7A;3
Name
Phone Number
! -7
! I5 -a �L7C
�-4ddresS City
State zip
Duly Authorized Officer of the Organization Information
13rciplebA L) 121Y5,6.4 Mg
True Name Phone Number
Residenee Address City r ` State zip
[late of Birth: � � 1 � 1 7 Place of Birth: A4 1 n1 V' j ILS
Monih/dWyear City State
I -lave you ever been convicted ofany crime other than a traffic
1
offense? © yes
If yes, explain:
Co- rfHuichinson
ApplicartonforGamhting Devices License
Page 7 oj3
Designated Gambling Manager (Quulif ed under Minnesota Statute 0291
y n 3? -0 5$3
rare Name Phone Number
�S�J TSE _ HA. tlro56A _ 41 i SS�%
eslden ce,4ddress Ciry State Zip
Date of Birth:dS 1 'j 1 f9 Place of Birth: �1�r'r,�'a, /Z'11iJ
Alonthl&a year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes (a no
lf'yes, explain:
How long have you been a member of the organization?
Game Information
Location # 1
Name of location where game will be played Phone Number
4ddres. aflocation where game will be played Cily Slate Zip
I3ate(s) and/or day(s) garnbl ing devices will be used: q through
Hours of the day gambling devices will be used: From --/LQU pM To 3 ' t)o
Maximum number of player: 3 <p(.V
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? )K[.yes ❑ no
If yes, will a charRe be made for such refreshments? ❑ yes ,ono
Game Information
Location #2
Name r?f location where game will he played Phone Number
Address of localion where game will be played City Stale zip
Date(s) and/or day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
W i I I prizes be paid in money or merchandise? ❑ money ❑ merchandise
W i I I refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
if yes, will a char e be made for such refreshments? ❑ yes ❑ no
C'io• of f luichinson
ipplicationfor Gambling Devices License
Page 3 e f 3
II Officers of the Organization (ifnecessarv. list additional names on separate sheet)
�GfSLirt
5"e!5 e!5 -
C e
t ��
"> Name
Residence Address
Title
State Zip
CPQ � LIL V. [
[� i i ItA�l
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Residence Address
City
State
Zip
Title
Residence Address
City
State Zi
Name
Title
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Residence Address
City
State
Zip
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Name
TItle
tpe5t �f6 WA}y �— (V L _—
ir`n�o
til A(
553 7
T Residence Address
_
City
State
zip
Officers or Other Persons Paid for Services Information (if necessa
, list additional names on se arate sheer
Name
Title
Residence Address
City
State Zip
Name
Title
Residence Address
City
State Zip
Name
Title
Residence Address
City
State Zi
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
11utchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 0 yes ❑ no k Lg_ Authorized Officer yes ❑ no (,f
Initial Initial
I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and 1 will familiarize myself with the contents thereof.
2_I,:?Il7
gnu authorized of icer of organization bale
—...__..._ __ Signature nJ'gambling manager q 'organization ate
Internal Use Only
City Council ❑ approved 0 denied Notes:
HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Short-Term Gambling License - Minnesota Holstein-Friesian Breeder's Assoc.
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Minnesota Holstein-Friesian Breeder's Association, a nonprofit organization, has submitted a short-term gambling
license application into administration for review and processing. The application is for an event the organization is
holding on November 18, 2017, at the McLeod County Fairgrounds. The applicant has completed the appropriate
application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Minnesota Holstein-Friesian Breeder's Association on November 18,
2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I 1 I E [dawn sirmt sou fthsl
IN(chinson, MN 5535D
MM) 597.5151/Fax: (320) 234-4246
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 64_55 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Short Term Date(s) - g- 't' j? - i j - 1 4 o i 7 Fee. *30.00
h' �onlh%DaLr'}rBCr — Month/Dav/%r if1 _* n IJ4 Ci
Name Phone Number
tbu
r -k# -N k i;)..5$1-7G,;� 3
True Name Phane Num Ger
i 3 U r 5" `c�, � � - r� G � ►� : t _ !Ez �r 5`� 3 td S�
Residence Address City State Zip
Cate of Birth: 14 / V � I ��! �% (Place of Birth: 1LV w n + a MDet
Monrh/daylyear City Male
Have you ever been convicted of any crirnt: other than a traffic offense? 0 yes a no
If yes, explain-
�,��-,�
'tip,+
oft
Address where regular meeting are hell!
T
City
_
&R1e
�p
Day and rime of nwetingo i i S 1 d
as rA efded
..
.
Is this organintion organised under the laws of the State of Minnesota? Byes
Ono
How long has the Organization been w existence? C19-0- How may trtmrtbers in the organization?
95D
What is the purpose of the organization? Ct7trW cc.0
Cc 5
�S f Lr
&V
In whose custody will organization rcoords bo kcpt?
Nance
1
1
Phone Number
G
Address
00
Slaw
tbu
r -k# -N k i;)..5$1-7G,;� 3
True Name Phane Num Ger
i 3 U r 5" `c�, � � - r� G � ►� : t _ !Ez �r 5`� 3 td S�
Residence Address City State Zip
Cate of Birth: 14 / V � I ��! �% (Place of Birth: 1LV w n + a MDet
Monrh/daylyear City Male
Have you ever been convicted of any crirnt: other than a traffic offense? 0 yes a no
If yes, explain-
LYrg gHlurchimson
AppfwAnon f- B&na Gambding Drrirw License
Pagr l of y
Kr' f S Cir t&erig 3oT[` Y1 5`� iC- %
True Name Phone Nuntber
751,`3 C r= 43
!���.�I#}tcr.0 It'116 f5L 36S
Residence Address City Zip
Date of Birth- U �)- �# i .:? 2.._I._. j, 41) 40 Plaut: of Fiirtk —�' �'L _IL,( tQ -
Monthldaylyear Ciry State
Have you ever been convicted of any crime other than a traffic offense? 0 yes ono
If yes, explain:
Haw long have you been a member of the organization? r r
Location #1
Lie} [+
Le-OCV ,_.-.'T r , -i.1 i S r??C. •x.41
Name of location where game will be played' Phone Number
Address of location where game will be played City Stalezip,
Dates] alidlor days] gambling devices will be used: ! 4 through r? t s71
Hours of the day gambling devices will be used: From ILS: CLE 6PM W -To Phd
Maximum number of player. Cc-,
Will prizes be paid in money or merchandise? D money 3(merchandise
Will refreshments be served during the time the gambling devices will he used? ©yes
If yes. will a charge br made Cor such reCmshments? ❑ ves ©no
R Game Information - —
Location #2
Name of loraelon where game will be pkwd
Address of location where tame will be played
041
Phone Number
Stater lip
Datc(s) and/or day(s) gambling devices will be used: through
AM ANI
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player:
Will prices be paid in money or merchandise? ❑ money Q mcrehandise
Will refreshments be served during the time the gambling devices will be used? 0 yes l7 no
If yes, will a charge t - made for such refreshments? ❑ yes 0 no
75r1e
Residence Address Ory Stare I Zip
!! r d'_ }tet i S oL,, 0 Yat
Nome Title
_; 1.' 4 �;,���. ti r lz+.�. r� k D
Residence Address Cres, State Zip
Cfry 001-kfnrna
hpplfcrtr-ArBm90 Gambling Uevrcabaeme
Paw 3of3
]c {DTA- 1'a t. L kA -i "LoL4 i
Ci 1-Y1 Jl�t
Nance %
Residence Address 0tv Srnrw af»
Nance
Residence Address
-- Narne
Residence Address
Alume
City
City
names oti a
Title
Stare Zip
Title
State zip
Title
Have you (Gambling Manager and Authorized dfficery read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchitrson
Ordinance 114.20 and Minnesota Statures Chapter 349)?
Gambling Manager )fres U no _ Authorized 0ffYcar ";d yca 0 no
lnftial Initial
I declare that the infonnatiot3 I have provided an this application is truthful, and 1 authorize the Ci f Hutchinson to
investigate the information submitted. Also, l have received from the City of Hutchinson a copy of the City Ordinance No,
114.20 relating to gambling and I will familiarize myself with the contents thereof.
S' ature of auzhortzed of cer of organization pate
-47�ub 6-7)"A
.-- 1 c7— )
stoat ofgainblln maLi4gerofotganization pare
City Council ❑ approved ❑ denied lti ores:
HUTCHINSON CITY COUNCIL c`=y-f
Request for Board Action 7AL =-ft
Agenda Item: Temporary Liquor License - St. Anastasia Catholic Church
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete Yes
Contact: Matthew Jaunich
Agenda Item Type:
Presenter: Matthew Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
St. Anastasia Catholic Church has submitted a temporary liquor license to dispense liquor at their Fall Festival being
held at the church on September 9 & 10, 2017. St. Anastasia is a religious organization and meets the requirements
for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to St. Anastasia Catholic Church on September 9 & 10, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Nn1+N49DiA OFFARTl�EM of pl�6LIC liAiE;Y
i h 1
Name of organization
St. Anastasia Catholic Church
Minnesota Department of Public Safety
Alcohol and Gambling Enforcement Division
445 Minnesota Street, Suite 222, St. Paul, MN 55101
651-201-7500 Fax 651-297-5259 TTY 651-282-6555
APPLICATION AND PERMIT FOR A I DAY
TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
Date organized Tax exempt number
18&4 E535318
Address
City State
Hutchinson Minnesota
Zip Code
55350
464 Lake 5t SW
Name of person making application
Business phone Home phone
Lori Thul
320.587.6507 320.587.9416
Date(s) of event
Type of organization
Sept 9
& 10, 2017_
E]Club ❑ Charitable 0 Religious Other
non-profit
Organization officer's name
City State
Hutchinson Minnesota
Zip Code
55350
Rei Gerald 5 Meidl
Organization officer's name
City State
Zip Code
IMinnesota
Organization officer's name
City State
Zip Code
Minnesota
Organization officer's name
City State
Zip Code
Minnesota
Location where permit will be used. if an outdoor area, describe.
5t Anastasia Catholic Church, 460 Lake 5t SW, Hutchinson, MN 55350 [in front of school building]
If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service.
If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage,
Catholic Mutual Relief Society $500,000 Each Occurrence
APPROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMISLING ENFORCEMENT
City or County approving the license Date Approved
Asa
Fee Amount Permit Date
-711 1 1
Date Fee Paid City or County E-mail Address
Signature City Clerk or County Official
City or County Phone Number
Approved Director Alcohol and Gambling Enforcement
N01'•.0 E: Submit this form to Alcohol and Gambling Enforcement Division 30 days priof to event.
ONE SUBMISSION PER EMAIL, APPLICATION ONLY.
PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT
BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITYICOUNTY TO AGE.TEMPORARYAPPLICATION STATE.MN.US
Certificate of Coverage Date: 6/21/2017
Certificate Holder
This Certificate is issued as a matter of information only and
The Diocese of New Ulm
confers no rights upon the holder of this certificate. This certificate
Pastoral Center
does not amend, extend or alter the coverage afforded below.
1400 Chancery Drive
New Ulm, MN 5$073
Company Affording Coverage
THE CATHOLIC MUTUAL RELIEF
SOCIETY OF AMERICA
10843 QLD MILL RD
Covered Location
St. Anastasia Catholic Church
OMAHA, NE 68154
460 Lake Street Southwest
Hutchinson, MN 55350
Coverages
This is to certify that the coverages listed below have been issued to the certificate holder named above for the certificate
indicated, notwithstanding any requirement, term or condition of any contract or other document with respect to which this
certificate may be issued or may pertain, the coverage afforded described herein is subject to all the terms, exclusions and
conditions of such coverage. Limits shown may have been reduced by paid claims.
'type of Coverage
Certificate Number
Coverage Effective
pate
Coverage Expiration
Date
Limits
Property
Real & Personal Property
D. General Liability
Each Occurrence 500,000
General Aggregate
P1Occurrence
® Cela [n1G �I'ta{1 e.
85$$
7/1/2017
711/2018
Prod ucts-Camp10P Agg
Personal & Adv Injury
Fire Damage (Any one fire)
Med Exp (Any one person)
Excess Liability
8568
7/1/2017
711/2018
Each Occurrence 500,000
Annual Aggregrate
Other
Each Occurrence
Claims Made
Annual Aggregrate
Limit/Coverage
Description of OlurationslLoeationslVehicles!Special Items (the following language supersedes any other language in this endorsement or the Certificate in
conflict with this language)
Coverage is verified with regard to Covered Location's Fall Festival, to be 1wid on church/school grounds, September 9-10, 2017.
Includes Liquor Liability and Fidelity for Charitable Gambling
Hold cr of Certificate
Cancellation
Should any of the above described coverages be cancelled
before the expiration date thereof, the issuing company will
endeavor to mail 30 days written notice to the holder of
City of Hutchinson
certificate named to the left, but failure to mail such notice shall
111 Hassan Street Southeast
impose no obligation or liability of any kind upon the company,
Hutchinson, MN 55350
its agents or representatives.
10198000648
Authorized Representative
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
07/07/2017
197021
NCPERS
6/18/17 - 7/1/17 PAYROLL
336.00
07/07/2017
197022
HART
6/18/17 - 7/1/17 PAYROLL
662.21
07/07/2017
EFT495
EFTPS
6/18/17 - 7/1/17 PAYROLL
84,145.10
07/07/2017
EFT496
Aflac
6/18/17 - 7/1/17 PAYROLL
170.41
07/07/2017
EFT497
MN Child Support
6/18/17 - 7/1/17 PAYROLL
796.65
07/07/2017
EFT498
MN Dept of Revenue
6/18/17 - 7/1/17 PAYROLL
15,026.70
07/07/2017
EFT499
PERA
6/18/17 - 7/1/17 PAYROLL
47,657.05
07/07/2017
EFT500
TASC-Flex
6/18/17 - 7/1/17 PAYROLL
1,886.76
07/07/2017
EFT501
TASC-H S A
6/18/17 - 7/1/17 PAYROLL
12,362.92
07/07/2017
EFT502
ICMA
6/18/17 - 7/1/17 PAYROLL
2,322.40
07/07/2017
EFT503
VOYA
6/18/17 - 7/1/17 PAYROLL
990.00
07/07/2017
EFT504
MNDCP
6/18/17 - 7/1/17 PAYROLL
305.00
07/12/2017
197023
BECKER ARENA PRODUCTS
DOWN PAYMENT ON NEW DEHUMIDIFIER FOR ARE
36,804.16
07/21/2017
197024
MNPEA
7/2/17 - 7/15/17 PAYROLL
624.00
07/21/2017
197025
UNUM Life Insurance
7/2/17 - 7/15/17 PAYROLL
983.93
07/21/2017
197026
HART
7/2/17 - 7/15/17 PAYROLL
662.21
07/21/2017
EFT505
EFTPS
7/2/17 - 7/15/17 PAYROLL
77,934.03
07/21/2017
EFT506
Aflac
7/2/17 - 7/15/17 PAYROLL
170.41
07/21/2017
EFT507
MN Dept of Revenue
7/2/17 - 7/15/17 PAYROLL
14,484.09
07/21/2017
EFT508
PERA
7/2/17 - 7/15/17 PAYROLL
47,248.84
07/21/2017
EFT509
TASC-Flex
7/2/17 - 7/15/17 PAYROLL
1,886.76
07/21/2017
EFT510
TASC-H S A
7/2/17 - 7/15/17 PAYROLL
12,226.00
07/21/2017
EFT511
ICMA
7/2/17 - 7/15/17 PAYROLL
2,322.40
07/21/2017
EFT512
VOYA
7/2/17 - 7/15/17 PAYROLL
990.00
07/21/2017
EFT513
MNDCP
7/2/17 - 7/15/17 PAYROLL
305.00
07/25/2017
197027
AAA STRIPING SERVICE CO
4" BROKEN LINE YELLOW PAINT, 4" SOLID, 4
2,956.05
07/25/2017
197028
AARP
AARP INSTRUCTION FOR JULY
130.00
07/25/2017
197029
ABDO EICK & MEYERS
FINAL 2016 AUDIT FEES
11,500.00
07/25/2017
197030
ACE HARDWARE
VARIOUS R&M SUPPLIES
797.48
07/25/2017
197031
VOID
-
07/25/2017
197032
ACTIVE NETWORK INC
MEMBERSHIP CARDS
515.00
07/25/2017
197033
ADULT TRAINING AND HABILITATION CEN
RECYCLING PICK UP
125.00
07/25/2017
197034
ADVANCED HEALTH SAFETY & SECURITY
OFFICE MOLD TESTING AND REPORT - CREEKSIDE
400.00
07/25/2017
197035
AHLGREN ELECTRIC
WORK AT CITY CENTER, LIBRARY & ROBERTS PARK
911.02
07/25/2017
197036
ALPHA WIRELESS
MAINTENANCE ON CONSOLE AND FIXED TRANSMITTERS
848.19
07/25/2017
197037
AMERICAN BOTTLING CO
JULY COST OF GOODS - LIQUOR
376.96
07/25/2017
197038
AMERIPRIDE SERVICES
TOWEL BAR/MOP MAT
100.31
07/25/2017
197039
ANIMAL MEDICAL CENTER ON CROW RIVER
PROCESSING/BOARDING FEES
155.00
07/25/2017
197040
APWA-MN CHAPTER
REGISTRATION INSPECTOR SCHOOL
300.00
07/25/2017
197041
ARCHIVE SOCIAL
ECONOMY SOCIAL MEDIA ARCHIVE 12 MONTHS
2,388.00
07/25/2017
197042
ARCTIC GLACIER USA INC.
JULY COST OF GOODS - LIQUOR
1,217.45
07/25/2017
197043
ARNESON DISTRIBUTING CO
JULY COST OF GOODS - LIQUOR
625.50
07/25/2017
197044
ARTHUR J GALLAGHER RISK
2017-18 AIRPORT LIABILITY INSURANCE
7,891.00
07/25/2017
197045
ARTISAN BEER COMPANY
JULY COST OF GOODS - LIQUOR
1,501.70
07/25/2017
197046
ASHWILL INDUSTRIES INC
I BEAM BASE PLATES -MIDDLE SCHOOL SCOREBOARD
872.18
07/25/2017
197047
AUTO VALUE - GLENCOE
KRYLON, WIPES
117.82
07/25/2017
197048
BARNUM GATE SERVICES INC
SERVICE TO REPAIR GATE AT WWTP
1,305.52
07/25/2017
197049
BARR ENGINEERING COMPANY
BASIN IMPROVEMENT STUDY
6,293.62
07/25/2017
197050
BELLBOY CORP
LEMON/LIME, BAGS, SHOT GLASSES
2,396.64
07/25/2017
197051
BENNY'S MEAT MARKET
CONCESSIONS - HOT DOGS, BRATS, HAMBURGERS, BUNS
1,127.67
07/25/2017
197052
BERNICK'S
MISC SUPPLIES
263.20
07/25/2017
197053
BIOBAG AMERICAS INC
BIO BAG PROGRAM - 1 YR BAG SUPPLY
7,400.00
07/25/2017
197054
BRANDON TIRE CO
PARK #302 FLAT TIRE REPAIR
732.51
07/25/2017
197055
BREAKTHRU BEVERAGE
JULY COST OF GOODS - LIQUOR
6,208.25
07/25/2017
197056
BROWN WILBERT
2 VAULTS,DISINTER/REINTER
964.00
07/25/2017
197057
BUREAU OF CRIM. APPREHENSION
CJDN ACCESS FEE
390.00
07/25/2017
197058
BUSHMAN, RAQUEL
REC FIELD TRIP SCIENCE MUSEUM
134.55
07/25/2017
197059
BUSINESSWARE SOLUTIONS
JUNE Cost per Print
1,841.73
07/25/2017
197060
C & L DISTRIBUTING
JUNE COST OF GOODS - LIQUOR
41,423.15
07/25/2017
197061
CALIFORNIA CONTRACTORS SUPPLIES
FLASH LIG HT,G LOVE, PUNCH HYDRATION PAK
1,496.30
07/25/2017
197062
1 CASH DRAWER #4
PETTY CASH RECONCILIATION - CITY CENTER/FINANCE
61.46
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
07/25/2017
197063
CENTRAL HYDRAULICS
HOSE, JIC SWIVEL
562.78
07/25/2017
197064
CENTRAL MCGOWAN
HIGH PRESSURE CYL
134.40
07/25/2017
197065
CENTRAL TURF & IRRIGATION SUPPLY
RB CONT ESP4ME MODULAR
318.20
07/25/2017
197066
CHEP RECYCLED PALLET SOLUTIONS LLC
B GRADE 48X40
1,802.67
07/25/2017
197067
CLARKE ENVIRONMENTAL MOSQUITO MGT
MOSQUITO MANAGEMENT
16,740.00
07/25/2017
197068
CODE PACK LLC
BAGGING LABELS
1,165.58
07/25/2017
197069
COMDATA CORPORATION
CARE PKG CHILD OF EMPLOYEE HOSPITALIZED
1,130.72
07/25/2017
197070
CORRA GROUP
SECURITY BACKGROUND
44.00
07/25/2017
197071
COUNTRYSIDE FLAGPOLE
6X10 2 PLY POLY US FLAG MADE IN USA
240.00
07/25/2017
197072
CREEKSIDE SOILS
50/50 COMPOST BLACK DIRT/ MULCH
1,126.38
07/25/2017
197073
CRIUS CORP
TMAT - PARKING LOT F, F1, RESTRIPING INC
6,859.80
07/25/2017
197074
CROW RIVER AUTO & TRUCK REPAIR
2014 CHEVY CAPRICE COOLANT LEAK
855.35
07/25/2017
197075
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
91.90
07/25/2017
197076
DOG -ON -IT -PARKS
DOI ROLL BAGS 6000
434.88
07/25/2017
197077
DPC INDUSTRIES INC
SODIUM HYPO 12.5% BULK
825.70
07/25/2017
197078
DROP -N -GO SHIPPING INC
Postage & Mailing services 06/25-07/08/17
2,006.67
07/25/2017
197079
DUNDEE
FUNERAL PLANT FORMER EMP TOM PARKER
39.99
07/25/2017
197080
DYNA SYSTEMS
METAL GROOM GEN DEGREASER
240.18
07/25/2017
197081
EAST SIDE OIL COMPANIES
BULK DIESEL
574.57
07/25/2017
197082
ECOLAB PEST ELIMINATION
RODENT PEST REPORTING
219.49
07/25/2017
197083
EMPLOYMENT RESOURCE CENTER
TEMP LABOR FOR WEEK ENDING 7/14/17
815.28
07/25/2017
197084
EMPLOYMENT RESOURCE CENTER
TEMP LABOR FOR WEEK ENDING 7/7/17
758.40
07/25/2017
197085
EMPLOYMENT RESOURCE CENTER
TEMP LABOR FOR WEEK ENDING 6/25/17
758.40
07/25/2017
197086
EXNER, KENT
JUNE EXPENSE REIMBURSEMENTS
582.88
07/25/2017
197087
FARM -RITE EQUIPMENT
CUT EDGE/PLOW BOLT
148.02
07/25/2017
197088
FASTENAL COMPANY
HEADGEAR/GLOVES/SATEEN JACKET
1,529.28
07/25/2017
197089
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT/DRUG TEST
200.90
07/25/2017
197090
FOSTER MECHANICAL
HVAC AC -R EQUIPMENT REPAIRS
110.00
07/25/2017
197091
G & K SERVICES
MATS/TOWELS/MOP
184.44
07/25/2017
197092
GAVIN, DONLEY & OSTLUND, LTD
GENERAL AUDIT MATTERS
41.25
07/25/2017
197093
GIFFERSON, TOM
FOOTWEAR REIMBURSEMENT
105.99
07/25/2017
197094
GLOBAL DIESEL INNOVATIONS
XP3 DIESEL TREATS
19,300.00
07/25/2017
197095
GOODYEAR COMMERCIAL TIRE
WALKING FLOOR TRAILER
3,409.66
07/25/2017
197096
GRAINGER
COMMERCIAL WATER STORAGE TANK, 115 GALLO
2,087.61
07/25/2017
197097
GREEN EARTH LAWN CARE INC
LAWN MOWING 5/19-6/15
5,186.50
07/25/2017
197098
HACH COMPANY
BENCHPLUS
11,287.90
07/25/2017
197099
HANSEN GRAVEL
1.5 YD PEA ROCK RIVERSIDE CAMPGROUND
75.50
07/25/2017
197100
HANSON & VASEK CONSTRUCTION
CONCRETE PATCHING & REPAIR WORK
2,005.00
07/25/2017
197101
HAWKINS INC
SODIUM BICARBONATE
461.50
07/25/2017
197102
HD SUPPLY WATERWORKS LTD
3/4 IPERL 10008
1,225.65
07/25/2017
197103
HILLYARD / HUTCHINSON
TISSUE OPTICORE
281.88
07/25/2017
197104
HJERPE CONTRACTING
DRAINAGE IMPOVEMENT 1440 JEFFERSON ST SE
7,977.00
07/25/2017
197105
HOLT MOTORS INC
COACH BUS EC TOUR
625.00
07/25/2017
197106
HOMESOURCE STORE, THE
24K BTU A/C 220V MODEL AHM24DW
1,399.98
07/25/2017
197107
HP INC
PRO DISPLAY P240VA MONITOR
3,894.59
07/25/2017
197108
HUTCH BOWL
ADAPTIVE REC BOWLING 5/18-6/22
2,376.00
07/25/2017
197109
HUTCHFIELD SERVICES INC
COMM JANITORIALJULY 2017
1,415.00
07/25/2017
197110
HUTCHINSON CO-OP
SS TUBES
340.62
07/25/2017
197111
HUTCHINSON HEALTH
HHC EMERGENCY SERVICES
576.60
07/25/2017
197112
HUTCHINSON LEADER
ADVERTISING & PUBLICATIONS
3,226.70
07/25/2017
197113
HUTCHINSON PUBLIC SCHOOLS
DONATION FOR TIGER PATH FROM CROW RIVER
250.00
07/25/2017
197114
HUTCHINSON UTILITIES
JUNE UTILITIES 6/01/17 -7/01/17
80,144.94
07/25/2017
197115
HUTCHINSON UTILITIES
BILLING FOR SHARED GIS SERVICES BRANDON FIT
12,130.26
07/25/2017
197116
HUTCHINSON WHOLESALE #1550
NAPAGOLD OIL FILTER
212.62
07/25/2017
197117
HUTCHINSON, CITY OF
Storm Drainage 6/01-6/30'17
4,766.61
07/25/2017
197118
HUTCHINSON, CITY OF
ATM MONEY REPLENISHMENT
5,000.00
07/25/2017
197119
HYDRO KLEAN
HIGH PRESSURE JET CLEAN & REMOVE DEBRIS
8,176.80
07/25/2017
197120
ICE SKATING INSTITUTE
ENDORSEMENT SHOW EXHIBITION, ICE SHOW 3
25.00
07/25/2017
197121
IDEAL SERVICE INC
REPLACE WEG VFD @ WWTP FOR SLUDGE PUMP #
1,326.89
07/25/2017
197122
IMAGE SPORT
SOFTBALL SHIRTS
2,010.00
07/25/2017
197123
I INDELCO PLASTICS CORPORATION
4" SOC END CONNECTOR PVC
197.88
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
07/25/2017
197124
INTERSTATE BATTERY SYSTEM MINNEAPOL
SP -40
51.95
07/25/2017
197125
IOWA DEPT OF AGRICULTURE
TONNAGE FOR JAN -JUNE 2017
58.55
07/25/2017
197126
J. P. AUSTIN ASSOCIATES INC
MED VERMICULITE BULK
10,603.84
07/25/2017
197127
JACK'S UNIFORMS & EQUIPMENT
HP SECURITY ROCKER PATCH
2,046.42
07/25/2017
197128
JAY MALONE MOTORS
PURCHASE (2) 2017 FORD F550 SUPER CAB WHITE
68,200.00
07/25/2017
197129
JEFF MEEHAN SALES INC.
JUNE 2017 CREEKSIDE COMMISSIONS
8,223.06
07/25/2017
197130
A TAYLOR DIST OF MN
JULY COST OF GOODS - LIQUOR
10,197.85
07/25/2017
197131
JOHNSON BROTHERS LIQUOR CO.
JUNE COST OF GOODS - LIQUOR
15,180.46
07/25/2017
197132
JOHNSTONE SUPPLY
HUMIDITY MODULE/ DIGITAL DISPLAY
426.66
07/25/2017
197133
JUUL CONTRACTING CO
VARIOUS REPAIR WORK
57,571.04
07/25/2017
197134
KAHL, DENNIS
RESIDENTIAL WEEDS/MOWING WATER STREET MA
750.00
07/25/2017
197135
KANDIYOHI COUNTY COURT ADMIN
SAMANTHA RAY FRANCO BAIL
300.00
07/25/2017
197136
KDUZ KARP RADIO
ADVERTISING 6/7-6/17
765.50
07/25/2017
197137
KERI'S CLEANING
SERVICE JULY 1- JULY 15
2,044.00
07/25/2017
197138
KEY GOVERNMENT FINANCE, INC.
CREEKSIDE ROTOCHOPPER - 1ST ANNUAL PAYMENT
87,832.75
07/25/2017
197139
KLOSS, TOM
AC DRAIN HOSE FOR RACK
5.94
07/25/2017
197140
KNIFE RIVER
TILE W/SOCK, CAP/PLUG, TEE
172.49
07/25/2017
197141
KOOLMO CONSTRUCTION INC
INSTALLATION OF VFW PLAYGROUND
3,800.00
07/25/2017
197142
KRANZ LAWN & POWER
MS 150 TCE/TRADE IN/2 FILE SHARPENED
458.98
07/25/2017
197143
KWIKTRIP
WATERPARK CONCESSIONS PIZZA
2,712.62
07/25/2017
197144
L & P SUPPLY CO
PRE MIX FUEL
3,675.71
07/25/2017
197145
LAKELAND BROADCASTING
WE FEST WEBSITE
300.00
07/25/2017
197146
LEVINE, ERIC
BATTERY PURCHASE/GOGGLES
114.85
07/25/2017
197147
LEXISNEXIS
JUNE 2017 USER
160.63
07/25/2017
197148
LIEN, MIKE
WORK JEANS REIMBURSEMENT
104.95
07/25/2017
197149
LIESTMAN, CALYN
MILEAGE REIMBURSEMENT FOR TRIPS TO BANK
58.85
07/25/2017
197150
LIQUOR HUTCH
PINA COLADA MIX
82.00
07/25/2017
197151
LOCATORS & SUPPLIES
RAIN JACKET CLASS 3 LIME W/ZIPPER
69.99
07/25/2017
197152
LOCHER BROTHERS INC
JUNE COST OF GOODS - LIQUORASE
36,840.52
07/25/2017
197153
LOGIS
JUN SPECIAL ASSESSMENTS
8,075.00
07/25/2017
197154
LYNDE & MCLEOD INC.
YARDWASTE ACTIVITY FOR JUNE
935.08
07/25/2017
197155
M -R SIGN
DETOUR/END DETOUR/DIRARROW
164.72
07/25/2017
197156
MACQUEEN EQUIP INC
SPRING KEEPER, AIR SEAL #648
408.14
07/25/2017
197157
MACQUEEN EQUIP INC
INTER PLATE #648
54.16
07/25/2017
197158
MADDEN GALANTER HANSEN LLP
PREP OF 2016 AUDIT LETTER TO ABDO EICK &
42.90
07/25/2017
197159
MARTI N-MCALLISTE R
PUBLIC SFTY ASSESMENT
500.00
07/25/2017
197160
MATHESON TRI -GAS INC
HIGH PRESSURE -MEDIUM
16.95
07/25/2017
197161
MATTHEW ARNDT
REFUND FUTURE SHOWSTOPPERS
35.00
07/25/2017
197162
MAYTAG LAUNDRY & CAR WASH
JUNE CLEANING
128.94
07/25/2017
197163
MCLEOD COUNTY ATTORNEY
PORTION OF VEHICLE FORFEITURES IN FLEEIN
9.30
07/25/2017
197164
MCLEOD COUNTY HIGHWAY DEPT.
SALT 2016-17 SEASON
22,540.32
07/25/2017
197165
MCLEOD COUNTY RECORDER
MENARDS ADDITION STORM WATER MANAGEMENT
415.65
07/25/2017
197166
MCLEOD PUBLISHING INC
WEDDING DIRECTORY
17.50
07/25/2017
197167
MCRAITH, JOHN
OLD LOG THEATRE - SENIOR TRIP
135.00
07/25/2017
197168
MEDICA
AUGUST MEDICAL INSURANCE
121,979.32
07/25/2017
197169
MEEKER WASHED SAND & GRAVEL
SAND
4,781.78
07/25/2017
197170
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
2,396.38
07/25/2017
197171
VOID
-
07/25/2017
197172
MESERB
2017-2018 MESERB JOINT POWERS BOARD MEMB
4,110.75
07/25/2017
197173
MESSAGE MEDIA
JULY SMS PLAN 3496
30.88
07/25/2017
197174
MESSERLI & KRAMER
WAGE GARNISHMENT
28.00
07/25/2017
197175
MICHIGAN DEPARTMENT OF AGRICULTURE
TONNAGE FOR JAN -JUNE 2017
12.60
07/25/2017
197176
MIDWEST PLAYSCAPES INC.
ENGINEERED WOOD FIBER - TAMARACK
2,599.00
07/25/2017
197177
MINNESOTA ASA
SANCTION FEE 38TH ANNUAL WATER CARN TOUR
80.00
07/25/2017
197178
MINNESOTA CONTINUING LEGAL EDUCATIO
MARC SEBORA
166.00
07/25/2017
197179
MINNESOTA DEPT OF AGRICULTURE
TONNAGE FOR SOIL & PLAN AMENDMENT 2017
1,974.40
07/25/2017
197180
MINNESOTA DEPT OF LABOR & INDUSTRY
2ND QTR STATE SURCHARGE/ CONF NUMBER JU
6,121.23
07/25/2017
197181
MINNESOTA DEPT OF MOTOR VEHICLE
TITLE & REG 2017 ALUMA TRAILER STREETS V
4,681.19
07/25/2017
197182
MINNESOTA DEPT OF NATURAL RESOURCES
PAYMENT 3 OF 6 PER INCOME CONTRACT
3,600.00
07/25/2017
197183
MINNESOTA ICE ARENA MANAGERS ASSN
GENERAL WORKSHOP
75.00
07/25/2017
197184
1 MINNESOTA NURSERY & LANDSCAPE ASSN
MEMBER RENEWAL
545.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
07/25/2017
197185
MINNESOTA PETROLEUM SERVICE
ANNUAL LINE AND LEAK DETECTOR TESTING
721.00
07/25/2017
197186
MINNESOTA VALLEY TESTING LAB
NITROGEN, AMMONIA
2,471.00
07/25/2017
197187
NANCY RICKERT-PASCHE
REFUNDABLE DAMAGE DEPOSIT
300.00
07/25/2017
197188
NERO ENGINEERING
HARMONY LIFT STATION/DISCUSS INFLOW/INFI
6,340.00
07/25/2017
197189
NORTHERN BUSINESS PRODUCTS
PAPER POS, THRM
198.15
07/25/2017
197190
NORTHERN STATES SUPPLY INC
SAW BLADE
262.39
07/25/2017
197191
NORTHWESTERN POWER EQUIP
HI -E -DRY MODEL 195 DEHUMIDIFIER
3,211.25
07/25/2017
197192
NU -TELECOM
July Phone Service
4,213.12
07/25/2017
197194
PAVEMENT RESOURCES
DAY RATES - SPRAY INJECTION PATCHING JO
9,150.00
07/25/2017
197195
PEAT INC.
SPHAGNUM COARSE
5,253.75
07/25/2017
197196
PEOPLEREADY INC
WK ENDING 07/02/17
4,086.00
07/25/2017
197197
PERFECTION PACKAGING INC
SUN FLOWER SEEDS
376.20
07/25/2017
197198
PHILLIPS WINE & SPIRITS
JUNE COST OF GOODS - LIQUOR
25,463.09
07/25/2017
197199
PMC
MONTHLY FEE / PROCESSING
8,657.76
07/25/2017
197200
POSTMASTER
AUGUST POSTAGE
1,700.00
07/25/2017
197201
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD ANTISCALANT
5,369.00
07/25/2017
197202
QUALITY FORKLIFT SALES & SERV INC
FORKLIFT -REINSTALL SIDE SHIFT CYLINDER
267.97
07/25/2017
197203
QUILL CORP
GOJO GRAY FMX DISPENSER
141.92
07/25/2017
197204
R & H PAINTING
MANHOLE LINER- SOUTH OF LIFT STATION 20
7,350.00
07/25/2017
197205
RANGER GM
2017 CAPRICE SQUAD CAR, 2017 POLICE SUBURBAN
70,500.74
07/25/2017
197206
RATH RACING
WELDING LABOR
35.00
07/25/2017
197207
RECREONICS
FAS -DPD TITRATING REAGENT DROPPER
89.12
07/25/2017
197208
REINER ENTERPRISES INC
HAULING 6/22-6/29/17 - CREEKSIDE
9,627.00
07/25/2017
197209
RHONDA SMITH
REFUND FUTURE SHOWSTOPPERS
35.00
07/25/2017
197210
ROYAL TIRE
SERV CALL/LOADER 621F
261.48
07/25/2017
197211
RUNNING'S SUPPLY
FITTINGS, TIP FLAT SPRAY, POLY SPRAYER,
1,369.37
07/25/2017
197212
SAFEWARE, INC
AVO 72602-2, AGENT FILTER
912.55
07/25/2017
197213
SAM'S CLUB
CONCESSIONS/OFFICE SUPPLIES
1,127.09
07/25/2017
197214
SCOTT'S LAWN SERVICE
LAWN MOWING
310.00
07/25/2017
197215
SEH
HOTEL SITE ROAD PROJECT
23,420.00
07/25/2017
197216
SMALL LOT MN
JUNE COST OF GOODS - LIQUOR
144.00
07/25/2017
197217
SOUTHERN WINE & SPIRITS OF MN
JUNE COST OF GOODS - LIQUOR
21,244.32
07/25/2017
197218
SPS COMMERCE INC
BOMGAARS CATALOG FEE - CREEKSIDE
218.90
07/25/2017
197219
ST. CLOUD TRUCK SALES
WWTF #648 SERVICE FOR CHECK ENG LIGHT
2,021.78
07/25/2017
197220
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
635.23
07/25/2017
197221
STAR TRIBUNE
7/20-1/18/18
189.54
07/25/2017
197222
STARKE, MARK OR LEAH
REFUND FOR HUTCH FOOTBALL CAMP
36.00
07/25/2017
197223
STATE OF MINNESOTA
10% PROCEEDS VEHICLE FORFEITURES CASE #1
4.66
07/25/2017
197224
STATE OF WISCONSIN
LICENSE REWEAL FERTILIZER & TONNAGE
223.56
07/25/2017
197225
STIX & BRIX
UB refund for account: 2-070-5410-7-04
18.96
07/25/2017
197226
STRATEGIC EQUIPMENT AND SUPPLY
STRAWS, BAGS, CUPS
138.84
07/25/2017
197227
STREICH TRUCKING
HAULING 06/28-06/29/17 - CREEKSIDE
2,185.00
07/25/2017
197228
STREICHERS
5.56 BOLT CARRIER GROUP, HELMETS (POLICE)
4,070.03
07/25/2017
197229
SUPPLYWORKS
COMPOSTABLE BAGS
780.42
07/25/2017
197230
THE CABLE COMPANY
OAS FLEX CMP WHT
346.57
07/25/2017
197231
THOMSON REUTERS -WEST
DATA BASE CHARGES/DOWNLOAD SOFTWARE
829.34
07/25/2017
197232
TIEGS, JIM
SAFETY SHOE REIMBURSEMENT
175.00
07/25/2017
197233
TIMOTHY WASS
REFUND FOR HORSING AROUND CLASS
110.00
07/25/2017
197234
TOTAL FILTRATION SERVICES, INC
POLY PLT POOL CARTRIDGE- FOUNTAIN VACUUM
227.23
07/25/2017
197235
TRI COUNTY WATER
BOTTLED WATER
299.00
07/25/2017
197236
UNIVERSITY OF MINNESOTA
OAK WILT TESTING DONOVAN
225.00
07/25/2017
197237
UNUM LIFE INSURANCE CO OF AMERICA
AUG LIFE INS LTD INS
2,207.96
07/25/2017
197238
US BANK EQUIPMENT FINANCE
CONTRACT ALLOWANCE 06/20-07/20
400.16
07/25/2017
197239
US COMPOSTING COUNCIL
STA RENEWAL FEE
50.00
07/25/2017
197240
US IDENTIFICATION MANUAL
US IDENTIFICATION MAUNUAL UPDATE THRU 9/
82.50
07/25/2017
197241
USA BLUE BOOK
BLAZE POWDER NITRILE
1,068.03
07/25/2017
197242
VALLEY SALES OF HUTCHINSON
BODY REPAIR 2015 CHEV CAPRICE
1,827.23
07/25/2017
197243
VERIZON WIRELESS
MAY24-JUN23'17 USAGE
3,268.23
07/25/2017
197244
VIKING BEER
JUNE COST OF GOODS - LIQUOR
30,552.41
07/25/2017
197245
VIKING COCA COLA
RASP SLUSHIE
1,253.00
07/25/2017
197246
IVIKING SIGN & GRAPHICS INC
IMISCSIGNS
2,195.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM
07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
07/25/2017
197247
VINOCOPIA INC
JUNE COST OF GOODS - LIQUOR
2,786.84
07/25/2017
197248
VIVID IMAGE
WEBSITE HOSTING & UPGRADE PLAN
720.00
07/25/2017
197249
WASTE MANAGEMENT OF WI -MN
JUNE LANDFILL DISPOSAL - RESIDENTIAL HAULING
10,560.08
07/25/2017
197250
WATER CONSERVATION SERVICE INC
WATER LEAK CENTURY AVE SW BY MCDONALDS
482.58
07/25/2017
197251
WCCO-AM
2017 SUMMER RADIO CAMPAIGN - CREEKSIDE
1,585.00
07/25/2017
197252
WELCOME NEIGHBOR
JUNE NEW NEIGHBOR VISIT
60.00
07/25/2017
197253
WERTH, DAN
UB refund for account: 1-455-4400-6-01
10.76
07/25/2017
197254
WEST CENTRAL SANITATION INC.
JUNE REFUSE SERVICE
46,479.06
07/25/2017
197255
WEST CENTRAL SHREDDING
SHREDDING
25.00
07/25/2017
197256
WINE COMPANY, THE
JULY COST OF GOODS - LIQUOR
125.00
07/25/2017
197257
WM MUELLER & SONS
ASPHALT FOR SHERWOOD - CAROLINA
674.71
07/25/2017
197258
WOLD ARCHITECTS & ENGINEERS
FACILITIES PLANNING
1,561.75
07/25/2017
197259
WWOA
MICROBIOLOGICAL MONITORING TRAINING - WW
240.00
07/25/2017
197260
YORK FARMS
REFUND COND USE PERMIT JT PLANNING COMM
396.00
07/25/2017
197261
ZARNOTH BRUSH WORKS INC
MOBILE POLY CABLEWRAP
416.00
07/25/2017
197262
ZEBEC OF NORTH AMERICA
42" SINGLE TUBE/42" DOUBLE TUBE
479.38
07/25/2017
197263
ZELLAS
MANUFACTURING SUMMIT - EDA
1,610.40
07/25/2017
197264
ZIEGLER INC
LOADER CASE F -COUPLINGS, HOSE, STRAPS
84.16
Total - Check Disbursement
1,529,126.45
Department Purchasing Card Activity - June 2017
Date
Dept
Vendor Name
Description
Amount
06/15/2017
ADMIN
POTBELLY
Dinner - Attended LMC Conference for City Award
9.60
06/16/2017
ADMIN
LANIER PARKING
Parking for LMC Conference
5.50
06/19/2017
ADMIN
KAHLER GRAND HOTEL
Hotel & Parking -John Lofdahl LMC Annual Conference
235.52
06/27/2017
ADMIN
CASH WISE
Donuts/Cookies-City Council, HUC, EDA Joint Meetings
20.56
06/29/2017
ADMIN
SUBWAY WEST
Lunch for Joint City Council and EDA Meeting
99.85
06/29/2017
FINANCE
SQUEAKY'S GRILL & BAR
Staff appreciation lunch for Audit work
75.47
06/01/2017
IT
BLACK BOX CORPORATION
Networkjack equipment for materials distribution
24.57
06/02/2017
IT
AMAZON
Keyboard for Jen Hoffman
8.73
06/05/2017
IT
LEANN CHIN
LOGIS IT meeting
13.04
06/05/2017
IT
AMAZON
Phone case for JVerhey
34.99
06/08/2017
IT
AMAZON
DVD blanks
23.23
06/08/2017
IT
AMAZON
cat 6 patch cables
19.18
06/08/2017
IT
AMAZON
GPS cable for police cars
21.83
06/08/2017
IT
AMAZON
Phone case for Sara and Randy
19.90
06/08/2017
IT
AMAZON
Phone Case for Dolf
9.95
06/09/2017
IT
AMAZON
USB hubs for cash registers
44.97
06/13/2017
IT
AMAZON
phone case returns
(7.84)
06/13/2017
IT
AMAZON
phone case returns
(15.68)
06/14/2017
IT
AMAZON
Phone case Dolf
9.99
06/14/2017
IT
AMAZON
Phone case Sara and Randy
19.98
06/21/2017
IT
AMAZON
Chargers and cables for park and rec
53.93
06/21/2017
IT
AMAZON
Charger for Ryan Ellenson laptop
47.70
06/22/2017
IT
AMAZON
Wireless keyboard for digital signs
29.14
06/23/2017
IT
AMAZON
surge suppressor and cable converters for digital signs
51.96
06/23/2017
IT
BESTBUY
Memory card for server
29.99
06/23/2017
IT
BESTBUY
Memory card for server
59.98
06/26/2017
IT
AMAZON
cables for rack Materials Dist Building
19.18
06/29/2017
IT
AMAZON
Monitor and Cable Angie Radke
158.89
06/29/2017
IT
AMAZON
Phone headset Nick Nelson
193.22
06/29/2017
IT
ULTIMOVALUE
monitor stand Angie Radke
71.99
06/29/2017
IT
ULTIMOVALUE
Monitor stands ASchwartz, PBZ Recep, SNelson
215.97
06/30/2017
IT
AMAZON
Mice for window in main office Rec Center
79.88
06/19/2017
PLANNING
SENSIBLE LAND USE COALITION
land use/zoning class in St. Louis Park MN.
58.00
06/29/2017
POLICE
BCA/TRAINING & DEVELOPMENT
Training for Investigations
75.00
06/12/2017
FIRE
WALLPACKS DIRECT
Exterior LED wall lights for the fire station.
151.67
06/22/2017
FIRE
WALLPACKS DIRECT
Exterior LED wall lights for the fire station.
707.27
06/26/2017
FIRE
MN STATE FIRE CHIEFS ASSOCIATION
Annual Dues for Chief & Officers
264.00
06/29/2017
FIRE
PAYPAL
MN Public Safety Comm. Conf - Brandon Vik
50.00
CHECK REGISTER A FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check /
Check Date
Dept
Vendor Name
Description
Amount
06/29/2017
FIRE
PAYPAL
MN Public Safety Comm. Conf - Mike Schumann
50.00
06/29/2017
FIRE
DEPARTMENT OF PUBLIC SAFETY
Minnesota State Firefighter License-Greg Peller
100.00
06/29/2017
FIRE
DEPARTMENT OF PUBLIC SAFETY
Minnesota State Firefighter Licenses-several FF's
1,875.00
06/05/2017
PUB WKS
GRAYBAR ELECTRIC COMPANY
Hoffman cabinet latches
99.53
06/02/2017
PRCE
IMPARK
PARKING FOR FIELD TRIP
7.00
06/02/2017
PRCE
WRISTCO
WISTBANDS FOR POOL
142.65
06/05/2017
PRCE
CROWN AWARDS INC
SOFTBALLAWARDS
312.66
06/05/2017
PRCE
FAVOR CREATIONS
SOFTBALL AWARDS
268.64
06/05/2017
PRCE
DOLLAR TREE
GRAND OPENONG SUPPLIES
42.95
06/07/2017
PRCE
THE WEBSTAU RANT STORE
CONCESSION EQUIPMENT
642.13
06/07/2017
PRCE
THE WEBSTAU RANT STORE
SMOOTHIE MIX
11.49
06/07/2017
PRCE
GREEN PAPER PRODUCTS
CONCESSION SUPPLIES
1,433.47
06/07/2017
PRCE
SEARS
FREEZER
867.92
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
469.98
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESION PRODUCTS
1,118.09
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
14.78
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
65.46
06/08/2017
PRCE
SYSCO WESTERN MN
MICROWAVE OVENS 2
570.34
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
368.97
06/08/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
1,931.57
06/08/2017
PRCE
SYSCO WESTERN MN
CONCEESION SUPPLIES
34.56
06/08/2017
PRCE
DUNHAMS
CANOE
579.97
06/09/2017
PRCE
THE WEBSTAU RANT STORE
RECYCLING CANS AND SHELVING
792.22
06/16/2017
PRCE
THE WEBSTAU RANT STORE
POPCORN POPPER
649.00
06/22/2017
PRCE
AMAZON
CONCESSION SUPPLIES
22.47
06/22/2017
PRCE
AMAZON
RECREATION SUPPLIES
41.88
06/22/2017
PRCE
AMAZON
ROBERTS CONCESSION RODUCTS
19.78
06/23/2017
PRCE
AMAZON
CONCESSION SUPPLIES
109.90
06/23/2017
PRCE
AMAZON
CONCESSION PRODUCTS
13.95
06/23/2017
PRCE
AMAZON
BUILDING SUPPLIES
17.16
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
239.69
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
2,739.52
06/23/2017
PRCE
SYSCO WESTERN MN
CONCEESION SUPPLIES
159.60
06/23/2017
PRCE
SYSCO WESTERN MN
ROBERTS CONCESSION PRODUCTS
1,158.88
06/23/2017
PRCE
SYSCO WESTERN MN
ROBERTS CONCESSION SUPPLIES
46.44
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
370.44
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
145.02
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION PRODUCTS
799.94
06/23/2017
PRCE
SYSCO WESTERN MN
CONCESSION SUPPLIES
425.13
06/26/2017
PRCE
ALDI
CONCESSION PRODUCTS
64.78
06/26/2017
PRCE
AMAZON
HOSE REEL HIDEAWAY
47.03
06/26/2017
PRCE
EMERGENCY MEDICAL PRODUCTS
POOL SUPPLIES
68.44
06/26/2017
PRCE
EMERGENCY MEDICAL PRODUCTS
POOL SUPPLIES
136.88
06/28/2017
PRCE
FIRST AID SUPPLIES ONLINE
FIRST AID SUPPLIES
77.20
06/29/2017
PRCE
AMERICAN RED CROSS
LIFEGUARD TRAINING
455.00
06/29/2017
PRCE
AMERICAN RED CROSS
LIFEGUARD TRAINING
560.00
06/29/2017
PRCE
AMERICAN RED CROSS
LIFEGUARD TRAINING
1,050.00
06/14/2017
EDA
INBIA
Reference book from Int'I Business Innovation Assoc
85.00
06/22/2017
EDA
MAIN STREET SPORTS BAR
Lunch for EDA Finance Team meeting
80.53
Total - Purchasing Cards
24,374.15
GRAND TOTAL
1,553,500.60
CHECK REGISTER B FOR CITY OF HUTCHINSON
CHECK DATE FROM 07/12/2017 - 07/25/2017
Check Date
Check
Vendor Name
Description
Amount
07/25/2017
197193
OUTDOOR MOTION
FIX TIRE - POLICE BIKE PATROL
42.00
GRAND TOTAL
42.00
hutchinson
CENTER
OPIF FOR THE
RTS
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RI
G ART TO LIFE
f
12 Partner Groups
presented over 100
exhibits, performances,
workshops, & community
events
1
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Hutchinson Photography Club led
4 fieldtrips to locations around the state
HISelebrated Hutchinson's Aeronautical history
wi"aFE community event that showcased a B52
Wheel & Cog opened in July &
3,100 visitors come through their
doors by early 2017!
a
HISelebrated Hutchinson's Aeronautical history
wi"aFE community event that showcased a B52
Wheel & Cog opened in July &
3,100 visitors come through their
doors by early 2017!
AAI �� � I■A■ ■ � ■ � w�A r�I■ ■■w■�■A� ■ Ar■w■rA
Sjodin
2018 Visual Arts
Exhibition Season
Robert Mattson, Stephanie Frey, Samuel Johnson, Elaine Rutherford, Sharon Rotz,
Tammy Joy Parsons, Laura Corcoran, Jason Ramey, Youth Arts Exhibit
New in 2018 - COMMUNITY SHOWCASE
ATTRACTING VISITORS TO OUR REGION —
Playing a vital role in making our community a desirable place to
Live Work and VISIT
Grand Rapids North Carolin
Morris
California HCA/HUTCHINSON
Willmar Z \
St. Cloud
Ely
Mankato
Cosmos
Litchfield
Minneapolis/St. Paul
Spicer
Wisconsin
i
Ortonville
Minnesota
IOWA
Marshall
Glenwo
In 2016 — 2,000 people attended an event, exhibit, or class at HCA
UPCOMING EVENTS — OFFICE SPACE MOVIE EVENT and
October ESCAPE Room
NEW IN 2017
In partnership with Hutchinson Community Foundation
SWIF
the Creative Families Fund.
The fund will provide free and reduced
ticket/tuition vouchers for children and their
families/caregivers to attend arts education
and entertainment events hosted by the Art
Center AND our partner groups
a grant from SWIF
hip with Vivid Image
300
mn _ Tube
Mobile Friendly!! ll
- Class & Event Registration
- Secure Online Donation
- Membership Registration
- Calendar of Events
- Partner Info
- Blog & Social Media
2016
Local Press Coverage
65 stories about HCA and our Partner Groups in the Leader
not including calendar)
Regional Press Coverage
2 segments on MPR Art Hounds
3 articles in the SMAC Newsletter
1 Feature article in The Minneapolis Egotist Blog
hutchinson
CENTER
op FOR THE
RTS
THANK YOU CITY OF HUTCHINSON FOR
BRINGING ART TO LIFE
HUTCHINSON CITY COUNCIL ci=y-f�
Request for Board Action 7AL =-ft
Agenda Item: Preliminary 5-Year Capital Improvement Plan (CIP Plan)
Department: Finance
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is the preliminary 5-year capital improvement plan (CIP) as required by city charter by August 1st. The plan
is based on recommendations from the Fleet, Facility and Resource Allocation committees. Department directors
have also included other miscellaneous capital items that are not addressed by the three committees. The CIP will be
subject to change throughout the year with a final CIP coming to council for approval before year-end.
The plan contains two sets of reports. The first reports show the capital expenditures within the department acquiring
the asset. The second reports show the funding sources for the capital expenditures.
If there are any questions ahead of time or if the council would like to see further details of the 5-year CIP plan, please
let me know.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
5 -YEAR CAPITAL IMPROVEMENT PLAN
2018-2022
Preliminary Plan — July 25, 2016
CITY OF HUTCHINSON - CAPITAL PLAN
Administrative Summary
VISIONS AND GOALS
Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five-year
Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP
identifies projects that will support existing and projected needs in the following areas:
transportation, parks & recreation and public safety, etc. It is based upon numerous long range
planning documents that are updated regularly as identified by the Facilities Committee, Fleet
Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of
limited resources that are available for capital items by identifying which projects will be funded,
how they will be paid for and when they will be purchased. It establishes a comprehensive
development program that is used to maximize outside revenue sources and effectively plan for
the growth and maintenance of the City's infrastructure.
POLICIES
Criteria identified for inclusion of capital items in the CIP plan are as follows:
1) Capital Item must have a minimum cost of $10,000
2) Project must define year proposed
3) Funding source should be identified
4) Detail should include annual operating costs or savings for proposed capital item
5) Department priority should be established
6) Must have a useful life of three years or greater
The plan encompasses projects using the following priority levels:
Priority 1: (Urgent) Projects currently underway or those that are considered essential to the
departments of City operations, and should not be delayed beyond the year requested. Failure to fund
these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the
City to a potential liability and negative legal exposure.
Priority 2: (Very Important) Projects that are needed by a department or the City to improve or
maintain their operations, and to delay would cause deterioration or further deterioration of their current
operation and/or level of service to the residents of the City. These should not be delayed beyond the
year requested.
Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain
their operations, and should be done as soon as funds can reasonably be made available.
Priority 4: (Less Important) Projects, which are desirable, but needing further study.
Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to
maintain operations, safety or infrastructure desired within the community.
CIP PROCESS
1. Finance distributes CIP forms and the prior year's data to departments for updating. Any
new capital items should be requested at this time.
2. Departments add, remove and update CIP data from the prior year's report.
3. Finance updates the CIP database with recommendations made by the department
directors and the Fleet, Facility and Resource Allocation committees.
4. Initial draft is reviewed with City Administrator and Department directors; corrections or
adjustments are made.
5. Preliminary CIP plan is submitted to City council by August 1St
6. Final CIP plan is reviewed and adopted by City council by year-end.
PROCESS CALENDAR
April/May - Departments work on updating CIP Plan. Any new capital items should be
requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting
to review and prioritize potential improvement projects submitted by Departments.
June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit
a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with
Department directors and corrections or adjustments are made. Current year CIP items are
incorporated into the early stages of the budgeting process during this time frame.
August I st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall
submit to the council a preliminary CIP Plan no later than August 1St of each year.
December 31st - Final CIP plan is adopted by City council prior to year-end.
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2018 tiim 2022
DEPARTMENT SUMMARY
Department 2018 2019 2020 2021 2022 Total
Airport
800,000
396,332
1,196,332
Cemetery
10,000
94,413
35,504
35,504
175,421
City Center
405,000
405,000
Civic Arena
381,500
475,000
167,167
1,023,667
Compost
139,227
355,000
503,000
80,000
80,000
1,157,227
Engineering
127,209
26,663
32,239
186,111
Fire
67,500
80,000
55,000
202,500
Information Technology
140,000
43,000
183,000
Infrastructure Improvements
6,537,848
4,704,841
11,046,124
6,591,472
1,989,860
30,870,145
Library
100,000
100,000
Parks
138,000
122,656
145,116
397,500
33,207
836,479
Police
344,000
157,000
185,250
173,000
93,470
952,720
Pool & Recreation Building
218,000
640,000
30,000
888,000
Public Works
44,000
100,000
100,000
244,000
Refuse
85,000
91,500
35,000
170,000
381,500
Storm Water
170,346
270,579
40,000
103,732
584,657
Streets
132,895
132,874
347,469
234,682
847,920
Wastewater
269,123
154,275
81,300
133,061
637,759
Water
47,500
27,500
58,500
59,739
193,239
TOTAL 9,557,648
6,715,138
13,210,789
8,950,883
2,631,219
41,065,677
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2018 thm 2022
PROJECTS BY DEPARTMENT
Department Project # Priority 2018 2019 2020 2021 2022 Total
Airport
Runway, taxiway, apron crack fill & seal coat
A/RP00
2
396,332
396,332
T -Hangar
AlRP07
3
800,000
800,000
Airport Total
800,000
396,332
1,196,332
Cemetery
Cemetery mower
CEMT 001
4
25,504
25,504
51,008
Tractor/Loader/Backhoe
CEMT 002
3
84,413
84,413
Cemetery Fencing/Roadway
CEMT 01
3
10,000
10,000
10,000
10,000
40,000
Cemetery Total
10,000
94,413
35,504
35,504
175,421
City Center
City Center Security Remodel
C. CTR -1701
3
300,000
300,000
Boiler improvements
C. CTR -1801
2
90,000
90,000
Wall Pack LED retrofit - multiple locations
C. CTR -1802
3
15,000
15,000
City Center Total
405,000
405,000
Civic Arena
Replace East Rink Roof
CA -1502
1
291,500
291,500
Replace East dasher boards
CA -1505
3
170,000
170,000
West Rink low emissivity ceiling
CA -1507
2
90,000
90,000
East Rink Locker Room Improv
CA -1509
3
80,000
80,000
HVAC system upgrades
CA -1510
2
225,000
225,000
Zamboni ice resurfacer
CA -2101
3
167,167
167,167
Civic Arena Total
381,500
475,000
167,167
1,023,667
Compost
Bagging Line Upgrades
COMP -1504
3
30,000
30,000
Skidsteer Loader
COMP -1604
3
51,227
51,227
Mack truck (used)
COMP -1804
4
58,000
58,000
Walking Floor Trailer
COMP -1902
4
80,000
80,000
80,000 80,000
320,000
Forklift Replacement
COMP -2001
3
35,000
35,000
1 ton 4x4 crewcab pickup
COMP -2002
3
38,000
38,000
McCloskey Screener replacement
COMP -2020
3
350,000
350,000
Compost Turner Replacement
COMP -2101
3
275,000
275,000
Compost Total
139,227
355,000
503,000
80,000 80,000
1,157,227
Engineering
Survey Equipment Upgrades
ENGR 01
4
33,650
33,650
1/2 ton work truck
ENGR 101
3
29,504
29,504
Replace SUV
ENGR 102
3
26,663
26,663
112 ton work truck
ENGR 103
3
32,239
32,239
Department Project # Priority 2018 2019 2020 2021 2022 Total
Survey Equipment ENGR-1801 4 64,055 64,055
Engineering Total 127,209 26,663 32,239 186,111
Fire
SCBA air park replacement
FD -1706
2
67,500
67,500
Exhaust Capture System
FD -1801
3
55,000
55,000
Rescue 8 - 1 ton truck
FD -1901
3
80,000
80,000
Fire Total
67,500
80,000
55,000
202,500
Information Technology
Replace/Add Door Security Systems
1T--1601
3
66,000
66,000
Generator City Center
1T--1701
4
30,000
30,000
Virtual Server Refresh
1T--1801
4
18,000
18,000
New Server for BS&A software
1T--1802
2
26,000
26,000
Core Switch Upgrade
1T--1901
2
43,000
43,000
Information Technology Total
140,000
43,000
183,000
Infrastructure Improvements
SC Trunk Storm (local storm sewer)
New const 02
3
900,000
900,000
Bluff SUNorthwoodstrail
New const 04
4
450,000
450,000
Clinton Ave SW (Harrington -Merrill)
Patt/al03
3
196,650
196,650
Merrill St SW (SGR-Clinton)
Patt/al04
3
218,275
218,275
Neal Ave SW (Keith -Sunset)
Patt/al05
3
208,150
208,150
Michigan St SE/NE (5th Ave -Hwy 7)
Pattlal07
3
1,739,860
1,739,860
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Pattlal08
3
1,478,015
1,478,015
Dale St SW (SGR-Roberts)
Patt/al09
3
1,668,205
1,668,205
Washington Ave W (Lynn -Main)
Pattlal 10
3
1,236,477
1,236,477
Pavement Management Program
PMP
2
413,223
413,223
413,223
413,223
1,652,892
Church St SW (SGR-Linden)
Reclaim 05
3
254,700
254,700
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
127,350
127,350
Harrington St SW (SGR-Linden)
Reclaim 07
3
255,350
255,350
Merrill St SW (Clinton -Linden)
Reclaim 08
3
129,300
129,300
Neal Ave SW (Dale -Keith)
Reclaim 09
3
92,500
92,500
Sunset St SW (SGR-Linden)
Reclaim 10
3
272,753
272,753
Roberts Rd SW (School -Dale)
Reclaim 12
3
750,000
750,000
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
600,000
600,000
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
750,200
750,200
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
861,000
861,000
1stAve NE (Main -Adams)
Reclaim 19
3
371,901
371,901
1stAve SE (Main -Adams)
Reclaim 20
3
371,901
371,901
2nd Ave SW (Franklin -Main)
Reclaim 21
3
148,760
148,760
Grove St SW (2nd -Washington)
Reclaim 22
3
289,256
289,256
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
3
738,650
738,650
2nd Ave SE Bridge
Recon 01
3
1,149,500
1,149,500
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
1,968,500
1,968,500
TH 15/Main St Reconstruction
Recon 03
2
8,400,000
8,400,000
Pavement sealing/Seal coating
SCFS7RP
3
250,000
250,000
250,000
750,000
Bradford St drainage improvemenets
STWT300
3
100,000
100,000
Meter replacement program
WA TR 201
3
550,000
550,000
1,100,000
Well #5 Cleaning
WA TR 202
3
90,000
90,000
Water SCADA Upgrade
WA TR 203
3
100,000
100,000
Well #5 Rehabilitation
WA TR 204
3
80,000
80,000
Well #8 Rehabilitation
WA TR 205
3
80,000
80,000
Preliminary treatment rehabilitation
WWTF104
3
125,000
125,000
Department Project # Priority 2018
Wastewater SCADA Upgrade
WWTF 105
3
Oxidation Ditch Aero 2 bridges
WWTF 106
3
MBR Blower Upgrade
WWTF 107
3
Biosolids Handling
WWTF 108
3
Plant equipment upgrades
WWTF 109
3
2019 2020 2021 2022 Total
150,000 150,000
200,000 200,000
100,000 100,000
500,000 500,000
215,000 275,000
Infrastructure Improvements Total 6,537,848 4,704,841 11,046,124 6,591,472 1,989,860 30,870,145
Library
138,000
Sofit / Facia Replacement
L/8 12-02
3
100,000
Library Total
Police
100,000
Parks
Roberts Park -lighting improvements
PARK -1601
1
40,000
North Park -tennis court improv
PARK -1602
3
60,000
1/2 ton 42 pickup
PARK -1804
4
24,000
1/2 ton 42 pickup
PARK -1805
4
24,000
1/2 Ton 4X4 Pickup
PARK -1901
4
PD -1501
1/2 Ton 4X2 Pickup
PARK -1902
4
3/4 -ton 44 pickup
PARK -1903
4
Squad Car#7 replacement
30,389
24,000
38,267
350,000
Skid steer loader S250 used PARK -2001 4 42,082
John Deere mower 12 wide PARK -2002 4 73,034
Rail Line Purchase Debt (Exp 2020) PARK -2020 3 30,000 30,000 30,000
Tractor, 4720 w/ cab PARK -2101 3 47,500
1/2 ton 42 pickup PARKS -2201 4 33,207
100,000
100,000
350,000
60,000
24,000
24,000
30,389
24,000
38,267
42,082
73,034
90,000
47,500
33,207
Parks Total
138,000
122,656
145,116
397,500
33,207
836,479
Police
Squad car#2 replacement
PD -1401
2
40,000
46,735
86,735
Squad car#6 replacement
PD -1402
2
40,000
46,735
86,735
Squad Car#3 replacement
PD -1501
2
41,500
41,500
Squad Car#7 replacement
PD -1502
2
41,500
41,500
Squad car#5 replacement
PD -1601
2
42,750
42,750
Squad car#8 replacement
PD -1602
2
44,000
44,000
Replace Minivan
PD -1703
4
38,000
38,000
PSAP Equipment Upgrade
PD -1801
2
179,000
179,000
EOC Chair Replacement
PD -1802
3
15,000
15,000
Locker room remodel
PD -1901
4
75,000
75,000
New Chief vehicle
PD -1902
4
38,000
38,000
New 3/4 ton 4x4 crew cab pickup
PD -1903
4
32,000
32,000
Ballistic/Riot Helmets
PD -1904
3
23,000
23,000
SCBA Gas Masks
PD -1905
3
13,000
13,000
Replacement of portable radios
PD -2002
3
121,500
121,500
Trailer, enclosed tandem
PD -2003
4
21,000
21,000
Replace Equinox
PD -2101
3
27,000
27,000
Replace Equinox
PD -2102
3
27,000
27,000
Police Total
344,000
157,000
185,250
173,000
93,470
952,720
Pool & Recreation Building
Recreation Center Roof (gym area)
PR -1701
2
218,000
218,000
RecCenter/Civic Arena Parking Lot
PR -1702
3
640,000
640,000
Office carpet replacement
PR -2001
4
10,000
10,000
Rec Center sidewalk
PR -2002
4
20,000
20,000
Department Project # Priority 2018 2019 2020 2021 2022 Total
Pool & Recreation Building Total 218,000 640,000 30,000 888,000
Public Works
Tip up joint sealant replacement
HATS 01
4
14,000
14,000
Pavement repairs, seal coat
HA TS 02
3
30,000
30,000
Pond excavation, ditch shaping
HA TS 03
4
35,000
35,000
Stormceptor for wash area
HA TS O4
4
65,000
65,000
Wash bay / Water fill station
HA TS 05
4
100,000
100,000
Public Works Total
44,000
100,000
100,000
244,000
Refuse
Truck, TA w/hooklift
REFS -1801
3
85,000
85,000
Walking Floor Trailer
REFS -1901
3
91,500
91,500
Forklift Replacement
REFS -2101
3
35,000
35,000
Wheel loader replacement
REFS -2201
2
170,000
170,000
Refuse Total
85,000
91,500
35,000
170,000
381,500
Storm Water
Leaf Vacuum
STWT001
3
98,346
53,732
152,078
Mechanical Street Sweeper
STWT 002
3
175,579
175,579
Storm Sewer System Repairs
STWT 01
3
20,000
20,000
20,000
20,000
80,000
Ridgewater College Flood Study
STWT02
4
12,000
12,000
Alan Street outfall management
STWT 03
3
40,000
40,000
9th Ave NW flood improvement
STWT 05
3
75,000
75,000
Greens pond improvement
STWT 06
3
20,000
20,000
Bridgewater pond improvement
STWT07
4
30,000
30,000
Storm Water Total
170,346
270,579
40,000
103,732
584,657
Streets
Dustless Sandblasting Equipment
STRT 002
4
50,000
50,000
1 Ton 4x4 w/ aerial bucket
STRT 01
3
65,673
65,673
1 -ton 44 truck w/ snowplow
STRT 08
3
55,895
40,598
96,493
Wheel loader
STRT 09
3
192,866
192,866
Tractor w/ 12' mower
STRT 10
3
35,453
35,453
1 -Ton flatbed truck
STRT 11
4
47,271
47,271
Tandem -axle Dump Truck
STRT 12
3
101,494
101,494
1/2 Ton 44 pickup
STRT 13
3
27,000
32,239
59,239
1 -ton dump truck
STRT 19
3
50,150
50,150
100,300
1 -ton Service truck
STRT20
3
57,315
57,315
1 -ton 44 truck
STRT21
3
41,816
41,816
Streets Total
132,895
132,874
347,469
234,682
847,920
Wastewater
Pumps & Generators
WWTF 001
2
18,008
18,008
Tractor Mower
WWTF 004
1
19,123
19,123
1 Jon truck w/plow
WWTF 005
2
38,267
38,267
Utility vehicle
WWTF 007
4
13,000
13,000
Work truck
WWTF 008
3
31,300
32,239
63,539
Pressure Washer
WWTF 009
3
15,000
15,000
Biosolids Spreader
WWTF 010
3
35,822
35,822
HVAC system upgrade
WWTF 04
4
80,000
80,000
Main LS Pump #1
WWTF 07
3
40,000
40,000
Department Project # Priority 2018 2019 2020 2021 2022 Total
Lift station repairs & upgrades
WWTF 08
3
50,000
50,000
50,000
50,000
200,000
Dry storage warehouse/garage
WWTF 10
4
35,000
35,000
Oxidation ditch cleaning
WWTF 12
4
80,000
80,000
Wastewater Total
269,123
154,275
81,300
133,061
637,759
Water
Pavement repairs & maintenance
WA41W01
3
27,500
27,500
27,500
27,500
110,000
Roof & building repairs
WA TR 05
3
20,000
20,000
High bay lighting
WA TR 10
4
16,000
16,000
1/2 ton work truck
WA TR 100
3
32,239
32,239
Replace HSP #2 VFD
WA TR 11
3
15,000
15,000
Water Total
47,500
27,500
58,500
59,739
193,239
GRAND TOTAL
9,557,648
6,715,138
13,210,789
8,950,883 2,631,219
41,065,677
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2018 tiim 2022
FUNDING SOURCE SUMMARY
Source 2018 2019 2020 2021 2022 Total
Airport Construction Fund
40,000
39,633
79,633
Capital Projects Fund
350,185
30,000
151,500
531,685
Capital Projects Fund - Facilities Plan
565,000
381,500
693,000
1,120,000
30,000
2,789,500
Capital Projects Fund - Misc Infrastructure Maint
300,000
250,000
250,000
800,000
Compost Fund
139,227
358,000
503,000
80,000
80,000
1,160,227
Cooperative Agreement - HUC
33,270
33,270
Equipment Replacement - Heavy Fleet
84,413
268,661
192,866
545,940
Equipment Replacement - Small Fleet
310,399
386,530
231,033
449,218
168,493
1,545,673
G.O. Improv Bonds - Debt Tax Levy
2,309,160
1,778,060
1,839,810
2,642,570
244,860
8,814,460
General Fund
79,500
67,000
146,500
General Fund (Perpetual Care Fund)
10,000
10,000
10,000
10,000
40,000
Grants - Federal
1,556,000
356,699
1,912,699
Grants - Other
14,666
33,332
200,000
247,998
Grants - State
54,667
33,334
5,000,000
5,088,001
HATS Fund (City only)
14,667
33,334
48,001
Liquor Fund
3,000
3,000
Municipal State Aid
1,100,000
700,000
1,200,000
1,000,000
700,000
4,700,000
Refuse Fund
85,000
91,500
35,000
170,000
381,500
Rural Fire Dept Fund
33,750
40,000
73,750
Special Assessments
760,288
758,381
449,314
1,211,802
520,000
3,699,785
Storm Water Utility Fund
329,746
473,209
340,000
285,166
75,000
1,503,121
Wastewater Fund
785,623
696,410
1,148,550
1,202,144
100,000
3,932,727
Water Fund
686,500
757,135
798,250
646,322
100,000
2,988,207
GRAND TOTAL
9,557,648
6,715,138
13,210,789
8,950,883
2,631,219
41,065,677
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2018 thru 2022
PROJECTS BY FUNDING SOURCE
Source Project # Priority 2018 2019 2020 2021 2022 Total
Airport Construction Fund
Runway, taxiway, apron crack fill & seal coat A/RP 00 2 39,633 39,633
T -Hangar AlRP07 3 40,000 40,000
Airport Construction Fund Total
Capital Projects Fund
Survey Equipment Upgrades
ENGR 01
Survey Equipment
ENGR-1801
SCBA air park replacement
FD -1706
Generator City Center
1T--1701
Rail Line Purchase Debt (Exp 2020)
PARK -2020
PSAP Equipment Upgrade
PD -1801
Replacement of portable radios
PD -2002
Capital Projects Fund Total
3 30,000
30,000 30,000
90,000
Capital Projects Fund - Facilities Plan
City Center Security Remodel
C. CTR -1701
Boiler improvements
C. CTR -1801
Wall Pack LED retrofit - multiple locations
C. CTR -1802
Replace East Rink Roof
CA -1502
Replace East dasher boards
CA -1505
West Rink low emissivity ceiling
CA -1507
East Rink Locker Room Improv
CA -1509
HVAC system upgrades
CA -1510
Exhaust Capture System
FD -1801
Sofit / Facia Replacement
L/8 12-02
Roberts Park -lighting improvements
PARK -1601
North Park -tennis court improv
PARK -1602
Locker room remodel
PD -1901
Recreation Center Roof (gym area)
PR -1701
Rec Center/Civic Arena Parking Lot
PR -1702
Office carpet replacement
PR -2001
Rec Center sidewalk
PR -2002
Capital Projects Fund - Facilities Plan
Total
3
640,000
Capital Projects Fund - Misc Infrastru�
Pavement sealing/Seal coating
SCFS7RP
Dustless Sandblasting Equipment
STRT 002
40,000
39,633
79,633
4 33,650
2 90,000
33,650
4 43,785
90,000
43,785
2 33,750
33,750
4 30,000
291,500
30,000
3 30,000
30,000 30,000
90,000
2 179,000
170,000
179,000
3
121,500
121,500
350,185
30,000 151,500
531,685
3 300,000
300,000
2 90,000
90,000
3 15,000
15,000
1
291,500
291,500
3
170,000
170,000
2
90,000
90,000
3
80,000
80,000
2
225,000
225,000
3
55,000
55,000
3 100,000
100,000
1
350,000
350,000
3 60,000
60,000
4
75,000
75,000
2
218,000
218,000
3
640,000
640,000
4
10,000
10,000
4
20,000
20,000
565,000
381,500 693,000
1,120,000 30,000
2,789,500
3 250,000 250,000 250,000 750,000
4 50,000 50,000
Source Project # Priority 2018 2019 2020 2021 2022 Total
Capital Projects Fund - Misc
300,000
250,000
250,000
800,000
Infrastructure Maint Total
Compost Fund
Bagging Line Upgrades
COMP -1504
3
30,000
30,000
Skidsteer Loader
COMP -1604
3
51,227
51,227
Mack truck (used)
COMP -1804
4
58,000
58,000
Walking Floor Trailer
COMP -1902
4
80,000
80,000
80,000
80,000
320,000
Forklift Replacement
COMP -2001
3
35,000
35,000
1 ton 4x4 crewcab pickup
COMP -2002
3
38,000
38,000
McCloskey Screener replacement
COMP -2020
3
350,000
350,000
Compost Turner Replacement
COMP -2101
3
275,000
275,000
Core Switch Upgrade
1T--1901
2
3,000
3,000
Compost Fund Total
139,227
358,000
503,000
80,000
80,000
1,160,227
Cooperative Agreement - HUC
Survey Equipment
ENGR-1801
4
20,270
20,270
New Server for BS&A software
1T--1802
2
13,000
13,000
Cooperative Agreement - HUC Total
33,270
33,270
Equipment Replacement - Heavy Fleetl
Zamboni ice resurfacer
CA -2101
3
167,167
167,167
Tractor/Loader/Backhoe
CEM T002
3
84,413
84,413
Wheel loader
STRT09
3
192,866
192,866
Tandem -axle Dump Truck
STRT 12
3
101,494
101,494
Equipment Replacement - Heavy Fleet
84,413
268,661
192,866
545,940
Total
Equipment Replacement - Small Fleet
Cemetery mower
CEMT001
4
25,504
25,504
51,008
1/2 ton work truck
ENGR 101
3
29,504
29,504
Replace SUV
ENGR 102
3
26,663
26,663
1/2 ton work truck
ENGR 103
3
32,239
32,239
Rescue 8 - 1 ton truck
FD -1901
3
40,000
40,000
1/2 ton 42 pickup
PARK -1804
4
24,000
24,000
1/2 ton 42 pickup
PARK -1805
4
24,000
24,000
1/2 Ton 4X4 Pickup
PARK -1901
4
30,389
30,389
1/2 Ton 4X2 Pickup
PARK -1902
4
24,000
24,000
3/4 -ton 4x4 pickup
PARK -1903
4
38,267
38,267
Skid steer loader S250 used
PARK -2001
4
42,082
42,082
John Deere mower 12 wide
PARK -2002
4
73,034
73,034
Tractor, 4720 w/ cab
PARK -2101
3
47,500
47,500
1/2 ton 42 pickup
PARKS -2201
4
33,207
33,207
Squad car#2 replacement
PD -1401
2
40,000
46,735
86,735
Squad car#6 replacement
PD -1402
2
40,000
46,735
86,735
Squad Car#3 replacement
PD -1501
2
41,500
41,500
Squad Car#7 replacement
PD -1502
2
41,500
41,500
Squad car#5 replacement
PD -1601
2
42,750
42,750
Squad car#8 replacement
PD -1602
2
44,000
44,000
Replace Minivan
PD -1703
4
38,000
38,000
Source Project # Priority 2018
New Chief vehicle
PD -1902
4
1T--1801
New 3/4 ton 4x4 crew cab pickup
PD -1903
4
32,000
Trailer, enclosed tandem
PD -2003
4
Clinton Ave SW (Harrington -Merrill)
Replace Equinox
PD -2101
3
Neal Ave SW (Keith -Sunset)
Replace Equinox
PD -2102
3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
1 Ton 4x4 w/ aerial bucket
STRT 01
3
Washington Ave W (Lynn -Main)
1 -ton 44 truck w/ snowplow
STRT 08
3
55,895
Tractor w/ 12' mower
STRT 10
3
Harrington St SW (SGR-Linden)
1 -Ton flatbed truck
STRT 11
4
Neal Ave SW (Dale -Keith)
1/2 Ton 44 pickup
STRT 13
3
27,000
1 -ton dump truck
STRT 19
3
McDonald Dr SW (Lakewood - School)
1 -ton Service truck
STRT20
3
1stAve NE (Main -Adams)
1 -ton 44 truck
STRT 21
3
2nd Ave SW (Franklin -Main)
Equipment Replacement - Small Fleet
1T--1601
Total
1T--1801
New Server for BS&A software
1T--1802
G.O. Improv Bonds - Debt Tax Levy
SC Trunk Storm (local storm sewer)
New const 02
Bluff SUNorthwoods trail
New const 04
Clinton Ave SW (Harrington -Merrill)
Part/al03
Merrill St SW (SGR-Clinton)
Part/al04
Neal Ave SW (Keith -Sunset)
Part/al05
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
Dale St SW (SGR-Roberts)
Part/al09
Washington Ave W (Lynn -Main)
Partial 10
Pavement Management Program
PMP
Church St SW (SGR-Linden)
Reclaim 05
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
Harrington St SW (SGR-Linden)
Reclaim 07
Merrill St SW (Clinton -Linden)
Reclaim 08
Neal Ave SW (Dale -Keith)
Reclaim 09
Sunset St SW (SGR-Linden)
Reclaim 10
Roberts Rd SW (School -Dale)
Reclaim 12
Linden Ave SW (Dale -Harrington)
Reclaim 14
McDonald Dr SW (Lakewood - School)
Reclaim 15
Northwoods, Spruce, 11th Ave NE
Reclaim 16
1stAve NE (Main -Adams)
Reclaim 19
1stAve SE (Main -Adams)
Reclaim 20
2nd Ave SW (Franklin -Main)
Reclaim 21
Grove St SW (2nd -Washington)
Reclaim 22
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
2nd Ave SE Bridge
Recon 01
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
TH 15/Main St Reconstruction
Recon 03
G.O. Improv Bonds - Debt Tax Levy
Total
General Fund
3
4
3
3
3
3
3
3
3
2
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
3
2
2019 2020 2021 2022
38,000
21,000
27,000
27,000
65,673
40,598
35,453
47,271
32,239
50,150 50,150
57,315
41,816
310,399 386,530 231,033 449,218 168,493
900,000
128,450
143,015
250,000
135,865
369,015
601,205
161,460
290,000 290,000 290,000 290,000
172,690
86,295
172,975
87,955
53,872
188,108
420,865
320,000
421,200
588,810
261,000
261,000
104,400
203,000
600,640
244,860
249,500
78,280
450,000
2,309,160 1,778,060 1,839,810 2,642,570 244,860
Total
38,000
32,000
21,000
27,000
27,000
65,673
96,493
35,453
47,271
59,239
100,300
57,315
41,816
1,545,673
900,000
250,000
128,450
143,015
135,865
244,860
369,015
601,205
161,460
1,160,000
172,690
86,295
172,975
87,955
53,872
188,108
420,865
320,000
421,200
588,810
261,000
261,000
104,400
203,000
600,640
249,500
78,280
450,000
8,814,460
Replace/Add Door Security Systems 3 40,000 40,000
4 18,000 18,000
2 6,500 6,500
2 31,000 31,000
1T--1601
Virtual Server Refresh
1T--1801
New Server for BS&A software
1T--1802
Core Switch Upgrade
1T--1901
Source Project # Priority 2018 2019 2020 2021 2022 Total
EOC Chair Replacement
PD -1802
3
15,000
15,000
Ballistic/Riot Helmets
PD -1904
3
23,000
23,000
SCBA Gas Masks
PD -1905
3
13,000
13,000
General Fund Total
79,500
67,000
146,500
General Fund (Perpetual Care Fund)
Cemetery Fencing/Roadway
CEMT 01
3
10,000
10,000
10,000 10,000
40,000
General Fund (Perpetual Care Fund)
10,000
10,000
10,000 10,000
40,000
Total
Grants - Federal
Runway, taxiway, apron crack fill & seal coat
A/RP 00
2
356,699
356,699
T -Hangar
AlRP01
3
720,000
720,000
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
836,000
836,000
Grants - Federal Total
1,556,000
356,699
1,912,699
Grants - Other
Tip up joint sealant replacement
HA TS 01
4
4,666
4,666
Pavement repairs, seal coat
HA TS 02
3
10,000
10,000
Pond excavation, ditch shaping
HA TS 03
4
11,666
11,666
Stormceptor for wash area
HA TS O4
4
21,666
21,666
Bluff SUNorthwoodstrail
New const 04
4
200,000
200,000
Grants - Other Total
14,666
33,332
200,000
247,998
(Grants - State
T -Hangar
AlRP01
3
40,000
40,000
Tip up joint sealant replacement
HATS 01
4
4,667
4,667
Pavement repairs, seal coat
HA TS 02
3
10,000
10,000
Pond excavation, ditch shaping
HA TS 03
4
11,667
11,667
Stormceptor for wash area
HA TS O4
4
21,667
21,667
TH 15/Main St Reconstruction
Recon 03
2
5,000,000
5,000,000
Grants - State Total
54,667
33,334
5,000,000
5,088,001
HATS Fund (City only)
Tip up joint sealant replacement
HATS 01
4
4,667
4,667
Pavement repairs, seal coat
HA TS 02
3
10,000
10,000
Pond excavation, ditch shaping
HA TS 03
4
11,667
11,667
Stormceptor for wash area
HA TS O4
4
21,667
21,667
HATS Fund (City only) Total
14,667
33,334
48,001
Liquor Fund
Core Switch Upgrade
1T--1901
2
3,000
3,000
Liquor Fund Total
3,000
3,000
Municipal State Aid
Source Project # Priority 2018 2019 2020 2021 2022 Total
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
3
700,000
700,000
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
3
700,000
700,000
Dale St SW (SGR-Roberts)
Part/al 09
3
350,000
350,000
Washington Ave W (Lynn -Main)
Partial 10
3
500,000
500,000
Roberts Rd SW (School -Dale)
Reclaim 12
3
150,000
150,000
2nd Ave SE Bridge
Recon 01
3
900,000
900,000
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
200,000
200,000
TH 15/Main St Reconstruction
Recon 03
2
1,200,000
1,200,000
Municipal State Aid Total
1,100,000
700,000
1,200,000
1,000,000
700,000
4,700,000
Refuse Fund
Truck, TA w/hooklift
REFS -1801
3
85,000
85,000
Walking Floor Trailer
REFS -1901
3
91,500
91,500
Forklift Replacement
REFS -2101
3
35,000
35,000
Wheel loader replacement
REFS -2201
2
170,000
170,000
Refuse Fund Total
85,000
91,500
35,000
170,000
381,500
Rural Fire Dept Fund
SCBA air park replacement
FD -1706
2
33,750
33,750
Rescue 8 - 1 ton truck
FD -1901
3
40,000
40,000
Rural Fire Dept Fund Total
33,750
40,000
73,750
Special Assessments
Clinton Ave SW (Harrington -Merrill)
Part/al 03
3
30,700
30,700
Merrill St SW (SGR-Clinton)
Part/al 04
3
33,660
33,660
Neal Ave SW (Keith -Sunset)
Part/al 05
3
32,285
32,285
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
3
520,000
520,000
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
3
194,000
194,000
Dale St SW (SGR-Roberts)
Part/al 09
3
500,000
500,000
Washington Ave W (Lynn -Main)
Partial 10
3
365,017
365,017
Pavement Management Program
PMP
2
63,223
63,223
63,223
63,223
252,892
Church St SW (SGR-Linden)
Reclaim 05
3
39,510
39,510
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
19,755
19,755
Harrington St SW (SGR-Linden)
Reclaim 07
3
39,375
39,375
Merrill St SW (Clinton -Linden)
Reclaim 08
3
19,845
19,845
Neal Ave SW (Dale -Keith)
Reclaim 09
3
23,228
23,228
Sunset St SW (SGR-Linden)
Reclaim 10
3
40,645
40,645
Roberts Rd SW (School -Dale)
Reclaim 12
3
46,635
46,635
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
180,000
180,000
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
225,000
225,000
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
129,190
129,190
1stAve NE (Main -Adams)
Reclaim 19
3
56,901
56,901
1stAve SE (Main -Adams)
Reclaim 20
3
56,901
56,901
2nd Ave SW (Franklin -Main)
Reclaim 21
3
22,760
22,760
Grove St SW (2nd -Washington)
Reclaim 22
3
44,256
44,256
Hassan St (5th Ave S -1st Ave N)
Reclaim 23
3
113,010
113,010
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
514,220
514,220
TH 15/Main St Reconstruction
Recon 03
2
200,000
200,000
Special Assessments Total
760,288
758,381
449,314
1,211,802
520,000
3,699,785
Source Project # Priority 2018
Storm Water Utility Fund
Wash bay/ Water fill station
HA TS 05
4
Clinton Ave SW (Harrington -Merrill)
Part/al 03
3
12,500
Merrill St SW (SGR-Clinton)
Part/al 04
3
13,900
Neal Ave SW (Keith -Sunset)
Part/al 05
3
9,000
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
3
7,000
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
3
3
Dale St SW (SGR-Roberts)
Partial 09
3
3
Washington Ave W (Lynn -Main)
Partial 10
3
3
Pavement Management Program
PMP
2
10,000
Church St SW (SGR-Linden)
Reclaim 05
3
14,200
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
7,100
Harrington St SW (SGR-Linden)
Reclaim 07
3
14,500
Merrill St SW (Clinton -Linden)
Reclaim 08
3
7,200
Neal Ave SW (Dale -Keith)
Reclaim 09
3
3
Sunset St SW (SGR-Linden)
Reclaim 10
3
3
Roberts Rd SW (School -Dale)
Reclaim 12
3
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
1stAve NE (Main -Adams)
Reclaim 19
3
1stAve SE (Main -Adams)
Reclaim 20
3
2nd Ave SW (Franklin -Main)
Reclaim 21
3
Grove St SW (2nd -Washington)
Reclaim 22
3
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
3
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
80,000
TH 15/Main St Reconstruction
Recon 03
2
Leaf Vacuum
STWT 001
3
98,346
Mechanical Street Sweeper
STWT 002
3
Storm Sewer System Repairs
STWT 01
3
20,000
Ridgewater College Flood Study
STWT02
4
12,000
Alan Street outfall management
STWT 03
3
40,000
9th Ave NW flood improvement
STWT 05
3
Greens pond improvement
STWT 06
3
Bridgewater pond improvement
STWT 07
4
Bradford St drainage improvemenets
STWT300
3
2019 2020 2021 2022 Total
33,334
13,500
15,000
45,000
40,000
10,000 10,000 10,000
5,130
15,000
Wastewater Fund
28,500
20,000
4
24,000
Replace/Add Door Security Systems
1T--1601
31,000
13,000
9,000
1T--1802
9,000
3,250
3,600
1T--1901
7,000
5,000
250,000
53,732
175,579
20,000 20,000 20,000
75,000
20,000
30,000
100,000
75,000
33,334
12,500
13,900
13,500
75,000
15,000
45,000
40,000
40,000
14,200
7,100
14,500
7,200
5,130
15,000
28,500
20,000
24,000
31,000
9,000
9,000
3,600
7,000
5,000
80,000
250,000
152,078
175,579
80,000
12,000
40,000
75,000
20,000
30,000
100,000
Storm Water Utility Fund Total 329,746 473,209 340,000 285,166 75,000 1,503,121
33,333
3,000
13,250
100,000
100,000
86,000
85,000
25,000 25,000 25,000
33,333
13,000
3,250
3,000
12,500
13,850
13,250
100,000
100,000
86,000
85,000
100,000
14,150
7,100
Wastewater Fund
Wash bay/ Water fill station
HA TS 05
4
Replace/Add Door Security Systems
1T--1601
3
13,000
New Server for BS&A software
1T--1802
2
3,250
Core Switch Upgrade
1T--1901
2
Clinton Ave SW (Harrington -Merrill)
Partial 03
3
12,500
Merrill St SW (SGR-Clinton)
Partial 04
3
13,850
Neal Ave SW (Keith -Sunset)
Partial 05
3
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
3
Dale St SW (SGR-Roberts)
Partial 09
3
Washington Ave W (Lynn -Main)
Partial 10
3
Pavement Management Program
PMP
2
25,000
Church St SW (SGR-Linden)
Reclaim 05
3
14,150
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
7,100
33,333
3,000
13,250
100,000
100,000
86,000
85,000
25,000 25,000 25,000
33,333
13,000
3,250
3,000
12,500
13,850
13,250
100,000
100,000
86,000
85,000
100,000
14,150
7,100
Source
Project #
Priority
2018
2019
2020
2021 2022
Total
Harrington St SW (SGR-Linden)
Reclaim 07
3
14,250
14,250
Merrill St SW (Clinton -Linden)
Reclaim 08
3
7,150
7,150
Neal Ave SW (Dale -Keith)
Reclaim 09
3
5,135
5,135
Sunset St SW (SGR-Linden)
Reclaim 10
3
14,500
14,500
Roberts Rd SW (School -Dale)
Reclaim 12
3
52,000
52,000
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
40,000
40,000
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
40,000
40,000
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
56,000
56,000
1stAve NE (Main -Adams)
Reclaim 19
3
22,500
22,500
1stAve SE (Main -Adams)
Reclaim 20
3
22,500
22,500
2nd Ave SW (Franklin -Main)
Reclaim 21
3
9,000
9,000
Grove St SW (2nd -Washington)
Reclaim 22
3
17,500
17,500
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
3
10,000
10,000
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
130,000
130,000
TH 15/Main St Reconstruction
Recon 03
2
650,000
650,000
Pavement repairs & maintenance
WA41W 01
3
13,750
13,750
13,750
13,750
55,000
Meter replacement program
WATR201
3
137,500
137,500
275,000
Pumps & Generators
WWTF 001
2
18,008
18,008
Tractor Mower
WWTF 004
1
19,123
19,123
1 Jon truck w/plow
WWTF 005
2
38,267
38,267
Utility vehicle
WWTF 007
4
13,000
13,000
Work truck
WWTF 008
3
31,300
32,239
63,539
Pressure Washer
WWTF 009
3
15,000
15,000
Biosolids Spreader
WWTF 010
3
35,822
35,822
HVAC system upgrade
WWTF 04
4
80,000
80,000
Main LS Pump #1
WWTF 07
3
40,000
40,000
Lift station repairs & upgrades
WWTF 08
3
50,000
50,000
50,000
50,000
200,000
Dry storage warehouse/garage
WWTF 10
4
35,000
35,000
Preliminary treatment rehabilitation
WWTF 104
3
125,000
125,000
Wastewater SCADA Upgrade
WWTF 105
3
150,000
150,000
Oxidation Ditch Aero 2 bridges
WWTF 106
3
200,000
200,000
MBR Blower Upgrade
WWTF 107
3
100,000
100,000
Biosolids Handling
WWTF 108
3
500,000
500,000
Plant equipment upgrades
WWTF 109
3
215,000
215,000
Oxidation ditch cleaning
WWTF 12
4
80,000
80,000
Wastewater Fund Total
785,623
696,410
1,148,550
1,202,144 100,000
3,932,727
Water Fund
Wash bay / Water fill station
HATS 05
4
33,333
33,333
Replace/Add Door Security Systems
1T--1601
3
13,000
13,000
New Server for BS&A software
1T--1802
2
3,250
3,250
Core Switch Upgrade
1T--1901
2
3,000
3,000
Clinton Ave SW (Harrington -Merrill)
Partial 03
3
12,500
12,500
Merrill St SW (SGR-Clinton)
Partial 04
3
13,850
13,850
Neal Ave SW (Keith -Sunset)
Partial 05
3
13,250
13,250
Michigan St SE/NE (5th Ave -Hwy 7)
Partial 07
3
100,000
100,000
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08
3
100,000
100,000
Dale St SW (SGR-Roberts)
Partial 09
3
86,000
86,000
Washington Ave W (Lynn -Main)
Partial 10
3
85,000
85,000
Pavement Management Program
PMP
2
25,000
25,000
25,000
25,000
100,000
Church St SW (SGR-Linden)
Reclaim 05
3
14,150
14,150
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
7,100
7,100
Harrington St SW (SGR-Linden)
Reclaim 07
3
14,250
14,250
Merrill St SW (Clinton -Linden)
Reclaim 08
3
7,150
7,150
Source
Neal Ave SW (Dale -Keith)
Sunset St SW (SGR-Linden)
Roberts Rd SW (School -Dale)
Linden Ave SW (Dale -Harrington)
McDonald Dr SW (Lakewood - School)
Northwoods, Spruce, 11th Ave NE
1stAve NE (Main -Adams)
1stAve SE (Main -Adams)
2nd Ave SW (Franklin -Main)
Grove St SW (2nd -Washington)
Hassan St (5th Ave S-1stAve N)
Century Ave SE (Hwy 15 -Jefferson)
TH 15/Main St Reconstruction
Pavement repairs & maintenance
Roof & building repairs
High bay lighting
1/2 ton work truck
Replace HSP #2 VFD
Meter replacement program
Well #5 Cleaning
Water SCADA Upgrade
Well #5 Rehabilitation
Well #8 Rehabilitation
Project # Priority 2018 2019
Reclaim 09
3
5,135
Reclaim 10
3
14,500
Reclaim 12
3
Reclaim 14
3
40,000
Reclaim 15
3
40,000
Reclaim 16
3
Reclaim 19
3
Reclaim 20
3
Reclaim 21
3
Reclaim 22
3
Reclaim 23
3
Recon 02
3
130,000
Recon 03
2
WA41W 01
3
13,750
13,750
WA TR 05
3
20,000
WA TR 10
4
WA TR 100
3
WA TR 11
3
WATR201
3
412,500
412,500
WATR202
3
90,000
Water Fund Total
2020 2021 2022
56,000
22,500
52,000
22,500
9,000
17,500
10,000
650,000
13,750 13,750
16,000
32,239
15,000
WATR203 3 100,000
WATR204 3 80,000
WATR205 3 80 000
686,500 757,135 798,250 646,322 100,000
Total
5,135
14,500
52,000
40,000
40,000
56,000
22,500
22,500
9,000
17,500
10,000
130,000
650,000
55,000
20,000
16,000
32,239
15,000
825,000
90,000
100,000
80,000
80,000
2,988,207
GRAND TOTAL 9,557,648 6,715,138 13,210,789 8,950,883 2,631,219 41,065,677
HUTCHINSON CITY COUNCIL
c`=y-f
Request for Board Action
7AL =-ft
Agenda Item: Discussion on the Council Invocation
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At the June 13 city council meeting, the topic of the City's invocation was briefly discussion. It was requested at that
meeting that it be brought back at a future meeting for a more in-depth discussion.
I have included a memo that is
attached to this form to assist you in your discussions.
BOARD ACTION REQUESTED:
No action at this time. Discussion only.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 7/20/2017
Re: Discussion on Invocation
Office of the City Administrator
111 Hassan Street SF
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
Following an editorial that appeared in the Hutchinson Leader on June 4, 2017, the City Council
raised the question about our invocation at the June 13, 2017 city council meeting. It was asked
at that meeting that the item be brought back at a later council meeting for discussion purposes.
Discussion on the invocation portion of our agenda is set to take place at Tuesday's council
meeting. In an effort to assist you in your discussions on this item, I've tried to pull together
some information on the invocation and its history in Hutchinson and at other levels of
government.
HISTORY AND BACKGROUND
The "invocation" portion of the agenda is meant to serve as a "legislative prayer" offered by
someone who is not on the City Council. Generally speaking, the intended audience of the
invocation are the elected officials as a whole. Many cities cite the use of an invocation as a
means to "set a serious tone for their meetings". Reciting the Pledge of Allegiance or some other
ceremonial act are used by other city councils as an alternative to and/or in addition to the
invocation. The list of cities who include an invocation in their council agenda is not easily
assessable.
Staff is not completely sure on when the invocation became a part of the city council agenda.
The invocation is first recorded in our minute books starting in May of 1966. For as long as staff
can recall, the invocation has been given by a member of the Hutchinson Ecumenical Ministerial
Association. The Ministerial association is a group of local clergy and other leaders of local
churches who serve the people living in and around Hutchinson. Membership in the group has
been open to those churches who request to be part of the organization. As long as staff can
recall, there has been an informal agreement between the City and the Hutchinson Ecumenical
Ministerial Association on who will be giving the invocation. The Ministerial Association simply
provides a schedule to the City on who will be delivering the invocation and that is who we use
when we organize the agenda. From an organizational standpoint, this is easy for city staff
instead of searching out for individuals to give the invocation. On average, an invocation is not
given 2-3 times a year. There are many different reasons for this from the clergy simply
forgetting to something coming up in which the clergy member was in need of attending to. To
staff's knowledge, there have been no requests to the City Council to deliver an invocation from
anyone outside of the Hutchinson Ecumenical Ministerial Association. Subsequently, we also
know of no circumstances in which someone was prohibited from delivering an invocation that
requested to do so.
The inclusion of an invocation is specifically referred to in two of our official city documents. It
can be found in our City Code, specifically Section 30.18, which notes that the invocation is
included in our official order of business at regular council meetings. It is also included in the
City Council Bylaws, Section 10, as an order of business for all (regular) council meetings.
LEGALITY OF DOING AN INVOCATION
The League of Minnesota Cities has noted that the use of legislative prayer (invocation) raises
two main constitutional issues: first, whether it violates the First Amendment to the U.S.
Constitution, which prohibits the government from establishing a religion; and second, whether it
violates the provisions in the Minnesota Constitution providing for the right to exercise one's
religious beliefs without infringement.
The 8t' Circuit U.S. Court of Appeals has held that a county board's practice of opening its
meetings with legislative prayer did not violate either the U.S. Constitution or the Minnesota
Constitution. The Court of Appeals noted that the county's use of legislative prayer served a
secular or non -religious purpose of establishing a solemn atmosphere and serious tone for its
meetings.
The U.S. Supreme Court has held that a town board's practice of opening its meetings with
legislative prayer did not violate the Establishment Clause of the First Amendment to the U.S.
Constitution. The Supreme Court reasoned that the Establishment Clause must be read with an
understanding of its historical tradition and noted that the men who wrote the U.S. Constitution
"considered legislative prayer a benign acknowledgment of religion's role in society." The
Supreme Court noted several factors (5) that supported its decision to uphold the town board's
use of legislative prayer. These five factors are important when the City Council considers
this topic.
1) The first factor is that the prayer occurred at the beginning of the meetings instead of
during the decision-making part of the meetings. Likewise, city councils that choose to
include legislative prayer should limit it to the beginning of their meetings. This practice
will help reduce the chances that an individual attending a meeting will feel pressured to
participate in the prayer because of a concern that the failure to do so may affect how the
council will act on a specific decision affecting that individual.
2) The second factor is that the elected officials were the intended audience of the legislative
prayer and found this acceptable. If city councils decide to include legislative prayer at
the beginning of their meetings, it is best to view it as a benefit to the city council, not to
other meeting attendees.
3) The third factor noted is that participation in the town board's legislative prayer was
voluntary. City councils that include legislative prayer in their meetings also should be
careful not to require the public to participate in the prayer and should not criticize
anyone who chooses not to bow his or her head, stand, or otherwise engage in the prayer.
2
4) The fourth factor is that the town board "at no point excluded or denied an opportunity to
a would-be prayer giver." City councils that include legislative prayer at their meetings
also should not discriminate against any prayer givers based on their religious beliefs and
should make efforts to ensure that prayer givers represent a diversity of religious belief.
The Supreme Court upheld the town clerk's practice of using the local business directory
to contact churches seeking volunteer ministers to offer legislative prayer at town
meetings. The Supreme Court reasoned, "So long as the town maintains a policy of
nondiscrimination, the Constitution does not require it to search beyond its borders for
non-Christian prayer givers in an effort to achieve religious balancing."
5) The fifth factor is that the town board "neither reviewed the prayers in advance of the
meetings nor provided guidance as to their tone or content." The town board's opening
prayers were overwhelmingly Christian in content. But the Supreme Court held that
legislative prayer does not need to be nonsectarian, or not identifiable with any one
religion, reasoning that adopting such a requirement would not be consistent with the
history of legislative prayer and would force the town board to act as a censor of religious
speech. City councils that include legislative prayer in their meetings generally should
not tell prayer givers what they can or cannot say in their prayers. However, there are
likely some reasonable limits on the content of legislative prayer. The Supreme Court
indicated, for example, that legislative prayers that consistently criticize nonbelievers,
threaten damnation, or preach conversion do not accomplish an acceptable legislative
purpose, and therefore, may raise constitutional concerns.
(Source: League of MN Cities)
Whether or not the Council would choose to continue with an invocation, these five factors
should be used as a set of guidelines for what our expectation will be.
STATE AND FEDERAL GOVERNMENT
Both the Minnesota State Government and US Federal Government use legislative prayer. The
US Senate and the House of Representatives pray or offer an invocation at the beginning of each
day of congressional business. Furthermore, both the House and Senate hire their own chaplains
to offer formal prayers and to provide pastoral care to members of Congress. To date,
congressional chaplains have been exclusively Christian. However, both the House and Senate
allow "Guest Chaplains" to offer invocations. Many times these are brought forward by members
of Congress and they usually represent a variety of the religions/faiths in the world.
In Minnesota, both the House and Senate open each legislative day with a legislative prayer. The
Senate has appointed a Chaplain to deliver legislative prayer since 1857. When noted, they have
had one representing the Jewish faith, one was a Spiritual Elder, and the remaining were
Christian in nature. The House appointed a Chaplain from 1849 to 2012. When noted, one was a
Universalist, 3 represented the Jewish faith, and the remaining were Christian in nature. Starting
in 2013, the Chaplain delivering the daily legislative prayer have been "guest Chaplains" brought
forth by the members of the House representing various denominations/religions/faiths.
CITY OPTIONS
When it comes to the conversation about the City's invocation time on the agenda, there are a
couple of different options for the City Council to consider. I have come up with three options to
assist you in your conversation on this topic. There may be more.
Option #1— Do nothing. Simply proceed as you always have noting the tradition of the City.
Option #2 — Completely remove the invocation from the agenda all together. To do this would
require an ordinance to amend the City Code and an update to the Council Bylaws to remove the
item from the "Order of Business".
Option #3 — Keep it and allow for some flexibility in how the invocation is given. Two concerns
have been raised on our current way of doing the invocation. One of those concerns is that the
invocation is given by those of a Christian background only and that a diversity of faiths is not
represented. The second concern is that the agenda item is skipped when no clergy are present.
Regarding allowing other, non-Christian, faiths to pray at council meetings. One quick glance at
the Hutchinson Leader's section on Worship Services only show 2 churches (Buddhist, Latter -
Day Saints) in the area that are not traditional -denominational Christian in nature. The Jehovah
Witness' are not listed in the worship section, but are also a part of the community. To my
knowledge, they have not asked to provide prayer at a meeting, but I'm also not sure if they have
been invited. If the other faiths of the world are represented in the community, I am not aware of
how to get in touch with them and it would not be the City's policy to discriminate against any
other faiths being represented during our invocation. An option may be to approach this like the
State and Federal Government does in which a council member is welcomed to invite someone
to deliver an invocation before a council meeting along with the scheduled member of the
ministerial association?
Regarding skipping the agenda item when no clergy is present. While I would have no problem
doing a prayer on behalf of the council, I believe staff or an elected official providing the
invocation places certain legal risks on the City. I believe a staff member or an elected official
delivering the invocation on behalf of the City may put the City in a position of violating federal
law noting the five factors above. It's important to remember that the city council is the intended
audience of the invocation and its better offer to view it as the council being the intended
audience and not the meeting attendees. Elected officials or staff providing the invocation could
be a violation of this. In cases where clergy are not present, we are better off continuing our
practice of skipping the agenda item or simply holding a "moment of silence".
If you are in need of any additional information in regards to this subject, please don't hesitate to
ask. Thanks!
Matt
2
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Discussion about Tax -Forfeited Land Available in Hutchinson
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the attached letter (with aerial view pictures) from the County Auditor -Treasurer about tax -forfeited
(non -conservation) land available in Hutchinson. I would like to have a discussion with the Council on Tuesday on
whether or not we have any interest in this land. As land classified as non -conservation land, the City can obtain this
land one of two ways:
1) Pay the appraised value of the land and receive full, clear title to the land with no restrictions on the use of the land.
2) Receive the land for free for certain specified uses with an agreement that the lands may be used for a specified
public use for a certain amount of time (30 years from the date the deed was acknowledged). Cities may obtain land
for free for the following public purposes:
-- A road or right-of-way for a road
-- A park that is both available to and accessible by the public
-- Trails for walking, biking, snowmobiling or other recreational purposes
-- Transit facilities for a variety of public transit purposes
-- Public beaches or boat launches
-- Public Parking
-- Civic recreation or conference facilities
-- Public Service Facilities (Fire Hall, Police Station, etc.)
If we go down the route of obtaining the land for free, we would receive a "Use Deed" which would restrict the land for
the purpose we selected and the land could not be conveyed to a private party or be used for private purposes.
Staff has noted interest in obtaining some of these properties to simply eliminate blight, however, noting that we would
then have to use the land for a public purpose (if we received it for free) makes this a little more difficult. This item will
be for discussion purposes only at this time.
BOARD ACTION REQUESTED:
No action at this time. Discussion only. A future resolution would be needed if we have any interest in the land.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
July 12, 2017
McLeod County Auditor -Treasurer
Cindy Schultz
2391 Hennepin Ave. N.
Glencoe; MN 55336
(320) 864-1210 office (320) 864-3268 fax
E-mail: cindy.schultz@co.rncleod.mn.us
Matt Jaunich , City Administrator
City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Dear Matt:
Enclosed is a classification listing of non -conservation land located in your city. The parcel
described in the listing; forfeited to the State of Minnesota for non-payment of property
taxes.
As required under M.S. 282.01, we request that you approve the parcel for public auction or
auction to adjacent owners or request a conveyance to your city for public use.
We require a certified copy of the Resolution authorizing any action taken. If you request
that a parcel be conveyed to your city, you must also complete an "Application by a
Governmental Subdivision for Conveyance of Tax -Forfeited Land" and mail it to my office.
Special assessments which were levied before the forfeiture do not need to be certified to
this office. They were canceled at forfeiture and will be paid from the sale price. Special
assessments which are levied after the forfeiture should be certified to this office. They will
be added to the appraised value and paid from the sale price.
Please be advised that, if the City fails to respond within sixty (50) days of the date of this
letter, the sale will be deemed to be approved.
If you have any questions, please feel free to contact me at (320) 884-1210
Sincerely,
Cindy Schultz Ford
McLeod County Auditor -Treasurer
Enclosure
MrLEOD
COUNTY
COMMISSIONER RON SHIMANSKI
1 st District
Phone (320) 327-0112
23808 Jet Avenue
Silver Lake, MN 55381
Ron.ShimanskiCrlfco.mcleod.mn.us
COMMISSIONER SHELDON NIES
4th District
Phone (324) 587-5117
1118 Jefferson Street South
Hutchinson, MN 55350
Sheidon.Nies co.mcleod.mn,us
County of McLeod
830 11th Street East
Glencoe, Minnesota 55336
FAX (320) 864-1809
COMMISSIONER DOUG KRUEGER
2nd District
Phone (320) 864-5944
9525 County Road 2
Glencoe, MN 55336
Do ua . Kra eo erCdtc o. m cle od. mn. us
COMMISSIONER JOE NAGEL
5th District
Phone [320] 587-8693
29849 1961° Road
Hutchinson, MN 55350
Joseph.Nagaffi co.melend.mn.us
RESOLUTION 15 -CB -26
CLASSIFY TAX -FORFEITED LAND
COMMISSIONER PAUL WRIGHT
3rd District
Phone (320) 587-7332
15215 County Road 7
Hutchinson, MN 55350
Pa ut.Wrig ht@co. rndeod. m n. us
COUNTY ADMINISTRATOR
PATRICK MELVIN
Phone,V20) 864-1363
83011 Street East, Suite 110
Glencoe, MN 55336
Pa t. Me lvi nQ ra. meleod. mn. u s
WHEREAS, the County Board of Commissioners of the County of McLeod, State of Minnesota,
desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-
payment of taxes;
WHEREAS, the below said parcels of land have been viewed by the County Board of
Commissioners and have been classified as non -conservation lands as provided for in Minnesota
Statutes 282.01.
03.035.0900 TOWNSHIP OF COLLINS
SECT --35 TWP-115 RANGE -030
7.08 AC SE 114 NW Y4
15.050.0100 CITY OF BISCAY
BLOCK -003 LOTS 5 & 6
TOWN OF BISCAY
16.032.0300 CITY OF BROWNTON
SECT -32 TWP-115 RANGE -029
75'X 122'OF NE 1/4 NW 1/4 N
OF LOT 9 & N 2' OF LOT 9, BLOCK 1,
ZIMMERMAN'S ADDITION TO BROWNTON
16.050.0070 CITY OF BROWNTON
LOT -007 BLOCK -002
TOWN OF BROWNTON
16.050.0310 CITY OF BROWNTON
W 94.24' O F LOT B
SHILLINGS ADD TO LAKE ADDIE
1 I P a <- .v
16.058.0010 CITY OF BROWNTON
W 94.24' OF LOT B
SHILLINGS ADDITION TO LAKE ADDIE
16.058.0020 CITY OF BROWNTON
LOT C EX N 65' OF E 80'
SHILLINGS ADDITION TO LAKE ADDIS
16.062.0060 CITY OF BROWNTON
LOT -010
STURDIVANTS ADDITION
17.050.1440 CITY OF LESTER PRAIRE
N 112 OF LOT 20 BLOCK -012
LESTER PRAIRIE
19.050.0020 CITY OF SILVER LAKE
W 23.5'OF E 47.5'OF LOT 1
SILVER LAKE
19.076.0100 CITY OF SILVER LAKE
LOT 1 S OF HWY BLOCK -002
CHALUPSKY'S ADDITION
20.050.1600 CITY OF STEWART
LOT -012 BLOCK -023
TOWN OF STEWART
20.050.1640 CITY OF STEWART
LOTS -005 & 006 BLOCK -024
TOWN OF STEWART
20.055.0100 CITY OF STEWART
W 79' OF S 150' OF BLOCK 3
D A STEWART' S 1 Sr
21.011.1600 CITY OF WINSTED
SECT -11 TWP-117 RANGE -027
TR 50'X 87.5'SE 1/4 NW 1/4
(PART OF FORMER RR RNV)
.10 ACRES
23.050.0380 CITY OF HUTCHINSON
LOT -008 BLOCK -006
SOUTH HALF, HUTCHINSON
23.056.0990 CITY OF HUTCHINSON
S 198' OF LOT 6 BLOCK -011
NORTH HALF, HUTCHINSON
2 I Page
23.056.1030 CITY OF HUTCHINSON
N 66' OF LOT 7 BLOCK -011
NORTH HALF, HUTCHINSON
23.310.0110 CITY OF HUTCHINSON
LOT -005 BLOCK -002
SECT -36 TWP-117 RANGE -030
CALIFORNIA ADDITION
23.362.0095 CITY OF HUTCHINSON
S Z OF LOT 1 BLOCK -002
MCDONALD'S 6TH ADDITION
23.386.0010 CITY OF HUTCHINSON
OUTLOT A
TOWN & COUNTRY ESTATES
23.447,0050 CITY OF HUTCHINSON
LOT -001 BLOCK -002
STEARNS WOODS
23.447,0000 CITY OF HUTCHINSON
LOT -002 BLOCK -002
STEARNS WOODS
23.447.0090 CITY OF,HUTCHINSON
BLOCK -002 OUTLOT B
STEARNS WOODS
NOW, THEREFORE, BE IT RESOLVED, that the McLeod County Board of Commissioners
hereby certify that all parcels of land on this list have been viewed and comply with the provisions
of Minnesota Statutes 85,012, 92.461, 282.01, Sub. 8, and 282.018, and other statutes that require
the withholding of tax forfeited lands from sale.
BE IT FURTHER RESOLVED, that the McLeod County Board of Commissioners hereby request
approval from the Minnesota Department of Natural Resources for the sale of said lands.
Adopted this 201h day of October, 2415.
Parcel Number - 23.050.0380
Property Address— 25 Jefferson St., City of Hutchinson
(Aerial View)
Parcel Number - 23.056.0990
Property Address — 465 Water St. NW, City of Hutchinson
(Vacant Lot —Aerial View)
Parcel Number— 23.056.1030
Property Address — 455 Water St. NW, Hutchinson
(Aerial View)
Parcel Number -- 23.310.0110
Property Address — 48E California St NW, Hutchinson
(Aerial View)
L.. --A
Parcel Number - 23.362.0095
Jackson St. SW, City of Hutchinson
(2' Empty Lot -Aerial View)
'�`
Parcel Number - 23.386.0010
Property Address — Milwaukee Ave & Graham St, City of Hutchinson
(Outlot A -Aerial View)
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Approve/Deny Partnering on Maintenance Efforts Relating to the Luce Line Trail
Department: Administration
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At our last council meeting, the City Council had a conversation about giving staff authorization to discuss options with
the County on how the City can partner with the County in providing maintenance efforts to the Luce Line Trail for
purposes of horse use. It was discussed at that time about potentially using city equipment to assist the county in its
mowing efforts.
During the conversation, there were several questions asked regarding our assistance that staff has tried to answer
below:
-- The County's plan is to improve the Horse Trail from Hutchinson to Winsted and they estimate that the work will
take 40 to 60 hours
-- The plan would be to use a tracked skid steer loader with a brush cat mower. Both the City and the County own a
track skid steer loader. One of our skid steer loaders does have after-market tracks that can be used in lieu of wheels,
but it's not a true track machine.
-- While the County would use their skid steer, the plan would be use a brush cat mower (of which the City owns). If it
is the desire of the Council to provide a brush cat mower, Staffs recommendation would be to rent one to do this kind
of work so we don't put so many hours and don't have the maintenance costs for the one we already own. Costs for
renting a brush cat mower (same as City owns) to mount on a tracked skid steer loader are is $450/week or
$1,350/mo. Staff hasn't inspected the route, but based on the estimates, it would take a minimum of two weeks of
rental time, or $900 for the rental of the mower.
-- Staff has also noted that depending upon the actual field conditions, it may be necessary to utilize a tracked skid
steer with a forestry cutter. In this case, the equipment would need to be rented, since the tracked skid steer loader
with forestry cutter has additional operator safety features that aren't typically included with other tracked skid steer
loaders, primarily a heavier plexi-glass cab door. Costs for that type of machine are: Daily - $800; Weekly - $2,400;
and Monthly = $7,200.
--Staff would prefer that if the City participates, to do so through the rental of the brush cat mower for roughly $900
would be the best option.
BOARD ACTION REQUESTED:
Approve/Deny Authorizing City Staff to Assist in Maintenance Efforts with McLeod County Relating to the Horse Trail
Adjacent to the Luce Line Trail from Hutchinson to Winsted, Contingent on an Agreement with the DNR
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Authorization to Construct and Install Equipment Box Onto Ram 5500 Truck
Department: Police
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This is a request to authorize the construction and installation of the equipment box onto the 2017 Ram 5500 truck
that Council approved the purchase of earlier this year. The chassis will be sent to LDV who will complete the build
by installing the equipment box on the chassis along with emergency equipment. This equipment box will be custom
build to our specifications for the storage of SRT equipment, including the ability to transport additional personnel.
Earlier this year Council authorized the replacement of the 1989 Ford Truck utilized as the Police Department's
Special Response Vehicle with 2017 Ram 5500 truck.
The purchase price of the Ram 5500 truck is $36.360.92
The purchase price of the equipment Box is $122563.00
Total purchase price for the completed vehicle will be $158923.92
BOARD ACTION REQUESTED:
Authorization to purchase the equipment and final build at this time
Fiscal Impact: $ 158,923.92 Funding Source: CIP
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 157,923.92
Total City Cost: $ 157,923.92 Funding Source: CIP
Remaining Cost: $ 0.00 Funding Source:
CONTRACT PRICING WORKSHEET
For MOTOR VEHICLES Only
Contract iAM10-16
No.:
Date 6/28/2017
Prepared:
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both the PO and
the Worksheet MUST be faxed to H-GACa[,7 713-993-4548. Therefore please type or print legibly.
Agency.
Caneractor: ;LDV Inc.
Contact
Person:
Prepared :Ruth Phillips
BY:
Phone:
Phone ;262-757-2429
Fax:
Fax: 1262-767-2529
a aa: Erphillips@ldvusa.com
Prodw MC10
Cnde:
Description: C28MED18-14,1 Room Mobile. Clinic an a Ford F550 4x219,500 -1b. G►'WR gas chassis with spring suspe
A. Product Item Base Unit Price Per Contractor's H -GAC Contract: 128763
B. Published Options - Itemize below - Attach additional sheet(s) if necessary - Include Option Code in description if applicable.
(Note: Published Options are options which were submitted and priced in Contractor's bid.)
Description Cost Description Cost
SS903 - Qty 8 Bench Seating (Per linear foot) 2780.4
551012 - Qty 3 Aluminum Tali Closet, up to 48" wide. 4851
S 1101 - Qty 1 Diesel Furnace 16,000 btu. 2806.65
51211 - Qty -1 Exterior 20A-125Vac GFCI duplex receptacle; -137.55 '
SS 1304 - Qty l Whelen 100 watt Siren PIA 684.6
SS1305 - Qty 1 Whelen Siren Speaker. 418.95
S 1407 - Qty 1 Upgrade LED Emengency Light package. 4744.95
52104 - Qty 1 Exterior Storage Compartment, up to 72". 3269.7
SS2105 - Qty l Exterior Storage Compartment, up to 96". 3532.2
SS2209 - Qty 1 Automatic Awning, up to 12 feet long. 3901.8
Subtotal From Additional Sheet(s):
Subtotal B:= 26852.
C. Unpublished Options - Itemize below 1 attach additional sheets) if necessary.
(Note: Unpublished options are items which were not submitted and priced in Contractor's bid.)
Description ZCost
Description Cost
I)eIetc Chassis -35002.?
Subtotal From Additional Shect(s):
subtotal C. 35002.7
Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the Base Unit
For this transaction the percentage is:
Price plus Published Options (A+B).
-22°/
IL—
-
Total Cost Before Any Applicable Trade -In I Other Allowances I Discounts (A+B+C)
Quantity Ordered: �1 X Subtotal of A + B + C: 120613 = Subtotal IN @ 120613
H -GAC Order Processing Charge (Amount Per Current Policy) Subtotal E: 's 1000
F. Trade-ins I Special Discounts 1 Other Allowances 1 Freight 1 Installation 1 Miscellaneous Charges
Description Cast Description Cost
DeliveryZ 950
Subtotal
Delivery Date:: 300 DAR
G. Total Purchase Price (D+E+F}: 122563
An 15 2015 O4-21 PM Hutch Fire Dept 3202344469
page 3
#m F1
Jam, INTERLOCAL CONTRACT ILC
rarf saasr •vR94N98o ra iact,rrar FOR COOPERATIVE PURCHASING No,,
PeartMat MM**r lasignod by H -QAC
VMS IN'tEFLOCAL, CONTRACT ("Contract" ), rnedc and entered into pursuant to the Texas triterlocal Covpasatioo Act, Oaptcr
741, Texas Government Code (Ac "Act"X by and between the Htauatvrt-Chdlvcston Area Council, hereinafter rcforrd to es " -GACti"
having i principal placc or business at 3533 Timmons Lane, Suite'"" Houston, Texas 77027, and * d l#i5od
_ _ , a local government= a, state agency, or a non-grvlit corporation
creatrA operated to provide one or more uvtxttna ntal functions and services, hereinafter referred v as "End User," having its
print;ipal place of busiat�s at - 155 T �, ,7.1{ N!;�1 �s`o
WgTNESSETH
WHEREAS, H -GAC Is a regional planning commission and political subdivision of the $tate ❑f Tereasoperating under Chapter 391,
Teras Locol Government Code; and
WHEREAS, pursuant to the eAs4 H -GAC is authorized to contract with eligible entities in perforin Governmental functions and
gerviass, including tate purchase of goods and services; acid
tJt►ifERKAS, to reliance an such authority, H -GAC has instituted a cooperative ptarchasing program under which it contracts with
eligible entities under the Act; and
ZVFiRR�A End ser has represevited that it is an eliigtble entity uadc rthe Act, that Its governing body has authorlxed this Contract on
s 4 _ (Date), and that it desires to contract %with R -GAC an the tcrnin set forth below;
NOW, THEREFORE, H -GAC and the End [User do hereby agree as follows:
ARDQX11i LMALAMMMITY
*rhe End Lisor reproscnta and warrants to P; -OAC that (t) it Is eligibic to 6ontract with H -GAC under the Asci heceam It Is wzc otitic
follor►:ing: a local government. as def led In the Act (a county, a municipality, a special districl., or other political subdivision of the
State of Texas or any other ,state), or a combination of two a mom of those entities, a state agoncy (an agony of the Sure afSexas as
defined in Section 771.002 of the Texas Govemment Code, or a similar agency of another state), or a noir-profit corporation creaSed
and operated to provide one or mere g,ovemrnental run c¢Ions and servioes, and (2) it possesses mdosluaty Segal authot°ityto enter ieitothis
Contract.
A&FICLE at APPLICABLE 1AMN
FI.OAC and the End User ag= to conduct all activitics under this ConeyrtFt in accordanoc with all applicdblc rules, regutations, and
ordinances and laws In eMct or promulgated during the terra of thio Contract.
AR:CM i W HQ AGREEDIRdT
This Contract and any attachments, as provided herein, constitute the c-ampi ere contract between the parties Hereto, and srtpcosedeumy
and ale oral avid written agrcomcnts between tits part iox relating to ateliers h=ein.
A1CLlE 47 PERFORMANCE pl?1it101t3
The period of this Contract shall be for the balance ofthc tilscai year oFthe Eod User, which begun m _ _ acid
M& 0 . This Contract shall thereafter automatically be renewed annually for each succeoding fiscal ycsar,
provided that such renewal shall not havo tho ef%ct of extending the period in whkh the End U sar may mako arty payment due an ti -
QAC contractor beyond the fiscal year In whle'b such oftadun was incurred ander this Contract.
T'he End Usar appoints H -GAC its hoe and lawful purahaaing agent for the purchase of certain products and services through the H -
OAC CoopetWive: Purchasing program. Brad Baer will access the Program 6rough UQAQMjXpm and by submission of any duly
executed purchase order, in the forth proscribed by H -GAC to a contmior htaving, a valid contract with 'H -GAC. All putehoses
hereunder shalt be In accordanoe with specifications and contract tcrans and pricing established by H -GAC. Ownership (title) to
products purchased through Fi-GAC shall transfer directly frorn the contractor to the: Pnd User.
COwr1
jun 19 2015 04;21 PM Hutch Fire Dept 3202344469
page 4
ARTICLE 6: PAYIiiEM�
fl -GAC will conflrm each order and issue notice to conimtor to pinceed. Upon delivery of goods or services p=hascd, and
presentation of a properly documented Invoice- the Fnd User shalt promptly. and in any case vAthiv thirty (30) days, pay Hi GRC's
eorntrActor the full arnount oftho Invoice. All payments for goods or servim wi II be -made fr m current r4nmitues available to the paying
party, In no event shah 11 -[IAC hart any financial Ilab Itity to the End Use§ fur any goods or sarvzscs Seed User procures from an R -
GAC oontraotor.
A "I 1. EI.- N13 AM1rWnU7WTS
'Phis Contract may be amended only by a written amendment execured 6y bout parties, except that any rdtcmaatnons, additions, or
deletions to the terms of this Contract which are required lay changes in Federal and State low or regulations are antemadcaliy
incorporated into this Contract without written amendment hereto and shatI because eMclive on the date designated by such Iswr oc
regulation.
H -GAC reserves the right its mELke changes its the scope of products tread services offered through the 14.GAC Cooperative Purchasing
Progmm to be parfouncd haraunder.
&REO U- mraRMINAMQN pIRQCRRU
S -GAC or the End User may oamal this Conumat army time upon thirty (30) days written notice by certified mall w gene other party ttt
this Contract. The obilgatlons of the End User, including its obligation to pay H -GAC 's contractor for all costs incurred under this
Contmot prior to such notice shall seuvive such cancellation, us sell as any ❑thee obligation hicurrod u ndvr this Contract, untH
performed or disehaaged by the End User,
SMIUM, A R+$,ILi' Y
All Aarties agree that should any provision of this Con Tract be determined to be invalid or unen foacenble, such detartttination sirulI not
affeot any other terve of this Contract, which shall continue in full gnus and e4fact.
Q,,fi Kly- 19: ll au 119 i LIES
To the extent that either party to this Cots Traci shall be wholly or partial ly proven ted from the performance within the tenet specified of
any obiigatlon or duty placed ore such party by reason ofor through strikes. ssoppage of labor, riot, fare, flood, acmof war, lnsurmetion,
accident, order of my court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or
nonf'onsancv, in such event, the time for the performance ofsirch obligation orduty shalt be suspended until 9 uch dl sabi I I ty to perform
is removed; provided, however, farce wajaumshail nor excuse an obligat9onsoIely to pay funds, Determination offotce rnajeure shall
rest talely with R -r -AC.
Disputes between procuring party and Vendor are to be resolved in accord with the Iaw and venue rules of the State of purchase,
THIS MSTRUMENT HAS 09EN EXXCUTEII IN TWO ORIGINALS BY THE PARTS198 H Elili TO AS FOLLOWS!
Alines or F. Lls (loam! go wem"m ggaricp. or —oa p JAr corpor&[ia0
City sote 7 i P O.We
aH
Sianattue of LWa ted or appointed a nal
Typal Ham 6r Trtta of S ignetncy pate
r
15Turastan-Grxl.Terrk►n Amar lCouriefd
1137 -ri anon= Lena, suite 170. tirnncaq, Tx 7767.7
By___
AM%
Dare
Evcwlir2 Director
B arwr
'Demyles rcvulrcd fk[dT
icy. 6nB 10
-jun 19 2015 D421PM Hutch Fkv Dept 3202344469
page 5
*Request far Information
To expedite service, ple"e complete the following blanks Mevant to your agemL-rx adsuinistrativeJeiectivc
personnel and return the completed form to lK-gAC,Qgg ore i c Pn chWhi! I'anrHm. P.U.Box N777.
tl astog,TX _77227-2777.
Name of End user Agency: Ch Of Y 5 aunty blame; m GL-egck
Mailing Address:
(Street
Main Telephone Number: {# . 515
Physical Address
(.$rear
Wets Site Addmaa
9
FAX Number: i p¢ )
Authorized Official: pn4w Title; Wit t
{City manager I Executive Director/ etc) Ph Na.: (3 Zvi
�S�5151
Mailing Addren: 2%9v
(Street Address/P.0. Bax) E -Mail Address: dr�lei.�.�'�sa+� •wLa.�
(City) (State) (7JP Crile)
ofPlcial Contact: AnAV R Id Title: � 'tr��"i►^
(Purchasing AgenLtAudltor de.) Ph No.:3{ L G J 587 - V:F
Mailing Address: Aim C5 doom Fx Na.: (3" 3
(StreetAddress/P.O. Bax) Email Address:
(City) Estate) rZIP Cade)
UflICW Contact:
(Public WorkT Directar&oliae Chief ere.)
Mailing Address•
. (,Street AdgMam P. 0. Box)
(City) (State) (ZIP Cade)
Dffseial cafttnate 08 sc�umt-r►h
(EMS Directo /FVw Chief etc.)
Mailing Address: ^Z05 I a Ve, SLS ._
(SOvet rlddrers-IRO. Box)
(city) {Smite) (BJP Coder)
Title:
)Fx No.. C___
Email Address.
Title: Pag Ckw
Ph No.. (LW ] 2 - 4ZI(_
Fx No.: {I?o ] 2 - IWOR
Ercall Addrm, lhesAum Arw% IN Z k"19%SO
t%n.ws
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Project Award for School Road & Roberts Road Trail Improvements (D/P17-03)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received three (3) bids (see attached Bid Tabulation) for the School Road & Roberts Road Trail
Improvements project letting on Wednesday, June 21st. The apparent low bidder is Knife River Corporation of Sauk
Rapids, MN, with a bid of $197,548.75 (approximately 19.7% lower than the final Engineer's Estimate). This project's
total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are
accounted for within the City's proposed 2017 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and schedule prior to opening the public
communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as
this project has proceeded to address any construction issues.
The final necessary Resolution to award this project is attached. We recommend approving the provided Resolution.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 197,548.75
Total City Cost: $ 39,510.00 Funding Source: Bonding
Remaining Cost: $ 158,038.75 Funding Source: Federal Aid
RESOLUTION NO. 14737
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 3/PROJECT NO. 17-03
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to
bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail
installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps,
restoration and appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
Total Rid
Knife River Corporation of Sauk Rapids MN $197,548.75
Duininck Inc of Prinsburg MN $207,880.75
R & R Excavating Inc of Hutchinson MN $227,837.86
and whereas, it appears that Knife River Corporation of Sauk Rapids MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
Knife River Corporation of Sauk Rapids MN in the amount of $197,548.75 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 25th day of July 2017.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
Pagel of 1
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 3/PROJECT NO. 17-03 (SAP 133-090-004)
School Rd SW & Roberts Rd SW Trail Improvements
BID OPENING: 06/21/2017 @ 11:00 AM ENGINEER'S ESTIMATE $256,000.00 COMPLETION DATE: 12/31/2017
-
0
r
Knive River Corporation
4787 Shadow Wood Dr NE
� Sauk Rapids MN 56379
Engineer's Estimate krcmn.subquotes@kniferive
Q r.corn
0 320-258-2943
fax 320-258-2940
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
estimator@6uininck.com
320-978-6011
fax 320-9784978
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
michelle(djrexcavating.net
320-587-5918
fax 320-587-1044
BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL
BID PRICE I BID TOTAL
BASE BID $246,032.50 $197,548.75
$207,880.75
$227,837.86
BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
1
2021.510 MOBILIZATION LUMP SUM 1 $7,200.00 $7,200.00 $12 500.00 $12,500.00
$24,000.00 $24,000.00
$78,01323 $78,013.23
2
2105.501 COMMON EXCAVATION (EV) CU YD 1525 $23.00 $35,075.00 $16.00 $24,400.00
$16.00 $24,400.00
$0.07 $106.75
3
2105.507 SUBGRADE EXCAVATION (EV) CU YD 30 $55.00 $1,650.00 $16.00 $480.00
$16.00 $480.00
$35.87 $1,076.10
4
2105.604 GEOTEXTILE FABRIC TYPE V SO YD 4800 $2.50 $12,000.00 $1.25 $6,000.00
$1.25 $6,000.00
$0.61 $2,928.00
5
2112.604 SUBGRADE PREPARATION SO YD 4935 $2.50 $12,337.50 $1.50 $7,402.50
$1.20 $5,922.00
$1.12 $5,52720
6
2211.503 AGGREGATE BASE (CV) CLASS 5 CU YD 1105 $52.00 $57,460.00 $33.00 $36,465.00
$33.00 $36,465.00
$52.43 $57,935.15
7
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK SO YD 1 4000 $21.00 $84,000.00 $14.50 $58,000.00
$16.25 $65,000.00
$13.05 $52,200.00
8
2504.602 ADJUST CURB STOP EACH 1 $225.00 $225.00 $500.00 $500.00
$500.00 $500.00
$694.36 $694.36
9
2506.522 ADJUST FRAME AND RING CASTING EACH 2 $850.00 $1,700.00 $935.00 $1,870.00
$935.00 $1,870.00
$281.08 $562.16
10
2521.501 4" CONCRETE WALK SO FT 570 $5.50 $3,135.00 $14.00 $7,980.00
$8.50 $4,845.00
$5.43 $3,095.10
11
. 116" CONCRETE WALK SO FT 1335 $12.00 $16,020.00 $18.75 $25,03125
$12.25 $16,353.75
$8.93 $11,921.55
12
2531.618 ITRUNCATED DOMES SO FT 225.0 $36.00 $8,100.00 $45.00 $10,125.00
$70.00 $15,750.00
$42.50 $9,562.50
13
2563.601TRAFFIC CONTROL LUMP SUM 1 $1,850.00 $1,850.00 $3,000.00 $3,000.00
$2,500.00 $2,500.00
$0.01 $0.01
14
2574.525 COMMON TOPSOIL BORROW (LV) CU YD 165 $32.00 $5,280.00 $23.00 $3,795.00
$23.00 $3,795.00
$25.55 $4,215.75
TOTAL - LETTING NO. 3/PROJECT NO. 17-03 $246,032.50 $197,548.75
$207,880.75
$227,837.86
Pagel of 1
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Items for City Parking Lot I Improvements (1-12/P17-12)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 10
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As previously discussed, the ultimate construction coordination of the City's Parking Lot I Improvements project with
MidCountry Bank's drive-thru facility development will necessitate the utilization of an unique project delivery
approach. At this point, City staff has solicited quotes for the grading/utility work (please see attached Juul
Contracting Co. low quotation) and prepared a project change order within the Letting No. 1/Project No. 16-01 to
administer the bituminous paving work (City specifications clearly apply). Please note that this approach was
necessary to allow for a proactive reaction to the fairly unknown construction timeframe associated with MidCountry's
work and that the work items are a natural separation due to the required coordination with the proposed
development. Also, the City has administered Change Orders in the past in amounts under $100,000 to address
additional paving work within the City during respective Pavement Management Program projects.
Thus, the following Change Order is being proposed as noted:
o Change Order No. 5 — Letting No. 1 /Project No. 16-01 — 2016 Pavement Management Program
This Change Order addresses extension of the interim completion date from August 12, 2016 to August 18, 2016 and
extension of the substantial completion date of September 16th, 2016 to September 20th, 2016 due to excessive
rainfall amounts. This Change Order also addresses additional paving work on Parking Lot I. Due to the additional
paving work, the final completion date shall be extended from June 14th, 2017 to November 3rd, 2017. This work
results in an increase to the project contract in the amount of $42,534.90.
Also, the grading/utility quotation from Juul Contracting Co. in the amount of $73,182.50 is recommended for the City
Council's approval.
BOARD ACTION REQUESTED:
Approval of Change Order & Quotation
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 115,717.40
Total City Cost: $ 115,717.40 Funding Source: Infrastructure Maintenance & Capital Projects
Remaining Cost: $ 0.00 Funding Source:
UP16-01 07/12/2017 Page 1 of t
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 5
FEDERAL PROJECT
STATE PROJECT
LOCAL PROJECT NO.
CONTRACT NO.
NO.
NO.
L1 P16-01
L1 P16-01
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & Sons Inc
Linden Ave SW, Madson Ave SW, Milwaukee Ave SW, Church St SW, West Shore Dr
831 Park Ave, P O Box 247
SW
Hamburg, MN 55339
TOTAL CHANGE ORDER AMOUNT
2082
$42,534.90
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following
provisions.
This Change Order addresses extension of the interim completion date from August 12, 2016 to August 18, 2016 and extension of the
substantial completion date of September 16th, 2016 to September 20th, 2016 due to excessive rainfall amounts.
This Change Order also addresses additional paving work on Parking Lot I. Due to additional paving work, the final completion date shall be
extended from June 14th, 2017 to November 3rd, 2017.
COST BREAKDOWN
Item No. Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
$12.00
170
$2,040.00
2360.503
TYPE SP 12.5 NON -WEARING COURSE MIXTURE(2,C) 2.0" THICK
SQ YD
$11.00
2082
$22,902.00
2360.503
TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) 1.5" THICK
SQ YD
$8.45
2082
$17,592.90
Funding Category No. 001 Total:
$42,534.90
Change Order No. 5 Total:
$42,534.90
* Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ ] Is Not Changed
[ ] Is Decreased by Working Days
[ X ] Is Increased by 142 Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
kpproved By Project Engineer: Kent Exner Approved By Contractor: Wm Mueller & Sons Inc
Signed Signed
Date: 07/25/2017 Phone: (320) 234-4212 Date: Phone: (952) 467-2720
Original to Project Engineer; Copy to Contractor
Approved by Hutchinson City Council 07/12/2016.
Signed
Mayor, Gary Forcier
Date: 07/25/2017
Signed
City Administrator, Matthew Jaunich
Date: 07/25/2017
Orig. Contract: $2,413,998.03 * Previous CO: $21,226.70 * Total CO: $63,761.60 Completion Date: 06/14/2017 * Revised Completion Date: 11/03/2017
UNE
NO
ITEM NO•
2101.502
ITEM DESCRIPTION
phase-1
0J--.ARlNG
UNIT
F;AC H
PROJECT
Secllan`
UNIT PRICE
QUANTITIES
Parking Lot I
8" CLS 1 fabric
EST QTY
.AMOUNT
_
1
2
2101.507
GRUF313ING
I{.Ir:i r
It7 oo
3
2104.501
REAIOVE's CURB AN17 C:LI'I'rFiR
].I,N ]' [
O�
ti;._
_aQgp
r� rQ. 0o
U
4
5
4
7
8
2164.505
2104.505
2104.509
2104.513
2105.501
REMOVE CONC11F..f-I� MEDIAN
RL'MOVE 13rrLFAfINI1Lrti PAVEnfEN'1'
REMOVE SIGN
SAWING Ii[T'UMINOU, P.11'>~AICNI (FULL DEPTH
CO.',IAfON Y-XCAV.II-1f 1N 1117
S 17]
S(x 1"D
EACH
LIN 1� 1'
CU 1"D
LS', 0a
pp
pp
p
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Calling a Special Workshop Meeting/Tour of Creekside for 3:30 p.m. on August 9
Department: Administration
LICENSE SECTION
Meeting Date: 5/23/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As was noted at a previous workshop meeting, Andy Kosek and I would like to give a tour of Creekside to the entire
Council and talk about some potential future capital needs at the facility. We have some major capital needs coming
on board in the next couple of years and staff would like to have a conversation with the Council on how to best go
about meeting those capital needs. Andy and I feel the best way for the council to have a better picture of what is
going on is to take a tour of the facility. Wednesday, August 9 at 3:30 p.m. appears to be the best time for everyone.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting/Tour of Creekside for 3:30 p.m. on Wednesday, August 9
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson Properties Orded To Be Cleared By City I Date of Report: 07/13/2017
Enforcement
Number
Address
Parcel
Category Date Filed
Status
EEN17-0062
1340 McDonald Dr SW
02-116-30-09-0380
Tall Grass/Noxious Weed 06/05/2017
Closed
06/21/2017
EEN17-0064
526 Main St S
06-116-29-06-0600
Tall Grass/Noxious Weed 06/01/2017
Closed
06/21/2017
EEN17-0065
1005 Maple St NE
31-117-29-01-0070
Tall Grass/Noxious Weed 06/05/2017
Abated by City
07/11/2017
EEN17-0066
615 Merrill St SW
01-116-30-09-0540
Tall Grass/Noxious Weed 06/07/2017
Closed
06/21/2017
EEN17-0067
1367 Heritage Ave NW
25-117-30-12-0290
Tall Grass/Noxious Weed 06/07/2017
Closed
06/29/2017
EEN17-0068
504 CALIFORNIA ST NW
36-117-30-11-0130
Tall Grass/Noxious Weed 06/07/2017
Closed
06/15/2017
EEN17-0069
715 Brown St SW
06-116-29-12-0990
Tall Grass/Noxious Weed 06/07/2017
Abated by City
07/06/2017
EEN17-0070
338 4th Ave SW
06-116-29-05-0350
Tall Grass/Noxious Weed 06/07/2017
Closed
06/21/2017
EEN17-0071
625 Milwaukee Ave SW
01-116-30-09-0490
Tall Grass/Noxious Weed 06/07/2017
Closed
06/21/2017
EEN17-0072
545 Madson Ave SW
01-116-30-09-0050
Tall Grass/Noxious Weed 06/07/2017
Closed
06/21/2017
EEN17-0073
1373 Jefferson St SE
07-116-29-08-0050
Tall Grass/Noxious Weed 06/07/2017
Closed
06/21/2017
EEN17-0077
1070 Sherwood St SE
07-116-29-03-0380
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0078
550 School Rd SW
02-116-30-09-0050
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0079
805 Franklin St SW
06-116-29-11-0930
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/05/2017
EEN17-0080
741 Arizona St NW
36-117-30-06-0990
Tall Grass/Noxious Weed 06/19/2017
Closed
06/27/2017
EEN17-0081
446 Erie St SE
06-116-29-07-0470
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0082
535 California St NW
36-117-30-11-0450
Tall Grass/Noxious Weed 06/19/2017
Closed
06/27/2017
EEN17-0083
430 Water St NW
31-117-29-12-0270
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/11/2017
EEN17-0084
206 Monroe St SE
06-116-29-02-0560
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/05/2017
EEN17-0085
436 Monroe St SE
06-116-29-07-0560
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0086
55 Orchard Ave SE
07-116-29-06-0520
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0087
716 4th Ave SW
01-116-30-07-0160
Tall Grass/Noxious Weed 06/15/2017
Abated by City
07/05/2017
EEN17-0088
455 Water St NW
31-117-29-12-0370
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/11/2017
EEN17-0090
791 California St NW
36-117-30-06-0310
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/05/2017
EEN17-0091
465 Water St NW
31-117-29-12-0360
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/11/2017
EEN17-0093
542 Adams St SE
06-116-29-07-0720
Tall Grass/Noxious Weed 06/19/2017
Closed
06/26/2017
EEN17-0094
141 5th Ave NE
31-117-29-10-0140
Tall Grass/Noxious Weed 06/19/2017
Abated by City
07/05/2017
EEN17-0095
505 Monroe St SE
06-116-29-07-1010
Tall Grass/Noxious Weed 06/28/2017
Closed
07/10/2017
EEN17-0096
134 5th Ave NW
31-117-29-12-0330
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0097
576 Merrill St SW
01-116-30-09-0350
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
Hutchinson Properties Orded To Be Cleared By City I Date of Report: 07/13/2017
Enforcement
Number
Address
Parcel
Category Date Filed
Status
EEN17-0098
945 Milwaukee Ave SW
01-116-30-10-1060
Tall Grass/Noxious Weed 06/29/2017
Closed
06/29/2017
EEN17-0099
140 Morningside Dr NE
32-117-29-14-0710
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0100
532 Jefferson St SE
06-116-29-06-0860
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0101
887 Oak St NE
31-117-29-02-0800
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0102
810 Oak St NE
31-117-29-07-0540
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0103
226 5th Ave SW
06-116-29-05-0740
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0104
554 Adams St SE
06-116-29-07-0740
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0105
1373 Jefferson St SE
07-116-29-08-0050
Tall Grass/Noxious Weed 06/21/2017
Abated by City
07/05/2017
EEN17-0106
580 Milwaukee Ave SW
01-116-30-09-0530
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0107
135 5th Ave SE
06-116-29-06-0350
Tall Grass/Noxious Weed 06/21/2017
Abated by City
07/05/2017
EEN17-0108
335 Adams St SE
06-116-29-07-0120
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0109
135 5th Ave NW
31-117-29-11-0191
Tall Grass/Noxious Weed 06/21/2017
Closed
06/27/2017
EEN17-0110
735 Milwaukee Ave SW
01-116-30-10-0260
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0111
975 Milwaukee Ave SW
01-116-30-10-1090
Tall Grass/Noxious Weed 06/21/2017
Closed
06/29/2017
EEN17-0112
564 Lynn Rd SW
01-116-30-09-0020
Tall Grass/Noxious Weed 06/21/2017
Abated by City
07/05/2017
EEN17-0113
750 Dale St SW
01-116-30-10-1230
Tall Grass/Noxious Weed 06/21/2017
Closed
06/26/2017
EEN17-0115
580 Miller Ave SW
01-116-30-09-0850
Tall Grass/Noxious Weed 06/29/2017
Closed
07/10/2017
Total Records: 47
Enforcement.CodeOfficer = John Paulson AND
Enforcement.DateFiled Between 6/1/2017 12:00:00 AM AND
6/30/2017 11:59:59 PM
Population: All Records
Status Descriptions
Abated by City = Ordered by City to be cleared using Contractor
Closed = Mowed by Owner
HRA
MUTC14INSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, June 20, 2017, 7:00 AM
Minutes
1. CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members
Present: Gary Forcier, Steve Jensen, LouAnn Holmquist and potential new board member, Nikki
Willemssen. Staff Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON MAY l6, 2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $13,024.06 for
checks 8848 to 8853. LouAnn Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center May 31, 2017 financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve Park Towers operating account payments of
$47,675.21 for checks 13976 to 14007 and out of sequence check 14013 and approval of
security deposit account payment of $243.18 for check 1554. Steve Jensen seconded and the
motion carried unanimously.
d. Steve Jensen moved to approve Park Towers April 2017 Financial Reports. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 100% occupied.
b. Jean Ward reviewed with the Board the Parr Towers' June Newsletter.
c. Jean Ward reviewed with the Board the Draft 2017 Park Towers Building Improvement Plan.
d. Jean Ward reviewed with the Board the Federal President's budget funding projections for
2017 and 2018.
e. LouAnn Holmquist moved to approve the Second Amendment for AT&T Option & Structure
Lease Agreement subject to review and recommendations by City Attorney. Stene Jensen
seconded and the motion carried unanimously.
f. Jean Ward reviewed with the Board the NAHRO Conference updates: environmental
process, Revenue Recapture, Abandoned Property statute, MN Court of Appeals Upheld
decision for St. Cloud HRA Bedbug litigation where landlord can determine treatment,
require tenants to dispose of bedbug infested personal property, and require that the Tenant
appropriately prepare the unit for bedbug treatment, HUD Smoke Free Policy - policy states
that all buildings must be 25 feet away from designated smoking area, therefore the
designated smoking patio will be moved away from the maintenance garage.
5. CONSIDERATION OF SETTING PUBLIC HEARING DATE ON TUESDAY, SEPTEMBER
19, 2017 AT 7:30 A.M. CITY CENTER MAIN CONFERENCE ROOM FOR 2018 ANNUAL
PLAN AND 2018 CAPITAL FUND AND 5 YEAR PLAN
Steve Jensen moved to set the public hearing date on Tuesday, September 19, 2017 at 7:30 AM
City Center Main Conference room for 2018 Annual Plan and 2018 Capital Fund and 5 Year
Plan. Gary Forcier seconded and the motion carried unanimously.
June 20, 2017 Minutes Page I of 2
5. CONSIDERATION OF APPROVAL FOR ALLOCATING $1,000 NON-FEDERAL
FUNDING CITY CENTER MISCELLANEOUS ACCOUNT FOR JOINING HUD
OPERATING RESERVE LITIGATION
Steve Jensen moved to approve allocating $1,000 non-federal funding City Center Miscellaneous
account for joining HUD Operating Reserve Litigation. LouAnn Holmquist seconded and the
motion carried unanimously.
7. REVIEW NEED FOR IMPACT APPLICATION OF $120,000 FOR TIF REHAB OWNER
MATCH FUNDS
Steve Jensen moved to approve the Impact application of $120,000 for TIF Rehab owner match
funds. LouAnn Holmquist seconded and the motion carried unanimously.
8. MID -YEAR PROGRESS REPORT ON SCDP RENTAL REHAB PROGRAM AND OWNER
OCCUPIED HOME IMPROVEMENT PROGRAMS
Judy Flemming reviewed the rehab mid -year progress report with the Board.
9. REVIEW OF SAMPLE FUND BALANCE POLICY AND DISCUSSION REGARDING
AUDITOR RECOMMENDATION TO USE A PORTION OF CITY CENTER RESERVES
Sample from Auditor is more for a City so will work with Auditor to get a HRA oriented policy
for a future Board meeting.
10. CONSIDERATION OF PROPOSED HRA HOME IMRPOVEMENT LOAN PROGRAMS
GENERAL CRITERIA
FYI until Fund Balance Policy is approved.
11. CITY CENTER DRAFT 2018 HRA BUDGET
Steve Jensen moved to approve the City Center draft 2018 HRA Budget. LouAnn Holmquist
seconded and the motion carried unanimously.
12. CONSIDERATION OF APPROVAL OF RUSCH STREAMLINED HILP LOAN.
LouAnn Holmquist moved to approve the Rusch Streamlined HILP loan. Gary Forcier seconded
and the motion carried unanimously.
13. OTHER COMMUNICATIONS
Jean Ward updated the Board on Highfield Apartments.
14. ADJOURNMENT
Steve Jensen moved to adjourn and Gary Forcier seconded. There being no other business, Chair
Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
orcier, Secretary/Treasurer
June 20, 2017 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL
c`=y-f
Request for Board Action
7AL =-ft
Agenda Item: June 2017 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 7/25/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the June Financial Reports for the general fund and enterprise funds. Also attached
is the June Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
General Fund
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
Fines & Forfeitures
Capital Contributions
Ifell r_w N =kTAa,n1*�
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
2017 ACTUALS
JUNE
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
2,533,570
2,533,570
4,763,796
2,230,226
53.2
2,280,967
4,581,035
49.8
9,324
82,799
300,000
217,201
27.6
83,628
272,000
30.7
50,574
481,900
283,550
(198,350)
170.0
133,367
271,500
49.1
7,102
79,743
1,423,830
1,344,087
5.6
55,566
1,284,330
4.3
232,724
1,262,706
2,817,291
1,554,585
44.8
1,078,988
2,350,666
45.9
54,090
149,134
339,500
190,366
43.9
122,274
291,300
42.0
-
423,189
2,292,161
1,868,972
18.5
770,825
2,332,404
33.0
3,867
25,673
55,000
29,327
46.7
21,705
55,000
39.5
-
-
25,000
25,000
-
-
25,000
-
2,891,250 5,038,714 12,300,128 7,261,414 41.0 4,547,320 11,463,235 39.7
717,556
3,654,798
8,175,052
4,520,254
44.7
3,388,865
7,595,480
44.6
84,483
368,127
866,545
498,418
42.5
291,705
770,593
37.9
153,436
1,034,736
2,596,456
1,561,720
39.9
1,086,016
2,461,936
44.1
17,678
125,452
552,075
426,623
22.7
128,398
525,226
24.4
-
50,000
100,000
50,000
50.0
49,878
600,000
8.3
320
5,623
10,000
4,378
56.2
3,014
10,000
30.1
973,473
5,238,736
12,300,128
7,061,392
42.6
4,947,875
11,963,235
41.4
1,917,776
(200,022)
-
200,022
(400,555)
(500,000)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
2017 ACTUALS
JUNE
General Fund Expense by Department
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
2,946
18,314
49,962
31,648
36.7
15,335
44,290
34.6
City Administrator
30,038
192,504
395,266
202,762
48.7
177,575
430,251
41.3
Elections
-
-
6,850
6,850
-
93
15,950
0.6
Finance Department
21,660
174,213
355,653
181,440
49.0
190,823
361,468
52.8
Motor Vehicle
16,671
100,037
217,890
117,853
45.9
100,458
203,836
49.3
Assessing
-
-
46,496
46,496
-
-
60,911
-
Legal
24,726
137,344
294,100
156,756
46.7
126,570
288,193
43.9
Planning
14,073
72,487
151,585
79,098
47.8
48,883
149,972
32.6
Information Services
27,754
233,050
535,168
302,118
43.5
221,966
504,738
44.0
City Hall Building
13,476
81,457
173,368
91,911
47.0
50,024
131,322
38.1
Police Department
251,600
1,474,252
3,216,585
1,742,333
45.8
1,403,613
3,062,565
45.8
Hospital Security
21,790
139,075
296,977
157,902
46.8
128,127
293,886
43.6
Emergency Management
5,923
19,696
10,000
(9,696)
197.0
5,093
12,800
39.8
Safety Committee
-
9,896
10,000
104
99.0
8,600
9,500
90.5
Fire Department
19,725
137,080
343,461
206,381
39.9
142,054
306,733
46.3
Protective Inspections
20,831
113,094
236,552
123,458
47.8
111,095
227,556
48.8
Engineering
33,265
200,532
418,877
218,345
47.9
184,668
402,714
45.9
Streets & Alleys
83,096
526,933
1,548,036
1,021,103
34.0
582,667
1,517,341
38.4
Park/Recreation Administration
17,879
120,069
233,898
113,829
51.3
109,111
222,323
49.1
Recreation
10,429
113,645
232,724
119,079
48.8
113,045
234,397
48.2
Senior Citizen Center
9,151
40,297
84,801
44,504
47.5
42,570
83,747
50.8
Civic Arena
19,816
158,584
333,284
174,700
47.6
153,152
323,727
47.3
Park Department
103,875
428,183
879,100
450,917
48.7
403,533
852,751
47.3
Recreation Building & Pool
14,417
77,882
211,726
133,844
36.8
65,448
170,818
38.3
Events Center
19,791
120,469
259,478
139,009
46.4
117,002
243,017
48.1
Evergreen Building
1,899
12,286
26,225
13,939
46.8
10,646
25,450
41.8
Library
45,086
102,673
211,842
109,169
48.5
100,849
206,365
48.9
Waterpark
109,939
141,456
424,753
283,297
33.3
-
-
-
Cemetery
10,218
53,603
132,974
79,371
40.3
55,736
130,785
42.6
Airport
8,257
47,463
103,679
56,216
45.8
41,321
104,635
39.5
Unallocated General Expense
15,143
192,163
858,818
666,655
22.4
237,816
1,341,194
17.7
TOTAL EXPENDITURES
973,473
5,238,736
12,300,128
7,061,392
42.6
4,947,875
11,963,235
41.4
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
2017 ACTUALS
JUNE
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
627,839
2,846,905
6,123,000
3,276,095
46.5
2,788,195
5,868,000
47.5
33
1,184
4,000
2,816
29.6
1,363
3,000
45.4
627,872
2,848,089
6,127,000
3,278,911
46.5
2,789,558
5,871,000
47.5
403,141
2,079,643
4,591,390
2,511,747
45.3
2,115,125
4,398,810
48.1
49,473
282,762
662,377
379,615
42.7
263,083
568,211
46.3
1,273
5,764
24,250
18,486
23.8
5,978
17,400
34.4
15,640
98,618
218,550
119,932
45.1
94,835
198,350
47.8
-
195
5,850
5,655
3.3
200
5,650
3.5
-
500,000
500,000
-
-
475,000
-
20,000
20,000
20,000
80,000
80,000
80,200
-
-
127,635
127,635
-
-
128,055
-
469,527
2,466,982
6,230,052
3,763,070
39.6
2,479,221
5,891,676
42.1
158,345
381,108
(103,052)
(484,160)
310,337
(20,676)
Year to Date Sales June Sales
Comments
2017
2016
Change
Sales Revenue: Liquor
959,704
940,127
2.1%
Beer
1,404,004
1,380,171
1.7%
Wine
425,156
416,289
2.1%
Other
58,042
51,609
12.5%
9.5%
2,846,905
2,788,195
2.1%
Customer Count
114,181
112,486
1.5%
Average Sale per Customer $
24.93 $
24.79
0.6%
Gross Margin on Sales
27.0%
25.0%
Labor to Sales Ratio
9.9%
10.8%
2017
2016
Change
199,693
185,260
7.8%
338,520
311,185
8.8%
73,375
68,482
7.1%
16,251
14,096
15.3%
627,839
579,023
8.4%
22,996
21,002
9.5%
$ 27.30 $
27.57
-1.0%
24.1% 25.0%
9.4% 9.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
2017 ACTUALS
JUNE
YTD
2017 2016
2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Water Fund
Sales
205,893
1,135,715
2,384,950
1,249,235
47.6
1,074,673
2,306,000
46.6
Local Sales Tax
61,412
206,131
625,000
418,869
33.0
160,562
685,000
23.4
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Charges for Services
2,103
40,107
50,000
9,893
80.2
49,999
50,000
100.0
Miscellaneous Revenues
3,868
14,724
92,000
77,276
16.0
11,292
85,000
13.3
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
273,276
1,396,677
3,151,950
1,755,273
44.3
1,296,527
3,126,000
41.5
Wages & Benefits
36,927
212,267
461,635
249,368
46.0
216,922
479,983
45.2
Supplies
10,553
48,073
126,600
78,527
38.0
48,856
122,400
39.9
Services & Charges
47,655
202,441
522,250
319,809
38.8
245,469
507,350
48.4
Miscellaneous Expenses
23
7,345
12,200
4,855
60.2
9,481
13,500
70.2
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
19,127
250,000
230,873
7.7
250,000
Depreciation Expense
-
1,205,000
1,205,000
-
-
1,150,000
-
Debt Service
-
194,921
1,481,305
1,286,384
13.2
227,937
1,408,611
16.2
TOTAL EXPENDITURES
95,158
684,174
4,118,990
3,434,816
16.6
748,665
3,974,989
18.8
NET of REVENUES & EXPENDITURES
178,118
712,503
(967,040)
(1,679,543)
547,862
(848,989)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
Wages & Benefits
45,499
261,107
655,584
394,477
2017
282,209
622,085
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
36.5
JUNE
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
Miscellaneous Expenses
169
15,177
32,500
17,323
46.7
25,880
24,500
Sales
265,197
1,676,331
3,330,000
1,653,669
50.3
1,597,407
3,213,000
49.7
Local Sales Tax
61,412
206,131
625,000
418,869
33.0
160,562
685,000
23.4
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
-
5,100
6,500
1,400
78.5
5,200
7,000
74.3
Charges for Services
645
3,938
3,500
(438)
112.5
1,295
4,000
32.4
Miscellaneous Revenues
6,821
29,703
123,000
93,297
24.1
17,232
117,000
14.7
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
334,075
1,921,203
4,088,000
2,166,797
47.0
1,781,697
4,026,000
44.3
Wages & Benefits
45,499
261,107
655,584
394,477
39.8
282,209
622,085
45.4
Supplies
12,633
71,278
219,650
148,372
32.5
86,264
236,100
36.5
Services & Charges
39,705
359,551
780,450
420,899
46.1
344,682
742,550
46.4
Miscellaneous Expenses
169
15,177
32,500
17,323
46.7
25,880
24,500
105.6
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
5,939
108,923
350,000
241,077
31.1
201,456
350,000
57.6
Depreciation Expense
-
-
1,623,000
1,623,000
-
-
1,530,000
-
Debt Service
-
442,625
1,460,650
1,018,025
30.3
539,538
1,568,854
34.4
TOTAL EXPENDITURES
103,944
1,258,660
5,181,834
3,923,174
24.3
1,480,030
5,117,234
28.9
NET of REVENUES & EXPENDITURES
230,131
662,543
(1,093,834)
(1,756,377)
301,666
(1,091,234)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
Wages & Benefits
15,114
74,301
188,733
114,432
2017
71,999
190,804
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
23.5
JUNE
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
Miscellaneous Expenses
-
1,171
5,750
4,579
20.4
1,588
3,750
Sales
98,724
587,512
1,193,300
605,788
49.2
578,614
1,149,500
50.3
Intergovernmental Revenue
-
2,633
12,500
9,868
21.1
2,633
12,500
21.1
Miscellaneous Revenues
1,117
4,182
7,000
2,818
59.7
2,796
2,500
111.8
TOTAL REVENUES
99,841
594,327
1,212,800
618,473
49.0
584,043
1,164,500
50.2
Wages & Benefits
15,114
74,301
188,733
114,432
39.4
71,999
190,804
37.7
Supplies
292
17,102
62,400
45,298
27.4
14,680
62,400
23.5
Services & Charges
51,718
292,723
731,550
438,827
40.0
289,128
704,727
41.0
Miscellaneous Expenses
-
1,171
5,750
4,579
20.4
1,588
3,750
42.3
Transfers -Out
-
805,000
805,000
-
-
55,000
-
CapitalOutlay
190,374
190,374
36,760
95,000
38.7
Depreciation Expense
-
138,000
138,000
-
-
124,000
-
Debt Service
-
23,680
24,261
581
97.6
23,124
24,260
95.3
TOTAL EXPENDITURES
67,124
408,978
2,146,068
1,737,090
19.1
437,279
1,259,941
34.7
NET of REVENUES & EXPENDITURES
32,716
185,349
(933,268)
(1,118,617)
146,764
(95,441)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
2017
2016
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
JUNE
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Compost Fund
Sales
213,051
1,682,761
1,991,476
308,715
84.5
1,754,841
1,636,796
107.2
Charges for Services
7,744
8,669
58,500
49,831
14.8
2,950
58,500
5.0
Miscellaneous Revenues
2,395
7,115
7,000
(115)
101.6
30,292
6,000
504.9
TOTAL REVENUES
223,190
1,698,545
2,056,976
358,431
82.6
1,788,083
1,701,296
105.1
Cost of Sales
148,974
1,086,369
1,348,002
261,633
80.6
1,056,515
1,117,265
94.6
Inventory Cost Adjustment
(48,601)
(210,591)
(538,028)
(327,437)
39.1
(175,839)
(525,746)
33.4
Wages & Benefits
45,045
260,397
582,363
321,966
44.7
255,726
559,899
45.7
Supplies
2,964
32,649
78,626
45,977
41.5
30,006
70,257
42.7
Services & Charges
20,731
113,738
231,004
117,266
49.2
94,704
188,573
50.2
Miscellaneous Expenses
258
3,893
14,000
10,107
27.8
5,599
13,500
41.5
Transfers -Out
-
-
110,000
110,000
-
-
110,000
-
CapitalOutlay
623,000
623,000
149,274
150,000
99.5
Depreciation Expense
-
-
174,000
174,000
-
-
134,000
-
TOTAL EXPENDITURES
169,370
1,286,455
2,622,967
1,336,512
49.0
1,415,985
1,817,748
77.9
NET of REVENUES & EXPENDITURES
53,820
412,090
(565,991)
(978,081)
372,098
(116,452)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
Wages & Benefits
20,399
113,985
256,432
142,447
2017
107,077
243,986
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
18.3
JUNE
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Storm Water Utility
Miscellaneous Expenses
-
3,944
11,250
7,306
35.1
5,236
11,250
Sales
74,086
442,504
881,475
438,971
50.2
426,358
855,867
49.8
Licenses & Permits
605
2,520
1,500
(1,020)
168.0
1,185
-
-
Charges for Services
-
560
-
(560)
-
-
-
-
Miscellaneous Revenues
1,128
4,909
7,000
2,091
70.1
5,791
7,000
82.7
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
75,819
450,494
889,975
439,481
50.6
433,335
862,867
50.2
Wages & Benefits
20,399
113,985
256,432
142,447
44.5
107,077
243,986
43.9
Supplies
819
9,971
38,800
28,829
25.7
8,036
43,925
18.3
Services & Charges
5,067
58,143
163,600
105,457
35.5
39,127
164,100
23.8
Miscellaneous Expenses
-
3,944
11,250
7,306
35.1
5,236
11,250
46.5
Transfers -Out
-
-
-
-
-
-
-
CapitalOutlay
15,337
170,000
154,663
9.0
120,000
Depreciation Expense
-
-
153,000
153,000
-
-
133,000
-
Debt Service
150
145,900
160,550
9,867
93.5
141,133
150,850
70.2
TOTAL EXPENDITURES
26,435
347,280
953,632
601,569
36.4
300,609
867,111
34.7
NET of REVENUES & EXPENDITURES
49,384
103,214
(63,657)
(162,088)
132,725
(4,244)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING JUNE 30, 2017
Wages & Benefits
1,912
11,607
39,495
27,888
2017
24,842
59,470
2016
Supplies
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
18.6
JUNE
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
HATS Operation
Miscellaneous Expenses
-
-
5,600
5,600
-
-
5,171
Intergovernmental Revenue
6,650
80,997
162,280
81,283
49.9
117,677
156,045
75.4
Charges for Services
21,249
105,509
325,000
219,491
32.5
102,368
530,000
19.3
Miscellaneous Revenues
214
797
3,500
2,703
22.8
551
3,150
17.5
Transfers -In
-
50,000
100,000
50,000
50.0
49,878
99,755
50.0
TOTAL REVENUES
28,113
237,303
590,780
353,477
40.2
270,474
788,950
34.3
Wages & Benefits
1,912
11,607
39,495
27,888
29.4
24,842
59,470
41.8
Supplies
25,183
111,690
341,650
229,960
32.7
98,210
528,600
18.6
Services & Charges
7,949
61,422
162,000
100,578
37.9
67,103
161,200
41.6
Miscellaneous Expenses
-
-
5,600
5,600
-
-
5,171
-
CapitalOutlay
-
4,863
42,035
37,172
11.6
-
33,600
-
TOTAL EXPENDITURES
35,043
189,582
590,780
401,198
32.1
190,155
788,041
24.1
NET of REVENUES & EXPENDITURES
(6,930)
47,720
-
(47,720)
80,318
909
Comments
Charges for Services The main activity in this category is the sale of fuel to City departments, the State, County and Hutchinson Utilities.
Supplies The main activity in this category is the cost of fuel for the fueling system.
Oppenheimer & Co. Inc.
PPENIEIME N Broad Street STATEMENT OF
New York, NY 10004
(212) 00 ACCOUNT AJc
TransactsctsBusiness on All Principal Exchanges
News and Information
Assets maturing during the next 60 days appear at the end of this statement
YOUR INVESTMENT OBJECTIVES We have revised the Investment Objectives options
available to you. Please review the Account Verification Profile at the end of this statement to insure
the financial goals and risk tolerance for your account are accurate.
ADVANTAGE BANK DEPOSIT PROGRAM: IMPORTANT REVISIONS Currently, if
available cash held in the same right and capacity exceeds the aggregate maximum coverage
threshold for that capacity, additional funds are invested in a govemment money market fund (U.S.
accounts), or remain in cash (foreign accounts). Beginning in mid-August, amounts in excess of the
applicable aggregate maximum program threshold will be deposited into one or more Deposit Banks,
but such amounts will not be FDIC -insured. Any uninsured deposits will be clearly delineated on your
periodic account statements. Aggregate maximum coverage thresholds may fluctuate over time, but
will never be less than $10,000,000 for joint accounts, and $5,000,000 for all other account types.
Please review and retain the revised Terms and Conditions of the Advantage Bank Deposit
Program which appears at the end of this statement.
Kindly read other important messages from Oppenheimer on Page 12 ofthis statement.
Portfolio Summary
Net Value of Accrued Interest $41,892.73 $48,217.92
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance, not SIPC insured.
Cash Activity Summary
Ooenina Cash Balance $1.527.05
Net Buy and Sell Transactions
This
Previous
Estimated
Net Miscellaneous Credits/Debits
Period
Period
Annual Income
Net Advantage Bank Deposit Activity
06/30/17
05/31/17
$1.527.05
Advantage Bank Deposits`
$0.00
$964.90
$0.00
Mutual Funds
10,111,412.98
5,082,970.01
71,194.45
GovemmentAgency Bonds
1,893,760.00
2,894,896.00
24,000.00
Municipal Bonds
2,966,845.00
2,974,895.00
70,010.00
Certificates of Deposit
7,803,964.38
7,796,377.07
125,191.00
Cash Account Balance
1,527.05
1,527.05
Total Asset Value
$22,777,509.41
$18,751,630.03
$290,395.45
Net Value of Accrued Interest $41,892.73 $48,217.92
Total Asset Value does not include Direct Investments, Accrued Interest or unpriced securities.
Eligible for FDIC insurance, not SIPC insured.
Cash Activity Summary
Ooenina Cash Balance $1.527.05
Net Buy and Sell Transactions
-5,027,460.38
Net Funds Deposited or Withdrawn
4,000,000.00
Net Miscellaneous Credits/Debits
999,755.27
Net Income Activity
26,740.21
Net Advantage Bank Deposit Activity
964.90
Closino Cash Balance
$1.527.05
Account Number: D25-5019707 Tax ID Number: ON FILE
For the Period: 06/01/17 - 06/30/17 Last Statement: 05/31/17
Page 1 of 12
CITY OF HUTCHINSON MINNESOTA
III HASSAN ST SE
HUTCHINSON MN 55350-2522
Financial Advisor
SULLIVAN/SULLIVAN
X2J
(800)258-3387
Internet Address: www.opco.com
Income Summary
Office Serving Your Account
50 SOUTH SIXTH STREET
SUITE 1300
MINNEAPOLIS, MN 55402
Reportable
This Period
Year to Date
Advantage Bank Dep Interest
$0.00
$0.18
Corporate Interest
15,445.12
32,185.12
Government Interest
10,312.50
14,812.50
Dividends
982.59
982.59
Total Reportable
$26,740.21
$47,980.39
PPEI HEIMF-
TOTAL POSITIONS
Original Face Value
Current Face Value
Est Annual Income
$13,109,000.00
$13,109,000.00
$226,401.00
PORTFOLIO OVERVIEW
Multiple Portfolios
report as of 7/3/17
POSITIONS INCLUDED IN PORTFOLIO ANALYSIS
Estimated Portfolio Totals
Estimated Portfolio Averages
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollar value at issuance
Current Face: the dollar value after the current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 40
Original Face Value
$13,109,000.00
Coupon
1.73%
Valid Positions
44
Current Face Value
$13,109,000.00
Maturity
3.57 yrs
Exceptions
0
Market Value
$13,064,017.38
Effective Maturity
2.78 yrs
Total Positions
44
Accrued Interest
$45,299.78
Modified Duration
2.63
Includes all positions with recognized CUSIP and valid quantity provided
Total Market Value
$13,109,317.16
Yield to Maturity
2.05
Please see exception report for positions not included in reports.
Yield to Worst
1.86%
POSITIONS W/ MARKET PRICE
Positions
44 of 44
Market Price
99.66
Priced Orig. Face Value
$13,109,000.00
Rating
Priced Current Face Value
$13,109,000.00
a
a
Priced Positions
44 of 44
Priced Market Principal
$13,064,017.38
Average Coupon
1.73%
Average Price
99.66
Includes all positions with recognized CUSIP, quantity and market price on report date
Original Face: the original dollar value at issuance
Current Face: the dollar value after the current factor is applied
Includes all positions with recognized CUSIP, quantity, market price and derived calculations on report date.
Coupon and Market Price weighted by Current Face Value, all others weighted by Market Value.
Please see the last page of this report for detail.
Page 2 of 40
PPENHEIMEI, PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 713117
PORTFOLIO SUMMARY
Portfolio Totals Fed Exempt
Fed Taxable
Current Face Value -
$13,109,000
Positions -
44
Accrued Interest -
$45,300
Est Annual Income -
$226,401
* Portfolio Average
14.5%
Avg Coupon Rate -
1.727%
Avg Maturity -
3.6yrs
* Current Face Value -weighted.
For Avo Maturity calculations, Deroetual securities assume 40
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
HOLDINGS BY SECURITY TYPE
Total
Positions Face (000)
0/b Face
$13,109,000
Agency
3 $1,900.0
14.5%
44 of 44
Asset Backed
- -
-
$45,300
CD
35 $8,209.0
62.6%
$226,401
CEF
- -
-
is
CMO
Corp
-
-
1.727%
Muni
6 $3,000.0
22.9%
3.6yrs
Pass Thru
- -
-
Preferred
BAA
u A
Treas
-
-
Total
44 $13,109.0
100.0
Current Face Value -weighted
PORTFOLIO RATING SUMMARY
RATING DISTRIBUTION
**Ratina Positions Face (000) % Face
AAA
zz
AAA 5 $2,900.0 22.1%
is
AA 4 $2,000.0 15.3%
m
> AA
A
u
m
BAA
u A
0
Below BAA - - -
v BAA
m
NR 35 $8,209.0 62.6%
m
c Below
Total 44 $13,109.0 100.0%
u BAA
v
a
NR
s3
0 10 20 30 40 s0 60 70
** Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Best of Short/Long term equivalent Moody's or Standard & Poor's Rating. Current Face Value -weighted.
Please see the last page of this report for detail.
Page 4 of 40
(7)PPENHEIMEk PORTFOLIO SUMMARY - CURRENT FACE VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 713117
Jan
Agency $5,000
CD $5,738
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
28
24
20
U 16
Q
u. 12
0
8
4
0
MATURITY EXPOSURE 1
-117
1� 1� 1v
14'66 'V1 't�' tip as 10 tib tiVA ti�tip 96999�9a 9�91p 9� 419°J o1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ,60a6p
Qy<
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
Feb Mar Agr May Jun Jul Aug
- - $2,500 $4,500 - $5,000 -
$7,177 $13,215 $5,776 $19,159 $15,130 $5,738 $7,177
$13,363 - - $21,643 - - $13,363
Seal Oct Nov Dec
Total
MATURITY SCHEDULE
Year
Face (000)
% Year Face (000)
2017
$370.0
2.8% 2031 -
2018
$1,713.0
13.1% 2032 - -
2019
$2,262.0
17.3% 2033 - -
2020
$1,970.0
15.0% 2034 - -
2021
$2,380.0
18.2% 2035 - -
2022
$3,174.0
24.2% 2036 - -
2023
-
- 2037 - -
2024
$1,000.0
7.6% 2038 - -
2025
$240.0
1.8% 2039 - -
2026
-
- 2040 - -
2027
-
- 2041+ - -
2028
-
- Perpetual - -
2029
2030
Jan
Agency $5,000
CD $5,738
Muni:Non AMT -
Muni:Subj AMT -
Muni:Taxable -
28
24
20
U 16
Q
u. 12
0
8
4
0
MATURITY EXPOSURE 1
-117
1� 1� 1v
14'66 'V1 't�' tip as 10 tib tiVA ti�tip 96999�9a 9�91p 9� 419°J o1x Jai
J ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ry0 ,60a6p
Qy<
Current Face Value -weighted.
ESTIMATED COUPON CASH FLOW SUMMARY
Feb Mar Agr May Jun Jul Aug
- - $2,500 $4,500 - $5,000 -
$7,177 $13,215 $5,776 $19,159 $15,130 $5,738 $7,177
$13,363 - - $21,643 - - $13,363
Seal Oct Nov Dec
Total
- $2,500 $4,500 -
$24,000
$13,215 $5,776 $19,159 $15,130
$132,391
- - $21,643 -
$70,010
Total $10,738 $20,540 $13,215 $8,276 $45,301 $15,130 $10,738 $20,540 $13,215 $8,276 $45,301 $15,130 $226,401
Reflects extended cash flow estimates assuming portfolio composition as of report date. Please refer to Definitions for more complete explanation.
Please see the last page of this report for detail.
Page 5 of 40
PPENHEIMER PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
Multiple Portfolios
report as of 713117
I PORTFOLIO SUMMARY 1
Portfolio Totals Fed Exempt
Fed Taxable
Total
Priced Current Face -
$13,109,000
$13,109,000
Positions -
44
44 of 44
Market Value
$13,064,017
$13,064,017
Accrued Interest -
$45,300
$45,300
Total Market Value -
$13,109,317
$13,109,317
Est Annual Income -
$226,401
$226,401
Portfolio Averages
** Coupon Rate -
1.727%
1.727%
Maturity -
3.6yrs
3.6yrs
Effective Maturity
2.8yrs
2.8yrs
Modified Duration
2.6
2.6
Yield To Maturity -
2.05%
2.05%
Yield To Worst -
1.86%
1.86%
** Market Price -
99.657
99.657
** Par Verpalue wtd, other avgs Mkt Value wtd. Incl only positions
with mkt value & calcs on report date.
For petual securities avg calcs, Final Maturity assume 40 yrs,
Yield to Maturity uses strip yield.
PORTFOLIO RATING SUMMARY
AA
AAA
N
R
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
0Agency 14.5%
❑ AAA
21.9%
❑ AA
15.3%
❑ A
0.0%
❑ BAA
0.0%
❑ Below BAA
0.0%
❑ NR
62.8%
Total:
100.0%
Includes only positions with market value & calculations on report date. Market Value -weighted.
POSITIONS BY SECURITY TYPE
0Agency 14.5%
E Asset Backed
0.0%
0 CD
62.8%
0CIF
0.0%
0 CMO
0.0%
Corp
0.0%
0 Muni
22.7%
Pass Thru
0.0%
■ Preferred
0.0%
0 Treas
0.0%
Total:
100.0%
Includes only positions with market price & calculations on report date. Market Value -weighted.
100
90
80
70
~y 60
F s0
0 40
30
20
10
0
SECURITY FEATURES
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 40
Ga�`9,o ocG 0+0`0 Ca+9,o Q9�0 iQOwo
Includes only positions with market price & calculations on report date. Market Value -weighted.
Please see the last page of this report for detail.
Page 6 of 40
PPEINHFIMEI1 PORTFOLIO SUMMARY - MARKET VALUE WEIGHTED - ALL SECURITY TYPES
MATURITY EXPOSURE
28
24
20
Y 16
12
0
8
4
0 L]
r� rg Nr 'lip, Ly rpy rp 1L roy0'"VA rig Lai �° �y �y �n� �p �y �6 �� �g �a� ° yX pa•
,y,,,L6y0,IOVON
0t
Q
Includes only positions with market price & calculations on report date. Market Value -weighted.
DURATION EXPOSURE
28
24
20
Y 16
i
e 12
8
4
0
O�Oti030a0`'060� 0$O° y° ��ytiy3 ya �6y6 �� ya �a y°yti y3 Va�6 y6�A IV, q x
vo
Includes only positions with market price & calculations on report date. Market Value -weighted.
Multiple Portfolios
report as of 713117
Please see the last page of this report for detail.
Page 7 of 40
PORTFOLIO EXPOSURE
MaturitV
Effective Maturity
Duration to Worst
Average: 3.57yrs
Average: 2.78yrs
Average:
2.63
Year $ Mkt %Mkt
$ Mkt % Mkt
Year $ Mkt % Mkt
2017
$371,023
2.8%
$1,514,251
11.6% 00-01
$3,232,921
24.7%
2018
$1,713,651
13.1%
$2,704,481
20.6% 01-02
$1,940,641
14.8%
2019
$2,281,159
17.4%
$2,281,159
17.4% 02-03
$3,311,880
25.3%
2020
$1,968,552
15.0%
$2,715,596
20.7% 03-04
$1,454,532
11.1%
2021
$2,366,555
18.1%
$724,488
5.5% 04-05
$2,174,515
16.6%
2022
$3,170,102
24.2%
$2,174,515
16.6% 05-06
-
2023
-
-
- 06-07
$994,828
7.6%
2024
$994,828
7.6%
$994,828
7.6% 07-08
-
2025
$243,447
1.9%
-
- 08-09
-
2026
-
-
- 09-10
-
2027
-
-
- 10-11
-
2028
-
-
- 11-12
-
2029
-
-
- 12-13
-
2030
-
-
- 13-14
-
2031
-
-
- 14-15
-
2032
-
-
- 15-16
-
2033
-
-
- 16-17
-
2034
-
-
- 17-18
-
2035
-
-
- 18-19
-
2036
-
-
- 19-20
-
2037
-
-
- 20-21
-
2038
-
, -
- 21-22
-
2039
-
-
- 22-23
-
2040
-
-
- 23-24
-
2041+
-
-
- 24-25
-
Perpet
-
` -
- 25-26
-
26-27
27-28
28-29
30+
-
Avg life used
in Effective Maturity
for principal
pay -downs.
Includes only
positions with market
price
& calculations on report date. Market Value -weighted.
For Avg Maturity calculations,
perpetual securities assume 40 yrs.
Please see the last page of this report for detail.
Page 7 of 40
(-jPPENHEIMER
PORTFOLIO POSITION DETAIL
Multiple Portfolios
report as of 7/3/17
Page 1 of 2
A Type St
Qty
Cp
ity
Mdy S&P % Mkt
Duration
Acq Cost
Acq Yid
$ Acq Cost
Mkt Price
Accrued Int
Security Description
CUSIP
Insurer
Convexity
Acq Date
Mkt Yid
$ Adj Cost
Mkt $ Value
Unreal Gn/Ls
GE CAPITAL BANK SALT LAKE CITY, UT
B CD
130
1.750
08/03/17
NR
NR 1.00%
0.07
$100.00
1.742
$130,000
100.07
$960
Conditional Puts - Death of holder - Restrict
36161TDH5
0.00
05/09/17
0.757
$130,000
$130,095
$95
SUN NATL BK VINELAND NJ
B CD
240
1.000
10/03/17
NR
NR 1.84%
0.24
$100.00
1.000
$240,000
99.98
$26
Conditional Puts - Death of holder - Restrict
86682ABV2
0.00
05/09/17
1.100
$240,000
$239,942
($58)
ALLY BK MIDVALE UTAH
B CD
248
1.250
02/26/18
NR
NR 1.90%
0.63
$100.00
1.249
$248,000
100.12
$1,113
Conditional Puts - Death of holder
02006LNY5
0.01
05/09/17
1.059
$248,000
$248,300
$300
BANK NORTH CAROLINA THOMASVILLE N
B CD
245
1.000
02/27/18
NR
NR 1.87%
0.64
$100.00
1.000
$245,000
99.89
$67
Conditional Puts - Death of holder
06414QXX2
0.01
05/09/17
1.168
$245,000
$244,735
($265)
MERRICK BK SOUTH JORDAN UTAH
B CD
245
0.900
05/10/18
NR
NR 1.87%
0.84
$100.00
0.900
$245,000
99.87
$163
Conditional Puts - Death of holder - Restrict
59013JNV7
0.01
05/09/17
1.059
$245,000
$244,674
($326)
KEY BK NATL ASSN OHIO
B CD
245
1.000
05/11/18
NR
NR 1.87%
0.84
$100.00
1.000
$245,000
99.86
$383
Conditional Puts - Death of holder - Restrict
49306SWN2
0.01
05/09/17
1.162
$245,000
$244,667
($333)
CONNECTONE BANK
B CD
245
1.000
05/14/18
NR
NR 1.87%
0.85
$100.00
1.000
$245,000
99.86
$161
Conditional Puts - Death of holder
20786ABM6
0.01
05/09/17
1.164
$245,000
$244,659
($341)
BANK LEUMI USA NEW YORK N Y
B CD
245
1.250
06/22/18
NR
NR 1.87%
0.95
$100.00
1.249
$245,000
99.91
$126
Conditional Puts - Death of holder
063248GE2
0.01
05/09/17
1.342
$245,000
$244,784
($216)
ENERBANK USA SALT LAKE CITY UTAH
B CD
240
1.350
10/04/18
NR
NR 1.84%
1.23
$100.00
1.350
$240,000
99.91
$27
Conditional Puts - Death of holder - Restrict
29266NVE4
0.02
05/09/17
1.421
$240,000
$239,791
($209)
MAIN STIR BK CORP WHEELING WV
B CD
245
1.450
02/14/19
NR
NR 1.87%
1.59
$100.00
1.450
$245,000
99.89
$214
Conditional Puts - Death of holder
56034WAP6
0.03
05/09/17
1.518
$245,000
$244,735
($265)
WORLDS FOREMOST BK SYDNEY NEB
A CD
200
1.300
05/28/19
NR
NR 1.52%
1.87
$100.00
1.300
$200,000
99.23
$78
Conditional Puts - Death of holder
981571 CM2
0.04
05/26/16
1.716
$200,000
$198,452
($1,548)
RIVERSIDE CALIF CMNTY COLLEGEDIST
B Muni -Taxable CA
500
2.345
08/01/19
Aa2
AA 3.88%
1.99
$100.75
2.000
$503,730
101.25
$5,081
TAXABLE -Material Events
76886PFA6
0.05
05/09/17
1.724
$503,470
$506,270
$2,800
AMERICAN EXPRESS FSB
B CD
247
2.150
11/13/19
NR
NR 1.91%
2.28
$100.00
2.150
$247,000
101.09
$800
Conditional Puts - Death of holder - Restrict
02587CCR9
0.06
05/09/17
1.677
$247,000
$249,680
$2,680
CIT BK SALT LAKE CITY UTAH
B CD
240
2.100
11/13/19
NR
NR 1.85%
2.28
$100.00
2.100
$240,000
100.97
$759
Conditional Puts - Death of holder
17284C3N2
0.06
05/09/17
1.678
$240,000
$242,326
$2,326
BMW BANK OF NORTH AMERICA - UT
B CD
245
1.550
12/16/19
NR
NR 1.87%
2.39
$100.00
1.550
$245,000
99.64
$239
Conditional Puts - Death of holder - Restrict
05580AFT6
0.07
05/09/17
1.700
$245,000
$244,123
($877)
TBK BK SSB DALLAS TEX
B CD
245
1.600
12/16/19
NR
NR 1.87%
2.39
$100.00
1.596
$245,000
99.76
$247
Callable 09/17@100 - Conditional Puts - Dea
87219RBC7
0.06
05/09/17
1.699
$244,993
$244,422
($571)
BARCLAYS BANK DELAWARE
B CD
240
2.050
12/17/19
NR
NR 1.85%
2.38
$100.00
2.049
$240,000
100.94
$270
Conditional Puts - Death of holder
06740KJC2
0.07
05/09/17
1.655
$240,000
$242,263
$2,263
AMERICAN EXPRESS CENTURION BANK
B CD
100
2.150
12/18/19
NR
NR 0.77%
2.38
$100.00
2.149
$100,000
101.09
$112
Conditional Puts - Death of holder - Restrict
02587DXB9
0.07
05/09/17
1.695
$100,000
$101,087
$1,087
SALLIE MAE BK SALT LAKE CITY UT
B CD
245
1.750
03/09/20
NR
NR 1.88%
2.59
$100.00
1.749
$245,000
100.03
$1,421
Conditional Puts - Death of holder - Restrict
795450ZT5
0.08
05/09/17
1.739
$245,000
$245,069
$69
MASSACH USETTS ST GO BDS
BMuni-Taxable MA
500
2.090
05/01/20
Aa1
AA 3.85%
2.72
$100.00
2.090
$499,995
100.60
$1,916
TAXABLE -Material Events
57582P2T6
0.09
05/09/17
1.871
$499,995
$502,990
$2,995
MB FINL BK N A CHICAGO ILL
B CD
245
1.300
05/11/20
NR
NR 1.86%
2.79
$100.00
1.300
$245,000
99.41
$227
Conditional Puts - Death of holder - Restrict
55266CRK4
0.08
05/09/17
1.511
$245,000
$243,562
($1,438)
CENTENNIAL BK CONWAY ARK
B CD
245
1.300
05/20/20
NR
NR 1.86%
2.81
$100.00
1.300
$245,000
99.26
$148
Conditional Puts - Death of holder
15135KBA8
0.08
05/09/17
1.566
$245,000
$243,175
$1 825
Please see the last page of this report for detail.
Page 36 of 40
Multiple Portfolios POSITION DETAIL as of 07/03/2017 Page 2 of 2
Security Description
A Type
C CUSIP
St
Qty
Cpn
Maturity
Mdy S&P % Mkt
Insurer
Duration
Convexity
Acq Cost
Acq Date
Acq Yid
Mkt Yid
$ Acq Cost
$ Adj Cost
Mkt Price
Mkt $ Value
Accrued Int
Unreal Gn/Ls
CAPITAL ONE, NATIONAL ASSOCIATION
B CD
245
1.400
09/21/20
NR
NR 1.84%
3.11
$100.00
1.400
$245,000
98.22
$1,015
Conditional Puts - Death of holder
14042RCA7
0.11
05/09/17
1.975
$245,000
$240,629
($4,371)
FIRST BUSINESS BK MADISON WIS
B CD
245
1.400
11/13/20
NR
NR 1.85%
3.25
$100.00
1.400
$245,000
98.51
$517
Conditional Puts - Death of holder
31938QR89
0.12
05/09/17
1.860
$245,000
$241,350
($3,651)
CAPITAL ONE BK USA NATL ASSN GLEN
B CD
245
2.050
12/29/20
NR
NR 1.89%
3.34
$100.00
2.049
$245,000
100.58
$110
Conditional Puts - Death of holder
14042OS43
0.13
05/09/17
1.877
$245,000
$246,423
$1,423
COM ENITY CAP BK SALT LAKE CITY UTA
B CD
245
1.600
06/07/21
NR
NR 1.85%
3.79
$100.00
1.600
$245,000
98.67
$11
Conditional Puts - Death of holder - Restrict
20033AQP4
0.15
05/09/17
1.954
$245,000
$241,732
($3,268)
COMMUNITY BK PASADENA CALIF
B CD
245
1.550
06/15/21
NR
NR 1.85%
3.81
$100.00
1.550
$245,000
98.64
$229
Conditional Puts - Death of holder - Restrict
203507BA5
0.15
05/09/17
1.907
$245,000
$241,678
($3,322)
EAST BOSTON SVGS BK BOSTON MA
B CD
245
1.500
06/23/21
NR
NR 1.84%
3.82
$100.00
1.500
$245,000
98.24
$141
Conditional Puts - Death of holder
27113PBEO
0.17
05/09/17
1.962
$245,000
$240,698
($4,302)
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
1.000
10/28/21
Aaa
AA- 3.81%
1.29
$100.00
1.000
$500,000
99.58
$931
Callable 07/17@100 - Multi -Step Coupon
3134GASK1
0.02
05/09/17
1.702
$500,000
$497,910
($2,090)
FEDERAL HOME LOAN MTG CORP
B Agency
900
1.000
11/19/21
Aaa
AA+ 6.86%
0.37
$99.90
1.190
$899,100
99.63
$1,150
Callable 08/17@100 - Multi -Step Coupon
3136G2SA6
0.00
05/09/17
1.999
$899,100
$896,670
($2,430)
MIZRAHI TEFAHOT BANK, LTD
B CD
245
1.250
11/30/21
NR
NR 1.88%
0.15
$100.00
1.247
$245,000
100.04
$319
Callable 08/17@100 - Multi -Step Coupon - Co
606857Q78
0.00
05/09/17
1.005
$245,000
$245,088
$88
FEDERAL HOME LOAN MORTGAGE CORP
B Agency
500
2.000
01/26/22
Aaa
AA+ 3.82%
2.46
$100.00
1.989
$500,000
99.84
$4,417
Callable 07/17@100 - Multi -Step Coupon
3134GAL28
0.07
05/09/17
2.163
$500,000
$499,180
($820)
STATE BK INDIA NEW YORK N Y
B CD
247
2.350
01/26/22
NR
NR 1.91%
4.26
$100.00
2.349
$247,000
100.92
$2,576
Conditional Puts - Death of holder - Restrict
8562845Z3
0.21
05/09/17
2.137
$247,000
$249,267
$2,267
GOLDMAN SACHS BK USA NEW YORK
B CD
247
2.300
03/08/22
NR
NR 1.90%
4.38
$100.00
2.299
$247,000
100.57
$1,883
Conditional Puts - Death of holder
38148PGX9
0.22
05/09/17
2.171
$246,984
$248,400
$1,417
COMENITY BK WILMINGTON DE
A CD
200
2.300
03/29/22
NR
NR 1.54%
4.47
$100.00
2.300
$200,000
100.50
$101
Conditional Puts - Death of holder
20036DXN2
0.21
03/29/17
2.189
$200,000
$200,996
$996
SYNCHRONY BK RETAIL CTF DEP PROGR
B CD
245
2.400
04/07/22
NR
NR 1.89%
4.45
$100.00
2.400
$245,000
100.91
$1,466
Conditional Puts - Death of holder - Restrict
87164XPZ3
0.23
05/09/17
2.196
$245,000
$247,239
$2,239
MARYSVILLE MICH PUB SCHS DIST GO U
B Muni -Taxable
MI
500
2.317
05/01/22
Aa1
3.76%
4.50
$98.85
2.565
$494,230
98.20
$2,124
TAXABLE -Material Events
574446GV6
0.23
05/09/17
2.718
$494,230
$491,000
($3,230)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable
NY
500
1.650
05/01/22
Aa1
AAA 3.68%
4.57
$99.43
1.771
$497,125
96.13
$1,513
Make Whole Call Only - Make Whole Call Exp
64971 WJ35
0.24
05/09/17
2.508
$497,125
$480,640
($16,485)
JP MORGAN CHASE BANK NA
B CD
245
1.250
05/31/22
NR
NR 1.87%
0.89
$100.00
1.243
$245,000
99.81
$310
Callable 11/17@100 - Multi -Step Coupon - Co
48125Y21_7
0.01
05/09/17
1.466
$245,000
$244,527
($473)
DISCOVER BK GREENWOOD DEL
B CD
245
2.450
11/18/22
NR
NR 1.89%
4.99
$100.00
2.450
$245,000
100.61
$822
Conditional Puts - Death of holder
254672WU8
0.28
05/09/17
2.329
$245,000
$246,487
$1,487
WELLS FARGO BANK NA 84 MO
B CD
245
1.650
11/23/22
NR
NR 1.89%
1.36
$100.00
1.650
$245,000
100.68
$498
Callable 11/18@100 - Multi -Step Coupon -Co
94986TWE3
0.03
05/09/17
1.155
$245,000
$246,654
$1,654
COMMERCE CALIF CMNTY DEV COMMN S
B Muni -Taxable
CA
500
3.000
08/01/24
AA 3.80%
6.24
$105.32
2.200
$526,595
99.17
$6,500
DID - TAXABLE - Material Events -AGMC, in
20056UAV6
AGMC
0.45
05/09/17
3.131
$526,040
$495,855
($30,185)
NEW YORK N Y CITY TRANSITIONAL FIN A
B Muni -Taxable
NY
500
2.600
11/01/24
Aa1
AAA 3.75%
6.58
$97.35
2.998
$486,750
98.02
$2,383
Callable 11/22@100 -TAXABLE -Material Ev
64971QJ38
0.49
05/09/17
2.902
$486,750
$490,090
$3,340
HSBC BANK USA, NATIONAL ASSOCIATIO
B CD
240
2.250
03/11/25
NR
NR 1.85%
2.57
$100.00
2.249
$240,000
100.71
$1,746
Callable 03/20@100 - Multi -Step Coupon - Co
40434ASB6
0.08
05/09/17
1.976
$240,000
$241,702
$1,702
'See glossary for ACCT legend
Please see the last page of this report for detail.
Page 37 of 40
Planning, Zoning and Building Dept. Monthly Report
2nd Quarter 2017
Building Department Permit Activities
A Commercial New $1,623,003; 1100 Hwy 15 S (Caribou/Einstein shell) - $300,723; 1380 Monteal St SE (CenBank) -
B $467,133; 1100 Hwy 15 S (Caribou/Einstein buildout) - $275,000
Commercial/Ind. Remodel 1250 Hwy 15 S (South Point Financial) - $990,000; 100 Glen St SW (Park Elementary) ADA upgrades -
$501,418; 905Adams St SE (31VI) reroof- $501,300; 2 Franklin St SW (Hutch Dental) addition - $473,573
C
New Single Family 803 Texas Ct NW - $136,883; 395 Ottawa Ave SE - $181,993; 1860 Island View Cir SW - $141,036; 820 Willow Dr
SW - $180,074; 429 Grant Ave SE - $164,871; 815 Willow Dr SW - $208,940; 1531 9th Ave SW - $203,896; 390
Ottawa Ave SE - $238,546; 15719th Ave SW - $245,949; 121 Summerset Ln SE - $157,713
Other Building Inspection Activities April 13 - CenBank One -Stop -Shop
Evergreen Meals served April - June
Week of
2nd Qtr. 2016
2nd Qtr. 2017
2016 Year to Date
2017 Year to Date
Total Number Inspections
Stewart
345
964
235
166
337
342
Total Number Plan Review
week
52
66
154
26
236
19
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
5 $4,342,059.0CIA
353
$0.00
6
$7,310,749.00
Commercial ( additions/remodels)
18
$438,346.00
27 $3,584,866.00 B
26
$566,052.00
34
$41,155,872.00
Total Commercial
18
$438,346.00
32 $7,926,925.00
26
$566,052.00
40 $48,466,621.00
Industrial (new)
0
$0.00
0 $0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
5 $622,767.00
0
$0.00
5
$622,767.00
Total Industrial
0
$0.00
5 $622,767.00
0
$0.00
5
$622,767.00
Fire Sprinkling
0
$0.00
9 $53,114.00
1
$950.00
12
$61,160.00
New Residential
6
$1,244,318.00
10 $1,859,901.00
6
$1,244,318.00
12
$2,257,284.00
Residential mist (additions/remodels)
39
$167,531.00
42 $391,657.00
58
$395,323.00
59
$458,747.00
Set Fee permits (reside, reroof, window)
184
897
2251
956
HRA Permits
1
$0.00
2 $30,000.00
1
$0.00
4
$60,600.00
Waived Fees
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Subtotal Building Permits 248 $1,850,195.00
997 $10,884,364.00
317
$2,206,643.00 1088 $51,927,179.00
Mechanical
47
$122,416.00
54 $392,032.00
84
$217,638.00
97
$5,187,095.00
HRA Mechanical
1
$900.00
1 $0.00
3
$900.00
1
Plumbing
26
$0.00
32 $0.00
33
53
HRA Plumbing
1
$0.00
01$0.00
1
1
Total Valuation
323 $1,973,511.00 1084 $11,276,396.00
438
$2,425,181.00 12401$57,114,274.00
*Set fees not included in valuation
A Commercial New $1,623,003; 1100 Hwy 15 S (Caribou/Einstein shell) - $300,723; 1380 Monteal St SE (CenBank) -
B $467,133; 1100 Hwy 15 S (Caribou/Einstein buildout) - $275,000
Commercial/Ind. Remodel 1250 Hwy 15 S (South Point Financial) - $990,000; 100 Glen St SW (Park Elementary) ADA upgrades -
$501,418; 905Adams St SE (31VI) reroof- $501,300; 2 Franklin St SW (Hutch Dental) addition - $473,573
C
New Single Family 803 Texas Ct NW - $136,883; 395 Ottawa Ave SE - $181,993; 1860 Island View Cir SW - $141,036; 820 Willow Dr
SW - $180,074; 429 Grant Ave SE - $164,871; 815 Willow Dr SW - $208,940; 1531 9th Ave SW - $203,896; 390
Ottawa Ave SE - $238,546; 15719th Ave SW - $245,949; 121 Summerset Ln SE - $157,713
Other Building Inspection Activities April 13 - CenBank One -Stop -Shop
Evergreen Meals served April - June
Week of
Hutchinson
Park
Towers
Silver Lake
Glencoe
Brownton
Stewart
week
605
235
70
337
156
187
week
1004
331
154
396
236
346
week
743
299
186
622
141
221
week
838
353
106
533
138
193
week 5
479
183
53
203
78
95
3669
1401
569
2091
749
1042
Total Meals served April -June 9521
Dates Closed April 14, Good Friday; May 29, Memorial Day;
Planning and Zoning Quarterly Activities Year: 2nd Quarter, 2017
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
10
Consideration of a Conditional Use Permit
Processed
and Site Plan for a multi -unit townhome
development in an R-4 zoning district
located at 875 Century Ave SW;
Consideration of a Preliminary and Final
Plat for Shimpa Addition located at 937
Lewis Ave SW and 235 Lake St SW;
Consideration of a Conditional Use Permit
for a school in an R-2 zoning district
located at 950 School Rd SW;
Consideration of a Variance to reduce side
and rear setback from 6 feet to 3 feet to
construct new detached garage on existing
site located at 436 Hassan St SE;
Consideration of a Variance to reduce the
corner side setback from25 feet to 11.4
feet to rebuild a detached garage located
at 605 Lynn Rd SW; Consideration of a
Preliminary/Final Plat and a Conditional
Use Permit to construct a new building and
an addition to the existing building located
at 579 2nd Ave SE
Number of Joint Planning Board Applications
9
Consideration of a Conditional Use
Reviewed and Processed
Permit for accessory building larger
than 2,400 square feet on a property
less than 10 acres in size located at
17258 Vale Ave Section 10 Lynn
Township; Consideration of a
Preliminary Plat located at Cotter
Second Addition Section 15 Lynn
Township; Consideration of a
Conditional Use Permit for farm related
business (parking and hay auction)
located at 20500 Hwy 15 S Section 30
Hutchinson Township; Consideration of
a Conditional Use Permit for home
occupation/landscaping business in a
building larger than 2000 square feet
and employing non-resident
employees located at 20712 Hwy 15 S
Section 30 Hutchinson Township;
Consideration to Re -zone property
from agricultural to commercial located
at 20404 Hwy 15 S Section 30
Hutchinson Township; Consideration of
a Conditional Use Permit to expand the
existing cemetery located at 17787
2401h St Section 26 Acoma Township;
Consideration of a Conditional Use
Permit for a 30' x 38' accessory
structure in front of house line located
at 20449 Koglin Rd, Section 26,
Acoma Twnshp; Consideration of a
Variance for feedlot less than '/4 mile
from neighboring ro ert located at
21416 Hwy 15 N, Section 19,
Hutchinson Twnshp; Consideration of
a Final Plat located at Maurer Heights,
Section 15, Lynn Twnsh
Number of Planning Commission Meetings
2
Consideration of a Conditional Use Permit
for a Mural in the Main Street Area District
located at 105 Washington Ave E;
Consideration of a Site Plan Review for
CenBank located at 1380 Montreal St SE;
Consideration of a Conditional Use Permit
and Site Plan for a multi -unit townhome
development in an R-4 zoning district
located at 875 Century Ave SW;
Consideration of a Preliminary and Final
Plat for Shimpa Addition located at 937
Lewis Ave SW and 235 Lake St SW;
Consideration of a Conditional Use Permit
for a school in an R-2 zoning district
located at 950 School Rd SW.
Number of Joint Planning Meetings
3
Sketch plan review - Section 15, Lynn
Township; Consideration of a
Conditional Use Permit for accessory
building larger than 2,400 square feet
on a property less than 10 acres in size
located at 17258 Vale Ave Section 10
Lynn Township; Consideration of a
Preliminary Plat located at Cotter
Second Addition Section 15 Lynn
Township; Consideration of a
Conditional Use Permit for farm related
business (parking and hay auction)
located at 20500 Hwy 15 S Section 30
Hutchinson Township; Consideration of
a Conditional Use Permit for home
occupation/landscaping business in a
building larger than 2000 square feet
and employing non-resident
employees located at 20712 Hwy 15 S
Section 30 Hutchinson Township;
Consideration to Re -zone property
from agricultural to commercial located
at 20404 Hwy 15 S Section 30
Hutchinson Township; Consideration of
a Conditional Use Permit to expand the
existing cemetery located at 17787
2401h St Section 26 Acoma Township
Number of Zoning Reviews for Building Permits
42
(Compliance with Zoning Code
Number of Land Use Permits Issued - (Fences,
51
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
27
Number of Predevelopment/Pre Application
6
Shimpa Plat, CenBank One Stop
Meetings
Shop, Sale Barn Redevelopment,
Lvonne Hanson, Cenex, Creekside
Number of Misc. Planning Meetings
59
City Council — 5
PBZ Staff Mtg - 6
Directors Mtg - 5
Public Arts - 2
Resource Allocation Mtg - 3
Facility Update - 3
Christy Christensen — 3
Rob Shimpa
Rolling Meadows
Wayfinding Signs
Menards
CenBank - 2
Planning Staff Mtg - 2
Lvonne Hanson
Bill Arndt
Verizon Cell Tower
Kon Sorenson
Butch Hausladen (JPB)
Mary Christenson
City Council Members
Planning Staff Mtg
Planning Conference NY
Buske
Storm Damage Mtg
Aquatic Center
Facilities Master Plan Mtg
Hasslen
Robert Hantge — Hunters cul-de-sac
Council Workshop — facilities plan
Misty Uecker
Dean Brehmer (Cenex)
Planning Workshop — Minnetonka
DNR
Council/EDA
Land Use Seminar — St. Louis Park
Joint Planning Staff
Mid Country Bank
Number of Zoning Enforcement Cases
9
School Rd, Hwy 15 S
Number of Walk -In Customers Served
1291
Site Visits
17
Highfield, CenBank, Sales Barn,
Rolling Meadows, High School,
Menards, Storm Damage, Aquatic
Center, Caribou, Doug McGraw
