07-25-2017 CCAHUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, JULY 25, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item)
CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Oak Heights Covenant Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14742 — Donation of $35,000 from American Legion for Restroom
Project at VFW Park and $2,500 from Disabled American Veterans for VFW Park
Bathroom Project
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Workshop of July 11, 2017
(b) Regular Meeting of July 11, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Street Closure for Gasholes Car Club on August 7, 2017
(b) Consideration for Approval of Board Appointments/Reappointments
1. Mary "Eileen" Henry to HRA Board to August 2022
2. Robert Hantge to Planning Commission to March 2022
3. Reappointment of Jo Piehl to Police Commission to May 2020
4. Reappointment of Marsha Anderson to PRCE Board to May 2020
(c) Consideration for Approval of Items for City Alley 436 Improvements Project (Letting
No. 13, Project No. 17-13)
1. Resolution No. 14738 — Resolution Declaring Cost to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14739 — Resolution for Hearing on Proposed Assessment
CITY COUNCIL AGENDA JULY 25, 2017
(d) Consideration for Approval of Items for City Alley 452 Improvements Project (Letting
No. 14, Project No. 17-14)
1. Resolution No. 14740 — Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14741 — Resolution Receiving Report and Calling Hearing on
Improvement
(e) Consideration for Approval of Resolution No. 14746 —Resolution Calling for a Tax
Abatement Hearing on a Proposed Tax Abatement Program and the Granting of a
Business Subsidy
(f) Consideration for Approval of Out -of -State Travel Request for Tim Gratke and Deb
Paulson to Attend Wastewater Microbiology Training in Birnamwood, WI, at the NC Lab
Headquarters on August 7 & 8, 2017
(g) Consideration for Approval of Lease Agreement with Laser Dynamics for Hutchinson
Enterprise Center
(h) Consideration for Approval of Paint the Town Purple Event July 31 — August 5, 2017
(i) Consideration for Approval of Resolution No. 14743 — Resolution Adopting Findings of
Fact and Reasons for Approval of Preliminary and Final Plat for LJM Additional and a
Conditional Use Permit to Allow a Post -Frame Addition to an Existing Building for a
Construction Company at 579 2nd Avenue SE in an I -C Zoning District with Favorable
Planning Commission Recommendation
(j) Consideration for Approval of Resolution No. 14744 — Resolution Adopting Findings of
Fact and Reasons for Denial of Variance Application to Reduce the Rear and Side Setback
for an Accessory Structure by Three Feet on the Property Located at 436 Hassan Street
SE with Favorable Planning Commission Recommendation
(k) Consideration for Approval of Resolution No. 14745 — Resolution Adopting Findings of
Fact and Reasons for Approval of Variance Application to Reduce the Corner Side Yard
Setback for an Accessory Structure by 13.6 Feet on the Property Located at 605 Lynn
Road SW with Favorable Planning Commission Recommendation
(1) Consideration for Approval of Aggregate Crushing Services
(m) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Fire
Department Relief Association on September 9, 2017
(n) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota
Holstein Fresian Breeder's Association on November 18, 2017
(o) Consideration for Approval of Issuing Temporary Liquor License to St. Anastasia
Catholic Church on September 9 & 10, 2017
(p) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
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CITY COUNCIL AGENDA JULY 25, 2017
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
9. UPDATE/PRESENTATION BY HUTCHINSON CENTER FOR THE ARTS
10. PRESENTATION OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT
PLAN ACCORDING TO CITY CHARTER SECTION 7.05
11. DISCUSSION OF INVOCATION
12. DISCUSSION OF TAX -FORFEITED PROPERTIES AVAILABLE IN HUTCHINSON
UNFINISHED BUSINESS
13. APPROVE/DENY PARTNERING ON MAINTENANCE EFFORTS RELATING TO THE
LUCE LINE TRAIL
NEW BUSINESS
14. APPROVE/DENY CONSTRUCTION AND INSTALLATION OF SRT EQUIPMENT
BOX
15. APPROVE/DENY RESOLUTION NO. 14737 — RESOLUTION ACCEPTING BID AND
AWARDING CONTRACT (SCHOOL ROAD & ROBERTS ROAD TRAIL
IMPROVEMENTS — LETTING NO. 3, PROJECT NO. 17-03)
16. APPROVE/DENY ITEMS FOR CITY PARKING LOT I IMPROVEMENT PROJECT
LETTING NO. 12, PROJECT NO. 17-12)
a) Award Grading & Utility Construction Work to Juul Contracting, Co.
b) Change Order No. 5 (Pavement Management Program)
17. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR AUGUST 9, 2017, AT 3:30
P.M. TO TOUR CREEKSIDE COMPOST FACILITY
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
18. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Tall Grass/Noxious Weed Monthly Report for June 2017
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from June 20, 2017
(c) City of Hutchinson Financial Report and Investment Report for June 2017
(d) Planning, Zoning, Building Department Quarterly Report
MISCELLANEOUS
19. STAFF UPDATES
20. COUNCIL/MAYOR UPDATE
CITY COUNCIL AGENDA JULY 25, 2017
ADJOURNMENT