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01-25-1983 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 25, 1983 1. CALL TO ORDER Mayor DeMeyer called the meeting to order at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: Alderman John Mlinar and Alderman Kenneth Gruenhagen. Also present: City Administrator Gary D. Plotz and -'City Attorney James Schaefer. 2. INVOCATION The invocation was given by Reverend Richard Coston. 3. MINUTES The minutes of the Regular Meeting of January 11, 1983 were approved as pre- sented upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously approved. The minutes of the Special Meeting of January 17, 1983 and Bid Opening of Jan- uary 18, 1983 were approved as presented upon motion by Alderman Beatty, sec- onded by Alderman Carls and unanimously carried. 4. PUBLIC HEARINGS - 8:00 P.M. (a) CORRECTION OF ERROR ON PARKING ASSESSMENT: 1. HOME BAKERY (ALICE LOVALD) 2. J & J FINDINGS (JOAN RUSTOM) City Administrator Plotz reviewed the correction of error on the parking assessment pertaining to the properties of Home Bakery and J & J findings. Joan Rustom, J & J Findings, stated she had been in to City Hall several times to explain that her store was not a gift shop but rather a furniture store. Alice Lovald, Home Bakery, commented she also had been over to City Hall prior to the public hearing to inquire about the assessment. She felt it should be corrected. The motion to close the hearing was made by Alderman Beatty, seconded by Alderman Carls and carried unanimously. It was moved by Alderman Carls to waive reading and adopt Resolution No. 7335 entitled Revising Parking Assessments. The motion was seconded by Alderman Beatty and carried, with Aldermen Carls and Beatty voting aye and Mayor De - Meyer voting nay. It was noted the Mayor felt there were other changes made regarding the parking program, and no hearings were held. C�l COUNCIL MINUTES JANUARY 25, 1983 (b) CONSIDERATION OF ISSUANCE OF ON -SALE INTOXICATING LIQUOR LICENSE TO GLENN J. KILAND, OWNER OF TIMOTHY O'TOOLE'S PUB (FORMERLY KNOWN AS FRONTIER HOUSE) Police Chief O'Borsky reported that an investigation had revealed the appli- cation was in compliance with city requirements. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Carls, to close the hearing. Motion unanimously approved. Alderman Beatty moved that upon the recommendation of Police Chief O'Borsky and the information provided to approve the application and issue an on -sale intoxicating liquor license. Motion seconded by Alderman Carls and carried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST CONCERNING TREE REMOVAL PRACTICES BY MAINTENANCE DIRECTOR RALPH NEUMANN Maintenance Director Neumann requested approval for city crews to cut down trees growing in a ditch on city -owned farm land at the airport. The one- half mile long ditch needs to be cleared and deepened for proper drainage. Also, it was requested that the employees be allowed to take home the wood instead of hauling it to the city landfill site. After discussion, Alderman Carls moved to approve the tree removal request. Motion seconded by Alderman Beatty and unanimously approved. (b) CONSIDERATION OF REQUEST FOR REDUCED REFUSE CHARGE BY MRS. CLARA SPRENGELER Following discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to approve the reduced refuse charge. Motion unanimously carried. (c) CONSIDERATION OF REQUEST FOR MOTOR POOL TO ADVERTISE FOR MAINTENANCE MACHINE FOR PARK DEPARTMENT Maintenance Director Neumann asked for authorization to advertise for bids on combination grass mower and snow blower for the Park Department. After discussion, the motion was made by Alderman Beatty to approve advertis- ing for bids. Motion seconded by Alderman Carls and carried unanimously. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7 331 - RESOLUTION OF APPRECIATION TO CROW RIVER CABLE TV (REQUESTED BY MAYOR DEMEYER) -2- a COUNCIL MINUTES JANUARY 25, 1983 Following discussion, Alderman Carls,moved to waive reading and adopt Reso- lution No. 7331. The motion was seconded by Alderman Beatty and unanimously approved. (b) RESOLUTION NO. 7332 - RESOLUTION TO APPROVE THE SEWER SYSTEM EVALUATION SURVEY REPORT AND AUTHORIZE SUBMISSION OF REPORT TO MINNESOTA POLLUTION CONTROL AGENCY AND U.S. ENVIRONMENTAL PROTECTION AGENCY After discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7332. Motion carried unanimously. (c) RESOLUTION NO. 7333 - RESOLUTION TO PURCHASE It was requested by Maintenance Director Neumann to cancel the second item, belts, from the purchase list. The motion was made by Alderman Carls to adopt Resolution No. 7333 as amended, with the elimination of the belts. Motion seconded by Alderman Beatty and unanimously carried. (d) RESOLUTION NO. 7334 - USE OF TAX INCREMENT FINANCING ON HUTCH HOTEL PROJECT CONTINGENT UPON PUBLIC HEARINGS (REQUESTED BY FRANK FAY AND TIM LEMBKE) This item was withdrawn from the agenda by request. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MINUTES OF SENIOR ADVISORY BOARD DATED OCTOBER 13, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF SAFETY COUNCIL DATED DECEMBER 20, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PLANNING COMMISSION DATED DECEMBER 21, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF HOSPITAL BOARD DATED OCTOBER 7, 1982, NOVEMBER 16, 1982 AND DECEMBER 8, 1982 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -3- COUNCIL MINUTES JANUARY 25, 1983 8. UNFINISHED BUSINESS (a) DISCUSSION IN CONNECTION WITH USE OF CITY VEHICLES (REQUESTED BY MAYOR DEMEYER) (DEFERRED SEPTEMBER 14, 1982) City Administrator Plotz reported the City Council had requested the City staff with take-home vehicles to keep a record of use during the months of November and December. He commented that Roger Bakken, Ralph Neumann, Mar- low Priebe, Cal Rice, Bruce Ericson and Mary Haugen were not requesting con- tinued take-home use of the City vehicles. After discussion, Alderman Beatty moved that the following individuals be allowed to use City vehicles for on-call status: Dean O'Borsky, Dick Waage, Doug Meier, Finley Mix, Dick Nagy, and George Field. The motion was seconded by the Chair and carried, with Alderman Beatty and Mayor DeMeyer voting aye and Alderman Carls voting nay. Discussion was given to take-home use of the Building Official's vehicle. The motion was made by Alderman Beatty to not allow take-home use. Motion seconded by Alderman Carls and carried, with the Mayor abstaining from vot- ing. (b) CONSIDERATION OF AWARDING BID ON VAN FOR BURNS MANOR Following extensive discussion of the specifications and the two bids sub- mitted for a van, Alderman Beatty moved to follow the recommendation of the Burns Manor Board and to accept the bid of Southwest Bus Sales with the gas tank that meets federal specifications, or the 30 gallon tank. Motion sec- onded by Alderman Carts and unanimously approved. (c) ITEM DELETED (d) CONSIDERATION OF 1983 SALARY ADJUSTMENT FOR CITY EMPLOYEES After discussion, it was moved by Alderman Beatty, seconded by Alderman Carls, to grant an across-the-board six (6) percent salary adjustment for City em- ployees, with a cap of $38,160.00, and to be retroactive January 1, 1983. The motion carried, with Aldermen Beatty and Carls voting aye and Mayor De - Meyer voting nay. It was noted the Mayor preferred a flat rate increase so each employee received an equal amount. Alderman Beatty moved to approve the reclassification of a mp loyees as recom- mended by the Personnel Coordinator and to waive reading and adopt Resolution No. 7337 entitled Resolution Adopting Position Classification Assignment Table Effective January 2, 1983. Motion seconded by Alderman Carls and carried unanimously. -4- COUNCIL MINUTES JANUARY 25, 1983 RECESS: Alderman Carls moved to recess for 10 minutes at 9:35 P.M. Motion seconded by Alderman Beatty and unanimously carried. (e) CONSIDERATION OF GUIDELINES FOR CITY COUNCIL PROCEEDINGS (DEFERRED DECEMBER 29, 1982) It was moved by Alderman Carls to defer this item to the second Council meeting in March. Motion seconded by Alderman Beatty and carried unani- mously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS There was no one present to request an extension of the payment period. It was moved by Alderman Carls, seconded by Alderman Beatty, to accept the staff recommendation of accounts to have discontinued service at 12:00 Noon on Jan- uary 31, 1983 unless otherwise stated, with the exception of account No. 02-0285-3-00. Motion unanimously approved. (b) CONSIDERATION OF PAYMENT FOR RESURFACING OF FIRE DEPARTMENT FLOORS (REQUESTED BY ALDERMAN BEATTY) Alderman Beatty moved to defer this matter until the next Council meeting. Motion seconded by Alderman Carls and unanimously carried. (c) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY SUZUKI SPORTS (LOWELL BAUMETZ) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Lowell Baumetz requested a Conditional Use Permit to allow moving in a building from its present site to the Suzuki Sports location, in an I -C1 zoning district. Following discussion, the motion was made by Alderman Carls, seconded by Alderman Beatty, to approve the permit and to waive reading and adopt Reso- lution No. 7336 entitled Resolution Granting Conditional Use Permit Under Section 6.07, B.1 (b) of Zoning Ordinance No. 464 to Allow Moving In A Build- ing In An I -Cl Zoning District. Motion unanimously carried. (d) CONSIDERATION OF PRELIMINARY PLAT FOR ROYAL OAKS ESTATES AS SUBMITTED BY DENNIS ALBERTSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY The preliminary plat for Royal Oaks Estates lies within the two-mile radius of the city limits. It was noted that the Planning Commission recommended the renaming of the preliminary plat and the three respective streets as listed on the plat inasmuch as the multiple references to "Oak" was confus- ing for emergency vehicles. -5- COUNCIL MINUTES JANUARY 25, 1983 Following discussion, the motion was made by Alderman Beatty to approve the preliminary plat,with the contingency recommended by the Planning Commission. The motion was seconded by Alderman Carls and carried unanimously. (e) CONSIDERATION OF PRELIMINARY PLAT FOR V & H JORGENSON SUBDIVISION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY City Administrator Plotz reported the property to be subdivided lies within the two-mile radius of the city limits. The Planning Commission approved the subdivision but opposed the rezoning to single family. They recommended keeping the existing agricultural zoning. After discussion, Alderman Beatty moved to approve the preliminary plat, with the contingency that it remain agricultural zoning. Motion seconded by Alder- man Carls and unanimously approved. (f) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH AIRPORT ZONING (PRESENTATION BY AIRPORT CONSULTANT TKDA) City Administrator Plotz summarized the background concerning the airport zon- ing. He reported the Airport Commission had decided to proceed with the pro- posed airport zoning and explained the timetable for procedure. Mr. Ray Strege of TKDA made a presentation on Zones A and B around the air- port and explained the restrictions of zoning. He further reported the Aero- nautics Division had approved the proposed plan in 1980. Two public hearings would be required prior to adopting a zoning ordinance. It was his sugges- tion that an informational meeting with property owners affected be held to explain how the proposed ordinance would affect their property. He pointed out a community does not have to zone its airport, but it cannot receive any of the user fees that would otherwise go to the city. Following discussion, Alderman Beatty moved to authorize the Airport Zoning Board to initiate meetings and schedule hearings on the proposed zoning. Seconded by Alderman Carls, the motion unanimously carried. (g) CONSIDERATION OF PARK BOARD RECOMMENDATION ON INDOOR RECREATION FACILITIES A resolution received from the Parks and Recreation Board was read aloud. Mr. Roy Johnsen, representative of the Parks and Recreation Board, stated the Recreation Department's programs were suffering due to a lack of adequate space. It was the Board's recommendation that a new facility be built to meet the needs of the community. After discussion, Alderman Carls moved that the City Council appoint a Task Force of 15-20 people, which would include all of the current members of the Parks and Recreation Board and other members of the community, to make a COUNCIL MINUTES JANUARY 25, 1983 study of the need for a recreational facility,and to include in their study the consideration of a location for the facility, and to prepare a report to the Council on the Task Force's recommendation by June 1, 1983. The mo- tion was amended by Alderman Carls that the Task Force also make a recommen- dation on financing of sucha facility. The motion was seconded by Alderman Beatty and unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he would be attending a meeting on January 26, 1983 concerning the new Jobs Training Act which replaces CETA. Mr. Plotz reminded the Council members of the Seminar for Elected Officials, sponsored by the League of Minnesota Cities, to be held February 4 and 5. Following discussion, it was moved by Alderman Beatty to approve the appropri- ations for the cost of the meeting for interested Council members to attend. Alderman Carls seconded the motion and unanimously carried. (b) COMMUNICATIONS FROM MAINTENANCE OPERATIONS DIRECTOR Director Neumann commented that the Chamber of Commerce was planning a sculp- ture contest to be held in Library Square. He requested permission to haul in snow at no cost to the Chamber. The motion was made by Alderman Beatty to grant permission for Ralph Neumann's city crew to move snow in to a suitable location for a snow sculpture contest. Motion seconded by Alderman Carls and carried unanimously. (c) COMMUNICATIONS FROM ALDER MAN BEATTY After discussion, Alderman Beatty made the motion to recommend a six (6) per- cent salary adjustment for City Attorney Schaefer. Alderman Carls seconded the motion, and it carried with Aldermen Beatty and Carls voting aye and Mayor DeMeyer voting nay. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Beatty moved to approve the claims and authorize payment from the appropriate funds. Motion seconded by Alderman Carls and unanimously approved. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:07 P.M. upon motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. -7-