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10-09-1984 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 9, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The follow- ing were present: Alderman Mike Carls, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Absent: Alderman John Mlinar. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Harold E. Kelm. 3. MINUTES The minutes of the regular meeting of September 25, 1984 and bid openings of September 20, 1984 and October 4, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - SEPTEMBER 1984 2. NURSING HOME BOARD MINUTES DATED AUGUST 23, 1984 AND SEPTEMBER 12, 1984 3. PARKS & RECREATION BOARD MINUTES DATED SEPTEMBER 5, 1984 4. LIBRARY BOARD MINUTES DATED OCTOBER 4, 1984 (b) RESOLUTION NO. 7878 - RESOLUTION FOR PURCHASE The motion was made by Alderman Carls, seconded by Alderman Torgerson, to accept the report and minutes and to waive reading and adopt Resolution No. 7878. Motion unanimously carried. 5. PUBLIC HEARING - 8:00 P.M. (a) CONTINUED PUBLIC HEARING - CONSIDERATION OF AMENDING TAX INCREMENT FINANCING PLAN (DISTRICT NO. 4) The public hearing was called to order at 8:00 P.M. Following discussion, Alderman Torgerson moved to continue the hearing indefinitely. The motion was seconded by Alderman Mikulecky and carried unanimously. COUNCIL MINUTES OCTOBER 9, 1984 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHT ON EAST PISHNEY LANE Following discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Torgerson, to approve the street light and refer the request to the Hutchinson Utilities. Motion unanimously carried. (b) CONSIDERATION OF REQUEST FOR PARKS AND RECREATION DIRECTOR TO ATTEND ANNUAL MINNESOTA RECREATION & PARK ASSOCIATION CONFERENCE NOVEMBER 28- 30, 1984 After discussion, Alderman Torgerson moved to approve attendance at the conference. Motion seconded by Alderman Carls and carried unanimously. (c) COMMUNICATION FROM MR. & MRS. LEE CHENEY REGARDING CUTTING GRASS ON CITY PROPERTY Following discussion, it was moved by Alderman Carls, seconded by Alderman Torgerson, to approve payment of $30 to Mr. & Mrs. Lee Cheney. Motion unanimously carried. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7879 - RESOLUTION CHANGING NAME OF HUTCHINSON MUNICIPAL AIRPORT It was moved by Alderman Torgerson to waive reading and adopt Resolution No. 7879. Alderman Mikulecky seconded the motion, and it carried unanimously. (b) RESOLUTION NO. 7881 - RESOLUTION ACCEPTING $62,500 FROM HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Carls, seconded by Alderman Torgerson, to waive reading and adopt Resolutin No. 7881. Motion unanimously carried. (c) RESOLUTION NO. 7882 - RESOLUTION ACCEPTING PLEDGED SECURITY FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION Alderman Torgerson made the motion to waive reading and adopt Resolution No. 7882. Motion seconded by Alderman Mikulecky and carried unanimously. (d) ORDINANCE NO. 21/84 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN UNINCORPORATED TERRITORY BORDERED BY LAND WITHIN THE CITY LIMITS AND ABUTTING THEREON It was moved by Alderman Carls, seconded by Alderman Torgerson, to 2 ,COUNCIL MINUTES OCTOBER 9, 1984 waive the second reading and adopt Ordinance No. 699. Motion unanimously carried. (e) ORDINANCE NO. 22/84 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP The motion was made by Alderman Torgerson to waive the second reading and adopt Ordinance No. 700. Alderman Mikulecky seconded the motion, and it carried unanimously. (f) ORDINANCE NO. 23/84 - ORDINANCE AMENDING SECTION 235:05 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOSPITAL BOARD RELATING TO APPOINTMENTS AND TERMS Alderman Carls moved to waive second reading and adopt Ordinance No. 701. The motion was seconded by Alderman Torgerson and unanimously carried. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR LIBRARY ADDITION (DEFERRED OCTOBER 4, 1984) Following discussion, it was moved by Alderman Torgerson to accept the recommendation from the Library Board and Architect John Korngiebel and to award the bids to: E. J. Pinske Builders, Inc. at $410,582 (alter- nate 2) for general work; Krasen Plumbing & Heating at $114,795 for mechanical work; and McNurney Industries at $56,000 for electrical work. Alderman Mikulecky seconded the motion and it carried unanimous- ly. (b) CONSIDERATION OF CITY PURCHASING PROPERTY AT 6 NORTH FRANKLIN STREET After discussion, Alderman Torgerson moved to authorize the City Admin- istrator to negotiate an option with the Wendorffs for purchase of the property at 6 North Franklin Street. The motion was seconded by Alder- man Carls and unanimously carried. (c) CONSIDERATION OF REJECTING TWO BIDS RECEIVED SEPTEMBER 20, 1984 FOR DEMOLITION OF WEST RIVER PARK STRUCTURES Following discussion, the motion was made by Alderman Carls, seconded by Alderman Torgerson, to reject the two bids. Motion carried unani- mously. (d) DISCUSSION OF 1985 IMPROVEMENT PROJECTS FOR LYNDALE AVENUE AND PROJECT NO. 85-01-24 (DEFERRED SEPTEMBER 25, 1984) After discussion, it was moved by Alderman Carls to set a hearing date of November 13, 1984 at 8:00 P.M. for Project No. 85-01-24, to include Lyndale Avenue, and to waive reading and adopt Resolution No. 7884. 3 I TND --I-2 COUNCIL MINUTES OCTOBER 9, 1984 The motion was seconded by Alderman Torgerson and unanimously carried. (e) CONSIDERATION OF MERIT INCREASE FOR HOURLY AND SALARIED EMPLOYEES (DEFERRED SEPTEMBER 25, 1984) Following discussion, the motion was made by Alderman Carls to approve the recommendations of merit increases for hourly employees, including the Police Chief's recommendation for secretary, and excluding the recommendation for Assistant to the Engineer. Alderman Torgerson seconded the motion. After further discussion, Alderman Carls amended his motion to eliminate the recommendation for three full-time liquor store clerks. The amended motion was seconded by Alderman Torgerson and unanimously carried. The motion carried unanimously. Alderman Mikulecky moved to reject merit increases for salaried employees. Alderman Carls seconded the motion, and it carried, with Aldermen Carls, Torgerson and Mikulecky voting aye and Mayor Stearns voting nay. (f) CONSIDERATION OF SEALING WELLS ON LAWCON GRANT PROJECT SITE PRIOR TO DEMOLITION OF STRUCTURES (DEFERRED SEPTEMBER 25, 1984) After discussion, Alderman Torgerson moved to table the item to the next Council meeting for a report from the City Engineer. The motion was seconded by Alderman Carls and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH CHAPTER 429 PROCESS FOR INSTALLATION OF SIDEWALK, CURB AND GUTTER, AND SURFACING ALONG HASSAN AVENUE BETWEEN WASHINGTON AVENUE EAST AND FIRST AVENUE S.E. ADJACENT TO LIBRARY (PRESENTATION BY JOHN KORNGIEBEL) Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to defer action to the next City Council meeting. Motion carried unanimously. (b) CONSIDERATION OF REQUEST BY 45 LIBRARY SQUARE PARTNERSHIP FOR FIVE FOOT EASEMENT TO REAR OF BRETZKE BUILDING FACILITY FOR PROTECTION OF UTILITY METERS AND MAINTAINING ENTRANCE After discussion, Alderman Carls moved to defer the item to the next Council meeting. Motion seconded by Alderman Mikulecky and unanimously carried. (c) CONSIDERATION OF AUTHORIZING PREPARATION OF DOCUMENTS AUTHORIZING SALE OF $500,000 IN GENERAL OBLIGATION BONDS FOR RECREATION BUILDING AND POOL PROJECT Alderman Mikulecky made the motion to approve the sale and authorize preparation of documents for a bond bid opening date of November 13, 1984. Alderman Torgerson seconded the motion, and it carried unanimously. M COUNCIL MINUTES =0C'TOBER 9, 1984 (d) CONSIDERATION OF ACCEPTING 1984 CITY AUDIT PROPOSAL FROM CHARLES BAILLY & COMPANY Alderman Torgerson moved to approve the audit proposal from Charles Bailly & Company. Motion seconded by Alderman Carls and unanimously carried. (e) CONSIDERATION OF REFUNDING BUILDING PERMIT FEE TO LARRY ASHWILL Following discussion, the motion was made by Alderman Mikulecky, seconded by Alderman Carls, to approve the refund to Larry Ashwill. Motion carried unanimously. (f) CONSIDERATION OF OFFER BY LEONARD GORES TO PURCHASE WEST RIVER PARK STRUCTURE After discussion, Alderman Carls moved to reject the offer of purchase from Leonard Gores. The motion was seconded by Alderman Mikulecky and unanimously carried. (g) CONSIDERATION OF RESOLUTION TO ALLOW RECYCLING WITHIN CITY OF HUTCHINSON Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve recycling within the City of Hutchinson and to waive reading and adopt Resolution No. 7880. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the need to purchase a new snow plow. Funding would come from the contingency fund ($600) and from the sale of an old western plow (approximately $500). Alderman Carls moved to approve the purchase of a new snow plow. The motion was seconded by Alderman Mikulecky and unanimously carried. Administrator Plotz reviewed some of the informational items in the Council packet, including a Resolution to authorize the issuance of a $600,000 industrial development revenue note to Ag Systems. Alderman Carls made the motion to approve and to waive reading and adopt Resolu- tion No. 7883. The motion was seconded by Alderman Torgerson and unanimously carried. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Director Priebe made reference to a subdivision agreement for Orchard Park First Addition which will be formally approved at the next Council meeting. He also reported on the ground storage reservoir at the water treatment plant. COUNCIL MINUTES ,,OCTOBER 9, 1984 (c) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls commented on the employee evaluations and stated he thought the Directors should be allowed to evaluate the City Administrator, using the same evaluation process method. (d) COMMUNICATIONS FROM MAYOR ROBERT H. STEARNS Mayor Stearns commented on the memorandum prepared by the City Attorney regarding the open meeting law and taking of minutes. He requested this issue be placed on the October 23, 1984 Council agenda for deter- mination of what policy the Council will adopt. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously, to approve the claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:10 P.M. 0