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09-11-1984 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 11, 1984 1. The meeting was called to order by Mayor Stearns at 8:00 P.M., with the fol- lowing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Torgerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City At- torney James Schaefer. 2. INVOCATION The invocation was given by the Reverend John Longley. 3. MINUTES The minutes of the regular meeting of August 28, 1984 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - AUGUST 1984 2. NURSING HOME BOARD MINUTES DATED JULY 26, 1984 3. TREE BOARD MINUTES DATED JULY 18, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) RESOLUTION NO. 7845 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST BANK MINNEAPOLIS The motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7845. Motion unanimously car- ried. 5. PUBLIC HEARING None. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE OLD FIRE HELMETS AS PRIZES FOR FIRE PREVENTION WEEK POSTER CONTEST Following discussion, it was moved by Alderman Torgerson to approve the request. Alderman Mlinar seconded the motion, and it passed unanimously. COUNCIL MINUTES SEPTEMBER 11, 1984 (b) CONSIDERATION OF REQUEST BY DIRECTOR OF ENGINEERING TO ATTEND ENGINEERS CONFERENCE OCTOBER 24-26, 1984 Alderman Mlinar made the motion to approve attendance at the Engineers Conference. The motion was seconded by Alderman Torgerson and unani- mously approved. (c) CONSIDERATION OF REQUESTS BY HUTCHINSON FIRE DEPARTMENT FOR CENTENNIAL CELEBRATION SEPTEMBER 29-30, 1984 After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Mikulecky, to approve the requests. Motion adopted unanimously. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 19/84 - AN ORDINANCE AMENDING SECTION 710 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "ONE-WAY TRAFFIC" It was moved by Alderman Torgerson to waive the first reading of Ordinance No. 19/84 and set the second reading for September 25, 1984. Alderman Carls seconded the motion, and it unanimously carried. (b) RESOLUTION NO. 7847 - RESOLUTION TO PURCHASE The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7847. Motion approved unanimously. (c) RESOLUTION NO. 7848 - RESOLUTION OF APPRECIATION TO ROLLIE JENSEN The motion was made by Alderman Mlinar to waive reading and adopt Resolu- tion No. 7848. The motion was seconded by Alderman Mikulecky and carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SET-UP LICENSE FOR CROW RIVER COUNTRY CLUB (DEFERRED AUGUST 14, 1984) Following discussion, Alderman Carls moved to deny the request for a set- up license at the Crow River Country Club. Alderman Mlinar seconded the motion, and it passed unanimously. (b) CONSIDERATION OF ADDITIONAL MINOR LANDSCAPING IMPROVEMENTS TO OLD WIGEN AND PLOWMAN PARKING LOTS A revised drawing of landscaping improvements for the Wigen and Plowman parking lots was presented to the City Council. It was moved by Alder- man Torgerson, seconded by Alderman Mlinar, to approve the revised land- scaping improvements. Motion unanimously adopted. -2- COUNCIL MINUTES SEPTEMBER 11, 1984 (c) DISCUSSION OF 1985 IMPROVEMENT PROJECTS, INCLUDING LYNDALE AVENUE, HANSON DRIVE AND IMPROVEMENT PROJECT 85-01-24 (DEFERRED AUGUST 28, 1984) After discussion regarding the Lyndale Avenue improvement project, no action was taken. Also, no action on improvement project 85-01-24. The motion was made by Alderman Torgerson, seconded by Alderman Carls, to approve putting seal coating on Hanson Drive. Motion approved unani- mously. City Engineer Priebe inquired if subdivision agreements would have a bearing on the projects or if they would be assessed 100 percent. Ald- erman Mlinar moved to order engineering reports on the new subdivisions for the next Council meeting and to waive reading and adopt Resolution No. 7855. Alderman Torgerson seconded the motion, and it unanimously carried. RECESS: The Council adjourned for a five minute recess at 10:06 P.M. (d) CONSIDERATION OF SENIOR CITIZEN REFUSE RATE (DEFERRED JULY 24, 1984) City Administrator Plotz presented a survey on income limits and recom- mended the income limits for the refuse program and deferred assessment program be increased to $7,000 for one person and $8,500 for two persons. Following discussion, Alderman Carls moved to approve the elderly deferred assessment of $7,000 for one person and $8,500 for two persons and the same limits for refuse rates. The motion was seconded by Alderman Tor- gerson and adopted unanimously. Alderman Carls further moved to waive reading and adopt Resolution No. 7854. Alderman Torgerson seconded the motion, and it carried unanimously. (e) DISCUSSION OF PRELIMINARY PLAT OF DAVID LEE ACRES ON HIGHWAY 15 NORTH (REQUESTED BY JIM REID) Realtor Jim Reid appeared before the Council to request approval of lot 2 in David Lee Acres as commercial zoning. He stated approval had been re- ceived from the State Highway Department to lengthen and widen the lot. City Engineer Priebe commented that the preliminary plat was recently sub- mitted to the City and County for approval, but no final plat had been re- ceived. However, the township had issued a building permit to the property owners and construction had begun on the property in question. The County Zoning Administrator had stopped the construction. In addition, the area was zoned residential and agricultural, and the structure was for commer- cial zoning. After lengthy discussion, it was the consensus of the Council that this -3- COUNCIL MINUTES Q SEPTEMBER 11, 1984 matter should go through the proper procedure, and the City would take no action until it received a recommendation from the Planning Commission. (f) CONSIDERATION OF ENGINEER'S REPORT ON OPTIONS FOR STORM SEWER AT GOEBEL FIXTURE CO. (DEFERRED AUGUST 28, 1984) The City Engineer requested deferral on this item. It was moved by Ald- erman Torgerson, seconded by Alderman Carls, to defer this item to the next City Council meeting. Motion unanimously adopted. 9. NEW BUSINESS (a) CONSIDERATION OF 1985 ASSESSMENT AGREEMENT BETWEEN CITY OF HUTCHINSON AND MCLEOD COUNTY Alderman Carls moved to defer action until a report was received from the City Administrator concerning hiring of an assessor by the City. Motion seconded by Alderman Mlinar and approved unanimously. (b) CONSIDERATION OF CHANGING OFFICIAL NAME OF AIRPORT TO HUTCHINSON MUNICIPAL AIRPORT - BUTLER FIELD City Administrator Plotz reported he had contacted the State Aeronautics Division regarding a name change of the Hutchinson Municipal Airport, and they had no objection. However, the airport zoning ordinance might re- quire a change to include the proper name. It was moved by Alderman Mikulecky to approve the name change to include Butler Field. Alderman Mlinar seconded the motion, and it unanimously carried. (c) CONSIDERATION OF INITIATING PROCESS FOR ADDITIONAL HANGARS AT HUTCHINSON MUNICIPAL AIRPORT The Airport Commission recommended preparing specifications for additional hangars at the airport. The cost would be covered by a 80% loan from the State and 20% from local funds. Construction would begin in the spring of 1985. Following discussion, Alderman Torgerson made the motion to approve and initiate the process for drawing up specifications for additional hangars and advertising for bids. The motion was seconded by Alderman Mlinar and adopted unanimously. (d) CONSIDERATION OF REPORT ON 1985 IMPROVEMENTS BY DIRECTOR OF ENGINEERING The Director of Engineering reported on the 1985 improvement projects. The City Administrator was directed to prepare a report on costs for the last decade to be presented at the next Council meeting. No action was taken. -4- COUNCIL MINUTES SEPTEMBER 11, 1984 (e) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS BY HARRY EMANS The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar and unanimously approved, to defer the special assessments for Harry Emans and file the papers with the County Auditor. (f) CONSIDERATION OF HIRING AN ASSISTANT BUILDING AND FIRE INSPECTOR Alderman Torgerson moved to defer action. Motion seconded by Alderman Mikulecky. After discussion, Alderman Carls moved to amend the motion to direct the City Engineer and City Administrator to find an assistant for the Building Official for the next two weeks, ie., George Field, Earl Haarstad, or anyone else employed by the City. The amendment was seconded by Alderman Torgerson and unanimously carried. The motion carried. (g) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ROLLING OAKS FIFTH ADDITION It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to ap- prove and authorize signing the subdivision agreement for Rolling Oaks Fifth Addition. Motion approved unanimously. (h) CONSIDERATION OF SANITARY SEWER CONNECTION TO HUTCH AGRI-TECH Mr. Mark Mortensen informed the Council that Hutch Agri -Tech had spent $878 to dig a four inch line from their building out to the middle of the street in search of a City sewer line connection, only to find there was no hook-up available. He inquired if a credit would be given for the cost of the excavation work when the sewer line was installed. The consensus was that it would be treated the same as any other sewer assessment for service. Hutch Agri -Tech would be given a credit for the expense of excavation beyond the point of where the sewer line was ex- pected to be located. Further, the City Attorney and City Engineer were directed to work with Mr. Mortensen on this project. (i) CONSIDERATION OF STATUS OF PROPOSED LIQUOR STORE SITE ON HIGHWAY 7 EAST AND PROSPECT (REQUESTED BY MAYOR STEARNS) City Engineer Priebe reported that Rieke Carroll Muller had determined the proposed liquor store site property was not needed for future City water mains but that the City should retain an easement on the northeast side of the property for drainage purposes. Following discussion, the motion was made by Alderman Carls that the City put the property up for sale, with easements as recommended by RCM as part of the sale agreement. Motion seconded by Alderman Torgerson. The motion was amended by Alderman Torgerson to open the sale to all realtors in Hutch- inson at the appraised valuation. Alderman Mikulecky seconded the motion, and the amended motion unanimously carried. The motion passed unanimously. -5- COUNCIL MINUTES SEPTEMBER 11, 1984 (j) CONSIDERATION OF APPOINTMENTS TO RECREATION BUILDING COMMITTEE It was moved by Alderman Carls to ratify the appointments to the Recrea- tion Building Committee. Motion seconded by Alderman Torgerson and car- ried unanimously. (k) CONSIDERATION OF SETTING PUBLIC HEARING ON 1985 CITY BUDGET FOR SEPTEMBER 25, 1984 at 8:00 P.M. Alderman Torgerson made the motion to approve a public hearing. Alder- man Carls seconded the motion, and it passed unanimously. (1) CONSIDERATION OF HOCKEY RINK WEST OF CIVIC ARENA The Parks and Recreation Bo a r4 recommended building a hockey rink west of the Civic Arena. After discussion, the motion was made by Ald- erman Mlinar to recommend to the Parks and Recreation Board that the rink be moved to the North Jaycees Park. Alderman Carls seconded the motion, and it unanimously carried. (m) CONSIDERATION OF 1985 BUDGET RECOMMENDATIONS BY PARKS AND RECREATION BOARD The motion was made by Alderman Carls to defer budget consideration until the September 19, 1984 Council budget meeting. The motion was seconded by Alderman Mikulecky and approved unanimously. (n) CONSIDERATION OF APPLICATION FOR TRANSIENT MERCHANT PERMIT BY DWAYNE W. KNIGGE AND PETER JOSEPH REOPELLE Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Mikulecky, to approve and issue the transient merchant permit. Motion unanimously adopted. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz suggested the City Council hold a special meet- ing to discuss several matters. The date of October 4, 1984 at 6:30 P.M. was established for the special meeting. Mr. Plotz commented on recent correspondence received from the law firm of Briggs & Morgan, which is representing Attorney Reyerson concerning the legality of the public library addition. It was the recommendation of Mr. Plotz to set a new bid opening date of October 4, 1984 at 2:00 P.M. since there was an error in the advertisement for bids on September 20, 1984. 'N. COUNCIL MINUTES SEPTEMBER 11, 1984 Alderman Mlinar moved to approve advertising for bids on the library addition on October 4, 1984 at 2:00 P.M. Motion seconded by Alderman Carls and carried unanimously. The Wendorff property located at 6 Franklin Street North has been offered to the City at its appraised value. The owners would like an answer in the near future. (b) COMMUNICATION FROM RICHARD SCHMIDTBAUER Mr. Richard Schmidtbauer requested City services for an apartment build- ing plat on Bradford Street. The subdivision agreement called for the extension of facilities in 1985; however, 120 feet of sewer and water will be needed late in 1984 to serve the building. The cost would be the builder's expense. Following discussion, Alderman Torgerson moved to direct the City Engin- eer to prepare a report on the project. Alderman Mlinar seconded the motion, and it unanimously passed. (c) COMMUNICATION FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson presented the City Council members and City staff with tee shirts for the Fire Department's Centennial. (d) COMMUNICATION FROM DIRECTOR OF ENGINEERING City Engineer Priebe reported that in conjunction with approval of the off-street parking lot landscaping improvements, the City Council would need to award the bids to J. W. Hanson Construction Company, low bidder, in the amount of $29,046 for the Wigen off-street parking lot and $36,823 for the Plowman off-street parking lot. It was moved by Alderman Carls to waive reading and adopt Resolution No. 7856 awarding the bids to J. W. Hanson Construction Company. Motion sec- onded by Alderman Mlinar and adopted unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mikulecky and carried unanimously, to approve the claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 P.M. -7-