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07-24-1984 CCMW MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 24, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor- gerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Galchutt. 3. MINUTES The minutes of the regular meeting of July 10, 1984 and bid opening of July 20, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - JUNE 1984 2. PLANNING COMMISSION MINUTES DATED JUNE 19, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) CONSIDERATION OF RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH'S ANNUAL FALL FESTIVAL ON SEPTEMBER 16, 1984 Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve and issue the license to St. Anastasia Cath- olic Church. Motion unanimously carried. (c) RESOLUTION NO. 7805 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST BANK MINNEAPOLIS After discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7805. The motion was seconded by Alderman Carls and passed unanimously. 5. PUBLIC HEARING Ik)TiT7 COUNCIL MINUTES JULY 24, 1984 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPLICATION FOR SOLICITORS PERMIT BY MONICA KADILLAK Monica Kadillak submitted an application for a solicitor's permit to allow her to sell educational books door-to-door within the City of Hutch- inson. Following discussion, the motion was made by Alderman Carls to reject the permit. There was no second, and the motion failed. Alderman Mikulecky moved,that based on the proper application with recom- mended approval by the Police Chief, to approve and issue the solicitor's permit. Motion seconded by Alderman Mlinar and carried, with Alderman Carls voting nay. (b) CONSIDERATION OF REQUEST FOR CIVIC ARENA COORDINATOR TO ATTEND ARENA CONFERENCE SEPTEMBER 12-14, 1984 After discussion, it was moved by Alderman Torgerson, seconded by Alder- man Carls, to approve the request. Motion approved unanimously. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7803 - RESOLUTION OF APPRECIATION TO HERB FILK Alderman Carls moved to waive reading and adopt Resolution No. 7803. The motion was seconded by Alderman Mlinar and unanimously carried. (b) RESOLUTION NO. 7804 - RESOLUTION OF APPRECIATION TO ALICE JENSEN Mayor Stearns presented the Resolution of Appreciation to Alice Jensen in recognition of her being a charter member of the Tree Board. It was moved by Alderman Mlinar, seconded by Alderman Torgerson, to adopt Resolution No. 7804. Motion passed unanimously. (c) RESOLUTION NO. 7812 - RESOLUTION ACCEPTING PLEDGED SECURITIES FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA The motion was made by Alderman Carls to waive reading and adopt Resolu- tion No. 7812. Alderman Torgerson seconded the motion, and it carried unanimously. (d) RESOLUTION NO. 7813 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON -2- COUNCIL MINUTES JULY 24, 1984 City Administrator Plotz stated that Ag Systems, Inc. planned to add an additional 10,000 square feet of manufacturing space to their facility in Hutchinson for a total cost of approximately $501,700. Therefore, they were requesting a $600,000 industrial revenue bond through the City. It was pointed out that the company had gone through the County first inasmuch as the plant was located outside the City limits. The Hutchin- son Community Development Corp. was working on the application, and the required fee had been paid. Following discussion, it was moved by Alderman Carls to waive the read- ing and adopt Resolution No. 7813, setting a public hearing for August 14, 1984 at 8:00 P.M. The motion was seconded by Alderman Mlinar and unanimously carried. (e) RESOLUTION NO. 7814 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (FRANK FAY PROJECT) Developer Frank Fay and Mr. Mike Saxton of Trucker Development Inc. re- ported on the proposed project to construct a police station.. The project would be financed by Mr. Fay, and the City would rent the building for 15 years. At the end of that period of time, the City of Hutchinson would purchase the building for the amount of $1.00. In order to finance the project, Mr. Fay was requesting the City to approve a $450,000 industrial revenue bond. Mr. Fay stated he had an option on the Wendorff property for a selling price of $130,000. This was an agreed upon amount, and no appraisal had been done. It was pointed out by City Administrator Plotz that if the police station and F & T Project were not completed by January 1, 1985, it would require a 20 year bond issue instead of a 15 year bond issue. The County Assessor assigns tax values the first of each year. Following discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7814 and set a public hearing for August 28, 1984. Alderman Torgerson seconded the motion, and it unanimously carried. Alderman Carls moved to obtain a certified appraisal on the Wendorff prop- erty (6 Franklin Street North) from an impartial appraiser for the August 28, 1984 City Council meeting. Alderman Mlinar seconded the motion, and it passed unanimously. (f) RESOLUTION NO. 7815 - RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON (F & T JOINT VENTURES PROJECT) -3- COUNCIL MINUTES JULY 24, 1984 It was requested that the City approve a $400,000 industrial revenue bond for acquisition of land and existing buildings located at 4 Main Street South and 40 Washington Avenue West and to remodel, renovate and rehabili- tate the buildings as a commercial and'rdaidential facility. After discussion, the motion was made by Alderman Mlinar to waive reading and adopt Resolution No. 7815 and set a public hearing for August 28, 1984 at 8:00 P.M. Alderman Torgerson seconded the motion, and it unanimously carried. (g) RESOLUTION NO. 7816 - RESOLUTION RELATING TO DEVELOPMENT DISTRICT NO. 4; CALLING FOR A PUBLIC HEARING ON AN AMENDMENT TO THE DEVELOPMENT DISTRICT PROGRAM AND TAX INCREMENT FINANCING PLAN City Administrator Plotz reported it would be necessary to amend the development district program and tax increment financing plan previously established by the City for a development district and tax increment fi- nancing district, both designated as Development District No. 4. Following discussion, the motion was made by Alderman Mlinar to waive read- ing and adopt Resolution No. 7816 and set a public hearing for August 28, 1984 at 8:00 P.M. Alderman Torgerson seconded the motion, and it unani- mously carried. (h) ORDINANCE NO. 15/84 - AN ORDINANCE AMENDING ORDINANCE NUMBER 576 ENTITLED "REPEALING ORDINANCE NUMBER 459 AND AMENDING A CABLE TELEVISION FRANCHISE IN THE CITY OF HUTCHINSON, MINNESOTA AND RULES GOVERNING OPERATION OF SAME" After discussion, Alderman Mlinar moved to approve and waive second read- ing and adopt Ordinance No. 693. The motion was seconded by Alderman Tor- gerson and unanimously approved. (i) RESOLUTION NO. 7817 - RESOLUTION APPROVING TRANSFER OF CABLE TELEVISION FRANCHISE IN THE CITY OF HUTCHINSON After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7817. Motion passed unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF CCBA WASTEWATER TREATMENT PROCESS City Engineer Priebe reviewed his report on the CCBA wastewater treatment process and estimated the total construction cost at $18,821,000. Addi- tional engineering data for the CCBA process was needed before he could complete his report. -4- COUNCIL MINUTES JULY 24, 1984 During discussion, consideration was given to working with the City of Owatonna in a joint venture to research the CCBA process. Also, the ques- tion was raised as to whether the CCBA program would be grant approved. The City Engineer was to check into this area. The City Administrator and City Engineer were directed to contact City of- ficials in Owatonna and continue the investigation of the CCBA wastewater treatment process. (b) CONSIDERATION OF INTEREST RATE ON 1984 BOND ISSUE (DEFERRED MAY 22, 1984) Finance Director Merrill reported that for the past several years the City had charged a one percent interest rate over the actual bond issue rate. The one percent higher rate was based upon the delinquent history. During discussion the Finance Director was directed to prepare a report on the number of delinquent accounts over the past few years. Alderman Mikulecky moved to defer this item to the next Council meeting for the necessary data from the Finance Director. Motion seconded by Ald- erman Carls and approved unanimously. (c) CONSIDERATION OF CIVIC ARENA LEASE AGREEMENT FOR LOUISE MANDRELL CONCERT (REQUESTED BY ALDERMAN PAT MIKULECKY) Alderman Mikulecky commented on two items contained in the Mandrell lease agreement. He felt the co-sponsor of the concert was getting free rent at the Civic Arena. Also, it was his opinion that the dollar amount of City staff time should be considered before the profits were divided. Alderman Carls moved that in the future any contracts or lease arrangements to be made with performers for the Civic Arena be approved by the City Coun- cil before -entered into. The motion was seconded by Alderman Mlinar and unanimously carried. The motion was made by Alderman Mikulecky that for the Louise Mandrell con- cert before the profits are split 75(251 with private party, that the fa- cility rent for the Civic Arena and the amount of City staff time incurred be deducted from the total before the split was made. Alderman Carls sec- onded the motion, and it passed u 14- 1 4J_� ,(d) DISCUSSION OF USE OF CITY VEHICLE (REQUESTED BY ALDERMAN PAT MIKULECKY) Mayor Stearns stated that the issue for discussion was personnel data, and the Private Data Practices Act made it illegal to review this matter at a meeting. The issue would be reviewed at a later time. (e) CONSIDERATION OF ESTABLISHING CITY POLICIES (DEFERRED JULY 10, 1984) -5- COUNCIL MINUTES JULY 24, 1984 City Administrator Plotz reviewed the proposed City policies: 1. TRAVEL EXPENSES Mr. Plotz commented on the addition made to the policy. Following discussion, Alderman Mlinar moved to approve the travel expenses policy. Motion seconded by Alderman Carls and approved unanimously. 2. OUT OF STATE CONFERENCES OR SEMINARS After discussion, the motion was made by Alderman Torgerson to approve and adopt the policy. Alderman Mlinar seconded the motion, and it car- ried unanimously. (f) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PLOWMAN OFF-STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JULY 10, 1984) After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the plans and specifications and to call for bids on August 13, 1984 at 2:00 P.M. Motion unanimously passed. The motion was made by Alderman Carls to waive reading and adopt Resolu- tion No. 7775. Alderman Mlinar seconded the motion, and it unanimously carried. (g) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR WIGEN OFF-STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JULY 10, 1984) Following discussion, Alderman Torgerson moved to approve plans and spe- cifications and call for bids on August 13, 1984 at 2:00 P.M. and to waive reading and adopt Resolution No. 7776. The motion was seconded by Alder- man Mikulecky and passed unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Carls, seconded by Alderman Torgerson, it was moved to authorize discontinuation of service on July 30, 1984 except where other arrangements had been made. Motion unanimously approved. (b) CONSIDERATION OF 1985 PUBLIC WORKS PROJECTS City Engineer Priebe presented a list of proposed 1985 public works projects. After discussion, the motion was made by Alderman Carls, seconded by Alder- man Mlinar, to approve and order the Engineer's report on improvements as stated and to waive reading and adopt Resolution No. 7806. Motion carried unanimously. M COUNCIL MINUTES JULY 24, 1984 (c) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS BY: 1. GRACE B. KUESTER 2. IRMA MEECE It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the deferred special assessments and file them with the County Auditor. Motion unanimously approved. (d) CONSIDERATION OF RENEWAL OF EMPLOYEE INSURANCE PROGRAM BY DWIGHT TANGE Insurance Consultant Dwight Tange reviewed the City's employee benefit coverage renewals to be effective August 1, 1984. He reported that there was no increase in cost for group life insurance. Following discussion, Alderman Carls moved to renew the group life insurance at the same rate as last year. Motion seconded by Alderman Mlinar and carried unanimously. It was reported by Mr. Tange that the previous carrier for group long-term disability insurance had discontinued coverage a year ago. Therefore, it was necessary to bid it out in 1983. Firemans Fund Insurance Company had offered to renew at the same rate as last year. After discussion, the motion was made by Alderman Carls to approve the same rate for long-term disability. The motion was seconded by Alderman Torgerson and passed unanimously. Blue Cross/Blue Shield had proposed a five percent rate increase for group health insurance. However, through negotiation Mr. Tange was able to ob- tain renewal at the same rate as last year. He also recommended that the City Council consider adding Physicians. Aware to the current program for a premium credit of $4,636.32 in the coming year. Following discussion, Alderman Torgerson moved to approve the group health insurance at the same rate and to direct staff to investigate "physicians aware" program. Mo- tion seconded by Alderman Mlinar and approved unanimously. It was moved by Alderman Carls to direct the City staff to work with Mr. Tange on the specifics of "physicians aware" program. Alderman Mlinar seconded the motion, and it unanimously carried. Mr. Tange stated that Canada Life had increased their rate for group den- tal insurance 30 percent. After negotiation, the revised rate was 25 per- cent increase. After discussion, it was moved by Alderman Mlinar, seconded by Alderman Carls, to approve the negotiated 25 percent increase for den- tal insurance. Motion passed unanimously. (e) CONSIDERATION OF REINSTATING ELM ROOT GRAFT PROGRAM City Forester Mark Schnobrich reported on the root graft barrier place- ments used to control Dutch elm disease. He stated this program had saved many trees in the past, and it was the recommendation of the Tree Board that the City Council allocate funds in the amount of $750 for placement of root graft barriers on both public and private property. -7- COUNCIL MINUTES JULY 24, 1984 Following discussion, Alderman Torgerson moved to place the elm root graft program in the 1985 budget. Alderman Carls seconded the motion, and it carried unanimously. (f) CONSIDERATION OF FUNGICIDE INJECTION OF BOULEVARD ELMS BY CITY WITH RECOMMENDATION OF TREE BOARD In 1980 the City injected 31 selected elm trees along Main Street, and 94 percent of the trees injected are still standing. The duration of the chemical injection was for a three year period; therefore, the Tree Board recommended the Council to allocate funds for injection of these elms. A cost share program would cost the City approximately $2,700, including City parks and City Hall, and business/residents approximately $2,000. After discussion, Alderman Torgerson moved to approve a 50/50 split of injection cost with adjacent property owners and City cost for parks and City Hall, for a total City cost of up to $2,700. Motion seconded by Ald- erman Mikulecky and unanimously approved. (g) CONSIDERATION OF PROPOSED TREE REMOVAL ALONG HIGHWAY 15 SOUTH BY LEGION PARK BY D.O.T. The City Forester stated that the expansion of Highway 15 South would re- sult in removal of 23 hackberry trees currently on the boulevard by Legion Park. The estimated value of the trees was $37,000. It was the recommen- dation of the Tree Board that the City Council petition the Minnesota De- partment of Transportation to not remove the 23 hackberry trees because of the esthetic loss to the City. City Engineer Priebe commented it was a safety factor to widen the curve by Legion Park. It was his recommendation to adopt a Resolution request- ing the proposed tree removal on Highway 15 South be replaced as part of the renovation project, listing specific sizes of trees for replacement. Alderman Mlinar moved that the City Engineer prepare an appropriate Resolu- tion (Resolution No. 7824) to be submitted to the Minnesota Department of Transportation. Alderman Torgerson seconded the motion, and it passed unanimously. (h) CONSIDERATION OF SENIOR CITIZEN REFUSE RATE Finance Director Kenneth Merrill reported that the present reduced trash and refuse rate for senior citizens was $1.50 per month, or $4.50 per quarter. He inquired if the Council wished to make any changes in the rate. Following discussion, the motion was made by Alderman Carls to direct the City Administrator to prepare a report which explained what criteria to COUNCIL MINUTES JULY 24, 1984 use in determining the minimum rate. Alderman Mlinar seconded the motion, and it unanimously carried. (i) CONSIDERATION OF FUNDING OF STORM SEWER EXTENSION (PROJECT 84-02, PART II) It was reported that the Council approved storm sewer project on Glen Street (Project 84-02) would cost an estimated $5,000. The Finance Direc- tor recommended financing the project with funds from the 1984 special assessment bond fund inasmuch as it was a change order of Project 84-02. After discussion, Alderman Torgerson moved to approve the funding of the storm sewer extension. Motion seconded by Alderman Mlinar and adopted unanimously. (j) CONSIDERATION OF COPY MACHINE REPLACEMENT Finance Director Merrill requested approval to replace the present off set press and 3107 Xerox copy machine with two new Xerox copy machines under a lease purchase arrangement. Following discussion, it was moved by Alderman Torgerson, seconded by Alderman Mlinar, to approve the replacement_-Qf the 'un o copy machines. Al��r�irnas,��'nar seconsle--fie*^ T -a -it passe`c�ani"iously. (k) CONSIDERATION OF PAYING AGENT CHANGE FOR 1981 CITY OF HUTCHINSON BONDS Northern Trust Co. of Chicago, Illinois has been the paying agent for the 1981 bond issue. They have requested First National Bank of Chicago to become the paying agent for this issue. The change of paying agent would need Council approval. The motion was made by Alderman Mikulecky, seconded by Alderman Torger- son, to approve the change of agent and waive reading and adopt Resolu- tion No. 7807. Motion unanimously approved. (1) CONSIDERATION OF CITY ELECTION: 1. CITY HALL OPEN ADDITIONAL HOURS FOR SPECIAL ELECTION Finance Director Merrill reported that changes in the State law re- quired City offices to be open for absentee ballots on the Saturday before a primary and general election from 1-3 P.M. and Monday from 5-7 P.M. He questioned whether the Council wanted City Hall open ad- ditional hours for the City special election. After discussion, Alderman Carls moved that based on the recommendation, City Hall be open additional hours for the City special election. Mo- tion seconded by Alderman and carried unanimously. COUNCIL MINUTES JULY 24, 1984 2. SPECIAL MEETING DATE FOR CANVASSING ELECTION RETURNS Alderman Carls moved to set a special Council meeting to canvass the election returns on August 7, 1984 at 9:00 P.M. Motion seconded by Alderman Torgerson and unanimously adopted. 3. PURCHASE OF ELECTION VOTING MACHINES Finance Director Merrill recommended that the City reserve $5500 from the 1984 budget to purchase additional voting machines in 1985. The Council concurred with the recommendation. (m) CONSIDERATION OF REQUEST FOR VACATION OF EASEMENT SUBMITTED BY CITY FOR LIBRARY EXPANSION WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson to approve the vacation of easement and to waive first reading of Ordinance No. 16/84 and set second reading for August 14, 1984. Alderman Mlinar seconded the motion, and it passed unanimously. (n) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY MARVIN WILLHITE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Marvin Willhite submitted a request for a conditional use permit to allow moving an existing house onto property located on High Street. It was the recommendation of the Planning Commission to approve the request. After discussion, Alderman Mikulecky moved to approve and waive reading and adopt Resolution No. 7808. Motion seconded by Alderman Torgerson and unanimously carried. (o) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 8.03 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Ordinance No. 464, Section 8.03, R-2 Multiple Family Residence District, was amended by adding under Conditional Permitted Uses the wording "Li- censed boarding houses for the elderly." Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Carls, to approve the amendment and waive first reading of Ordi- nance No. 17/84 and set the second reading for August 14, 1984. Motion approved unanimously. (p) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 9 WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was the recommendation of the Planning Commission to amend Zoning Ordi- nance No. 464, Section 9, regarding front and sideyard setback requirements -10- COUNCIL MINUTES JULY 24, 1984 for multi -story buildings to provide better access between buildings for emergency vehicles and to improve the aesthetic look of apartment com- plexes. After discussion, Alderman Torgerson moved to approve the amendment and to waive first reading of Ordinance No. 18/84 and set the second reading for August 14, 1984. The motion was seconded by Alderman Mikulecky and car- ried unanimously. (q) CONSIDERATION OF PRELIMINARY AND FINAL PLAT FOR WALLER'S SECOND ADDITION AS SUBMITTED BY ROBERT LUHMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mr. Robert Luhman submitted his preliminary and final plat for Waller's Second Addition. It was the recommendation of the Planning Commission to grant it approval. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson, to approve the plat and waive reading and adopt Reso- lution No. 7809. Motion unanimously approved. (r) CONSIDERATION OF FINAL PLAT FOR CLOUSE ADDITION WITH FAVORABLE RECOMMENDA- TION OF PLANNING COMMISSION The Planning Commission recommended approval of the final plat for Clouse Addition. After discussion, it was moved by Alderman Torgerson to approve and waive reading and adopt Resolution No. 7810. Alderman Mikulecky seconded the motion, and it passed unanimously. (s) CONSIDERATION OF SKETCH PLAN SUBMITTED TO COUNTY BY DENNIS KAHL (PETERSON ESTATES) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe presented a map of the proposed sketch plan and ex- pressed his objection to it. He stated that in 1982 the preliminary plat for Peterson's Estates was approved by the City, with four restrictions placed on it. One of the restrictions pertained to extending a proposed street in lot 2 to the west lot line for a future connection to County Road No. 25 south of Century Avenue, rather than a cul de sac. Also, there was to be no future subdivisions for either lot prior to annexation into the City. Realtor Frank Fay reported he attended the County public hearing on the proposed property development. Both the Planning Commission and County found it favorable. The County had on file a cul de sac for the plat but did not indicate any future road going through. He pointed out it could be 15 or 20 years before a road was built, and in the meantime the develop- ment would be tied up. -11- COUNCIL MINUTES JULY 24, 1984 Following lengthy discussion, Alderman Torgerson made the motion that based on the favorable recommendation of the Planning Commission, to recommend approval of the sketch plan to the County. Motion seconded by Alderman Mikulecky and carried, with Alderman Mlinar voting nay. (t) CONSIDERATION OF PROPOSED ANNEXATION SUBMITTED BY BETHKE/MCDONALD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Loretta McDonald and Larry Bethke requested annexation of 6.8 acres into the City of Hutchinson. The property will be developed in 1985. After discussion, the motion was made by Alderman Torgerson, seconded by Alderman Carls, to proceed with the annexation and waive reading and adopt Resolution No. 7811. Motion approved unanimously. (u) CONSIDERATION OF REQUEST FOR APPROVAL OF FLAG POLE ON CITY RIGHT-OF-WAY FOR LIBRARY SQUARE EAST City Engineer Priebe presented a map showing the location of the flag pole at Library Square East. Following discussion, it was moved by Alderman Carls to approve the flag pole. Alderman Mlinar seconded the motion, and it unanimously passed. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz stated that he, Ken Merrill and Jim Schaefer would be meeting with the bond consultant to obtain legal opinions prior to the public hearing. They would also be meeting with the finance con- sultant, Bill Fahey. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING City Engineer Priebe commented that for agenda item 9-n the Council ap- proval was needed for conveyance of property by meets and bounds. It was his recommendation to adopt a Resolution to this effect. Alderman Torgerson moved to approve conveyance of property and to waive reading and adopt Resolution No. 7827. Motion seconded by Alderman Mlinar and it carried unanimously. It was requested by the City Engineer to hold public hearings for assess- ment rolls No. 197 (Project No. 84-04), No. 198 (Project No. 84-05) and No. 199 (Project No. 84-07) on August 14, 1984 at 8:00 P.M. -12- COUNCIL MINUTES JULY 24, 1984 After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to hold public hearings on Assessment Rolls No. 197, No. 198 and No. 199 on August 14, 1984 at 8:00 P.M. and to waive readings and adopt Resolutions No. 7818 - No. 7823. Motion unanimously approved. Engineer Priebe reported that Hutch Agri -Tech had dug up a cess pool on lot 8, block 4, south half City. The manufacturing plant now occupying the property needed a proper sewage system, and the approximate cost to run a service line to the property would be $8,000. He requested Council authorization to install said line. Alderman Mlinar moved to authorize the City contractor doing underground service to do the installation of the service line and for the City En- gineer to prepare the necessary change order. The motion was seconded by Alderman Torgerson and adopted unanimously. Alderman Mikulecky made the motion to authorize the plans and specifica- tions for the service line. Motion seconded by Alderman Carls and unani- mously passed. (c) COMMUNICATIONS FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky made reference to the City Charter and commented on budget procedures. (d) COMMUNICATIONS FROM FINANCE DIRECTOR Finance D"re r Kenneth Merrill reported the law required the City to submit anwit on federal revenue sharing to the federal government D the end of August. The Charles Bailly Company had estimated the i-" cost would not exceed $700. Alderman Mlinar moved to approve anao., by the Charles Bailly Company. Motion seconded by Alderman Carls and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the claims and authorize payment from the appropriate funds. The motion unanimously passed. 12. ADJOURNMENT There being no further business, the meeting adjourned at 12:35 A.M. -13-