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07-10-1984 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 10, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor- gerson, Alderman Pat Mikulecky, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION The invocation was given by the Reverend Gary Galchutt. 3. MINUTES The minutes of the bid opening of June 25, 1984 and regular meeting of June 26, 1984 were approved as presented. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JUNE 1984 2. LIBRARY BOARD MINUTES DATED JUNE 26, 1984 3. NURSING HOME BOARD MINUTES DATED MAY 24, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) CONSIDERATION OF APPOINTMENT OF DONALD SCHUMACHER TO TREE BOARD The motion was made by Alderman Carls, seconded by Alderman Torgerson, to ratify the appointment of Donald Schumacher for a three-year term. Motion unanimously carried. (c) CONSIDERATION OF RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE FOR HUTCHINSON JAYCEES ON JULY 21-22, 1984 After discussion, Alderman Mlinar moved to approve and issue the license. Motion seconded by Alderman Torgerson and passed unanimously. (d) CONSIDERATION OF APPOINTMENT TO UTILITIES COMMISSION Mayor Stearns reported there would be a vacancy on the Utilities Commis- sion, and it was his recommendation to appoint Ted Beatty for a six-year term. It was moved by Alderman Torgerson, seconded by Alderman Carls, to ratify the appointment of Ted Beatty. The motion carried, with Alderman Mikulecky voting nay. COUNCIL MINUTES JULY 10, 1984 5. PUBLIC HEARING - 8:00 P.M. (a) PROJECT NO. 84-08 Mayor Stearns called the hearing to order at 8:00 P.M. City Engineer Priebe reported there was a request for construction of a storm sewer and appurtenances in block 5, Stoney Point Addition located between Stoney Point Road and Boulder Street. The estimated cost would be $7,620. Steve Flanagan He asked how far the storm sewer would be 405 Boulder Street extended and what the cost would be on a per foot basis. City Engineer Priebe Engineer Priebe stated the line would be extended to the high school at an approx- imate cost of $400 a lot. Steve Flanagan Mr. Flanagan commented the drain tile would be advantageous but it would not increase the resale value of the property. Tim Ulrich He felt it would be advantageous to have the 413 Boulder Street drain tile, but he was opposed to the proj- ect at a cost of $6.00 per foot. It was his opinion that once the area was fully developed, the run-off would not cause a "wash" in the rear lots. Dr. Rod Anderson Mr. Anderson stated he owned two lots on the 416 Stoney Point Road south side of Stoney Point. There would be no advantage or benefit to him to have the drain tile installed so he was opposed to the project. He inquired who would pay for it. City Engineer Priebe The City Engineer reported that all property owners on the block would be assessed if all lots were served. Unidentified Man He asked how many residents were running their water into the sewer. There is no place on the rear lot for the water to run. City Engineer Priebe There would be a rear line service since all other City lines are under the surface. Gene Nelson It was his understanding that the City added 318 Stoney Point Road 25 percent to the cost of the project. He wondered why this was done since the City em- ployees were already paid by taxes. -2- COUNCIL MINUTES JULY 10, 1984 City Engineer Priebe Nancy VanCleve 412 Stoney Point Road Mr. Priebe commented the fee was 20 percent of the cost. She stated the storm sewer would not af- fect her property so she was not in favor of it. Alderman Torgerson moved to close the hearing at 8:14 P.M. Motion second- ed by Alderman Mlinar and carried unanimously. It was moved by Alderman Torgerson, seconded by Alderman Carls, to re- ject project No. 84-08. Motion approved unanimously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF COMPENSATION FOR LOSS RESULTING FROM AIRPORT ZONING ORDINANCE City Administrator Plotz stated that Attorney Bill Haas was representing clients Plaisance, Schmidtbauer and Renner who were affected by the air- port zoning ordinance. They were requesting compensation for loss due to the restrictions placed on their property by the zoning ordinance. Mr. Plotz stated the City would need certified appraisals for reimburse- ment by the State (2/3 State and 1/3 City). The City had purchased 80 acres of land several years ago for airport use. Following discussion, Alderman Carts directed the City Administrator to begin the process by contacting the State to determine the amount of com- pensation the three property owners would be entitled to,and to inform the Council and Attorney Haas in writing of the outcome. Motion seconded by Alderman Mlinar and passed unanimously. (b) PRESENTATION ON SEWAGE TREATMENT FACILITIES BY DR. GEORGE HARRISON AND ASSOCIATES Dr. George Harrison and his associates made a presentation on the CCBA process of sewage treatment. The pilot plant located in California han- dles 100,000 gallons of water a day or 70 gallons a minute. The water is held in the plant for 31 minutes. The operating cost is about one-fifth of the chemical type plant. Two representatives from RCM were present and questioned Dr. Harrison on how he intended to meet the Minnesota standards. (c) DISCUSSION OF FRANK FAYE'S HOTEL AND PARKING PROPOSAL (PARKVIEW PLAZA) This item was deferred to a later date. -3- COUNCIL MINUTES JULY -10, 1984 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7799 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY SPECIAL ELECTION After discussion, the motion was made by Alderman Mlinar, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7799. Mo- tion unanimously carried. (b) RESOLUTION NO. 7800 - RESOLUTION ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Torgerson to waive reading and adopt Resolution No. 7800. Alderman Carls seconded the motion, and it passed unanimously. (c) RESOLUTION NO. 7801 - RESOLUTION AMENDING RESOLUTION NO. 6342 FOR ESTAB- LISHING GUIDELINES FOR INDUSTRIAL AND COMMERCIAL DEVELOPMENT REVENUE FINANCING Following discussion, Alderman Mlinar moved to waive reading and adopt Resolution No. 7801 and incorporate it into the IRB City policy. Motion seconded by Alderman Carls and unanimously approved. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF OPTION FOR PURCHASE OF BOLDT PROPERTY (PROPOSED WATER TREATMENT FACILITY SITE) (DEFERRED JUNE 11, 1984) It was requested this item be deferred. Alderman Mlinar moved to defer action to the next Council meeting. Mo- tion seconded by Alderman Torgerson and passed unanimously. (b) CONSIDERATION OF CHANGE ORDER NO. 1 FOR STORM SEWER EXTENSION ON GLEN STREET BY ELEMENTARY SCHOOL (PROJECT 84-02, PART II) City Engineer Priebe reported that if the change order was approved, the project could be completed by August 1, 1984. The cost would be part of the street improvement, and discussion was given to which fund the money would be taken from. The motion was made by Alderman Mlinar to approve change order No. 1 and authorize signing same. The motion was seconded by Alderman Carls and carried unanimously. It was requested that the Finance Director prepare a report for the next Council meeting regarding the funding for the project. (c) CONSIDERATION OF SALE OF TV FRANCHISE AND EXTENSION OF CABLE TV FRANCHISE (DEFERRED JUNE 26, 1984) -4- COUNCIL MINUTES JULY 10, 1984 The City Administrator reported he had contacted some of the cities given as references by C.S.I. and Dow -Sat. C.S.I. was given a favorable recom- mendation by the cities of St. Peter, Lake City, Virginia, and Cloquet. Since Dow -Sat was quite new in Lester Prairie, St. James, the Chanhassen area, and Mound, the only report was that they were on schedule in plac- ing their service. City Attorney Schaefer commented on the right of first refusal and stated it was not binding upon the City of Hutchinson since the City was not part of the agreement. The franchise provides that the City has the right to approve any transfer of franchise. The City Council must determine if the transfer is in the best interest of the City. Following discussion, the motion was made by Alderman Torgerson to approve the sale and extension of the Hutchinson cable TV franchise and to require a $20,000 surety bond in accordance with Section 20 (F) of the ordinance, and to accept C.S.I.'s policies and agreements as stated in their June 22, 1984 letter of proposal. Alderman Mlinar seconded the motion, and it unan- imously passed. It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive the first reading of Ordinance No. 15/84 and set the second reading for July 24, 1984. Motion adopted unanimously. (d) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR PLOWMAN OFF-STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JUNE 26, 1984) After discussion, Alderman Mlinar moved to defer action until the July 24 Council meeting. There was no second, and the motion failed. Mayor Stearns commented that the entrances and exits to the off-street park- ing lots might change, depending on what development occured in the area. The developer would probably be ready to present his plan at the next meet- ing. Alderman Mlinar made the motion to defer items 8-d and 8-e for two weeks. The motion was seconded by Alderman Torgerson. The motion was amended by Alderman Carls that Maintenance Operations Director Neumann be instructed to grade the parking lot(s) in the next two week period. Alderman Mlinar seconded the motion, and the amendment unanimously carried. The motion passed unanimously. (e) CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS FOR WIGEN OFF-STREET PARKING LOT AND ORDERING ADVERTISEMENT FOR BIDS (DEFERRED JUNE 26, 1984) See agenda item 8-d. -5- COUNCIL MINUTES JULY 10, 1984 (f) CONSIDERATION OF ESTABLISHING CITY POLICIES (DEFERRED JUNE 26, 1984) City Administrator Plotz presented the following proposed City policies: 1. PERSONNEL HIRING POLICY Upon the request of the Council, the City Attorney reported that ef- fective August 1, 1984 counties and municipalities may not require employees to reside within the corporate boundaries except for posi- tions of employment that require on -premise residency. However, the City may establish area limits or response time limits if there is a job-related necessity. Alderman Torgerson moved to approve the personnel hiring policy. Mo- tion seconded by Alderman Mlinar and unanimously adopted. 2. INDUSTRIAL REVENUE BOND (IRE'S) POLICY Following discussion, Alderman Mlinar moved to incorporate Resolution No. 7801 into the IRB policy. Alderman Carls seconded the motion, and it passed unanimously. 3. TRAVEL EXPENSES Discussion was given as to when a City vehicle would be used instead of a privately owned vehicle and, the use of credit cards for charging gas out of town. It was determined that the wording in the policy needed to be clarified. Alderman Mlinar moved to defer this item to the next Council meeting. Motion seconded by Alderman Carls and carried unanimously. 4. MEAL EXPENSES After discussion, the motion was made by Alderman Torgerson to accept the policy,with the addition that liquor would not be included in the reimbursement for meal expenses. Alderman Mikulecky seconded the mo- tion, and it unanimously passed. 5. LODGING Following discussion, it was Alderman Mikulecky, to accept unanimously. 6. REGISTRATION M moved by Alderman Torgerson, seconded by the policy as written. Motion approved COUNCIL.MINUTES JULY 10, 1984 After discussion, Alderman Mikulecky made the motion to accept the registration policy. Alderman Mlinar seconded the motion, and it unanimously carried. 7. RECEIPTS It was moved by Alderman Mlinar to approve the receipts policy. Mo- tion seconded by Alderman Mikulecky and passed unanimously. 8. MISCELLANEOUS During discussion, it was determined the policy should be amended to state the City Administrator and Department Heads must approve all expense reports prior to submitting for payment. Alderman Torgerson moved to approve the policy as amended. The motion was seconded by Alderman Mikulecky and unanimously approved. 9. PRIVATE USE OF CITY VEHICLES Following discussion, the motion was made by Alderman Torgerson, sec- onded by Alderman Mlinar, to approve the city vehicles policy. Motion carried unanimously. 10. CITY REPRESENTATION It was moved by Alderman Torgerson to approve the policy. Alderman Mikulecky seconded the motion, and it unanimously passed. 11. OUT OF STATE OONFERENCES OR SEMINARS After discussion, it was determined to defer this item until the next Council meeting for rewording of the policy. 12. APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES Following discussion, the motion was made by Alderman Mikulecky to accept the policy. Motion seconded by Alderman Mlinar and unanimously approved. (g) CONSIDERATION OF OFFER TO TEAR DOWN BRETZKE GARAGE STRUCTURE AND RESTORE REAR OF BUILDING BY OWNERS OF 45 LIBRARY SQUARE City Administrator Plotz reported that the owners of 45 Library Square had made an offer to the City to demolish the Bretzke garage at the partner- ship's expense and to relieve the City of the common wall agreement, with ownership retained by the City. It was their desire to clean up the site. The City trucks would be used to haul debris away, and all required fees would be waived. Mr. Plotz pointed out that the garage portion of the property was intended for parking, with the money to be taken from the parking fund. -7- COUNCIL MINUTES JULY 10, 1984 Maintenance Operations Director Neumann commented that hauling demolition debris was hard on the City vehicles, and he preferred that another truck be used for this purpose. Following discussion, the motion was made by Alderman Carls to authorize the demolition of the Bretzke garage, on the condition that 45 Library Square parties be responsible for hauling away the debris. Alderman Mlinar seconded the motion, and it unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF IMPROVEMENTS ON T.H. 7 WEST AND CALIFORNIA STREET City Engineer Priebe reported that he had been contacted by the State High- way Department regarding improvements on Hwy. 7 West which were requested by the City. There was concern that the intersections of California Street and Les Kouba Parkway were not common. The City Engineer presented a pro- posed change that included extension of the service road to the east and requested Council approval of same. After discussion, Alderman Torgerson moved to approve the improvements on T.H. 7 West and California Street. Alderman Carls seconded the motion, and it passed unanimously. (b) CONSIDERATION OF WATERMAIN IMPROVEMENT FOR BLOCK 21, SOUTH HALF CITY It was reported by the City Engineer that the estimated cost for install- ing a water -main on Ontario Street, Huron Street and Third Avenue Southeast was $22,400. Engineer Priebe recommended that the project be included in the 1985 improvement plan. Following discussion, the motion was made by Alderman Carls to defer con- sideration of the watermain improvement until the 1985 projects. Alderman Mikulecky seconded the motion, and it was unanimously approved. (c) CONSIDERATION OF MOTOR POOL REPLACEMENT VEHICLES Permission was requested to advertise for bids on a Park Department ve- hicle and a Street Department vehicle. After discussion, it was moved by Alderman Carls, seconded by Alderman Mikulecky, to approve the replacement of vehicles. Motion carried unani- mously. (d) CONSIDERATION OF MOSQUITO CONTROL City Administrator Plotz commented there was interest in mosquito control within the City. Therefore, several quotes on spraying costs had been re- ceived. It was estimated that 9-10 spray applications would be made this 11«a COUNCIL MINUTES JULY 10, 1984 season -at a cost of $11,715. The City would purchase the necessary equip- ment, and the City employees would do the spraying. Following discussion, Alderman Torgerson moved to approve the purchase of a sprayer for $5,405, with the City employees to do the work of spraying. Motion seconded by Alderman Mikulecky and unanimously passed. Alderman Mikulecky moved to direct the City Administrator to check with the City's insurance carrier to determine the legal services that were covered for spraying and to find out if any certificates were needed to apply spray within the City. Motion seconded by Alderman Torgerson and approved unanimously. (e) CONSIDERATION OF REPLACING BREATHALYZER MACHINE It was reported that the State of Minnesota was replacing the City's old breathalyzer machine. The motion was made by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the replacement and authorize signing the lend lease agreement. Motion unanimously carried. Alderman Carls moved to waive reading and adopt Resolution No. 7802. Mo- tion seconded by Alderman Mlinar and passed unanimously. (f) CONSIDERATION OF TRANSFERRING FUNDS FOR SUMMER BAND CONCERT SERIES It was requested that the budgeted money for summer band concerts be trans- ferred to the proper account. It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the transfer of funds. Motion unanimously approved. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz commented on a meeting of the Community Develop- ment Corporation. (b) COMMUNICATIONS FROM ALDERMAN MIKE CARLS Alderman Carls inquired if the performance appraisals for all City employees would be ready in the near future. The Mayor stated they would be consid- ered at the next City Council meeting. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR COUNCIL MINUTES JULY 10, 1984 Alderman Mlinar commented that Duluth was having problems with some of its parking meters. He suggested that the City of Hutchinson contact them about purchasing our used parking meters. (d) COMMUNICATIONS FROM MAYOR STEARNS Mayor Stearns stated that the Council needed to hold several workshop meet- ings to cover budget items. It was determined that meeting times and dates would be selected at the July 16 Council workshop. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Torgerson, seconded by Alderman Mlinar, to ap- prove the claims and authorize payment from the appropriate funds. The motion carried, with Alderman Mikulecky voting nay on payment of the dis- count theater tickets. 12. ADJOURN There being no further business, the meeting adjourned at 11:35 P.M. -10-