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05-22-1984 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 22, 1984 1. The meeting was called to order by Mayor Stearns at 7:30 P.M. The following were present: Alderman Mike Carls, Alderman John Mlinar, Alderman Marlin Tor- gerson, Alderman Pat Mikulecky and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, Director of Engineering Marlow V. Priebe, and City Attorney James Schaefer. 2. INVOCATION In the absence of a pastor, there was a time of silent prayer. 3. MINUTES The minutes of the regular meeting of May 8, 1984 were approved as amended. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. MONTHLY FINANCIAL STATEMENT - APRIL 1984 2. PLANNING COMMISSION MINUTES DATED APRIL 17, 1984 3. NURSING HOME BOARD MINUTES DATED MARCH 22, 1984 4. HOSPITAL BOARD MINUTES DATED MARCH 22, 1984 There being no discussion, the report and minutes were ordered by the Mayor to be received for filing. (b) RESOLUTION NO. 7750 - RESOLUTION FOR PURCHASE Following discussion, it was moved by Alderman Mlinar, seconded by Alder- man Carls, to waive reading and adopt Resolution No. 7750. Motion unani- mously carried. (c) RESOLUTION NO. 7751 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, Alderman Carls moved to waive reading and adopt Resolu- tion No. 7751. Motion seconded by Alderman Torgerson and approved unani- mously. 5. BID OPENING - 8:00 P.M. (a) LOT 7, WALLER ADDITION (SOUTHERLY PORTION OF LOT) IN COUNCIL MINUTES MAY 22, 1984 Mayor Stearns called the bid opening to order at 8:00 P.M., and the City Council received the following bids for the southerly portion of Lot 7, Waller Addition: Harvey Kemper 637 Bluff Street $3,605.00 Mark Guggemos 626 Waller Drive $3,611.00 The motion was made by Alderman Mikulecky to accept the high bid from Mark Guggemos in the amount of $3,611 and to instruct the City Attorney to draft the proper ordinance and proceed with the sale in the appropri- ate legal manner. Motion seconded by Alderman Mlinar and carried unani- mously. Mayor Stearns requested the City Attorney to also prepare ordinances for the sale of the northerly and center parcels of Lot 7, Waller Addition for consideration at the next City Council meeting. 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR POLICE CHIEF TO ATTEND I.A.C.P. ANNUAL CONFERENCE OCTOBER 20-25, 1984 Following discussion, Alderman Mlinar moved to approve the request. Motion seconded by Alderman Carls and carried, with Alderman Mikulecky voting nay. (b) CONSIDERATION OF REQUEST BY FINANCE DIRECTOR TO PURCHASE CALCULATOR It was moved by Alderman Mikulecky, seconded by Alderman Carls, to approve the purchase of a calculator. Motion unanimously approved. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 7/84 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 17 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULA- TIONS" After discussion, the motion was made by Alderman Carls to waive the second reading and adopt Ordinance No. 685. The motion was seconded by Alderman Torgerson and passed unanimously. (b) RESOLUTION NO. 7752 - RESOLUTION SETTING INTEREST RATE AND PAYMENT SCHEDULE FOR ASSESSMENT ROLLS NUMBERS 178, 179, 180, 181, 182, 183, 185, 186, 191, 192 AND 193 -2- COUNCIL MINUTES MAY 22, 1984 Following lengthy discussion, Alderman Torgerson moved to waive reading and adopt Resolution No. 7752. The motion was seconded by Alderman Carls. Mayor Stearns voted aye and Aldermen Carls, Mlinar, Torgerson and Miku- lecky voted nay. The motion failed. It was moved by Alderman Carls to defer a decision until the June 11, 1984 City Council meeting. Motion seconded by Alderman Mlinar and unanimously approved. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ACTIVATING DEFERRED ASSESSMENTS ON LEWIS AVENUE BETWEEN LARSON STREET AND SCHOOL ROAD - ASSESSMENT ROLL NO. 196 (DEFERRED MAY 8, 1984) After discussion, the motion was made by Alderman Torgerson to order the preparation of assessment roll No. 196 and set the hearing for June 11, 1984 at 8:00 P.M., and further to waive readings and adopt Resolutions No. 7739 and No. 7744. Motion seconded by Alderman Mikulecky and passed unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. Upon motion by Alderman Carls, seconded by Alderman Torgerson, it was moved to authorize discontinuation of service on May 29, 1984 except where arrange- ments had been made. Motion approved unanimously. (b) CONSIDERATION OF DRAINAGE PROBLEM IN STONEY POINT ADDITION City Engineer Priebe reported on the drainage problem in the area between Boulder Street and Stoney Point Road. He stated the installation of a drain t it e would resolve the problem. Following discussion, Alderman Carls moved to hold a public hearing for drain installation on June 26, 1984 at 8:00 P.M. Alderman Mlinar seconded the motion, and it unanimously carried. (c) REVIEW OF SIDEWALK DISTRICT AND CITY PARKING LOTS City Engineer Priebe reviewed the sidewalk district and City parking lots with the City Council. (d) CONSIDERATION OF KIOSK SIGN BOARD AT FIREMAN'S PARK Ms. Clarice Coston, Executive Vice President of the Chamber of Commerce, -3- COUNCIL MINUTES MAY 22, 1984 requested the City Council to authorize funds for construction of a free- standing, lighted sign board to be located in Fireman's Park. It would contain information for the area and local community of interest to trav- elers. The approximate cost of the sign would be $500, with the City park and recreation staff providing the labor. City Engineer Priebe pointed out that an application would have to be sub- mitted to the State Highway Department. It was moved by Alderman Mlinar, seconded by Alderman Mikulecky, to ap- prove one sign for $500. Motion carried unanimously. (e) CONSIDERATION OF RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE: 1. HUTCHINSON JAYCEES FOR JUNE 2-3, 1984 2. STREET RODS UNLIMITED FOR MAY 28, 1984 The motion was made by Alderman Carls to approve and issue the malt liquor licenses. Motion seconded by Alderman Mlinar and unanimously passed. '(f) CONSIDERATION OF PRELIMINARY AND FINAL PLAT SUBMITTED BY MILLER PROPERTIES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, Alderman Torgerson moved to approve the preliminary and final plat for Miller Townhouse Third Addition and to waive reading and adopt Resolution No. 7753. Alderman Carts seconded the motion, and it unanimously carried. (g) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY HENRY AND ROSALIND EWALD WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCIES It was reported that Henry and Rosalind Ewald requested a conditional use permit to allow the operation of a boarding and lodging home for the eld- erly to be located at 225 Shady Ridge Road. The Planning Commission recom- mended approval with the contingencies that the State License be submitted to the City, approval by the Fire Marshal, and the City parking require- ments be met. Following discussion, it was moved by Alderman Mikulecky, seconded by Alderman Mlinar, to approve the conditional use permit with the contingen- cies and to waive reading and adopt Resolution No. 7754. Motion unanimously approved. (h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY DARWIN MAUS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION -4- COUNCIL MINUTES MAY 22, 1984 Mr. Darwin Maus requested a variance for a sideyard setback and rearyard setback to allow construction of a garage to replace an existing garage. After discussion, Alderman Torgerson moved to approve the variance and to waive reading and adopt Resolution No..7755. The motion was seconded by Alderman Mikulecky and carried unanimously. (i) CONSIDERATION OF ANNEXATION PETITION SUBMITTED BY PAUL AND LAURA CLOUSE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Attorney Schaefer explained that since the Orderly Annexation Agree- ment had expired, the City would use an ordinance procedure to annex prop- erty into the City. A notice of intent would be sent to the Township Board, County Board, and State Municipal Board. There would then be a 90 day time limitation to file objection to the annexation prior to adoption of the or- dinance. The motion was made by Alderman Torgerson to approve the request for annex- ation by Paul and Laura Clouse and to waive reading and adopt Resolution No. 7756. Alderman Mlinar seconded the motion, and it unanimously passed. (j) CONSIDERATION OF PETITION FOR ANNEXATIONS AS SUBMITTED BY CITY STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reviewed the four areas recommended for annexation. It was moved by Alderman Carls, seconded by Alderman Mlinar, to approve and to waive reading and adopt Resolution No. 7757 and to follow the proper procedures to annex properties. Motion unanimously approved. (k) CONSIDERATION OF HUTCHINSON UTILITIES USING 5' X 18' SECTION OF CITY PARKING LOT The Hutchinson Utilities Commission requested authorization to put pad - mounted equipment in a 5' X 18' section of the northeast corner of the Wigen parking lot. Following discussion, Alderman Carls moved to approve the request. The motion was seconded by Alderman Mlinar and carried unanimously. (1) CONSIDERATION OF PERSONNEL ITEMS 1. BANK DIRECT DEPOSIT SERVICE TO EMPLOYEES Two local banks have offered direct deposit of paychecks with a reduced bank service charge for participating employees. M612 COUNCIL MINUTES MAY 22, 1984 After discussion, it was moved by Alderman Carls to approve the bank direct deposit service. Motion seconded by Alderman Mlinar and unani- mously approved. 2. THEATER TICKETS AT DISCOUNT The State Theater has offered to sell blocks of 100 tickets to the City for resale to employees at a discount price of $2.25 each. Following discussion, Alderman Torgerson moved to approve a trial run of 100 tickets. Motion seconded by Alderman Carls and carried, with Alder- man Mikulecky voting nay. 3. JEFFERSON BUS TICKETS AT DISCOUNT The Jefferson Bus Line would offer the sale of tickets for any of its tours or scheduled service to City employees at a 10 percent discount. After discussion, the motion was made by Alderman Mikulecky to reject the Jefferson Bus ticket discount. Motion seconded by Alderman Mlinar and unanimously passed. (m) CONSIDERATION OF RISK MANAGEMENT CONSULTANT SERVICES City Administrator Plotz reported two proposals were received for consul- tant services. It was the recommendation of the City entities to award the contract to Dwight Tange since he had worked for the City this past year and was familiar with the insurance policies. Alderman Mlinar moved to approve the D. A. Tange Company for insurance consulting services for a one year period. Motion seconded by Alderman Carls and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Board of Review would be held June 4, 1984 at 10:00 A.M. It would require a Council quorum to open the meeting. Since the County Commissioners could not meet on the suggested date, they were recommending June 4 at 7:00 P.M. for a joint meeting with the Council. Mr. Plotz mentioned that a scale model of the proposed recreational fa- cility and swimming pool would cost approximately $400-450. It could be put on public display to create interest in the project. He also inquired about preparing the question for the referendum to be voted on in August. on COUNCIL MINUTES MAY 22, 1984 Following discussion, Alderman Torgerson moved to approve up to $450 for the cost of a model of the proposed recreational facility/swimming pool. Motion seconded by Alderman Mlinar and carried unanimously. It was reported the Chamber of Commerce would like to start the annual Farmers' Market on June 16, 1984. Alderman Carls moved to approve the date. Motion seconded by Alderman Torgerson and passed unanimously. The Hutchinson School District has recommended that McBroom Construction be authorized to repair the high school tennis courts for $3,875, with the cost to be shared 50/5p between the City and School District. The work would begin immediately, with completion by June 11, 1984. Alderman Mlinar made the motion to approve the expenditure from the con- tingency fund for one-half the amount for repair of the tennis courts. Alderman Torgerson seconded the motion, and it carried unanimously. Mr. Plotz made reference to a recent newspaper article regarding plans for a wastewater treatment system in Owatonna. They are considering an alternative pelletized system which would be less expensive than the tra- ditional biological treatment plant. Following discussion of the new system, it was the consensus of the Council to investigate it further. City Administrator Plotz commented that a date should be selected for a Board of Review with Junker Sanitation. It was decided by the Council members to hold the meeting on June 5, 1984 at 7:00 P.M. in City Hall, with a notice to be published in the newspaper. It was reported that representatives from Moody's, a bond rating firm in New York, would be in Hutchinson on May 30. They would arrive in time for a short tour of the City prior to a luncheon with the Council members and staff. (b) COMMUNICATION FROM ALDERMAN MIKE CARLS Alderman Carls inquired about the off street parking ordinances. Mr. Plotz stated this item would be on the next Council agenda. (c) COMMUNICATION FROM ALDERMAN PAT MIKULECKY Alderman Mikulecky asked the City Attorney about the status of the off street parking assessment appeals. He was told by Attorney Schaefer that the issue had been resolved and settled, but the assessments have not been paid. (d) COMMUNICATION FROM CITY ENGINEER -7- COUNCIL MINUTES MAY 22, 1984 City Engineer Priebe commented that the City Comprehensive Plan was re- viewed at the last Planning Commission meeting. He will review it with the Council at the June 11 meeting. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Mlinar made the motion to approve the claims and authorize pay- ment from the appropriate funds. Motion seconded by Alderman Torgerson and approved unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 10:10 P.M. MEM