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01-03-1984 CCMMINUTES SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 3, 1984 1. CALL TO ORDER Vice -Mayor Carls called the special organizational meeting to order at 7:00 P.M., with the following members present: Alderman Mike Carls, Alderman John Mlinar, Alderman Pat Mikulecky, Alderman Marlin Torgerson, and Mayor Robert H. Stearns. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN City Attorney Schaefer conducted the installation of the newly elected Mayor, Robert H. Stearns. The Chair was then turned over to the Mayor. Alderman Marlin Torgerson and Alderman Pat Mikulecky were sworn into office by the City Attorney. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7613 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7613. Motion unanimously carried. (b) RESOLUTION NO. 7614 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS The motion was made by Alderman Mlinar to waive reading and adopt Reso- lution No. 7614. Motion seconded by Alderman Carls and approved unani- mously. (c) RESOLUTION NO. 7615 - DESIGNATING OFFICIAL NEWSPAPER Alderman Mlinar moved to waive reading and adopt Resolution No. 7615. Alderman Carls seconded the motion, and it carried unanimously. (d) RESOLUTION NO. 7616 - APPOINTING CITY OFFICERS FOR 1984 It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7616. Motion unanimously carried. N COUNCIL MINUTES JANUARY 3, 1984 (e) RESOLUTION NO. 7617 - APPOINTING LEGAL COUNSEL During discussion Alderman Mikulecky stated he was opposed to the appoint- ment of James Schaefer as City Attorney. He cited several areas in which he felt the,City had not been properly advised and the City Attorney had failed in his duties. Alderman Torgerson stated this would not be a good time for the City to consider changing legal counsel. Alderman Mlinar moved to approve the appointment and waive reading and adopt Resolution No. 7617. Alderman Carts seconded the motion, and it carried with Aldermen Carls, Mlinar, Torgerson and Mayor Stearns voting aye and Alderman Mikulecky voting nay. (f) RESOLUTION NO. 7618 - ENTERING AGREEMENT WITH PIONEERLAND LIBRARY SYSTEM BOARD FOR CALENDAR YEAR 1984 It was moved by Alderman Carls, seconded by Alderman Mlinar, to waive read- ing and adopt Resolution No. 7618. Motion carried unanimously. (g) RESOLUTION NO. 7619 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA The motion was made by Alderman Torgerson to waive reading and adopt Reso- lution No. 7619. Motion seconded by Alderman Mikulecky and approved unani- mo us ly . (h) RESOLUTION NO. 7620 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7620. The motion was seconded by Alderman Carls and unanimously carried. (i) RESOLUTION NO. 7621 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Torgerson, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7621. Motion approved unanimously. (j) RESOLUTION NO. 7622 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION The motion was made by Alderman Mikulecky to waive reading and adopt Reso- lution No. 7622. Motion seconded by Alderman Torgerson and carried unani- mo us ly . -2- COUNCIL MINUTES JANUARY 3, 1984 (k) RESOLUTION NO. 7623 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA Alderman Torgerson moved to waive reading and adopt Resolution No. 7623. The motion was seconded by Alderman Mlinar and unanimously carried. (1) RESOLUTION NO. 7624 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Carls, seconded by Alderman Mikulecky, to waive reading and adopt Resolution No. 7624. Motion approved unanimously. 4. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE-PRESIDENT - MIKE CARLS Alderman Torgerson moved to elect Mike Carls as Vice -President of the Council. Seconded by Alderman Mlinar, the motion carried unanimously. (b) DESIGNATION OF SUPERINTENDENT OF POLICE AND GENERAL WELFARE - ROBERT STEARNS It was moved by Alderman Carls, seconded by Alderman Mlinar, to appoint Robert Stearns as Superintendent of Police and General Welfare. Motion approved unanimously. (c) DESIGNATION OF SUPERINTENDENT OF ACCOUNTS, FINANCES, HEALTH AND SANITATION - MIKE ,CARLS The motion was made by Alderman Carls, seconded by Alderman Mlinar, to appoint Mike Carls as Superintendent of Accounts, Finances, Health and Sanitation. Motion unanimously carried. (d) DESIGNATION OF SUPERINTENDENT OF PUBLIC BUILDINGS AND FIRE PROTECTION - MARLIN TORGERSON Alderman Carls moved to appoint Marlin Torgerson as Superintendent of Public Buildings and Fire Protection. Motion seconded by Alderman Mlinar and carried unanimously. (e) DESIGNATION OF SUPERINTENDENT OF WATERWORKS AND SEWERS - JOHN MLINAR It was moved by Alderman Carls, seconded by Alderman Mlinar, to appoint John Mlinar as Superintendent of Waterworks and Sewers. Motion unani- mously approved. -3- COUNCIL MINUTES JANUARY 3, 1984 (f) DESIGNATION OF SUPERINTENDENT OF STREETS AND ALLEYS - PAT MIKULECKY The motion was made by Alderman Carls to appoint Pat Mikulecky as Super- intendent of Streets and Alleys. Motion seconded by Alderman Mlinar and unanimously carried. (g) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO BURNS MANOR NURSING HOME BOARD - MIKE CARLS Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls to the Burns Manor Nursing Home Board. Motion carried unanimously. (h) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HOSPITAL BOARD - MIKE CARLS It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls to the Hospital Board. Motion approved unanimously. (i) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PLANNING COMMISSION - MARLIN TORGERSON The motion was made by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Planning Com- mission. Motion unanimously carried. (j) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PARK AND RECREATION BOARD - PAT MIKULECKY Alderman Carls moved to ratify the appointment of Pat Mikulecky to the Park and Recreation Board. Alderman Mlinar seconded the motion, and it carried unanimously. (k) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TRANSPORTATION BOARD - MARLIN TORGERSON It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Transportation Board. Motion unanimously approved. (1) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO AIRPORT COMMISSION - PAT MIKULECKY The motion was made by Alderman Carls to ratify the Mayor's appointment of Pat Mikulecky to the Airport Commission. Motion seconded by Alderman Mlinar and unanimously carried. -4- COUNCIL MINUTES JANUARY 3, 1984 (m) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO LIBRARY BOARD - JOHN MLINAR Alderman Carls made the motion to ratify the Mayor's appointment of John Mlinar to the Library Board. Alderman Mlinar seconded the motion, and it carried unanimously. (n) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO SAFETY COUNCIL - MARLIN TORGERSON It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the Safety Council. Mo- tion approved unanimously. (o) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PROBLEM SOLVING COMMITTEE - BOB STEARNS The motion was made by Alderman Carls to ratify the Mayor's appointment of Bob Stearns to the Problem Solving Committee. Motion seconded by Alderman Mlinar and unanimously carried. (p) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD - JOHN MLINAR Following discussion, Alderman Mikulecky moved that this item be removed from the agenda and placed on the next Council agenda. Motion seconded by Alderman Torgerson and approved unanimously. (q) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HUTCH. HOUSING, INC. (HRA) - JOHN MLINAR Alderman Carls moved to ratify the Mayor's appointment of John Mlinar to the Hutch. Housing, Inc. Motion seconded by Alderman Mlinar and carried unanimously. (r) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PUBLIC PARTICIPATION ADVISORY COMMITTEE - JOHN MLINAR It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of John Mlinar to the Public Participation Ad- visory Committee. Motion unanimously approved. (s) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TREE BOARD - PAT MIKULECKY The motion was made by Alderman Carls to ratify the Mayor's appointment of Pat Mikulecky to the Tree Board. Alderman Mlinar seconded the motion, and it unanimously carried. -5- COUNCIL MINUTES JANUARY 3, 1984 (t) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR LIQUOR STORE - MARLIN TORGERSON Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Marlin Torgerson to the liquor store. Motion approved unanimously. (u) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR JUNKER SANITATION - MIKE CARLS It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls to junker sanitation. Motion car- ried unanimously. (v) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PARKING - JOHN MLINAR The motion was made by Alderman Carls to ratify the Mayor's appointment of John Mlinar to parking. Alderman Mlinar seconded the motion, and it unanimously carried. (w) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PUBLIC FACILITIES TASK FORCE - MIKE CARLS AND PAT MIKULECKY Alderman Carls made the motion, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Mike Carls and Pat Mikulecky to the Public Facilities Task Force. Motion approved unanimously. 5. COMMENTS BY MAYOR Mayor Stearns stated in his opening remarks that he hoped all members came on the Council with no prior biases or prejudices. He pointed out that pre -con- ceived ideas stigmatize one's vision of over-all government. City Administra- tor Plotz was directed to set up a series of workshops in January to familiar- ize the Council with the present governmental operation. The Mayor commented that the Aldermen do not run the departments to which they are assigned, but rather the Council sets the policies and paid employees oper- ate the departments. There must be standardized rules and regulations and/or policies for the City to properly operate. Mayor Stearns addressed the agenda deadline for the Council packet and stated all material would be due by 5:00 P.M. on the Thursday preceding the Council meeting. Any items submitted to the Council were to be supported with writ- ten, concise material. It was suggested that routine items could be grouped together for adoption in one motion. im COUNCIL MINUTES JANUARY 3, 1984 It was proposed by the Mayor that some existing boards and commissions which no longer have a function would be dissolved. All persons interested in a particular item would be permitted to speak brief- ly, but the Mayor did not want any long comments or political statements at the Council meetings. In closing, Mayor Stearns stated there were two things to remember: 1) the purpose of government was to facilitate the living of a good life by the Hutch- inson citizens, and 2) the Council members were now on the other side of the table, and their decisions would be "official decisions." Prior to adjourning the meeting, each of the Aldermen gave brief remarks. 6. ADJOURNMENT There being no further business to come before the Council, it was moved by Alderman Carls, seconded by Alderman Mlinar, to adjourn the meeting at 7:37 P.M. Motion unanimously carried. -7-