Loading...
12-11-1981 CCMMINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, DECEMBER 11, 1981 The special meeting was called to order at 3:40 P.M. by Mayor Westlund, with the following present: Aldermen Carls, Gruenhagen and Beatty, in addition to the Mayor. Absent: Alderman Lueneburg. Also present: City Administrator Plotz and City Engineer Priebe. Representatives Ray Nygard of the New Ulm DNR and Ken Schumann of the Hutchinson DNR were present at the meeting. They requested advance notice from the City whenever draw -downs will be done in Hutchinson at the dam site. Also, they suggested prior notice should be given the public so they are aware of what is happening. Mr. Schu- mann stated local people were concerned about winter kill of the fish. A lot of fish have been caught in this area, and the City would be held responsible for fish killed as a result of improper draw -down. Walleye and northern cost $2.00 each. City Engineer Priebe explained the procedure used by the City to open up the gates at the dam. He further stated he wasn't aware of anyone to contact so the staff had used common sense in the operation of the plan. One of the cables has been repaired, and the other one will be repaired while open in the spring. Mayor Westlund requested that the proper procedures be followed in the future, with the DNR contacted prior to a draw -down. Mayor Westlund stated that the purpose of this meeting was to interview architectural firms for design and proposals for a proposed Activity Center. 3:50 P.M. - Kornciebel Architects Messrs. John Korngiebel and Todd Schnobrich represented the firm of Korngiebel Archi- tects. Mr. Korngiebel reported that the firm of Rieke Carroll Muller Associates would be working with Korngiebel Architects on the proposal. The contact firm would be Korn- giebel, which would be responsible for all discipline and for providing planning, architecture and structural engineering. RCM would provide services including mech- anical and electrical engineering. Both firms would work closely with the City Coun- cil and staff on the project. The fee arrangement would be 5% of the construction cost. The work could begin im- mediately, with the project ready for an early spring bidding in six weeks after ap- proval of the preliminaries. The figure of $462,000.00 would include electrical, mechanical and roof -type units, but it would not include a tartan floor or bleachers. The breakdown would be $35/sq. ft. A slide presentation was given of other projects constructed by Korngiebel Architects. COUNCIL MINUTES DECEMBER 11, 1981 4:15 P.M. - Lund Associates The firm of Lund Associates was represented by Wayne Lund and Jan Haukos. They pre- sented background information on the firm and stated they are an affiliate of Dunham Associates in Minneapolis, with an office in Glencoe as of November 1981. The firm has completed 15-16 projects in Rapid City, South Dakota. It was suggested that the City contact the listed references at the expense of Lund Associates. Also, the company owns an airplane that would be available to take any Council or staff mem- bers to project sites for inspection of the firm's work. It was pointed out that photographs are taken at a project site for documented evi- dence in the event there are future problems. The firm puts emphasis on input from its client. Also, the City Engineer could do some of the work and save on the total cost. The scope of service was explained, as well as the method used to determine the cost of the project. The billing is figured on an hourly basis, with a 5% fee and 12% profit ratio for the firm over and above in-house costs. It was felt there could be alternates for floor covering. A hard troweled concrete floor could be put in and the flooring added at a later time. The company would either prepare a new plan or work off the preliminary plan. The City would not be billed for this work. It was mentioned that no space was available in the recrea- tional area for the City Forester's office. A quote of $31-32/sq. ft. was given, but it was felt there could be alternates to hold the cost down. It was reported that Lund Associates is doing government projects in Wyoming and Ari- zona at the present time, and they are making money with a 4% limit on their projects. Alderman Gruenhagen then asked if the company could do the City project for less than 5% using their billing process. Mr. Lund responded it could on an hourly -type basis. They would, however, have to check with local contractors to be sure the figures were accurate. He further commented bids are low right now because companies are looking for work. Lund Associates stated it would require eight weeks of approval to the bidding date of the project. The that cannot be controlled by the company. 4:40 P.M. - Stegner -Hendrickson or less to proceed from the date time-consuming areas are those Mr. Lee Stegner and Engineer Warren Hallberg made the presentation for the firm of Stegner -Hendrickson. It was reported that the majority of the company's work has been on school projects. Mr. Hallberg has designed numerous schools in the past 25-30 years where gyms have been included in the plan. He also has expertise in the area of energy conservation. -2- COUNCIL MINUTES DECEMBER 11, 1981 Mayor Westlund inquired about the heating in the proposed facility. Mr. Hallberg stated the building should be well insulated to keep the heat: loss to a minimum. The temperature in the building should be 50° when not in use and increased to,650 when in use; the maximum heat in the building should be 68°. Outdoor ventilation would provide enough exhaust, but not too much. It would be used only as needed. It was recommended to use a radiant fire gas system as a heat source for the build- ing, but other systems could also be used. A cost estimate would be run to determine that money is available to cover the project. The firm would charge a 5% fee for their wbrk. For a 10,000•-11,000 square foot area, the estimated cost would be $40.00/sq. ft. If Stegner -Hendrickson Architects were selected for the project, they would propose a spring bidding and groundbreaking. Alderman Carls asked Mr. Hallberg for information on passive solar engergy. He ex- plained that passive solar is an earth sheltered arranagement on one side, with win- dows facing south and skylighting. It is difficult for a gym to use glass because of the glare. City Engineer Priebe questioned the floor covering to be used in the proposed build- ing. Mr. Stegner responded it is difficult to change the size of a building, but changes can be made in the flooring. He mention5d several types of flooring and the cost expense involved. The estimated price would be $3.50/sq. ft. for flooring. Council Discussion The proposals presented were reviewed by the Council, and it was the general consen- sus of the Council members that Lund Associates and Korngiebel/RCM should be given further consideration. The City Administrator was asked to do a reference check on the names provided by Lund Associates. City Engineer Priebe was asked what his availability would be to work with the project. He stated he would want to determine what Lund Associates had in mind for the Engineer to do. He would be qualified to do on-site inspection, but design was not his field. Periodical inspections of the project would be made by the City. Alderman Gruenhagen stated that Ordinance No. 28/81 should have its second reading prior to the selection of an architect for the proposed activity center. The Coun- cil could decide on the architectural firm at the December 22, 1981 City Council meet- ing. It was reported that Dick McClure's proposal for the S & L building had been discussed with Ron McGraw, owner of the property. Mr. McGraw is willing to work with anyone on a project for the S & L site. Mayor Westlund informed the Council that the By -Laws for the Hutchinson Community Development Corporation had been reviewed, and it is about ready to be incorporated. -3- - e COUNCIL MINUTES DECEMBER 11, 1981 Five individuals have consented to serve on the Board, namely: Irvin Burich, Arnold Witte, Don Glas, Ron McGraw, and Chad Piehl. Alderman Carls reported a meeting had been held with Alderman Gruenhagen, City Ac- countant Merrill, City Administrator Plotz, Personnel Coordinator Sitz, and himself regarding the cost of living increase for employees. He requested a special meet- ing of the Council to discuss this topic, and the date and time of Monday, December 14, 1981 at 6:30 A.M. was established for said purpose. There being no further business, the meeting adjourned at 5:15 P.M. IE41