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08-11-1981 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Carls, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City Engineer Priebe, and Assistant City Attorney Schaefer. 2. INVOCATION The invocation was given by the Reverend Germain Rademacher of St. Anastasia Catholic Church. INSTALLATION OF ALDERMAN MICHAEL A. CARLS Assistant City Attorney Schaefer declared the Oath of Office to Michael A. Carls, and he was duly sworn in as Alderman for the Hutchinson City Council. 3. MINUTES The minutes of the Special Meeting of July 28, 1981 and Regular Meeting of July 28, 1981 and Special Meeting of August 10, 1981 were approved as read upon motion by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHTING ALONG SHADY RIDGE ROAD A request signed by 14 residents living on Shady Ridge Road was received for installation of street lighting. Following discussion, Alderman Lueneburg moved to refer the request for street lighting on Shady Ridge Road to the Hutchinson Utilities. The mo- tion was seconded by Alderman Gruenhagen and carried unanimously. (b) CONSIDERATION OF REQUEST BY MARK LEASE TO OPEN A GAME ROOM IN HUTCHINSON Mr. Mark Lease of Litchfield appeared before the Council and stated he was interested in opening a game room in Hutchinson in the former Schramm's Im- plement building. He opened a similar operation in Litchfield on July 1, and it has been very successful. COUNCIL MINUTES AUGUST 11, 1981 Alderman Beatty suggested that Mr. Lease should check into the zoning of the area where he proposes to open his buiness inasmuch as it may be zoned for the parking district. Mayor Westlund instructed Mr. Lease to submit a written request to the Coun- cil indicating the location of his proposed business. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 15/81 - ORDINANCE AMENDING SECTION 5.102 OF 1974 SUBDIVISION ORDINANCE NO. 466 OF CITY OF HUTCHINSON, ENTITLED PARK CONTRIBUTION SCHEDULE After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried, to waive the second reading and adopt Ordi- nance No. 629 entitled Ordinance Amending Section 5.102 of 1974 Subdivision Ordinance No. 466 of City of Hutchinson, Entitled Park Contribution Schedule. (b) RESOLUTION NO. 6921 - RESOLUTION OF APPRECIATION - WARREN MACEMON Following discussion, the motion was made by Alderman Beatty to waive read- ing and adopt Resolution No. 6921 entitled Resolution of Appreciation - Warren Macemon. Seconded by Alderman Lueneburg, the motion carried unanimously. (c) RESOLUTION NO. 6922 - RESOLUTION FOR PURCHASE After discussion, Alderman Lueneburg moved to waive reading and adopt Reso- lution No. 6922 entitled Resolution for Purchase. Seconded by Alderman Beatty, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JULY 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HOSPITAL BOARD DATED JUNE 16, 1981 AND JUNE 24, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARK & RECREATION BOARD DATED JULY 1, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- COUNCIL MINUTES AUGUST 11, 1981 (d) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED JULY 7, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF NURSING HOME BOARD DATED JULY 22, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING BID FOR OLD ARMORY PROPERTY (DEFERRED JULY 28, 1981) This item was deferred to the next Council meeting. (b) CONSIDERATION OF AWARDING BIDS FOR TWO TRUCKS (DEFERRED AUGUST 10, 1981) City Administrator Plotz reported bids were received on August 10, 1981 for two trucks for the motor pool. After review, it was the staff's recommenda- tion to award the bids to Wigen Chevrolet in the amount of $13,246.64 for a 10,000 pound GVW truck and $6,970.42 for a small size pick-up. Following discussion, the motion was made by Alderman Gruenhagen to accept and award the two bids for trucks to Wigen Chevrolet. Seconded by Alderman Beatty, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF ASSESSMENT ROLL NO. 107, PROJECT 81-23, ACCOUNT NO. 2 ITEM DELETED FROM AGENDA (b) CONSIDERATION OF REQUEST BY CROW RIVER COUNTRY CLUB TO TEMPORARILY EXTEND COLORADO STREET TO INTERSECT PRESENT CLUB ROAD The Board of Governors of the Crow River Country Club requested the City to make a temporary extension of Colorado Street to intersect with the present club road. This would make the access to the golf course on Colorado Street instead of CSAR -12, upon completion of the temporary extension. City Engineer Priebe presented several items to be considered for the exten- sion of Colorado Street. After further discussion, this item was deferred to the next Council meet- ing for further study. (c) CONSIDERATION OF REQUEST FOR 1982 FUNDING FOR DRUG INVESTIGATION UNIT -3- u%. COUNCIL MINUTES AUGUST 11, 1981 City Administrator Plotz reported the Drug Investigation Unit was request- ing support for 1982 in the amount of $200.00 from each city. He further stated the Chief of Police had recommended approval of the funding inasmuch as the Hutchinson Police Department had benefited from this organization. Following discussion, it was moved by Alderman Lueneburg to approve the 1982 funding for the Drug Investigation Unit. The motion was seconded by Alderman Carls and carried unanimously. (d) CONSIDERATION OF REQUEST FOR APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY MCLEOD COUNTY AGRICULTURAL ASSOCIATION After discussion, Alderman Lueneburg moved to approve and issue a cigarette license to the McLeod County Agricultural Association. Seconded by Alderman Gruenhagen, the motion unanimously carried. (e) CONSIDERATION OF APPLICATION FOR RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE BY MCLEOD COUNTY AGRICULTURAL ASSOCIATION Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve and issue a retail "on sale" non -intoxicating malt liquor license to McLeod County Agricultural Association. (f) CONSIDERATION OF ALLOWING DRIVEWAY PANELS TO BE INSTALLED BY LANDOWNERS ON SHADY RIDGE ROAD City Engineer Priebe reported he had instructed Mr. Richard McClure to write a letter to the City Council regarding private installation of driveway panels. During discussion, it was determined that the driveway panels could be legal- ly removed from the contract provided the bid was on a volume and unit basis. The bid was based on a unit price for a certain quantity, and therefore the City had the right to change the quantity. It is the City's responsibility to see that panels are installed correctly and in accordance with the con- struction specifications. City Administrator Plotz commented the assessment rolls could be adjusted, but changes could not be made after September 30 as the rolls go to the county for certification by October 10. Mayor Westlund stated he felt the City was setting a precedent by allowing property owners to install their own driveway panels. Assistant City Attorney Schaefer advised there would need to be an agreement with the property owner(s) that the driveway panel would be installed by a specified date, and after that date the property owner would bear the cost of hiring someone to do the uncompleted work. -4- COUNCIL MINUTES AUGUST 11, 1981 It was moved by Alderman Gruenhagen to approve the request that three property owners be allowed to privately install their driveway panels on Shady Ridge Road according to City specifications, with one inspection by the City Engineer after completion of the project. Seconded by Alderman Beatty, the motion unanimously carried. The motion was amended by Alderman Beatty that any property owner in the Shady Ridge Road area who desired to install his/her own driveway panel should notify the City in writing within 10 days from this date, with all privately installed driveway panels contingent upon approval of the con- tractor. The motion was seconded by Alderman Carls and carried unanimously. (g) CONSIDERATION OF DIRT WORK AND SEEDING AT MCDONALD'S PARK City Administrator Plotz commented on the LAWCON Grant for McDonald's Park and stated the project was over -budget. The 1982 budget provides funds for black dirt, sod and seed; however, the City would like to put in the dirt and plant seed this fall to make the fields playable by spring, if possible. It was requested that approval be granted to take money from the contingency fund to cover the expense of dirt work and seeding. It was pointed out that by seeding vs. sodding, the City would save approximately $7,000.00. After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Lueneburg, to approve the dirt work and seeding at McDonald's Park for this fall to make the ball fields playable for next year. Motion unanimously carried. (h) CONSIDERATION OF REQUEST FOR LICENSE TO SELL CIGARETTES AT RETAIL BY MASONS AND EASTERN STAR Following discussion, it was moved by Alderman Beatty to approve and issue a cigarette license. The motion was seconded by Alderman Gruenhagen and carried unanimously. (i) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENTS: (1) MARIE ODEGAARD (2) W. 0. SWENSON This item was deferred to the next Council meeting. (j) CONSIDERATION OF ELMWOOD UTILIZATION AND FIREWOOD SALE City Administrator Plotz made reference to the elmwood utilization project. -5- V" COUNCIL MINUTES AUGUST 11, 1981 He explained the debarking program for elmwood and the proposed sale of firewood to the public. The City Forester had researched selling elmwood and determined the price for the sale of wood at $40.00 per cord for de- barked logs and $15.00 per cord for non -debarked logs and limbs. All sales will be handled through City Hall and the Recreation Office by a permit system. The Assistant City Attorney will prepare a waiver release of liability for those individuals who purchase non -debarked logs to release the City from any liability involved with cutting, debarking and hauling wood. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to approve the sale of firewood. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported that bids will be received on September 1, 1981 for removal and/or demolition of the Wigen Building and the house at 45 Franklin Street North. The two effected renters will be eligible for relocation benefits from the City. Mention was also made that bids for construction of the new fire station will be received on August 20, 1981 at 2:00 P.M. (b) COMMUNICATIONS FROM THE MAYOR Mayor Westlund commented on a memorandum from the City Accountant regarding a 30 -day extension for the payment on 1981 projects. He pointed out that September 1 was the;deadline date for payment, but the property owners would be making payment before the projects were completed. Therefore, he wondered if the people should be allowed another 30 days for payment. City Administrator Plotz remarked on capitalized interest. He further stated that October 10 is the date for certification with the county. If the pay- ment date was extended, notices would have to be sent to the property owners. Following discussion, the motion was made by Alderman Beatty to extend the payment period 30 days to September 30 for 1981 projects. Seconded by Ald- erman Carls, the motion unanimously carried. (c) COMMUNICATIONS FROM ALDERMAN CARLS Alderman Carls reported he had been requested by the Park and Recreation Board to bring to the City Council meeting the matter of maintenance of the tennis courts. The Tennis Association spent money to resurface the tennis COUNCIL MINUTES AUGUST 11, 1981 courts at the elementary school. It was suggested that this matter be considered in the 1982 budget. Mayor Westlund requested a letter stating the expenditures of the Associa- tion over the last few years, and it will be discussed at a later time. (d) COMMUNICATIONS FROM ALDERMAN BEATTY Alderman Beatty made reference to a letter from the Hutchinson Downtown Retail Association to the City Council regarding a moratorium on parking meters, beginning August 1, 1981. The parking meter heads would be removed in the downtown area for a period of six months on a trial basis. Mayor Westlund responded that there was a concern relating to off-street parking in the downtown area. Subsequent to the removal of the Wigen Build- ing and the house on Franklin Street North, this will be partially done. The City is waiting for a report on the downtown development study being conducted at this time. (e) COMMUNICATIONS FROM ETHYL KLIMA Ethyl Klima appeared before the Council and stated she was interested in purchasing some property from the City that is located adjacent to her prop- erty at 647 Bluff Street N.E. She understood it was for sale. City Administrator Plotz explained that three property owners in this area have basement garages, and they are accessible by driving across the City's park land. At the present time the City Engineer is working on a layout of the land prior to putting it up for bids or negotiation with property owners, providing the land can be sold. The City Attorney will be giving an opinion on whether or not the park land can be sold, and the Council will make final decision on the matter. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:45 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried. -7-