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04-28-1981 CCMf MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 28, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 8:00 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, and Beatty, in addition to Mayor Westlund. Absent: Alderman Gruenhagen. Also present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congrega- tional United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of April 14, 1981 and Special Meeting of April 27, 1981 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING - 8:30 P.M. (a) PROJECT NO. 81-34 The public hearing was called to order at 8:30 P.M., and Mayor Westlund read Publication No. 2412, Notice of Hearing for Project 81-34. He then commented that sidewalk improvements had been under consideration for a numbbr of years, and the City Council recently adopted a policy covering how and when sidewalks would be improved and who would pay for the cost. City Administrator Plotz explained the three-year program for sidewalks. He stated it is a two -fold policy determined by location. The area within the downtown district has one policy while the area outside the downtown district has another policy. The cost of the entire project will be ap- proximately $100,000.00. City Engineer Priebe reported a new sidewalk will be put in on South Grade Road between Dale Street and the high school. He then clarified a different date had been specified for the repair of sidewalks. Notices were mailed to certain property owners for safety reasons giving a time period of five to six months for completion of the repair. Since that time the policy on sidewalks was adopted with a July 1, 1981 deadline date for repair. The property owner has the option of having the work done under the City's con- tract and be billed or hiring an independent agent. COUNCIL MINUTES APRIL 28, 1981 Charles Carlson Carlson Pharmacy Marlow Priebe City Engineer Asked about the policy on corner lots -and if the City would obligate itself on the corner radiuses. Responded the corner lots have been estab- lished as City responsibility. Jim DeMeyer Stated he had observed the marked places on DeMeyer Realty the sidewalks, and the concrete is in good condition but there is a separation at the seams. There needs to be some type of cor- rection for the problem so it does not happen again in the future. Suggested that if the seams could be pinned by a stub dowel, they would run together instead of separating. City Engineer Priebe Stated the City hopes to saw off the rises and leave in the good concrete, if possible. This would save money and correct the problem. Jackie Dale Asked if the existing sidewalk would be re - 1114 Roberts Road paired or a new one put in on the south side. Stated that unless some provision was made for the type of sidewalk that juts around trees, they would lose trees when the sidewalk goes in. City Engineer Priebe Reported the City intends to repair the bad sidewalk on the north and complete the side- walk on the south from Dale Street by the high school. There is high foot traffic in this area. Plan to follow the same alignment close to the curb and weave away from the curb. Stated he had observed the metro area where they weave around trees. There are some trees in the boulevard area that cannot be saved, but the City will do the best it can to save the other trees. After discussion, it was moved by Alderman Beatty to close the hearing. Seconded by Alderman Lueneburg, the motion unanimously carried. Alderman Beatty moved to waive reading and adopt Resolution No. 6767 entitled Resolution Ordering Improvement and Preparation of Plans, Project No. 81-34, Sidewalk Improvements. The motion was seconded by Alderman Peterson and carried unanimously. -2- COUNCIL MINUTES APRIL 28, 1981 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR USE OF LIBRARY SQUARE FOR SUMMER BAND CONCERTS Again this year the Chamber of Commerce will sponsor a summer band concert series in Library Square on Thursday evenings, commencing June 11, 1981. The use of the band stand in Library Square was requested for the concerts. Following discussion, Alderman Peterson moved to approve the use of Library Square for summer band concerts. Seconded by Alderman Lueneburg, the motion carried unanimously. (b) PRESENTATION BY CITY ATTORNEY OF CLAIM BY FIRST STATE FEDERAL SAVINGS & LOAN FOR WATER DAMAGE AND REPAIR City Attorney Schantzen reported there had been a break in the service line off the main line into the post office. The water leaked along the main line over to First State Federal and followed their service line into the base- ment, causing damage. It was the recommendation of the City Attorney that the City pay First State Federal for damages inasmuch as the post office cannot be assessed. Mayor Westlund stated he felt the post office should be responsible since they maintain the building they are in, and this was a maintenance cost. He then instructed the City Attorney to send a letter to the post office to this effect. The motion was made by Alderman Peterson to defer action until a response was received from the post office. Seconded by Alderman Beatty, the motion carried unanimously. (c) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. AGNES ALBRECHT 2. WALTER RETZLAFF After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the request for reduced trash and refuse rates for the above-named individuals. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6765 - RESOLUTION OF APPRECIATION (LARRY NOTMAN) Mayor Westlund expressed appreciation to Larry Notman for his good service and his knowledge of the City's operation over the past 22 years. He further -3- V COUNCIL MINUTES APRIL 28, 1981 stated there had never been a problem of communication between the City and the press, and he acknowledged the dedication Larry Notman had put into his work as a reporter for The Hutchinson Leader. Alderman Beatty moved to waive reading and adopt Resolution No. 6765 en- titled Resolution of Appreciation. The motion was seconded by Alderman Luene- burg and carried unanimously. (b) ORDINANCE NO. 2/81 - AN ORDINANCE TO ESTABLISH, DESIGNATE, ACQUIRE, PROVIDE, REGULATE, MAINTAIN AND IMPROVE AN OFF-STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF-STREET PARKING DISTRICT, AND TO LEVY SPECIAL ASSESSMENTS AND TAXES AND TO ISSUE BONDS FOR THAT PURPOSE Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Peterson and unanimously carried, to waive the first reading of Ordi- nance No. 2/81 entitled An Ordinance to Establish, Designate, Acquire, Pro- vide, Regulate, Maintain and Improve An Off -Street Parking System Within A Central Business Off -Street Parking District, and to Levy Special Assess- ments and Taxes and to Issue Bonds for That Purpose, and to set the second reading for May 12, 1981. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - MARCH 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HOSPITAL BOARD DATED MARCH 17, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED MARCH 19, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF PLANNING COMMISSION DATED MARCH 19, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF TREE BOARD DATED MARCH 23, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -4- V, COUNCIL MINUTES APRIL 28, 1981 (f) MINUTES OF LIBRARY BOARD DATED DECEMBER 9, 1980 AND APRIL 23, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPLICATION FOR "ON -SALE" INTOXICATING LIQUOR LICENSE BY VERLA JOHANNING FOR MAX'S (DEFERRED APRIL 14, 1981) Chief of Police O'Borsky appeared and stated he had prepared a report based on the investigation done by the Police Department. If the previous report appeared to be negative regarding Mr. Johanning's Adrian operation, this in- formation was presented to inform the Council of problems he had encountered there. Chief O'Borsky pointed out it was not possible for his department to determine whether or not the Johannings were irresponsible in their business dealings. In this type of business it is quite likely to have occurrences at some time. Mr. Johanning has a business interest and wants to start a business in Hutchinson. If the Council issues a liquor license to the Johannings, the Hutchinson police will surveil his operation and keep the Council informed of any wrongdoing. Prior to Max's opening for business, the Chief of Police would meet with the Johannings and explain the rules and regulations regarding intoxicating liquor in Hutchinson. Mr. Ronald Johanning apologized to the Council for his behavior at the pre- vious meeting. He further stated he did not have the reports he had promised to provide to the Council. Following extensive discussion, Alderman Beatty moved to hold a public hear- ing on May 12, 1981 at 8:00 P.M. The motion was seconded by Alderman Luene- burg and carried unanimously. (b) CONSIDERATION OF AWARDING BID FOR AMBULANCE (DEFERRED MARCH 17, 1981) Mr. Dennis Anglin, Department Head at the Hutchinson Community Hospital, reported four bids for an ambulance were received on March 17, 1981. After review by the hospital staff and Hospital Board, it was recommended that the bid be awarded to Road Rescue, Inc. of St. Paul, MN in the amount of $35,287.00 for the purchase of a 1981 Ford Transmedic Type III ambulance. He further explained the rationale for not accepting the lowest bid. After discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Lueneburg and carried unanimously, to award the bid for an ambulance to Road Rescue, Inc. in the amount of $35,287.00 as recommended by the Hos- pital Board. -5- COUNCIL MINUTES APRIL 28, 1981 (c) UPDATE REPORT ON PROPOSED CONSTRUCTION OF WATER TREATMENT PLANT BY RCM Mr. Charles Barger, a representative from RCM, summarized past activities of the water treatment plant and proposed future expansion. A previous report projected that future growth would require a new well (No. 6) to be added sometime between 1979 and 1981. By the year 1985 another well (No. 7) would be necessary, and by 1990 well No. 9 would have to be added. Drawings of the proposed water treatment plant were presented by Mr. Barger. The plant will have capacity until the year 2000, and it can be added on to in the future. Mr. Barger requested an amendment to the 1976 contract with RCM, showing the work that has been completed in the past. It was suggested that bids be taken after the first of the year in 1982, with construction to begin during the 1982 construction season. Following discussion, it was moved by Alderman Peterson to approve the con- sultant to finalize plans for construction of the water treatment plant. Seconded by Alderman Beatty, the motion carried unanimously. (d) CONSIDERATION OF IMPROVEMENT FOR LOT 3, BLOCK 2, MADSON ADDITION (DEFERRED APRIL 14, 1981) City Engineer Priebe requested this item to be deferred until the May 12, 1981 Council meeting. It was moved by Alderman Lueneburg, seconded by Alderman Peterson and unani- mously carried, to defer action. (e) CONSIDERATION OF AWARDING BID FOR FIRE STATION PROPOSAL (DEFERRED 4-27-81) City Administrator Plotz reported on the two proposals received for the fire station. It was the recommendation of staff and Fire Chief to award the bid to Korngiebel Architects/RCM for a joint project for $20,000.00. After discussion, the motion was made by Alderman Peterson to award the architectural work to Korngiebel Architects/RCM, with a contingency that the on-site inspection be clarified. The motion was seconded by Alderman Beatty and carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF AUTHORIZATION TO APPLY FOR MCDONALD'S PARK DEVELOPMENT, PHASE II COUNCIL MINUTES APRIL 28, 1981 City Administrator Plotz commented on the LAWCON grants. He stated the McDonald's Park Development would be a 50/50 soft match program, with the City's portion $15-20,000.00. Following discussion, Alderman Peterson moved to approve the application for McDonald's Park Development, Phase II. Seconded by Alderman Beatty, the motion unanimously carried. (b) CONSIDERATION OF AUTHORIZATION TO APPLY FOR WEST RIVER PARK EXTENSION, PHASE IV City Administrator Plotz reported on the grant application which would cover the extension of West River Park to acquire the bass pond from the DNR at $2,000.00 an acre. The preliminary grant application is due May 1, 1981 and the final application in April, 1982. The cost figure was not avail- able at this time. Following discussion, Alderman Peterson made the motion to approve the grant application for West River Park Extension, Phase IV. The motion was seconded by Alderman Lueneburg and carried unanimously. (c) CONSIDERATION OF MERIT INCREASE FOR SALARIED EMPLOYEES AND HOURLY EMPLOYEE After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the recommended merit increase for salaried employees and hourly employee. (d) CONSIDERATION OF DELINQUENT WATER & SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account holders. He then inquired if there was anyone present who wished to be heard regarding his/her account. No one responded. Alderman Lueneburg made the motion to accept the staff recommendation and discontinue service on May 4, 1981 at 12:00 Noon,unless otherwise noted, for the following accounts: Account No. 01-0660-1-00, 02-0260-0-00, 02-0280-1-00, 02-0450-2-00, 03-0500-5-00, 03-1005-1-00, 04-0095-0-00, 05-0180-0-00, 07-0135-1-00, 07-0315-6-00, 07-0900-1-00. The motion was seconded by Ald- erman Peterson and carried unanimously. (e) CONSIDERATION OF RESIGNATION OF PENNY KLITZKE Following discussion, it was moved by Alderman Lueneburg to accept the resig- nation of Penny Klitzke and waive reading and adopt Resolution No. 6766 en- titled Resolution of Appreciation. The motion unanimously carried upon second by Alderman Peterson. (f) CONSIDERATION OF ON -SALE MALT LIQUOR LICENSES: -7- COUNCIL MINUTES APRIL 28, 1981 1. CHRISTY'S - LEONARD ODEGAARD 2. CROW RIVER COUNTRY CLUB - BRIAN RECKOW, MANAGER 3. THE FRONTIER HOUSE - JEROME EISCHENS 4. GODFATHER'S PIZZA - DONALD MOGARD, MANAGER 5. J'S PIZZA GARTEN - JOHN BUYTARET 6. PIZZA HUT - JOE CREEDON, MANAGER 7. TIN PAN DELI - RICK WAGENER & JON DRESSEN 8. T. L. SCALAWAGS - TOM DOLDER After discussion, the motion was made by Alderman Beatty to approve the above stated applications and issue licenses for On -Sale Malt Liquor. The motion was seconded by Alderman Lueneburg and unanimously carried. (g) CONSIDERATION OF OFF -SALE MALT LIQUOR LICENSES: 1. THE GAS HUTCH & DISCOUNT DAIRY STORE - ROBERT HORNICK 2. HUTCHINSON WAREHOUSE GROCERY - DEAN HUBER 3. JAHNKE'S RED OWL - LEONARD JAHNKE 4. JOHNSON'S SUPER VALU - ERIC JOHNSON 5. NATIONAL FOOD STORE - TOM ORWALL, MANAGER 6. TOM THUMB FOOD MARKET - LARRY DEWALL, MANAGER It was reported that Jahnke's Red Owl and Johnson's Super Valu would not be renewing their Off -Sale Malt Liquor Licenses this year. Following discussion, it was moved by Alderman Peterson, seconded by Ald- erman Beatty and carried unanimously, to approve the applications and issue Off -Sale Malt Liquor Licenses to the above named applicants, with the excep- tion of Jahnke's Red Owl and Johnson's Super Valu. (h) CONSIDERATION OF PURCHASE AND DISCHARGE OF FIRE WORKS FOR JAYCEE WATER CARNIVAL It was requested that approval be granted for the purchase and discharge of fire works for the Jaycee Water Carnival on June 21, 1981 at 10:00 P.M. at the Les Kouba Point in the North River Park. After discussion, Alderman Lueneburg moved to approve the purchase and dis- charge of fireworks and to issue said permit for same. The motion was seconded by Alderman Beatty and carried unanimously. (i) CONSIDERATION OF PURCHASE OF BEER COOLER FOR LIQUOR STORE The Liquor Store Manager, Chuck Nelson, reported on the proposals received for a beer cooler in the Liquor Store. It was his recommendation to pur- chase a 12' X 16' X 8' cooler from James Refrigeration in the amount of approximately $6,243.00. V COUNCIL MINUTES APRIL 28, 1981 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously, to approve the purchase of a beer cooler from James Refrigeration. (j) CONSIDERATION OF REQUEST FOR ZONING OF NEWLY ANNEXED SCHMIDTBAUER PROPERTY FROM R-1 TO R-2 AND R-3, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION It was recommended by the City, and approved by the Planning Commission, to rezone the newly annexed Schmidtbauer property from R-1 to R-2 and R-3. The rezoning would be compatible with the surrounding zoning and would fit with the Comprehensive Plan. After discussion, Alderman Lueneburg moved to waive first reading of Ordi- nance No. 3/81 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map, and set second reading for May 12, 1981. The motion was seconded by Alder- man Peterson and unanimously carried. (k) CONSIDERATION OF REQUEST FOR REZONING OF NEWLY ANNEXED CLIFTON HEIGHTS FROM R-1 TO R-2 AND R-3, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Alderman Beatty reported on the Planning Commission's meeting regarding rezoning the annexed Clifton Heights from R-1 to split zoning of R-2 and R-3. He stated the original proposal was for R-3 rezoning, but he favored the en- tire area be zoned R-2. City Engineer Priebe stated the Comprehensive Plan indicated this area to be medium to high density residential. It was his recommendation to split the zoning to R-2 and R-3. Lee Stritesky Stated he had only lived here four months 709 Hilltop Drive and did not know what the Comprehensive Plan was. He noted his house was in R-3 zoning, and asked how zoning was determined and why it was R-3. Felt the housing should have been considered, and it should have been other than R-3. Mayor Westlund Commented that an annexed area comes into the City as R-1 zoning. In order to build a duplex, etc., would require rezoning. City Engineer Priebe Explained the Comprehensive Plan and stated the area to the west of Clifton Heights is zoned R-3 medium to high density zoning. Mayor Westlund The Comprehensive Plan was developed a num- ber of years ago, and each year it is reviewed by the Planning Commission. V COUNCIL MINUTES APRIL 28, 1981 Alderman Beatty Commented the Comprehensive Plan is a con- ceptual guide for growth within the City, and it projects images beyond the City limits. Most people are going to multiple family hous- ing because of cost involved. This is not proposed to change the zoning within the dis- trict. A compromise would give the present owners a little more leeway. Lee Stritesky Expressed concern that during previous hear- ings he had not been told the difference be- tween R-1 and R-2 zoning. They were told Clifton Heights would be zoned R-1. Also had concern about property values. Stated 26 residents had signed a petition stating three reasons they were opposed to the pro- posed zoning. John Mliner Commented on the Comprehensive Plan presen- 704 Hilltop Drive tation and stated it was informative. Com- mented that both R-1 and R-2 zoning would be consistent with the Comprehensive Plan. Said this could be misleading to people with R-3 zoning. Prior to annexation, the Clifton Heights residents felt a need to remain as they were; but they did concede to come into the City and get the benefit of better serv- ices. Objected to the area to the east being zoned R-3. He wanted to keep the area resi- dential. Asked if the area to the east would be high density. City Engineer Priebe Stated the Comprehensive Plan is only a guide but zoning is finalization. Following annex- ation of an area, a hearing is held for perm- anent zoning. The City expanded the residen- tial area (R-2). Lee Stritesky Said the residents of Clifton Heights had been told they would come in as R-1 zoning. Now the area is being rezoned. Tom Schafer Stated that if the entire area was zoned R-2, 708 Hilltop Drive it would correlate with present structures as well as long-term. This would be an assurance that there would be no large structures in the area. -10- COUNCIL MINUTES APRIL 28, 1981 Roman Haas Said he was told the value of his house would 113 Mark Drive increase in value after annexation. Also, he would have City services of sewer and water. Expressed irritation of the proposed houses going in next to him. He had seen a drawing of the plan for development. Thought the Council and Planning Board should take a look. Anne Haas Stated that to the west R-3 zoning was allowed. 113 Mark Drive Clifton Heights was there first as residential. If the thought was for continuity, there is no assurance with R-3 zoning. Stated she sup- ported R-2 zoning and was opposed to R-3. Mayor Westlund Commented that the decision the Council has to make is to approve the Planning Commis- sion's recommendation, to review it, or to table it. City Engineer Priebe Reported he recommended the R-3 zoning because it could be changed to R-2, which is more re- strictive. The City could not, however, go from R-2 to R-3, which would be less restric- tive. Also, a second hearing would not be necessary if it was changed to R-2. Since R-3 was already there, he proposed it be made the same. There would be more flexibility in the final decision. Eugene Ebnet Asked what was wrong with another hearing. 106 Garden Road Anne Haas Had concern as a taxpayer about the lower cost homes along side the expensive homes. Roman Haas Asked what assurance the residents had if the area went in as R-3 zoning. If they did not like the plan, how could it be stopped. Stated he did not like R-2 or R-3. Following discussion, it was the consensus of the Council to be unfavorable to R-3 zoning in Clifton Heights. The motion was made by Alderman Beatty to reject R-2 and R-3 split zoning for Clifton Heights.Seconded by Ald- erman Lueneburg. During discussion, it was pointed out that if the zoning was rejected, it would require another hearing. The approval of R-2 zoning for the entire area would not require another hearing. The motion died. -11- COUNCIL MINUTES APRIL 28, 1981 The motion was then made by Alderman Beatty to reject the Planning Commis- sion's split zoning and zone R-2 for Clifton Heights. Seconded by Ald- erman Peterson, the motion unanimously carried. It was moved by Alderman Beatty to waive first reading of Ordinance No. 4/81 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map, and set the second reading for May 12, 1981. The motion was seconded by Alderman Peterson and carried unanimously. (1) CONSIDERATION OF REQUEST BY OWNER TO VACATE A PORTION OF PARK LANE IN HELLANDS FOURTH ADDITION AND A PORTION OF EASEMENTS IN HELLANDS THIRD `AND FOURTH ADDITION, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe reported the access to the park was being moved to another location. The Hutchinson Utilities had no objection since the utilities were already in. The motion was made by Alderman Peterson, seconded by Alderman Beatty, to waive the first reading of Ordinance No. 5/81 entitled An Ordinance to Vacate Park Lane In Block 2, Hellands Fourth Addition, and set second reading for May 12, 1981. Motion unanimously carried. It was moved by Alderman Peterson to waive the first reading of Ordinance No. 6/81 entitled An Ordinance to Vacate Utility and Drainage Easement In Hellands Third and Fourth Addition, and set second reading for May 12, 1981. Seconded by Alderman Beatty, the motion carried unanimously. (m) CONSIDERATION OF REVISIONS TO ZONING ORDINANCE NO. 464, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Administrator Plotz reported the Planning Commission has been in the process of revising the zoning ordinances for some time. Some of the changes are minor while others are significant. Alderman Peterson stated he would like more time to review the proposed changes. He then moved to defer action on the revisions. The motion was seconded by Alderman Lueneburg and unanimously carried., (n) CONSIDERATION OF APPLICATION FOR PERMITS SUBMITTED BY HUTCHINSON JAYCEES WATER CARNIVAL COMMITTEE: 1. STREET USE 2. KIDDIE DAY PARADE PERMIT 3. GRAND PARADE PERMIT 4. SQUARE DANCE PERMIT City Administrator Plotz reported the location of the carnival will be -12- COUNCIL MINUTES APRIL 28, 1981 moved to the west. Following discussion, Alderman Peterson moved to approve the applications and authorize the issuance of the appropriate permits, contingent upon the Utilities being contacted before issuing the street use permits. The mo- tion was seconded by Alderman Beatty and carried unanimously. (o) CONSIDERATION OF ADVERTISING FOR BIDS FOR MCDONALD'S PARK DEVELOPMENT, PHASE I City Administrator Plotz reported that as part of the grant application, it was necessary to update the Five -Year Park Plan. The bids would be for furnishing the labor and/or materials for the construction of Phase I devel- opment of McDonald's Park to include four softball fields and a concession building and to be opened on May 29, 1981 at 11:00 A.M. After discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty, to authorize advertising for bids on May 29, 1981 at 11:00 A.M. for McDonald's Park Development, Phase I. The motion carried unanimously. (p) CONSIDERATION OF FIVE-YEAR ACTION PLAN Following discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 6768 entitled Resolution of Applicant Revising the Five -Year Action Plan. Seconded by Alderman Lueneburg, the motion unani- mously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz informed the Council that four panels for score- boards had been donated to the City. Two quotes had been received, and it was recommended that the City purchase this item from Nevco Scoreboard Company of Greenville, Illinois in the amount of $6,000.00. It was moved by Alderman Lueneburg, seconded by Alderman Beatty, to approve the purchase of the panels from Nevco Scoreboard Company in the amount of $6,000.00. The motion unanimously carried. The Council members were reminded of several up -coming meetings. Mr. Plotz reported on the joint Airport Committee meeting that was held April 23, 1981 in Hutchinson. Township officials were present, and three potential sites for the joint airport were selected. A meeting with the land owners will be held at a later date. (b) COMMUNICATIONS FROM THE MAYOR -13- COUNCIL MINUTES APRIL 28, 1981 Mayor Westlund stated that today the City was awarded the Tree City Award for the second consecutive year. In addition to the plaque, the City re- ceived a new American flag. The Mayor read a letter of resignation from the Housing and Redevelopment Authority by Everett Hantge. It,was moved by Alderman Lueneburg to accept the resignation and waive read- ing and adopt Resolution No. 6769 entitled Resolution of Appreciation. The motion was seconded by Alderman Peterson and carried unanimously. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Lueneburg and car- ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:05 P.M. upon motion by Alderman Peterson, seconded by Alderman Beatty and carried unanimously. -14-