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04-14-1981 CCMy MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 14, 1981 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: Alderman Peterson. Also present: City Administrator Plotz, City Engineer Priebe and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend John H. Longley of the First Congrega- tional United Church of Christ. 3. MINUTES The minutes of the Regular Meeting of March 24, 1981 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. The minutes of the Special Meeting of April 14, 1981 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO USE SOUTH PARK FOR EASTER EGG HUNT ON APRIL 18, 1981 Swanke Motors requested permission to use the South Park on April 18, 1981 for an Easter Egg Hunt for the local children. The hours of the sponsored event would be from 10:00 to 12:00 a.m. Following discussion, Alderman Beatty moved to approve the request. The motion was seconded by Alderman Lueneburg and carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. Mrs. Ella Bunke 2. Mary E. Fratzke After discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried, to approve the reduced trash and refuse rates for the two above-named individuals. 0 i (c) CONSIDERATION OF APPOINTMENT OF REV. BUELL FOGG TO THE HOSPITAL BOARD Mayor Westlund appointed the Rev. Buell Fogg to the Hospital Board for a five-year term and asked for Council ratification. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and car- ried unanimously, to ratify the appointment of the Rev. Buell Fogg to the Hospital Board. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6758 - RESOLUTION FOR PURCHASE Following discussion, the motion was made by Alderman Beatty to waive read- ing and adopt Resolution No. 6758 entitled Resolution for Purchase. The mo- tion was seconded by Alderman Gruenhagen and unanimously carried. (b) RESOLUTION NO. 6759 - ACCEPTING $62,500 FROM HUTCHINSON UTILITIES COMMISSION After discussion, Alderman Lueneb urg moved to waive reading and adopt Reso- lution No. 6759 entitled Accepting $62,500 from the Hutchinson Utilities Com- mission. Seconded by Alderman Gruenhagen, the motion carried unanimously. (c) RESOLUTION NO. 6762 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6762 entitled Transferring $10,000 from Liquor Store to General Fund. The motion was seconded by Alderman Lueneburg and unani- mously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - MARCH 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED MARCH 3, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF PARK & RECREATION BOARD DATED MARCH 4, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED JANUARY 14, 1981 AND FEBRUARY 10, 1981 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. -2- COUNCIL MINUTES APRIL 14, 1981 8. UNFINISHED BUSINESS (a) CONSIDERATION OF APPLICATION FOR "ON -SALE" INTOXICATING LIQUOR LICENSE BY VERLA JOHANNING FOR MAX'S (DEFERRED MARCH 10, 1981) Mr. and Mrs. Ronald Johanning appeared before the Council and reported they anticipated an opening date of mid-September or October for the Max's Res- taurant/Lounge in Hutchinson. City Administrator Plotz commented he was concerned that there be seating capacity for 75 people and a local manager within the City, but both of these requirements were being met. Also, a full menu and insurance cover- age were another concern; however, a menu had been distributed at the March 10, 1981 Council meeting. Alderman Gruenhagen expressed concern about some of the charges made in the report from the investigating officer and stated the City of Hutchinson would not be willing to put up with some of these things, specifically sell- ing to minors. He also made reference to a violation of the Sunday liquor law in Worthington. Mr. Johanning stated he had refused to sell to a minor so another youth pur- chased a keg of beer and transferred it over to the minor on his premises. He further responded that he was not aware of a Sunday violation and didn't think the Chief of Police would have made such a statement. Alderman Lueneburg commented on the report from Sheriff Peterson where Ping's Bar had been cited for seven counts against it. He stated that if a license was issued, there might not be a second warning. Mr. Johanning responded that there was a personal matter between the Sheriff and himself. If he operated a bad business, he would not want a liquor li- cense. He felt the Hutchinson law enforcement had taken a negative view of him, and he didn't want anything to do with it. Alderman Gruenhagen pointed out that the Chief of Police was not against issuing a license, but there were several negative things listed in the re- port from the investigating officer. Both Alderman Beatty and City Attorney Schantzen stated they were opposed to issuing a license, based on the report presented by the investigating officer. Mrs. Johanning inquired if the officer had gone outside of Nobles County to investigate their business operation. Mayor Westlund responded that there were reports, and they were more favorable. Mrs. Johanning then asked if this didn't show a reflection on the sheriff of Nobles County. -3- V COUNCIL MINUTES APRIL 14, 1981 Mr. Johanning stated he was not interested in pursuing the license further if the feeling was negative against his business operation in Hutchinson. Alderman Gruenhagen suggested tabling the matter for two weeks to allow the City staff time to check with the Mayor and City Council of towns Johanning has had businesses in. He then moved to table the item until the next Coun- cil meeting. Seconded by Alderman Lueneburg, the motion unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR PARK EQUIPMENT (DEFERRED APRIL 14, 1981) Parks and Recreation Director Ericson reported that a 1948 Willy Jeep and a 1950 Allis Tractor are scheduled to be replaced this year, and they will be sold at an auction during the summer. Bids were received for the follow- ing: -Two Groundmaster 72 with standard seat and cutter -One 60" fixed angle rotary broom -One 48" McKee two-stage snow blower -OSHA approved cabs -Weight Kits and Wind Apron -One Workmaster -One Infield pro attachment -Two 17,000 B.T.U. Heater (hot water) -One Back Rest for Seat (Workmaster) It was his recommendation to award the bid to Sorenson Farm Supply for the sum of $21,930.00. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve the purchase of the above-named Park Department equipment in the amount of $21,930.00 from Sor- enson Farm Supply. (c) CONSIDERATION OF AWARDING BID FOR PROJECT NO. 80-03 (DEFERRED APRIL 14, 1981) City Engineer Priebe reported that Project 80-03 wasa carry-over from last year inasmuch as the work was not completed. Bids had been received, and it was his recommendation to award the work to Wm. Mueller & Sons, Inc. in the amount of $49,943.50. After discussion, it was moved by Alderman Beatty to waive reading and adopt Resolution No. 6763 entitled Resolution Accepting Bid and Awarding Contract. The motion was seconded by Alderman Lueneburg and unanimously carried. -4- COUNCIL MINUTES APRIL 14, 1981 �/ 9. NEW BUSINESS (a) CONSIDERATION OF WATER, SEWER AND STORM SEWER SERVICE FOR NEW HIGH RISE City Administrator Plotz stated the agreement with the developer for the high rise land sale required the City to provide water, sewer and storm sewer service line from the main to the propePty line to serve the new structure. The cost for this work could come out of the Tax Increment Fund. It was recommended that Juul Contracting be hired to do the work for this project at the following quoted prices: Sanitary Sewer - $1,823.75; Storm Sewer - $1,432.50;and Watermain - $2,821.50. Following discussion, Alderman Beatty moved to approve Juul Contracting to install sanitary sewer, storm sewer and watermain at the High Rise. Seconded by Alderman Gruenhagen, the motion carried unanimously. (b) CONSIDERATION OF SETTING PUBLIC HEARING FOR 1981 SIDEWALK IMPROVEMENT PROJECT City Engineer Priebe reported on the Sidewalk Improvement Project No. 81-34 and recommended setting a public hearing for April 28, 1981 at 8:30 P.M. After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and unanimously carried, to waive reading and adopt Resolu- tion No. 6760 entitled Resolution Ordering Preparation of Report on Improve- ment, Project No. 81-34. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6761 entitled Resolu- tion Receiving Report and Calling Hearing on Improvements, Project No. 81-34. (c) CONSIDERATION OF WATERMAIN CONNECTION ON FIRST AVENUE S.W. City Engineer Priebe stated that prior to the proposed construction on First Avenue Southwest between Main Street and Franklin Street, the watermains in the alley should be connected to the main on First Avenue. It was his recom- mendation to hire Juul Contracting Company to do this work at a cost esti- mate of $5,714.00. Following discussion, Alderman Gruenhagen made the motion to approve Juul Contracting Company to connect the watermain on First Avenue Southwest. The motion was seconded by Alderman Lueneburg and carried unanimously. (d) CONSIDERATION OF SERVICE CONTRACT WITH INFILCO DEGREMENT INC. -5- COUNCIL MINUTES APRIL 14, 1981 Maintenance Operations Director Neumann reported that Infilco Degrement Inc. had increased its per diem rate to $350.00 a day. This new rate will apply to the next term of the City's contract with them, and only in the event that extra trips to the plant are ordered by the City. Following discussion, the motion was made by Alderman Beatty to approve the per diem rate increase by Infilco Degrement Inc. Seconded by Alderman Gruen- hagen, the motion carried unanimously. (e) CONSIDERATION OF FINANCIAL CONSULTING SERVICE AGREEMENT WITH EHLERS & ASSOCIATES City Administrator Plotz stated the City has used the services of two con- sulting firms, and they both do equivalent work. However, the firm of Ehlers & Associates would give the City a price break on the bond sale and other consultation work if there was a contract. It was his recommendation to enter into a consulting service agreement with Ehlers & Associates. After discussion, Alderman Lueneburg moved to authorize signing a financial consulting service agreement with Ehlers & Associates. The motion was sec- onded by Alderman Beatty and unanimously carried. (f) CONSIDERATION OF IMPROVEMENT FOR LOT 3, BLOCK 2, MADSON ADDITION City Engineer Priebe reported on the existing problem for the house on Lot 3, Block 2, Madson Addition where there is a catch basin low point in the street which is in the center of the driveway. He stated it would cost approximately $1,522.25 to move the catch basin, remove and install 60' of curb and gutter, and remove and replace 103 square feet of driveway panel. He felt this work should be at the expense of the property owner. Following extensive discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to defer this matter until the next Council meeting. (g) CONSIDERATION OF PURCHASE OF SOUND SYSTEM FOR CIVIC ARENA Parks and Recreation Director Ericson stated the purchase of a sound system for the Civic Arena would save an estimated $3,000.00 for rental of audio equipment during the roller skating season. It was pointed out that this was not a budgeted item but revenue would pay for it. Mr. Ericson recommend- ed purchasing the sound system from Wally Pikal's Music Store in the amount of $2,744.00. After discussion, Alderman Gruenhagen moved to approve the purchase of a sound system for the Civic Arena. The motion was seconded by Alderman Lueneburg and unanimously carried. 1a COUNCIL MINUTES APRIL 14, 1981 (h) CONSIDERATION OF CHANGING CITY COUNCIL MEETING TIME TO 8:00 P.M. FOR APRIL 28, 1981 MEETING Since the School Bond will be voted on April 28, 1981, it will be necessary to change the Council's meeting time to 8:00 P.M. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to approve the change of time for the Council's meeting on April 28, 1981. 10. MISCELLANEOUS (a) (b) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported on a meeting with the Senior Citizen Center Advisory Committee regarding a grant application. The City was awarded $32,000, and final approval will be given by the Regional Planning Commission. Mr. Plotz informed the Council that the Burlington Northern Railroad intends to conduct a survey of all the trackage in the state, and a report will be made available later this summer. The Farmers Elevator Association and an association of shippers along the line between Hutchinson and Minneapolis are working to keep service available to Hutchinson. It was reported that John Miller had been contacted regarding the house he moved into the City in August, 1980. He intends to have the remodeling work completed by July 1, 1981. Mr. Plotz drew attention to a map showing the proposed sites for a joint airport venture between Hutchinson and Litchfield. COMMUNICATIONS FROM THE CITY ENGINEER City Engineer Priebe presented a schedule for the 1981 projects, and he re- quested approval of the plans and a call for bids on all the projects, with the exception of the sidewalk project. Following discussion, the motion was made by Alderman Beatty to approve the 1981 Projects Schedule and to waive reading and adopt Resolution No. 6764 entitled Approving Plans and Specifications and Ordering Advertisement for Bids, with bids to be received on May 18, 1981 at 2:00 P.M. The motion was seconded by Alderman Gruenhagen and unanimously carried. Mr. Priebe commented on the sidewalk public hearing notice. Some individuals may wish to hire someone other than the City to do the work, which should be completed by July 1, 1981. They would be given an option in this matter. - 7- COUNCIL MINUTES APRIL 14, 1981 (c) COMMUNICATIONS FROM THE MAYOR Mayor Westlund stated that Sheriff Kopesky was forming a county -wide Safety Committee and had requested a representative from Hutchinson. The Mayor asked Alderman Gruenhagen to bring this matter to the Hutchinson Safety Coun- cil and also to have him serve as the City's representative. The Mayor reported that the sidewalk project and Fire Station will be a $100,000.00 project. The bonds for a new water treatment plant will be sold in the fall, and only the engineering fees will be involved. Mr. Plotz was asked for a report on the architectural firms to design the new Fire Station. He responded that he had contacted two out of the three firms, and they seemed willing to work with a negotiated fee or a flat amount. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:50 P.M. upon motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. so