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02-10-1981 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 10, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M. with the follow- ing members present: Aldermen Peterson (left at 10:45 P.M.), Lueneburg, Gruen- hagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend E. David Natwick of the Christ the King Lutheran Church. 3. MINUTES The minutes of the Regular Meeting of January 27, 1981 and Special Meetings of January 29, 1981 and February 6, 1981 were approved as read upon motion by Alder- man Beatty, seconded by Alderman Gruenhagen and unanimously carried. 4. PUBLIC HEARING - 8:00 P.M. (a) 1981 IMPROVEMENT PROJECTS: The Mayor made opening remarks on the 1981 improvement projects. He stated this hearing was a formality of the City Council, and from the comments by the property owners the Council will be able to make a decision. He pointed out that about 12-13 years ago the City Council decided there should be perm- anent streets throughout the City. During the time the Mayor has been on the Council, the street improvement projects has continued each year, includ- ing curb and gutter. This work is spread out over several years. In order to determine which streets should be done in 1981, the City Engineer did a survey of all the City streets and the amount of maintenance for each street. The survey was then reviewed and a recommendation presented to the Council. The Council has reviewed some of the proposed streets and improvement proj- ects, and some have already been removed. Following this hearing, a deci- sion will be made on future action. The guideline on the total cost of the projects each year is approximately $1 million to $1.5 million. Of the amount assessed, 35-40% is actual City cost and is borne by the entire community. The present Council is trying to complete the goal of all the streets in Hutchinson being permanent ones. 1. PROJECT 81-03 Mayor Westlund called the public hearing to order at 8:12 P.M. and read Publication No. 2374, Notice of Hearing for Project 81-03, installation of 8" watermain and appurtenances for the following area: Hassan Street 10 COUNCIL MINUTES FEBRUARY 10, 1981 from Fourth Avenue S.E. to Oakland Avenue. The estimated cost is $60,000.00. City Administrator Plotz commented on the two public hearings held re- garding improvement projects. The hearing tonight is the first one and gives the public an opportunity for input. The total cost of the proj- ect was not listed in the hearing notice since individual assessment costs are not known at this time. A later notice, or adoption of as- sessment roll, will give the actual amount of the assessment on the property. The bids would be in at that time so the cost would be more definite. The second hearing is to allow the public to voice comments on the as- sessment cost of the project. The assessment rolls will be adopted at that time. The property owner then has a 30 -day time limit from the date the assessment roll is adopted to pay the total assessment amount without interest. The property owner has a 10 -year period for financ- ing the project cost, with interest charged on the unpaid balance. The interest rate is based on what the City pays for the tax exempt bond sold, which has amounted to 7% in the past. Deferred assessments are available for the elderly or low income persons. City Engineer Priebe stated a new assessment law was passed last year which gives cities the option of either constructing the project and then assessing the property owners the following year, or adopting the assessment rolls before construction is started. Jim DeMeyer Questioned the time period between receiv- 364 Larson ing bids and awarding contract. City Engineer Priebe showed the location of the various projects by means of an overhead projector. He stated that about 15 years ago the City was given a fire rating that dictated what fire insurance would be within the City. Since that time the City has updated its water system to retain that rating. Based on that, a project on Hassan has been pro- posed because the size of the watermain is not adequate for fire protec- tion. Mr. Priebe further stated that on Fourth Avenue there is presently a 4" watermain. The new main will be fully funded out of the water and sewer funds. Hearing notices were sent to the property owners because some of the old service lines may need to be replaced, and this service line replacement would be at the property owner's expense. If a service line is not copper, the City Engineer would propose to replace it as part of the project. The Mayor commented this is the first year the City has charged projects back to the sewer and water funds to save the property owner money. -2- COUNCIL MINUTES FEBRUARY 10, 1981 Unidentified Man Asked if property owners would pay only for the new water line. City Engineer Priebe Responded property owners would pay only for those lines that have to be replaced. The hearing on Project 81-03 was then closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen, and carried unanimously. 2. PROJECT 81-07 Mayor Westlund read Publication No. 2375, Notice of Hearing for Project 81-07, installation of 10" sanitary sewer and appurtenances for the fol- lowing area: California Street 1400' Extension to School Road. The es- timated cost is $38,000.00. Following the City Engineer's presentation, Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-07 was then closed on motion by Alderman Pet- erson, seconded by Alderman Lueneburg and unanimously carried. 3. PROJECT 81-09 Mayor Westlund read Publication No. 2376, Notice of Hearing for Project 81-09, installation of 8" sanitary sewer, 6" watermain and appurtenances for the following area: Schmidtbauer's Second Addition. The estimated cost is $20,000.00. It was pointed out this service would be for the area that is in the process of being finalized for annexation into the City. The cost of the project would be 100% assessed to the developer. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-09 was then closed on motion by Alderman Luene- burg, seconded by Alderman Peterson and carried unanimously. 4. PROJECT 81-10 Mayor Westlund read Publication No. 2377, Notice of Hearing for Project 81-10, installation of sanitary sewer, watermain, storm sewer and appur- tenances for the following area: Clifton Heights Area. The estimated cost is $265,000.00. -3- COUNCIL MINUTES FEBRUARY 10, 1981 The City Engineer reported that in 1979 the sanitary sewer was installed in the Clifton Heights area because a portion had been annexed. Now that annexation has been completed, the service will be extended to the rest of the area. Mayor Westlund asked if there were any questions concerning this project. The following were present and made inquiries regarding Project 81-10. John Mliner Raised a question on water and sewer costs. Clifton Heights Stated that to the east of his property there may be more construction. Asked if this was being anticipated in the size of the lines so it would not have to be increased. Wanted to know if the owner to the east would be included for the cost of the project. City Engineer Priebe Stated there are no exact figures on the pro- ject, and inflation has to be taken into con- sideration. He anticipated the costs would be higher than the estimates. He further reported the line sizes will be adequate for that area. The highway has adequate line for the other direction. The hearing on Project 81-10 was closed on motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and unanimously carried. 5. PROJECT 81-12 Mayor Westlund read Publication No. 2378, Notice of Hearing for Project 81-12, installation of 18" storm sewer and appurtenances for the follow- ing area: Hassan Street from Fifth Avenue S.E. to Third Avenue S.E. The estimated cost is $50,000.00. City Engineer Priebe commented that the line had been rebuilt because of inadequate flow capacity. In looking at an overall street program, he wanted to have all the underground completed. The first step would be a proper drainage system in this area, with street improvement at a later date. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-12 was closed on motion by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously. -4- COUNCIL MINUTES FEBRUARY 10, 1981 6. PROJECT 81-13 Mayor Westlund read Publication No. 2379, Notice of Hearing for Project 81-13, installation of 30" and 24" storm sewer and appurtenances for the following area: Jefferson Street North between River and First Avenue N.E. and on First Avenue N.E. from Jefferson Street to Hassan Street. The estimated cost is $35,000.00. City Engineer Priebe explained the project and the work to be done. He reported the City is proposing to do repair or replacement of storm sewer in the last two blocks of the present system. Mayor Westlund reported the City had received notice that the Burling- ton Northern Railroad had an objection to the project. He then asked if there was anyone present who wished to be heard. There was no re- sponse. The hearing on Project 81-13 was then closed on motion by Alderman Peter- son, seconded by Alderman Gruenhagen and unanimously carried. 7. PROJECT 81-14 Mayor Westlund read Publication No. 2380, Notice of Hearing for Project 81-14, installation of storm sewer outlet, lateral storm sewer and appur- tenances for the following area: Second Avenue S.W. between Dale Street and Lynn Road. The estimated cost is $60,000.00. City Engineer Priebe stated he had received many phone calls regarding this particular project. A portion of the line collapsed last year and another portion is ready to collapse. He is proposing the following three separate projects: 1) replacement of line from Second Avenue to the river, which is a trunk outlet. The entire area would be assessed for the project. 2) Propose to build new lines around the house assessed to the portion of the area which drains into a portion of the line be- fore it reaches the trunk. This would be repair of a section of a lat- eral system. 3) The other portion would be a city/county project. Back in the 1950's the pipe was built with concrete base and not reinforced. The City does not feel the pipe will last much longer, and he would like to have it repaired before resurfacing is done in that area. Following the City Engineer's presentation, the Mayor asked if there was anyone present wishing to be heard. The following were present and made inquiries regarding Project 81-14. Mrs. Victor Arlt Asked if when it is implied "it will be with 612 Second Avenue S.W. your lot," does that mean the square footage of the lot. Asked if that is what would be assessed. Inquired if she would also have to pay on the county repairing project. -5- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe Mrs. Victor Arlt Answered that the storm sewer is the City project and would be charged on the square footage basis. Asked about hook-ups. City Engineer Priebe Commented this would be a joint project. The county takes care of the center 24', and the City would normally assess the user for the 101. Mrs. Arlt Asked if this would affect curb and gutter already in. Roger Gustafson Responded the project is on the county/state County Engineer system. The county would assess 24' of the road. The details have not been worked out. Mrs. Arlt Stated many people living in that area are old and not working. If she were going to do something, she would want to know how much money would be spent. Mayor Westlund The question is: "What about the curb and gut- ter; will it have to be replaced?" If it needs to be improved, it will be improved at that time. City Engineer Priebe This is a preliminary discussion. The curb will be left as it is. Stated he was not talk- ing about replacing the curb, although some might have to be replaced; 5' sections would be the greatest amount. Roger Gustafson County is not interested in coming in and mak- County Engineer ing this a big project. They have an obli- gation to maintain the street for traffic. They want to upgrade the street. Mrs. Arlt Commented that the street is so high the car bumpers hit the street when she backs out of the driveway. Roger Gustafson Commented that some area may have to be taken County Engineer out. Consider 1982 for the project date. County will try to hold funds for the next year if it does not work out with the City. COUNCIL MINUTES FEBRUARY 10, 1981 The hearing on Project 81-14 was closed on motion by Alderman Gruen- hagen, seconded by Alderman Beatty and carried unanimously. 8. PROJECT 81-15 Mayor Westlund read Publication No. 2381, Notice of Hearing for Project 81-15, installation of curb and gutter, bituminous surfacing and appur- tenances for the following area: Dale Street from Merickel's Addition to South Grade Road. The estimated cost is $102,000.00. City Engineer Priebe reported that a greater portion along Dale Street had been developed so it would be advantageous to do the area from Lin- den to South Grade Road. The sewer and water has been completed along the area and service is out to the property. Also the storm sewer is out in this area. It may be extended to 100'. Deforest Wagner Inquired about the cost for putting in curb Minneapolis and gutter. Also asked if the gutter would be in addition to the cost for curb. Wanted to know how high the curb would be. Asked if the lawn was 6" below the curb, would it be up to the property owner to fill it in. City Engineer Priebe Responded the City would taper the lawn out and fill in dirt. Reported he had talked to contractors relating to inflationary costs. The City will plan to use products that have increased the least amount in the hope to keep costs down. Dale Annis Asked if Dale Street was a county road. Asked 871 Dale Street if the county was going to help pay for the road. City Engineer Priebe Reported the county does not pay for the user portion of the street. City might do overlay in conjunction with the county. Darrell Becker Stated he had an open lot. Asked if he would 860 Dale Street S. be responsible for back fill on the lot. Keith Nonweiler Asked how the City was going to put a curb 990 Dale Street S. in where there is a 10' drop. It would make a steep bank. Also inquired if he would be charged for running foot facing Dale Street and also on South Grade Road. -7- COUNCIL MINUTES FEBRUARY 10, 1981 Dale Annis City Engineer Priebe Asked how much property would have to be given up for curb. Responded 10-1/2' from property line. Deforest Wagner Asked when a person lives on a corner, does he get charged for both sides. Inquired if the only charge was for curb and gutter put in for surfacing. City Engineer Priebe Replied he would be charged only for the long side of his property. The hearing on Project 81-15 was closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. 9. PROJECT 81-16 Mayor Westlund read Publication No. 2382, Notice of Hearing for Project 81-16, installation of curb and gutter, bituminous surfacing and appur- tenances for the following area: North Side of North High Drive from Elm Street to T.H. 15. The estimated cost is $20,000.00. Don Krasen Asked the City to hold up on the project for 344 School Road about a year. Stated someone was thinking (Krasen Plmbg. & Htg.) about building an apartment building and a business in the area. Commented he didn't have any money anyway to pay the assessment. City Engineer Priebe Stated the City was finishing up a short sec- tion on the north side only. There are only three or four properties involved. The hearing on Project 81-16 was closed on motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and carried unanimously. 10. PROJECT 81-17 Mayor Westlund read Publication No. 2383, Notice of Hearing for Project 81-17, installation of curb and gutter, bituminous surfacing and appur- tenances for the following area: Arch Street from Michigan Street to East End of Base. The estimated cost is $96,000.00 COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe reported that after the Farmers Elevator was built, bituminous surfacing was put on the street. The ground conditions were not stable for loading on the roadway, and one spot failed. It is pro- posed to widen the street, put in curb and gutter, and increase the sur- facing depth to 10". It was his recommendation to do the work before the cost goes up more. Also, Mr. Priebe recommended changing the weight restriction on the roadway and outlet from the Elevator from the present - 9 -ton to 10 -ton, which would be the same as Hwy. 7. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-17 was closed on motion by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously. 11. PROJECT 81-18 Mayor Westlund read Publication No. 2384, Notice of Hearing for Project 81-18, installation of curb and gutter, bituminous surfacing and appur- tenances for the following area: Main Street from Fourth Avenue N. to Fifth Avenue N. The estimated cost is $50,000.00. City Engineer Priebe stated that two years ago the State Department of Transportation contacted the City about improving the interesection of Highways 7, 15 & 22 with new turn signals. This will, therefore, be a joint project between the City and State to include surfacing, curb and gutter, and sidewalk. The project will be extended to Fifth Avenue be- cause of the condition of the curbing in that area and the amount of traf- fic. Jim Schaefer Asked if the project would take part of the 214 Dale boulevard. City Engineer Priebe Answered the project would be within the right-of-way. The cost estimate was shown as higher than the actual cost because he just received figures from the State. The cost will be around $18,000.00. Jim Schaefer Asked where the sidewalk would be replaced. Stated the curb is bad but the sidewalk is perfect. Kim Schramm Asked what they were supposed to do with the 442 N. Main snow. The bank is too high to throw the snow UP onto. COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe Kim Schramm Told him to push the snow out in the street, and the City would pick it up. Stated it would be a problem after the street is widened. Jim Riley Made reference to staying within the right - 465 Main St. N. of -way and asked if the trees would be removed from the boulevard. Also asked if the curb and gutter would be removed and how much wider the street would be. City Engineer Priebe Responded the street would be 4' wider on each side of Main Street. Jim Riley Commented this would eliminate the boulevard that is presently there. Stated that in to- night's newspaper there was an article about it being a misdemeanor to shovel snow from the sidewalk onto the street. He had under- stood that Mr. Priebe had said they could do this. Mayor Westlund Remarked that Mr. Priebe was referring to the residential area that is not on the state highway. Jim Riley Stated there would only be 6 or 8 feet of grass between the sidewalk and street. This would move the semi -trucks up to where they will run over your toes. It would be danger- ous if a car jumps the curb and the sidewalk is next to the street. Questioned the validity of the project, and stated he failed to see any benefit from it. He wasn't too concerned about the intersec- tion. Commented about widening the street up to the hill and stated the place to bring it down to two-lane traffic is at the hill. Re- marked about the beauty of the hill with all the trees on both sides of the street. Asked if the City was going to rip out the trees and put in concrete. Stated he didn't know of anyone, except those in the concrete busi- ness, who would be in favor of it instead of the trees. Those benefitting from the project will pay for it. Questioned what the project would do to his property and said it would de- crease the value. -10- COUNCIL MINUTES FEBRUARY 10, 1981 Mrs. Jim Riley Diane Ekstrom 480 N. Main Jim Riley Mayor Westlund Jim Riley Stated there were several individuals who couldn't come to the hearing but were not in favor of the project. Stated she was against the project. There is such heavy traffic down on the street level, and it will get the traffic closer to them. Asked if one person had called who was in favor of the project. Commented that it is common for some people to sign two petitions, one in opposition and one in favor of a project. Asked what the estimated cost was for running foot on the east side. City Engineer Priebe Stated the total cost given to the City was around $17,000.00. There is 1,300 frontage feet, and depending on how the sidewalk is handled, $10/ft. is estimated. Mayor Westlund Commented that the City Council will be taking action on a sidewalk policy shortly, and he ex- plained what the policy would be on sidewalks. Don Erickson Stated if there are 24 trees that have to be 731 Shady Ridge Road removed for the project, he would like to see as many as possible saved. City Engineer Priebe If the sidewalk was removed from the cost of the project, the cost would drop to $9.00/ft. or less. Jim Riley Commented on the sidewalk and asked if it couldn't be repaired instead. The hearing on Project 81-18 was closed on motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. 12. PROJECT 81-19 Mayor Westlund read Publication No. 2385, Notice of Hearing for Project 81-19, installation of bituminous surfacing and appurtenances for the following area: Shady Ridge Road from South Line of Rolling Oaks Fourth Addition to South Line of Shady Ridge. The estimated cost is $105,000.00. -11- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe reported this project ties in with Project 81-26. The project was recommended based on a petition received which requested curb and gutter on Shady Ridge Road. The present roadway is on the west boundary line of the right-of-way and about 24' east from there. It is off center from the present right-of-way of the roadway. In order to place the curb, the old roadway will have to be regraded.as it is lower in some areas. Traffic has caused maintenance problems so it would not be possible to just oil the surface again. It would be best to consider both projects at the same time for cost effect in the long -run. Mayor Westlund Stated this project was considered two years ago but was deferred because of opposition from the residents for curb and gutter. Jim McClure Asked about the names on the mentioned peti- 1301 Campbell Lane tion. Stated two items are not on the project. Asked why the south end of Shady Ridge Road was not taken into the project. City Engineer Priebe Responded that this area is not developed. The storm sewer would come in from north of the highway, and this has not been installed. The City does not have the right-of-way north of Crow River Press on the west side of the road. In talking to the property owner, Mel Ziemer, some development or platting could hap- pen in 1981 so that in 1982 the storm sewer system could be put in and then the balance completed. Jim McClure Asked why the City would be doing the center of the road and not the ends. Asked if it wouldn't be more cost efficient to go all the way around and do underground work first. May- be there is more underground work that needs to be done before the middle is done. Bob Carney Agreed that something needed to be done. Com - 465 Shady Ridge Road mented there is a lot of water standing on the side of the road. Asked the City to move the road over when it was all torn up,and there wouldn't have been any water problems,now. Stated the property owners would be billed twice. Asked why the street wasn't put in the right place when it was torn up. City Engineer Priebe Responded that the storm sewer was all that was proposed. Still need ditches. The curb and gutter was being discussed then. -12- COUNCIL MINUTES FEBRUARY 10, 1981 Bob Carney Asked why the City couldn't move the road over, put on oil fill, and leave it alone. Stated he was opposed to being billed twice. He was billed for the storm sewer. City Engineer Priebe Stated the road wasn't placed before because they didn't have all the right-of-way needed. Bob Carney This time you did have all the right-of-way. Mayor Westlund The cost of oil would be the cost for the whole community, not just the benefitting property owners. Bob Carney Requested a complete cost break -down on what the actual costs are for the project. City Engineer Priebe The costs will be separate bid items. Jim McClure Stated he lived along the middle section of the road. When the traffic comes off Hwy. 7, the cars are still doing 50 mph on Shady Ridge Road. Felt this should be brought to the at- tention of the Police Department. Stated he had not seen any traffic control in the area. There are children on this road. Mayor Westlund Instructed the City Administrator to talk to the Police Chief regarding speeding on Shady Ridge Road. Renee Bryan Asked if the upkeep maintenance on the road 450 Shady Ridge Road wouldn't cost more for oil than a permanent street. Dick McClure Stated the names on the petition all live on the west side of the road. Will this guaran- tee those people they won't have any water prob- lems. Didn't understand why there was such a low causing the problem. Commented the City Engineer had set elevations for the houses of 1-1/2' above the street. City Engineer Priebe Stated there are old culverts that are plugged UP. Duane Dickey Remarked that the grades were set according to 745 Laura the proposed new street. -13- COUNCIL MINUTES FEBRUARY 10, 1981 Renee Bryan Inquired about the estimated cost. Stated the road is higher than the house. Expressed concern if there should be a severe water prob- lem in the spring. Marvin Top Inquired about the storm sewer. Stated there 462 Shady Ridge Road would be intakes on the west side of the road. Said he would like access to the project if he is going to pay for it. The hearing on Project 81-19 was closed on motion by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried. 13. PROJECT 81-20 Mayor Westlund read Publication No. 2386, Notice of Hearing for Project 81-20, installation of bituminous surfacing and appurtenances for the following area: Merrill Street from Fourth Avenue S.W. to Linden Avenue. The estimated cost is $100,000.00. City Engineer Priebe reported that in 1973 the City started a curb and gutter program. It has been looking at putting in curb and gutter on a five-year assessment roll and then consider surfacing in five years. The City is proposing to surface Merrill Street at this time. It is three years beyond the planned five-year period. Elmer Berwald Stated there was a petition circulated in 506 Merrill Street opposition of the project. There are many poor people living in this area who cannot afford to pay for the work. City Engineer Priebe Commented he had new data from the State, and the cost would be less than what was estimated. Elmer Berwald Asked how many years it had been since the City had fixed Fourth Avenue S.W. Stated it was a "rotten job." He lives on a corner lot. Arlynn Ness Commented on the cost of the project. Stated 605 Juul Road $20 would be substantially lower than the fig- ure given. Dave Jensen Asked about the different type of design men - 610 Third Ave. S.W. tioned which would lower the cost by one-third. -14- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe The new design would be a gravel base with less bituminous. With the oil prices going the way they are, the less bituminous and more gravel would save money. The bituminous cost has gone up greatly. The trucks on City streets would allow for this change. Virginia Beck Commented on the possibility of home owners 570 Merrill St. S.W. being assessed if they live on a street that is not permanent. Asked how the cost would be arrived at. Those on good streets will pay the same proportion as those who live on bad streets. Carla Ness Stated they have lived in their house one year. 605 Juul Road If the prior owner paid assessments on Juul Road, would the new owner get credit for it. City Engineer Priebe Answered "Yes." The assessment is on the property and not on the person. Edward Maresh Asked if the new road would stand up as long 596 Juul Road as the other road. City Engineer Priebe Stated it was a state aid. Edward Maresh Commented he paid for the road. Stated that if more gravel is put on, that is what is there now and is breaking up. City Engineer Priebe Replied that blacktop would not be as strong as a normal amount of tar. Mr. Maresh would be given credit for a previous assessment on Juul Road. The hearing on Project 81-20 was closed on motion by Alderman Gruenhagen, seconded by Alderman Beatty and unanimously carried. 14. PROJECT 81-21 Mayor Westlund read Publication No. 2387, Notice of Hearing for Project 81-21, installation of bituminous surfacing and appurtenances for the following area: Miller Avenue from Main Street to Harrington Street. The estimated cost is $120,000.00. -15- COUNCIL MINUTES FEBRUARY 10, 1981 Chris Thompson Wanted to know why three to five years ago 706 Brown Street the project wasn't done, and now it is going to be done. City Engineer Priebe Replied the City considered doing the work in two stages to cut down the cost. The curb was assessed for five years, and now they are go- ing to do the bituminous surfacing and appur- tenances. The maintenance was not as great as in prior years because the traffic was im- proved. Could get by for another three years for the project. Larry Albrecht Commented on the water from rain and how it 646 Brown Street comes on his and the neighbor's lawn. No culvert was ever put in. Asked if they get drainage when a new road is -put in. The road is low and water comes off the alley. City Engineer Priebe The problem is within the block and in the alley. Stated he would look into the problem. Greg DeWitte Asked if the road would be torn out and re - 645 Grove S. placed or have oil put over it. Before this is done, could the City check into the sewer system. The City has had to do jetting three times. Asked if it could be checked out. City Engineer Priebe Reported the City proposes to repair the sewer main before it does surfacing. Greg DeWitte Commented on the Grove and Miller corner. It was filled in and thought the problem was re- solved. Asked why it wasn't done three years ago and saved the cost of resurfacing. Asked if the service put in last year would have to be torn up. City Engineer Priebe Answered a seal coat would be put on. Harold (Shorty) Rutske Stated he bought his house five years ago. 706 Lynn Road S.W. If he had moved in sooner, he would not have had the additional tax. Stated he would be getting taxes for both sides of his property. Thought it would be settled in 1980. Now he has to pay for the blacktop on the north. He had a tough time paying for the south side. Against being billed for,the north side. Asked why that type of blacktop was going to be used when there are a few blocks up the street that need it. -16- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe Stated Mr. Rutske was paying for street im- provement on Lynn Road side and for curb and gutter on the north side. Thought he should be through paying assessments for curb and gutter. Chris Thompson Statedshe had conducted a telephone survey and found 12 people against the street im- provement at this time. Statedshe couldn't afford it now. The others had asked her to request the Council to hold up on the project or let them know what the cost will be. They cannot afford it. Mayor Westlund Commented that the City Council has to look at some of these things when they are con- sidering projects, which should be included and which should not be included. Chris Thompson Asked that the young people be taken into con- sideration also. They can't keep up with the inflation. Unidentified Lady Asked how much the project would cost a run- ning foot. City Engineer Priebe Stated $20 a foot. The hearing on Project 81-21 was closed on motion by Alderman Lueneb urg, seconded by Alderman Gruenhagen and carried unanimously. 15. PROJECT 81-22 Mayor Westlund read Publication No. 2388, Notice of Hearing for Project 81-22, installation of bituminous surfacing and appurtenances for the following area: Church Street from Miller Avenue to Linden Avenue. The estimated cost is $20,000.00. City Engineer Priebe reported the curb and gutter has been in 15 years on this street. It was his recommendation that this one -block street be completed as part of an overall street program. Cliff Bohnen Asked if the project was just for surfacing 715 Church Street of the street. Inquired about the approxi- mate cost. Asked if it would be hot mix and base. Also asked how far they would dig down and if it would be level with the curb. -17- COUNCIL MINUTES FEBRUARY 10, 1981 The hearing on Project 81-22 was closed on motion by Alderman Peterson, seconded by Alderman Beatty and carried unanimously. 16. PROJECT 81-23 Mayor Westlund read Publication No. 2389, Notice of Hearing for Project 81-23, installation of bituminous surfacing and appurtenances for the following area: Madson Avenue from Dale Street to Lynn Road. The esti- mated cost is $100,000.00. The City Engineer reported the curb and gutter was installed in 1973. The surfacing is in accordance with the overall street program of the City and follows the same time schedule as the other proposed street projects. It would also have the same estimated cost of $20/ft. Janice Schmeling Asked if the street would be tapered down. 675 Madson Ave. S.W. Stated she has the same trouble with her car hitting the street when she backs out of the driveway. Milburn Henke Protested the Council scheduling all the pro - 631 Madson Ave. ject hearings for the same night. Takes too long for those who have to sit through it. Asked about cost for the project. Jan Messner If the City digs down to the street, will they 564 Lynn Road put something on the lawn. City Engineer Priebe Answered nothing would be done on the boule- vard, only in the street. Charlotte Kalenburg Stated she owned a corner lot. Understood 545 Madson Ave. she only pays for the footage on the longer side. Asked if the project was for just sur- facing. Myron Clapp Asked if they would be charged extra for 676 Madson Ave. living on a corner lot and assessed for both sides. Charlotte Kalenburg Stated she was not familiar with the terms used. Wanted to know what appurtenances were. Cliff Bohnen Commented that the estimated cost was given 715 Church Street as $100,000; didn't feel the figures "jived." -18- COUNCIL MINUTES FEBRUARY 10, 1981 Pat Smith Commented that when the City Engineer spoke 455 Glen N. of $20 per foot, the $100,000 project cost was based on 100 feet. Thougl-tit could run as high as that. Questioned what figures were based on and the method used for determining the cost. The hearing on Project 81-23 was closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. 17. PROJECT 81-25 Mayor Westlund read Publication No. 2390, Notice of Hearing for Project 81-25, installation of bituminous surfacing and appurtenances for the following area: Linden Avenue from Lynn Road to Main Street. The esti- mated cost is $110,000.00. Dennis Anglin Acted as spokesman for a petition submitted 805 Brown by 20 people in opposition of the project. Stated he didn't feel the road is in need of total bituminous surfacing. Part of the street started breaking up, and it was repaired. The other residents feel the same way. This as- sessment would be a big cost at the present time with the economy the way it is. Bob Fratzke Asked when the curb and gutter was put in on Bethany Baptist Church Linden. Referred to the church and parsonage Linden Ave. at Grove and assessments presently being paid. Stated the church cannot handle any more at this time. Janette Johnson Asked if the semi -trucks on Linden have any 806 Franklin St. effect on the road. Suggested that the coke plant pay for quite a bit of the project since their trucks use the road. Stated she couldn't afford to pay for the assessments. Larry Ashwill Asked if it would still remain residential 216 Linden Ave. or will the tonnage be changed. Coke plant trucks coming in and out tear up the road. City Engineer Priebe Reported the road is on state aid assistance. It is sub -standard of roadway width. The as- sessments would be for the residential type street, and the City would pay for the extra width with state aid funds. OVE COUNCIL MINUTES FEBRUARY 10, 1981 Larry Ashwill Asked if the curb and gutter would be put in. Asked why it was put in at the grade of the old street. Stated there was a 12" grade above the curb in front of his house. Asked if that would be set at a new grade for a new project. Merlin Martinson Stated he had recently purchased property at 743 S. Grove Street Block 14, Lot 6. He threw away his hearing notice when it arrived. Felt the City would know whether or not they needed a new street. Then he was asked to sign a petition against the project. So he came in and talked to the City Engineer about the project and asked if there was any Council policy on which streets are done and when. He was told there was none. After leaving City Hall, he contacted the fel- low who had the petition and asked what the general consensus of the property owners was. Everyone,with the exception of him,had signed the petition. Stated this left him in a bad light with his neighbors. Therefore, he wanted to go on record as opposed to the project. Felt the Council should have a policy on this matter. Pointed out that Cokato in 1965 adopt- ed a policy and did the whole town. Mayor Westlund Commented that what had been a 10 -year plan has turned into a 13-14 year plan. Janette Johnson Asked if the hill by Frankliniand Linden would be cut down if the project goes through. Not a problem for them, but the school bus stops there. It is difficult to see the children playing until cars are right on them. Stated she was against the project. City Engineer Priebe Stated curb and gutter was already in. If the hill was cut down, the City would get involved with water and sewer line changes. They do not try to change grades greatly once underground work has been done. Jerome Meyer 746 Glen Street Stated everybody he has talked to is against the project. Felt he couldn't afford it. Merlin Martinson Commented on the coke plant trucks. Stated some of the truckers cut across Linden from Main to Lynn Road and continue on Linden again. Traffic count is higher than most people realize. Suggested that weight should be considered. -20- COUNCIL MINUTES FEBRUARY 10, 1981 The hearing on Project 81-25 was closed on motion by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously. 18. PROJECT 81-26 Mayor Westlund read Publication No. 2391, Notice of Hearing for Project 81-26, installation of curb and gutter and appurtenances for the follow- ing area: Shady Ridge from South Line of Rolling Oaks Fourth Addition to South Line of Shady Ridge. The estimated cost is $63,000.00. Marvin Top Stated the blacktopping of the street was not 462 Shady Ridge Road significant to him. Concerned about drainage and the ability to plant trees. Right now un- certain where everything is going to be. Felt it was very important to get the curb in. Also wanted the traffic -slowed down on Shady Ridge. The hearing on Project 81-26 was closed on motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and carried unanimously. 19. PROJECT 81-27 Mayor Westlund read Publication No. 2392, Notice of Hearing for Project 81-27, installation of curb and gutter and appurtenances for the follow- ing area: California Street from existing surface to 150' North. The estimated cost is $4,000.00. City Engineer Priebe reported that John Miller owns the property on both sides of the street. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-27 was closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried. 20. PROJECT 81-28 Mayor Westlund read Publication No. 2393, Notice of Hearing for Project 81-28, installation of curb and gutter and appurtenances for the follow- ing area: Atlanta Avenue from T.H. 15 to Boston Street and on Boston Street from Atlanta Avenue to Century Avenue. The estimated cost is $30,000.00. -21- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe stated this project was a continuation of a 1980 project. Last year the street was graded. Then they waited a year for it to settle before putting on a gravel surface. The curb and gutter and appurtenances will also be installed. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-28 was closed on motion by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously. 21. PROJECT 81-29 Mayor Westlund read Publication No. 2394, Notice of Hearing for Project 81-29, installation of sanitary sewer trunk line for the following area: Second Avenue N.E. Crossing River to N.W. Sanitary Trunk Line. The esti- mated cost is $50,000.00. City Engineer Priebe reported the cost for this project will be paid out of the sewer and water funds. This will be the first phase of im- provement on the old trunk line following the river east to Main Street. The majority of the line is in poor condition. The project had been pre- viously postponed and delayed. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-29 was closed on motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. 22. PROJECT 81-30 Mayor Westlund read Publication No. 2395, Notice of Hearing for Project 81-30, installation of bituminous surfacing and appurtenances for the following area: Jackson Street from Roberts Road to McDonald Drive. The estimated cost is $25,000.00. City Engineer Priebe reported that last year the curb and gutter was installed in the new development, and eight out of the 15 lots have been built on. Part of the FHA building requirement is that there be a fin- ished street, and the developer has requested the surfacing be done in this area. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. -22- COUNCIL MINUTES FEBRUARY 10, 1981 The hearing on Project 81-30 was closed on motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and carried unanimously. 23. PROJECT 81-31 Mayor Westlund read Publication No. 2396, Notice of Hearing for Project 81-31, installation of sanitary sewer and appurtenances for the follow- ing area: School Road to North Line of Greensview Addition. The esti- mated cost is $20,000.00. City Engineer Priebe stated this project was considered with an earlier project and tied in with Project 81-08. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-31 was closed on motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried. 24. PROJECT 81-32 Mayor Westlund read Publication No. 2397, Notice of Hearing for Project 81-32, installation of curb and gutter, street surfacing and sidewalk and appurtenances for the following area: First Avenue S.W. from Main Street to Franklin Street. The estimated cost is $84,500.00. City Engineer Priebe commented that this project is based on a request by some of the property owners to improve the street. Dave Jensen Stated he was in favor of this project be - Citizens Bank & Trust Co. cause curb and drainage problems exist. Would 102 S. Main Street appreciate improvement of the street. The hearing on Project 81-32 was closed on motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously. 25. PROJECT 81-33 Mayor Westlund read Publication No. 2398, Notice of Hearing for Project 81-33, grading for the following area: School Road from Seventh Avenue N.W. to County Road 12, and California Street from School Road to 2,000 Feet South and Connector Line in Industrial Park. The estimated cost is $50,000.00. -23- COUNCIL MINUTES FEBRUARY 10, 1981 City Engineer Priebe reported the Hutchinson Utilities is proposing to build its power line along School Road. The street is in need of grad- ing, and some gravel could be placed on it. Mayor Westlund asked if there was anyone present wishing to be heard. There was no response. The hearing on Project 81-33 was closed at 11:05 P.M. on motion by Alder- man Beatty, seconded by Alderman Lueneburg, and unanimously carried. There being no one else present wishing to be heard regarding the 1981 Improvement Projects, Mayor Westlund stated the projects and comments made at the hearings would be considered at a special meeting of the Council on March 10, 1981 at 6:30 P.M. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF APPOINTMENTS TO NURSING HOME BOARD: 1. LESLIE LINDER 2. ELDRED MILLER Mayor Westlund asked for Council ratification to reappoint Leslie Linder and Eldred Miller for five-year terms each on the Nursing Home Board. It was moved by Alderman Peterson to ratify the appointments of Leslie Linder and Eldred Miller to the Nursing Home Board. Seconded by Alderman Lueneburg, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6724 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolu- tion No. 6724 entitled Resolution Authorizing Release of Securities to First National Bank of Hutchinson, Minnesota. (b) RESOLUTION NO. 6725 - RESOLUTION FOR PURCHASE City Administrator Plotz explained this Resolution was for Council approval of the purchase of 1,000 tons of agri-lime for in -field repair by the Park Department. The request for approval is in accordance with the new purchas- ing policy adopted the first of the year. -24- COUNCIL MINUTES FEBRUARY 10, 1981 Following discussion, Alderman Peterson moved to waive reading and adopt Resolution No. 6725 entitled Resolution for Purchase. Seconded by Alderman Beatty, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - JANUARY 1981 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AMENDED CAPITAL IMPROVEMENT POLICIES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED DECEMBER 9, 1980) Mr. Clarence Simonowicz of C.R.S. & Associates presented an amended Capital Improvement Policies program for the City of Hutchinson. Considerable dis- cussion was given to repair and replacement of sidewalks. It was the gen- eral consensus that this item should be referred back to the Planning Com- mission for further review. The motion was made by Alderman Beatty to defer action to the next City Council meeting and refer the sidewalk policy to the Planning Commission for review. The motion was seconded by Alderman Lueneburg and carried unan- imo us ly . (b) CONSIDERATION OF APPROVAL OF CONSTRUCTION CONTRACT WITH MN/DOT FOR IMPROVEMENT OF HWY. 15 BETWEEN FOURTH AVENUE NORTH AND FIFTH AVENUE NORTH City Engineer Priebe stated he would like to study this matter further,and he requested it be deferred at this time. (c) CONSIDERATION OF AWARDING BID FOR TWO SMALL COMMERCIAL PASSENGER TYPE MOTOR COACHES (DEFERRED FEBRUARY 6, 1981) City Engineer Priebe reported on the three bids received for motor coaches. He pointed out the low bidder had certain items which were not acceptable. The seats and aisle were narrower than requested. Also, the alternator was smaller than called for in the specifications. It was his, as well as the Transportation Board's, recommendation to award the bid to the second lowest bidder, Minnesota Body & Equipment Co. of Shakopee, Minnesota in the amount of $58,988.00 (net bid), with a trade-in of the old bus. Also, he recommend- ed the additional expense of $110.00 for color coordinated floor covering in the bus. Following discussion, Alderman Gruenhagen moved to accept the Transportation -25- COUNCIL MINUTES FEBRUARY 10, 1981 Board's recommendation to purchase two buses from Minnesota Body & Equipment Co. Seconded by Alderman Beatty, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SCHOOL BUS PARKING City Administrator Plotz reported the Police Department has been meeting with the school officials regarding school bus parking. Visibility is mini- mal because of the blockage caused by buses parked too close to the cross- walk. The school officials are in agreement that the parking area should be changed. It is, therefore, recommended that a 50' yellow line be painted west of the crosswalk and remove the present sign. Following discussion, it was moved by Alderman Beatty to authorize the City Street Department to paint said 50' yellow line from the school crosswalk. Alderman Lueneburg seconded the motion, and it unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported he, City Attorney Schantzen and Mr. Richard Schmidtbauer had attended a conference call meeting of the Minnesota Munici- pal Board held this morning. The County Board changed their vote on oppos- ing the annexation of Schmidtbauer's property into the City, and it was an unanimous decision to adopt the entire tract of land as submitted for annex- ation. 1(b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe reported the Burlington Northern Railraod has requested the City to work with them on improving two railroad crossings in Hutchinson. He commented that no funds have been budgeted for this work. Mayor Westlund remarked that the City should be willing to work with the Burlington Northern on the project. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 11:45 P.M. upon motion by Alderman Gruenhagen, seconded by Alderman Lueneburg and carried unanimously. -26-