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01-13-1981 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1981 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the follow- ing members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in ad- dition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Keith Deuhn of the Bethlehem United Methodist Church. 3. MINUTES The minutes of the Regular Meeting of December 23, 1980 were approved as read upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unani- mously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF AUTHORIZING REQUESTS FOR 1981 TRAVEL, SCHOOLS AND CONFERENCES FOR CITY STAFF Mayor Westlund stated a new format was being adopted to approve travel, schools and conferences for City staff for a one-year period as submitted for the 1981 budget. Following discussion, Alderman Gruenhagen moved to approve the requests for 1981 travel, schools and conferences for City staff. Seconded by Alderman Beatty, the motion carried unanimously. (b) CONSIDERATION OF APPOINTMENTS TO HEALTH BOARD: 1. DR. GEORGE SMITH 2. DR. ROBERT HEGRENES 3. DR. THOMAS KLEINKAUF After discussion, it was moved by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried, to ratify the above appointments to the Health Board. —5 v COUNCIL MINUTES JANUARY 13, 1981 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 23/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (FRANK FAY REALTY - REZONING) Following discussion, the motion was made by Alderman Lueneb urg, seconded by Alderman Beatty and carried unanimously, to waive second reading and adopt Ordinance No. 612 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (Frank Fay Realty - Rezoning). (b) ORDINANCE NO. 24/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGUALTIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (CITY OF HUTCHINSON - REZONING) Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to waive second reading and adopt Ordi- nance No. 613 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map (City of Hutchinson - Rezoning). (c) ORDINANCE NO. 25/80 - ORDINANCE AMENDING SECTION 560 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED WATERWORKS AND SEWER DEPARTMENT - RATES AND CHARGES Following discussion, Alderman Gruenhagen moved to waive second reading and adopt Ordinance No. 614 entitled Ordinance Amending Section 560 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Waterworks and Sewer De- partment - Rates and Charges. The motion was seconded by Alderman Peterson and carried unanimously. (d) RESOLUTION NO. 6652 - ACCEPTING $62,500 FROM THE HUTCHINSON UTILITIES COMMISSION After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Peterson and unanimously carried, to waive reading and adopt Resolution No. 6652 entitled Accepting $62,500 from the Hutchinson Utilities Commission. (e) RESOLUTION NO. 6654 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS After discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6654 entitled Designation of Depositories of City Funds In Commercial Banks. Seconded by Alderman Lueneburg, the motion carried unanimously. -2- COUNCIL MINUTES JANUARY 13, 1981 (f) RESOLUTION NO. 6655 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS & LOAN ASSOCIATIONS Following discussion, it was moved by Alderman Peterson, seconded by Ald- erman Lueneburg and unanimously carried, to waive reading and adopt Resolu- tion No. 6655 entitled Designation of Depository of City Funds - Federal Savings & Loan Associations. (g) RESOLUTION NO. 6656 - DESIGNATING OFFICIAL NEWSPAPER After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and carried unanimously, to waive reading and adopt Resolu- tion No. 6656 entitled Designating Official Newspaper. (h) RESOLUTION NO. 6657 - APPOINTING CITY OFFICERS FOR 1981 Following discussion, Alderman Lueneburg moved to waive reading and adopt Resolution No. 6657 entitled Appointing City Officers for 1981. Seconded by Alderman Peterson, the motion unanimously carried. (i) RESOLUTION NO. 6658 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1981 After discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6658 entitled Entering Agreement with Crow River Regional Library for Calendar Year 1981. (j) RESOLUTION NO. 6661 - RESOLUTION ESTABLISHING A CEMETERY PERPETUAL CARE TRUST FUND Following discussion, Alderman Gruenhagen made the motion to waive reading and adopt Resolution No. 6661 entitled Resolution Establishing A Cemetery Perpetual Care Trust Fund. Seconded by Alderman Beatty, the motion carried unanimously. (k) RESOLUTION NO. 6662 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCH- INSON UTILITIES COMMISSION After discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Reso- lution No. 6662 entitled Resolution Approving Securities for Collateral from Citizens Bank & Trust Co. of Hutchinson As Sponsoring Agency of the Hutchin- son Utilities Commission. -3- COUNCIL MINUTES JANUARY 13, 1981 (1) RESOLUTION NO. 6663 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Resolution No. 6663 entitled Resolution Approving Securities for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minnesota. (m) RESOLUTION NO. 6664 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRSTATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HUTCHINSON, MINNESOTA After discussion, Alderman Gruenhagen moved to waive reading and adopt Reso- lution No. 6664 entitled Resolution Approving Securities for Collateral from Firstate Federal Savings and Loan Association of Hutchinson, Minnesota. The motion was seconded by Alderman Peterson and carried unanimously. (n) RESOLUTION NO. 6665 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Reso- lution No. 6665 entitled Resolution Approving Securities for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. (o) RESOLUTION NO. 6666 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6666 entitled Resolution Approving Securities for Collateral from First Na- tional Bank of Hutchinson, Minnesota. (p) RESOLUTION NO. 6667 - APPOINTING LEGAL COUNSEL Mayor Westlund commented that the duties of the City Attorney had been dis- cussed at a workshop and were listed in the Resolution. A ceiling of $4,500 had been established for the total amount of legal fees to be paid for serv- ices above the annual retainer fee, which would include county, state dis- trict or federal district court cases. It was also recommended that a job description be written for the City Attorney. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6667 entitled Appoint- ing Legal Counsel. -4- COUNCIL MINUTES JANUARY 13, 1981 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - DECEMBER 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF PARK & RECREATION BOARD DATED DECEMBER 3, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF "SENIORS ACTIVITY CENTER' ADVISORY BOARD DATED DECEMBER 2, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF NURSING HOME BOARD DATED DECEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF PRIORITY RATING FOR 1981 PROJECTS (DEFERRED DECEMBER 9, 1980) Mayor Westlund commented that during the past few months the City Engineer has been working on the 1981 improvement projects and has submitted his final recommendations. The defeat of the school bond referendum eliminated some of the projects from the list. The proposed cost of the projects would be $1,500,000.00, with a public hearing date on each of the projects to be held February 10, 1981 at 8:00 P.M. City Engineer Priebe stated there was an additional project not listed which should be included with the improvement projects, namely, First Ave- nue South covering a one or two block area. The motion was made by Alderman Beatty to approve the recommended 1981 improvement projects with the addition of First Avenue South. Seconded by Alderman Peterson, the motion unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6671 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-03. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6672 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-03. -5- COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6673 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-07. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6674 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-07. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6675 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-09. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6676 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-09. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6677 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-10. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6678 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-10. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6679 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-12. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6680 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-12. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6681 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-13. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6682 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-13. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried mom COUNCIL MINUTES JANUARY 13, 1981 unanimously, to waive reading and adopt Resolution No. 6683 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-14. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6684 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-14. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6685 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-15. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6686 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-15. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6687 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-16. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6688 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-16. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6689 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-17. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6690 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-17. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6691 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-18. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6692 entitled Reso- lution Receiving'Report and Calling Hearing on Improvements - Project No. 81-18. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6693 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-19. -7- COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6694 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-19. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6695 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-20. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6696 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-20. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6697 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-21. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6698 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-21. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6699 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-22. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6700 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-22. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6701 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-23. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6702 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-23. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6703 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-25. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6704 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-25. COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6705 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-26. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6706 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-26. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6707 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-27. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6708 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-27. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6709 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-28. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6710 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-28. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6711 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-29. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6712 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-29. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6713 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-30. It was moved by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to waive reading and adopt Resolution No. 6714 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-30. It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6715 entitled Reso- lution Ordering Preparation of Report on Improvement - Project No. 81-31. COUNCIL MINUTES JANUARY 13, 1981 It was moved by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6716 entitled Reso- lution Receiving Report and Calling Hearing on Improvements - Project No. 81-31. 9. NEW BUSINESS (a) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSES; 1. JERRY EISCHENS - THE FRONTIER HOUSE 2. JERRY EISCHENS - GINGERBREAD HOUSE After discussion, the motion was made by Alderman Gruenhagen to approve the applications and issue cigarette licenses to Jerry Eischens. The mo- tion was seconded by Alderman Beatty and unanimously carried. (b) CONSIDERATION OF INCREASING BENEFITS FOR HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION It was reported that Fire Chief Schlueter, City Accountant Merrill and City Administrator Plotz had reviewed the recently completed Actuarial Study on the Fire Department Relief Association. The Study showed a proposed raise of benefits from $3.00 to $4.00 per month per year of active service. Following discussion, Alderman Beatty moved to waive reading and adopt Reso- lution No. 6653 entitled Resolution Authorizing Increase of Benefits for Hutchinson Fire Department Relief Association, to be effective February 1, 1981. Seconded by Alderman Gruenhagen, the motion carried unanimously. (c) CONSIDERATION OF PERMANENT APPOINTMENT OF POLICE OFFICER DAVID ERLANDSON After discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the permanent status of Police Officer David Erlandson. (d) CONSIDERATION OF PURCHASE OF PATROL VEHICLE It was the recommendation of Police Chief 0`Borsky to purchase a 1981 Chev- rolet Malibu from Wigen Chevrolet in the amount of $7,437.00, with trade, to replace a patrol vehicle. Following discussion, Alderman Peterson moved to approve the purchase of the 1981 Chevrolet Malibu from Wigen Chevrolet in the amount of $7,437.00. Sec- onded by Alderman Lueneburg, the motion unanimously carried. (e) CONSIDERATION OF REPEALING ORDINANCE NO. 513 - OFF-STREET PARKING SYSTEM WITHIN A CENTRAL BUSINESS OFF-STREET PARKING DISTRICT -10- COUNCIL MINUTES JANUARY 13, 19 81 City Administrator Plotz stated an Ordinance and Resolution presently exist pertaining to off-street parking. After the Parking Committee reviewed the Ordinance, Resolution and formula, it was determined the formula would be difficult to administer. A survey was conducted of 12 other state communi- ties to determine what they use, and it was found that no two cities used the same formula. Therefore, the Committee decided to prepare a different formula. It was also the recommendation of the Downtown Development Dis- trict Advisory Board to repeal the present Ordinance No. 513. After discussion, it was moved by Alderman Lueneburg to waive the first read- ing of Ordinance No. 1/81 entitled An Ordinance Repealing Ordinance No. 513 Pertaining to Off -Street Parking and set second reading for January 27, 1981. The motion was seconded by Alderman Beatty and carried unanimously. (f) CONSIDERATION OF REPEALING RESOLUTION NO. 5896 FOR A PARKING ASSESSMENT FORMULA FOR ORDINANCE NO. 513 Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and unanimously carried, to waive reading and adopt Reso- lution No. 6659 entitled A Resolution Repealing Resolution No. 5896 Per- taining to Parking Assessment Formula. (g) CONSIDERATION OF PROPOSED DOWNTOWN PARKING ASSESSMENT FORMULA Mayor Westlund commented that the parking issue goes back to 1965. It has been difficult to establish a workable formula, but the City staff has pre- pared a new formula which is based on two items: 1) 50% of assessment is based on the market value of land and building(s), and 2) 50% of assessment is based on the parking requirement, with credit given for existing parking spaces. A map of the proposed downtown parking district was displayed. It was pointed out the district is expanded from the old downtown district which took in one block on either side of Main Street. The new parking district would encompass the area generally from the Crow River South to Fourth Avenue, the west boundary would be the alley way between Glen and Franklin Streets, and the east boundary would be Adams Street. In the discussion and proposal the following assumptions were used: 1. Total bond issue - $1,500,000.00 2. City pay $500,000.00 from tax increment, based upon land area in district 3. $1,000,000.00 assessed to commercial/business property owners in downtown district -11- COUNCIL MINUTES JANUARY 13, 1981 4. All City owned, church owned and residential property has been excluded from computation and will not be assessed 5. Assessments will be payable over a 15 or 20 year period 6. Bond proceeds pay off existing bonds on lot located at Franklin and First Avenue 7. Parking meters will be removed from downtown area on a trial basis and then permanent removal if all proceeds correctly Skip,Quade commented that much time has been spent on looking at the park- ing lot formulas. It was felt by the Parking Committee that the proposed formula was reasonably fair to everyone affected and will provide 700-750 parking spaces that are required in the downtown area and for future expan- sion in the downtown area. Frank Fay inquired when the parking would be available if the formula is approved. Also, he asked when the property owners would be notified of the amount of the assessment and the proposed parking areas for the project. City Administrator Plotz stated notices would be mailed to property owners by the end of the week regarding the public hearing scheduled for January 27, 1981 at 8:00 P.M. The public works improvement projects and parking project may be combined into one bond, and bids on bonds could be received in April or May, 1981. Mayor Westlund remarked that some property will have to be purchased, and appraisals are being done at present on property that is for sale. Dur- ing the summer of 1981 parking spaces will be made available, but the pro- ject may not be completed this year. Jim DeMeyer inquired if the areas would be retained by the City for City parking. Also, he asked if the areas marked in red on the map was the tax increment district. It was recommended by the City Attorney to add item No. 8 to the assump- tions, stating "residential property exempt at the time of assessment would be assessed at the time of use change based upon the formula." The motion was made by Alderman Beatty to adopt Proposal No. 1, with the addition of item No. 8 as stated above and State Statutue No. 459. Seconded by Alderman Lueneburg, the motion unanimously carried. (h) CONSIDERATION OF AUTHORIZING PREPARATION OF PLANS AND ENGINEER'S REPORT FOR DOWNTOWN PARKING PROJECT Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Beatty and carried unanimously, to waive reading and adopt Resolution No. 6660 entitled Resolution Ordering Preparation of Report on Improvement (Off Street Parking). -12- COUNCIL MINUTES JANUARY 13, 1981 (i) CONSIDERATION OF 1981 OFF-STREET PARKING PROJECT It was the recommendation of the City Engineer to set a public hearing date of January 27, 1981 at 8:00 P.M. regarding the off-street parking project. After discussion, Alderman Lueneburg moved to waive reading and adopt Reso- lution No. 6670 entitled Resolution Receiving Report and Calling Hearing On Improvement (Off -Street Parking). Seconded by Alderman Peterson, the motion unanimously carried. (j) CONSIDERATION OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO REQUEST PLANNING COMMISSION TO REVISE CENTRAL BUSINESS DISTRICT BOUNDARIES TO BE EQUIVALENT TO DOWNTOWN PARKING DISTRICT The Downtown Development District Advisory Board made a recommendation to request the Planning Commission to revise the Hutchinson central business district boundaries so that they would be equivalent to the downtown park- ing district. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Lueneburg and carried unanimously, to advise the Planning Commis- sion to consider a change in the central business district boundaries. (k) CONSIDERATION OF 1981 WINTER ELM PRUNING The City Forester requested permission to advertise for bids on 1981 winter elm pruning. He pointed out the funding for the project is 100% reimbursed through the Department of Natural Resources Federally Funded Demonstration Project. The estimated cost of the project is $14,500.00. Bids would be received on January 27, 1981 at 2:00 P.M. After discussion, it was moved by Alderman Lueneburg to advertise for bids on 1981 winter elm pruning for January 27, 1981 at 2:00 P.M. The motion was seconded by Alderman Beatty and unanimously carried. (1) CONSIDERATION OF CHANGE IN JOB CLASSIFICATION FOR CHUCK BELL Chief of Police O'Borsky requested the job classification for Chuck Bell, meter maintenance person, be changed from an independent contractor to a part-time City employee. Following discussion, Alderman Beatty moved to approve the change in job classification for Chuck Bell. Seconded by Alderman Gruenhagen, the motion carried unanimously. -13- COUNCIL MINUTES JANUARY 13, 1981 (m) CONSIDERATION OF PART-TIME PERSONNEL AT CIVIC ARENA It was recommended that Dave Gatzmeyer be hired for part-time work at the Civic Arena during the winter season. He had previously been under the work-study program. After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to approve the employment of Dave Gatzmeyer. (n) CONSIDERATION OF ESTABLISHING A FIRE STATION REFERENDUM DATE OF MARCH 10, 1981 The Mayor reported the Fire Department Building Committee and City Council had met this morning to discuss the fire station referendum. It was de- termined that the amount of the referendum would be $730,000.00 and the date of March 10, 1981 was established. Following discussion, it was moved by Alderman Beatty to establish the ref- erendum date for the fire station for March 10, 1981. Seconded by Alderman Lueneburg, the motion carried unanimously. It was moved by Alderman Beatty, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6668 entitled Resolution Establishing The Question For A Fire Station Bond Issue. (o) CONSIDERATION OF PERMANENT APPOINTMENT OF KAREN STAFFORD After discussion, Alderman Peterson moved to approve the permanent status of Karen Stafford. The motion was seconded by Alderman Beatty and carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the City of Hutchinson is to notify the City of Litchfield on our decision for a joint airport venture within the next few weeks. Therefore, there will be a combined meeting of the City Council and Airport Commission on January 21, 1981 to discuss this matter. A representative from the State Aeronautics Division will also be present. The Six East Regional Development Commission has set up a series of four workshops on economic development, with two in Willmar and two in Hutchin- son. The Council members were encouraged to attend, if possible. -14- COUNCIL MINUTES JANUARY 13, 1981 (b) COMMUNICATIONS FROM MINNESOTA DEPARTMENT OF TRANSPORTATION The Minnesota Department of Transportation submitted a set of plan sheets and special provisions for the planned revision of the junction at T.H. 7 and 15 and the improvement of T.H. 15 from said junction to Fifth Ave- nue Northeast. The major work in the project would be the installation of two right -turn lanes from Hwy. 7 and the replacement of the existing signal system with a traffic -actuated model. Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 6669 entitled Resolution for Revision and Improvement of Junction T.H. 7 and 15 with Min- nesota Department of Transportation, contingent upon review by the City En- gineer. (c) COMMUNICATIONS FROM THE MAYOR The Mayor made reference to City -owned property on the south side of School Road Bridge. It will be necessary to determine what amount of land should be retained for City right-of-way. Discussion was given to an offer received for City -owned property adjoin- ing property at 565 Peterson Circle. A question was raised as to whether or not the City had to take bids in order to sell property. Ralph Neumann commented that his property abuts the property in question, and it was his request that a stipulation be made that no building could be erected on this land. City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen will investigate this matter and make a recommendation to the Council. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. (b) PAYMENT OF 1980 HOLDBACK TO CLARENCE SIMONOWICZ, CRS & ASSOCIATES (DEFERRED DECEMBER 23, 1980) City Administrator Plotz stated that the contract with CRS & Associates specified the cost of services would not exceed $1,000.00 per month. In accordance with the contract, Mr. Simonowicz revised his invoices and has resubmitted his statement for approval. It was pointed out that monies -15- COUNCIL MINUTES JANUARY 13, 1981 are available in the tax increment bond issue to pay the entire accumu- lated holdback of invoices for CRS & Associates. After discussion, the motion was made by Alderman Lueneburg to approve and authorize payment from the 1980 Tax Increment Bond Fund. Seconded by Alderman Beatty, the motion unanimously carried. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:22 P.M. upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. -16-