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cp04-25-2017HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 25, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — New Journey UCC 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of April 11, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14710 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Mural in the C-3 Zoning District Located at 105 Washington Avenue East, David Wegschied, Applicant, With Favorable Planning Commission Recommendation (b) Consideration for Approval of Resolution No. 14711 — Resolution Adopting Findings of Fact and Reasons for Approval of a Site Plan for the Construction of a Bank Located at 1380 Montreal Street Southeast with Favorable Planning Commission Recommendation (c) Consideration for Approvals and Permits for the 75th Annual Hutchinson Jaycee Water Carnival for June 10 — 18, 2017 (d) Consideration for Approval of Resolution No. 14707 — Resolution Amending Resolution No. 14628 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65 CITY COUNCIL AGENDA APRIL 25, 2017 Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard Deferred Assessments and Senior Citizens Reduced Refuse Rate (e) Consideration for Approval of Issuing Caterer's Permit J&N Schlagel at McLeod County Fairgrounds on May 27, 2017 (f) Consideration for Approval of Renewing Food Vendor License for Rafael Jimenez (g) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees from June 15 — 17, 2017, at West River Park (h) Consideration for Approval of Issuing Transient Merchant License to Philip Westby of the Country Stop to Operate a Produce Stand Located in Plaza 15 Parking Lot (i) Consideration for Approval of Issuing Transient Merchant License to Tiny Novotny to Operate Pop -Up Shop Featuring Women's Apparel and Accessories (j) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Cutters from May 1 — July 18, 2017, at Landy Lodge (k) Consideration for Approval of Items for Hotel Site Access Improvements (Letting No. 6, Project No. 17-06) 1. Resolution No. 14708 - Resolution Ordering Preparation of Report on Improvement 2. Resolution No. 14709 - Resolution Receiving Report and Calling Hearing on Improvement (1) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. - NONE NtMUNICATIONS REQUESTS AND PETITIONS purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 8. UPDATE ON RIVERSONG MUSIC FESTIVAL 9. CITY FORESTRY OPERATIONS PRESENTATION 10. REVIEW OF SUNDAY LIQUOR OPERATIONS AT LIQUOR HUTCH AND CONSIDERATION OF ORDINANCE NO. 17-771 - AN ORDINANCE AMENDING CHAPTER 112.088 OF THE HUTCHINSON CITY CODE — HOURS AND DAYS OF SALES (FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 9, 2017) UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA PUBLIC EMPLOYEES ASSOCIATION 2 CITY COUNCIL AGENDA APRIL 25, 2017 12. APPROVE/DENY ORDINANCE NO. 17-770 — ORDINANCE REPEALING SECTION 132.25 OF THE HUTCHINSON CITY CODE — UTILITIES INTERRUPTION (FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 9, 2017) GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) City of Hutchinson Financial Report and Investment Report for March 2017 b) Hutchinson Housing & Redevelopment Authority Board Minutes from March 21, 2017 NUSCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, APRIL 11, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John Lofdahl and Chad Czmowski. Member absent was Steve Cook. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that two items need to be added to the agenda under Section 19. They include setting a workshop with the Hutchinson Utilities Commission for April 27, 2017, at 7:30 a.m. and the other item is to award a street patching project. Motion by Lofdahl, second by Christensen, to approve the agenda with the additional items. Motion carried unanimously. 2. INVOCATION — New Journey UCC 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Lofdahl acknowledged Christie Hantge serving 10 years on the Planning Commission. Mayor Forcier recognized the Event Center staff on holding a senior fundraiser that was successful. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 28, 2017 Mayor Forcier noted that under the discussion on Item 7(c) "Mayor" Cook needs to be changed to "Council Member" Cook. Motion by Christensen, second by Lofdahl, to approve minutes with the correction noted. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA CITY COUNCIL MINUTES APRIL 11, 2017 (a) Consideration for Approval of Resolution No. 14702 — Resolution Disposing of Surplus Property (b) Consideration for Approval of Wetland Conservation Act Delegation from the City of Hutchinson to McLeod County 1. Resolution No. 14703 2. Resolution No. 14704 (c) Consideration for Approval of Infrastructure Maintenance Fund Project (Replay Application) (d) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen Club on June 16 & 17, 2017, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term GamblingLicense to Saturday Night Cruisers from June — December 2017 at the Hutchinson Mal (f) Consideration for Approval of 42nd Annual Arts & Crafts Festival to Be Held September 15 & 16, 2017, in Library Square (g) Claims, Appropriations and Contract Payments Item 7(g) was pulled for separate discussion. Motion by Lofdahl, second by Czmowski, to approve consent agenda with the exception of 7(g). Motion carried unanimously. 7(g) had further discussion. Council Member Lofdahl noted the rather significant payments that have been made on the 430 Water Street issue and the issue is still going through the court system. Motion by Lofdahl, second by Czmowski, to approve Item 7(g). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR SCHOOL ROAD & ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02) (a) Resolution No. 14705 - Resolution Adopting Assessment (b) Resolution No. 14706 - Resolution Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that four bids were received for this project with the low bid coming in from R&R Excavating in the amount of $2,049,044.53 which was approximately 10% lower than the final engineer's estimate. This project is included in the City's proposed 2017 Infrastructure Improvement Program. The project is scheduled to begin in mid-May and be completed by early November. Mr. Exner reviewed project timelines and detours associated with them. Council Member Christensen asked Mr. Exner to clarify why new streets are being built narrower. Mr. Exner explained that narrower streets are cheaper to build, cheaper to maintain and cheaper to replace. Mr. Exner also explained that narrower streets allow for the trail systems to be installed. Narrower streets also account for vehicles driving at slower speeds. Motion by Czmowski, second by Lofdahl, to open public hearing. Motion carried 2 CITY COUNCIL MINUTES APRIL 11, 2017 unanimously. No public comment was received. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14705 and 14706. Motion carried unanimously. MMUNICATIONS REQUESTS AND PETITIONS !purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 11. CLEAN ENERGY COMMUNITY AWARD RECOGNITION John Paulson, Environmental Manager, introduced Terry Webster of the Minnesota Department of Commerce. Mr. Webster formally presented the Clean Energy Community Award to the City of Hutchinson. The award is an acknowledgement of the work done by Minnesota communities to further the state's clean energy goals by implementing programs, policies and technologies that encourage energy efficiency, conservation and renewable energy generation. Council Member Lofdahl spoke of the PV arrays and the efficiency of which they produce energy. He feels this is the most cost-effective form of energy. 12. WELLHEAD PROTECTION PLAN PART I INFORMATIONAL MEETING John Rodeberg, SEH, presented before the Council. The City recently completed amendments to Part 1 of the Wellhead Protection Plan. A requirement of the amendment process is to conduct an informational meeting at a City Council meeting to inform the public about the amendments made and the importance of protecting the City's source water supply. The information presented included the new delineated wellhead protection maps, vulnerability assessment, and next steps regarding amendments to Part II of the City Wellhead Protection Plan. John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained that a Wellhead Protection Plan is a tool to prevent drinking water from becoming polluted by managing potential sources of contamination in the area which supplies water to a public well. All community public water supply systems are required to create a formal Wellhead Protection Plan. Communities are then prioritized on potential well vulnerability and population. Mr. Paulson explained that there are two parts to the Wellhead Protection Plan planning process. Part I delineates the wellhead protection area and drinking water supply management area and assesses well vulnerability. Part II of the Plan creates goals, objectives, plan of action, evaluation program and contingency plan. Mr. Paulson explained that a computer model is used to generate recharge areas. Mr. Paulson reviewed the vulnerability determination. Karen Voz, Water Planner for the Minnesota Department of Health, presented before the Council. Ms. Voz reviewed the status of Part I of the Wellhead Protection Plan. Ms. Voz stated that the Department of Health has approved the model approach and results and reminded the Council that this informational meeting is part of the process. Ms. Voz explained that Part II of the Plan will include an inventory of potential contaminant sources in the drinking water supply management area, develop management activities to protect aquifers and have a kick-off meeting prior to the Council meeting CITY COUNCIL MINUTES APRIL 11, 2017 Ron Rusch, Acoma Township, presented before the Council. Mr. Rusch noted that the boundary extends into the township and he asked if the township residents have been educated on the process. Mr. Paulson noted that Part I collects data and identifies the model and Part II will include more education and outreach with the townships and will gain more public input. 9. UPDATE ON DOG PARK PROJECT - AMY SOLINGER Amy Solinger presented before the Council. Ms. Solinger has been the project leader for establishing a dog park in the community. Ms. Solinger stated that she has raised over $10,000 since October for a fence for a dog park. Ms. Solinger noted that Heart of Minnesota Animal Shelter has agreed to be the fiscal sponsor of the project. A grant from McLeod Coop Power has been received in the amount of $1000. Other fundraisers are still ongoing so additional funds will be received. The Council had indicated last Fall that if Ms. Solinger and her group raised $10,000 they would match the $10,000 to build a fence for a dog park. Mr. Jaunich explained that staff will put information together for the Council to consider formally at an upcoming Council meeting. Most likely the item will be placed on the April 25th or May 9th Council agenda. Ms. Solinger noted that perhaps some things should be looked at in the plan that was originally proposed. Ms. Solmger's input will be included when reviewing the plan for the dog park. 10. POLICE DEPARTMENT 2016 YEAR END REPORT Dan Hatten, Police Chief, presented before the Council. Chief Hatten reviewed the highlights of 2016 for the police department. Calls for service have remained consistent over the years. Part I crimes, or the most serious crimes, are the lowest they have been in four years and 9% below the six year average. The largest crime in the City is theft. Motor vehicle collisions have been on the decrease over the past three years and 2016 was the lowest in four years. DWI arrests are down, as well as nuisance property cases left open. Chief Hatten also reviewed hospital security assists data. Response times for 911 calls are just under three minutes. Chief Hatten also reviewed child protection intake statistics and cases covered by the Southwest Metro Drug Task Force. 13. DISCUSSION OF RESCINDING SECTION 132.25 OF THE HUTCHINSON CITY CODE — UTILTIES INTERRUPTION Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora explained that in 2002 the City Council enacted an ordinance making it a crime for anybody to conduct an excavation in such a manner that would interrupt utility services in the city. At that time there was a great deal of construction activity happening in town and contractors found it more expedient to interrupt services than to comply with Gopher State One Call law. In late 2016, a local contractor approached city administration about having the ordinance repealed on the basis that Hutchinson is one of the few, if not the only, cities that has such an ordinance. The Hutchinson Utilities Commission recently considered repealing this ordinance and their recommendation was in favor of repealing it. The rationale behind this decision was that utility service interruptions have become less of a problem over the years and that there are sufficient penalties for contractors under both Minnesota criminal law and Gopher State One Call regulations. Kent Exner noted that he is in favor of repealing the ordinance as there are other measures in place to account for utilities interruptions. Council Members recommended repeal of this ordinance. Formal action will be taken at the April 25, 2017, Council meeting. .19 CITY COUNCIL MINUTES APRIL 11, 2017 UNFINISHED BUSINESS 14. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. Motion by Lofdahl, second by Christensen, to approve second reading and adoption of Ordinance No. 16-767. Motion carried unanimously. 15. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT (SECOND READING AND ADOPTION) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the first reading of this ordinance was held at the last Council meeting and no changes have been made to it. This ordinance will allow extended hours of construction activities on the weekends from May to September. Motion by Czmowski, second by Lofdahl, to approve second reading and adoption of Ordinance No. 16-769. Motion carried unanimously. NEW BUSINESS 16. APPROVE/DENY PURCHASE AGREEMENT AND DEVELOPMENT AGREEMENT WITH TITANIUM PARTNERS LLC FOR HOTEL PROJECT Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that many environmental aspects had to be taken care of on the proposed site of the northeast corner of Hwy 7/Hwy 15. The developer has indicated that they would like to begin construction of a 54 -unit mid -scale hotel sometime around September 1 and have the new hotel completed just in time for the 2018 tourist season, roughly April of next year. Mr. Seppelt noted various items included in the proposed purchase agreement and developer agreement. It is proposed that the City will build an access road and retaining wall to the proposed hotel due to the challenging lot development, however formal action will come before the Council for that at a later date. Mr. Seppelt reviewed the various benefits of this project to the City. It was noted that before the Council authorizes improvements for the access road and retaining wall, assurances from the developer will be required that they will complete the project or will be responsible for the access road/retaining wall project. If the agreements are approved tonight, design work will begin on the access road and retaining wall. It was noted that an access road will need to be developed in order for this lot to be developed. Motion by Czmowski, second by Christensen, to approve purchase agreement and development agreement with Titanium Partners LLC. Motion carried unanimously. 17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF LE SUER John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that CITY COUNCIL MINUTES APRIL 11, 2017 the City of LeSuer has requested transfer of $50,000 in 2017 Non -Primary Entitlement from the Federal Aviation Administration Airport Improvement Program. Transfer of the entitlements is recommended considering that there is no planned use of Non -Primary Entitlement by Hutchinson in 2017 and a transfer back of the entitlement from LeSuer to Hutchinson for proposed 2018 work in Hutchinson would be feasible. Motion by Lofdahl, second by Czmowski, to approve federal aviation administration airport Improvement program entitlement transfer to the City of LeSuer. Motion carried unanimously. 18. APPROVE/DENY AIRPORT CONSULTANT SERVICES SELECTION John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that from time to time the City is required by the FAA to conduct a consultant selection process for the airport. This is typically done every 3-5 years or so. Consultant selections have taken place over the last several years and in 2011 Bolton -Meek was selected for a three-year term which was extended twice for one year each time. The process includes the City's request for Statements of Qualifications from consultants. The SOQ was done in February of this year and the deadline for submittal was March 9, 2017. The City received SOQs from Bolton -Meek, TDK and Bollig Engineering. The Airport Commission has reviewed the SOQs and is recommending the City stay with Bolton-Menk and enter into a five-year master agreement with them. The Airport Commission has appreciated their work in the master planning process and for the award-winning work on the runway, taxiways and apron. Motion by Lofdahl, second by Christensen, to approve airport consultant services selection. Motion carried unanimously. 19. APPROVE/DENY SETTING SPECIAL MEETING FOR APRIL 20, 2017, AT MCLEOD COUNTY TO ATTEND ECONOMIC DEVELOPMENT FORUM Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that McLeod County is hosting an economic development forum at the Glencoe High School on April 20, 2017, at 6:30 p.m. Motion by Lofdahl, second by Czmowski, to set special meeting for April 20, 2017, to attend Economic Development Forum at the Glencoe High School. Motion carried unanimously. 19.1 APPROVE/DENY SETTING SPECIAL WORKSHOP WITH HUTCHINSON UTILITIES COMMISSIONON APRIL 27, 2017 It was noted it has been a couple of years since a joint meeting has been held with HUC and staff from both entities feel it is time for the two to meet to discuss various items. Motion by Christensen, second by Forcier, to set workshop with HUC on April 27, 2017, at 7:30 a.m. at the City Center. Motion carried unanimously. 19.2 APPROVE/DENY QUOTE FROM WM MUELLER AND SONS FOR STREET PATCHING This work is for street patching at a variety of locations throughout town. The Public Works Department has received two quotes with Wm Mueller coming in with the low quote. The rel CITY COUNCIL MINUTES APRIL 11, 2017 total quote is $97,750.00. Motion by Czmowski, second by Forcier, to approve authorizing street patching to WM Mueller and Sons in the amount of $97,750.00. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from February 27, 2017 (b) Liquor Hutch Quarterly Report MISCELLANEOUS 21. STAFF UPDATES John Olson — Mr. Olson noted that sweeping and hydrant flushing are taking place right now. Mosquito spraying will begin May 24, 2017. Kent Exner — Mr. Exner noted that School Road north of the bridge near SuperAmerica will have some patching done as part of last year's project. This will be a mill and overlay application. Hwy 15/Main Street project will be designed by SEH. Hwy 22 south of Litchfield begins Monday, April 17, 2017. A roundabout will be built at Hwy 7/Hwy 71 and is scheduled to begin end of June/early July. Matt Jaunich — Mr. Jaunich noted that the League of Minnesota Cities Conference is being held June 14-16. 22. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted that the Spring pickup is April 22nd John Lofdahl — Council Member Lofdahl noted that the MidMin�nesota Development Commission is holding board meeting in Hutchinson on June 28 and is looking for a place to hold that. Staff noted that the City Center should be able to accommodate that. Gary Forcier — Mayor Forcier reminded pet owners to license their dogs and cats. ADJOURNMENT Motion by Christensen, second by Lofdahl, to adjourn at 7:50 p.m. Motion carried unanimously. 7 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Conditional Use Permit for Mural - 105 Washington Avenue East Department: Planning LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: David Wegschied has applied for a Conditional Use Permit to put up a mural on the west side of the Ace Hardware Building, located at 105 Washington Avenue East. The mural is proposed to be a reproduction of Les Kouba's "Country Store" painting. The Public Arts Commission provided recommended conditions for this project which are included in the staff report and resolution. One neighboring owner, Don Hartung, spoke in favor of this mural and more murals in Hutchinson in general. The applicant did not speak regarding the proposal. The Planning Commission unanimously recommended approval of this project. BOARD ACTION REQUESTED: Approval of resolution. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14710 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A MURAL IN THE C-3 ZONING DISTRICT LOCATED AT 105 WASHINGTON AVENUE EAST, DAVID WEGSCHIED, APPLICANT. FACTS 1. David Wegschied the applicant (owner Dave Kraemer/DKV Holdings) of a parcel of land located at 105 Washington Avenue East, Hutchinson, Minnesota; and, 2. The subject property is legally described as: Full Legal: Beginning at the Southwest corner of Lot 6 in Block 48 in Townsite of Hutchinson, North Half, McLeod County, Minnesota; thence Northerly along the West line of Lots 6 and 7 in Block 48 in Townsite of Hutchinson, North Half, to the southwest corner of Lot 2, Block 1, Hutchinson Downtown Redevelopment Plat No. 2, according to the recorded plat thereof; thence Easterly along said South line of said Lot 2, Block 1, to the East line of Lot 7, Block 48, Townsite of Hutchinson, North Half, thence Southerly along the East line of Lot 7 and Lot 6, Block 48, Townsite of Hutchinson, North Half, to the Southeast corner of said Lot 6; thence Westerly along the South line of said Lot 6 to the point of beginning. 3. David Wegschied, applicant, has applied to the City for a conditional use permit for a mural in the C-3 zoning district located at 105 Washington Avenue East, Hutchinson, Minnesota. 4. The property is located in the C-3 Central Commercial Zoning District. 5. The request for a conditional use permit is required because of Section 154.142 (E) (10) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on April 18, 2017 with the following findings and conditions: a. Ownership of the mural is clear. a. There should be no expectation that the City will take ownership at any point. b. A drawing of the mural and the building drawn to scale is provided prior to approval. c. Copy write approval in writing is provided to the City and public arts commission before the mural is installed. d. All necessary permits are obtained by the owner before the mural is installed. Findings of Fact —Resolution 14710 Conditional Use Permit 105 Washington Ave. E. 04/25/2017 Page 2 e. The mural must be painted on panels that can be removed and not painted directly on the building. £ The mural, including any mounting device and frame, shall not extend into the walkway area more than one and a half inches. g. The bottom of the mural, including any mounting device and frame, shall be at least three feet above the sidewalk surface. h. Painting and construction techniques shall be appropriate for prolonged outdoor exposure. i. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall be provided to the City and the public arts commission before installation. j. The City and its contractors shall be held harmless and have no liability for: a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other city related work. b. Accidents (personal or property). k. The City shall be held harmless for any use in promoting the City. 1. There is no expectation that PAC or City funds will be contributed to the project. m. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or becomes a public safety hazard. n. No installation work, preparation or otherwise, can be done on the building until the mural is completed and ready to be installed. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on April 25, 2107 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. Ownership of the mural is clear. a. There should be no expectation that the City will take ownership at any point. b. A drawing of the mural and the building drawn to scale is provided prior to approval. c. Copy write approval in writing is provided to the City and public arts commission before the mural is installed. d. All necessary permits are obtained by the owner before the mural is installed. e. The mural must be painted on panels that can be removed and not painted directly on the building. Findings of Fact —Resolution 14710 Conditional Use Permit 105 Washington Ave. E. 04/25/2017 Page 3 £ The mural, including any mounting device and frame, shall not extend into the walkway area more than one and a half inches. g. The bottom of the mural, including any mounting device and frame, shall be at least three feet above the sidewalk surface. h. Painting and construction techniques shall be appropriate for prolonged outdoor exposure. i. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall be provided to the City and the public arts commission before installation. j. The City and its contractors shall be held harmless and have no liability for: a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other city related work. b. Accidents (personal or property). k. The City shall be held harmless for any use in promoting the City. 1. There is no expectation that PAC or City funds will be contributed to the project. m. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or becomes a public safety hazard. n. No installation work, preparation or otherwise, can be done on the building until the mural is completed and ready to be installed. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.065 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. Findings of Fact —Resolution 14710 Conditional Use Permit 105 Washington Ave. E. 04/25/2017 Page 4 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow David Wegschied, applicant, to have a mural in the C-3 zoning district located at 105 Washington Avenue East, is hereby approved. Adopted by the City Council this 25th day of April, 2018. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: April 12, for April 18, 2017, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A MURAL LOCATED AT 105 WASHINGTON AVE E. Applicant: David C. Wegschied CONDITIONAL USE PERMIT FOR MURAL David Wegschied has applied for a Conditional Use Permit to put up a mural on the west side of the Ace Hardware Building, located at 105 Washington Avenue East. The mural is proposed to be a reproduction of Les Kouba's "Country Store" painting. l W It Indicates property described in this notice 4 -0 = WASHINGTON AVE E T+� Conditional Use Permit 105 Washington Ave E Planning Commission — 4-18-17 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: GENERAL INFORMATION C-3 Central Commercial District 105 Washington Ave E 386 acres Commercial Commercial C-3 — Central Commercial District Mixed Use Sections 154.042(E) (10) Overview: The applicant is seeking to put a mural on the west side of the Ace Hardware building, which will be a reproduction of Les Kouba's "Country Store" (see attached). The mural would be put on several panels and be 14'x24' in size. The panels would stick a few inches out from the building wall. Public Arts Commission: The Public Arts Commission also had a chance to review Mr. Wegshied's proposal and offers the following recommended conditions: 1. Ownership of the mural is clear. a. There should be no expectation that the City will take ownership at any point. 2. A drawing of the mural and the building drawn to scale is provided prior to approval. 3. Copy write approval in writing is provided to the City and public arts commission before the mural is installed. 4. All necessary permits are obtained by the owner before the mural is installed. 5. The mural must be painted on panels that can be removed and not painted directly on the building. 6. The mural, including any mounting device and frame, shall not extend into the walkway area more than one and a half inches. 7. The bottom of the mural, including any mounting device and frame, shall be at least three feet above the sidewalk surface. 8. Painting and construction techniques shall be appropriate for prolonged outdoor exposure. Conditional Use Permit 105 Washington Ave E Planning Commission — 4-18-17 Page 3 9. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall be provided to the City and the public arts commission before installation. 10. The City and its contractors shall be held harmless and have no liability for: a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other city related work. b. Accidents (personal or property). 11. The City shall be held harmless for any use in promoting the City. 12. There is no expectation that PAC or City funds will be contributed to the project. 13. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or becomes a public safety hazard. 14. No installation work, preparation or otherwise, can be done on the building until the mural is completed and ready to be installed. Conditional Use Permit: The Conditional Use Permit (CUP) is required per section 154.042(E) (10) of City Code. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. Ownership of the mural is clear. a. There should be no expectation that the City will take ownership at any point. 2. A drawing of the mural and the building drawn to scale is provided prior to approval. 3. Copy write approval in writing is provided to the City and public arts commission before the mural is installed. Conditional Use Permit 105 Washington Ave E Planning Commission — 4-18-17 Page 4 4. All necessary permits are obtained by the owner before the mural is installed. 5. The mural must be painted on panels that can be removed and not painted directly on the building. 6. The mural, including any mounting device and frame, shall not extend into the walkway area more than one and a half inches. 7. The bottom of the mural, including any mounting device and frame, shall be at least three feet above the sidewalk surface. 8. Painting and construction techniques shall be appropriate for prolonged outdoor exposure. 9. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall be provided to the City and the public arts commission before installation. 10. The City and its contractors shall be held harmless and have no liability for: a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other city related work. b. Accidents (personal or property). 11. The City shall be held harmless for any use in promoting the City. 12. There is no expectation that PAC or City funds will be contributed to the project. 13. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or becomes a public safety hazard. 14. No installation work, preparation or otherwise, can be done on the building until the mural is completed and ready to be installed. •,t14 r Am w-, j At Page 1 of 1 GENERAL - i N kx • http://Ieskoubaoutdoors.com/wp-content/uploads/2015/01/ba.nner5-By-the-Country-Store.jpg 4/14/2017 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: CenBank Site Plan Review - 1380 Montreal St SE Department: Planning LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant has submitted applications for a site plan review for the development of a bank located at 1380 Montreal St SE, Hutchinson. Staff presented the staff report and highlighted that the plan will need to be revised to accommodate fire truck turnaround, as is noted in one of the conditions. The Planning Commission did not have any questions for staff or the applicant. Nobody from the public spoke regarding this request. The planning commission voted unanimously to recommend approval of the site plan. Please let me know if there are any questions regarding this item. BOARD ACTION REQUESTED: Approval of site plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14711 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE PLAN FOR THE CONSTRUCTION OF A BANK, LOCATED AT 1380 MONTREAL STREET SOUTHEAST, HUTCHINSON. FACTS 1. CenBank is the owner of the lot located at 1380 Montreal St. SE; and, 2. The subject property is legally described as: Lot 3, Block 1 of Montreal Place Second Addition, McLeod County, Minnesota. 3. CenBank has applied for site plan approval to allow construction of a bank with a drive through located at 1380 Montreal St SE, Hutchinson MN. 4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well-planned, stable urban conditions. 5. The Planning Commission met on April 18, 2017 and considered the request and recommended approval of the site plan with the following conditions: a. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. b. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck turnaround prior to a building permit being issued. C. Exterior refuse collection area must be fully screened. d. Moving or relocating utility services will be at the property owner's expense. e. Because the some of the easement areas are being proposed to be covered with hard - surfacing, if at any point in the future the parking lot needs to be opened up to repair buried utilities, the cost to repair the parking lot will be the responsibility of the building owner and not the City of Hutchinson, Hutchinson Utilities or any other utility provider. f. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their lot. g. Positive drainage must be maintained on both the north and south property lines. h. SAC/WAC charges will be due at the time building permits are issued. i. A parkland contribution fee will be collected with the building permit. j . The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Montreal St. k. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. 6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on April 25, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the site plan with the following conditions. Findings of Fact — Resolution # 14711 CenBank Site Plan Page 2 1. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. in. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck turnaround prior to a building permit being issued. n. Exterior refuse collection area must be fully screened. o. Moving or relocating utility services will be at the property owner's expense. p. Because the some of the easement areas are being proposed to be covered with hard - surfacing, if at any point in the future the parking lot needs to be opened up to repair buried utilities, the cost to repair the parking lot will be the responsibility of the building owner and not the City of Hutchinson, Hutchinson Utilities or any other utility provider. q. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their lot. r. Positive drainage must be maintained on both the north and south property lines. S. SAC/WAC charges will be due at the time building permits are issued. t. A parkland contribution fee will be collected with the building permit. U. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Montreal St. V. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. APPLICABLE LAW 7. The site plan review request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: CONCLUSIONS OF THE LAW 8. The proposed site plan preserves and promotes attractive, well-planned, stable urban conditions. 9. The requested site plan is consistent with the comprehensive plan. 10. The proposed use will likely have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use is not designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations Findings of Fact — Resolution # 14711 CenBank Site Plan Page 3 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a site plan approval to allow construction of a bank and drive through at 1380 Montreal St. SE, Hutchinson, MN is approved. Adopted by the City Council this 25th day of April, 2017. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: April 14, for April 18, 2017, Planning Commission Meeting Application: CONSIDERATION OF A SITE PLAN REVIEW FOR CENBANK LOCATED AT 1380 MONTREAL ST SE. Applicant: Don Martinez, CenBank Site Plan Review for Proposed CenBank The applicant has submitted applications for a site plan review for the development of a bank located at 1380 Montreal St SE, Hutchinson. Nx-, _ Print Date April 14, 2017 V Site Plan Review 1380 Montreal St SE Planning Commission — 4-18-17 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Site Plan Analysis: GENERAL INFORMATION C-2 Automotive Service Commercial District 1380 Montreal St SE .72 acres Vacant Commercial C-2 — Automotive Service Commercial District; C-4 Fringe Commercial District Commercial Sections 154.174 The City Council deems it is necessary and appropriate to require site plan approval of developments in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an overview of site plan considerations. Building: The proposed building is a 3,669 square foot one-story flat roof structure that would be constructed primarily with brick/stone veneer finish. The building is proposed to be one story tall. Refer to attached building elevations for the draft building elevation. It should also be noted that the building features a drive through on the east side. The proposed building would meet all applicable setback requirements. Parking/Access/Circulation 18 parking spaces are shown on the site plan. The proposed number of parking stalls satisfies the City parking requirement. The four parking spaces on the west side of the lot near the ATM will be for staff parking. Staff believes parking will be adequate on site. The site has two curb cuts off of Montreal St. The southerly curb cut is a full access allowing both ingress and egress. The northerly curb cut is an egress point only for traffic using the drive-through or ATM. The southerly curb cut is 25 feet wide and the northerly is 13 feet wide. Both of these appear to be acceptable. The circulation of the site is adequate. For customers going inside the bank would park in the front parking lot in front of the bank and enter and exit on the southerly access drive. Customers using the drive-through would go under the canopy and exit via the northerly drive aisle to Montreal St. Customers using the ATM would also exit using the northerly drive aisle. One issue related to circulation is fire truck/emergency vehicle access. Per fire code fire trucks require an adequate turnaround. The maximum a fire truck is required to back out of a site is 150 feet. Because this site would require more than 150 feet of backing up a turnaround or loop of some sort is required. Staff suggests Site Plan Review 1380 Montreal St SE Planning Commission — 4-18-17 Page 3 the developer work with the owner of the Maurice's building to the north and work out an easement agreement that would allow the firetrucks to drive out of the CenBank site though the Maurice's parking lot. Staff would prefer of the area between the CenBank lot and the Maurice's lot is paved or hard surfaced. Landscaping and Lighting: Staff has reviewed the landscaping plans and they appear adequate for this project. Per the Zoning Ordinance, lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management/Erosion Control: This site is accounted for within the Menards pond to the east of this site. The developer will be required to submit pre -development and post -development drainage coefficients for city records and review. Recommendation: Staff recommends approval of the site plan with the following conditions: 1. The proposed building and site improvements shall comply with the standards of the C-2 district and the Zoning Ordinance, as well as all other City regulations. 2. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck turnaround prior to a building permit being issued. 3. Exterior refuse collection area must be fully screened. 4. Moving or relocating utility services will be at the property owner's expense. 5. Because the some of the easement areas are being proposed to be covered with hard -surfacing, if at any point in the future the parking lot needs to be opened up to repair buried utilities, the cost to repair the parking lot will be the responsibility of the building owner and not the City of Hutchinson, Hutchinson Utilities or any other utility provider. 6. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their lot. 7. Positive drainage must be maintained on both the north and south property lines. 8. SAC/WAC charges will be due at the time building permits are issued. 9. A parkland contribution fee will be collected with the building permit. 10. The City of Hutchinson must approve a traffic control plan prior to any construction activity impacting Montreal St. 11. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to be done within the City right of way. All roadway work must be fully completed to City standards within 10 calendar days of the original disturbance. If the work isn't fully completed within 10 calendar days, the City reserves the right to have the work completed and invoice/assess the property owner for all associated costs. r'1 9:A�EG. �EAM Wl !I F.g_ AT pg[yE-UP GANOPI' j1 EHTRY TpNER - A eanx EL�ArION W ..4 . Rr4 .lyunw w b ww RLtlF FLa$ul..i.^ a7 STONE VE -EER rb EAST ELEVATION - UNDER LViC1+r N . �•4 �i� EAST ELF/ATlON Yi[.11t IN • I'4 NUIEYN ELVA7�W WEST ELEVATIWJ W.re W•�4 L6r cyf✓< OOSTNIfiIX11N6 [Z AltttlNOTIYF HRYI[E [OMMFRIIN ptgy�p L;�yE WTM— kw �1.Y tfl\4CR-1411GM0 FNNF w, NOTES: zALL ED sT NO CONDn DNS s'EEL BE'ElIRIEA a O R'XNTRFaGTOa.OF 3.REFERxI TO ARCHITECTURAL PIANS FOR 'Ell DIMENSIONS AND LOCATIONS 4. BULDINGS ARE ALIGNED PARALLEL OR PERPENDICULAR TO THE NORTH 5.ALL PARKING LOT STRIPING SHALL BE 4" WIDE LINES, STRIPED USING PAVEMENT MARKINGS FOR ALL HANDICAP PARKING AND ACCESS AISLES. 6.GUTTER S E CONSTRUCTED TO P OUT BOX TED O HALL B RECEDENCE 0 SCALE ALLNSONS ARE E B.UNLE55 OTHERWISE INDICATED ONTHEPIAN, CONTRACTOR SHALL PROVIDE AND CONCRETE DRIVES, CONTROL JOINT MAXIMUM SPACING: WALKS THICKNESS. EXPANSION JOINT MAXIMUM SPACING: WALKS — 24 9. PE DESTRIAN RAMPS SHALL BE INSTALLED AT ALL LOCATIONS WHERE 10.WHEN DOING ANY WORK WITHIN THE PUBLIC RIGHT OF WAY, THE 11.XONTRACTOR SHALL BE RESPONSIBLE FOR ENS ORTHAT ALL PEDESTRIAN SURVEY PREPARED RY PELLINEN LAND SURVEYING, OF EXITS. RAMPS, CONCRETE APRONS AND PROPERTY LINE UNLESS OTHERWISE NOTED ON THE HIGH VISIBIL17Y TRAFFIC AND HIGHWAY APPROVED PO BACK OF CURB. EDGE OF SIDEWALK OR EXTERIO CONTROL JOINTS CONSTRUCTION JOINTS, ANOREXPANSION — 8' O.C. ALL OTHERS — 10' O.C. SAW GULF O.C. ALL OTHERS — 40 O.C. DOWEL ALL EXPANSION SIDEWALK MEETS CURB. CONTRACTOR SHALL COORDINATE THE REMOVAL LIMITS RAMPS MEET ADA AND MNDOT GUIDELINES INC. AND CITY REmRD PUNS. SLOOPS PLAN. WHITE PAINT, PROVIDE APPROPRIATE STRIPING AND BUILDING UNLESS NLESS OTHERWISE N JOINTS IN SLAB ON GRADE. SIDEWALKS JOINTS MINIMUM ONE—OVARTER CONCRETE JOINTS — MAXIMUM 24" SO, WITH THE COY. FOR ACCESSIBILITY. PROJECT DIRECTORY OWN CENBA REPRESENTITIVE HAUGEN ARCHITECTURE, INC JIM HAUGEN 13 WASHINGTON AVE WEST HUTCHINSON, MN 55350 EMAILZON AB GFNARtdH Tl'HTF NET ENG NEER' CAMPION ENGINEERING SERVICES. INC EK CENTER MAPLE PLAIN, CREEKGO CE YV[ m AUR 30' ]Y1 F-1 IIPELLINEN ypE g 6 XWpCY 2 N ]f =a y 2. CONTRACTOR SHALL BE64 ESCONDUITE RSGUIERENTS FOR POWER AND 11. FO WITH THE FIFE MARSHAL THE F FIRE LANE N PR NEED 13. CONTRACTOR S ONSB R COORDINATING W LOCATION 0 SIGNAGE A D CURB M KINGS (IF ED). 14. ALL LANDSCAPE AREAS ARE iO BE IRRIGATED, 15. ALL NEW UTILITIES SHALL BE UNDERGROUND. COORDINATE LOCATIONS WITH UTILITY PROVIDERS. 16. SIDEWALKS SHALL BE CONSTRUCTED WITH A MAXIMUM CROSS SLOPE OF 2%, ANY SIDEWALK EXCEEDING 27. CROSS SLOPE MUST BE REMOVED AND REPLACED AT CONTRACTOR'S EXPENSE, GENERAL NOTES' 1. PRIOR TO STARTING CONSTRUCTION. THE CONTRACTOR SHALL VERIFY THAT ALL PERMITS AND APPROVALS HAVE BEEN OBTAINED. NO CONSTRUCTION SHALL BEGIN UNTIL THE CONTRACTOR H DOCUMENTS A TING AUTHOR R WORK SHALL EPERFORMEDAIN AccORDANCE WU THE PLAN NDPSPECIncATIo1v5 ANDMTHE REDUIRM NTS AND sTANDA D OF HE LOLL GOVERNING AUTHORnY THE 2 SOILS REPORT AND RECOMME NDATI ON SET FORTH THERIN ARE SAAPART OF THE REQUIRED CONSTRUCTION E DOCUMENTS AND RINS CASE OF CONFLICT SHALL TAKE PRECEDENCE UNIF55 SPECIFICALLY NOTED OTHERWISE ON THE PIANS, THE CONTRACTOR SHALL NOTIFY THE ENGINEER OF ANY DISCREPAN Y BETWEEN THEL^ . 501Li REPORT AND P'NS, C 1,,— 046, San MN PN. 763.479.51 T2 EMAIL: MCAMPI MP ON(CAMP ONENG COM SURVEYOR' JEFF RAUSCH LAND SURVEYING, INC P C BOX 35 HUTCHINSON, ED 55350 PH: 320.587.4789 EMAIL: JRAUSCH@HUTCHTEL NET NOTE: BOUNDARY AND TOPOGRAPHIC INFORMATION PER SURVEV PREPARED BY PELLINEN LAND SURVEYING, INC, DATED JANUARY 12, 2017. C MAURICESREVC o — `N Bituminous Parking Lot ESPO SE 0 LN—— X. AT 0 EL CI, UPS & O S89'24'1 8"E 304.87 B512 CONCRETE CURB & GUTTER, TYP GO TT R � 19.0' REMO E W Z O Drainage O & u I'M asem e e WIDE SDEWALro/ RE INTEGRAL CURB 0 oM EXIST NG CU B.UL PED GOTTA & SDE ALK A QN ZEVC 20.0' 28.0' RAMPS SARY 0 J EL �a Q 4' WIDE 20.D �� PROPOSED BUIL — — DING PAINTED HANDICM \ CONNEIE O ACCE DUCTL11 W w LL < W HE PANT ST IPE MP) SYMBOL (TYP) _ 0\ y Q> c Q3 O E YR (S EKNETaL1N m Tn (n o UT EY 8' WIDE IT CDACCf55 Ali (TYP) 0 E BHT z >> (� TV CH ITUMft40U�nc sUN PED RAMP — �G 4,0' EAR 20 B G TTA R& Ifl Q o E ApproximUte RE MO E Ch Z EXIA G CU&S,zm S O Y O TYP BITUMINous DRIVE 5 WIDE COOLNK,RETEYR iNCRETE SIDE PLK AS 0 0 PED NECE SARV 0 RAMPS CONS RUCT T�C=1058.7 GL=1058.1 Z SIDEWDALKC BCB F ark Inv W=1053.3 a t--> C nv E=1052.3 BIT, rT \ l 8812 CONCRETE CURB & CUTLER. TYP N89'28'1 3 w 304,87 CU BRANSIH&EX. C TSC=1058.8 CU ER Q FL=1058.4 L � JL \ Z 0 OBituminous L \ TEFC=1058 8 GL 105 O Parking Lot V1 In- 1053 6 w 0O Z WART �D��O N HE COSHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF LL STIN JLj TIES, THEY SIT LL PRELOCAERATE UTILITYTH ALL COMPANIES IN /, \\�%D `\ / , < AND/ORXI 71ON OF LINES. MANTAIT \ r \_J I THE CONTSHT GD T TEDGEFo°P,EE saAp,lass CALL AT dp,�45a-o G2 MEN�R� ch � ,SERVICE LEA 48 HOURSALL IDUR ACO BTO RTHE Q TUNI OW EESTRUCTE DGGN HE CONTRACTOR SHALL REPAR OR REPLACE HE ABDAMAGED NC aSTRUCi�ONEATONO COSI BENCHMARK YOU DI o o PBI-ks11, u b ralcF baso on wes, side GOPHER STATE ONE CALL NCTOLL FREE AREABOR. 1-454-0 2 - 00-111A 252-1166 3,, El—u- = 1058.83 MONTREAL PLACE SECOND ADDITION. IIALE IN FEET N CAMPION ENGINEERING SERVICES, INC. • "SoIE�m�o ", Lana Plamm�G �� _ _ 242 - na n;m °°'o -w"`1 E�°g=o,a` lu der e or Minn 03/06/2ol M an eem Dole CENBANK HAUGEN ARCHITECTURE, INC HUTCHINSON, MN SITE PLAN PROJECT NO: 16-042 NB. DATE BY DESCRIPTION REMSONs SHEET NO. 3 OF 8 SHEETS DATE 1 02/07/2016 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL ..... I ALL RCP SIDRM 2. NOTED. SEWER SHALL BE CLASS 5 UNLESS OTHERWISE SANITARY SEWER AND WATERMNN NOTES 1. EXISTING OUR PAR INFORMATION PER CERTIFICATE OF SURVEY PREPARED BY EA STING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY GIMPAN IES IN MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES . HE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND 2 WIRES. CABLES, CONDUITS, PIPES, MANHOLES, VALVES DR OTHER BURIED 3. ALL HDPE STORM INTERIOR TO 11 BEGINING 4 VE RIFV INVERT ELEVATION 5. NOTIFY ENGINEER SEWER SHALL BE CORRUGATED. DUAL WALL WITH SMOOTH STORMS WED CaNSTRUCIION, CONTRACTOR SH SEWED OF 15" RCP IF ELEVATION DIFFERS FROM THAT SHOWN PELLINEN AND SURVEYING,INC, AND CITY RECORD PLANS LL SEWER AND WATER SERVICES MUST 111EM NTS BE HESIED EN2E INSPECTED IN 2. AAID _ OORUI NA EE WIT " DING EITTI ONNECTION LOCATIONS AT 5F FROM TH 3 PROPOSED BUILDING WITH THECIMERIOR PLUMBING CONTRACTOR PRIOR TO F CONSTRUCTION. VERIFY WATER AND SEWER SEFNICE LOCATIONS AND STRUCTURES BEFORE DIGGING- THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE CALL BEFO E YOU DIG GO PH R STATE ONE CALL OWNER - 6. ON POW, 7. CONSTRUCT SIDEWALK RC THICK THROUGH DRIVEWAY APPROACHES. ELEVATIONS WITH THE MECHANICAL ENGINEER PRIOR TO CONSTRUCTION. 4, INSTALLDETECTABLE AAND OTHUNDER ONONCOONDU T IE UNDE CTAPE OROUND UIRECTLY AT IBLLE AT AOVE ALL � BE PLOOF 18 INCHES BELOW FINISH GRADE UNLESS OTHERWISE INDICATED. BRING THE TAPE TO THE SURFACE AT VARIOUS LEGATIONS IN ORDER TO N CnY A _ _ TOLL FREE 'F800-25241166 002 G C T� 1 SPECIFICATIONS F 2. CITY FrNGINEERS R CONSTRUCTION' LATEST EDITION AND SUPPLEMENTS, SO NATION OF MINNESOTA (CEAM) STANDARD PROVIDE POINTS FOR LOCATING UNDERGROUND UTILITIES. INSTALL BLUE PHVICE TRMEW FLEX TEST STATIONS, OR APPROVED EQUAL, WDH BLACK CAPS SURFACE LOCATION. 3 UTILDI ES SPECIE ATIEN LATEST EDITION THE OH L GTION AND ELEVATION OF ALL ExITI N. UTE Es SHALL DE VEDIHEO PSP11 S-1060.15 =104s. soh "y 'IF Hu1aIN IN suaNDARD sPECIFIoa IONS AND DETAILS By THE onnBAcloR PR IF TO rnNSRucnGN. THE ENGINEER sura BE STRUCTURESCHEDULE 1ALL PPUCABLE FE OPROFEOF NOTIFIED IMMEDIATELY OF ANY CONFLICTS, 6. THE CONTRACTOR SHALL PROTECT ALL EXISTING UTILITIES AND FACILITIES TO P� 6. WILL BE GNP IT D WHOIN THE CONSTRUCTION OF THIS ALLOW PROPER RFUNCHOPING DURINGANDAFTER CONSTRUCTION, THE SUPPORTING ST UCOTDURE N, F FEOUIR D SHALL BE SUPPLIED BY CONTRACTOR AS CIDENTAL TO THE CONTRACT_ STRVCTIIRF STRI1CTIlRE N0. FASTING 512E 7. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE ENGINEER OF ANY CONFLICTS BETWEEN EXISTING UTILITIES AND THE PROPOSED CONSTRUCTION, 0a1 TO'R36' NEENAH R•3p57•V - W THE ENGINEER WILL COORDINATE WITH UTILITY COMPANY IN OUESTION TO DETERMINE THE NEED FOR RELOCATION OF THE EXISTING UTILITY. SSI CGEND 9 EXISTING GONATLaNS SUCH AS SAND IN MANHOLES OR VALVE BOXES kZ CBZ id'[i6' NEENAH R•3D67•V OUS PQI"king MALI RICES LOt o BE IDENTIFIED BY THE CONTRACTOR AND THESE SHALL BE REPORTED TO THE ED OUNDERGROUND N BY THE CONTRACTOR, Z HAS BENIINEEGUN BALL CA AGE TO WILL BE ASS ISyIyT11RUOCTIpON fl HAVE BEEN CAUSED BY THE CONTRACTOR, AND REPAIRS NECESSARY�SHALL B[ -moles tvfi1N 1 AB' NEENAH R -3067-Y al O PERFORMED BY THE CONTRACTOR AT THE CONTRACTOR'S EXPENSE. TGOVERN TIDO Dtes 1 _ HE CONTRACTORs O"RUNATE WITH T HE FOR eno 0 5TRW 1 A8" NEENAH R-1]33• OBTAIN PERMITS AND METER FOR WATER SOURCE ALL ASSOCIATED CO K SHALL BE INCIDENTAL TO THE CONTRACTOR, INCLUDING DISPOSAL OF Denotes WATER INTO CITY1 SANITARY SEWER SYSTEM. THE CONTRACTOR SDI NOT $TRW 2 LR' NEFEI R.Im. CB 1 OPERATE GATE VALVES OR HYDRANTS ON THE CITY WATER SYSTEM WITHOUT RIM:1 059.50 V.1056.50 Q APPROVAL HE CITY ENGINEER AN HE MT T Denotes THEFIRCONTRAC OR SH O ENGINEER 48 HOURS PRIOR TO STARTING WORK OR AS REOUIRE THE ATC -IH11EEEO iTORM 5EWER" HY _ _ --- �BYY 2 DEBRIS, NANDGPERFORM DNLVPSTREET CLACCESS EANGCASAD OUIREDOF SIRIL O@E91kIVER Denotes nage seR IF DwE 'I _ DRNNAGE, mNTROLLED WITH EROSION CONTROL AND EROSION PREVENTION MESA AS O IRE HAL BE PER RM D INLET P Iy�HALL BEI ED THN 46 OURS AFTER LET ONATarF FOR A Denotes HOURS - - _ END WATER SERVICE 5'� BUILO H CATIONFW TH ��_ _ _ _ LO FMCEAF J \� C8 H 1 J LJJ SPECIFIED ON THTE PLANS AS A BID ITEM ON THE BIDOFORM. ANY TEMPORARY CULVERTS, DITCHES, FILTER FABRIC, ETC. NECE ACCOMPLISH THIS SHALL BE PERFORMED AS INCIDENTAL TO THE CONTRACT . Denotes 13, THE CONTRACTOR SHALL PRESERVE AND PROTECT THE MARKERS AND MEClTANIC'AL N INV -11— ' F A II f NW INRI W 055. NV TO 2' G RB Z MONUMENTS SET FOR THE SUBDIVISION OF LANG. 14 THE CONTRACTOR SHALL'S'HLUBLE-N 3L ILt�`iNITREER 7UTTFCI Denotes CERTIFICATION OF ALL CONTROLLED FILLS IN A TIMELY FASHION, DENSITY Y , A t STOP & B061 / rT V TESTS SHALL MEET THE FOLLOWING H O II SITk 5 CON ECT T Ex Pvc �, = FnICHFS AT 15. DENSnv TESTS SHALL HF Te.uFN FIN All TR InrATInN¢ AS Denotes DETERMINED BV THE ENGINEER OF HIS REPRESENTATIVE. 5. U (140 sancEs)NIT F _ _ =11 W\ ®3q 9 �.f CLEANOUT e WM �, CONNE T TO o EX 6' FVC 16 WITHIN 3 FEET OF PAVEMENT SUBGFAD CONTRACTOR SHALL UTILIZE IMPROVED SOILS THAT ARE WITHIN 1% O TIMUM MOISTURE CONN ENT. Denotes COMPACTION SHALL MEET 100. STANDA PROCTOR BELOWiHE UPPER ANSI M EACHWAI TIP - - _ - STMH 2 s 4' DRAIMILE, Ap'�i mote n WER ELEEA 50.0 N m 3FEET, CDMPACTION SHALL BE 95., GRADING TOLERANCE SHALL BE 0.1'. 17. THE OWNER SHALL PAV FOR ALL COMPACTION TESTING. PNY AREAS WHICH Denotes FAIL TO MEET THE ABOVE STANDARDS SaALL RE CORRECTED BE RE -TESTED = E 1 CB 2 �1V 1056,20 INV 105620 RIM'.1060.42 W INV:105551 S INV:1055.51 INSTALL 30' EACH WAV, TVP 31' aT 12' HDPE @ 1.88. p 30S 'PVC DRP( TLE T�C=1058.7 BY THE OWNERS TESTING AGENT AT THE CONTRACTOR'S EXPENSE. 18 SAN rHFYPLAN EF AND WATEFMAIN SHALL �E INSTALLED AT ELEVATIONS SH WN Denotes 19. WHERE WATERMAIN MOST BE LOWERED TO AVOID CONFLICT WITH ANOTHER 1D7 oT 12" HDPE B W 0.65. E IN"055J' 1q8' of 12' 'END 'FLUSH HDPE da 0.69. Bench ark CB > _ REMOVE EX. BEEN, ON IT TOE LING 1 "RCP R NffN GL=1058.1 Inv W=1053.3 V E 1052.3 & H IT UTILITY, THE COST OF BENDS, FITTINGS, OTC. SHALL BE CONSIDERED TO THE CaRTRACT.G Denotes 20. CONT ACTOR SHALL PROVIDE TEMPORARY TRAFFIC CONTROL IN COMPLIANCE AFFIC CONTROL YO FIELD ACTOR-ITSHALLEND C INABLE BFIR VERIFICATION T THE Denotes 21, CXISING OR SHALL BE RESPONSIBLE FOR VERIFICATION RI THE DEPTH OFF EXISTING UTILITIES LISTED ON THIS PLAN PRIOR TO ORDERING OF ANY FITTINGS, STRUCTURES WQ NOTpenotes &mIHS EG _ ° WITH PIPE TLC=10 8, FL=1058-4 RIM:1 O58.B5 N INV:1054.50 III\ -35D L -a 54.2 ( RIFY) R-3501 TL REPANCEI FO€RAW R��IC 22 BENRESPONSIBLE ROiNSPECT ANIPROR TO FOUND AS DO EXISTN ESn(MATED. CT CIN FO PRO 0 CONNECTING TO TING C v J 11 E INV 105430 \ 12' of T' R P 0.81. z CTILITIfS. Denotes 23, OMRACTOR TO COMPLY WITH FALL REGUTFATORV AGENCY PERMIT CONDITIpNS L TLC=1058 8 O FOR PERMITS OBTAINED BY OWNER AND FOR PERMITS OBTAINED BY GENERAL RAARKO BHUminOUS Parking LOt GL=1058.2 nv=1053 6 2 ACTON 4 PE RUCTION 0 LOMTOE '( \\O� Z Mus CONFORM CITYMOFF HUTCHUNSFON STANDARD SPECIFICATIONSILAND DESC 21, DETAILS. BE 6'B WCC 900 SDR 28. WALL RWSECURE SEWER SHALLSHALL DR18. Loi PDD\ O 2J. ALL WATER SEWICE SHALL BE INSTALLED WITH 7.5 COVER MINIMUM. N DD B VERI LOCATION OF FIRE DEPARTMENT CONNECTION (FDC) WITH MECHANICAL ENGINEER, PRD � LL] Prop MEN QThe z AppI N " GOODWILL Thldd As �ddr BENCHMARK / 1 LillA catcM1 b est s LAM_ eat SIr�eN oulFeOsi 1 L Lot 31 Block , MONTREAL PLACE SECOND ADDITION. EI -Tion - 1058.83 N CAM ION • I Er<gm�or<g.Lano Plomm�9 A ENGINEERING IF.IN 5�` .. SERVICES, INC. _AIR = - na n, �'m °oo°�^ d�'o'w'To1 E�"g=o,a` ae� ` or M��n o3/os/zon Man 9901 Dote CENBANK HAUGEN ARCHITECTURE, INC HUTGHINSON, MN UTILITY PLAN PROJECT No: 16-042 NE. DATE By DescBIPnEN REMsans SHEET N0. 4 OE $ SHEETS DATE 02/07/2016 WARNING: THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES. E CONTRACTORS LL CONTACT GOPHER 5 E CALL AT 651-454-0002 CALL 48 HOURS BEFORE DIGGING: GOPHER STATE ONE CALL TWIN CITY AREA 651-454-0002 MN. TOLL FREE 1-800-252-1166 GENERAL NOTES AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND WIRES. CABLES, CONDUITS PIPES, MANHOLES, VALVES DR OTHER BURIED STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER. ALL BEFORE YOU DIG GOPHER STATE ONE CALL N CITY A 2 TOLL FREE 1RE800-25241166 OO THE NTTION SHALL COMPLY WITH ALL APPLICABLE GOVERNING CODES 2 HE COMRACTOR SH PRECAUTIONS NE ADJACENT RING THE CONSTRUCTION P PROJECT OTHEP CONTRACTOR M WILL BE HELD SOLELY RESPONSIBLE FOR ANY DAMAGES 10 THE ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES OFTHIS PROJECT. vnTIONAIS REQUEST NEXACT FIELD LOCATION OF EXISTINOOUTILOIES. ALIT SHALL4BEHTHE RESFOSIBILINVY OF THE ELOCATE AL WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE PLANS, THE LOCATIONS OF SMALL UTILDIES SHALL BE OBTAINED BY THE CONTRACTOR DY CALLING GOPHER STATE ONE CALL (1-800-252-1166). 4. SAFETY NOTICE TO CONTRACTORS'. IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDIlI0N5 ON THE JOB SITE, INCLUDING SAFETY OF ALL PERSONS AND PROPERTY DURING PERFORMANCE OF THE WORK, THIS REQUIREMENT WILL APPLY TED To THE KNI IT "RS 0 CONDUCT BOPUTD TO NOLIDE REVIEW OF E ADE UACY GOTDUN THE VCGMRACTO1 S SAFETY MEASURES IN, ON 01 NEAR THE CONSTRUCT ON SITE 5, THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS BARRICADES, WARNING WIGNS, DIRECTIONAL SIGNS FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENT OF TRANSPORTATION STANDARDS 6 THE CONTRACTOR SHALL RESIFICT ALL GRADING AND CONSTRUCTION ACTIVITIES TO AFEAS DESIGNATED ON THE PLANS, ACTIVITIES PROHIBITED OUTSIDE THE CONSTRUCTION BOUNDARIES INCLUDE. BUT ARE NOT LIMITED T0: STOCKPILING SOILS AND OTHER MATERIAL, STORING EQUIPMENT OR OTHER MACHINERY, DRIVING VEHICLES, LEAKING OR PILLING OF ANY 'WASHOUT" OR OTHER TOXIC MATERIALS. J. ALL SOIL TESTING SHALL BE COMPLETED BY THE OWNER'S SOILS ENGINEER. THE COMPACTOR SHALL BE RES ONSIBLE FOR COORDINATING ALL REQUIRED SOIL TESTES AND INSPECTIONS WITH THE SOILS ENGINEER. RTO PLACEMENT OF ANY S RUC URE OR PAVEMENT A TEROLL wNLL BEED MEM TR=1000.15 a GRADE THE OR SHALLRONDE A LOADED TANDEMAXLE TR CK wHALL COMPLETED OV I Inv =1046. San MN V G'HAL BE AND SHALL BE COMPLETED TABLE, SAS DI TEST ROLLING SHALL BE AT THEDIRECTIONSCTION OF TDD SGUS DETERMINE DIP ARE UNSTABLE. BV THE SOILS ENGINEER. lHE SOILS ENGINEER SHALL DETERMINE WHICH SHE I \ T CO RECTION OF THE SUBGRADE IS 1LS SHALL BE COMPLETED IN ACCORDANCE WITH THE REQUIREMENTS OF THE RE RES S01 S ENGINEER AND AS SPECIFIED. GTH SITE HASNECESSARILY BEEN DESIGNED TO BALANCE THE ON-SITE MATEFIALS. AFTEF THE SDE riRADING IS OMPLfIN IF EXCESS SOIL MATERIAL EXISTS THE CONTRACTOR SHALL DISPOSE OF ALL EXCESS SOIL MATERIAL OF -SITE IN A MANNER ACCEPTABLE i0 THE OWNER AND THE REGULATING AGENCIES, 10. AH EXISTING TOPSOIL ON THIS SDE VARIES IN DEPTH, EIS THE NNTHERWIS 5 RESPONSIBILITY A THAT ALL SU FACE VEGETATION AND ANY TOPSOIL OR OTHER LOOSE, SOFT OR OTHERWISE UNSUITABLE MATERIAL I I I L Bituminous Parking Lot MAURICES \ o / � — "' T RE OVER FROM THE PARKING LOT AND BUILDING PAD AREAS PRIOR i0 PLACEMENT OF ANY EMBANKMENT IN Ac oreDANCE wTH HE NROTRcDwYaL R 11 rHECDA ING IN E TT EM ANKMEM MATERIAL GED N LDT are BUILDING PAD AREAS SHALL RE COMPACTED AC ARRANGE WITH THE RECOMMENDATIONS CONTAINED IN lHE GEOTECHNICAL REPORT. �\ I 8/060 i m / 12, EX AVATI ON FOR THE PURPOSE OF REMOVING ON DR UNSUITABLE SOILS SHALL BE COMPLETED AS RE UIRED BY THE SOILS ENGINEER. EMBANKMENT MATERIAL PLACED IN THE PARKING LOT AND BUILDING PAD o i mo i\ A SH LL BE COMPACTED IN ACCORDANCE WITH THE RECOMMENDATIONS CONTAINED IN THE GEOTECHNICAL REPORT. ERANCES: HE PARKING LOT suBGRADE FINISHED SURFACE ELEVATION SHALL NOT VERY BY MORE THAN o 05 FORT AeovE. 10 R 0.10 FOOT BELOW. THE PRESCRIBED ELEVATION OF ANY POINT WHERE MEASUREMENT IS MADE. J H L /T I --1002-- I \ __---- __ --- \ N \ b. REAS WHICH ARE TO RECEIVE TOPSOIL SHALL BE GRADED TO WITHIN Q,3 FOOT ABOVE OR BELOW THE EOUIRED ELEVATION. UNLESS DIRECTED BY THE ENGINEER. X14, o ; T A l 304.87 m CE 4 l e OPSOIL SHALL BE GRADED TO PLL' OR MINUS P INCH OF THE SPECIFIED THICKNESS. AL DISTURBED UNSURFACED AREAS ARE TO IMMEDIATELY RECEIVE FOUR INCHES OF TOPSOIL, SEED AND MULCH AN BE WATERED UNTIL DEALTH STAND F GRAS IS OBTAINED. O I I r oya v WMD1 ITOlilil me 2 �O6 6�_---1061®5U------ I LFT]DO Po5900 ✓i 15. SPT ELEVATIONS SHOWNAMDICATE FINISHED GRADES ELEVATION UNLESS OTHERWISE NOTED. iib, �POSED INE F CURB ISDNG CONTOUR INTERVALS, AS ASSURE FS ARE IPINUOOR CONTOURS TNG PAVEMEM CS NECESSARY IT AND z e \a r �I o �_ T Ln \ \ R B J, m \ R 'n \ XGu�ry //060. 7060 i CO ADLONGALMATC/ORCUTVFEXISINAREASRAND/ ENT iH CONTRACTOR SHALL ASSURE POSITIVE DRAINAGE AWAY FROM THE BUILDINGS FOR ALL NATURAL AND PAVED AS AS. \ 06154 N T \ o \ �O }L�• -1 0 94 O �\ D LL] IrT L, i o i18. 19, TH CONTRACTOR SHALL PROVIDE DEW RING AS REOUIRED TO COMPLETE THE SITE GRADING CONSTRUCTION OR AS DIRECTED BY THE SOILS 0ENGINEER, rQ c o p3 / \\ \ T-1061.54 FLOOR 1062.0 e. 6V,50 II Tor ¢ N w �LHE \ ( o - i T. TH BOTTOM SIDE SLOP S A LL BE STABILIZED WITH THE SPECIFIED PLANT MATEFIALS WITHIN 7 DAYS OF I ' E 1 6� _ \ i-1081.54 C 06 r T wto o 1059 qS\\ 1 vMi O --- A I Y SDR\ 3g3A / \ L m AND CO PEELING T E AND GRADECU RADE uNT �3. NRI R2 TOA PLECINGRENGIINEERED SOILS, NATIVE SOILS IN THE UNTIL SITE GRADING IS SUBSTANTIALLY COMPLETE, OND SHALL BE DE -COMPACTED TO A DEPTH eA saAc[sKINC N _ ) 6V. 0 ® G G _,1 BE i- 081.80 \i \B-1061.30 p9 1 Q _ A I ILFF] A 11 f \ -- r GG 11\ ®So 1061 __ A IQV E R ® App Irfiale / \ � m AUTION DIES: a \ 59 32 - _ ' \TART = / ,G s z O HE CON RACTDR IS SPECIFICALLY CAUTIONED THAT THE LOCATION AND/GP ELEVATION OF EXISTING UTILITIES AS SHOWN N THE, PIANS IS BASED ON RECORDS OF THE VARIOUS UTILITY COMPANIES AND, WHERE POSSIBLE, MEASUREMENTS KEN IN l THE INFORMATION IS NOT TO BE RELIED ON AS BEING EXACT OR COMPLETE. Y A I 1p _-_--- ^O Oi 0 I �/ 1058. T C= E CON R CTR.l UST CONTACT ALL THE APPROPRIATE IPILIry COMPANIES AT LEAST 4B HOURLTYS BEFORE ANY -TING Z I I I v I 1 I F 11 PTS-- __ - - —1059 — -- B, - _ CBch ork IT SHALL BE THE UTLTIES174 FEEL EXACT FWH CH IELD OCON ONCOFWITH THE PROPOSED IMPROVEMENTS NSHOWN ON THE PLANSACTOR TO E LOCATE 4 X I I -1 C -'- LCA L UTILITIES SHALL BE OBTAINED BY THE CONTRACTOR BY CALLING GOPHER STATE ONE CALL Ai - OR 651-454-0002. 1 I _ 1a5� ii N89 8'73"W 1a5 OP -10600 C UO T 058.2 TOP- 1061,1 T OIPYA5f�S 304.87 TOP=1060.5 -- _L 1 — \ \\ T J ALL PROPOSED SPOTS ARE AT GUTTER UNLESS OTHERWISE NOTED x T -TOP OF CURB _OM= I 059-_V BOlT01rM1o58.o FLH)mR6�-4057.0 \1058.0 P—LAR BLOCK RETAINI 2' BEHNG WALL- / a IND IF/ T T/C=1058 X B = BOTTOM OF CURB OR AT BITUMINOUS ® SOIL BORING L0UTION wi S ��, I GL=10582 L BltuminouS Parking Lot —10536 I I I I I III I 11 I I I I Pg I I I '� HFR� NOTE: / REFER TO GEOTECHNICAL REPORT PREPARED BY BRAUN C INTERTEC FOR SOIL CORRECTION RECOMMENDATIONS DO N '-;;AM ION •"OR ... .TO ..La. PIaImIu ENGINEERING �` nlef SERVICES, INC. _ =4242 — 1 -1 111K �, CU_vro� °°'o'weol E�°g=ova` aer ` or M�� o3/Ds/zon M a� eem Dore CENBANK HAUGEN ARCHITECTURE, INC HUTCHINSON, MN GRADING PLAN PRDLECT N0: 16-042 ND. DATE By DescBlPnaN REMSGNs SHEET NO. 5 OF 8 SHEETS DATE 02/07/2016 --w-NA 000SOb .......... m Cml p —n P � _ MID 0 ��070 000zm �D�rn o O �70 D �m � 0 (-PpC-T c Z -MA 0 �Z00 00 3rrm z. r- E-= � � I7177F �n Dg� m Cl 70 QS mAmrnD��pm� m D r m 70 7O E 7C 0cn SP r �Dz m �g+j r cr�D 3mcn�cn 77 3 -pp rpzZDDDDANDDmDD U1D mp mA�l �v r—A� m Am F7C (1 O rn ^ U3 mil Gly �Dm m Til ZrAnO pE�TN �Czl�r Til m m Dm N 3 m Z amu' 3U7mD pN F moo® m � m 70 m m m 3 m p...... Revision #= Scale= Landscape Plan= 1 E)ate= 4/6/2017 1•• = 30 CenBank Hutchinson Landscape E)esign by: Juli Neubarth Landscape Concepts, Inc CE I7177F F moo® Revision #= Scale= Landscape Plan= 1 E)ate= 4/6/2017 1•• = 30 CenBank Hutchinson Landscape E)esign by: Juli Neubarth Landscape Concepts, Inc HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Jaycee Water Carnival Request Department: Police LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I am in receipt of a letter from Adam Fink and the Water Carnival Committee in reference to the 2017 Water Carnival Celebration. This year is the 75th Water Carnival so there are a number of new activities along with moving some of the events to new locations and times. My staff and I have reviewed the request and are confident that we can meet the needs of the Water Carnival Committee. As in the past the Water Carnival Committee has assured us that they have been in contact with the other city departments mentioned in the attached request. The Police Department looks forward to working with those departments and the Hutchinson Jaycees to insure another safe and successful Water Carnival Celebration. BOARD ACTION REQUESTED: I recommend approval. Fiscal Impact: $ 8,000.00 Funding Source: Police FTE Impact: 31.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: chanson Jaycee Water Carnival, April 6, 2017 Matt Jaunich, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Matt, The 75th Annual Hutchinson Jaycee Water Carnival city festival will be held from June 10-18 this year, and the entire committee is working hard to prepare for it. We are requesting that approvals and permits be issued for the 2017 Water Carnival as follows: 1. Close the appropriate streets and issue a Parade permit far the Grande Day Parade on Sunday, June 181h, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again this year we request there would be no parking on 1" Ave SE from Main Street to Hassan St., 2 d Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn Brothers Coffee due to space needed for parade units. 2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday, June 18th from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as determined by Hutchinson Police Department. Issue a permit for a fireworks display on Thursday, June 15th and Sunday, June 18th beginning at approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from either AFS Park or Dddfellows Park. The Fire Department Chief will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. No parking will be allowed on School Rd from Hwy 7 W to Lewis Ave. 4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day Parade route, Parade staging area and Kids Fun Days area. 5, Request permit to close 1" Ave SE between Main St. and Hassan St. NE beginning Saturday June 17th at approximately 5:04 P.M. until Sunday lune 18th until parade completion or as determined by police personnel. Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 17th. See separate request with details. P.O. Box 624 a Hutchinson, MN 55350 • www.watercarnival.or Mrld 0hinson Jaycee Water Carnival - 7. Request a temporary suspension of the noise ordinance to allow the music and fireworks following the Boat Parade on Thursday, June 15 until up to 11:00 P.M. and the street dance concert on Saturday, June 17th until 12:30 A. M, referenced above in line item 6. 8. The Boat Parade on Thursday, June 151h will require the use of the Roberts Park parking lot. The Hutchinson Police Department has agreed to provide assistance for this event to minimize parking congestion. We also plan to launch some boats from the landing at West River Park to minimize congestion. 9. The Kiddy Day parade will be held Saturday, June 17th at Library Square in downtown Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present to monitor traffic flow. 10. We are requesting to be able to close the frontage road (3'd Ave NW) from Les Kouba Parkway to Hutchinson Manufacturing for a car show on Saturday lune 17th from gam to 4pm. We plan to have volunteers to coordinate and allow local traffic for employees of NU -Crain and Hutchinson Manufacturing. Both businesses have been contacted and we will continue to work with them to prevent any disruptions to their business. The Days Inn has agreed to participate with this event and host the car show in their parking lot and we plan to use half of 3`d Ave so local traffic can still pass. We are working with the Hutchinson PD to coordinate traffic for this event. 11. We are requesting a temporary liquor license in order to sell beer and non-alcoholic beverages during the boat parade on Thursday until the fireworks star at 10pm, as well as during the events at West River Park on Saturday the 17th until 4pm. We will have all of the necessary liability insurance through the MN Jaycees and have applied for the permit through the city. We are working with the PD on coordinating this event to ensure everything goes well. 12. We plan to have Andy Austin playing music on the Riversong Stage during the Boat parade on Thursday night the 15th until the fireworks start at 10 pm. 13. We plan to have additional events this year for the 751' Anniversary and we plan to have most events on Saturday the 17th down at West River Park. The day will start with the run from Jaycee Riverside park as in previous years. There will be Painting in the Park at 10am at the Riversong Stage. The Improv comedy group through the Center for the Arts will perform at noon on the Riversong Stage. Sporting events including Human Foosball and Knockerball will be played from 10am-3pm. The little Crow Ski Team will perform at 1 pm on the river by West River Park. Canoe Maces will follow around 3:30pm. The Hutchinson Jaycee Water Carnival sporting events and water events chairs will coordinate traffic flow, park layout and control with the Hutchinson Police department and the Parks rept for the events including 8K - 15K — Family Fun runs, Entertainment, Sporting events, Ski Show and Canoe Races. P.O. Box 624 • Hutchinson, MN 5 S 3 S0 o www.watercarnival.o ch i nson Jaycee Water Carnival, The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff, and we could not have a community celebration without this support. If you should have any questions or concerns, or would like additional information, please contact me directly. Thank you, Adam Fink 2017 Commodore Hutchinson Jaycee Water Carnival 320-444-5379 aifink77Pyahoo.com cc: Dan Hatten, Police Chief Pat Egan, Ambulance Services Mike Schumann, Fire Chief Dolf Moon, PRCE Director P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnivak.or 0 04-06-2017 Chief Dan Hatten Hutchinson Police Department 10 Franklin St. SW Hutchinson, MN 55350 Re: Water Carnival/MSSB Street Dance Chief Hatten, a ycee Kivu[. The 2017 Hutchinson Jaycee Water Carnival, in cooperation with Main Street Sports Bar (MSSB) would like to hold a street dance the evening of Saturday, June 17' , 2017. We would like to hold the street dance in the public parking lot located behind MSSB beginning at 7:00 pm and concluding at 12:30 am. We've been in contact with Andy Austin and Josh Keehr (The Wench Band) about performing. This would be a 21+ event. MSSB would supply 5 qualified "bouncers" and we'd hire a minimum 2 officers from the Hutchinson Police Department to provide the necessary staffing for an event this size. We request permission to block the public alley between MSSB and the parking lot with orange fencing. This fencing would continue into the parking lot and create an enclosed space. The fence would attach to the rear wood fencing of MSSB using large zip ties. Within the space we would have a flatbed of some sort to provide an elevated space for the musicians, a beer/liquor sales area (using MSSB's liquor license), a dance floor/viewing area, 4 port -a -potties, and possibly some sort of tables in the rear. Everything for the set-up and layout will be the same as last year. We would have two approved entry points, one at the alley and one thru the back door of MSSB. Both entry points would have a bouncer checking ID's and providing wristbands to dance customers. We would need to secure this space Friday morning, June 10h. Clean-up/take down would be Sunday, June 18"'. Written notification will be distributed to the surrounding one block of residence and businesses the week before the event. This would be a fun event to provide the city of Hutchinson and add an additional income source for the Water Carnival. Please contact us with questions regarding this event. Sincerely, Adam Fink, Commodore 2017 Hutchinson Jaycee Water Carnival 320-444-5379 Ryan Alsleben, Main Street Sports Bar 320-296-9228 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Resolution 14707 amending Resolution 14628 Department: Finance LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments for any homestead property. Deferral terminates upon either: (a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer or subdivision of the property or any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate or partial payment. In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced refuse rates. Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines as defined by the US Department of HUD. HUD defines those guidelines for 2017 as $24,750 per year for one person and $28,250 per year for a married couple, joint tenants or tenants in common. The previous annual income guidelines for guidelines for 2016 were $24,650 per year for one person and $28,150 per year for a married couple Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile. Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via resolution. BOARD ACTION REQUESTED: Approve Resolution 14707 amending the established income guidelines & asset limitations for Senior and Disabled Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MN RESOLUTION NO. 14707 AMENDING RESOLUTION NO. 14628 ESTABLISHING INCOME GUIDELINES & ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the National Guard or military reserves in active service, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be obtained from the City Administrator's office. NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirements for applications for deferred assessments and/or reduced refuse rates: To be granted to person(s) with a low income of $24,750.00 per year for one person and $28,250.00 per year for a married couple, joint tenants or tenants in common. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the homestead and automobile. Deferred assessments and/or reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ; and B. Minnesota Property Tax Refund Form M-1PR Every two years the City can request said information to continue deferral of assessments or reduced refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same documentation to continue the reduced charges. 4. The right of deferment is automatically terminated if: A. The owner dies and the spouse is not otherwise qualified; B. The property or any part thereof is sold, transferred, or subdivided; C. The property should lose its homestead status; or D. If for any reason the City determines that there would be no hardship to require immediate or partial payment. Adopted by the Hutchinson City Council this 251 day of April, 2017. ATTEST: Matthew Jaunich, City Administrator Gary Forcier, Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Annual Caterer's Permit - J&N Schlagel Enterprise II Ltd. Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&N Schlagel Enterprise II Ltd. has submitted an annual caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services in the City on multiple dates for the remainder of the year. The applicant meets statutory requirements and City requirements to hold a caterer's license. BOARD ACTION REQUESTED: Approve annual caterer's permit to J&N Schlagel Enterprise II Ltd. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Ci[�sf License Fees I I I Hassan Street Southeast nnual $300.00 Hutchinson, MN 55350 One -Time $100.00 (320) 587-31511Fax; (320) 234-4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. A 1 �- d� r if GtrI_Liezi� r S Appl/antName (Individual, Pal-Ineers1lip. Corporarlai (ff Corporarioa stale lull eorpurare name) DOB Social Security # l t 61,,�L z Trade Name ar DBA of Restaurant (r b &7), %u' / Addre,N s of Rewraurant Telephone �► h+0 City (y youniv Khere on -sale license issued Location of Event bwv(s) (jl Event I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the ave paragraph's requirements and all other applicable law in the use of rmit. jAeO6 t�al-a-3e_l Signature — Authorized APS ant Date Print Full Name of Person Signing Please attach the following documents to this form - 1) A copy of the applicant's caterer's permit issued by the State of Minnesota 2] A copy of the applicant's valid on -sale intoxicating liquor Iicensc 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance than states "offpremises coverage included" (No applications, binders or declarations). 5 ) $100 check or money order payable to the City of Hutchinson 7_.(LicenseslAppiicationslCaterer's Permit.doc 7��,,,� t ' Llf' 1 l I Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151 Tax: (320)234-4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION License Fees Annual $300.00 One -Time $100.00 To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. Applicant Name (Individual, Partnership, Corporation (If Co"rarion scale fill cooporate name) DOB Sem ecuw, # &Wj"_ - VtA- I D Trade Name or DBA of Restaurant Address of Reeratiranl Telephone (Vp � Lee Cpv or vouni.v where on -.rale license issued *k4son FV41.4- ee-14-v— Locadmi of Event Dale(s) r f Event 1 certify that the above information provided by the Applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's permit. n -7 Signature �ae�j �t�►lq Signature — Authorized Applicant Date Print Full blame of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's permit issued by the State of Minnesota 2) A copy of the applicant's valid on -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Health Department 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations). 5) $100 check or money order payable to the City of Hutchinson Z;4t-icenscslAppIicat ionsWaterer's Permit,doc r�- License Fees I l I Hassan Street Southeast Annual $300.00 Hutchinson, MN 55350 One -Time $100.00 (320) 587-51511Fax: (320) 2344240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. � � J V `��i►�p '��r. acs � ]�^ j�i+��aU� Applicant Nome dndividual, Parinershlp, Carriorafion (!f C'orparation .saafe,jifil corporate name) DOB I. cnrily 4 - —74t 9 ��e_ __ ;:?� I b Trade Manic or D&I of Resaaruant 3�� S� � _�.I'tr�-��rJ_ ►y►� �S3QS �� 1��- grams Addressu}}rResaarjjrrunlqq f Telephone ciry or eaunly Where un -sale license issued N 44_, , ne7 to y %7 bxafioot of l:venl Duaels) pf'Event 1 certify that the above information provided by the a; plieant is true, complete, correct amid made in good faith and agree to eonnply with the above paragraph's requirements and all other applicable law in the use of the c rer's permit. _�Ji4 J_/ �4� 3 r Signature — Authorized AppIicant Date Print Full Natne of Person Signing Please attach the following documents to this Form; 1) A copy of the applicant's caterer's pertuit i.:�ued b -, the: State [)f Millnrsuta 2) A copy ofthe applicant's valid (ri-sale intox-icaling liquor license 3) A copy of the applicant'$ valid reslaurant license ksuk i h} the Hcalth INparlmcut 4) A certificate of liquor liability insurance Thal stat::; "oil' pj emises coy •_-rn;;e im laded" (No applications. hinders or declarations ). 5) $100 eheck or money order payable to the City of Rutchi nson 7- AL ice nseslApp] icat ionslCaterer's Permit_doc �'►� CERTIFICATE OF LIABILITY INSURANCE 514'2016YYY, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements . PRDOVCERN KIM L BROWN INC PO Box 25407 Woodbury, MN 55125 www.klbins.com A TKiM L Brown PHONE651 730-9843 INC.FAX N .(651) 578-2427 11. AL im 1ns.com ADDRES&IFI3URERS AFFORDING GQVERAGE MAIC# IN RERA:Illinois CasualtV Company 15571 INSURED Blue Note Ballroom & Bar J & N Schlagel Enterprises II 320 3rd St. South P.Q. Box 847 Winsted MN 55395 INSURERS: INSURERD IN RR INSURER W COVERAGES f`rp-11FIrAT17- MIIIu1RFR- RFVICICMI NIIIK0kr=P_ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS - LTR TYPE OF INSURANCE Attn: Raquel wv0 I L94 yY L Y EXP LIMITS X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE El OCCUR EACH OCCURRENCE $ 1,000,000 PREM! r $ 100,000 MED EXP An one rson $ excluded A BP30976 7%1/201 /l,20 & ADV INJURY S 1,000,()00 GEN'L AGGREGATE LWITAPPLIES PER: X POLICY E] PRQ [:]LOC NERAL AGGREGATE s 2,000,000 LPESONAL ODUCTS-COMPIOPAGG s 2 00O 000 T AUTOMOBiLELIABILrFY MBINED NGLE LIMIT $ BODILY INJURY (Per person) S ANYAUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIREDAUTOS AUTOS BODILY INJURY (Per accident) S PROPERTY DAMAGE $ UMBRELLA LIAR OCCUR EACH OCCURRENCE $ AGGREGATE S EXCESS LIAB CLAIMS -MADE WORKERS COMPENSATION PER H - STATUTE A AN D EMPLOY E RS' LLkN LITY ANVPROPRIETORIPARTNERJEXCCU TIVE OFFICERIMEMBER EXCLUDED? NIA WC13454 7111201 1112017 E L 7 EACH ACCIDENT 500 oo E.L. DISEASE - EA EMPLOYEE $ 500,000 {Mandatory In NH) II.dlP be under S I 500 ,000 A Liquor Liability LL92109 7111201/30/2017 $500,000 occ , unlimited aggregate DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Addilional Remarks Schedule.may be attached if more space is required) Includes coverage for all events including off premise for food and liquor. CERTIFICATF HOLDFIR r.ANIr.FI I GTInNI City of Wins ted SHOULD ANY OF THE ABOVE DESCRIBED POLICIES eE CANCELLED BEFORE PO Box 126 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Winsted, MN 55395 ACCORDANCETHTHE POLICY P OVISIDNS. Attn: Raquel AUTHORIZED AT V F 320-485-2858 198112014 A RD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACOR[D name a n logo are registered marks of ACORD $ 2,000.00 State of Minnesota County of McLeod No. 2010-02 City of Winsted Liquor License ----- "On Sale" PURSUANT TO APPLICATION THEREFORE, payment of a fee of $ 2,600.00, and upon investigation and satisfactory evidence of the qualification of the license, herein named to receive the same and that the place of sale hereinafter described is a proper and legs# place therefore, LICENSE IS HEREBY GRANTED To J & N Schlagel Enterprises ll, Ltd for the term of One (1) Year from the 1day of July. 2016 through the 30"' day of June. 2017, TO SELL INTOXICATING LIQUORS as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON PREMISES" described as 320 — 3rd Street South Winsted, Minnesota 55395 IN THE MUNICIPALITY OF WINSTED in said County and State, at which premises said licensee controls and operates a Liquor Establishment as defined by law: subject. however, 'to the laws of the United States, the laws of the State of Minnescia, the regulations and ordinances of said municipality, and the rules and regulations of the LIQUOR CONTROL COMMiSIONER, relating to the sale and distribution of intoxicating liquors, hereby made a part hereof, and subject to revocation according to law for violation thereof. This license is non -transferable except by consent of the authority issuing the same. WITNESS THE GOVERNING BODY OF THE MUNICIPALITY OF WINSTED and the seal thereof this 17`h day of May, 2016. The City Council of the City of Winsted By: - - r _ ... _ . Attest: � Steve Stotko, Mayor RAQ4 Kirchoff, Oekuty City C POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE CONSPICUOUSLY, 625 Robert Street North, PO. Box 64975 AS TO PERSON Environmental Health Division OR PLACE St, Paul, Minnesota 55164-0975 (651 ) 201-4505 Fee Paid: $660.00 LICENSE NO. FBL-4490-21330 FOR THE OPERATION OF: 207 License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Medium Establishment LICENSE PERIOD: January 1, 2017 THRU December 31, 2017 ISSUED TO: ESTABLISHMENT NAME: J & N Schlagel Enterprises II, LTD. The Blue Note P.O. Box 847 Winsted, Minnesota 55395 320 3rd Street South Winsted, Minnesota 55395 License Type(s): Restaurant/Place of Refreshment County: McLeod AM2 STATE OF MINNESOTA Minnesota Department of Public Safety Alcohol&GomblPrig ElfumeMent Alcohol and Gambling Enforcement HAS BEEN ISSUED THIS LICENSFIPERMIT BY THE STATE OF MINNESOTA PURSUANT TO MINNESOTA STATUTE' CHAPTER 340A AND RELATED REGULATIONS ALCOHOL CATERER'S PERMIT J & N Schlagel Ent. II Ltd Blue Note 320 3rd St S W insted MN 55395 17 Alcohol & Gambling Enforcement Director HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Food Vendor License Renewal - Rafael Jimenez Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Rafael Jimenez has submitted a food vendor renewal application. Mr. Jimenez operates an ice cream truck throughout the community with the business name of Chitos. Mr. Jimenez has submitted the appropriate documentation and license renewal fees. BOARD ACTION REQUESTED: Approve issuing a 2017 food vendor license to Rafael Jimenez to operate a food truck. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: City of Hutchinson INVOICE Invoice # Post Date 00000390 11/01/2016 Mail To: License # Rafael Jimenez FV17-0001 306 S. Donnelly Invoice Date Litchfield, MN 55355 10/31/2016 Due Date Business ID: 12/01/2016 336 Amount Due Business Name: $125.00 Rafael Jimenez Pleaye Tt• s Porion with your Paynent Invoice #: License #: License Type: 00000390 FV17-0001 Food Vendor Application Date: Expiration Date: 10/31/2016 12/31/2017 Fee Items Amount Food Vendor - Vehicle $125.00 Billing/Invoice Date Total Due 10/3112016 $125.00 Penalties and Late Charges will be applied after: 12/0112016 MINNESOTA DEPARTMENT OF AGRICULTURE MINNESOTA DEPARTMENT OF AGRICULTURE RETAIL MOBILE FOOD HANDLER 625 ROBERT STREET NORTH, ST. PAUL, MINNE50TA 55155-2538 JIMENEZ RAFAEL DBA RETAIL MOBILE FOOD HANDLER CHITOS CONCESSIONS JIMENEZ RAFAEL DBA 306 SOUTH DONNELLY AVE CHITOS CONCESSIONS LITCHFIELD MN 55355 306 SOUTH DONNELLYAVE License number LITCHFIELD MN 55355 YIAU8433G License Categories 20085062 0410412017 03/31/2018 FOOD VEHICLE, PORTABLE STRUCT License Number Effective date Expiration date JIMENEZ RAFAEL DBA CHITOS CONCESSIONS 306 SOUTH DONNELLY AVE LITCHFIELD MN 55355 20085062 $77,00 041x412017 0313112018 License Number License Fee Paid Effective date Expiration date This license must be posted in a conspicuous place and is not transferable. 20085062 $77,00 03/31/2018 AG -00853 In accordance With the Americans With Dis9hllitles Act, an altema[ive form of communication is available License Number License Fee Paid Expiration date upon request. 0411412017 09:43 Lake Region Agency Cokato LAKE REGION AGCY PO BOX 759 COYATO, MN 55321 1-320-286-2231 Certificate of insurance C�rtiirrate Lloldsr _ CITY OF HUTCH1NSO N 111 HASSAN ST. SE HUTCHINSON, MN 55350 �FAM02862891 P.0011002 AWME111W cc'0AyfAfeRc'1.Z Policy number: 0537835&7 Underwftn by, UNITED FINANCIAL CASUALTY COMPANY April 14, 2017 Pagel of 2 Insured ................................ I ...... .....................,.........I........ RAFAEL 11MENEZ ....................... LAKE REGION AGCY P4 E R IO ..... CHITOS CONCESSIONS 306 5 DONNELLY AVE COIBOX FAN 55321 59 LITCHAELD, MN 55355 This document certifies that insurance polides identified below have been issued by the designated insurer to the insured named above for the peKOMj indicated. This Cen;hcate is issued for information purposes only. It oDniers no rights upon the certificate holder and does not change, alter, modify, or extend the Coverages afforded by the policies listed below. The coverages afforded by the polides listed below are suboctm all the terms, exclusions, limitations, endorsements, and conditions of these polides. Policy Effective Date:.E)"K' 24th ........................... Polity Expiration Date: tun 21, 2017 ................................................. daurance coverage(s) Wnits 6ODILYINJURy/ PROPERTY DAMAGE .......... .... $2,i.]fl0,000 COMEI .NEO SINGLE U,MIT ........ ..----•-..-............................... LiNINSURED1l1N[]ERftJSUREb MOTORIST ............. ... $2.00O,i1DO COMBINED SINGLE LIMIT ........................................ ...........................-..... PERSONAL INJURY PRQTQCTION ..... ...................$20.000 MED & ECON 1055 WIWORI�RS COMA-�QN.SiAC9CED ............_. .� Descriptinq of Locationivehicles/Special ftems Scheduled autos only 303 ............... 1988 CHEVROLET Pap 1 GC1P32J2J3563 Stated Amwnt $7,000 COMPREHENSIVE $500 DED Wf$O GLASS DED COLUSION $500 DED 19$8 CHEVROLET P30 t GC1P3213J3304687............ ........................... ............. .............. ....... ............... .............. .... Stated Amount $7,000 COMPREHENSIVE $540 DED W1$0 GLASS DED COLUSIOH $500 DED 0411412017 09:43 Lake Region Agency Cokato OWj3202862891 P.0021002 Policy number. 05378358-7 Page 2 of 2 Certificate number 10417NET358 Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. FOn 5245 [}4ro2) HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Temporary Liquor License - Hutchinson Jaycees Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor during the Hutchinson Jaycees Water Carnival in West River Park on June 15 - 17, 2017. The Hutchinson Jaycees are a nonprofit organization and meet the requirements for a temporary liquor license. BOARD ACTION REQUESTED: Approve issuing temporary liquor license to Hutchinson Jaycees on June 15 - 17, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Minnesota Department of Public Safety ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 222, St. Paul MN 55141 °` (651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555 WWW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER ��k � h �fln ;� w �S w - •� � 1 � l �-�C' STREET ADDRESS CITY STATE ZIP CODE PO 1ox 6 ) t1 g [ NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE ►+q K (3>d �-3c. S SI t3 ai rr':1 r� X79 DATES LIQUOR WILL BE SOLD diA n e j T F ORGANIZATION �LLUJJ/ CHARITABLE RELIGIOUS QTHEIJNONEROFIT ORGANIZATION OFFICER'S NAME SS n A lz G` I I fj - J lit: •,, S'� 5, ��rinjd�? 1,'j v S 3 5 o ORGANIZATION OFFICER'S NAME ADDRESS d 4." � 5Cm Ken 7)--6 'TX/'_' 5 �- 54; l w ►x►5�� F AV 'S �� ORGANIZATION OFFICEWS NAME ADDRESS Location license will be used. If an outdoor area, describe f ,rrvG1r prNrlC c e,Ve A �r3 ff�� II i � I -c+" In 17�r�,IJ�� •r�-R, Lr d�'�rC i,...i �� 9t- P-rl � Will the applicant co tract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so, lease provide the carrier's name and amount of coverage. r 1 vt :tf(Fni �' 12 rGLi 'W/'4 APROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING ENFORCEMENT CITYICOUNTY_� nt-21 y`I DATE APPROVED CITY FEE AMOUNT a F) • u LICENSE DATES DATE FEE PAID 4 I i 1 2-v 1 SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT ]VOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License For the event PS -09079 [05105] ACVREf CERTIFICATE OF LIABILITY INSURANCE OA FE( M MIDDIYYYY) iii� 4/11/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Scott Rupp DAMAGE TO RENTED .PREMISES Ea occurrence pp Insurance By design, LLC i� ND..F�[l: (952)800-700 �qJ�, N01: (952) H OB -7004 14041 Burnhaven Drive n_a_DR�F�s:scottr@insurancedesign.net Shite 100 INSURERLS�FORDINGCQVER_AGE NAIC # Burnsville MN 55337 INSURED __-_- _ INSURER A_Scot:tadale Insurance Company -- —---------- X ExCl Athletic Part INSURER B; -- JCI Minnesota . __. -- - ------ --- - -- --.4- _ - ... INSURERC: 1405 N Lilac ]hive INSURER D: Suite #125 INSURER E: Golden Valley MN 55422 INSURER F: GUVERAGE5 CERTIFICATE HUMSFR-CL169602455 RRVISION NI IMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED 13Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE SEEN_ REDUCED BY PAID CLAIMS. INSR ADOL.SUBR' - POLICY EFF POLICY EXP LTR TYPE OF INSURANCEJNSD WVQ POLICY NUMBER IMMIDOIY MWDDrYYY LIMITS X COMMERCIAL GENERAL LIABILITY 111 Hassan Street SE EACH OCCURRENCE 5 1,000,000 CLAIMS -MADE x I OCCUR DAMAGE TO RENTED .PREMISES Ea occurrence l y 1001 000 - I i .--- .--.- .------- .---.-------. MEOE7CP(AnyorrepersDn] X $2,500 Deductible ACS0000376 9/22/2016 9/22/2017 $ 2,500 PERSONAL &ADV INJURY X ExCl Athletic Part $ 1,.000,000 GEN'l AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 2,000,000 POLICY ECT L X LOC PRODUCTS - COMAGG $ 2,000,000 $ OTHER RUTOMDBILE LIABILITY M ❑ IN LE TIM $ . LEa accident] ANY AU f 0 BODILY INJURY (Per person) $ ALI OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (per 8ccidenE)- $ NON -OWNED PROPERTYDAMAGE. HIRED AUTOS (Per accldant).--. _ --- -$ . 5 UMBRELLA LIAR OCCUR EACH OCCURRENCE _ _ $ EXCESS LIAS CLAIMS-MA_dE, AGGREGATE 8 ❑ED RETENTIONS $ WORKERS COMPENSATION'PER OTH- AND EMPLOYERS' LIABtUTY YIN_ STATUTE E.L. EACH ACCIDENT ANY PROPRIETORIPARTNEWEXECUTIVE i $ OFrICEiMEMBER EXCLUDED?'— NIA ------ ----- -- - - . (Mandatory In NMI E.L. DISEASE - FA EMPLOYE $ II yyes, describe under -- --- - - --- ----- E.L. DISEASE -POLICY LIMIT OESCRIPTION OF OPERATIONS below $ A Liquor Liability ACSO000376 9/22/2016 9/22/2D17 Each Occurrence $1, DOD, Q00 i Annual Aggregale $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remo rka Schedule, may be attached it more space is require dI Provides evidence of insurance for the Hutchinson Jaycees as respects the Hutchinson Jaycees Water Carnival to be held June 15-17, 2017. CERTIFICATE HOLDER CAMCFI I ❑TION 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACO RD name and logo are registered marks of ACORD IN S025 001Ani SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Hutchinson THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Adam Fink ACCORDANCE WITH THE POLICY PROVISIONS. 111 Hassan Street SE AUTHORIZED REPRESENTATIVE Hutchinson, MN 555350 LuAnn Paulet/LBP 1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014101) The ACO RD name and logo are registered marks of ACORD IN S025 001Ani HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Transient Merchant License Application - The Country Stop Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Phillip Westby of the Country Stop has applied for a transient merchant license to sell farm fresh produce in the Plaza 15 parking lot. Mr. Westby has operated a produce stand in the City of Hutchinson for several years and this will be his second year at this specific location. There have been no issues with this business at this location or previous locations over the last several years. BOARD ACTION REQUESTED: Approve issuing transient merchant license to Phillip Westby of the Country Stop Fiscal Impact: $ 0.00 Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: I I 1 Hassan Street Southeast Hutchinson, MV 55350 t320J387-515]Tax: (320)234-4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS (Under Ordinance No. 111) Application Type (choose one) © Solicitor $125-00 Date of Application % 47 " Transient Merchant $125.00 Datc(s) of Event: 5" ❑ Peddler $125.00 r� �� 17 ❑ Parade Peddler $ 30.00 Applicant InformationPj 4A,11-7 iPl 2" X 2" Picture Required ��11� Name: t'�f �!f 7-4 Height: & t' weight: Eye Color: Driver's License Number: Permanent Address: ZDQ Iye W4L Ciry State Zip Permanent Telephone: Temporary Address: Citv State Zip Temporary Telephone Access: Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? yes tf yes, state the nature of offense and punishment or penalty assessed therefore: City of Nuehinsun Applirouon fur Peddlers. Solicitors, opal 'iransienr AlerCYla445 Page 2 uj4 Location Information Location Name (CANNOT OCCUPY � /T 4 /r eation Address If the applicant is not the property owner, the property owner must sign below granting pyrutission fol -use of said property: Business information Dmribe relationship betwcen applicant and cmployer: Describe nature of business and describe itern(s) offered? Describe method of delivery: 10t S� Srrue p}p I t i� t.'Y°Y�.L.Y j. l-td-IIr11r'r: fi t Describe source of supply: r Supplier Name Suppler Phone Number Supplier Address eit} Stair Zip &opphrr Name Supplier Address Supplier Name Reference Information Suppler Phone Number Cin• 5tulr Zip Provide two (2) property owners (in McLeod County) for character references: Suppler Phone Number �Q IIP.✓ *� �� ` � � %- } 3i3�. I. Property Owner Name Property Owner Phone Number Prape'ly seer Address City Srwe 'lip Propertp Owner :Mame Property Owner Pham Number City of N lI hrlr.con Application fur Peddlers, Soliciror.e, and Trrura'mmi Merchants Page 3 of $ Reference Information List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's date): C•rll nn Cirr J rD � �n L-15 Ott- _ A. �af/{S1 �� to Stare + Drrre(sJ ofActf i iia to Slrrrr Date(s) of .4cti rin- Stare Date{sJ v/Acritiir� Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation tee paid in full (check or money order): Xyes ❑ no Application completed in bill and signed: l& yes ❑ no I hereby certify I have completely tilled out the entire above application and that the application is true, correct, and accurate. C fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a tine not exceeding S 1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the casts of prosecution. Applicant's internal Clse Onl Police ❑ approved ❑ denied Notes: City Council U approved ❑ denied Notes: N!'LiccneviApplications)Peddler, yuiiciior, rr jsieiti.dac Dare HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Transient Merchant License Application - Tina Novotny Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 5 License Contingency No Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's apparel and accessories. Ms. Novotny intends to rent the Depot or other space on multiple occasions throughout the year, as she did last year, to host these sales. Ms. Novotny has operated similar-type shops in the City of Olivia and again did so in the City of Hutchinson last year as well. Ms. Novotny has submitted all appropriate documentation required for the license. BOARD ACTION REQUESTED: Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cry of I I l Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax:(320)234-4240 City of Hutchinson APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS (Under Ordinance No. 1171) Application T e {choose one} ❑ Peddler $125.00 Date of Application �' t Transient Merchant $125.00 License Period: ❑ Expires on December 31" of license year Valid for the ® following dates: ❑ Parade Peddler $ 30.00 Date of Event: A licant Information 2" X 2" Picture Required Name: Tina Novotny Height: 5' 8" Weight: 140 Eye Color: Blue Driver's License Number: JtXX)MXX State: MN Permanent Address: 45164 880 Avenue ;•�V A . Hector MN 55342 City Slate zip Al Permanent Telephone: (320) 848-6075 Temporary Address: NIA a I Cit}' Stade zip. Temporary Telephone Access: NIA Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes © no If yes, state the nature of offense and punishment or penalty assessed therefore: City of fiutchinson 4pplication for Peddlers and 7ransienr Aderchaws Page ? of J Location Information Depot Marketplace (temporary venue) Location Nance (CANNOT OCCUPY PUBLIC RIGHT-OF-WAY) 25 Adams St SE Hutchinson MN 55350 Location Address City State Zip If the applicant is not the property owner, the property owner must sign below granting permission for use of said property: NIA NIA Pro erty owner signature Property owner name Business Information Describe relationship between applicant and employer: The Applicant is The Business Owner; Self Employed Describe nature of business and describe item(s) offered: Pop -Lip Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of Home Goods Such as Handcrafted Barn Wood Framed Mirrors, Chalkboards, Wall Hooks, Crates, Etc_ Describe method of delivery: Short-term Rental of a Space to Host a Pop -Up Sale (sales are approx. three days — thursday thru saturda } Describe source of supply: 1 currently work with suppliers from the west coast Oran eShine (213) 745-3001 Supplier Name Suppler Phone Number 1015 S Crocker St. #S21 Los Angeles CA 90021 Supplier Address City State Zip FashionGo (213) 745-2667 Supplier Name Suppler Phone Number 726 E. 12th St. #306 Los Angeles CA 90611 Supplier Address City State Zip HandbatrFashion (213) 489-5861 supplier Name Suppler Phone Number 2866 W. 7th St, Los Angeles CA 90005 qtr IierAddress City State Z111 Reference Information Provide two (2) property owners (in McLeod County) for character references: Matt Field, CEO of Goebel Fixture Com an 587-2112 Property as•ner Name Property Owner Phone Number 528 Dale Street SW Hutchinson MN 55350 Property Owner Address David Blake Property Owner Nome 20636 Hwy 15 North Chi ner Address City state Zip 587-6152 Property O}vner Phone Number Hutchinson MN 55350 Cil}^ Fran City of Hutchinson Application for Peddlers and Transient Merchants Page 3 of 4 Reference information (continued) List last (up to three (3)} previous city(ies) where you carried on same activity (immediately preceding today's date): O.livia Mt6 N 1218116 12/10/16 — City State Hutchinson MN City State Olivia MN City State 11/17/16 9122116 Dale(s) of Activity 11/18/16 to Dale(s) ofActtriq, 9124116 to bate(sJ of.4ctivity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): C]x yes ❑ no Application completed in full and signed: 0 yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding S1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Internal Use Applicant's Signa Police 0 approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H.ILiuns VAVp4ic ti0ftVPeddier, SOkdor, Transienr,&U Date HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-XZ Agenda Item: Short-Term Gambling License - Crow River Cutters Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding from May 1 through July 18, 2017, at Landy Lodge. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Cutters from May 1 through July 18, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cin, Of 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax:(320)2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event its order to be considered plication T ❑ Short Tenn Date(s) f) 01< 11 - `7 Mont IDavlYear- Moi in Information sem:: �: t►�tR �.s~t'i'r7Z: S Irl v.3'T� Name 35 3e -r.> 1kwe 56 !'7- Fee: $30.00 -rte X85 13 75 Phone Number ir4�iC1i+,��o1L bL4kS i5 -34;s: Address where regular meeting are held City State Zip Day and time of meetings? l Si 'T"3e -.P0k-( o r+_ E A00 -1,k U -A Div T -t+ Is this organization organized under the laws of the State of Minnesota? .(yes ❑ no How long has the organization been in existence? Z3 L6H1D- may members in the organization? 4 What is the purpose of the organization? In whose custody will organization records be kept? M, Y lF L0(5 -32ks 5?5 S_ t3 T -S 3'Z► IF Zte v -T Address Name Authorized Officer of the Organization Information True Name 7 �1 15)CAC. Sr 5C Phone Number Hera" IAlso" 'I-11--> 5S3 jL~ ON State Zip NureH 1�50� 3'ZO 5$3 i3'1�5- Phone Number Residence Address City State Zip Date of Birth: 00 1 ZT i /q6Place of Hirth: HES- CCeYkAPk,�)l Month day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes )Wno If yes, explain: City of ff dehinson Application for Bingo Gambling Devices License Page 2 of 3 Designated Garnblin h under Minnesota Statute True Name Residence Address Date of Birth: 06 1 Z7 Phone Number City State Zip Place of Birth: CC" -,O' A* "' Month/day/year City State Nave you ever been convicted of any crime other than a traffic offense? ❑ yes Vio If yes, explain: How long have you been a member of the organization? -7 Zfi1g _ Game Information Location #1 Lel>y L0661 -1 - Name of location where game will be played Address of location where game will be played 14v'TG:r O-ilUtk If—/ City Phone Number State Zip Date(s) and/or day(s) gambling devices will be used: Colo t through AM Hours of the day gambling devices will be used: From pM To Maximum number of player: Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes f(no If yes, will a charge be made for such refreshments? ❑ ves Vno Game Information ' - Location #2 Name of location where game will be played Address of location where game will he played Date(s) and/or day(s) gambling devices will be used: Phone Number City State Zip AM through A UI AM Hours of the day gambling devices will be used: From PM To PM Maximum number of player: Will prices be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ ves ❑ no Officers of the Organization (Y -necessary, , list additional names on s Name Title Residence Address �1✓N &,*-, C'— Y Name I -,C'— Name Residence Address City State Title City State Zip Zip City ofHatchinson AW -a"- fnr Bingo Gambling Devices License Page 3 of 3 M1 xl� bac Name Title Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 0 yes ❑ no G Authorized Officer P(yes ❑ no InitialInitial I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling 9$d I will familiarize myself with the contents thereof. Signature of autl�rized officer of organization — A '! Signature of, manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: 4/1-711.7 Date ' lzfY'7 Date Officers or Other Persons Paid for Services Lnfunim ion (ifnecessary, list additional names on searatu sheet) Title Name City State Zap Residence Address Title Name Residence Address Stale 7ip City Title Name Citv State Zio Residence Address Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager 0 yes ❑ no G Authorized Officer P(yes ❑ no InitialInitial I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling 9$d I will familiarize myself with the contents thereof. Signature of autl�rized officer of organization — A '! Signature of, manager of organization Internal Use Only City Council ❑ approved ❑ denied Notes: 4/1-711.7 Date ' lzfY'7 Date HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Items for Hotel Site Access Improvements Project (1-6/P17-06) Department: PW/Eng LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above referenced project letting at their May 9th meeting. Please note that City staff and the design consultant will be working with the hotel developer to coordinate the project design and delivery schedule. BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 423,500.00 Total City Cost: $ 423,500.00 Funding Source: Bonding, Stormwater Funds, EDA Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14708 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 6/PROJECT NO. 17-06 WHEREAS, it is proposed to improve: Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the west; new roadway implementation by construction of grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement, called Letting No. 6/Project No. 17-06, be referred to the Engineer for study and that that person is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. Adopted by the Council this 25th day of April 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor & City Council FROM: Kent Exner, DPW/City Engineer DATE: April 25, 2017 SUBJECT: Letting No. 6/Project No. 17-06 I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed: L6/P17-06 Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the west; new roadway implementation by construction of grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances. ESTIMATED COST TOTAL Construction Cost $350,000 Engineering $52,500 Administration $21,000 ESTIMATED TOTAL $423,500 ESTIMATED FUNDING TOTAL Assessable Costs $0 State Aid $0 Cit - Bonding $323,500 City - Stormwater Funds $50,000 City - EDA Funding $50,000 ESTIMATED TOTAL $423,500 RESOLUTION NO. 14709 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 6/PROJECT NO. 17-06 WHEREAS, pursuant to a resolution of the Council adopted April 25th, 2017, a report has been prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed improvements: Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the west; new roadway implementation by construction of grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances; and said report was received by the Council on April 25th, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvement in accordance with the report at an estimated total cost of the improvement of $423,500.00. A public hearing shall be held on such proposed improvements on the 9th day of May, 2017, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 25th day of April 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich PUBLICATION NO. 8225 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 6 PROJECT NO. 17-06 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 9th day of May, 2017, to consider the making of an improvement of Letting No. 6/Project No. 17-06, an improvement of: Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the west; new roadway implementation by construction of grading, retaining walls, curb and gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The estimated City cost of said improvement is $423,500.00 with an Assessable cost of $0.00 for the total estimated cost of $423,500.00 A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 04/25/2017 Matt Jaunich, City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, APRIL 26TH, 2017 AND WEDNESDAY, MAY 3RD, 2017. CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/11/2017-04/25/2017 Check Date -------------------- 04/14/2017 Check ---------------- 195856 Vendor Name ------------------------------------------------------------ NCPERS Minnesota Description ---------------------------------------------------------------------------- 3/26-4/8/17 Payroll Amount -------------------- 336.00 04/14/2017 195857 HART 3/26-4/8/17 Payroll 662.21 04/14/2017 EFT439 EFTPS 3/26-4/8/17 Payroll -Federal Tax Withholding 68,360.37 04/14/2017 EFT440 Aflac 3/26-4/8/17 Payroll 170.41 04/14/2017 EFT441 MN Child Support 3/26-4/8/17 Payroll 695.60 04/14/2017 EFT442 MN Dept of Revenue 3/26-4/8/17 Payroll - State Tax Withholding 12,252.45 04/14/2017 EFT443 MN Dept of Revenue -Tax Levy 3/26-4/8/17 Payroll 276.34 04/14/2017 EFT444 PERA 3/26-4/8/17 Payroll - PERA contributions 46,479.57 04/14/2017 EFT445 TASC-Flex 3/26-4/8/17 Payroll 1,886.76 04/14/2017 EFT446 TASC-H S A 3/26-4/8/17 Payroll 12,154.00 04/14/2017 EFT447 ICMA 3/26-4/8/17 Payroll 1,946.91 04/14/2017 EFT448 VOYA 3/26-4/8/17 Payroll 990.00 04/14/2017 EFT449 MNDCP 3/26-4/8/17 Payroll 305.00 04/25/2017 195858 3D SPECIALTIES DRUM W/TIRE RING, DIVERTER CONE, TYPE II 3,836.70 04/25/2017 195859 AARP AARP INSTRUCTION -APRIL 435.00 04/25/2017 195860 ABDO EICK & MEYERS 2016 FINANCIAL AUDIT SERVICES 26,000.00 04/25/2017 195861 ABSOLUTE LOGISTICS LLC SPLIT LOAD SPARTA- WEST SALEM WI 6,210.00 04/25/2017 195862 ACE HARDWARE VARIOUS R&M SUPPLIES 635.22 04/25/2017 195863 ADULT TRAINING AND HABILITATION CEN RECYCLING PICK UP -MARCH 100.00 04/25/2017 195864 AG SYSTEMS PAINTER PUMP 175.00 04/25/2017 195865 AMERICAN BOTTLING CO APRIL COST OF GOOD - LIQUOR STORE 278.48 04/25/2017 195866 AMERICAN DOOR WORKS LOADING DOCK- DOCK BUMPER 1,895.00 04/25/2017 195867 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 97.88 04/25/2017 195868 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 1,039.00 04/25/2017 195869 ARCTIC GLACIER USA INC. ICE 236.14 04/25/2017 195870 ARNESON DISTRIBUTING CO APRIL COST OF GOOD - LIQUOR STORE 488.40 04/25/2017 195871 ARROW TERMINAL LLC RED 3 LED IDENTIFICATION LIGHT BAR 110.77 04/25/2017 195872 ARTISAN BEER COMPANY APRIL COST OF GOOD - LIQUOR STORE 1,849.55 04/25/2017 195873 AUTO VALUE - GLENCOE MEGAFLEX 2 -WIRE & OTHER AUTO R&M SUPPLIES 1,217.54 04/25/2017 195874 B & C PLUMBING & HEATING INC REINSTALL WATER SOFTENER 857.79 04/25/2017 195875 BACHMAN'S NEW DISCOVERIES ARBOR DAY ENERGY TREES 357.20 04/25/2017 195876 BEACON ATHLETICS CUSTOM WINDSCREEN 633.00 04/25/2017 195877 BELLBOY CORP APRIL COST OF GOOD - LIQUOR STORE 1,835.62 04/25/2017 195878 BERNICK'S APRIL COST OF GOOD - LIQUOR STORE 277.75 04/25/2017 195879 BREAKTHRU BEVERAGE APRIL COST OF GOOD - LIQUOR STORE 2,291.72 04/25/2017 195880 C & L DISTRIBUTING APRIL COST OF GOOD - LIQUOR STORE 34,646.21 04/25/2017 195881 CARS ON PATROL SHOP LLC FIRE RESCUE#8- LIGHTBAR 1,352.50 04/25/2017 195882 CARTER, RON SAFETY FOOTWEAR 144.99 04/25/2017 195883 CENTRAL HYDRAULICS COMPOST - TURNER -HOSE, FEMALE SWIVEL 220.84 04/25/2017 195884 CENTRAL MCGOWAN HIGH PRESSURE CYL 138.88 04/25/2017 195885 CHANKASKA CREEK APRIL COST OF GOOD - LIQUOR STORE 739.20 04/25/2017 195886 COLD SPRING GRANITE CO NS3 COMP NICHE PLAQUE- B & E DRAHOS 328.00 04/25/2017 195887 CREEKSIDE SOILS PRAIRIE SIGNAGE-BITCON 413.82 04/25/2017 195888 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- PD 2015 CHEV CAPRICE 213.31 04/25/2017 195889 CROW RIVER GOLF CLUB LIQUOR STORE EVENT 536.88 04/25/2017 195890 CROW RIVER PRESS INC SENIOR NEWSLETTERS 91.90 04/25/2017 195891 CURTIS 1000 INC- MN #10 ENVELOPES FOR UTILITY BILLING 2,066.60 04/25/2017 195892 CZECH, RANDY TRAVEL TO/FROM MPCA WW CONF FOR LICENSE 89.37 04/25/2017 195893 DALE A. ZORMAN TRUCKING SERVICE INC SOIL PRODUCTS- VIRGINIA MN 1,600.00 04/25/2017 195894 DESTINATION TRANSPORT GARDENING SOIL- FOSTERS, JORDANS 1,250.00 04/25/2017 195895 DOUGHERTY, MOLENDA,SOLFEST,HILLS & CLIENT/MATTER # 15206 38341 6,002.62 04/25/2017 195896 DROP -N -GO SHIPPING INC PROCESSING OF APRIL UTILITY BILL STATEMENTS 1,102.32 04/25/2017 195897 DYNA SYSTEMS MEGA CRETE CONCRETE REPAIR 2,077.04 04/25/2017 195898 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 04/25/2017 195899 EDUCATION & TRAINING SERVICES M.LIEN & R.CZECH 4/24-26 MGMT & LEADERSHIP PROG 998.00 04/25/2017 195900 ELECTRO WATCHMAN FIRE & SECURITY ALARM MONITORING 2,625.35 04/25/2017 195901 ELK RIVER COMPOSTING INC CONTRACTED COMPOST DELIVERY 2/21-3/1/17 20,249.04 04/25/2017 195902 1 EMPLOYMENT RESOURCE CENTER ITEMP STAFFING CREEKSIDE WK ENDING 4/9/17 701.52 Check Date 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 04/25/2017 Check 195903 195904 195905 195906 195907 195908 195909 195910 195911 195912 195913 195914 195915 195916 195917 195918 195919 195920 195921 195922 195923 195924 195925 195926 195927 195928 195929 195930 195931 195932 195933 195934 195935 195936 195937 195938 195939 195940 195941 195942 195943 195944 195945 195946 195947 195948 195949 195950 195951 195952 195953 195954 195955 195956 195957 195958 195959 195960 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/11/2017 - 04/25/2017 Vendor Name ------------------------------------------------------ ERICKSON ENGINEERING CO LLC FARM -RITE EQUIPMENT FASTENAL COMPANY FEDEX FINANCE & COMMERCE FIRE SAFETY USA INC FIRST ADVANTAGE LNS OCC HEALTH SOLU FIRST CHOICE FOOD & BEVERAGE SOLUTI G & K SERVICES GAVIN WINTERS DONLEY & OSTLUND LTD GERTENS GIBSON BIOSCIENCE GRAINGER GRANITE ELECTRONICS GRATKE, TIM GRIDOR CONSTRUCTION HACH COMPANY HANSON & VASEK CONSTRUCTION HENRY'S WATERWORKS INC HILLYARD / HUTCHINSON HJERPE CONTRACTING HOHENSTEINS INC HUTCHFIELD SERVICES INC HUTCHINSON CO-OP HUTCHINSON CONVENTION & VISITORS BU HUTCHINSON HEALTH HUTCHINSON HUSKIES BASEBALL HUTCHINSON LEADER HUTCHINSON UTILITIES HUTCHINSON WHOLESALE HUTCHINSON, CITY OF HUTCHINSON, CITY OF I.M.S. SHARPENING SERVICE INTEGRATED POWER SERVICES LLC INTERSTATE BATTERY SYSTEM MINNEAPOL JACK'S UNIFORMS & EQUIPMENT JEFFERSON FIRE & SAFETY INC JJ TAYLOR DIST OF MN JOES SPORT SHOP JOHN DEERE CREDIT JOHNSON BROTHERS LIQUOR CO. KAMCO INC KDUZ KARP RADIO KNIFE RIVER L & P SUPPLY CO LAMMERS, STEVE LANDSCAPE CONCEPTS INC LANO EQUIPMENT OF NORWOOD LEAGUE OF MN CITIES -INS TRUST LEXISNEXIS LITZAU-MURPHY, PATTY LOCHER BROTHERS INC LOEHRER, ROBERT LOGIS LYNDE & MCLEOD INC. MADDEN GALANTER HANSEN LLP MAYTAG LAUNDRY & CAR WASH MCLEOD COUNTY AUDITOR -TREASURER INVESTIGATE TRAIL WIDENING OPTIONS SKIDLOADER- BULK HYDRAULIC OIL, FILTER VARIOUS R&M SUPPLIES SHIPPING GEARBOX- PART OF 19486 (HUBE ADVERTISING FOR LETTING#8/PROJ# 17-08 VARIOUS FIRE OPERATING SUPPLIES EMPLOYEE DRUG TESTING COFFEE COVERALLS, MATS & TOWELS DOG BITE CASE- A. CLOUTIER COMPOST- WESTERN RED CEDAR MULCH SUPPLY ESCHERICHIA COLI ATCC, PSEUDOMONAS AERUG WIREGURAD FIRE RADIO- REMOTE SPEAKER MICROPHONE, BELT CLIP MPCA WW CONF, CLASS A CERT RENEWAL FEE, SUPPLIES WWTP - HATS LIFTSTATION GRINDER INSTALLATION WATER - TEST KIT, KTO KIT, REAGENT SET CATCH BASIN REPAIR AT CITY CENTER STREET COLD PATCH MATERIAL TISSUE ROLL, TOWEL ROLL, FILTER BAG REPAIR WATER MAIN BREAK- ROBERTS RD / MCDONALD APRIL COST OF GOOD - LIQUOR STORE COMMERCIAL JANITORIAL- APRIL FUEL, CHEMICALS & VEHICLE R&M FEBRUARY 2017 LODGING TAX EMPLOYEE TESTING 1/2 PAGE ADVERTISEMENT HUSKIES 2017 SCORECARD MARCH ADVERTISING/PUBLICATIONS -VARIOUS DEPTS MARCH UTILITIES 3/01/17 - 4/01/17 VARIOUS AUTO R&M SUPPLIES WATER & SEWER SERVICE 3/1-3/31/17 REPLENISH ATM AT CITY CENTER CATCH BASIN REPAIR WWTP - REPLACE 1/3HP MOTOR BATTERIES POLICE & HOSPITAL SECURITY PANTS, SHIRTS FIRE PPE-HONEYWELL#36AD TAILS GOLD APRIL COST OF GOOD - LIQUOR STORE TODDLER T-SHIRTS FOR SOCCER REFUSE - 2017 LEASE PMT ON JD LOADER APRIL COST OF GOOD - LIQUOR STORE CRACK REPAIR @ AIRPORT -SOUTH END HANGARS SENIOR FUNDRAISING CONCERT -BUDDY HOLLY TRIBUTE POLE SAW TUBE FOR BOOM TRUCK MOWER R&M SUPPLIES ECOLOGY SITE- CHEMICAL FOR BACKPACK SPRAYER CUT PLANTS AT ROUND -A -BOUTS & CEMETERY CEMETERY - VAC ASSY SETTLEMENT OF CLAIM C0028878 POLICE - MARCH 2017 USER FEE EVENT CENTER RETURN DAMAGE DEPOSIT- 3/3/17 APRIL COST OF GOOD - LIQUOR STORE REIMB FOR BOILERS LICENSE MARCH INTERNET, TELEPHONY & NETWORK R&M COMPOST SUPPLY PURCHASE LEGAL SERVICES THROUGH 3/31/17 - POLICE UNION EVENT CENTER - MARCH LINEN CLEANING 2017 1ST HALF PROPERTY TAXES - VARIOUS CITY LAND Amount ---------------- 850.00 606.53 268.49 173.90 334.00 3,350.40 419.80 151.00 169.73 612.50 2,995.00 269.72 70.46 174.52 367.11 31,000.00 1,065.89 1,375.00 980.76 1,124.20 1,568.80 335.00 1,415.00 4,617.54 4,793.67 170.50 200.00 5,428.21 127,418.77 476.16 4,936.96 4,000.00 1,800.00 228.93 106.68 719.29 1,714.20 7,462.19 250.00 24,260.40 24,087.38 4,907.50 341.00 196.60 106.89 275.00 1,574.94 1,821.58 3,088.60 155.95 253.70 19, 643.83 20.00 9,253.75 353.31 659.18 212.20 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/11/2017 - 04/25/2017 Check Date -------------------- 04/25/2017 Check ---------------- 195961 Vendor Name ------------------------------------------------------------ MCLEOD COUNTY COURT ADMINISTRATOR Description ---------------------------------------------------------------------------- BAIL- FTA UNISURED VEHICLE Amount -------------------- 500.00 04/25/2017 195962 MCLEOD PUBLISHING INC ADVERTISER & CHRONICLE DISPLAY -AQUATIC CTR HELP 276.02 04/25/2017 195963 MEDICA MEDICAL INSURANCE FOR MAY 126,394.90 04/25/2017 195964 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 680.77 04/25/2017 195965 MES - MIDAM FIRE SCBA- PACKING PREFORMED 25.74 04/25/2017 195966 MID AMERICA BUSINESS SYSTEMS NETLABELS 1 YEAR MAINT - BLDG INSPECTIONS 120.25 04/25/2017 195967 MINNESOTA PETROLEUM SERVICE FUEL PUMP R&M AT HATS AND AIRPORT 4,431.54 04/25/2017 195968 MINNESOTA SOCIETY OF ARBORICULTURE DONOVAN SCHUETTE- 8/2-8/4/17 SESSION 625.00 04/25/2017 195969 MINNESOTA UNEMPLOYMENT INSURANCE 1ST QTR UNEMPLOYMENT BENEFITS 2017 288.27 04/25/2017 195970 MINNESOTA VALLEY TESTING LAB WWTP - BOD, PHOSPHORUS 437.50 04/25/2017 195971 MMC WWTP - BUILDING 90 HEATING SYSTEM NOT WORKING 1,365.36 04/25/2017 195972 MN DEPT OF LABOR & INDUSTRY/CODE 1ST QTR BLDG PERMIT SURCHARGE 6,836.09 04/25/2017 195973 MN STATE FIRE CHIEFS ASSOCIATION EVENT REGISTRATION FOR MCKAY 315.00 04/25/2017 195974 MYGUY INC. SHOP SUPPLIES FOR HATS 1,123.00 04/25/2017 195975 NASH FINCH COMPANY COMMON AREA MAINT- LIQUOR PARKING LOT 2,119.56 04/25/2017 195976 NORTH CENTRAL LABORATORIES 2.5 LITER H -9A, HYDROCHLORIC ACID 1,132.87 04/25/2017 195977 NORTHERN SAFETY & INDUSTRIAL PURE FLO 1000 EMERG EYE WASH STATION 499.65 04/25/2017 195978 NU -TELECOM APRIL PHONE SERVICES 76.10 04/25/2017 195979 ORACLE AMERICA INC ANNUAL SOFTWARE MAINT/SUPPORT 5,000.00 04/25/2017 195980 PAKOR INC DMV - MEDIA PP 10UPCX46 227.42 04/25/2017 195981 PARKS, RECREATION & COMM ED PRCE SUMMER BROCHURE 1/2 PAGE AD 137.50 04/25/2017 195982 PAUSTIS WINE COMPANY APRIL COST OF GOOD - LIQUOR STORE 4,497.84 04/25/2017 195983 PEOPLEREADY INC TEMP STAFFING WK ENDING 04/09/17 - CREEKSIDE 3,381.60 04/25/2017 195984 PHILLIPS WINE & SPIRITS APRIL COST OF GOOD - LIQUOR STORE 19,472.20 04/25/2017 195985 PIKE TRANSFER LLC CREEKSIDE FREIGHT OUT - FRATTALLONES WOODBURY 1,170.00 04/25/2017 195986 PINE PRODUCTS CREEKSIDE - GARDEN PINE BARK SUPPLY 2,380.00 04/25/2017 195987 PIONEER MANUFACTURING CO BRITE STRIPE WHITE 2,228.75 04/25/2017 195988 PMC CREEKSIDE SALES REBATE ADMINISTRATION 341.80 04/25/2017 195989 POSTMASTER SR NEWSLETTER POSTAGE 98.00 04/25/2017 195990 POSTMASTER REIMB POSTAGE DUE ACCT #467014 50.00 04/25/2017 195991 PROGRESSIVE BUSINESS PUBLICATIONS ACCOUNTS PAYABLE SUBSCRIPTION 2017 299.00 04/25/2017 195992 QUADE ELECTRIC LAMPHOLDERS, KT LED, 145V BULBS, LAMPS 134.50 04/25/2017 195993 QUALITY FORKLIFT SALES & SERV INC CREEKSIDE FORKLIFTS- PLANNED MAINT 271.34 04/25/2017 195994 RATH RACING FIRE ENGINE 3, FABRICATION CONTROL VALVE 150.00 04/25/2017 195995 RED BULL DISTRIBUTION COMPANY RED BULL SUPPLY FOR LIQUOR STORE 268.00 04/25/2017 195996 REFLECTIVE APPAREL FACTORY INC ANSI BIRDSEYE POCKETED TEE, LOGO 94.16 04/25/2017 195997 REGENTS OF UNIVERSITY OF MINNESOTA SHADE TREE SHORT COURSE- C.HUTTON, J.SCHELITZCHE 400.00 04/25/2017 195998 REINER ENTERPRISES INC CREEKSIDE FLATBED TRUCKING 3/24-3/31/17 9,832.75 04/25/2017 195999 RIVERLAND COMMUNITY COLLEGE ROCHESTER FIRE SCHOOL- PETERSON, STURGES 280.00 04/25/2017 196000 ROSENBAUER MN LLC FIRE ENGINE 7 PUMP PANEL "ENFO" 657.00 04/25/2017 196001 ROYALTIRE AUTO TIRE R&M 1,135.74 04/25/2017 196002 RTVISION ANNUAL ONEOFFICE SUPPORT & MAINT 6/2017-ENGR 1,400.00 04/25/2017 196003 SCHIMMEL CONSTRUCTION LLC CITY HOME IMPROVEMENT LOAN TIF- B. SCHWARZROCK 8,000.00 04/25/2017 196004 SEBORA, MARC REIMBURSE COURT EXPENSES 103.47 04/25/2017 196005 SEH HUTCH GOLF COURSE WATER TOWER RECONDITIONING 4,780.58 04/25/2017 196006 SHAW, KAREN MARCH PILATES & YOGA 270.00 04/25/2017 196007 SNAP ON TOOLS TORQ WRENCH 47.00 04/25/2017 196008 SORENSEN'S SALES & RENTALS CREEKSIDE BLENDING LINE BAGGER 176.40 04/25/2017 196009 SOUTHERN MINNESOTA INSPECTION HATS-ANNUALAUTO LIFT INSP, PARKS -PERIOD 539.10 04/25/2017 196010 SOUTHERN WINE & SPIRITS OF MN APRIL COST OF GOOD - LIQUOR STORE 35,191.64 04/25/2017 196011 SPRING LAKE ENGINEERING LIFT STATION CONTROLS 1,009.31 04/25/2017 196012 SPS COMMERCE INC CREEKSIDE- CATALOG MONTHLY FEE /SUBSCRIPTION 250.85 04/25/2017 196013 STANCEK, MEYTAL REFUND FOR SNOW SHOE RENTAL 15.00 04/25/2017 196014 STANDARD PRINTING #65 CARD STOCK -YELLOW 30.00 04/25/2017 196015 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 930.67 04/25/2017 196016 STREICH TRUCKING CREEKSIDE FREIGHT -OUT- 3/30-3/31 4,920.00 04/25/2017 196017 SUN LIFE FINANCIAL DENTAL INSURANCE FOR APRIL 2017 8,601.68 04/25/2017 196018 1 SYLVESTER CUSTOM GRINDING, INC CREEKSIDE MULCH GRINDING WRIGHT COUNTY 419.86 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/11/2017 - 04/25/2017 Check Date -------------------- 04/25/2017 Check ---------------- 196019 Vendor Name ------------------------------------------------------------ TEETZEL, WILLIAM K Description ---------------------------------------------------------------------------- KARAOKE SHOW FEE - SR CENTER Amount -------------------- 95.00 04/25/2017 196020 TOWN & COUNTRY TIRE INNER TUBE, POWER KING -HATS SWEEPER 44.76 04/25/2017 196021 TRI COUNTY WATER ERO 350-6 MONTH RENTAL 180.00 04/25/2017 196022 TRUE BRANDS SNIP A STRIP - LIQUOR STORE 107.45 04/25/2017 196023 TWO WAY COMMUNICATIONS INC FIRE PAGERS R&M 125.95 04/25/2017 196024 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR MAY 2,306.64 04/25/2017 196025 US COMPOSTING COUNCIL ANNUAL FEE RENEWAL- CREEKSIDE/REFUSE 1,150.00 04/25/2017 196026 USA BLUE BOOK WWTP - PHILIPS FLUORESCENT BULBS 208.95 04/25/2017 196027 VALLEY SALES OF HUTCHINSON FIRE DURANGO- HAIL DAMAGE REPAIR 403.65 04/25/2017 196028 VERIZON WIRELESS MAR03'17-APR02'17 USAGE 38.10 04/25/2017 196029 VERTIV SERVICES INC IT - PREVENTATIVE MAINTENANCE 3/25/17-3/24/17 1,950.00 04/25/2017 196030 VIKING BEER APRIL COST OF GOOD - LIQUOR STORE 9,593.00 04/25/2017 196031 VIKING COCA COLA CONCESSIONS SUPPLIES & LIQUOR STORE SUPPLIES 859.55 04/25/2017 196032 VIKING SIGN & GRAPHICS INC FIRE RESCUE 8 - REMOVE ADHESIVE & STRIPING 945.00 04/25/2017 196033 VINOCOPIA INC APRIL COST OF GOOD - LIQUOR STORE 4,745.78 04/25/2017 196034 WACONIA, CITY OF CREEKSIDE - SANITATION PERMIT HAULING & DISPOSAL 150.00 04/25/2017 196035 WAL-MART COMMUNITY FIRE -WASH BAY SUPPLIES 89.17 04/25/2017 196036 WASTE MANAGEMENT OF WI -MN 3/16-3/31/17 DISPOSAL FEES 5,382.07 04/25/2017 196037 WCCO-AM CREEKSIDE ADVERTISING- 3/20/17-3/26/17 415.00 04/25/2017 196038 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENT VISITS- APRIL 60.00 04/25/2017 196039 WEST CENTRAL SANITATION INC. MARCH REFUSE SERVICE - RESIDENTIAL & CITY FACILITIES 45,630.35 04/25/2017 196040 WEST CENTRAL SHREDDING PAPER SHREDDING AT CITY CENTER & POLICE 50.00 04/25/2017 196041 WINE COMPANY, THE APRIL COST OF GOOD - LIQUOR STORE 866.50 04/25/2017 196042 WINE MERCHANTS INC APRIL COST OF GOOD - LIQUOR STORE 2,015.50 04/25/2017 196043 WOLD ARCHITECTS & ENGINEERS MASTER FACILITIES PLANNING 50% OF PLANNING 3,712.55 04/25/2017 196044 ZEP SALES AND SERVICE STREETS DEPT - VAROUS SHOP SUPPLIES 933.29 Total - Check Disbursement 941,749.04 Department Purchasing Card Activity - March 2017 Dept Date Card Vendor Name Description Amount 03/01/2017 ADMIN MNEFILE City vs. Sam Ulland Court Fees 107.00 03/02/2017 ADMIN MNEFILE City vs. Sam Ulland Court Fees 107.00 03/06/2017 ADMIN PRESERVATION ALLIANCE OF MINNESOTA Steve Cook - Conference on Main Street Basic Training 225.00 03/10/2017 ADMIN GTS Matt- MCMA Annual Conference 515.00 03/01/2017 IT AMAZON AC unit for network rack at Rec Center 667.72 03/01/2017 IT AMAZON Touch screens for POS systems at Park and Rec 1,639.92 03/03/2017 IT FAXPRODUCTS Tiff Viewer Plugin 69.98 03/06/2017 IT WEB NETWORKSOLUTIONS Aquatics Center URL renewal 433.81 03/20/2017 IT NEWEGG Scanner for Jen Hoffman 879.99 03/20/2017 IT AMAZON Wireless radio mount for water park project 54.29 03/21/2017 IT SMARTDRAW Smart Draw for Tom and Roger 198.00 03/27/2017 IT INTUIT QBOOKS/PROLINE QuickBooks Software 1,153.17 03/27/2017 IT AMAZON Chargers for iphones squad cars 146.52 03/28/2017 IT AMAZON iphone car chargers - part of body cam project 89.94 03/30/2017 IT AMAZON Cemetery UPS 32.93 03/30/2017 IT AMAZON switches for new CC equipment 78.60 03/31/2017 IT CHIPOTLE LOGIS GIS budget meeting 8.90 03/08/2017 POLICE SOTA Police Training 425.00 03/08/2017 POLICE SOTA Police Training 825.00 03/10/2017 POLICE BROWNELLS INC Firearms equipment 38.57 03/10/2017 POLICE CABELAS Uniforms 129.88 03/20/2017 POLICE LANDS END BUSINESS OUTFITTER Police Uniforms 725.00 03/20/2017 POLICE POLICEONE Taser Camera Training 450.00 03/21/2017 POLICE BCA/TRAINING & DEVELOPMETN Police Training 75.00 03/22/2017 POLICE SOTA Police Training 60.00 03/22/2017 POLICE N AMERICA RESCUE PRODUCT Firearms equipment 181.92 03/23/2017 POLICE I BCA/TRAINING & DEVELOPMETN Police Training 75.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 04/11/2017 - 04/25/2017 Check Date -------------------- 03/14/2017 Check ---------------- FIRE Vendor Name ------------------------------------------------------------ COURTYARD BY MARRIOTT Description ---------------------------------------------------------------------------- Fire School in Moorhead MN Amount -------------------- 239.52 03/14/2017 FIRE COURTYARD BY MARRIOTT Fire School in Moorhead MN 239.52 03/20/2017 FIRE ARROWWOOD RESORT & CONFERENCE CTR Fire School in Alexandria MN 306.84 03/06/2017 PUB WKS TAPCO Sign Reference Poster 37.20 03/07/2017 PUB WKS INTL SOC ARBORICULTURE Integrated Vegetation Mgt Combo 26.90 03/13/2017 PUB WKS HUTCHINSON UTILITIES Damage Prevention Seminar 131.17 03/20/2017 PUB WKS BNP MEDIA SUBSCRIPTION ENR Magazine Subscription 111.00 03/24/2017 PUB WKS INTL SOC ARBORICULTURE Certified Arborist Municipal Specialist 194.90 03/27/2017 PUB WKS TESSCO TECHNOLOGIES 1/2 foam heliax cable QTY 200 512.96 03/17/2017 PRCE EPIC PRODUCTS INC soccer equipment 111.35 03/20/2017 PRCE AMAZON soccer balls 51.92 03/31/2017 PRCE ST PAUL SAINTS BASEBALL St Paul Saints Tickets - Labraaten Bus Co event 225.30 03/13/2017 COMPOST CASH WISE FOODS Break room coffee 10.96 03/13/2017 COMPOST CASH WISE FOODS Office coffee 17.24 03/17/2017 COMPOST GEORGE PATTON ASSOCIATE Product display in office 1 of 2 123.42 03/22/2017 COMPOST GEORGE PATTON ASSOCIATE Product display in office 2 of 2 201.81 03/16/2017 EDA CASH WISE FOODS Beverages for Board meetings 34.00 03/24/2017 EDA SUBWAY Lunches for EDA Finance Team meeting 69.22 03/30/2017 EDA HAMMY'S BURGERS Lunches for EDA Board meeting. 84.71 TOTAL - Purchasing Cards 12,123.08 GRAND TOTAL 953,872.12 C City of Hutchinson Public Works Department Urban Forest Maintenance Introduction The City of Hutchinson (City) has identified that the urban forest is an integral part of the City's infrastructure. Properly planned, managed and maintained, urban forests provide significant ecological, social and economic benefits, including: improved air and water quality, conserved energy, reduced erosion and storm water runoff, improved health, enhanced livability, traffic calming, reduced noise, and increased property values. Maintenance of the urban forest helps to mitigate personal injury, property damage, diseases/infestations and provides for an aesthetically pleasing community. The City will provide basic maintenance services for urban forest trees, in a safe and cost effective manner, keeping in mind available resources and environmental limitations. The City will typically use both private contractors and City employees to maintain the urban forest. The Public Works Manager will oversee the Urban Forestry Program as written. The Public Works Manager will consult with the Tree Board, Public Works Director/City Engineer and Director of Parks, Recreation & Community Education prior to implementing substantive changes in the program. Priority Urban Forest maintenance is classified as a Critical Service. Critical Services consist of programs and services that are critical to maintaining essential services or are necessary to support essential services. Operations necessary for essential services may delay provision of critical services. This document applies to Ends Statements 5.1.6 and 5.1.7 as they apply to forestry operations. 5. Application The urban forest maintenance program applies to City -owned trees within the boundaries of City -owned land and/or on rights-of-way under the City's control. This program does not generally apply to privately owned trees, whether placed on private property or within the boundaries of rights-of-way by general practice, franchise or permit, with or without specific permission from the City. This policy does not apply to tree debris such as leaves, acorns, fallen fruit, branches, sap and other naturally occurring condition related to trees which may affect adjacent property, unless there is sensible damage to adjacent property. In cases where there are questions about ownership of a tree, property lines will be reviewed using information readily available to the City. The property having the majority of the tree trunk lying within it will be considered the owner of the tree. For any tree deemed to be a private tree, property owners may dispute the City's findings by engaging a professional surveyor, at their own expense, and provide their findings to the City. Nuisance trees, branches and roots are those which adversely affect utilities, structures, and other properties, including anything which is injurious to public health, is indecent, is offensive to the senses, or is an obstruction to the use of property, so as to interfere with the enjoyment of life or property. Nuisance trees, branches and/or roots from trees located on publicly owned land and/or rights-of-way will be maintained by the City. Nuisances on private properties related to privately -owned trees will not generally be maintained or managed by the City, except when a privately owned tree is considered a nuisance affecting public property or poses a hazard to public safety. From time to time, the City may provide resources to conduct inventories and/or _inspections to determine the overall condition of the urban forest. The City does not have the resources to continuously know the condition of all City -owned trees. Instead, the City relies on public reports of potentially hazardous or diseased trees. In any case, property owners are expected to contact the City whenever there are obvious symptoms of a problem, including unseasonal lack of leaves, dead limbs, visible decay, broken or damaged tree roots, trunks or braches, or a tree leaning uncharacteristically to the side. Criteria for maintenance Not every imperfection or defect found on trees is necessarily considered to be in need of maintenance. Generally, those defects determined to pose a specific risk or defects resulting from dead, dying and/or diseased trees will be maintained first. 0 Maintenance Priorities Maintenance priorities are as follows: 1) Obstructions in public rights-of-way that pose an immediate threat to the safety of vehicles or pedestrians. 2) Removal of hazardous, dead, diseased and/or infested trees. 3) Tree pruning for appropriate levels of clearance for vehicle and pedestrian traffic or in established geographic areas 4) Tree pruning to improve sight lines and distances to regulatory/warning signs. 5) Tree pruning to improve sight lines and distances at intersections. 6) Tree pruning to improve health of the tree and mitigate potential high -wind/ inclement weather damage. 7) Energy tree planting, as identified in HUC program. 8) Tree replacement 9) Boulevard tree planting, as identified in developers' agreements. 10) Other tree planting. 11) Christmas tree chipping. Program Components Planting/Replacement: Tree planting and replacement will be conducted annually by City employees and/or contractors. Contractors are generally used when City staff is being utilized for higher priority functions or to help meet specific program goals. In all cases of plantings, the goal is to provide for healthy biodiversity within the urban forest and to avoid future maintenance costs associated with urban forest monocultures. Only tree species approved by the City will be planted, such plantings consisting primarily of trees native to the Hutchinson area or specifically chosen for their attributes. In the case of boulevard trees, the seeds, fruit and general tree debris and natural disease or infestation resistance attributable to various tree species will be considered when identifying approved species. Trees removed from the boulevard will generally be replaced within the next calendar year, if necessary resources are available. Trees will be planted on public rights-of-way, as identified in developers' agreements on an annual basis. Trees will be planted in specific areas identified as part of an overall urban forest plan. Provided such programs continue, it is the City's intent to offer and coordinate programs for planting trees on private and public property for the purpose of energy conservation, under programs sponsored by the Hutchinson Utilities Commission or other grantors. In practicable cases, soil conditions will be reviewed and soils will be amended, when necessary, in planting pits, trenches, or other areas prepared for tree planting. Tree planting will be coordinated with other efforts to improve the function of infrastructure, to address potential environmental improvements, and to mitigate any detrimental effects of trees to infrastructure or the environment. Maintenance of newly planted trees on public property, such as watering and formative pruning, will be completed by City employees, based upon available resources. Watering is generally done from the time of planting until the ground is frozen. Further watering after the initial planting season will be done only when weather conditions so dictate, if resources are available. Private property owners are encouraged to assist in the watering of trees during unseasonably dry weather. Private property owners are responsible to maintain any trees planted on their property, even if the tree was planted by the City through a City or grant funded program. Dead, Damaged, Diseased, Infested and Hazardous Trees: City -owned trees will be removed when they are determined to be dead, damaged, diseased, or infested and have become hazardous, as noted during periodic inspections, as a result of an inspection conducted following receipt of notification of problems by a resident, or as they are noted during maintenance operations. Privately -owned trees determined to be a potential hazard to public property that are dead, damaged, diseased, or infested and have become hazardous may be declared a nuisance by the City. Property owners may be required to remove dead, damaged, diseased, infested or hazardous trees that are on their private property, as outlined in the City Code. Upon notification of a nuisance, property owners have thirty (30) days to correct the nuisance. If the nuisance is not corrected, the City may order necessary work and bill the property owner for the cost of the work, plus appropriate administrative fees. If the bill is not paid, the costs will be certified to the County for collection with property taxes. Property owners, upon request within the thirty (30) day time period, shall have an option to have the costs of abatement, to include administrative fees, performed by the City assessed to their property taxes. All costs shall be assessed over one year. Costs between $1,000 and $3,000 may be assessed over two years and costs over $3,000 may be assessed over three to five years, upon application to and approval from the City within the thirty (30) day time period. In the case of widespread tree diseases/infestations, as soon as the disease/infestation has been determined by State authorities to be affecting counties bordering McLeod County, the City may declare trees affected by such disease/infestation as a nuisance after holding a public hearing. After the public hearing, a resolution may be authorized to identify the City official(s) who are authorized to inspect trees and order abatement of nuisances on private property. 11 No City -owned trees that have sustained damage will be cabled, tied, braced, or utilize any mechanical means to manage any broken, split or damaged limbs or tree trunks. If the tree is otherwise determined to be a hazard or nuisance, it will be removed. The City will not provide insecticide or chemical applications to mitigate tree diseases or infestations for boulevard trees. In very limited, specific cases, trees at publicly owned facilities considered to have exceptional value may be treated using insecticides or chemical applications. Considering necessary resources available, the City's goal is to use wood waste to its highest and best use. In cases where there are specific restrictions to use of wood waste outlined by State authorities, the City intends to comply with those restrictions. In any case, wood may be chipped and hauled to sites authorized to receive diseased, infested wood waste. Pruning: Tree pruning will generally be completed in priority order and generally by geographic area of the City. Pruning will also be done, as necessary, at specific sites to address specific issues, including tree hazards, tree health, clearance and/or line -of -sight maintenance. Tree pruning will generally be done by City employees and contractors in accordance with the department's tree pruning program. While generally, tree pruning programs will take into account recommended limitations on times of the year for pruning various tree species involved, pruning of trees within public rights-of-way may be done anytime throughout the year. Pruning is generally done by City staff. Contractors may also be used for pruning from time to time to meet program goals and/or when City staff is not available. Contractors will be required to have an International Society of Arboriculture Certified Arborist on staff to be awarded a pruning contract. Trees will be routinely pruned for the following reasons: 1) Clearance for travel: Trees will be pruned, whenever possible, in a manner that allows at least 14 feet of clearance for vehicles on the travelled portion of the street and clearance of at least 7 feet over pedestrian ways; however, pruning will always consider overall balance and health of the tree. 2) Lines of sight maintenance: Trees will be pruned in a manner, to ensure that sight lines and sight distances are maintained at roadway intersections, to the extent possible. Trees will also be pruned to provide adequate sight lines and sight distances to regulatory and warning signs. 5 3) Health of the tree: Balanced pruning techniques will be used to reduce the potential for weak limbs that break away during periods of high winds and/or inclement weather. Properly pruned trees can generally withstand higher wind velocities and ice weight without having branches break off and strike people or property, or obstruct roadways and pedestrian ways. Removals: Trees will be removed from boulevards and other publicly -owned property when determined to be hazardous, dead, in poor health, or because of evidence of disease/infestation. In some cases, and provided no significant hazards exist, dead or dying trees may be left in place until several removals can be completed together in an efficient, cost-effective manner by City employees or contractors. The City will generally contract for tree removal of trees in excess of 24 inches dbh (diameter at breast height). Stump Removals: Generally, stump removals will be done by a contractor. In most cases, stump removal contracts will include grinding the stump, removing stump chips, replacing the topsoil and seeding/fertilizing. Most stumps will be ground, but in limited cases when necessary, stumps may be removed by excavation. The City may also, from time to time, use its own resources to remove stumps. Evaluation of Public & Private Trees: Evaluation of publicly owned trees will generally be done by the Arborist or other qualified staff. Evaluations performed may, however, be limited to specified work periods. When feasible, and during specified work periods, the Arborist or other qualified staff may perform cursory evaluations of privately owned trees. If a cursory evaluation of a privately -owned tree is performed by City staff and the circumstances indicate any special requirements, no official documentation will be prepared by the Arborist. In those cases, property owners will be referred to a private arboricultural specialist for further evaluation. Christmas Tree Pickup Program: As an added service, City residents may drop off real Christmas trees at various specifically identified sites near residential areas for a period of time specified by the City. As time permits, City staff will be dispatched to chip the trees and remove debris. 2 Interdepartmental & Intergovernmental Support: When beneficial and/or necessary, forestry efforts will be coordinated with other City departments and government agencies, including federal, state, county, school districts and townships. Efforts will be made to maximize coordination with other departments and agencies for the overall benefit to City residents. Administration City staff involved in forestry may address a variety of administrative functions including: 1. Public education and public service announcements 2. Working with the City's Tree Board 3. Working with community volunteers and volunteer organizations 4. Arbor Day activities, including TreeCity and TreeLine USA programs 5. Planning: including reviewing landscape plans for both private and public projects 6. Grant writing and grant administration 7. Alternative landscape management 8. Landscaping at public facilities 9. Assisting developers/property owners to identify recommended soil amendments 10. Urban forest master planning 11. Tree care contractors and arboricultural specialists reference listing 12. Ordinance and policy review and assistance in development of policy 13. Working with seasonal staff, student workers and arboricultural interns 14. Memorial trees and tree plaques When the City will maintain trees in rights-of-way The Public Works Department is the primary public contact regarding trees and related requests for service from the public are to be directed to that office. Because of limited resources, maintenance of trees within public rights-of-way will generally be provided on a priority basis, based upon periodic inspections conducted as resources permit or as a result of requests for service received by the City that are subsequently inspected by City employees prior to maintenance being conducted. City employees or contractors may be utilized for maintenance. Due to staff limitations, the City may contract arboricultural services when those services are deemed to be necessary. 7 Conflicts with sidewalks/right-of-way structures: Root removal for the purpose of constructing sidewalks or other structures in rights-of- way is subject to inspection by the Arborist. Roots within the first seven to twelve (7-12) inches of the surface may be removed by severing the roots cleanly to accommodate construction. The minimum boulevard required for tree planting is eight (8) feet. Trees will not be planted in boulevards with less than eight (8) feet available between the curb and sidewalk or other structure. In cases where conduits must be placed at or near tree roots, directional boring is preferred, provided the installation can be controlled and be at a minimum depth of twenty-four (24) inches. General customer service: It is the intent of the City to provide response to property owners contacting the City for review of tree conditions and general information related to particular forestry issues. The City intends to provide these services to property owners whenever time allows and provided qualified personnel are available. Provided qualified personnel are available, property owners will receive a response from the City during limited, identified work periods. The City is not obligated to provide consultations if qualified personnel are not available. In no case will the City provide any written recommendations relating to privately owned trees. Property owners may be referred to private arboricultural service providers to address issues specific to their privately owned trees. Weather Conditions Urban forest maintenance can generally be done year-round, even in moderately adverse weather conditions. Maintenance will not be conducted when weather conditions are unfavorable to the health of trees, limit the ability to perform work effectively or safely, or when conditions endanger personnel or equipment. Factors that may delay maintenance could include limited visibility, cold temperatures, heavy winds, rain, snow, and icy conditions. Availability of Employees & Contractors City employees or contractors will generally conduct urban forest maintenance activities. Certain conditions may limit the availability of City employees or contractors. Some conditions that could affect availability include: snow removal and ice control duties, emergency response duties, or other assigned work of higher priority. Competitive quotations for contractor services will be solicited in accordance with the City's purchasing policies. The availability of qualified contractors may delay maintenance. Documentation It is the intent of the City to maintain a tree inventory using geographic information system technology. It is the City's intent to maintain the information by conducting regularly scheduled inventories and inspections. City employees will document general maintenance performed under this policy. Records will generally not include site- specific descriptions or individual maintenance issues, but will rather indicate general locations and general descriptions of maintenance activities performed. Responses to certain emergency situations may require specific documentation, such as for insurance claims and/or documentation required by other government agencies for reimbursement of costs related to maintenance performed. Warninz signs or devices If known defects are unable to be addressed in a timely manner, consideration will be given to identifying any given defect using visible warnings, including traffic control devices. Factors that may preclude the use of visible warnings or traffic control devices include their potential effectiveness, potential danger to traffic or adjacent property, general condition of the surrounding area, and whether the warnings and/or devices would be and remain effective after their installation. 9 City of Hutchinson Public Works Urban Forest Maintenance Program Boulevard trees Boulevard trees A boulevard tree is defined as a tree located within the public right-of-way that is adjacent to streets. • Boulevards are defined as the space between the outside edge of a street and/or curb and the right-of-way property line. Boulevards may or may not include sidewalks/trails; however, if they do, the area between the public sidewalk and the inside of the street or street curbing is generally referred to as the boulevard. Allowable and prohibited boulevard trees • To mitigate undesirable characteristics of some tree species, such as known diseases/infestations, fruit and/or root structure, only species identified by the City will be allowed to be planted as boulevard trees. • Should a prohibited tree species be discovered to be on a boulevard, the Public Works department will determine whether and when the tree should be removed and/or replaced. If a prohibited tree is planted in the boulevard by an adjacent property owner, the property owner may be responsible for removal and replacement costs. Site Preparation • Soil test. Prior to selecting species for specific boulevards, representative, sample soil tests should be conducted, when feasible, to determine organic matter content, pH, and amount of soluble salts. Soil characteristics may affect species selection. 10 • Drainage/Percolation tests. Before trees are planted, a simple percolation test should be conducted by digging a hole 24 inches deep, filling the hole with water and letting it drain. Once the hole has drained once, then refill the hole and time how long it takes to drain. Complete drainage within 24 hours indicates a soil with an adequate percolation rate. • Compaction tests. To test for compaction, a pocket penetrometer should be used. Soils with penetrometer readings of 300 p.s.i. or less are considered adequate for tree root establishment. • Soil amendments. Soil deficiencies should be corrected prior to planting boulevard trees. Organic matter adds nutrients to the soil and helps to prevent soil compaction. Compacted soils can be moderated by loosening the soil in the area with a tiller, auger, backhoe, or shovel. If soils will be unable to sustain a healthy tree, further soil amendments may be considered. • Grading. Trees should only be planted in positive or neutral grades. Negative grades (depressions) should be amended to improve drainage prior to planting, if feasible. If grades cannot be amended, the site should not be considered for planting. • Sightlines. Trees should not be planted when they have the potential to block or obstruct drivers from seeing other traffic, road signs, pedestrians, etc. Tree branches should be kept from penetrating sightline zones. Boulevard width • For streets lined with industrial and/or commercial properties, it is best to move trees as far away from the edge of the street as possible. • Minimum boulevard width: To ensure a healthy tree, the minimum boulevard width recommended for planting is 8 feet. Boulevards with widths less than 8 feet should not be considered for planting. • Boulevards without curbs and without sidewalks: The minimum distance trees should be planted is 8 feet from the roadway edge in areas where no curb and no sidewalks exist. • Boulevards with curbs and without sidewalks: The minimum distance trees should be planted is 6 feet from the curb edge in areas where no sidewalk exists. • Boulevards with curb and with sidewalk: The minimum distance that trees should be planted is 3 feet from the edge of the curb and 3 feet from the edge of the sidewalk/trail. Trees should be centered between the sidewalk and the curb. General spacing • Trees should be planted at least 6 feet from street signs & cross walks. • Whenever possible, boulevard trees should be planted no closer than 5 feet of the property line of an adjacent property owner. 11 • Lateral spacing: Generally, boulevard trees should be planted an average of 35 feet apart. Adequate spacing is necessary to reduce competition between adjacent trees for water and nutrients. The relative mature tree canopy spread of species planted should also be considered to establish lateral spacing. For example, mature crown spread for various species will result in different recommended spacing M attire` Um m Spread Recommended, S acro Evample Sped es. Narrow <25' 15 — 25' on center Aspen, Columnar Maple, Ironwood Average 25 —.-3 5' 25 — 35' on center Ginkgo, Honeylocust, Linden, Sienna Glen Maple Wide > 75' 45 — 65' on center Elm, Oak, Hackberry, Coffeetree, Sugar Maple Distance from intersections • To ensure appropriate sight lines are maintained, boulevard trees should not be planted closer than 25 feet from any street intersection, as measured from the point of the intersecting of property lines making up the corner. • At certain intersections, the minimum distance may be lengthened if other factors affect sightlines or traffic safety at the intersection. Other factors may include issues such as: intersection geometries, grade of the roadway, traffic volumes, drainage considerations, or unique traffic control devices required at the intersection. Distance from drivewa sy /alleys • In general, boulevard trees should be planted no closer than 10 feet from alleys and driveways • However, in strictly residential areas, trees may be planted up to 6 feet from driveways when there are other conflicts that could preclude tree planting. Distance from streetlights • Trees should be planted at least 30 feet from a streetlight. + When planting trees next to streetlights, it is important to choose species with narrow crown spreads of fewer than 25 feet, so the crown does not interfere with the streetlight. Alternatively, species with mature heights exceeding 40 feet can be used, as the crown can eventually be pruned up to be above the streetlight height. Distance from utility structures Whenever possible, avoid planting boulevard trees directly above buried utilities. The further a tree is planted away from buried utilities, the less likely it is to sustain harmful root damage during future utility maintenance. 12 * To avoid root damage from utility maintenance, no boulevard tree should be planted closer than 10 feet from any utility shut-off, fire hydrant, or other utility structure. • Boulevard trees should be planted at least 6 feet from private sewer and water services • Only trees with maximum expected heights at maturity of 2/3 the height of the lowest overhead line may be planted under or within 20 lateral feet of any overhead utility wire. Clearance • Whenever feasible, trees will be pruned (considering overall balance and health of the tree) to allow at least 14 feet of clearance for vehicles on the travelled portion of the street and clearance of at least 7 feet over pedestrian ways. The preceding was drafted subsequent to researching what other Minnesota cities have in place regarding these issues. Cities included in the review were: Anoka, Apple Valley, Farmington, Maplewood, West Saint Paul, and Windom. 13 City of Hutchinson Public Works Boulevard Tree Planting Cheat Sheet PLANNING: Allowable species list Hyperlink: approved species list SITING: Boulevard Types: • MINIMUM boulevard width = 8' DO NOT plant in boulevards narrower than 8' • Industrial/Commercial areas — plant trees as far from road edge as possible Condition Minimum distance From No Curb, No Sidewalk: 8' road edge Curb, No Sidewalk 6' back of curb Curb & Sidewalk = 3' Center in boulevard otherwise 3' back of curb, 3' sidewalk PREPARATION: Soil test — Representative, random sample • Check for organic matter, pH, soluble salts • Most trees on approved species list are tolerant, but results may affect species selection Drainage/Percolation test— Representative, random sample 1. Dig 24" hole, fill with water 2. Refill once all water is gone 3. Water is drained within 24 hours = adequate percolation Compaction test — Representative, random sample • Pocket penetrometer • 300 psi or less = adequate for root establishment Soil amendments • Organic matter • Loosen compacted soil • If soils unable to sustain a healthy tree DO NOT PLANT or REPLACE SOILS PREPARATION (cont): Grading • NO negative or neutral grades, improve if necessary Sightlines • Consider geometrics, elevations, traffic, signs, pedestrians.... SPACING INFORMATION Lateral Spacing • Preferred — Use species-specific spacing (see hyperlink) • General rule of thumb = 35' Condition Minimum distance Reg/Warning signs & crosswalks: 6' Private Property 5' Intersections Driveways/Alleys Streetlights Utility Structures 25' 10' From sign/crosswalk property line (without neighboring property consent) intersecting corner property lines (may be lengthened based on geometrics, grade, traffic volumes, drainage, traffic devices...) driveway/alley panels (may shorten to 6' in strictly residential areas if there are other conflicts) 30' streetlight location (select species with crown spread of less than 25'; or, mature heights over 40' so crown can be above light) always Avoid potential damage from maintenance of underground utilities 10' hydrants, valves, pedestals, other utility structures 6' Private water/sewer services Overhead utilities Under or within 20 lateral feet, species selected must have maximum mature height of 2/3 of the height of lowest overhead line Vertical Clearance Standard All pruning MUST consider overall health and balance of tree o MINIMUM 14' clearance on travelled portion of road o MINIMUM 7' clearance for pedestrian, bicycles, etc. Urban Forestry Metrics Inventory of trees (Number of trees by general category {Boulevards, Parks, Public Facilities) at time of reporting) Species diversity (Percentage for tree species representing over 5% of total inventory at time of reporting) Tree diseases/ (Identify current issues, to include number of related tree removals. Identify Infestation potential issues, including proposed proactive and reactive measures) Planting (Number of trees planted within the calendar year by general category {Boulevard, Development, Energy, Parks, Special projects)) Pruning (Number of trees pruned within the calendar year) Removals (Number of removals within the calendar year) Storm damage (Event dates/descriptions, estimated number of trees affected, related insurance claims within the calendar year) Emergency call -outs (Event dates/descriptions within the calendar year) Response plans (Describe modifications to disease/infestation response plans made within the calendar year) Financial (Sources of revenue, and forestry -related expenditures within the calendar year) United States p Department of Agriculture Forest Service P6 Northeastern Area State and Private Forestry NA-PR-02-11 1ert May 2011 Bur Oak Blight A serious leaf blight disease on bur oak has been recognized in several Midwestern States since the 1990s with Iowa reporting its first occurrence of this disease 6 or 7 years ago. A common leafspot fungus, Tubakia dryina, was initially thought to be the cause of the blight on bur oak, but closer examination revealed a different story. Researchers in Iowa confirmed that this disease is caused by a new, and yet unnamed, species of Tubakia. The disease was named bur oak blight, or BOB for short. There are now five known species of Tubakia that can infect bur oak in Iowa, but only one species causes dramatic leaf symptoms and tree mortality characteristic of BOB. Hosts and Distribution BOB occurs only on bur oaks. Severe symptoms of BOB have been observed only on Quercus macrocarpa var. oliviformis, a variety of bur oak that produces smaller acorns. BOB occurs primarily on naturally established trees, and especially on mature trees on upland sites that appear to be remnants of savannah forests. Bur oak growing in dense forests and on bottomland sites is less seriously affected. It is not clear if this new species of Tubakia is a recent arrival to this region or if a shift in climate (more early -season rain events) has made this disease more noticeable over the last two decades. To date, the BOB fungus is known to occur from northeastern Kansas and eastern Nebraska to central Minnesota and southwestern Wisconsin, and across most of Iowa. This disease is most severe in eastern Nebraska, Iowa, and Minnesota, which coincides closely with the distribution of Quercus macrocarpa var. oliviformis. A few affected trees have also been identified in Illinois and Missouri. Symptoms Leaf symptoms typically first appear in late July or August. Infected leaves develop purple -brown lesions along the midvein and major lateral veins on the underside of leaves (figure 1). As the lesions increase in size, dark veins become noticeable on the upper leaf surface (figure 2). Large, wedge- shaped areas of chlorosis and necrosis develop on the leaf blade, and major leaf mortality may occur (figure 2). Individual lesions may coalesce and cause large areas of the leaf to die, giving it an overall wilted or scorched appearance (figure 3). The symptoms of wilting and leaf scorch resemble, and have been confused with, symptoms induced by oak wilt. During the summer, black fruiting structures of the fungus form along the dark leaf veins and produce rain -splashed spores. These fruiting bodies can be seen with the aid of a l OX magnifying lens (figure 4). Later in the season, black pustules (fruiting bodies of the fungus) develop on the petioles of infected leaves (figure 5), and mature spores are seen in these pustules the next spring. A unique feature of BOB is that some of the killed leaves remain on the tree Figure 1.—Purple-brown lesions develop along the veins on the underside of leaves. during the winter (healthy bur oak trees shed all of their leaves in the fall). Not all infected leaves, however, remain attached. Some leaves drop off during the growing season and some are blown off by winter winds (figure 6). If BOB -infected leaves drop or are blown off, their petioles typically remain attached to the tree. The disease can be confirmed by microscopic examination of the pustules that form on the petiole base. The disease tends to intensify from year to year in individual trees. If only a portion of the crown is affected, BOB symptoms usually start in the lower branches and progress up the tree. If a tree is seriously affected one year, it tends to be severely affected the next year. BOB appears to spread slowly, particularly from tree to tree. It remains a mystery why BOB does not spread more rapidly given the great abundance of spores that cause BOB and their spread by rain. Figure 2.—Dark veins and large wedge-shaped lesions develop. Figure 3.—Large areas of the leaf may die, resulting in an overall wilted or scorched appearance. Figure 4.-131ack fruiting bodies form on dark leaf veins (lower right). Rain -splashed spores are produced under a protective hyphal shield (upper right, magnified 200X). -71, Figure 6.— Many dead leaves remain on the tree throughout the winter. Figure 5.—Black pustules develop on infected leaf petioles. Figure 7.—Affected trees typically occur next to unaffected trees. The USDA is an equal opportunity provider and employer Federal Recycling Program APrinted on recycled paper. Not all stands of bur oak are seriously affected by this disease. Even within a seriously affected stand, not all trees are equally susceptible. Some trees may be severely infected while adjacent trees appear healthy (figure 7). This is likely due to variation in the resistance of individual bur oak trees to this disease. Management Over time, severely affected trees may die. Tree death is usually associated with severe blight over many years and damage caused by secondary invaders such as the two -lined chestnut borer and Armillaria root rot. Boosting tree vigor may prolong the life of affected trees and ward off invasion by secondary pests. Because the fungus overwinters on infected leaf petioles that remain on the tree, removing fallen leaves is not an effective management tool. In preliminary studies, injections of the fungicide propiconazole (Alamo formulation) in late May or early June (prior to leaf symptoms) have reduced symptom development in the fall and the following year. With further study, fungicide treatments may have value in managing high-value landscape trees. Sample Submission When collecting samples for BOB testing, collect branch twigs with symptomatic and healthy leaves as well as petioles from several locations on the tree and wrap them in dry paper toweling (no plastic bags, please). Submit samples to the National Plant Diagnostic Network (NPDN) Clinic in your respective State. To find a clinic near you, go to http://www.npdn.org/. Contact information for authors: Jill D. Pokorny, Plant Pathologist, U.S. Forest Service, Northeastern Area State and Private Forestry, Forest Health Protection, 1992 Folwell Ave., Saint Paul, MN 55108 651-649-5247 Dr. Thomas C. Harrington, Iowa State University, Department of Plant Pathology, 221 Bessey Hall, Ames, IA 50011 Photo credits: Dr. Thomas C. Harrington, Iowa State University Jill D. Pokorny and Joseph G. O'Brien, U.S. Forest Service Published by: USDA Forest Service Northeastern Area State and Private Forestry 11 Campus Boulevard Newtown Square, PA 19073 www.na.fs.fed.us Additional Bur Oak Blight notes specific to Hutchinson • Hutchinson has a large number of mature age class oaks that are important parts of many peoples landscapes • Chemical control is a specialized application so there are not many applicators available locally leading to access issues for people who desire chemical control • Whether through wetter springs or more aggressive strains of the disease, trees are in some instances reaching a point where they unable to overcome the disease and are dying • In the event that removal is needed as stated above trees are frequently large and near structures resulting in expensive removal costs 1-1 ■ s moo, OFAW dm c IN ft -VM �m species location date planted autumn blaze maple 755 cleveland 5/12/2016 swamp white oak 785 cleveland 5/12/2016 autumn blaze maple 861 dale st sw 5/17/2016 Hackberry 425 grove st sw May -16 Autumn Blaze maple 26 5th ave ne Jul -16 Princeton Sentry ginkgo 636 franklin st sw Jul -16 prairie stature oak 28 1st ave ne Jul -16 Sienna Glen maple 28 1st ave ne Jul -16 Hackberry 965 texas circle nw 7/26/2016 sienna glen maple 169 summerset Jul -16 Hackberry 161 summerset In se Jun -16 frontyard linden 254 summerset In se Jun -16 swamp white oak 254 summerset In se Jun -16 river birch 254 summerset In se Jun -16 boulevard linden 710 goebel st Jun -16 boulevard linden 710 goebel st Jun -16 sienna glen maple 746 oak st ne Sep -16 hackberry 585 peterson circle Sep -16 hackberry 735 elm Oct -16 swamp white oak 635 franklin Oct -16 hackberry 625 franklin Oct -16 hackberry 400 northwoods ave Oct -16 autumn blaze maple 400 northwoods ave Oct -16 sienna glen maple 56 north high drive Oct -16 autumn blaze maple 564 carlisle Oct -16 burgundy bell red maple 1418 mcdonald Oct -16 hackberry 1128 lewis Oct -16 autumn blaze maple 1128 lewis Oct -16 autumn blaze maple 610 minnesota Oct -16 sienna glen maple 435 hassan Oct -16 sienna glen maple 993 hassan Oct -16 hackberry 605 juul Oct -16 sienna glen maple 605 juul Oct -16 burgundy bell red maple 914 church Oct -16 sienna glen maple 516 franklin Oct -16 hackberry 824 merril Oct -16 hackberry 555 jackson Oct -16 Japanese tree lilac 145 glen st nw may 16 2016 hackberry 405 minnesota st Aug -16 hackberry 405 minnesota st Aug -16 hackberry 485 minnesota st Aug -16 hackberry 605 minnesota st Aug -16 hackberry 565 minnesota st Aug -16 hackberry 625 minnesota st Aug -16 hackberry 625 minnesota st Aug -16 hackberry 630 minnesota st Aug -16 hackberry 855 golf course rd Aug -16 hackberry 855 golf course rd Aug -16 hackberry 787 louisiana Aug -16 hackberry 905 8th ave nw Aug -16 sienna glen maple 864 church Oct -16 (eVX,D,.,1e-j L40 L -t (e o6v-d �- e- apt-� Letke,-k swamp white oak 715 milwaukee Oct -16 autumn blaze maple 965 jorgenson Oct -16 autumn blaze maple 715 milwaukee Nov -16 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Sunday Liquor and Ordinance 17-771 Department: Admin./Liquor Hutch LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Matt Jaunich/Candice W. Agenda Item Type: Presenter: Matt Jaunich/Candice W. Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As the City Council knows, the Minnesota Legislature recently adopted a new State Law that will allow for the sale of Off -Sale Liquor on Sundays. This law will officially become effective July 1, 2017. Staff has reviewed this law change and feels that it is in the best interest of the City to implement Sunday sales. Liquor Hutch Manager Candice Woods will be present at the meeting to address how this Sunday Liquor Law change will affect the City and Liquor Hutch. Candice has also included a brief memo that touches on this item. Staff will be recommending that the council move forward with Liquor Hutch being open on Sundays. To allow for this change, and if the council is accepting, there are two actions required as noted in Candice's memo. One would be to update our current ordinance to allow for Sunday Sales. The second action would be to amend the Liquor Hutch budget to account for the additional costs to be open on Sundays. Attached for your consideration is the first reading of Ordinance 17-771, which would amend our current city code to allow for Sunday sales. Please note that the proposed changes to the City Code mimic State Law. The specific language changes are noted within the ordinance. I would like to point out that our current city code requires Liquor Hutch to be closed on New Year's Day and July 4. This is more restrictive then State Law. We are asking that this provision be removed to give Liquor Hutch the greatest flexibility when it comes to store hours. It is not our intention at this time to be open on these days, but amending the ordinance now would give Liquor Hutch the flexibility to do so if it would choose in the future. Assuming you approve the first reading of the ordinance, the second reading and budget amendment will be scheduled for the May 9 Council Meeting. Please note that the ordinance would not become effective until July 1, 2017. BOARD ACTION REQUESTED: If accepting of having Liquor Hutch open on Sundays, staff would ask that the Council consider the first reading of Ordinance 17-771, which would amend City Code to allow for Sunday Sales. Fiscal Impact: $ 11,000.00 Funding Source: Liquor Fund FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/18/2017 Re: New Minnesota State Law - Off Sale Liquor on Sundays Minnesota State Law regarding the Off Premise Sale of Alcohol will change as of July 15t, 2017. State Law, as shown below, will then allow Off Sale Liquor stores to be open between the hours of 11am bpm on Sundays. A bill for an act relating to liquor; permitting the off -sale of intoxicating liquor on Sundays; prohibiting certain deliveries on Sunday; amending Minnesota Statutes 2016, section 340A.504, subdivision 4. BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA: Section 1. Minnesota Statutes 2016, section 340A.504, subdivision 4, is amended to read: Subd. 4. Intoxicating liquor; off -sale. (o) No sale of intoxicating liquor may be made by an off -sale licensee: (1) on Sundays, except between the hours of 11:00 a.m. and 6:00 p.m.; (2) before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday; (3) on Thanksgiving Day; (4) on Christmas Day, December 25; or (5) after 8:00 p.m. on Christmas Eve, December 24. (b) No delivery of alcohol to an off -sale licensee may be made by a wholesaler or accepted by an off -sale licensee on a Sunday. No order solicitation or merchandising may be made by a wholesaler on a Sunday. EFFECTIVE DATE. This section is effective July 1, 2017. It is my recommendation that the City of Hutchinson Municipal Liquor Store (Liquor Hutch) be open during the Sunday hours as defined by State Law. This recommendation is not based on the prospect of significant additional sales, but on the need to provide the utmost in customer service and convenience while protecting our current market share. Two actions would be required to allow this change: 1. Finance Director Andy Reid and I agree that Sunday opening would have a 2017 budget impact of approximately $11,000. As such, I request an amendment to the Liquor Hutch budget to reflect this cost. The Liquor Hutch budget is able to absorb this additional cost with no change to our General Fund Transfer. 2. Current City Ordinance does not allow for Sunday Sales and would have to be updated to reflect the change in State Law. ORDINANCE 17-771 AN ORDINANCE AMENDING CHAPTER 112.088 — HOURS AND DAYS OF SALES, OF THE HUTCHINSON CITY CODE The City Council hereby ordains: WHEREAS, during the 2017 Legislative session, the State of Minnesota adopted legislation to allow for the sale of off -sale intoxicating liquor on Sundays; and WHEREAS, Hutchinson's current city code prohibits the sale of off -sale intoxicating liquor on Sundays; and WHEREAS, in an effort to provide the utmost in customer service and convenience while protecting our current market share, the City Council desires to have Liquor Hutch open on Sundays. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that Chapter 112.088 of the City Code is hereby amended to read as follows: § 112.088 HOURS AND DAYS OF SALES No on -sale intoxicating liquor shall be made between the hours of 1: 00 a.m. and 10: 00 a.m. on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of 1: 00 a. m. and 8: 00 a. m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be made on Sundays, except between the hours of 11: 00 a.m. and 6: 00 p. m., nor before 8: 00 a.m. or after 10: 00 p.m. on Monday through Saturday, nor on neit, ^ � r January, 1 r , 4, 41-- Thanksgiving ;Thanksgiving Day; or Christmas Day, December 25. No sale of intoxicating liquor shall be made after 8: 00 p.m. on December 24. No delivery of alcohol to an off sale licensee may be made by a wholesaler or accepted by an of -sale licensee on a Sunday. No order solicitation or merchandising may be made by a wholesaler on a Sunda FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is July 1, 2017 ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS Attest: Matthew Jaunich, City Administrator DAY OF , 2017 Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Labor Agreement between the City & Minnesota Public Employees Association Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Attached for your review and consideration is the 2017 - 2019 labor agreement/contract between the City of Hutchinson and the Minnesota Public Employees Association (MNPEA) that represents the Full Time Police Officers unit. Negotiations for this contract were held in March 2017. Mayor Forcier and Council member Christensen participated in the negotiation process as members of the group representing management. The City was represented by legal counsel from the Madden Galanter Hansen law firm. A tentative agreement was reached and ratified by the bargaining unit. The tentative agreement includes the following changes or additions from the contract in place through December 31, 2016: 1. Article 17 - Vacation: Updated the provision to reflect the vacation language change to the vacation policy in the Employee Handbook/Personnel Policy approved by the Council in August 2016. 2. Article 19 - Wages: It was agreed that the 2017 City Compensation Plan will be implemented. The following language was also added for years 2 and 3 of the contract: "If the City plans to not increase the Hutchinson Pay Grid in 2018 or 2019, the parties agree to reopen the Wage Article for negotiations that year(s)." 3. Field Training Officer (FTO) Pay - New language was added regarding FTO pay, as follows: "Effective the first day of the first payroll period following ratification, an employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar ($1.00) per hour for all hours the employee performs FTO duties." 4. Memorandum of Agreement (MOA) - A MOA is included in the contract document to allow employees to bid shifts on a seniority basis. The MOA will expire upon expiration of this contract, and the City and unit will meet and confer after March 1, 2018, to discuss the bidding issue. BOARD ACTION REQUESTED: Consideration and approval of the collective bargaining agreement between the City of Hutchinson and MNPEA for the period of January 1, 2017 through December 31, 2019. Fiscal Impact: Funding Source: General Fund Budget FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: AGREEMENT between THE CITY OF HUTCHINSON and MINNESOTA ]PUBLIC EMPLOYEES ASSOCIATION January E, 2017 to December 31, 2019 TABLE OF CONTENTS Article 1 Purpose of Agreement ......................................... ,........ .,................. ......................... 2 Article2 Recognition.......--...................................................................................................2 Article3 Definitions ....... ........ .................... ........................................................... ..................2 Cuticle4 No Strike ........................... ............ ..................................................................,......3 Article 5 Employer Authority.................................................................................................3 Articleb Union Security- ........................... ............... ........ ..-.................................. .......... __3 Article 7 Employee Rights - Grievance Procedure................................................................4 Article8 Savings Clause .................................................;.............................................,...,.,...G Article 9 Seniority ... ........... ........................ ....... ...,.............. 7 Article10 Discipline.... ... - ........... ---- ... - ........... ...................... - ...... ................................ 7 Article l 1 Work Schedules and Overtime....................................................................... 8 Article 12 Court TiMe............... .............. ...................... 8 Article13 Insurance................................................................................................... 9 Article14 Unil'orxrts..................................................................................................................9 Ailicle15 Injury on Duty..........................................................................................................9 Articlelei Holidays_ ....... ....... .-................... -.-... _... ........................................... ................ 10 Article 17 Vacations. ......... _-- ... I ............................... 10 Article 18 Sick Leave/Bereavement ................... ....... .. ........ ...........,.............-........................10 Article 1.9 Wages ....................... Article 20 Field Training Officer ................... Article 21 Waiver ................. Article 22 Duration, ............ ....... ....... ................. 11 Memorandum of Agreement., .....................•-------•-__..........................-----.12 ARTICLE 1. PURPOSE OF AGREEMENT This Agreement. is entered into between the City of Hutchinson, hereinafter called the Employer, and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and collectively, the Parties. It is the intent and purpose of this Agreement to: 1.. i Assure soutrd and mutually beneficial working and economic relations between the Parties hereto; 1.2 Establish procedures for the resolution of disputes Concerning this Agreement's interpretation and/or application; and 1.3 Place in written #bail the Parties' agreement upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION .2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat. § 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services on October 23, 2012, BMS Case No. 13PCE0128, and described as: All licensed essential employees within the rank of Police Officer employed by the City of Hutchinson Police Department, Hutchinson, Minnesota, who are public employees within the meaning of Minn. Stat. § 179A.03, subd. l4, excluding supervisory employees, confidential employees, and all other employees of the Hutchinson Police Department. -2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 Union: Minnesota Public Employees Association. 3.2 Union Member: A member of the Minnesota Public Employees Association. 3.3 Employee: A member of the exclusively recognized bargaining unit. 3.4 Department: The Hutchinson Police Department. 3.5 Employer: The City of Hutchinson. 3.6 Chief'. The Chief of the Hutchinson Police Department. 3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees Association. 3.8 Overtime: 'Work performed at the express authorization of the Employer in excess of forty (40) hours per work week. 3.9 Scheduled Shift: A consecrative work- period including rest breaks and a lunch break, 3.10 Rest Break: Periods during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 Lunch Break: A period during the scheduled shift during which the employee remains on continual duty and is responsible for assigned duties. 3.1 "Z Strike: Concerted action in tailing to report For duty, the willful absence from one's position, the stoppage of work, slowdown, or abstinence in whole or in part from the full., faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. AR'T'ICLE 4. NO STRIKE 4.1 The Union and employees covered by this Agreement agree that during the fife of this Agreement they will not cause, encourage, participate in or support any strike, slow- down or rather interruption of or interference with the normal fiznctions of the Employer. 4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to have engaged in an illegal strike. Any employee who engages in an illegal strike shall be subject to disciplinary action up to and including discharge. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all employee, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules and to perform any inherent managerial function not specifically limited by this Agreement. 5-2 Any term and condition of employment not specifically established or modified by this Agreement Shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY C_ 1 The Employer shall deduct front the wages of employees who authorize such a deduction in writing an amount necessary to cover rnonibly Union dues. Such monies shall be 3 remitted as directed by the Union. Each month the Employer will send to the Union office (1) a written list of names. of current bargaining unit members and the amount of dues and fair share fees withheld, and (b) a notice of new employees and those, exciting the unit. 6.2 The Union may designate no more than two (2) employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 63 The Employer shall make space available on the Employer bulletin board for posting Union notice(s) and announcernent(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgments brought or issued against the Employer as a result of any action. taken or not taken by the Employer under the provisions of this Article. 5.5 Pursuant to the itIlinnesota Public Employment Labor Relations Act, the Union, as the exclusive representative., requires that Hutchinson Police Officers who are not members of the Union contribute a fair share fee to the Union for services rendered. Such fees shall be deducted Froin the wages of noninenther Police Officers by the Employer and remitted as directed by the Union. For the terms of chis Agreen-tent, the fair share fee is $29.00 per month. ARTICLE 7. EMPLOYEE RIGHTS .-. GRIEVANCE PROCEDURE 7.1 I3efiatition of a Grievance. A grievance is defined. as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Un.ion Representatives. The Employer will recognize representatives designated by the Union as the grievance representative of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employee- in writing of the narnes of such Union representatives and of their successors when so designated. 7.3 Processhig of a Grievance. It is recognized and accepted by the Union that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall, therefore, be accomplished during normal working hours only when consistent with such employee's duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of [lie designated supervisor who has detennined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in confornkance with the following procedure: 4 Step 1. An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present personally or through a Union representative such grievance in writing to the employee's supervisor as designated by the Employer. The employee's supervisor will meet with the employee to discuss the grievance and give a written answer to such Step t grievance within. twenty-one (21) calendar days after the meeting. A grievance not resolved in Step l and appealed to Step 2 shall be placed in writing by the union setting forth the nature of the grievance, the facts on which it is based., the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union 'to the Police Chief. and a meeting shall be scheduled as soon asp racticable between the Police Chief, the aggrieved employee and the Union to discuss the grievance. The Police Chief shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Police Chief's final. Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. if appealed, the written grievance shall be presented by the Union to the City Administrator, and a meeting shall be scheduled as soon as practicable between the City Administrator, the aggrieved employee and the Union to discuss the grievance. The City Administrator shall give the Union the Employer's answer in writing within ten (10) calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be appealed to Step 4 within ten ( 10) catendar days following the City Administrator's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (l 0) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971 as amended. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. I3. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty {30} days following close of the hearing or the submission of briefs by the parties, whichever is later. unless the parties agree to an extension. The decision small be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees .and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceeding, it may cause such a record to he made, providing it pays for the record, If froth parties desire a verbatim record of the proceedings, the cost shall be shared equally. ?.6 Waiver. If a grievance is not presented within the tune limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the ,employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union. 7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the grievance remains unresolved., and if the grievance involves the suspension, demotion or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil Service, veterans preference or fair employment. If appealed to any procedure other than Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 4 of Article 7 or another appeal procedure -- and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article 7. An employee pursuing a statutory rernedy under the jurisdiction of the EEOC is not precluded from also pursuing, an appeal ander this grievance procedure. AlF FICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota, and the City of Hutchinson. In the event any provision of this .:agreement is declared to be contrary to law by a court or state or federal administrative agency of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall b-- voided. evoided. All other provisions of this Agreement shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ON ARTICLE i. SENIQRITy 9.1 Seniority shall be determined by the employee's length of continuous employment as a Police. Officer with the City of Hutchinson, Seniority shall not accrue during a period of layoff. 9.2 ihuring the probationary period, a newly hired or rehired employee may be discharged at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee who has been laid off will be eligible for reinstatement for up to one year from the date of the employee's layoff. An employee who is notified of recall shall report to work within two {2) weeks of such notice, unless a different time period is mutually agreed upon. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees who have completed the probationary period for just cause only. Discipline will be in one or more of the following forms. a. Ural reprimand; b. Written reprimand; C. Suspension; d. Demotion; or e. discharge. 10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed through the grievance procedure as contained in Article 7 of this Agreement, subject to the Iimitations set forth iro Article 7.7, Choice of Remedy. 10.3 Ural reprimands will not be placed in an employee's personnel file and the Police Department Administration will document only the date, the existence of [lie oral reprimand, and brief subject of the oral reprimand, Written reprimands, suspensions, demotions, and discharges will be in written form. 10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by signature of the employee, The employee and the Union will receive a copy of such reprimand and/or notices. 10.5 Employees may examine their own individual personnel files at reasonable times under €he direct supervision of the Employer. 10.6 An employee who is questioned by the Employer about a matter the employee reasonably believes may lead to his/her discipline shall have tho right to request Union 17 representation. 7 1 D.7 Grievances relating to this Article shall be initiated by the IJnion at Stcp 2 of the grievance procedure under Article 7_ ARTICLE ll. WORK SCHEDULES Abell? OVERTIME 11.1 The Employer is the sole authority in establishing work schedules. 11.2 This Article shall not be construed to provide a guarantee of the minimurn or rnaxirnurrr number of Hours of work per day or per week. 113 Employees shall receive overtime compensation at the rate of one and one-half (1-112) times their regular rate of pay for all hours worked in excess of forty (40) hours in a seven (7) day work period. The Employer may modify an employee's work schedule during the week to provide offsetting time off for time: worked over a shift or to minimize overtime but in a manner that considers work requirements, the employee's preference, and safety. Paid sick leave is included as "hours work -cd" for purposes of calculating overtime. 11.4 All employees are required to work overtime as requested by their supervisors as a condition of continued employment. Refusal to work overtime may result in disciplinary action. Supervisors will make reasonable efforts to balance the personal needs of their employees when assigning overtime work. 11.5 Overtime will be calculated to the nearest fifteen (15) minutes. 11.6 Employees must receive prior authorization from the Employer's designated representative before working any ovemnic, except in cases of emergency or required duty related extension of shift. 1 1.7 Employees shall be permitted the option of banking overtime Hours up to a maximum of 80 hours, ra€lier than receiving overtime pay, at the discretion of the department head. Compensatory gime must be used no more than twelve (12) months from the time it is darned. Employees shall give advance notice to the department head of desired dates for use of compensatory tune., and the department head shall determine whether requested elates allow for reasonable scheduling of work within the department. Compensatory time may be used to bring total paid hours only up to 40 in a week. Employees shall be permitted to use earned time off and compensatory time in combination with. vacation time subject to the discretionary approval of the City Administrator. 11.8 Neither the base rate: nor overtime pay shall. be pyramided, compounded, or paid twice for the same hours worked under any provision of this Agreernent. ARTICLE 12. COURT TIME 8 Employees who are required to testify in court related to their work during off-duty hours shall receive: a minimum of two (2) hours pay at one and one-half times their base rate. This Article does not apply to an extension or early report to a regularly scheduled shift. if the employee is required to meet with the prosecuting attorney, the employee will receive pay at straight time provided the employee: canadjust his/her shift. ARTICLE 13. INSURANCE 13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the same arnourrt as that contributed for the City's non-union employees toward a health insurance plan for eligible employees and their dependents. The Employer will meet and discuss any reduction in the aggregate value of benefits with the Union prior to implementing the change. 13.2 In the event the health insurance provisions of this .Agreement fail to meet the requirements of the Affordable Care Act and its related regulations or cause the Employer to be subject to a penalty, tax or fine, the Union and the Employer will rneet immediately to bargain over alternative provisions so as to comply with the Act and avoid any penalties, taxes or tines for the Employer. 13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the same amount as that contributed for the City's non-union employees toward a dental insurance pian for eligible employees aDd their dependents. 13.4 Life Insurance. The Employer will pay the full premium fbr life insurance coverage equivalent to one time the employee's annual pay up to a $50,000 maximum. 13.5 Long -terns Disability Insurance. The Employer will pay the full premium for the long- term disability insurance coverage for each employee. The cost of the premium is imparted as income; to the employee and taxed accordingly. ARTICLE loo UNIFORMS The Employer will provide approved uniform items at no cost to employees. In accordance with established procedures, the Employer will replace uniforms/equipment that has been worn out through normal use or damaged in the line of duty. AWITCLE 15. INJURY ON DUTY Worker's compensation lost wages benefits are paid at two-thirds (213) of the employee's regular gross weekly wages on the date sof the injury. The employee may use accrued sick leave, vacation leave, or compon.satory time to make up the difference between the lost wage payment and regular gross wage as of the date of the injury. The total of the worker's compensation and any additional payment may not be greater than the employee's gross weekly wage at the time of the. injury. The additional payrnent is not treated as taxable income for the employee, liar is the payment eligible for PERA contributions. 9 ARTICLE 16, 110LIDAVS 16.1 The following calendar days, and such other days as the council may fix, are paid eight (8) hour holidays for full -tine employees. When a holiday falls on a Sunday, the following day is a holiday. When it falls on a Saturday, the preceding day is a holiday. I New Year's Day 2 Martin Luther King Clay 3 President's Day 4 Memorial Day 5 independence Day. 6 Labor Day E Veterans' Day 8 Thanksgiving Day 9 Thanksgiving .Friday 10 Christmas Day 11 4 -hour Individual Floating Holiday 16.2 Full-time employees who are not working rotating shifts and who are assigned by the Employer to work on a holiday shall be granted holiday pay. 16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu of holidays, with payment glade in December. This payment shall be prorated for employees who are employed less than a full calendar year. ARTICLE 17. VACATIONS Vacation leave benefits shall be provided in accordance with the Vacation Leave With. Pay policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2616. ARTICLE IS. SICK LEAVE/BEREAVEMENT Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement Leave policy set forth in the City Employee Handbook- Personnel Policy in effect as of July 2014. ARTICLE 19. WAGES For the term of this Agreement, compensation will be administered in accordance with the City of Hutchinson Compensation flan. If the City plans to modify the Merit increase Guide for Open Salary Ranges, the City will meet and confer with the Uniom If the City plans to not increase the Hutchinson Pay Grid in 2018 or 2019, the parties agree to reopen the Wage Article for negotiations that years). Employees who terminate employment prior to the date this Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided in accordance with this Article.. All employees to be eligible for all increases regardless of whether discipline has been imposed. 10 ARTICLE 20. FIELD TRAINING OFFICER Effective the first day of the first payroll period following ratification, an employee, who is specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar ($ ] -00) per hour for all hours the employee performs L'TO duties. ARTICLE 21. WAIVER 20.1 Any and all prier agreements, resolutions, practices, policies, roles and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 20.2 The parties mutually acknowledge that during the negotiations which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of ornployment not removed by law from bargaining_ All agreements and understandings arrived at by the }parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement or with respect to any term and condition which may not have been within the knowledge or contemplation of either or both parties at the time this Agreement was negotiated or executed. ARTICLE 22, DURATION 'I'bis Agreement shall be effective as of January 1, 2017, except as herein noted, and shall remain in full force and effect until December 31, 2019, In witness whereof, the parties hereto have executed this Agreement on the - —day of 2017. CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES ASSOCIATION I1 MEMORANDUM OF AGREEMENT This Memorandum of .agreement is entered into between the City of Hutchinson (hereafter "City„) and MNPEA (hereafter "Union") representing the Police Officers. WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and WHEREAS. the Union has sought to memorialize this procedure. NOW THEREFORE, the City and the Union agree, as follows: I . The City shall allow employees to bid shifts on a seniority basis. 2. The City retains the discretion and managerial right to assign employees to shifts to meet its organizational needs. 3. This Memorandum of Agreement shall sunset and expire upon expiration of the 2417- 2019 collective bargaining agreement but may be renewed upon the agreement of both paries. 4. The parties shall meet and confer after March 1, 2418 to discuss seniority shift bidding. 3. This Memorandum of Agreement represents the complete and total agreement between parties regarding this matter. IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this day of _ 7417. RTI III CITY OF HUTCHINSON FOR_ PEA ---- -11-17 12 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Repealing of Hutchinson City Code Section 132.25 - Utilities Interruption Department: Administration LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At its April 11, 2017, meeting, the City Council directed staff to prepare an ordinance repealing City Code Section 132.25 pertaining to Utilities Service Interruptions. Attached for its first reading is that ordinance. BOARD ACTION REQUESTED: Approve first reading and set second reading and adoption of Ordinance No. 17-770 for May 9, 2017 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ORDINANCE NO. 17-770 — AN ORDINANCE REPEALING SECTION 132.25 OF THE HUTCHINSON CITY CODE — UTILITIES SERVICE INTERRUPTION The City Council of the City of Hutchinson does ordain as follows: 1.) That Section § 132.25 Utilities Service Interruption is hereby repealed in its entirety. Adopted by the City Council this 9t' day of May, 2017. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator Y. MANIA Adopted by the City Council this 9t' day of May, 2017. Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: March 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 4/25/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also attached is the March Investment Report. Regarding the financial reports, you may notice that the 2017 YTD expenditures for Wages & Benefits is substantially higher than 2016 YTD. This is simply a timing issue with three payrolls being paid in March 2017 compared to only two being paid in March 2016. This timing issue will correct itself in April as we had three payrolls in April 2016 but will only have two in April 2017. With 26 pay periods in a year, we always have two months with 3 pay periods. Unfortunately the 3 pay period months don't always line up in the same month each year. September will be the final month with 3 pay periods, which is the same as in 2016 so we should not have another timing difference this year. Supplies expense in the General fund is showing an increase over 2016, which is mainly due to the Police body camera program. We expensed $22,739 in March 2017 related to that unbudgeted project. Finance will bring a budget amendment to council in the next month to account for the donation dollars and expenditures related to the body camera project. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: General Fund Taxes Other Taxes Licenses & Permits Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In Fines & Forfeitures Capital Contributions 111611 IFe1 a :7 AT/ =1 ►01 *? Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 2017 ACTUALS MARCH YTD 2017 BUDGET AVAILABLE BALANCE 2017 % BDGT USED 2016 YTD ACTUAL 2016 BUDGET 2016 % BDGT USED - - 4,763,796 4,763,796 - - 4,581,035 - 6,545 11,495 300,000 288,505 3.8 7,867 272,000 2.9 19,177 286,201 283,550 (2,651) 100.9 43,604 271,500 16.1 7,578 56,610 1,423,830 1,367,220 4.0 30,759 1,284,330 2.4 190,072 481,781 2,817,291 2,335,510 17.1 467,108 2,350,666 19.9 37,001 64,680 299,500 234,820 21.6 134,851 291,300 46.3 - - 2,292,161 2,292,161 - - 2,332,404 - 5,809 13,326 55,000 41,674 24.2 7,978 55,000 14.5 - - 25,000 25,000 - - 25,000 - 266,182 914,094 12,260,128 11,346,034 7.5 692,166 11,463,235 6.0 822,326 1,741,094 8,175, 052 6,433,958 21.3 1,386,597 7,595,480 18.3 91,532 162,441 866,545 704,104 18.7 133,623 770,593 17.3 219,562 489,236 2,556,456 2,067,220 19.1 423,272 2,461,936 17.2 16,316 59,064 552,075 493,011 10.7 55,501 525,226 10.6 50,000 50,000 100,000 50,000 50.0 49,878 600,000 8.3 3,583 5,303 10,000 4,698 53.0 - 10,000 - 1,203,319 2,507,137 12,260,128 9,752,991 20.4 2,048,870 11,963,235 17.1 (937,137) (1,593,043) - 1,593,043 (1,356,704) (500,000) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 2017 ACTUALS MARCH General Fund Exoense by Deoartment YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED Mayor & City Council 4,331 9,135 49,962 40,827 18.3 6,348 44,290 14.3 City Administrator 41,777 91,348 395,266 303,918 23.1 75,725 430,251 17.6 Elections - - 6,850 6,850 - 1 15,950 0.0 Finance Department 34,223 68,223 355,653 287,430 19.2 59,698 361,468 16.5 Motor Vehicle 25,357 51,156 217,890 166,734 23.5 45,397 203,836 22.3 Assessing - - 46,496 46,496 - - 60,911 - Legal 32,963 64,781 294,100 229,319 22.0 53,875 288,193 18.7 Planning 15,817 34,766 151,585 116,819 22.9 20,543 149,972 13.7 Information Services 46,372 127,462 535,168 407,706 23.8 89,454 504,738 17.7 City Hall Building 16,597 36,697 173,368 136,671 21.2 17,163 131,322 13.1 Police Department 355,797 727,726 3,176,585 2,448,859 22.9 584,210 3,062,565 19.1 Hospital Security 35,197 73,662 296,977 223,315 24.8 53,088 293,886 18.1 Emergency Management 2,315 9,349 10,000 651 93.5 879 12,800 6.9 Safety Committee - 8,796 10,000 1,204 88.0 8,600 9,500 90.5 Fire Department 23,442 53,989 343,461 289,472 15.7 53,390 306,733 17.4 Protective Inspections 24,379 53,024 236,552 183,528 22.4 39,945 227,556 17.6 Engineering 41,951 96,570 418,877 322,307 23.1 81,362 402,714 20.2 Streets & Alleys 139,401 246,447 1,548,036 1,301,589 15.9 225,374 1,517,341 14.9 Park/Recreation Administration 23,266 60,593 233,898 173,305 25.9 45,087 222,323 20.3 Recreation 27,888 57,249 232,724 175,475 24.6 55,640 234,397 23.7 Senior Citizen Center 6,233 17,497 84,801 67,304 20.6 17,641 83,747 21.1 Civic Arena 46,366 96,070 333,284 237,214 28.8 93,421 323,727 28.9 Park Department 86,446 177,169 879,100 701,931 20.2 163,865 852,751 19.2 Recreation Building & Pool 14,174 36,118 211,726 175,608 17.1 26,482 170,818 15.5 Events Center 29,836 63,220 259,478 196,258 24.4 54,755 243,017 22.5 Evergreen Building 2,062 6,029 26,225 20,196 23.0 5,216 25,450 20.5 Library 44,953 51,259 211,842 160,583 24.2 50,598 206,365 24.5 Waterpark 3,047 9,429 424,753 415,324 2.2 - - - Cemetery 10,202 24,881 132,974 108,093 18.7 18,254 130,785 14.0 Airport 8,472 15,143 103,679 88,536 14.6 13,646 104,635 13.0 Unallocated General Expense 60,456 139,350 858,818 719,468 16.2 89,215 1,341,194 6.7 TOTAL EXPENDITURES 1,203,319 2,507,137 12,260,128 9,752,991 20.4 2,048,870 11,963,235 17.1 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 Cost of Sales 330,555 917,451 4,591,390 2017 20.0 946,886 2016 21.5 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 568,211 MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund 17,400 18.5 Services & Charges 14,586 44,701 218,550 173,849 Sales 438,477 1,207,337 6,123, 000 4,915,663 19.7 1,229,708 5,868,000 21.0 Miscellaneous Revenues 24 595 4,000 3,405 14.9 712 3,000 23.7 TOTAL REVENUES 438,501 1,207,931 6,127,000 4,919,069 19.7 1,230,419 5,871,000 21.0 Cost of Sales 330,555 917,451 4,591,390 3,673,939 20.0 946,886 4,398,810 21.5 Wages & Benefits 68,108 137,374 651,377 514,003 21.1 109,898 568,211 19.3 Supplies 828 2,481 24,250 21,769 10.2 3,213 17,400 18.5 Services & Charges 14,586 44,701 218,550 173,849 20.5 42,296 198,350 21.3 Miscellaneous Expenses 75 195 5,850 5,655 3.3 200 5,650 3.5 Transfers -Out - - 500,000 500,000 - - 475,000 - CapitalOutlay - - 20,000 20,000 - - 20,000 - Depreciation Expense - - 80,000 80,000 - - 80,200 - Debt Service 104,000 - 127,635 127,635 - - 128,055 - TOTAL EXPENDITURES 518,153 1,102,203 6,219,052 5,116,849 17.7 1,102,492 5,891,676 18.7 NET REVENUE (79,651) 105,729 (92,052) (197,781) 127,927 (20,676) Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 50,888 51,802 -1.8% 23.73 $ 23.74 -0.1% 24.0% 25.0% 11.4% 10.6% 18,457 $ 23.76 $ 23.0% 8.9% 18,774 -1.7% 23.61 0.6% 25.0% 9.7% Year to Date Sales March Sales Comments 2017 2016 Change 2017 2016 Change Sales Revenue: Liquor 432,860 436,106 -0.7% 154,944 152,047 1.9% Beer 552,603 566,621 -2.5% 202,484 208,412 -2.8% Wine 200,531 207,011 -3.1% 73,371 75,345 -2.6% Other 21,343 19,970 6.9% 7,678 7,397 3.8% 1,207,337 1,229,708 -1.8% 438,477 443,201 -1.1% Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 50,888 51,802 -1.8% 23.73 $ 23.74 -0.1% 24.0% 25.0% 11.4% 10.6% 18,457 $ 23.76 $ 23.0% 8.9% 18,774 -1.7% 23.61 0.6% 25.0% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 Wages & Benefits 49,063 104,897 461,635 356,738 2017 90,115 479,983 2016 Supplies 2017 ACTUALS 26,948 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund 156 6,977 12,200 5,223 57.2 8,150 13,500 60.4 Sales 169,105 550,709 2,384,950 1,834,241 23.1 521,791 2,306,000 22.6 Local Sales Tax 41,149 42,990 625,000 582,010 6.9 32,440 685,000 4.7 Intergovernmental Revenue - - - - - - - - Charges for Services 2,066 33,871 50,000 16,129 67.7 43,583 50,000 87.2 Miscellaneous Revenues 48,553 2,158 92,000 89,842 2.3 3,278 85,000 3.9 Capital Contributions - - - - - - - - TOTAL REVENUES 260,874 629,728 3,151,950 2,522,222 20.0 601,092 3,126,000 19.2 Wages & Benefits 49,063 104,897 461,635 356,738 22.7 90,115 479,983 18.8 Supplies 12,104 26,948 126,600 99,652 21.3 23,927 122,400 19.5 Services & Charges 29,537 65,157 522,250 457,093 12.5 127,266 507,350 25.1 Miscellaneous Expenses 156 6,977 12,200 5,223 57.2 8,150 13,500 60.4 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay - - 250,000 250,000 - - 250,000 - Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service - 194,921 1,481,305 1,286,384 13.2 227,937 1,408,611 16.2 TOTAL EXPENDITURES 90,860 398,901 4,118,990 3,720,089 9.7 477,394 3,974,989 12.0 NET of REVENUES & EXPENDITURES 170,013 230,827 (967,040) (1,197,867) 123,697 (848,989) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 Wages & Benefits 61,015 127,441 655,584 528,143 2017 116,805 622,085 2016 Supplies 2017 ACTUALS 35,083 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund 283 557 32,500 31,943 1.7 8,394 24,500 34.3 Sales 272,527 844,766 3,330,000 2,485,234 25.4 812,639 3,213,000 25.3 Local Sales Tax 41,149 42,990 625,000 582,010 6.9 32,440 685,000 4.7 Intergovernmental Revenue - - - - - - - - Licenses & Permits - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services 2,193 2,193 3,500 1,307 62.7 1,295 4,000 32.4 Miscellaneous Revenues 49,104 6,013 123,000 116,987 4.9 4,447 117,000 3.8 Capital Contributions - - - - - - - - TOTAL REVENUES 364,973 901,062 4,088,000 3,186,938 22.0 856,021 4,026,000 21.3 Wages & Benefits 61,015 127,441 655,584 528,143 19.4 116,805 622,085 18.8 Supplies 18,418 35,083 219,650 184,567 16.0 50,685 236,100 21.5 Services & Charges 72,044 170,731 780,450 609,719 21.9 174,101 742,550 23.4 Miscellaneous Expenses 283 557 32,500 31,943 1.7 8,394 24,500 34.3 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay - 52,312 350,000 297,688 14.9 199,807 350,000 57.1 Depreciation Expense - - 1,623,000 1,623,000 - - 1,530,000 - Debt Service 57,639 442,625 1,460,650 1,018,025 30.3 539,538 1,568,854 34.4 TOTAL EXPENDITURES 209,400 828,748 5,181,834 4,353,086 16.0 1,089,330 5,117,234 21.3 NET of REVENUES & EXPENDITURES 155,573 72,314 (1,093,834) (1,166,148) (233,308) (1,091,234) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 Wages & Benefits 14,955 32,393 188,733 2017 17.2 25,386 2016 13.3 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 62,400 MARCH YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund 704,727 17.0 Miscellaneous Expenses - 571 5,750 5,179 Sales 97,900 292,854 1,193, 300 900,446 24.5 286,826 1,149, 500 25.0 Intergovernmental Revenue - - 12,500 12,500 - - 12,500 - Miscellaneous Revenues (1,275) 539 7,000 6,461 7.7 661 2,500 26.4 TOTAL REVENUES 96,624 293,393 1,212,800 919,407 24.2 287,487 1,164,500 24.7 Wages & Benefits 14,955 32,393 188,733 156,340 17.2 25,386 190,804 13.3 Supplies 1,058 12,850 62,400 49,550 20.6 11,759 62,400 18.8 Services & Charges 56,343 124,720 731,550 606,830 17.0 119,588 704,727 17.0 Miscellaneous Expenses - 571 5,750 5,179 9.9 632 3,750 16.9 Transfers -Out - - 805,000 805,000 - - 55,000 - CapitalOutlay - - 190,374 190,374 - 36,760 95,000 38.7 Depreciation Expense - - 138,000 138,000 - - 124,000 - Debt Service - (580) 24,261 24,841 (2.4) (1,136) 24,260 (4.7) TOTAL EXPENDITURES 72,356 169,955 2,146,068 1,976,113 7.9 192,988 1,259,941 15.3 NET of REVENUES & EXPENDITURES 24,268 123,438 (933,268) (1,056,706) 94,499 (95,441) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2017 ACTUALS YTD MARCH 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 448,736 736,707 1,991,476 1,254,769 37.0 714,697 1,636,796 43.7 - - 58,500 58,500 - 325 58,500 0.6 (2,455) 465 7,000 6,535 6.6 1,636 6,000 27.3 446,281 737,172 2,056,976 1,319,804 35.8 716,658 1,701,296 42.1 279,124 453,144 1,348,002 894,858 33.6 347,095 1,117, 265 31.1 (30,940) (63,199) (538,028) (474,829) 11.7 (56,412) (525,746) 10.7 57,616 118,980 582,363 463,383 20.4 101,150 559,899 18.1 7,458 15,541 78,626 63,085 19.8 15,124 70,257 21.5 19,347 49,191 231,004 181,814 21.3 30,948 188,573 16.4 352 1,416 14,000 12,584 10.1 380 13,500 2.8 - - 110,000 110,000 - - 110,000 - - - 623,000 623,000 - - 150,000 - - - 174,000 174,000 - - 134,000 - 332,957 575,071 2,622,967 2,047,896 21.9 438,285 1,817,748 24.1 113,324 162,101 (565,991) (728,092) 278,372 (116,452) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 2017 ACTUALS MARCH YTD Storm Water Utili 2017 2017 AVAILABLE % BDGT BUDGET BALANCE USED 2016 YTD 2016 ACTUAL BUDGET 2016 % BDGT USED Sales 74,430 220,189 881,475 661,286 25.0 210,314 855,867 24.6 Licenses & Permits 100 200 1,500 1,300 13.3 175 - - Charges for Services 560 560 - (560) - - - - Miscellaneous Revenues (1,437) 1,225 7,000 5,775 17.5 1,727 7,000 24.7 Capital Contributions - - - - - - - - TOTAL REVENUES 73,653 222,174 889,975 667,801 25.0 212,216 862,867 24.6 Wages & Benefits 25,996 56,044 256,432 200,388 21.9 45,499 243,986 18.6 Supplies 6,385 6,485 38,800 32,315 16.7 4,652 43,925 10.6 Services & Charges 2,227 9,835 163,600 153,765 6.0 5,610 164,100 3.4 Miscellaneous Expenses 760 954 11,250 10,296 8.5 1,176 11,250 10.5 Transfers -Out - - - - - - - - CapitalOutlay - - 170,000 170,000 - - 120,000 - Depreciation Expense - - 153,000 153,000 - - 133,000 - Debt Service - 145,750 150,850 9,867 93.5 140,983 193,992 70.2 TOTAL EXPENDITURES 35,368 219,067 943,932 729,632 23.2 197,919 910,253 21.7 NET of REVENUES & EXPENDITURES 38,285 3,107 (53,957) (61,831) 14,297 (47,386) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING MARCH 31, 2017 HATS Ooeration Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES 10149ne M:7 AT/=1►111=99:It*:l»►Ilk tI]:1*I Comments Charges for Services Supplies 2017 ACTUALS YTD MARCH 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 6,507 19,807 162,280 142,473 12.2 58,839 156,045 37.7 17,663 51,037 325,000 273,963 15.7 47,795 530,000 9.0 (224) 76 3,500 3,424 2.2 196 3,150 6.2 50,000 50,000 100,000 50,000 50.0 49,878 99,755 50.0 73,946 120,919 590,780 469,861 20.5 156,707 788,950 19.9 2,925 5,837 39,495 33,658 14.8 11,635 59,470 19.6 2,449 51,985 341,650 289,665 15.2 51,354 528,600 9.7 11,052 30,991 162,000 131,009 19.1 27,517 161,200 17.1 - - 5,600 5,600 - - 5,171 - - - 42,035 42,035 - - 33,600 - 16,426 88,814 590,780 501,966 15.0 90,506 788,041 11.5 57,519 32,106 - (32,106) 66,200 909 The main activity in this account is fuel sales to City departments, the State, County and Hutchinson Utilities. The main activity in this account is the cost of fuel for the fueling system. The YTD 2017 expense is up from 2016 due to the timing of re -fueling at the end of February in 2017 versus early March in 2016. The revenue from the February 2017 re -fueling will be recognized in March 2017 as entities utilize the fuel. o% UBS Executive summary as of March 31, 2017 Asset allocation review Value on % of 03/31/2017 ($) portfolio A Cash 5,026,887.93 26.35 Cash 5,026,887.93 26.35 B Fixed Income 14,051,646.38 73.65 us 14,051,646.38 73.65 C Equity 0.00 0.00 �A D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 a Total Portfolio $19,078,534.31 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 63 53 42 32 21 11 0 Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar 2017 2018 2018 0 Taxable income Total taxable income: $286,147.91 Total expected cash flow: $286,147.91 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 03/31/2017 ($) port. A Aaa/AAA/AAA 7 3,851,974.00 27.41 B Aa/AA/AA 4 1,998,460.00 14.22 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 35 8,201,212.38 58.36 G Not rated 0 0.00 0.00 Total 46 $14,051,646.38 100% Report created on: April 03, 2017 Page 1 of 2 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of March 31, 2017 Bond overview Total quantity 14,111,000 Total market value $14,051,646.38 Total accrued interest $54,092.33 Total market value plus accrued interest $14,105,738.71 Total estimated annual bond interest $245,468.50 Average coupon 1.74% Average current yield 1.75% Average yield to maturity 1.87% Average yield to worst 1.87% Average modified duration 3.25 Average effective maturity 3.82 Investment type allocation % of Tax-exempt / bond Investment type Taxable ($) deferred ($) Total ($) port. Certificates of deposit 8,201,212.38 0.00 8,201,212.38 58.36 Municipals 2,964,265.00 0.00 2,964,265.00 21.10 U.S. federal agencies 2,886,169.00 0.00 2,886,169.00 20.54 Tota I $14,051,646.38 $0.00 $14,051,646.38 100% Report created on: April 03, 2017 Page 1 of 2 N as of March 31, 2017 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to worst (%) Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2017 3 617,000 8,997.50 1.45% 0.80 % 0.80 % 617,000 1,448.10 618,448.10 2018 7 1,713,000 18,957.50 1.11 % 1.09 % 1.09 % 1,713,000 222.43 1,713,222.431 2019 9 2,262,000 43,015.50 1.89% 1.66 % 1.66 % 2,265,498.25 9,824.96 2,275,323.211 2020 7 1,970,000 32,990.00 1.68% 1.79 % 1.79 % 1,969,995 -7,569.95 1,962,425.051 2021 8 3,380,000 49,080.00 1.46% 2.10 % 2.10 % 3,379,100 -23,943.80 3,355,156.201 2022 9 2,929,000 59,028.00 2.04% 2.46 % 2.46 % 2,426,355 474,242.79 2,900,597.791 2023 0 0 NA NA 1 2024 2 1,000,000 28,000.00 2.84% 3.03 % 3.03 % 1,011,182.23 -26,482.23 984,700.001 2025 1 240,000 5,400.00 2.23% NA NA 240,000 1,773.60 241,773.601 2026 0 0 NA NA 1 2027 0 0 NA NA 1 2028 0 0 NA NA 1 2029 0 0 NA NA 1 2030 0 0 NA NA 1 2031 0 0 NA NA 1 2032 0 0 NA NA 1 2033 0 0 NA NA 1 2034 0 0 NA NA 1 2035 0 0 NA NA 1 2036 0 0 NA NA 1 2037 0 0 NA NA 1 2038 0 0 NA NA 1 2039 0 0 NA NA 1 2040 0 0 NA NA 1 2041 0 0 NA NA 1 2042 0 0 NA NA 1 2043 0 0 NA NA 1 2044 0 0 NA NA 1 2045 0 0 NA NA 1 2046 0 0 NA NA 1 2046+ 0 0 NA NA 1 Other 0 0 NA NA 1 Total 46 14,111,000 $245,468.50 1.75% 1.87 % 1.87 % $13,622,130.48 $429,515.90 $14,051,646.38 % of bond portfolio maturi - 4.4% - 12.19% 16.19% - 13.97% 23.88% - 20.64% - 7.01 % 1.72% Report created on: April 03, 2017 Page 1 of 7 N Bond holdings - as of March 31, 2017 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 Effective rating/ 248,734.08 Est. annual 734.08 Adjusted CD 248,000 % of 02/26/2018 Underlying rating 0.92% MAT 02/26/18 FIXED RATE CD Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. 2,450.00 1.02% 14,111,000 1.74% 01/23/2021 NA $245,468.50 1.87% $13,622,130.48 NA $14,051,646.38 100% Total Bond Portfolio 244,840.75 1.74% -159.25 1.75% 1.87% $429,515.90 0.90% $54,092.33 2,205.00 0.96% Effective rating/ 244,830.95 1.74% Est. annual 0.90% Adjusted /UT % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond 01.0000% MAT 05/11/18 FIXED (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 1.06% 01.0000% MAT 05/14/18 FIXED GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 0.78% 247,000.00 100.330 247,815.10 1.76% 01.7500% MAT 08/03/17 FIXED 1.74% 0.78% 815.10 651.34 RATE CD /UT GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.78% 130,000.00 100.330 130,429.00 0.93% RT 01.7500% MAT 08/03/17 1.74% 0.78% 429.00 168.29 FIXED RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.83% 240,000.00 100.085 240,204.00 1.71% 01.0000% MAT 10/03/17 FIXED 1.00% 0.83% 204.00 177.53 RATE CD /NJ Total 2017 617,000 1.46% 08/27/2017 $8,997.50 0.80% $617,000.00 $618,448.10 4.40% 1.45% 0.80% $1,448.10 $997.16 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 100.296 248,734.08 1.77% 734.08 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 0.92% MAT 02/26/18 FIXED RATE CD 244,953.45 1.74% -46.55 1.25% 0.92% /UT ■ BANK OF NRTH CAROL NC US RT CD 245,000 1.00% 02/27/2018 2,450.00 1.02% 01.0000% MAT 02/27/18 FIXED -154.35 126.86 1.00% 1.02% RATE CD /NC 99.935 244,840.75 1.74% -159.25 MERRICK BK UT US RT 00.9000% CD 245,000 0.90% 05/10/2018 2,205.00 0.96% MAT 05/10/18 FIXED RATE CD 244,830.95 1.74% -169.05 0.90% 0.96% /UT KEYBANK NA IN US RT CD 245,000 1.00% 05/11/2018 2,450.00 1.06% 01.0000% MAT 05/11/18 FIXED 1.00% 1.06% RATE CD /IN CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 1.06% 01.0000% MAT 05/14/18 FIXED 1.00% 1.06% RATE CD /NJ 248,000.00 100.296 248,734.08 1.77% 734.08 280.27 245,000.00 99.981 244,953.45 1.74% -46.55 26.85 ■ 245,000.00 99.937 244,845.65 1.74% -154.35 126.86 245,000.00 99.935 244,840.75 1.74% -159.25 939.73 245,000.00 99.931 244,830.95 1.74% -169.05 120.82 Report created on: April 03, 2017 Page 2 of 7 N Bond holdings - as of March 31, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: April 03, 2017 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 BANK LEUMI NY US RT CD 245,000 1.25% 06/22/2018 3,062.50 1.24% 245,000.00 100.015 245,036.75 1.74% 01.2500% MAT 06/22/18 FIXED 1.25% 1.24% 36.75 830.65 RATE CD /NY _ ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.36% 240,000.00 99.992 239,980.80 1.71% MAT 10/04/18 FIXED RATE CD 1.35% 1.36% -19.20 239.67 /UT Total 2018 1,713,000 1.11% 05/17/2018 $18,957.50 1.09% $1,713,000.00 $1,713,222.43 12.19% 1.11 % 1.09% $222.43 $2,564.86 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 MAIN STREET BK COR WV US RT CD 245,000 1.45% 02/14/2019 3,552.50 1.51% 245,000.00 99.894 244,740.30 1.74% 01.4500% MAT 02/14/19 FIXED 1.45% 1.51% -259.70 155.73 RATE CD /WV WORLD'S FOREMOST B NE US RT CD 200,000 1.30% 05/28/2019 2,600.00 1.64% 200,000.00 99.274 198,547.00 1.41% 01.3000% MAT 05/28/19 FIXED 1.31% 1.64% -1,453.00 35.62 RATE JUMBO CD /NE RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.70% 503,498.25 101.479 507,395.00 3.61% TAX SR B BE/R/ 2.345 NR/NR/NR 2.31% 1.70% 3,896.75 1,954.17 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.68% 247,000.00 101.198 249,959.06 1.78% 02.1500% MAT 11/13/19 FIXED 2.12% 1.68% 2,959.06 2,007.81 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.68% 240,000.00 101.070 242,568.00 1.73% 02.1000% MAT 11/13/19 FIXED 2.08% 1.68% 2,568.00 1,905.53 RATE CD /UT BMW BK OF NA NA UT US RT CD 245,000 1.55% 12/16/2019 3,797.50 NA 245,000.00 99.614 244,054.30 1.74% 01.5500% MAT 12/16/19 FIXED 1.56% NA -945.70 1,113.24 RATE CD /UT TBK BANK SSB TX US RT CD 245,000 1.60% 12/16/2019 06/14/2017 3,920.00 1.70% 245,000.00 99.747 244,380.15 1.74% 01.6000% MAT 12/16/19 FIXED 100.00 1.60% 1.70% -619.85 182.58 RATE CD /TX BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.66% 240,000.00 101.036 242,486.40 1.73% 02.0500% MAT 12/17/19 FIXED ff 2.03% 1.66% 2,486.40 1,401.86 RATE CD /DE AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.70% 100,000.00 101.193 101,193.00 0.72% 02.1500% MAT 12/18/19 FIXED 2.12% 1.70% 1,193.00 606.71 RATE CD /UT Total 2019 2,262,000 1.90% 09/19/2019 $43,015.50 1.66% $2,265,498.25 $2,275,323.21 16.19% 1.89% 1.66% $9,824.96 $9,363.24 Report created on: April 03, 2017 Page 3 of 7 N Bond holdings - as of March 31, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2020 Effective rating/ 1,970,000 1.68% 07/09/2020 Est. annual 1.79% Adjusted $1,962,425.05 % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond SALLIE MAE BANK UT US RT CD 245,000 1.75% 03/09/2020 4,287.50 1.74% 245,000.00 100.027 245,066.15 1.74% 01.7500% MAT 03/09/20 FIXED 1.75% 1.74% 66.15 270.17 RATE CD /UT CD 245,000 1.60% 06/07/2021 3,920.00 2.00% 245,000.00 98.396 241,070.20 1.72% MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.87% 499,995.00 100.666 503,330.00 3.58% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.08% 1.87% 3,335.00 4,354.17 052814 /MA CD 245,000 1.55% 06/15/2021 *797.50 1.96% 245,000.00 98.358 240,977.10 1.71% MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 1.51% 245,000.00 99.354 243,417.30 1.73% 01.3000% MAT 05/11/20 FIXED 1.31% 1.51% -1,582.70 174.52 RATE CD /IL CD 245,000 1.50% 06/23/2021 3,675.00 2.01% 245,000.00 97.925 239,916.25 1.71% CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.57% 245,000.00 99.182 242,995.90 1.73% 01.3000% MAT 05/20/20 FIXED 1.31% 1.57% -2,004.10 95.99 RATE CD /AR 0 0 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 _ NA 500,000.00 99.323 496,615.00 3.53% CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 3,430.00 1.98% 245,000.00 98.055 240,234.75 1.71% 01.4000% MAT 09/21/20 FIXED 1.43% 1.98% -4,765.25 93.97 RATE CD /VA FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.87% 245,000.00 98.368 241,001.60 1.72% 01.4000% MAT 11/13/20 FIXED 1.42% 1.87% -3,998.40 1,334.41 RATE CD /WI CAPITAL ONE BANK N VA US RT CD 245,000 2.05% 12/29/2020 5,022.50 1.89% 245,000.00 100.563 246,379.35 1.75% 02.0500% MAT 12/29/20 FIXED 2.04% 1.89% 1,379.35 1,265.95 RATE CD /VA Total 2020 1,970,000 1.68% 07/09/2020 $32,990.00 1.79% $1,969,995.00 $1,962,425.05 13.97% 1.68% 1.79% $-7,569.95 $7,589.17 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 COMENITY CAP BK UT US RT CD 245,000 1.60% 06/07/2021 3,920.00 2.00% 245,000.00 98.396 241,070.20 1.72% 01.6000% MAT 06/07/21 FIXED 1.63% 2.00% -3,929.80 268.49 RATE CD /UT COMMUNITY BK CA US RT CD 245,000 1.55% 06/15/2021 *797.50 1.96% 245,000.00 98.358 240,977.10 1.71% 01.5500% MAT 06/15/21 FIXED 1.58% 1.96% -4,022.90 166.47 RATE CD /CA EAST BOSTON SVGS B MA US RT CD 245,000 1.50% 06/23/2021 3,675.00 2.01% 245,000.00 97.925 239,916.25 1.71% 01.5000% MAT 06/23/21 FIXED 1.53% 2.01% -5,083.75 986.71 RATE CD /MA FHLMC MTN STEP UP CALL Aaa/AAA/AA+ 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 _ NA 500,000.00 99.323 496,615.00 3.53% 01.000 % DUE 102821 DTD NR/NR/NR 100.00 1.01% NA -3,385.00 2,125.00 102816 FC 04282017 Report created on: April 03, 2017 Page 4 of 7 N Bond holdings - as of March 31, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: April 03, 2017 Page 5 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 FNMA NTS STEP-UP 01.000 % Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 05/19/2017 9,000.00 NA 899,100.00 99.401 894,609.00 6.37% DUE 111921 DTD 111915 FC NR/NR/NR 100.00 1.01% NA -4,491.00 3,300.00 05192016 MIZRAHI TEFAHOT BK CA US RT CD 245,000 1.25% 11/30/2021 03/31/2017 3,062.50 NA 245,000.00 100.077 0 245,188.65 1.74% 01.2500% MAT 11/30/21 STEP 100.00 1.25% NA 188.65 0.00 RATE CD /CA FHLB NTS STEP UP CALL 02.000 Aaa/NR/AA+ 500,000 2.0000 12/30/2021 06/30/2017 10,000.00 NA 500,000.00 100.015 500,075.00 3.56% % DUE 123021 DTD 123016 FC NR/NR/NR 100.00 2.00% NA 75.00 2,500.00 06302017 FNMA NTS 02.125 % DUE Aaa/AAA/AA+ 500,000 2.13% 12/30/2021 06/30/2017 10,625.00 2.27% 500,000.00 99.341 496,705.00 3.53% 123021 DTD 123016 FC NR/NR/NR 100.00 2.14% 2.27% -3,295.00 2,656.25 06302017 Total 2021 3,380,000 1.45% 10/26/2021 $49,080.00 2.10% $3,379,100.00 $3,355,156.20 23.88% 1.46% 2.10% $-23,943.80 $12,002.92 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 FHLMC STEP UP CALL 02.000 % Aaa/AAA/AA+ 500,000 2.00% 01/26/2022 07/26/2017 10,000.00 NA 500,000.00 99.633 498,165.00 3.55% DUE 012622 DTD 012617 FC NR/NR/NR 100.00 2.01% NA -1,835.00 1,805.56 07262017 STATE BK INDIA NY US RT CD 247,000 2.35% 01/26/2022 5,804.50 2.20% 0.00 100.658 248,625.26 1.77% 02.3500% MAT 01/26/22 FIXED 2.33% 2.20% 248,625.26 1,017.78 RATE CD /NY GOLDMAN SACHS BANK NY US CD 247,000 2.30% 03/08/2022 5,681.00 2.24% 0.00 100.274 247,676.78 1.76% RT 02.3000% MAT 03/08/22 2.29% 2.24% 247,676.78 357.98 FIXED RATE CD /NY COMENITY BANK DE US RT CD 200,000 2.30% 03/29/2022 4,600.00 2.30% 200,000.00 100.000 200,000.00 1.42% 02.3000% MAT 03/29/22 FIXED 2.30% 2.30% 0.00 25.21 RATE JUMBO CD /DE MARYSVILLE MI PUB SCHS TAX Aa1/NR/NR 500,000 2.32% 05/01/2022 11,585.00 2.70% 494,230.00 98.207 491,035.00 3.49% SR B BE/R/ 2.317 050122 A2/NR/NR 2.36% 2.70% -3,195.00 4,827.08 DTD 042116 /Ml NEW YORK NY CITY TRANSI TAX Aa1/AAA/AAA 500,000 1.65% 05/01/2022 8,250.00 2.59% 497,125.00 95.561 477,805.00 3.40% A-2 RV BE/R/ 1.650 050122 NR/NR/NR 1.73% 2.59% -19,320.00 3,437.50 DTD 072816 /NY JPMORGAN CHASE & C DE US RT CD 245,000 1.25% 05/31/2022 05/31/2017 3,062.50 NA 245,000.00 99.618 244,064.10 1.74% 01.2500% MAT 05/31/22 STEP 100.00 1.25% NA -935.90 0.00 RATE CD /DE Report created on: April 03, 2017 Page 5 of 7 N Bond holdings - as of March 31, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Effective rating/ Adjusted Est. annual Underlying rating Adjusted YTM (%)/ cost basis ($)/ Market % of bond Underlying rating maturity Call price ($) Curr. yield (%) YTW (%) Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond $14,051,646.38 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 DISCOVER BANK DE US RT CD 245,000 2.45% 11/18/2022 6,002.50 2.36% 245,000.00 100.493 246,207.85 1.75% 02.4500% MAT 11/18/22 FIXED 2.44% 2.36% 1,207.85 2,187.21 RATE CD /DE WELLS FARGO BK NA CA US RT CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.50 NA 245,000.00 100.824 247,018.80 1.76% 01.6500% MAT 11/23/22 STEP 100.00 1.64% NA 2,018.80 0.00 RATE CD /CA Total 2022 2,929,000 2.02% 05/07/2022 $59,028.00 2.46% $2,426,355.00 $2,900,597.79 20.64% 2.04% 2.46% $474,242.79 $13,658.31 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 COMMERCE BANK OF SOUTHWE NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 3.10% 524,432.23 99.340 496,700.00 3.53% ASSUR TAX OID97.826BE/R/ NR/NR/A 3.02% 3.10% -27,732.23 2,500.00 3.000 080124 DTD 033016 /CA NEW YORK CITY TRANSITION Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 2.96% 486,750.00 97.600 488,000.00 3.47% TAX C-3 RV BE/R/ 2.600 NR/NR/NR 100.00 2.66% 2.96% 1,250.00 5,416.67 1 10124 DTD 120412 /NY Total 2024 1,000,000 2.80% 09/16/2024 $28,000.00 3.03% $1,011,182.23 $984,700.00 7.01% 2.84% 3.03% $-26,482.23 $7,916.67 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA 240,000.00 100.739 241,773.60 1.72% 02.2500% MAT 03/11/25 STEP 100.00 2.23% NA 1,773.60 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $241,773.60 1.72% 2.23% NA $1,773.60 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal. g/I ($) price ($) Accr. interest ($) port. 14,111,000 1.74% 01/23/2021 NA $245,468.50 1.87% $13,622,130.48 NA $14,051,646.38 100% Total Bond Portfolio 1.75% 1.87% $429,515.90 $54,092.33 Report created on: April 03, 2017 Page 6 of 7 HRA HUMAINSON HOUSING AND REVEYELOPMENT AUTHORITY Regular Board Meeting Tuesday, March 21, 2017, 7:00 AM Minutes CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order. Members Present: Gary );Fortier, Steve Jensen, and LouAnn Holmquist. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON FEBRUARY 21, 2017 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. CONSIDERATION OF MINUTES OF THE CLOSED BOARD MEETING ON FEBRUARY 21, 2017 LouAnn Holmquist moved to approve the Minutes of the closed board meeting as written. Steve Jensen seconded and the motion carried unanimously. 4. FINANCIAL REPORTS a. Steve Jensen moved to approve City Center General Fund payments of $11,812.46 for checks 8826 to 8831. LouAnn Holmquist seconded and the motion carried unanimously. b. Steve Jensen moved to approve City Center January 31, 2017 and February 28, 2017 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. c. LouAnn Holmquist moved to approve Park Towers Operating Account payments of $78,510.16 for checks 13888 to 13920. Steve Jensen seconded and the motion carried unanimously. d. Steve Jensen moved to approve Park Towers security account payment of $290.71 for check 1553. LouAnn Holmquist seconded and the motion carried unanimously. e. Steve Jensen moved to approve Park Towers January 31, 2017 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARD TOWERS UPDATE a. Occupancy Report — 99% occupied. b. Jean Ward reviewed with the Board the Phas Report. c. Jean Ward reviewed with the Park Towers' March Newsletter. d. Jean Ward updated the Board on the Renovation Project — handicapped unit, first floor lobby renovations and corridor painting. The expected completion is May 1, 2017. Currently they are demoing the unit. A change order maybe needed for new underlayment under the carpeted area in the unit. Possible change orders for the corridor painting portion of the project are patching of wall cracks and wall repair needed when hallway signs are being removed/replaced. e. Jean updated the Board on the laundry room fire renovation. The property insurance has a deductible of $5,000. The ceiling tile replacement is finished and the new dryer exhaust fan will be replaced this week. The insurance company has opened a resident case that they will be investigating. March 21, 2017 Minutes Page I of 2 5. DOWNTOWN SCDP RENTAL REHAB PROGRAM Judy Flemming updated the Board on the Downtown Rental Rehab Program. 7. HOME IMPROVEMENT LOAN PROGRAM UPDATE Steve Jensen moved to approve the Weber Streamlined HILP Loan, the Jepsen HILP Loan, and the Schwarzrock HILP Loan. LouAnn Holmquist seconded and the motion carried unanimously. 8. OTHER COMMUNICATIONS a. This week, Jean will be going to a One -Stop -'Shop meeting for the expansion Century Court Townhomes. b. The Auditor will be here on March 30th c. Because of the proposed Federal funding cuts, Jean is looking into ways to reducing expenses. One item that she would like to add to the Park Towers' Five year plan is to convert to LED lighting. 9. ADJOURNMENT Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business, Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned. Recordcd by Jean Ward, HRA Executive Director Gary ForcAr, Secretary/Treasurer March 21, 2017 Minutes Page 2 of