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cp04-25-2017HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 25, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — New Journey UCC
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of April 11, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14710 — Resolution Adopting Findings of
Fact and Reasons for Approval of Conditional Use Permit for a Mural in the C-3 Zoning
District Located at 105 Washington Avenue East, David Wegschied, Applicant, With
Favorable Planning Commission Recommendation
(b) Consideration for Approval of Resolution No. 14711 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Site Plan for the Construction of a Bank Located at
1380 Montreal Street Southeast with Favorable Planning Commission Recommendation
(c) Consideration for Approvals and Permits for the 75th Annual Hutchinson Jaycee Water
Carnival for June 10 — 18, 2017
(d) Consideration for Approval of Resolution No. 14707 — Resolution Amending Resolution
No. 14628 Establishing Income Guidelines and Asset Limitations for Senior Citizens 65
CITY COUNCIL AGENDA APRIL 25, 2017
Years or Older, Disabled Citizens, Active Duty Military Reserves or National Guard
Deferred Assessments and Senior Citizens Reduced Refuse Rate
(e) Consideration for Approval of Issuing Caterer's Permit J&N Schlagel at McLeod County
Fairgrounds on May 27, 2017
(f) Consideration for Approval of Renewing Food Vendor License for Rafael Jimenez
(g) Consideration for Approval of Issuing Temporary Liquor License to Hutchinson Jaycees
from June 15 — 17, 2017, at West River Park
(h) Consideration for Approval of Issuing Transient Merchant License to Philip Westby of
the Country Stop to Operate a Produce Stand Located in Plaza 15 Parking Lot
(i) Consideration for Approval of Issuing Transient Merchant License to Tiny Novotny to
Operate Pop -Up Shop Featuring Women's Apparel and Accessories
(j) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Cutters from May 1 — July 18, 2017, at Landy Lodge
(k) Consideration for Approval of Items for Hotel Site Access Improvements (Letting No. 6,
Project No. 17-06)
1. Resolution No. 14708 - Resolution Ordering Preparation of Report on Improvement
2. Resolution No. 14709 - Resolution Receiving Report and Calling Hearing on
Improvement
(1) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M. - NONE
NtMUNICATIONS REQUESTS AND PETITIONS
purpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. UPDATE ON RIVERSONG MUSIC FESTIVAL
9. CITY FORESTRY OPERATIONS PRESENTATION
10. REVIEW OF SUNDAY LIQUOR OPERATIONS AT LIQUOR HUTCH AND
CONSIDERATION OF ORDINANCE NO. 17-771 - AN ORDINANCE AMENDING
CHAPTER 112.088 OF THE HUTCHINSON CITY CODE — HOURS AND DAYS OF
SALES (FIRST READING, SET SECOND READING AND ADOPTION FOR MAY 9,
2017)
UNFINISHED BUSINESS
NEW BUSINESS
11. APPROVE/DENY LABOR AGREEMENT BETWEEN THE CITY AND MINNESOTA
PUBLIC EMPLOYEES ASSOCIATION
2
CITY COUNCIL AGENDA APRIL 25, 2017
12. APPROVE/DENY ORDINANCE NO. 17-770 — ORDINANCE REPEALING SECTION
132.25 OF THE HUTCHINSON CITY CODE — UTILITIES INTERRUPTION (FIRST
READING, SET SECOND READING AND ADOPTION FOR MAY 9, 2017)
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for March 2017
b) Hutchinson Housing & Redevelopment Authority Board Minutes from March 21, 2017
NUSCELLANEOUS
14. STAFF UPDATES
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, APRIL 11, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Mary Christensen, John
Lofdahl and Chad Czmowski. Member absent was Steve Cook. Others present were Matt
Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that two items need to be added to the agenda under
Section 19. They include setting a workshop with the Hutchinson Utilities Commission for
April 27, 2017, at 7:30 a.m. and the other item is to award a street patching project.
Motion by Lofdahl, second by Christensen, to approve the agenda with the additional items.
Motion carried unanimously.
2. INVOCATION — New Journey UCC
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Lofdahl acknowledged Christie Hantge serving 10 years on the Planning
Commission.
Mayor Forcier recognized the Event Center staff on holding a senior fundraiser that was
successful.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 28, 2017
Mayor Forcier noted that under the discussion on Item 7(c) "Mayor" Cook needs to be
changed to "Council Member" Cook.
Motion by Christensen, second by Lofdahl, to approve minutes with the correction noted.
Motion carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES APRIL 11, 2017
(a) Consideration for Approval of Resolution No. 14702 — Resolution Disposing of Surplus
Property
(b) Consideration for Approval of Wetland Conservation Act Delegation from the City of
Hutchinson to McLeod County
1. Resolution No. 14703
2. Resolution No. 14704
(c) Consideration for Approval of Infrastructure Maintenance Fund Project (Replay
Application)
(d) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane
Sportsmen Club on June 16 & 17, 2017, at McLeod County Fairgrounds
(e) Consideration for Approval of Issuing Short -Term GamblingLicense to Saturday Night
Cruisers from June — December 2017 at the Hutchinson Mal
(f) Consideration for Approval of 42nd Annual Arts & Crafts Festival to Be Held September
15 & 16, 2017, in Library Square
(g) Claims, Appropriations and Contract Payments
Item 7(g) was pulled for separate discussion.
Motion by Lofdahl, second by Czmowski, to approve consent agenda with the exception
of 7(g). Motion carried unanimously.
7(g) had further discussion. Council Member Lofdahl noted the rather significant
payments that have been made on the 430 Water Street issue and the issue is still going
through the court system.
Motion by Lofdahl, second by Czmowski, to approve Item 7(g). Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING AND PROJECT AWARD FOR SCHOOL ROAD & ROBERTS
ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02)
(a) Resolution No. 14705 - Resolution Adopting Assessment
(b) Resolution No. 14706 - Resolution Accepting Bid and Awarding Contract
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that four bids
were received for this project with the low bid coming in from R&R Excavating in the
amount of $2,049,044.53 which was approximately 10% lower than the final engineer's
estimate. This project is included in the City's proposed 2017 Infrastructure Improvement
Program. The project is scheduled to begin in mid-May and be completed by early
November. Mr. Exner reviewed project timelines and detours associated with them.
Council Member Christensen asked Mr. Exner to clarify why new streets are being built
narrower.
Mr. Exner explained that narrower streets are cheaper to build, cheaper to maintain and
cheaper to replace. Mr. Exner also explained that narrower streets allow for the trail systems
to be installed. Narrower streets also account for vehicles driving at slower speeds.
Motion by Czmowski, second by Lofdahl, to open public hearing. Motion carried
2
CITY COUNCIL MINUTES APRIL 11, 2017
unanimously.
No public comment was received.
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried
unanimously.
Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14705 and 14706.
Motion carried unanimously.
MMUNICATIONS REQUESTS AND PETITIONS
!purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
11. CLEAN ENERGY COMMUNITY AWARD RECOGNITION
John Paulson, Environmental Manager, introduced Terry Webster of the Minnesota
Department of Commerce. Mr. Webster formally presented the Clean Energy Community
Award to the City of Hutchinson. The award is an acknowledgement of the work done by
Minnesota communities to further the state's clean energy goals by implementing programs,
policies and technologies that encourage energy efficiency, conservation and renewable
energy generation.
Council Member Lofdahl spoke of the PV arrays and the efficiency of which they produce
energy. He feels this is the most cost-effective form of energy.
12. WELLHEAD PROTECTION PLAN PART I INFORMATIONAL MEETING
John Rodeberg, SEH, presented before the Council. The City recently completed
amendments to Part 1 of the Wellhead Protection Plan. A requirement of the amendment
process is to conduct an informational meeting at a City Council meeting to inform the public
about the amendments made and the importance of protecting the City's source water supply.
The information presented included the new delineated wellhead protection maps,
vulnerability assessment, and next steps regarding amendments to Part II of the City
Wellhead Protection Plan.
John Paulson, Environmental Manager, presented before the Council. Mr. Paulson explained
that a Wellhead Protection Plan is a tool to prevent drinking water from becoming polluted
by managing potential sources of contamination in the area which supplies water to a public
well. All community public water supply systems are required to create a formal Wellhead
Protection Plan. Communities are then prioritized on potential well vulnerability and
population. Mr. Paulson explained that there are two parts to the Wellhead Protection Plan
planning process. Part I delineates the wellhead protection area and drinking water supply
management area and assesses well vulnerability. Part II of the Plan creates goals,
objectives, plan of action, evaluation program and contingency plan. Mr. Paulson explained
that a computer model is used to generate recharge areas. Mr. Paulson reviewed the
vulnerability determination.
Karen Voz, Water Planner for the Minnesota Department of Health, presented before the
Council. Ms. Voz reviewed the status of Part I of the Wellhead Protection Plan. Ms. Voz
stated that the Department of Health has approved the model approach and results and
reminded the Council that this informational meeting is part of the process. Ms. Voz
explained that Part II of the Plan will include an inventory of potential contaminant sources
in the drinking water supply management area, develop management activities to protect
aquifers and have a kick-off meeting prior to the Council meeting
CITY COUNCIL MINUTES APRIL 11, 2017
Ron Rusch, Acoma Township, presented before the Council. Mr. Rusch noted that the
boundary extends into the township and he asked if the township residents have been
educated on the process. Mr. Paulson noted that Part I collects data and identifies the model
and Part II will include more education and outreach with the townships and will gain more
public input.
9. UPDATE ON DOG PARK PROJECT - AMY SOLINGER
Amy Solinger presented before the Council. Ms. Solinger has been the project leader for
establishing a dog park in the community. Ms. Solinger stated that she has raised over
$10,000 since October for a fence for a dog park. Ms. Solinger noted that Heart of
Minnesota Animal Shelter has agreed to be the fiscal sponsor of the project. A grant from
McLeod Coop Power has been received in the amount of $1000. Other fundraisers are still
ongoing so additional funds will be received. The Council had indicated last Fall that if Ms.
Solinger and her group raised $10,000 they would match the $10,000 to build a fence for a
dog park.
Mr. Jaunich explained that staff will put information together for the Council to consider
formally at an upcoming Council meeting. Most likely the item will be placed on the April
25th or May 9th Council agenda. Ms. Solinger noted that perhaps some things should be
looked at in the plan that was originally proposed. Ms. Solmger's input will be included
when reviewing the plan for the dog park.
10. POLICE DEPARTMENT 2016 YEAR END REPORT
Dan Hatten, Police Chief, presented before the Council. Chief Hatten reviewed the
highlights of 2016 for the police department. Calls for service have remained consistent over
the years. Part I crimes, or the most serious crimes, are the lowest they have been in four
years and 9% below the six year average. The largest crime in the City is theft. Motor
vehicle collisions have been on the decrease over the past three years and 2016 was the
lowest in four years. DWI arrests are down, as well as nuisance property cases left open.
Chief Hatten also reviewed hospital security assists data. Response times for 911 calls are
just under three minutes. Chief Hatten also reviewed child protection intake statistics and
cases covered by the Southwest Metro Drug Task Force.
13. DISCUSSION OF RESCINDING SECTION 132.25 OF THE HUTCHINSON CITY CODE
— UTILTIES INTERRUPTION
Marc Sebora, City Attorney, spoke before the Council. Mr. Sebora explained that in 2002
the City Council enacted an ordinance making it a crime for anybody to conduct an
excavation in such a manner that would interrupt utility services in the city. At that time
there was a great deal of construction activity happening in town and contractors found it
more expedient to interrupt services than to comply with Gopher State One Call law. In late
2016, a local contractor approached city administration about having the ordinance repealed
on the basis that Hutchinson is one of the few, if not the only, cities that has such an
ordinance. The Hutchinson Utilities Commission recently considered repealing this
ordinance and their recommendation was in favor of repealing it. The rationale behind this
decision was that utility service interruptions have become less of a problem over the years
and that there are sufficient penalties for contractors under both Minnesota criminal law and
Gopher State One Call regulations.
Kent Exner noted that he is in favor of repealing the ordinance as there are other measures in
place to account for utilities interruptions.
Council Members recommended repeal of this ordinance. Formal action will be taken at the
April 25, 2017, Council meeting.
.19
CITY COUNCIL MINUTES APRIL 11, 2017
UNFINISHED BUSINESS
14. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (SECOND READING AND
ADOPTION)
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the
first reading of this ordinance was held at the last Council meeting and no changes have
been made to it.
Motion by Lofdahl, second by Christensen, to approve second reading and adoption of
Ordinance No. 16-767. Motion carried unanimously.
15. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION
PROJECT (SECOND READING AND ADOPTION)
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the
first reading of this ordinance was held at the last Council meeting and no changes have
been made to it. This ordinance will allow extended hours of construction activities on the
weekends from May to September.
Motion by Czmowski, second by Lofdahl, to approve second reading and adoption of
Ordinance No. 16-769. Motion carried unanimously.
NEW BUSINESS
16. APPROVE/DENY PURCHASE AGREEMENT AND DEVELOPMENT AGREEMENT
WITH TITANIUM PARTNERS LLC FOR HOTEL PROJECT
Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that
many environmental aspects had to be taken care of on the proposed site of the northeast
corner of Hwy 7/Hwy 15. The developer has indicated that they would like to begin
construction of a 54 -unit mid -scale hotel sometime around September 1 and have the new
hotel completed just in time for the 2018 tourist season, roughly April of next year. Mr.
Seppelt noted various items included in the proposed purchase agreement and developer
agreement. It is proposed that the City will build an access road and retaining wall to the
proposed hotel due to the challenging lot development, however formal action will come
before the Council for that at a later date. Mr. Seppelt reviewed the various benefits of this
project to the City. It was noted that before the Council authorizes improvements for the
access road and retaining wall, assurances from the developer will be required that they will
complete the project or will be responsible for the access road/retaining wall project. If the
agreements are approved tonight, design work will begin on the access road and retaining
wall. It was noted that an access road will need to be developed in order for this lot to be
developed.
Motion by Czmowski, second by Christensen, to approve purchase agreement and
development agreement with Titanium Partners LLC. Motion carried unanimously.
17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT
IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF LE SUER
John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that
CITY COUNCIL MINUTES APRIL 11, 2017
the City of LeSuer has requested transfer of $50,000 in 2017 Non -Primary Entitlement from
the Federal Aviation Administration Airport Improvement Program. Transfer of the
entitlements is recommended considering that there is no planned use of Non -Primary
Entitlement by Hutchinson in 2017 and a transfer back of the entitlement from LeSuer to
Hutchinson for proposed 2018 work in Hutchinson would be feasible.
Motion by Lofdahl, second by Czmowski, to approve federal aviation administration airport
Improvement program entitlement transfer to the City of LeSuer. Motion carried
unanimously.
18. APPROVE/DENY AIRPORT CONSULTANT SERVICES SELECTION
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that
from time to time the City is required by the FAA to conduct a consultant selection process
for the airport. This is typically done every 3-5 years or so. Consultant selections have taken
place over the last several years and in 2011 Bolton -Meek was selected for a three-year term
which was extended twice for one year each time. The process includes the City's request
for Statements of Qualifications from consultants. The SOQ was done in February of this
year and the deadline for submittal was March 9, 2017. The City received SOQs from
Bolton -Meek, TDK and Bollig Engineering. The Airport Commission has reviewed the
SOQs and is recommending the City stay with Bolton-Menk and enter into a five-year master
agreement with them. The Airport Commission has appreciated their work in the master
planning process and for the award-winning work on the runway, taxiways and apron.
Motion by Lofdahl, second by Christensen, to approve airport consultant services selection.
Motion carried unanimously.
19. APPROVE/DENY SETTING SPECIAL MEETING FOR APRIL 20, 2017, AT MCLEOD
COUNTY TO ATTEND ECONOMIC DEVELOPMENT FORUM
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
McLeod County is hosting an economic development forum at the Glencoe High School on
April 20, 2017, at 6:30 p.m.
Motion by Lofdahl, second by Czmowski, to set special meeting for April 20, 2017, to attend
Economic Development Forum at the Glencoe High School. Motion carried unanimously.
19.1 APPROVE/DENY SETTING SPECIAL WORKSHOP WITH HUTCHINSON UTILITIES
COMMISSIONON APRIL 27, 2017
It was noted it has been a couple of years since a joint meeting has been held with HUC and
staff from both entities feel it is time for the two to meet to discuss various items.
Motion by Christensen, second by Forcier, to set workshop with HUC on April 27, 2017, at
7:30 a.m. at the City Center. Motion carried unanimously.
19.2 APPROVE/DENY QUOTE FROM WM MUELLER AND SONS FOR STREET
PATCHING
This work is for street patching at a variety of locations throughout town. The Public Works
Department has received two quotes with Wm Mueller coming in with the low quote. The
rel
CITY COUNCIL MINUTES APRIL 11, 2017
total quote is $97,750.00.
Motion by Czmowski, second by Forcier, to approve authorizing street patching to WM
Mueller and Sons in the amount of $97,750.00. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from February 27, 2017
(b) Liquor Hutch Quarterly Report
MISCELLANEOUS
21. STAFF UPDATES
John Olson — Mr. Olson noted that sweeping and hydrant flushing are taking place right now.
Mosquito spraying will begin May 24, 2017.
Kent Exner — Mr. Exner noted that School Road north of the bridge near SuperAmerica will
have some patching done as part of last year's project. This will be a mill and overlay
application. Hwy 15/Main Street project will be designed by SEH. Hwy 22 south of Litchfield
begins Monday, April 17, 2017. A roundabout will be built at Hwy 7/Hwy 71 and is scheduled
to begin end of June/early July.
Matt Jaunich — Mr. Jaunich noted that the League of Minnesota Cities Conference is being held
June 14-16.
22. COUNCIL/MAYOR UPDATE
Mary Christensen — Council Member Christensen noted that the Spring pickup is April 22nd
John Lofdahl — Council Member Lofdahl noted that the MidMin�nesota Development
Commission is holding board meeting in Hutchinson on June 28 and is looking for a place
to hold that. Staff noted that the City Center should be able to accommodate that.
Gary Forcier — Mayor Forcier reminded pet owners to license their dogs and cats.
ADJOURNMENT
Motion by Christensen, second by Lofdahl, to adjourn at 7:50 p.m. Motion carried
unanimously.
7
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Conditional Use Permit for Mural - 105 Washington Avenue East
Department: Planning
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
David Wegschied has applied for a Conditional Use Permit to put up a mural on the west side of the Ace Hardware
Building, located at 105 Washington Avenue East. The mural is proposed to be a reproduction of Les Kouba's
"Country Store" painting.
The Public Arts Commission provided recommended conditions for this project which are included in the staff report
and resolution.
One neighboring owner, Don Hartung, spoke in favor of this mural and more murals in Hutchinson in general. The
applicant did not speak regarding the proposal.
The Planning Commission unanimously recommended approval of this project.
BOARD ACTION REQUESTED:
Approval of resolution.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14710
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERMIT FOR A MURAL IN THE C-3 ZONING DISTRICT
LOCATED AT 105 WASHINGTON AVENUE EAST, DAVID WEGSCHIED,
APPLICANT.
FACTS
1. David Wegschied the applicant (owner Dave Kraemer/DKV Holdings) of a parcel of
land located at 105 Washington Avenue East, Hutchinson, Minnesota; and,
2. The subject property is legally described as:
Full Legal: Beginning at the Southwest corner of Lot 6 in Block 48 in Townsite
of Hutchinson, North Half, McLeod County, Minnesota; thence Northerly along
the West line of Lots 6 and 7 in Block 48 in Townsite of Hutchinson, North Half,
to the southwest corner of Lot 2, Block 1, Hutchinson Downtown
Redevelopment Plat No. 2, according to the recorded plat thereof; thence
Easterly along said South line of said Lot 2, Block 1, to the East line of Lot 7,
Block 48, Townsite of Hutchinson, North Half, thence Southerly along the East
line of Lot 7 and Lot 6, Block 48, Townsite of Hutchinson, North Half, to the
Southeast corner of said Lot 6; thence Westerly along the South line of said Lot 6
to the point of beginning.
3. David Wegschied, applicant, has applied to the City for a conditional use permit for a
mural in the C-3 zoning district located at 105 Washington Avenue East, Hutchinson,
Minnesota.
4. The property is located in the C-3 Central Commercial Zoning District.
5. The request for a conditional use permit is required because of Section 154.142 (E)
(10) of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on April 18,
2017 with the following findings and conditions:
a. Ownership of the mural is clear.
a. There should be no expectation that the City will take ownership at any
point.
b. A drawing of the mural and the building drawn to scale is provided prior to approval.
c. Copy write approval in writing is provided to the City and public arts commission
before the mural is installed.
d. All necessary permits are obtained by the owner before the mural is installed.
Findings of Fact —Resolution 14710
Conditional Use Permit
105 Washington Ave. E.
04/25/2017
Page 2
e. The mural must be painted on panels that can be removed and not painted directly on
the building.
£ The mural, including any mounting device and frame, shall not extend into the
walkway area more than one and a half inches.
g. The bottom of the mural, including any mounting device and frame, shall be at
least three feet above the sidewalk surface.
h. Painting and construction techniques shall be appropriate for prolonged outdoor
exposure.
i. A copy of a signed maintenance agreement agreed upon by the artist and the building
owner shall be provided to the City and the public arts commission before
installation.
j. The City and its contractors shall be held harmless and have no liability for:
a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight
repair, or other city related work.
b. Accidents (personal or property).
k. The City shall be held harmless for any use in promoting the City.
1. There is no expectation that PAC or City funds will be contributed to the project.
m. The City reserves the right to have the mural removed if it is not maintained,
becomes a nuisance or becomes a public safety hazard.
n. No installation work, preparation or otherwise, can be done on the building until the
mural is completed and ready to be installed.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on April 25, 2107 and has considered the recommendation and
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
a. Ownership of the mural is clear.
a. There should be no expectation that the City will take ownership at any
point.
b. A drawing of the mural and the building drawn to scale is provided prior to approval.
c. Copy write approval in writing is provided to the City and public arts commission
before the mural is installed.
d. All necessary permits are obtained by the owner before the mural is installed.
e. The mural must be painted on panels that can be removed and not painted directly on
the building.
Findings of Fact —Resolution 14710
Conditional Use Permit
105 Washington Ave. E.
04/25/2017
Page 3
£ The mural, including any mounting device and frame, shall not extend into the
walkway area more than one and a half inches.
g. The bottom of the mural, including any mounting device and frame, shall be at
least three feet above the sidewalk surface.
h. Painting and construction techniques shall be appropriate for prolonged outdoor
exposure.
i. A copy of a signed maintenance agreement agreed upon by the artist and the building
owner shall be provided to the City and the public arts commission before
installation.
j. The City and its contractors shall be held harmless and have no liability for:
a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight
repair, or other city related work.
b. Accidents (personal or property).
k. The City shall be held harmless for any use in promoting the City.
1. There is no expectation that PAC or City funds will be contributed to the project.
m. The City reserves the right to have the mural removed if it is not maintained,
becomes a nuisance or becomes a public safety hazard.
n. No installation work, preparation or otherwise, can be done on the building until the
mural is completed and ready to be installed.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.065 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
Findings of Fact —Resolution 14710
Conditional Use Permit
105 Washington Ave. E.
04/25/2017
Page 4
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow David
Wegschied, applicant, to have a mural in the C-3 zoning district located at 105 Washington
Avenue East, is hereby approved.
Adopted by the City Council this 25th day of April, 2018.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: April 12, for April 18, 2017, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A MURAL LOCATED AT 105
WASHINGTON AVE E.
Applicant: David C. Wegschied
CONDITIONAL USE PERMIT FOR MURAL
David Wegschied has applied for a Conditional Use Permit to put up a mural on the west side of the Ace
Hardware Building, located at 105 Washington Avenue East. The mural is proposed to be a reproduction of Les
Kouba's "Country Store" painting.
l W
It
Indicates property described in this notice
4 -0 =
WASHINGTON AVE E
T+�
Conditional Use Permit
105 Washington Ave E
Planning Commission — 4-18-17
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use:
Adjacent Zoning:
Comprehensive
Land Use Plan:
Applicable
Regulations:
Analysis:
GENERAL INFORMATION
C-3 Central Commercial District
105 Washington Ave E
386 acres
Commercial
Commercial
C-3 — Central Commercial District
Mixed Use
Sections 154.042(E) (10)
Overview:
The applicant is seeking to put a mural on the west side of the Ace Hardware building, which will be a
reproduction of Les Kouba's "Country Store" (see attached). The mural would be put on several panels and be
14'x24' in size. The panels would stick a few inches out from the building wall.
Public Arts Commission:
The Public Arts Commission also had a chance to review Mr. Wegshied's proposal and offers the following
recommended conditions:
1. Ownership of the mural is clear.
a. There should be no expectation that the City will take ownership at any point.
2. A drawing of the mural and the building drawn to scale is provided prior to approval.
3. Copy write approval in writing is provided to the City and public arts commission before the mural
is installed.
4. All necessary permits are obtained by the owner before the mural is installed.
5. The mural must be painted on panels that can be removed and not painted directly on the building.
6. The mural, including any mounting device and frame, shall not extend into the walkway area more
than one and a half inches.
7. The bottom of the mural, including any mounting device and frame, shall be at least three feet above
the sidewalk surface.
8. Painting and construction techniques shall be appropriate for prolonged outdoor exposure.
Conditional Use Permit
105 Washington Ave E
Planning Commission — 4-18-17
Page 3
9. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall
be provided to the City and the public arts commission before installation.
10. The City and its contractors shall be held harmless and have no liability for:
a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other
city related work.
b. Accidents (personal or property).
11. The City shall be held harmless for any use in promoting the City.
12. There is no expectation that PAC or City funds will be contributed to the project.
13. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or
becomes a public safety hazard.
14. No installation work, preparation or otherwise, can be done on the building until the mural is
completed and ready to be installed.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required per section 154.042(E) (10) of City Code.
The following are standards for granting a conditional use permit:
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Recommendation:
Staff recommends approval of the proposal with the following conditions:
1. Ownership of the mural is clear.
a. There should be no expectation that the City will take ownership at any point.
2. A drawing of the mural and the building drawn to scale is provided prior to approval.
3. Copy write approval in writing is provided to the City and public arts commission before the mural
is installed.
Conditional Use Permit
105 Washington Ave E
Planning Commission — 4-18-17
Page 4
4. All necessary permits are obtained by the owner before the mural is installed.
5. The mural must be painted on panels that can be removed and not painted directly on the building.
6. The mural, including any mounting device and frame, shall not extend into the walkway area more
than one and a half inches.
7. The bottom of the mural, including any mounting device and frame, shall be at least three feet above
the sidewalk surface.
8. Painting and construction techniques shall be appropriate for prolonged outdoor exposure.
9. A copy of a signed maintenance agreement agreed upon by the artist and the building owner shall
be provided to the City and the public arts commission before installation.
10. The City and its contractors shall be held harmless and have no liability for:
a. Damage due to future roadwork, sidewalk repair, snow removal, streetlight repair, or other
city related work.
b. Accidents (personal or property).
11. The City shall be held harmless for any use in promoting the City.
12. There is no expectation that PAC or City funds will be contributed to the project.
13. The City reserves the right to have the mural removed if it is not maintained, becomes a nuisance or
becomes a public safety hazard.
14. No installation work, preparation or otherwise, can be done on the building until the mural is
completed and ready to be installed.
•,t14
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Page 1 of 1
GENERAL
-
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http://Ieskoubaoutdoors.com/wp-content/uploads/2015/01/ba.nner5-By-the-Country-Store.jpg 4/14/2017
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: CenBank Site Plan Review - 1380 Montreal St SE
Department: Planning
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant has submitted applications for a site plan review for the development of a bank located at 1380
Montreal St SE, Hutchinson.
Staff presented the staff report and highlighted that the plan will need to be revised to accommodate fire truck
turnaround, as is noted in one of the conditions.
The Planning Commission did not have any questions for staff or the applicant. Nobody from the public spoke
regarding this request.
The planning commission voted unanimously to recommend approval of the site plan.
Please let me know if there are any questions regarding this item.
BOARD ACTION REQUESTED:
Approval of site plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14711
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A SITE
PLAN FOR THE CONSTRUCTION OF A BANK, LOCATED AT 1380 MONTREAL STREET
SOUTHEAST, HUTCHINSON.
FACTS
1. CenBank is the owner of the lot located at 1380 Montreal St. SE; and,
2. The subject property is legally described as: Lot 3, Block 1 of Montreal Place Second Addition,
McLeod County, Minnesota.
3. CenBank has applied for site plan approval to allow construction of a bank with a drive through
located at 1380 Montreal St SE, Hutchinson MN.
4. The City of Hutchinson requires site plan approval to preserve and promote attractive, well-planned,
stable urban conditions.
5. The Planning Commission met on April 18, 2017 and considered the request and recommended
approval of the site plan with the following conditions:
a. The proposed building and site improvements shall comply with the standards of the C-2
district and the Zoning Ordinance, as well as all other City regulations.
b. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck
turnaround prior to a building permit being issued.
C. Exterior refuse collection area must be fully screened.
d. Moving or relocating utility services will be at the property owner's expense.
e. Because the some of the easement areas are being proposed to be covered with hard -
surfacing, if at any point in the future the parking lot needs to be opened up to repair
buried utilities, the cost to repair the parking lot will be the responsibility of the building
owner and not the City of Hutchinson, Hutchinson Utilities or any other utility provider.
f. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their
lot.
g. Positive drainage must be maintained on both the north and south property lines.
h. SAC/WAC charges will be due at the time building permits are issued.
i. A parkland contribution fee will be collected with the building permit.
j . The City of Hutchinson must approve a traffic control plan prior to any construction
activity impacting Montreal St.
k. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that
is going to be done within the City right of way. All roadway work must be fully
completed to City standards within 10 calendar days of the original disturbance. If the
work isn't fully completed within 10 calendar days, the City reserves the right to have the
work completed and invoice/assess the property owner for all associated costs.
6. The City Council of the City of Hutchinson reviewed the site plan approval at its meeting on April 25,
2017 and has considered the recommendation and findings of the Planning Commission and hereby
does recommend approval of the site plan with the following conditions.
Findings of Fact — Resolution # 14711
CenBank Site Plan
Page 2
1. The proposed building and site improvements shall comply with the standards of the C-2
district and the Zoning Ordinance, as well as all other City regulations.
in. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck
turnaround prior to a building permit being issued.
n. Exterior refuse collection area must be fully screened.
o. Moving or relocating utility services will be at the property owner's expense.
p. Because the some of the easement areas are being proposed to be covered with hard -
surfacing, if at any point in the future the parking lot needs to be opened up to repair
buried utilities, the cost to repair the parking lot will be the responsibility of the building
owner and not the City of Hutchinson, Hutchinson Utilities or any other utility provider.
q. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their
lot.
r. Positive drainage must be maintained on both the north and south property lines.
S. SAC/WAC charges will be due at the time building permits are issued.
t. A parkland contribution fee will be collected with the building permit.
U. The City of Hutchinson must approve a traffic control plan prior to any construction
activity impacting Montreal St.
V. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that
is going to be done within the City right of way. All roadway work must be fully
completed to City standards within 10 calendar days of the original disturbance. If the
work isn't fully completed within 10 calendar days, the City reserves the right to have the
work completed and invoice/assess the property owner for all associated costs.
APPLICABLE LAW
7. The site plan review request meets the following standards as required in Section 154.174 of the City
of Hutchinson Municipal Code:
CONCLUSIONS OF THE LAW
8. The proposed site plan preserves and promotes attractive, well-planned, stable urban conditions.
9. The requested site plan is consistent with the comprehensive plan.
10. The proposed use will likely have a substantial or undue adverse effect upon adjacent property,
character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public
health, safety and general welfare.
11. The proposed use is not designed, arranged and operated so as to permit the development and use of
neighboring property in accordance with the applicable district regulations
Findings of Fact — Resolution # 14711
CenBank Site Plan
Page 3
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a site plan approval to allow construction of a bank and drive through at 1380 Montreal St.
SE, Hutchinson, MN is approved.
Adopted by the City Council this 25th day of April, 2017.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: April 14, for April 18, 2017, Planning Commission Meeting
Application: CONSIDERATION OF A SITE PLAN REVIEW FOR CENBANK LOCATED AT 1380
MONTREAL ST SE.
Applicant: Don Martinez, CenBank
Site Plan Review for Proposed CenBank
The applicant has submitted applications for a site plan review for the development of a bank located at 1380
Montreal St SE, Hutchinson.
Nx-, _
Print Date April 14, 2017 V
Site Plan Review
1380 Montreal St SE
Planning Commission — 4-18-17
Page 2
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use:
Adjacent Zoning:
Comprehensive
Land Use Plan:
Applicable
Regulations:
Site Plan Analysis:
GENERAL INFORMATION
C-2 Automotive Service Commercial District
1380 Montreal St SE
.72 acres
Vacant
Commercial
C-2 — Automotive Service Commercial District; C-4 Fringe Commercial District
Commercial
Sections 154.174
The City Council deems it is necessary and appropriate to require site plan approval of developments in certain
zoning districts to preserve and promote attractive, well-planned, stable urban conditions. The following is an
overview of site plan considerations.
Building:
The proposed building is a 3,669 square foot one-story flat roof structure that would be constructed primarily
with brick/stone veneer finish. The building is proposed to be one story tall. Refer to attached building
elevations for the draft building elevation. It should also be noted that the building features a drive through on
the east side. The proposed building would meet all applicable setback requirements.
Parking/Access/Circulation
18 parking spaces are shown on the site plan. The proposed number of parking stalls satisfies the City parking
requirement. The four parking spaces on the west side of the lot near the ATM will be for staff parking. Staff
believes parking will be adequate on site.
The site has two curb cuts off of Montreal St. The southerly curb cut is a full access allowing both ingress and
egress. The northerly curb cut is an egress point only for traffic using the drive-through or ATM. The southerly
curb cut is 25 feet wide and the northerly is 13 feet wide. Both of these appear to be acceptable.
The circulation of the site is adequate. For customers going inside the bank would park in the front parking lot
in front of the bank and enter and exit on the southerly access drive. Customers using the drive-through would
go under the canopy and exit via the northerly drive aisle to Montreal St. Customers using the ATM would also
exit using the northerly drive aisle.
One issue related to circulation is fire truck/emergency vehicle access. Per fire code fire trucks require an
adequate turnaround. The maximum a fire truck is required to back out of a site is 150 feet. Because this site
would require more than 150 feet of backing up a turnaround or loop of some sort is required. Staff suggests
Site Plan Review
1380 Montreal St SE
Planning Commission — 4-18-17
Page 3
the developer work with the owner of the Maurice's building to the north and work out an easement agreement
that would allow the firetrucks to drive out of the CenBank site though the Maurice's parking lot. Staff would
prefer of the area between the CenBank lot and the Maurice's lot is paved or hard surfaced.
Landscaping and Lighting:
Staff has reviewed the landscaping plans and they appear adequate for this project. Per the Zoning Ordinance,
lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways.
Stormwater Management/Erosion Control:
This site is accounted for within the Menards pond to the east of this site. The developer will be required to
submit pre -development and post -development drainage coefficients for city records and review.
Recommendation:
Staff recommends approval of the site plan with the following conditions:
1. The proposed building and site improvements shall comply with the standards of the C-2 district and
the Zoning Ordinance, as well as all other City regulations.
2. The developer shall get approval from the Fire Chief on a plan for acceptable fire truck turnaround
prior to a building permit being issued.
3. Exterior refuse collection area must be fully screened.
4. Moving or relocating utility services will be at the property owner's expense.
5. Because the some of the easement areas are being proposed to be covered with hard -surfacing, if at
any point in the future the parking lot needs to be opened up to repair buried utilities, the cost to
repair the parking lot will be the responsibility of the building owner and not the City of Hutchinson,
Hutchinson Utilities or any other utility provider.
6. The property owner is response for mowing the right-of-way on Hwy 15 adjacent to their lot.
7. Positive drainage must be maintained on both the north and south property lines.
8. SAC/WAC charges will be due at the time building permits are issued.
9. A parkland contribution fee will be collected with the building permit.
10. The City of Hutchinson must approve a traffic control plan prior to any construction activity
impacting Montreal St.
11. The City of Hutchinson must be notified 7 days prior to any roadway or utility work that is going to
be done within the City right of way. All roadway work must be fully completed to City standards
within 10 calendar days of the original disturbance. If the work isn't fully completed within 10
calendar days, the City reserves the right to have the work completed and invoice/assess the property
owner for all associated costs.
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3.REFERxI TO ARCHITECTURAL PIANS FOR 'Ell
DIMENSIONS AND LOCATIONS
4. BULDINGS ARE ALIGNED PARALLEL OR PERPENDICULAR TO THE NORTH
5.ALL PARKING LOT STRIPING SHALL BE 4" WIDE LINES, STRIPED USING
PAVEMENT MARKINGS FOR ALL HANDICAP PARKING AND ACCESS AISLES.
6.GUTTER S E CONSTRUCTED TO P OUT BOX TED O
HALL B RECEDENCE 0 SCALE ALLNSONS ARE
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B.UNLE55 OTHERWISE INDICATED ONTHEPIAN, CONTRACTOR SHALL PROVIDE
AND CONCRETE DRIVES, CONTROL JOINT MAXIMUM SPACING: WALKS
THICKNESS. EXPANSION JOINT MAXIMUM SPACING: WALKS — 24
9. PE DESTRIAN RAMPS SHALL BE INSTALLED AT ALL LOCATIONS WHERE
10.WHEN DOING ANY WORK WITHIN THE PUBLIC RIGHT OF WAY, THE
11.XONTRACTOR SHALL BE RESPONSIBLE FOR ENS ORTHAT ALL PEDESTRIAN
SURVEY PREPARED RY PELLINEN LAND SURVEYING,
OF EXITS. RAMPS, CONCRETE APRONS AND
PROPERTY LINE UNLESS OTHERWISE NOTED ON THE
HIGH VISIBIL17Y TRAFFIC AND HIGHWAY APPROVED
PO BACK OF CURB. EDGE OF SIDEWALK OR EXTERIO
CONTROL JOINTS CONSTRUCTION JOINTS, ANOREXPANSION
— 8' O.C. ALL OTHERS — 10' O.C. SAW GULF
O.C. ALL OTHERS — 40 O.C. DOWEL ALL EXPANSION
SIDEWALK MEETS CURB.
CONTRACTOR SHALL COORDINATE THE REMOVAL LIMITS
RAMPS MEET ADA AND MNDOT GUIDELINES
INC. AND CITY REmRD PUNS.
SLOOPS
PLAN.
WHITE PAINT, PROVIDE APPROPRIATE STRIPING AND
BUILDING UNLESS
NLESS OTHERWISE N
JOINTS IN SLAB ON GRADE. SIDEWALKS
JOINTS MINIMUM ONE—OVARTER CONCRETE
JOINTS — MAXIMUM 24" SO,
WITH THE COY.
FOR ACCESSIBILITY.
PROJECT DIRECTORY
OWN
CENBA
REPRESENTITIVE HAUGEN ARCHITECTURE, INC
JIM HAUGEN
13 WASHINGTON AVE WEST
HUTCHINSON, MN 55350
EMAILZON AB GFNARtdH Tl'HTF NET
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CAMPION ENGINEERING SERVICES. INC
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MAPLE PLAIN, CREEKGO CE
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13. CONTRACTOR S ONSB R COORDINATING W LOCATION 0 SIGNAGE A D CURB M KINGS (IF ED).
14. ALL LANDSCAPE AREAS ARE iO BE IRRIGATED,
15. ALL NEW UTILITIES SHALL BE UNDERGROUND. COORDINATE LOCATIONS WITH UTILITY PROVIDERS.
16. SIDEWALKS SHALL BE CONSTRUCTED WITH A MAXIMUM CROSS SLOPE OF 2%, ANY SIDEWALK EXCEEDING 27. CROSS SLOPE MUST BE REMOVED AND REPLACED AT
CONTRACTOR'S EXPENSE,
GENERAL NOTES'
1. PRIOR TO STARTING CONSTRUCTION. THE CONTRACTOR SHALL VERIFY THAT ALL PERMITS AND APPROVALS HAVE BEEN OBTAINED. NO CONSTRUCTION SHALL BEGIN UNTIL THE
CONTRACTOR H DOCUMENTS A TING AUTHOR
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WORK SHALL EPERFORMEDAIN AccORDANCE WU THE PLAN NDPSPECIncATIo1v5 ANDMTHE REDUIRM NTS AND sTANDA D OF HE LOLL GOVERNING AUTHORnY THE
2 SOILS REPORT AND RECOMME NDATI ON SET FORTH THERIN ARE SAAPART OF THE REQUIRED CONSTRUCTION E DOCUMENTS AND RINS CASE OF CONFLICT SHALL TAKE PRECEDENCE
UNIF55 SPECIFICALLY NOTED OTHERWISE ON THE PIANS, THE CONTRACTOR SHALL NOTIFY THE ENGINEER OF ANY DISCREPAN Y BETWEEN THEL^
. 501Li REPORT AND P'NS,
C 1,,— 046, San MN
PN. 763.479.51 T2
EMAIL: MCAMPI
MP ON(CAMP ONENG COM
SURVEYOR'
JEFF RAUSCH
LAND SURVEYING, INC
P C BOX 35
HUTCHINSON, ED 55350
PH: 320.587.4789
EMAIL: JRAUSCH@HUTCHTEL NET
NOTE:
BOUNDARY AND TOPOGRAPHIC
INFORMATION PER SURVEV PREPARED
BY PELLINEN LAND SURVEYING,
INC, DATED JANUARY 12, 2017.
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BENCHMARK
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GOPHER STATE ONE CALL
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MONTREAL PLACE SECOND ADDITION.
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CENBANK
HAUGEN ARCHITECTURE, INC
HUTCHINSON, MN
SITE PLAN
PROJECT NO:
16-042
NB.
DATE
BY
DESCRIPTION
REMSONs
SHEET NO. 3 OF 8 SHEETS
DATE
1 02/07/2016
WARNING:
THE CONTRACTOR SHALL
BE RESPONSIBLE FOR CALLING FOR LOCATIONS
OF ALL
.....
I ALL RCP SIDRM
2. NOTED.
SEWER SHALL BE CLASS 5 UNLESS OTHERWISE
SANITARY SEWER AND WATERMNN NOTES
1. EXISTING OUR PAR INFORMATION PER CERTIFICATE OF SURVEY PREPARED BY
EA STING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY GIMPAN IES IN
MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES .
HE CONTRACTOR SHALL CONTACT GOPHER STATE ONE CALL AT
AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND 2
WIRES. CABLES, CONDUITS, PIPES, MANHOLES, VALVES DR OTHER BURIED
3. ALL HDPE STORM
INTERIOR
TO
11 BEGINING
4 VE RIFV INVERT ELEVATION
5. NOTIFY ENGINEER
SEWER SHALL BE CORRUGATED. DUAL WALL WITH SMOOTH
STORMS WED CaNSTRUCIION, CONTRACTOR SH
SEWED
OF 15" RCP
IF ELEVATION DIFFERS FROM THAT SHOWN
PELLINEN AND SURVEYING,INC, AND CITY RECORD PLANS
LL SEWER AND WATER SERVICES MUST 111EM NTS BE HESIED EN2E INSPECTED IN
2. AAID
_ OORUI NA EE WIT " DING EITTI ONNECTION LOCATIONS AT 5F FROM TH
3 PROPOSED BUILDING WITH THECIMERIOR PLUMBING CONTRACTOR PRIOR TO F
CONSTRUCTION. VERIFY WATER AND SEWER SEFNICE LOCATIONS AND
STRUCTURES BEFORE DIGGING- THE CONTRACTOR SHALL REPAIR OR REPLACE
THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE
CALL BEFO E YOU DIG
GO PH R STATE ONE CALL
OWNER -
6. ON POW,
7. CONSTRUCT SIDEWALK
RC THICK THROUGH DRIVEWAY APPROACHES.
ELEVATIONS WITH THE MECHANICAL ENGINEER PRIOR TO CONSTRUCTION.
4, INSTALLDETECTABLE
AAND OTHUNDER ONONCOONDU T IE UNDE CTAPE OROUND UIRECTLY AT IBLLE AT AOVE ALL �
BE PLOOF 18 INCHES BELOW FINISH GRADE UNLESS OTHERWISE INDICATED.
BRING THE TAPE TO THE SURFACE AT VARIOUS LEGATIONS IN ORDER TO
N CnY A _ _
TOLL FREE 'F800-25241166 002
G
C T�
1 SPECIFICATIONS F
2. CITY FrNGINEERS
R CONSTRUCTION' LATEST EDITION AND SUPPLEMENTS,
SO NATION OF MINNESOTA (CEAM) STANDARD
PROVIDE POINTS FOR LOCATING UNDERGROUND UTILITIES. INSTALL BLUE
PHVICE
TRMEW FLEX TEST STATIONS, OR APPROVED EQUAL, WDH BLACK CAPS
SURFACE LOCATION.
3 UTILDI ES SPECIE
ATIEN LATEST EDITION
THE OH
L GTION AND ELEVATION OF ALL ExITI N. UTE Es SHALL DE VEDIHEO
PSP11
S-1060.15
=104s. soh "y 'IF Hu1aIN
IN suaNDARD sPECIFIoa IONS AND DETAILS
By THE onnBAcloR PR IF TO rnNSRucnGN. THE ENGINEER sura BE
STRUCTURESCHEDULE
1ALL PPUCABLE
FE
OPROFEOF
NOTIFIED IMMEDIATELY OF ANY CONFLICTS,
6. THE CONTRACTOR SHALL PROTECT ALL EXISTING UTILITIES AND FACILITIES TO
P�
6. WILL BE GNP IT
D WHOIN THE CONSTRUCTION OF THIS
ALLOW PROPER RFUNCHOPING DURINGANDAFTER CONSTRUCTION, THE
SUPPORTING ST UCOTDURE N, F FEOUIR D SHALL BE SUPPLIED BY
CONTRACTOR AS CIDENTAL TO THE CONTRACT_
STRVCTIIRF STRI1CTIlRE
N0.
FASTING
512E
7. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE ENGINEER OF ANY
CONFLICTS BETWEEN EXISTING UTILITIES AND THE PROPOSED CONSTRUCTION,
0a1
TO'R36' NEENAH R•3p57•V
- W
THE ENGINEER WILL COORDINATE WITH UTILITY COMPANY IN OUESTION TO
DETERMINE THE NEED FOR RELOCATION OF THE EXISTING UTILITY. SSI CGEND
9 EXISTING GONATLaNS SUCH AS SAND IN MANHOLES OR VALVE BOXES kZ
CBZ
id'[i6' NEENAH R•3D67•V
OUS PQI"king
MALI RICES
LOt
o
BE IDENTIFIED BY THE CONTRACTOR AND THESE SHALL BE REPORTED TO THE
ED
OUNDERGROUND N BY THE CONTRACTOR,
Z
HAS BENIINEEGUN BALL CA AGE TO WILL BE ASS ISyIyT11RUOCTIpON fl
HAVE BEEN CAUSED BY THE CONTRACTOR, AND REPAIRS NECESSARY�SHALL B[ -moles
tvfi1N 1
AB' NEENAH R -3067-Y
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PERFORMED BY THE CONTRACTOR AT THE CONTRACTOR'S EXPENSE.
TGOVERN
TIDO Dtes
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0
5TRW 1
A8" NEENAH R-1]33•
OBTAIN PERMITS AND METER FOR WATER SOURCE ALL ASSOCIATED CO K
SHALL BE INCIDENTAL TO THE CONTRACTOR, INCLUDING DISPOSAL OF Denotes
WATER INTO CITY1 SANITARY SEWER SYSTEM. THE CONTRACTOR SDI NOT
$TRW 2
LR' NEFEI R.Im.
CB 1
OPERATE GATE VALVES OR HYDRANTS ON THE CITY WATER SYSTEM WITHOUT
RIM:1 059.50
V.1056.50
Q
APPROVAL HE CITY ENGINEER AN HE MT T Denotes
THEFIRCONTRAC OR SH O
ENGINEER 48 HOURS PRIOR TO STARTING WORK OR AS REOUIRE THE ATC
-IH11EEEO iTORM 5EWER"
HY
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2 DEBRIS, NANDGPERFORM DNLVPSTREET CLACCESS EANGCASAD OUIREDOF SIRIL O@E91kIVER Denotes
nage seR
IF
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_
DRNNAGE, mNTROLLED WITH EROSION CONTROL AND EROSION PREVENTION
MESA AS O IRE HAL BE PER RM D INLET P Iy�HALL
BEI ED THN 46 OURS AFTER LET ONATarF FOR A Denotes
HOURS
- - _
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BUILO
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SPECIFIED ON THTE PLANS AS A BID ITEM ON THE BIDOFORM. ANY
TEMPORARY CULVERTS, DITCHES, FILTER FABRIC, ETC. NECE
ACCOMPLISH THIS SHALL BE PERFORMED AS INCIDENTAL TO THE CONTRACT . Denotes
13, THE CONTRACTOR SHALL PRESERVE AND PROTECT THE MARKERS AND
MEClTANIC'AL
N INV -11—
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II f
NW INRI W 055.
NV TO 2' G RB
Z
MONUMENTS SET FOR THE SUBDIVISION OF LANG.
14 THE CONTRACTOR SHALL'S'HLUBLE-N 3L ILt�`iNITREER 7UTTFCI Denotes
CERTIFICATION OF ALL CONTROLLED FILLS IN A TIMELY FASHION, DENSITY
Y
,
A t
STOP & B061
/ rT
V
TESTS SHALL MEET THE FOLLOWING
H O
II
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CON ECT T
Ex Pvc �,
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15. DENSnv TESTS SHALL HF Te.uFN FIN All TR InrATInN¢ AS Denotes
DETERMINED BV THE ENGINEER OF HIS REPRESENTATIVE.
5.
U (140 sancEs)NIT
F _ _
=11 W\ ®3q 9 �.f
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EX 6' FVC
16 WITHIN 3 FEET OF PAVEMENT SUBGFAD CONTRACTOR SHALL UTILIZE
IMPROVED SOILS THAT ARE WITHIN 1% O TIMUM MOISTURE CONN ENT. Denotes
COMPACTION SHALL MEET 100. STANDA PROCTOR BELOWiHE UPPER
ANSI M
EACHWAI TIP
- -
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n
WER
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3FEET, CDMPACTION SHALL BE 95., GRADING TOLERANCE SHALL BE 0.1'.
17. THE OWNER SHALL PAV FOR ALL COMPACTION TESTING. PNY AREAS WHICH Denotes
FAIL TO MEET THE ABOVE STANDARDS SaALL RE CORRECTED BE RE -TESTED
=
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T�C=1058.7
BY THE OWNERS TESTING AGENT AT THE CONTRACTOR'S EXPENSE.
18 SAN rHFYPLAN EF AND WATEFMAIN SHALL �E INSTALLED AT ELEVATIONS SH WN Denotes
19. WHERE WATERMAIN MOST BE LOWERED TO AVOID CONFLICT WITH ANOTHER
1D7 oT 12" HDPE
B
W 0.65. E IN"055J' 1q8' of 12'
'END 'FLUSH
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GL=1058.1
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V E 1052.3
&
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IT
UTILITY, THE COST OF BENDS, FITTINGS, OTC. SHALL BE CONSIDERED
TO THE CaRTRACT.G Denotes
20. CONT ACTOR SHALL PROVIDE TEMPORARY TRAFFIC CONTROL IN COMPLIANCE
AFFIC CONTROL YO
FIELD ACTOR-ITSHALLEND C INABLE BFIR VERIFICATION T THE Denotes
21, CXISING OR SHALL BE RESPONSIBLE FOR VERIFICATION RI THE DEPTH OFF
EXISTING UTILITIES LISTED ON THIS PLAN PRIOR TO ORDERING OF ANY
FITTINGS, STRUCTURES WQ NOTpenotes
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EG
_
° WITH
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TLC=10 8,
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11
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23, OMRACTOR TO COMPLY WITH FALL REGUTFATORV AGENCY PERMIT CONDITIpNS
L
TLC=1058 8
O
FOR PERMITS OBTAINED BY OWNER AND FOR PERMITS OBTAINED BY GENERAL
RAARKO
BHUminOUS Parking LOt
GL=1058.2
nv=1053 6
2 ACTON
4 PE RUCTION 0
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Mus CONFORM CITYMOFF HUTCHUNSFON STANDARD SPECIFICATIONSILAND DESC
21, DETAILS.
BE 6'B WCC 900 SDR
28. WALL RWSECURE SEWER
SHALLSHALL
DR18. Loi
PDD\
O
2J. ALL WATER SEWICE SHALL BE INSTALLED WITH 7.5 COVER MINIMUM.
N DD
B VERI LOCATION OF FIRE DEPARTMENT CONNECTION (FDC) WITH MECHANICAL
ENGINEER,
PRD
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Prop
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EI -Tion - 1058.83
N
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SERVICES, INC. _AIR =
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CENBANK
HAUGEN ARCHITECTURE, INC
HUTGHINSON, MN
UTILITY PLAN
PROJECT No:
16-042
NE.
DATE
By
DescBIPnEN
REMsans
SHEET N0. 4 OE $ SHEETS
DATE
02/07/2016
WARNING:
THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING FOR LOCATIONS OF ALL
EXISTING UTILITIES. THEY SHALL COOPERATE WITH ALL UTILITY COMPANIES IN
MAINTAINING THEIR SERVICE AND/OR RELOCATION OF LINES.
E CONTRACTORS LL CONTACT GOPHER 5 E CALL AT 651-454-0002
CALL 48 HOURS BEFORE DIGGING:
GOPHER STATE ONE CALL
TWIN CITY AREA 651-454-0002
MN. TOLL FREE 1-800-252-1166
GENERAL NOTES
AT LEAST 48 HOURS IN ADVANCE FOR THE LOCATIONS OF ALL UNDERGROUND
WIRES. CABLES, CONDUITS PIPES, MANHOLES, VALVES DR OTHER BURIED
STRUCTURES BEFORE DIGGING. THE CONTRACTOR SHALL REPAIR OR REPLACE
THE ABOVE WHEN DAMAGED DURING CONSTRUCTION AT NO COST TO THE OWNER.
ALL BEFORE YOU DIG
GOPHER STATE ONE CALL
N CITY A 2
TOLL FREE 1RE800-25241166 OO
THE NTTION SHALL COMPLY WITH ALL APPLICABLE GOVERNING CODES
2 HE COMRACTOR SH PRECAUTIONS NE ADJACENT
RING THE CONSTRUCTION P PROJECT OTHEP CONTRACTOR M WILL BE HELD SOLELY
RESPONSIBLE FOR ANY DAMAGES 10 THE ADJACENT PROPERTIES OCCURRING DURING THE CONSTRUCTION PHASES
OFTHIS PROJECT.
vnTIONAIS REQUEST NEXACT FIELD LOCATION OF EXISTINOOUTILOIES. ALIT SHALL4BEHTHE RESFOSIBILINVY OF THE
ELOCATE AL WHICH CONFLICT WITH THE PROPOSED IMPROVEMENTS SHOWN ON THE
PLANS, THE LOCATIONS OF SMALL UTILDIES SHALL BE OBTAINED BY THE CONTRACTOR DY CALLING GOPHER STATE
ONE CALL (1-800-252-1166).
4. SAFETY NOTICE TO CONTRACTORS'. IN ACCORDANCE WITH GENERALLY ACCEPTED CONSTRUCTION PRACTICES, THE
CONTRACTOR WILL BE SOLELY AND COMPLETELY RESPONSIBLE FOR CONDIlI0N5 ON THE JOB SITE, INCLUDING
SAFETY OF ALL PERSONS AND PROPERTY DURING PERFORMANCE OF THE WORK, THIS REQUIREMENT WILL APPLY
TED To THE
KNI IT "RS
0 CONDUCT BOPUTD TO
NOLIDE REVIEW OF E ADE UACY GOTDUN
THE VCGMRACTO1 S SAFETY MEASURES IN, ON 01 NEAR THE
CONSTRUCT ON SITE
5, THE CONTRACTOR SHALL BE RESPONSIBLE FOR PROVIDING AND MAINTAINING TRAFFIC CONTROL DEVICES SUCH AS
BARRICADES, WARNING WIGNS, DIRECTIONAL SIGNS FLAGMEN AND LIGHTS TO CONTROL THE MOVEMENT OF TRAFFIC
WHERE NECESSARY. TRAFFIC CONTROL DEVICES SHALL CONFORM TO APPROPRIATE MINNESOTA DEPARTMENT OF
TRANSPORTATION STANDARDS
6 THE CONTRACTOR SHALL RESIFICT ALL GRADING AND CONSTRUCTION ACTIVITIES TO AFEAS DESIGNATED ON THE
PLANS, ACTIVITIES PROHIBITED OUTSIDE THE CONSTRUCTION BOUNDARIES INCLUDE. BUT ARE NOT LIMITED T0:
STOCKPILING SOILS AND OTHER MATERIAL, STORING EQUIPMENT OR OTHER MACHINERY, DRIVING VEHICLES, LEAKING
OR PILLING OF ANY 'WASHOUT" OR OTHER TOXIC MATERIALS.
J. ALL SOIL TESTING SHALL BE COMPLETED BY THE OWNER'S SOILS ENGINEER. THE COMPACTOR SHALL BE
RES ONSIBLE FOR COORDINATING ALL REQUIRED SOIL TESTES AND INSPECTIONS WITH THE SOILS ENGINEER.
RTO PLACEMENT OF ANY S RUC URE OR PAVEMENT A TEROLL wNLL BEED MEM
TR=1000.15
a GRADE THE OR SHALLRONDE A LOADED
TANDEMAXLE TR CK wHALL COMPLETED OV
I
Inv =1046. San MN V
G'HAL BE
AND SHALL BE COMPLETED TABLE, SAS
DI TEST ROLLING SHALL BE AT THEDIRECTIONSCTION OF TDD SGUS DETERMINE
DIP ARE UNSTABLE.
BV THE SOILS ENGINEER. lHE SOILS ENGINEER SHALL DETERMINE WHICH SHE
I \
T
CO RECTION OF THE SUBGRADE IS 1LS SHALL BE COMPLETED IN ACCORDANCE WITH THE REQUIREMENTS OF THE
RE RES
S01 S ENGINEER AND AS SPECIFIED.
GTH SITE HASNECESSARILY BEEN DESIGNED TO BALANCE THE ON-SITE MATEFIALS. AFTEF THE SDE riRADING
IS OMPLfIN IF EXCESS SOIL MATERIAL EXISTS THE CONTRACTOR SHALL DISPOSE OF ALL EXCESS SOIL MATERIAL
OF -SITE IN A MANNER ACCEPTABLE i0 THE OWNER AND THE REGULATING AGENCIES,
10. AH EXISTING TOPSOIL ON THIS SDE VARIES IN DEPTH, EIS THE NNTHERWIS 5 RESPONSIBILITY A THAT ALL
SU FACE VEGETATION AND ANY TOPSOIL OR OTHER LOOSE, SOFT OR OTHERWISE UNSUITABLE MATERIAL
I I
I L
Bituminous Parking Lot
MAURICES
\
o / � — "'
T
RE OVER FROM THE PARKING LOT AND BUILDING PAD AREAS PRIOR i0 PLACEMENT OF ANY EMBANKMENT IN
Ac oreDANCE wTH HE NROTRcDwYaL R
11 rHECDA ING IN
E TT
EM ANKMEM MATERIAL GED N LDT are BUILDING PAD AREAS SHALL RE COMPACTED
AC ARRANGE WITH THE RECOMMENDATIONS CONTAINED IN lHE GEOTECHNICAL REPORT.
�\ I 8/060
i
m /
12, EX AVATI ON FOR THE PURPOSE OF REMOVING ON DR UNSUITABLE SOILS SHALL BE COMPLETED AS
RE UIRED BY THE SOILS ENGINEER. EMBANKMENT MATERIAL PLACED IN THE PARKING LOT AND BUILDING PAD
o
i
mo
i\
A
SH LL BE COMPACTED IN ACCORDANCE WITH THE RECOMMENDATIONS CONTAINED IN THE GEOTECHNICAL REPORT.
ERANCES:
HE PARKING LOT suBGRADE FINISHED SURFACE ELEVATION SHALL NOT VERY BY MORE THAN o 05 FORT AeovE.
10 R 0.10 FOOT BELOW. THE PRESCRIBED ELEVATION OF ANY POINT WHERE MEASUREMENT IS MADE.
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b. REAS WHICH ARE TO RECEIVE TOPSOIL SHALL BE GRADED TO WITHIN Q,3 FOOT ABOVE OR BELOW THE
EOUIRED ELEVATION. UNLESS DIRECTED BY THE ENGINEER.
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304.87
m
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e OPSOIL SHALL BE GRADED TO PLL' OR MINUS P INCH OF THE SPECIFIED THICKNESS.
AL DISTURBED UNSURFACED AREAS ARE TO IMMEDIATELY RECEIVE FOUR INCHES OF TOPSOIL, SEED AND MULCH
AN BE WATERED UNTIL DEALTH STAND F GRAS IS OBTAINED.
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iib, �POSED INE F CURB ISDNG CONTOUR
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AS ASSURE FS ARE
IPINUOOR CONTOURS
TNG PAVEMEM CS NECESSARY IT AND
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AS AS.
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N THE, PIANS IS BASED ON RECORDS OF THE VARIOUS UTILITY COMPANIES AND, WHERE POSSIBLE, MEASUREMENTS
KEN IN l THE INFORMATION IS NOT TO BE RELIED ON AS BEING EXACT OR COMPLETE.
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UTLTIES174 FEEL EXACT FWH CH IELD OCON ONCOFWITH THE PROPOSED IMPROVEMENTS NSHOWN ON THE PLANSACTOR TO
E LOCATE 4 X
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- OR 651-454-0002.
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CENBANK
HAUGEN ARCHITECTURE, INC
HUTCHINSON, MN
GRADING PLAN
PRDLECT N0:
16-042
ND.
DATE
By
DescBlPnaN
REMSGNs
SHEET NO. 5 OF 8 SHEETS
DATE
02/07/2016
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Revision #= Scale= Landscape Plan= 1
E)ate= 4/6/2017 1•• = 30 CenBank Hutchinson
Landscape E)esign by: Juli Neubarth
Landscape Concepts, Inc
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Revision #= Scale= Landscape Plan= 1
E)ate= 4/6/2017 1•• = 30 CenBank Hutchinson
Landscape E)esign by: Juli Neubarth
Landscape Concepts, Inc
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Jaycee Water Carnival Request
Department: Police
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I am in receipt of a letter from Adam Fink and the Water Carnival Committee in reference to the 2017 Water Carnival
Celebration. This year is the 75th Water Carnival so there are a number of new activities along with moving some of
the events to new locations and times. My staff and I have reviewed the request and are confident that we can meet
the needs of the Water Carnival Committee.
As in the past the Water Carnival Committee has assured us that they have been in contact with the other city
departments mentioned in the attached request.
The Police Department looks forward to working with those departments and the Hutchinson Jaycees to insure
another safe and successful Water Carnival Celebration.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 8,000.00 Funding Source: Police
FTE Impact: 31.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
chanson Jaycee
Water Carnival,
April 6, 2017
Matt Jaunich, City Administrator
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Matt,
The 75th Annual Hutchinson Jaycee Water Carnival city festival will be held from June 10-18 this year,
and the entire committee is working hard to prepare for it. We are requesting that approvals and
permits be issued for the 2017 Water Carnival as follows:
1. Close the appropriate streets and issue a Parade permit far the Grande Day Parade on Sunday,
June 181h, from 11:00 AM to 4:00 PM. We are working to have this year's parade route the same
as last year's. We anticipate MN Dot will grant approval for the same route as last year. Again
this year we request there would be no parking on 1" Ave SE from Main Street to Hassan St., 2 d
Ave NW/ Franklin St. to Washington Ave., and no parking allowed in the parking lot behind Dunn
Brothers Coffee due to space needed for parade units.
2. Close or monitor intersections at all necessary points for Grande Day Parade Route on Sunday,
June 18th from 10:00 AM to 4:00 PM, including posting no parking signs in designated areas as
determined by Hutchinson Police Department.
Issue a permit for a fireworks display on Thursday, June 15th and Sunday, June 18th beginning at
approximately 10:00 PM to be displayed over the Crow River. Fireworks will be launched from
either AFS Park or Dddfellows Park. The Fire Department Chief will be notified concerning the
display of fireworks. The Water Carnival committee will arrange to have Sheriff Department,
Fire Department and Ambulance support on hand. No parking will be allowed on School Rd
from Hwy 7 W to Lewis Ave.
4. We have contracted with Mini Biff, Inc. to provide portable lavatory services for the Grande Day
Parade route, Parade staging area and Kids Fun Days area.
5, Request permit to close 1" Ave SE between Main St. and Hassan St. NE beginning Saturday June
17th at approximately 5:04 P.M. until Sunday lune 18th until parade completion or as determined
by police personnel.
Request permit for Street Dance located behind Main Street Sports Bar Saturday, June 17th. See
separate request with details.
P.O. Box 624 a Hutchinson, MN 55350 • www.watercarnival.or
Mrld 0hinson Jaycee
Water Carnival -
7. Request a temporary suspension of the noise ordinance to allow the music and fireworks
following the Boat Parade on Thursday, June 15 until up to 11:00 P.M. and the street dance
concert on Saturday, June 17th until 12:30 A. M, referenced above in line item 6.
8. The Boat Parade on Thursday, June 151h will require the use of the Roberts Park parking lot. The
Hutchinson Police Department has agreed to provide assistance for this event to minimize
parking congestion. We also plan to launch some boats from the landing at West River Park to
minimize congestion.
9. The Kiddy Day parade will be held Saturday, June 17th at Library Square in downtown
Hutchinson and the Hutchinson Police Department has been contacted and agrees to be present
to monitor traffic flow.
10. We are requesting to be able to close the frontage road (3'd Ave NW) from Les Kouba Parkway
to Hutchinson Manufacturing for a car show on Saturday lune 17th from gam to 4pm. We plan
to have volunteers to coordinate and allow local traffic for employees of NU -Crain and
Hutchinson Manufacturing. Both businesses have been contacted and we will continue to work
with them to prevent any disruptions to their business. The Days Inn has agreed to participate
with this event and host the car show in their parking lot and we plan to use half of 3`d Ave so
local traffic can still pass. We are working with the Hutchinson PD to coordinate traffic for this
event.
11. We are requesting a temporary liquor license in order to sell beer and non-alcoholic beverages
during the boat parade on Thursday until the fireworks star at 10pm, as well as during the
events at West River Park on Saturday the 17th until 4pm. We will have all of the necessary
liability insurance through the MN Jaycees and have applied for the permit through the city. We
are working with the PD on coordinating this event to ensure everything goes well.
12. We plan to have Andy Austin playing music on the Riversong Stage during the Boat parade on
Thursday night the 15th until the fireworks start at 10 pm.
13. We plan to have additional events this year for the 751' Anniversary and we plan to have most
events on Saturday the 17th down at West River Park. The day will start with the run from
Jaycee Riverside park as in previous years. There will be Painting in the Park at 10am at the
Riversong Stage. The Improv comedy group through the Center for the Arts will perform at
noon on the Riversong Stage. Sporting events including Human Foosball and Knockerball will be
played from 10am-3pm. The little Crow Ski Team will perform at 1 pm on the river by West
River Park. Canoe Maces will follow around 3:30pm.
The Hutchinson Jaycee Water Carnival sporting events and water events chairs will
coordinate traffic flow, park layout and control with the Hutchinson Police department and the
Parks rept for the events including 8K - 15K — Family Fun runs, Entertainment, Sporting events,
Ski Show and Canoe Races.
P.O. Box 624 • Hutchinson, MN 5 S 3 S0 o www.watercarnival.o
ch i nson Jaycee
Water Carnival,
The Water Carnival is a non-profit event, and the Jaycees would appreciate the waiver of any fees or
rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance
received from the City of Hutchinson and its staff, and we could not have a community celebration
without this support.
If you should have any questions or concerns, or would like additional information, please contact me
directly.
Thank you,
Adam Fink
2017 Commodore
Hutchinson Jaycee Water Carnival
320-444-5379
aifink77Pyahoo.com
cc: Dan Hatten, Police Chief
Pat Egan, Ambulance Services
Mike Schumann, Fire Chief
Dolf Moon, PRCE Director
P.O. Box 624 • Hutchinson, MN 55350 • www.watercarnivak.or
0
04-06-2017
Chief Dan Hatten
Hutchinson Police Department
10 Franklin St. SW
Hutchinson, MN 55350
Re: Water Carnival/MSSB Street Dance
Chief Hatten,
a ycee
Kivu[.
The 2017 Hutchinson Jaycee Water Carnival, in cooperation with Main Street Sports Bar (MSSB) would like to
hold a street dance the evening of Saturday, June 17' , 2017. We would like to hold the street dance in the
public parking lot located behind MSSB beginning at 7:00 pm and concluding at 12:30 am. We've been in
contact with Andy Austin and Josh Keehr (The Wench Band) about performing. This would be a 21+ event.
MSSB would supply 5 qualified "bouncers" and we'd hire a minimum 2 officers from the Hutchinson Police
Department to provide the necessary staffing for an event this size.
We request permission to block the public alley between MSSB and the parking lot with orange fencing. This
fencing would continue into the parking lot and create an enclosed space. The fence would attach to the rear
wood fencing of MSSB using large zip ties. Within the space we would have a flatbed of some sort to provide
an elevated space for the musicians, a beer/liquor sales area (using MSSB's liquor license), a dance
floor/viewing area, 4 port -a -potties, and possibly some sort of tables in the rear. Everything for the set-up and
layout will be the same as last year. We would have two approved entry points, one at the alley and one thru
the back door of MSSB. Both entry points would have a bouncer checking ID's and providing wristbands to
dance customers. We would need to secure this space Friday morning, June 10h. Clean-up/take down would
be Sunday, June 18"'. Written notification will be distributed to the surrounding one block of residence and
businesses the week before the event.
This would be a fun event to provide the city of Hutchinson and add an additional income source for the Water
Carnival.
Please contact us with questions regarding this event.
Sincerely,
Adam Fink, Commodore
2017 Hutchinson Jaycee Water Carnival
320-444-5379
Ryan Alsleben, Main Street Sports Bar
320-296-9228
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Resolution 14707 amending Resolution 14628
Department: Finance
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military
reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments
for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status; or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to
require immediate or partial payment.
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced
refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines
as defined by the US Department of HUD. HUD defines those guidelines for 2017 as $24,750 per year for one person
and $28,250 per year for a married couple, joint tenants or tenants in common.
The previous annual income guidelines for guidelines for 2016 were $24,650 per year for one person
and $28,150 per year for a married couple
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via
resolution.
BOARD ACTION REQUESTED:
Approve Resolution 14707 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON MN
RESOLUTION NO. 14707
AMENDING RESOLUTION NO. 14628 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $24,750.00 per year for one person and $28,250.00
per year for a married couple, joint tenants or tenants in common.
2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; and
B. Minnesota Property Tax Refund Form M-1PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 251 day of April, 2017.
ATTEST:
Matthew Jaunich, City Administrator Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Annual Caterer's Permit - J&N Schlagel Enterprise II Ltd.
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
J&N Schlagel Enterprise II Ltd. has submitted an annual caterer's permit application into Administration for review and
processing. The applicant would like to provide liquor catering services in the City on multiple dates for the remainder
of the year. The applicant meets statutory requirements and City requirements to hold a caterer's license.
BOARD ACTION REQUESTED:
Approve annual caterer's permit to J&N Schlagel Enterprise II Ltd.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ci[�sf
License Fees
I I I Hassan Street Southeast nnual $300.00
Hutchinson, MN 55350 One -Time $100.00
(320) 587-31511Fax; (320) 234-4240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
A 1 �-
d� r if GtrI_Liezi� r S
Appl/antName (Individual, Pal-Ineers1lip. Corporarlai (ff Corporarioa stale lull eorpurare name) DOB Social Security #
l t 61,,�L z
Trade Name ar DBA of Restaurant (r b &7), %u' /
Addre,N s of Rewraurant Telephone
�► h+0
City (y youniv Khere on -sale license issued
Location of Event bwv(s) (jl Event
I certify that the above information provided by the applicant is true, complete, correct and made in good
faith and agree to comply with the ave paragraph's requirements and all other applicable law in the
use of
rmit.
jAeO6 t�al-a-3e_l
Signature — Authorized APS ant Date Print Full Name of Person Signing
Please attach the following documents to this form -
1) A copy of the applicant's caterer's permit issued by the State of Minnesota
2] A copy of the applicant's valid on -sale intoxicating liquor Iicensc
3) A copy of the applicant's valid restaurant license issued by the Health Department
4) A certificate of liquor liability insurance than states "offpremises coverage included" (No applications, binders or declarations).
5 ) $100 check or money order payable to the City of Hutchinson
7_.(LicenseslAppiicationslCaterer's Permit.doc
7��,,,� t '
Llf'
1 l I Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151 Tax: (320)234-4240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
License Fees
Annual $300.00
One -Time $100.00
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
Applicant Name (Individual, Partnership, Corporation (If Co"rarion scale fill cooporate name) DOB Sem ecuw, #
&Wj"_ - VtA- I D
Trade Name or DBA of Restaurant
Address of Reeratiranl Telephone
(Vp
� Lee
Cpv or vouni.v where on -.rale license issued
*k4son FV41.4- ee-14-v—
Locadmi of Event Dale(s) r f Event
1 certify that the above information provided by the Applicant is true, complete, correct and made in good
faith and agree to comply with the above paragraph's requirements and all other applicable law in the
use of the caterer's permit. n
-7
Signature
�ae�j �t�►lq
Signature — Authorized Applicant Date Print Full blame of Person Signing
Please attach the following documents to this form:
1) A copy of the applicant's caterer's permit issued by the State of Minnesota
2) A copy of the applicant's valid on -sale intoxicating liquor license
3) A copy of the applicant's valid restaurant license issued by the Health Department
4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations).
5) $100 check or money order payable to the City of Hutchinson
Z;4t-icenscslAppIicat ionsWaterer's Permit,doc
r�-
License Fees
I l I Hassan Street Southeast Annual $300.00
Hutchinson, MN 55350 One -Time $100.00
(320) 587-51511Fax: (320) 2344240
CITY OF HUTCHINSON
CATERER'S PERMIT APPLICATION
To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a
restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor
liability and workers compensation insurance are mandatory and a certificate showing off premises coverage
must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license
invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and
liquor at catered events.
� � J V `��i►�p '��r. acs � ]�^ j�i+���aU�
Applicant Nome dndividual, Parinershlp, Carriorafion (!f C'orparation .saafe,jifil corporate name) DOB I. cnrily 4
- —74t 9 ��e_ __ ;:?� I b
Trade Manic or D&I of Resaaruant
3�� S� � _�.I'tr�-��rJ_ ►y►� �S3QS �� 1���- grams
Addressu}}rResaarjjrrunlqq f Telephone
ciry or eaunly Where un -sale license issued N
44_, , ne7 to y %7
bxafioot of l:venl Duaels) pf'Event
1 certify that the above information provided by the a; plieant is true, complete, correct amid made in good
faith and agree to eonnply with the above paragraph's requirements and all other applicable law in the
use of the c rer's permit.
_�Ji4 J_/ �4�
3 r
Signature — Authorized AppIicant Date Print Full Natne of Person Signing
Please attach the following documents to this Form;
1) A copy of the applicant's caterer's pertuit i.:�ued b -, the: State [)f Millnrsuta
2) A copy ofthe applicant's valid (ri-sale intox-icaling liquor license
3) A copy of the applicant'$ valid reslaurant license ksuk i h} the Hcalth INparlmcut
4) A certificate of liquor liability insurance Thal stat::; "oil' pj emises coy •_-rn;;e im laded" (No applications. hinders or declarations ).
5) $100 eheck or money order payable to the City of Rutchi nson
7- AL ice nseslApp] icat ionslCaterer's Permit_doc
�'►� CERTIFICATE OF LIABILITY INSURANCE
514'2016YYY,
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy{ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder In lieu of such endorsements .
PRDOVCERN
KIM L BROWN INC
PO Box 25407
Woodbury, MN 55125
www.klbins.com
A TKiM L Brown
PHONE651 730-9843 INC.FAX N .(651) 578-2427
11.
AL im 1ns.com
ADDRES&IFI3URERS
AFFORDING GQVERAGE MAIC#
IN RERA:Illinois CasualtV Company 15571
INSURED Blue Note Ballroom & Bar
J & N Schlagel Enterprises II
320 3rd St. South
P.Q. Box 847
Winsted MN 55395
INSURERS:
INSURERD
IN RR
INSURER W
COVERAGES f`rp-11FIrAT17- MIIIu1RFR- RFVICICMI NIIIK0kr=P_
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES- LIMITS SHOWN MAY HAVE BEEN REOUCED BY PAID CLAIMS -
LTR
TYPE OF INSURANCE
Attn: Raquel
wv0
I
L94 yY
L Y EXP
LIMITS
X COMMERCIAL GENERAL LIABILITY
CLAIMS -MADE El OCCUR
EACH OCCURRENCE $ 1,000,000
PREM! r $ 100,000
MED EXP An one rson $ excluded
A
BP30976
7%1/201
/l,20
& ADV INJURY S 1,000,()00
GEN'L AGGREGATE LWITAPPLIES PER:
X POLICY E] PRQ [:]LOC
NERAL AGGREGATE s 2,000,000
LPESONAL
ODUCTS-COMPIOPAGG s 2 00O 000
T
AUTOMOBiLELIABILrFY
MBINED NGLE LIMIT $
BODILY INJURY (Per person) S
ANYAUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
NON -OWNED
HIREDAUTOS AUTOS
BODILY INJURY (Per accident) S
PROPERTY DAMAGE $
UMBRELLA LIAR
OCCUR
EACH OCCURRENCE $
AGGREGATE S
EXCESS LIAB
CLAIMS -MADE
WORKERS COMPENSATION
PER H -
STATUTE
A
AN D EMPLOY E RS' LLkN LITY
ANVPROPRIETORIPARTNERJEXCCU TIVE
OFFICERIMEMBER EXCLUDED?
NIA
WC13454
7111201
1112017
E L 7 EACH ACCIDENT 500 oo
E.L. DISEASE - EA EMPLOYEE $ 500,000
{Mandatory In NH)
II.dlP be under
S I 500 ,000
A
Liquor Liability
LL92109
7111201/30/2017
$500,000 occ ,
unlimited aggregate
DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Addilional Remarks Schedule.may be attached if more space is required)
Includes coverage for all events including off premise for food and liquor.
CERTIFICATF HOLDFIR r.ANIr.FI I GTInNI
City of Wins ted
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES eE CANCELLED BEFORE
PO Box 126
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Winsted, MN 55395
ACCORDANCETHTHE POLICY P OVISIDNS.
Attn: Raquel
AUTHORIZED AT V
F 320-485-2858
198112014 A RD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACOR[D name a n logo are registered marks of ACORD
$ 2,000.00
State of Minnesota
County of McLeod
No. 2010-02
City of Winsted
Liquor License ----- "On Sale"
PURSUANT TO APPLICATION THEREFORE, payment of a fee of $ 2,600.00, and upon investigation and satisfactory evidence of the
qualification of the license, herein named to receive the same and that the place of sale hereinafter described is a proper and legs# place
therefore,
LICENSE IS HEREBY GRANTED
To
J & N Schlagel Enterprises ll, Ltd
for the term of One (1) Year from the 1day of July. 2016 through the 30"' day of June. 2017, TO SELL INTOXICATING LIQUORS
as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON PREMISES" described as
320 — 3rd Street South
Winsted, Minnesota 55395
IN THE MUNICIPALITY OF WINSTED in said County and State, at which premises said licensee controls and operates a
Liquor Establishment
as defined by law: subject. however, 'to the laws of the United States, the laws of the State of Minnescia, the regulations and ordinances of said
municipality, and the rules and regulations of the LIQUOR CONTROL COMMiSIONER, relating to the sale and distribution of intoxicating liquors,
hereby made a part hereof, and subject to revocation according to law for violation thereof.
This license is non -transferable except by consent of the authority issuing the same.
WITNESS THE GOVERNING BODY OF THE MUNICIPALITY OF WINSTED and the seal thereof this 17`h day of May, 2016.
The City Council of the City of Winsted
By: - - r _ ... _ . Attest: �
Steve Stotko, Mayor RAQ4 Kirchoff, Oekuty City C
POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE
CONSPICUOUSLY, 625 Robert Street North, PO. Box 64975 AS TO PERSON
Environmental Health Division OR PLACE
St, Paul, Minnesota 55164-0975
(651 ) 201-4505 Fee Paid: $660.00
LICENSE NO. FBL-4490-21330 FOR THE OPERATION OF: 207
License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Medium
Establishment
LICENSE PERIOD: January 1, 2017 THRU December 31, 2017
ISSUED TO: ESTABLISHMENT NAME:
J & N Schlagel Enterprises II, LTD. The Blue Note
P.O. Box 847
Winsted, Minnesota 55395 320 3rd Street South
Winsted, Minnesota 55395
License Type(s): Restaurant/Place of Refreshment
County: McLeod
AM2
STATE OF MINNESOTA
Minnesota Department of Public Safety
Alcohol&GomblPrig ElfumeMent Alcohol and Gambling Enforcement
HAS BEEN ISSUED THIS LICENSFIPERMIT BY THE STATE OF MINNESOTA PURSUANT TO MINNESOTA STATUTE'
CHAPTER 340A AND RELATED REGULATIONS
ALCOHOL CATERER'S PERMIT
J & N Schlagel Ent. II Ltd
Blue Note
320 3rd St S
W insted MN 55395
17 Alcohol & Gambling Enforcement Director
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Food Vendor License Renewal - Rafael Jimenez
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Rafael Jimenez has submitted a food vendor renewal application. Mr. Jimenez operates an ice cream truck
throughout the community with the business name of Chitos. Mr. Jimenez has submitted the appropriate
documentation and license renewal fees.
BOARD ACTION REQUESTED:
Approve issuing a 2017 food vendor license to Rafael Jimenez to operate a food truck.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson INVOICE
Invoice # Post Date
00000390 11/01/2016
Mail To: License #
Rafael Jimenez FV17-0001
306 S. Donnelly Invoice Date
Litchfield, MN 55355
10/31/2016
Due Date
Business ID: 12/01/2016
336
Amount Due
Business Name: $125.00
Rafael Jimenez
Pleaye Tt• s Porion with your Paynent
Invoice #: License #: License Type:
00000390 FV17-0001 Food Vendor
Application Date: Expiration Date:
10/31/2016 12/31/2017
Fee Items Amount
Food Vendor - Vehicle $125.00
Billing/Invoice Date
Total Due
10/3112016
$125.00
Penalties and Late Charges will be applied after: 12/0112016
MINNESOTA DEPARTMENT OF AGRICULTURE
MINNESOTA DEPARTMENT OF AGRICULTURE
RETAIL MOBILE FOOD HANDLER
625 ROBERT STREET NORTH, ST. PAUL, MINNE50TA 55155-2538
JIMENEZ RAFAEL DBA
RETAIL MOBILE FOOD HANDLER
CHITOS CONCESSIONS
JIMENEZ RAFAEL DBA
306 SOUTH DONNELLY AVE
CHITOS CONCESSIONS
LITCHFIELD MN 55355
306 SOUTH DONNELLYAVE License number
LITCHFIELD MN 55355 YIAU8433G
License Categories
20085062 0410412017
03/31/2018
FOOD VEHICLE, PORTABLE STRUCT
License Number Effective date
Expiration date
JIMENEZ RAFAEL DBA
CHITOS CONCESSIONS
306 SOUTH DONNELLY AVE
LITCHFIELD MN 55355
20085062 $77,00 041x412017 0313112018
License Number License Fee Paid Effective date Expiration date
This license must be posted in a conspicuous place and is not transferable.
20085062 $77,00
03/31/2018
AG -00853 In accordance With the Americans With Dis9hllitles Act, an altema[ive form of communication is available
License Number License Fee Paid
Expiration date
upon request.
0411412017 09:43 Lake Region Agency Cokato
LAKE REGION AGCY
PO BOX 759
COYATO, MN 55321
1-320-286-2231
Certificate of insurance
C�rtiirrate Lloldsr _
CITY OF HUTCH1NSO N
111 HASSAN ST. SE
HUTCHINSON, MN 55350
�FAM02862891 P.0011002
AWME111W
cc'0AyfAfeRc'1.Z
Policy number: 0537835&7
Underwftn by,
UNITED FINANCIAL CASUALTY COMPANY
April 14, 2017
Pagel of 2
Insured
................................ I ...... .....................,.........I........ RAFAEL 11MENEZ .......................
LAKE REGION AGCY
P4 E R IO
.....
CHITOS CONCESSIONS
306 5 DONNELLY AVE COIBOX FAN 55321
59
LITCHAELD, MN 55355
This document certifies that insurance polides identified below have been issued by the designated insurer to the insured
named above for the peKOMj indicated. This Cen;hcate is issued for information purposes only. It oDniers no rights upon
the certificate holder and does not change, alter, modify, or extend the Coverages afforded by the policies listed below.
The coverages afforded by the polides listed below are suboctm all the terms, exclusions, limitations, endorsements, and
conditions of these polides.
Policy Effective Date:.E)"K' 24th ........................... Polity Expiration Date: tun 21, 2017 .................................................
daurance
coverage(s) Wnits
6ODILYINJURy/ PROPERTY DAMAGE .......... ....
$2,i.]fl0,000 COMEI .NEO SINGLE U,MIT ........
..----•-..-...............................
LiNINSURED1l1N[]ERftJSUREb MOTORIST .............
... $2.00O,i1DO COMBINED SINGLE LIMIT ........................................
...........................-.....
PERSONAL INJURY PRQTQCTION ..... ...................$20.000 MED & ECON 1055 WIWORI�RS COMA-�QN.SiAC9CED ............_. .�
Descriptinq of Locationivehicles/Special ftems
Scheduled autos only
303 ...............
1988 CHEVROLET Pap 1 GC1P32J2J3563
Stated Amwnt $7,000
COMPREHENSIVE $500 DED Wf$O GLASS DED
COLUSION $500 DED
19$8 CHEVROLET P30 t GC1P3213J3304687............ ........................... ............. .............. ....... ............... ..............
....
Stated Amount $7,000
COMPREHENSIVE $540 DED W1$0 GLASS DED
COLUSIOH $500 DED
0411412017 09:43 Lake Region Agency Cokato OWj3202862891 P.0021002
Policy number. 05378358-7
Page 2 of 2
Certificate number
10417NET358
Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation.
FOn 5245 [}4ro2)
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Temporary Liquor License - Hutchinson Jaycees
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Jaycees have submitted a temporary liquor license to dispense liquor during the Hutchinson Jaycees
Water Carnival in West River Park on June 15 - 17, 2017. The Hutchinson Jaycees are a nonprofit organization and
meet the requirements for a temporary liquor license.
BOARD ACTION REQUESTED:
Approve issuing temporary liquor license to Hutchinson Jaycees on June 15 - 17, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Minnesota Department of Public Safety
ALCOHOL AND GAMBLING ENFORCEMENT DIVISION
444 Cedar Street Suite 222, St. Paul MN 55141
°` (651) 201-7507 Fax (651) 297-5259 TTY (651) 282-6555
WWW.DPS.STATE.MN.US
APPLICATION AND PERMIT
FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE
TYPE OR PRINT INFORMATION
NAME OF ORGANIZATION
DATE ORGANIZED
TAX EXEMPT NUMBER
��k � h �fln ;� w �S w -
•� � 1 � l �-�C'
STREET ADDRESS
CITY STATE
ZIP
CODE
PO 1ox 6 ) t1
g
[
NAME OF PERSON MAKING APPLICATION
BUSINESS PHONE
HOME PHONE
►+q K
(3>d �-3c. S SI
t3 ai rr':1 r� X79
DATES LIQUOR WILL BE SOLD diA n e j
T F ORGANIZATION
�LLUJJ/ CHARITABLE RELIGIOUS QTHEIJNONEROFIT
ORGANIZATION OFFICER'S NAME
SS
n A lz G`
I I
fj - J lit: •,, S'� 5, ���rinjd�? 1,'j v S 3 5 o
ORGANIZATION OFFICER'S NAME
ADDRESS
d 4." � 5Cm Ken
7)--6 'TX/'_' 5 �- 54; l w ►x►5�� F AV 'S ���
ORGANIZATION OFFICEWS NAME
ADDRESS
Location license will be used. If an outdoor area, describe
f ,rrvG1r prNrlC c e,Ve A �r3
ff�� II
i � I -c+" In 17�r�,IJ��� •r�-R,
Lr
d�'�rC i,...i �� 9t- P-rl �
Will the applicant co tract for intoxicating liquor service? If so, give the name and address of the liquor licensee providing the service.
Will the applicant carry liquor liability insurance? If so, lease provide the carrier's name and amount of coverage.
r
1 vt :tf(Fni �' 12 rGLi
'W/'4
APROVAL
APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL & GAMBLING
ENFORCEMENT
CITYICOUNTY_� nt-21 y`I
DATE APPROVED
CITY FEE AMOUNT a F) • u
LICENSE DATES
DATE FEE PAID 4 I i 1 2-v 1
SIGNATURE CITY CLERK OR COUNTY OFFICIAL
APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT
]VOTE: Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address
above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License For the event
PS -09079 [05105]
ACVREf CERTIFICATE OF LIABILITY INSURANCE OA FE( M MIDDIYYYY)
iii�
4/11/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not Confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Scott Rupp
DAMAGE TO RENTED
.PREMISES Ea occurrence
pp
Insurance By design, LLC
i� ND..F�[l: (952)800-700 �qJ�, N01: (952) H OB -7004
14041 Burnhaven Drive
n_a_DR�F�s:scottr@insurancedesign.net
Shite 100
INSURERLS�FORDINGCQVER_AGE NAIC #
Burnsville MN 55337
INSURED
__-_- _
INSURER A_Scot:tadale Insurance Company
-- —----------
X ExCl Athletic Part
INSURER B;
--
JCI Minnesota
. __. -- - ------ --- - -- --.4- _ - ...
INSURERC:
1405 N Lilac ]hive
INSURER D:
Suite #125
INSURER E:
Golden Valley MN 55422
INSURER F:
GUVERAGE5 CERTIFICATE HUMSFR-CL169602455 RRVISION NI IMRFR-
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED 13Y THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE SEEN_ REDUCED BY PAID CLAIMS.
INSR ADOL.SUBR' - POLICY EFF POLICY EXP
LTR TYPE OF INSURANCEJNSD WVQ POLICY NUMBER IMMIDOIY MWDDrYYY LIMITS
X COMMERCIAL GENERAL LIABILITY
111 Hassan Street SE
EACH OCCURRENCE
5 1,000,000
CLAIMS -MADE x I OCCUR
DAMAGE TO RENTED
.PREMISES Ea occurrence
l y 1001 000
- I i
.--- .--.- .------- .---.-------.
MEOE7CP(AnyorrepersDn]
X $2,500 Deductible ACS0000376 9/22/2016
9/22/2017
$ 2,500
PERSONAL &ADV INJURY
X ExCl Athletic Part
$ 1,.000,000
GEN'l AGGREGATE LIMIT APPLIES PER
GENERAL AGGREGATE
$ 2,000,000
POLICY ECT L X LOC
PRODUCTS - COMAGG
$ 2,000,000
$
OTHER
RUTOMDBILE LIABILITY
M ❑ IN LE TIM $
. LEa accident]
ANY AU f 0
BODILY INJURY (Per person) $
ALI OWNED SCHEDULED
AUTOS AUTOS
BODILY INJURY (per 8ccidenE)- $
NON -OWNED
PROPERTYDAMAGE.
HIRED AUTOS
(Per accldant).--. _ --- -$
.
5
UMBRELLA LIAR OCCUR
EACH OCCURRENCE _ _ $
EXCESS LIAS CLAIMS-MA_dE,
AGGREGATE 8
❑ED RETENTIONS
$
WORKERS COMPENSATION'PER
OTH-
AND EMPLOYERS' LIABtUTY YIN_
STATUTE
E.L. EACH ACCIDENT
ANY PROPRIETORIPARTNEWEXECUTIVE i
$
OFrICEiMEMBER EXCLUDED?'—
NIA
------ -----
-- - -
. (Mandatory In NMI
E.L. DISEASE - FA EMPLOYE
$
II yyes, describe under
-- --- - -
--- -----
E.L. DISEASE -POLICY LIMIT
OESCRIPTION OF OPERATIONS below
$
A Liquor Liability
ACSO000376
9/22/2016
9/22/2D17
Each Occurrence $1, DOD, Q00
i
Annual Aggregale $2,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remo rka Schedule, may be attached it more space is require dI
Provides evidence of insurance for the Hutchinson Jaycees as respects the Hutchinson Jaycees Water
Carnival to be held June 15-17, 2017.
CERTIFICATE HOLDER CAMCFI I ❑TION
1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACO RD name and logo are registered marks of ACORD
IN S025 001Ani
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Hutchinson
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Adam Fink
ACCORDANCE WITH THE POLICY PROVISIONS.
111 Hassan Street SE
AUTHORIZED REPRESENTATIVE
Hutchinson, MN 555350
LuAnn Paulet/LBP
1988-2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101) The ACO RD name and logo are registered marks of ACORD
IN S025 001Ani
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Transient Merchant License Application - The Country Stop
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Phillip Westby of the Country Stop has applied for a transient merchant license to sell farm fresh produce in the Plaza
15 parking lot. Mr. Westby has operated a produce stand in the City of Hutchinson for several years and this will be
his second year at this specific location. There have been no issues with this business at this location or previous
locations over the last several years.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Phillip Westby of the Country Stop
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
I I 1 Hassan Street Southeast
Hutchinson, MV 55350
t320J387-515]Tax: (320)234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS
(Under Ordinance No. 111)
Application Type (choose one)
© Solicitor $125-00 Date of Application % 47 "
Transient Merchant $125.00 Datc(s) of Event: 5"
❑ Peddler $125.00 r� �� 17
❑ Parade Peddler $ 30.00
Applicant InformationPj 4A,11-7 iPl
2" X 2" Picture Required ��11�
Name: t'�f �!f 7-4
Height: & t' weight: Eye Color:
Driver's License Number:
Permanent Address: ZDQ
Iye W4L
Ciry State Zip
Permanent Telephone:
Temporary Address:
Citv State Zip
Temporary Telephone Access:
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? yes
tf yes, state the nature of offense and punishment or penalty assessed therefore:
City of Nuehinsun
Applirouon fur Peddlers. Solicitors, opal 'iransienr AlerCYla445
Page 2 uj4
Location Information
Location Name (CANNOT OCCUPY
�
/T 4 /r
eation Address
If the applicant is not the property owner, the
property owner must sign below granting
pyrutission fol -use of said property:
Business information
Dmribe relationship betwcen applicant and cmployer:
Describe nature of business and describe itern(s) offered?
Describe method of delivery:
10t
S�
Srrue p}p
I t i� t.'Y°Y�.L.Y
j. l-td-IIr11r'r: fi t
Describe source of supply:
r
Supplier Name Suppler Phone Number
Supplier Address eit} Stair Zip
&opphrr Name
Supplier Address
Supplier Name
Reference Information
Suppler Phone Number
Cin• 5tulr Zip
Provide two (2) property owners (in McLeod County) for character references:
Suppler Phone Number
�Q IIP.✓ *� ��� ` � � %- } 3i3�.
I.
Property Owner Name Property Owner Phone Number
Prape'ly seer Address City Srwe 'lip
Propertp Owner :Mame Property Owner Pham Number
City of N lI hrlr.con
Application fur Peddlers, Soliciror.e, and Trrura'mmi Merchants
Page 3 of $
Reference Information
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
C•rll
nn Cirr
J rD � �n L-15
Ott-
_ A. �af/{S1 �� to
Stare + Drrre(sJ ofActf i iia
to
Slrrrr Date(s) of .4cti rin-
Stare Date{sJ v/Acritiir�
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation tee paid in full (check or money order): Xyes ❑ no
Application completed in bill and signed: l& yes ❑ no
I hereby certify I have completely tilled out the entire above application and that the application is true, correct, and accurate.
C fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a tine not exceeding S 1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the casts of prosecution.
Applicant's
internal Clse Onl
Police ❑ approved ❑ denied Notes:
City Council U approved ❑ denied Notes:
N!'LiccneviApplications)Peddler, yuiiciior, rr jsieiti.dac
Dare
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Transient Merchant License Application - Tina Novotny
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's
apparel and accessories. Ms. Novotny intends to rent the Depot or other space on multiple occasions throughout the
year, as she did last year, to host these sales. Ms. Novotny has operated similar-type shops in the City of Olivia and
again did so in the City of Hutchinson last year as well. Ms. Novotny has submitted all appropriate documentation
required for the license.
BOARD ACTION REQUESTED:
Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cry of
I I l Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151/Fax:(320)234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No. 1171)
Application T e {choose one}
❑ Peddler $125.00
Date of Application �' t
Transient Merchant $125.00
License Period:
❑ Expires on
December 31" of
license year
Valid for the
®
following dates:
❑ Parade Peddler $ 30.00
Date of Event:
A licant Information
2" X 2" Picture Required
Name: Tina Novotny
Height: 5' 8" Weight: 140 Eye Color: Blue
Driver's License Number: JtXX)MXX State: MN
Permanent Address: 45164 880 Avenue
;•�V
A
.
Hector MN 55342
City Slate zip
Al
Permanent Telephone: (320) 848-6075
Temporary Address: NIA
a I
Cit}' Stade zip.
Temporary Telephone Access: NIA
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes © no
If yes, state the nature of offense and
punishment or penalty assessed therefore:
City of fiutchinson
4pplication for Peddlers and 7ransienr Aderchaws
Page ? of J
Location Information
Depot Marketplace (temporary venue)
Location Nance (CANNOT OCCUPY PUBLIC RIGHT-OF-WAY)
25 Adams St SE Hutchinson MN 55350
Location Address City State Zip
If the applicant is not the property owner, the
property owner must sign below granting
permission for use of said property:
NIA NIA
Pro erty owner signature Property owner name
Business Information
Describe relationship between applicant and employer:
The Applicant is The Business Owner; Self Employed
Describe nature of business and describe item(s) offered:
Pop -Lip Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of
Home Goods Such as Handcrafted Barn Wood Framed Mirrors, Chalkboards, Wall Hooks, Crates, Etc_
Describe method of delivery:
Short-term Rental of a Space to Host a Pop -Up Sale (sales are approx. three days — thursday thru saturda }
Describe source of supply: 1 currently work with suppliers from the west coast
Oran eShine
(213) 745-3001
Supplier Name
Suppler Phone Number
1015 S Crocker St. #S21 Los Angeles
CA
90021
Supplier Address City
State
Zip
FashionGo
(213) 745-2667
Supplier Name
Suppler Phone Number
726 E. 12th St. #306 Los Angeles
CA
90611
Supplier Address City
State
Zip
HandbatrFashion
(213) 489-5861
supplier Name
Suppler Phone Number
2866 W. 7th St, Los Angeles
CA
90005
qtr IierAddress City
State
Z111
Reference Information
Provide two (2) property owners (in McLeod County) for character references:
Matt Field, CEO of Goebel Fixture Com an 587-2112
Property as•ner Name Property Owner Phone Number
528 Dale Street SW Hutchinson MN 55350
Property Owner Address
David Blake
Property Owner Nome
20636 Hwy 15 North
Chi ner Address
City state Zip
587-6152
Property O}vner Phone Number
Hutchinson MN 55350
Cil}^ Fran
City of Hutchinson
Application for Peddlers and Transient Merchants
Page 3 of 4
Reference information (continued)
List last (up to three (3)} previous city(ies) where you carried on same activity (immediately preceding today's
date):
O.livia Mt6
N 1218116 12/10/16
—
City State
Hutchinson MN
City State
Olivia MN
City State
11/17/16
9122116
Dale(s) of Activity
11/18/16
to
Dale(s) ofActtriq,
9124116
to
bate(sJ of.4ctivity
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application/Investigation fee paid in full (check or money order): C]x yes ❑ no
Application completed in full and signed: 0 yes ❑ no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding S1,000.00 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Internal Use
Applicant's Signa
Police 0 approved ❑ denied Notes:
City Council ❑ approved ❑ denied Notes:
H.ILiuns VAVp4ic ti0ftVPeddier, SOkdor, Transienr,&U
Date
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-XZ
Agenda Item: Short-Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding from May 1 through July 18, 2017, at Landy Lodge. The applicant has completed the
appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters from May 1 through July 18, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cin, Of
111 Hassan Street Southeast
Hutchinson, MN 55350
(320)587-5151/Fax:(320)2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event its order to be considered
plication T
❑ Short Tenn Date(s) f) 01< 11 - `7
Mont IDavlYear- Moi
in Information
sem:: �: t►�tR �.s~t'i'r7Z: S Irl v.3'T�
Name
35 3e -r.> 1kwe 56
!'7- Fee: $30.00
-rte X85 13 75
Phone Number
ir4�iC1i+,��o1L bL4kS i5 -34;s:
Address where regular meeting are held City State Zip
Day and time of meetings? l Si 'T"3e -.P0k-( o r+_ E A00 -1,k U -A Div T -t+
Is this organization organized under the laws of the State of Minnesota? .(yes ❑ no
How long has the organization been in existence? Z3 L6H1D- may members in the organization? 4
What is the purpose of the organization?
In whose custody will organization records be kept?
M, Y lF L0(5 -32ks 5?5 S_ t3 T -S
3'Z► IF Zte v -T
Address
Name
Authorized Officer of the Organization Information
True Name
7 �1 15)CAC. Sr 5C
Phone Number
Hera" IAlso" 'I-11--> 5S3 jL~
ON State Zip
NureH 1�50�
3'ZO 5$3 i3'1�5-
Phone Number
Residence Address City State Zip
Date of Birth: 00 1 ZT i /q6Place of Hirth: HES- CCeYkAPk,�)l
Month day/year City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes )Wno
If yes, explain:
City of ff dehinson
Application for Bingo Gambling Devices License
Page 2 of 3
Designated Garnblin h
under Minnesota Statute
True Name
Residence Address
Date of Birth: 06 1 Z7
Phone Number
City State Zip
Place of Birth: CC" -,O' A* "'
Month/day/year City State
Nave you ever been convicted of any crime other than a traffic offense? ❑ yes Vio
If yes, explain:
How long have you been a member of the organization? -7 Zfi1g _
Game Information
Location #1
Lel>y L0661 -1 -
Name of location where game will be played
Address of location where game will be played
14v'TG:r O-ilUtk If—/
City
Phone Number
State Zip
Date(s) and/or day(s) gambling devices will be used: Colo t through
AM
Hours of the day gambling devices will be used: From pM To
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes f(no
If yes, will a charge be made for such refreshments? ❑ ves Vno
Game Information ' -
Location #2
Name of location where game will be played
Address of location where game will he played
Date(s) and/or day(s) gambling devices will be used:
Phone Number
City State Zip
AM
through
A UI AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player:
Will prices be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ ves ❑ no
Officers of the Organization (Y -necessary, , list additional names on s
Name
Title
Residence Address
�1✓N
&,*-, C'— Y
Name
I -,C'—
Name
Residence Address
City State
Title
City State
Zip
Zip
City ofHatchinson
AW -a"- fnr Bingo Gambling Devices License
Page 3 of 3
M1 xl� bac
Name Title
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 0 yes ❑ no G Authorized Officer P(yes ❑ no
InitialInitial
I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling 9$d I will familiarize myself with the contents thereof.
Signature of autl�rized officer of organization
— A '!
Signature of,
manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
4/1-711.7
Date
' lzfY'7
Date
Officers or Other Persons Paid for Services Lnfunim ion (ifnecessary,
list additional names on searatu sheet)
Title
Name
City
State Zap
Residence Address
Title
Name
Residence Address
Stale 7ip
City
Title
Name
Citv
State Zio
Residence Address
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager 0 yes ❑ no G Authorized Officer P(yes ❑ no
InitialInitial
I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling 9$d I will familiarize myself with the contents thereof.
Signature of autl�rized officer of organization
— A '!
Signature of,
manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
4/1-711.7
Date
' lzfY'7
Date
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for Hotel Site Access Improvements Project (1-6/P17-06)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their May 9th meeting. Please note that City staff and the design consultant will be
working with the hotel developer to coordinate the project design and delivery schedule.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 423,500.00
Total City Cost: $ 423,500.00 Funding Source: Bonding, Stormwater Funds, EDA Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14708
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 6/PROJECT NO. 17-06
WHEREAS, it is proposed to improve:
Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the
west; new roadway implementation by construction of grading, retaining walls, curb and
gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting,
landscaping, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 6/Project No. 17-06, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 25th day of April 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: April 25, 2017
SUBJECT: Letting No. 6/Project No. 17-06
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L6/P17-06 Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the west; new
roadway implementation by construction of grading, retaining walls, curb and gutter, draintile,
bituminous surfacing, stormwater/drainage features, street lighting, landscaping, restoration and
appurtenances.
ESTIMATED COST TOTAL
Construction Cost $350,000
Engineering $52,500
Administration $21,000
ESTIMATED TOTAL $423,500
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
State Aid
$0
Cit - Bonding
$323,500
City - Stormwater Funds
$50,000
City - EDA Funding
$50,000
ESTIMATED TOTAL
$423,500
RESOLUTION NO. 14709
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 6/PROJECT NO. 17-06
WHEREAS, pursuant to a resolution of the Council adopted April 25th, 2017, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the
west; new roadway implementation by construction of grading, retaining walls, curb and
gutter, draintile, bituminous surfacing, stormwater/drainage features, street lighting,
landscaping, restoration and appurtenances; and
said report was received by the Council on April 25th, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $423,500.00. A public hearing shall be held on such proposed improvements on the 9th
day of May, 2017, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give
mailed and published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 25th day of April 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8225
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 6
PROJECT NO. 17-06
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 9th day of May, 2017, to
consider the making of an improvement of Letting No. 6/Project No. 17-06, an improvement of:
Hotel Site Access Improvements: from Prospect Street NE to approximately 520 LF to the
west; new roadway implementation by construction of grading, retaining walls, curb and gutter,
draintile, bituminous surfacing, stormwater/drainage features, street lighting, landscaping,
restoration and appurtenances.
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $423,500.00 with an Assessable cost of $0.00 for the total
estimated cost of $423,500.00 A reasonable estimate of the impact of the assessment will be available at the
hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this
meeting.
Dated: 04/25/2017
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON
WEDNESDAY, APRIL 26TH, 2017 AND WEDNESDAY, MAY 3RD, 2017.
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/11/2017-04/25/2017
Check Date
--------------------
04/14/2017
Check
----------------
195856
Vendor Name
------------------------------------------------------------
NCPERS Minnesota
Description
----------------------------------------------------------------------------
3/26-4/8/17 Payroll
Amount
--------------------
336.00
04/14/2017
195857
HART
3/26-4/8/17 Payroll
662.21
04/14/2017
EFT439
EFTPS
3/26-4/8/17 Payroll -Federal Tax Withholding
68,360.37
04/14/2017
EFT440
Aflac
3/26-4/8/17 Payroll
170.41
04/14/2017
EFT441
MN Child Support
3/26-4/8/17 Payroll
695.60
04/14/2017
EFT442
MN Dept of Revenue
3/26-4/8/17 Payroll - State Tax Withholding
12,252.45
04/14/2017
EFT443
MN Dept of Revenue -Tax Levy
3/26-4/8/17 Payroll
276.34
04/14/2017
EFT444
PERA
3/26-4/8/17 Payroll - PERA contributions
46,479.57
04/14/2017
EFT445
TASC-Flex
3/26-4/8/17 Payroll
1,886.76
04/14/2017
EFT446
TASC-H S A
3/26-4/8/17 Payroll
12,154.00
04/14/2017
EFT447
ICMA
3/26-4/8/17 Payroll
1,946.91
04/14/2017
EFT448
VOYA
3/26-4/8/17 Payroll
990.00
04/14/2017
EFT449
MNDCP
3/26-4/8/17 Payroll
305.00
04/25/2017
195858
3D SPECIALTIES
DRUM W/TIRE RING, DIVERTER CONE, TYPE II
3,836.70
04/25/2017
195859
AARP
AARP INSTRUCTION -APRIL
435.00
04/25/2017
195860
ABDO EICK & MEYERS
2016 FINANCIAL AUDIT SERVICES
26,000.00
04/25/2017
195861
ABSOLUTE LOGISTICS LLC
SPLIT LOAD SPARTA- WEST SALEM WI
6,210.00
04/25/2017
195862
ACE HARDWARE
VARIOUS R&M SUPPLIES
635.22
04/25/2017
195863
ADULT TRAINING AND HABILITATION CEN
RECYCLING PICK UP -MARCH
100.00
04/25/2017
195864
AG SYSTEMS
PAINTER PUMP
175.00
04/25/2017
195865
AMERICAN BOTTLING CO
APRIL COST OF GOOD - LIQUOR STORE
278.48
04/25/2017
195866
AMERICAN DOOR WORKS
LOADING DOCK- DOCK BUMPER
1,895.00
04/25/2017
195867
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS
97.88
04/25/2017
195868
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
1,039.00
04/25/2017
195869
ARCTIC GLACIER USA INC.
ICE
236.14
04/25/2017
195870
ARNESON DISTRIBUTING CO
APRIL COST OF GOOD - LIQUOR STORE
488.40
04/25/2017
195871
ARROW TERMINAL LLC
RED 3 LED IDENTIFICATION LIGHT BAR
110.77
04/25/2017
195872
ARTISAN BEER COMPANY
APRIL COST OF GOOD - LIQUOR STORE
1,849.55
04/25/2017
195873
AUTO VALUE - GLENCOE
MEGAFLEX 2 -WIRE & OTHER AUTO R&M SUPPLIES
1,217.54
04/25/2017
195874
B & C PLUMBING & HEATING INC
REINSTALL WATER SOFTENER
857.79
04/25/2017
195875
BACHMAN'S
NEW DISCOVERIES ARBOR DAY ENERGY TREES
357.20
04/25/2017
195876
BEACON ATHLETICS
CUSTOM WINDSCREEN
633.00
04/25/2017
195877
BELLBOY CORP
APRIL COST OF GOOD - LIQUOR STORE
1,835.62
04/25/2017
195878
BERNICK'S
APRIL COST OF GOOD - LIQUOR STORE
277.75
04/25/2017
195879
BREAKTHRU BEVERAGE
APRIL COST OF GOOD - LIQUOR STORE
2,291.72
04/25/2017
195880
C & L DISTRIBUTING
APRIL COST OF GOOD - LIQUOR STORE
34,646.21
04/25/2017
195881
CARS ON PATROL SHOP LLC
FIRE RESCUE#8- LIGHTBAR
1,352.50
04/25/2017
195882
CARTER, RON
SAFETY FOOTWEAR
144.99
04/25/2017
195883
CENTRAL HYDRAULICS
COMPOST - TURNER -HOSE, FEMALE SWIVEL
220.84
04/25/2017
195884
CENTRAL MCGOWAN
HIGH PRESSURE CYL
138.88
04/25/2017
195885
CHANKASKA CREEK
APRIL COST OF GOOD - LIQUOR STORE
739.20
04/25/2017
195886
COLD SPRING GRANITE CO
NS3 COMP NICHE PLAQUE- B & E DRAHOS
328.00
04/25/2017
195887
CREEKSIDE SOILS
PRAIRIE SIGNAGE-BITCON
413.82
04/25/2017
195888
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- PD 2015 CHEV CAPRICE
213.31
04/25/2017
195889
CROW RIVER GOLF CLUB
LIQUOR STORE EVENT
536.88
04/25/2017
195890
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
91.90
04/25/2017
195891
CURTIS 1000 INC- MN
#10 ENVELOPES FOR UTILITY BILLING
2,066.60
04/25/2017
195892
CZECH, RANDY
TRAVEL TO/FROM MPCA WW CONF FOR LICENSE
89.37
04/25/2017
195893
DALE A. ZORMAN TRUCKING SERVICE INC
SOIL PRODUCTS- VIRGINIA MN
1,600.00
04/25/2017
195894
DESTINATION TRANSPORT
GARDENING SOIL- FOSTERS, JORDANS
1,250.00
04/25/2017
195895
DOUGHERTY, MOLENDA,SOLFEST,HILLS &
CLIENT/MATTER # 15206 38341
6,002.62
04/25/2017
195896
DROP -N -GO SHIPPING INC
PROCESSING OF APRIL UTILITY BILL STATEMENTS
1,102.32
04/25/2017
195897
DYNA SYSTEMS
MEGA CRETE CONCRETE REPAIR
2,077.04
04/25/2017
195898
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM
64.93
04/25/2017
195899
EDUCATION & TRAINING SERVICES
M.LIEN & R.CZECH 4/24-26 MGMT & LEADERSHIP PROG
998.00
04/25/2017
195900
ELECTRO WATCHMAN
FIRE & SECURITY ALARM MONITORING
2,625.35
04/25/2017
195901
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST DELIVERY 2/21-3/1/17
20,249.04
04/25/2017
195902
1 EMPLOYMENT RESOURCE CENTER
ITEMP STAFFING CREEKSIDE WK ENDING 4/9/17
701.52
Check Date
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
04/25/2017
Check
195903
195904
195905
195906
195907
195908
195909
195910
195911
195912
195913
195914
195915
195916
195917
195918
195919
195920
195921
195922
195923
195924
195925
195926
195927
195928
195929
195930
195931
195932
195933
195934
195935
195936
195937
195938
195939
195940
195941
195942
195943
195944
195945
195946
195947
195948
195949
195950
195951
195952
195953
195954
195955
195956
195957
195958
195959
195960
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/11/2017 - 04/25/2017
Vendor Name
------------------------------------------------------
ERICKSON ENGINEERING CO LLC
FARM -RITE EQUIPMENT
FASTENAL COMPANY
FEDEX
FINANCE & COMMERCE
FIRE SAFETY USA INC
FIRST ADVANTAGE LNS OCC HEALTH SOLU
FIRST CHOICE FOOD & BEVERAGE SOLUTI
G & K SERVICES
GAVIN WINTERS DONLEY & OSTLUND LTD
GERTENS
GIBSON BIOSCIENCE
GRAINGER
GRANITE ELECTRONICS
GRATKE, TIM
GRIDOR CONSTRUCTION
HACH COMPANY
HANSON & VASEK CONSTRUCTION
HENRY'S WATERWORKS INC
HILLYARD / HUTCHINSON
HJERPE CONTRACTING
HOHENSTEINS INC
HUTCHFIELD SERVICES INC
HUTCHINSON CO-OP
HUTCHINSON CONVENTION & VISITORS BU
HUTCHINSON HEALTH
HUTCHINSON HUSKIES BASEBALL
HUTCHINSON LEADER
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
I.M.S. SHARPENING SERVICE
INTEGRATED POWER SERVICES LLC
INTERSTATE BATTERY SYSTEM MINNEAPOL
JACK'S UNIFORMS & EQUIPMENT
JEFFERSON FIRE & SAFETY INC
JJ TAYLOR DIST OF MN
JOES SPORT SHOP
JOHN DEERE CREDIT
JOHNSON BROTHERS LIQUOR CO.
KAMCO INC
KDUZ KARP RADIO
KNIFE RIVER
L & P SUPPLY CO
LAMMERS, STEVE
LANDSCAPE CONCEPTS INC
LANO EQUIPMENT OF NORWOOD
LEAGUE OF MN CITIES -INS TRUST
LEXISNEXIS
LITZAU-MURPHY, PATTY
LOCHER BROTHERS INC
LOEHRER, ROBERT
LOGIS
LYNDE & MCLEOD INC.
MADDEN GALANTER HANSEN LLP
MAYTAG LAUNDRY & CAR WASH
MCLEOD COUNTY AUDITOR -TREASURER
INVESTIGATE TRAIL WIDENING OPTIONS
SKIDLOADER- BULK HYDRAULIC OIL, FILTER
VARIOUS R&M SUPPLIES
SHIPPING GEARBOX- PART OF 19486 (HUBE
ADVERTISING FOR LETTING#8/PROJ# 17-08
VARIOUS FIRE OPERATING SUPPLIES
EMPLOYEE DRUG TESTING
COFFEE
COVERALLS, MATS & TOWELS
DOG BITE CASE- A. CLOUTIER
COMPOST- WESTERN RED CEDAR MULCH SUPPLY
ESCHERICHIA COLI ATCC, PSEUDOMONAS AERUG
WIREGURAD
FIRE RADIO- REMOTE SPEAKER MICROPHONE, BELT CLIP
MPCA WW CONF, CLASS A CERT RENEWAL FEE, SUPPLIES
WWTP - HATS LIFTSTATION GRINDER INSTALLATION
WATER - TEST KIT, KTO KIT, REAGENT SET
CATCH BASIN REPAIR AT CITY CENTER
STREET COLD PATCH MATERIAL
TISSUE ROLL, TOWEL ROLL, FILTER BAG
REPAIR WATER MAIN BREAK- ROBERTS RD / MCDONALD
APRIL COST OF GOOD - LIQUOR STORE
COMMERCIAL JANITORIAL- APRIL
FUEL, CHEMICALS & VEHICLE R&M
FEBRUARY 2017 LODGING TAX
EMPLOYEE TESTING
1/2 PAGE ADVERTISEMENT HUSKIES 2017 SCORECARD
MARCH ADVERTISING/PUBLICATIONS -VARIOUS DEPTS
MARCH UTILITIES 3/01/17 - 4/01/17
VARIOUS AUTO R&M SUPPLIES
WATER & SEWER SERVICE 3/1-3/31/17
REPLENISH ATM AT CITY CENTER
CATCH BASIN REPAIR
WWTP - REPLACE 1/3HP MOTOR
BATTERIES
POLICE & HOSPITAL SECURITY PANTS, SHIRTS
FIRE PPE-HONEYWELL#36AD TAILS GOLD
APRIL COST OF GOOD - LIQUOR STORE
TODDLER T-SHIRTS FOR SOCCER
REFUSE - 2017 LEASE PMT ON JD LOADER
APRIL COST OF GOOD - LIQUOR STORE
CRACK REPAIR @ AIRPORT -SOUTH END HANGARS
SENIOR FUNDRAISING CONCERT -BUDDY HOLLY TRIBUTE
POLE SAW TUBE FOR BOOM TRUCK
MOWER R&M SUPPLIES
ECOLOGY SITE- CHEMICAL FOR BACKPACK SPRAYER
CUT PLANTS AT ROUND -A -BOUTS & CEMETERY
CEMETERY - VAC ASSY
SETTLEMENT OF CLAIM C0028878
POLICE - MARCH 2017 USER FEE
EVENT CENTER RETURN DAMAGE DEPOSIT- 3/3/17
APRIL COST OF GOOD - LIQUOR STORE
REIMB FOR BOILERS LICENSE
MARCH INTERNET, TELEPHONY & NETWORK R&M
COMPOST SUPPLY PURCHASE
LEGAL SERVICES THROUGH 3/31/17 - POLICE UNION
EVENT CENTER - MARCH LINEN CLEANING
2017 1ST HALF PROPERTY TAXES - VARIOUS CITY LAND
Amount
----------------
850.00
606.53
268.49
173.90
334.00
3,350.40
419.80
151.00
169.73
612.50
2,995.00
269.72
70.46
174.52
367.11
31,000.00
1,065.89
1,375.00
980.76
1,124.20
1,568.80
335.00
1,415.00
4,617.54
4,793.67
170.50
200.00
5,428.21
127,418.77
476.16
4,936.96
4,000.00
1,800.00
228.93
106.68
719.29
1,714.20
7,462.19
250.00
24,260.40
24,087.38
4,907.50
341.00
196.60
106.89
275.00
1,574.94
1,821.58
3,088.60
155.95
253.70
19, 643.83
20.00
9,253.75
353.31
659.18
212.20
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/11/2017 - 04/25/2017
Check Date
--------------------
04/25/2017
Check
----------------
195961
Vendor Name
------------------------------------------------------------
MCLEOD COUNTY COURT ADMINISTRATOR
Description
----------------------------------------------------------------------------
BAIL- FTA UNISURED VEHICLE
Amount
--------------------
500.00
04/25/2017
195962
MCLEOD PUBLISHING INC
ADVERTISER & CHRONICLE DISPLAY -AQUATIC CTR HELP
276.02
04/25/2017
195963
MEDICA
MEDICAL INSURANCE FOR MAY
126,394.90
04/25/2017
195964
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES
680.77
04/25/2017
195965
MES - MIDAM
FIRE SCBA- PACKING PREFORMED
25.74
04/25/2017
195966
MID AMERICA BUSINESS SYSTEMS
NETLABELS 1 YEAR MAINT - BLDG INSPECTIONS
120.25
04/25/2017
195967
MINNESOTA PETROLEUM SERVICE
FUEL PUMP R&M AT HATS AND AIRPORT
4,431.54
04/25/2017
195968
MINNESOTA SOCIETY OF ARBORICULTURE
DONOVAN SCHUETTE- 8/2-8/4/17 SESSION
625.00
04/25/2017
195969
MINNESOTA UNEMPLOYMENT INSURANCE
1ST QTR UNEMPLOYMENT BENEFITS 2017
288.27
04/25/2017
195970
MINNESOTA VALLEY TESTING LAB
WWTP - BOD, PHOSPHORUS
437.50
04/25/2017
195971
MMC
WWTP - BUILDING 90 HEATING SYSTEM NOT WORKING
1,365.36
04/25/2017
195972
MN DEPT OF LABOR & INDUSTRY/CODE
1ST QTR BLDG PERMIT SURCHARGE
6,836.09
04/25/2017
195973
MN STATE FIRE CHIEFS ASSOCIATION
EVENT REGISTRATION FOR MCKAY
315.00
04/25/2017
195974
MYGUY INC.
SHOP SUPPLIES FOR HATS
1,123.00
04/25/2017
195975
NASH FINCH COMPANY
COMMON AREA MAINT- LIQUOR PARKING LOT
2,119.56
04/25/2017
195976
NORTH CENTRAL LABORATORIES
2.5 LITER H -9A, HYDROCHLORIC ACID
1,132.87
04/25/2017
195977
NORTHERN SAFETY & INDUSTRIAL
PURE FLO 1000 EMERG EYE WASH STATION
499.65
04/25/2017
195978
NU -TELECOM
APRIL PHONE SERVICES
76.10
04/25/2017
195979
ORACLE AMERICA INC
ANNUAL SOFTWARE MAINT/SUPPORT
5,000.00
04/25/2017
195980
PAKOR INC
DMV - MEDIA PP 10UPCX46
227.42
04/25/2017
195981
PARKS, RECREATION & COMM ED
PRCE SUMMER BROCHURE 1/2 PAGE AD
137.50
04/25/2017
195982
PAUSTIS WINE COMPANY
APRIL COST OF GOOD - LIQUOR STORE
4,497.84
04/25/2017
195983
PEOPLEREADY INC
TEMP STAFFING WK ENDING 04/09/17 - CREEKSIDE
3,381.60
04/25/2017
195984
PHILLIPS WINE & SPIRITS
APRIL COST OF GOOD - LIQUOR STORE
19,472.20
04/25/2017
195985
PIKE TRANSFER LLC
CREEKSIDE FREIGHT OUT - FRATTALLONES WOODBURY
1,170.00
04/25/2017
195986
PINE PRODUCTS
CREEKSIDE - GARDEN PINE BARK SUPPLY
2,380.00
04/25/2017
195987
PIONEER MANUFACTURING CO
BRITE STRIPE WHITE
2,228.75
04/25/2017
195988
PMC
CREEKSIDE SALES REBATE ADMINISTRATION
341.80
04/25/2017
195989
POSTMASTER
SR NEWSLETTER POSTAGE
98.00
04/25/2017
195990
POSTMASTER
REIMB POSTAGE DUE ACCT #467014
50.00
04/25/2017
195991
PROGRESSIVE BUSINESS PUBLICATIONS
ACCOUNTS PAYABLE SUBSCRIPTION 2017
299.00
04/25/2017
195992
QUADE ELECTRIC
LAMPHOLDERS, KT LED, 145V BULBS, LAMPS
134.50
04/25/2017
195993
QUALITY FORKLIFT SALES & SERV INC
CREEKSIDE FORKLIFTS- PLANNED MAINT
271.34
04/25/2017
195994
RATH RACING
FIRE ENGINE 3, FABRICATION CONTROL VALVE
150.00
04/25/2017
195995
RED BULL DISTRIBUTION COMPANY
RED BULL SUPPLY FOR LIQUOR STORE
268.00
04/25/2017
195996
REFLECTIVE APPAREL FACTORY INC
ANSI BIRDSEYE POCKETED TEE, LOGO
94.16
04/25/2017
195997
REGENTS OF UNIVERSITY OF MINNESOTA
SHADE TREE SHORT COURSE- C.HUTTON, J.SCHELITZCHE
400.00
04/25/2017
195998
REINER ENTERPRISES INC
CREEKSIDE FLATBED TRUCKING 3/24-3/31/17
9,832.75
04/25/2017
195999
RIVERLAND COMMUNITY COLLEGE
ROCHESTER FIRE SCHOOL- PETERSON, STURGES
280.00
04/25/2017
196000
ROSENBAUER MN LLC
FIRE ENGINE 7 PUMP PANEL "ENFO"
657.00
04/25/2017
196001
ROYALTIRE
AUTO TIRE R&M
1,135.74
04/25/2017
196002
RTVISION
ANNUAL ONEOFFICE SUPPORT & MAINT 6/2017-ENGR
1,400.00
04/25/2017
196003
SCHIMMEL CONSTRUCTION LLC
CITY HOME IMPROVEMENT LOAN TIF- B. SCHWARZROCK
8,000.00
04/25/2017
196004
SEBORA, MARC
REIMBURSE COURT EXPENSES
103.47
04/25/2017
196005
SEH
HUTCH GOLF COURSE WATER TOWER RECONDITIONING
4,780.58
04/25/2017
196006
SHAW, KAREN
MARCH PILATES & YOGA
270.00
04/25/2017
196007
SNAP ON TOOLS
TORQ WRENCH
47.00
04/25/2017
196008
SORENSEN'S SALES & RENTALS
CREEKSIDE BLENDING LINE BAGGER
176.40
04/25/2017
196009
SOUTHERN MINNESOTA INSPECTION
HATS-ANNUALAUTO LIFT INSP, PARKS -PERIOD
539.10
04/25/2017
196010
SOUTHERN WINE & SPIRITS OF MN
APRIL COST OF GOOD - LIQUOR STORE
35,191.64
04/25/2017
196011
SPRING LAKE ENGINEERING
LIFT STATION CONTROLS
1,009.31
04/25/2017
196012
SPS COMMERCE INC
CREEKSIDE- CATALOG MONTHLY FEE /SUBSCRIPTION
250.85
04/25/2017
196013
STANCEK, MEYTAL
REFUND FOR SNOW SHOE RENTAL
15.00
04/25/2017
196014
STANDARD PRINTING
#65 CARD STOCK -YELLOW
30.00
04/25/2017
196015
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
930.67
04/25/2017
196016
STREICH TRUCKING
CREEKSIDE FREIGHT -OUT- 3/30-3/31
4,920.00
04/25/2017
196017
SUN LIFE FINANCIAL
DENTAL INSURANCE FOR APRIL 2017
8,601.68
04/25/2017
196018
1 SYLVESTER CUSTOM GRINDING, INC
CREEKSIDE MULCH GRINDING WRIGHT COUNTY
419.86
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/11/2017 - 04/25/2017
Check Date
--------------------
04/25/2017
Check
----------------
196019
Vendor Name
------------------------------------------------------------
TEETZEL, WILLIAM K
Description
----------------------------------------------------------------------------
KARAOKE SHOW FEE - SR CENTER
Amount
--------------------
95.00
04/25/2017
196020
TOWN & COUNTRY TIRE
INNER TUBE, POWER KING -HATS SWEEPER
44.76
04/25/2017
196021
TRI COUNTY WATER
ERO 350-6 MONTH RENTAL
180.00
04/25/2017
196022
TRUE BRANDS
SNIP A STRIP - LIQUOR STORE
107.45
04/25/2017
196023
TWO WAY COMMUNICATIONS INC
FIRE PAGERS R&M
125.95
04/25/2017
196024
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR MAY
2,306.64
04/25/2017
196025
US COMPOSTING COUNCIL
ANNUAL FEE RENEWAL- CREEKSIDE/REFUSE
1,150.00
04/25/2017
196026
USA BLUE BOOK
WWTP - PHILIPS FLUORESCENT BULBS
208.95
04/25/2017
196027
VALLEY SALES OF HUTCHINSON
FIRE DURANGO- HAIL DAMAGE REPAIR
403.65
04/25/2017
196028
VERIZON WIRELESS
MAR03'17-APR02'17 USAGE
38.10
04/25/2017
196029
VERTIV SERVICES INC
IT - PREVENTATIVE MAINTENANCE 3/25/17-3/24/17
1,950.00
04/25/2017
196030
VIKING BEER
APRIL COST OF GOOD - LIQUOR STORE
9,593.00
04/25/2017
196031
VIKING COCA COLA
CONCESSIONS SUPPLIES & LIQUOR STORE SUPPLIES
859.55
04/25/2017
196032
VIKING SIGN & GRAPHICS INC
FIRE RESCUE 8 - REMOVE ADHESIVE & STRIPING
945.00
04/25/2017
196033
VINOCOPIA INC
APRIL COST OF GOOD - LIQUOR STORE
4,745.78
04/25/2017
196034
WACONIA, CITY OF
CREEKSIDE - SANITATION PERMIT HAULING & DISPOSAL
150.00
04/25/2017
196035
WAL-MART COMMUNITY
FIRE -WASH BAY SUPPLIES
89.17
04/25/2017
196036
WASTE MANAGEMENT OF WI -MN
3/16-3/31/17 DISPOSAL FEES
5,382.07
04/25/2017
196037
WCCO-AM
CREEKSIDE ADVERTISING- 3/20/17-3/26/17
415.00
04/25/2017
196038
WELCOME NEIGHBOR
HUTCHINSON NEW RESIDENT VISITS- APRIL
60.00
04/25/2017
196039
WEST CENTRAL SANITATION INC.
MARCH REFUSE SERVICE - RESIDENTIAL & CITY FACILITIES
45,630.35
04/25/2017
196040
WEST CENTRAL SHREDDING
PAPER SHREDDING AT CITY CENTER & POLICE
50.00
04/25/2017
196041
WINE COMPANY, THE
APRIL COST OF GOOD - LIQUOR STORE
866.50
04/25/2017
196042
WINE MERCHANTS INC
APRIL COST OF GOOD - LIQUOR STORE
2,015.50
04/25/2017
196043
WOLD ARCHITECTS & ENGINEERS
MASTER FACILITIES PLANNING 50% OF PLANNING
3,712.55
04/25/2017
196044
ZEP SALES AND SERVICE
STREETS DEPT - VAROUS SHOP SUPPLIES
933.29
Total - Check Disbursement
941,749.04
Department Purchasing Card Activity - March 2017
Dept
Date
Card
Vendor Name
Description
Amount
03/01/2017
ADMIN
MNEFILE
City vs. Sam Ulland Court Fees
107.00
03/02/2017
ADMIN
MNEFILE
City vs. Sam Ulland Court Fees
107.00
03/06/2017
ADMIN
PRESERVATION ALLIANCE OF MINNESOTA
Steve Cook - Conference on Main Street Basic Training
225.00
03/10/2017
ADMIN
GTS
Matt- MCMA Annual Conference
515.00
03/01/2017
IT
AMAZON
AC unit for network rack at Rec Center
667.72
03/01/2017
IT
AMAZON
Touch screens for POS systems at Park and Rec
1,639.92
03/03/2017
IT
FAXPRODUCTS
Tiff Viewer Plugin
69.98
03/06/2017
IT
WEB NETWORKSOLUTIONS
Aquatics Center URL renewal
433.81
03/20/2017
IT
NEWEGG
Scanner for Jen Hoffman
879.99
03/20/2017
IT
AMAZON
Wireless radio mount for water park project
54.29
03/21/2017
IT
SMARTDRAW
Smart Draw for Tom and Roger
198.00
03/27/2017
IT
INTUIT QBOOKS/PROLINE
QuickBooks Software
1,153.17
03/27/2017
IT
AMAZON
Chargers for iphones squad cars
146.52
03/28/2017
IT
AMAZON
iphone car chargers - part of body cam project
89.94
03/30/2017
IT
AMAZON
Cemetery UPS
32.93
03/30/2017
IT
AMAZON
switches for new CC equipment
78.60
03/31/2017
IT
CHIPOTLE
LOGIS GIS budget meeting
8.90
03/08/2017
POLICE
SOTA
Police Training
425.00
03/08/2017
POLICE
SOTA
Police Training
825.00
03/10/2017
POLICE
BROWNELLS INC
Firearms equipment
38.57
03/10/2017
POLICE
CABELAS
Uniforms
129.88
03/20/2017
POLICE
LANDS END BUSINESS OUTFITTER
Police Uniforms
725.00
03/20/2017
POLICE
POLICEONE
Taser Camera Training
450.00
03/21/2017
POLICE
BCA/TRAINING & DEVELOPMETN
Police Training
75.00
03/22/2017
POLICE
SOTA
Police Training
60.00
03/22/2017
POLICE
N AMERICA RESCUE PRODUCT
Firearms equipment
181.92
03/23/2017
POLICE
I BCA/TRAINING & DEVELOPMETN
Police Training
75.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 04/11/2017 - 04/25/2017
Check Date
--------------------
03/14/2017
Check
----------------
FIRE
Vendor Name
------------------------------------------------------------
COURTYARD BY MARRIOTT
Description
----------------------------------------------------------------------------
Fire School in Moorhead MN
Amount
--------------------
239.52
03/14/2017
FIRE
COURTYARD BY MARRIOTT
Fire School in Moorhead MN
239.52
03/20/2017
FIRE
ARROWWOOD RESORT & CONFERENCE CTR
Fire School in Alexandria MN
306.84
03/06/2017
PUB WKS
TAPCO
Sign Reference Poster
37.20
03/07/2017
PUB WKS
INTL SOC ARBORICULTURE
Integrated Vegetation Mgt Combo
26.90
03/13/2017
PUB WKS
HUTCHINSON UTILITIES
Damage Prevention Seminar
131.17
03/20/2017
PUB WKS
BNP MEDIA SUBSCRIPTION
ENR Magazine Subscription
111.00
03/24/2017
PUB WKS
INTL SOC ARBORICULTURE
Certified Arborist Municipal Specialist
194.90
03/27/2017
PUB WKS
TESSCO TECHNOLOGIES
1/2 foam heliax cable QTY 200
512.96
03/17/2017
PRCE
EPIC PRODUCTS INC
soccer equipment
111.35
03/20/2017
PRCE
AMAZON
soccer balls
51.92
03/31/2017
PRCE
ST PAUL SAINTS BASEBALL
St Paul Saints Tickets - Labraaten Bus Co event
225.30
03/13/2017
COMPOST
CASH WISE FOODS
Break room coffee
10.96
03/13/2017
COMPOST
CASH WISE FOODS
Office coffee
17.24
03/17/2017
COMPOST
GEORGE PATTON ASSOCIATE
Product display in office 1 of 2
123.42
03/22/2017
COMPOST
GEORGE PATTON ASSOCIATE
Product display in office 2 of 2
201.81
03/16/2017
EDA
CASH WISE FOODS
Beverages for Board meetings
34.00
03/24/2017
EDA
SUBWAY
Lunches for EDA Finance Team meeting
69.22
03/30/2017
EDA
HAMMY'S BURGERS
Lunches for EDA Board meeting.
84.71
TOTAL - Purchasing Cards
12,123.08
GRAND TOTAL
953,872.12
C
City of Hutchinson
Public Works Department
Urban Forest Maintenance
Introduction
The City of Hutchinson (City) has identified that the urban forest is an integral part of the
City's infrastructure. Properly planned, managed and maintained, urban forests provide
significant ecological, social and economic benefits, including: improved air and water
quality, conserved energy, reduced erosion and storm water runoff, improved health,
enhanced livability, traffic calming, reduced noise, and increased property values.
Maintenance of the urban forest helps to mitigate personal injury, property damage,
diseases/infestations and provides for an aesthetically pleasing community. The City will
provide basic maintenance services for urban forest trees, in a safe and cost effective
manner, keeping in mind available resources and environmental limitations. The City
will typically use both private contractors and City employees to maintain the urban
forest.
The Public Works Manager will oversee the Urban Forestry Program as written. The
Public Works Manager will consult with the Tree Board, Public Works Director/City
Engineer and Director of Parks, Recreation & Community Education prior to
implementing substantive changes in the program.
Priority
Urban Forest maintenance is classified as a Critical Service. Critical Services consist of
programs and services that are critical to maintaining essential services or are necessary
to support essential services. Operations necessary for essential services may delay
provision of critical services. This document applies to Ends Statements 5.1.6 and 5.1.7
as they apply to forestry operations.
5.
Application
The urban forest maintenance program applies to City -owned trees within the boundaries
of City -owned land and/or on rights-of-way under the City's control.
This program does not generally apply to privately owned trees, whether placed on
private property or within the boundaries of rights-of-way by general practice, franchise
or permit, with or without specific permission from the City.
This policy does not apply to tree debris such as leaves, acorns, fallen fruit, branches, sap
and other naturally occurring condition related to trees which may affect adjacent
property, unless there is sensible damage to adjacent property.
In cases where there are questions about ownership of a tree, property lines will be
reviewed using information readily available to the City. The property having the
majority of the tree trunk lying within it will be considered the owner of the tree. For any
tree deemed to be a private tree, property owners may dispute the City's findings by
engaging a professional surveyor, at their own expense, and provide their findings to the
City.
Nuisance trees, branches and roots are those which adversely affect utilities, structures,
and other properties, including anything which is injurious to public health, is indecent, is
offensive to the senses, or is an obstruction to the use of property, so as to interfere with
the enjoyment of life or property. Nuisance trees, branches and/or roots from trees
located on publicly owned land and/or rights-of-way will be maintained by the City.
Nuisances on private properties related to privately -owned trees will not generally be
maintained or managed by the City, except when a privately owned tree is considered a
nuisance affecting public property or poses a hazard to public safety.
From time to time, the City may provide resources to conduct inventories and/or
_inspections to determine the overall condition of the urban forest. The City does not have
the resources to continuously know the condition of all City -owned trees. Instead, the
City relies on public reports of potentially hazardous or diseased trees. In any case,
property owners are expected to contact the City whenever there are obvious symptoms
of a problem, including unseasonal lack of leaves, dead limbs, visible decay, broken or
damaged tree roots, trunks or braches, or a tree leaning uncharacteristically to the side.
Criteria for maintenance
Not every imperfection or defect found on trees is necessarily considered to be in need of
maintenance. Generally, those defects determined to pose a specific risk or defects
resulting from dead, dying and/or diseased trees will be maintained first.
0
Maintenance Priorities
Maintenance priorities are as follows:
1) Obstructions in public rights-of-way that pose an immediate threat to the safety
of vehicles or pedestrians.
2) Removal of hazardous, dead, diseased and/or infested trees.
3) Tree pruning for appropriate levels of clearance for vehicle and pedestrian
traffic or in established geographic areas
4) Tree pruning to improve sight lines and distances to regulatory/warning signs.
5) Tree pruning to improve sight lines and distances at intersections.
6) Tree pruning to improve health of the tree and mitigate potential high -wind/
inclement weather damage.
7) Energy tree planting, as identified in HUC program.
8) Tree replacement
9) Boulevard tree planting, as identified in developers' agreements.
10) Other tree planting.
11) Christmas tree chipping.
Program Components
Planting/Replacement:
Tree planting and replacement will be conducted annually by City employees and/or
contractors. Contractors are generally used when City staff is being utilized for higher
priority functions or to help meet specific program goals.
In all cases of plantings, the goal is to provide for healthy biodiversity within the urban
forest and to avoid future maintenance costs associated with urban forest monocultures.
Only tree species approved by the City will be planted, such plantings consisting
primarily of trees native to the Hutchinson area or specifically chosen for their attributes.
In the case of boulevard trees, the seeds, fruit and general tree debris and natural disease
or infestation resistance attributable to various tree species will be considered when
identifying approved species.
Trees removed from the boulevard will generally be replaced within the next calendar
year, if necessary resources are available. Trees will be planted on public rights-of-way,
as identified in developers' agreements on an annual basis. Trees will be planted in
specific areas identified as part of an overall urban forest plan.
Provided such programs continue, it is the City's intent to offer and coordinate programs
for planting trees on private and public property for the purpose of energy conservation,
under programs sponsored by the Hutchinson Utilities Commission or other grantors.
In practicable cases, soil conditions will be reviewed and soils will be amended, when
necessary, in planting pits, trenches, or other areas prepared for tree planting. Tree
planting will be coordinated with other efforts to improve the function of infrastructure,
to address potential environmental improvements, and to mitigate any detrimental effects
of trees to infrastructure or the environment.
Maintenance of newly planted trees on public property, such as watering and formative
pruning, will be completed by City employees, based upon available resources. Watering
is generally done from the time of planting until the ground is frozen. Further watering
after the initial planting season will be done only when weather conditions so dictate, if
resources are available. Private property owners are encouraged to assist in the watering
of trees during unseasonably dry weather. Private property owners are responsible to
maintain any trees planted on their property, even if the tree was planted by the City
through a City or grant funded program.
Dead, Damaged, Diseased, Infested and Hazardous Trees:
City -owned trees will be removed when they are determined to be dead, damaged,
diseased, or infested and have become hazardous, as noted during periodic inspections, as
a result of an inspection conducted following receipt of notification of problems by a
resident, or as they are noted during maintenance operations.
Privately -owned trees determined to be a potential hazard to public property that are
dead, damaged, diseased, or infested and have become hazardous may be declared a
nuisance by the City. Property owners may be required to remove dead, damaged,
diseased, infested or hazardous trees that are on their private property, as outlined in the
City Code.
Upon notification of a nuisance, property owners have thirty (30) days to correct the
nuisance. If the nuisance is not corrected, the City may order necessary work and bill the
property owner for the cost of the work, plus appropriate administrative fees. If the bill is
not paid, the costs will be certified to the County for collection with property taxes.
Property owners, upon request within the thirty (30) day time period, shall have an option
to have the costs of abatement, to include administrative fees, performed by the City
assessed to their property taxes. All costs shall be assessed over one year. Costs between
$1,000 and $3,000 may be assessed over two years and costs over $3,000 may be
assessed over three to five years, upon application to and approval from the City within
the thirty (30) day time period.
In the case of widespread tree diseases/infestations, as soon as the disease/infestation has
been determined by State authorities to be affecting counties bordering McLeod County,
the City may declare trees affected by such disease/infestation as a nuisance after holding
a public hearing. After the public hearing, a resolution may be authorized to identify the
City official(s) who are authorized to inspect trees and order abatement of nuisances on
private property.
11
No City -owned trees that have sustained damage will be cabled, tied, braced, or utilize
any mechanical means to manage any broken, split or damaged limbs or tree trunks. If
the tree is otherwise determined to be a hazard or nuisance, it will be removed.
The City will not provide insecticide or chemical applications to mitigate tree diseases or
infestations for boulevard trees. In very limited, specific cases, trees at publicly owned
facilities considered to have exceptional value may be treated using insecticides or
chemical applications.
Considering necessary resources available, the City's goal is to use wood waste to its
highest and best use. In cases where there are specific restrictions to use of wood waste
outlined by State authorities, the City intends to comply with those restrictions. In any
case, wood may be chipped and hauled to sites authorized to receive diseased, infested
wood waste.
Pruning:
Tree pruning will generally be completed in priority order and generally by geographic
area of the City. Pruning will also be done, as necessary, at specific sites to address
specific issues, including tree hazards, tree health, clearance and/or line -of -sight
maintenance.
Tree pruning will generally be done by City employees and contractors in accordance
with the department's tree pruning program.
While generally, tree pruning programs will take into account recommended limitations
on times of the year for pruning various tree species involved, pruning of trees within
public rights-of-way may be done anytime throughout the year. Pruning is generally
done by City staff. Contractors may also be used for pruning from time to time to meet
program goals and/or when City staff is not available. Contractors will be required to
have an International Society of Arboriculture Certified Arborist on staff to be awarded a
pruning contract.
Trees will be routinely pruned for the following reasons:
1) Clearance for travel: Trees will be pruned, whenever possible, in a manner that
allows at least 14 feet of clearance for vehicles on the travelled portion of the
street and clearance of at least 7 feet over pedestrian ways; however, pruning will
always consider overall balance and health of the tree.
2) Lines of sight maintenance: Trees will be pruned in a manner, to ensure that sight
lines and sight distances are maintained at roadway intersections, to the extent
possible. Trees will also be pruned to provide adequate sight lines and sight
distances to regulatory and warning signs.
5
3) Health of the tree: Balanced pruning techniques will be used to reduce the
potential for weak limbs that break away during periods of high winds and/or
inclement weather. Properly pruned trees can generally withstand higher wind
velocities and ice weight without having branches break off and strike people or
property, or obstruct roadways and pedestrian ways.
Removals:
Trees will be removed from boulevards and other publicly -owned property when
determined to be hazardous, dead, in poor health, or because of evidence of
disease/infestation. In some cases, and provided no significant hazards exist, dead or
dying trees may be left in place until several removals can be completed together in an
efficient, cost-effective manner by City employees or contractors. The City will
generally contract for tree removal of trees in excess of 24 inches dbh (diameter at breast
height).
Stump Removals:
Generally, stump removals will be done by a contractor. In most cases, stump removal
contracts will include grinding the stump, removing stump chips, replacing the topsoil
and seeding/fertilizing. Most stumps will be ground, but in limited cases when necessary,
stumps may be removed by excavation. The City may also, from time to time, use its
own resources to remove stumps.
Evaluation of Public & Private Trees:
Evaluation of publicly owned trees will generally be done by the Arborist or other
qualified staff. Evaluations performed may, however, be limited to specified work
periods. When feasible, and during specified work periods, the Arborist or other
qualified staff may perform cursory evaluations of privately owned trees. If a cursory
evaluation of a privately -owned tree is performed by City staff and the circumstances
indicate any special requirements, no official documentation will be prepared by the
Arborist. In those cases, property owners will be referred to a private arboricultural
specialist for further evaluation.
Christmas Tree Pickup Program:
As an added service, City residents may drop off real Christmas trees at various
specifically identified sites near residential areas for a period of time specified by the
City. As time permits, City staff will be dispatched to chip the trees and remove debris.
2
Interdepartmental & Intergovernmental Support:
When beneficial and/or necessary, forestry efforts will be coordinated with other City
departments and government agencies, including federal, state, county, school districts
and townships. Efforts will be made to maximize coordination with other departments
and agencies for the overall benefit to City residents.
Administration
City staff involved in forestry may address a variety of administrative functions
including:
1. Public education and public service announcements
2. Working with the City's Tree Board
3. Working with community volunteers and volunteer organizations
4. Arbor Day activities, including TreeCity and TreeLine USA programs
5. Planning: including reviewing landscape plans for both private and public projects
6. Grant writing and grant administration
7. Alternative landscape management
8. Landscaping at public facilities
9. Assisting developers/property owners to identify recommended soil amendments
10. Urban forest master planning
11. Tree care contractors and arboricultural specialists reference listing
12. Ordinance and policy review and assistance in development of policy
13. Working with seasonal staff, student workers and arboricultural interns
14. Memorial trees and tree plaques
When the City will maintain trees in rights-of-way
The Public Works Department is the primary public contact regarding trees and related
requests for service from the public are to be directed to that office. Because of limited
resources, maintenance of trees within public rights-of-way will generally be provided on
a priority basis, based upon periodic inspections conducted as resources permit or as a
result of requests for service received by the City that are subsequently inspected by City
employees prior to maintenance being conducted.
City employees or contractors may be utilized for maintenance. Due to staff limitations,
the City may contract arboricultural services when those services are deemed to be
necessary.
7
Conflicts with sidewalks/right-of-way structures:
Root removal for the purpose of constructing sidewalks or other structures in rights-of-
way is subject to inspection by the Arborist. Roots within the first seven to twelve (7-12)
inches of the surface may be removed by severing the roots cleanly to accommodate
construction.
The minimum boulevard required for tree planting is eight (8) feet. Trees will not be
planted in boulevards with less than eight (8) feet available between the curb and
sidewalk or other structure.
In cases where conduits must be placed at or near tree roots, directional boring is
preferred, provided the installation can be controlled and be at a minimum depth of
twenty-four (24) inches.
General customer service:
It is the intent of the City to provide response to property owners contacting the City for
review of tree conditions and general information related to particular forestry issues.
The City intends to provide these services to property owners whenever time allows and
provided qualified personnel are available. Provided qualified personnel are available,
property owners will receive a response from the City during limited, identified work
periods. The City is not obligated to provide consultations if qualified personnel are not
available. In no case will the City provide any written recommendations relating to
privately owned trees. Property owners may be referred to private arboricultural service
providers to address issues specific to their privately owned trees.
Weather Conditions
Urban forest maintenance can generally be done year-round, even in moderately adverse
weather conditions. Maintenance will not be conducted when weather conditions are
unfavorable to the health of trees, limit the ability to perform work effectively or safely,
or when conditions endanger personnel or equipment. Factors that may delay
maintenance could include limited visibility, cold temperatures, heavy winds, rain, snow,
and icy conditions.
Availability of Employees & Contractors
City employees or contractors will generally conduct urban forest maintenance activities.
Certain conditions may limit the availability of City employees or contractors. Some
conditions that could affect availability include: snow removal and ice control duties,
emergency response duties, or other assigned work of higher priority. Competitive
quotations for contractor services will be solicited in accordance with the City's
purchasing policies. The availability of qualified contractors may delay maintenance.
Documentation
It is the intent of the City to maintain a tree inventory using geographic information
system technology. It is the City's intent to maintain the information by conducting
regularly scheduled inventories and inspections. City employees will document general
maintenance performed under this policy. Records will generally not include site-
specific descriptions or individual maintenance issues, but will rather indicate general
locations and general descriptions of maintenance activities performed.
Responses to certain emergency situations may require specific documentation, such as
for insurance claims and/or documentation required by other government agencies for
reimbursement of costs related to maintenance performed.
Warninz signs or devices
If known defects are unable to be addressed in a timely manner, consideration will be
given to identifying any given defect using visible warnings, including traffic control
devices. Factors that may preclude the use of visible warnings or traffic control devices
include their potential effectiveness, potential danger to traffic or adjacent property,
general condition of the surrounding area, and whether the warnings and/or devices
would be and remain effective after their installation.
9
City of Hutchinson
Public Works
Urban Forest Maintenance Program
Boulevard trees
Boulevard trees
A boulevard tree is defined as a tree located within the public right-of-way that is adjacent to
streets.
• Boulevards are defined as the space between the outside edge of a street and/or curb and the
right-of-way property line. Boulevards may or may not include sidewalks/trails; however, if they
do, the area between the public sidewalk and the inside of the street or street curbing is generally
referred to as the boulevard.
Allowable and prohibited boulevard trees
• To mitigate undesirable characteristics of some tree species, such as known diseases/infestations,
fruit and/or root structure, only species identified by the City will be allowed to be planted as
boulevard trees.
• Should a prohibited tree species be discovered to be on a boulevard, the Public Works department
will determine whether and when the tree should be removed and/or replaced. If a prohibited tree
is planted in the boulevard by an adjacent property owner, the property owner may be responsible
for removal and replacement costs.
Site Preparation
• Soil test. Prior to selecting species for specific boulevards, representative, sample soil tests
should be conducted, when feasible, to determine organic matter content, pH, and amount of
soluble salts. Soil characteristics may affect species selection.
10
• Drainage/Percolation tests. Before trees are planted, a simple percolation test should be conducted
by digging a hole 24 inches deep, filling the hole with water and letting it drain. Once the hole
has drained once, then refill the hole and time how long it takes to drain. Complete drainage
within 24 hours indicates a soil with an adequate percolation rate.
• Compaction tests. To test for compaction, a pocket penetrometer should be used. Soils with
penetrometer readings of 300 p.s.i. or less are considered adequate for tree root establishment.
• Soil amendments. Soil deficiencies should be corrected prior to planting boulevard trees. Organic
matter adds nutrients to the soil and helps to prevent soil compaction. Compacted soils can be
moderated by loosening the soil in the area with a tiller, auger, backhoe, or shovel. If soils will
be unable to sustain a healthy tree, further soil amendments may be considered.
• Grading. Trees should only be planted in positive or neutral grades. Negative grades
(depressions) should be amended to improve drainage prior to planting, if feasible. If grades
cannot be amended, the site should not be considered for planting.
• Sightlines. Trees should not be planted when they have the potential to block or obstruct drivers
from seeing other traffic, road signs, pedestrians, etc. Tree branches should be kept from
penetrating sightline zones.
Boulevard width
• For streets lined with industrial and/or commercial properties, it is best to move trees as far away
from the edge of the street as possible.
• Minimum boulevard width: To ensure a healthy tree, the minimum boulevard width
recommended for planting is 8 feet. Boulevards with widths less than 8 feet should not be
considered for planting.
• Boulevards without curbs and without sidewalks: The minimum distance trees should be planted
is 8 feet from the roadway edge in areas where no curb and no sidewalks exist.
• Boulevards with curbs and without sidewalks: The minimum distance trees should be planted is
6 feet from the curb edge in areas where no sidewalk exists.
• Boulevards with curb and with sidewalk: The minimum distance that trees should be planted is 3
feet from the edge of the curb and 3 feet from the edge of the sidewalk/trail. Trees should be
centered between the sidewalk and the curb.
General spacing
• Trees should be planted at least 6 feet from street signs & cross walks.
• Whenever possible, boulevard trees should be planted no closer than 5 feet of the property line of
an adjacent property owner.
11
• Lateral spacing: Generally, boulevard trees should be planted an average of 35 feet apart.
Adequate spacing is necessary to reduce competition between adjacent trees for water and
nutrients. The relative mature tree canopy spread of species planted should also be considered to
establish lateral spacing. For example, mature crown spread for various species will result in
different recommended spacing
M attire` Um m
Spread
Recommended,
S acro
Evample Sped es.
Narrow <25'
15 — 25' on center
Aspen, Columnar Maple, Ironwood
Average 25 —.-3 5'
25 — 35' on center
Ginkgo, Honeylocust, Linden, Sienna Glen Maple
Wide > 75'
45 — 65' on center
Elm, Oak, Hackberry, Coffeetree, Sugar Maple
Distance from intersections
• To ensure appropriate sight lines are maintained, boulevard trees should not be planted closer
than 25 feet from any street intersection, as measured from the point of the intersecting of
property lines making up the corner.
• At certain intersections, the minimum distance may be lengthened if other factors affect sightlines
or traffic safety at the intersection. Other factors may include issues such as: intersection
geometries, grade of the roadway, traffic volumes, drainage considerations, or unique traffic
control devices required at the intersection.
Distance from drivewa sy /alleys
• In general, boulevard trees should be planted no closer than 10 feet from alleys and driveways
• However, in strictly residential areas, trees may be planted up to 6 feet from driveways when
there are other conflicts that could preclude tree planting.
Distance from streetlights
• Trees should be planted at least 30 feet from a streetlight.
+ When planting trees next to streetlights, it is important to choose species with narrow crown
spreads of fewer than 25 feet, so the crown does not interfere with the streetlight. Alternatively,
species with mature heights exceeding 40 feet can be used, as the crown can eventually be pruned
up to be above the streetlight height.
Distance from utility structures
Whenever possible, avoid planting boulevard trees directly above buried utilities. The further a
tree is planted away from buried utilities, the less likely it is to sustain harmful root damage
during future utility maintenance.
12
* To avoid root damage from utility maintenance, no boulevard tree should be planted closer than
10 feet from any utility shut-off, fire hydrant, or other utility structure.
• Boulevard trees should be planted at least 6 feet from private sewer and water services
• Only trees with maximum expected heights at maturity of 2/3 the height of the lowest overhead
line may be planted under or within 20 lateral feet of any overhead utility wire.
Clearance
• Whenever feasible, trees will be pruned (considering overall balance and health of the tree) to
allow at least 14 feet of clearance for vehicles on the travelled portion of the street and clearance
of at least 7 feet over pedestrian ways.
The preceding was drafted subsequent to researching what other Minnesota cities have in place regarding these
issues. Cities included in the review were: Anoka, Apple Valley, Farmington, Maplewood, West Saint Paul, and
Windom.
13
City of Hutchinson
Public Works
Boulevard Tree Planting Cheat Sheet
PLANNING:
Allowable species list Hyperlink: approved species list
SITING:
Boulevard Types:
• MINIMUM boulevard width = 8' DO NOT plant in boulevards narrower than 8'
• Industrial/Commercial areas — plant trees as far from road edge as possible
Condition Minimum distance From
No Curb, No Sidewalk: 8' road edge
Curb, No Sidewalk 6' back of curb
Curb & Sidewalk = 3' Center in boulevard otherwise 3' back
of curb, 3' sidewalk
PREPARATION:
Soil test — Representative, random sample
• Check for organic matter, pH, soluble salts
• Most trees on approved species list are tolerant, but results may affect species selection
Drainage/Percolation test— Representative, random sample
1. Dig 24" hole, fill with water
2. Refill once all water is gone
3. Water is drained within 24 hours = adequate percolation
Compaction test — Representative, random sample
• Pocket penetrometer
• 300 psi or less = adequate for root establishment
Soil amendments
• Organic matter
• Loosen compacted soil
• If soils unable to sustain a healthy tree DO NOT PLANT or REPLACE SOILS
PREPARATION (cont):
Grading
• NO negative or neutral grades, improve if necessary
Sightlines
• Consider geometrics, elevations, traffic, signs, pedestrians....
SPACING INFORMATION
Lateral Spacing
• Preferred — Use species-specific spacing (see hyperlink)
• General rule of thumb = 35'
Condition Minimum distance
Reg/Warning signs & crosswalks: 6'
Private Property 5'
Intersections
Driveways/Alleys
Streetlights
Utility Structures
25'
10'
From
sign/crosswalk
property line (without neighboring
property consent)
intersecting corner property lines
(may be lengthened based on
geometrics, grade, traffic volumes,
drainage, traffic devices...)
driveway/alley panels
(may shorten to 6' in strictly residential
areas if there are other conflicts)
30' streetlight location
(select species with crown spread of
less than 25'; or, mature heights over
40' so crown can be above light)
always Avoid potential damage from
maintenance of underground utilities
10' hydrants, valves, pedestals, other utility
structures
6' Private water/sewer services
Overhead utilities
Under or within 20 lateral feet, species selected must have maximum mature height of 2/3 of
the height of lowest overhead line
Vertical Clearance Standard
All pruning MUST consider overall health and balance of tree
o MINIMUM 14' clearance on travelled portion of road
o MINIMUM 7' clearance for pedestrian, bicycles, etc.
Urban Forestry Metrics
Inventory of trees (Number of trees by general category {Boulevards, Parks, Public Facilities) at
time of reporting)
Species diversity (Percentage for tree species representing over 5% of total inventory at time of
reporting)
Tree diseases/ (Identify current issues, to include number of related tree removals. Identify
Infestation potential issues, including proposed proactive and reactive measures)
Planting (Number of trees planted within the calendar year by general category
{Boulevard, Development, Energy, Parks, Special projects))
Pruning (Number of trees pruned within the calendar year)
Removals (Number of removals within the calendar year)
Storm damage (Event dates/descriptions, estimated number of trees affected, related
insurance claims within the calendar year)
Emergency call -outs (Event dates/descriptions within the calendar year)
Response plans (Describe modifications to disease/infestation response plans made within the
calendar year)
Financial (Sources of revenue, and forestry -related expenditures within the calendar year)
United States
p Department of Agriculture
Forest Service
P6
Northeastern Area
State and Private Forestry
NA-PR-02-11 1ert
May 2011
Bur Oak Blight
A serious leaf blight disease on bur oak has been recognized
in several Midwestern States since the 1990s with Iowa
reporting its first occurrence of this disease 6 or 7 years
ago. A common leafspot fungus, Tubakia dryina, was initially
thought to be the cause of the blight on bur oak, but closer
examination revealed a different story. Researchers in Iowa
confirmed that this disease is caused by a new, and yet
unnamed, species of Tubakia. The disease was named bur oak
blight, or BOB for short.
There are now five known species of Tubakia that can infect
bur oak in Iowa, but only one species causes dramatic leaf
symptoms and tree mortality characteristic of BOB.
Hosts and Distribution
BOB occurs only on bur oaks. Severe symptoms of BOB have
been observed only on Quercus macrocarpa var. oliviformis, a
variety of bur oak that produces smaller acorns. BOB occurs
primarily on naturally established trees, and especially on
mature trees on upland sites that appear to be remnants of
savannah forests. Bur oak growing in dense forests and on
bottomland sites is less seriously affected.
It is not clear if this new species of Tubakia is a recent arrival
to this region or if a shift in climate (more early -season rain
events) has made this disease more noticeable over the last
two decades. To date, the BOB fungus is known to occur
from northeastern Kansas and eastern Nebraska to central
Minnesota and southwestern Wisconsin, and across most of
Iowa. This disease is most severe in eastern Nebraska, Iowa,
and Minnesota, which coincides closely with the distribution
of Quercus macrocarpa var. oliviformis. A few affected trees
have also been identified in Illinois and Missouri.
Symptoms
Leaf symptoms typically first appear in late July or August.
Infected leaves develop purple -brown lesions along the
midvein and major lateral veins on the underside of leaves
(figure 1). As the lesions increase in size, dark veins become
noticeable on the upper leaf surface (figure 2). Large, wedge-
shaped areas of chlorosis and necrosis develop on the
leaf blade, and major leaf mortality may occur (figure 2).
Individual lesions may coalesce and cause large areas of the
leaf to die, giving it an overall wilted or scorched appearance
(figure 3). The symptoms of wilting and leaf scorch resemble,
and have been confused with, symptoms induced by oak wilt.
During the summer, black fruiting structures of the fungus
form along the dark leaf veins and produce rain -splashed
spores. These fruiting bodies can be seen with the aid of a
l OX magnifying lens
(figure 4). Later in
the season, black
pustules (fruiting
bodies of the fungus)
develop on the
petioles of infected
leaves (figure 5),
and mature spores
are seen in these
pustules the next
spring.
A unique feature of
BOB is that some
of the killed leaves
remain on the tree Figure 1.—Purple-brown lesions develop
along the veins on the underside of leaves.
during the winter
(healthy bur oak
trees shed all of their leaves in the fall). Not all infected leaves,
however, remain attached. Some leaves drop off during the
growing season and some are blown off by winter winds
(figure 6). If BOB -infected leaves drop or are blown off, their
petioles typically remain attached to the tree. The disease can
be confirmed by microscopic examination of the pustules
that form on the petiole base.
The disease tends to intensify from year to year in individual
trees. If only a portion of the crown is affected, BOB
symptoms usually start in the lower branches and progress up
the tree. If a tree is seriously affected one year, it tends to be
severely affected the next year. BOB appears to spread slowly,
particularly from tree to tree. It remains a mystery why BOB
does not spread more rapidly given the great abundance of
spores that cause BOB and their spread by rain.
Figure 2.—Dark veins and large wedge-shaped lesions develop.
Figure 3.—Large areas of the leaf may die, resulting in an overall wilted or scorched
appearance.
Figure 4.-131ack fruiting bodies form on dark
leaf veins (lower right). Rain -splashed spores are
produced under a protective hyphal shield
(upper right, magnified 200X).
-71,
Figure 6.— Many dead leaves remain on
the tree throughout the winter.
Figure 5.—Black pustules develop
on infected leaf petioles.
Figure 7.—Affected trees typically occur
next to unaffected trees.
The USDA is an equal opportunity provider and employer
Federal Recycling Program
APrinted on recycled paper.
Not all stands of bur oak are seriously affected by
this disease. Even within a seriously affected stand,
not all trees are equally susceptible. Some trees may
be severely infected while adjacent trees appear
healthy (figure 7). This is likely due to variation in the
resistance of individual bur oak trees to this disease.
Management
Over time, severely affected trees may die. Tree
death is usually associated with severe blight over
many years and damage caused by secondary
invaders such as the two -lined chestnut borer
and Armillaria root rot. Boosting tree vigor may
prolong the life of affected trees and ward off
invasion by secondary pests. Because the fungus
overwinters on infected leaf petioles that remain on
the tree, removing fallen leaves is not an effective
management tool.
In preliminary studies, injections of the fungicide
propiconazole (Alamo formulation) in late May or
early June (prior to leaf symptoms) have reduced
symptom development in the fall and the following
year. With further study, fungicide treatments may
have value in managing high-value landscape trees.
Sample Submission
When collecting samples for BOB testing, collect
branch twigs with symptomatic and healthy leaves
as well as petioles from several locations on the tree
and wrap them in dry paper toweling (no plastic
bags, please).
Submit samples to the National Plant Diagnostic
Network (NPDN) Clinic in your respective State. To
find a clinic near you, go to http://www.npdn.org/.
Contact information for authors:
Jill D. Pokorny, Plant Pathologist, U.S. Forest Service,
Northeastern Area State and Private Forestry, Forest
Health Protection, 1992 Folwell Ave.,
Saint Paul, MN 55108 651-649-5247
Dr. Thomas C. Harrington, Iowa State University,
Department of Plant Pathology, 221 Bessey Hall,
Ames, IA 50011
Photo credits:
Dr. Thomas C. Harrington, Iowa State University
Jill D. Pokorny and Joseph G. O'Brien, U.S. Forest Service
Published by:
USDA Forest Service
Northeastern Area
State and Private Forestry
11 Campus Boulevard
Newtown Square, PA 19073
www.na.fs.fed.us
Additional Bur Oak Blight notes specific to Hutchinson
• Hutchinson has a large number of mature age class oaks that are important parts of
many peoples landscapes
• Chemical control is a specialized application so there are not many applicators available
locally leading to access issues for people who desire chemical control
• Whether through wetter springs or more aggressive strains of the disease, trees are in
some instances reaching a point where they unable to overcome the disease and are
dying
• In the event that removal is needed as stated above trees are frequently large and near
structures resulting in expensive removal costs
1-1
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species
location
date planted
autumn blaze maple
755 cleveland
5/12/2016
swamp white oak
785 cleveland
5/12/2016
autumn blaze maple
861 dale st sw
5/17/2016
Hackberry
425 grove st sw
May -16
Autumn Blaze maple
26 5th ave ne
Jul -16
Princeton Sentry ginkgo
636 franklin st sw
Jul -16
prairie stature oak
28 1st ave ne
Jul -16
Sienna Glen maple
28 1st ave ne
Jul -16
Hackberry
965 texas circle nw
7/26/2016
sienna glen maple
169 summerset
Jul -16
Hackberry
161 summerset In se
Jun -16
frontyard linden
254 summerset In se
Jun -16
swamp white oak
254 summerset In se
Jun -16
river birch
254 summerset In se
Jun -16
boulevard linden
710 goebel st
Jun -16
boulevard linden
710 goebel st
Jun -16
sienna glen maple
746 oak st ne
Sep -16
hackberry
585 peterson circle
Sep -16
hackberry
735 elm
Oct -16
swamp white oak
635 franklin
Oct -16
hackberry
625 franklin
Oct -16
hackberry
400 northwoods ave
Oct -16
autumn blaze maple
400 northwoods ave
Oct -16
sienna glen maple
56 north high drive
Oct -16
autumn blaze maple
564 carlisle
Oct -16
burgundy bell red maple
1418 mcdonald
Oct -16
hackberry
1128 lewis
Oct -16
autumn blaze maple
1128 lewis
Oct -16
autumn blaze maple
610 minnesota
Oct -16
sienna glen maple
435 hassan
Oct -16
sienna glen maple
993 hassan
Oct -16
hackberry
605 juul
Oct -16
sienna glen maple
605 juul
Oct -16
burgundy bell red maple
914 church
Oct -16
sienna glen maple
516 franklin
Oct -16
hackberry
824 merril
Oct -16
hackberry
555 jackson
Oct -16
Japanese tree lilac
145 glen st nw
may 16 2016
hackberry
405 minnesota st
Aug -16
hackberry
405 minnesota st
Aug -16
hackberry
485 minnesota st
Aug -16
hackberry
605 minnesota st
Aug -16
hackberry
565 minnesota st
Aug -16
hackberry
625 minnesota st
Aug -16
hackberry
625 minnesota st
Aug -16
hackberry
630 minnesota st
Aug -16
hackberry
855 golf course rd
Aug -16
hackberry
855 golf course rd
Aug -16
hackberry
787 louisiana
Aug -16
hackberry
905 8th ave nw
Aug -16
sienna glen maple
864 church
Oct -16
(eVX,D,.,1e-j
L40 L -t (e o6v-d �- e-
apt-� Letke,-k
swamp white oak
715 milwaukee
Oct -16
autumn blaze maple
965 jorgenson
Oct -16
autumn blaze maple
715 milwaukee
Nov -16
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Sunday Liquor and Ordinance 17-771
Department: Admin./Liquor Hutch
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Matt Jaunich/Candice W.
Agenda Item Type:
Presenter: Matt Jaunich/Candice W.
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As the City Council knows, the Minnesota Legislature recently adopted a new State Law that will allow for the sale of
Off -Sale Liquor on Sundays. This law will officially become effective July 1, 2017.
Staff has reviewed this law change and feels that it is in the best interest of the City to implement Sunday sales.
Liquor Hutch Manager Candice Woods will be present at the meeting to address how this Sunday Liquor Law change
will affect the City and Liquor Hutch. Candice has also included a brief memo that touches on this item. Staff will be
recommending that the council move forward with Liquor Hutch being open on Sundays.
To allow for this change, and if the council is accepting, there are two actions required as noted in Candice's memo.
One would be to update our current ordinance to allow for Sunday Sales. The second action would be to amend the
Liquor Hutch budget to account for the additional costs to be open on Sundays.
Attached for your consideration is the first reading of Ordinance 17-771, which would amend our current city code to
allow for Sunday sales. Please note that the proposed changes to the City Code mimic State Law. The specific
language changes are noted within the ordinance. I would like to point out that our current city code requires Liquor
Hutch to be closed on New Year's Day and July 4. This is more restrictive then State Law. We are asking that this
provision be removed to give Liquor Hutch the greatest flexibility when it comes to store hours. It is not our intention at
this time to be open on these days, but amending the ordinance now would give Liquor Hutch the flexibility to do so if
it would choose in the future.
Assuming you approve the first reading of the ordinance, the second reading and budget amendment will be
scheduled for the May 9 Council Meeting. Please note that the ordinance would not become effective until July 1,
2017.
BOARD ACTION REQUESTED:
If accepting of having Liquor Hutch open on Sundays, staff would ask that the Council consider the first reading of
Ordinance 17-771, which would amend City Code to allow for Sunday Sales.
Fiscal Impact: $ 11,000.00 Funding Source: Liquor Fund
FTE Impact: Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 04/18/2017
Re: New Minnesota State Law - Off Sale Liquor on Sundays
Minnesota State Law regarding the Off Premise Sale of Alcohol will change as of July 15t, 2017.
State Law, as shown below, will then allow Off Sale Liquor stores to be open between the hours of 11am
bpm on Sundays.
A bill for an act relating to liquor; permitting the off -sale of intoxicating liquor on Sundays;
prohibiting certain deliveries on Sunday; amending Minnesota Statutes 2016,
section 340A.504, subdivision 4.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. Minnesota Statutes 2016, section 340A.504, subdivision 4, is amended to read:
Subd. 4. Intoxicating liquor; off -sale.
(o) No sale of intoxicating liquor may be made by an off -sale licensee:
(1) on Sundays, except between the hours of 11:00 a.m. and 6:00 p.m.;
(2) before 8:00 a.m. or after 10:00 p.m. on Monday through Saturday;
(3) on Thanksgiving Day;
(4) on Christmas Day, December 25; or
(5) after 8:00 p.m. on Christmas Eve, December 24.
(b) No delivery of alcohol to an off -sale licensee may be made by a wholesaler or accepted
by an off -sale licensee on a Sunday. No order solicitation or merchandising may be made
by a wholesaler on a Sunday.
EFFECTIVE DATE. This section is effective July 1, 2017.
It is my recommendation that the City of Hutchinson Municipal Liquor Store (Liquor Hutch) be open during the
Sunday hours as defined by State Law. This recommendation is not based on the prospect of significant
additional sales, but on the need to provide the utmost in customer service and convenience while protecting
our current market share.
Two actions would be required to allow this change:
1. Finance Director Andy Reid and I agree that Sunday opening would have a 2017 budget impact of
approximately $11,000. As such, I request an amendment to the Liquor Hutch budget to reflect this
cost. The Liquor Hutch budget is able to absorb this additional cost with no change to our General
Fund Transfer.
2. Current City Ordinance does not allow for Sunday Sales and would have to be updated to reflect the
change in State Law.
ORDINANCE 17-771
AN ORDINANCE AMENDING CHAPTER 112.088 — HOURS AND DAYS OF SALES,
OF THE HUTCHINSON CITY CODE
The City Council hereby ordains:
WHEREAS, during the 2017 Legislative session, the State of Minnesota adopted
legislation to allow for the sale of off -sale intoxicating liquor on Sundays; and
WHEREAS, Hutchinson's current city code prohibits the sale of off -sale intoxicating
liquor on Sundays; and
WHEREAS, in an effort to provide the utmost in customer service and convenience
while protecting our current market share, the City Council desires to have Liquor Hutch open on
Sundays.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Hutchinson, that
Chapter 112.088 of the City Code is hereby amended to read as follows:
§ 112.088 HOURS AND DAYS OF SALES
No on -sale intoxicating liquor shall be made between the hours of 1: 00 a.m. and 10: 00
a.m. on Sunday, nor between 12:00 midnight and 8:00 a.m. on Monday, nor between the hours of
1: 00 a. m. and 8: 00 a. m. on Tuesday through Saturday. No off -sale of intoxicating liquor shall be
made on Sundays, except between the hours of 11: 00 a.m. and 6: 00 p. m., nor before 8: 00 a.m. or
after 10: 00 p.m. on Monday through Saturday, nor on neit, ^ � r January, 1 r , 4, 41--
Thanksgiving
;Thanksgiving Day; or Christmas Day, December 25. No sale of intoxicating liquor shall be made
after 8: 00 p.m. on December 24. No delivery of alcohol to an off sale licensee may be made by a
wholesaler or accepted by an of -sale licensee on a Sunday. No order solicitation or
merchandising may be made by a wholesaler on a Sunda
FURTHERMORE BE IT ORDAINED that the effective date of this Ordinance is July 1, 2017
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS
Attest:
Matthew Jaunich, City Administrator
DAY OF , 2017
Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Labor Agreement between the City & Minnesota Public Employees Association
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached for your review and consideration is the 2017 - 2019 labor agreement/contract between the City of
Hutchinson and the Minnesota Public Employees Association (MNPEA) that represents the Full Time Police Officers
unit.
Negotiations for this contract were held in March 2017. Mayor Forcier and Council member Christensen participated
in the negotiation process as members of the group representing management. The City was represented by legal
counsel from the Madden Galanter Hansen law firm.
A tentative agreement was reached and ratified by the bargaining unit. The tentative agreement includes the
following changes or additions from the contract in place through December 31, 2016:
1. Article 17 - Vacation: Updated the provision to reflect the vacation language change to the vacation policy in the
Employee Handbook/Personnel Policy approved by the Council in August 2016.
2. Article 19 - Wages: It was agreed that the 2017 City Compensation Plan will be implemented. The following
language was also added for years 2 and 3 of the contract: "If the City plans to not increase the Hutchinson Pay Grid
in 2018 or 2019, the parties agree to reopen the Wage Article for negotiations that year(s)."
3. Field Training Officer (FTO) Pay - New language was added regarding FTO pay, as follows: "Effective the first day
of the first payroll period following ratification, an employee, who is specifically assigned by a supervisor as a Field
Training Officer (FTO), shall receive one dollar ($1.00) per hour for all hours the employee performs FTO duties."
4. Memorandum of Agreement (MOA) - A MOA is included in the contract document to allow employees to bid shifts
on a seniority basis. The MOA will expire upon expiration of this contract, and the City and unit will meet and confer
after March 1, 2018, to discuss the bidding issue.
BOARD ACTION REQUESTED:
Consideration and approval of the collective bargaining agreement between the City of Hutchinson and MNPEA for
the period of January 1, 2017 through December 31, 2019.
Fiscal Impact: Funding Source: General Fund Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
AGREEMENT
between
THE CITY OF HUTCHINSON
and
MINNESOTA ]PUBLIC EMPLOYEES ASSOCIATION
January E, 2017 to December 31, 2019
TABLE OF CONTENTS
Article 1
Purpose of Agreement .........................................
,........ .,................. ......................... 2
Article2
Recognition.......--...................................................................................................2
Article3
Definitions ....... ........ .................... ...........................................................
..................2
Cuticle4
No Strike ........................... ............ ..................................................................,......3
Article 5
Employer Authority.................................................................................................3
Articleb
Union Security- ........................... ...............
........ ..-.................................. .......... __3
Article 7
Employee Rights - Grievance Procedure................................................................4
Article8
Savings Clause .................................................;.............................................,...,.,...G
Article 9
Seniority ... ........... ........................
....... ...,.............. 7
Article10
Discipline.... ... - ........... ---- ... - ........... ......................
- ...... ................................ 7
Article l 1
Work Schedules and Overtime.......................................................................
8
Article 12
Court TiMe............... .............. ......................
8
Article13
Insurance...................................................................................................
9
Article14
Unil'orxrts..................................................................................................................9
Ailicle15
Injury on Duty..........................................................................................................9
Articlelei
Holidays_ ....... ....... .-................... -.-... _...
........................................... ................ 10
Article 17
Vacations. ......... _-- ... I ...............................
10
Article 18
Sick Leave/Bereavement ................... ....... ..
........ ...........,.............-........................10
Article 1.9
Wages .......................
Article 20
Field Training Officer ...................
Article 21
Waiver .................
Article 22
Duration, ............ ....... ....... .................
11
Memorandum of Agreement., .....................•-------•-__..........................-----.12
ARTICLE 1. PURPOSE OF AGREEMENT
This Agreement. is entered into between the City of Hutchinson, hereinafter called the Employer,
and the Minnesota Public Employees Association (MNPEA), hereinafter called the Union, and
collectively, the Parties. It is the intent and purpose of this Agreement to:
1.. i Assure soutrd and mutually beneficial working and economic relations between the
Parties hereto;
1.2 Establish procedures for the resolution of disputes Concerning this Agreement's
interpretation and/or application; and
1.3 Place in written #bail the Parties' agreement upon terms and conditions of employment
for the duration of this Agreement.
ARTICLE 2. RECOGNITION
.2.1 The Employer recognizes the Union as the exclusive representative under Minn. Stat.
§ 179A.12, subd. 10, of a bargaining unit certified by the Bureau of Mediation Services
on October 23, 2012, BMS Case No. 13PCE0128, and described as:
All licensed essential employees within the rank of Police Officer
employed by the City of Hutchinson Police Department, Hutchinson,
Minnesota, who are public employees within the meaning of Minn. Stat.
§ 179A.03, subd. l4, excluding supervisory employees, confidential
employees, and all other employees of the Hutchinson Police Department.
-2 In the event the Employer and the Union are unable to agree as to the inclusion or
exclusion of a new or modified job class, the issue shall be submitted to the Bureau of
Mediation Services for determination.
ARTICLE 3. DEFINITIONS
3.1 Union: Minnesota Public Employees Association.
3.2 Union Member: A member of the Minnesota Public Employees Association.
3.3 Employee: A member of the exclusively recognized bargaining unit.
3.4 Department: The Hutchinson Police Department.
3.5 Employer: The City of Hutchinson.
3.6 Chief'. The Chief of the Hutchinson Police Department.
3.7 Union Officer: Officer elected or appointed by Minnesota Public Employees
Association.
3.8 Overtime: 'Work performed at the express authorization of the Employer in excess of
forty (40) hours per work week.
3.9 Scheduled Shift: A consecrative work- period including rest breaks and a lunch break,
3.10 Rest Break: Periods during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.11 Lunch Break: A period during the scheduled shift during which the employee remains on
continual duty and is responsible for assigned duties.
3.1 "Z Strike: Concerted action in tailing to report For duty, the willful absence from one's
position, the stoppage of work, slowdown, or abstinence in whole or in part from the full.,
faithful and proper performance of the duties of employment for the purposes of
inducing, influencing or coercing a change in the conditions or compensation or the
rights, privileges or obligations of employment.
AR'T'ICLE 4. NO STRIKE
4.1 The Union and employees covered by this Agreement agree that during the fife of this
Agreement they will not cause, encourage, participate in or support any strike, slow-
down or rather interruption of or interference with the normal fiznctions of the Employer.
4.2 An employee who engages in the conduct prohibited in Article 4.1 shall be deemed to
have engaged in an illegal strike. Any employee who engages in an illegal strike shall be
subject to disciplinary action up to and including discharge.
ARTICLE 5. EMPLOYER AUTHORITY
5.1 The Employer retains the full and unrestricted right to operate and manage all employee,
facilities, and equipment; to establish functions and programs; to set and amend budgets;
to determine the utilization of technology; to establish and modify the organizational
structure; to select, direct and determine the number of personnel; to establish work
schedules and to perform any inherent managerial function not specifically limited by this
Agreement.
5-2 Any term and condition of employment not specifically established or modified by this
Agreement Shall remain solely within the discretion of the Employer to modify, establish
or eliminate.
ARTICLE 6. UNION SECURITY
C_ 1 The Employer shall deduct front the wages of employees who authorize such a deduction
in writing an amount necessary to cover rnonibly Union dues. Such monies shall be
3
remitted as directed by the Union. Each month the Employer will send to the Union
office (1) a written list of names. of current bargaining unit members and the amount of
dues and fair share fees withheld, and (b) a notice of new employees and those, exciting the
unit.
6.2 The Union may designate no more than two (2) employees from the bargaining unit to act
as a steward and an alternate and shall inform the Employer in writing of such choice and
changes in the position of steward and/or alternate.
63 The Employer shall make space available on the Employer bulletin board for posting
Union notice(s) and announcernent(s).
6.4 The Union agrees to indemnify and hold the Employer harmless against any and all
claims, suits, orders, or judgments brought or issued against the Employer as a result of
any action. taken or not taken by the Employer under the provisions of this Article.
5.5 Pursuant to the itIlinnesota Public Employment Labor Relations Act, the Union, as the
exclusive representative., requires that Hutchinson Police Officers who are not members
of the Union contribute a fair share fee to the Union for services rendered. Such fees
shall be deducted Froin the wages of noninenther Police Officers by the Employer and
remitted as directed by the Union. For the terms of chis Agreen-tent, the fair share fee is
$29.00 per month.
ARTICLE 7. EMPLOYEE RIGHTS .-. GRIEVANCE PROCEDURE
7.1 I3efiatition of a Grievance. A grievance is defined. as a dispute or disagreement as to the
interpretation or application of the specific terms and conditions of this Agreement.
7.2 Un.ion Representatives. The Employer will recognize representatives designated by the
Union as the grievance representative of the bargaining unit having the duties and
responsibilities established by this Article. The Union shall notify the Employee- in
writing of the narnes of such Union representatives and of their successors when so
designated.
7.3 Processhig of a Grievance. It is recognized and accepted by the Union that the
processing of grievances as hereinafter provided is limited by the job duties and
responsibilities of the employees and shall, therefore, be accomplished during normal
working hours only when consistent with such employee's duties and responsibilities.
The aggrieved employee and a Union representative shall be allowed a reasonable
amount of time without loss in pay when a grievance is investigated and presented to the
Employer during normal working hours provided that the employee and the Union
representative have notified and received the approval of [lie designated supervisor who
has detennined that such absence is reasonable and would not be detrimental to the work
programs of the Employer.
7.4 Procedure. Grievances, as defined in Section7.1, shall be resolved in confornkance with
the following procedure:
4
Step 1. An employee claiming a violation concerning the interpretation or application of
this Agreement shall, within twenty-one (21) calendar days after such alleged violation
has occurred, present personally or through a Union representative such grievance in
writing to the employee's supervisor as designated by the Employer. The employee's
supervisor will meet with the employee to discuss the grievance and give a written
answer to such Step t grievance within. twenty-one (21) calendar days after the meeting.
A grievance not resolved in Step l and appealed to Step 2 shall be placed in writing by
the union setting forth the nature of the grievance, the facts on which it is based., the
provision or provisions of the Agreement allegedly violated, the remedy requested, and
shall be appealed to Step 2 within ten (10) calendar days after the supervisor's final
answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union within
ten (10) calendar days shall be considered waived.
Step 2. If appealed, the written grievance shall be presented by the Union 'to the Police
Chief. and a meeting shall be scheduled as soon asp racticable between the Police Chief,
the aggrieved employee and the Union to discuss the grievance. The Police Chief shall
give the Union the Employer's Step 2 answer in writing within ten (10) calendar days
after the Step 2 meeting. A grievance not resolved in Step 2 may be appealed to Step 3
within ten (10) calendar days following the Police Chief's final. Step 2 answer. Any
grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days
shall be considered waived.
Step 3. if appealed, the written grievance shall be presented by the Union to the City
Administrator, and a meeting shall be scheduled as soon as practicable between the City
Administrator, the aggrieved employee and the Union to discuss the grievance. The City
Administrator shall give the Union the Employer's answer in writing within ten (10)
calendar days after the Step 3 meeting. A grievance not resolved in Step 3 may be
appealed to Step 4 within ten ( 10) catendar days following the City Administrator's final
answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within
ten (l 0) calendar days shall be considered waived.
Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be
submitted to arbitration subject to the provisions of the Public Employment Labor
Relations Act of 1971 as amended. The selection of an arbitrator shall be made in
accordance with the "Rules Governing the Arbitration of Grievances" as established by
the Bureau of Mediation Services.
7.5 arbitrator's Authority
A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or
subtract from the terms and conditions of this Agreement. The arbitrator shall
consider and decide only the specific issue(s) submitted in writing by the
Employer and the Union, and shall have no authority to make a decision on any
other issue not so submitted.
I3. The arbitrator shall be without power to make decisions contrary to, or
inconsistent with, or modifying or varying in any way the application of laws,
rules, or regulations having the force and effect of law. The arbitrator's decision
shall be submitted in writing within thirty {30} days following close of the hearing
or the submission of briefs by the parties, whichever is later. unless the parties
agree to an extension. The decision small be binding on both the Employer and
the Union and shall be based solely on the arbitrator's interpretation or application
of the express terms of this Agreement and to the facts of the grievance presented.
C. The fees .and expenses for the arbitrator's services and proceedings shall be borne
equally by the Employer and the Union provided that each party shall be
responsible for compensating its own representative and witnesses. If either party
desires a verbatim record of the proceeding, it may cause such a record to he
made, providing it pays for the record, If froth parties desire a verbatim record of
the proceedings, the cost shall be shared equally.
?.6 Waiver. If a grievance is not presented within the tune limits set forth above, it shall be
considered "waived." If a grievance is not appealed to the next step within the specified
time limit or any agreed extension thereof, it shall be considered settled on the basis of
the ,employer's last answer. If the Employer does not answer a grievance or an appeal
thereof, within the specified time limits, the Union may elect to treat the grievance as
denied at that step and immediately appeal the grievance to the next step. The time limit
in each step may be extended by mutual written agreement of the Employer and the
Union.
7.7 Choice of Remedy. If, as a result of the written Employer response in Step 3, the
grievance remains unresolved., and if the grievance involves the suspension, demotion or
discharge of an employee who has completed the required probationary period, the
grievance may be appealed either to Step 4 of Article 7 or a procedure such as Civil
Service, veterans preference or fair employment. If appealed to any procedure other than
Step 4 of Article 7, the grievance is not subject to the arbitration procedure as provided in
Step 4 of Article 7. The aggrieved employee shall indicate in writing which procedure is
to be utilized — Step 4 of Article 7 or another appeal procedure -- and shall sign a
statement to the effect that the choice of any other hearing precludes the aggrieved
employee from making a subsequent appeal through Step 4 of Article 7. An employee
pursuing a statutory rernedy under the jurisdiction of the EEOC is not precluded from
also pursuing, an appeal ander this grievance procedure.
AlF FICLE 8. SAVINGS CLAUSE
This Agreement is subject to the laws of the United States, the State of Minnesota, and the City
of Hutchinson. In the event any provision of this .:agreement is declared to be contrary to law by
a court or state or federal administrative agency of competent jurisdiction from whose final
judgment or decree no appeal has been taken within the time provided, such provision shall b--
voided.
evoided. All other provisions of this Agreement shall continue in full force and effect. The
voided provision may be renegotiated at the written request of either party.
ON
ARTICLE i. SENIQRITy
9.1 Seniority shall be determined by the employee's length of continuous employment as a
Police. Officer with the City of Hutchinson, Seniority shall not accrue during a period of
layoff.
9.2 ihuring the probationary period, a newly hired or rehired employee may be discharged at
the sole discretion of the Employer.
9.3 A reduction of work force will be accomplished on the basis of seniority. Employees
shall be recalled from layoff on the basis of seniority. An employee who has been laid
off will be eligible for reinstatement for up to one year from the date of the employee's
layoff. An employee who is notified of recall shall report to work within two {2) weeks
of such notice, unless a different time period is mutually agreed upon.
ARTICLE 10. DISCIPLINE
10.1 The Employer will discipline employees who have completed the probationary period for
just cause only. Discipline will be in one or more of the following forms.
a. Ural reprimand;
b. Written reprimand;
C. Suspension;
d. Demotion; or
e. discharge.
10.2 A written reprimand, suspension, demotion or discharge of an employee may be appealed
through the grievance procedure as contained in Article 7 of this Agreement, subject to
the Iimitations set forth iro Article 7.7, Choice of Remedy.
10.3 Ural reprimands will not be placed in an employee's personnel file and the Police
Department Administration will document only the date, the existence of [lie oral
reprimand, and brief subject of the oral reprimand, Written reprimands, suspensions,
demotions, and discharges will be in written form.
10.4 Written reprimands, notices of suspension, notices of demotion, and notices of discharge
which are to become part of an employee's personnel file shall be read and acknowledged
by signature of the employee, The employee and the Union will receive a copy of such
reprimand and/or notices.
10.5 Employees may examine their own individual personnel files at reasonable times under
€he direct supervision of the Employer.
10.6 An employee who is questioned by the Employer about a matter the employee reasonably
believes may lead to his/her discipline shall have tho right to request Union
17
representation.
7
1 D.7 Grievances relating to this Article shall be initiated by the IJnion at Stcp 2 of the
grievance procedure under Article 7_
ARTICLE ll. WORK SCHEDULES Abell? OVERTIME
11.1 The Employer is the sole authority in establishing work schedules.
11.2 This Article shall not be construed to provide a guarantee of the minimurn or rnaxirnurrr
number of Hours of work per day or per week.
113 Employees shall receive overtime compensation at the rate of one and one-half (1-112)
times their regular rate of pay for all hours worked in excess of forty (40) hours in a
seven (7) day work period. The Employer may modify an employee's work schedule
during the week to provide offsetting time off for time: worked over a shift or to minimize
overtime but in a manner that considers work requirements, the employee's preference,
and safety. Paid sick leave is included as "hours work -cd" for purposes of calculating
overtime.
11.4 All employees are required to work overtime as requested by their supervisors as a
condition of continued employment. Refusal to work overtime may result in disciplinary
action. Supervisors will make reasonable efforts to balance the personal needs of their
employees when assigning overtime work.
11.5 Overtime will be calculated to the nearest fifteen (15) minutes.
11.6 Employees must receive prior authorization from the Employer's designated
representative before working any ovemnic, except in cases of emergency or required
duty related extension of shift.
1 1.7 Employees shall be permitted the option of banking overtime Hours up to a maximum of
80 hours, ra€lier than receiving overtime pay, at the discretion of the department head.
Compensatory gime must be used no more than twelve (12) months from the time it is
darned. Employees shall give advance notice to the department head of desired dates for
use of compensatory tune., and the department head shall determine whether requested
elates allow for reasonable scheduling of work within the department. Compensatory
time may be used to bring total paid hours only up to 40 in a week.
Employees shall be permitted to use earned time off and compensatory time in
combination with. vacation time subject to the discretionary approval of the City
Administrator.
11.8 Neither the base rate: nor overtime pay shall. be pyramided, compounded, or paid twice for
the same hours worked under any provision of this Agreernent.
ARTICLE 12. COURT TIME
8
Employees who are required to testify in court related to their work during off-duty hours shall
receive: a minimum of two (2) hours pay at one and one-half times their base rate. This Article
does not apply to an extension or early report to a regularly scheduled shift. if the employee is
required to meet with the prosecuting attorney, the employee will receive pay at straight time
provided the employee: canadjust his/her shift.
ARTICLE 13. INSURANCE
13.1 Health Insurance: For the duration of this Agreement, the Employer shall contribute the
same arnourrt as that contributed for the City's non-union employees toward a health
insurance plan for eligible employees and their dependents. The Employer will meet and
discuss any reduction in the aggregate value of benefits with the Union prior to
implementing the change.
13.2 In the event the health insurance provisions of this .Agreement fail to meet the
requirements of the Affordable Care Act and its related regulations or cause the
Employer to be subject to a penalty, tax or fine, the Union and the Employer will rneet
immediately to bargain over alternative provisions so as to comply with the Act and
avoid any penalties, taxes or tines for the Employer.
13.3 Dental Insurance. For the duration of this Agreement, the Employer shall contribute the
same amount as that contributed for the City's non-union employees toward a dental
insurance pian for eligible employees aDd their dependents.
13.4 Life Insurance. The Employer will pay the full premium fbr life insurance coverage
equivalent to one time the employee's annual pay up to a $50,000 maximum.
13.5 Long -terns Disability Insurance. The Employer will pay the full premium for the long-
term disability insurance coverage for each employee. The cost of the premium is
imparted as income; to the employee and taxed accordingly.
ARTICLE loo UNIFORMS
The Employer will provide approved uniform items at no cost to employees. In accordance with
established procedures, the Employer will replace uniforms/equipment that has been worn out
through normal use or damaged in the line of duty.
AWITCLE 15. INJURY ON DUTY
Worker's compensation lost wages benefits are paid at two-thirds (213) of the employee's regular
gross weekly wages on the date sof the injury. The employee may use accrued sick leave,
vacation leave, or compon.satory time to make up the difference between the lost wage payment
and regular gross wage as of the date of the injury. The total of the worker's compensation and
any additional payment may not be greater than the employee's gross weekly wage at the time of
the. injury. The additional payrnent is not treated as taxable income for the employee, liar is the
payment eligible for PERA contributions.
9
ARTICLE 16, 110LIDAVS
16.1 The following calendar days, and such other days as the council may fix, are paid eight
(8) hour holidays for full -tine employees. When a holiday falls on a Sunday, the
following day is a holiday. When it falls on a Saturday, the preceding day is a holiday.
I New Year's Day
2 Martin Luther King Clay
3 President's Day
4 Memorial Day
5 independence Day.
6 Labor Day
E Veterans' Day
8 Thanksgiving Day
9 Thanksgiving .Friday
10 Christmas Day
11 4 -hour Individual Floating Holiday
16.2 Full-time employees who are not working rotating shifts and who are assigned by the
Employer to work on a holiday shall be granted holiday pay.
16.3 Any employee who works a rotating shift shall receive 84 hours extra pay per year in lieu
of holidays, with payment glade in December. This payment shall be prorated for
employees who are employed less than a full calendar year.
ARTICLE 17. VACATIONS
Vacation leave benefits shall be provided in accordance with the Vacation Leave With. Pay
policy set forth in the City Employee Handbook — Personnel Policy in effect as of August 2616.
ARTICLE IS. SICK LEAVE/BEREAVEMENT
Sick leave and bereavement leave shall be provided in accordance with the Sick/Bereavement
Leave policy set forth in the City Employee Handbook- Personnel Policy in effect as of July
2014.
ARTICLE 19. WAGES
For the term of this Agreement, compensation will be administered in accordance with the City
of Hutchinson Compensation flan. If the City plans to modify the Merit increase Guide for
Open Salary Ranges, the City will meet and confer with the Uniom If the City plans to not
increase the Hutchinson Pay Grid in 2018 or 2019, the parties agree to reopen the Wage Article
for negotiations that years). Employees who terminate employment prior to the date this
Agreement is ratified by both parties shall not be eligible for retroactive wage increases provided
in accordance with this Article.. All employees to be eligible for all increases regardless of
whether discipline has been imposed.
10
ARTICLE 20. FIELD TRAINING OFFICER
Effective the first day of the first payroll period following ratification, an employee, who is
specifically assigned by a supervisor as a Field Training Officer (FTO), shall receive one dollar
($ ] -00) per hour for all hours the employee performs L'TO duties.
ARTICLE 21. WAIVER
20.1 Any and all prier agreements, resolutions, practices, policies, roles and regulations
regarding terms and conditions of employment, to the extent inconsistent with the
provisions of this Agreement, are hereby superseded.
20.2 The parties mutually acknowledge that during the negotiations which resulted in this
Agreement, each had the unlimited right and opportunity to make demands and proposals
with respect to any terms or conditions of ornployment not removed by law from
bargaining_ All agreements and understandings arrived at by the }parties are set forth in
writing in this Agreement for the stipulated duration of this Agreement. The Employer
and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate
regarding any and all terms and conditions of employment referred to or covered by this
Agreement or with respect to any term and condition which may not have been within the
knowledge or contemplation of either or both parties at the time this Agreement was
negotiated or executed.
ARTICLE 22, DURATION
'I'bis Agreement shall be effective as of January 1, 2017, except as herein noted, and shall remain
in full force and effect until December 31, 2019, In witness whereof, the parties hereto have
executed this Agreement on the - —day of 2017.
CITY OF HUTCHINSON MINNESOTA PUBLIC EMPLOYEES
ASSOCIATION
I1
MEMORANDUM OF AGREEMENT
This Memorandum of .agreement is entered into between the City of Hutchinson (hereafter
"City„) and MNPEA (hereafter "Union") representing the Police Officers.
WHEREAS, the City has determined to allow employees to bid shifts on a seniority basis; and
WHEREAS. the Union has sought to memorialize this procedure.
NOW THEREFORE, the City and the Union agree, as follows:
I . The City shall allow employees to bid shifts on a seniority basis.
2. The City retains the discretion and managerial right to assign employees to shifts to meet
its organizational needs.
3.
This Memorandum of Agreement shall sunset and expire upon expiration of the 2417-
2019 collective bargaining agreement but may be renewed upon the agreement of both
paries.
4. The parties shall meet and confer after March 1, 2418 to discuss seniority shift bidding.
3. This Memorandum of Agreement represents the complete and total agreement between
parties regarding this matter.
IN WITNESS WHEREOF, the parties have caused this Memorandum of Agreement on this
day of _ 7417.
RTI III CITY OF HUTCHINSON FOR_ PEA
----
-11-17
12
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: Repealing of Hutchinson City Code Section 132.25
- Utilities Interruption
Department: Administration
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At its April 11, 2017, meeting, the City Council directed staff to prepare an ordinance repealing City Code Section
132.25 pertaining to Utilities Service Interruptions.
Attached for its first reading is that ordinance.
BOARD ACTION REQUESTED:
Approve first reading and set second reading and adoption of Ordinance No. 17-770 for May 9, 2017
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 17-770 — AN ORDINANCE REPEALING SECTION 132.25 OF THE
HUTCHINSON CITY CODE — UTILITIES SERVICE INTERRUPTION
The City Council of the City of Hutchinson does ordain as follows:
1.) That Section § 132.25 Utilities Service Interruption is hereby repealed in its entirety.
Adopted by the City Council this 9t' day of May, 2017.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
Y.
MANIA
Adopted by the City Council this 9t' day of May, 2017.
Gary T. Forcier, Mayor
Attest:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: March 2017 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 4/25/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
For Council review, attached are the March Financial Reports for the general fund and enterprise funds. Also
attached is the March Investment Report.
Regarding the financial reports, you may notice that the 2017 YTD expenditures for Wages & Benefits is substantially
higher than 2016 YTD. This is simply a timing issue with three payrolls being paid in March 2017 compared to only
two being paid in March 2016. This timing issue will correct itself in April as we had three payrolls in April 2016 but
will only have two in April 2017. With 26 pay periods in a year, we always have two months with 3 pay periods.
Unfortunately the 3 pay period months don't always line up in the same month each year. September will be the final
month with 3 pay periods, which is the same as in 2016 so we should not have another timing difference this year.
Supplies expense in the General fund is showing an increase over 2016, which is mainly due to the Police body
camera program. We expensed $22,739 in March 2017 related to that unbudgeted project. Finance will bring a
budget amendment to council in the next month to account for the donation dollars and expenditures related to the
body camera project.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
General Fund
Taxes
Other Taxes
Licenses & Permits
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
Fines & Forfeitures
Capital Contributions
111611 IFe1 a :7 AT/ =1 ►01 *?
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
2017 ACTUALS
MARCH YTD
2017
BUDGET
AVAILABLE
BALANCE
2017
% BDGT
USED
2016 YTD
ACTUAL
2016
BUDGET
2016
% BDGT
USED
-
-
4,763,796
4,763,796
-
-
4,581,035
-
6,545
11,495
300,000
288,505
3.8
7,867
272,000
2.9
19,177
286,201
283,550
(2,651)
100.9
43,604
271,500
16.1
7,578
56,610
1,423,830
1,367,220
4.0
30,759
1,284,330
2.4
190,072
481,781
2,817,291
2,335,510
17.1
467,108
2,350,666
19.9
37,001
64,680
299,500
234,820
21.6
134,851
291,300
46.3
-
-
2,292,161
2,292,161
-
-
2,332,404
-
5,809
13,326
55,000
41,674
24.2
7,978
55,000
14.5
-
-
25,000
25,000
-
-
25,000
-
266,182
914,094
12,260,128
11,346,034
7.5
692,166
11,463,235
6.0
822,326
1,741,094
8,175, 052
6,433,958
21.3
1,386,597
7,595,480
18.3
91,532
162,441
866,545
704,104
18.7
133,623
770,593
17.3
219,562
489,236
2,556,456
2,067,220
19.1
423,272
2,461,936
17.2
16,316
59,064
552,075
493,011
10.7
55,501
525,226
10.6
50,000
50,000
100,000
50,000
50.0
49,878
600,000
8.3
3,583
5,303
10,000
4,698
53.0
-
10,000
-
1,203,319
2,507,137
12,260,128
9,752,991
20.4
2,048,870
11,963,235
17.1
(937,137)
(1,593,043)
-
1,593,043
(1,356,704)
(500,000)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
2017 ACTUALS
MARCH
General Fund Exoense by Deoartment
YTD
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
Mayor & City Council
4,331
9,135
49,962
40,827
18.3
6,348
44,290
14.3
City Administrator
41,777
91,348
395,266
303,918
23.1
75,725
430,251
17.6
Elections
-
-
6,850
6,850
-
1
15,950
0.0
Finance Department
34,223
68,223
355,653
287,430
19.2
59,698
361,468
16.5
Motor Vehicle
25,357
51,156
217,890
166,734
23.5
45,397
203,836
22.3
Assessing
-
-
46,496
46,496
-
-
60,911
-
Legal
32,963
64,781
294,100
229,319
22.0
53,875
288,193
18.7
Planning
15,817
34,766
151,585
116,819
22.9
20,543
149,972
13.7
Information Services
46,372
127,462
535,168
407,706
23.8
89,454
504,738
17.7
City Hall Building
16,597
36,697
173,368
136,671
21.2
17,163
131,322
13.1
Police Department
355,797
727,726
3,176,585
2,448,859
22.9
584,210
3,062,565
19.1
Hospital Security
35,197
73,662
296,977
223,315
24.8
53,088
293,886
18.1
Emergency Management
2,315
9,349
10,000
651
93.5
879
12,800
6.9
Safety Committee
-
8,796
10,000
1,204
88.0
8,600
9,500
90.5
Fire Department
23,442
53,989
343,461
289,472
15.7
53,390
306,733
17.4
Protective Inspections
24,379
53,024
236,552
183,528
22.4
39,945
227,556
17.6
Engineering
41,951
96,570
418,877
322,307
23.1
81,362
402,714
20.2
Streets & Alleys
139,401
246,447
1,548,036
1,301,589
15.9
225,374
1,517,341
14.9
Park/Recreation Administration
23,266
60,593
233,898
173,305
25.9
45,087
222,323
20.3
Recreation
27,888
57,249
232,724
175,475
24.6
55,640
234,397
23.7
Senior Citizen Center
6,233
17,497
84,801
67,304
20.6
17,641
83,747
21.1
Civic Arena
46,366
96,070
333,284
237,214
28.8
93,421
323,727
28.9
Park Department
86,446
177,169
879,100
701,931
20.2
163,865
852,751
19.2
Recreation Building & Pool
14,174
36,118
211,726
175,608
17.1
26,482
170,818
15.5
Events Center
29,836
63,220
259,478
196,258
24.4
54,755
243,017
22.5
Evergreen Building
2,062
6,029
26,225
20,196
23.0
5,216
25,450
20.5
Library
44,953
51,259
211,842
160,583
24.2
50,598
206,365
24.5
Waterpark
3,047
9,429
424,753
415,324
2.2
-
-
-
Cemetery
10,202
24,881
132,974
108,093
18.7
18,254
130,785
14.0
Airport
8,472
15,143
103,679
88,536
14.6
13,646
104,635
13.0
Unallocated General Expense
60,456
139,350
858,818
719,468
16.2
89,215
1,341,194
6.7
TOTAL EXPENDITURES
1,203,319
2,507,137
12,260,128
9,752,991
20.4
2,048,870
11,963,235
17.1
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
Cost of Sales
330,555
917,451
4,591,390
2017
20.0
946,886
2016
21.5
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
568,211
MARCH YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
17,400
18.5
Services & Charges
14,586
44,701
218,550
173,849
Sales
438,477 1,207,337
6,123, 000
4,915,663
19.7
1,229,708
5,868,000
21.0
Miscellaneous Revenues
24 595
4,000
3,405
14.9
712
3,000
23.7
TOTAL REVENUES
438,501 1,207,931
6,127,000
4,919,069
19.7
1,230,419
5,871,000
21.0
Cost of Sales
330,555
917,451
4,591,390
3,673,939
20.0
946,886
4,398,810
21.5
Wages & Benefits
68,108
137,374
651,377
514,003
21.1
109,898
568,211
19.3
Supplies
828
2,481
24,250
21,769
10.2
3,213
17,400
18.5
Services & Charges
14,586
44,701
218,550
173,849
20.5
42,296
198,350
21.3
Miscellaneous Expenses
75
195
5,850
5,655
3.3
200
5,650
3.5
Transfers -Out
-
-
500,000
500,000
-
-
475,000
-
CapitalOutlay
-
-
20,000
20,000
-
-
20,000
-
Depreciation Expense
-
-
80,000
80,000
-
-
80,200
-
Debt Service
104,000
-
127,635
127,635
-
-
128,055
-
TOTAL EXPENDITURES
518,153
1,102,203
6,219,052
5,116,849
17.7
1,102,492
5,891,676
18.7
NET REVENUE
(79,651)
105,729
(92,052)
(197,781)
127,927
(20,676)
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
50,888 51,802 -1.8%
23.73 $ 23.74 -0.1%
24.0% 25.0%
11.4% 10.6%
18,457
$ 23.76 $
23.0%
8.9%
18,774 -1.7%
23.61 0.6%
25.0%
9.7%
Year to Date Sales
March Sales
Comments
2017 2016
Change
2017
2016
Change
Sales Revenue: Liquor
432,860 436,106
-0.7%
154,944
152,047
1.9%
Beer
552,603 566,621
-2.5%
202,484
208,412
-2.8%
Wine
200,531 207,011
-3.1%
73,371
75,345
-2.6%
Other
21,343 19,970
6.9%
7,678
7,397
3.8%
1,207,337 1,229,708
-1.8%
438,477
443,201
-1.1%
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
50,888 51,802 -1.8%
23.73 $ 23.74 -0.1%
24.0% 25.0%
11.4% 10.6%
18,457
$ 23.76 $
23.0%
8.9%
18,774 -1.7%
23.61 0.6%
25.0%
9.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
Wages & Benefits
49,063
104,897
461,635
356,738
2017
90,115
479,983
2016
Supplies
2017 ACTUALS
26,948
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
Services & Charges
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
156
6,977
12,200
5,223
57.2
8,150
13,500
60.4
Sales
169,105
550,709
2,384,950
1,834,241
23.1
521,791
2,306,000
22.6
Local Sales Tax
41,149
42,990
625,000
582,010
6.9
32,440
685,000
4.7
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Charges for Services
2,066
33,871
50,000
16,129
67.7
43,583
50,000
87.2
Miscellaneous Revenues
48,553
2,158
92,000
89,842
2.3
3,278
85,000
3.9
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
260,874
629,728
3,151,950
2,522,222
20.0
601,092
3,126,000
19.2
Wages & Benefits
49,063
104,897
461,635
356,738
22.7
90,115
479,983
18.8
Supplies
12,104
26,948
126,600
99,652
21.3
23,927
122,400
19.5
Services & Charges
29,537
65,157
522,250
457,093
12.5
127,266
507,350
25.1
Miscellaneous Expenses
156
6,977
12,200
5,223
57.2
8,150
13,500
60.4
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
-
-
250,000
250,000
-
-
250,000
-
Depreciation Expense
-
-
1,205,000
1,205,000
-
-
1,150,000
-
Debt Service
-
194,921
1,481,305
1,286,384
13.2
227,937
1,408,611
16.2
TOTAL EXPENDITURES
90,860
398,901
4,118,990
3,720,089
9.7
477,394
3,974,989
12.0
NET of REVENUES & EXPENDITURES
170,013
230,827
(967,040)
(1,197,867)
123,697
(848,989)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
Wages & Benefits
61,015
127,441
655,584
528,143
2017
116,805
622,085
2016
Supplies
2017 ACTUALS
35,083
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
Services & Charges
MARCH
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
283
557
32,500
31,943
1.7
8,394
24,500
34.3
Sales
272,527
844,766
3,330,000
2,485,234
25.4
812,639
3,213,000
25.3
Local Sales Tax
41,149
42,990
625,000
582,010
6.9
32,440
685,000
4.7
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
-
5,100
6,500
1,400
78.5
5,200
7,000
74.3
Charges for Services
2,193
2,193
3,500
1,307
62.7
1,295
4,000
32.4
Miscellaneous Revenues
49,104
6,013
123,000
116,987
4.9
4,447
117,000
3.8
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
364,973
901,062
4,088,000
3,186,938
22.0
856,021
4,026,000
21.3
Wages & Benefits
61,015
127,441
655,584
528,143
19.4
116,805
622,085
18.8
Supplies
18,418
35,083
219,650
184,567
16.0
50,685
236,100
21.5
Services & Charges
72,044
170,731
780,450
609,719
21.9
174,101
742,550
23.4
Miscellaneous Expenses
283
557
32,500
31,943
1.7
8,394
24,500
34.3
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
-
52,312
350,000
297,688
14.9
199,807
350,000
57.1
Depreciation Expense
-
-
1,623,000
1,623,000
-
-
1,530,000
-
Debt Service
57,639
442,625
1,460,650
1,018,025
30.3
539,538
1,568,854
34.4
TOTAL EXPENDITURES
209,400
828,748
5,181,834
4,353,086
16.0
1,089,330
5,117,234
21.3
NET of REVENUES & EXPENDITURES
155,573
72,314
(1,093,834)
(1,166,148)
(233,308)
(1,091,234)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
Wages & Benefits
14,955
32,393
188,733
2017
17.2
25,386
2016
13.3
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
62,400
MARCH YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
704,727
17.0
Miscellaneous Expenses
-
571
5,750
5,179
Sales
97,900 292,854
1,193, 300
900,446
24.5
286,826
1,149, 500
25.0
Intergovernmental Revenue
- -
12,500
12,500
-
-
12,500
-
Miscellaneous Revenues
(1,275) 539
7,000
6,461
7.7
661
2,500
26.4
TOTAL REVENUES
96,624 293,393
1,212,800
919,407
24.2
287,487
1,164,500
24.7
Wages & Benefits
14,955
32,393
188,733
156,340
17.2
25,386
190,804
13.3
Supplies
1,058
12,850
62,400
49,550
20.6
11,759
62,400
18.8
Services & Charges
56,343
124,720
731,550
606,830
17.0
119,588
704,727
17.0
Miscellaneous Expenses
-
571
5,750
5,179
9.9
632
3,750
16.9
Transfers -Out
-
-
805,000
805,000
-
-
55,000
-
CapitalOutlay
-
-
190,374
190,374
-
36,760
95,000
38.7
Depreciation Expense
-
-
138,000
138,000
-
-
124,000
-
Debt Service
-
(580)
24,261
24,841
(2.4)
(1,136)
24,260
(4.7)
TOTAL EXPENDITURES
72,356
169,955
2,146,068
1,976,113
7.9
192,988
1,259,941
15.3
NET of REVENUES & EXPENDITURES
24,268
123,438
(933,268)
(1,056,706)
94,499
(95,441)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2017 ACTUALS
YTD
MARCH
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
448,736 736,707 1,991,476
1,254,769 37.0
714,697
1,636,796
43.7
- - 58,500
58,500 -
325
58,500
0.6
(2,455) 465 7,000
6,535 6.6
1,636
6,000
27.3
446,281 737,172 2,056,976
1,319,804 35.8
716,658
1,701,296
42.1
279,124
453,144
1,348,002
894,858
33.6
347,095
1,117, 265
31.1
(30,940)
(63,199)
(538,028)
(474,829)
11.7
(56,412)
(525,746)
10.7
57,616
118,980
582,363
463,383
20.4
101,150
559,899
18.1
7,458
15,541
78,626
63,085
19.8
15,124
70,257
21.5
19,347
49,191
231,004
181,814
21.3
30,948
188,573
16.4
352
1,416
14,000
12,584
10.1
380
13,500
2.8
-
-
110,000
110,000
-
-
110,000
-
-
-
623,000
623,000
-
-
150,000
-
-
-
174,000
174,000
-
-
134,000
-
332,957
575,071
2,622,967
2,047,896
21.9
438,285
1,817,748
24.1
113,324
162,101
(565,991)
(728,092)
278,372
(116,452)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
2017 ACTUALS
MARCH YTD
Storm Water Utili
2017
2017 AVAILABLE % BDGT
BUDGET BALANCE USED
2016 YTD 2016
ACTUAL BUDGET
2016
% BDGT
USED
Sales
74,430
220,189
881,475
661,286
25.0
210,314
855,867
24.6
Licenses & Permits
100
200
1,500
1,300
13.3
175
-
-
Charges for Services
560
560
-
(560)
-
-
-
-
Miscellaneous Revenues
(1,437)
1,225
7,000
5,775
17.5
1,727
7,000
24.7
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
73,653
222,174
889,975
667,801
25.0
212,216
862,867
24.6
Wages & Benefits
25,996
56,044
256,432
200,388
21.9
45,499
243,986
18.6
Supplies
6,385
6,485
38,800
32,315
16.7
4,652
43,925
10.6
Services & Charges
2,227
9,835
163,600
153,765
6.0
5,610
164,100
3.4
Miscellaneous Expenses
760
954
11,250
10,296
8.5
1,176
11,250
10.5
Transfers -Out
-
-
-
-
-
-
-
-
CapitalOutlay
-
-
170,000
170,000
-
-
120,000
-
Depreciation Expense
-
-
153,000
153,000
-
-
133,000
-
Debt Service
-
145,750
150,850
9,867
93.5
140,983
193,992
70.2
TOTAL EXPENDITURES
35,368
219,067
943,932
729,632
23.2
197,919
910,253
21.7
NET of REVENUES & EXPENDITURES
38,285
3,107
(53,957)
(61,831)
14,297
(47,386)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING MARCH 31, 2017
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
10149ne M:7 AT/=1►111=99:It*:l»►Ilk tI]:1*I
Comments
Charges for Services
Supplies
2017 ACTUALS
YTD
MARCH
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
6,507
19,807
162,280
142,473
12.2
58,839
156,045
37.7
17,663
51,037
325,000
273,963
15.7
47,795
530,000
9.0
(224)
76
3,500
3,424
2.2
196
3,150
6.2
50,000
50,000
100,000
50,000
50.0
49,878
99,755
50.0
73,946
120,919
590,780
469,861
20.5
156,707
788,950
19.9
2,925
5,837
39,495
33,658
14.8
11,635
59,470
19.6
2,449
51,985
341,650
289,665
15.2
51,354
528,600
9.7
11,052
30,991
162,000
131,009
19.1
27,517
161,200
17.1
-
-
5,600
5,600
-
-
5,171
-
-
-
42,035
42,035
-
-
33,600
-
16,426
88,814
590,780
501,966
15.0
90,506
788,041
11.5
57,519
32,106
-
(32,106)
66,200
909
The main activity in this account is fuel sales to City departments, the State, County and Hutchinson Utilities.
The main activity in this account is the cost of fuel for the fueling system. The YTD 2017 expense is up from 2016 due to the
timing of re -fueling at the end of February in 2017 versus early March in 2016. The revenue from the February 2017 re -fueling
will be recognized in March 2017 as entities utilize the fuel.
o% UBS
Executive summary
as of March 31, 2017
Asset allocation review
Value on % of
03/31/2017 ($) portfolio
A Cash 5,026,887.93 26.35
Cash 5,026,887.93 26.35
B Fixed Income 14,051,646.38 73.65
us 14,051,646.38 73.65
C Equity 0.00 0.00 �A
D Commodities 0.00 0.00
E Non -Traditional 0.00 0.00
F Other 0.00 0.00 a
Total Portfolio $19,078,534.31 100%
Balanced mutual funds are allocated in the 'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
63
53
42
32
21
11
0
Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar
2017 2018 2018
0 Taxable income
Total taxable income: $286,147.91
Total expected cash flow: $286,147.91
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 03/31/2017 ($) port.
A Aaa/AAA/AAA 7 3,851,974.00 27.41
B Aa/AA/AA 4 1,998,460.00 14.22
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
35
8,201,212.38
58.36
G Not rated
0
0.00
0.00
Total
46 $14,051,646.38 100%
Report created on: April 03, 2017 Page 1 of 2
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of March 31, 2017
Bond overview
Total quantity
14,111,000
Total market value
$14,051,646.38
Total accrued interest
$54,092.33
Total market value plus accrued interest
$14,105,738.71
Total estimated annual bond interest
$245,468.50
Average coupon
1.74%
Average current yield
1.75%
Average yield to maturity
1.87%
Average yield to worst
1.87%
Average modified duration
3.25
Average effective maturity
3.82
Investment type allocation
% of
Tax-exempt / bond
Investment type Taxable ($) deferred ($) Total ($) port.
Certificates of deposit 8,201,212.38 0.00 8,201,212.38 58.36
Municipals 2,964,265.00 0.00 2,964,265.00 21.10
U.S. federal agencies 2,886,169.00 0.00 2,886,169.00 20.54
Tota I
$14,051,646.38 $0.00 $14,051,646.38 100%
Report created on: April 03, 2017 Page 1 of 2
N
as of March 31, 2017
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to
worst (%)
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($)
2017
3
617,000
8,997.50
1.45%
0.80 %
0.80 %
617,000
1,448.10 618,448.10
2018
7
1,713,000
18,957.50
1.11 %
1.09 %
1.09 %
1,713,000
222.43 1,713,222.431
2019
9
2,262,000
43,015.50
1.89%
1.66 %
1.66 %
2,265,498.25
9,824.96 2,275,323.211
2020
7
1,970,000
32,990.00
1.68%
1.79 %
1.79 %
1,969,995
-7,569.95 1,962,425.051
2021
8
3,380,000
49,080.00
1.46%
2.10 %
2.10 %
3,379,100
-23,943.80 3,355,156.201
2022
9
2,929,000
59,028.00
2.04%
2.46 %
2.46 %
2,426,355
474,242.79 2,900,597.791
2023
0
0
NA
NA
1
2024
2
1,000,000
28,000.00
2.84%
3.03 %
3.03 %
1,011,182.23
-26,482.23 984,700.001
2025
1
240,000
5,400.00
2.23%
NA
NA
240,000
1,773.60 241,773.601
2026
0
0
NA
NA
1
2027
0
0
NA
NA
1
2028
0
0
NA
NA
1
2029
0
0
NA
NA
1
2030
0
0
NA
NA
1
2031
0
0
NA
NA
1
2032
0
0
NA
NA
1
2033
0
0
NA
NA
1
2034
0
0
NA
NA
1
2035
0
0
NA
NA
1
2036
0
0
NA
NA
1
2037
0
0
NA
NA
1
2038
0
0
NA
NA
1
2039
0
0
NA
NA
1
2040
0
0
NA
NA
1
2041
0
0
NA
NA
1
2042
0
0
NA
NA
1
2043
0
0
NA
NA
1
2044
0
0
NA
NA
1
2045
0
0
NA
NA
1
2046
0
0
NA
NA
1
2046+
0
0
NA
NA
1
Other
0
0
NA
NA
1
Total
46
14,111,000
$245,468.50
1.75%
1.87 %
1.87 %
$13,622,130.48
$429,515.90 $14,051,646.38
% of bond portfolio maturi
- 4.4%
- 12.19%
16.19%
-
13.97%
23.88%
- 20.64%
- 7.01 %
1.72%
Report created on: April 03, 2017 Page 1 of 7
N
Bond holdings - as of March 31, 2017 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2018
Effective rating/
248,734.08
Est. annual
734.08
Adjusted
CD
248,000
% of
02/26/2018
Underlying rating
0.92%
MAT 02/26/18 FIXED RATE CD
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
2,450.00
1.02%
14,111,000
1.74%
01/23/2021 NA
$245,468.50
1.87%
$13,622,130.48
NA
$14,051,646.38
100%
Total Bond Portfolio
244,840.75
1.74%
-159.25
1.75%
1.87%
$429,515.90
0.90%
$54,092.33
2,205.00
0.96%
Effective rating/
244,830.95
1.74%
Est. annual
0.90%
Adjusted
/UT
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
01.0000% MAT 05/11/18 FIXED
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
2,450.00
1.06%
01.0000% MAT 05/14/18 FIXED
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.78%
247,000.00
100.330
247,815.10
1.76%
01.7500% MAT 08/03/17 FIXED
1.74%
0.78%
815.10
651.34
RATE CD /UT
GOLDMAN SACHS BK U UT US
CD
130,000
1.75%
08/03/2017
2,275.00
0.78%
130,000.00
100.330
130,429.00
0.93%
RT 01.7500% MAT 08/03/17
1.74%
0.78%
429.00
168.29
FIXED RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.83%
240,000.00
100.085
240,204.00
1.71%
01.0000% MAT 10/03/17 FIXED
1.00%
0.83%
204.00
177.53
RATE CD /NJ
Total 2017
617,000
1.46%
08/27/2017
$8,997.50
0.80%
$617,000.00
$618,448.10
4.40%
1.45%
0.80%
$1,448.10
$997.16
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2018
100.296
248,734.08
1.77%
734.08
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.92%
MAT 02/26/18 FIXED RATE CD
244,953.45
1.74%
-46.55
1.25%
0.92%
/UT
■
BANK OF NRTH CAROL NC US RT
CD
245,000
1.00%
02/27/2018
2,450.00
1.02%
01.0000% MAT 02/27/18 FIXED
-154.35
126.86
1.00%
1.02%
RATE CD /NC
99.935
244,840.75
1.74%
-159.25
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2,205.00
0.96%
MAT 05/10/18 FIXED RATE CD
244,830.95
1.74%
-169.05
0.90%
0.96%
/UT
KEYBANK NA IN US RT
CD
245,000
1.00%
05/11/2018
2,450.00
1.06%
01.0000% MAT 05/11/18 FIXED
1.00%
1.06%
RATE CD /IN
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
2,450.00
1.06%
01.0000% MAT 05/14/18 FIXED
1.00%
1.06%
RATE CD /NJ
248,000.00
100.296
248,734.08
1.77%
734.08
280.27
245,000.00
99.981
244,953.45
1.74%
-46.55
26.85
■
245,000.00
99.937
244,845.65
1.74%
-154.35
126.86
245,000.00
99.935
244,840.75
1.74%
-159.25
939.73
245,000.00
99.931
244,830.95
1.74%
-169.05
120.82
Report created on: April 03, 2017 Page 2 of 7
N
Bond holdings - as of March 31, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: April 03, 2017 Page 3 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
BANK LEUMI NY US RT
CD
245,000
1.25%
06/22/2018
3,062.50
1.24%
245,000.00
100.015
245,036.75
1.74%
01.2500% MAT 06/22/18 FIXED
1.25%
1.24%
36.75
830.65
RATE CD /NY
_
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.36%
240,000.00
99.992
239,980.80
1.71%
MAT 10/04/18 FIXED RATE CD
1.35%
1.36%
-19.20
239.67
/UT
Total 2018
1,713,000
1.11%
05/17/2018
$18,957.50
1.09%
$1,713,000.00
$1,713,222.43
12.19%
1.11 %
1.09%
$222.43
$2,564.86
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
MAIN STREET BK COR WV US RT
CD
245,000
1.45%
02/14/2019
3,552.50
1.51%
245,000.00
99.894
244,740.30
1.74%
01.4500% MAT 02/14/19 FIXED
1.45%
1.51%
-259.70
155.73
RATE CD /WV
WORLD'S FOREMOST B NE US RT
CD
200,000
1.30%
05/28/2019
2,600.00
1.64%
200,000.00
99.274
198,547.00
1.41%
01.3000% MAT 05/28/19 FIXED
1.31%
1.64%
-1,453.00
35.62
RATE JUMBO CD /NE
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.70%
503,498.25
101.479
507,395.00
3.61%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.31%
1.70%
3,896.75
1,954.17
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.68%
247,000.00
101.198
249,959.06
1.78%
02.1500% MAT 11/13/19 FIXED
2.12%
1.68%
2,959.06
2,007.81
RATE CD /UT
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.68%
240,000.00
101.070
242,568.00
1.73%
02.1000% MAT 11/13/19 FIXED
2.08%
1.68%
2,568.00
1,905.53
RATE CD /UT
BMW BK OF NA NA UT US RT
CD
245,000
1.55%
12/16/2019
3,797.50
NA
245,000.00
99.614
244,054.30
1.74%
01.5500% MAT 12/16/19 FIXED
1.56%
NA
-945.70
1,113.24
RATE CD /UT
TBK BANK SSB TX US RT
CD
245,000
1.60%
12/16/2019 06/14/2017
3,920.00
1.70%
245,000.00
99.747
244,380.15
1.74%
01.6000% MAT 12/16/19 FIXED
100.00
1.60%
1.70%
-619.85
182.58
RATE CD /TX
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.66%
240,000.00
101.036
242,486.40
1.73%
02.0500% MAT 12/17/19 FIXED
ff
2.03%
1.66%
2,486.40
1,401.86
RATE CD /DE
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.70%
100,000.00
101.193
101,193.00
0.72%
02.1500% MAT 12/18/19 FIXED
2.12%
1.70%
1,193.00
606.71
RATE CD /UT
Total 2019
2,262,000
1.90%
09/19/2019
$43,015.50
1.66%
$2,265,498.25
$2,275,323.21
16.19%
1.89%
1.66%
$9,824.96
$9,363.24
Report created on: April 03, 2017 Page 3 of 7
N
Bond holdings - as of March 31, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2020
Effective rating/
1,970,000
1.68%
07/09/2020
Est. annual
1.79%
Adjusted
$1,962,425.05
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
SALLIE MAE BANK UT US RT
CD
245,000
1.75%
03/09/2020
4,287.50
1.74%
245,000.00
100.027
245,066.15
1.74%
01.7500% MAT 03/09/20 FIXED
1.75%
1.74%
66.15
270.17
RATE CD /UT
CD
245,000
1.60%
06/07/2021
3,920.00
2.00%
245,000.00
98.396
241,070.20
1.72%
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.87%
499,995.00
100.666
503,330.00
3.58%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.08%
1.87%
3,335.00
4,354.17
052814 /MA
CD
245,000
1.55%
06/15/2021
*797.50
1.96%
245,000.00
98.358
240,977.10
1.71%
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
1.51%
245,000.00
99.354
243,417.30
1.73%
01.3000% MAT 05/11/20 FIXED
1.31%
1.51%
-1,582.70
174.52
RATE CD /IL
CD
245,000
1.50%
06/23/2021
3,675.00
2.01%
245,000.00
97.925
239,916.25
1.71%
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.57%
245,000.00
99.182
242,995.90
1.73%
01.3000% MAT 05/20/20 FIXED
1.31%
1.57%
-2,004.10
95.99
RATE CD /AR 0
0
500,000
1.00%
10/28/2021 04/28/2017
5,000.00
_
NA
500,000.00
99.323
496,615.00
3.53%
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
3,430.00
1.98%
245,000.00
98.055
240,234.75
1.71%
01.4000% MAT 09/21/20 FIXED
1.43%
1.98%
-4,765.25
93.97
RATE CD /VA
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.87%
245,000.00
98.368
241,001.60
1.72%
01.4000% MAT 11/13/20 FIXED
1.42%
1.87%
-3,998.40
1,334.41
RATE CD /WI
CAPITAL ONE BANK N VA US RT
CD
245,000
2.05%
12/29/2020
5,022.50
1.89%
245,000.00
100.563
246,379.35
1.75%
02.0500% MAT 12/29/20 FIXED
2.04%
1.89%
1,379.35
1,265.95
RATE CD /VA
Total 2020
1,970,000
1.68%
07/09/2020
$32,990.00
1.79%
$1,969,995.00
$1,962,425.05
13.97%
1.68%
1.79%
$-7,569.95
$7,589.17
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
COMENITY CAP BK UT US RT
CD
245,000
1.60%
06/07/2021
3,920.00
2.00%
245,000.00
98.396
241,070.20
1.72%
01.6000% MAT 06/07/21 FIXED
1.63%
2.00%
-3,929.80
268.49
RATE CD /UT
COMMUNITY BK CA US RT
CD
245,000
1.55%
06/15/2021
*797.50
1.96%
245,000.00
98.358
240,977.10
1.71%
01.5500% MAT 06/15/21 FIXED
1.58%
1.96%
-4,022.90
166.47
RATE CD /CA
EAST BOSTON SVGS B MA US RT
CD
245,000
1.50%
06/23/2021
3,675.00
2.01%
245,000.00
97.925
239,916.25
1.71%
01.5000% MAT 06/23/21 FIXED
1.53%
2.01%
-5,083.75
986.71
RATE CD /MA
FHLMC MTN STEP UP CALL
Aaa/AAA/AA+
500,000
1.00%
10/28/2021 04/28/2017
5,000.00
_
NA
500,000.00
99.323
496,615.00
3.53%
01.000 % DUE 102821 DTD
NR/NR/NR
100.00
1.01%
NA
-3,385.00
2,125.00
102816 FC 04282017
Report created on: April 03, 2017 Page 4 of 7
N
Bond holdings - as of March 31, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: April 03, 2017 Page 5 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity
Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
FNMA NTS STEP-UP 01.000 %
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
05/19/2017
9,000.00
NA
899,100.00
99.401
894,609.00
6.37%
DUE 111921 DTD 111915 FC
NR/NR/NR
100.00
1.01%
NA
-4,491.00
3,300.00
05192016
MIZRAHI TEFAHOT BK CA US RT
CD
245,000
1.25%
11/30/2021
03/31/2017
3,062.50
NA
245,000.00
100.077
0 245,188.65
1.74%
01.2500% MAT 11/30/21 STEP
100.00
1.25%
NA
188.65
0.00
RATE CD /CA
FHLB NTS STEP UP CALL 02.000
Aaa/NR/AA+
500,000
2.0000
12/30/2021
06/30/2017
10,000.00
NA
500,000.00
100.015
500,075.00
3.56%
% DUE 123021 DTD 123016 FC
NR/NR/NR
100.00
2.00%
NA
75.00
2,500.00
06302017
FNMA NTS 02.125 % DUE
Aaa/AAA/AA+
500,000
2.13%
12/30/2021
06/30/2017
10,625.00
2.27%
500,000.00
99.341
496,705.00
3.53%
123021 DTD 123016 FC
NR/NR/NR
100.00
2.14%
2.27%
-3,295.00
2,656.25
06302017
Total 2021
3,380,000
1.45%
10/26/2021
$49,080.00
2.10%
$3,379,100.00
$3,355,156.20
23.88%
1.46%
2.10%
$-23,943.80
$12,002.92
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity
Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
FHLMC STEP UP CALL 02.000 %
Aaa/AAA/AA+
500,000
2.00%
01/26/2022
07/26/2017
10,000.00
NA
500,000.00
99.633
498,165.00
3.55%
DUE 012622 DTD 012617 FC
NR/NR/NR
100.00
2.01%
NA
-1,835.00
1,805.56
07262017
STATE BK INDIA NY US RT
CD
247,000
2.35%
01/26/2022
5,804.50
2.20%
0.00
100.658
248,625.26
1.77%
02.3500% MAT 01/26/22 FIXED
2.33%
2.20%
248,625.26
1,017.78
RATE CD /NY
GOLDMAN SACHS BANK NY US
CD
247,000
2.30%
03/08/2022
5,681.00
2.24%
0.00
100.274
247,676.78
1.76%
RT 02.3000% MAT 03/08/22
2.29%
2.24%
247,676.78
357.98
FIXED RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
2.30%
03/29/2022
4,600.00
2.30%
200,000.00
100.000
200,000.00
1.42%
02.3000% MAT 03/29/22 FIXED
2.30%
2.30%
0.00
25.21
RATE JUMBO CD /DE
MARYSVILLE MI PUB SCHS TAX
Aa1/NR/NR
500,000
2.32%
05/01/2022
11,585.00
2.70%
494,230.00
98.207
491,035.00
3.49%
SR B BE/R/ 2.317 050122
A2/NR/NR
2.36%
2.70%
-3,195.00
4,827.08
DTD 042116 /Ml
NEW YORK NY CITY TRANSI TAX
Aa1/AAA/AAA
500,000
1.65%
05/01/2022
8,250.00
2.59%
497,125.00
95.561
477,805.00
3.40%
A-2 RV BE/R/ 1.650 050122
NR/NR/NR
1.73%
2.59%
-19,320.00
3,437.50
DTD 072816 /NY
JPMORGAN CHASE & C DE US RT
CD
245,000
1.25%
05/31/2022
05/31/2017
3,062.50
NA
245,000.00
99.618
244,064.10
1.74%
01.2500% MAT 05/31/22 STEP
100.00
1.25%
NA
-935.90
0.00
RATE CD /DE
Report created on: April 03, 2017 Page 5 of 7
N
Bond holdings - as of March 31, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Effective rating/
Adjusted
Est. annual
Underlying rating
Adjusted
YTM (%)/
cost basis ($)/ Market
% of
bond
Underlying rating
maturity Call price ($) Curr. yield (%)
YTW (%)
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
$14,051,646.38
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
DISCOVER BANK DE US RT
CD
245,000
2.45%
11/18/2022
6,002.50
2.36%
245,000.00
100.493
246,207.85
1.75%
02.4500% MAT 11/18/22 FIXED
2.44%
2.36%
1,207.85
2,187.21
RATE CD /DE
WELLS FARGO BK NA CA US RT
CD
245,000
1.65%
11/23/2022 11/23/2018
4,042.50
NA
245,000.00
100.824
247,018.80
1.76%
01.6500% MAT 11/23/22 STEP
100.00
1.64%
NA
2,018.80
0.00
RATE CD /CA
Total 2022
2,929,000
2.02%
05/07/2022
$59,028.00
2.46%
$2,426,355.00
$2,900,597.79
20.64%
2.04%
2.46%
$474,242.79
$13,658.31
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
COMMERCE BANK OF SOUTHWE
NR/NR/AA
500,000
3.00%
08/01/2024
15,000.00
3.10%
524,432.23
99.340
496,700.00
3.53%
ASSUR TAX OID97.826BE/R/
NR/NR/A
3.02%
3.10%
-27,732.23
2,500.00
3.000 080124 DTD 033016 /CA
NEW YORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.96%
486,750.00
97.600
488,000.00
3.47%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.66%
2.96%
1,250.00
5,416.67
1 10124 DTD 120412 /NY
Total 2024
1,000,000
2.80%
09/16/2024
$28,000.00
3.03%
$1,011,182.23
$984,700.00
7.01%
2.84%
3.03%
$-26,482.23
$7,916.67
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%)
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA
240,000.00
100.739
241,773.60
1.72%
02.2500% MAT 03/11/25 STEP
100.00
2.23%
NA
1,773.60
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$241,773.60
1.72%
2.23%
NA
$1,773.60
$0.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM (%)/
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P) Quantity Coupon
maturity Call price ($) Curr. yield (%)
YTW (%)
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
14,111,000 1.74%
01/23/2021 NA $245,468.50
1.87%
$13,622,130.48 NA
$14,051,646.38
100%
Total Bond Portfolio
1.75%
1.87%
$429,515.90
$54,092.33
Report created on: April 03, 2017 Page 6 of 7
HRA
HUMAINSON HOUSING AND
REVEYELOPMENT AUTHORITY
Regular Board Meeting Tuesday, March 21, 2017, 7:00 AM
Minutes
CALL TO ORDER: Chair Renee Lynn Johnson Kotlarz called the meeting to order.
Members Present: Gary );Fortier, Steve Jensen, and LouAnn Holmquist. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
FEBRUARY 21, 2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. CONSIDERATION OF MINUTES OF THE CLOSED BOARD MEETING ON
FEBRUARY 21, 2017
LouAnn Holmquist moved to approve the Minutes of the closed board meeting as written.
Steve Jensen seconded and the motion carried unanimously.
4. FINANCIAL REPORTS
a. Steve Jensen moved to approve City Center General Fund payments of $11,812.46 for
checks 8826 to 8831. LouAnn Holmquist seconded and the motion carried unanimously.
b. Steve Jensen moved to approve City Center January 31, 2017 and February 28, 2017
Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve Park Towers Operating Account payments of
$78,510.16 for checks 13888 to 13920. Steve Jensen seconded and the motion carried
unanimously.
d. Steve Jensen moved to approve Park Towers security account payment of $290.71 for
check 1553. LouAnn Holmquist seconded and the motion carried unanimously.
e. Steve Jensen moved to approve Park Towers January 31, 2017 Financial Reports.
LouAnn Holmquist seconded and the motion carried unanimously.
4. PARD TOWERS UPDATE
a. Occupancy Report — 99% occupied.
b. Jean Ward reviewed with the Board the Phas Report.
c. Jean Ward reviewed with the Park Towers' March Newsletter.
d. Jean Ward updated the Board on the Renovation Project — handicapped unit, first floor
lobby renovations and corridor painting. The expected completion is May 1, 2017.
Currently they are demoing the unit. A change order maybe needed for new
underlayment under the carpeted area in the unit. Possible change orders for the corridor
painting portion of the project are patching of wall cracks and wall repair needed when
hallway signs are being removed/replaced.
e. Jean updated the Board on the laundry room fire renovation. The property insurance has a
deductible of $5,000. The ceiling tile replacement is finished and the new dryer exhaust
fan will be replaced this week. The insurance company has opened a resident case that
they will be investigating.
March 21, 2017 Minutes Page I of 2
5. DOWNTOWN SCDP RENTAL REHAB PROGRAM
Judy Flemming updated the Board on the Downtown Rental Rehab Program.
7. HOME IMPROVEMENT LOAN PROGRAM UPDATE
Steve Jensen moved to approve the Weber Streamlined HILP Loan, the Jepsen HILP Loan,
and the Schwarzrock HILP Loan. LouAnn Holmquist seconded and the motion carried
unanimously.
8. OTHER COMMUNICATIONS
a. This week, Jean will be going to a One -Stop -'Shop meeting for the expansion Century
Court Townhomes.
b. The Auditor will be here on March 30th
c. Because of the proposed Federal funding cuts, Jean is looking into ways to reducing
expenses. One item that she would like to add to the Park Towers' Five year plan is to
convert to LED lighting.
9. ADJOURNMENT
Gary Forcier moved to adjourn and Steve Jensen seconded. There being no other business,
Chair Renee Lynn Johnson Kotlarz declared the meeting adjourned.
Recordcd by Jean Ward, HRA Executive Director
Gary ForcAr, Secretary/Treasurer
March 21, 2017 Minutes Page 2 of
