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01-04-1982 CCMMINUTES SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, JANUARY 4, 1982 1. CALL TO ORDER Vice -Mayor Gruenhagen called the special organizational meeting to order at 4:00 P.M., with the following members present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, and Alderman Ted Beatty, in addition to Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow Priebe, and City Attorney James Schaefer. 2. INSTALLATION OF NEWLY ELECTED MAYOR AND ALDERMEN City Attorney Schaefer conducted the installation of the newly elected Mayor, James G. DeMeyer. The Chair was then turned over to the Mayor. Alderman Michael A. Carls,and Alderman John Mlinar were sworn into office by the City Attorney. Mayor DeMeyer expressed his gratitude to those responsible for his election to the office of Mayor, and he stated he was looking forward to working with the Council members, as well as City staff, in accomplishing goals and projects for the good of the community. The Mayor further stated it would be his position that except when the Chair ex- ercised its right to vote, the Chair would abstain from voting at Council meetings. 3. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7054 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7054 entitled Designation of Depositories of City Funds In Commercial Banks. Motion carried. (b) RESOLUTION NO. 7055 - DESIGNATION OF DEPOSITORY OF CITY FUNDS - FEDERAL SAVINGS AND LOAN ASSOCIATIONS It was moved by Alderman Carls, seconded by Alderman Beatty, to waive read- ing and adopt Resolution No. 7055 entitled Designation of Depository of City Funds - Federal Savings and Loan Associations. Motion carried. (c) RESOLUTION NO. 7056 - DESIGNATING OFFICIAL NEWSPAPER It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7056 entitled Designating Official Newspaper. Motion carried. 19. COUNCIL MI NUTES JANUARY 4, 1982 (d) RESOLUTION NO. 7057 - APPOINTING CITY OFFICERS FOR 1982 It was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7057 entitled Appointing City Officers for 1982. Motion carried. (e) RESOLUTION NO. 7058 - APPOINTING LEGAL COUNSEL It was moved by Alderman Mlinar, seconded by Alderman Carls, to waive read- ing and adopt Resolution No. 7058 entitled Appointing Legal Counsel. Motion carried. (f) RESOLUTION NO. 7059 - ENTERING AGREEMENT WITH CROW RIVER REGIONAL LIBRARY FOR CALENDAR YEAR 1982 It was moved by Alderman Carls, seconded -by Alderman Beatty, to waive read- ing and adopt Resolution No. 7059entitled Entering Agreement with Crow River Regional Library for Calendar Year 1982. Motion carried. (g) RESOLUTION NO. 7060 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7060 entitled Resolution Approving Securi- ties for Collateral from Citizens Bank and Trust Co. of Hutchinson, Minne- sota. Motion carried. (h) RESOLUTION NO. 7061 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to waive reading and adopt Resolution No. 7061 entitled Resolution Approving Securi- ties for Collateral from Citizens Bank and Trust Co. of Hutchinson As Spon- soring Agency of the Hutchinson Utilities Commission. Motion carried. (i) RESOLUTION NO. 7062 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7062 entitled Resolution Approving Securi- ties for'Collateral from First National Bank of Hutchinson, Minnesota. Mo- tion carried. (j) RESOLUTION NO. 7063 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST NATIONAL BANK OF HUTCHINSON AS SPONSORING AGENCY OF THE HUTCHINSON UTILITIES COMMISSION -2- COUNCIL MINUTES JANUARY 4, 1982 It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to waive reading and adopt Resolution No. 7063 entitled Resolution Approving Securi- ties for Collateral from First National Bank of Hutchinson As Sponsoring Agency of the Hutchinson Utilities Commission. Motion carried. (k) RESOLUTION NO. 7064 - RESOLUTION OF THE CITY OF HUTCHINSON GRANTING A LEAVE OF ABSENCE TO MILTON D. SCHANTZEN Mr. Milton D. Schantzen, former City Attorney, has requested a one-year leave of absence from the City of Hutchinson to qualify for 10 years of invested employment with the City for PERA benefits. He further has agreed to be responsible for any payments toward PERA, along with all payments for all City insurances and social security, with no expense to the City. It was moved by Alderman Gruenhagen, seconded by Alderman Carls, to waive reading and adopt Resolution No. 7064 entitled Resolution of the City of Hutchinson Granting A Leave of Absence to Milton D. Schantzen. Motion car- ried. 4. OLD BUSINESS (a) CONSIDERATION OF PROJECT 82-40, MONROE STREET City Engineer Priebe reported that due to improper notice, it would be neces- sary to hold another public hearing on Project 82-40 before any further ac- tion could be taken. The improvement under consideration is for curb and gutter, bituminous surfacing and appurtenances, with an estimated cost bene- fit of $36.00 per front foot. It was pointed out that an alternate proposal would be to consider the im- provement as two projects; one for curb and gutter, and the other for sur- facing. The curb and gutter only, with minor grading of street surface to conform to gutter grade, gravel and oil as needed on graded portion of sur- face and topsoil, would be estimated at $15.60 per front foot for the pro- ject. A higher cost of $27.65 per front foot would include curb and gutter with full roadway graded, gravel base, temporary oil surface and topsoil. The surfacing project would consist of a bituminous base course and a bitum- inous wearing course for an estimated cost of $14.16 per front foot. The surfacing project could only be completed with the higher cost curb and gut- ter project. However, if the surfacing project was approved, the curb and gutter project would reduce in cost. It was recommended that a public hearing be held on January 26, 1982 at 8:00 P.M., if the proposals were acceptable. It was the consensus of the Council that the project should include curb -3- COUNCIL MINUTES JANUARY 4, 1982 and gutter, base and grading, with a January 26, 1982 public hearing, 8:00 P.M. The motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried, to waive reading and adopt Resolution No. 7065 entitled Resolution Ordering Preparation of Report on Improvement, Project 82-43. It was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 7066 entitled Resolution Receiving Report and Calling Hearing On Improve- ment, Project 82-43. Seconded by Alderman Beatty, the motion carried. Alderman Beatty moved to waive reading and adopt Resolution No. 7067 entitled Resolution Ordering Preparation of Report on Improvement, Project 82-44. The motion was seconded by Alderman Gruenhagen and carried. Moved by Alderman Beatty, seconded by Alderman Gruenhagen, the motion car- ried to waive reading and adopt Resolution No. 7068 entitled Resolution Re- ceiving Report and Calling Hearing on Improvement, Project 82-44. A motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to re -schedule the public hearing for Project 82-40 on January 26, 1982 at 8:00 P.M. Motion carried. 5. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE-PRESIDENT - KENNETH GRUENHAGEN Alderman Mlinar nominated Kenneth Gruenhagen as Vice -President of the Coun- cil. Seconded by Alderman Beatty, the motion carried. (b) DESIGNATION OF SUPERINTENDENT OF POLICE AND GENERAL WELFARE - JIM DEMEYER It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to appoint Jim DeMeyer as Superintendent of Police and General Welfare. Motion carried. (c) DESIGNATION OF SUPERINTENDENT OF ACCOUNTS, FINANCES, HEALTH AND SANITATION - KENNETH GRUENHAGEN It was moved by Alderman Carls, seconded by Alderman Beatty, to appoint Ken- neth Gruenhagen as Superintendent of Accounts, Finances, Health and Sanita- tion. Motion carried. (d) DESIGNATION OF SUPERINTENDENT OF PUBLIC BUILDINGS AND FIRE PROTECTION - TED BEATTY It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to appoint Ted Beatty as Superintendent of Public Buildings and Fire Protection. Motion carried. -4- COUNCIL MINUTES JANUARY 4, 1982 (e) DESIGNATION OF SUPERINTENDENT OF WATERWORKS AND SEWERS - JOHN MLINAR It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to appoint John Mlinar as Superintendent of Waterworks and Sewers. Motion carried. (f) DESIGNATION OF SUPERINTENDENT OF STREETS AND ALLEYS - MIKE CARLS It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to ap- point Mike Carls as Superintendent of Streets and Alleys. Motion carried. (g) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO BURNS MANOR NURSING HOME BOARD - MIKE CARLS It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Mike Carls to the Burns Manor Nursing Home Board. Motion carried. (h) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HOSPITAL BOARD - KENNETH GRUENHAGEN It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Hospital Board. Motion car- ried. (i) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PLANNING COMMISSION - TED BEATTY It was moved by Alderman Carls, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Ted Beatty to the Planning Commission. Motion carried. (j) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PARK AND RECREATION BOARD - MIKE CARLS It was moved by Alderman Mlinar, seconded by Alderman Beatty, to ratify the Mayor's appointment of Mike Carls to the Park and Recreation Board. Motion carried. (k) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO TRANSPORTATION BOARD - KENNETH GRUENHAGEN It was moved by Alderman Beatty, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Transportation Board. Mo- tion carried. (1) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO AIRPORT COMMISSION - TED BEATTY It was moved by Alderman Gruenhagen, seconded by Alderman Carls, to ratify the Mayor's appointment of Ted Beatty to the Airport Commission. Motion carried. -5- COUNCIL MINUTES JANUARY 4, 1982 (m) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO LIBRARY BOARD - JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of John Mlinar to the Library Board. Motion carried. (n) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO SAFETY COUNCIL - KENNETH GRUENHAGEN It was moved by Alderman Beatty, seconded by Alderman Carls, to ratify the Mayor's appointment of Kenneth Gruenhagen to the Safety Council. Motion carried. (o) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PROBLEM SOLVING COMMITTEE - JIM DEMEYER It was moved by Alderman Carls, seconded by Alderman Mlinar, to ratify the Mayor's appointment of Jim DeMeyer to the Problem Solving Committee. Motion carried. (p) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD - JOHN MLINAR It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of John Mlinar to the Downtown Development District Advisory Board. Motion carried. (q) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO HUTCH. HOUSING, INC. - JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of John Mlinar to the Hutch. Housing, Inc. Motion carried. (r) DESIGNATION OF COUNCIL'S REPRESENTATIVE TO PUBLIC PARTICIPATION ADVISORY COMMITTEE - JOHN MLINAR It was moved by Alderman Gruenhagen, seconded by Alderman Beatty, to ratify the Mayor's appointment of John Mlinar to the Public Participation Advisory Committee. Motion carried. (s) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR LIQUOR STORE - TED BEATTY It was moved by Alderman Mlinar, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of Ted Beatty to the Liquor Store. Motion carried. (t) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR JUNKER SANITATION - KENNETH GRUENHAGEN COUNCIL MINUTES JANUARY 4, 1982 It was moved by Alderman Carls, seconded by Alderman Beatty, to ratify the Mayor's appointment of Kenneth Gruenhagen to Junker Sanitation. Motion carried. (u) DESIGNATION OF COUNCIL'S REPRESENTATIVE FOR PARKING - JOHN MLINAR It was moved by Alderman Beatty, seconded by Alderman Gruenhagen, to ratify the Mayor's appointment of John Mlinar to Parking. Motion carried. (v) CONSIDERATION OF APPLICATIONS FOR CIGARETTE LICENSES 1.) JERRY ELLIOTT - KENTUCKY FRIED CHICKEN 2.) R. C. HORNICK - THE GAS HUTCH 3.) ROBERT ROZMARYNOWSKI - WASH TUB The motion was made by Alderman Beatty to approve the above-named applica- tions and issue cigarette licenses. Seconded by Alderman Mlinar, the mo- tion carried. (w) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERM IT BY LLOYD CHRISTENSEN It was moved by Alderman Carts, seconded by Alderman Gruenhagen, to approve the application and issue a snow removal permit. Motion carried. (x) UPDATE ON BASS POND PURCHASE FROM DNR Alderman Gruenhagen inquired about the progress being made on the purchase of the bass pond from the DNR. City Administrator Plotz reported that two sites are being considered, namely the Otto Templin property and City -owned property by the river, west of the Satterlee pit. Further action will be contingent on Council approval for the transaction to be completed. (y) COMPLAINTS ON SNOW REMOVAL FROM SIDEWALKS City Administrator Plotz stated several complaints have been received re- garding the removal of snow from sidewalks. Once a complaint is received, the property owner is notified by letter of the City's policy on this matter. 6. ADJOURNMENT There being no further business to come before the Council, it was moved by Ald- erman Beatty, seconded by Alderman Gruenhagen, to adjourn the meeting at 4:40 P.M. Motion carried. -7-