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10-04-1982 CCMMINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL MONDAY, OCTOBER 4, 1982 The special meeting was called to order by Mayor DeMeyer at 7:30 P.M. with the following present: Alderman Mike Carls, Alderman Jbhn Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 1. OLD ARMORY STUDY A. PRESENTATION BY LUND ASSOCIATES ON CITY RECREATION FACILITIES STUDY FOR HUTCHINSON Prior to the presentation by Lund Associates, Alderman Beatty asked Mr. Wayne Lund three questions, which were: 1) Has anyone from this Council indicated that you would be the architect if a new building was built? 2) Has any Council member suggested that you alter your figures to slant the report on the old armory? and 3) Has any Council member suggested or promised that a new building would be built if you adjusted your figures upward? The response to all three questions was "No." Alderman Beatty moved to limit discussion beyond the Lund presentation of the City Recreation Facilities Study to 30 minutes. Motion seconded by Alderman Gruenhagen and carried unanimously. Mr. Wayne Lund, President of Lund Associates, Inc., appeared before the Council and presented a study on the city recreation facilities. Four areas were addressed in the report, with the advantages and disadvantages discussed. The options given were: 1. Armory building code update $ 231,500.00 2. Armory building renovation for a 20 -year life expectancy 680,400.00 3. New building at Civic Arena Site 923,000.00 4. New building at North Park Site 1,050,000.00 Mr. Lund stated the study showed it would be both structurally feasible and financially practical to remodel the existing old armory building for use by the City or other functions. However, remodeling the present build- ing would not meet the functional needs of the City's recreation department. Alternative uses for the old armory building were not included in the re- port, but other suggested uses included office space, library, museum, arts and crafts center, auditorium or assembly functions. No action was required, and the report was received as presented. N COUNCIL MINUTES OCTOBER 4, 1982 B. REQUEST BY PAT MIKULECKY TO DISCUSS LUND ASSOCIATES' PRESENTATION Mr. Pat Mikulecky questioned why the City and State Fire Marshals' orders included 12 items when the Lund report listed 24 items to bring the old armory building up to code. Mr. Lund responded that his firm used a standard check list form, and they checked all codes that applied to the building. It was pointed out by the City Fire Marshal that he had not addressed the handicapped access items in his order. The comment was made by Mr. Mikulecky that the Old Armory Research Commit- tee wanted to resolve the Old Armory issue, but they did not want to go into a recreation study for the City, with a proposed new building. These two items should be kept separate. Mr. Mikulecky stated that the term "needs" was used several times in the report. The Committee was talking about present needs. He wondered if the needs were of the magnitude that Mr. Lund thought they were. In reply, Mr. Lund reported he had addressed both present and future space needs in the report. He felt that a new building should be considered at some point in time since the Old Armory was not going to meet the needs established by the recreation department for the City's recreation program. 2. PUBLIC HEARING - 8:00 P.M. A. CONSIDERATION OF APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FOR DEVELOPING A SHELTERED WORKSHOP IN HUTCHINSON City Administrator Plotz requested authorization from the City Council to apply for a $600,000.00 HUD Community Development Block Grant. The purpose of the grant would be to establish a satellite operation of West Central Industries, located in Willmar, for a sheltered workshop in Hutchinson. During the first year approximately 30 to 35 people would be hired, and an estimated 125 persons in the county could qualify for employment. It was pointed out that at present handicapped individuals must seek employ- ment outside of the county. It was suggested that the location site for the sheltered workshop be in the old Plowman building. About half of the grant money would be used to acquire and renovate the building. The remaining funds would be used for administration; handicapped curb -cuts, walkway/sidewalks from parking lots and signs; and a revolving loan fund for businesses to apply for up to $10,000.00 each for the purpose of installing handicapped doorways, ramps, bathrooms, and miscellaneous updates on the rear entrances to buildings. Dr. George Gordon, Chairman of the Board -of Education, reported the School Board had adopted a Resolution in support of the sheltered workshop in Hutchinson. It was further stated by Mr. Gene Reddemann, Executive Secre- tary of McLeod County, that the county gave its support to the grant appli- cation. -2- COUNCIL MINUTES OCTOBER 4, 1982 Alderman Beatty stated he would support the program 100% if the workshop were located in a different building. He felt the use of the Plowman build- ing would cloud the parking issue and prevent any further parking in that particular block. Alderman Carls moved to close the hearing at 9:27 P.M. Motion seconded by Alderman Mlinar and unanimously carried. It was moved by Alderman Carls to authorize the City Administrator to make application for a Community Development Block Grant for a Sheltered Work- shop at the Plowman site. Seconded by Alderman Mlinar, the motion carried with Aldermen Gruenhagen, Carls, Mlinar and Mayor DeMeyer voting aye and Alderman Beatty voting nay. The motion was made by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7275 entitled Resolution of Applica- tion for Community Development Block Grant for Sheltered Workshop. Motion carried, with Aldermen Gruenhagen, Carls, Mlinar and Mayor DeMeyer voting aye and Alderman Beatty voting nay. B. BOARD OF REVIEW FOR JUNKER SANITATION SERVICES Messrs. Neil and Rick Junker and Atttorney Lee LaBore were present for the purpose of a Board of Review hearing on Junker Sanitation services. Mr. Dale Smith, owner of Hutch Auto Body, questioned how much refuse was to be picked up for the amount he paid. He felt he was being overcharged since the number of employees had decreased as well as his refuse volume. It was determined that Junker Sanitation would monitor Mr. Smith's refuse pick-up for a period of 30 days to determine his needs, with the proper ad- justment to be made. If an agreement could not be reached between the two, Mr. Smith and Junker Sanitation would return to the Council for their meet- ing of December 14, 1982. No one else was present to be heard. It was moved by Alderman Beatty to close the hearing at 9:38 P.M. Motion seconded by Alderman Mlinar and carried unanimously. Attorney LaBore mentioned that Junker was having difficulty collecting the proper rates at the Country Club Terrace court. It was, therefore, re- quested that the City consider revising its policy on refuse rates at the mobile home courts in the City. The proposed change would be on a unit base per mobile home equivalent to the residential charge per unit. The billing would be directly to the mobile home court owner by Junker Sanita- tion, and the court owner would be responsible for collecting from the ten- ants. It was also proposed that the present containers be eliminated and replaced by the individual backyard pick-up system per unit that is used throughout the City. -3- V COUNCIL MINUTES OCTOBER 4, 1982 Alderman Carls moved to set a hearing for October 12, 1982 at 8:00 P.M. with the three mobile home park owners and Junker Sanitation. Motion seconded by Alderman Beatty and unanimously carried. RECESS: A motion was made by Alderman Carls to take a recess at 10:05 P.M. The motion was seconded by Alderman Beatty and carried unanimously. The meet- ing reconvened at 10:15 P.M. 3. RESOLUTIONS A. RESOLUTION NO. 7272 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA Following discussion, it was moved by Alderman Beatty, seconded by Alder- man Mlinar, to waive reading and adopt Resolution No. 7272 entitled Reso- lution Authorizing Release of Securities to First National Bank of Hutchin- son, Minnesota. Motion unanimously approved. B. RESOLUTION NO. 7273 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO CITIZENS BANK & TRUST CO. OF HUTCHINSON, MINNESOTA After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 7273 entitled Resolution Authorizing Release of Securities to Citizens Bank & Trust Co. of Hutchinson, Minnesota. The mo- tion was seconded by Alderman Gruenhagen and unanimously carried. C. RESOLUTION NO. 7274 - RESOLUTION OF APPRECIATION - HARRY BINGENHEIMER Following discussion, Alderman Carls moved to waive reading and adopt Reso- lution No. 7274 entitled Resolution of Appreciation for Harry Bingenheimer. Seconded by Alderman Beatty, the motion carried unanimously. D. RESOLUTION OF ENDORSEMENT FOR COUNTY -WIDE COMMUNITY DEVELOPMENT BLOCK GRANT FOR HOUSING PURPOSES Mr. Gene Reddemann, Executive Secretary of McLeod County, reported the county was applying for a HUD Community Development Block Grant which would address housing issues in McLeod County. The elderly and first-time home owner would be eligible for funds, which are to be dispersed throughout the county. After discussion, Alderman Mlinar made the motion to waive reading and adopt Resolution No. 7276 entitled Resolution of Endorsement for County - Wide Community Development Block Grant for Housing Purposes. The motion was seconded by Alderman Beatty and unanimously approved. -4- COUNCIL MINUTES OCTOBER 4, 1982 4. UNFINISHED BUSINESS A. CONTINUED DISCUSSION ON AGENDA ITEM 1-A The City Council members continued their discussion on the Lund report and the proposed "question" for the referendum on the Old Armory issue. Al- though several suggestions were made, no definite decision was reached. At the end of the 30 -minute limit allowed for discussion, Alderman Carls moved to extend the rules and continue discussion until 11:00 P.M. Sec- onded by Alderman Mlinar, the motion carried with Aldermen Carls, Mlinar, Gruenhagen and Mayor DeMeyer voting aye and Alderman Beatty voting nay. A new recreation facility and possible location sites were also discussed. Dr. George Gordon stated the Board of Education would like a new recreation building located at a site where it could be used by the elementary school inasmuch as the school district would most likely lease space from the City. B. PUBLIC HEARING FOR PROJECT 82-49 City Engineer Priebe reported the notice of public hearing for Project 82-49 did not get published in the Leader in time to conduct a hearing on October 12, 1982 at 8:00 P.M. Since the project for a storm sewer line only involved four or five people, he requested to re -schedule the hearing for October 26, 1982 at 8:00 P.M. The motion was made by Alderman Beatty to re -set the public hearing on proj- ect 82-49 for October 26, 1982 at 8:00 P.M. Seconded by Alderman Carls, the motion carried unanimously. The City Engineer further stated that since this would be a small project, it would not require advertising in the Construction Bulletin. Therefore, Engineer Priebe asked permission to advertise for bids to be received on October 26, 1982 at 2:00 P.M. and be available for the Council meeting. Following discussion, Alderman Beatty moved to authorize advertising for bids on Project 82-49 to be received on October 26, 1982 at 2:00 P.M. Ald- erman Carls seconded the motion, and it carried, with Alderman Gruenhagen abstaining from voting. 5. ADJOURNMENT There being no further business, the meeting adjourned at 11:00 P.M. upon motion by Alderman Beatty, seconded by Alderman Carls and unanimously carried. -5-