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09-28-1982 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 28, 1982 1. CALL TO ORDER The meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the follow- ing present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruen- hagen, Alderman Ted Beatty, and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, City Attorney James Schaefer, and City Accountant Kenneth B. Merrill. 2. INVOCATION The invocation was given by the Reverend J. P. Lauer. 3. MINUTES The minutes of the Regular Meeting of September 14, 1982 were approved as pre- sented upon motion by Alderman Beatty, seconded by Alderman Mlinar and carried unanimously. 4. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF ORDINANCE PROPOSED BY COMMITTEE OF ELECTORS AND PETITION SUBMITTED FOR SALE OF INTOXICATING LIQUOR ON SUNDAY Mayor DeMeyer opened the public hearing at 8:10 P.M. and stated the purpose of the hearing was to consider placing the proposed ordinance for the sale of liquor on Sundays on the ballot for the November election. City Administrator Plotz reported the signatures on the petition had been verified and numbered more than the 15 percent requirement of registered voters. There was no public input on the proposed ordinance and petition. It was moved by Alderman Mlinar to close the hearing at 8:11 P.M. Seconded by Alderman Beatty and unanimously carried. The motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to enter the question for the petition on the ballot for the November elec- tion. Motion unanimously approved. (b) CONSIDERATION OF 1983 BUDGET The hearing was called to order at 8:15 P.M. Messrs. Herb O'Neil and Neil Jensen, representatives from Hutchinson Community Video Network, appeared before the Council to request $1,000.00 from the 1983 budget for a new non-profit organization. It was suggested the funds be taken from the 11 VX COUNCIL MINUTES SEPTEMBER 28, 1982 revenues generated from the cable TV franchise. The requested money would be used to purchase 20 tapes, cover the expense of a camera operator course, and the expense of incorporation. The equipment would be available to the public for the public access station provided by Crow River Cable TV. Following extensive discussion, it was moved by Alderman Beatty to close the hearing at 9:30 P.M. Seconded by Alderman Carls and unanimously carried. The motion was made by Alderman Beatty to include $1,000.00 request of Hutchinson Community Video Network in the 1983 budget, with the $1,000.00 to be taken from the revenues of the cable TV franchise fee. Motion sec- onded by Alderman Gruenhagen and carried with the following roll call vote: Aldermen Gruenhagen and Beatty and Mayor DeMeyer voted aye, and Aldermen Carls and Mlinar voted nay. 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR STREET LIGHT ON 600 BLOCK OF JUUL ROAD A request was received from the residents in the 600 block of Juul Road that a street light be installed mid -block due to vandalism that has occurred. Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Gruenhagen, to approve the request and refer it to the Hutchinson Utilities. Motion unanimously approved. (b) CONSIDERATION OF REQUEST BY G. & H. PROPERTIES FOR STORM SEWER EXTENSION IN CEDAR ACRES SUBDIVISION The property owners of the Regency Apartment building located at 235 Echo Circle requested an extension of the existing storm sewer line in the Free- mont Avenue area. The service is needed to properly drain the water from the sump pump outlet. It was further requested the work be completed be- fore freeze in the fall of 1982. City Engineer Priebe reported the City line located about 300 feet east of the area could be extended to serve the general area. The cost would be assessed to the properties involved on a square foot basis. The esti- mated total cost for the project was $13,980.20. After discussion, Alderman Carls moved to waive reading and adopt Resolu- tion No. 7270 entitled Resolution Ordering Preparation of Report on Improve- ment - Storm Sewer Extension. Seconded by Alderman Beatty and carried, with Alderman Gruenhagen abstaining from voting. It was moved by Alderman Beatty, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7271 entitled Resolution Receiving Report -2- COUNCIL MINUTES SEPTEMBER 28, 1982 and Calling for Public Hearing - Storm Sewer Extension, with the public hearing set for October 12, 1982 at 8:00 P.M. Motion carried, with Alder- man Gruenhagen abstaining from voting. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 7263 - RESOLUTION ADOPTING THE GENERAL, SPECIAL ASSESSMENT, AND FIRE HALL BUDGETS FOR FISCAL YEAR 1983 Following discussion, the motion was made by Alderman Beatty to waive read- ing and adopt Resolution No. 7263 entitled Resolution Adopting the General, Special Assessment, and Fire Hall Budgets for Fiscal Year 1983. Motion seconded by Alderman Gruenhagen. The motion was amended by Alderman Beatty to amend the Resolution to include a $1,000.00 adjustment for the funds approved to Hutchinson Community Video Network. Seconded by Alderman Gruenhagen, the motion carried, with Aldermen Gruenhagen and Beatty and Mayor DeMeyer voting aye and Aldermen CArls'and Mlinar voting nay. The motion was made by Alderman Beatty to adopt the amended Resolution No. 7263 entitled Resolution Adopting the General, Special Assessment, and Fire Hall Budgets for Fiscal Year 1983. Motion seconded by Alderman Gruenhagen, with Aldermen Gruenhagen, Beatty and Carls and Mayor DeMeyer voting aye and Alderman Mlinar voting nay. Motion carried. (b) RESOLUTION NO. 7264 - RESOLUTION APPROVING 1983 TAX LEVY, COLLECTIBLE IN 1983 After discussion, Alderman Beatty moved to waive reading and adopt Resolu- tion No. 7264 entitled Resolution Approving 1983 Tax Levy, Collectible In 1983. Motion seconded by Alderman Carls and carried unanimously. (c) RESOLUTION NO. 7265 - CERTIFYING ASSESSMENT OF THE CITY OF HUTCHINSON TO THE COUNTY OF MCLEOD Following discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to waive reading and adopt Resolution No. 7265 entitled Certifying Assessment of the City of Hutchinson to the County of McLeod. Motion unani- mously approved. (d) RESOLUTION NO. 7266 - RESOLUTION FOR PURCHASE After discussion, the motion was made by Alderman Mlinar to waive reading and adopt Resolution No. 7266 entitled Resolution for Purchase. The motion was seconded by Alderman Beatty and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye and Mayor DeMeyer voting nay. -3- COUNCIL MINUTES SEPTEMBER 28, 1982 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - AUGUST 1982 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF TRANSPORTATION BOARD DATED AUGUST 18, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF TREE BOARD DATED AUGUST 24, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (d) MINUTES OF NURSING HOME BOARD DATED AUGUST 19, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (e) MINUTES OF PLANNING COMMISSION DATED AUGUST 17, 1982 There being no discussion, the minutes were ordered by the Mayor to be received for filing. 8. UNFINISHED BUSINESS (a) STATUS REPORT FROM ALDERMEN GRUENHAGEN AND MLINAR ON OLD ARMORY (REQUESTED BY PAT MIKULECKY, MEMBER OF OLD ARMORY RESEARCH COMMITTEE) Mr. Pat Mikulecky requested clarification on the request by the Old Armory Research Committee to hire an unbiased architect to investigate cost and provide data on alternate costs of remodeling the Old Armory for a variety of uses. He then asked Alderman Gruenhagen if he had any association with Lund Associates, for business or other arrangements. Mr. Mikulecky felt there was a bias since Alderman Gruenhagen's business associate of G & H Properties, Willard Haukos, was an uncle to the firm's owner and the father of one of Lund's employees, Jan Haukos. Alderman Gruenhagen responded that he was not aware the Council was on trial, and that he wanted it recorded there was no conflict of interest. The reason Lund Associates was chosen for the study went back two years ago when they made a presentation to the Council, and the members were impressed with the firm. Alderman Mlinar reported that the architect would be providing the Council -4- de'r COUNCIL MINUTES SEPTEMBER 28, 1982 with cost figures from the study on Thursday of this week and then on October 4, 1982 a presentation would be made by Lund Associates at a special City Council meeting. Mr. Gayle Wick interjected that the Lund firm was going to design a new building to replace the Old Armory, and it would be to their interests to build a new facility rather than remodel the old one. It was pointed out that the architectural firm doing the present study had no contract on the Old Armory or a new building. Bids will be taken for future work, and other architectural firms would be considered. City Attorney Schaefer stated that any information, evidence, accusations or insinuations concerning Lund Associates altering their figures in ac- cordance with Alderman Gruenhagen's wishes for the Old Armory should be brought forth. He further stated that serious accusations were being made. (b) REPORT BY CITY ATTORNEY ON DEED FOR SENIOR CITIZENS PORTION OF EVERGREEN APARTMENT BUILDING (REQUESTED BY PAT MIKULECKY) City Attorney Schaefer reported the City of Hutchinson is the owner of the Senior Center of the Evergreen Apartment Building, but a deed has not been filed. The Developer's Agreement and Conveyance spells out the agree- ments and legalities relating to the City Parcel. The Conveyance Agree- ment could be filed in lieu of a Quit Claim Deed if the copy is not re- ceived from the Developer within a reasonable amount of time. Following discussion, the motion was made by Alderman Gruenhagen that the City Attorney be authorized to record either the Quit Claim Deed, if avail- able by October 4, 1982, or the Developer's Agreement and Conveyance doc- ument. Seconded by Alderman Carls, the motion carried unanimously. (c) CONSIDERATION OF AWARDING BID FOR ADDITION OF TWO DOORS AND FRAMES AT BURNS MANOR NURSING HOME City Administrator Plotz reported bids were let for work at Burns Manor, and only one bid was received. Since the amount was over the $5,000.00 limit, it would -,require Council, approval. After discussion, Alderman Mlinar moved to approve and award the bid to Miller, Miller & Mac, Inc. in the amount of $5,111.00 for the addition of two doors and frames at Burns Manor Nursing Home. Seconded by Alderman Beatty, the motion unanimously carried. Discussion was given to increasing the amount limited to purchase without City Council approval from $5,000.00 to $10,000.00. -5- COUNCIL MINUTES SEPTEMBER 28, 1982 Alderman Carls moved to amend Section 245:12 of the 1974 Ordinance Code relating to powers and duties of the Nursing Home and set the first read- ing of the Ordinance for the October 12, 1982 Council meeting. Seconded by Alderman Mlinar, the motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF PROVIDING LETTER OF INTENT TO HUTCHINSON S & L REHAB, LIMITED PARTNERSHIP, TO PROVIDE PARKING ON MASONIC TEMPLE SITE (REQUESTED BY ALDERMAN TED BEATTY) Alderman Beatty stated the developers of the S & L project had suggested he talk to Mr. Irvin Burich of Citizens Bank & Trust, the prime lender in the S & L venture. Mr. Burich's major concern about the project pertained to parking around the S & L building. Since the Option to Purchase agree- ment had been signed by the City for the Masonic Temple site, it was Alder- man Beatty's suggestion that the City Council provide a letter of intent. During discussion, it was the consensus of the Council not to bind the City but rather to show good faith in proceedings leading to a parking program. Alderman Beatty moved that the City provide a letter of intent to the S & L Rehab, Limited Partnership, stating that should the parking program pro- ceed and off-street parking be provided on the east side of Main Street, the Masonic Temple site is one of the parcels with top priority for pur- chase. Seconded by Alderman Mlinar and unanimously approved. (b) PRESENTATION BY NEIL JENSEN ON HUTCHINSON COMMUNITY VIDEO NETWORK (DEFERRED AUGUST 24, 1982) See Age n da Item 4-b. (c) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS No one was present to request an extension of the payment period. City Administrator Plotz reported that Douglas Yerks had phoned to state he would pay his delinquent bill within the next two weeks. It was moved by Alderman Carls, seconded by Alderman Beatty, to accept staff recommendation to discontinue service at 12:00 noon on October 4, 1982, unless otherwise indicated, for the following: Account No. 03-1115- 2-00, 04-0220-1-00, 04-0240-0-00, 04-0370-2-00, 04-0375-4-00, 04-0395-1-00, 04-0625-2-00, 04-0855-8-00, 11-0110-2-00, 11-0805-0-00, 11-1100-2-00, 11- 1222-3-00, 12-0750-0-00, 12-0860-1-00, 12-1000-2-00, 16-0560-1-00, 17-0086- 0-00, 27-0025-3-00, 41-0052-0-00. Motion unanimously approved. (d) CONSIDERATION OF HUTCHMOBILE PROMOTION COUNCIL MINUTES SEPTEMBER 28, 1982 The Transportation Board recommended two promotions to increase ridership of the Hutchmobile.by shoppers, namely: 1) offer merchants an opportunity to purchase bus tickets at a reduced rate to be given to customers,'and 2) limited distribution of free tickets to new residents through the Welcome Wagon, or some other similar means, to acquaint newcomers with the bus serv- ice. Council approval was requested. Following discussion, it was moved by Alderman Carls to approve the Hutch - mobile promotions. Motion seconded by Alderman Beatty and carried unani- mously. (e) CONSIDERATION OF AUDIT FEE ADJUSTMENT BY AUDITING FIRM City Accountant Merrill reported on the reasons given by the auditing firm for adjusting the audit fee. The work was not done in a timely fashion when the auditors were working on the City's audit, and as a result the total fee exceeded the quoted fee of $14,000.00 by $3,800.00. Therefore, the auditing firm was requesting the City to split the difference 50/50 for an additional $1,900.00 to the audit fee from the City. Discussion was given to hiring a different firm for doing the City's audit- ing work. It was reported that several years ago the Council had reviewed other firms but decided to retain the present firm. The motion was made by Alderman Carls to defer this item to the first City Council meeting in December. Seconded by Alderman Beatty, the motion car- ried unanimously. (f) CONSIDERATION OF CHANGE ORDER NO. 1 FOR WATER TREATMENT PLANT ADDITION The City Engineer explained that the Change Order did not increase or de- crease the project but only clarified the retainage relative to state law. Alderman Beatty moved to approve the Change Order -No. 1. Alderman Gruen- hagen seconded the motion, and it unanimously carried. (g) CONSIDERATION OF CONSTRUCTION TIME EXTENSION FOR WATER TREATMENT PLANT EXPANSION The contractor, Gridor Construction, for the water treatment plant re- quested an extension of six weeks of construction time from June 1, 1983 to July 15, 1983. The request was based on the delay in awarding the con- tract and in giving notice to proceed with the project. After discussion, it was moved by Alderman Carls, seconded by Alderman Mlinar, to approve the time extension for the water treatment plant expan- sion. Motion unanimously approved. -7- COUNCIL MINUTES SEPTEMBER 28, 1982 (h) CONSIDERATION OF REQUEST FOR VARIANCE SUBMITTED BY KRUGER'S TRAILER COURT WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Mrs. Gordon Kruger stated that a variance request was denied by the Plan- ning Commission. She asked that if the Council also denied the request, they consider issuing a 9 or 12 month variance to allow the mobile home resident to stay over the winter months. A variance for seven feet was needed. A major concern was liability to the traveling public in the event of an accident as the trailer is on City right-of-way. It was suggested to grant a temporary variance with an agreement to hold the City harmless. City Administrator Plotz reported the Board of Health has a requirement of a 10 foot setback from the property line. A public hearing notice was sent to their office, but no response was received. Alderman Mlinar re- quested the City Administrator to contact the Health Department regarding this matter. Alderman Beatty moved to grant Kruger's Trailer Court a temporary variance effective until June 1, 1983. Alderman Carls seconded the motion. After discussion, Alderman Beatty withdrew his motion and Alderman Carls withdrew his second to the motion. Alderman Beatty moved to grant Kruger's Trailer Court a temporary variance effective until June 1, 1983 to a zero front yard setback. Motion seconded by Alderman Carls and carried, with Alderman Gruenhagen abstaining from voting. The motion was made by Alderman Beatty to grant a permit for use of public right-of-way until June 1, 1983. Alderman Mlinar seconded the motion. Dur- ing discussion Alderman Mlinar inquired about the requirement of a fran- chise for use of City property. City Administrator Plotz stated anything over a year would require a franchise. Alderman Beatty then amended his motion to include a "hold harmless" agreement signed by the Krugers to be prepared by the City Attorney. Seconded by Alderman Mlinar and carried, with Alderman Gruenhagen abstaining from voting. Alderman Beatty moved to,'waive reading and adopt Resolution No, 7269.ien- titled Resolution Gran ting 'Temporary Variance from Section 6.05, B.3 of Zoning Ordinance No. 464 from Required Front Yard Setback. Motion seconded by Alderman Mlinar and carried, with Alderman Gruenhagen abstaining from voting. (i) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT (PUD) SUBMITTED BY LARRY BETHKE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION 6 COUNCIL MINUTES SEPTEMBER 28, 1982 Mr..Larry Bethke made application for a Conditional Use Permit for a PUD to construct five four -unit townhouses adjacent to the Crow River Country Club. The Council members discussed drainage in the area, and Mayor DeMeyer stated that if 51% of the residents requested a storm sewer it would be installed. Following discussion, Alderman Mlinar moved to grant the Conditional Use Permit, with the nine stated contingencies to be included in the Home Owners' agreement. Motion seconded by Alderman Beatty and unanimously approved. It was moved by Alderman Mlinar, seconded by Alderman Beatty, to waive reading and adopt the amended Resolution No. 7267 entitled Resolution Granting Conditional Use Permit Under Section 6.07, B.1 (b) of Zoning Ordinance No. 464 to Allow Construction of Five Four -Unit Structures (Planned Unit Development), with the nine contingencies. Motion unani- mously approved. (j) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JAPES CHRISTENSEN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Gruenhagen to grant a Conditional Use Permit for a car wash to be constructed in a C-4 zone. Seconded by Alderman Beatty and carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Beatty and unani- mously carried, to waive reading and adopt Resolution No. 7268 entitled Resolution Granting Conditional Use Permit Under Section 6.07, C.5 of Zoning Ordinance No. 464 to Allow Construction of Car Wash In C-4 Zone. RECESS: A recess was taken at 10:55 P.M. upon motion by Alderman Carls, seconded by Alderman Beatty and unanimously carried. The Council reconvened at 11:07 P.M. (k) CONSIDERATION OF REVIEW OF REVISED SKETCH PLAN FOR DENNIS K. ALBERTSON - SECTION 25, ACOMA TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION (DEFERRED AUGUST 24, 1982) City Engineer Priebe reported there had been two changes in the sketch plan since it was last reviewed by the Council, and they were at the request of the township. Following discussion, Alderman Gruenhagen moved to approve the revised sketch plan. Seconded by Alderman Beatty and carried unanimously. I// COUNCIL MINUTES SEPTEMBER 28, 1982 (1) CONSIDERATION OF REVIEW OF SKETCH PLAN FOR DONALD M. PETERSON - SECTION 7, HASSAN VALLEY TOWNSHIP WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe stated a split of property was involved since Mr. Donald Peterson was selling the buildings but retaining the open space. The property is located within the two-mile limit of the City. After discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty, to approve the sketch plan. Motion unanimously approved. (m) CONSIDERATION OF REVIEW OF REVISED PLANS FOR PRIEVE ESTATES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION The City Engineer reported the property is located on the west side of Ot- ter Lake. The roadways are dedicated and the easements are in. Following discussion, it was moved by Alderman Gruenhagen to approve the revised plans. Seconded by Alderman Beatty, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the Parking Committee had discussed the property on Main Street from the Cenex building down to the Hutchinson Sew- ing Center. These parcels had been offered to the City for a possible pub- lic parking lot at a purchase price of $150,000.00. It was, however, the Committee's thinking that this area should be used for commercial develop- ment rather than a parking lot. Mr. Plotz presented a breakdown on the three alternatives on the Bretzke property appraisal. He stated the Committee recommended alternative two at $123,000.00, and it was their recommendation to offer the owner $100,000 or negotiate $103,800 as top purchase amount. Alderman Beatty moved to negotiate an option with the owner of the Bretzke property at $103,800.00 purchase price. Seconded by Alderman Mlinar and, unanimously carried. The City Administrator stated it would be a two-step process to adopt the assessment rolls on the proposed downtown parking. The first step would be to notify by letter all business persons in the downtown parking district who are commercial and retail, stating an estimate of required parking, parking already provided and property evaluation. They would be given five days in which to contact City Hall for changes or clarification. Alderman Beatty moved to authorize City staff to proceed with mailing out notices. Seconded by Alderman Carls and carried unanimously. -10- a COUNCIL MINUTES SEPTEMBER 28, 1982 The second step of the process would be to schedule a public hearing for adoption of the assessment rolls. It was suggested it be held at the sec- ond meeting in October. After discussion, Alderman Carls moved to set a public hearing on October 26, 1982 at 8:00 P.M. Seconded by Alderman Beatty. Motion unanimously approved. Alderman Carls amended his motion to begin the Regular City Council Meet- ing on October 26, 1982 at 6:00 P.M. and at 8:00 P.M. hold the public hear- ing. Motion seconded by Alderman Beatty and unanimously carried. The purchase or proposed purchase of the following property from the park- ing bonds was discussed: Baseman property, Bretzke property (alternative 2), Wigen building property, Masonic Temple, and Bennie Carlson property. A revised plan for on -street improvements was presented by City Engineer Priebe. The total parking cost for temporary surfacing would be $182,470. Following discussion, the motion was made by Alderman Carls that the amount of $182,470.00 would be presented at the October 26, 1982 public hearing for on -street parking improvement costs. Seconded by Alderman Beatty and unanimously approved. It was the consensus of the Council that the T. P. Sheppard property at 15 Franklin Street North should be acquired by the City, even if it is not a part of the parking program. City Attorney Schaefer suggested the City enter into a right of first refusal for the purchase of the property with the owner. The motion was made by Alderman Gruenhagen that the City proceed to enter into an option for purchase and/or right of first refusal for the T. P. Sheppard property. Alderman Carts seconded the motion, and it carried unanimously. City Administrator Plotz reported that Lorraine Meyer had some property for sale and had inquired about the City's interest in it. Alderman Mlinar moved to notify Lorraine Meyer that the City had no interest in her prop- erty at this time. Motion seconded by Alderman Gruenhagen and unanimously approved. Alderman Mlinar amended his motion to include notifying Russell Meade that the City had no interest in his property either. Motion seconded by Alder- man Gruenhagen and carried unanimously. Mr. Plotz stated that West Central Industries is interested in operating a satellite sheltered workshop in Hutchinson, and the Plowman's building was being considered for a possible location. A grant application is -11- COUNCIL MINUTES SEPTEMBER 28, 1982 available through HUD, and the City is contemplating making application. A public hearing on the application for a Community Development Block Grant for developing a sheltered workshop in Hutchinson will be held on October 4, 1982 at 8:00 P.M. (b) COMMUNICATIONS FROM FIRE MARSHAL Fire Marshal Field requested authorization to award $30.00 in prize money to six schools ($5.00 each) during Fire Prevention Week. It was moved by Alderman Mlinar, seconded by Alderman Carls, to approve the request. Motion unanimously carried. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING The Director of Engineering requested to finalize the 1983 improvement projects during the first Council meeting in November. (d) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen stated he had some constructive criticism about hold- ing public hearings and the Chair having better control over the situation. Following discussion, Alderman Carls moved to direct the City Administrator to prepare some rules to be presented at the next regular Council meeting. Motion seconded by Alderman Mlinar and carried, with Aldermen Gruenhagen, Beatty, Carls and Mlinar voting aye, and Mayor DeMeyer voting nay. (e) COMMUNICATIONS FROM ALDERMAN CARLS Alderman Carts suggested changing the meeting time of the Council to an earlier hour so they could get done sooner. He also recommended changing the voting location from the New National Guard Armory to Peace Lutheran Church for the November election. City Accountant Merrill pointed out that the voting machines have to be moved by the Coca Cola company since they have the necessary equipment. (f) COMMUNICATIONS FROM ALDERMAN MLINAR Alderman Mlinar made reference to the City's Zoning Ordinances and Subdi- vision Ordinances and inquired if they could be condensed. He then moved to direct the City Administrator, City Engineer, City Attorney, and Build- ing Official to streamline the Ordinances. Motion seconded by Alderman Carls and carried unanimously. The City staff was directed to set up a meeting of the Old Armory Research Committee for October 7, 1982 at 7:30 P.M.in the Fire Station Conference Room. Discussion was given as to how the "question" would be presented to the committee. Also, if the architect from Lund Associates should be present. -12- COUNCIL MINUTES SEPTEMBER 28, 1982 It was requested by Alderman Mlinar that the City Administrator compile a list of legal fees paid to the City Attorney showing "who, how and why." After discussion, it was the consensus of the Council to hold a Board of Review on Junker Sanitation services at the October 4, 1982 Council meet- ing at 8:00 P.M. A notice would be published in the Leader to this effect. (g) COMMUNICATIONS FROM THE MAYOR Mayor DeMeyer commented on a recent seminar he had attended in the Twin Cities. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS The verified claims were approved for payment from the appropriate funds upon a motion by Alderman Carls, seconded by Alderman Beatty and carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 1:10 A.M. upon motion by Alderman Mlinar, seconded by Alderman Carls and unanimously carried. =13-