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08-30-1982 CCMMINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL FRIDAY, AUGUST 30, 1982 1. CALL TO ORDER The special meeting was called to order by Mayor DeMeyer at 7:30 P.M., with the following present: Alderman Mike Carls, Alderman John Mlinar, Alderman Kenneth Gruenhagen, Alderman Ted Beatty and Mayor James G. DeMeyer. Absent: None. Also present: City Administrator Gary D. Plotz, City Engineer Marlow V. Priebe, and City Attorney James Schaefer. 2. PUBLIC HEARING - 8:00 P.M. (a) CONSIDERATION OF IMPROVEMENT ON FRANKLIN STREET FOR ON -STREET PARKING Mayor DeMeyer called the public hearing to order at 8:00 P.M. and read Publication No. 2975, Notice of Hearing on Improvement on Franklin Street from Second Avenue Southwest to 66 feet south of Third Avenue Southwest by the construction of grading, base, temporary surfacing, bumper curb and appurtenances. The estimated cost was $13,299.00. Mr. Richard Smith presented drawings of his proposed project in conjunc- tion with the City's improvement project. He further proposed the alley be made one-way going south since this seemed to be the direction of the flow of traffic. Mr. Smith submitted a petition requesting specific im- provements on the east side of Franklin Street from Second Avenue South- west to 60' south of Third Avenue Southwest and on the west side of Main Street north of Third Avenue Southwest; waive the improvement hearing pur- suant to M.S. 429; and agreed to pay 100% of the cost of the improvements (special assessments) with possible credit given for parking assessments. Mr. Walter Clay, representing the Hutchinson Telephone Company, stated he had no objection to the proposed plan and favored more downtown parking. He also did not object to the sidewalk replacement by his business, but he wanted to know the cost involved. Mr. Clay posed a question concerning access of the telephone vehicles to their garage. Mr. Bernard Stolpman commended the City Council and Mr. Smith for their thinking and planning on this project. He stated he could never understand how people could tear down buildings that are cost effective to make a parking lot. He then cited the downtown parking arrangement in Northfield as an example of good planning. Alderman Beatty moved to close the hearing at 8:45 P.M. Seconded by Alder- man Gruenhagen and unanimously approved. Alderman Gruenhagen moved to waive the reading and adopt Resolution No. 7254 entitled Resolution Ordering Improvement and Preparation of Plans for Franklin Street. Seconded by Alderman Mlinar and carried, with Aldermen N COUNCIL MINUTES AUGUST 30, 1982 Carls, Mlinar and Gruenhagen and Mayor DeMeyer voting aye and Alderman Beatty abstaining from voting. (b) CONSIDERATION OF IMPROVEMENT ON HASSAN STREET FOR ON -STREET PARKING Mayor DeMeyer read Publication No. 2976, Notice of Hearing on Improvement on Hassan Street from Washington Avenue East to First Avenue Northeast by the construction of grading, base, temporary surfacing, bumper curb and appurtenances. The estimated cost was $15,171.00. Mr. Bernard Stolpman stated the businesses along Main Street have complied with parking requirements for the past 10 years. He saw no need for addi- tional parking downtown, and he felt it was unfair to assess any further parking fees to those who have provided parking in the past. If the City purchases the former Plowman's garage, Mr. Stolpman's property would be assessed 100% for the building and also assessed for several parking spaces. Mr. Stolpman offered to sell the City the present parking lot for the Wash Tub located on the corner of Hassan and Third Avenue Southeast which has 30 parking spaces. Mr. Jim Swanke inquired if it was the intent of the City to assist the property owners on Hassan Street with the parking bond funds. He stated he was not in favor of spending unnecessary money and wanted to go on record as opposed to the project. Mr. Dale Smith asked if the project would go further north than First Ave- nue. He felt he had adequate parking for his business and would not profit from diagonal parking. Mr. Smith further commented that he had lowered the purchase price for his business property to $149,000.00 if the City was interested in it. Mr. Robert Rozmarynowski stated he was against diagonal parking, and it would not benefit his business. Alderman Mlinar moved to close the hearing at 9:20 P.M. The motion was seconded by Alderman Beatty and carried unanimously. Following discussion, the motion was made by Alderman Beatty to defer ac- tion until the next City Council meeting. Seconded by Alderman Mlinar and unanimously approved. 3. OLD BUSINESS (a) CONSIDERATION OF ALLOWING ELECTRICAL HOOK-UP FOR HUTCHINSON AMBASSADORS FOOD STAND AT ANNUAL ARTS AND CRAFTS FESTIVAL (DEFERRED AUGUST 24, 1982) City Administrator Plotz reported the Hutchinson Utilities had estimated -2- V COUNCIL MINUTES AUGUST 30, 1982 the cost of installing an electric wire in Library Square at approxi- mately $200.00. Mr. Murray Swenson, President of Hutchinson Ambassadors, stated he would bring the installation cost to the Board for consideration of payment. It was felt the underground electrical wire should be permanent. After discussion, the motion was made by Alderman Beatty to allow the elec- trical hook-up for the food stand provided the Ambassadors pick up one-half the cost. Seconded by Alderman Carls. Following discussion, the motion was amended by Alderman Beatty to allow the electrical hook-up for the food stand provided the Ambassadors pick up at least one-half the cost up to a grand total of $200.00. Motion seconded by Alderman Carls and carried unanimously. (b) CONSIDERATION OF SUNDAY SALES OF INTOXICATING LIQUOR (REQUESTED BY F. W. SCHAEFER OF V.F.W.) (DEFERRED AUGUST 24, 1982) Legion Commander Jim Schaefer and Lee Ashfeld were present to represent the three clubs in Hutchinson. They requested that the private service clubs be allowed to have 6-10 functions a year on Sundays for the private members at which time intoxicating liquor would be available for sale. The profits generated from these functions would go back into community projects. City approval would be required for Sunday liquor. Attorney Schaefer commented that any organization with a restaurant, club or service club license has the capacity to serve more than 30 guests. The three clubs could not open the bar on Sunday, but they must serve food along with the sale of liquor. The hours of 12:00 Noon to 12:00 Midnight would be in conjunction with the serving of food. First, the organization must have a regular liquor license; then a separate license is required for a Sunday liquor license. The proposal must be put to the vote of the residents, and there are two ways for the item to be placed on the ballot: 1) the City Council put it on the ballot for a referendum; and 2) there is a provision in the City Charter requiring a petition of the appropriate number of signatures to become a referendum item. It was reported that the clubs already had over 400 signatures for a pe- tition to put it on the November ballot, but the petition would not be presented at this time. After discussion, Alderman Beatty moved to deny the request for a Sunday liquor wording on the ballot for November. Motion seconded by Alderman Carls and unanimously carried. City Administrator Plotz stated the next step would be to review the City Charter with the City Attorney for the proper procedure to file the peti- tion. -3- COUNCIL MINUTES AUGUST 30, 1982 (c) CONSIDERATION OF 1983 IMPROVEMENT PROJECTS Mayor DeMeyer requested the items he had marked in red on a map be in- cluded for review as part of the 1983 improvement projects; namely,Hassan Street from Second Avenue Northeast to Fourth Avenue Southeast, Franklin Street from Second Avenue Northwest to Fourth Avenue Southwest, Second Avenue North from Franklin Street to Hassan Street, First Avenue North from Glen Street to Jefferson Street, Washington Avenue from Main Street to Glen Street, First Avenue South from Glen Street to Adams Street, and Third Avenue South from Glen Street to Adams Street. In the course of discussion, it was determined by the Council members that the street surfacing and curb and gutter projects on Franklin Street from Second Avenue Southwest to T.H. 15 and First Avenue Southwest from Main Street to Franklin Street should be deleted from the 1983 improvement projects. It was moved by Alderman Carls to have the City Engineer prepare a new list of 1983 improvement projects which would include the new downtown projects recommended this evening. Seconded by Alderman Beatty and carried unani- mously. The City Engineer reported the petition received from residents on Jackson Street for asphalt surfacing would be included in the new list of projects. 4. NEW BUSINESS (a) CONSIDERATION OF APPOINTMENT OF GAREY KNUDSEN TO HRA Mayor DeMeyer asked for Council ratification to appoint Garey Knudsen to the Hutchinson Housing and Redevelopment Authority for a five-year term. Alderman Beatty moved to ratify the appointment of Garey Knudsen to the HRA. The motion was seconded by Alderman Mlinar and unanimously approved. (b) CONSIDERATION OF RECOMMENDATION OF HRA TO INVESTIGATE MUNICIPAL OWNERSHIP OF EVERGREEN APARTMENT BUILDING A letter received from the HRA regarding the Evergreen Apartment Building was read aloud by Mayor DeMeyer. It was reported that the present owners of the Evergreen Apartment Building are considering the sale of the build- ing to another out-of-town private owner. If this occurred, the HRA might no longer have local management over the residential portion. Also, there would be no guarantee that the new owners would cooperate with local govern- ment in the use of the building's residential area as an integral part of the senior center's activities in the building. The HRA requested that -4- V COUNCIL MINUTES AUGUST 30, 1982 City staff be authorized to investigate the possibility of municipal owner- ship of the Evergreen Apartment Building. Following discussion, the motion was made by Alderman Beatty to authorize City staff to investigate City ownership of the Evergreen Apartment Build- ing. Seconded by Alderman Mlinar and unanimously carried. (c) CONSIDERATION OF REPORT REGARDING MAINTENANCE ASSESSMENTS City Administrator Plotz reported on a recent visit he, the City Engineer and City Attorney had made to the City of Bloomington to review their main- tenance assessment policy. After discussion, Alderman Carls moved to direct the City Administrator, City Engineer, and City Attorney to prepare a plan to apply Bloomington's concept to Hutchinson and to report back to the City Council. Seconded by Alderman Mlinar and carried unanimously. (d) CONSIDERATION OF PARKING ASSESSMENT FORMULA FOR PARKING PROGRAM Following discussion of the parking assessment formula for the parking program, it was moved by Alderman Beatty, seconded by Alderman Mlinar, to defer the parking assessment formula to the next Council meeting for a draft of a Resolution from the City Attorney. Motion unanimously approved. (e) CONSIDERATION OF FINAL RESOLUTION ON INDUSTRIAL REVENUE BONDS FOR HECHT ASSOCIATES Since the final Resolution had not been received, the motion was made by Alderman Carls to defer action. Seconded by Alderman Gruenhagen and car- ried unanimously. (f) CONSIDERATION OF ESTABLISHING A DIFFERENT DATE FOR THE REGULAR CITY COUNCIL MEETING SCHEDULED FOR SEPTEMBER 14, 1982 Inasmuch as the General Election will be held Septembier 14, 1982, it will be necessary to either change the date or the time of the Regular City Coun- cil Meeting scheduled for September 14, 1982. It was moved by Alderman Gruenhagen to set the time for 8:00 P.M. on Sep- tember 14, 1982 for the Regular City Council Meeting. Alderman Mlinar seconded the motion, and it unanimously carried. (g) CONSIDERATION OF REQUEST BY MARK MCGRAW FOR PERMISSION TO USE BOULEVARD AND/OR STREET FOR SECOND CONCESSION UNIT NEXT TO POPCORN STAND IN LIBRARY SQUARE FOR ARTS AND CRAFTS FESTIVAL -5- COUNCIL MINUTES AUGUST 30, 1982 Mr. Richard Fischer, President of the Hutchinson Ambassadors, addressed the Council regarding the Arts and Crafts Festival. He pointed out the Festival has been sponsored by the Chamber of Commerce and the Ambassadors for the past eight years. The money raised from the Festival goes to the Chamber of Commerce. The Ambassador's Wncession stand is a fund-raiser, and the proceeds from it goes to the City of Hutchinson through various projects. Food is not allowed to be sold at the Festival, and the intent of promoting arts and crafts would not be upheld if Mark McGraw was per- mitted to operate a concession unit. Therefore, the Ambassadors objected to Mr. McGraw's request and requested exclusive rights for their concession stand during the Festival. Following discussion, Alderman Gruenhagen moved to reject the request by Mark McGraw for a second concession stand for the Arts and Crafts Festival. Seconded by Alderman Carls and unanimously carried. (h) CONSIDERATION OF SENIOR CENTER AS JEFFERSON LINES BUS DEPOT Ms. Bonnie Edwards, Regional Area Supervisor, appeared before the Council with a request that the Senior Center be considered for the bus depot of the Jefferson Lines. She reported the present depot agent will be finished as of September 1, and it was felt the Senior Center would be an ideal lo- cation. The dispatchers for the Hutchmobile could handle the phone calls, bookings and ticket sales. The City would receive 10% of the proceeds for this service. After discussion, it was moved by Alderman Beatty that the City act as depot agent and work with Jefferson Bus Lines for a six-month trial period. Seconded by Alderman Gruenhagen and unanimously approved. RECESS: A short recess was taken at 10:30 P.M. (i) CONSIDERATION OF REQUEST FOR REPAIR WORK AT BURNS MANOR City Administrator Plotz reported that Burns Manor had requested authori- zation for repair work on two doors and frames. The motion was made by Alderman Beatty to authorize City staff to obtain three proposals for the repair work at Burns Manor. Alderman Mlinar sec- onded the motion, and it carried unanimously. (j) CONSIDERATION OF GRINDER REPAIR AT SEWAGE DISPOSAL PLANT Maintenance Operations Director Neumann requested authorization to repair the grinder at the sewage disposal plant for an amount of approximately $3,500.00. COUNCIL MINUTES AUGUST 30, 1982 It was moved by Alderman Gruenhagen, seconded by Alderman Mlinar, to approve the repair on the grinder. Motion unanimously approved. 5. ADJOURNMENT There being no further business, the meeting adjourned at 12:05 A.M. upon motion by Alderman Carls, seconded by Alderman Mlinar and unanimously carried. -7-