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02-12-1980 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 12, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present were: Administrative Assis- tant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schant- zen. 2. INVOCATION The invocation was given by the Reverend ' on Lindekugel of Christ the King Luth- eran Church. 3. MINUTES r The minutes of the Regular Meeting of January 22, 1980 and Special Meeting of February 5, 1980 were approved as presented a d the minutes of the Special Meet- ings of January 24, 1980 and February 4, 1980 ere approved as amended, upon mo- tion by Alderman Beatty, seconded by Alderman terson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR MARK SCHNOBRICH, CLIFFORD PAULSEN AND WENDELL MATHEWS TO ATTEND HORTICULTURE INDUSTRIES CONFERENCE FEBRUARY 26-27, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously, to approve the request for the three above -stated individuals to attend the Horticulture Industries Con- ference. (b) CONSIDERATION OF REQUEST FOR GARY PLOTZ AND KEN MERRILL TO ATTEND MINNESOTA FINANCE OFFICERS ANNUAL CONFERENCE ON APRIL 16-18, 1980 After discussion, Alderman Gruenhagen moved to approve the request for the Administrative Assistant and City Accountant to attend the Finance Officers Annual Conference. Seconded by Alderman Beatty, the motion carried unani- mously. (c) CONSIDERATION OF REQUEST FOR MARY ROSE, HAZEL SITZ, ROBERTA TABBERSON, PENNY KLITZKE AND MARILYN SWANSON TO ATTEND U OF M WORKSHOP COUNCIL MINUTES FEBRUARY 12, 1980 Following discussion, it was moved by man Lueneburg and carried unanimously, Workshop. 6. RESOLUTIONS AND ORDINANCES Alderman Peterson, seconded by Alder - to approve attendance at the U of M (a) ORDINANCE NO. 1/80 - SECTION 1020 - CITY TREE ORDINANCE City Forester Schnobrich commented that the purpose of the City Tree Ordi- nance is to coordinate what has already been in existence for many years and to create an over-all concept. Without an Ordinance, there is nothing concrete to work with. The Ordinance defines street trees, park trees, and also deals with public trees, private trees and how and when they affect City trees. There is a need to establish guidelines for a Comprehensive Tree Management Plan. The Ordinance would also describe the duties of the City Forester as well as establish a City Tree Board. After discussion, the motion was made by Alderman Beatty to waive the first reading of Ordinance No. 1/80 entitled Section 1020 - City Tree Ordinance and set the second reading for February 25, 1980. The motion was seconded by Alderman Gruenhagen and unanimously carried. Administrative Assistant Plotz reported the City had received an announce- ment from the National Arbor Day Foundation naming Hutchinson as a 1979 Tree City USA. A news release will be forthcoming in the newspaper and over the radio. (b) ORDINANCE NO. 2/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP Mayor Westlund commented this rezoning was for the Dennis Albertson property of Paden's First Addition. After discussion, it was moved by Alderman Beatty, seconded by Alderman Peter- son and carried unanimously, to waive the second reading and adopt Ordinance No. 592 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinsgn and the Official Zoning Map. (c) ORDINANCE NO. 3/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCKINSON AND THE OFFICIAL ZONING MAP Mayor Westlund stated this rezoning was for the Richard Schmidtbauer property. Following discussion, Alderman Gruenhagen moved to waive the second reading and adopt Ordinance No. 593 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zon- ing Map. Seconded by Alderman Lueneburg, the motion unanimously carried. -2- COUNCIL MINUTES FEBRUARY 12, 1980 (d) ORDINANCE NO. 4/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP It,_.wa.s pointed out by Mayor Westlund that this rezoning was for the John Miller property. After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously, to waive the second reading and adopt Ordinance No. 594 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. (e) RESOLUTION NO. 6486 - RESOLUTION OF APPRECIATION FOR BECKY PIEHL Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6486 entitled Resolution of Appreciation for Becky Piehl. The motion was seconded by Alderman Beatty and unanimously carried. (f) RESOLUTION NO. 6487 - RESOLUTION SETTING ELECTION, TIME, PLACE LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR gITY SPECIAL ELECTION After discussion, Alderman 6 terson moved to waive reading and adopt Reso- lution No. 6487 entitled Resolution Settiig Election, Time, Place Locations of Precincts, and Appointing'of Judges for City Special Election. The mo- tion was seconded by Alderman'Gruenhager and carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMI'$SION$, (a) BUILDING OFFICIAL'S MONTHLY REPORT\- JANUARY 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER' ADVISORY BOARD DATED JANUARY 8, 1980 There being no discussion, the minutes weiqe ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) 1980 IMPROVEMENT PROJECTS (DEFERRED JANUARY 22, 1980) 1. PROJECT 80-01 - CONSTRUCT CURB & GUTTER, GRAVEL BASE & APPURTENANCES 2. PROJECT 80-02 - WATERMAIN, SANITARY SEWER, STORM SEWER & APPURTENANCES -3- COUNCIL MINUTES FEBRUARY 12, 1980 City Engineer/Public Works Director Priebe commented the 80-01 project should be built this year, and there had been no unfavorable comments re- ceived at the public hearing. He would, therefore, recommend approval. Regarding the 80-02 project, Mr. Priebe commented on the location of the projects. He further pointed out that Mr. Leonard Miller was the only one who complained about the project. In reviewing Mr. Miller's property, it was the City Engineer's recommendation to defer assessment for the proposed sanitary sewer and watermain improvements until such time service was re- quested. The 80-02 improvement projects were also recommended for approval. Mr. Jim DeMeyer objected to the water and sewer lines to serve the Paden Addition, claiming they would connect to linesrin the Lund land to the north. He charged the City of having a double standard in allowing the development of Paden Addition while withdrawing approval ,for industrial revenue bonds for the project of Developers Diversified that would buy the Lund land. City Engineer Priebe responded that the water and sewer lines would be con- nected to lines on Century Avenue and go south in the highway right-of-way. They would not affect the Lund property. The motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to waive reading and adopt Resolution No. 6484 entitled Resolution Ordering Improvement and Preparation of Plans, Project 80-01. The motion was made by Alderman`,,Lueneburg, seconded by Alderman Beatty and unanimously carried, to waive read ing and adopt Resolution No. 6485 entitled Resolution Ordering Improvement Preparation of Plans, Project 80-02. Mr. George Quast appeared before th Council and inquired about a private drainage ditch located along Highwa 15 which serves land owners on either side of the highway. Mr. Eugene Birk also commented about te same ditch. It was agreed that property owners on the east and west si�e of the highway needed to reach an agreement on the best way to drain the ditch. Further discussion will take place among those involved. (b) CONSIDERATION OF ESTABLISHING DOLLAR AMOUNT FOR POLICE/FIRE STATION BOND ISSUE Administrative Assistant Plotz reported that TKDA and the Fire/Police De- partments held a meeting at 6:00 P.M. this evening to discuss the new draw- ings. The appraisers did an appraisal on the property site, and the orig inal price was very close to the final appraisal. Acquisition would cost $260,000, with a 20% contingency, with a total acquisition figure of $310,000. He further commented about the Peterson-Madson building and the need for more parking spaces. A variance had been issued to meet the old City Ordi- nance, but the new City Ordinance requires more parking space than is avail- able. -4- COUNCIL MINUTES FEBRUARY 12, 1980 Mr. Westly Hendrickson of TKDA presented drawings of two schemes for the proposed police/fire station. The single story structure would have an unfinished basement and provide 36 parking spaces on the side. The two- story building would have meeting rooms and offices upstairs for the Fire Department, with the Police Department located on first floor. There would be an unfinished basement and an elevator. Space for 48 cars would be pro- vided by open air parking underneath the building. The proposed building would have a cavity wall system. It was reported the estimated cost for break -off block on the exterior would be $1.80 to $2.00 per square foot cheaper than brick, or $20,000 (2%) less. Fireman Clinton Gruett mentioned that a discussion was given to 22 addi- tional parking spaces for the Madson Building. -`He commented that the lot across the street is not used for parking. Consultant Hendrickson reported the ',prefereA4e of the Police and Fire De- partments was for a two-story schemes' The)6stimated cost of the building would be $1,400,000 plus the cost of�and Acquisition and building demoli- tion costs. After discussion, it was agreed to red4e the contingency to 15% or $300,000 for acquisition costs. a Mayor Westlund remarked that no appraisal"had been done on the present fire station. If the referendum passes and thin building were sold, the amount received for the sale could be applied to the bond. He, therefore, recom- mended acceptance of $300,000 acquisition costs, $1,400,000 building costs, for a total of $1,700,000 dollar amount of th'k police/fire station bond issue. The motion was made by Alderman Gruenhagen to set $1,700,000 for the amount of the police/fire station bond issue. Seconded by Alderman Beatty, the motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION OF REPLACEMENT OF AIRPORT BEACON LIGHT UNIT Administrative Assistant Plotz reported the airport beacon light unit has deteriorated so that the breakers are charred black, and the light bulb burns out every 10 to 14 days. Each beacon light bulb costs $45-50. The unit should be rebuilt or replaced. Two quotations were received from Popp Electric, one for replacement and one for repair. A third quotation was presented by the State Department of Transportation, Division of Aeronautics, to install a new unit for $1,000. It was his recommendation to accept the proposal from Popp Electric to install a new unit for $683, including labor. -5- COUNCIL MINUTES FEBRUARY 12, 1980 After discussion, it was moved by Alderman Gruenhagen, seconded by Alder- man Peterson and unanimously carried, to replace the airport beacon light unit at a cost of $683 by Popp Electric. (b) CONSIDERATION OF APPLICATION FOR SNOW REMOVAL PERMIT FOR; 1. GILBERT LEHMAN 2. JERRY BLOCK 3. DON GLAS Following discussion, Alderman Peterson moved to approve the above-named applications for Snow Removal Permits and issue said permit. The motion was seconded by Alderman Gruenhagen and carried unanimously. (c) CONSIDERATION OF VEHICLE REPLACEMENT FOR PARK DEPARTMENT City Engineer/Public Works Director P 'ebe reported proposals had been re- ceived for replacing the Bronco in the ark Department. It was his recom- mendation to approve purchase of the Sco II from Johnson Motors Co., Inc., Glencoe in the amount of $7,500 (with trad After discussion, it was moved by Alderman Beatty, seconded by Alderman Peterson and unanimously carried, to approve puiZchase of the Scout II from Johnson Motors Co., Inc. in the amount of $7,500:., A , (d) CONSIDERATION OF TEMPORARY EMPLOYEE FOR CIVIC ARENA., 1. A temporary employee, Gary Lofthus, is no ,longer eligible for financial assistance in employment at the Civic Aredia so it is requested he be placed on the payroll as a part-time employee fqr the duration of the ice season. r Following discussion, the motion was ma a by Alderman Gruenhagen to approve Gary Lofthus as temporary employee for ivic Arena. Seconded by Alderman Beatty, the motion unanimously carried.( (e) CONSIDERATION OF 1979 STORM SEWER PROJECT TO CLIFTON HEIGHTS AREA City Engineer/Public Works Director Priebe reported this was a 1979 project, but it was not completed. Bids were taken, but no permit was secured from the railroad to cross the tracks. The railroad requires payment of $940.00 for said permit to have construction completed by the open trench method. It was Mr. Priebe's recommendation to approve payment to the railroad. After discussion, it was moved by Alderman Beatty to approve payment in the amount of $940.00 to the railroad for a permit to the City to complete con- struction of the 1979 storm sewer project to Clifton heights area. Seconded by Alderman Lueneburg, the motion carried unanimously. Im r COUNCIL MINUTES FEBRUARY 12, 1980 (f) CONSIDERATION OF CHANGE IN EMPLOYMENT STATUS Administrative Assistant Plotz reported that Receptionist/Cashier, Mary Rose, requested to reduce her working hours to 32 per week. He did not foresee any problems with the workload in the office, but the arrangement would be on a six month trial basis. Following discussion, Alderman Gruenhagen moved to approve the request for a change in employment status for Mary Rose. The motion was seconded by Alderman Peterson and unanimously carried. (g) CONSIDERATION OF APPROVAL OF SPECIFICATIONS FOR 1980 TREE REMOVAL PROJECT AND ADVERTISE FOR BIDS City Engineer/Public Works Directo Priebe commented on the specifications for 1980 tree removal project. He�elt bids should be received late in Feb- ruary or early March and recommended\,the date of March 5, 1980, 2:00 P.M. to open bids. After discussion, the motion was made by Alderman Peterson, seconded by Ald- erman Lueneburg and carried unanimously, to approve the 1980 tree removal specifications and advertise for bids to be opened on March 5, 1980 at 2:00 P.M. (h) CONSIDERATION OF APPROVAL OF PROPOSAL FOR.ADDITIONAL TREE TRIMMING OF PROJECT, COST TO BE PAID BY CITY AND REIMBURSED BY DNR City Engineer/Public Works Director Priebe reported proposals had been re- ceived and opened for additional tree trimming work, with the cost to be re- imbursed to the City by DNR. The following three companies presented a pro- posal: Clark Landscaping, Columbia Heights $6,386.00 J. B.'s Tree Cutting & Trimming, St. Paul' 8,975.00 Bred -Well, Inc., Little Canada ` 8,708.08 It was the recommendation of the City Engineer to 4ward the work to Clark Landscaping. Following discussion, it was moved by Alderman Lueneburg to award the addi- tional tree trimming work to Clark Landscaping in the amount of $6,386.00, with reimbursement from DNR. Seconded by Alderman Gruenhagen, the motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT -7- COUNCIL MINUTES FEBRUARY 12, 1980 Administrative Assistant Plotz reminded the Council of the 1980 Legisla- tive Action Conference on February 20, 1980 in St. Paul. The Minnesota Legislators have been invited to the Reception in the early evoning. On February 21 the Council will be meeting with the Street and Park Depart- ment employees at 8:00 A.M. Mr. Plotz commented on the City Council Workshop on Febrpary 28, to be held in the Conference Room of the Community Hospital. The Bounty Commissioners have been invited to attend a luncheon with the Council members, and the agenda is being prepared. It was pointed out that the Precinct Caucus Meetino will be held on Feb- ruary 26, which is also a Councileeting night. It will, therefore, be necessary to reschedule the Council meeting to another date. After discussion, it was moved by� Alderman Pete son, seconded by Alderman Beatty and unanimously carried, tostalish t)1e date of February 25, 1980, 7:30 P.M., for the next Council meeing. I It was the consensus of the Council o meet/at 8:00 P.M. on March 25, 1980 since the election polls for the pol ce/fir station referendum would be open until then. \ / It was the decision of the Council to III, March 26, 1980 at 8:00 A.M. It was movva said date and time for Board of Canvass, burg, the motion unanimously carried. r' r Administrative Assistant Plotz reportid the County for a HUD Small Cities Gr r{ t 'i 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS d the Board of Canvass Meeting on rd by Alderman Peterson to approve Meeting. Seconded by Alderman Luene- that both applications submitted by had been denied. It was moved by Alderman Lueneburg� seconded by Alderman Peterson and unanimously carried, to approve th$ verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was ad- journed at 9:20 P.M. upon motion by Alderman Peterson, seconded by Alderman Gruen- hagen and carried unanimously.