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03-11-1980 CCMA 1. CALL TO ORDER MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 11, 1980 Vice -Mayor Gruenhagen called the meeting to order at 7:30 P.M., with the follow- ing members present, Aldermen Peterson and Lueneburg, in addition to Vice -Mayor Gruenhagen. Absent: Mayor Westlund and Alderman Beatty. Also present were: Ad- ministrative Assistant Plotz, City Engineer/Public Works Director Priebe, and Act- ing City Attorney James Schaefer. 2. INVOCATION The invocation was given by Ms. Barb Rossing, intern pastor at Faith Lutheran Church. 3. MINUTES The minutes of the Regular Meeting of February 25, 1,80 and Special Meeting of March 5, 1980 were approved as presented upon motiop by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST BY GEORGE FIELD TO ATTEND I.A.A.I. AND F.M.A.M. QUARTERLY MEETINGS ON MARCH 12, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve George Field attending the I.A.A.I. and F.M.A.M. Quarterly Meetings. (b) CONSIDERATION OF REQUEST BY JAMES BRYANT TO MOVE BUILDING Building Official Willard repotted James Bryant'r'equested approval to move a mobile home entrance structure from the rural area to Country Club Terrace, to be used as an entrance enc losure for his mobile dome. It was his recom- mendation to grant approval,,subject to the stipulat %ns listed in his memor- andum of March 6, 1980 addressed to the City Council. After discussion, Alderman Lueneburg moved that with the recommendation of the Building Official to approve the request to move the above stated build- ing. The motion was seconded by Alderman Peterson and carried'unanimously. . COUNCIL MINUTES MARCH 11, 1980 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6495 - RESOLUTION IN SUPPORT OF 1980 CENSUS Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Peterson and unanimously carried, to waive reading and adopt Resolution No. 6495 entitled Resolution In Support of 1980 Census. (b) ORDINANCE NO. 1/80 - SECTION 1020 - CITY TREE ORDINANCE After discussion, the motion was made by Alderman Peterson to waive second reading and adopt Ordinance No. 591 entitled Section 1020 - City Tree Ordi- nance. The motion was seconded by Alderman Lueneburg and carried unanimously. (c) RESOLUTION NO. 6498 - RESOLUTION AMENDING RESOLUTION NO. 6487 Following discussion, Alderman Peterson made the motion to waive reading and adopt Resolution No. 6498 entitled Resolution Amending Resolution No. 6487. Seconded by Alderman Lueneburg, the motion unanimously carried. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - FEBRUARY 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF "SENIORS ACTIVITY CENTER'"`ADVISORY BOARD DATED FEBRUARY 5, 1980 There being no discussion, the minutes,were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF CIVIC ARENA BOARD DATED FEBRUARY 20, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF AWARDING CONTRACT FOR 1980 TREE REMOVAL AND STUMP REMOVAL (DEFERRED MARCH 5, 1980) City Engineer/Public Works Director Priebe reported that Florian Thode of Hutchinson Landscaping was low bidder for 1980 tree and stump removal. It was his recommendation to award the bid to said company in the amount of $53,331.30. -2- COUNCIL MINUTES MARCH 11, 1980 The motion was made by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously, to award the bid for 1980 tree and stump removal to Hutchinson Landscaping in the amount of $53,331.30. 9. NEW BUSINESS (a) CONSIDERATION OF TRUNK WATERMAIN REPLACEMENT It was explained by the City Engineer/Public Works Director that the trunk watermain replacement would affect the line east of the Amoco plant by the river. The approximate cost would be $10,000, and it was his recommendation to proceed with plans and specifications for the project. Following discussion, it was moved by Alderman Lueneburg to approve ordering plans and specifications for the trunk watermain replacement. Seconded by Alderman Peterson, the motion unanimously carried. (b) CONSIDERATION OF TRUNK SANITARY SEWER LINE REPLACEMENT City Engineer/Public Works Director Priebe reported it would be necessary to replace the trunk sanitary sewer line from Monroe Street to Adams Street. After discussion, Alderman Peterson moved to approve the replacement of the said trunk sanitary sewer line. Seconded by Alderman Lueneburg, the motion carried unanimously. (c) CONSIDERATION OF PERMANENT STATUS OF KENNETH WICHTERMAN Following discussion, the motion wad,, made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously c�rried, to approve the permanent status of Kenneth Wichterman. s (d) CONSIDERATION OF PERMANENT STATUS OF WEELL MATHEWS After discussion, Alderman Peterson moved 11 o approve the permanent status of Wendell Mathews. Seconded by Alderman Ll_�eneburg, the motion carried unanimously. \ (e) CONSIDERATION OF APPLICATION FOR CIGARETTE LICENSE BY CITY OF HUTCHINSON FOR VENDING MACHINE Following discussion, it was moved by Alderman Lueneburg to waive the fee and issue a cigarette license to the City of Hutchinson for a vending ma- chine located in the auditorium. The motion was seconded by Alderman Peter- son and unanimously carried. -3- COUNCIL MINUTES MARCH 11, 1980 (f) CONSIDERATION OF EMERGENCY ELECTRICAL GENERATOR SYSTEM Vice -Mayor Gruenhagen explained the need for a new electrical generator system at the Hutchinson Community Hospital. He stated the old generator would be retained for stand-by purposes. After discussion, the motion was made by Alderman Lueneburg to authorize advertising for bids to be opened April 8, 1980 at 2:00 P.M. in the Council Chambers for an -electrical generator system to be installed at the hospital. The motion was seconded by Alderman Peterson and carried unanimously. (g) CONSIDERATION OF PAINT STRIPING AIRPORT RUNWAY Administrative Assistant Plotz reported the State Aeronautics Division, Department of Transportation, does painting of runways in Minnesota, and the only cost is for the paint. The Hutchinson airport would require ap- proximately 20 gallons of paint, at a total cost of $100-150. It was his recommendation to approve the agreement with the Department of Transporta- tion to paint the Hutchinson Municipal Airport runways." Following discussion, Alderman Peterson moved to approve the agreement and waive reading and adopt Resolution No. 6496 entitled Resolution of Agreement with State of Minnesota, Department of TransportAtion for Paint Striping of Airport Runways and Taxiways. Seconded by Alderman Lueneburg, the motion unanimously carried. (h) CONSIDERATION OF PICKUP FOR STREET DEPARTMENT AND PARK DEPARTMENT City Engineer/Public Works Director 1�,riebe reported on the replacement of two pickups in the Street and Park De�'artments. Three bids were received from the public for two used pickups: 1\ Jerome J. Ebert 1970 Dodgy Pickup $265.00 Harold Kaupang 1970 Dodge\Pickup 100.00 Tom Kennedy 1973 Interna'ional Pickup 200.00 It was Mr. Priebe's recommendation to approve the purchase of two new 1980 GMC pickups from Swanke, Inc., low bidder, at`a cost of $4,844.08 each, totaling $9,688.16, and accept the two bids foil used pickups from Messrs. Ebert and Kennedy. The net cost to the City fot,replacement of the two pickups would be $9,223.16. After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve purchasing two 1980 GMC pick- ups from Swanke, Inc. for a total of $9,688.16 and sell the two used pick- ups as recommended. -4- COUNCIL MINUTES MARCH 11, 1980 (i) CONSIDERATION OF SUPPLEMENTAL AGREEMENT FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR FIRE AND POLICE BUILDING WITH TKDA Administrative Assistant Plotz explained the supplemental agreement with TKDA was necessary because the site for the Police/Fire Station was changed, and only two-thirds of the original design work could be applied to the new site. The cost for the additional work required will not exceed $5,000.00. Following discussion, the motion was made by Alderman Lueneburg to approve the supplemental agreement with TKDA for the Fire/Police Station. Seconded by Alderman Peterson, the motion carried unanimously. (j) CONSIDERATION OF PREVENTIVE MAINTENANCE AGREEMENT FOR SEWAGE TREATMENT PLANT EQUIPMENT City Engineer/Public Works Director Priebe requested approval of the renewal of a two-year maintenance agreement with Power -Process Equipment, Inc. for maintaining equipment at the Sewage Treatment Plant. The total cost of the two-year contract would be $2,010.00, paid on a quarterly basis. After discussion, Alderman Lueneburg moved to approve the maintenance agree- ment with Power -Process Equipment, Inc. for the Sewage Treatment Plant equip- ment. The motion was seconded by Alderman Peterson and unanimously carried. (k) CONSIDERATION OF PREVENTIVE MAINWANCE AGREEMENT FOR FILTER BED EQUIPMENT AT WATER TREATMENT PLANT City Engineer/Public Works Directdr Priebe reported the maintenance agree- ment with Infilco Degremont Inc. ftr the Water Treatment Plant filter bed equipment needed to be renewed. Thf- cost of the one-year contract is $600.00. Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Lueneburg and carried unanimously, to approve the maintenance agreement with Infilco Degremont Inc. for the Water Treatment Plant equipment. (1) CONSIDERATION OF T.H. 15 NORTH IMPROVEMENTS City Engineer/Public Works Director Priebe, reported a Resolution from the City would be needed for the Department of Transportation to consider im- provement work of T.H. 15 North (Main Street) from Fourth Avenue North to Fifth Avenue North. After discussion, Alderman Lueneburg made the motion to waive reading and adopt Resolution No. 6499 entitled Resolutionor Proposed Improvements at Intersection of T.H. 7, 15 & 22 By State of Min esota, Department of Trans- portation. Seconded by Alderman Peterson, the motion carried unanimously. -5- COUNCIL MINUTES MARCH 11, 1980 (m) CONSIDERATION OF HIRING PART-TIME DISPATCHERS FOR POLICE DEPARTMENT It was recommended by the Chief of Police to hire three part-time dis- patchers in the Police Department, namely, Sandra Cornell, Nancy Redetzke, and Nancy Schultz. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Lueneburg and carried unanimously, to approve hiring the above- named individuals as part-time dispatchers. (n) CONSIDERATION OF APPOINTMENTS TO CITY TREE BOARD The recommendation was made by Mayor Westlund to appoint the following to the newly -created City Tree Board: Jerry Brown - 2 Year Term Roy Johnson - 3 Year Term Ivan Larson - 3 Year Term Alice (Mrs. Axel) Jensen - 1 Year Term Bruce Peterson, Council Representative - 1 Year Term It was moved by Alderman Lueneburg to ratify said appointments to the City Tree Board. The motion was seconded by Alderman Peterson and unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK-ADMINISTIAATIVE ASSISTANT Administrative Assistant Plotz repo*ted on the Open House for the Fire Sta- tion and Police Department scheduledlfor March 17, 1980. It was suggested the Council members be present in the evening to answer any questions the public might have on the referendum. The Council concurred it would be a good idea to hold a public meeting at',7:30 P.M. in the Council Chambers of City Hall. (b) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe reported proposals were received on tree pruning, which will be funded in total by the DNR. Bred -Well, Inc. of Little Canada, Minnesota was the low bidder on Sections A and B in the amount of $9,398.90. It was Mr. Priebe's recommendation to award the con- tract to said company . After discussion, Alderman Peterson moved to approve the low bid of Bred - Well, Inc. for tree pruning in the amount of $9,398.90. The motion was seconded by Alderman Lueneburg and carried unanimously. NOM COUNCIL MINUTES MARCH 11, 1980 It was requested that City Forester Schnobrich be autho seminar regarding pesticide application on March 12-13, It was moved by Alderman Lueneburg, seconded by Alde ried unanimously, to approve Mark SN-,hnobrich attend,* 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENT (a) VERIFIED CLAIMS to attend a n Peterson and car - the said seminar. It was moved by Alderman Lueneburg, secon d by Alderman Peterson and unani- mously carried, to approve the verified ims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to co before thCouncil, the meeting adjourned at 8:08 P.M. upon motion by Alderman eterson, sec nded by Alderman Lueneburg, and unanimously carried. J Lf -7-