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06-24-1980 CCMV - " MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JUNE 24, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 8:00 P.M., with the following members present: Aldermen Peterson, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: Alderman Lueneburg. Also present: Administrative Assistant Plotz, City Engineer/Public Works Director Priebe, and City Attorney Schantzen. 2. INVOCATION The invocation was given by the Reverend Darrel F. Thalman from our Savior's Luth- eran Church. 3. MINUTES The minutes of the Special Meetings of June 10, 1980, Regular Meeting of June 10, 1980, and Special Meetings of June 16, 1980 were approved as amended, upon motion by Alderman Beatty, seconded by Alderman Peterson and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. ALMA KURTH 2. ALFRED J. TURCK 3. MRS. H. D. BOHNEN 4. ELSIE BERGMAN After discussion, the motion was made by Alderman Beatty, seconded by Alder- man Gruenhagen and unanimously carried, to approve the reduced trash and re- fuse rates for the above named individuals. (b) CONSIDERATION OF REQUEST BY JOHN MILLER TO MOVE BUILDING Mr. John Miller requested approval to move an existing farm house into the City and locate it in the Country Club Terrace. The building will be re- modeled and used as an apartment house. It was the recommendation of the Building Official to approve the relocation of the structure, with the following stipulations: COUNCIL MINUTES JUNE 24, 1980 Before any work is done to place this house on a permanent foundation on the proposed site, two sets of plans and specifications shall be submitted to this office for the proposed work to be done and a build- ing permit applied for on or before 90 days following relocation of the building. Following discussion, it was moved by Alderman Beatty to approve the relo- cation of the building, with the recommended stipulations. Seconded by Ald- erman Gruenhagen, the motion unanimously carried. (c) CONSIDERATION OF REQUEST BY HUTCHINSON DOWNTOWN RETAIL ASSOCIATION FOR DOWNTOWN MERCHANTS TO USE SIDEWALKS FOR CRAZY DAYS ON JULY 23, 1980 The Downtown Retail Association requested permission to use City sidewalks in front of downtown stores for Crazy Days on July 23, 1980. After discussion, Alderman Peterson moved to approve the request. The motion was seconded by Alderman Beatty and carried unanimously. (d) CONSIDERATION OF REQUEST BY CHAMBER OF COMMERCE FOR $1,000 TOWARD 1980 BAND CONCERTS Mayor Westlund reported the $1,000 contribution from the City for 1980 band concerts had been budgeted. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve payment. (e) CONSIDERATION OF REQUEST BY CHAMBER OF COMMERCE FOR CITY'S PORTION OF $2,000 FOR BROCHURES Mayor Westlund commented that on Sepember 25, 1979 the Chamber of Commerce had requested the City to budget $2,000 to assist in preparing a four-color brochure on Hutchinson. This item had been included in the 1980 budget. The Executive Vice President of the Chamber of Commerce, Clarice Coston, pre- sented drawings of the brochure layout. She pointed out the motto would be "Hutchinson, a town for all seasons." After discussion, the motion was made by Alderman Gruenhagen to approve pay- ment of $2,000 to the Chamber of Commerce for the City's portion of cost for the brochures. The motion was seconded by Alderman Peterson and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6552 - RESOLUTION OF APPRECIATION (ROLLAND JENSEN) -2- COUNCIL MINUTES JUNE 24, 1980 It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6552 entitled Resolu- tion of Appreciation (Rolland Jensen). (b) RESOLUTION NO. 6553 - RESOLUTION OF APPRECIATION (LYLE BLOCK) It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6553 entitled Resolu- tion of Appreciation (Lyle Block). (c) RESOLUTION NO. 6554 - RESOLUTION OF APPRECIATION (RONALD J. MCGRAW) It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6554 entitled Resolu- tion of Appreciation (Ronald J. McGraw). (d) RESOLUTION NO. 6555 - RESOLUTION OF APPRECIATION (WARD HAUGEN) It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to waive reading and adopt Resolution No. 6555 entitled Resolu- tion of Appreciation (Ward Haugen). (e) ORDINANCE NO. 12/80 - ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING PARKING REGULATIONS Following discussion, the motion was made by Alderman Beatty to waive the second reading and adopt Ordinance No. 601 entitled Amendment of Hutchinson Zoning Ordinance, Section 10: Special Provisions. Seconded by Alderman Gruen- hagen, the motion carried unanimously. (f) ORDINANCE NO. 13/80 - ORDINANCE RESCINDING ORDINANCE NO. 519 AND ORDINANCE NO. 551 FOR DISSOLUTION OF HUTCHINSON CIVIC ARENA BOARD Mayor Westlund commented that some time ago he had recommended the Civic Arena be placed under the jurisdiction of the Park and Recreation Board. This Ordinance would dissolve the Civic Arena Board. After discussion, Alderman Beatty moved to waive the first reading of Ordi- nance No. 13/80 entitled Ordinance Rescinding Ordinance No. 519 and Ordinance No. 551 for Dissolution of Hutchinson Civic Arena Board and set second read- ing for July 8, 1980. The motion was seconded by Alderman Peterson and car- ried unanimously. (g) RESOLUTION NO. 6556 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to waive reading and adopt Reso- lution No. 6556 entitled Transferring $10,000 from Liquor Store to General Fund. -3- COUNCIL MINUTES JUNE 24, 1980 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - MAY 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF AIRPORT COMMISSION DATED JUNE 4, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED MAY 21, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED APRIL 9, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF PLANNING COMMISSION DATED MAY 20, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (f) MINUTES OF HOSPITAL BOARD DATED APRIL 15, 1980 AND MAY 20, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF RECOMMENDATIONS FROM HUTCHINSON COMMUNITY HOSPITAL: 1) AWARD OF BID FOR PORTABLE X-RAY UNIT (DEFERRED JUNE 10, 1980) 2) PURCHASE OF SECURITY TV CAMERA SYSTEM 3) AWARD OF BID FOR EMERGENCY GENERATOR (DEFERRED JUNE 4, 1980) 4) ADVERTISE FOR BIDS ON BLOOD GAS MACHINE Alderman Gruenhagen reported all of the items requested by the Hospital have been budgeted, with the exception of the blood gas machine. The following recommendations have been made by the Hospital Board: -4- COUNCIL MINUTES JUNE 24, 1980 1) Purchase portable x-ray unit in amount of $18,995 from Northern X -Ray Company of Minneapolis. 2) Purchase security television camera systems in amount of approxi- mately $5,400. 3) Purchase emergency generator in amount of $39,000 from Cummins Diesel of Minneapolis. 4) Advertise for bids for purchase of an Arterial Blood Gas Analyzer in amount of approximately $13,000. Following discussion, it was moved by Alderman Gruenhagen, seconded by Ald- erman Beatty and carried unanimously, to approve the above recommendations. 9. NEW BUSINESS (a) CONSIDERATION OF RECLASSIFICATION OF PERSONNEL IN POLICE DEPARTMENT Chief of Police O'Borsky reported on a 1979 Bill passed by the Minnesota State Legislature which required part-time peace officers to be licensed and the procedure to obtain said license. These officers under State law will have the full authority of the full-time officers and be authorized to carry firearms. After discussion, Alderman Gruenhagen moved to approve the change in status for part-time officers. Seconded by Alderman Beatty, the motion carried unani- mously. (b) CONSIDERATION OF SUMMER EMPLOYEE IN ENGINEERING DEPARTMENT Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the employment of Dan St. Pierre as a summer employee in the Engineering Department. (c) CONSIDERATION OF HIRING BIKE SAFETY AIDE After discussion, it was moved by Alderman Beatty to approve the employment of Richard Duehn as bike safety aide for the summer. The motion was seconded by Alderman Peterson and carried unanimously. (d) CONSIDERATION OF RECOMMENDATION FOR MERIT INCREASES FOR EMPLOYEES Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and unanimously carried, to approve the recommended merit increases, effective July 1, 1980. -5- COUNCIL MINUTES JUNE 24, 1980 (e) CONSIDERATION OF HIRING PART-TIME DISPATCHER After discussion, Alderman Gruenhagen moved to approve the employment of Janet Wieland as part-time dispatcher in the Police Department. Seconded by Alderman Beatty, the motion carried unanimously. (f) CONSIDERATION OF HIRING SECRETARY FOR PARK AND RECREATION DEPARTMENT Following discussion, it was moved by Alderman Peterson, seconded by Alder- man Beatty and unanimously carried, to approve the employment of Karen Staf- ford as Park and Recreation Secretary, effective July 7, 1980. (g) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION After discussion, the motion was made by Alderman Beatty to waive the first reading of Ordinance No. 14/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and set second reading for July 8, 1980. Seconded by Alderman Peterson, the motion carried unanimously. (h) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY JUNE REDMAN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION, WITH CONTINGENCY Administrative Assistant Plotz distributed copies of a map showing the property involved. He reported June Redman had requested a circle drive, and this would require application to the State Department of Transportation for high- way right-of-way to allow a second entrance off of Highway No. 7. Alderman Gruenhagen pointed out the Planning Commission had stipulated no off-street parking in the front setback. He suggested referring it back to the Planning Commission for further study. Following discussion, the motion was made by Alderman Gruenhagen to refer the matter back to the Planning Commission to resolve the parking issue. Seconded by Alderman Beatty, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY DEBRA BOMSTAD WITH UNANIMOUS RECOMMENDATION TO REJECT BY PLANNING COMMISSION Mr. Blaine Bomstad appeared before the Council and stated that if they could not get approval for a Conditional Use Permit, they would not rent out a por- tion of their house inasmuch as the neighbors were opposed. After discussion, Alderman Beatty moved to uphold the Planning Commission's decision to reject the request for a Conditional Use Permit. The motion was seconded by Alderman Gruenhagen and carried unanimously. COUNCIL MINUTES JUNE 24, 1980 (j) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account hold- ers. He then inquired if there was anyone present who wished to be heard re- garding his/her account. There was no response. It was pointed out the property owner of 642 Adams Street requested the water to be shut off at 12:00 Noon on Wednesday, June 25, 1980-(03-1055-2-00). After discussion, Alderman Gruenhagen moved to discontinue service on June 30, 1980 at 1:00 P.M. as recommended by staff, for any unpaid accounts as follows: 03-1065-1-00, 04-0370-2-00, 04-0600-1-00, 04-0745-1-00, 04-0810-8-00, 10-1110- 2-00, 11-0805-0-00, 12-0170-0-00, 12-0415-0-00, 12-1070-8-00, 12-1315-0-00, 12-1396-0-00, 15-0645-1-00, 16-0352-1-00, 16-0560-1-00; with the exception of account No. 04-0855-6-00 who promised to pay July 3, 1980. Seconded by Ald- erman Peterson, the motion carried unanimously. (k) CONSIDERATION OF ENTERING INTO A REFUSE COLLECTION AGREEMENT WITH JUNKER SANITATION Mayor Westlund stated the City Council and City Attorney had reviewed the present contract with Junker Sanitation and some changes had been made in the agreement. The base fee payable to Junker Sanitation will be $5.10 per month, with the addition of 15C for the City's cost of doing the billing. The pro- posed contract would cover a 10 year period and include an exclusive right for one hauler to remove sanitation from the commercial area. Mention was made that a Board of Review meeting would be held on June 27, 1980, beginning at 10:00 A.M. and continuing through the day. At that time appointments with individual businessmen would be held to discuss any com- mercial refuse problems. Attorney Francis Eggert reported he was representing Leonard Riemann of the A & W Drive -In. He stated his client's needs were not being met for a nego- tiated rate. The A & W had paid $90 for 18 yards of refuse; the rate was in- creased to $140 in June, 1980. The complaint wasn't about the service, but rather the rates charged. Mr. Eggert expressed concern over the City enter- ing into a new contract with Junker without first putting it up for bids. He was also concerned about the large rate increase on commercial accounts. A & W's located in other cities have more output and lower rates than in Hutchinson. He felt Junker's charge was out of line. Attorney Eggert re- quested the Council to consider tabling action on the contract until after the meeting with commercial users scheduled for Friday, June 27, 1980. Mr. Galen Witte of Witte Sanitation requested a permit to allow him to haul refuse within the City limits. He commented on the old contract and asked why there are other containers in town. -7- COUNCIL MINUTES JUNE 24, 1980 Aldermen Beatty and Gruenhagen both expressed concern over granting exclu- sive right to one hauler. Following discussion, Alderman Peterson made the motion to table action on the refuse collection agreement until a special meeting of the Council on Monday, June 30, 1980 at 1:00 P.M. Seconded by Alderman Beatty, the motion unanimously carried. Mr. Robert Swanke of the Book End & Mary Lue's Nit Pik commented he had chosen not to use the refuse service but was still billed for it. In 1977 his store had put out garbage and received good service; then all of a sudden the pick- ups ended. He then talked to Jim Junker for half an hour and got nowhere. He never heard from Junker again. In 1978 his rate was increased $5 a month, but still no pickup. In 1979 he received a note saying his service would stop if no payment was received within 10 days. In March of 1980, he was sent a letter stating he was being sued and the service would stop. The suit was dropped after Junker learned of his mistake. Mr. Swanke stated he had his own truck for hauling refuse from his store so he pays the base fee and forgets about the pickup service. He had no idea how Junker determines his rates. Mrs. Jerry Brown asked the Council what was included in the base charge for commercial users. She then stated it had taken her several years to finally learn that the base charge covers one pickup per month. Mrs. Jean Davison of Northside Grocery asked why residents have to pay for trash pickup when there is none to be picked up. Clarice Coston stated Junker Sanitation had given good service and allowed additional items to be picked up. However, she did feel the commercial ac- counts needed proper consideration and information on what they were being charged, what it covered, etc. City Attorney Schantzen drew attention to items No. 12 and 13 in the proposed contract. He pointed out they give the City the right to cancel the contract if the hauler failed to give proper performance. (1) CONSIDERATION OF CONTACTING DON CASWELL OF MINNESOTA DEPARTMENT OF TRANSPORTATION FOR INSPECTION OF SCHOOL ROAD BRIDGE REPAIR City Engineer/Public Works Director Priebe stated that Mr. Don Caswell had been recommended to do inspection of the School Road Bridge during the deck removal operations. He is considered an expert in the State relative to this type of deck surfacing. Mr. Priebe requested permission to contact Mr. Cas - well's office in writing regarding the inspection. After discussion, it was moved by Alderman Beatty, seconded by Alderman Peterson and unanimously carried, to contact Don Caswell for said bridge repair inspection. IRZ COUNCIL MINUTES JUNE 24, 1980 (m) CONSIDERATION OF EMPLOYMENT OF CIVIC ARENA COORDINATOR AND TRANSFER OF EMPLOYEE IN CIVIC ARENA Following discussion, the motion was made by Alderman Beatty, seconded by Alderman Peterson and carried unanimously, to approve the employment of Mary Haugen as Civic Arena Coordinator, effective August 4, 1980 as recommended by staff, and approve transfer of Mark Weis to the new position of Parks/ Arena Maintenance. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Plotz reminded the Council of the Department Heads Meeting on Thursday morning, June 26, 1980 at 8:00 A.M. and the up -coming Board of Review on Friday, June 27, 1980, starting at 10:00 A.M. (b) COMMUNICATIONS FROM BECKY WALRADTH ON MOSQUITO CONTROL Mayor Westlund commented he had received a telephone call earlier in the day from a concerned citizen who was interested in the City spraying for mosqui- toes. He then asked Becky Walradth to present her request. Becky Walradth presented to the Council a petition signed by 518 signatures requesting mosquito control within the City. City Engineer Priebe reported the City had done spraying to control mosqui- toes about 10 years ago, but it was discontinued due to problems encountered. The City crew does some spot spraying around the lake area. The cost for spraying 10 years ago was approximately $500 or $600. Mayor Westlund felt some research should be done on this matter and instructed the City Engineer to present a report at the next Council meeting. (c) COMMUNICATIONS ON ELECTION RESULTS Administrative Assistant Plotz reported the election results were in and asked the Council to approve the canvassing. The election results were then presented to the Mayor and Council by City Accountant Merrill. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unani- mously carried, to waive reading and adopt Resolution No. 6558 entitled Reso- lution Canvassing Election Returns of City Special Election Held June 24, 1980. (d) COMMUNICATIONS FROM CITY ENGINEER/PUBLIC WORKS DIRECTOR City Engineer/Public Works Director Priebe stated that bids were opened at COUNCIL MINUTES JUNE 24, 1980 2:00 P.M. this afternoon for both used and new sludge spreaders. After they have been reviewed, a recommendation will be presented at the next Council meeting. (e) COMMUNICATIONS ON BOARD OF REVIEW FOR 1980 ASSESSMENTS Mayor Westlund commented on the Board of Review held Monday, June 23, 1980 and the requested changes. It will be necessary to approve and accept the assessor's recommendations and authorize him to post the changes. It was moved by Alderman Peterson to close the hearing for the Board of Re- view. The motion was seconded by Alderman Gruenhagen and carried unanimously. It was moved by Alderman Peterson, seconded by mously carried, to accept the recommendations changes,for the 1980 assessments. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Alderman Gruenhagen and unani- of the County Assessor, with It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:40 P.M., upon motion by Alderman Peterson, seconded by Alderman Beatty and carried unanimously. 9i1