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07-08-1980 CCMP MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 8, 1980 1. CALL TO ORDER The meeting was called to order by Mayor Westlund at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addition to Mayor Westlund. Absent: None. Also present: City Administrator Plotz and Act- ing City Attorney Jim Schaefer. 2. INVOCATION The invocation was given by the Reverend James P. Lauer of the Peace Lutheran Church. 3. MINUTES The minutes of the Special Meeting of June 24, 1980 and Regular Meeting of June 24, 1980 and Special Meeting of June 30, 1980 were approved as presented upon motion by Alderman Peterson, seconded by Alderman Beatty and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUESTS FOR STREET LIGHTING AS PROPOSED BY HUTCHINSON UTILITIES A report on street light projects was received from the Hutchinson Utilities. The projects were either petitioned by residents or recommended by City staff for new areas of the City. Following discussion, the motion was made by Alderman Peterson to table the item until the August 12, 1980 Council meeting. Seconded by Alderman Beatty, the motion carried unanimously. (b) CONSIDERATION OF REQUEST FOR REDUCED TRASH AND REFUSE RATES: 1. HULDA KRUEGER 3. GENEVIEVE DELONG 2. THEOPHIL WENDLANDT After discussion, it was moved by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve the reduced trash and refuse rates for the above named individuals. (c) CONSIDERATION OF APPLICATION FOR LICENSE TO SELL CIGARETTES AT RETAIL BY MCLEOD COUNTY AGRICULTURAL ASSOCIATION COUNCIL MINUTES JULY 8, 1980 Following discussion, Alderman Lueneburg moved to approve the application and issue a cigarette license to the McLeod County Agricultural Association. The motion was seconded by Alderman Beatty and carried unanimously. (d) CONSIDERATION OF REQUEST BY MCLEOD COUNTY AGRICULTURAL ASSOCIATION FOR RETAIL "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE After discussion, the motion was made by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried, to issue an "On Sale" Non -Intoxicat- ing Malt Liquor License to the McLeod County Agricultural Association, with the stipulations recommended by the Chief of Police. (e) CONSIDERATION OF REQUEST FOR CHIEF OF POLICE TO ATTEND CRIMINAL JUSTICE INSTITUTE ON AUGUST 11-13, 1980 Following discussion, Alderman Gruenhagen made the motion to approve the re- quest for Chief of Police to attend the Criminal Justice Institute. Seconded by Alderman Peterson, the motion carried unanimously. (f) CONSIDERATION OF REQUEST BY MINNESOTA HOLSTEIN ASSOCIATION FOR USE OF LIBRARY SQUARE ON JULY 21, 1980 The McLeod County Holstein Association requested permission to use Library Square on July 21, 1980 from 8:00 P.M. to 10:00 P.M. for a judging contest and associated -events in the area. Also, it was requested to block off the street south of Library Square by the S & L Building. After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the use of Library Square by the McLeod County Holstein Association. (g) CONSIDERATION OF REQUEST FOR RANDY DEVRIES TO ATTEND MINNESOTA WASTEWATER OPERATORS ASSOCIATION ON AUGUST 6-8, 1980 Following discussion, the motion was made by Alderman Gruenhagen to approve Randy DeVries attending the Minnesota Wastewater Operators Association. The motion was seconded by Alderman Peterson and carried unanimously. (h) CONSIDERATION OF REQUEST FOR SGT. RON KIRCHOFF TO ATTEND CRIMINAL JUSTICE INSTITUTE ON AUGUST 11-13, 1980 After discussion, Alderman Peterson moved to approve the attendance of Ron Kirchoff at the Criminal Justice Institute. Seconded by Alderman Beatty, the motion unanimously carried. (i) CONSIDERATION OF REQUEST FOR NEW FIRE STATION REFERENDUM FOR NOVEMBER GENERAL ELECTION -2- COUNCIL MINUTES JULY 8, 1980 Fire Chief Schlueter reported the Fire Department had met July 7, 1980 and discussed the original recommendation of a separate building for the fire station. It was voted to request a referendum for a new Fire Department fa- cility be included in the November general election. Mayor Westlund concurred there was a need for a fire and police station. He recommended the City Council hold a special meeting to discuss the matter. Following extensive discussion, the motion was made by Alderman Gruenhagen to defer this item to a special meeting to be held next week.and have represen- tatives from the Fire and Police Departments present, and further to have the City Attorney investigate the legality of the time frame for another referen- dum. The motion was seconded by Alderman Peterson and carried unanimously. (j) CONSIDERATION OF REQUEST BY HUTCHINSON ELKS LODGE FOR "ON SALE" NON -INTOXICATING MALT LIQUOR LICENSE AND PERMISSION TO BLOCK OFF RIVER ROAD After discussion, Alderman Peterson moved to defer action until the next Coun- cil meeting. Seconded by Alderman Gruenhagen, the motion unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 13/80 - ORDINANCE RESCINDING ORDINANCE NO. 519 AND ORDINANCE NO. 551 FOR DISSOLUTION OF HUTCHINSON CIVIC ARENA BOARD Following discussion, the motion was made by Alderman Beatty to waive second reading and adopt Ordinance No. 602 entitled Ordinance Rescinding Ordinance No. 519 and Ordinance 551 for Dissolution of Hutchinson Civic Arena Board. The motion was seconded by Alderman Gruenhagen and unanimously carried. (b) ORDINANCE NO. 14/80 - AN ORDINANCE AMENDING ORDINANCE NO. 464 CONCERNING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (JUNE REDMAN) After discussion, Alderman Gruenhagen moved to waive second reading and adopt Ordinance No. 603 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map. The motion was seconded by Alderman Peterson and carried unanimously. (c) RESOLUTION NO. 6559 - ACCEPTING $625,500 FROM THE HUTCHINSON UTILITIES Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Beatty and unanimously carried, to waive reading and adopt Resolution No. 6559 entitled Accepting $62,500 from the Hutchinson Utilities. (d) ORDINANCE NO. 15/80 - ORDINANCE AMENDING SECTION 800:45 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED HOURS OF SALE -3- COUNCIL MINUTES JULY 8, 1980 Attorney Schaefer pointed out the City Ordinance prohibited the sale of beer and intoxicating liquor during the hours of any City election or referendum, but the Minnesota State Statute only requires closing for state and federal elections. The amendment to the two ordinances would put them in compliance with the State Statute. After extensive discussion, Alderman Beatty made the motion to waive the first reading of Ordinance No. 15/80 entitled Ordinance Amending Section 800:45 of the 1974 Ordinance Code of the City of Hutchinson, Entitled Hours of Sale and set the second reading for July 22, 1980. The motion was seconded by Alder- man Lueneburg and unanimously carried. (e) ORDINANCE NO. 16/80 - ORDINANCE AMENDING SECTION 805:00 (XIII) OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED INTOXICATING LIQUOR Following discussion, it was moved by Alderman Gruenhagen, seconded by Alderman Peterson, and carried unanimously, to waive first reading and set second reading for July 22, 1980 for Ordinance No. 16/80 entitled Ordinance Amending Section 805:00 (XIII) of the 1974 Ordinance Code of the City of Hutchinson, Entitled Intoxicating Liquor. (f) RESOLUTION NO. 6564 - RESOLUTION OF APPRECIATION - PAUL W. CHRISTEN After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Beatty and unanimously carried, to waive reading and adopt Resolution No. 6564 entitled Resolution of Appreciation - Paul W. Christen. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S REPORT - JUNE, 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. Qi) MINUTES OF CIVIC ARENA BOARD DATED JUNE 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF SETBACK REQUIREMENTS REFERRED BACK TO PLANNING COMMISSION, WITH FAVORABLE RECOMMENDATION, CONTINGENT ON EXCEPTIONS (TABLED MAY 27, 1980) It was the recommendation of the City Administrator to defer action on this matter since the staff had not prepared a summary report. The motion was made by Alderman Peterson to defer action at this time. Sec- onded by Alderman Gruenhagen, the motion unanimously carried. -4- COUNCIL MINUTES JULY 8, 1980 (b) CONSIDERATION OF ANNEXATIONS RECOMMENDED BY CITY STAFF: (DEFERRED MAY 27, 1980) 1. CLIFTON HEIGHTS FAVORABLE RECOMMENDATION BY PLANNING COMMISSION 2. JEFFERSON STREET 3. GOLF COURSE ROAD - UNFAVORABLE RECOMMENDATION BY PLANNING COMMISSION (RON HORSWELL) Mayor Westlund reviewed background information on previous action taken re- garding annexation of the Clifton Heights area. He pointed out that about every three years this item is brought up for discussion, and the City staff has given it much thought. Clifton Heights is surrounded on three sides by the City limits. Action on annexation will have to be taken at some time, and once an area has been included in the City limits there are improvements that go into the long-range plans of the City. If annexation were approved by the Municipal Board, then underground sewer and water would become part of the 1981 improvement projects, with property assessments payable in 1983. Mr. Roman Haas expressed opposition to annexation. He stated he had done some talking in other cities around Hutchinson regarding annexation. The question is: "How far does annexation go?" Mayor Westlund responded that the City does not annex property just to have it as part of the City. This area is now surrounded by the City limits on three sides, and residents are requesting annexation. Mrs. Steven (Terry) Eilertson stated a decision has to be made regarding an- nexation of Clifton Heights. It cannot be drug out any longer. Mr. Waldemar Swenson commented he was in favor of 1983 consideration for an- nexation. He didn't need the water and sewer services of the City, and he didn't feel the majority wanted annexation. It shouldn't be forced on them. Mr. George Kable felt they were part of Hutchinson now so they might as well join the City. The decision should be made now to annex the area. It was the consensus of the Council members that annexation of Clifton Heights should be done at this time. Alderman Beatty moved to recommend to the Minnesota Municipal Board to hold a hearing on annexation of the Clifton Heights area. Seconded by Alderman Gruen- hagen, the motion unanimously carried. It was moved by Alderman Beatty, seconded by Alderman Gruenhagen and carried unanimously, to waive reading and adopt Resolution No. 6565 entitled Request for Annexation. -5- COUNCIL MINUTES JULY 8, 1980 Mayor Westlund commented that the Planning Commission had recommended annex- ation of Jefferson Street South area. Following discussion, Alderman Lueneburg moved to forward to the Minnesota Municipal Board a request for a hearing on annexation of Jefferson Street. The motion was seconded by Alderman Peterson and carried unanimously. It was moved by Alderman Lueneburg, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6566 entitled Re- quest for Annexation. Mayor Westlund reported the Planning Commission had rejected annexation of the Golf Course Road area inasmuch as it involved only one property owner, Ron Horswell, who was opposed to annexation. After discussion, the motion was made by Alderman Lueneburg to reject annex- ation of Golf Course Road as recommended by the Planning Commission. Seconded by Alderman Peterson, the motion carried unanimously. (c) CONSIDERATION OF PHYSICALS FOR FIREMEN (DEFERRED MAY 13, 1980) Fire Chief Schlueter recommended that all new firemen be required to have a physical. If they cannot pass the physical, they should not be a member of the Fire Department. Following discussion, the motion was made by Alderman Beatty, seconded by Ald- erman Gruenhagen and carried unanimously, to approve the recommendation that all new firemen be required to have a physical before joining the Fire Depart- ment. (d) CONSIDERATION OF AWARDING BID FOR SLUDGE SPREADER (DEFERRED JUNE 24, 1980) After reviewing the bids received for a sludge spreader, it was the recommen- dation of the City Engineer to award the bid to Ag Systems for a base cost of $43,700.00 plus $1,120.00 option extra (water tank) for a total of $44,820.00. After discussion, Alderman Lueneburg moved to award the bid for a sludge spreader to Ag Systems. Seconded by Alderman Gruenhagen, the motion unani- mously carried. (e) DISCUSSION OF REPORT FROM CITY ENGINEER REGARDING MOSQUITO CONTROL (DEFERRED JUNE 24, 1980) City Administrator Plotz reported on three different methods for mosquito con- trol and the costs involved for spraying. Mrs. Becky Walradth appeared before the Council and presented a report of COUNCIL MINUTES JULY 8, 1980 findings from contact with the Metro Mosquito Control office and National Wildlife. The juice from the chrysanthemum can be used to control the larvae at a cost of $250 per square mile. The person applying the juice would have to be registered with the Department of Agriculture, but nothing could be done this year. The spray should be applied to the wild life area of the City. The larvae population would require a one mile radius outside the City limits besides within the City, at a cost of $30-60,000 for spraying. If one case of encephalitis would appear, the State would immediately step in. Mayor Westlund requested Mrs. Walradth to meet with the City Administrator before September to discuss the mosquito control issue and to share her avail- able information. This matter will be given consideration at the time the 1981 budget is prepared, but it would be a big cost to the City. 9. NEW BUSINESS (a) CONSIDERATION OF CITY EMPLOYEE UNIFORMS City Administrator Plotz reported there had been dissatisfaction with the uni- forms and service with the company serving the City so it was being recom- mended to change uniform vendors. The City crews would like to change uni- forms every day during the summer months and three times a week during the winter months. The company of Gross Industrial Towel & Garment Service, Inc. of Minneapolis is being recommended for a 12 -month service agreement, with the necessary budget adjustment to allow for additional changes. Following discussion, it was moved by Alderman Beatty to enter into a service agreement with Gross Industrial Towel & Garment Service, Inc. for a 12 -month period and to allow for a seasonal adjustment of uniform changes per week from May 1 - October 1. Seconded by Alderman Peterson, the motion carried unanimously. (b) CONSIDERATION OF PART-TIME CLERK FOR LIQUOR STORE Manager Charles Nelson stated that Tom Wiprud was a former employee of the Liquor Store, and he would be hired as a part-time clerk to fill in when needed. After discussion, Alderman Peterson moved to approve the employment of Tom Wiprud as a part-time clerk for the Liquor Store. The motion was seconded by Alderman Gruenhagen and unanimously carried. (c) CONSIDERATION OF RECOMMENDATION FROM DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD TO EXTEND CONTRACT WITH J. E. PARRANTO, INC. FOR A PERIOD OF 60 DAYS Mayor Westlund reported the contract between the City of Hutchinson and J. E. Parranto, Inc. expired the end of June, 1980. It was the recommendation of the Downtown Development Board to extend the contract for a period of 60 days to enable Mr. Parranto to secure signed contracts for the Library Square Mall project. -7- COUNCIL MINUTES JULY 8, 1980 Alderman Gruenhagen raised a question that the area in the proposed Library Square Mall project was also included in the proposed off street parking area. He wanted to know if the City would be furnishing parking for the downtown mall project. Mayor Westlund stated that some of the lots will continue to be shown as pro- posed parking in the downtown development area. However, if the retail devel- opment proceeds, the proposed parking lots would not be used for parking. If the project fails to develop, the lots would be suggested for off street park- ing. A discussion then followed between Mr. Jim DeMeyer and the Council regarding the parking project and the tax increment financing plan, as well as the pro- posed downtown development project. The motion was made by Alderman Beatty to approve the contract extension of 60 days with J. E. Parranto, Inc. Seconded by Alderman Lueneburg, the motion carried, with Aldermen Beatty and Lueneburg and Mayor Westlund voting aye, and Aldermen Gruenhagen and Peterson voting nay. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR City Administrator Plotz reported the City had received a letter from Mr. Joe Anglin inquiring if it would be necessary for him to vacate the house at 25 Second Avenue Northeast and the North Star Station by September 1, 1980, in accordance with the purchase agreement with the City of Hutchinson. This property was authorized for taking bids on August 1, 1980. After discussion, it was moved by Alderman Gruenhagen to retain the date of September 1, 1980 for evacuation of the aforestated property. Seconded by Alderman Beatty, the motion unanimously carried. Mr. Plotz presented a report on the energy mini -audits for City buildings. He stated the maxi audit would be the next stage before applying for funds to do some of the actual changes recommended for the buildings. The maxi audit grant would allow for a professional engineer to do the audit. It was moved by Alderman Gruenhagen to authorize the City Administrator to submit application for a maxi audit grant. Seconded by Alderman Beatty, the motion carried unanimously. It was reported by Mr. Plotz that a survey is being done on assessing for parking lots, and a formula is being prepared for presentation. r COUNCIL MINUTES JULY 8, 1980 (b) COMMUNICATIONS FROM ALDERMAN GRUENHAGEN Alderman Gruenhagen commented on the Reid Realty Building on Second Avenue SW and stated the property owner, Jim Reid, wanted the City to pave the alley and put in a curb cut. It is not standard procedure for the City to pay for pav- ing alleys. Following discussion, the motion was made by Alderman Gruenhagen for the City to pay for a curb cut for Reid Realty Building and establish elevations for Jim Reid. The motion was seconded by Alderman Peterson and carried unanimously. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Beatty and unanimously carried, to approve the verified claims and authorize payment from the appro- priate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:50 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Beatty and carried unanimously. Wom