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10-28-1980 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 28, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following members present: Aldermen Peterson, Lueneburg, Gruenhagen and Beatty, in addi- tion to Mayor Westlund. Absent: None. Also present were: City Administrator Plotz, City Engineer Priebe, and City Attorney Schantzen. 2. INVOCATION There was a time of silent prayer in the absence of a pastor. 3. MINUTES The minutes of the Regular Meeting of October 14, 1980 were approved as amended upon motion by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously. 4. PUBLIC HEARING None 5. COMMUNICATIONS, REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST FOR MARLOW PRIEBE TO ATTEND MINNESOTA PUBLIC WORKS OFFICIALS WINTER CONFERENCE ON NOVEMBER 20-21, 1980 Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and unanimously carried, to approve Marlow Priebe attending the Minnesota Public Works Conference. (b) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT: 1. FLORIAN THODE 2. RICHARD LARSON 3. OTTO E. TEMPLIN 4. KENNETH 0. GRUENHAGEN 5. ROGER SIEMSEN After discussion, it was moved by Alderman Lueneburg to approve the above requests for snow removal permits and issue said permits. Seconded by Ald- erman Peterson, the motion carried unanimously. COUNCIL MINUTES OCTOBER 28, 1980 (c) DISTINGUISHED SERVICE AWARD FOR JAY BEYTIEN Mayor Westlund commented that Jay Beytien had served as chairman for United Nations Week activities in Hutchinson. In appreciation for this public serv- ice, he was being presented a Distinguished Service Award. Alderman Lueneburg moved to present the Distinguished Service Award to Jay Beytien. The motion was seconded by Alderman Gruenhagen and unanimously carried. (d) CONSIDERATION OF REQUEST FOR CHRISTMAS TREE SALES PERMIT BY MRS. VIVIAN VARLAND Following discussion, the motion was made by Alderman Gruenhagen, seconded by Alderman Beatty and carried unanimously, to approve and issue a Christ- mas Tree Sales Permit to Mrs. Vivian Varland. (e) CONSIDERATION OF REQUEST FOR PENNY KLITZKE TO ATTEND M.R.P.A. CONFERENCE NOVEMBER 20-21, 1980 After discussion, it was moved by Alderman Peterson to approve the request for Penny Klitzke to attend the M.R.P.A. Conference. The motion was seconded by Alderman Lueneburg and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 21/80 - ORDINANCE AMENDING SECTION 710:10 OF THE 1974 ORDINANCE CODE OF THE CITY OF HUTCHINSON, ENTITLED "STOP STREETS" BY ADDING SUBDIVISION NO. 15 THERETO, RELATIVE TO "TRAFFIC, LOCAL REGULATIONS" Following discussion, Alderman Lueneburg moved to waive the second reading and adopt Ordinance No. 610 entitled Ordinance Amending Section 710:10 of the 1974 Ordinance Code of the City of Hutchinson, Entitled "Stop Streets" By Adding Subdivision No. 15 Thereto, Relative to "Traffic, Local Regulations." (b) RESOLUTION NO. 6631 - RESOLUTION OF APPRECIATION - JAMES W. JOYCE Mayor Westlund commented that Mr. James Joyce will continue to serve on the Hospital Board until January 1, 1981, at which time he will be moving out of town. It was moved by Alderman Peterson, seconded by Alderman Gruenhagen and car- ried unanimously, to waive reading and adopt Resolution No. 6631 entitled Resolution of Appreciation - James W. Joyce. (c) RESOLUTION NO. 6632 - TRANSFERRING $10,000 FROM LIQUOR STORE TO GENERAL FUND -2- COUNCIL MINUTES OCTOBER 28, 1980 The motion was made by Alderman Lueneburg, seconded by Alderman Peterson and unanimously carried, to waive reading and adopt Resolution No. 6632 entitled Transferring $10,000 from Liquor Store to General Fund. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - SEPTEMBER 1980 There being no discussion, the report was ordered by the Mayor to be re- ceived for filing. (b) MINUTES OF HOSPITAL BOARD DATED SEPTEMBER 16, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (c) MINUTES OF NURSING HOME BOARD DATED SEPTEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (d) MINUTES OF DOWNTOWN DEVELOPMENT DISTRICT ADVISORY BOARD DATED JULY 8, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. (e) MINUTES OF "SENIORS ACTIVITY CENTER" ADVISORY BOARD DATED OCTOBER 7, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF MAIN STREET LIGHT POLES AND STREET BANNERS (DEFERRED OCTOBER 14, 1980) City Engineer Priebe reported he was awaiting information from the Hutchin- son Utilities. Therefore, the matter was deferred at this time. 9. NEW BUSINESS (a) PRESENTATION BY TONY VAVOULIS, KNUTSON CO., ON CONDOMINIUM PROJECT Mr. Tony Vavoulis of the Knutson Co. presented drawings of the proposed co- operative living center. He stated a survey was done in Hutchinson, and it was determined there was a need for housing for moderate -income people 60 and over. An open meeting will be held November 6, 1980 to determine the -3- COUNCIL MINUTES OCTOBER 28, 1980 characteristics of the market, and then the architects will proceed to work out the drawings of the building. Mr. Vavoulis indicated the pre- ferred site is by the Crow River. Underground parking spaces for 35-40 cars would be provided, with a monthly charge for parking. Mr. Bernie Knutson commented that some people had reservations about liv- ing next to the light plant, but the majority of people prefer a downtown location. After discussion, Alderman Beatty moved to approve the concept of develop- ment and proceed with a financial feasibility study of tax increment pro- duced by the condominium project. Seconded by Alderman Peterson, the mo- tion unanimously carried. (b) CONSIDERATION OF PROPOSED FINANCING FOR LEAGUE OF MINNESOTA CITIES BUILDING PROJECT City Administrator Plotz reported that the proposal of the League of Minne- sota Cities owning a building to operate their activities was discussed at the League meeting in Duluth. It was the consensus of those present to pro- ceed with the building project. Before the League takes any action on the building, it will be necessary for 70-80% of the cities to adopt a Resolu- tion of support. Therefore, the City of Hutchinson has included in its 1981 budget a payment of $1,130 per year over a five-year period toward this proj- ect. Mayor Westlund commented that he had also heard the presentation at Duluth and felt it was a good idea. This particular project was initiated by D. J. Black while he was President of the League, but it was never completed dur- ing his t6rm of office. After discussion, the motion was made by Alderman Beatty to waive reading and adopt Resolution No. 6630 entitled Resolution Giving Approval of Financ- ing for League of Minnesota Cities Building Project. Seconded by Alderman Lueneburg, the motion unanimously carried. (c) CONSIDERATION OF USE OF HOUSE TO BE DEMOLISHED FOR FIRE DEPARTMENT TRAINING Alderman Beatty stated a State Instructor would be coming to Hutchinson on November 17, 1980 for training of the Fire Department. The department needs the use of a house for training purposes, and it was requested that the Wese- loh property at 35 Second Avenue N.E. be used prior to City clearance of the land. Following discussion, Alderman Peterson moved to approve the request by the Fire Department. The motion was seconded by Alderman Lueneburg and carried unanimously. 102 COUNCIL MINUTES OCTOBER 28, 1980 (d) PRESENTATION BY GREG CURRY RE. HUTCHINSON CROW RIVER CABLE FRANCHISE An area representative and Greg Curry, Manager of Crow River Cable TV in Hutchinson, made a presentation on the local service. Promotional material telling of new programming was handed out for review. It was pointed out that the majority of the residents preferred educational programs. (e) CONSIDERATION OF CHANGING CITY COUNCIL MEETING DATE FROM NOVEMBER 11, 1980 TO NOVEMBER 12, 1980 Mayor Westlund commented that since November 11, 1980 is Veteran's Day and a federal holiday,, it will be necessary to change the Council meeting date. It was moved by Alderman Gruenhagen, seconded by Alderman Lueneburg and car- ried unanimously, to approve the date change of the City Council meeting to November 12, 1980. (f) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account hold- ers. He then inquired if anyone was present who wished to be heard regard- ing his/her account. No one responded. Alderman Lueneburg moved to discontinue service on November 3, 1980 at 12:00 Noon as recommended by staff, except where otherwise noted, for the following: 01-0320-0-00, 02-0125-0-00, 02-0280-1-00, 03-0060-3-00, 03-1055-2-00, 05-0180- 0-00, 06-0125-4-00, 07-0870-0-00, 07-0900-1-00, 08-0850-2-00, 42-0019-1-00, 42-0070-1-00, and 01-0660-1-00. The motion was seconded by Alderman Beatty and unanimously carried. (g) CONSIDERATION OF REQUEST TO MOVE BUILDING BY MR. & MRS. STEPHEN HOBBS The Building Inspector reported Mr. & Mrs. Stephen Hobbs purchased the old museum and wish to move the house to 26 South Grove Street. It was his recom- mendation to approve the request, subject to: 1) the house be finished on the outside with fa c e brick and insulated to meet the energy code, 2) rewired to meet the electrical code, and 3) plumbed to meet the plumbing code. Following discussion, the motion was made by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the request to move the building owned by Mr. & Mrs. Stephen Hobbs. (h) CONSIDERATION OF REQUEST BY ROGER STEARNS FOR TEMPORARY BUILDING Roger Stearns has requested to place a temporary mobile office next to the Stearnswood building owned by Great Plains Supply. The temporary addition -5- COUNCIL MINUTES OCTOBER 28, 1980 would be on the premises for a time span of up to three years. After discussion, Alderman Gruenhagen moved to approve the request for a temporary building. The motion was seconded by Alderman Beatty and carried unanimously. (i) CONSIDERATION OF DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL AGREEMENTS TO TRANSPORTATION GRANT City Administrator Plotz reported the Minnesota Department of Transportation has proposed two amendments to the City's transportation grant. Amendment No. 1 would provide $5,000 to Jefferson Lines for marketing the interconnect- ing service. The MN/DOT share would be $3,335 and the City share would be $1,665. The Jefferson Lines has agreed to provide service until August 31, 1981, at which time their present labor contract expires. Amendment No. 2 would release to the City the additional operating funds and the federal Sec- tion 18 monies which were approved for the purchase of two new vehicles. If Amendment No. 1 is not approved by the City Council, it will be necessary to change the amounts in Amendment No. 2 inasmuch as they reflect the MV/DOT share of the Jefferson Lines marketing money. Following discussion, it was moved by Alderman Beatty, seconded by Alderman Gruenhagen and unanimously carried, to enter into agreements with the Trans- portation Department. (j) CONSIDERATION OF 1982 STREET IMPROVEMENT CITY/COUNTY PROJECT City Engineer Priebe stated he had been contacted by the County Engineer re- garding a City/County project for an overlay improvement to Second Avenue SW from Franklin Street to Dale Street, Dale Street from Second Avenue SW to Fourth Avenue SW and Fifth Avenue NGV to Kouwe Street in 1982. The County would pay for the center 24 feet and the City the balance. The concurrence of the Council was requested in order to program the project into 1982 street improvements. After discussion, the motion was made by Alderman Beatty to approve the 1982 street improvement City/County project, subject to negotiation of cost. The motion was seconded by Alderman Lueneburg and carried unanimously. (k) CONSIDERATION OF REPAIRING BLOWER IN SEWAGE PLANT The Director of Maintenance Operations recommended that a new blower be purchased for the Sewage Plant in the amount of $7,115.00 from Perry Grubb Associates, Inc. of Minneapolis as there was a slight cost difference be- tween repair and a new blower. NO COUNCIL MINUTES OCTOBER 28, 1980 After discussion, Alderman Gruenhagen made the motion to authorize the pur- chase of a new blower for the Sewage Plant. Seconded by Alderman Lueneburg, the motion unanimously carried. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -CITY ADMINISTRATOR City Administrator Plotz reminded the Council of meetings on Thursday and Friday morning at 7:00 A.M. He also pointed out there were letters of cor- respondence concerning the locking of doors at public schools in regard to fire safety. A report had been received from the Department of Health on the City's muni- cipal water supply and recommendations. A copy of the report was made avail- able to the Council members. The handout on enterprise funds distributed tonight will be discussed at a meeting on Friday, October 31, at 7:00 A.M. (b) COMMUNICATIONS FROM HUTCHINSON SCHOOL BOARD A slide -tape presentation was given by the Hutchinson School Board on the need for new school facilities caused by space problems. Dr. George Gordon, spokesman for the Board, stressed the concern of the Board to get all students back into the school buildings and out of rented facilities. The bond referen- dum for $9,939,500 would provide for construction of a middle school for grades 5-8 and remodeling of the elemetary and jr./sr. high school to bring them up to code requirements. The School Board has considered various alternatives if the bond issue fails on December 9, 1980, and it was decided to go to split shifts for the next school year. Dr. Gordon stated that a model of the proposed two-story earth sheltered build- ing is on display in the lobby of Citizens Bank. It is only a conceptual idea, and the details have not been finalized for the building. A question was raised about adding a second floor to the present jr./sr. high school. Dr. Gordon responded the School Board had researched adding a second floor, but it would not be feasible. (c) COMMUNICATIONS FROM THE MAYOR Mayor Westlund made mention of the fact that Hutchinson will be celebrating its 125th year since founding on November 21, 1980. A committee will be work- ing on plans for commemorating the date. -7- COUNCIL MINUTES OCTOBER 28, 1980 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Peterson, seconded by Alderman Beatty and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. 12. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:05 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Beatty and unanimously carried.