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12-23-1980 CCMdo MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1980 1. CALL TO ORDER Mayor Westlund called the meeting to order at 7:30 P.M., with the following mem- bers present: Aldermen Peterson, Lueneburg, and Gruenhagen, in addition to Mayor Westlund. Absent: Alderman Beatty. Also present: City Engineer Priebe, City Ac- countant Merrill, and City Attorney SchantXen e 2. INVOCATION The invocation was given by the Reverend Peter Ramstad of the Vineyard United Methodist Church. 3. MINUTES The minutes of the Regular Meeting of December 9, 1980 and Special Meetings of December 15, 1980 and December 19, 1980 were approved as read upon motion by Alder- man Gruenhagen, seconded by Alderman Peterson and unanimously carried. 4. PUBLIC HEARING None 5. COMMUNICATIONS. REQUESTS AND PETITIONS (a) DISCUSSION ON DOCUMENTS FOR DEVELOPERS DIVERSIFIED BONDS City Attorney Schantzen reported that Attorney David McCusky of the Dorsey law firm had provided him with the final legal papers on the industrial rev- enue bonds issued to Developers Diversified Ltd. Mr. Schantzen had reviewed the papers and recommended the Council to approve them. Following discussion, it was moved by Alderman Gruenhagen to waive reading and adopt Resolution No. 6650 entitled Resolution Relating to $6,000,000 Com- mercial Development Revenue Note; Authorizing the Issuance Thereof Pursuant to Minnesota Statutes, Chapter 474. The motion was seconded by Alderman Luene- burg and carried unanimously. (b) CONSIDERATION OF REQUEST FOR HOMER PITTMAN TO ATTEND 25TH ANNUAL INSTITUTE FOR BUILDING OFFICIALS JANUARY 21-23, 1981 After discussion, the motion was made by Alderman Peterson, seconded by Alder- man Gruenhagen and unanimously carried, to approve Homer Pittman attending the Building Officials Institute. COUNCIL MINUTES DECEMBER 23, 1980 (c) CONSIDERATION OF APPOINTMENT OF JOHN HORROCKS TO CROW RIVER REGIONAL LIBRARY BOARD Alderman Peterson moved to ratify the appointment of John Horrocks to the Crow River Regional Library Board. Seconded by Alderman Lueneburg, the mo- tion carried unanimously. (d) CONSIDERATION OF REQUEST FOR SNOW REMOVAL PERMIT BY DONALD GLAS Following discussion, Alderman Gruenhagen moved to approve and issue a snow removal permit to Donald Glas. The motion was seconded by Alderman Peterson and unanimously carried. 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 6647 - RESOLUTION AUTHORIZING RELEASE OF SECURITIES TO FIRST NATIONAL BANK OF HUTCHINSON, MINNESOTA The motion was made by Alderman Gruenhagen, seconded by Alderman Peterson and carried unanimously, to waive reading and adopt Resolution No. 6647 entitled Resolution Authorizing Release of Securities to First National Bank of Hutch- inson, Minnesota. 7. REPORTS OF OFFICERS. BOARDS AND COMMISSIONS (a) MONTHLY FINANCIAL REPORT - NOVEMBER 1980 There being no discussion, the report was ordered by the Mayor to be received for filing. (b) MINUTES OF HUTCHINSON PLANNING COMMISSION DATED NOVEMBER 18, 1980 AND SPECIAL MEETING DATED NOVEMBER 24, 1980 There being no discussion, the minutes were ordered by the Mayor to be received for filing. (c) MINUTES OF HOSPITAL BOARD DATED NOVEMBER 18, 1980 There being no discussion, the minutes were ordered by the Mayor to be re- ceived for filing. 8. UNFINISHED BUSINESS (a) REPORT ON LAND TRANSFER TO LORRAINE A. MEYER BY CITY ATTORNEY (DEFERRED DECEMBER 9, 1980) City Attorney Schantzen reported the land transfer is still in the process of being resolved. -2- COUNCIL MINUTES DECEMBER 23, 1980 (b) CONSIDERATION OF AWARDING BID FOR ENERGY MANAGEMENT MICRO -PROCESSOR This item was deferred at this time. (c) CONSIDERATION OF AWARDING BID FOR 27,000 G.V.W. TRUCK FOR STREET DEPARTMENT Maintenance Operations Director Neumann reported that bids were received and opened on December 19, 1980 for a 27,000 G.V.W. truck with box and snow plow. It was the staff's recommendation to award the bid to Swanke Motors, Inc., the second lowest bidder, inasmuch as they are a local company and the truck bid was a 1981 model, as follows: 1981 GMC - C7D042 Truck with a Galion Box $18,923.75 1981 - 10' Viking reversible Snow Plow without lights 5,097.00 Total $24,020.75 After discussion, Alderman Peterson moved to award the bid for a 27,000 G.V.W. truck to Swanke Motors, Inc. as recommended by staff. Seconded by Alderman Lueneburg, the motion unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF HIRING FULL-TIME POLICE DISPATCHER Following discussion, the motion was made by Alderman Peterson to approve the employment of Carol Schmidtbauer as a full-time police dispatcher. The motion was seconded by Alderman Lueneburg and carried unanimously. (b) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Mayor Westlund read a copy of the letter sent to all delinquent account hold- ers. He then inquired if anyone was present who wished to be heard regarding his/her account. No one responded. City Accountant Merrill requested account No. 02-0645-2-00 be deleted from the list inasmuch as it involves an estate. Alderman Lueneburg moved to discontinue service on December 29, 1980 at 12:00 Noon as recommended by staff, except for the account deleted and those where payments had been made, namely: 04-0290-0-00, 12-1165-0-00, 15-0197-0-00, and 16-0560-1-00; 01-0570-0-00, 03-1150-1-00, 04-0110-2-00, 04-0220-1-00, 04-0265- 0-00, 04-0415-0-00, 04-0600-1-00, 04-0675-0-00, 04-0850-5-00, 04-0855-7-00, 04-1105-1-00, 12-0170-0-00, 12-1037-0-00, 12-1070-1-00, 15-0188-0-00, 27-0150- 5-00. The motion was seconded by Alderman Gruenhagen and carried unanimously. ISM COUNCIL MINUTES DECEMBER 23, 1980 (c) CONSIDERATION OF ELECTRO WATCHMAN CONTRACT FOR WATER/SEWER DEPARTMENT'S ALARM SYSTEM City Accountant Merrill reported the approved alarm system had been installed for the lift stations, water plant and sewage plant. The contract with Elec- tro Watchman would be $720.00 per annum. The motion was made by Alderman Peterson to enter into a contract with Electro Watchman. Seconded by Alderman Lueneburg, the motion carried unanimously. (d) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY FRANK FAY REALTY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe stated the request by Frank Fay Realty was to rezone property located at Fourth Avenue Northwest and Kouwe Street from R-2 to IC -1, which would be the same as other zoning in the area. The Planning Com- mission gave it favorable approval. After discussion, Alderman Lueneburg moved to waive first reading of Ordinance No. 23/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zoning Map and set the second reading for January 13, 1981. The motion was seconded by Alderman Pet- erson and unanimously carried. (e) CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH CONTINGENCY City Engineer Priebe reported the City of Hutchinson had requested a Condi- tional Use Permit to allow the construction of a concession stand in the base- ball diamond at McDonald's Park, which is located in a R-1 zone. The Plan- ning Commission approved the request, contingent upon the building meeting the staff's recommendation of a minimum floor elevation of 1046.4 as per flood plain requirements. Following discussion, it was moved by Alderman Peterson, seconded-by-Alder- man econdedbyAlder- man Gruenhagen and unanimously carried, to waive the reading and adopt Resolu- tion No. 6648 entitled Resolution Granting Conditional Use Permit Under Sec- tion 6.07, C.5 of Zoning Ordinance No. 464 to Allow Construction of Concession Stand In Baseball Diamond at McDonald's Park, with contingency. (f) CONSIDERATION OF REQUEST FOR REZONING SUBMITTED BY CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION City Engineer Priebe stated the City of Hutchinson requested to rezone the recently annexed area on South Jefferson Street from R-1 to R-2 to make it more compatible with the surrounding zoning. -4- COUNCIL MINUTES DECEMBER 23, 1980 After discussion, Alderman Gruenhagen made the motion to waive the first read- ing of Ordinance No. 24/80 entitled An Ordinance Amending Ordinance No. 464 Concerning Zoning Regulations In the City of Hutchinson and the Official Zon- ing Map and set second reading for January 13, 1981. Seconded by Alderman Lueneburg, the motion carried unanimously. (g) CONSIDERATION OF REIMBURSEMENT OF GENERAL FUND FROM TAX INCREMENT BOND City Accountant Merrill reported on the reimbursement of the general fund from the tax increment bond. He pointed out that the fire/police station should not be included under Downtown Study as shown on the information sheet. Following discussion, it was moved by Alderman Lueneburg, seconded by Alder- man Peterson and unanimously carried, to approve the reimbursement of the Gen- eral Fund from the Tax Increment Bond. (h) CONSIDERATION OF TRANSFERRING INTEREST EARNED FROM WATER/SEWER FUND TO GENERAL FUND After discussion, Alderman Gruenhagen moved to approve the transfer of in- terest earned from the Water/Sewer Fund to the General Fund of the City. The motion was seconded by Alderman Peterson and carried unanimously. It was moved by Alderman Gruenhagen, seconded by Alderman Peterson and unani- mously carried, to waive reading and adopt Resolution No. 6649 entitled Trans- ferring Interest Earned from Water/Sewer Fund to General Fund. (i) CONSIDERATION OF TRANSFERRING FUNDS FROM PUBLIC SITE TRUST FUND TO TAX INCREMENT BOND FUND City Accountant Merrill reported the City had placed $25,000.00 in an escrow account in the Public Site Trust Fund. With the land sale for the high rise completed, he requested permission to transfer this money to the Tax Incre- ment Bond Fund where the money belonged. Following discussion, the motion was made by Alderman Peterson to approve the transfer of funds from the Public Site Trust Fund to Tax Increment Bond Fund. Seconded by Alderman Lueneburg, the motion carried unanimously. (j) CONSIDERATION OF TEMPORARY SALARY ADJUSTMENT FOR HOMER PITTMAN Mayor Westlund commented that inasmuch as the Building Official has been un- able to perform his duties since fall, the Council discussed a salary adjust- ment for Homer Pittman who is filling this position. It was recommended that an adjustment of $125.00 a month be made on a temporary basis until such time as a final decision was made on the position of Building Official. -5- COUNCIL MINUTES DECEMBER 23, 1980 The motion was made by Alderman Peterson, seconded by Alderman Lueneburg and unanimously carried, to approve the salary adjustment of $125.00 per month on a temporary basis for Homer Pittman. It was moved by Alderman Lueneburg, seconded by Alderman Gruenhagen and car- ried unanimously, to make the salary adjustment effective on December 1, 1980. (k) CONSIDERATION OF ADJUSTING WATER AND SEWER RATES City Accountant Merrill commented that the City staff had reviewed the water/ sewer rates in Hutchinson and had conducted a survey of surrounding cities. It was their recommendation to increase the rates 5% across all lines for water and 15% for sewage use. Following discussion, Alderman Lueneburg moved to waive first reading of Or- dinance No. 25/80 entitled Ordinance Amending Section 560 of the 1974 Ordi- nance Code of the City of Hutchinson, Entitled Waterworks and Sewer Depart- ment - Rates and Charges and set second reading for January 13, 1981. Sec- onded by Alderman Gruenhagen, the motion carried unanimously. (1) CONSIDERATION OF APPLICATIONS FOR CIGARETTE AND POPCORN STAND LICENSES After discussion, the motion was made by Alderman Lueneburg to approve the applications for cigarette and popcorn stand licenses and issue said licenses. The motion was seconded by Alderman Peterson and unanimously carried. (m) CONSIDERATION OF AIRPORT STUDY - RUNWAY BEARING City Engineer Priebe reported the State Department of Aeronautics has re- quested a true bearing on the Hutchinson airport runway. The cost for this work was not included in the Airport Study, but TKDA could complete the work of the runway bearing at a cost of $300.00 with assistance from City staff. Following discussion, Alderman Lueneburg made the motion to approve the run- way bearing work to be done by TKDA at a cost not to exceed $300.00. Seconded by Alderman Gruenhagen, the motion carried unanimously. (n) CONSIDERATION OF CENTURY AVENUE STREET IMPROVEMENT City Engineer Priebe reported that all of the 1980 street improvement work was completed, with the exception of Century Avenue street improvement. This project was delayed by site work construction of Developers Diversified. The contractor has requested to finalize the work completed in his contract. It was the recommendation of staff to advertise for bids on this street improve- ment separate from the 1981 projects since the money for Century Avenue street improvement is available from the 1980 bonds. COUNCIL MINUTES DECEMBER 23, 1980 After discussion, it was the consensus of the Council to include the 1980 Century Avenue street improvement with the 1981 improvement projects and advertise for bids in the spring of 1981. No action was taken. (o) CONSIDERATION OF PURCHASE OF PLAYGROUND EQUIPMENT Fred Roberts, Assistant Director of Maintenance Operations, presented a draw- ing of the layout of playground equipment to be purchased for Connecticut Park for a total of $7,775.22 from Minnesota Playground, Inc. The Park and Recreation Board approved the purchase of the playground equipment. Following discussion, Alderman Peterson moved to approve the purchase of the recommended playground equipment. The motion was seconded by Alderman Gruenhagen and carried unanimously. (p) CONSIDERATION OF REPLACEMENT OF DUPLICATOR City Accountant Merrill reported the 1980 budget allowed for the purchase of a new duplicator for City Hall. After reviewal of several models, it was his recommendation to purchase an A. B. Dick Model 310XL Table Top Offset from Copy Systems, Inc. in the amount of $3,000.00. After discussion, it was moved by Alderman Peterson, seconded by Alderman Gruenhagen and unanimously carried, to approve the purchase of the A. B. Dick duplicator. (q) CONSIDERATION OF PERMANENT STATUS OF NORMAN WRIGHT Following discussion, Alderman Gruenhagen moved to approve permanent status of Norman Wright. Seconded by Alderman Lueneburg, the motion carried unani- mously. (r) CONSIDERATION OF PART-TIME PERSONNEL AT CIVIC ARENA After discussion, the motion was made by Alderman Lueneburg to approve the employment of the following part-time personnel for the Civic Arena; namely, Susan Meier, Tammy Schneider, Shirley Faerber, and Jerry Kreckow. The motion was seconded by Alderman Peterson and unanimously carried. (s) CONSIDERATION OF ADVERTISING FOR BIDS FOR HUTCHMOBILES Transit Coordinator Sitz stated federal grant monies was available for two transit vehicles. It was recommended to advertise for bids to be opened on February 6, 1981 at 2:00 P.M. Following discussion, Alderman Peterson made the motion to advertise for bids for two transit vehicles to be opened February 6, 1981 at 2:00 P.M. Seconded by Alderman Gruenhagen, the motion carried unanimously. -7- COUNCIL MINUTES DECEMBER 23, 1980 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY City Attorney Schantzen reported he had researched the proposal of establish- ing a perpetual care fund for the operation of the Hutchinson Oakland Cemetery. It would be legal for the City to establish this type of fund. (b) COMMUNICATIONS FROM CITY ENGINEER City Engineer Priebe informed the Council that the State of Minnesota, Depart- ment of Transportation had submitted an agreement and Resolution for the City of Hutchinson to approve for the traffic control signal at the intersection of Highway No. 7 and No. 15. The letting is scheduled for February, 1981. It was moved by Alderman Lueneburg to accept the proposal from the Depart- ment of Transportation for services and provision of maintenance and elec- trical energy for the traffic control signal at the intersection of Highway No. 7 and No. 15; and further to waive reading and adopt Resolution No. 6651 entitled Resolution of Agreement with State of Minnesota, Department of Trans- portation for Traffic Control Signal. Seconded by Alderman Gruenhagen, the motion unanimously carried. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS It was moved by Alderman Lueneburg, seconded by Alderman Peterson and carried unanimously, to approve the verified claims and authorize payment from the appropriate funds. (b) PAYMENT OF 1980 HOLDBACK TO CLARENCE SIMONOWICZ, CRS & ASSOCIATES Mayor Westlund referred to the Agreement No. 8 between the City of Hutchinson and CRS & Associates. It was the understanding of the Council that Clarence Simonowicz would be paid only for the projects and services completed. The motion was made by Alderman Gruenhagen to table the 1980 holdback payment until a detailed breakdown had been presented to the Council. Seconded by Alderman Peterson, the motion carried unanimously. 12. ADJOURNMENT There being no further business, the meeting adjourned at 8:30 P.M. upon motion by Alderman Lueneburg, seconded by Alderman Gruenhagen and unanimously carried. IBM