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cp04-11-2017HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, APRIL 11, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Congregational UCC
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 28, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14702 — Resolution Disposing of Surplus
Property
(b) Consideration for Approval of Wetland Conservation Act Delegation from the City of
Hutchinson to McLeod County
1. Resolution No. 14703
2. Resolution No. 14704
(c) Consideration for Approval of Infrastructure Maintenance Fund Project (Replay
Application)
(d) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane
Sportsmen Club on June 16 & 17, 2017, at McLeod County Fairgrounds
(e) Consideration for Approval of Issuing Short -Term Gambling License to Saturday Night
Cruisers from June — December 2017 at the Hutchinson Mall
CITY COUNCIL AGENDA APRIL 11, 2017
(f) Consideration for Approval of 42nd Annual Arts & Crafts Festival to Be Held September
15 & 16, 2017, in Library Square
(g) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
8. ASSESSMENT HEARING AND PROJECT AWARD FOR SCHOOL ROAD & ROBERTS
ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02)
(a) Resolution No. 14705 - Resolution Adopting Assessment
(b) Resolution No. 14706 - Resolution Accepting Bid and Awarding Contract
purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. UPDATE ON DOG PARK PROJECT - AMY SOLINGER
10. POLICE DEPARTMENT 2016 YEAR END REPORT
11. CLEAN ENERGY COMMUNITY AWARD RECOGNITION
12. WELLHEAD PROTECTION PLAN PART I INFORMATIONAL MEETING
13. DISCUSSION OF RESCINDING SECTION 132.25 OF THE HUTCHINSON CITY CODE
— UTILTIES INTERRUPTION
UNFINISHED BUSINESS
14. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (SECOND READING AND
ADOPTION)
15. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION
PROJECT (SECOND READING AND ADOPTION)
NEW BUSINESS
16. APPROVE/DENY PURCHASE AGREEMENT AND DEVELOPMENT AGREEMENT
WITH TITANIUM PARTNERS LLC FOR HOTEL PROJECT
17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT
IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF LE SUER
18. APPROVE/DENY AIRPORT CONSULTANT SERVICES SELECTION
19. APPROVE/DENY SETTING SPECIAL MEETING FOR APRIL 20, 2017, AT MCLEOD
COUNTY TO ATTEND ECONOMIC DEVELOPMENT FORUM
2
CITY COUNCIL AGENDA APRIL 11, 2017
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from February 27, 2017
(b) Liquor Hutch Quarterly Report
NHSCELLANEOUS
21. STAFF UPDATES
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 28, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Mary
Christensen, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that Item 12 can be removed from the agenda as the
event coordinator is withdrawing its request. Also, Mr. Jaunich requested two additional
items: Item 15.1 — Resolution 14701 — Local Control; Item 15.2 — Letter to legislators
related to small cell technology.
Motion by Czmowski, second by Christensen, to approve the agenda with revisions noted
above. Motion carried unanimously.
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 14, 2017
(b) Joint Workshop Minutes with McLeod County Board of March 9, 2017
Motion by Christensen, second by Cook, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Engineering Services Agreements with Spring Lake
Engineering (Lift Station Controls Upgrade)
CITY COUNCIL MINUTES MARCH 28, 2017
(b) Consideration for Approval of Out -of -State Travel Request for Tim Gratke to Attend the
General Electric Wastewater Users' Group Conference in Newport Beach, California
from April 23-25, 2017
(c) Consideration for Approval of Resolution No. 14697 - Resolution of Authorization to
Execute Minnesota Department of Transportation Grant Agreement for Airport
Improvement Excluding Land Acquisition
(d) Consideration for Approval of Resolution No. 14698 — Resolution Authorizing
Conditional Use Permit for an Integrated Adult Activity Center in a C-5 Zoning District
Located at 261 3rd Avenue NW with Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 14699 — Resolution Amending City's
Social Media Policy
(f) Claims, Appropriations and Contract Payments
Items 7(a) and 7(c) were pulled for separate discussion.
Motion by Czmowski, second by Cook, to approve consent agenda with the exception of
the items noted above. Motion carried unanimously.
Item 7(a) had further discussion. Kent Exner, City Engineer, noted that the agreements
with Spring Lake Engineering have been revised slightly and have been distributed for
the Council's consideration.
Motion by Cook, second by Lofdahl, to approve Item 7(a). Motion carried unanimously.
Item 7(c) had further discussion. Mayor Cook noted that the runway is not included with
this and asked if that would be completed in the near future. John Olson noted that the
runway will be completed in 2019, but at this time the specifications are not complete.
Motion by Lofdahl, second by Christensen, to approve Item 7(c). Motion carried
unanimously.
PUBLIC HEARINGS — 6:00 P.M.
8. WASTEWATER TREATMENT FACILITY MEMBRANE BIOREACTOR CASSETTES
REPLACEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 17-08)
1. Resolution No. 14695 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
2. Resolution No. 14696 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff
is preparing to administer the replacement of the membrane bioreactor cassettes within
the wastewater treatment facility. The anticipated usable life of this equipment is
typically 10 to 12 years. The current membranes were installed in 2008 and have been
fully utilized during their 10 years of utilization. The City most likely will receive a
substantial price break per the original installation agreement if the replacement
membranes are procured within 10 years of the initial construction. This project is
included in the capital improvement plan and the necessary funding has been reviewed
with finance staff.
2
CITY COUNCIL MINUTES MARCH 28, 2017
Motion by Lofdahl, second by Christensen, to open public hearing. Motion carried
unanimously.
No public comments were received.
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried
unanimously.
Motion by Lofdahl, second by Cook, to approve Resolution Nos. 14695 and 14696.
Motion carried unanimously.
NIlVIUNICATIONS RE UESTS AND PETITIONS
purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. PUBLIC WORKS 2016 YEAR END REPORT
Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a year-end
review of the public works department. The public works department is comprised of three
divisions — engineering, operations & maintenance, water & wastewater. The department
includes 26 full time employees and 9 seasonal staff. Mr. Exner reviewed the
department's services as categorized — essential, critical, basic, targeted and special. Mr.
Exner reviewed major accomplishments completed in project development & construction;
infrastructure maintenance & improvements; planning, policy & administrative; grants; and
capital projects. Mr. Exner also reviewed major goals established for 2017 in the areas of
capital projects; infrastructure maintenance projects, operations & maintenance and planning,
policy & administrative. Lastly, Mr. Exner reviewed the budget and financial
responsibilities of the department. Mr. Exner also reviewed statistics on infrastructure
inventory and urban forestry information. Council Member Cook requested that a
presentation be given in the future solely on forestry activities.
10. DISCUSSION OF MCLEOD COUNTY ASSESSOR AGREEMENT
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
at the joint meeting held with the McLeod County Board earlier this month, it was mentioned
that the City had received a letter and revised agreement from the McLeod County Assessor.
The revised agreement is $14,467 higher than the agreement that was sent to the City and
signed by both parties in October. Obviously, the additional costs were not included in the
City's 2017 budget. The costs associated with the agreement are now at a level of which the
city administrator cannot sign off on and requires Council action. Mr. Jaunich asked if the
Council would like for him to address this matter with the county. The Council Members felt
that because the county has been used for several years for assessing services, they would
like to continue working in the same capacity and keep the relationship with them. However,
they felt some accountability should be held by the County due to their error and Council
Member Cook proposed that the county share the additional cost with the City or split it in
half. Mr. Jaunich noted that he will draft a letter noting the City's concerns and propose that
the additional costs be shared with the county.
UNFINISHED BUSINESS
11. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (FIRST READING, SET SECOND
READING AND ADOPTION FOR APRIL 11, 2017)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that
the City Council had directed staff to conduct some more research and come back with a
CITY COUNCIL MINUTES MARCH 28, 2017
revised landscape ordinance. Mr. Jochum noted that the biggest difference between this
new proposed ordinance and the current one is the specificity it has. The proposed
ordinance will make it easier for developers to understand what the City is looking for. In
addition, after reviewing ordinances from other cities, it became apparent that the City
should have a green space percentage required for commercial and industrial projects. The
ordinance requires 20% green or managed landscape area. Based on the current ordinance,
the setback areas are the only areas that would be green or landscaped area. Based on a one
acre lot, these setback areas would equate to 18% open space, which isn't much different
then what is being proposed. The Planning Commission held a public hearing on March 21,
2017, and no comments were received on the proposed ordinance. The proposed ordinance
provides developers more direction on what is required and should save time. In addition,
the proposed ordinance allows a certified landscape designer to design the landscape plan
which would be likely cheaper than a landscape architect and the landscaping could be
installed by the owner.
Motion by Cook, second by Christensen, to set second reading and adoption of Ordinance
No. 16-767 for April 11, 2017. Motion carried unanimously.
NEW BUSINESS
12. APPROVE/DENY AUTHORIZING SPECIAL EVENT OUTSIDE OF 16 MAIN STREET
NORTH ON MAY 5, 2017, INCLUDING LIQUOR CONSUMPTION ON PUBLIC
PROPERTY
No action was taken on this item as the event coordinator has withdrawn its plans for the event.
13. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION
PROJECT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11,
2017)
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a
request has been received from the general contractor of the Hutchinson High School
addition and renovation project to lift the City's noise restrictions for construction activities
over the weekends beginning in May and ending in September. The City's current ordinance
restricts construction activities of the weekends from 9:OOam - 9:OOpm. The contractor could
like the City to lift that restriction for the high school project and extend those hours from
7:OOam — 10:00pm (which is currently allowed during the weekdays). The City has allowed
this on three previous occasions over the last 12 years on the Hwy 7 project, Adams Street
project and School Road project. The request is from May 13 through September 10.
Motion by Czmowski, second by Lofdahl, to set second reading and adoption of Ordinance
No. 17-769 for April 11, 2017. Motion carried unanimously.
14. APPROVE/DENY 2017 GOALS AND OBJECTIVES
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that last
month the Council held a workshop on the City's goals and objectives. Mr. Jaunich is
officially bringing this item back to the Council for formal approval. By approving the goals
and objectives, it makes it clear to staff on what should be focused on and it communicates to
the public the items of importance to the City Council. Council Member Cook spoke about
Objective 96 — Create Master Park Plan that looks at everything from Facilities to the
Eventual Replacement/Update of the City's Playground System. Council Member Cook
suggested perhaps funding for these improvements could come from a local sales tax.
.19
CITY COUNCIL MINUTES MARCH 28, 2017
Motion by Czmowski, second by Cook, to approve 2017 goals and objectives. Motion
carried unanimously.
15. APPROVE/DENY RESOLUTION NO. 14700 — RESOLUTION SUPPORTING TAX
EXEMPTION FOR PUBLIC CHARTER SCHOOLS
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a
few weeks ago the City was approached by Jim Fahey in an effort to gain the city's support
for the adoption of SF 2041 and HF 2403; legislation that would make real estate taxes
exempt for property that is privately held and rented to public charter schools. Currently this
exemption does not exist for charter schools. Mr. Jaunich has put together a Resolution for
the Council's consideration. The proposed legislation is estimated to save Hutchinson's
Charter school about $110,000/year which would be redirected to educational efforts within
the schools. This would likely have a minor impact on the City's tax rate as the tax burden
currently being paid by the Charter School will get shifted to other properties throughout the
community.
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14700. Motion
carried unanimously.
15.1 APPROVE/DENY RESOLUTION NO. 14701 — RESOLUTION SUPPORTING LOCAL
DECISION-MAKING AUTHORITY
Mr. Jaunich explained that the legislature is considering several bills that take away
authorities of local governments. Mr. Jaunich distributed a list of bills that restrict
municipalities' authority on various items. The proposed Resolution outlines the City's
concerns and opposes legislation that removes the ability for local elected officials to
respond to the needs of their businesses and constituents.
Motion by Czmowski, second by Christensen, to approve Resolution No. 14701. Motion
carried unanimously.
15.2 APPROVE/DENY CORRESPONDENCE TO STATE LEGISLATURES RELATED TO
SMALL CELL TECHNOLOGY
Mr. Jaunich reminded the Council that several weeks ago he and staff members had
expressed concerns on a piece of legislation that was being considered in House and Senate
committees. The legislation was HF739 and SF561 which dealt with "small cell wireless"
equipment and distributed antenna systems. Staff believes that this would severely limit
local authority to manage small cell technology in its public rights of way. It has been
brought to the City's attention that language was recently introduced in the Omnibus Jobs
and Energy Bill related to the use of public rights-of-way and assets within the public right-
of-way for small cell site installations. The version of the language added was that of the
small cell providers industry which is opposed by the LMC and the City of Hutchinson. The
bill would significantly hinder the City from placing restrictions on the installation of new
poles or the use of existing public utility poles for small sites within the city's right of way.
It also restricts the City's ability to recover costs and fees from small cell provider companies
who would use the City's poles for their equipment. The proposed letter indicates that the
City is strongly opposed to the proposed language being added to the Omnibus Jobs and
Energy Bill.
5
CITY COUNCIL MINUTES MARCH 28, 2017
Motion by Lofdahl, second by Cook, to approve sending correspondence to legislators
related to small cells, which will include City Council member signatures. Motion carried
unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 17, 2017
b) City of Hutchinson Financial Report and Investment Report for February 2017
NHSCELLANEOUS
17. STAFF UPDATES
Marc Sebora — Mr. Sebora noted that a trial was held on the demolition of 430 Water Street.
The Council received a favorable decision on the matter and the structure was ordered to be
demolished by April 5, 2017.
Matt Jaunich — Mr. Jaunich commented on the "storm chasers" and their registration with the
City. Mr. Jaunich noted that although solicitors are required to register with the City of
Hutchinson, that does not mean that the City is confirming that they are reputable businesses,
rather solely that their business information is being collected. Citizens should still do their due
diligence in researching companies before engaging in any contracts.
18. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook asked if staff could include information with an
upcominS water bill on flushable wipes and perhaps putting door hanWers on the apartments
with the information. Council Member Cook asked about work on 5 Avenue SW. Kent
Exner noted that with the Century Avenue project 5t' Avenue SW is on the radar in the next
few years. Council Member Cook also mentioned that with the reconstruction being done
on Main Street/Hwy 15 in 2020, the City should strongly look at tree plantings and
landscaping in the right of way area.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 7:30 p.m. Motion carried
unanimously.
rel
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration approving disposal of surplus property (Resolution #14702).
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Public Works department has surplus property no longer needed for municipal operations as described:
Forjunk:
1. 1988 Chevrolet 1 -ton truck w/ aerial bucket (VIN: 1GBJR34W3JJ12373)
This equipment is no longer needed for municipal operations, The intent is to junk this equipment at Hutch Auto &
Truck Parts, Inc., 13396 Hwy 7 E, Hutchinson, as it is no longer functional, and has been deemed unsafe for sale by
the City.
For sale at auction:
1. 1992 Ford L8000 single -axle dump truck w/ snowplow, wing plow (VIN: 1 FDYK82AXNVAl 1658)
2. 1997 Ford F750 single -axle truck w/ aerial bucket (VIN: 1 FDPF70J2WVA23477)
This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through
Fahey Sales at an upcoming auction.
BOARD ACTION REQUESTED:
Consideration to approve/reject disposal of surplus property, Resolution #14702.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14702
RESOLUTION APPROVING DISPOSAL OF
PUBLIC WORKS DEPARTMENT SURPLUS PROPERTY
WHEREAS, the Hutchinson Public Works Department has equipment that is no longer needed for
municipal operations, AND
WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at
auction of surplus equipment, AND
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified
herein.
Items to be junked at Hutch Auto & Truck Parts, Inc.
1. 1988 Chevrolet 1 -ton truck w/ aerial bucket
(VIN: 1GBJR34W3JJ12373)
Items to be sold at auction through Fahey Sales.
1. 1992 Ford L8000 single -axle dump truck w/ snowplow, wing plow
(VIN: 1 FDYK82AXNVA 1165 8)
2. 1997 Ford F750 single -axle truck w/ aerial bucket
(VIN: 1 FDPF70J2 W VA23477)
Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951).
Adopted by the City Council this 11th day of April, 2017
Gary Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Wetland Conservation Act Delegation from the City to McLeod County
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Minnesota Wetland Conservation Act (WCA) responsibilities have never been formally accepted by resolution of
Cities throughout McLeod County. To legally administer WCA the City needs to first accept administrative
responsibility.
McLeod County has been administering WCA on behalf of all the cities in McLeod County since December 31, 1993.
Implementation of WCA requirements would not change as the City staff requests that the City Council approve the
appropriate Resolutions to accept WCA administrative responsibilities and then delegate those responsibilities to
McLeod County.
Please note that City staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
Approval of Resolutions 14703 and 14704.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14703
CITY OF HUTCHINSON
RESOLUTION REGARDING THE ADMINISTRATION
OF THE MINNESOTA WETLAND CONSERVATION ACT
WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units
(LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources
(BWSR) pertaining to wetland draining, filling and excavation; and
WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the
rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and
WHEREAS, the City of Hutchinson agrees to provide knowledgeable and trained staff with expertise in
water resource management to manage the program as required by Minnesota Rule 8420.0200, Subpart
2, Item B; and
WHEREAS, Minnesota Rule 8420.0200, Subpart 2, Item A requires that each LGU of the State send a
written acknowledgement, including a copy of the adopting resolution, to BWSR that it is assuming its
responsibilities under chapter 8420 and the act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the City of Hutchinson hereby accepts the authority and administrative responsibility to implement
WCA as the LGU within the legal boundaries of the City of Hutchinson as of April 12, 2017 in accordance
with Minnesota Rules, Chapter 8420.
Adopted by the Council this 11th day of April 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
Offered by Council Member , seconded by Council Member
, adopted by a vote of
of the City Council of the City of Hutchinson on April 11th 2017.
Attest:
at the regular meeting
Melissa Starke
Executive Assistant/Paralegal
RESOLUTION NO. 14704
CITY OF HUTCHINSON
RESOLUTION DELEGATING THE ADMINISTRATION OF THE
MINNESOTA WETLAND CONSERVATION ACT
TO MCLEOD COUNTY
WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units
(LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources
(BWSR) pertaining to wetland draining, filling and excavation; and
WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the
rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and
WHEREAS, Minnesota Rules 8420.0200, Subpart 1, Item E allows a county, city, or town to delegate
implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions
by both parties; and
WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the
Soil and Water Conservation District of the delegation, including a copy of the resolution and a description
of the applicable geographic area, within 15 business days of adoption of the resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, that the authority and administrative responsibility to implement WCA as the LGU within the legal
boundaries of the City of Hutchinson is delegated to McLeod County as of April 12, 2017 in accordance
with Minnesota Rules, Chapter 8420.
Adopted by the Council this 11th day of April 2017.
City Administrator: Matt Jaunich
Offered by Council Member
Mayor: Gary Forcier
adopted by a vote of
of the City Council of the City of Hutchinson on April 11th 2017.
Attest:
seconded by Council Member
at the regular meeting
Melissa Starke
Executive Assistant/Paralegal
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of Infrastructure Maintenance Fund Project (Replay application)
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Each year, the City sets money aside in its Infrastructure Maintenance Account to address various maintenance
projects affecting infrastructure throughout the City.
The annual budget for this account is established after consultation between Parks and Public Works and is reviewed
by the Resource Allocation Committee.
As in past years, the plan for 2017 includes putting down Replay ag oil sealant on new pavements. Replay
polymerizes the top 1" to 1 1/4" of the bituminous, reduces water infiltration significantly, and helps to keep the
pavement from cracking..
This year's proposal is to do the 2015 paving projects, including:
1. 2nd Ave SE (Main to Bridge), including trail work & work on Arch St SE
2. Golf Course Rd NW / Shady Ridge Rd NW project areas
3. PRCE garage
Replay is a proprietary product with exclusive territories.
This cost is slightly over the budget of $70,400 (<1 %). This small amount will be made up on other Infrastructure
Maintenance projects.
BOARD ACTION REQUESTED:
Approve/deny Purchase Order #19523 for $70,930 to Bargen, Inc. for installation of Replay Ag Oil Sealant.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 70,930.00
Total City Cost: $ 0.00 Funding Source: Infrastructure Maintenance Account
Remaining Cost: $ 70,930.00 Funding Source:
cityof Purchase Order Number
} PURCHASE REQUISITION 1 1 9 1 5 2 3
�e artirlent;
Infrastructure Maint
Aciouna #
Account
Date:
03/23/17
S0mitte--4::
JOHN OLSON
Check the Appropriate Box. Is Item Budgeted YES No
If not budgeted, where will the money come from? Infrastructure Maintenance Account
epartrnerit
N a Jo son
Finance
Director
pity;
Acfrriin stratori i
VENDOR INFORMATION
It7Y C [
CITY OF HUTCHINSON
PUBLIC WORKS
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Shipping Address
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vordo:f:,
AddrOss
Bargen, Incorporated
Contact Name::
Jerry VanDyke
606 County Rd 1
Reference No..
Mountain Lake, MN 56159
Phone No.
800.434.2924
Fax No.
507.427.2697
Gustomer:lq
Check if only source available and state reason Check Box
Proprietary product - dealership by area
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
20,060
SY
Replay - Golf Course Rd NW/Shady Ridge Rd NW
1.500000
$30,090.00
12,208
SY
Replay - 2nd Ave SE pro ect
1.500000
$18,312.00
8,495
SY
Replay - 2nd Ave/VMF park trail project
1.749970
$14,866.00
3,831
SY
Replay - PRCE Maint. Shop pavement
2.000000
$7,662.00
1,360 SY Creekside - removed from quote
471 SY WWTF - removed from quote
TOTAL:DUEJ
$70,930.00
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Received By Invoice Amount Verified By
19523-03-23-2017-PR-Bargen, Inc.xlsPage 1 of 2
606 County Road 1
Phone (507) 427-2924 Fax/Email COVER SHEET
Mountain Lake, MN 56159
Company ( 1 �U�►1�r'LSOY1 J ��
II Frott� ry
Attention �� �t � son _ Date 0312-3 /
Fax # _ Phone: 1-800-434-2924
1 Fax: 1-507-427-2697
Email: j0C50Y\ P Gl , hVk,,hln Son, rnv1• VS
Email us back at bargee@bargeninc.com
Urgent
For Review
Total pages, including cover Please Reply
Original is being mailed to you
Message (V -It
IRPIRGE
INCORPORATED
606 County Road 1
Phone (507) 427-2924
Mountain Lake, MN 56159
March 23, 2017
City of Hutchinson
Attn: John Olson
1400 Adams Street S.E.
Hutchinson, MN 55350-7010
Re: Infrastructure Maintenance Funds Project
Dear John,
Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and
to provide you with a quote for your city streets. I am confident that you will find the services beneficial
for your roads. I would like to explain the procedures our service crew uses.
RePlay Procedure
We will clean the area in preparation for the Seal Coat. The RePlay Agricultural Oil Seal and
Preservation Agent will be spray applied in one coat. RePlay is designed to extend the life of
new and existing asphalt surfaces. (Note: will cure in less than 3 hours)
Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as
explained.
Please note: The Customer is responsible for notifying the public that we will be working in your area.
Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep
their Personal property at a strong distance away from our work zone, This will avoid any possible concerns for
dust, debris or damage. A recommended distance would be 75 — 150feet away from the work zone. An
Insurance Certificate is available upon request.
#1— Golf Course Ro_atll Shady Ridge Road NW ProAect- 20,060 SY
RePlay price is $30,090.00
#2 — 2nd Ave SE Project -12,208 SY
RePlay price is $18,312.00
#3 — 2nd Ave/VMF Train Proiect- 8,495 SY
RePlay price is $14,866.00
#4 – PRCE Maintenance Shop pavement- 3.831 SY
RePlay price is $7,662.00
#5 – Creekside pavement -1360 SY
—Re Play•p4ce..is-$2,744A9— 7o No f o0
#6 – WWTF pavement - 471 SY
-RaXay prlce4r, $7. 800
Total SY: 46,425 SY
Total Price: $74,356.00
ro
T7-1/ J
71 11 S
TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30
days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of
eighteen percent (18%), unless a lesser percentage is required by law on any sum due under this Contract
which is not paid within 30 days of invoice date. If payments are not made when due, interest, costs
incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the
unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project
if Owner does not make payments to Bargen Inc. when due.
This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime,
subject to increases related to material prices as noted above.
Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are
hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn if
not accepted within 30 days.
Date of acceptance
Signature
Purchase Order #
Signature
Thank you for the opportunity to provide you with information on the asphalt pavement maintenance
needs in your community. I am confident that you will find the products used and the workmanship of
our crew of the highest quality, I look forward to working with you in the near future.
Sincerely,
Ye�/ �� A
Jerry Van Dyke
BARGEN, INC.
JVD ab
Project for City of Hutchinson — RePlay for 2017
Our Mission
Bargen, Inc. is commit-
ted to excellence and,
because of this, we take
pride in our team of
professional craftsmen.
Our primary purpose is
to provide knowledge-
able recommendations,
quality workmanship
and exceptional service.
Our goal is satisfied
customers who have
received the most value
for their investment.
Wcbsitc: www.bargoninc.com
Email: bargen@bargeninc.con
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Short-Term Gambling License - Shady Lane Sportsmen Club
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Shady Lane Sportsmen Club has submitted a short-term gambling license application into administration for review
and processing. The application is for an event the organization is holding on June 16 & 17, 2017, at the McLeod
County Fairgrounds in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all
pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Shady Lane Sportsmen Club on June 16 & 17, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cky of
I 1 l Hassan Street Southeast
Hutchinson, MN 55350
(320) 587-5151 Fax. (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
Application Type
—
Short'l�erm Date(s) itfLF:. � •,, W rk [ �� dc)-( Fee: $30A0
` -
onlhlDayl'mr - M thlDavlYea
Organization information
e- �j
l E fi i. L tL.%i // �. i✓ f^ll£'� C��t.{ 1
e 7
.JCC- �lLi f] .Jy 367
Na e
Phone Number
Address where regular meeting are held City
State ,Zip
Federal or State ID: E-41 -- 1'25-09(,4
1 i
Day and time of meetings? '4{ v -e-,3 4C mon-1- a.+ rr
Is this organization organized under the ws of the State of Minn ta? Er yes ❑ no
How long has the organization been in existence? How may members in
the organization? Ztv 4 -
What is the purpose of the organization? 14-cl p LQ d f; � - M e"
In whose custody will organization records be kept?
Nam
Phone Number
Address City
State zip
�y Authorized �fficsr of the organization Information
True Name Phone Number
Residence Address City
MAI
State
Date of Birth: 0 1 C 1 -7 Place of Birth: G-�,P •1/' � +=
Month/daylyear City
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes Ztno
If yes, explain:
Zips
(nfp
State
City ofHutchinson
application jar Gambling Devices License
Page l of 3
under Minnesota Statute 029
True Name Phone Number
Residence Address City State Zip
Date of Birth: 10 1 0 (' 1 '�P Place of Birth: e'r • cc 5 Cf d
Monthldaylyear Vty State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ano
If yes, explain:
How long have you been a member of the organization?
Game Information
Location #1
Name of ocation wh4 game will played Phone Number
LJ
Address of location when ame will be played City State rz-i�p
11
;.
Date{s} and/or day{s} gambling devices will be used: Xn C �� OI through Li 4t 1k1'T
& -tp AM
Hours of the day gambling devices will be used: From ; L) 0 pM, To
Maximum number of player:; 11 : CO la .OLS
Will prizes be paid in money or merchandise? Kmoney ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? Ayes ❑ no
If yes, will a charge be made for such refreshments? yes ❑ nn
Game Information
Location #2
Name of location where game will be played Phone Number
Address of location where game will be played City State zip
Date{s} and/or day{s} gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From 1'o
Maximum number of player.-
Will
layer:Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? 0 yes ❑ no
0tr of Hutchinson
Application for Gambling Devices License
Page 3of3
Officers of the Organization (if necessary, list additional names on sevarate sheet)
Name Title
3
1 "c' 4,U Q_
O.0 hoar N
PW 'SS 3 3�
Residence Address
City
State Zip
s� v`
k�'
❑o c_ r b C) - D 4t r r,,*ts,j
Name
Title
i,
Residence Address
City
State Zip
jf
r}
Name
Title
d-cL. 0.i GiLi-2.v1:0<
Residence address City
State Zip
Offrcers or Other Persons Paid for Services Information (ifnecessarv. list additional names on separate sheet)
Name
Residence Address
Name
Residence Address
Name
Title
City State Zip
Title
City State Zip
Title
Residence Address City State
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager El yes �no L�1 Authorized Officer .O yes ❑ no
Ax
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof
of authorized officer of organization
Signature ofgambling manager of organization
City Council 0 approved ❑ denied Notes:
Date
Date
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-WZ
Agenda Item: Short-Term Gambling License - Saturday Night Cruisers Car Club
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The Saturday Night Cruisers Car Club has submitted a short-term gambling license application into administration for
review and processing. The application is for raffle drawings the organization will be holding between June 1, 2017,
and December 31, 2017. The applicant has completed the appropriate application in full and all pertinent information
has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Saturday Night Cruisers Car Club from June 1, 2017, to December 31,
2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ciy 0 f
1 I l Hassan SEreet Soulhea5l
Huwhinson. MN 55350
( 3203 587-5151 Fax: (3210) 234-1240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to he considered
�IA�Pplicat�ie
OR Short Tenn Date(s) June 1 December 31 Fee: MAO
1 Monrlv'DawYear - Mond7lDmVYear
Oranization in formation1 4 -}
It
Saturday Night Cruisers Car Club 320-296-1991
--- Nance Phone Number -
1125 Blackbird Drive SW _ Hutchinson MN 55350
Address inhere regular meeting are heir! � - ( 'ir) Stale Zip
Federal or State [D: _41-195-6814
Day and time of meetings? First Tuesday of the month !
t
Is this organization organized under the laws of the State of Minnesota? ® yes ❑ no
i
How long has the organization been in existence? 1999 How may members in the organization? 55
What is the purpose of the organization? To get classic car enthusiasts and the public together.
In whose, custody will organization records be kept?
Sue Larnbertson 320-296-1991
— .flame
1125 Blackbird Drive SW
- Address
Duly Authoriaed Dfticer v$tlte Drganiaation Information
Jeannie Tessmer
7a•ue 'Vicine
Hutchinson
Cal -
16207 573rd Street Hutchinson
Residence Address City
Date of Birth: 11/0311952 Place of mirth:
�tifrinth/du}.'}ecu• �`�
1 lave you ever been convicted of any crime other than a traffic
offense?
If yes, explain:
Phone Number
MN 55350
Stale Zip
320 -587-7791
Phone :Vtrnaher - -
MN 55350
.State Zip
Litchfield
0 yes QR no
MN
State
('m- 6J'Hwehai.son
I pplicanan far Gambkrtg Vewces License
Puge o f .i
Desi{ netted Gambling Manager {Qualified under Minnesota Statute §324)
v .,..._��. ..,, -
Sue Lambertson Treasurer 320-296-1991 j
True blame Phone Number
1125 Blackbird Drive SW Hutchinson MN 55350
Residence Address [ 'aY - .Slate - `Lip -
Date of Birth: 09/22/1956 Place of [firth: Lynwood CA
Alonlhldaylyear City Stare
Have you ever been convicted of any crime other than a traffic offense? 0 yes ® no
Ifyes, explain:
Flow long have you been a member of the organization? Four Years
Game Information
Location 41
Hutchinson Mall
Name U1'location where game will he plaved
1061 MN -15
Addrers of location where game will be played
Date(s) andlor day(s) gambling devices will be used:
320-587-5956
Phone Number
Hutchinson MN 55350
- -Cin State lip
June through December
AM AM
I lours of the day gambling devices will be used: From 6:00 prn PM To 8:00 pm pM_
Maximum number of player: Fifty Second &fourth Fridays
Will prizes be paid in money or merchandise? ® money 0 merchandise
Wil] refreshments be served during the time the gambling devices will be used?
If yes, will a charge be made for such refreshments? yes 0 no - Pc
Game Information
Location #2
St. Anastasia Fall Festival
Name of location where gauze will be played
460 Lake Street
Address oj-locariun where game will be played
Date(s) and/or day(s) gambling devices will be used:
Hutchinson
City
Q2 yes 0 no
and Povcom $1 each
320-587-5507
Phone Number
MN 55350
Stale Zip
September 11th
AM
September 11th through
AM
Hours of the day gambling devices will be used: From 10:00 am pM To 3:00 pm
;Maximum number of p€ayer: Fifty _
Will prizes be paid in money or merchandise? CO money 0 merchandise
Will refreshments be served during the time the gambling devices will be used? W yes 0 no
If yes, will a charge be made for such refreshments? 3 yes U no Pop and Popcom $1 each
ny of Hurchinson
- 1pt-dworion for Garxbtwx 1Jrvices Lwense
Pcige- 3 of 3
Officers of the
ization (if necessary, list additional names on
Gary Larnbertson
Name
1125 Blackbird Drive 5W
Residence : l ddress
Gary Hotovec
Narne
87308 HWY 71 N _
Re-sidence Address
Jeannie Tessmer
Name
16207 673rd Street
Residence Address
Officers or Other Persons Paid for Services Information
President
Title
Hutchinson MN 55350
Cin, State Zip
Cruise Master
Title
Danube MN 56230
Cirl: Sure 7.ip
Secretary
Title
Hutchinson MN 55350 j
_..._
011 _ . -- State Zi�....i
list additional names on separate sheet]
:'fame
Title
Residence rf ddress - -
City
Slate
zip
Name
Tide
-
Residence Address T-
CitY
State
lip --
---_...--- :'Vat►re
Residence Address
Cir)-
State
Zip
Have you (Gambling Manager and Authorized Officer) read. and do you thoroughly understand the provisions of all
laws. ordinances, and regulations governing the aperation and use of gasnblirig devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)° �
Gambling Manager Oyes LJ no Authorized Officer eyes Q no
Initial Initial
I declare that the information 1 have provided on this application is truthful, and I authorize the City of 1-lutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
OrdinancePo. 114.20 relating to gambling and l will familiarize myself with the contents thereof.
.Signalure n/'awhorized c fjicer t f'organLalion Dare
ignature of ambling manager rJ rgani.-ution
Internal Use Only
City Council U approved 0 denied Notes:
Dare
HUTCHINSON CITY COUNCIL
ci=y�fAa�
Request for Board Action
7AL =-ft
Agenda Item: Special Event Request - Arts & Crafts Festival
Department: Police
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Memo attached
BOARD ACTION REQUESTED:
I Recommend approval
Fiscal Impact: $ 4,000.00 Funding Source: Department Buget
FTE Impact: 20.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
This is a request to amend the hours for this year's 42nd Annual Arts & Crafts Festival and Taste of
Hutchinson. The hours of the event if approved would be from Friday, September 15th, at 10:00 am
until 7:00 pm. The hours for Saturday, September 16th would remain the same at 9:00 am until 4:00
pm. This one additional hour is targeted to allow for music to be performed into the evening on Friday
to encourage people to stay at the event longer to shop, enjoy the food, and listen to the music.
The 42nd Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 15th, 10
am - 7pm and Saturday, September 16th, 9 am - 4 pm in Library Square and 1 S\ Ave SE.
Setup for the festival will begin on Thursday, September 14th at 8 am. The event will end on Saturday
the 16th at 4 pm. Cleanup is usually completed by 8 pm on the 17th. A rain location will not be provided.
A severe weather emergency plan is currently in place.
The Arts & Crafts Festival committee would like to request the support and assistance of the City of
Hutchinson in regards to the areas outlined. We understand that our request for support of the festival
will affect multiple City of Hutchinson departments.
Request of Support from the City of Hutchinson:
Administration
• The Hutchinson Ambassadors wish to reserve all concession rights on 1St Ave SE between Main Street
and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The
Ambassadors have an agreement with the Downtown Association regarding the operation of the
Popcorn Wagon during the event.
• Use of electricity in band shell and along 151 Ave SE during the festival weekend.
Police Department
• Overnight security on Thursday, September 14th and Friday, September 15th.
• Assistance with pedestrian traffic crossing on the comer of Main Street and 1st Ave.
• Assistance in directing vendor traffic during the event
• Assistance with vendor check-in traffic control and allow use of Hassan Street from Washington to 5th
Ave SE to aid in this process
• Emergency services support during the event
Parks & Recreation
• Exclusive use of Library Square for art & craft exhibitors for September 15-16, 2016
• Delivery of picnic tables to the 101 Park Place parking lot on Thursday, September 14th.
• Removal of select park benches within Library Square on Wednesday, September 13th, or Thursday,
September 14th by 12:00 pm as needed.
Street Department
• Closing of I" Ave SE between Main Street and Hassan Street for the Taste of Hutchinson on September
14-16, 2016.
• Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading,
unloading, dumpsters, and restrooms.
• Closing of the municipal parking lot on the comer of Hassan Street and 1 SI Ave SE for September 14-
16,2016.
• Restriction of parking on the east side of Main Street between I " Ave SE and Washington Ave and long
the south side of Washington Ave between Main St and Hassan St.
• Lift'No Parking' restriction on Jefferson Street between Washington and 2nd Ave SE to allow for
additional parking during the event.
In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will
be sending letters of notice to the businesses that will be directly affected by the event taking place in
downtown Hutchinson.
We truly appreciate the City of Hutchinson's role in making this annual event a success in the
Hutchinson community. Thank you for your support! If you have any questions regarding this request,
please contact the Chamber Office at 320-234-0785 or email mary@explorehutchinson.com.
The Hutchinson Police Department has reviewed the request and plans for the 2016 Annual Arts and
Crafts Festival and we look forwarding in assisting the Chamber again this year.
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/29/2017 - 04/11/2017
Check -Date -----
--------------------------
04/11/2017
-- Check
195697
Vendor Name
-----------------------------------------------------------
A & K REPAIR
Description Amount
-------------------------------------------------------------------------- --------------------
BEARING- BAGGER PALLETIZER 179.95
04/11/2017
195698
ABSOLUTE LOGISTICS LLC
FREIGHT OUT - CREEKSIDE BAGGED PRODUCTS 3,890.00
04/11/2017
195699
ACE HARDWARE
VARIOUS HARDWARE SUPPLIES 686.26
04/11/2017
195700
VOID
0.00
04/11/2017
195701
ALPHA WIRELESS
BATTERIES - PD RADIOS AND TRANSMITTER REPAIRS 1,351.55
04/11/2017
195702
AMERICAN BOTTLING CO
MARCH COST OF GOODS - LIQUOR STORE 158.48
04/11/2017
195703
AMERICAN DOOR WORKS
DOOR REPAIRS - CREEKSIDE 600.38
04/11/2017
195704
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS 97.88
04/11/2017
195705
ARCTIC GLACIER USA INC.
ICE 129.36
04/11/2017
195706
ARNESON DISTRIBUTING CO
MARCH COST OF GOODS - LIQUOR STORE 410.50
04/11/2017
195707
ARTISAN BEER COMPANY
MARCH COST OF GOODS - LIQUOR STORE 367.02
04/11/2017
195708
AUTO VALUE - GLENCOE
SHOP SUPPLIES - HATS 205.11
04/11/2017
195709
B & C PLUMBING & HEATING INC
UNIT #4 - BAD COMBUSTION BLOWER - EVENT CENTER 992.16
04/11/2017
195710
BAERTSCHI, PAUL
1 YEAR SUBSCRIPTION TO MN POLICE BRIEFS 155.00
04/11/2017
195711
BEACON ATHLETICS
ROBERTS BATTING CAGE NET 2,160.00
04/11/2017
195712
BELLBOY CORP
MARCH COST OF GOODS - LIQUOR STORE 2,145.83
04/11/2017
195713
BEN USA, ALLEN
DRIVER ED CLASS REFUND 368.00
04/11/2017
195714
BERNICK'S
APRIL COST OF GOODS - LIQUOR STORE 396.00
04/11/2017
195715
BREAKTHRU BEVERAGE
MARCH COST OF GOODS - LIQUOR STORE 15,773.07
04/11/2017
195716
BRECHT, TRAVIS
REFUND TRAVEL LEAGUE BASEBALL 115.00
04/11/2017
195717
BUREAU OF CRIM. APPREHENSION
CRIMINALJUSTICE DATA NETWORK ACCESS FEE 390.00
04/11/2017
195718
BUSINESSWARE SOLUTIONS
MARCH Cost per Print 1,711.65
04/11/2017
195719
C & L DISTRIBUTING
MARCH COST OF GOODS - LIQUOR STORE 29,318.15
04/11/2017
195720
CANNON RIVER WINERY
MARHC COST OF GOODS - LIQUOR STORE 144.00
04/11/2017
195721
CARS ON PATROL SHOP LLC
TOW- 5TH/ADAMS-'99 CHEVY SUBURBAN 125.00
04/11/2017
195722
CHEMISOLV CORP
FERRIC CHLORIDE 38%- SEWER CHEMICAL 4,485.46
04/11/2017
195723
COLD SPRING GRANITE CO
NS -3 CREMATION NICHE PLAQUE- H & L HANSON 237.00
04/11/2017
195724
COMDATA CORPORATION
MISC PURCHASES 378.12
04/11/2017
195725
CROW RIVER AUTO & TRUCK REPAIR
2005 DODGE DAKOTA R&M; VEHICLE INSPECTIONS 344.43
04/11/2017
195726
CROW RIVER GOLF CLUB
BANQUET ROOM RENTAL- LIQUOR STORE FUNCTION 456.34
04/11/2017
195727
DALE A. ZORMAN TRUCKING SERVICE INC
FREIGHT OUT - CREEKSIDE BAGGED PRODUCTS 4,375.00
04/11/2017
195728
DAVE GRIEP CLEANING
CLEAN WINDOWS AT LIQUOR STORE 45.00
04/11/2017
195729
DOUGLAS COUNTY SHERIFF'S OFFICE
ULLAND CASE - WITNESS FEES 45.00
04/11/2017
195730
DPC INDUSTRIES INC
SODIUM HYPD FOR WATER PLANT 1,596.20
04/11/2017
195731
DROP -N -GO SHIPPING INC
POSTAGE FOR 3/5 - 3/18/2017 538.44
04/11/2017
195732
E2 ELECTRICAL SERVICES INC
WIRE TV CITY CTR LOBBY & HANGAR LIGHTING R&M 323.42
04/11/2017
195733
ECOLAB PEST ELIMINATION
RODENT PROGRAM - REFUSE FUND 154.56
04/11/2017
195734
ELECTRO WATCHMAN
REPLACE FIRE ALARM PANEL IN BUILDING 100 - SEWER 2,368.77
04/11/2017
195735
FASTENAL COMPANY
EYEWEAR, CABLE TIE, TOWEL - PARKS 957.49
04/11/2017
195736
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE - HATS 380.00
04/11/2017
195737
FORESTRY SUPPLIERS INC
R&M SUPPLIES FOR CAMPGROUND TABLES 48.97
04/11/2017
195738
G & K SERVICES
MATS, TOWES & COVERALLS FOR VARIOUS DEPTS 174.27
04/11/2017
195739
GE WATER & PROCESS TECHNOLOGIES
TIM GRATKE- REGISTRATION 2017 WASTEWATER 250.00
04/11/2017
195740
GEB ELECTRICAL INC
BALLAST OUT IN HALLWAY LIGHT - REC CENTER 137.50
04/11/2017
195741
GK2 PROMOTIONS
POLICE BADGE TATTOOS (1,000 qty) 308.43
04/11/2017
195742
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#10 277,637.50
04/11/2017
195743
GOLDSTAR PRODUCTS INC
STREETS DEPT R&M SUPPLIES 1,558.64
04/11/2017
195744
GRAINGER
EXHAUST FAN - CIVIC ARENA & OTHER R&M SUPPLIES 746.96
04/11/2017
195745
GRAPE BEGINNINGS, INC
MARCH COST OF GOODS - LIQUOR STORE 1,236.73
04/11/2017
195746
HANSEN GRAVEL
CONTRACT SNOW REMOVAL AT SCHOOL 776.25
04/11/2017
195747
HD SUPPLY WATERWORKS LTD
SUPPORT LICENSED LOGIC ANNUAL FEE - W & WWTP 8,040.00
04/11/2017
195748
HILLYARD/HUTCHINSON
BLOODBORNE PATHOGEN KIT - CIVIC ARENA 147.48
04/11/2017
195749
HOLT MOTORS INC
R&M 2007 FORD F550 - STREETS DEPT 1,249.59
04/11/2017
195750
HOLT TOUR AND CHARTER INC.
2017 TOUR -PLYMOUTH PLAYHOUSE- 5/10/17 1,265.00
04/11/2017
195751
HRA
CITY HOME IMPROVEMENT LOAN -TIF- D. WEBER 39.19
04/11/2017
195752
HRA
HRA LOAN ADMIN FEE -TIF D. WEBER 395.86
04/11/2017
195753
HUBER TECHNOLOGY INC --NEED W9
GEAR BOX FOR TEA CUP STIRRER IN BLDG #30 - SEWER 2,103.90
04/11/2017
195754
HUTCHINSON CO-OP
CHEVRON DELO 400 - STREETS SHOP SUPPLIES 3,757.91
04/11/2017
195755
HUTCHINSON HEALTH CARE
APRIL CAM EXPENSE - EVENT CENTER 2,277.99
04/11/2017
195756
HUTCHINSON LEADER
MARCH PUBLICATIONS -VARIOUS DEPTS 1,412.99
04/11/2017
195757
HUTCHINSON WHOLESALE
VARIOUS AUTO R&M SUPPLIES 314.11
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/29/2017 - 04/11/2017
Check Date
--------------------
04/11/2017
Check
--------------
195758
Vendor Name
-----------------------------------------------------------
HUTCHINSON, CITY OF
Description Amount
-------------------------------------------------------------------------- --------------------
WATER & SEWER SERVICE 2/1/17-2/28/17 (HATS) 817.63
04/11/2017
195759
HUTTON, CHRIS
SAFETY FOOTWEAR REIMB 140.24
04/11/2017
195760
HYDRITE CHEMICAL
CITRIC ACID 50% -SEWER CHEMICAL 1,689.20
04/11/2017
195761
HYDRO KLEAN
SCHOOL RD BRIDGE- TELEVISE MANHOLE 863 1,142.40
04/11/2017
195762
IDEAL SERVICE INC
WELL #8 -CAP FILM 5UF 5%470 VAC 704.37
04/11/2017
195763
INTEGRATED POWER SERVICES LLC
TECO 10HP ROUND BODY - SEWER DEPT 866.88
04/11/2017
195764
INTERSTATE BATTERY SYSTEM MINNEAPOL
VEHICLE BATTERIES - STREETS SHOP SUPPLIES 270.65
04/11/2017
195765
JACK'S UNIFORMS & EQUIPMENT
CUSTOM BADGES (2) NEW PD OFFICERS 215.99
04/11/2017
195766
JACOBSEN, SEPTEMBER
STAINLESS STEEL SINK & TABLE FOR EVENT CENTER 1,117.24
04/11/2017
195767
JJ TAYLOR DIST OF MN
MARCH COST OF GOODS - LIQUOR STORE 4,638.40
04/11/2017
195768
JLR GARAGE DOOR SERVICE
EMERGENCY REPAIR - STREETS STORAGE DOORS 3,204.00
04/11/2017
195769
JOHNSON BROTHERS LIQUOR CO.
MARCH COST OF GOODS - LIQUOR STORE 23,816.08
04/11/2017
195770
KDUZ KARP RADIO
RADIO ADVERTISING - LIQUOR STORE 260.00
04/11/2017
195771
KERI'S CLEANING
CLEANING 3/16-3/31, CITY CTR, LIBRARY, SENIOR DINE 3,444.00
04/11/2017
195772
KOBOW, BECKY
VISA CC FOR CUSTOMER COMPLAINT 24.94
04/11/2017
195773
KRAFT WALSER LAW OFFICE
ULLAND- CITY VS MOHAMMED SHAHIDULLAH 855.00
04/11/2017
195774
KRANZ LAWN & POWER
GENERATOR, TRASH PUMPS, CHAINSAWS, POLE SAWS 8,005.15
04/11/2017
195775
L & P SUPPLY CO
2 GATORS & BALLFIELD GROOMER 6,003.34
04/11/2017
195776
LANO EQUIPMENT OF NORWOOD
RENTAL ON HARLEY RAKE 350.00
04/11/2017
195777
LEAGUE OF MN CITIES
2017 SAFETY & LOSS CONTROL WORKSHOPS- ST 20.00
04/11/2017
195778
LIEN, MIKE
SAFETY FOOTWEAR 134.99
04/11/2017
195779
LOCHER BROTHERS INC
MARCH COST OF GOODS - LIQUOR STORE 32,076.50
04/11/2017
195780
LOGISTIC PARTNERS INC
BFG SUPPLY ST PAUL- SOIL 325.00
04/11/2017
195781
MANEY INTERNATIONAL INC
R&M SUPPLY - CHIPPER TRUCK 35.88
04/11/2017
195782
MATHESON TRI -GAS INC
HIGH PRESSURE ACETYLENE 17.52
04/11/2017
195783
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL- R. RANNOW 150.00
04/11/2017
195784
MCLEOD COUNTY HISTORICAL PARTNERSHI
GRANT -GREAT NORTHERN/DAKOTA RAIL DEPOT 6,000.00
04/11/2017
195785
MCLEOD COUNTY RECORDER
A429561 HUTCHINSON DOWNTOWN REDEVELOPMEN 56.00
04/11/2017
195786
MCLEOD COUNTY SOLID WASTE MANAGEMEN
RECYCLE PCB BALLASTS FROM CHURCH 34.50
04/11/2017
195787
MENARDS HUTCHINSON
VARIOUS R&M SUPPLIES 460.33
04/11/2017
195788
MESSAGE MEDIA
MONTHLY ACCESS FEE -APRIL 30.00
04/11/2017
195789
MEYER LABORATORY INC
CLEANING SUPPLIES - PARKS DEPT 505.10
04/11/2017
195790
MILLER, LEIGH
SOCCER REIMB 153.50
04/11/2017
195791
MINI BIFF
RENT REG BLUE -AQUATIC CENTER (2 MONTHS) 420.61
04/11/2017
195792
MINNEAPOLIS, CITY OF
APS TRANSACTION FEES- FEB 55.80
04/11/2017
195793
MINNESOTA DEPT OF TRANSPORTATION
2017 ARMER MOTOROLA 2,218.90
04/11/2017
195794
MINNESOTA PETROLEUM SERVICE
TR55, T62 & 63 ALARMS -BAD CHANNEL & BAD 1,549.25
04/11/2017
195795
MINNESOTA VALLEY TESTING LAB
BOD, PHOPHORUS, NITROGEN 1,771.70
04/11/2017
195796
MINNETONKA, CITY OF
ULLAND-WITNESS MEETING, DEPOSITION L. R 1,042.77
04/11/2017
195797
NATIONAL RECREATION & PARK ASSN
NRPA MEMBERSHIP - D MOON 165.00
04/11/2017
195798
NERO ENGINEERING
HATS GRINDER INSTALLATION, MBR MEMBRANE 6,444.10
04/11/2017
195799
NEW FRANCE WINE
MARCH COST OF GOODS - LIQUOR STORE 937.50
04/11/2017
195800
NORTHERN BUSINESS PRODUCTS
TOWEL, PAPER, KLEENEX, INK CART, LINER, 404.66
04/11/2017
195801
NORTHERN SAFETY & INDUSTRIAL
PURE FLO FLUID CARTS, BLOOD SPL & SURFAC 254.13
04/11/2017
195802
NU -TELECOM
APRIL PHONE SERVICE 4,154.89
04/11/2017
195803
O'REILLYAUTO PARTS
VARIOUS VEHICLE R&M SUPPLIES 1,263.60
04/11/2017
195804
OEM
CREEKSIDE TURNER REPAIRS 1,125.16
04/11/2017
195805
PATRICK, DARYL
PROFESSIONAL SERVICES- ICE SHOW ANNOUNCE 375.00
04/11/2017
195806
PAULSON, JOHN
SAFETY FOOTWEAR 101.21
04/11/2017
195807
PAUSTIS WINE COMPANY
MARCH COST OF GOODS - LIQUOR STORE 3,862.49
04/11/2017
195808
PEOPLEREADY INC
CREEKSIDE TEMP STAFFING WK ENDING 031917 2,402.80
04/11/2017
195809
PHILLIPS WINE & SPIRITS
MARCH COST OF GOODS - LIQUOR STORE 20,249.02
04/11/2017
195810
PIKE TRANSFER LLC
CREEKSIDE FREIGHT OUT - BAGGED PRODUCTS 335.00
04/11/2017
195811
PLOTZ, GINA
PROFESSIONAL SERVICES- ICE SHOW DIRECTOR 1,900.00
04/11/2017
195812
POSTMASTER
APRIL POSTAGE 1,700.00
04/11/2017
195813
PRECISION CONCRETE CUTTING
PO#19257-ANNUAL CONTRACT FOR TRIP HAZARDS 8,000.00
04/11/2017
195814
PREMIER TECH CHRONOS
CREEKSIDE BAGGING LINE REPAIRS 3,127.93
04/11/2017
195815
QUADE ELECTRIC
PHOTOCEL- HATS ELECTRICAL 151.00
04/11/2017
195816
QUALITY SALES & SERVICE INC
REPRIME PRESSURE WASHER, REPLACED QUICK 161.44
04/11/2017
195817
QUILL CORP
VARIOUS CLEANING SUPPLIES 406.83
04/11/2017
195818
RATH RACING
DODGE DURANGO- LIGHT BAR MOUNTS, FIRE DEPT 150.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/29/2017 - 04/11/2017
Check-Date -----
--------------------------
04/11/2017
--Check
195819
Vendor Name
-----------------------------------------------------------
RED BULL DISTRIBUTION COMPANY
Description
--------------------------------------------------------------------------
RED BULL
Amount
--------------------
34.50
04/11/2017
195820
REINER ENTERPRISES INC
CREEKSIDE FREIGHT OUT- BAGGED PRODUCTS
10,754.39
04/11/2017
195821
ROYAL TIRE
OPUTIL TIRES - CEMETERY OPERATIONS
533.48
04/11/2017
195822
RUNNING'S SUPPLY
VARIOUS R&M SUPPLIES
587.01
04/11/2017
195823
SAM'S CLUB
OFFICE SUPPLIES, CONCESSION SUPPLIES
1,391.23
04/11/2017
195824
SCHIROO ELECTRICAL REBUILDING INC
STATOR, BEARING, GASKET
208.58
04/11/2017
195825
SCHOOL DIST # 423
FEBRUARY ACTIVITIES
1,519.00
04/11/2017
195826
SCHWEISS DISTRIBUTING INC
BRAKE, HP- LABOR & TRIP CHARGE
1,244.20
04/11/2017
195827
SEH
HUTCH 2016 ANTENNA PROJECT
796.24
04/11/2017
195828
SIGNATURE AQUATICS
PROJECT MANAGEMENT- HUTCHINSON AQUATIC C
10,393.38
04/11/2017
195829
SIMONSON LUMBER CO
MINI SHELTERS- DENVER EAVE MLD
65.00
04/11/2017
195830
SOUTHERN WINE & SPIRITS OF MN
MARCH COST OF GOODS - LIQUOR STORE
23,575.95
04/11/2017
195831
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
409.40
04/11/2017
195832
STATE CHEMICAL SOLUTIONS
FRAGRANCE PAKS - PARKS DEPT CLEANING SUPPLIES
136.58
04/11/2017
195833
STRATEGIC EQUIPMENT AND SUPPLY
BROWN BAGS, CANLINER, FLASK, LIDS, CUPS
330.30
04/11/2017
195834
STREICHERS
NAME TAGS CLOTH - PD
95.88
04/11/2017
195835
STRUTHERS, JESSICA
REFUND FOR HUSBAND COACHING-SOCCER
70.00
04/11/2017
195836
SUNCOAST GARDEN PRODUCTS INC.
2CF SUNCOAST CYPRESS BLEND-CREEKSIDE INVENTORY
4,408.00
04/11/2017
195837
TASC
May 2017 Flex Adm. Fees
93.16
04/11/2017
195838
TELECKY, DAVE
SAFETY GLASSES
100.00
04/11/2017
195839
TOWMASTER INC.
TRUCK BODY, HOIST, SNOW EQUIP
90,437.00
04/11/2017
195840
TRI-STATE BOBCAT
DISC, ANVIL, BOLT & NUT KNIFE
692.74
04/11/2017
195841
ULTRAMAX
9115 FMJ AMMUNITION - PD
1,224.00
04/11/2017
195842
UNITED PACKAGING & DESIGN
BAG FILM FOR CREEKSIDE BAGGED PRODUCTS
13,704.00
04/11/2017
195843
US BANK EQUIPMENT FINANCE
COPIERS CONTRACT ALLOWANCE 3/20-4/20/17
454.72
04/11/2017
195844
USA BLUE BOOK
MICROSCOPE CAMERA FOR LABORATORY - SEWER
730.95
04/11/2017
195845
USAQUATICS
HUT13016 HUTCHINSON AQUATIC CENTER- CONST MGT
6,800.00
04/11/2017
195846
VALLEY SALES OF HUTCHINSON
2009 CHEV MALI BU-DRIVER SEAT LOOSE,CLIPS
57.45
04/11/2017
195847
VERIZON WIRELESS
FEB24-MAR23'17 USAGE
3,359.63
04/11/2017
195848
VIKING BEER
MARCH COST OF GOODS - LIQUOR STORE
14,717.15
04/11/2017
195849
VIKING COCA COLA
MARCH COST OF GOODS - LIQUOR STORE
402.35
04/11/2017
195850
VIKING SIGN & GRAPHICS INC
SAFETY LABELING ON LINES IN SHOP- PER WA
112.50
04/11/2017
195851
VINOCOPIA INC
MARCH COST OF GOODS - LIQUOR STORE
3,375.26
04/11/2017
195852
WASTE MANAGEMENT OF WI-MN
3/1-3/15/17 DISPOSAL FEES
4,241.17
04/11/2017
195853
WINE COMPANY, THE
APRIL COST OF GOODS - LIQUOR STORE
4,921.35
04/11/2017
195854
WINN EXTERIORS LLC
CITY IMPROVEMENT LOAN -TIF- D. WEBER
7,838.82
04/11/2017
195855
WONDERLIC
ANNUAL SYSTEM ACCESS FEE -PD
250.00
GRAND TOTAL
1 $ 754,795.84
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Assessment Hearing & Award for School Rd. & Roberts Rd. Recon. (L2/P17-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received four (4) bids (see attached Bid Tabulation) for the School Road & Roberts Road Reconstruction
project letting on Tuesday, March 14th. The apparent low bidder is R & R Excavating of Hutchinson MN, with a bid of
$2,049,044.53 (approximately 10% lower than the final Engineer's Estimate). This project's total cost and associated
funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's
proposed 2017 Infrastructure Improvement Program.
City staff will provide a brief overview of the project scope, bids and associated improvement special assessments
prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with
adjacent property owners as this project has proceeded to address any construction and assessment issues.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 2,576,233.00
Total City Cost: $ 2,435,661.00 Funding Source: Bonding, State Aid & Utility Funds
Remaining Cost: $ 140,572.00 Funding Source: Improvement Special Assessments
RESOLUTION NO. 14705
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA -5115
LETTING NO. 2/PROJECT NO. 17-02
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of
Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer,
street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2017, until the 31st
day of December 2018. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2017; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 11th day of April 2017.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. SA -5115
LETTING NO. 2/PROJECT NO. 17-02
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road
(Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems,
landscaping, restoration and appurtenances.
COST PER FRONT FOOT:
COMPUTED BY:
P VANDER VEEN
$25.50
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
12/13/2016
NUMBER OF YEARS
10
2ND HEARING
04/11/2017
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
FIN ACCT#
337-4700-36101
O
TOTAL
TOTAL ACTIV E
Z
CITY PID NO
COUNTY PID
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS -1
OWNER ADDRESS -2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
TOTAL
DEFERRED
ASSESSMENT
�
Q
NO
ASSESSMENT
ASSESSMENT
A-5114
SA5115A
2.67 AC of Lot 7, Auditors Plat of Part of N W
Emmet H & Margery G McCormick,
1/4 Section 01-116-30 Lying South of Mill
1
01-116-30-04-0021
23-198-0135
11271-ewi5 Ave SW, Unit B
Trustees
1127 Lewis Ave SW
Hutchinson MN 55350
Pond
109.25
0
109.25
$2,785.88
$0.00
$2,785.88
Theodore J Grof & Elizabeth A
2
01-116-30-04-0060
23-336-0080
1200 Lewis Ave SW
Thompson
1200 Lewis Ave SW
Hutchinson MN 55350
Lot 12, Block 1, Stoney Point Addition
157.02
132
$25.02
$638.01
$0.00
$638.01
3
01-116-30-04-0160
23-336-0180
1201 Lewis Ave SW
Karr! C Kable
1201 Lewis Ave SW
Hutchinson MN 55350
Lot 22, Block 1, Stoney Point Addition
181.02
132
49.02
$1,250.01
$0.00
$1,250.01
d/b/a Stix & Brix
4
01-116-30-04-0220
23-498-0010
1209 Lewis Ave SW
Scott D Rech
307 Holcombe Ave N
Litchfield MN 55355
Lot 1, Block 1, Stoney Point Addition
101
0
101.00
$2,575.50
$0.00
$2,575.50
Lot 2, Block 1, Miller Townhouse Fifth
5
01-116-30-05-0032
23-350-0020
380 School Rd SW
Phyllis Paulsen
380 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Ruth Ann Lade Trust
Lot 3, Block 1, Miller Townhouse Fifth
6
01-116-30-05-0033
23-350-0030
13825chool Rd SW
c/o Flute Ann Lade Trustee
382 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
1 $1,187.72
$0.00
$1,187.72
Lot 4, Block 1, Miller Townhouse Fifth
7
01-116-30-05-0034
23-350-0040
384 School Rd SW
Lou Ann Perschau
384 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 2, Block 1, Miller Townhouse Fifth
8
01-116-30-05-0042
23-348-0020
366 School Rd SW, U nit A
Jeffrey J&Anita K Miller
721 Windy Ridge or
Ballwin M063021
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 3, Block 1, Miller Townhouse Fifth
9
01-116-30-05-0043
23-348-0030
13685chool Rd SW
Laurel McKeever Revocable Trust
368 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
1 $1,187.72
$0.00
$1,187.72
Lot 2, Block 1, Miller Townhouse Third
10
01-116-30-05-0045
23-349-0020
370 School Rd SW
Thoralf & Audrey Skele
370 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 3, Block 1, Miller Townhouse Third
11
01-116-30-05-0046
23-349-0030
372 School Rd SW
Ellen M Juul
372 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 2, Block 1, Miller Townhouse Sixth
12
01-116-30-05-0052
23-351-0020
1360 School Rd SW
John C & Cynthia M Mons
360 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
1 $1,187.72
$0.00
$1,187.72
Lot 3, Block 1, Miller Townhouse Sixth
13
01-116-30-05-0053
23-351-0030
362 School Rd SW
Helen E Reynolds
P 0 Box 458
Redwood Falls MN 56283
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 4, Block 1, Mil ler Townhouse Sixth
14
01-116-30-05-0054
23-351-0040
364 School Rd SW
Daniel L Conrad & David L Conrad
1224 Tim ber Ridge or E
Lake Nebagamon WI 54849
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 1, Block 1, Miller Townhouse Second
15
01-116-30-05-0060
23-346-0010
1340 School Rd SW
Andrew J & Stephanie Larson
949 Hayden Ave SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
1 $1,187.72
$0.00
$1,187.72
Lot 2, Block 1, Miller Townhouse Second
16
01-116-30-05-0070
23-346-0020
342 School Rd SW
Verla ATaylor & Phylandis Taylor
342 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 3, Block 1, Miller Townhouse Second
17
01-116-30-05-0080
23-346-0030
344 School Rd SW
Todd 5 & Me! U Harris
344 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
Lot 4, Block 1, Miller Townhouse Second
18
01-116-30-05-0090
23-346-0040
346 School Rd SW
Stanley M & Gall E Everson
346 School Rd SW
Hutchinson MN 55350
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
I'.\PUBLIC WORK&Council Agenda\2011\04-11-201 ]\L2P11-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P11-02- School Rd SN & Roberts Rd SW x.. - Page 1 of 4
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. SA -5115
LETTING NO. 2/PROJECT NO. 17-02
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road
(Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems,
landscaping, restoration and appurtenances.
COST PER FRONT FOOT:
COMPUTED BY:
P VANDER VEEN
$25.50
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
1 11/22/2016
NUMBER OF YEARS
10
2ND HEARING
12/13/2016
INTEREST RATE:
2017 Bond Rate
BOND FUND
1337
ADOPTED:
FIN ACCTri
337-4700-36101
O
Z
�
Q
CITY PID NO
COUNTY PID
NO
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS -1
OWNER ADDRESS -2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
TOTAL
ASSESSMENT
TOTAL
DEFERRED
ASSESSMENT
SAS115A
TOTAL ACTIV E
ASSESSMENT
19
01-116-30-05-0100
23-346-0050
348 School Rd SW
Michael C & Shawn M Smithers
348 School Rd SW
Hutchinson MN 55350
Lot 5, Block 1, Miller Townhouse Second
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
20
01-116-30-05-0110
23-346-0060
350 School Rd SW
Gerhard & Evelyn Bahr RevTrust
350 School Rd SW
Hutchinson MN 55350
Lot 6, Block 1, Miller Townhouse Second
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
21
01-116-30-05-0120
23-346-0070
352 School Rd SW
Leslie Korngiebel-Zeiss
352 School Rd SW
Hutchinson MN 55350
Lot 7, Block 1, Miller Townhouse Second
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
22
01-116-30-05-0130
23-346-0080
354 School Rd SW
Bruce R & Rebecca L Peterson
354 School Rd SW
Hutchinson MN 55350
Lot 8, Block 1, Miller Townhouse Second
Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
23
01-116-30-05-0150
23-344-0010
1320 School Rd SW
Paul A & Cheryl Coleman
320 School Rd SW
Hutchinson MN 55350
Lot 1, Block 1, Miller Townhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
24
01-116-30-05-0160
23-344-0020
322 School Rd SW
Darlene LStark Westphal
322 School Rd SW
Hutchinson MN 55350
Lot 2, Block 1, Miller Townhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
25
01-116-30-05-0170
23-344-0030
324 School Rd SW
Jared Heintz
324 School Rd SW
Hutchinson MN 55350
Lot 3, Block 1, Miller Townhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
26
01-116-30-05-0180
23-344-0040
1326 School Rd SW
Laurel L Klawitter
326 School Rd SW
Hutchinson MN 55350
Lot 4, Block 1, Miller Townhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
27
01-116-30-05-0190
23-344-0050
328 School Rd SW
Mary Lynn Cox
328 School Rd SW
Hutchinson MN 55350
Lot 5, Block 1, Miller Townhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
28
01-116-30-05-0200
23-344-0060
330 School Rd SW
Joseph Schulte
148 Stacy Cir
Waconia MN 55387
Lot 6, Block 1, Miller-rownhouse Addition
46.57708333
0
46.58
$1,187.72
$0.00
$1,187.72
29
01-116-30-05-0220
23-336-0070
310 School Rd SW
Denise M Hanson
310 School Rd SW
Hutchinson MN 55350
Lot 11, Block 1, Stoney Point Addition
124.35
01
124.35
$3,170.93
$0.00
$3,170.93
30
01-116-30-05-0270
23-336-0290
1132 Lewis Ave SW
Michael E Maiers
1045 Sherwood St SE
Hutchinson MN 55350
Lot 7, Block 3, Stoney Point Addition
150.31
132
18.31
$466.91
$0.00
$466.91
31
01-116-30-05-0280
23-336-0300
303 School Rd SW
Gerald H & Bonnie J W Gassman
303 School Rd SW
Hutchinson MN 55350
Lot 8, Block 3, Stoney Point Addition
131.58
131.58
0.00
$0.00
$0.00
$0.00
32
01-116-30-05-0480
23-336-0630
309 Stoney Point Rd SW
David H & Kimberly K Stork
309 Stoney Point Rd SW
Hutchinson MN 55350
Lot 11, Block 4, Stoney Point Addition
98.82
01
98.82
$2,519.91
$0.00
$2,519.91
33
01-116-30-05-0490
23-336-0640
310AIan St SW
Philip & Pamela Graves
310 Alan St SW
Hutchinson MN 55350
Lot 12, Block 4, Stoney Point Addition
95
0
95.00
$2,422.50
$0.00
$2,422.50
34
01-116-30-05-0700
23-336-0850
309 Boulder St SW
Jon&Christine Carrigan
309 Boulder StSW
Hutchinson MN 55350
Lot 9, Block S, Stoney Point Addition
100
0
100.00
$2,550.00
$0.00
$2,550.00
35
01-116-30-05-0710
23-336-0860
310 Stoney Point Rd SW
Vicki Schreiner
310 Stoney Point Rd SW
Hutchinson MN 55350
Lot 10, Block 5, Stoney Point Addition
97.88
0
97.88
$2,495.94
$0.00
$2,495.94
36
01-116-30-05-0900
23-342-0100
1300 Boulder St SW
jArthur& Michelle 0 Gonzalez
1300 Boulder St SW
lHutchinson MN 55350
N W'Iy 70.43' of Lot 9, Block 1, Stoney Point
Third Addition
105.11
105.11
0.00
$0.00
$0.00
$0.00
I'.\PUBLIC WORK&Council Agenda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SN & Roberts Rd SW I.. - Page 2 of 4
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. SA-5115
LETTING NO. 2/PROJECT NO. 17-02
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road
(Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems,
landscaping, restoration and appurtenances.
COST PER FRONT FOOT:
COMPUTED BY:
P VANDER VEEN
$25.50
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
11/22/2016
NUMBER OF YEARS
10
2ND HEARING
12/13/2016
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
FIN ACCT#
337-4700-36101
O
zTOTAL
�
Q
CITY PID NO
COUNTY PID
NO
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS-1
OWNER ADDRESS-2
LEGAL DESCRIPTION-1
FF
FF CREDIT
TOTAL FF
TOTAL
AS
TOTAL
DEFERRED
ASSESSMENT
SA5115A
ACTIV E
ASSESSMENT
A-5114
37
01-116-30-05-0910
23-342-0110
365 School Rd SW
Lois J Sanders
365 School Rd SW
Hutchinson MN 55350
Lot 10, Block 1, Stoney Point Third Addition
85.09
0
85.09
$2,169.80
$0.00
$2,169.80
38
01-116-30-05-0920
23-342-0120
367 School Rd SW
Keith B Heikes
367 School Rd SW
Hutchinson MN 55350
Lot 11, Block 1, Stoney Point Third Addition
84.38
0
84.38
$2,151.69
$0.00
$2,151.69
39
02-116-30-08-0070
23-356-0030
410 School Rd SW
Leander M & Cheryl Heinen
410 School Rd SW
Hutchinson MN 55350
Lot 3, Block 1, MCDonald'sThird Addition
128.59
128.59
0.00
$0.00
$0.00
$0.00
40
02-116-30-08-0100
23-002-0700
1223 Lakeview Ln SW
Ind.School Dist#423
30 Glen St N
Hutchinson MN 55350
6.85 AC in NE 1/4 of N W 1/4, Section 02-116-
30
120
120
0.00
$0.00
$0.00
$0.00
41
02-116-30-09-0010
23-352-0010
510 School Rd SW
Lee & Shirley Uldbjerg
510 School Rd SW
Hutchinson MN 55350
Lot 1, Block 1, McDonald's Addition
250
1321
118.00
$3,009.00
$0.00
$3,009.00
42
02-116-30-09-0020
23-352-0020
1520 School Rd SW
Traci Jo & Dustin W Plombon
520 School Rd SW
Hutchinson MN 55350
Lot 2, Block 1, McDonald's Addition
100
0
100.00
1 $2,550.00
$0.00
$2,550.00
43
01-116-30-05-0380
23-336-0530
417 Stoney Point Rd SW
Calvin L Hansen Etal
417 Stoney Point Rd SW
Hutchinson MN 55350
Lot 1, Block 4, Stoney Point Addition
125.6
125.6
0.00
$0.00
$0.00
$0.00
44
01-116-30-05-0610
23-336-0760
408 Alan St SW
Murray D& Beverly E Swenson
408 Alan StSW
Hutchinson MN 55350
Lot 24, Block 4, Stoney Point Addition
125.02
125.02
0.00
$0.00
$0.00
$0.00
45
01-116-30-05-0620
23-336-0770
417 Boulder St SW
Bernadette Markgraf
417 Boulder5t5W
Hutchinson MN 55350
Lot 1, Block S, Stoney Point Addition
125
1251
0.00
$0.00
$0.00
$0.00
46
01-116-30-05-0800
23-336-0950
416 Stoney Point Rd SW
Dean C&Judy A Hawes
4165toney Point Rd SW
Hutchinson MN 55350
Lot 19, Block S, Stoney Point Addition
125
125
0.00
$0.00
$0.00
$0.00
47
01-116-30-05-0810
23-339-0010
1215 Roberts Rd SW
Franklin St Baptist Church- Shalom
1215 Roberts sRd SW
PO Box 324
Hutchinson MN 55350
Lot 1, Block 1, Stoney Point Second Addition
746.965
132
614.97
$15,681.61
$0.00
$15,681.61
48
01-116-30-05-0820
23-342-0010
408 Boulder St SW
Christopher A& Jennifer S Demere
408 Boulder St SW
Hutchinson MN 55350
Lot 1 EX W100', Block 1, Stoney Point Third
Addition
160
1321
28.00
$714.00
$0.00
$714.00
23-342-0015
1201 Roberts Rd SW
Shalom Baptist Church
1215 Roberts Rd SW
PO Box 324
Hutchinson MN 55350
W100' of Lots 1 & 2, Block 1, Stoney Point
Third Addition
100
0
100.00
$2,550.00
$0.00
$2,NW1/45W1/4EXN
6-30-12-0010
23-001-0200
1200 Roberts Rd SW
Ind School Dist#423
130 Glen St N
Hutchinson MN 55350
2Rods& ESW2 Rods,[_5r901-116-30-01-0121
Section 01-116-30 -51/2
1248
132
1,116.00
1 $28,458.00
$0.00
$28,458.00
I'.\PUBLIC WORK&Council Agenda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SN & Roberts Rd SW.xlsx - Page 3 of 4
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. SA -5115
LETTING NO. 2/PROJECT NO. 17-02
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road
(Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems,
landscaping, restoration and appurtenances.
COST PER FRONT FOOT:
COMPUTED BY:
P VANDER VEEN
$24.00
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
11/22/2016
NUMBER OF YEARS
10
2ND HEARING
12/13/2016
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
FIN ACCT#
337-4700-36101
O
Z
�
Q
CITY PID NO
COUNTY PID
NO
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS -1
OWNER ADDRESS -2
LEGAL DESCRIPTION -1
FF
FF CREDIT
TOTAL FF
TOTAL
ASSESSMENT
TOTAL
DEFERRED
ASSESSMENT
SA5115A
TOTAL ACTIV E
ASSESSMENT
A-5114
51
02-116-30-08-0010
23 3540010
1225 Roberts Rd SW
Pamela Polman
1225 Roberts Rd SW
Hutchinson MN 55350
Lot 1, Block 1, McDonald's Second Addition
220.03
120.03
100.00
$2,400.00
$0.00
$2,400.00
52
02-116-30-08-0020
233540020
11235 Roberts Rd SW
Justin L Fredrickson & Kelsey M
Fredrickson
1235 Roberts Rd SW
Hutchinson MN 55350
Lot 2, Block 1, McDonald's Second Addition
100
0
100.00
1 $2,400.00
$0.00
$2,400.00
53
02-116-30-08-0030
23 3540030
1245 Roberts Rd SW
Raymond D Norton
1245 Roberts Rd SW
Hutchinson MN 55350
Lot 3, Block 1, McDonald's Second Addition
100
0
100.00
$2,400.00
$0.00
$2,400.00
54
02-116-30-08-0040
23 3540040
1301 Roberts Rd SW
Wesley & Nancy Greve
1301 Roberts Rd SW
Hutchinson MN 55350
Lot 1, Block 2, McDonald's Second Addition
140.99
0
140.99
$3,383.76
$0.00
$3,383.76
55
02-116-30-08-0080
233580020
1395 Roberts Rd SW
John R& Judith A Cruckson
1395 Roberts Rd SW
Hutchinson MN 55350
Lot 1, Block 3, McDonald's Fourth Addition
110
0
110.00
$2,640.00
$0.00
$2,640.00
56
02-116-30-08-0090
233580030
1401 Roberts Rd SW
Lonnie &Vida Pregler
1401 Roberts Rd SW
Hutchinson MN 55350
Lot 2, Block 3, McDonald's Fourth Addition
110
0
110.00
$2,640.00
$0.00
$2,640.00
57
02-116-30-08-0110
23 002 0300
1505 Roberts Rd SW
Ind.School Dist#423
30 Glen St N
Hutchinson MN 55350
13.15 AC in NE 1/4, Section 02-116-30
234
0
234.00
$5,616.00
$0.00
$5,616.00
58
02-116-30-09-0110
233520080
515 Lakeview Ln SW
Ricardo&Mary Arbuckle
515 Lakeview Ln SW
Hutchinson MN 55350
Lot 10, Block 1, McDonald's Addition
150
132
18.00
$432.00
$0.00
$432.00
59
02-116-30-09-0120
233580010
500 Lakeview Ln SW
Optima Realty LLC
16690705th Ave
DasselMIN 55325
Lot 1, Block 1, McDonald's Fourth Addition
130.96
130.96
0.00
$0.00
$0.00
$0.00
60
02-116-30-09-0190
233620010
505 Jackson St SW
Diane Jergens
505 Jackson StSW
Hutchinson MN 55350
Lot 1 EX Ely 67', Block 1, McDonald's Sixth
Addition
55.31
0
55.31
$1,327.44
$0.00
$1,327.44
61
02-116-30-09-0191
233620015
1390 Roberts Rd SW
Jerome & Annette Kaminsky
1390 Roberts Rd SW
Hutchinson MN 55350
Ely 67' of Lot 1, Block 1, McDonald's Sixth
Addition
68.13
0
68.13
$1,635.12
$0.00
$1,635.12
62
02-116-30-09-0260
233620080
500 Jackson St SW
Marie L Schmitz McManus
500 Jackson St SW
Hutchinson MN 55350
Lot 1 EX 546', Block 2, McDonald's Sixth
Addition
152.14
132
20.14
$483.36
$0.00
$483.36
63
02-116-30-09-0450
231410010
504 Harvest St SW
Bruce &Grace Haugen
504 Harvest5t5W
Hutchinson MN 55350
Lot 1, Block 1, Parkside Rrst Add ition
183.37
132
51.37
$1,232.88
$0.00
$1,232.88
64
02-116-30-09-0540
231410100
501 Harvest St SW
Divine House Properties LLP
3285th St SW
Willmar MN 56201
Lot 1, Block 2, Parkside First Addition
150.815
132
18.82
$451.56
$0.00
$451.56
65
02-116-30-09-0620
231500010
500 Barley St SW
Wade A&Donna LEastman
500 Barley5t5W
Hutchinson MN 55350
Lot 1, Block 1, Parkside Second Addition
160.24
132
28.24
$677.76
$0.00
$677.76
66
02-116-30-09-0730
231500120
505 Barley St SW
Ernest Calvin Trimble
505 Barley St SW
Hutchinson MN 55350
Lot 1, Block 2, Parkside Second Addition
102.5
0
102.50
$2,460.00
$0.00
$2,460.00
67
02-116-30-30-0010
230020200
1525 McDonald Or SW
McKraut Holdings LLC
20455248th Cir
Hutchinson MN 55350
Tract 47.43 AC in E 1/2 Sect 2 EX McDonald's
3rd & 5th Add (Lakeview Terrace Park) & EX
McDonald 6th & 7th ADD & EX 4th Add to
Lakewood Terrace & EX Blk 1, 5th Add to
Lakewood Terrace & EX Parksiee 1st & 2nd
Additions, Section 02-116-30 (25.73 Acres)
155.325
0
155.33
$3,727.80
$0.00
$3,727.80
TOTAL ASSESSMENT ROLL NO. SA5115 - L2P17-02 8416.645 2820.89 5595.755 $140,572.52
$0.00
$140,s72.52
$14o,sn.s2
I'.\PUBLIC W ORKSCouncil A9enda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SIN & Roberts Rd SW.xlsx - Page 4 of 4
RESOLUTION NO. 14706
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 2/PROJECT NO. 17-02
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of
Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street
lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and
appurtenances.
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder Total Bid
R & R Excavating Inc of Hutchinson MN $2,049,044.53
C & L Excavating Inc of St Joseph MN $2,163,035.77
Wm Mueller & Sons Inc of Hamburg MN $2,186,608.38
Duininck Inc of Prinsburg MN $2,253,896.34
and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
R & R Excavating of Hutchinson MN in the amount of $2,049,044.53 in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the City Engineer.
The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 11th day of April 2017.
Mayor, Gary Forcier
City Administrator, Matthew Jaunich
Pagel of 3
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003)
School Rd SW & Roberts Rd SW Reconstruction
BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE: 10/27/2017
0
J
0
_
C_
~
a
o
>
Engineer's Estimate
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
michelle@rrexcavating.net
320-587-5918
x 320-587-1044
C & L Excavating Inc
Kevin Cox
7939 Ridgewood Rd
P O Box 99
St. Joseph MN 56374
cindy@clexcavating.com
320-363-1221
fax 320-363-8386
Wm Mueller & Sons Inc
Cory Hoernemann
832 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
Duininck Inc
408 6th St
P O Box 208
Prinsbur MN 56281
g
estimator@duininck.com
320-978-6011
fax 320-978-4978
BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL
BASE BID
$2,270,456.45
$2,049,044.53
$2,163,035.77
$2,186,608.38
$2,253,896.34
BASE BID
UNIT
QUANTITY
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1
2021.501 MOBILIZATION
LUMP SUM
1.00
$65,000.00
$65,000.00
$27,484.23
$27,484.23
$80,000.00
$80,000.00
$52,000.00
$52,000.00
$78,100.00
$78,100.00
2
2101.502 CLEARING
TREE
41.00
$265.00
$10,865.00
$232.80
$9,544.80
$215.00
$8,815.00
$100.00
$4,100.00
$100.00
$4,100.00
3
2101.507 GRUBBING
TREE
43.00
$135.00
$5,805.00
$155.20
$6,673.60
$95.00
$4,085.00
$100.00
$4,300.00
$150.00
$6,450.00
4
2102.502 PAVEMENT MARKING REMOVAL
LIN FT
1612.00
$0.55
$886.60
$0.60
$967.20
$0.55
$886.60
$0.60
$967.20
$0.50
$806.00
5
2104.501 REMOVE WATERMAIN
LIN FT
1884.00
$5.85
$11,021.40
$0.49
$923.16
$2.50
$4,710.00
$0.50
$942.00
$0.50
$942.00
6
2104.501 REMOVE SEWER PIPE STORM
LIN FT
357.00
$7.50
$2,677.50
$7.71
$2,752.47
$12.00
$4,284.00
$4.85
$1,731.45
$5.00
$1,785.00
7
2104.501 REMOVE SEWER PIPE(SANITARY)
LIN FT
68.00
$6.00
$408.00
$13.491
$917.32
$25.00
$1,700.00
$0.01
$0.68
$0.01
$0.68
8
2104.501 REMOVE CURB AND GUTTER
LIN FT
9672.00
$3.25
$31,434.00
$2.50
$24,180.00
$2.60
$25,147.20
$2.40
$23,212.80
$3.85
$37,237.20
9
2104.501 REMOVE CONCRETE CURB
LIN FT
40.00
$15.00
$600.00
$12.01
$480.40
$2.25
$90.00
$4.00
$160.00
$6.00
$240.00
10
2104.501 REMOVE WATER SERVICE PIPE
LIN FT
10.00
$30.00
$300.00
$91.73
$917.30
$57.00
$570.00
$15.00
$150.00
$15.00
$150.00
11
2104.503 REMOVE CONCRETE WALK
SO FT
14104.00
$0.80
$11,283.20
$1.10
$15,514.40
$0.40
$5,641.60
$0.45
$6,346.80
$1.00
$14,104.00
12
2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT
SO YD
490.00
$6.85
$3,356.50
$7.45
$3,650.50
$3.15
$1,543.50
$5.35
$2,621.50
$10.00
$4,900.00
13
2104.505 REMOVE CONCRETE PAVEMENT
SO YD
123.00
$10.50
$1,291.50
$14.40
$1,771.20
$4.25
$522.75
$6.50
$799.50
$25.00
$3,075.50-
14
2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT
SO YD
525.00
$8.50
$4,462.50
$3.16
$1,659.00
$3.00
$1,575.00
$3.55
$1,863.75
$5.00
$2,625.00
15
2104.505 REMOVE BITUMINOUS PAVEMENT
SO YD
12410.00
$6.00
$74,460.00
$3.64
$45,172.40
$2.30
$28,543.00
$3.80
$47,158.00
$6.50
$80,665.00
16
2104.509 REMOVE MANHOLE
EACH
9.00
$325.00
$2,925.00
$356.73
$3,210.57
$400.00
$3,600.00
$225.00
$2,025.00
$225.00
$2,025.00
17
2104.509 REMOVE CASTING
EACH
1.00
$150.00
$150.00
$480.25
$480.25
$275.00
$275.00
$150.00
$150.00
$100.00
$100.00
18
2104.509 REMOVE CATCH BASIN
EACH
13.00
$125.00
$1,625.00
$282.24
$3,669.12
$375.00
$4,875.00
$225.00
$2,925.00
$225.00
$2,925.00
19
2104.509 REMOVE GATE VALVE
EACH
21.00
$150.00
$3,150.00
$174.72
$3,669.12
$350.00
$7,350.00
$75.00
$1,575.00
$75.00
$1,575.00
20
2104.509 REMOVE CURB STOP AND BOX
EACH
1.00
$125.00
$125.00
$917.30
$917.30
$575.00
$575.00
$75.00
$75.00
$75.00
$75.00
21
2104.509 REMOVE HYDRANT
EACH
2.00
$425.00
$850.00
$917.31
$1,834.62
$900.00
$1,800.00
$365.00
$730.00
$365.00
$735-00-
22
2104.509 REMOVE SIGN
EACH
54.00
$35.00
$1,890.00
$10.00
$540.00
$25.00
$1,350.00
$10.00
$540.00
$20.00
$1,080.00
23
2104.511 SAWING CONCRETE PAVEMENT FULL DEPTH
LIN FT
326.00
$6.00
$1,956.00
$6.58
$2,145.08
$3.50
$1,141.00
$8.00
$2,608.00
$4.50
$1,467.00
24
2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
1059.00
$3.00
$3,177.00
$2.70
$2,859.30
$3.50
$3,706.50
$3.50
$3,706.50
$1.75
$1,853.25
25
2104.523 SALVAGE GATE VALVE
EACH
2.00
$225.00
$450.00
$458.65
$917.30
$750.00
$1,500.00
$185.00
$370.00
$185.00
$370.00
26
2104.523 SALVAGE HYDRANT
EACH
3.00
$375.00
$1,125.00
$917.29
$2,751.87
$1,250.00
$3,750.00
$475.00
$1,425.00
$475.00
$1,425.00
27
2104.523 SALVAGE SIGN TYPE C
EACH
21.00
$50.00
$1,050.00
$10.00
$210.00
$25.00
$525.00
$10.00
$210.00
$20.00
$420.00
28
2104.523 SALVAGE MAIL BOX SUPPORT
EACH
17.00
$35.00
$595.00
$120.06
$2,041.02
$75.00
$1,275.00
$125.00
$2,125.00
$100.00
$1,700.00
29
2105.501 COMMON EXCAVATION E P
CU YD
9004.00
$13.50
$121,554.00
$12.32
$110,929.28
$11.00
$99,044.00
$15.20
$136,860.80
$10.25
$92,291.00
30
2105.507 SUBGRADE EXCAVATION E
CU YD
1125.00
$29.00
$32,625.00
$12.18
$13,702.50
$18.15
$20,418.75
$18.45
$20,756.25
$11.00
$12,375.00
31
2105.522 SELECT GRANULAR BORROW CV P
CU YD
4825.00
$19.00
$91,675.00
$18.27
$88,152.75
$19.60
$94,570.00
$19.85
$95,776.25
$20.50
$98,912.50
32
2105.523 COMMON BORROW L
CU YD
680.00
$14.00
$9,520.00
$0.16
$108.80
$9.85
$6,698.00
$11.00
$7,480.00
$11.00
$7,480.00
33
2105.604 GEOTEXTILE FABRIC TYPE V
SO YD
18638.00
$1.85
$34,480.30
$1.13
$21,060.94
$2.50
$46,595.00
$1.60
$29,820.80
$1.50
$27,957.00
34
2105.604 SOIL STABILIZATION GEOGRID
SO YD
3385.00
$4.85
$16,417.25
$4.26
$14,420.10
$4.65
$15,740.25
$4.55
$15,401.75
$4.50
$15,232.50
35
2105.607 EXCAVATION SPECIAL E
CU YD
4503.00
$9.00
$40,527.00
$6.98
$31,430.94
$6.00
$27,018.00
$8.05
$36,249.15
$6.00
$27,018.00
36
2112.604 SUBGRADE PREPARATION
SO YD
27481.00
$1.85
$50,839.85
$1.42
$39,023.02
$1.35
$37,099.35
$1.00
$27,481.00
$1.25
$34,351.25
37
2211.501 AGGREGATE BASE CLASS 5
TON
90.00
$30.00
$2,700.00
$33.06
$2,975.40
$16.00
$1,440.00
$24.00
$2,160.00
$35.00
$3,150.00
38
2211.503 AGGREGATE BASE C CLASS 5 P
CU YD
4426.00
$31.00
$137,206.00
$25.26
$111,800.76
$24.00
$106,224.00
$35.80
$158,450.80
$30.00
$132,780.00
39
2211.607 AGGREGATE BASE C FROM STOCKPILE
CU YD
2032.00
$11.00
$22,352.00
$11.68
$23,733.76
$8.50
$17,272.00
$16.60
$33,731.20
$15.00
$30,480.00
40
2215.501 FULL DEPTH RECLAMATION
SO YD
14890.00
$0.80
$11,912.00
$0.44
$6,551.60
$1.20
$17,868.00
$1.15
$17,123.50
$1.50
$22,335.00
41
2331.603 JOINT ADHESIVE
LIN FT
11755.00
$0.75
$8,816.25
$0.63
$7,405.65
$0.70
$8,228.50
$0.70
$8,228.50
$0.65
$7,640.75
42
2357.502 BITUMINOUS MATERIAL FOR TACK COAT
GALLON
2445.00
$3.50
$8,557.50
$1.89
$4,621.05
$2.10
$5,134.50
$4.00
$9,780.00
$2.50
$6,112.50
43
2360.503 TYPE SP 9.5. WEARING COURSE MIXTURE 2,C 1.5' THICK
SO YD
12485.00
$7.10
$88,643.50
$6.08
$75,908.80
$6.70
$83,649.50
$5.80
$72,413.00
$7.00
$87,395.00
44
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 2.0" THICK
SO YD
5025.00
$9.65
$48,491.25
$8.79
$44,169.75
$9.70
$48,742.50
$7.95
$39,948.75
$9.75
$48,993.75
45
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 2,B 3.0" THICK
SO YD
1510.00
$18.50
$27,935.00
$14.29
$21,577.90
$15.75
$23,782.50
$14.15
$21,366.50
$13.00
$19,635-00-
46
2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.5' THICK
SO YD
12485.00
$11.65
$145,450.25
$9.68
$120,854.80
$10.65
$132,965.25
$9.75
$121,728.75
$11.50
$143,577.50
47
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 4,C 1.5' THICK
SO YD
10090.00
$7.85
$79,206.50
$5.97
$60,237.30
$6.60
$66,594.00
$7.15
$72,143.50
$7.50
$75,675.00
48
2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 4,C 2.0" THICK
SO YD
10090.00
$10.15
$102,413.50
$7.97
$80,417.30
$8.75
$88,287.50
$9.45
$95,350.50
$10.00
$100,900.00
49
2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE 4,C 2.5' THICK
SO YD
10090.00
$11.85
$119,566.50
$10.01
$101,000.90
$11.00
$110,990.00
$11.90
$120,071.00
$12.75
$128,647.50
50
2501.515 12" RC PIPE APRON
EACH
1.00
$685.00
$685.00
$787.79
$787.79
$940.00
$940.00
$1,635.00
$1,635.00
$1,135.00
$1,135.00
51
2502.541 4" PERF PVC PIPE DRAIN
LIN FT
11201.00
$4.65
$52,084.65
$7.29
$81,655.29
$7.15
$80,087.15
$5.35
$59,925.35
$7.45
$83,447.45
52
2502.602 4" PVC PIPE DRAIN CLEANOUT
EACH
8.00
$135.00
$1,080.00
$225.52
$1,804.16
$165.00
$1,320.00
$165.00
$1,320.00
$250.00
$2,000.00
53
2502.602 4" PVC PIPE DRAIN SERVICE
EACH
1 47.00
$235.001
$11,045.00
$219.97
$10,338.59
$330.00
$15,510.00
$290.00
$13,630.00
$265.00
$12,455.00
54
2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE
EACH
21.00
$185.00
$3,885.00
$262.671
$5,516.071
$150.001
$3,150.00
$225.00
$4,725.00
$185.00
$3,885.00
Pagel of 3
Paget of 3
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003)
School Rd SW & Roberts Rd SW Reconstruction
BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE: 10/27/2017
J
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~Hutchinson
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Engineer's Estimate
BID PRICE BID TOTAL
R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
MN 55350
michelle@rrexcavating.net
320-587-5918
x 320-587-1044
BID PRICE BID TOTAL
C & L Excavating Inc
Kevin Cox
7939 Ridgewood Rd
P O Box 99
St. Joseph MN 56374
cindy@clexcavating.com
320-363-1221
fax 320-363-8386
BID PRICE BID TOTAL
Wm Mueller & Sons Inc
Cory Hoernemann
832 Park Ave
P O Box 247
Hamburg MN 55339
coryh@wmmueller.com
952-467-2720
fax 952-467-3894
BID PRICE BID TOTAL
Duininck Inc
408 6th St
P O Box 208
Prinsbur MN 56281
g
estimator@duininck.com
320-978-6011
fax 320-978-4978
BID PRICE BID TOTAL
55
2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V
LIN FT
282.00
$48.00
$13,536.00
$51.75
$14,593.50
$48.00
$13,536.00
$42.00
$11,844.00
$42.00
$11,844.00
56
2503.541 21" RC PIPE SEWER DESIGN 3006 CLASS V
LIN FT
64.00
$65.00
$4,160.00
$89.16
$5,706.24
$75.00
$4,800.00
$57.00
$3,648.00
$57.00
$3,648.00
57
2503.602 CONNECT TO EXISTING SANITARY SEWER
EACH
3.00
$950.00
$2,850.00
$636.91
$1,910.73
$2,100.00
$6,300.00
$745.00
$2,235.00
$745.00
$2,235.00
58
2503.602 CONNECT TO EXISTING MANHOLES SAN
EACH
1.00
$1,800.00
$1,800.00
$2,094.15
$2,094.15
$2,500.00
$2,500.00
$2,650.00
$2,650.00
$2,650.00
$2,650.00
59
2503.602 CONNECT TO EXISTING STORM SEWER
EACH
10.00
$850.00
$8,500.00
$917.30
$9,173.00
$1,000.00
$10,000.00
$1,250.00
$12,500.00
$1,250.00
$12,500.00
60
2503.602 CONNECTTO EXISTING FORCE MAIN
EACH
2.00
$2,500.00
$5,000.00
$1,541.65
$3,083.30
$2,000.00
$4,000.00
$1,060.00
$2,120.00
$1,060.00
$2,120.00
61
2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE
EACH
4.00
$950.00
$3,800.00
$917.30
$3,669.20
$1,000.00
$4,000.00
$1,200.00
$4,800.00
$1,200.00
$4,800.00
62
2503.602 CONNECT TO EXISTING DRAIN DISCHARGE
EACH
4.00
$125.00
$500.00
$1,384.08
$5,536.32
$650.00
$2,600.00
$365.00
$1,460.00
$1,000.00
$4,000.00
63
2503.603 CLEAN AND VIDEO TAPE PIPE SEWER
LIN FT
3526.00
$1.35
$4,760.10
$1.10
$3,878.60
$1.50
$5,289.00
$1.35
$4,760.10
$1.35
$4,760.10
64
2503.603 8" PVC PIPE SEWER
LIN FT
33.00
$95.00
$3,135.00
$61.92
$2,043.36
$175.00
$5,775.00
$64.00
$2,112.00
$64.00
$2,112.00
65
2503.603 12" PVC PIPE SEWER
LIN FT
35.00
$125.00
$4,375.00
$89.64
$3,137.40
$185.00
$6,475.00
$67.00
$2,345.00
$67.00
$2,345.00
66
2504.602 WATERMAIN OFFSET
EACH
1.00
$4,300.00
$4,300.00
$5,009.42
$5,009.42
$4,500.00
$4,500.00
$3,580.00
$3,580.00
$3,580.00
$3,580.00
67
2504.602 CONNECT TO EXISTING WATERMAIN
EACH
22.00
$925.00
$20,350.00
$1,722.62
$37,897.64
$1,475.00
$32,450.00
$1,500.00
$33,000.00
$1,500.00
$33,000.00
68
2504.602 CONNECT TO EXISTING WATER SERVICE
EACH
1.00
$1,500.00
$1,500.00
$1,567.61
$1,567.61
$1,475.00
$1,475.00
$975.00
$975.00
$975.00
$975.00
69
2504.602 HYDRANT
EACH
5.00
$4,200.00
$21,000.00
$4,415.21
$22,076.05
$4,500.00
$22,500.00
$4,700.00
$23,500.00
$4,700.00
$23,500.00
70
2504.602 INSTALL HYDRANT(TEMPORARY)
EACH
3.00
$725.00
$2,175.00
$2,012.74
$6,038.22
$850.00
$2,550.00
$1,400.00
$4,200.00
$1,400.00
$4,205-00-
71
2504.602 INSTALL GATE VALVE
EACH
1.00
$785.00
$785.00
$1,977.43
$1,977.43
$1,000.00
$1,000.00
$1,200.00
$1,200.00
$1,200.00
$1,200.00
72
2504.602 ADJUST GATE VALVE
EACH
2.00
$335.00
$670.00
$313.84
$627.68
$500.00
$1,000.00
$300.00
$600.00
$320.00
$640.00
73
2504.602 6" GATE VALVE
EACH
17.00
$1,900.00
$32,300.00
$2,015.48
$34,263.16
$1,650.00
$28,050.00
$3,220.00
$54,740.00
$3,220.00
$54,740.00
74
2504.602 8" GATE VALVE
EACH
7.00
$2,400.00
$16,800.00
$2,498.95
$17,492.65
$2,050.00
$14,350.00
$3,380.00
$23,660.00
$3,380.00
$23,660.00
75
2504.602 12" GATE VALVE
EACH
5.00
$3,600.00
$18,000.00
$4,224.06
$21,120.30
$3,250.00
$16,250.00
$4,625.00
$23,125.00
$4,625.00
$23,125.00
76
2504.603 6" WATERMAIN DUCTILE IRON CL 52
LIN FT
23.00
$95.00
$2,185.00
$57.81
$1,329.63
$75.00
$1,725.00
$90.00
$2,070.00
$90.00
$2,070.00
77
2504.603 6" PVC WATERMAIN
LIN FT
124.00
$36.00
$4,464.00
$51.41
$6,374.84
$50.00
$6,200.00
$37.00
$4,588.00
$37.00
$4,588.00
78
2504.603 8" PVC WATERMAIN
LIN FT
1480.00
$32.00
$47,360.00
$37.94
$56,151.20
$42.00
$62,160.00
$30.00
$44,400.00
$30.00
$44,400.00
79
2504.603 12" PVC WATERMAIN
LIN FT
256.00
$42.00
$10,752.00
$51.17
$13,099.52
$48.00
$12,288.00
$48.00
$12,288.00
$48.00
$12,288.00
80
2504.608 DUCTILE IRON FITTINGS
POUND
928.00
$8.65
$8,027.20
$4.38
$4,064.64
$8.00
$7,424.00
$6.00
$5,568.00
$6.00
$5,568.00
81
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007
EACH
1.00
$4,600.00
$4,600.00
$3,500.05
$3,500.05
$3,500.00
$3,500.00
$3,850.00
$3,850.00
$3,850.00
$3,850.00
82
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN A
EACH
11.00
$2,100.00
$23,100.00
$2,237.80
$24,615.80
$2,650.00
$29,150.00
$2,295.00
$25,245.00
$2,295.00
$25,245.00
83
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020
EACH
3.00
$2,650.00
$7,950.00
$3,322.96
$9,968.88
$3,000.00
$9,000.00
$1,595.00
$4,785.00
$1,595.00
$4,785.00
84
2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020
EACH
2.00
$3,800.00
$7,600.00
$4,571.08
$9,142.16
$4,750.00
$9,500.00
$4,155.00
$8,310.00
$4,155.00
$8,310.00
85
2506.516 CASTING ASSEMBLY
EACH
1.00
$450.00
$450.00
$1,147.30
$1,147.30
$700.00
$700.00
$1,275.00
$1,275.00
$1,000.00
$1,000.00
86
2506.522 ADJUST FRAME AND RING CASTING
EACH
43.00
$785.00
$33,755.00
$1,421.69
$61,132.67
$600.00
$25,800.00
$880.00
$37,840.00
$600.00
$25,800.00
87
2521.501 4" CONCRETE WALK
SO FT
6980.00
$3.85
$26,873.00
$5.35
$37,343.00
$4.50
$31,410.00
$4.65
$32,457.00
$4.00
$27,920.00
88
2521.501 6" CONCRETE WALK
SO FT
1407.00
$12.50
$17,587.50
$11.29
$15,885.03
$6.50
$9,145.50
$6.35
$8,934.45
$10.00
$14,070.00
89
2531.501 CONCRETE CURB AND GUTTER DESIGN B618
LIN FT
10686.00
$11.75
$125,560.50
$11.70
$125,026.20
$13.00
$138,918.00
$11.55
$123,423.30
$12.00
$128,232.00
90
2531.507 6" CONCRETE DRIVEWAY PAVEMENT
SO YD
855.00
$51.00
$43,605.00
$54.26
$46,392.30
$51.00
$43,605.00
$52.90
$45,229.50
$50.00
$42,750.00
91
2531.604 8" CONCRETE VALLEY GUTTER
SO YD
44.00
$78.50
$3,454.00
$63.00
$2,772.00
$66.00
$2,904.00
$66.85
$2,941.40
$65.00
$2,860.00
92
2531.618 TRUNCATED DOMES
SO FT
336.50
$36.00
$12,114.00
$35.50
$11,945.75
$64.00
$21,536.00
$58.00
$19,517.00
$36.00
$12,114.00
93
2540.602 INSTALL MAIL BOX SUPPORT
EACH
11.00
$75.00
$825.00
$229.42
$2,523.62
$150.00
$1,650.00
$275.00
$3,025.00
$150.00
$1,650.00
94
2540.602 MAIL BOX SUPPORT
EACH
13.00
$155.00
$2,015.00
$50.00
$650.00
$275.00
$3,575.00
$100.00
$1,300.00
$150.00
$1,950.00
95
2545.501 LIGHTING SYSTEM
LUMP SUM
1.00
$52,000.00
$52,000.00
$52,950.00
$52,950.00
$72,000.00
$72,000.00
$52,100.00
$52,100.00
$65,000.00
$65,000.00
96
2563.601 TRAFFIC CONTROL
LUMP SUM
1.00
$15,000.00
$15,000.00
$12,000.00
$12,000.00
$16,000.00
$16,000.00
$20,000.00
$20,000.00
$15,000.00
$15,000.00
97
2564.531 SIGN PANELS TYPE C
SO FT
294.30
$30.00
$8,829.00
$31.00
$9,123.30
$35.00
$10,300.50
$31.00
$9,123.30
$30.00
$8,829.00
98
2564.537 INSTALL SIGN TYPE
EACH
11.00
$110.00
$1,210.00
$100.00
$1,100.00
$125.00
$1,375.00
$100.00
$1,100.00
$100.00
$1,100.00
99
2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM
SYSTEM
2.00
$10,500.00
$21,000.00
$4,100.00
$8,200.00
$3,600.00
$7,200.00
$5,500.00
$11,000.00
$3,000.00
$6,000.00
100
2571.502 DECIDUOUS TREE 1"CAL CONT
TREE
11.00
$290.00
$3,190.00
$263.90
$2,902.90
$550.00
$6,050.00
$263.90
$2,902.90
$325.00
$3,575.00
101
2571.502 DECIDUOUS TREE 1"CAL B&B
TREE
5.00
$290.00
$1,450.00
$367.84
$1,839.20
$550.00
$2,750.00
$367.84
$1,839.20
$350.00
$1,750.00
102
2571.502 DECIDUOUS TREE 1.5" CAL B&B
TREE
26.00
$425.00
$11,050.00
$484.04
$12,585.04
$605.00
$15,730.00
$484.04
$12,585.04
$375.00
$9,750.00
103
2571.502 DECIDUOUS TREE 2" CAL B&B
TREE
5.00
$485.00
$2,425.00
$588.65
$2,943.25
$605.00
$3,025.00
$588.65
$2,943.25
$400.00
$2,000.00
104
2573.502 SILT FENCE, TYPE MS
LIN FT
755.00
$2.25
$1,698.75
$3.00
$2,265.00
$3.30
$2,491.50
$3.00
$2,265.00
$3.00
$2,265.00
105
2573.530 STORM DRAIN INLET PROTECTION
EACH
49.00
$135.00
$6,615.00
$100.00
$4,900.00
$150.00
$7,350.00
$220.00
$10,780.00
$150.00
$7,350.00
106
2573.533 SEDIMENT CONTROL LOG, TYPE WOOD FIBER
LIN FT
915.00
$3.50
$3,202.50
$2.50
$2,287.50
$5.00
$4,575.00
$2.50
$2,287.50
$2.50
$2,287.50
107
2574.525 COMMON TOPSOIL BORROW L
CU YD
1055.00
$29.00
$30,595.00
$26.33
$27,778.15
$15.00
$15,825.00
$37.00
$39,035.00
$35.00
$36,925.00
108
2575.501 SEEDING
ACRE
2.50
$3,800.00
$9,500.00
$2,800.00
$7,000.00
$6,100.00
$15,250.00
$2,800.00
$7,000.00
$2,800.00
$7,000.00
109
2575.525 TURF REINFORCEMENT MAT CATEGORY 4
SO YD
3.50
$225.00
$787.50
$192.00
$672.00
$315.001
$1,102.50
$192.00
$672.00
$200.00
$700.00
110
2575.570 RAPID STABILIZATION METHOD 2
ACRE
3.10
$3,000.00
$9,300.00
$2,400.00
$7,440.00
$900.001
$2,790.00
$2,400.00
$7,440.00
$2,400.00
$7,440.00
111
1 2582.501 IPAVEMENT MESSAGE PAINT
SO FT
82.40
$10.00
$824.00
$3.00
$247.20
$3.301
$271.92
$3.00
$247.20
$3.00
$247.20
Paget of 3
Page3 of 3
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON
LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003)
School Rd SW & Roberts Rd SW Reconstruction
BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE:
10/27/2017
R & R Excavating Inc
C & L Excavating Inc
Wm Mueller & Sons Inc
Duininck Inc
Brent Reiner
Kevin Cox
Cory Hoernemann
408 6th St
C_ 1149 Hwy 22 South
7939 Ridgewood Rd
832 Park Ave
P O Box 208
z
a >
~Hutchinson MN 55350
z Engineer's Estimate
P O Box 99
P O Box 247
Prinsbur MN 56281
g
�
N z z michelle@rrexcavating.net
St. Joseph MN 56374
Hamburg MN 55339
estimator@duininck.com
J
c 320-587-5918
cindy@clexcavating.com
coryh@wmmueller.com
320-978-6011
t=
x 320-587-1044
320-363-1221
952-467-2720
fax 320-978-4978
~
fax 320-363-8386
fax 952-467-3894
BID PRICE BID TOTAL BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
BID PRICE BID TOTAL
112
2582.501 PAVEMENT MESSAGE EPDXY
SO FT 82.40 $12.50 $1,030.00 $5.50 $453.20
$6.00 $494.40
$5.50 $453.20
$5.50 $453.20
113
2582.502 4" SOLID LINE PAINT
LIN FT 311.00 $1.65 $513.15 $0.25 $77.75
$0.30 $93.30
$0.25 $77.75
$0.25 $77.75
114
2582.502 4" BROKEN LINE PAINT
LIN FT 780.00 $1.65 $1,287.00 $0.25 $195.00
$0.30 $234.00
$0.25 $195.00
$0.25 $195.00
115
2582.502 4" DOUBLE SOLID LINE PAINT
LIN FT 1756.00 $2.75 $4,829.00 $0.50 $878.00
$0.55 $965.80
$0.50 $878.00
$0.50 $878.00
116
2582.502 4" SOLID LINE EPDXY
LIN FT 311.00 $1.85 $575.35 $0.32 $99.52
$0.35 $108.85
$0.32 $99.52
$0.32 $99.52
117
2582.502 4" BROKEN LINE EPDXY
LIN FT 780.00 $1.85 $1,443.00 $0.32 $249.60
$0.35 $273.00
$0.32 $249.60
$0.32 $249.60
118
2582.502 4" DOUBLE SOLID LINE EPDXY
LIN FT 1756.00 $2.95 $5,180.20 $0.64 $1,123.84
$0.70 $1,229.20
$0.64 $1,123.84
$0.64 $1,123.84
119
2582.503 CROSSWALK PAINT
SO FT 972.00 $5.85 $5,686.20 $2.40 $2,332.80
$2.75 $2,673.00
$2.40 $2,332.80
$2.40 $2,332.80
120
2582.503 CROSSWALK EPDXY
SO FT 972.00 $6.25 $6,075.00 $3.50 $3,402.00
$4.20 $4,082.40
$3.501 $3,402.00
$3.50 $3,402.00
TOTAL - LETTING NO. 2/PROJECT NO. 17-02 $2,270,456.45 $2,049,044.53
$2,163,035.77
$2,186,608.38
$2,253,896.34
Page3 of 3
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Clean Energy Community Award Recognition
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete
Contact: John Paulson
Agenda Item Type:
Presenter: Terry Webster, MnDOC
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 20
License Contingency
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In November of 2016 the City of Hutchinson received one of the 1st Annual Clean Energy Community Awards. The
Clean Energy Community Awards are an acknowledgment of the work done by Minnesota communities to further the
state's clean energy goals by implementing programs, policies, and technologies that encourage energy efficiency,
conservation, and renewable energy generation.
This award is sponsored by the Minnesota Department of Commerce (DOC). Efforts to promote the award program
are underway and DOC staff have requested to address the City Council to thank you for your interest in the award
and to recognize the clean energy efforts of the City of Hutchinson.
Terry Webster, DOC, will briefly address the City Council and has requested a photo of the Council with the award.
He will also receive a tour of the solar project and other City sustainability efforts the afternoon leading up to the
meeting.
BOARD ACTION REQUESTED:
No action is necessary as this item is for informational purposes only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Wellhead Protection Plan Part 1 Informational Meeting
Department: PW/Eng
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson/Karen Voz
Reviewed by Staff
New Business
Time Requested (Minutes): 15
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Hutchinson recently completed amendments to Part 1 of the Wellhead Protection Plan. A requirement of
the amendment process is to conduct an informational meeting at a City Council meeting to inform the public about
the amendments made and the importance of protecting our source water supply.
City staff will present information about the plan, along with Karen Voz, Water Planner for the Minnesota Department
of Health. The information covered will include the new delineated wellhead protection maps, vulnerability
assessment, and next steps regarding amendments to Part II of the City Wellhead Protection Plan.
BOARD ACTION REQUESTED:
No action is necessary as this item is for informational purposes only.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Amendment to the Wellhead Protection Plan
Part 1
Delineation of WHPA, DWSMA and Vulnerability
Assessments
Hutchinson, Minnesota
SEH No. HUTCH 131210 4.00
January 16, 2017
A.
SEH
Building a Better World
for All of Us"
Engineers I Architects I Planners I Scientists
Delineation of WHPA, DWSMA and Vulnerability Assessments
Amendment to the Wellhead Protection Plan Part 1
Hutchinson, Minnesota
SEH No. HUTCH 131210
January 16, 2017
I hereby certify that this report was prepared by me or under my direct supervision,
and that I am a duly Licensed Professional Geologist under the laws of the State of
Minnesota.
N,�Iat
Melanie Niday, PG
Date: October 26, 2016 Lic. No.: 30346
Prepared By: � A d Aj,,,Pj Date: October 26, 2016
acob Macholl, MS
Short Elliott Hendrickson Inc.
3535 Vadnais Center Drive
St. Paul, MN 55110-5196
651.490.2000
SEH
Glossary of Terms
Data Element. A specific type of information required by the Minnesota Department of Health to prepare
a wellhead protection plan.
Drinking Water Supply Management Area (DWSMA). The area delineated using identifiable land marks
that reflects the scientifically calculated wellhead protection area boundaries as closely as possible
(Minnesota Rules, part 4720.5100, subpart 13).
Drinking Water Supply Management Area Vulnerability. An assessment of the likelihood that the
aquifer within the DWSMA is subject to impact from land and water uses within the wellhead protection
area. It is based upon criteria that are specified under Minnesota Rules, part 4720.5210, subpart 3.
Emergency Response Area (ERA). The part of the wellhead protection area that is defined by a one-
year time of travel within the aquifer that is used by the public water supply well (Minnesota Rules,
part 4720.5250, subpart 3). It is used to set priorities for managing potential contamination sources within
the DWSMA.
Inner Wellhead Management Zone (IWMZ). The land that is within 200 feet of a public water supply well
(Minnesota Rules, part 4720.5100, subpart 19). The public water supplier must manage the IWMZ to help
protect it from sources of pathogen or chemical contamination that may cause an acute health effect.
Surface Water Contribution Area (SWCA). In a conjunctive delineation, the geographic area that may
provide recharge to the aquifer within the well capture zone, attributed to: 1) the presence of a surface
hydraulic feature; and 2) the runoff of precipitation or meltwater.
Wellhead Protection (WHP). A method of preventing well contamination by effectively managing
potential contamination sources in all or a portion of the well's recharge area.
Wellhead Protection Area (WHPA). The surface and subsurface area surrounding a well or well field
that supplies a public water system, through which contaminants are likely to move toward and reach the
well or well field (Minnesota Statutes, section 1031.005, subdivision 24).
Well Vulnerability. An assessment of the likelihood that a well is at risk to human -caused contamination,
either due to its construction or indicated by criteria that are specified under Minnesota Rules,
part 4720.5550, subpart 2.
Acronyms
DNR
Minnesota Department of Natural Resources
EPA
United States Environmental Protection Agency
IWMI
Inner Wellhead Protection Management Zone
MDA
Minnesota Department of Agriculture
MDH
Minnesota Department of Health
MGS Minnesota Geological Survey
MnDOT Minnesota Department of Transportation
MnGEO Minnesota Geospatial Information Office
MPARS MNDNR Permitting and Reporting System
(formerly known as SWUDS)
MPCA Minnesota Pollution Control Agency
MWI Minnesota Well Index (formerly known as CWI)
PLS Public Land Survey
SWCD Soil and Water Conservation District
UMN University of Minnesota
USGS United States Geological Survey
Executive Summary
This report documents the delineation of the protection areas for the public water supply wells used by City of
Hutchinson and includes an assessment of their vulnerability to contamination. The recharge area for the
wells is known as the wellhead protection area, or WHPA, and represents the area that contributes a 10 -year
pumping volume to the city's wells. The area represented by a one-year volume is known as the emergency
response area, or ERA. Practical reasons require the designation of a management area that fully envelops
the WHPA, called the drinking water supply management area, or DWSMA. Each of these areas is shown in
Figure 1.
The wells used by the City of Hutchinson are sufficiently deep and well -constructed to be considered to have
a low vulnerability to contamination. One of the principal considerations for this determination is that there is
significant natural geologic protection between the ground surface and the depth from which the water is
pumped. Available data suggest that the low vulnerability observed at the city wells is consistent throughout
the DWSMA. At present, none of the contaminants of concern for which the Safe Drinking Water Act has
established standards are present in the city's water supply.
The low vulnerability of the DWSMA means that the chief contamination threats to the City of Hutchinson's
aquifer are other wells that reach or penetrate it. Old and unused wells may provide a conduit for
contaminants to short circuit the natural geologic protection and are considered a principal threat to the city's
drinking water source.
The following report outlines the steps taken to delineate the City of Hutchinson's WHPA, DWSMA and ERA.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson ES -1
Table of Contents
Certification Page
Glossary of Terms
Acronyms
Executive Summary
Table of Contents
Page
1.0
Introduction................................................................................................................1
1.1 Summary of Changed Conditions from Previous Plan.....................................................2
2.0
Assessment of the Data Elements...........................................................................3
3.0
General Descriptions.................................................................................................5
3.1 Description of the Water Supply System..........................................................................5
3.2 Description of the Hydrogeologic Setting.........................................................................5
4.0
Delineation of the Wellhead Protection Area..........................................................6
4.1 Delineation Criteria...........................................................................................................6
4.2 Porous Media Delineation................................................................................................9
4.2.1 Groundwater Flow Model....................................................................................9
4.3 Results of Model Calibration and Sensitivity Analysis....................................................10
4.4 Addressing Model Uncertainty.......................................................................................11
4.5 Conjunctive Delineation..................................................................................................12
5.0
Delineation of the Drinking Water Supply Management Area .............................12
6.0
Vulnerability Assessments.....................................................................................13
6.1 Assessment of Well Vulnerability...................................................................................13
6.2 Assessment of the Drinking Water Supply Management Area Vulnerability .................13
7.0
Recommendations...................................................................................................14
8.0
Standard of Care......................................................................................................15
9.0
Selected References................................................................................................16
List of Tables
Table 1 Water Supply Well Information ..................................................
Table 2 Assessment of Data Elements ..................................................
Table 3 Description of the Hydrogeologic Setting ..................................
Table 4 Description of WHPA Delineation Criteria .................................
Table 5 Annual Volume of Water Discharged from Water Supply Wells
Table 6 Other Permitted High -Capacity Wells within Two Miles ............
Table 7 Model Parameters Used in Uncertainty Runs ...........................
SEH is a registered trademark of Short Elliott Hendrickson Inc.
Amendment to the Wellhead Protection Plan Part 1
City of Hutchinson
2
3
5
7
8
8
......12
HUTCH 131210
Page i
Table of Contents (Continued)
List of Figures
Figure 1 — Wellhead Protection Areas
Figure 2 — Ambient Groundwater Flow Field
Figure 3 — Surficial Geology
Figure 4 — Sensitivity Analysis Results
Figure 5 — DWSMA Vulnerability
List of Appendices
Appendix A Scoping Decision Notice
Appendix B
Geologic Cross -Sections
Appendix C
Aquifer Test Plan
Appendix D
Model Files and GIS Shapefiles (CD)
Appendix E
Vulnerability Assessments
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page ii City of Hutchinson
January 2017
Amendment to the Wellhead Protection Plan
Part 1
Delineation of WHPA, DWSMA and Vulnerability
Assessments
Prepared for the City of Hutchinson
1.0 Introduction
Short Elliott Hendrickson, Inc. (SEH) developed Part I of the wellhead protection plan (WHP
Plan) at the request of the City of Hutchinson (PWSID 1430004). The work was performed in
accordance with the Minnesota Wellhead Protection Rule, parts 4720.5100 to 4720.5590.
This document contains the amendment of the WHP Plan that was first developed for the city
of Hutchinson in 2003. The Minnesota Department of Health (MDH) requires that wellhead
protection plans be reviewed and amended to reflect current conditions every ten years.
This report presents delineations of the wellhead protection area (WHPA) and drinking water
supply management area (DWSMA), and the vulnerability assessments for the public water
supply wells and DWSMA. Figure 1 shows the boundaries for the WHPA and the DWSMA.
The WHPA is defined by a 10 -year time of travel. Figure 1 also shows the emergency
response area (ERA), which is defined by a one-year time of travel. An inner wellhead
management zone (IWMZ), which is the area within a 200 -foot radius around the well, serves
as the WHPA for emergency wells and is not displayed in this report. Definitions of rule -
specific terms used are provided in the "Glossary of Terms."
In addition, this report documents the technical information required to prepare this portion of
the WHP Plan in accordance with the Minnesota Wellhead Protection Rule.
Table 1 lists all the wells in the public water supply system. Only wells listed as primary are
required to be included in the WHP Plan.
HUTCH 131210
Page 1
Table 1
Water Supply Well Information
Local
Casing
Casing
Well
Well
Unique
Use/
Diameter
Depth
Depth
Date
AquiferZ
Well
Number
Status 1
Constructed
Vulnerability
ID
(inches)
(feet)
(feet)
4
210426
P
16
342
412
1966
QBAA
Not
Vulnerable
5
228800
P
16
340
410
1971
QBAA
Not
Vulnerable
6
233077
P
20
355
475
1972
QBAA
Not
Vulnerable
7
511076
P
18
320
400
1988
QBAA
Not
Vulnerable
8
724408
P
18
325
415
2005
QBAA
Not
Vulnerable
Note: 1. Primary (P), Emergency Backup (E), Seasonal Use (S)
2. Quaternary Buried Artesian Aquifer (QBAA)
1.1 Summary of Changed Conditions from Previous Plan
Few changes have occurred in the city's public water supply infrastructure in the time since
the original WHP plan was prepared in 2003. The total volume of water pumped by the
municipal wells has decreased from the 2003 delineation by about 20% and the allocation of
pumping between wells has become more balanced. In 2005, Municipal Well No. 8 (724408)
was constructed and Municipal Well Nos. 2 and 3 are no longer used by the City. Because of
differences in pumping volume, additional water quality information, additional geologic
information with the publication of the McLeod County geologic atlas in 2009, and changes in
delineation methods, it is prudent to re -delineate the WHPAs.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 2 City of Hutchinson
2.0 Assessment of the Data Elements
MDH staff met with representatives of the City of Hutchinson on October 30, 2013 for a
scoping meeting that identified the data elements required to prepare Part I of the WHP Plan.
Table 2 presents the assessment of these data elements relative to the present and future
implications of planning items specified in Minnesota Rules, part 4720.5210. The Scoping
Decision Notice can be found in Appendix A of this report. Please note that the acronyms
used in this report are listed after the "Glossary of Terms" at the beginning of this report.
Table 2
Assessment of Data Elements
Data Element
Present
Implications
and Future
Data Source
2 .
A
ac3
ao�.
Precipitation
Geology
Maps and geologic M H H H MGS, DNR, USGS
descriptions
Subsurface data M H H H MGS, MDH, MWI, DNR
Borehole geophysics M H H H MGS
Surface geophysics L L L L Not Available
Maps and soil descriptions
Eroding lands
Water Resources
Watershed units
List of public waters
Shoreland classifications
Wetlands map
Floodplain map
Land Use
Parcel boundaries map L H L L McLeod County, City
Political boundaries map L L L L MnGEO, City
Public Land Survey map L H L L MnGEO
Land use map and inventory
Comprehensive land use map
Zoning map
Public Utility Services
Transportation routes and
corridors
L
H
L
L
MnDOT, MnGEO
Storm/sanitary sewers and
PWS system map
Oil and gas pipelines map
Public drainage systems map
or list
Records of well construction,
maintenance, and use
H
H
H
H
City, MWI, MDH
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 3
Data Element
Present
Implications
and Future
Data Source
° .
A
4
ac3
ao�.
Surface Water Quantity
Stream flow data
Ordinary high water mark
data
Permitted withdrawals
Protected levels/flows
Water use conflicts
Groundwater Quantity
Permitted withdrawals H H H H City, DNR
Groundwater use conflicts L L L L DNR
Water levels H H H H MWI, DNR, MDH, City
Surface Water Quality
Stream and lake water quality
management classification
Monitoring data summary
Groundwater Quality
Monitoring data
H
H
H
H
MDH, DNR
Isotopic data
H
H
H
H
MDH, DNR
Tracer studies
L
L
L
L
Not Available
Contamination site data
M
M
M
M
Not Available
Property audit data from
contamination sites
MPCA and MDA
spills/release reports
M
L
M
M
MPCA, MDA
Definitions Used for Assessing Data Elements:
High (H) - the data element has a direct impact
Moderate (M) - the data element has an indirect or marginal impact
Low (L) - the data element has little if any impact
Shaded- the data element was not required by MDH for preparing the WHP Plan
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 4 City of Hutchinson
3.0 General Descriptions
3.1 Description of the Water Supply System
The City of Hutchinson obtains its drinking water supply from five (5) primary municipal wells
as summarized in Table 1.
3.2 Description of the Hydrogeologic Setting
The hydrologic setting for the QBAA was originally described in the 2003 WHP Plan Part 1
(Earth Tech, 2003). The description of the hydrogeologic setting is presented in Table 3.
The hydrogeologic setting developed during the previous wellhead protection plan correlates
well to McLeod County geologic atlas (Lusardi 2009; Peterson 2013). The distribution of the
aquifer and its stratigraphic relationships with adjacent geologic materials are shown in
Appendix B. They were prepared by Earth Tech in 2003 using well record data contained in
the Minnesota Well Index database, now referred to as the Minnesota Well Index (MWI). The
geological maps and studies used to further define local hydrogeologic conditions are
provided in the "Selected References" section of this report. Figure 3 shows the surficial
geology in the Hutchinson area.
Table 3
Description of the Hydrogeologic Setting
Aquifer
Attribute
Descriptor
Data Source
Aquifer Material
Sand and Gravel
Well Logs, MGS
Porosity
0.3
2003 model.
Aquifer Thickness
150 ft
City well logs.
Stratigraphic Top Elevation
750 ft AMSL
City well logs.
Stratigraphic Bottom Elevation
600 ft AMSL
City well logs.
Hydraulic Confinement
Confined
City well logs and interpreted from
well records in the MWI database
The transmissivity values were
obtained from specific capacity data
Quaternary
test conducted at QBAA wells in
Buried
Range of Values:
the area. A range of transmissivity
Artesian
Transmissivity
19,500 to 285,000
values was used to reflect changes
Aquifer
ft2/day
in aquifer composition and
(QBAA)
thickness, as well as uncertainties
related to the quality of existing
aquifer test data.
The values were obtained by
Hydraulic Conductivity
Range: 130 to
1900 ft/day
dividing the estimated
transmissivity by the aquifer
thickness at the wells.
Northwest to
Defined by interpolating static
Groundwater Flow Field
Southeast; 0.0006
water level elevations from well
ft/ft
records in the MWI database.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 5
4.0 Delineation of the Wellhead Protection Area
4.1 Delineation Criteria
The boundaries of the WHPA for the City of Hutchinson are shown in Figure 1. Table 4
describes how the delineation criteria specified under Minnesota Rules, part 4720.5510, were
addressed.
Pumping data was obtained from the DNR Permit and Reporting System (MPARS) for the
public water supply's Appropriation Permit No. 1968-0209. These values, confirmed by the
public water supplier, were used to identify the maximum volume of water pumped annually
by each well over the previous five-year period, as shown in Table 5. Also, an estimate of
the pumping for the next five years is shown. No increase in water use is expected in the next
five years. The maximum daily volume of discharge used as an input parameter in the model
was calculated by dividing the greatest annual pumping volume by 365 days.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 6 City of Hutchinson
Table 4
Description of WHPA Delineation Criteria
Criterion
Descriptor _T
How the Criterion was Addressed
There are no flow boundaries close enough
to public water supply wells that may impact
capture areas. Campbell Lake to the west
and Otter Lake and the Crow River to the
Flow Boundary
None
south likely act as a flow boundary for
groundwater flow at the water table but
likely has little influence on the deeper
confined aquifer. Constant head boundaries
derived from the interpolated potentiometric
surface were used in the model.
The pumping amounts were determined
Other High -Capacity Wells
based on the 2011 pumped volumes. The
Flow Boundary
(Table 6)
pumping amounts of these high-capacity
wells were included in the methods used for
the delineation.
Pumping information was obtained from the
Daily Volume of Water
See Table 5
DNR, Appropriations Permit No. 1968-0209,
Pumped
and was converted to a daily volume pumped
by a well.
Groundwater flow is northwest
The groundwater flow field used for
to southeast with an
delineation of the WHPA was determined by
Groundwater Flow Field
approximate gradient of
developing a potentiometric surface map
0.0006 (Figure 2).
which was used to create the groundwater
flow model.
The aquifer test plan (ATP) was approved by
the MDH on April 23, 2015. The
representative T was determined from the
results from the pumping test (see Appendix
Aquifer Transmissivity (T)
Reference Value: 147,300
C) and the screened interval of wells
WIday
completed in the aquifer. Results were
incorporated into the groundwater flow
model as discussed below in Section 4.2.1.
Uncertainty regarding aquifer transmissivity
was addressed as described in Section 4.4.
Time of Travel
10 years
The public water supplier selected a 10 -year
time of travel.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 7
Table 5
Annual Volume of Water Discharged from Water Supply Wells
Well
No.
Unique Well
No.
2010
2011
2012
2013
2014
2018
Projected
Daily
Volume**
(m3/day)
4
210426
165.407
131.143
Volume
154.228
137.563
Number
187.259
155.12
1,942
5
228800
124.849
135.878
133.930
138.216
132.553
133.09
1,433
6
233077
140.256
138.696
131.314
131.422
1966-1155
150.711
138.48
1,563
7
511076
160.748 1
152.664
146.644
119.718
0.945
116.14
1,667
8
724408
161.099
150.430
210423
137.986
154.220
QBAA
192.586
159.26
1,997
Total Volume
Pumped
752.359
708.811
704.102
681.139
664.054
702.09
8,603
Annual volumes expressed as million gallons per year (MGY). Bold indicated greatest annual pumping volume
Notes: * Projections assume water production will maintain average pumping from 2010-2014
** Pumping rate used in groundwater flow modeling
In addition to the wells used by the City of Hutchinson, Table 6 shows other high capacity
wells included in the delineation to account for their pumping impacts on the capture areas for
the public supply wells. Thirteen (13) other active high capacity wells were identified within
two miles of the City of Hutchinson municipal wells; however, two wells are sealed, one
abandoned and four are completed within shallower, isolated quaternary buried artesian
aquifers and not the deeper, larger QBAA utilized by the City. The five wells used in the
delineation are shown below.
Table 6
Other Permitted High -Capacity Wells within Two Miles
Source: DNR Division of Waters - State Water Use Data System (SWUDS)
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 8 City of Hutchinson
DNR
Annual
Daily
Unique
Well Name
Permit
Aquifer
Use
Volume
Volume
Number
Number
Pumped
(m3/day)
(MGY)
AB MAURI FOOD
177050
INC DBA OHLY
1966-1155
QBAA
Agricultural Processing
170.8
1771.4
AMERICA'S
AB MAURI FOOD
210423
INC DBA OHLY
1966-1155
QBAA
Agricultural Processing
131
1358.6
AMERICA'S
AB MAURI FOOD
210429
INC DBA OHLY
1966-1155
QBAA
Agricultural Processing
44
456.3
AMERICA'S
AB MAURI FOOD
210433
INC DBA OHLY
1966-1155
QBAA
Agricultural Processing
14.7
152.5
AMERICA'S
703542
HUTCHINSON
1980-4287
QBAA
Other Industrial
3.2
33.2
TECHNOLOGY INC
Processing
Source: DNR Division of Waters - State Water Use Data System (SWUDS)
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 8 City of Hutchinson
4.2 Porous Media Delineation
The porous -media flow capture zone for each of the Hutchinson municipal wells was
determined using a MODFLOW model that was specifically developed for this project.
MODFLOW is the USGS Modular Three -Dimensional Ground -Water Flow Model. (McDonald
and Harbaugh, 1988; Harbaugh et al., 2000). Because of its ability to simulate a wide variety
of systems, its extensive publicly available documentation, and its rigorous USGS peer
review, MODFLOW has become the worldwide standard ground -water flow model.
MODFLOW is used to simulate systems for water supply, containment remediation, and mine
dewatering. MODFLOW is most appropriate in those situations where a relatively precise
understanding of the flow system is needed to make decisions.
The Groundwater Vistas Version 6.85 Build 35 MODFLOW graphical user interface was used
to run the groundwater model and for pre- and post -processing of data.
The existing local MODFLOW model developed by Earth Tech in 2003 for Hutchinson's
original Part 1 was provided by the MDH and used as a reference for developing the model
for this amendment. The groundwater flow system had been conceptualized in the 2003
WHPP as a confined single layer system. The original conceptual model is still valid and
model inputs and design for this amendment are discussed below.
4.2.1 Groundwater Flow Model
A new groundwater flow model was developed for this study incorporating some of the
information from the previous model used in 2003. For this amendment, wells were modeled
as analytic elements and pumping rates for the Hutchinson municipal wells were adjusted to
reflect the greatest annual pumping volume of the past 5 years. Pumping rates for high
capacity wells within two miles of Hutchinson were adjusted and set at the 2011 pumping rate
based on the Minnesota Department of Natural Resources' Permit Information Report. A
potentiometric surface map for the aquifer utilized by the City was created using groundwater
level data from the Minnesota Well Index for wells within approximately 10 miles of the City.
With assistance from MDH, a single layer model was developed to represent the confined
quaternary aquifer. The model was developed following MDH guidance which uses a
spreadsheet to help recreate a uniflow-type model in MODLFOW. The model relies on
gradient, direction of flow, pumping from the PWS wells of interest, and other high capacity
wells that are within the same aquifer within two miles of the PWS wells. The gradient and
direction of flow were determined from the potentiometric surface map. A spreadsheet of
model inputs are included in Appendix D.
Horizontal conductivity was adjusted to better reflect the trans miss ivities found in the QBAA.
The MDH provided a range of values determined from specific capacity data from around the
Hutchinson area. Using approximately 100 different sample locations, the mean hydraulic
conductivity was found to be 207 ft/day with a 95% confidence level range of 138 to 279
ft/day. For the purposes of the uncertainty analyses, a range of 130 to 1,900 ft/day was used
to capture the low end values and keep a high end conservative value. (Please note that the
2003 model used an extremely conservative hydraulic conductivity of 147,310 ft/day during
delineation of the WHPA and there appears to be a discrepancy between the model and the
reported value.)
The WHPA delineation was performed by backtracking particles from the municipal wells to a
1- and 10 -year time of travel using the particle tracking MODPATH code. A series of 50
particles were launched at each well. A porosity of 0.30 was used for the QBAA. When
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 9
evaluated in plan view, the areas encompassed by the particle traces were then outlined as
the one- and ten-year porous -media capture zones (Figure 1)
4.3 Results of Model Calibration and Sensitivity Analysis
Model calibration is a procedure that compares the results of a model based on estimated
input values to measured or known values. This procedure can be used to define model
validity over a range of input values, or it helps determine the level of confidence with which
model results may be used. As a matter of practice, groundwater flow models are usually
calibrated using water elevation or flux. This model does not have calibration targets as the
gradient and flow direction were used to construct the model potentiometric surface.
Model sensitivity is the amount of change in model results caused by the variation of a
particular input parameter. The direction and extent of the modeled capture zone may be
sensitive to any of the input parameters:
• The pumping rate directly affects the volume of the aquifer that contributes water to
each municipal well. An increase in pumping rate leads to an equivalent increase in
the volume of aquifer within the capture zone, proportional to the porosity of the
aquifer materials.
Results — The pumping rate defined by WHP rule requirements is the highest rate
that can be expected under normal water demand (Table 5) and therefore, with
respect to the delineation of the WHPA, the sensitivity of the capture zone to
variations in the pumping rate is minimized.
• The direction of groundwater flow determines the orientation of the capture area.
Variations in the direction of groundwater flow will not affect the size of the capture
zone but are important for defining the areas that are the source of water to the
municipal well.
Results - The ambient groundwater flow field defined in Figure 2 provides the basis
for determining the extent to which each model run reflects the conceptual
understanding of the orientation of the capture area for a well. The direction of
groundwater flow was adjusted ±10° to account for uncertainty in the flow field.
• A hydraulic gradient (along with aquifer transmissivity) determines the rate at which
water moves through the aquifer materials. A hydraulic gradient of zero produces a
circular capture zone, centered on the well. As the hydraulic gradient increases, the
capture zone changes into an elliptical shape, with the well centered on the down -
gradient focal point.
Results - The model was created using the gradient determined from the
potentiometric surface map based groundwater levels. A hydraulic gradient of 0.0006
was maintained throughout the sensitivity analysis. The sensitivity of the WHPA to
the hydraulic gradient should not be significant given the current knowledge of
hydraulic head distribution in the aquifer.
• The aquifer thickness, hydraulic conductivity, and porosity influence the size and
shape of the capture zone. A decrease in porosity causes a linear, proportional
increase in the areal extent of the capture zone; whereas thickness and hydraulic
conductivity each factor into the transmissivity, which defines the relative proportions
of the capture zone width to length. A decrease in hydraulic conductivity decreases
the length of the capture zone and increases the distance to the stagnation point,
making the capture zone more circular in shape, centered at the well.
Results —An increase in hydraulic conductivity extends the length of the capture
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 10 City of Hutchinson
zone and a decrease in hydraulic conductivity reduces the length as shown in Figure
4. A conservative porosity value of 0.30 was maintained throughout the sensitivity
analysis.
4.4 Addressing Model Uncertainty
Using computer models to simulate groundwater flow involves representing a complicated
natural system in a simplified manner. Local geologic conditions may vary within the capture
area of the Hutchinson municipal wells, but existing information is not sufficiently detailed to
define this degree of variability. In addition, the available groundwater flow modeling
techniques may not represent the natural flow system exactly; however, the results are valid
within a range defined by the reasonable variation of input parameters.
Together, sensitivity and uncertainty analyses are commonly used to evaluate the effects that
natural variability and uncertainties in the hydrogeologic data have on the size and shape of
the capture zones. In regards to the WHPA delineation, these analyses are used to document
that the delineation is optimal, conservative, and protective of public health based on existing
information.
Traditional numerical groundwater models were used to delineate the capture zone for the
porous media aquifer that contributes water to the public water supply well. The steps
employed for this delineation to address model uncertainty were:
• Pumping Rate - For the municipal wells, a maximum historical (five-year) pumping
rate or an engineering estimate of future pumping, whichever is greater (Minnesota
Rules, part 4720.5510, subpart 4).
• Hydraulic Conductivity — a range of hydraulic conductivity values was used to
address variability in aquifer composition.
• Ambient Flow Field — A composite of capture zones created from angles of flow that
are 10 degrees greater and 10 degrees lesser than the representative angle of
ambient flow (Minnesota Rules, part 4720.5510, subpart 5, B(2).
The WHPA for the Hutchinson municipal wells consists of a composite of the porous media
aquifer delineations for a range of hydraulic conductivities and groundwater flow directions.
Table 7 documents the variables used to address uncertainty. Pumping rates used can be
found in Table 5.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 11
Table 7
Model Parameters Used in Uncertainty Runs
4.5 Conjunctive Delineation
The DWSMA does not include areas of high vulnerability (Figure 5); therefore, no conjunctive
delineation is necessary.
5.0 Delineation of the Drinking Water Supply Management Area
The boundaries of the DWSMA, shown in Figure 1, were defined using the following
features:
• Public land surveys (including township, range, and section boundaries),
• Roadway centerlines, and
• Property lines (City of Hutchinson and McLeod County parcel data).
A GIS shapefile of the DWSMA is provided in Appendix D.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 12 City of Hutchinson
K Value
Flow
Model(m/day)
Angle
Results
Hutch Base
299.314
123
Base model.
Hutch_base_neg10
299.314
113
The capture zone for the wells shifted
to the north.
Hutch_base_plus10
299.314
133
The capture zone for the wells shifted
to the south.
High K scenario. The capture zone for
all wells narrowed and nearly doubled
Hutch Khi
579.12
123
in length to the northwest. DWSMA
—
was delineated to include sensitivity
analysis results/capture zone. See
Figure 4.
Hutch_Khi_neg10
579.12
113
The capture zone for the wells shifted
to the north.
Hutch_Khi_plus10
579.12
133
The capture zone for the wells shifted
to the south.
Low K scenario. The capture zone for
all wells fanned out (wider) and
Hutch Klow
39.624
123
shortened in length. DWSMA was
—
delineated to include sensitivity
analysis results/capture zone. See
Figure 4.
Hutch_Klow_neg10
39.624
113
The capture zone for the wells shifted
to the north.
Hutch_Klow_plus10
39.624
133
The capture zone for the wells shifted
to the south.
4.5 Conjunctive Delineation
The DWSMA does not include areas of high vulnerability (Figure 5); therefore, no conjunctive
delineation is necessary.
5.0 Delineation of the Drinking Water Supply Management Area
The boundaries of the DWSMA, shown in Figure 1, were defined using the following
features:
• Public land surveys (including township, range, and section boundaries),
• Roadway centerlines, and
• Property lines (City of Hutchinson and McLeod County parcel data).
A GIS shapefile of the DWSMA is provided in Appendix D.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 12 City of Hutchinson
6.0 Vulnerability Assessments
The Part I WHP Plan includes the vulnerability assessments for the public water supply wells
and the DWSMA. These vulnerability assessments are used to help define potential
contamination sources within the DWSMA and to select appropriate measures for reducing
the risk that they present to the public water supply.
6.1 Assessment of Well Vulnerability
The MDH has developed a database of community and non -community, non -transient public
water supply wells in Minnesota that stores information pertinent to well vulnerability and
rates the vulnerability of individual wells. A score is calculated for each well based on factors
such as well construction, geology at the well site, and chemical data. A higher score
correlates to a greater perceived vulnerability. A numeric cutoff is used to identify vulnerable
from non -vulnerable wells (MDH, 1997). Vulnerable wells are also identified based on the
presence of contamination, such as nitrate -nitrogen in excess of 10 mg/I, or young (post -
1953) water, as indicated by the presence of 1 tritium unit or greater in the well water.
Well vulnerability scoring sheets from the MDH are presented in Appendix E and listed in
Table 1. The well vulnerability scoring sheets include well -specific information such as
aquifer setting, well construction, and water quality (including results from tritium and nitrate
analysis). As indicated in Appendix E, all five of the municipal wells have been analyzed for
tritium and nitrate analysis. Based on the information presented, all five of the municipal
wells are classified as being not vulnerable to surface contaminants.
6.2 Assessment of the Drinking Water Supply Management Area Vulnerability
The vulnerability of the DWSMA is low (Figure 5) and is based upon the following
information:
• In general, isotopic data and water chemistry from all five of the Hutchinson municipal
wells indicate the aquifer contains water that has no detectable levels of tritium or
human -caused contamination. However, Well 4 had a nitrate detection of 2.1 mg/L in
1974, which could be considered background concentration. Also of note, a tritium
result of 0.8 TU at Well 8 was obtained in 2011, though this value is the laboratory
detection limit and does not change the overall approach of this Plan.
Review of the geologic logs contained in the MWI database, geological maps, and
reports indicate the aquifer exhibits a low to moderate geologic sensitivity throughout
the DWSMA (Figure 5). The geologic sensitivity of wells completed in the same
aquifer as utilized by the public supply wells range from low to moderate with the
majority of wells having a low rating and two wells (194031 at Hutchinson Technology
and 258169, a well with unknown construction information) have a geologic sensitivity
of very high. The L -scores from wells within or close to the DWSMA vary from 0 to 29,
excluding 258169 which is -99, reflective of missing information.
Geologic logs were reviewed further to determine if low L -scores were due to poorly
described geology or if the thickness of the till was in fact lower in those areas. Thick till
sequences are still present, but the geologic descriptions list sandy clay rather than just clay
in the wells with lower L -scores, which are distributed throughout the DWSMA and not
concentrated in are particular areas. The aquifer within the DWSMA is therefore determined
to have a low vulnerability to potential sources of contamination that are located directly over
the aquifer in this area.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 13
7.0 Recommendations
The following plan implementation action item recommendations have been made for the
Public Water Supplier to consider. Each recommendation is referenced to the plan
implementation category under which it can be incorporated. Each recommendation will be
further evaluated during the preparation of the Part II WHP Plan Update.
Plan Implementation Category — Data Collection
The DWSMA extends beyond the Hutchinson municipal boundaries into the
Townships of Acoma to the northwest and Hutchinson to the northe3. While
developing and implementing Part II of the City's WHPP, it is recommended that the
City collaborate and cooperate with municipalities into which the City's DWSMA
extends. As the City cannot dictate land use activities outside of its jurisdiction, it can
work closely with surrounding municipalities as land uses change and decisions are
made that may impact the City's water supply.
Coordinate with the Minnesota Department of Health regional Source Water
Protection Hydrologist to collect water samples to reassess the vulnerability of the
system in year 7 of implementation.
• Determine if future maintenance and/or storage conditions would make it possible to
conduct additional aquifer pumping tests to spatially refine transmissivity values
across the model domain. Collect or incorporate groundwater level measurements
from many wells across the domain from a similar time. Groundwater levels used in
the model were from the MWI and range over many years.
Plan Implementation Category — Contingency Planning
Item 1- Addressing the potential movement of contamination toward the municipal wells.
The MDH recommends that if contaminants are ever detected in a municipal water
supply well, the Public Water Supplier work with the MDH to perform an evaluation of
whether to continue pumping the impacted well(s). Turning off a well may alter the
movement of contamination to other pumping wells and compound the problem.
Therefore, it is very important to include this recommendation in the contingency
plan.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 14 City of Hutchinson
8.0 Standard of Care
The interpretations presented in this report are based on local data collected during this study
and previous studies, such as current and historical pumping tests and regional data
collected from governmental agencies. Data collected and analyzed by others and used in
this report may not be precise or accurate. This Plan does not account for any variations that
may occur between points of exploration; geologic and hydrogeologic conditions likely differ
across the study area. Also, it must be noted that seasonal and cyclical fluctuations in the
hydrogeologic characteristics and properties of the aquifers will occur.
The scope of this report and the corresponding groundwater flow model and calculations is
limited to the delineation of capture zones for the Hutchinson municipal wells. Use of the
groundwater flow model by other parties or for other purposes is not advised. Use or
modification of the model for purposes other than the delineation of capture zones must be
done with caution and a full understanding of the inherent assumptions and limitations of the
data.
This Plan represents our understanding of the significant aspects of the local geologic and
hydrogeologic conditions; the conclusions are based on our hydrogeologic and engineering
judgment, understanding and perspective, and represent our professional opinions. These
opinions were arrived at in accordance with the currently accepted standard of care for
geologic and engineering practices at this time and location. No warranty is implied or
intended.
Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210
City of Hutchinson Page 15
9.0 Selected References
Earth Tech Inc. (2003). Part 1 Wellhead Protection Plan for the City of Hutchinson, 29 p. plus
appendices.
Environmental Simulations, Inc. (2007). Guide to using Groundwater Vistas, Version 5.
Environmental Simulations Inc.
Geologic Sensitivity Project Workgroup (1991), Criteria and guidelines for assessing geologic
sensitivity of ground water resources in Minnesota, Minnesota Department of Natural
Resources, Division of Waters, St. Paul, Minn., 122 p.
Harbaugh, A.W., Banta, E.R., Hill, M.C., and McDonald, M.G. (2000), MODFLOW-2000, the
U.S. Geological Survey modular ground -water model --user guide to modularization
concepts and the ground -water flow process, Open -File Report, 00-92, U.S. Geological
Survey, Reston, Va., 121 p.
Lusardi, B.A. (2009). C-20 Geologic atlas of McLeod County, Minnesota [Part A]. Minnesota
Geological Survey. Retrieved from the University of Minnesota Digital Conservancy,
http://hdl.handle.net/l 1299/58781
McDonald, M.G., and Harbaugh, A.W. (1988), A modular three-dimensional finite -difference
ground -water flow model, Techniques of Water -Resource Investigation, 06-A1, U.S.
Geological Survey, 576 p.
Minnesota Department of Health (MDH). (1997). Assessing Well and Aquifer Vulnerability for
Wellhead Protection. MDH Drinking Water Protection Section, Source Water Protection
Unit, St. Paul, MN.
MDH Minnesota Well Index, (2016), Database created and maintained by the Minnesota
Geological Survey, the University of Minnesota, and the Minnesota Department of
Health.
Petersen, T.A. (2013) Geologic atlas of McLeod County, Minnesota: St. Paul, Minnesota
Department of Natural Resources, County Atlas Series C-20, Part B, 3 pls., scale
1:100,000, http://www.dnr.state.mn.us/waters/programs/gw_section/mapping/
platesum/mclecga.html
Pollock, D.W. 1994. User's guide for MODPATH/MODPATH-PLOT, version 3: A particle
tracking post -processing package for MODFLOW, the U.S. Geological Survey finite -
difference groundwater water flow model. U.S. Geological Survey Open -File Report
94-464.
HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1
Page 16 City of Hutchinson
List of Figures
Figure 1 — Wellhead Protection Areas
Figure 2 — Ambient Groundwater Flow Field
Figure 3 — Surficial Geology
Figure 4 — Sensitivity Analysis Results
Figure 5 — DWSMA Vulnerability
Legend N
\VP/1"i-E
Water Supply Well
DWSMA 5
Potentiometric Surface (feet MSL)
0 1'/2 3
/ MILES
VA
ihismap is n either a leg ally re corded map n or a survey map and is not Ntended N be used ss one. This map is a co mpilation of records,informalion,and d- gaNerad from various sources listed o n this map and is to be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nformatom System(GIS) Dai a sed to prepare this map are error free, and SEH does not represe
fie CIS rlafa ran he Berl fornao nal onal 1-111 or anv othero ose ren rnn Inn ----t f rf starve or dr --or orerson nth, rl.o rlon of oeooraoth, eras Thea serof rh smaoarkn owlerines that— sh all n of he table fora nv rlam— hrh arseo fofthe sets .rens or se of rlafa or,v,d,d
.00',iiiiiiiiiii' 01 '000"
11
3535VADNAIS CENTER DR.
ST. PAUL, MN 55110
Project: HUTCH 131210
Print Date: 1/16/2017
AMBIENT GROUNDWATER FLOW FIELD
Figure
PHONE: (651) 490-2000
Map by: jmacholl
FAX: (651) 800-32-2150
WATTS: 800-325-2055
UTM Zone iSN
Hutchinson Wellhead Protection Plan Amendment Part 1
2
www.sehinc.com
MVVI; NAI
Source: MWI; NAIP (2015)
Source:
��
Hutchinson, Minnesota
ihismap is n either a leg ally re corded map n or a survey map and is not Ntended N be used ss one. This map is a co mpilation of records,informalion,and d- gaNerad from various sources listed o n this map and is to be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nformatom System(GIS) Dai a sed to prepare this map are error free, and SEH does not represe
fie CIS rlafa ran he Berl fornao nal onal 1-111 or anv othero ose ren rnn Inn ----t f rf starve or dr --or orerson nth, rl.o rlon of oeooraoth, eras Thea serof rh smaoarkn owlerines that— sh all n of he table fora nv rlam— hrh arseo fofthe sets .rens or se of rlafa or,v,d,d
al
Legend
Water Supply Well
DWSMA
Surficial Material
Thin silt covering
Peat (pe)
Floodplain, alluvial (sandy silt) (al)
Outwash (gravelly sand) (sd)
clay loam to sandy loam (dtv)
NPP
�1%
E
I
O533041 131866
486506 404984 131867 j*•
131880
112770
169830 536591
608405
t 632088
Legend
0
DWSMA
724400
210209
Geologic Sensitivity
210426
0 Very High
210034) 724408
U 228800
602135
Moderate210261
70354 0187
'E
329469
10111 210425
495937
184-
0 Low
C >
- r
0 210446 'J
M T-
MOM
2104310435
DWSMA Vulnerability
k'
Low
`70'7
.
0 1,250 2,500 5,000 :� f
•...
FEET, Y -
r iia
11 3535 VADNAIS CENTER DR. Project: HUTCH 131210
ST. PAUL, MN 55110 Print Date: 1/16/2017 DWSMA VULNERABILITY Figure
PHONE: (651) 490-2000 Map by: jmacholl
FAX: (651)490-2150 Source:
CVV1, AIP UTM Zone 15N Hutchinson Wellhead Protection Plan Amendment Part 1 5
�� WATTS: 800-325-2055 Source: CWI, NAIP, SWU DS
www.sehinc.com Hutchinson, Minnesota
It ismap is neither a legally recorded map nor a survey map andis-111.nded N be used ss one. This map is a co mpilstion of records, informalion,and d- gsi from various sources listed on this map and is t, be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nf,.matonSystem(GIS)Dai used(, prepare this map are error free, and SEH does not represent Nat
fieClSf)afa ran he i..rl fornao nal,nal 11-111 11 anv oth, ose ren rnn t—,..s...nfofrl.tanre or d,—tonororerson nth.rl... ft—f.....aohrf....... Thea.erof thsmaoarkn owlerine.that—shall—h.lahl. fora,,, .lam— hrh arse ofof fh. .err res. ors. of -a o,,v,d,d
Appendix A
Scoping Decision Notice
Addendum I
Scoping 1 Letter and Decision Notice
Protecting, maintaining tool improving the AwIlh a%'nll Alinnesodtms
November 6, 2013
Mr, John Paulson
Environmental Specialist- City off lutchinson
I I I I lassan Street SE,
Hutchinson, Minnesota 55350
Dear Mr. Paulson:
Subject: Scoping Decision Notice No. 1 for the City of Hutchinson, PWSID 1430004, for Amending the Wellhead
Protection Plan
This letter provides notice of the results of (lie Scoping I n►ccting held with you, Dick Nagy (city of I lutchinson), Karen
Voz, and n►c (Minnesota Department of Hcalth) on October 30, 2013, regarding the amendment of your wellhead
protection plan. During; (lie meeting, we discussed the preparation of Part I of a Wellhead Protection Plan that will
document I ) the delineation of (lie wellhead protection area, 2) (lie delineation of the drinking water supply management
arca, and 3) the assessments of well and aquifer vulnerability related to these areas for the primary water supply wells
used by the city of l lutchinson. As you may remember, (lie wellhead protection area is the surface and subsurface arca
surrounding your public water supply wells through which contaminants ore likely to move and affect your drinking
water supply, The drinking water supply management arca is (11c arca delineated using identifiable landmarks that reflect
the wellhead protection arra boundaries as closely its possible,
The city of I hilchinson will have until August 4, 2015, to submit the an►endn►cnt of its entire Wellhead Protection Plan,
Part I and Parl II to (lie Minnesota Department of Ileallh (NIDI -1). MDH highly recommends (11111 11111fof the lime
allotted be dedicated to completing Part II of the plan.
It is our understanding that you will be contracting with a consulting engineer to prepare the delineations and
vulnerability assessments for (lie city for amending; its Wellhead Protection Plan. At our meeting, we discussed rule
requirements and the types of inlbrn►ation needed to amend (lie Par( I report, The Wellhead Protection Plan must be
prepared in accordance with Minnesota Rules, parts 4720,5100 to 1720.5590. Ocneral wellhead protection requirements
and criteria for delineating the wellhead protection area and data reporting tire presented in Minnesota Rules,
parts 4720.5500 to 4720.5510.
The enclosed Scoping Decision Notice No. 1 Formally identifies (lie information that the city mus( provide to MDI I to
meet rule requirements for intending and preparing Part I of the Wellhead Protection Plan. The wellhead rule refers to
(11c existing; information required for %vcll11cid planning as data clemen(s. Much of this information is available in the
public donutin, as described in (lie Seeping Decision Notice No. I form. You only need to provide (lie information that
is not in (lie public domain and, (herefore, not available to MDI I, The Seeping Decision Notice No, I form also I ) lids
the Minnesota unique well number and well construction liar each well that will be included in the Wellhead Protection
General Information: 651-201.5000 Toll-free: 888.345.0823 M. • Nyw%dieslth,statc,mn.us
Are egtwl opportunity enrplo)rr
Rev. 6: November 12, 1999; edited March 2008; edited July 2013 7
Mr. John Paulson
November 5, 2013
Pago 2
Plan (Table ll; 2) lists the pumping volumes for each well [Table 2]; 3) lists other permitted high-capacity wells [Table
31; and 4) includes a map of the well locations. A summary of the information that the PWS needs to provide is
included [It the end of the Scoping Recision Notice No. I fora,
Atler your consullant has had an opportunity to develop a concephaal model of tine local hydrogeologic selling and has
submitted the aquifer test 111311 to the Department, we would like to meet with your consultant to discuss the proposed
delineation approach. This pre -delineation meeting may be accomplished by a conference call if 1) MDI I ;approves and
2) the consultant provides figures for the discussion beforehand.
Prior to finalizing the wellhead protection area boundaries, we highly recommund that we informally review preliminary
model results anal assess whether any changes are needed to meet rule requirements. Model input and solution files
should be submitted in electronic ford. The same applies to geographical di laa, such as the wellhead protection area and
drinking water supply management arca. When submitting geographic data electronically, Arclnfo export or ArcView
shapefile formats are preferred. It will greatly accelerate our review if these geographic data use the 1983 North
American Datum (NAD83), Universal Transverse Mercator, Zone 15 North (UTM, Z15N) projection, with meter
distance units. Other datum anal projection systems are acceptable as long as they are documented. Specific questions
regarding electronic geographic data can be directed to Michael Baker, Source Water Protection Unit, at 65112014651.
Finally, it is our understanding that you will serve officially as the wellhead protection manager on behalf of the city.
You are responsible for providing wriltcau notice to local units of government of the city's intent to amend the Wellhead
Protection Pian, as required by the wellhead protection rule (part 4720.5300, subpart 3). A copy of this notice should be
forwarded to MUtI and must include a list of the city wells, their unique well numbers, and contact information for you
as Wellhead Protection manager, Karen Voz, your Source Water Protection Planner, provided you with -,in example
notice during our scoping meeting. If you would like further nssislance, please feel free to contact Karen at 3201223-
7322,
In closing, we look forward to working with you ora amending your Wellhead Protection Plan, if you have any
questions regarding our cotmuents, please contact me sal 6511201-4691 or at gail.haglund(ea?slate.ttm.us.
Sincerely,
Jr,(I -1 i 1. Q
Ciail Hag lund, fIyLlogist
Source Water Protcclion Unit
Environmental 14ealth Division
P.O. Box 64975
St. Paul, Minnesota 55164.0975
C[,II:ds-b
Enclosures, Scoping Decision Notice No. 1, Summary of Dala Requested, Table I - Public Water Supply Well
Information, Table 2 - Annual Volume of Water Pumped From PWS Wells, Table 3 — Permitted
I ligh -Capacity Wel Is, Map of Well Locations
cc: Karen Vo'/., Phinner, Source Water Protection Unit, St, Cloud District Office
8
SCOPINC DECISION NOTICE No.1
The purpose for the first Scoping Meeting, as required by Minnesota Rules, hurt 4720.5310, is to
discuss the information necessary for amending the Part I Report of a Wellhead Protection Plan. The
Part I Report identifies the area that provides the source ofdrinking water for the public water supply
(PWS) so that the PWS can develop land use or management practices to protect their groundwater
resource froth contamination. Specifically, the Part I Report documents the delineation of the wellhead
protection arca (WHPA), the delineation of the drinking water supply management area (DWSMA),
and assesses the vulnerability of the PWS wells and DWSMA.
The wellhead rule (Minnesota Rules, part 4720.5310) refers to the infrnynation required for wellhead
planning as data elements, '['his form lists the data elements stated in Minnesota Rules,
part 4750.5400. The Mirutcsota 1.}epatfincnt of Health (MD11) uses this form to designate which data
elements are needed to prepare the Part I Report, based on the hydrogeological setting, vulnerability of
the wells, anti aquifer information known at the time of the Scoping l Meeting.
Name of Pohtic Wnter Supply f nate
Hutchinson (MID -1430004) cr 6, 2013
Name of Ilse Wellhead Protection Manager
John Paulson, Environmental Specialist
Address I City Zip
I I I Hassan Street SE Hutchinson 55350
Unlque Well Numbers I Phone
210426 (Well 4),228800 (Well 5), 233077 (Well 6), (320) 587-5151
511076 (Well 7), and 721408 (Well 8)
Instructions for C0111plethia. the Scoving No. I Forth
N
D
V
5
N = If this box is cheeked wills an "X," this dela cicmenl is No'r necessary for the Part I Report of
your wellhead Protection Pian. -['his data clement Indy be Identified inter id thu Scoping 2 Xleclind
X
infornin ion for the DELINEATION of the W1 IPA or the DWSMA. If them is no check in ttie "S"
X
box, this information is available in the public domain or is on flit at MDII.
and used for the Part 2 Re ort, Please o to the next dila elemenl.
N D
V
S
n = if this box is checked with an "X," the preparcr of the Part I Report is required to rise this
no check in the "S" box, this information is available in tho public domain or is on file at MIK
infornin ion for the DELINEATION of the W1 IPA or the DWSMA. If them is no check in ttie "S"
X
box, this information is available in the public domain or is on flit at MDII.
N !] V8
V - If this box is checked with an "X," the preparcr of the Pint i Report is required to use this
infonnation for the V U LN ERA 1311 SIT assessment of the PWS wells or the DWSMA. If Ihere is
X
no check in the "S" box, this information is available in tho public domain or is on file at MIK
N D V S S = If This box is checked with an "X," the PWS must SUBMIT the informalian to the M1111.
L1
DATA ELEMENTS ABOUT THE PHYSICAL ENVIRONMENT
A. PRECIPITATION
X ll V S A.1: An existing mal) or list of local precipitation gauging stations,
s,
Assistance Comments:
N nV S A.2; All existing table shulving the average rrlolllhly and annual precipitation, in inehes, liar Ihc.
x preceding live; years.
Technical Assistance Comments: Although not required to submit, knowledge ofannaal precipitation is warranted for
bracketing potential vertical leukage to the buried drift aquiferserving the city wells,
B. GEOLOGY
N D I V S 13.1, An existing geologic map and a description ofllte geology, including aquifers, confining layers,
Y x recharge areas, discharge areas, sensitive areas its defined in Minnesota Statutes, section 10311.005,
subdivision 11, and roundwater flow characteristics.
Technieal Assistance Comments: Illtitrtn,rliem of IIIis type is IcilIIired tat rhal,10VIitc Ihr yeufagie anti hydrogcologie setting
ofthc IMIS ►%ell field. I Ills aAiuutmi'm Is used to define attuilcr gootuelly, Incatinn and Inagnitinle of Ihr Irrl+srt!c;luti
disciuirge areas, and groundwaler Ilow inlbrnruion. rlgiiifer tests OrallerlliniVo5llxttal in MN Rules, pall f1�tl.�tiltf,
Abilml h, ran be used to help cb,u;lrlel fie Ilow ill Ihr atluifer. Referellec all fir urnlmiatrl used to develttlt IIIv conceptual
IIIcAL-I ell the geologic setting a lld s1111111iI Ila Ml11I mIIV talo informalienl ihat iJ not avaihllIle in the InIh11tAlnn;IiII.
N T) V 5 B.2: d:xisliog records of the geologic rnaterials penetrated by wells, borings, exploration lest holes, or
exeavalions, including those submitted to file dcparhnent.
Technical Assistance Comments: Inrormalion of this type may be useful In reliFIV IIIc lunlerslanding ofAlt• gculogic and
Itydrogeulugic setting on it Meal hnsis. Submit only if the PIPS or city has infiomttion of Ica: drilling or rile invrsligalions
conducted by the city tilill is not available ill the public domaill,
N1) V I ,S i1,3: Existing borehole geophysical records from wells, borings, and exploration test holes.
— h '.
Technical Asslstance C'ornMents: Infinnlation Irons geophysical records may provide additional illrornttttitm ahuul aquifer
Ihickncss, well f1131stialClllill, and alter level inli►ttuaUun Ill .1 Ileal xcalc. Subinil only iflhe intivillotion is rtol available in the
Itublic domain,
N 0V S BA: Existing surface geophysical studies.
x x.
Technical Assistance Comments: Infurlmuion Iran: geophysical studio: may he tlWl'ul tit refine the unArrslandinl of the!
volnn oil ;l locld basis. Submil only il' IIic inlimmilion is not avitilable in the public dolimin.
C. Soils
iV I Il V S I C.1; Existing maps of tho soils and a description ofsoit infiltration characteristics.
Technical Asslstance Comments,
N 1D V 5J C.Z: A description or out existing asap of known eroding. lands that are causing sedimentation
X 1 problems,
Technical Assishtuce Comments:
10
DATA ELEMENTS ABOUT THE LAND USE
K. LAND USE
iV � S li, l: An existing _ V neap of parcel boundaries,
x
Technical Ass lstsnee Comments: Tbia inthr nurtiuur nary be llclpl'ul in llelineatilrg thr 11W5�1,1, if uvail;lhle. If illi~
infbun,ttion i, prnvirl<�+1, idrntilirution nunlficts nursR err pmvidcd fur cltch parcel, r1n elertronir li+rutnt fur the nl;rp i,
p+rt•erahle.
N I D V S J M: An existing neap orpolitieni boundaries.
'I'echnlcal Assistance Camrrrents: I'leasr 1),ovide tills intro Ina Ii(in iI'the boundaries have lice upthiedich;nrged. 'this
infill 111;11 i011 dray help deline rle the MYSMA. An elcctmatit: fumm i tut the nl;lp i.j prefer,lble,
N-:nj V S E-1 An existing map ol'public land surveys, including township, range, and section.
Technical Ass! Onnee Comments; Ill is ill fnrrllalllrn Is available IIS lite public dollhill mak oury heWWII to delillcatc the
DWSMA.
N D V S l A., A snap and an inventory orlhe current and historical agricu I tu rnl, residential, colnlncreial,
x industrial, recreational, and institutional land uses and potential confaminatil sources,
Technical Assistance Comments;
N I ll I V I S G.S: An existing, coltlprellensive land•use nlap.
X
Teehnleal Assistance Comments;
N D V S 1 1..6: Existing lotling tllap.
x
Technical Assistance Comments;
11
11, PUBLIC UTILITY SERVICES
N Ih V S l .l: An cxisting map of transportation routes or corridor..
X
Technical Assistance nu
Camnts: This infi1n11alinn i4 tivuiluhlc in the public domain enol may Uc used todclincttte the
DWShIA.
N D V S F-2: An oxisting limp ofslornt sewers, sanitary �vwerti, 11nd lite public water supply systems.
X
Technical Assistance Comments:
ND V S 14,3: An existing map of gas anti oil pipelines used by gas and oil suppliers,
X:]:
Technical Assistance Comments:
N u VS FA: An existing map or list of public drithtnge systems.
X
Technical Assistance Comments:
_N �VS An cxisting record of construction, nlnintenrince, and use of the public miler supilly wells and
wells within the drinking water supply management area,
Technical Assistance Comments: 11'Ihe. itttanna6011 it dittcrenl from 11131 on rile with X111111, ple,t,e PR)%'idc 1 i the 111111111ilig
lairs 601'111C cunenl and 111L' long years and Ilie projecled atluntll plmipiltg talcs lilt the IIN like veins liar aril well in Ile
11WS, and 2111 c11 revords I'M the 11WS `Neils. litt011tmlmn ahtwl [lie PIPS wells may allot the ruhltrthililY nsse.ssmem title
to nftl ��etl or changes in pumping rales.
DATA KLEMENTS ABOUT WATER QUANTrry
12
DATA ELEMENTS ABOUT WATER QUALITY
I. SURFACE WATER QUALITY
V I ei II.1: An existing map or list of the slate watcr quality management ctmilication for cacti stream and
hake.
Tecludcatl Assistance C'omnreniy:
N D V S 1,2: An existing sunnnary of lake and stream water quality monitoring date, including:
I. haetcriological canlaminatian indicators; 4. sedimentation;
x 2, inorganic chemicals; S. dissolved oxygen; and
3. organic chemicals; 6. excessive r�rdeficiency ofnyuatic plants.
Technical Assislance Comments.
13
NI»IVII
J. GROUNDWKFER QUALITY
J,1: An existing summary of water quality data, including: I) bacteriological cogtrnllination
indicators; 2) inorganic chemicals; and 3) organic chemicals.
I'echnicul Assistance Comments: Subinil ifthe PWS has {nronmathm INA is 111)1 available f l the public dollmin, because the
lltriirlu,iliun MAY help explaia groalndwaler flow p;1111s,
N 1) 4VJL.2: An existing list of water chemistry and isotopic data front wells, springs, orother groundwater
mpling points,
I'ec{allVill ASSIS lance Comntemts: 51611iit if the PWS leas inl'imimlinn Ilmt is nut mlMl sblc in the pnhfic almI1;lill. hecalIsk. IIIc
irll'ofmation may help expinln t;rolllilkil(Cr tlo►v paklls.
N _ ❑ LY J Sj J,3: An existing report of groundwater tracer studies.
X
Teeh11kaI Assistance Connnents: Stlbmil if the ms h.+s urtin nullia�m Ihat is not av,+ilablr in the pui1lir dnluain, bei au4r the
iul'nrnr,aliun may help explain trrrnmdw;uer Row paths,
ND V 5 J.4: An existing site study alnd well water analysis orkrrown areas of groundwater corttatntivation.
X'
Technical Asslstmncc ['oruntemis: tiuhnlit ifilli: PWS lids inimmrltion im eUalanlinant sources not available ill the public
dortlain, hcu mw Ihcse repotls nary corltaill Additional geologic or hydrogeologic intdrntation.
N U V S_ J.5; An existing property audit identifying con lalninil ion.
X
'rechnical Asslstance Comments:
N U _V I SJ J,6: Ali existing report to the Nlinaesola Department of Agriculture and the Minnesota Pollution
Control Agency of contaminant spills and releases.
Technical Asslstance Coouments; �!c til;v htl)ll ol'rcporta nn.pills or comnmillunt releases thal;ll'c ou ILII wish the Nw5 or
city but arc mol in the public domain. 1 hese repmrts (to not need to be submitted hat hll if I stlirwould like to review the
reports.
14
City of Hutchinson
Summary of Data Request
Specific Data to be Provided to MDH by PWS
As discussed during the first Scoping Meeting on October 30, 2013, the public water supply (PWS)
will supply the following information for amending Pact I of their Wellhead Protection flan to (lie
Minnesota Department of Health, The number of the data element that refers to the information
needed to prepare the Part I Report is listed in the parenthesis at the encs of each request.
I) Municipal well information: Use'I'ables I and 2, the well records for (lie PWS wells, and the map
Showing the locations of all the PWS wells, to review the accuracy of t) all PWS well construction,
2) well locations, and 3) pumping information. (F.5)
Table I lists well use and constriction for each of the PWS wells, Have you reconstructed any
wells? Are there well records for reconstructed wells?
The enclosed map shows tine locations of life primary public water supply wells. Please let us
know if you feel the wells are not correctly labeled or located. These locations must be used to
delineate your wellhead protection areas.
Table 2 shows the available pumping information and indicates what information the PWS needs to
provide for the delineation of the capture zone. Please provide 1) the pumping data for 2012 that
was sent to the Minnesota Department of Natural Resources, 2) whether this rate was measured or
estimated, and 3) the projected annual pumping amounts for the next five years. If work on
amending the Part I Plan does not begin until 2014, you may want to revise Table 2 to show the
historical pumping for 2009 through 2013,
2) Please provide a copy of any aquifer test, production test, or specific capacity information for the
PWS wells obtained during well construction, maintenance, or repair, During our scoping meeting,
we specifically discussed obtaining the production test information for Well S (7244011). This
information should be compiled, analyzed, and used to update the aquifer test plan. (13.1)
3) During our meeting, you mentioned that it is likely that the city and county parcel information is
available in 015 fort -w. This information will be very useful for defining the Drinking Water
Supply Management Area (DWSMA) and (lie PCS1. At your convenience, please provide the
parcel GIS files to MDH. If possible, please include the parcel identification numbers as part of
the GIS information.
Have the city boundaries changed? If the city boundaries have changed, please provide the new
boundaries, The boundaries of the DWSMA may be larger if political boundaries are used instead
of the parcel boundaries, (E.l and E.2)
4) Are there other private well records, soil boring reports, geophysical studies, or water level
measurements in your files that MDH staff did not identify at the scoping meeting and that would
be available for MDH staff to review and copy? (13.2, B.3, D.4, and 113)
5) Please identify reports that you have on file relating to leaks/contamination sites that may be a
concent to your drinking water supply that MDH may review and copy, (J.4)
G) Do your files contain water chemistry data, such as bacteria, vines, inorganic, organic, or isotopic
results from wells or other groundwater sampling points, that is not currently available to MDII
that MDH may review and copy? (J.I and J.2)
15
7) Please identity reports that you have in your files relating to groundwater tracer studies that have
been conducted. (13)
8) Please provide intornnation about other high-capacity wells in your area that may not be permitted
and are not listed oil the attaelied'l'able 3. (H. 1)
9) Please describe any conflicts over water use that the PWS has been involved with, such as it
private wells went dry due to pumping by other wells (well interference). Was the Department of
Natural Resources involved in resolving the conflict`? (6.5 and H.2)
16
Table 1- Public Water Supply Well Information
Hutchinson, Minnesota
Loral
Well
Name
Unique
UniquNumber
Use/
Status`
Casing
Diameter
inches
Casing
Depth
feet
Well
Depth
feet
Date
Constructed/
Reconstructed
Well
Vulnerability
llty
Aclulfer 2
Well 4
210426
P
16
342
412
1966
Not vulncrable
QBAA
Well 5
228800
P
16
340
410
1971
vulnerable
QBAA
Well 6
233077
P
20
355
475
1972
[Not
ot vulnerable
QBAA
Well 7
511076
1'
18
320
400
1988
Not vulnerable
QBAA
Well 8
724408
P
18
325
415
2005
Not vulnerable
QBAA
Note: I. Primary (P)
2. Quarternary Suriai Artesian Aquifer (QBAA)
Table 2 • Annual Volume of Water Pumped from Hutchinson Welis
(1111111011 gallons)
Well
*S -Year
Name/
2098
2009
2010
2011
*2012
Projection
*2003
Number
Delineation
Well 4
(2104 26)
198.120
190.489
165.407
131.143
60.563
Well 5
(228800)
150.561
126.789
124.849
135.878
309.733
Well G
(Well)
17.707
150.589
140.256
138.696
319.119
Well 7
(5i E076)
179'146
164.362
160,748
152.664
348.863
Well 8
195.182
172.693
161.099
150.430
not
(724408)
constructed
TOTAL
740.716
806.922
752.359
708.811
1041.900'
Source: DNR Slate Water Use Database System PA 68.0209.
* Data to be provided by the city of Hutchinson. If the plan amondmcut work extends into 2014, the city
may want to suntmarixe pumping volumes for 2009 through 2013 (rather than 2008 through 2012).
2003 Delineation » Combined use. of fonner Wells 2 & 3 � 3.622 mgy
17
Table 3 - Permitted 111gh-Capacity wens
Within a 2 -Mile Radius
DNR State Water Use Database System
Note: * It is likely that some of the wells serving these permits are completed in a different buried drill;
aquifer relative to the Hutchinson city wells. Further investigation is Warranted to determine whether
respective wells are screened in the salve aquifer as the city wells.
18
2011 Annual
Unique
Well Name
DNR Permit
*Aquifer
Use
Volume of
Number
Number
Water Pumped
Millions Gallons)
Ala MAURI
177050
FOOD INC
DBA ONLY
1966.1155
QBAA
Agricultural
Processing
170.8
AMERICA'S
MID AMIIRICA
177050
DAIRYMEN
1982.4164
QBAA
Agricultural
0
INC
Processing
210383 W2
HUTCHINSON,
1968-0209
QBAA
Municipal
0'�
�
CITY OF
Waterworks
All MAURI
210,123
FOOD INC
1466-1155
QBAA
Agricultural
131
DBAOIiLY
Processing
AMERICA'S
210425 W3
HUTCHINSON,
G`l'rY OF
1968-0209
QBAA
Municipal
sealed
Waterworks
AB MAURI
210429
FOOD INC
1966-1155
QBAA
Agricultural
44
DBA O11LY
Processing
AMF,RICA'S
AB MAURI
210,133
FOOD INC
DBA OIILY
1966-1 ISS
QBAA
Agricultural
Processing
14.7
AMERICA'S
HUTCHINSON
419488
TNCI INOLOt lY
1980-4287
QBAA
Other Industrial
0
INC
Processing
HUI•CHINSON
703542
'i' oINOI.OGY
1980.4287
QBAA
Other Industrial
3.2
INC
Processing
CROW RIVER
689294
COUNTRY
2005.4080
QBAA
Golf Course
0
CLUB
Irrigation
CRAW RIVER
689269
COUNTRY
2005.4080
QBAA
Clolf Course
15,1
CLUB
Irrigalion
HUTCHINSON
495937
TFCIINOLOGY
1980-4287
QBAA
Once through
0
INC
l►cating or A1C
BAUERLY
632079
BROTHERS
2001-4035
QBAA
b.8
0.8
INC
Processing
608405
MEADOW
1999.4170
QBAA
Golf Course
0
LINKS
Irri aticn
Note: * It is likely that some of the wells serving these permits are completed in a different buried drill;
aquifer relative to the Hutchinson city wells. Further investigation is Warranted to determine whether
respective wells are screened in the salve aquifer as the city wells.
18
IC
jr
40
- _-- �� � � - _ � �� �' � � ��` J .r w. - `�• - �f //71+y T� 'tel
Y SIC •� � "Y,.y�:~-'^T � . ��- - - � �. _ d f
Lln
1pe
I A-Lbrr..�
`rte F � ' ^� y �' Vy r't •' . �- /y�� .�Y -.
W7 —1110766)
res .� • t� 0 7
e
200
Addendum II
List of Required GIS Files
The following steps help document the electronic data that must be submitted prior to review of
the first part of a wellhead protection plan (part 1 plan). This protocol is to be followed whether
the part 1 is prepared by the MDH hydrologist or submitted by a consultant.
Create a folder with the name of the public water supply system. Example - D:1Hutchinson.
1. Create a subfolder called Shapes and place the shape files and other GIS layers that you created for the
Paid 1 plan using the following file naming scheme —
a. Example - DAHutchinsonlShapes into which must go the final draft of the following files (Note
— Do not include earlier versions of these layers, only the final version that will be archived and
become the official version):
Awells.shp contains the wells that were used to support the delineation (a record of each
well must be entered into the County Well Index database and reflect any updated location:,
construction, or interpretations that are generated by development of the part 1 plan).
Era.shp is the proposed boundary of the emergency response area for each primary well
that is addressed in the plan.
Dwsma.shp is the proposed boundary of the drinking water supply management area.
Dwsmavul.shp is the proposed vulnerability assessment of the drinking water supply
management area.
Gw_cont.shp is the interpolated grid that contains contours depicting the ambient direction
of groundwater flow. At least three contours must be included where the gradient within
the source water aquifer is greater than .0001. Otherwise, consult with the hydrologist
supervisor to identify the number of contours or contour intervals that should be used.
1wmz.shp has the inner wellhead management zones for all of the public water supply wells
that are addressed by the plan.
Pwss.slip contains the locations and unique numbers of the public water supply wells that
are addressed by the plan.
Whpa.shp — is the proposed boundary of the wellhead protection area when a surface water
contribution area is not included. Otherwise use the following file names —
Capzone.shp is the proposed capture area within the aquifer when a surface water
contribution area is included.
Swca.shp is the proposed boundary of the surface water contribution area.
XsectionA.shp contains the trend and wells used to construct cross section `A to A'
20
XsectionB.shp contains the trend and wells used to construct cross section `B to B'
b. Copy other shape files that you want included in the plan documentation, Use the following file
names for maps or layers that you may generate, For any others that are not listed below, insert a
short description of what the shape file represents in the data - view item description option for the
data layer. This is needed so that there is a metadata description of the layer that you produced.
(Remember that all maps that are generated for a plan must be at a map scale of 1/24,000 or greater
detail).
Bedroek.shp contains the bedrock geologic map.
Bedrocktopo.shp contains the bedrock topography map.
D2bedrock.shp contains the depth to bedrock map.
Karst,shp contains the locations of karst features.
Lineament.shp contains the cover of lineament segments.
CFR.shp contains the cover based on fracture flow delineation in the case of a circular
calculated .fixed radius (CFR) without an upgradient extension.
UGE.shp contains the cover based on fracture flow delineation in the case of a calculated
fixed radius (CFR) with an upgradient extension.
Lineament _Extension.shp contains the cover based on fracture flow delineation in the
case of a a lineament analysis.
Lseore.shp contains the L -scare for a reference point that is generated using DNR criteria
for assessing geologic sensitivity.
Pareel.shp contains the property parcel map.
Pesi—Lshp contains the locations of potential contamination sources that were used to
support development of the part 1 plan.
Samplesite.shp contains the locations of surface waters, springs, wells, or other features
where either 1) water, geological, soils, or other physical samples were collected or 2)
physical measurements regarding these features were collected.
Soils.shp contains the soils map.
Spring.shp contains the locations of springs.
Surfgeo.shp contains the surficial geologic map.
Model Shapefiles - PIace model shape files and other GIS layers that you created for the
Part 1 plan.
21
2. Create a subfolder called Data and c other shape files that you want included in the plan documentation.
Copy data tables or spreadsheets that you want included in the plan documentation. Prepare a readme.txt
file that describes the content of each data table or spreadsheet.
3. Create a folder called Model and place a copy of the model input files, the solution file that most closely
reflects the calibration results that are presented in the part 1 plan, the calibration file, and a file called
modelAxt that describes the model(s) that were used. Include also anu runs that were used in the sensitivity
analysis. If a regional model was adapted to delineate the SWPA, consult with the hydrologist supervisor
regarding how to reference an enhanced regional model. (Note: fracture flow and surface water contribution
area delineations are referenced in the report and/or are described using one or more GIS layers so there is no
need to duplicate this documentation.)
22
Appendix B
Geologic Cross -Sections
_-_ - J �, �,_ s _ - =-�- .ycEz -i,st nnas esla_ r:a• _ -i_V ¢lker -Ln kb yy#L- -_
210274
`Peace
Sana 0—v - - - - - : z5(� - 3]:
- - ;� L i `�f "1 •d: _•l71 i 1 �-. w,. 270215`.,a
210217 1 1 rr
210230 r (li�uZrr
r 210216 1 t c
— a,a
I
�':??v rOfiR- -•fir-,.-
210214 -.�' -
I�.GonrRixr JC.- r 210209
27 t ,Rax ; — L #5 228800
�7 210273 ( )
r F 0- #6 (233077)
q?5 •` -� `� _ p l �} A 3. _ 'I, 7�! ) , 194'(210426)
#i(210425) 419488
- ,as f 1,� - �� i' •0 77{>f_. r i{ '� I i2102s1
_210111 .#- 31 --' zlolas
ct G+,tt�ttrttilta�tp�pr.a� .. �n Cr :.� - ';i 1"'i ,�fyfi 13099 ?'s:1�7 b rr. /fit d 210184 _ - _ a
/'rata` /.,r;,r, ` �r f 210430 l 102860 ;r--
J P 'r_
.�• .. -'—�,,,— _ #7(511076i
.-,)210446T, 8•
— 21177050 --
of
• W, _ I 210265 210271 f :eLa is 210428
gY rme La L � _7 �' � -�Ijj ao 21Q433_:•�._ r . � - _ -® � - _
_ p0
O ` #1 (21 81)- Iya.. •+�� `aw
CABANDONED _� iT: U ?10436 I Mia t,
- •.i( % ' 2�' a ,,-ate �_ :.p #2(21038w (-
IS .1 .1 l {{' �x-•' r -e-• x;shsn::hi i- % Go,4� hxrg sod 210277,r{, e r \•r _— �e eRxi[T es -- -
I �! m A l 8 S 1J
�. : •' - y _' _ i`- ' � �. � � �.iF'`- ��—� ,� t �� 4 I - - �i it ,�: - � I
I - :I -y ��� •, �\ —
_
4
10' 11 . t
3 3 '
N LEGEND
A A' GEOLOGIC CROSS-SECTION LOCATION FIGURE 2-1
DATA POINT AND GEOLOGIC
2101840 UNIQUE NO. OF WELL DATA POINT E A R i H ` } T E C H CROSS-SECTION LOCATION MAP
r 1 wa 2ocn #7(511076) PART1-HUTCHINSON WELLHEAD PROTECTION PLAN
F r, • MUNICIPAL WELL NO. AND UNIOUE NO. MAY 200 HUTCHINSON, MINNESOTA
43772
A
NORTH
1200
r
s
1100
7
ME
a
z 900
w
700
500
WELL FIELD o 0
0 0
N N
[D W s Lj V1
W w H W
Z
O r co LJ O r7 W
o m o � w
A'
SOUTH
1200
1100
1000
900
800
700
600
500
HORZ 0' 1000`
VERT 1. 100'
5 SCALE
LEGEND
WATER TABLE ELEVATION
WELL SCREEN INTERVAL
210274
WELL LOCATION AND UNIOUE NO.
(•4)
LOCAL MUNICIPAL WELL NO.
WELL FIELD
O
O O
N �
_ r p
O1 cD _ �D if1 ro W z X1'7 O Do Of W ,n
B'
EAST
i200
1100
1000
900
800
700
600
500
gym•
0
> 900
z
W
z
O
a 800
W
J
W
F014
MENNEEK-110
500
HORz a ,000•
VERT 0' ,C 0'
SCALE
LEGEND
v
WATER TABLE ELEVATION
WELL SCREEN INTERVAL
210274
WELL LOCATION AND UNIQUE NO-
0.(•4)
(* 4)
LOCAL MUNICIPAL WELL NO.
FIGURE 2-3
GEOLOGIC CROSS-SECTION B -B'
PART 1-HUTCHINSON WELLHEAD PROTECTION PLAN
HUTCHINSON, MINNESOTA
Y 1003 43772
Appendix C
Aquifer Test Plan
Environmental Health Division
Drinking Water Protection Section
Source Water Protection Unit
P.O. Box 64975
St. Paul, Minnesota 55164-0975
Determination of Aquifer Properties and
Aquifer Test Plan (DAP -ATP) Form
Public Water Supply ID:
1430004
PWS Name:
1
Hutchinson
Contact Information for Person Completing this Form
Name:
Melanie Niday, PG
Address:
S E H
1200 25th Avenue South
City, State, Zip:
St. Cloud, MN 56301
Phone, Fax, e-mail:
320.229.4346, 888.908.8166, mniday@sehinc.com
Aquifer Properties Determination Methods
❑ 1) An existing pumping test that meets the requirements of wellhead protection rule part 4720.5520
and that was previously conducted on a well connected to the public water supply system.
❑ 2) An existing pumping test that meets the requirements of wellhead protection rule part 4720.5520
and that was previously conducted on another well in a hydrogeologic setting determined by the
department to be equivalent.
❑ 3) A proposed new test to be conducted on a new or existing well connected to the public water
supply system and that meets the requirements for larger -sized water systems (wellhead
protection rule part 4720.5520). A test plan must be approved before conducting the test.
4) A proposed new test to be conducted on a new or existing public well connected to the public
water supply system and that meets the requirements for smaller -sized water systems (wellhead
protection rule part 4720.5530). A test plan must be approved before conducting the test.
5) An existing pumping test that does not meet the requirements of wellhead protection rule
part 4720.5520 and that was previously conducted on: 1) a public water supply well or 2)
another well in a hydrogeologic setting determined by the department to be equivalent.
6) Existing specific capacity test(s) conducted on the public water supply well(s) or specific
capacity tests conducted on other wells in a hydrogeologic setting determined by the department
to be equivalent.
❑ 7) An existing published transmissivity value.
• Include all test data and analysis documentation with the estimated transmissivity, W/day,
when the aquifer properties determination method is; 1, 2, 5, 6, or 7, listed above.
• • Attach detailed aquifer test plan for methods 3 or 4.
Submitted by: M e l a n i e N i d ay
Prof. License: P G#30346
Date: 3/24/2015
To request this document in another format, please call our Section Receptionist (651/201-4700) or Division TTY (651/201-5797).
HE -01555-01 (10/06)
IC #140-0606
Rationale for: 1) Aquifer Properties Determination or 2) Proposed New Test
Briefly describe the rationale for: 1) selected method to determine aquifer properties from existing data, or 2) a new aquifer test to
be conducted on the pumped well referenced below. Include unique well numbers of all wells that were (or will be) monitored
during data collection. How does the existing or proposed test deviate from the ideal. (e.g. rate, duration, no. of obwells,
interfering wells, etc.) Attach documentation as necessary.
Aquifer Name: IBuried
Sand and Gravel
Confined ❑ Unconfined ❑ Fractured Rock
Aquifer properties of the deep sand aquifer were calculated by Earth Tech, Inc. in 2002 using data
from a 1988 24-hour pump test performed on Well Number 7 (#511076). The Theis solution for
confined aquifers was applied in the pump test analysis. Results of the pumping test were
originally presented in the WHPP Part 1 (Earth Tech, 2003). Copies of the pump test results and a
copy of the well log are attached.
Transmissivity was determined to be 165,024 ft2/day (15,331 M2 /day) and hydraulic conductivity
982 ft/day (299 m/day). The high transmissivity and hydraulic conductivity values appear
representative of the high yielding aquifer. The low calculated storage coefficient is indicative of a
confined aquifer. Model sensitivity analysis completed for the 2003 WHPP Part 1 Report prepared
by Earth Tech, Inc. concluded that no changes to the hydrogeologic system or capture zone
delineation occurred following adjustments to the aquifer thickness or hydraulic conductivity
parameters.
Proposed New Test Information Summary
Pumped WellNA
Test Duration
NA
Name (Unique Number):
(Hours):
Location:
NA
Pump Type:
NA
X, Y (meters) UTM-Z15N
Discharge Rate:
N A
or Lat-Lou (decimal degrees)
datum:NAD83
Number of
NA
Flow Rate Measuring
NA
Observation Wells:
Device Type:
■ A map showing the location of the pumping well and observation well(s) must be included.
List the unique number of each public water supply well to which this DAP-ATP Form applies
210426
228800
233077
511076
724408
Reviewed by:
Approved: O Yes 0 No
Approval Date:
a _
� _ f
,Gz
I
0
1. 10. 100, 1000. 1.E+04
Time (min)
i
WELL TEST ANALYSIS
Data Set: C:IDocuments and SettingsletomlinsonlMy ❑ocuments\Hutchlpumptest.agt
Date: 11/27/02 Time: 09:02.02
PROJECT INFORMATION
Company: Earth Tech
Client: City of Hutchinson, MN
Project: 43772.02
Test Location: Hutchinson, MN
Test Well: Municipal Well No. 7
Test Date: 4-7-1988
WELL DATA
Pum in Wells_ _ Observation Wells
Well Name X ft} Y ft Well Name XAf) Y (ft)
PW 1 0 0 d MW -1 0 0
SOLUTION
Aquifer Model: Confined_ Solution Method: Theis_
T = 114.5 ft2lmin S = 1.726E-08
Kz/Kr = 1. b = 168. ft
40.
32.
-
24,
c
a)
E
r
a�
m
CL
O
15.
0
a _
� _ f
,Gz
I
0
1. 10. 100, 1000. 1.E+04
Time (min)
i
WELL TEST ANALYSIS
Data Set: C:IDocuments and SettingsletomlinsonlMy ❑ocuments\Hutchlpumptest.agt
Date: 11/27/02 Time: 09:02.02
PROJECT INFORMATION
Company: Earth Tech
Client: City of Hutchinson, MN
Project: 43772.02
Test Location: Hutchinson, MN
Test Well: Municipal Well No. 7
Test Date: 4-7-1988
WELL DATA
Pum in Wells_ _ Observation Wells
Well Name X ft} Y ft Well Name XAf) Y (ft)
PW 1 0 0 d MW -1 0 0
SOLUTION
Aquifer Model: Confined_ Solution Method: Theis_
T = 114.5 ft2lmin S = 1.726E-08
Kz/Kr = 1. b = 168. ft
A(QTESOLV for Windows
Data Set: C:1Documents and SettingsletomlinsonlMy Documents\Hutchlpumptest,aqt
Date: 11/27/02
Time: 09.00:23
PROJECT INFORMATION
ComoanV: Earth Tech
Client: Citv of Hutchinson, MN
Proiect: 43772.02
Location: Hutchinson, MN
Test Date- 4-7-1988
Test Well: Municipal Well No, 7
AQUIFER DATA
Saturated Thickness: 168. ft
Anisotropy Ratio (Kz/Kr): 1.
PUMPING WELL DATA
Number of pumping wells: 1
Pumping Well No_ 1 PW 1
X Location: 0. ft
Y Location: 0. ft
Fully Penetrating Well
No. of pumping periods: 47
Pumping
Period Data
Time (min) Rate (cu. Wrn n)
---1500.
Time (min)
Rate (cu. ftlrnin
Time (minj
Rate (cu. ft/min
1.
75,
1500.
---600.
1500.-
2. 1500,
90.
1500.
660.
1500-
3. 1500.
105.
1500.
720.
1500-
4. 1500.
120.
1500.
780.
1500-
5. 1500.
135.
1500.
840.
1500,
6. 1500.
150.
1500.
900.
1500
7- 1500.
165.
1500.
960.
1500.
8. 1500.
180.
1500.
1020.
1500.
9. 1500
210.
1500.
1080.
1500.
10. 1500.
240.
1500.
1140,
1500.
15. 1500.
270.
1500.
1200,
1500.
20. 1500.
300.
1500.
1260.
1500.
25. 1500.
360.
1500-
1320,
1500.
30. 1500.
420.
1500.
1380.
1500.
45. 1500.
480.
1500.
1420.
1500,
60. 1500.
540,
1500.
OBSERVATION WELL DATA
Number of observation wells: 1
Observation Well No. 1: MW -1
X Location: 0. ft
Y Location: 0. ft
Fully Penetrating Well
No. of observations: 47
Observation Data
11/27/02 1 09.00:23
AQTESOLV for Windows
Time ami Displacement �}
-1 -
Time (min)
Dis-placement ft
Time 4min)
Displacement Vit)
21.1
75.
27.54
--600.
- 30.05
2. 23.35
90.
27.64
660.
30.3
3. 24.13
105.
27.65
720.
32.25
4. 24.7
120.
27.65
780.
27.14
5, 25.25
135.
27.8
840.
12.98
6. 25.4
150.
27.95
900.
13.26
7. 26.15
165.
27.87
960.
13.67
8. 26.3
180.
27.95
1020.
17.12
9. 26.32
210.
28.1
1080.
18.79
10. 26.8
240,
28.25
1140.
26.8
15. 26.9
270,
28.35
1200,
30.8
20. 27.05
300,
28.5
1260.
30.6
25. 27.35
360.
28.8
1320.
32.9
30. 27.4
420.
28.75
1380.
32.75
45. 27.25
480.
29.5
1420,
33.2
60, 27.5
540.
30.1
SOLUTION
Aouifer Model: Confined
Solution Method: Theis
VISUAL ESTIMATION RESULTS
Estimated Parameters
Parameter Estimate
� 114.6
ft2/min
S 1.726E-08
Kz/Kr 1.
b 168.
ft
11/27/02
2
09:00:23
MINNESOTA DEPARTMENT OF HEALTH
Unique No. 00511076
Update Date 2008/05/23
WELL
AND
BORING RECORD
County Name Mcleod
Minnesota Statutes
Chapter 1031 Entry Date 1992/08/06
Township Name Township
Range Dir Section Subsection
Well Depth Depth Completed Date Well Completed
117
29 W 31
DBDDCC
477 ft. 400 ft. 1988/03/04
Well Name HUTCHINSON
7
Drilling Method Non-specified Rotary
Contact's Name CITY OF HUTCHINSON
Drilling Fluid Well Hydrofractured? ❑ Yes ❑ No
111 HASSEN SE ST
Bentonite From ft. to ft.
HUTCHINSON MN 55350
Use Community Supply
Well Owner's Name HUTCHINSON
7
Casing Drive Shoe? [:]Yes ❑ N Hole Diameter
HUTCHINSON MN 55350
in. t 30 ft
Casing Diameter Weight(lbs/ft) in. t 400 ft
GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO
26 in. t 30 ft 0
TOP SOIL
BLACK
0
3
18 in. t 320 ft 0
SANDY CLAY YELLO 3 19
SANDY CLAY
BLUE
19
58
CLAY BLACK HARD 58 59
SANDY CLAY
BLUE
59
61
Screen Y Open Hole From ft. to ft.
Make JOHNSON Type L
Diameter Slot Length Set Fitting
10 30 320 ft. to ft
10 25 ft. to 400 ft
Static Water Level 36 ft. from Land surface Date 1988/03/04
PUMPING LEVEL (below land surface)
DIRTY SAND BROW 61 99
SAND BROW 99 138
SAND GRAY 138 161
SAND BROW 161 172
SANDY CLAY BLUE 172 179
CLAY VARIE 179 183
CLAY
BLUE
183
192
114.4 ft. after 24 hrs. pumping 1550 g.p.m.
Well Head Completion
CLAY BLUE 192 203
Pitless adapter mfr Model
SANDY CLAY
BLUE
203
223
Casing Protection ❑d 12 in. above grade
SAND & SANDY CLAY
BLUE
223
239
❑ At-grade(Environmental Wells and Borings ONLY)
SAND & GRAVEL
VARIE
239
276
Grouting Information Well grouted? ❑d Yes ❑ No
CLAY
BLUE
276
284
Material From To (ft.) Amount(yds/bags)
G 0 30 1.75 Y
G 0 320 17.5 Y
Nearest Known Source of Contamination
ft. direction type
DIRTY SAND BLUE 284 288
SANDY CLAY BLUE 288 297
HARDPAN 297 304
CLAY BLUE 304 308
DIRTY SAND BROW 308 333
Well disinfected upon completion? 0 Yes [:]No
CLEANER SAND
BROW
333
339
Pump ❑ Not Installed Date Installed
SAND VARIE 339 379
Mfr nam GOULDS
DIRTY SAND, FINE SAND &
BROW
379
435
Model 14R -J60 HP 75 Volts 460
SAND LITTLE CLEANER BROW 435 450
SAND
BLUE
450
472
Drop Pipe Length 150 ft. Capacity =+03 g.p.m
DECOMPOSED & SAND WHITE 472 477
Type T
Any not in use and not sealed well(s) on property? ❑ Yes ❑ No
USGS Quad Hutchinson East Elevation 1081
Aquifer: QBAA Alt Id: 1430004505
Was a variance granted from the MDH for this Well? ❑ Yes ❑ No
Well CONTRACTOR CERTIFICATION Lie. Or Reg. No. 91353
License Business Name
Report Copy Name of Driller HEJTMANEK, D.
HE -01205-06 (Rev. 9/96)
GEOLOGICAL MATERIAL
COLOR HARDNESS
FROM TO STRAT
MINNESOTA DEPARTMENT OF HEALTH
LITH SEC LITH MINOR
Unique No.
00511076
0
3 RUUK
Update Date 2008/05/23
ORGD
RUUK = Recent deposit -black
SOIL = Soil
WELL AND BORING RECORD
ORGD = Organic Deposits
County Name
Mcleod
YELLOW
Minnesota Statutes Chapter 1031
Entry Date 1992/08/06
Township Name Township Range Dir Section
Subsection Well Depth Depth Completed
Date Well Completed
CLAY = Clay
117 29 W 31
DBDDCC 477 ft. 400
ft. 1988/03/04
Well Name
HUTCHINSON 7
Lic. Or Reg. No. 91353 Name of Driller
HEJTMANEK, D.
USGS Quad
Hutchinson Elevation 1081
Aquifer QBAA Alternative Id
1430004S05
GEOLOGICAL MATERIAL
COLOR HARDNESS
FROM TO STRAT
LITH PRIM
LITH SEC LITH MINOR
TOP SOIL
BLACK
0
3 RUUK
SOIL
ORGD
RUUK = Recent deposit -black
SOIL = Soil
ORGD = Organic Deposits
SANDY CLAY
YELLOW
3
19 QLUY
CLAY
SAND
QLUY = clay+sand-yellow
CLAY = Clay
SAND = Sand
SANDY CLAY
BLUE
19
58 QLUG
CLAY
SAND
QLUG = clay+sand-gray
CLAY = Clay
SAND = Sand
CLAY
BLACK HARD
58
59 QCUK
CLAY
QCUK = clay -black
CLAY = Clay
SANDY CLAY
BLUE
59
61 QLUG
CLAY
SAND
QLUG = clay+sand-gray
CLAY = Clay
SAND = Sand
DIRTY SAND
BROWN
61
99 QNUB
SAND
SILT
QNUB = sand+silt-brown
SAND = Sand
SILT = Silt
SAND
BROWN
99
138 QFUB
SAND
QFUB = sand -brown
SAND = Sand
SAND
GRAY
138
161 QFUG
SAND
QFUG = sand -gray
SAND = Sand
SAND
BROWN
161
172 QFUB
SAND
QFUB = sand -brown
SAND = Sand
SANDY CLAY
BLUE
172
179 QLUG
CLAY
SAND
QLUG = clay+sand-gray
CLAY = Clay
SAND = Sand
CLAY
VARIED
179
183 QCUU
CLAY
QCUU = clay
CLAY = Clay
CLAY
BLUE
183
192 QCUG
CLAY
QCUG = clay -gray
CLAY = Clay
CLAY
BLUE
192
203 QCUG
CLAY
QCUG = clay -gray
CLAY = Clay
SANDY CLAY
BLUE
203
223 QLUG
CLAY
SAND
QLUG = clay+sand-gray
CLAY = Clay
SAND = Sand
GEOLOGICAL MATERIAL
COLOR HARDNESS
FROM TO
MINNESOTA DEPARTMENT OF HEALTH
LITH PRIM
Unique No.
00511076
BLUE
223
Update Date 2008/05/23
QLUG
SAND
CLAY
WELL AND BORING RECORD
SAND = Sand
County Name
Mcleod
Minnesota Statutes Chapter 1031
Entry Date 1992/08/06
Township Name Township Range Dir Section
Subsection Well Depth Depth Completed
Date Well Completed
QHUU
117 29 W 31
DBDDCC 477 ft. 400
ft. 1988/03/04
Well Name
HUTCHINSON 7
Lic. Or Reg. No. 91353 Name of Driller
HEJTMANEK, D.
USGS Quad
Hutchinson Elevation 1081
Aquifer QBAA Alternative Id
1430004S05
GEOLOGICAL MATERIAL
COLOR HARDNESS
FROM TO
STRAT
LITH PRIM
LITH SEC LITH MINOR
SAND & SANDY CLAY
BLUE
223
239
QLUG
SAND
CLAY
QLUG = clay+sand-gray
SAND = Sand
CLAY = Clay
SAND & GRAVEL
VARIED
239
276
QHUU
SAND
GRVL
QHUU = sand +larger
SAND = Sand
GRVL = Gravel
CLAY
BLUE
276
284
QCUG
CLAY
QCUG = clay -gray
CLAY = Clay
DIRTY SAND
BLUE
284
288
QNUG
SAND
SILT
ANUG = sand+silt-gray
SAND = Sand
SILT = Silt
SANDY CLAY
BLUE
288
297
QLUG
CLAY
SAND
QLUG = clay+sand-gray
CLAY = Clay
SAND = Sand
HARDPAN
297
304
QPUU
HDPN
CLAY SAND
QPUU = pebbly sand/silt/clay
HDPN = Hardpan
CLAY = Clay
SAND = Sand
CLAY
BLUE
304
308
QCUG
CLAY
QCUG = clay -gray
CLAY = Clay
DIRTY SAND
BROWN
308
333
QNUB
SAND
SILT
QNUB = sand+silt-brown
SAND = Sand
SILT = Silt
CLEANER SAND
BROWN
333
339
QFUB
SAND
QFUB = sand -brown
SAND = Sand
SAND
VARIED
339
379
QFUB
SAND
QFUB = sand -brown
SAND = Sand
DIRTY SAND, FINE SAND & SANDY CLAY
BROWN
379
435
QWUB
SAND
SILT CLAY
QWUB = cly/snd/slt-no peb.-brn
SAND = Sand
SILT = Silt
CLAY = Clay
SAND LITTLE CLEANER
BROWN
435
450
QFUB
SAND
QFUB = sand -brown
SAND = Sand
SAND
BLUE
450
472
QFUB
SAND
QFUB = sand -brown
SAND = Sand
DECOMPOSED & SAND
WHITE
472
477
UREG
REGO
UREG = weathering residuum unc.age
REGO = Regolith
Appendix D
Model Files and GIS Shapefiles (CD)
Appendix E
Vulnerability Assessments
625 Robert St. N. St. Paul MN 55155
P.O. Box 64975 St. Paul MN 55164 - 0975
PWSID: 1430004
SYSTEM NAME: Hutchinson
WELL NAME: Well #4
MINNESOTA DEPARTMENT OF HEALTH
SECTION OF DRINKING WATER PROTECTION
SWP Vulnerability Rating
TIER: 5
WHP RANK:
UNIQUE WELL#: 00210426
COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD
CRITERIA
Aquifer Name(s)
DNR Geologic Sensitivity Rating
L Score
Geologic Data From
Year Constructed
Construction Method
Casing Depth
Well Depth
Casing grouted into borehole?
Cement grout between casings?
All casings extend to land surface?
Gravel - packed casings?
Wood or masonry casing?
Holes or cracks in casing?
Isolation distance violations?
Pumping Rate
Pathogen Detected?
Surface Water Characteristics?
Maximum nitrate detected
Maximum tritium detected
Non-THMS VOCs detected?
Pesticides detected?
Carbon 14 age
DESCRIPTION POINTS
Quaternary Buried Artesian Aquifer
Very low 0
20
Well Record
1966
5
342
5
412
Yes
0
Not applicable
0
Yes
0
No
0
No
0
No
0
0
1000
10
NOT VULNERABLE
NOT VULNERABLE
2.1 01/01/1974 NOT VULNERABLE
<.8 09/02/2005 NOT VULNERABLE
0
0
Unknown 0
Wellhead Protection Score 30
Wellhead Protection Vulnerability Rating : NOT VULNERABLE
Vulnerability Overridden
COMMENTS
Date Report Generated: 6/29/2016 Page: 1
625 Robert St. N. St. Paul MN 55155
P.O. Box 64975 St. Paul MN 55164 - 0975
PWSID: 1430004
SYSTEM NAME: Hutchinson
WELL NAME: Well #5
MINNESOTA DEPARTMENT OF HEALTH
SECTION OF DRINKING WATER PROTECTION
SWP Vulnerability Rating
TIER: 5
WHP RANK:
UNIQUE WELL#: 00228800
COUNTY: McLeod TOWNSHIP NUMBER: 116 RANGE:29 W SECTION: 6 QUARTERS:
CRITERIA
Aquifer Name(s)
DNR Geologic Sensitivity Rating
L Score
Geologic Data From
Year Constructed
Construction Method
Casing Depth
Well Depth
Casing grouted into borehole?
Cement grout between casings?
All casings extend to land surface?
Gravel - packed casings?
Wood or masonry casing?
Holes or cracks in casing?
Isolation distance violations?
Pumping Rate
Pathogen Detected?
Surface Water Characteristics?
Maximum nitrate detected
Maximum tritium detected
Non-THMS VOCs detected?
Pesticides detected?
Carbon 14 age
DESCRIPTION POINTS
Quaternary Buried Artesian Aquifer
Very low 0
18
Well Record
1971
5
340
5
410
Unknown
5
Not applicable
0
Yes
0
No
0
No
0
No
0
0
1000
10
NOT VULNERABLE
NOT VULNERABLE
<.4 NOT VULNERABLE
<.8 04/25/2002 NOT VULNERABLE
0
0
Unknown 0
Wellhead Protection Score 25
Wellhead Protection Vulnerability Rating : NOT VULNERABLE
Vulnerability Overridden
COMMENTS
Date Report Generated: 6/29/2016 Page: 2
625 Robert St. N. St. Paul MN 55155
P.O. Box 64975 St. Paul MN 55164 - 0975
PWSID: 1430004
SYSTEM NAME: Hutchinson
WELL NAME: Well #6
MINNESOTA DEPARTMENT OF HEALTH
SECTION OF DRINKING WATER PROTECTION
SWP Vulnerability Rating
TIER: 5
WHP RANK:
UNIQUE WELL#: 00233077
COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD
CRITERIA
Aquifer Name(s)
DNR Geologic Sensitivity Rating
L Score
Geologic Data From
Year Constructed
Construction Method
Casing Depth
Well Depth
Casing grouted into borehole?
Cement grout between casings?
All casings extend to land surface?
Gravel - packed casings?
Wood or masonry casing?
Holes or cracks in casing?
Isolation distance violations?
Pumping Rate
Pathogen Detected?
Surface Water Characteristics?
Maximum nitrate detected
Maximum tritium detected
Non-THMS VOCs detected?
Pesticides detected?
Carbon 14 age
DESCRIPTION POINTS
Quaternary Buried Artesian Aquifer
Low 15
4
Well Record
1972
Cable Tool/Bored
0
355
5
475
Unknown
0
Not applicable
0
Yes
0
No
0
No
0
Unknown
0
0
1000
10
NOT VULNERABLE
NOT VULNERABLE
< 1 NOT VULNERABLE
<.8 04/25/2002 NOT VULNERABLE
0
0
Unknown 0
Wellhead Protection Score 30
Wellhead Protection Vulnerability Rating : NOT VULNERABLE
Vulnerability Overridden
COMMENTS
Date Report Generated: 6/29/2016 Page: 3
625 Robert St. N. St. Paul MN 55155
P.O. Box 64975 St. Paul MN 55164 - 0975
PWSID: 1430004
SYSTEM NAME: Hutchinson
WELL NAME: Well #7
MINNESOTA DEPARTMENT OF HEALTH
SECTION OF DRINKING WATER PROTECTION
SWP Vulnerability Rating
TIER: 5
WHP RANK:
UNIQUE WELL#: 00511076
COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD
CRITERIA
Aquifer Name(s)
DNR Geologic Sensitivity Rating
L Score
Geologic Data From
Year Constructed
Construction Method
Casing Depth
Well Depth
Casing grouted into borehole?
Cement grout between casings?
All casings extend to land surface?
Gravel - packed casings?
Wood or masonry casing?
Holes or cracks in casing?
Isolation distance violations?
Pumping Rate
Pathogen Detected?
Surface Water Characteristics?
Maximum nitrate detected
Maximum tritium detected
Non-THMS VOCs detected?
Pesticides detected?
Carbon 14 age
DESCRIPTION POINTS
Quaternary Buried Artesian Aquifer
Very low 10
11
Well Record
1988
Rotary/Drilled
0
320
5
400
Yes
0
Yes
0
Yes
0
No
0
No
0
No
0
0
1000
10
NOT VULNERABLE
NOT VULNERABLE
<.4 NOT VULNERABLE
<.8 11/21/1991 NOT VULNERABLE
0
0
Unknown 0
Wellhead Protection Score 25
Wellhead Protection Vulnerability Rating : NOT VULNERABLE
Vulnerability Overridden
COMMENTS
Date Report Generated: 6/29/2016 Page: 4
625 Robert St. N. St. Paul MN 55155
P.O. Box 64975 St. Paul MN 55164 - 0975
PWSID: 1430004
SYSTEM NAME: Hutchinson
WELL NAME: Well #8
MINNESOTA DEPARTMENT OF HEALTH
SECTION OF DRINKING WATER PROTECTION
SWP Vulnerability Rating
TIER: 5
WHP RANK:
UNIQUE WELL#: 00724408
COUNTY: McLeod TOWNSHIP NUMBER: RANGE: SECTION: QUARTERS:
CRITERIA
Aquifer Name(s)
DNR Geologic Sensitivity Rating
L Score
Geologic Data From
Year Constructed
Construction Method
Casing Depth
Well Depth
Casing grouted into borehole?
Cement grout between casings?
All casings extend to land surface?
Gravel - packed casings?
Wood or masonry casing?
Holes or cracks in casing?
Isolation distance violations?
Pumping Rate
Pathogen Detected?
Surface Water Characteristics?
Maximum nitrate detected
Maximum tritium detected
Non-THMS VOCs detected?
Pesticides detected?
Carbon 14 age
DESCRIPTION
POINTS
Quaternary Buried Artesian Aquifer
Low
20
2
Well Record
2005
Rotary/Drilled
0
325
5
415
Yes
0
Yes
0
Yes
0
No
0
No
0
Unknown
0
0
1000
10
NOT VULNERABLE
NOT VULNERABLE
<.05 05/19/2014
NOT VULNERABLE
.8 03/23/2011
NOT VULNERABLE
0
0
Unknown
0
Wellhead Protection Score 35
Wellhead Protection Vulnerability Rating : NOT VULNERABLE
Vulnerability Overridden
COMMENTS
Date Report Generated: 6/29/2016 Page: 5
April 11, 2017
Wellhead Protection Plan (WHPP)
April 11, 2017 City Council Presentation
A
SEH
Background
WHP Plan is a tool to prevent drinking water
from becoming polluted by managing
potential sources of contamination in the
area which supplies water to a public well
All community public water supply systems
required to create a formal WHP Plan
Communities prioritized on potential well
vulnerability and population
This an Amendment to the WHPP the City
has in place
5 f H Building a Better World for All of
City of Hutchinson 1
�Z .
Part 1 and Part 2
Two Parts to WHP Planning Process
Part 1: Delineate wellhead protection area
(WHPA) and drinking water supply
management area (DWSMA), assess well
vulnerability
Part 2: Create WHP Plan including goals,
objectives, plan of action, evaluation
program, and contingency plan
r.
F H Building a Better World for All of UO
WHPA and DWSMA Determination
Computer Model used to generate
recharge areas.
Well Head Protection Area (WHPA): 10 -
year pumping volume to the city's wells.
Emergency Response Area (ERA): -1
volume
Drinking Water Supply Management
Area (DWSMA): Property boundary
outside of WHPA
A
SEH
April 11, 2017
City of Hutchinson 2
DWSMA Old vs. New
Primary Well
-9InrtW DWSMA (8686 aaesl
1 arrlenaea DWSMA (2118 ave5)
Comparison o/ Initial and Amended
Minnesota De artment of Health Drinking Water m
Supply Management Areas
P oz os
SEH Cityof Hutchinson
City of Hutchinson
April 11, 2017
April 11, 2017
Vulnerability Determination
Low Vulnerability
• Chief contamination threats are other
wells
• Old and unused wells may provide a
conduit for contaminants to short circuit
the natural geologic protection
!/
SEH
Part 1 WHPP Status
• MDH approved model approach and
results
• Public information meeting is part of
process
SEH Building a Better World for All of Us®
City of Hutchinson 4
Next Step - Part 2 WHPP
Inventory of Potential Contaminant
Sources in the DWSMA
Develop management activities to
protect the aquifers
Kick -Off Meeting held just before City
Council meeting
A
S E H Building a Better World for All of Us®
SEH
April 11, 2017
City of Hutchinson 5
MN Department of Health staff work
with Wellhead Protection Advisory
Committees including local officials
and landowners to create a
Wellhead Protection Plan. The plan
involves several steps, starting
with DELINEATION.
Wellhead Protection Protects Our Drinking Water!
WellheadProtectionseeks to prevent contaminants from entering the wells and groundwater that provide our public water
supply. The Minnesota Department of Health works with communities and other public water supplies to carry out the Wellhead
Protection Program.
Why WellheadProtection i Wellhead Protection helps to prevent the health effects of drinkingwater contaminants such as
nitrates, organic and inorganic compounds, and pathogens. Wellhead Protection also helps water suppliers avoid the high cost of
replacing a well or installing expensive treatment equipment.
1 DELINEATION
Create a map of the wellhead protection area (WHPA)
and drinking water supply management area
(DWSMA).
The groundwater within the wellhead protection area (WHPA) will reach
the well within 10 years. The drinking supply management area
(DWSMA) includes the scientifically calculated WHPA, but is defined using
identifiable landmarks such as railroads, streets, and highways.
This mural in
""— Cold Spring was
—� created by high
school students.
t9
r,.
IMPLEMENTATION
Carry out the plan of action
The variety of sources of contamination requires
Ural diverse community members participate in
managing them. Education is an important part of
IMPLEMENTATION.
VULNERABILITY ASSESSMENT
Assess the vulnerability of thewell and the DWSMA
Hydrologists from the Minnesota Department of Health and private firms use
technical data to determine whether the geology of the land around the well is
likely to permit contaminants to get into the groundwater. For example, sandy
soils from land surface to the aquifer can convey contaminants.
Tt� ert.
CONTAMINANT SOURCE INVENTORY
3 Make an inventory of potential sources of
contamination within the WHPA
Examples' fuel tanks, feedlots, septic tanks, lawns, dumps. abandoned
wells
• >t
Storage tanks can
leak contaminants
0
CONTINGENCYPLAN
Develop awater supply
contingency strategy
This is a plan for getting water from
another source in the event the well
becomes contaminated. Examples:
Other wells, water transported by
tanker. bottled water
Everyone has a role to play in protecting ground water.
Runoff from feedlots in the WHPA
can contaminate groundwater.
MANAGEMENT PLAN
Develop a plan of action to
manage inventoried sources
Examples- Seal unused wells, upgrade septic:
systems, manure management
For more information about Wellhead Protection, contact the Source Water Protection Unit at
the Minnesota Department of Health, 651/201-4700 (Receptionist) We.
J:
i
�sHaz
f
This mural in
""— Cold Spring was
—� created by high
school students.
t9
r,.
IMPLEMENTATION
Carry out the plan of action
The variety of sources of contamination requires
Ural diverse community members participate in
managing them. Education is an important part of
IMPLEMENTATION.
VULNERABILITY ASSESSMENT
Assess the vulnerability of thewell and the DWSMA
Hydrologists from the Minnesota Department of Health and private firms use
technical data to determine whether the geology of the land around the well is
likely to permit contaminants to get into the groundwater. For example, sandy
soils from land surface to the aquifer can convey contaminants.
Tt� ert.
CONTAMINANT SOURCE INVENTORY
3 Make an inventory of potential sources of
contamination within the WHPA
Examples' fuel tanks, feedlots, septic tanks, lawns, dumps. abandoned
wells
• >t
Storage tanks can
leak contaminants
0
CONTINGENCYPLAN
Develop awater supply
contingency strategy
This is a plan for getting water from
another source in the event the well
becomes contaminated. Examples:
Other wells, water transported by
tanker. bottled water
Everyone has a role to play in protecting ground water.
Runoff from feedlots in the WHPA
can contaminate groundwater.
MANAGEMENT PLAN
Develop a plan of action to
manage inventoried sources
Examples- Seal unused wells, upgrade septic:
systems, manure management
For more information about Wellhead Protection, contact the Source Water Protection Unit at
the Minnesota Department of Health, 651/201-4700 (Receptionist) We.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Hutchinson City Code Section 132.25 - Utilities Interruption
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Marc Sebora
Agenda Item Type:
Presenter: Marc Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In 2002 the City Council enacted an ordinance making it a crime for anybody to conduct an excavation in such a
manner that would interrupt utility services in the city of Hutchinson. At the time this ordinance was put into effect,
there was a great deal of construction activity happening in town and contractors found it more expedient to interrupt
services than to comply with Gopher State One Call law which requires hand digging two feet either side of marked
utilities.
Over the years perhaps 10 citations or little complaints were filed against construction company employees who
disrupted utility services in violation of the ordinance.
In late 2016, a local contractor approached city administration about having the above ordinance repealed on the
basis that Hutchinson is one of the few, if not the only, cities that has such an ordinance. The question of repealing
this ordinance was recently considered by the Hutchinson Utilities Commission at its March 1, 2017, meeting and their
recommendation was in favor of repealing it. The rationale behind this decision was that utility service interruptions
have become less of a problem over the years and that there are sufficient penalties for contractors under both
Minnesota criminal law and Gopher State One Call regulations.
The purpose of this agenda item is to initiate a discussion at the City Council level as to whether this ordinance should
be appealed or not. I'm attaching a copy of the ordinance for your review.
I will be happy to answer any questions you may have at the Council meeting.
BOARD ACTION REQUESTED:
Discussion only
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson, MN Code of Ordinances
§ 132.25 UTILITIES SERVICE INTERRUPTION.
It shall be unlawful for any person who, with or without a permit or license from the city,
to cause a line break or interruption in service of any gas, electric, water, sewer, telephone,
lelecommunications or other utility service line through excavation, or for severing or damaging
an unmarked utility or negligently severing or damaging a marked utility. This section shall not
apply to private landowners who cause service disruptions or line breaks which affect their
property only.
(2004 Code, § 132.25) (Ord. 02-308, passed 5-28-2002, Ord. 03-352, passed 8-12-2003)
Penalty, see § 10.99
American Legal Publishing Corporation
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: 2nd Reading - Ordinance Amendment to Section 154.115 of City Code
Department: Planning
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This is the 2nd reading and adoption of the landscape ordinance amendments as discussed at the March 28, 2017
City Council Meeting.
Please let me know if there are any questions on this matter.
Thanks,
Dan
BOARD ACTION REQUESTED:
Approval of ordinance.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8211
ORDINANCE NO. 16-767
AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT
STANDARDS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the
Development Standards as follows:
§ 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY.
(A) Screening.
(1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential
zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet
in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line
at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to
soften the appearance of the fence or wall from the affected residential area.
(2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a
finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and
protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type
required by this code would interfere with the provision of adequate amounts of light and air to the residential properties.
(3) All required screening devices shall be designed so that they are architecturally harmonious with the
principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than
when originally constructed.
(B) Landscaping.
(1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards
which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean
and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or
merchandise.
(a) Tree plapiting at t4e rate 4 at least one tree per 900 squffe feet of W-Aseaping area 0140
1,750 sattare 0e! .,F.,fe ,,.,r 1,.,,-.l ,.-faee.1 (buildine, nt o .,t4er ifffl3eR40tis ,,.-f \•
n., A eambiwation a 4 enA-44g-ai4d tree plapitins-and
(3) T -4e +Rini+�mm size of planted trees sl4all be two 1.5 ine4es ealiper for deei&otts t+ees aad six feet inlwigI4
for .,;e r s trees.
Landscape Requirements
Purpose.
Commercial/industrial landscaping reauirements are established to foster aestheticallv pleasing developments that protect and preserve
the appearance, character, health, safety, and welfare of the community. In addition, these requirements are intended to increase the
compatibility of adjacent land uses by minimizing the harmful impact of noise, dust, debris, motor vehicle headlight glare, other
artificial light intrusions, and other objectionable activities or impacts conducted on or created by the development or adjoining or
nearby land uses.
General requirements.
In addition to required landscaping standards, all commercial/industrial development sites shall meet the following requirements.
1) As part of a site plan review, conditional use or other development proposal, a landscaping plan is required, prepared by a
qualified landscape designer or landscape architect, which demonstrates compliance with provisions herein. Landscape
designs shall address:
a. Planting schedule indicating symbols, common and botanical names, sizes of plant material and special planting
instructions. Trees proposed shall be on the City's approved species list, or be approved in advance of submitting
the design.
Ordinance # 16-767
154.115
March 28, 2017
Page 2
b. Location, type and size of all existing trees over 6 inches diameter that are to be removed or preserved. A
reasonable attempt shall be made to preserve as many existing trees as practical and to incorporate them into the site
plan.
c. Planting detail showing all species to scale at their normal mature crown diameter or spread for the local hardiness
zone.
d. Typical sections with details of fences, tie walls, berms and other site amenities.
e. Typical sections with details of landscape islands, planter beds and foundation plantings with identifications of
materials to be used.
f Notes indicating how disturbed soil areas will be restored through the use of seeding, sodding, or other techniques.
g. Delineation of areas that will be sodded, hydro -seeded, seeded, or areas where gxound cover is to be established by
other means.
h. Where landscape materials are used to provide screening from adjacent and neighboring properties, a cross -through
section shall be provided indicating the perspective from the neighboring property at the property line elevation and
any existing or proposed conditions that could potentially affect landscaping for screening of the site.
2) Finished sites. All managed landscaped areas shall be brought to finished grade and planted in sod, turf grass, native grasses,
or other appropriate ground covers. Undisturbed areas containing existing viable natural vegetation may be left in their
natural state, provided they are kept free of litter, debris and noxious and/or unsightly weeds.
3) Sodding/Seeding requirements. Sod or hydro -seeding shall be utilized on all public rights-of-way. Seeding or other
acceptable ground cover establishment methods may be permitted in other areas of the site.
Required landscaping.
For all commercial and industrial areas, at least 20% of the lot area shall be managed landscaped area. The landscaping shall be
concentrated between the principal structure and any adjacent street right-of-way or other areas of the lot which are visible from a
street or adjacent residentially zoned property.
The composition and locations of managed landscaped areas shall complement the scale of the development and its surroundings. In
general, larger, well-placed contiguous planting areas are preferable to smaller, disconnected areas. Managed landscaped areas of the
site shall be landscaped as follows:
1) In areas where trees are used, not less than one tree, as follows:
a. One shade tree for each 1,500 square feet of managed landscaped area, or fraction thereof, and/or,
b. One evergreen tree for each 700 square feet of managed landscaped area, or fraction thereof, and/or,
c. One omamental tree for each 450 square feet of managed landscaped area, or fraction thereof.
2) The remainder of landscaped areas shall be covered with turf grass, native grasses, or other perennial flowerings plants, vines,
shrubs or trees.
Exceptions to landscaping requirements.
Substitution or reduction of landscaped plant materials, managed landscaped areas, or other landscaping standards may be approved
by the City.
Plant material standards.
Landscape species shall be indigenous or be proven adaptable to the climate, but shall not be invasive to native species. Plant
materials shall comply with American Standard for Nursery Stock and the following standards.
Minimum plant size:
Plant type
Minimum Size
Deciduous shade tree
1'/2 -inch diameter
Deciduous ornamental tree
1'/2 -inch diameter
Coniferous/evergreen tree
6 -feet in height
o Trees and landscape plants shall be tolerant of specific site conditions, including but not limited to heat, cold, drought and
salt.
Ordinance # 16-767
154.115
March 28, 2017
Page 3
Installation and maintenance of landscape materials.
All landscape materials installed shall comply with the following:
1) Areas to be landscaped shall be prepared and improved as specified by current Minnesota Department of Transportation
standards for soil preparation and drainage.
2) All landscape materials shall be installed to current industry standards.
3) Maintenance and replacement of landscape materials shall be the responsibility of the applicant/property owner.
4) All landscaping shall be subject to inspection within one growing season by the City. Landscaping not installed, maintained
or replaced, as needed to comply with provisions herein, shall be considered in violation. Property owners shall receive
notice of violation in accordance with City code enforcement requirements.
(C) Outdoor storage and displays.
(1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use
permit. All other storage shall be maintained within an enclosed building or structure.
(2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale,
rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque
wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as
described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special
temporary permission and only following agreement to all conditions which may be attached to that authorization.
(2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 11th day of April, 2017.
Attest
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
First reading of the Ordinance: March 28, 2017
Second reading of the Ordinance: April 11, 2017
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Consideration of the Second Reading and Adoption of Ordinance 17-769
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At our March 28 council meeting, we considered a first reading of Ordinance 17-769, an ordinance suspending
enforcement of City Ordinance 92.018 pertaining to hours of construction during the High School Reconstruction
Project.
Just a reminder that we received a request (attached) from the General Contractor of the Hutchinson High School
addition and renovation project to lift our noise restrictions for construction activities over the weekends beginning in
May and ending in September. Our current ordinance restricts construction activities over the weekends from 9 am to
9 pm. The Contractor would like us to lift that restriction for the High School Project and extend those hours to 7 am.
to 10 pm. (which is currently allowed during the weekday).
When considering this request, please note that we have done this three previous times over the last 12 years, all
through an ordinance. The last three times this occurred were for the following:
- In 2005 for the Highway 7 Construction Project
- In 2010 for the Adams Street Reconstruction Project
- In 2011 for the School Road Reconstruction Project
When considering the second reading and potential adoption, please take into consideration the following:
1) The request is to basically extend working hours by six hours on the weekend (3 on Saturday and 3 on Sunday)
2) The request is from May 13 through September 10, 2017.
BOARD ACTION REQUESTED:
Approve/Deny second reading and adoption of Ordinance 17-769 - An ordinance suspending enforcement of City
Ordinance 92.018 pertaining to hours of construction during the Hutchinson High School Reconstruction Project
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�! [OCH MAN
CONSTRUCTION
March 21, 2017
Mx. Matt Jaunich
City Administrator
City of Hutchinson, MN
111 Hassan Street SE
Hutchinson, MN 55350
RE: Hutchinson High School
Addition and Renovation
Dear Matt:
We are the General Contractor for the new High School Addition and Renovation project. The
schedule of completion for Phase 2 of this project will require us to work weekends starting on
May ITh, 2017 through September 100', 2017.
We request that construction activities be allowed between the hours of 7:00 a.m. and 10:00 p.m,
on weekends (Saturday and Sundays) between these dates.
Please review and advise if your construction activities noise ordinance can be amended
accordingly.
Yours truly,
W. Gohman Construction Co
Denis Anderson, Vice President
oGENERAL CONTRACTOR
©
DESIGN/BUILD
© CONSTRUCTION MANAGEMENT
o BUILDING + REMODELING
PH: 320 363 77B'+ 815 E CO RD 75 • PO 250
FH: 320 363 7207 ST. JOSEPH, MN 55374
Sam
-- wgahman.carn
ORDINANCE NO. 17-769
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE
HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT
Findings of the City Council:
That a reconstruction project of the Hutchinson High School commenced in August of
2016.
In order to have the project completed in a timely manner and to eliminate delays and
additional expenses for the Hutchinson School District, as well as for the public good,
governmental entities and their contractors and subcontractors may need to work longer hours
then permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities
only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of
9:00 a.m. and 9:00 p.m. on any weekend or holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the
Hutchinson High School Reconstruction project from May 13, 2017, through September 10,
2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m.
and 10:00 p.m. on Saturdays and Sundays between the dates noted above.
Adopted by the City Council this 11th day of April, 2017.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Authorization to Sign Purchase & Development Agreements with Titanium Partng
Department: EDA
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff F1
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has finalized discussions with Titanium Partners on the language for the Purchase Agreement and
Development Agreement on the proposed Hwy 7/15 Hotel Project.
Staff is seeking City Council authorization to sign the documents and move the project forward.
The developer has indicated that they would like to begin construction sometime around September 1 st and have to
new hotel completed just in time for the 2018 tourist season, roughly April of next year.
For your review, a staff report along with the Purchase Agreement and Development Agreement are attached.
BOARD ACTION REQUESTED:
Authorization to sign purchase agreement and development agreement
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson
MINNESOTA'S MANUFACTURING CITY
MEMORANDUM
Date: April 4, 2417
To: Honorable Mayor & City Council
From: Miles R. Seppelt
Economic Development Director
RE: Hotel Project on Hwy 7/15 corner
L EXECUTIVE SUMMARY
City staff has finalized discussions with Titanium Partners on the language for the Purchase
Agreement and Development Agreement on the Hwy 7/15 Hotel Project.
Staff is seeking City Council authorization to sign the documents and move the project
forward,
The developer has indicated that they would like to begin construction sometime around
September V and have to new hotel completed just in time for the 2418 tourist season,
roughly April of next year.
Both the Purchase Agreement and the Development Agreement have been reviewed by the
City Attorney and found to be satisfactory.
il. NOTES ON PURCHASE AGREEMENT
a. The final sales price of the lot will be $1, on the assumption that the Developer follows
through on everything and the hotel gets built in a timely manner.
b. In the purchase agreement the sales price for the lot is set on paper at $300,000 in the
form of a forgivable loan from the City.
This forgivable loan would be at 0% with no payments for the first 24 months. If the
Developer proceeds to build a hotel on the lot within the next 24 months and obtains a
Certificate of Occupancy, then the City would forgive the loan. No money would
change hands.
c. The purpose of this provision is to protect the City in the event the Developer does not
follow through and build the hotel.
d. This loan will be secured with a promissory note and mortgage on the property.
e. If the Developer fails to build the hotel within two years, they will need to pay the City
the full $300,000 for the lot, with monthly payments starting in 24 months.
f. However, the Developer would still have the ability to sell the lot back to the City for $1
if they decide not to build the Hotel.
g. Earnest money on the transaction is $1,000.
h. The Developer is buying the lot from the City As is, Where Is and With All Faults and
acknowledges the environmental condition of the lot.
i. The City will provide the Developer with a Limited Warranty Deed, meaning that the City
warranties that it did not do anything to encumber the property while we owned it.
i. Subject to (separate) City Council approval, the City will establish a "Soils Condition Tax
Increment Financing District" to pay far any needed environmental remediation needed
on the site.
k. Closing costs on the transaction will be paid by the Buyer.
III. NOTES ON DEVELOPMENT AGREEMENT
a. Same provisions as in the Purchase Agreement, pi us...
b. Developer will build a "mid -scale" or better hotel of approximately 54 rooms.
c. Subject to the (separate) approval of the City Council, the City will provide an access
road off of Prospect Street along with associated retaining wall and storm water
retention feature. These will become the property of the Developer once completed.
d. All future maintenance of the access road and retaining wall shall be the responsibility
of the Developer.
e. The Developer will provide a permeant easement to the City so we can maintain the
storm -water retention feature (which will be our on-going responsibility).
Developer will create a minimum of 11.5 full -time -equivalent jobs within two years of
project completion.
g. City and Developer will each pay half of the costs of the Development Agreement (not
to exceed $2,500).
All the remaining costs to transfer the property will be the responsibility of the
Developer.
IV. NEXT STEPS
a. Upon City Council approval to sign the Development and Purchase Agreements, the City
will hire the engineering form of SEH to design the needed access road and retaining
wall.
b. Once plans have been developed the City will advertise for bids for the project.
c. Once the actual construction cost is known, the City Council can make the final decision
as to whether or not to proceed with the project.
d. If the City Council elects to move ahead with the project, construction would most likely
begin sometime around mid -summer.
e. At the same time, the City can move ahead with setting up the "Soils Condition TIF
District."
f. Construction of the hotel itself would begin sometime around September 154.
V. ADDITIONAL INFORMATION ON THE PROJECT
The following three pages contain summary information about the project to help answer
any questions you might receive.
Included is a calculation of the Return on Investment (1101) the City would receive if the
project is implemented.
if you have any questions or need additional information, please give me a call anytime at
2344223.
Hwy 7 / Hwy 15 Hotel Project
Summary Information
1. The City owns the site.
a. We want to see it developed
b. Currently it generates no property taxes
c. We incur maintenance costs each year we own it
d. Each year there is an "opportunity cost" for not developing it
Z. The site is significantly compromised:
a. No access is allowed from either Hwy 7 or Hwy 15 (per MNDOT)
b. Very sloped topography
c. Environmental contamination
An access road, retaining wall and environmental clean-up would be required for anv
development to occur on the site.
3. A hotel is arguably the "highest and best use" of the site.
a. High density development
b. Significant tax base
c. Limited and spread out traffic flows
d. Over 21,000 cars per day go past the Hwy 7/15 intersection
4. Per a financial analysis by Ehlers & Associates, the hotel project would generate significant
property taxes for the community:
a. About $111,535 annually
b. About $4.46 million over the projected 40 -year lifetime of the hotel
Annual
Property
40
Jurisdiction
Taxes
years
Statewide General Tax
$25,298
$1,011,920
McLeod County
$26,526
$1,061,040
City of Hutchinson
$38,470
$1,538,800
School District 423
$14,236
$569,440
Market Value Taxes
$5,102
$204,080
Misc. (EDA, HRA, Region 6E)
$1,903
$76,120
Total
$111,535
$4,461,400
S. The proposed hotel development will generate approximately $24,991 annually in bodging
taxes.
a. Over the projected 40 -year lifespan of the hotel, this amounts to an estimated
$999,640.
b. These dollars promote the community, so there would be a multiplier effect.
6. The estimated Return on Investment (1101) is quite respectable.
a. City of Hutchinson only RDI = 3.29 to 1 ($3.29 return for every $1 invested)
b. For all taxing jurisdictions combined ROI = 6.96 to 1 ($6.96 return for every $1 invested)
c. RDI calculations can be found on the following page.
7. Significant synergies would result from a hotel located at the Hwy 7 / Hwy 15 intersection.
a. Benefits would accrue to all parties due to proximity of the Luce Line Trail, parks, Crow
River dam & downtown. Trails & parks might see additional use; downtown would
receive an economic boost.
b. The hotel could potentially trigger development on the west side of Hwy 7 (across the
street from the Hotel).
c. Development prospects for the Econo Foods building might be enhanced.
d. The redevelopment of the Old Medical Clinic site could be enhanced.
8. Environmental clean-up of the site can be paid for with a "Soils Condition TIF District."
a. This would be a "pay-as-you-go" TIF District, so there would be no risk to the City
b. The duration of such a TIF district would be fairly short, probably 5-6 years.
c. Roughly $318,281 of tax increment would need to be generated to offset the costs of
site clean-up and remediation.
d. Once the required amount is raised, the TIF District would be decertified and the
property tax revenue would flow to the various political jurisdictions, thereby lowering
tax rates.
9. Reference check of the developer was positive.
a. Staff talked with City staff in Chippewa Falls, Wisconsin where the developer did a very
similar hotel project.
b. Chippewa Falls city staff indicated that the developer was very good to work with and
they could not be happier with the outcome.
Updated: 4 Aprit 2017
Calculation of Hotel Project Return on Investment (Rol)
ROI for all Taxing Jurisdictions
Benefits (Return) = R01 6.97
Expenses (Investment)
tr- .1 n-) -7r-n
:�/3/,auI
360
01
PROPERTY TAX GAINS
Annual
Less: TIF Capture
$318,281
Property
$5,142,759
Jurisdiction
Taxes
40 Years
Statewide General Tax
$25,298
$1,011,920
McLeod County
$26,526
$1,061,040
City of Hutchinson
$38,470 F $1,538,800
School District 423
$14,236
$569,440
Market Value Taxes
$5,102
$204,080
Misc. {EDA, HRA, Region 6E}
$1,903
$76,120
Total $111,535 $4,461,400
Lodging Tax $24,9911 $999,640
TOTAL of all Revenues
$5,461,040
Less: TIF Capture
$318,281
NET BENEFIT
$5,142,759
LESS: $109,780 (City portion of TIF)
Not accounted for in R01 Calculation
construction spending
employee wages
effect on surrounding development
increased tourism
effect on downtown
VACANT LAND
PURCHASE AGREEMENT
This Vacant Land Purchase Agreement ("Agreement") is made by and between the City
of Hutchinson, a public body corporate and politic ("Seller") and Titanium Partners, LLC, a
Minnesota limited liability company, or its assigns ("Buyer") as of this day of
, 2017 ("Effective Date).
In consideration of this Agreement, Seller and Buyer agree as follows:
1. Sale of Pra e _ Seiler agrees to sell to Buyer, and Buyer agrees to buy from
Seller, vacant real property located in the City of Hutchinson, County of McLeod, Minnesota,
described as follows:
I.ot 1, Block 1 Prochnow Addition, North Half of Hutchinson
together with all easements and rights benefitting or appurtenant to the land (collectively,
"Property''). The purpose of this transaction is to allow Buyer to construct a mid-level for
higher) hotel on the Property.
2. Purchase Price and Manner of Pa ment. The total purchase price ("Purchase
Price") to be paid by Buyer to Seller for the Property shall be Three Hundred Thousand
Dollars ($300,000-00), and shall be payable by Seller financing with the following terms:
(a) Loan from the City in the amount of $304,000.00.
(h) Interest at the rate of 0%.
W No payments for 24 months.
(d) Repayment to begin 24 months after closing, unless the loan is forgiven.
(e) The loan is forgiven upon issuance of a Certificate of Occupancy.
(f) Certificate of Occupancy must not be unreasonably withheld.
(g) if the Development does not proceed, Developer has the right to sell the
lot back to the City for $1.00 within 24 months of Closing in which case the loan would
be forgiven.
(h) The parties shall sign a note and mortgage to reflect the above -referenced
terms in a form reasonably satisfactory to both parties.
Buyer shall pay One Thousand Dollars ($1,0110.00) earnest money to Seller ("Earnest
Alrauey"), which will be held at Title Company (defined below), Seller acknowledges and agrees
that at Closing (defined below), Buyer is entitled to a return of any Earnest Money remaining
after payment of the Purchase Price and any Buyer closing costs.
M V (X Si 19303%0DX0ZPACii 14457$3 [4_UWtX
'd. Closing. The closing on the purchase and sale contemplated by this Agreement
(the "Closing") shall occur within 15 days after the end of the Due Diligence Period (as
hereinafter defined), or such other time as mutually agreed to by the parties (the "Closing
Date"), at a title company reasonably selected by the parties ("Title Company"). Seller agrees to
deliver possession of the Property immediately after Closing.
4. "As Is" We. Seller and Buyer agree that upon Closing, the Property shall be
sold and that Buyer shall accept possession of the Property on the Closing Date "as is", where is,
with all faults, except as specifically warranted and represented by Seller in this Agreement.
5. Good Faith. The parties agree to cooperate and act in good faith in completing
this transaction as soon as reasonably possible.
b. Contingencies. The obligations of the Buyer under this Agreement are
contingent upon the following:
(a) Representations and Warranties. The representations and warranties of
Seller contained in this Agreement roust be true now to the best of Seller's knowledge and
on the Closing Date, as if made on the Closing Date.
(b) PerfarmanCe of Seller's -Obligations. Seller shall have performed all of the
obligations required to be performed by Seiler under this Agreement, as and when
required by this Agreement.
(c) Title Evidence. The condition of the Title Evidence (defined below) shall
be found acceptable to Buyer.
(d) Due Diligence and Disclosures. The period of time commencing on the
Effective Date and ending on the date that is 180 days after the Effective Date, or such
earlier date as Buyer elects, at Buyer's sole option and discretion, is referred to herein as
the "Due Diligence Period". Buyer shall have the right to conduct a due diligence inquiry
as to the condition of the Property and Buyer's intended use of the Property during the
Due Diligence Period. Such investigation shall be at Buyer's expense, although Seller
shall provide reasonable cooperation, including, but not limited to, (i) permitting Buyer
or its agents to physically enter and inspect the Property, and (ii) providing Buyer with
copies of any and all surveys, appraisals, engineering reports and any and all other
documents in Seller's possession, if any, related to the condition and location of the
Property. Buyer shall repair and restore any damage to the Property caused by or
occurring during Buyer's inspection, and return the Property to substantially the same
condition as existed prior to such entry. If Buyer is dissatisfied with the results of the due
diligence investigations(s), Buyer may terminate this Agreement by giving written notice
to Seller on or before the Due Diligence Period. Buyer may close the Due Diligence
Period early, at Buyer's sole option and discretion, by providing Seiler with written
notice that Buyer has completed due diligence and is electing to close on the purchase
and sale contemplated by this Agreement.
2
M 4W['ti�19308,Q'H�G02LP.iG1114575210.17UC
7. Termination. Buyer shall have until the end the Due Diligence Period to cancel
this Agreement for any failed contingency or any other reason, in Buyer's sole option and
discretion.
8. Documents to be Delivered to Buyer at Closing. On the Closing Date, Seller
shall execute and deliver to Buyer the following documents:
(a) Limited Warranty Deed. A Limited Warranty Deed conveying marketable
title to the Property, subject to the following, exceptions: (i) coning laws, ordinances and
regulations; and (ii) agreements, easements, conditions, reservations, covenants and
restrictions of record, reasonably acceptable to Buyer.
(b) Other Documents. Any other document(s) reasonably determined by
Buyer or Title Company, to be necessary to transfer the Property, free and clear of all
encumbrances except as otherwise provided herein.
9. Items to be Delivered to Seller at Closin . On the Closing Date, Buyer shall
execute and/or deliver to Seller the following:
(a) Purchase Price. 'Fhe Purchase Price by cash, cashier's check or wire
transfer.
(b) Other Documents. Any other document(s) reasonably determined by
Seller to be necessary to carry out the terms of this Agreement and close the transaction.
10. Title and Survey. Developer shall be responsible for performing any and all
title and survey examination or due diligence that Developer deems prudent, at Developer's sole
cost and expense. Developer acknowledges and agrees that the City is not providing any
representations or warranties as to the condition of title and expressly waives any claims
Developer may have against the City in connection with any title defects.
'The Survey and the Title Commitment are sometimes referred to in this Purchase Agreement
collectively as the "Title Evidence."
Buyer will have until the end of the Due Diligence Period to provide Seller with written
objections ("Objections") to the Property based upon the Title Evidence.
Seller will have 60 days from receipt of Buyer's written Objections to cure the Objections
to the reasonable satisfaction of Buyer. Seller will have 10 business days after it receives
the Objections to notify Buyer whether Seller intends to cure the Objections.
If Seller notifies Buyer that Seller intends to cure the Objections, then Closing will be
delayed for up to 60 days, pending cure of the Objections. Cure of the Objections by
Seller shall be reasonable, diligent, and prompt. Pending cure of the Objections, all
payments required herein and the Closing will be postponed. if the only Objections are
for liens or encumbrances for liquidated amounts that can be released, then there will be
3
H 'd]OC NA 9308%000102+PAGl 144 5 M 10 DOC
no delay in the Closing. if Seller does not notify Buyer that Seller intends to cure the
Objections or if Seller notifies Buyer that Seller intends to cure but the Objections are not
cured within the 60 day period provided for above, then, at Buyer's option: (i) this
Purchase Agreement shall be null and void and neither party shall be liable to the other,
and all Earnest Money paid by the Buyer will be refunded to Buyer or (ii) Buyer may
elect to proceed, subject to uncured Objections, in which event, Closing shall proceed.
11. Prorations and Casts. Seller and Buyer agree to the following prorations and
allocation of costs regarding this Agreement.
(a) Title Insurance and Closing l=ee. Buyer will pay any reasonable and
customary closing fee or charge imposed by the Title Company.
(b) Deed Tax. Any and all deed tax shall be paid by Buyer.
(c) Property 'faxes and S ecial Assessments. On or before the Closing Date,
all real estate taxes and special assessments shall be paid as follows:
i Seller shall pay all real estate taxes payable in all years prior to the
year of closing.
ii Seller shall pay all special assessments including, but not limited
to, sewer and water assessments payable in all years prior to the year of
Closing and the year of Closing.
iii General real estate taxes and special assessments payable in the
year of Closing shall be prorated between Seller and Buyer as of the Closing
Date.
iv Buyer shall pay all general real estate taxes and installments of
special assessments payable in all years following the year of Closing.
(d) Attorneys' Fees. Each party shall pay its own attorneys' fees and
expenses, even when arising from any default, collection action or other dispute
hereunder.
12. Representations and Warranties by Seller. To the best of Seller's knowledge,
Seller represents and warrants to Buyer as follows:
(a) Seller's Documents. The documents delivered by Seller to Buyer at
Closing will be valid and binding obligations of Seller, and will be enforceable in
accordance with their terms.
(b) As -Is. Except as expressly set forth in Section 12 (h) below, (i) the City
makes no representations or warranties regarding the Property, (ii) the City hereby
disclaims, and Buyer hereby waives, any and all representations or warranties of any
4
H"•!H]C]-193081bD01M2+YA[i1144575? ! 0 i:lOC'
kind, express or implied, concerning the Property or any portion thereof, as to its
condition, value, compliance with laws, status of permits or approvals, existence or
absence of hazardous materials on site, occupancy rate or any other matter of similar or
dissimilar nature relating in any way to the Property, including the warranties of fitness
for a particular purpose, tenantability, habitability and use and (iii) Buyer takes the
Property "AS IS", `WHERE IS" and "WITH ALL FAULTS". The Buyer is responsible
for all remediation costs associated with the Property.
(e) Authority and Ca acit . Seller has full authority to enter into this
Agreement and complete capacity to understand the terms hereof.
(d) Risk of Lass. To the extent the Property suffers any damage prior to the
Closing Date, Buyer shall have the option of canceling this Agreement,
(e) FIRPTA. Seiler is not a "foreign person," "foreign partnership," "foreign
trust," or "foreign corporation" under Internal Revenue Code Section 1445, and the rules
and regulations promulgated thereunder.
(i) Methamphetamine Disclosure. Seller discloses and certifies that, to the
hest of Seller's knowledge, methamphetamine production has not occurred on the
Property.
(g) Wells and Septic Systems,. Seller certifies that Seller does not know of
any wells within the Property. Seller certifies that Seller is not aware of any septic
system or other private sewer system on the Property.
(h) Environmental Condition. Seller acknowledges there may be hazardous
substances on the Property; the Property is not subject to any liens or claims by
government or regulatory agencies or third parties arising from the release or threatened
release of Hazardous Substances in, on or about the Property; Buyer acknowledges the
Property may have been used in connection with the generation, disposal, storage,
treatment and transportation of Hazardous Substances; Buyer acknowledges there rnay
have been releases, spills or other discharges of Hazardous Substances on the Property,
For purposes of this Agreement, the term "Hazardous Substances" includes but is not
limited to substances defined as "hazardous substances," "Toxic substances" or
"hazardous wastes" in the Comprehensive Environmental Response Compensation
Liability Act of 1980, as amended, 42 U.S.C. §§9601, et seq., and substances defined as
"hazardous wastes," "hazardous substances," "pollutants or contaminants" as defined in
the Minnesota Environmental Response and Liability Act, Minnesota Statutes Section
115B.02, et seq. The Term "Hazardous Substances" also includes asbestos,
polychlorinated biphenyls, petroleum (including crude oil or any fraction thereof),
petroleum product or heating oil.
(i) Airpod Zoning Disclosure. If airport zoning regulations affect the
Property, a copy of those airport zoning regulations as adopted can be viewed or obtained
at the office of the county recorder where the Property is located.
M'•iH1C5'•.193179+000WZPAL;'.. 14451 SP I ODOC
{j) Riffs of Others to Purchase Property, Seller has not entered into any
other contracts for the sale of the Property, nor are there any rights of first refusal or
options to purchase the Property or any other rights of others that might prevent the
consummation of this Agreement on the terms herein.
(k) Proceedings. There is no action, litigation, investigation, condemnation,
or proceeding of any kind pending or threatened against Seller or any portion of the
Property.
13. Resipresentations and Warranties by Bu er. Buyer hereby represents and
warrants to Seller (as of the date of this Agreement and as of the Closing Date):
(a) Authori and Capacity. Buyer has full power, authority and capacity to
enter into and perform this Agreement in accordance with its terms.
(b) Environmental Condition. Buyer acknowledges receipt of Phase 1 and
Phase II environmental investigations, detailing the environmental condition of the
Property. Buyer further acknowledges receipt of the Response Action Plan for the
property.
14. Final Property inspection '. Seller covenants that between the date of the
execution of this Agreement and the Closing Date, Seiler will continue to maintain the Property
in a fashion that is lawful and consistent with Seller's past practices. Seller will not change or
permit the change of the Property in any material way. In addition, Buyer shall be entitled to a
final inspection of the Property prior to Closing.
15. Condemnation. If, prior to the Closing Date, eminent domain proceedings are
commenced against all or any part of the Property, Seller shall immediately give notice to Buyer
of such act and this Agreement shall terminate, in which event neither party shall have any
further obligations under this Agreement and the Earnest Money shall be refunded to Buyer.
16. Damage. If, prior to the Closing Date, all or any part of the Property is materially
damaged casualty, the elements, or any other cause, Seller shall immediately give notice to
Buyer of such fact, If the property is damaged by casualty, the elements or any other cause, then
this Agreement shall be null and void at Buyer's option provided, however, that if Buyer desires
to proceed with its purchase of the Property, Seller shall assign any available insurance proceeds
to Buyer.
17. Vapor Barrier. Subject to the Hutchinson City Council approval, the City will
establish a Soils Condition Tax Increment Financing District to pay for the cost of removal
and/or remedial action as called for by the Response Action Plan developed for the site and
approved by the Minnesota Pollution Control Agency.
18. Ass�ment. Prior to the issuance of a Certificate of Completion for the Buyer,
Buyer shall not make, or suffer to be made, any total or partial sale, assignment, conveyance,
6
tf +.txx s�i naox avooa2 rnr zaas�s2io DOC
lease, or other transfer, with respect to this Agreement, the Development or the Property, or any
part thereof or any interest therein, or enter into any contract or agreement to do any of the same,
without the prior written approval of the City, which may be withheld in the City's sole
discretion. No transfer of, or change with respect to, ownership in the Development or the
Property or any part thereof, or any interest therein, however consummated or occurring and
whether voluntary or involuntary, shall operate, legally or practically, to deprive or limit the City
of or with respect to any rights or remedies or controls provided in or resulting from this
Agreement with respect to the Property and the completion of the Development that the City
would have had, had there been no such transfer or change. No sale, assignment, conveyance,
lease, or other transfer or approval by the City of the same shall be deemed to relieve Buyer, or
any other party bound in any way by this Agreement or otherwise with respect to the completion
of the Development, from any of its obligations with respect thereto. Notwithstanding the
foregoing, Buyer shall be permitted to assign and/or convey its interest in the Agreement to a
business entity in which Buyer holds an interest.
19. Notices. Any notice required or permitted to be given by any party upon the other
is deemed delivered in accordance with this Agreement (a) four (4) business days after it is
deposited in the United States mail; (b) 24 hours atter it is deposited with a nationally-
recogni7ed over -night courier; (c) when it is personally delivered; or (d) when it is sent by
electronic transmission, and addressed as follows:
If to Seller:
City of Hutchinson
Attn: Miles R. Seppelt
Economic Development Director
I I 1 Hassan Street SE
Hutchinson, MN 55350
Email: mseppSlt@ci.hutchinson.mn.us
If to Buver:
Titanium Partners, LLC
Attn.: Brian Forcier
247 Misquah Rd.
Duluth, MN 55804
Email: bfOrcier@titaniumpaAnersllc.com
With copy to:
Paul A. Loraas
Fryberger, Buchanan, Smith & Frederick, P.A.
302 W. Superior St., Suite 700
Duluth, MN 55802
Email: ploraa faberger.corn
Notices shall be deemed effective on the date they are deemed to be delivered. Any party may
change its address for the service of notice by giving written notice of such change to the other
party, in any manner above specified, 10 days prior to the effective date of such change.
7
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20. Survival. Those provisions set forth in this Agreement relating to
representations, warranties, indemnification, proration and payment of expenses, and the
availability of attorney's fees upon default of the surviving provisions, shall survive the
termination of this Agreement.
21. Remedies. if Buyer defaults under this Agreement, Seller shall have the right to
terminate this Agreement by giving Five (5) business days written notice to Buyer. if Buyer fails
to cure such default within 5 business days of the date of such notice, this Agreement shall
terminate and Seller may retain the Earnest Money and/or exercise any and all rights and
remedies available at law or in equity, including, but not limited to, the right to recover money
damages and seek specific performance.
If Seller defaults under this Agreement, Buyer shall give written notice to Seller. If
Seller fails to cure such default within five (5) business days, Buyer shall have the right to
terminate this Agreement without Further notice and the right to seek recovery of money
damages or to seek specific performance of this Agreement.
22. Binding Effect. This Agreement binds and benefits the parties and their
successors and assigns.
23. Choice of Law. This Agreement shall be subject to and governed by the laws of
the State of Minnesota and all questions concerning the meaning or intention of the terms of this
Agreement or concerning the validity thereof, and questions relating to the performance
hereunder shall be adjudged and resolved in accordance with the laws of the State of Minnesota.
24. Representation by Attorney. Seller and Buyer acknowledge that each has been
represented by an attorney of its own choice with respect to entry into this Agreement or has had
an opportunity to be represented by an attorney. Seller acknowledges and agrees that Fryberger,
Buchanan, Smith & Frederick, P.A. is representing Buyer in regards to this Agreement, and has
not provided any legal advice to Seller_
25. Time of Essence. Time is of the essence in all terms herein.
26. Scrivener's Errors. Seller acknowledge and agree that Buyer may correct any
typographical or scrivener's errors in this Agreement without the consent of Seller in order to
effectuate the terms of this Agreement. In the event Buyer makes any such revisions, Buyer will
provide a copy of the revised document(s) to Seller.
27. Entire Agreement; Modification; Counterparts and Electronic Si natures.
This written Agreement constitutes the complete agreement between the parties and supersedes
any prior oral or written agreements between the parties regarding the Property. There are no
verbal agreements that change this Agreement and no waiver or amendment of any of its terms
shall be effective unless in writing executed by the parties.
g
N.X60['S••193011�•.t1f�OLgnPA(t�+1dd375?]0.17(]['
This Agreement or any amendments may be executed in counterparts, which, taken together,
shall constitute one original. The parties agree that this Agreement may be transmitted between
themselves by facsimile, email or other electronic means. The parties intend that scanned, faxed,
emailed or other electronically produced and/or transmitted signatures constitute original
signatures and that a faxed, ernailed or other electronically produced and/or transmitted
agreement or counterparts containing the signatures of all the parties is binding upon the parties.
Seller and Buyer have executed this Agreement as of the date set forth above.
SELLER
CITY OF HUTCHINSON
By:
Its:
-and-
By:
lts:
BUYER
TITANIUM PARTNERS, LLC
By:14
Briars Forcier
Its: �;�iA -- -
9
1S 'ilH?C'$'•.i 9;!}8'00000?TAG, 144575230 DOC
DEVELOPMENT AGREEMENT
This Development Agreement (this "Agreement'), made as of , 2017
("Effective Date"), is between TITANIUM PARTNERS L.L.C., a Minnesota limited liability
company {"Developer"), and CITY OF HUTCHINSON, a municipal corporation and political
subdivision of the State of Minnesota (the "C. itv").
RECITALS:
WHEREAS, the City currently owns that certain real property consisting of
approximately 2.85 acres and located at 9 41" Avenue NE, Hutchinson, MN 55350, and known as
the "Prochnow Addition", which real property is legally described on Exhibit A attached hereto
(the "Property").
WHEREAS, Developer desires to, and subject to the terms of this Agreement agrees to,
develop the Property into a midscale or better hotel of approximately 54 rooms and at least
30,000 total square feet in accordance with the site plan attached hereto as Exhibit B (the "Site
Plan") and meeting the requirements set forth on Exhibit C (the "Minimum Requirements").
Such hotel and all improvements ancillary thereto, excluding the Public Improvements (as
defined below), are herein collectively referred to as the "Private Imp rovemen&';
WHEREAS, to maintain and revitalize commercial activity in the City, the City has
agreed to enter into this Agreement to provide for the transfer of the Property to Developer and
to provide for the City's construction (subject to the terms of this Agreement) of an
approximately twenty-four (24) foot wide access road from Prospect Street to the Private
Improvements, as depicted in the Site Plan, and a retaining wall or slope stabilization alternative
to facilitate construction of access road and any storm water retention features constructed by the
City, as depicted on the Site Plan (collectively, the "Public Improvements" and, together with
the Private Improvements, the "Development");
WHEREAS, the City believes that the development activities associated with the
Development pursuant to this Agreement are in the best interests of the City and comply with the
applicable state and local laws and requirements under which the Development has been
undertaken; and
NOW THEREFORE, in consideration of the Property and the mutual covenants and
agreements herein set forth, the parties do hereby covenant and agree as follows:
ARTICLE I
REPRESENTATIONS AND WARRANTIES
Section 1.1 Representations and Warranties by Developer. Developer represents and
warrants that:
(a) Developer is a limited liability company organized and validly existing
under the laws of the State of Minnesota.
4843-3793-NO614
K4"S'.19798'400W2%AGM'•.1 5VA40a DGCX
(b) Developer has duly authorized the execution of this Agreement and the
performance of its obligations hereunder, and neither the execution and delivery of this
Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or
compliance with the terms and conditions of this Agreement, is prevented, limited by or conflicts
with or results in a breach of, any indebtedness, agreement or instrument of whatever nature to
which Developer is now a party or by which it is bound, or constitutes a default under any of the
foregoing.
(c) There are no pending or threatened legal proceedings of which Developer
has knowledge that seek to restrain or enjoin the transactions contemplated by this Agreement or
which question the authority of Developer to execute and deliver this Agreement or the validity
of this Agreement.
(d) The estimated value of the Development is $3,2 million.
(e) To the best of Developer's knowledge and belief, the execution and
delivery of this Agreement will not create a conflict of interest prohibited by Minnesota Statutes,
Section 459.049, as amended.
M Developer has obtained funding in an amount sufficient, to enable
Developer to successfully complete the construction of the Development.
(g) Within two years of completion of the Development, Developer or the
successor owner of the Property will have created a minimum of 11.5 full-time equivalent jobs at
the Development.
ARTICLE II
PROPERTY TRANSFER
Section 2.1 Property. Subject to the terms and conditions of this Agreement, the City
will convey to Developer, and Developer will purchase and accept from the City the Property.
The City shall not be required to remove any improvements from the Property and Developer
takes the Property in its as -is condition and except as expressly set forth in Section 2.8 below,
without any representation or warranty concerning the Property (including, without limitation,
the warranties of fitness for a particular purpose, tenantability, habitability and use).
Section 2.2 Cid. The closing of the sale and purchase of the Property (the
"Closing") will occur within 15 days after the end of the Due Diligence Period, as defined in the
Purchase Agreement between the City and the Developer dated , 2017.
Section 2.3 Earnest Money; Purchase Price. Concurrently with the execution of this
Agreement, Developer shall deposit with the City earnest money in the amount of $1,000.00 (the
"Earnest Money"). In the event the Closing does not occur for any reason, other than the default
of the City, the City shall be entitled to retain the Earnest Money, The Earnest Money shall be
returned to Developer, less any amounts owed to the City under this Agreement, at the Closing.
The purchase price for the Property is $300,000.40, which is payable by Developer to the City at
the Closing. The purchase price shall be financed by the City with the following terms:
2
4843-3793-080414
M 137[K.'5.143081011=2%AU1&l SIN)"()& DOCX
(a) Loan from the City in the amount of $300,000.00.
(b) Interest at the rate of 0%.
(c) No payments for 24 months.
(d) Repayment to begin 24 months after closing, unless the loan is forgiven.
(e) The loan is forgiven upon issuance of a Certificate of Occupancy.
(f) Certificate of Occupancy must not be unreasonably withheld..
(g) If the Development does not proceed, Developer has the right to sell the
lot back to the City for $1.00 within 24 months of Closing in which case the loan would be
forgiven.
(h) The parties shall sign a note and mortgage to reflect the above -referenced
terms in a form reasonably satisfactory to both parties.
Section 2.4 Title and Survey. Developer shall be responsible for performing any and
all title and survey examination or due diligence that Developer deems prudent, at Developer's
sole cost and expense. Developer acknowledges and agrees that the City is not providing any
representations or warranties as to the condition of title and expressly waives any claims
Developer may have against the City in connection with any title defects.
Section 2.5 City Closing -Documents
(a) City Closin Documents. The City will deliver to Developer at the
Closing:
(i) a limited warranty deed duly executed by the City substantially in
the form attached hereto as Exhibit D; and
(ii) any other items required by this Agreement for the Closing.
(b) Developer Closing Documents. Developer will deliver to the City at the
Closing:
(i} the purchase price specified in Section 2.3;
(ii) any other items required by this Agreement for the Closing
Section 2.5 Closing Costs and Prorations
(a) Closing Costs. The City and the Developer will each pay half of the legal
costs associated with the Development Agreement. Developer will be responsible for it's and
the City's respective accounting and other expenses associated with the transaction contemplated
by this Article 2. Developer will be responsible for any taxes required in connection with the
transaction (including all deed tax), all document recording fees, fees associated with the transfer
4843-3743-080614
M -r"S VR1nWGOM2tAGW1I 576IMWIDWX
or obtaining of licenses and permits required to operate the Property, and any sales or use taxes
required in connection with the transaction. Developer will pay the closing fee and any escrow
fees incurred in connection with this transaction, It being the intention of the parties that the City
will incur no costs in connection with the transaction contemplated by this Article 2.
(b) Taxes and Assessments. Real estate taxes and installments of special
assessments with respect to the Property, if any, due and payable in the year in which the Closing
occurs will be prorated as of the date of the Closing.
Section 2.7 AS lS. Except as expressly set forth in Section 2.8 below, (i) the City
makes no representations or warranties regarding the Property, (ii) the City hereby disclaims, and
Developer hereby waives, any and all representations or warranties of any kind, express or
implied, concerning the Property or any portion thereof, as to its condition, value, compliance
with taws, status of permits or approvals, existence or absence of hazardous materials on site,
occupancy rate or any other matter of similar or dissimilar nature relating in any way to the
Property, including the warranties of fitness for a particular purpose, tenantability, habitability
and use and (iii) Developer takes the Property "AS IS", "WHERE IS" and "WITH ALL
FAULTS".
Section 2.8 Limited Representations. The City represents and warrants as of the date
hereof and the date of Closing, which representations and warranties shall survive for a period of
three (3) months following the Closing:
(a) Wells. The City certifies and warrants that the City does not know of any
"Wells" on the described Property within the meaning of Minn. Stat. § 1031. This representation
is intended to satisfy the requirements of that Statute.
(b) Methamphetamine. To the actual knowledge of the City, no
methamphetamine production has occurred on the Property. This representation is intended to
satisfy the requirements of Minnesota Statutes Section 152.4275 Subdiv. 2(m).
(c) Sewage Treatment System Disclosure. For the purposes of satisfying any
applicable requirements of Minn. Stat. § 115.55, the City discloses and certifies that to the City's
actual knowledge, no sewage is generated on the Property.
ARTICLE III
DEVELOPMENT
Section 3.1 Private Improvements.
(a) Development and Construction Obligations. Developer will design and
build the Private Improvements in accordance with the Approved Plans (as defined below).
Developer shall commence physical construction of the Private Improvements no later than the
first anniversary of the Effective Date and shall diligently pursue completion of the Private
Improvements. Subject to Unavoidable Delays (as defined below), the Private Improvements
shall be completed no later than . Developer will perform, or cause to be
performed, all of the Private Improvements in strict accordance with this Agreement and
applicable federal, state and local laws, ordinances, rules and regulations_ "Unavoidable Delays"
4843-3743-0806%
M D7cs iv3as•.ocaovzwc'rnr.ts7sswo6 oac x
means delays which are the result of (i) strikes or other labor troubles, unforeseeable and
unavoidable casualties to the Public Improvements or the Private improvements, (ii)
governmental actions that are not in the control of the defaulting party or (iii) severe weather,
acts of God, fire or other casualty.
(b) Plans. Developer shall deliver to the City all plans, specifications and
working drawings for the Development (of sufficient scope and detail to satisfy requirements for
obtaining all necessary permits, for obtaining firm cost bids and for directing the construction of
the Development) for the City's prior approval (such City -approved plans, specifications and
draws are herein, the "Approved Plans"). Developer shall not commence construction on the
Private Improvements until the City has approved the plans, specifications and working drawings
for the Development in accordance with this paragraph.
(c)
Zoning and Land Use AppMval& Building Permits; Fees.
(i) Developer shall submit the appropriate application materials as
required under the City municipal code. Developer shall be responsible for applying for and
obtaining all land use and coning approvals necessary for the Private Improvements. All zoning
and land use approvals shall be in accordance with the ordinances of the City_
(ii) Developer shall comply in all respects with all applicable City
building codes and construction requirements and shall be responsible for obtaining all building
permits with respect to construction of the Private Improvements. Developer shall be
responsible for paying, or causing to be paid, to the City and all other governmental agencies the
cost of all applicable permit fees and licenses required for construction of the Private
Improvements.
(iii) No approval by the City of the Approved Plans under Section
3.1(b) shall relieve Developer of the obligation to comply with the terms of this Agreement,
applicable federal, state and local laws, ordinances, rules and regulations, or to properly
construct the Private Improvements. No approval by the City shall constitute a waiver of an
Event of Default. Further, Developer is not excused from the necessity of obtaining
environmental, navigational, design, business or safety approvals that may be required by
applicable federal, state and local laws, ordinances, rules and regulations.
(d) Changes. If Developer desires to make any material change in the
Approved Pians, then Developer shall submit the proposed change to the City for its approval,
which approval shall not be unreasonably withheld, conditioned or delayed provided such
change does not vary from the Minimum Requirements, which Minimum Requirements are set
forth on Exhibit C.
(e) Certificate of Completion. Developer will notify the City when it has fully
completed construction of the Private Improvements. The City will promptly inspect the Private
Improvements to determine whether the Private Improvements have been constructed in
substantial conformity with the approved plans. If the City determines that the Private
Improvements have not been constructed in conformity with the approved plans, the City shall,
within ten (10) business days of its inspection, deliver a written statement to Developer
5
4843-3793- 468 4
A7.••A)[ S, I93Oe:0000OY.01G%f%I576IA406DOC X
indicating that the Private Improvements have not been constructed in substantial conformity
with the Approved Plans and the terms of this Agreement. At such time as the City determines
that the Private improvements have been fully completed in conformity with the Approved Plans
and this Agreement, the City shall promptly deliver a certificate of completion to Developer
substantially in the form attached hereto as Exhibit E. Delivery of a certificate of completion by
the City does not constitute a representation or warranty by the City that the Approved Plans or
the Private Improvements (or any portion thereof) comply with any applicable building code,
health or safety regulation, zoning regulation, or other taw or regulation, or that the Private
Improvements (or any portion thereof) will meet the qualifications for issuance of a certificate of
occupancy, or that the Private Improvements (or any portion thereof) will meet the requirements
of its users. It will be the responsibility of Developer to provide for the recording of the
certificate of completion and the payment of any costs for such recording.
(f) Pro ress Rep—orts/Cily Access. Until a certificate of completion is issued,
Developer shall make, in such detail as may reasonably be required by the City, and forward to
the City, on a quarterly basis, a written report as to the actual progress of work on the Private
Improvements. Developer agrees to permit the City and any of its officers, employees or agents
access to the Private Improvements for the purpose of inspection of all work being performed in
connection with the Development.
Section 3.2 Public Improvements. Subject to the approval of the Hutchinson City
Council, the City will design and build the Public Improvements in accordance with applicable
standards and specifications of the City and the State of Minnesota at the City's sole cost, subject
to Section 5.2 below. Developer acknowledges that the City's performance of the Public
Improvements will coincide with Developer's performance of the Private Improvements and
accordingly, Developer and the City agree to coordinate in good faith any simultaneous work.
Upon completion of the Public Improvements, they shall become the property of Developer and
Developer shall grant the City with an Easement Agreement in the form attached hereto as
Exhibit G attached hereto and incorporated herein by reference. The Public Improvements are
not a "public subsidy" as defined by Minnesota Statute Sections 116J.993-1163,995, Prior to
completion of the Private Improvements, Developer shall have prepared, at its sole cost and
expense, the depiction of the Easement Area necessary for the Fasement Agreement attached
hereto as Exhibit G, and shall deliver the same to City.
Section 3.3 Vapor Barrier. Subject to the Hutchinson City Council approval, the City
will establish a Soils Condition Tax Increment Financing District to pay for the cost of removal
and/or remedial action as called for by the Response Action Plan developed for the site and
approved by the Minnesota Pollution Control Agency.
ARTICLE IV
INSURANCE
Section 4.1 Insurance by Developer.
(a) Developer will provide and maintain or cause to be maintained at all times
during the process of constructing the Private Improvements and, from time to time at the request
of the City, will furnish the City with proof of payment of premiums on:
4843-3793-080614
11.^.D005.193as•a,.M21A M1I576944C6 DWY
(i) Builder's risk insurance, written on the so-called "Builder's Risk —
Completed Value Basis," in an amount equal to 100% of the insurable value of the Private
Improvements at the date of completion, and with coverage available in non -reporting form on
the so-called "all risk" form of policy.
(ii} Workers' compensation insurance, with statutory coverage.
(iii) Comprehensive general Iiability insurance (including operations,
contingent liability, operations of subcontractors, completed operations and contractual liability
insurance) together with an Owner's/Contractor's Policy, with limits against bodily injury and
property damage of not less than $2,500,000 for each occurrence (to accomplish the above -
required Iimits, an umbrella excess liability policy may be used), written on an occurrence basis.
In each case the City shall be named as an additional insured to the extent of its interest and the
City shall be protected in form and content reasonably satisfactory to the City.
Section 4.2 Proof of Coverage, General. All insurance required in this Article shall be
taken out and maintained with responsible insurance companies which are authorized under the
laws of the State of Minnesota to assume the risks covered thereby. Each policy must contain a
provision that the insurer will not cancel not modify the policy without giving written notice to
the insured at least thirty (30) days before the cancellation or modification becomes effective.
Not less than fifteen (15) days prior to the expiration of any policy, Developer, or its successor or
assign, must renew the existing policy or replace the policy with another policy conforming to
the provisions of this Article. In lieu of separate policies, Developer or its successor or assign,
may maintain a single policy, blanket or umbrella policies, or a combination thereof, having the
coverage required herein.
ARTICLE V
INDEMNIFICATION
Section 5-1 City Indemnification.
(a) Developer covenants and agrees that the City and its governing body
members, officers, agents, servants and employees (the "City Indemnified Parties") shaIl not be
liable for, and Developer agrees to indemnify and hold harmless the City Indemnified Parties
against, any loss or damage to property or any injury to or death of any person occurring at or
about or resulting from any defect in the Primate Improvements.
(b) Developer agrees to protect and defend the City Indemnified Parties, and
further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other
proceeding arising out of or with respect to the construction, installation, ownership, and
operation of the Property or the Private Improvements.
(c) Developer agrees to protect and defend the City Indemnified Parties, and
further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other
proceeding arising out of or with respect to this Agreement.
7
4843-3793-09W4
M 1fH7C'y1t93aStpC,flop?••AGY11157W4C6.DW.X
(d) Developer agrees to protect and defend the City Indemnified Parties, and
further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other
proceeding by reason of any lien or claim of lien for labor, services or materials (including
allowances for interest or profit) of any general contractor, subcontractor or sub -subcontractor,
materialmert or any persons whatsoever, or by reason of any equitable or statutory lien against
the Private Improvements, arising by reason of or in the course of any construction, improvement
or work of any nature, whether heretofore completed, now in progress or hereafter to be done.
(e) None of the City Indemnified Parties shall be liable to Developer or to any
third party for any consequential or other damages that may arise out of delays of any kind
relating to activities undertaken pursuant to this Agreement, including but not limited to delays
due to environmental conditions, court challenges or elements outside the control of the City
Indemnified Parties.
ARTICLE V I
EVENTS OF DEFAULT
Section 6,1 Events of Default Defined. The following shall be "Events of Default"
under this Agreement:
(a) Subject to Unavoidable Delays, failure by Developer to complete
construction of the Private Improvements pursuant to the terms, conditions and limitations of
Article 11.
(b) Failure by Developer to commence physical construction of the Private
Improvements by the first anniversary of the Effective Date.
(c) Failure by Developer to provide and maintain any insurance required to be
maintained by Article IV,
(d) Failure by Developer to observe or perform any covenant, condition,
obligation or agreement on its part to be observed or performed under this Agreement not
otherwise set forth in this Section 6.1 and Developer fails to Lure such failure within thirty (34)
days after the City notifies Developer of such failure.
(e) De'veloper's filing of any petition in bankruptcy or for any reorganization,
arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the
United States Bankruptcy Code or under any similar federal or state law.
(f) The making of an assignment for the benefit of Developer's creditors.
(g) The making of an assignment of this Agreement or sale or transfer of the
Property in violation of this Agreement.
(h) Developer's admittance in writing of its inability to pay its debts generally
as they became due.
4843-3793-080614
N! IDM'S1 ] 9309•.0000021AG RT.I 5 9641406.L)OCX
(i) The adjudication of Developer as bankrupt or insolvent; or a petition or
answer proposing the adjudication of Developer as bankrupt or its reorganization under any
present or future federal bankruptcy act or any similar federal or state law which is filed in any
court and such petition or answer is not be discharged or denied within 60 days after the filing
thereof; or a receiver, trustee or liquidator of Developer, or of the Development, or part thereof,
is appointed in any proceeding brought against Developer, and is not discharged within 60 days
after such appointment, or if Developer consents to such appointment.
Section 5.2 Remedies on Default. Whenever any Event of Default referred to in
Section 6.1 occurs, the City may take any one or more of the actions set forth below:
(a) Suspend its performance under this Agreement until it receives assurances
from Developer reasonably acceptable to the City that Developer will cure its default and
continue its performance under this Agreement;
(b) Cancel and terminate this Agreement;
(e} Withhold the Certificate of Completion;
(d) Recover any and all costs and expenses incurred by the City for or in
connection with the Public Improvements or this Agreement, or -
(e) Take any other action, including legal, equitable or administrative action,
which may appear necessary or desirable to the City, including any actions to collect any
payments due under this Agreement, or to enforce performance and observance of any
obligation, agreement, or covenant to the Developer under this Agreement.
Section 6.3 No Remedy Exclusive. No remedy hereunder is intended to be exclusive
of any other available remedy or remedies, but each and every such remedy shall be cumulative
and shall be in addition to every other remedy given under this Agreement or now or hereafter
existing at law or in equity. No delay or omission to exercise any right accruing upon any
default shall impair any such right or shall be construed to be a waiver thereof, but any such right
may be exercised from time to time and as often as may be deemed expedient.
Section 6.4 No Im lied Waiver. In the event any agreement contained herein should
be breached by any party and thereafter waived by the other party, such waiver shall be limited
to the particular breach so waived and shall not be deemed to waive any other concurrent,
previous or subsequent breach hereunder.
Section 6.5 City Default. The City shall be in default under this Agreement (a "City
Default") in the event the City fails to observe or perform any covenant, condition, obligation or
agreement on its part to be observed or performed under this Agreement and the City fails to
cure such failure within thirty (30) days after Developer notifies the City of such failure, subject
to Unavoidable Delays. Upon the occurrence of a City Default, Developer will have the right to
exercise any of the following remedies: (i) seek specific performance or other equitable relief or
(ii) sue for money damages. Developer shall not be entitled to terminate this Agreement.
9
4843-3793-0806W
'A TX]C5;] 9109-40(M21AG16AI 57G9+106iWY
Section 6.6 Atto Me s' fees and Expenses. Each party shall pay its own attorneys'
fees and expenses, even when arising any default, collection action or other dispute hereunder.
ARTICLE VII
ASSIGNMENT• PROPERTY TRANSFERS
Section 7.1 Assignment, Pro rt'Transfers.
Prior to the issuance of a Certificate of Completion for the Developer, Developer shall
not make, or suffer to be made, any total or partial sale, assignment, conveyance, lease, or other
transfer, with respect to this Agreement, the Development or the Property, or any part thereof or
any interest therein, or enter into any contract or agreement to do any of the same, without the
prior written approval of the City, which may be withheld in the City's sole discretion. No
transfer of, or change with respect to, ownership in the Development or the Property or any part
thereof, or any interest therein, however consummated or occurring and whether voluntary or
involuntary, shall operate, legally or practically, to deprive or limit the City of or with respect to
any rights or remedies or controls provided in or resulting from this Agreement with respect to
the Property and the completion of the Development that the City would have had, had there
been no such transfer or change. No sale, assignment, conveyance, lease, or other transfer or
approval by the City of the sante shall be deemed to relieve Developer, or any other party bound
in any way by this Agreement or otherwise with respect to the completion of the Development,
from any of its obligations with respect thereto.
ARTICLE. VIII
MISCELLANEOUS
Section 8.1 Scope of Agreement. This Agreement constitutes the entire agreement
between tate parties with respect to the subject matter hereof., and no statements, promises, or
inducements that are not contained in this Agreement will be binding on the parties. All exhibits,
schedules, or other attachments referenced in this Agreement are hereby incorporated into this
Agreement by such reference and are deemed to be an integral part of this Agreement.
Section 8.2 Liability. No member, official, or employee of the City shall be
personally liable to Developer, or any successor in interest, in the event of any default or breach
by the City for any amount which may become due to Developer on any obligations under the
terms of this Agreement. Under no circumstances shall the City be liable for any consequential
or special damages in connection with this Agreement or the transactions contemplated herein.
Section 8.3 Amendments. The parties to this Agreement may amend or modify this
Agreement only by written instrument duly executed by the parties hereto.
Section 8.4 Severability. If any part, term, or provision of this Agreement is held by a
court to be illegal or otherwise unenforceable, such illegality or unenforceability will not affect
the validity of any other part, term, or provision, and the rights of the parties will be construed as
if the part, term, or provision was never part of this Agreement.
Section 8.5 Agreement Binding. This Agreement shall be binding upon and inure to
the benefit of the parties and their respective heirs, personal representatives, successors and
10
4$43-3793-0806!4
WIDOM 191OW400001LAGK 157694,K4. DOCX
assigns. This Agreement may be executed in two or more counterparts, each of which shall be
deemed to be an original, and all of which together shall constitute one and the same instrument.
Section 8.6 Run with the Land. The covenants and restrictions set forth in this
Agreement shall run with the title to the Property and shall be binding upon all present and future
owners and occupants of the Property; provided, however, that the covenants and restrictions set
forth in the Agreement shall inure only to the benefit of the City and may be released or waived
in whole or in part at any time, and from time to time, by the sole act of the City, and variances
may be granted to the covenants and restrictions herein contained by the sole act of the City.
Section 8.7 Venue and Law of Governing . This Agreement shall be construed under
and in accordance with the laws of the State of Minnesota.
Section $.8 Titles of Articles and Sections. Any titles of the several parts, Articles and
Sections of this Agreement are inserted for convenience of reference only and shall be
disregarded in construing or interpreting any of its provisions.
Section 8.9 Liti&ation. Each party will reasonably cooperate with the others with
respect to any litigation commenced by third parties in connection with this Agreement.
Section 8.10 No Third -Party Beneficiaries. It is the intention of the parties to this
Agreement that no person who is not a party signatory to this Agreement shall, under a third
party beneficiary theory or otherwise, have any rights or interests hereunder, and no such other
party shall have standing to complain of any parties' exercise of, or alleged failure to exercise, its
rights and obligations under this Agreement.
Section 8.11 Time of the Essence. Time is of the essence of this Agreement.
Section 8.12 Notice. Any notice, demand, request or other communication which may
or shall be given or served by the parties shall be deemed to have been given or served on the
date the same is deposited in the United States Mail, registered or certified, return receipt
requested, postage prepaid; sent by facsimile transmission; or given to a nationally recognized
overnight courier service for next business day delivery and addressed as follows:
If to Developer: Titanium Partners L.L.C.
207 Misquah Road
Duluth, MN 55804
Attn: Brian Forcier, Managing Partner
If to City. City of Hutchinson
111 Hassan St SE
Hutchinson, MN 55350
Attn: Miles Seppelt
With a copy to: Dorsey & Whitney LLP
50 S. 6" St, Suite 1500
Minneapolis, MN 55402
Attn: Anne [Jason
it
4943.3793.08061A
M: LVbr"406.ua x
The above addresses may be changed at any time by the parties by notice given in the manner
prodded above- The parties agree that electronically reproduced signatures such as by facsimile
transmission are valid for execution or amendment of this Agreement and that electronic
transmission/facsimile is an authorized form of notice as that term is used in this Agreement.
Section 8.13 Recordation. Concurrently with the execution of this Agreement, the
parties shall execute and record a memorandum of development agreement substantially in the
form attached hereto as Exhibit F. Developer shall be responsible for all costs of recordation of
such memorandum of development agreement.
Section 8.14 No Presumption Against Drafter. This Agreement has been negotiated at
arm's length and between persons sophisticated and knowledgeable in the matters dealt with
herein. In addition, each party has been represented by experienced and knowledgeable legal
counsel. Accordingly, this Agreement shall be interpreted to achieve the intents and purposes of
the parties, without any presumption against the party responsible for drafting any part of this
Agreement.
Section 8.15 Payment of Costs. Developer will reimburse the City for one-half of the
City's legal fees and expenses, which shall not exceed $2,500 in the aggregate, in connection
with this Agreement, the administration hereof and the transactions contemplated herein within
thirty (30) days after the City invoices the Developer for such costs. Developer's obligations
under this Section shall survive any termination of this Agreement.
EXECUTED ON:
This day of AAelc L 2017
EXECUTED ON:
This day of
TITANIUM PARTNERS L.L.C.
Ry
Name: `
Its:1�4,,�.—�
CITY OF HUTCHINSON
, 2017 By-
Name-
Its:
y:Name:Its: Mayor
By:
Name:
Its: City Administrator
12
4843-3793-080614
M.',L<X'S1i4798`.ODCM2+AGH1[57494406 L)GCX
Exhibit A
Legal Description
Lot 1, Block 1, Prochnow Addition, North Half of Hutchinson
A-1
4843-3743-MM4
Fxhibit B
Site Plan
[Appended hehind this cover page)
B-1
4843.3793-480614
Exhibit C
Minimum Requirements
I. Site needs to be developed as a midscale (or higher) hotel.
2. Construction of the Hotel must be underway within 12 months of signing the
Development Agreement,
I Project needs to be consistent with applicable Toning.
4. Project must adhere to the city's site and project approval processes.
5. Buyer is responsible for all due diligence regarding the site.
6. At least 11.5 full-time equivalent (FTE) jobs must be created by the project within 24
months of completion.
C-1
4843-3793-080614
Exhibit D
Form of Limited Warranty Deed
(Top 3 inches reserved for recording data)
LIMITED WARRANTY DEED
Business Entity to Business Entity
eCRV number:
DEED TAX DUE: $[...]
DATE: , 20
FOR VALUABLE CONSIDERATION, CITY OF HUTCHINSON, a municipal corporation and
political subdivision of the state of Minnesota ("Grantor"), hereby conveys and quitclaims to
TITANIUM PARTNERS L.L.C., a limited liability company under the laws of Minnesota
("Grantee"), real property in McLeod County, Minnesota, legally described on attached Exhibit
A together with all hereditaments and appurtenances belonging thereto (the "Property").
Check here ifall or part ofthe described real properly is Registered (Torrem) ❑
This Deed conveys after-acquired title. Grantor warrants that Grantor has not done or suffered
anything to encumber the property.
The Property is conveyed subject to the terms of that certain Development Agreement dated
I_ _ -, 20171 between Grantor and Grantee.
Cheek applicable box:
❑ The Seller certifies that the Seller does not know of
any wells on the described real property.
❑ A well disclosure certificate accompanies this
document or has been electronically filed. (If electronically filed, insert WDC number: [...j.}
D -I
4843-3743-080614
❑ I am familiar with the property described in this
instrument and I certify that the status and number
of wells on the described real property have not changed
since the last previously filed well disclosure
certificate.
GRANTOR:
CITY OF HUTCHINSON
By -
Name;
Its: Mayor
By:
Name:
Its: City Administrator
STATE OF MINNESOTA
COUNTY OF MCLEOD
The foregoing instrument was acknowledged before me this
20 , by and _
Administrator of the City of Hutchinson, a municipal corporation, on
corporation.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
Dorsey & Whitney LLP (SAO)
50 South Sixth Street
Suite 1500
Minneapolis, MN 55402-1498
(612) 340-2600
D-2
4843-3793-080644
day of
the Mayor
behalf of the
ss.
and City
municipal
TAX STATEMENTS FOR THE REAL
PROPERTY DESCRIBED IN THIS
INSTRUMENT SHOULD BE SENT TO:
Exhibit A to Limited Warranty peed
Legal Description
Lot 1, Block 1, Prochnow Addition, North half of Hutchinson
D-3
4843-3793-08W4
Exhibit E
Form of Certificate of Completion
A. TITANIUM PARTNERS L.L.C., a Minnesota limited liability company
("Developer"), pursuant to the Development Agreement with the CITY OF HUTCHINSON, a
municipal corporation and political subdivision of the State of Minnesota (the "City"), dated
2017 (the "Agreement"), has agreed to plan, design, finance, acquire, develop, and
construct certain improvements on the property legally described on Schedule I attached hereto
as more particularly described in the Agreement.
B. Developer has substantially completed construction of the Private Improvements
as required under the Agreement.
C. The issuance of this Certificate of Completion by the City is not intended nor
shall it be construed to be a warranty or representation by the City as to the structural soundness
of Private Improvements, including, but not limited to, the quality of materials, workmanship or
the fitness of the Private Improvements for its proposed use.
NOW THEREFORE, this is to certify that all construction and other physical
improvements specified to be done and made by Developer with regard to the Private
Improvements have been substantially completed, and the provisions of the Agreement imposing
obligations on Developer to construct the Private Improvements as required under the Agreement
are hereby satisfied and terminated, and the Recorder in and for McLeod County, Minnesota is
hereby authorized to record this instrument, to be a conclusive determination of the satisfactory
termination or said provisions of the Agreement.
[Remainder of page intentionally blank.]
1-1
4843-3793-080614
Dated:
EXECUTED ON:
— - 20 ----
This day of , 20
STATE OF MINNESOTA
COUNTY OF MCLEOD
CITY OF HUTCHINSON
By:
Name:
Its: Mayer
By:
Name:
Its: City Administrator
ss.
The foregoing instrument was acknowledged before me this day of ,
20 , by and , the Mayor and City
Administrator of the City of Hutchinson, a municipal corporation, on behalf of the municipal
corporation.
Notary Public
E-2
4843-3793-08M4
SCHEDULEI
Lem Description
1,01 1, Block 1, Prochnow Addition, North Half of Hutchinson
F-3
4843.3793-0806`4
Exhibit F
Forth of Development Agreement Memorandum
MEMORANDUM OF DEVELOPMENT AGREEMENT
THIS MEMORANDUM OF DEVELOPMENT AGREEMENT (this "Memorandum"), is
made this day of , 2017 by and between the TITANIUM PARTNERS
L.L.C., a Minnesota limited liability company ("Developer") and the CITY OF HUTCHINSON,
a municipal corporation and political subdivision of the state of Minnesota (the "City"):
WITNESSETH:
WHEREAS, Developer and the City entered into that certain Development Agreement
dated , 2017 (the "Agreement"), whereby Developer agreed to construct
certain improvements (the "Improvements") upon the real property located in the City of
Hutchinson, McLeod County, Minnesota and legally described on the attached Exhibit A (the
"Property"); and
WHEREAS, in accordance with the terms of the Agreement Developer has agreed to
construct the Improvements;
WHEREAS, the Agreement contains certain obligations, covenants and restrictions as
further set forth therein; and
WHEREAS, the City and Developer desire to give record notice of said Agreement.
NOW, THEREFORE, in consideration of the foregoing, the City and Developer agree as
fol lows:
1. Minimum _Improvements. The Developer has agreed to construct the
Improvements in accordance with the terms of the Agreement.
F-1
4843-3793-08W4
Effect of Memorandum. This Memorandum is intended to provide notice of the
fact of the existence of the Agreement and is not intended to create a legally
binding agreement, therefore in the event of a conflict between the terms of the
Agreement and this Memorandum, the terms of the Agreement shall control in all
respects.
Other Terms and Conditions. All other obligations, covenants, terms and
provisions set forth in the Agreement are hereby incorporated by reference, and
made a part hereof.
4. Copy of Agreement. A copy of the Agreement is on file at the offices of the City.
Runs with the Land. The Agreement and the covenants set forth therein shall run
with title to the Property and shall be binding upon all present and future owners
and occupants of the Property.
[Signature pages follow.]
1~-2
4843.3793-080614
11 TO(:y111 5769wo Docx
IN WITNESS WHERF?OF, the parties have executed this Memorandum as of the date set
forth above.
EXECUTED ON:
CITY OF HUTCHINSON
This day of , 20 By:
Name:
Its: Mayor
By:
Name:
Its: City Administrator
STA'T'E OF MINNESOTA
COUNTY OF MCLEOD
6^111
The foregoing instrument was acknowledged before me this _ day of ,
24 . by and , the Mayor and City
Administrator of the City of Hutchinson, a municipal corporation, on behalf of the municipal
corporation.
Notary Public
F-3
47343.3793-6806W
%I rxwx
EXECUTED ON:
This 31 *day of INf64 20 1
STATF OF MINNESOTA
COUNTY OF MCLEOD
TITANIUM PARTNERS L.L.C.
air
ss.
The foregoing instrument was acknowledged before me this 31 qday of ma(es-4 ,
24j, by , the f tAY4 of Titanium Partners L,L.C.,
a Minnesota limited liability company, on behalf of the limited liability company.
4RITA K. HANSEL
Notary Pum 4Ann"ot&
1� CarlrelM�ice 6�Ne..lr, "Jt, �vt �
4843-3793-08W4
M rA)C8119:WR'.MM2tAG,V%1$7S944%.DDCx
4avy DPublic
F-4
EXHIBIT A
Property
Lot 1, Block 1, Prochnow Addition, North Half of Hutchinson
F-5
4873-3793-G806A
N'DOC5-I9301MIO OMCAf,I.W694406❑OCX
Exhibit G
Form of Easement Agreement
EASEMENT AGREEMENT
THIS EASEMENT AGREEMENT (this "Easement"), is made this day of
20__._ by and between the TITANIUM PARTNERS L.L.C., a Minnesota
limited liability company ("Grantor") and the CITY OF HUTCHINSON, a municipal
corporation and political subdivision of the state of Minnesota (the "Grantee");
WITNESSETH:
WHEREAS, Grantor and Grantee entered into that certain Development Agreement
dated . 2U____ (the "Agreement"), whereby Grantee agreed to construct
certain improvements including an approximately twenty-four (24) foot wide access road to be
known as Prochnow Lane from Prospect Street to the Grantor's building, retaining wall or other
slope stabilization alternative to facilitate construction of access road and any storm water
retention features constructed by the City (Collectively, the "Public improvements") upon the
real property located in the City of Hutchinson, McLeod County, Minnesota owned in fee by
Grantor and Iegally described on the attached Exhibit A (the "Property"); and
WHEREAS, in accordance with the terms of the Agreement, Grantee has completed
construction of the Public Improvements and such Public Improvements are the property of
Grantor; and
WHEREAS, Grantor desires to grant an easement over the Property for access to and
maintenance of portions of the Public Improvements on the terms and conditions herein
provided.
NOW, THEREFORE, in consideration of the foregoing, the Grantor and Grantee agree as
follows:
G-1
4843-3793.080614
1. Easement. Grantor hereby grants Grantee a perpetual easement for access to and
maintenance of the Public Improvements as depicted on the attached Exhibit. A
(the "Easement Ara').
2. Maintenance of Public Improvements. Grantor shall at all times provide all day to
day and long-term maintenance and replacement of the access road and retaining
wall, except as otherwise provided herein. Grantee shall at all times provide
maintenance and upkeep of the retaining pond or storm water retention feature.
3. Runs with the band. This Easement and the covenants set forth therein shall run
with title to the Property and shall be binding upon all present and future owners
and occupants of the Property,
[Signature pages follow.]
G-2
4843-3793-080614
IN WITNESS WHEREOF, the parties have executed this Easement as of the date set
forth above.
EXECUTED ON.- CITY OF HUTCHINSON
This day of , 20 By:
Name:
Its: Mayor
By:
Name:
Its: City Administrator
STATE OF MINNESOTA }
3
COUNTY OF MCLEOD }
ss.
The foregoing instrument was acknowledged before me this day of ,
20 , by and , the Mayor and City
Administrator of the City of Hutchinson, a municipal corporation, on Behalf of the municipal
corporation.
Notary Public
G-3
4843-3793-080614
EXECUTED ON:
This day of , 20
STATE OF MINNESOTA
COUNTY OF MCLEOD
TITANIUM PARTNERS L.L.C.
By:
Name:
Its:
6RA
The foregoing instrument was acknowledged before me this _ day of ,
z�— _, by , the of Titanium Partners L.L.C.,
a Minnesota limited liability company, on behalf of the limited liability company.
Notary Public
G-4
4943-3793-08064
M 1LX)CS.193085QOpU021AGtin1 576N406DOCX
EXHIM A
Property Legal Description and Depiction of Easement Area
Lot 1, Block ], Prochnow Addition, North Half of Hutchinson
[see attached depiction of easement area]
G-5
4843-3793-080614
M:UWS.I93W46W0?',nGN•a5701" DOCX
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration of transfer of Non -Primary Entitlement (NPE) to City of Le Suer
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City of Le Suer has requested transfer of $50,000 in 2017 NPE from the Federal Aviation Administration (FAA)
Airport Improvement Program.
Transfer of the entitlements is recommended, considering these conditions:
1. There is no planned use of NPE by Hutchinson in 2017.
2. A transfer back of NPE from City of Le Suer to City of Hutchinson for proposed 2018 work in Hutchinson would be
feasible.
Transferring NPE, whenever feasible, ultimately helps aviation in Minnesota by allowing airports to make
improvements using NPE that would otherwise be unspent in Minnesota.
*There is no actual money that will be transferred back and forth. The City of Hutchinson is merely assigning a
portion of our 2017 NPE to the City of Le Suer. The City of Le Suer is scheduled to adopt a repayment agreement at
their April 10, 2017 City Council meeting. Once the agreement is received by the City of Hutchinson, the City
Administrator would execute related documents.
BOARD ACTION REQUESTED:
Approve/deny transfer of $50,000 of 2017 Non -Primary Entitlement to the City of Le Suer, authorize the City
Administrator to execute related documents upon receipt of a repayment agreement from the City of Le Suer.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
rA
March 23, 2017
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
RE: Transfer of 2017 Federal Aviation Administration Non -Primary Entitlement
(NPE) to City of Le Suer
The City of Hutchinson has received a request for a transfer to the City of Le Suer to help
them with a project underway at their airport in 2017. Hutchinson has no federal project that
will use NPE in 2017.
The transfer would be for $50,000 of 2017 NPE from the City of Hutchinson to the City of Le
Suer, as requested. The City of Le Suer will be addressing the repayment agreement at their
April 10, 2017 meeting.
This transfer of $50,000 of 2017 FAA NPE will ensure Le Suer has enough funding available
to complete their project. Le Suer is willing to reciprocate for a 2018 Hutchinson project,
which will be identified in the repayment agreement. The transfer appears to be workable for
both parties.
Whenever possible, the City of Hutchinson has made an effort to transfer NPE that isn't
being used within the year. This is done so other Minnesota airports receive the full benefit
of NPE that would have otherwise gone unspent in Minnesota.
The motion will be to allow Mayor Forcier and City Administrator Jaunich to execute the
transfer upon receipt and review of a repayment agreement from the City of Le Suer.
FYI — a history of NPE transfers & (receipts of transfers):
City ofLeSuer
$50,000
2017 (current request)
City of Tracy -
$93,000
2017
City of Dodge Center -
$69,428
2016
City of Dodge Center -
($24,000)
2014
City of Dodge Center -
$ 5,572
2013
City of Tracy -
($93,000)
2009
Request for FAA Approval of Agreement for Transfer of Entitlements
In accordance with 49 USC § 47117(c)(2),
Name of Transferring Sponsor: CITY OF HUTCHINSON, MN
hereby waives receipt of the following amount of funds apportioned to it under 49 USC § 47117(c) for the:
Name of Transferring Airport (and Locid): HUTCHINSON MUNICIPAL (KHCD)
for each fiscal year listed below:
Entitlement Type
(Passenger, Cargo
or Nonprimary)
Fiscal Year Amount
NONPRIMARY
2017 $50,000
Total
$50,000
The Federal Aviation Administration has determined that the waived amount will be made available to:
Name of Airport (and Locid) Receiving Transferred Entitlements: LE SUEUR MUNICIPAL (K12Y)
Name of Receiving Airport's Sponsor: CITY OF LE SUEUR, MN
a public use airport in the same state or geographical areas as the transferring airport for eligible projects
under 49 USC § 47104(a).
The waiver expires on the earlier of NOVEMBER 1, 2017 (date) or when the availability of apportioned
funds lapses under 49 USC § 47117(b).
For the United States of America, Federal Aviation Administration:
Signature:
Name:
Title:
Date:
FAA Form 5100-110 (1/16) SUPERSEDES PREVIOUS EDITION Page 1
Certification of Transferring Sponsor
I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and
willfully providing false information to the federal government is a violation of 18 USC § 1001 (False
Statements) and could subject me to fines, imprisonment, or both.
Executed on this 11 th day of April, 2017.
Name of Sponsor: CITY OF HUTCHINSON, MN
Name of Sponsor's Authorized Official: Matthew Jaunich
Title of Sponsor's Authorized Official: City Administrator
Signature of Sponsor's Authorized Official:
Certificate of Transferring Sponsor's Attorney
I, Marc Sebora, acting as Attorney for the Sponsor do hereby certify that in my opinion the Sponsor is
empowered to enter into the foregoing Agreement under the laws of the state of Minnesota. Further, I
have examined the foregoing Agreement and the actions taken by said Sponsor and Sponsor's official
representative has been duly authorized and that the execution thereof is in all respects due and proper
and in accordance with the laws of the said state and 49 USC § 47101, et seq.
Dated at Hutchinson Minnesota (City, State), this 11th day of April , 2017 .
Signature of Sponsor's Attorney:
FAA Form 5100-110 (1/16) SUPERSEDES PREVIOUS EDITION Page 2
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Consideration of Approving Airport Consultant
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
From time to time, the City is required by the Federal Aviation Administration (FAA) to conduct a consultant selection
process for the airport. Generally, these are done every 3-5 years or so.
Besides the most recent effort in 2017, consultant selections have taken place over that last several years in 2011,
2011, 2008, and 2004. In 2011, Bolton-Menk was selected for a 3-year term, which was extended twice for one year
each time.
The process identified by FAA allows the City to consider the experience, qualifications, and past successful projects
of various consultants responding to the City's request for Statements of Qualifications (SOQ). Advertisements for
SOQ was done on February 8 and February 12, 2017. The deadline for SOQ submittal was March 9, 2017.
The City of Hutchinson received SOQ from three consultants: Bolton-Menk, TKDA, and Bollig Engineering. As soon
as SOQ were received, they were forwarded to members of the Airport Commission.
At their March 30, 2017 meeting, the Airport Commission discussed the issue. A motion was made by Cheryl Dooley
and seconded by Doug McGraw to forward a recommendation to the City Council to stay with Bolton-Menk and enter
into a 5-year master agreement with them. There was unanimous approval from all members of the Commission.
Airport Commissioners expressed their appreciation for the work Bolton-Menk has done in the master planning
process and for the award-winning work on the runway, taxiways, and apron.
It was also noted that for larger projects, FAA requires the City to get an independent fee estimate (IFE). The purpose
of the IFE is to ensure that engineering/consulting costs for various projects are within reasonable levels.
BOARD ACTION REQUESTED:
Approve/deny appointing Bolton-Menk as the airport consultant, and, upon receipt, to enter into a 5-year master
agreement with Bolton-Menk, with all work done by them being identified in separate work orders.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Hutchinson Municipal Airport (HCD)
Master Agreement
April 11, 2017
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES
APRIL 2017 THROUGH APRIL 2022
HUTCHINSON MUNICIPAL AIRPORT (HCD)
CITY OF HUTCHINSON, MINNESOTA
This Agreement, made this 11th day of April 2017, by and between the City of Hutchinson 111
Hassan St. SE, Hutchinson, Minnesota 55350, hereinafter referred to as CLIENT, and BOLTON
& MENK, INC., 12224 Nicollet Avenue, Burnsville, Minnesota 55337, hereinafter referred to as
CONSULTANT.
WITNESS, whereas the CLIENT requires professional services in conjunction with future
airport planning, engineering and construction services as listed in the ACIP for the Hutchinson
Municipal Airport and whereas the CONSULTANT agrees to furnish the various professional
services required by the CLIENT throughout the 5 -year Airport Consultant Selection period.
NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties
hereto, it is agreed:
SECTION I - CONSULTANT'S SERVICES
A. The CONSULTANT agrees to perform the various Basic Services in connection with the
proposed project as described in future Work Orders.
B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as
described in Work Orders or as described in Paragraph IV.B.
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SECTION II - THE CLIENT'S RESPONSIBILITIES
A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section
III of this Agreement.
B. The CLIENT shall place any and all previously acquired information in its custody at the
disposal of the CONSULTANT for its use. Such information shall include but shall not be
limited to boundary surveys, topographic surveys, preliminary sketch plan layouts, building
plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility
agreements, environmental reviews, and zoning limitations in CLIENT's possession. The
CONSULTANT may rely upon the accuracy and sufficiency of all such information in
performing services unless otherwise instructed, in writing, by CLIENT.
C. The CLIENT will guarantee access to and make all provisions for entry upon both public
and private portions of the project and pertinent adjoining properties.
D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT
observes or otherwise becomes aware of any defect in the proposed project.
E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with
respect to services to be rendered under this Agreement. Said representative shall have the
authority to transmit instructions, receive instructions, receive information, interpret and
define the CLIENT'S policies with respect to the project and CONSULTANT'S services.
F. The CLIENT shall provide such legal, accounting, independent cost estimating and
insurance counseling services as may be required for completion of the consultant services
described in this agreement.
G. The CLIENT will obtain any and all regulatory permits required for the proper and legal
execution of the project.
H. The CLIENT will hire, when requested by the CONSULTANT, an independent test
company to perform laboratory and material testing services, and soil investigation that can
be justified for the proper design and construction of the project. The CONSULTANT
shall assist the CLIENT in selecting a testing company. Payment for testing services shall
be made directly to the testing company by the CLIENT and is not part of this Agreement.
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A. FEES.
April 11, 2017
SECTION III - COMPENSATION FOR SERVICES
The CLIENT will compensate the CONSULTANT for performance of Agreement
services as described in future Work Orders.
a. Additional Construction Services
The CONSULTANT and CLIENT agree that the duration of the construction
activity is dependent upon factors that are outside of the control of the
CONSULTANT, such as weather, site conditions, contractor experience, contractor
expertise, contractor scheduling and contractor efficiency. When the extent of these
construction services beyond the control of the CONSULTANT occurs, the
CLIENT agrees that the CONSULTANT will be reimbursed for additional
Construction Services in excess of the budget stated in the Work Order.
Compensation shall be based on the standard hourly rate for the individuals
providing services on the project.
2. Basic Services and Additional Services as outlined in Section LB will vary depending
upon project conditions and will be billed in accordance with the rate schedule attached
to the Work Order. This schedule is subject to change at the start of each new year.
3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an
overhead fee (not -to -exceed 10%) for the following Direct Expenses when incurred in
the performance of the work.
a. CLIENT approved outside (facilities not owned by CONSULTANT) computer
services.
b. CLIENT approved outside professional and technical services.
c. Identifiable reproduction and reprographic charges.
d. Other costs for such additional items and services that the CLIENT may require the
CONSULTANT to provide to fulfill the terms of this Agreement.
4. Additional services as outlined in Section I.B and described in Exhibit I.B will vary
depending upon project conditions and will be billed on an hourly basis at the rate
described in Section IILA.2.
B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals
not more often than monthly at the rates specified in the Work Order.
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Master Agreement
SECTION IV - GENERAL
A. STANDARD OF CARE
Professional services provided under this Agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the
Consultant's profession currently practicing under similar conditions. No warranty, express
or implied, is made.
B. CHANGE IN PROJECT SCOPE
In the event the CLIENT changes or is required to change the scope of the project from that
described in Section I and/or the applicable addendum, and such changes require
Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to
additional compensation at the applicable hourly rates. The CONSULTANT shall give
notice to the CLIENT of any Additional Services, prior to furnishing such additional
services. The CLIENT may request an estimate of additional cost from the
CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such,
prior to authorization of the changed scope of work.
C. LIMITATION OF LIABILITY
CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials,
agents and employees from any loss, claim, liability, and expense (including reasonable
attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any
part, on any negligent act or omission by CONSULTANT'S employees, agents, or
subconsultants.
CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees
from any loss, claim, liability, and expense (including reasonable attorneys' fees and
expenses of litigation) arising from, or based in the whole, or in any part, on any negligent
act or omission by CLIENT'S employees, agents, or consultants.
Nothing contained in this Agreement shall create a contractual relationship with or a cause
of action in favor of a third party against either the CLIENT or the CONSULTANT. The
CONSULTANT'S services under this Agreement are being performed solely for the
CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT
because of this Agreement or the performance or nonperformance of services provided
hereunder. The CLIENT agrees to include a provision in all contracts with contractors and
other entities involved in this project to carry out the intent of the paragraph.
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D. INSURANCE
April 11, 2017
The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory
worker's compensation coverage.
The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general
liability and automobile liability insurance policies or excess umbrella insurance coverage
insuring CONSULTANT against claims for bodily injury, death or property damage arising
out of CONSULTANT'S general business activities and automobile use. The general
liability insurance policy and automobile policy shall, with any excess umbrella coverage,
provide limits of not less than $500,000 per individual and limits of not less than
$1,500,000 for total bodily injury, death and damages arising from one occurrence.
During the period of design and construction of the project, the CONSULTANT also
agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance
coverage insuring CONSULTANT against damages for legal liability arising from an error,
omission or negligent act in the performance of professional services required by this
agreement, providing that such coverage is reasonably available at commercially affordable
premiums. For purposes of this agreement, "reasonably available" and "commercially
affordable" shall mean that more than half of the design professionals practicing in this
state in CONSULTANT'S discipline are able to obtain coverage. The professional liability
insurance policy shall provide coverage for each occurrence in the amount of $1,500,000
and annual aggregate of not less than $1,500,000 on a claims -made basis.
Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of
insurance, showing evidence of required coverages.
E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST
Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or
estimates of construction cost will generally be based upon public construction cost
information. Since the CONSULTANT has no control over the cost of labor, materials,
competitive bidding process, weather conditions and other factors affecting the cost of
construction, all cost estimates are opinions for general information of the CLIENT and the
CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions
or estimates. The CLIENT acknowledges that costs for project financing should be based
upon contracted construction costs with appropriate contingencies.
F. CONSTRUCTION SERVICES
It is agreed that the CONSULTANT and its representatives shall not be responsible for the
means, methods, techniques, schedules or procedures of construction selected by the
contractor or the safety precautions or programs incident to the work of the contractor.
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Master Agreement
G. USE OF ELECTRONIC/DIGITAL DATA
Because of the potential instability of electronic/digital data and susceptibility to
unauthorized changes, copies of documents that may be relied upon by CLIENT are limited
to the printed copies (also known as hard copies) that are signed or sealed by
CONSULTANT. Except for electronic/digital data which is specifically identified as a
project deliverable by this AGREEMENT or except as otherwise explicitly provided in this
AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the
PROJECT is acknowledged to be an internal working document for the CONSULTANT'S
purposes solely and any such information provided to the CLIENT shall be on an "AS IS"
basis strictly for the convenience of the CLIENT without any warranties of any kind. As
such, the CLIENT is advised and acknowledges that use of such information may require
substantial modification and independent verification by the CLIENT (or its designees).
Provision of electronic/digital data, whether required by this Agreement or provided as a
convenience to the Client, does not include any license of software or other systems
necessary to read, use or reproduce the information. It is the responsibility of the CLIENT
to verify compatibility with its system and long-term stability of media. Unless distribution
of electronic data to third parties is explicitly authorized or required by this AGREEMENT, the
distribution of electronic data from CONSULTANT to the CLIENT shall be for the sole benefit of
the CLIENT and any release of such electronic data to third parties by the CLIENT for reuse or
adaptation without written approval of CONSULTANT shall be at CLIENT's sole risk without
liability or legal exposure to the CONSULTANT.
H. REUSE OF DOCUMENTS
Drawings and Specifications and all other documents (including electronic versions of any
documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are
instruments of service in respect of the Project and CONSULTANT shall retain exclusive
ownership and property interest therein whether or not the Project is completed. The
CONSULTANT shall be deemed the author of these documents and shall retain all
common law, statutory and other reserved rights including the copyright. CLIENT may
make and retain copies for information and reference in connection with the use and
occupancy of the Project by CLIENT and others; however, such documents are not
intended or represented to be suitable for reuse by CLIENT or others on extensions of the
Project or on any other project. Any reuse by CLIENT, or any other entity acting under the
request or direction of the CLIENT, without written verification or adaptation by
CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and
without liability or legal exposure to CONSULTANT and CLIENT shall indemnify, defend
and hold harmless CONSULTANT from all claims, damages, losses and expenses arising
out of or resulting there from.
CONFIDENTIALITY & MINNESOTA GOVERNMENT DATA PRACTICES ACT
1. CONSULTANT agrees to keep confidential and not to disclose to any person or
entity, other than CONSULTANT'S employees and subconsultants any information
obtained from CLIENT not previously in the public domain or not otherwise
previously known to or generated by CONSULTANT. These provisions shall not
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apply to information in whatever form that comes into the public domain through
no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who
is under no obligation to keep such information confidential; or is information for
which the CONSULTANT is required to provide by law or authority with proper
jurisdiction; or is information upon which the CONSULTANT must rely for
defense of any claim or legal action.
2. All data collected, created, received, maintained, or disseminated, or used for any
purposes in the course of the CONSULTANT'S performance of the Agreement is
governed by the Minnesota Government Data Practices Act, Minnesota Statutes
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to
implement the Act, as well as state statutes and federal regulations on data privacy.
The Consultant agrees to abide by these statutes, rules and regulations and as they
may be amended. In the event the CONSULTANT receives a request to release
data, it shall notify CLIENT as soon as practical. The CLIENT will give
instructions concerning release of data to requesting party and CONSULTANT will
be reimbursed as Additional Services by CLIENT for its reasonable expenses in
complying with the request. CONSULTANT and CLIENT shall have no liability to
the other for documents released to third parties pursuant to the Minnesota
Government Data Practices Act or the use of such documents by third parties
PERIOD OF AGREEMENT
This Agreement will remain in effect for the longer of a period of five years or such other
explicitly identified completion period, after which time the Agreement may be extended
upon mutual agreement of both parties.
K. PAYMENTS
If CLIENT fails to make any payment due CONSULTANT for services and expenses
within sixty days after date of the CONSULTANT'S invoice, a service charge of one and
one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is
less, will be charged on any unpaid balance. In addition after giving seven days' written
notice to CLIENT, CONSULTANT may, without waiving any claim or right against the
CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and
withhold project deliverables due under this Agreement until CONSULTANT has been
paid in full all amounts due for services, expenses and charges.
L. TERMINATION
This Agreement may be terminated by either party for any reason or for convenience by
either party upon thirty (30) days written notice, unless for cause in which event it may be
terminated upon seven (7) days written notice.
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In the event of termination, the CLIENT shall be obligated to the CONSULTANT for
payment of amounts due and owing including payment for services performed or furnished
to the date and time of termination, computed in accordance with Section III of this
Agreement.
M. CONTINGENT FEE
The CONSULTANT warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the CONSULTANT to solicit or secure
this Contract, and that it has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from award or making of this Agreement.
N. NON-DISCRIMINATION
The provisions of any applicable law or ordinance relating to civil rights and discrimination
shall be considered part of this Agreement as if fully set forth herein.
The CONSULTANT is an Equal Opportunity Employer and it is the policy of the
CONSULTANT that all employees, persons seeking employment, subcontractors,
subconsultants and vendors are treated without regard to their race, religion, sex, color,
national origin, disability, age, sexual orientation, marital status, public assistance status or
any other characteristic protected by federal, state or local law.
O. CONTROLLING LAW
This Agreement is to be governed by the law of the State of Minnesota.
P. DISPUTE RESOLUTION
CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith
for a period of 30 days from the date of notice of dispute prior to exercising their rights
under law.
Q. SURVIVAL
All obligations, representations and provisions made in or given in Section IV of this
Agreement will survive the completion of all services of the CONSULTANT under this
Agreement or the termination of this Agreement for any reason.
R. SEVERABILITY
Any provision or part of the Agreement held to be void or unenforceable under any law or
regulation shall be deemed stricken, and all remaining provisions shall continue to be valid
and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be
reformed to replace such stricken provision or part thereof with a valid and enforceable
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provision that comes as close as possible to expressing the intention of the stricken
provision.
S. SECTION 508 OF THE REHABILITATION ACT
All electronic Information Technology (IT) procured, developed, maintained or used as
part of this Contract shall comply with Section 508 standards.
T. FEDERAL CONTRACT PROVISIONS
The following Federal Contract Provisions apply for Architectural/Engineering
Professional Services funded under the Federal Airport Improvement Program (AIP). All
references to "contractor" shall also mean "CONSULTANT".
CIVIL RIGHTS ACT OF 1964, TITLE VI
During the performance of this contract, the contractor, for itself, its assignees and
successors in interest (hereinafter referred to as the "contractor") agrees as follows:
1.1 Compliance with Regulations. The contractor shall comply with the
Regulations relative to nondiscrimination in federally assisted programs of the
Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal
Regulations, Part 21, as they may be amended from time to time (hereinafter
referred to as the Regulations), which are herein incorporated by reference and
made a part of this contract.
1.2 Nondiscrimination. The contractor, with regard to the work performed by it
during the contract, shall not discriminate on the grounds of race, color, or
national origin in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The contractor shall not
participate either directly or indirectly in the discrimination prohibited by
section 21.5 of the Regulations, including employment practices when the
contract covers a program set forth in Appendix B of the Regulations.
1.3 Solicitations for Subcontracts, Including Procurements of Materials and
Equipment. In all solicitations either by competitive bidding or negotiation
made by the contractor for work to be performed under a subcontract,
including procurements of materials or leases of equipment, each potential
subcontractor or supplier shall be notified by the contractor of the contractor's
obligations under this contract and the Regulations relative to
nondiscrimination on the grounds of race, color, or national origin.
1.4 Information and Reports. The contractor shall provide all information and
reports required by the Regulations or directives issued pursuant thereto and
shall permit access to its books, records, accounts, other sources of
information and its facilities as may be determined by the Sponsor or the
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Federal Aviation Administration (FAA) to be pertinent to ascertain
compliance with such Regulations, orders, and instructions. Where any
information required of a contractor is in the exclusive possession of another
who fails or refuses to furnish this information, the contractor shall so certify
to the sponsor or the FAA, as appropriate, and shall set forth what efforts it
has made to obtain the information.
1.5 Sanctions for Noncompliance. In the event of the contractor's noncompliance
with the nondiscrimination provisions of this contract, the sponsor shall
impose such contract sanctions as it or the FAA may determine to be
appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the
contractor complies, and/or
b. Cancellation, termination, or suspension of the contract, in whole or in
part.
1.6 Incorporation of Provisions. The contractor shall include the provisions of
paragraphs 1 through 5 in every subcontract, including procurements of
materials and leases of equipment, unless exempt by the Regulations or
directives issued pursuant thereto. The contractor shall take such action with
respect to any subcontract or procurement as the sponsor or the FAA may
direct as a means of enforcing such provisions including sanctions for
noncompliance. Provided, however, that in the event a contractor becomes
involved in, or is threatened with, litigation with a subcontractor or supplier as
a result of such direction, the contractor may request the Sponsor to enter into
such litigation to protect the interests of the sponsor and, in addition, the
contractor may request the United States to enter into such litigation to protect
the interests of the United States.
Application
Required in all contracts and subcontracts.
Reference
49 CFR Part 21
AC 150/5100-15
2. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982, SECTION 520 -
GENERAL CIVIL RIGHTS PROVISIONS
The contractor assures that it will comply with pertinent statutes, Executive orders
and such rules as are promulgated to assure that no person shall, on the grounds of
race, creed, color, national origin, sex, age, or handicap be excluded from
participating in any activity conducted with or benefiting from Federal assistance.
This provision obligates the tenant/concessionaire/lessee or its transferee for the
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period during which Federal assistance is extended to the airport a program, except
where Federal assistance is to provide, or is in the form of personal property or real
property or interest therein or structures or improvements thereon. In these cases
the provision obligates the party or any transferee for the longer of the following
periods: (a) the period during which the property is used by the airport sponsor or
any transferee for a purpose for which Federal assistance is extended, or for another
purpose involving the provision of similar services or benefits or (b) the period
during which the airport sponsor or any transferee retains ownership or possession
of the property. In the case of contractors, this provision binds the contractors from
the bid solicitation period through the completion of the contract. This provision is
in addition to that required of Title VI of the Civil Rights Act of 1964.
Application
Incorporate in all contracts funded under AIP.
Reference
Airport and Airway Improvement Act of 1982, Section 520
Title 49 47123
AC 15015100-15, Para. 10.c.
3. DISADVANTAGED BUSINESS ENTERPRISES
Contract Assurance (§26.13) - The contractor or subcontractor shall not discriminate
on the basis of race, color, national origin, or sex in the performance of this contract.
The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award
and administration of DOT assisted contracts. Failure by the contractor to carry out
these requirements is a material breach of this contract, which may result in the
termination of this contract or such other remedy, as the recipient deems appropriate.
Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor
under this prime contract for satisfactory performance of its contract no later than 10
days from the receipt of each payment the prime contractor receives from City of
Hutchinson. The prime contractor agrees further to return retainage payments to each
subcontractor within 10 days after the subcontractor's work is satisfactorily completed.
Any delay or postponement of payment from the above referenced time frame may
occur only for good cause following written approval of the City of Hutchinson. This
clause applies to both DBE and non -DBE subcontractors.
Application
The contract assurance clause shall be incorporated verbatim. The prompt payment clause
represents sample language that meets the requirements of 49 CFR Part 26.29. Recipients should
refer to the language included their approved DBE program.
Reference
49 CFR Part 26
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Hutchinson Municipal Airport (HCD) April 11, 2017
Master Agreement
4. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES
a. No Federal appropriated funds shall be paid, by or on behalf of the contractor, to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the making of any Federal
grant and the amendment or modification of any Federal grant.
b. If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with any Federal grant, the
contractor shall complete and submit Standard Form -LLL, "Disclosure of Lobby
Activities," in accordance with its instructions.
Application
Required in all contracts and subcontracts.
Reference
49 CFR Part 20, Appendix A
5. ACCESS TO RECORDS AND REPORTS
The Contractor shall maintain an acceptable cost accounting system. The Contractor
agrees to provide the Sponsor, the Federal Aviation Administration and the Comptroller
General of the United States or any of their duly authorized representatives access to
any books, documents, papers, and records of the contractor which are directly
pertinent to the specific contract for the purpose of making audit, examination, excerpts
and transcriptions. The Contractor agrees to maintain all books, records and reports
required under this contract for a period of not less than three years after final payment
is made and all pending matters are closed.
Application
Incorporate into all procurement contracts that funded by AIP funds.
Reference
49 CFR Part 18.36(i)
FAA Order 5100.38
6. BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the contractor or their
subcontractors may result in the suspension or termination of this contract or such other
action that may be necessary to enforce the rights of the parties of this agreement. The
duties and obligations imposed by the Contract Documents and the rights and remedies
available thereunder shall be in addition to and not a limitation of any duties,
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Hutchinson Municipal Airport (HCD)
Master Agreement
April 11, 2017
obligations, rights and remedies otherwise imposed or available by law.
Application
The FAA does not prescribe the exact language to be incorporated. The above clause represents
sample language that addresses the requirements of 49 CFR Part 18.36(i)(1). This provision
requires grantees to incorporate administrative, contractual or legal remedies in instances where
contractors violate or breach contract terms. Grantees should consult with their legal counsel to
develop the appropriate clause that meets the minimum requirements of 49 CFR Part 18.36.
This provision is required in all contracts that exceed the simplified acquisition threshold,
presently set at $100,000.
Reference
49 CFR Part 18.36
RIGHTS TO INVENTIONS
All rights to inventions and materials generated under this contract are subject to
regulations issued by the FAA and the Sponsor of the Federal grant under which this
contract is executed.
Application
Incorporate into all procurement contracts that funded by AIP funds.
Reference
49 CFR Part 18.36(i)(8)
FAA Order 5100.38
7. TRADE RESTRICTION CLAUSE
The contractor or subcontractor, by submission of an offer and/or execution of a
contract, certifies that it:
a. is not owned or controlled by one or more citizens of a foreign country included in
the list of countries that discriminate against U.S. firms published by the Office of
the United States Trade Representative (USTR);
b. has not knowingly entered into any contractor subcontract for this project with a
person that is a citizen or national of a foreign country on said list, or is owned or
controlled directly or indirectly by one or more citizens or nationals of a foreign
country on said list;
c. has not procured any product nor subcontracted for the supply of any product for
use on the project that is produced in a foreign country on said list.
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Hutchinson Municipal Airport (HCD)
Master Agreement
April 11, 2017
Unless the restrictions of this clause are waived by the Secretary of Transportation
in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or
subcontractor who is unable to certify to the above. If the contractor knowingly
procures or subcontracts for the supply of any product or service of a foreign
country on said list for use on the project, the Federal Aviation Administration
may direct through the Sponsor cancellation of the contract at no cost to the
Government.
Further, the contractor agrees that, if awarded a contract resulting from this
solicitation, it will incorporate this provision for certification without modification
in each contract and in all lower tier subcontracts. The contractor may rely on the
certification of a prospective subcontractor unless it has knowledge that the
certification is erroneous.
The contractor shall provide immediate written notice to the sponsor if the
contractor learns that its certification or that of a subcontractor was erroneous
when submitted or has become erroneous by reason of changed circumstances.
The subcontractor agrees to provide written notice to the contractor if at any time
it learns that its certification was erroneous by reason of changed circumstances.
This certification is a material representation of fact upon which reliance was
placed when making the award. If it is later determined that the contractor or
subcontractor knowingly rendered an erroneous certification, the Federal Aviation
Administration may direct through the Sponsor cancellation of the contract or
subcontract for default at no cost to the Government.
Nothing contained in the foregoing shall be construed to require establishment of
a system of records in order to render, in good faith, the certification required by
this provision. The knowledge and information of a contractor is not required to
exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
This certification concerns a matter within the jurisdiction of an agency of the
United States of America and the making of a false, fictitious, or fraudulent
certification may render the maker subject to prosecution under Title 18, United
States Code, Section 1001.
Application
Incorporate into all contracts funded by AIP.
Reference
49 CFR Part 30.13
FAA Order 5100.38
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Hutchinson Municipal Airport (HCD)
Master Agreement
8. TERMINATION OF CONTRACT
April 11, 2017
a. The Sponsor may, by written notice, terminate this contract in whole or in part at
any time, either for the Sponsor's convenience or because of failure to fulfill the
contract obligations. Upon receipt of such notice services shall be immediately
discontinued (unless the notice directs otherwise) and all materials as may have
been accumulated in performing this contract, whether completed or in progress,
delivered to the Sponsor.
b. If the termination is for the convenience of the Sponsor, an equitable adjustment in
the contract price shall be made, but no amount shall be allowed for anticipated
profit on unperformed services.
c. If the termination is due to failure to fulfill the contractor's obligations, the Sponsor
may take over the work and prosecute the same to completion by contract or
otherwise. In such case, the contractor shall be liable to the Sponsor for any
additional cost occasioned to the Sponsor thereby.
d. If, after notice of termination for failure to fulfill contract obligations, it is
determined that the contractor had not so failed, the termination shall be deemed to
have been effected for the convenience of the Sponsor. In such event, adjustment in
the contract price shall be made as provided in paragraph 2 of this clause.
e. The rights and remedies of the sponsor provided in this clause are in addition to any
other rights and remedies provided by law or under this contract.
Application
Incorporate into all procurement contracts that funded by AIP funds that exceed $10,000.
Reference
49 CFR Part 18.36(i)(2)
FAA Order 5100.38
9. CERTIFICATION REGARDING DEBAREMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION
The bidder/offeror certifies, by submission of this proposal or acceptance of this
contract, that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency. It further agrees by submitting this
proposal that it will include this clause without modification in all lower tier
transactions, solicitations, proposals, contracts, and subcontracts. Where the
bidder/offeror/contractor or any lower tier participant is unable to certify to this
statement, it shall attach an explanation to this solicitation/proposal.
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Hutchinson Municipal Airport (HCD)
Master Agreement
April 11, 2017
Application
Incorporate into all contracts that exceed $25,000, which funded under the Alp. Incorporate in
all contracts for auditing services regardless of the contract amount.
Reference
49 CFR Part 29
FAA Order 5100.38
U. AUDIT REVIEW
The CLIENT, the Federal Aviation Administration, the Comptroller General of the United
States, or any of the duly authorized representatives shall have access to any books,
documents, papers, and records of consultants, which are directly pertinent to a specific
grant program, for the purpose of making audits, examinations, excerpts, and
transcriptions. CONSULTANT shall maintain all required records for 3 years after the
sponsor makes final payment and all other pending matters are closed.
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Hutchinson Municipal Airport (HCD) April 11, 2017
Master Agreement
SECTION V - SIGNATURES
THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises,
terms, conditions or obligation referring to the subject matter other than contained herein. This
Agreement may only be amended, supplemented, modified or canceled by a duly executed
written instrument signed by both parties.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their
behalf.
CLIENT: City of Hutchinson, Minnesota
Mr. Gary Forcier
Mayor
Mr. Matt Jaunich City Administrator
CONSULTANT: Bolton & Menk, Inc.
Mr. Ron Roetzel izPrincipal
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HUTCHINSON LEADER
STE #100
170 SHADY RIDGE NW
HUTCHINSON MN 55350
(320)587-5000
Fax (320)587-6104
ORDER CONFIRMATION
Salesperson: JILL SMITH Printed at 02/03/17 11:07 by jills
-----------------------------------------------------------------------------
Acct #: 300071 Ad #: 739387 Status: N
CITY OF HUTCHINSON Start: 02/08/2017 Stop: 02/12/2017
111 HASSAN ST SE Times Ord: 2 Times Run: ***
HUTCHINSON MN 55350 STDH 1.00 X 11.31 Words: 390
Total STDH 11.31
Class: 0999H LEGALS
Rate: LEG Cost: 166.26
# Affidavits: 1
Contact: Ad Descrpt: PUBLICATION NO 8215
Phone: (320)587-5151 Given by: *
Fax#: Created: jills 02/03/17 11:00
Email: snelson@ci.hutchinson.mn.us Last Changed: jills 02/03/17 11:06
Agency:
---------------------------_-------------------------------------------------------
PUB ZONE EDT TP START INS STOP SMTWTFS
LEAD A 95 W 02/08/17 2 02/12/17 S W
LINT A 95 W 02/08/17 2 02/10/17 W F
-----------------------------------------------------------------------------
AUTHORIZATION
Under this agreement rates are subject to change with 30 days notice. In the
event of a cancellation before schedule completion, I understand that the
rate charged will be based upon the rate for the number of insertions used.
J'o4 �' 015--, A"4 c. l,--�'Y kr
Name (print or type) Name (signtu.
(CONTINUED ON NEXT PAGE)
HUTCHINSON LEADER
STE #100
170 SHADY RIDGE NW
HUTCHINSON MN 55350
(320)587-5000
Fax (320)587-6104
ORDER CONFIRMATION (CONTINUED)
Salesperson: JILL SMITH Printed at 02/03/17 11:07 by jills
Acct #: 300071 Ad #: 739387 Status: N
PUBLICATION NO. 6215
REQUEST FOR QUALIFICATIONS
(REQ)
Alrport Archifeclural/Englneering/
Planning Services
Closing date: March 9, 2017
Hulchinson Municipal Airport -
Ken Buller Field
The Coy of Hulchinson, Mlnrrosalll :s
Icque,0np qualifications Imm consult-
ing airport architectural -engineering -
planning firms to provide services asso-
ciated with airport improvements, which
may include the following:
1. Land acquisition I reimbursement
2 PBvamenl Gdt/1ruCbd56
Ine�rlianP[lGP lnkllffl MI17Fellpn
3Obstruction removal
4, Airfield lighting and navigational aids
5- Fueling lacilities
6Airport buildings
7 Equipment procurement
B Environmental studies and analyses
related to improvement projects
9. Other capital improvements
One (1) electronic copy, preferably in
PDF formal, of the Statement of Oualilt-
calions should he submitted,
A detailed proposal is not to be submit-
ted at [his lime. The statement of qual-
ifications should include:
1, Principals and team members of the
firm, (heir experience and education
2. A brief history of the firm, number of
employees, and airport experience.
3. A listing of recent airport projects with
references at each
4. Evidence of the [inn's Allirmalive
Action program
The City of Hutchinson anticipates capi-
tal projects funded in part by MnDOT
Aeronautics and the Federal Aviation
Administration. All services provided
must be in compliance with current Mn -
DOT and FAA policies and standards -
Based on [his information, a firm may
be selected directly, or up to three (3)
firms may be requested to attend an in-
lerview at a time yet to be delennined.
Selection will be based on analysis of
the following criteria:
1. Professional experience of key
personnel
2.
Experience with slate and federal
via tiongrants
3, Capabilities in airport planning,
architecture and engineering
4. Ability to mee(schedules and
budgets
5. Experience on comparable projects
6. Familiarity with and proximity to the
geographic location of the airport
7- Quality of the work accomplished
The City of Hutchinson intends to retain
the selected line for three (3) to live (5)
years or until the above list of develop-
ment items is completed. Negotiations
for consulting lees will be accomplished
alter a firm has been selected -
The Wa"-abm 21nu1d ha aulx-M6d M
later than 1:00 p m. on March 9, 2017
Direct statements of qualifications and
other inquiries to:
John Olson
Public Works Manager
City of Hutchinson
1400 Adams SI SE
Hutchinson, hone
(320)234-447373 phone
(320) 234-6971 lax '11W
ivhun9cllw�lunsxxunn.ua, V
PyylNh, Hlncldnap, leader- Wednav- /
clay, Fab, 9 A Ser4ay. Feb, 12, 2017 l�_//
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Calling of a Special Meeting for 6:30 p.m. on April 20
Department: Administration
LICENSE SECTION
Meeting Date: 4/11/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City Council has been invited to take part in an Economic Development Forum for McLeod County. The event will
consist of elected officials, EDA Members, and other community leaders throughout the County. The event will take
place starting at 6:30 p.m. on Thursday, April 20 in Glencoe. I'm asking that we officially set that meeting as a special
meeting of the City Council.
BOARD ACTION REQUESTED:
Approval of calling a special meeting for 6:30 p.m. on Thursday, April 20 at the Media Center in the Glencoe High
School for the McLeod County Economic Forum
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 4/11/17
Re: Added Agenda Items
I'll have two items to add to tonight's city council agenda.
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-2344240
The first item is to consider a special workshop meeting with the RUC Board for Thursday,
April 27 at 7:30 a.m. in the Council Chambers.
It's been almost two years since we had our last joint meeting/workshop with the HUC Board.
Recently I had been working with Jeremy Carter on some discussion items and a meeting
date/time. We have settled on a meeting date and time, and we would have to be done with our
meeting by 9 a.m. to account for the use of the council chambers for driver's license testing. At
tonight's council meeting, I'll be asking that the Council officially set this as a workshop
meeting. A more detailed agenda will be available closer to the meeting date.
The second item is to approve/deny a quote from Wm Mueller and Sons in the amount of
$97,750.
This is for street patching at a variety of location throughout town. The Public Works
Department received two quotes. The other quote was from Duininck, Inc. of which Wm Mueller
Sons was the lower price. I've attached a breakdown of the costs with this memo. I am
recommending approval of the quote.
Thanks!
Matt
I�.
Purchase Order Number
City of PURCHASE REQUISITION I I' 1 9 5 3 1 6
7kX-;m'
,Department:
Miscellaneous
Account #:
54360
Date:
04/10/17
Submitted by:
JOHN OLSON
Check the Appropriate Box. Is Item Budgeted YES NO
If not budgeted, where will the money come from?
Departmeht€7'
Head
J n Olson
ctor
Finance
Director
City
Administrator
VI=NDOR INFORMATION
Invoice To:
Attn:
CITY OF HUTCHINSON
PUBLIC WORKS
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Shipping Address
1400 ADAMS ST SE
HUTCHINSON, MN 55350
Vendor:
Wm Mueller & Sons
Contact Name
Brad Droege
Address
831 Park Ave
Reference No.
PO Box 247
Phone No.
952.467.2720
Hamburg, MN 55339
Fax No.
Customer ID
Check if only source available and state reason check Box
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
1
LS
Streets & Roadways 100-4302-54360
64,750.00
$64,750.00
1
LS
Cemetery 100-4901-54360
1,500.00
$1,500.00
1
LS
Airport 100-4902-54360
2,500.00
$2,500.00
1
LS
HATS Facility 226-4305-54360
2,000.00
$2,000.00
1
LS
Water 601-4944-54360
20,000.00
$20,000.00
1
LS
Wastewater 602-4945-54360
3,000.00
$3,000.00
1
LS
Storm Water 652-4946-54360
4,000.00
$4,000.00
*Low quote determined by selecting 3 of previous year projects and applying
new rates quoted for 2017.
TOTAL DUE
$97,750.00
List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available).
Receiving Information:
Date Received Received By Invoice Amount Verified ay
4
19536 -04 -10 -2017 -PR -Wm Mueller & Sons.xlsPage 1 of 2
)1.2-
VENDOR INFORMATION
Vendor: , -
Duininck, Inc.
Contact Name
Lucas Post
Address
8558 Co Rd 9 NE
Reference No.
Spicer, MN 56288
Phone No.
320.235.3318
Fax No.
320.235.5301
Customer ID
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
1
LS
Streets & Roadways
64,750.00
$64,750.00
1
LS
Cemetery
1,500.00
$1,500.00
1
LS
Airport
2,500.00
$2,500.00
1
LS
HATS Facility
2,000.00
$2,000.00
1
LS
Water
20,000.00
$20,000.00
1
LS
Wastewater
3,000.00
$3,000.00
1
LS
Storm Water
4,000.00
$4,000.00
TOTAL DUE
$97,750.00
VENDOR
INFORMATION
Vendor:
Address
Contact Name
Reference No.
Phone No.
Fax No,
Customer ID
ORDERING INFORMATION
QUANTITY
UNITS
DESCRIPTION
UNIT PRICE
TOTAL
SUBTOTAL
TAX
SNIPPING
TOTAL WE
19536 -04 -10 -2017 -PR -Wm Mueller & Sons.xls
Street Patching & Repair Work Conditions
1 Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement
2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching
3 Excess material to be disposed of as directed by the City, either at Creekside Sods or the City's Public Works facility.
4. Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent
5 Compact aggregate base material prior to patching Compact pavement following patch to assure a smooth transition between existing and new pavement
6 Maintain the worksite in a clean, neat manner Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work
7 Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks
B. Work to be invoiced to the City using time and materials Invoices are to provide detail for each individual location identified on work requests.
Rates, Pricing and Payments
1 Work is to be invoiced to the City using items listed below, plus other items at time and materials Invoices are to provide detail for each individual location
2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis.
3 All equipment rates are to include operator and fuel
4. Prices below are for the year. Prices maybe subject to changes in fuel or bituminous prices Modified pricing is to be agreed upon separately.
5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5% The subcontractor's name, contact information, and invoice/pricing is to be included
Wm Mueller & Sons,
Dummck, Inc.,
Hamburg, MN
Prinsburg, MN
Hourly Labor Rates
Hourly Labor Rates
FOREMAN
r $
8000
FOREMAN
$/hr $ 7700
LABOR - GENERAL
$/hr $
60.00
LABOR - GENERAL
$/hr $ 6000
LABOR -TRAFFIC CONTROL
$/hr $
6000
LABOR - TRAFFIC CONTROL
$/hr $ 6000
Material Pricing
Material Pricing
SELECT GRANULAR BORROW
Ton $
350
SELECT GRANULAR BORROW
Ton $ 4.00
RECYCLED BITUMINOUS/CONCRETE
Ton $
855
RECYCLED BITUMINOUS/CONCRETE
Ton $ 975
CLASS 5100%CRUSHED LIMESTONE
Ton $
11.20
CLASS 5 100% CRUSHED LIMESTONE
Ton $ 12.00
41/31 BITUMINOUS MIX (PG 58-28)
Ton $
54.00
41/31 BITUMINOUS MIX (PG 58-28)
Ton $ 65.00
TACK OIL
Gal $
4.00
TACK OIL
Gal $ 2.75
TOPSOIL, SCREENED
CY $
1200
TOPSOIL, SCREENED
CY $ 2500
Hourly Equipment Rates
Hourly Equipment Rates
BACKHOE, CAT 320 OR EQUIVALENT
$/hr $
160.00
BACKHOE, CAT 320 OR EQUIVALENT
$/hr $ 165 00
BACKHOE, CAT 330 OR EQUIVALENT
$/hr $
187.00
BACKHOE, CAT 330 OR EQUIVALENT
$/hr $ 180 00
BACKHOE, TRACTOR -LOADER
$/hr $
120.00
BACKHOE, TRACTOR -LOADER
$/hr $16500
DOZER, CAT D4 OR EQUIVALENT
$/hr $
14500
DOZER, CAT D4 OR EQUIVALENT
$/hr $ 120.00
DOZER, CAT D5 OR EQUIVALENT
$/hr $
157.00
DOZER, CAT D5 OR EQUIVALENT
$/hr $ 148 00
DOZER, CAT D6 OR EQUIVALENT
$/hr $
17300
DOZER, CAT D6 OR EQUIVALENT
$/hr $ 148.00
MOTOR GRADER
$/hr $
140.00
MOTOR GRADER
$/hr $ 158 00
LOADER, CAT 966 OR EQUIVALENT
$/hr $
16800
LOADER, CAT 966 OR EQUIVALENT
$/hr $ 134 00
LOADER, CAT 970 OR EQUIVALENT
$/hr $
180.00
LOADER, CAT 970 OR EQUIVALENT
$/hr $ 207 00
LOADER, CAT 980 OR EQUIVALENT
$/hr $
19000
LOADER, CAT 980 OR EQUIVALENT
$/hr $ 207.00
SKIDSTEER LOADER
5/hr $
115.00
SKIDSTEER LOADER
$/hr $ 107.00
SKIDSTEER LOADER, W/ MILL OR HAMMER
$/hr S
14000
SKIDSTEER LOADER, W/ MILL OR HAMMER
$/hr $ 121.00
DUMP TRUCK, SINGLE -AXLE
$/hr $
81.00
DUMP TRUCK, SINGLE -AXLE
$/hr $11000
DUMP TRUCK, TANDEM OR TRI AXLE
$/hr $
83.00
DUMP TRUCK, TANDEM OR TRI AXLE
$/hr $ 110.00
DUMP TRUCK, QUAD ORQUINTAXLE
$/hr $
92.00
DUMP TRUCK, QUAD OR QUINT AXLE
$/hr $11000
TRUCK, WATER
$/hr $
10000
TRUCK, WATER
$/hr $ 110 00
TRUCK, ASPHALT DISTRIBUTOR
$/hr $
170.00
TRUCK, ASPHALT DISTRIBUTOR
$/hr $ 128.00
PAVER, LEEBOY 8515 OR EQUIVALENT
$/hr $
295.00
PAVER, LEEBOY 8515 OR EQUIVALENT
$/hr $ 325 00
PAVER, CATAP600D OR EQUIVALENT
$/hr $
370.00
PAVER, CAT AP600D OR EQUIVALENT
$/hr $ 38100
PAVER, CAT AP1000D OR EQUIVALENT
$/hr $
46500
PAVER, CAT AP1000D OR EQUIVALENT
$/hr $ 381 00
ROLLER, STEEL WHEEL
$/hr $
132.00
ROLLER, STEEL WHEEL
$/hr $ 120.00
STREET SWEEPER, PICK UP TYPE
$/hr $
12500
STREET SWEEPER, PICK UP TYPE
$/hr $ 110 00
TRAILER, LOW BOY
$/hr $
17400
TRAILER, LOW BOY
$/hr $ 202.00
Single -axle dump
150
8100
12150 Smgle-axle dump
150
11000
16500
Quad/Quint axle
100
9200
9200 Quad/Quint axle
100
11000
11000
Steel roller
150
13200
19800 Steel roller
ISO
12000
18000
Asphalt Distributor
075
17000
12750 Asphalt Distributor
075
12800
9600
Skid -steer loader
100
11500
115 Go Sk,cl,teer loader
100
10700
10700
Skid -steer loader w/ mill or hammer
100
14000
14000 Skid -steer loader w/ mill or hammer
100
12100
12100
Foreman
350
8000
28000 Foreman
350
7700
26950
Labor -General
1150
6000
69000 Labor -General
1150
6000
69000
Labor -Traffic
400
6000
24000 Labor -Traffic
400
6000
24000
41/31 Bituminous mix
2.00
5400
10900 41/31 &tummous mix
200
6500
130 DO
Per Invoice #15-60911/06/15
2,11200
2,108,50
Smgle-axle dump
400
8100
32400 Single -axle dump
400
11000
44000
Quad/Quint axle
300
9200
27600 Quad/Quint axle
300
11000
33000
Quad/Quint axle
300
9200
27600 4uadjQuint axle
300
11000
33000
Tandem or tri -axle
300
8300
24900 Tandem or tri -axle
300
11000
33000
Tandem or to -axle
300
9300
24900 Tandem or tri -axle
300
11000
33000
Leeboy 8515 Paver
200
29500
59000 Leeboy 8515 Paver
200
32500
65000
Steel roller
500
13200
66000 Steel roller
500
120 00
60000
Asphalt Distributor
200
17000
340,00 Asphalt Distributor
200
12800
25600
Sludsteerloader
400
11500
46000 Skldsteer loader
400
10700
42800
Skldsteer loader w/ mill or hammer
100
140 DO
14000 Skldsteer loader w/ mill or hammer
100
121 DO
12100
Foreman
800
8000
64000 Foreman
800
7700
61600
Labor -General
5000
6000
3,00000 Labor -General
5000
6000
3,00000
41/31 Bituminous mix
6700
5400
3,618-00 41/31 &luminous mix
6700
6500
4,35500
Per mvaice #15-385 09112/15
10,822.00
11,78600
Single -axle dump
450
8100
364 SO 5ingle-axle dump
4.50
11000
495 OO
Quad/Quint axle
300
9200
27600 Quad/Quint axle
300
11000
33000
Quad/Quint axle
300
9200
27600 Quad/Quint axle
300
11000
33000
Leeboy 8515 Paver
400
295 00
1,18000 Leeboy 8515 Paver
400
32500
1,30000
Steel roller
375
13200
49500 Steel roller
375
12000
45000
Asphalt Distributor
200
17000
34000 Asphalt Distributor
200
12800
25600
Skidsteer loader
350
11500
402 50 Skldsteer loader
350
IIS 00
40250
Skldsteer loader w/ mill or hammer
350
14000
49000 Skldsteer loader w( mill or hammer
350
12100
42350
Lowboy trailer
100
17400
17400 Lowboy trailer
100
20200
20200
Foreman
700
8000
56000 Foreman
700
7700
53900
labor -General
1375
6000
82500 Labor -General
1375
6000
82500
41/31 Bituminous mix
4000
5400
2,16000 41/31 Bituminous mix
4000
6500
2,60000
Per mvoice #15-687 09/30/15
7,S4300
8,15300
Total of 3 representa4ve mvorces 20,477 00 22,047 50
(,)w"- M ��l &%,X
,-A, -,r /r 6 Ifa, ,b - �kl
1 ,
Street Patching & Repair Work Conditions
1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement.
2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching.
3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility.
4. Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent.
S. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement.
6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work.
7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks.
8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests.
Rates, Pricing and Payments
1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location.
2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis.
3. All equipment rates are to include operator and fuel.
4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately.
5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included.
btscR jPndN___DESCRIPTION
Hourly Labor Rates
FOREMAN
$/hr $
80.00
LABOR - GENERAL
$/hr $
60.00
LABOR - TRAFFIC CONTROL
$
60.00
Material Pricing
$/hr $
190.00
SELECT GRANULAR BORROW
Ton $
3.50
RECYCLED BITUMINOUS/CONCRETE
Ton $
8.55
CLASS 5 100% CRUSHED LIMESTONE
Ton $
11.20
41/31 BITUMINOUS MIX (PG 58-28)
Ton $
54.00
TACK OIL
Gal $
4.00
TOPSOIL, SCREENED
Cy $
12.00
Hourly Equipment Rates
170.00
PAVER, LEEBOY 8515 OR EQUIVALENT
BACKHOE, CAT 320 OR EQUIVALENT
SF $
160.00
BACKHOE, CAT 330 OR EQUIVALENT
SF $
187.00
BACKHOE, TRACTOR -LOADER
SF $
120.00
DOZER, CAT 04 OR EQUIVALENT
$/hr $
145.00
DOZER, CAT DS OR EQUIVALENT
$/hr $
157.00
DOZER, CAT D6 OR EQUIVALENT
$/hr $
173.00
Hourly Equipment Rates (Cont.)
MOTOR GRADER
$/hr $
140.00
LOADER, CAT 966 OR EQUIVALENT
$/hr $
168.00
LOADER, CAT 970 OR EQUIVALENT
$/hr $
180.00
LOADER, CAT 980 OR EQUIVALENT
$/hr $
190.00
SKIDSTEER LOADER
$/hr $
115.00
SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $
140.00
DUMP TRUCK, SINGLE -AXLE
$/hr $
81.00
DUMP TRUCK, TANDEM OR TRI AXLE
$/hr $
83.00
DUMP TRUCK, QUAD OR QUINT AXLE
$/hr $
92.00
TRUCK, WATER
$/hr $
100.00
TRUCK, ASPHALT DISTRIBUTOR
$/hr $
170.00
PAVER, LEEBOY 8515 OR EQUIVALENT
$/hr $
295.00
PAVER, CAT AP600D OR EQUIVALENT
$/hr $
370.00
PAVER, CAT AP1000D OR EQUIVALENT
$/hr $
465.00
ROLLER, STEEL WHEEL
Vhr $
132.00
STREET SWEEPER, PICK UP TYPE
$/hr $
125.00
TRAILER, LOW BOY
$/hr $
174.00
WM. Mueller and Sons, Inc
831 Park Ave. PO Box 247
_
Hamburg, MN 55339
BY,.e..•.a-,-=..:w.-mow.....,_-_.,....-
Street Patching & Repair Work Conditions
1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement.
2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching.
3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility.
4 Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent.
5 Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement.
6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work.
7 Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks.
8. Work to be invoiced to the City using time and materials Invoices are to provide detail for each individual location identified on work requests
Rates, Pricing and Payments
1 Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location
2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis.
3 All equipment rates are to include operator and fuel.
4 Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately.
5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included.
DESCRIPTION UNIT PRICE DESCRIPTION UNIT PRICE
Hourly Labor Rates
FOREMAN
$/hr
$ 7700
LABOR - GENERAL
$/hr
$ 60.00
LABOR - TRAFFIC CONTROL
$/hr
$ 60.00
Material Pricing
$/hr
$ 20700
SELECT GRANULAR BORROW
Ton
$ 4.00
RECYCLED BITUMINOUS/CONCRETE
Ton
$ 9.75
CLASS 5 100% CRUSHED LIMESTONE
Ton
$ 1200
41/31 BITUMINOUS MIX (PG 58-28)
Ton
$ 65.00
TACK OIL
Gal
$ 2.75
TOPSOIL, SCREENED
CY
$ 2500
Hourly Equipment Rates
$/hr
$ 12800
BACKHOE, CAT 320 OR EQUIVALENT
$/hr
$ 165.00
BACKHOE, CAT 330 OR EQUIVALENT
$/hr
$ 18000
BACKHOE, TRACTOR -LOADER
$/hr
$ 165.00
DOZER, CAT D4 OR EQUIVALENT
$/hr
$ 120.00
DOZER, CAT D5 OR EQUIVALENT
$/hr
$ 148.00
DOZER, CAT D6 OR EQUIVALENT
$/hr
$ 148.00
DUININCK INC
PRINSBURG MN
Hourly Equipment Rates (Cont.)
MOTOR GRADER
$/hr
$ 158.00
LOADER, CAT 966 OR EQUIVALENT
$/hr
$ 134.00
LOADER, CAT 970 OR EQUIVALENT
$/hr
$ 20700
LOADER, CAT 980 OR EQUIVALENT
$/hr
$ 20700
SKIDSTEER LOADER
Virr
$ 10700
SKIDSTEER LOADER, W/ MILL OR HAMMER
$/hr
$ 121.00
DUMP TRUCK, SINGLE -AXLE
$/hr
$ 110.00
DUMP TRUCK, TANDEM OR TRI AXLE
$/hr
$ 11000
DUMP TRUCK, QUAD OR QUINT AXLE
$/hr
$ 110.00
TRUCK, WATER
$/hr
$ 110.00
TRUCK, ASPHALT DISTRIBUTOR
$/hr
$ 12800
PAVER, LEEBOY 8515 OR EQUIVALENT
$/hr
$ 325.00
PAVER, CAT AP600D OR EQUIVALENT
$/hr
$ 381.00
PAVER, CAT AP1000D OR EQUIVALENT
$/hr
$ 381.00
ROLLER, STEEL WHEEL
$/hr
$ 120.00
STREET SWEEPER, PICK UP TYPE
$/hr
$ 11000
TRAILER, LOW BOY
$/hr
$ 202.00
Library Board Meeting
Monday, February 27, 2017
Present: Gerry Grinde, Mary Christensen, Jack Sandberg, Steve Bailey, Kristine Leuze, Julie Lofdahl,
Katy Hiltner, Ex -Officio
Excused: Dianne Wanzek
Review minutes from the January 23, 2017 meeting. Motion to approve Jack Sandberg, seconded Gerry
Grinde; Minutes APPROVED
Old Business:
One Book, One Community: Community Book Discussion program report
Expected 20-30 people and 81 people came. Program started with a short film that was put
together by the Weather Channel. Katy then led group in one big book discussion. It went well
but need to be sure to have a sound system next time.
Job Posting for Young Adult Librarian
Two applications have been received and candidates will be interviewed on Wednesday, March
1st. Katy wants a quick decision and hopes to have a librarian hired to start in March. The Teen
Bookmark program and the Art Journal Program will both be listed in the PRCE book for summer
programming.
Library Board Appointment — recommendation to Mayor due in March
Library Board members are recommending Kristine Leuze and Carolyn Ulrich for the open board
positions.
Strategic Plans/Goals
Jack gave notes with the question "What is the job of the board?" Are we an advisory board vs.
a governing board? What can we do vs. what should we do? Katy and Jack will be meeting to
discuss this more.
Katy has donated 2009 - 2012 Hutchinson Leaders to the Historical Society. This cleared one
shelf in the storage room for Sherry to use.
New Business:
One Book, One Community Upcoming Event
Sunday, March 12, 2:00 p.m. The Hinckley Firestorm: Could It Happen Today?
Location: Hutchinson Fire Hall
The Fire Chief will be speaking along with a DNR representative talking about wildfires.
Friends of the Library Annual Meeting
The Friends' annual meeting was on January 31st. The Friends group funds a number of library
projects. There is a core group of 3 members who sort through the book donations every week,
but there are many more who financially support the Friends of the Library and help with the
annual fall and spring book sales. Members of the Friends also help with the library's volunteer
thank you event. The board said they would help with this year's volunteer thank you so the
Friends can be acknowledged.
Senior Surf Class program report
A presenter from Minnesota River Area Agency on Aging did a class on basic computer skills on
February 23 for four people. Maybe at a later date the library can collaborate with the Senior
Center to do a class. The library would have to bring in laptops as the Senior Center no longer
has a computer lab.
Food for Fines
From March 6 -18 patrons may bring in can goods for the Food Shelf. For each food item, $1.00
will be taken off their fines up to $5. This is a goodwill program that the staff enjoys.
Pam Dille's retirement from Pioneerland Library System
Pam retired on March 1, 2017, from Pioneerland Library System.
Other
Discussed the lack of parking and how it will be affected when Main Street is under
construction.
The construction of the school is looking good. The Tiger Path program will be a great way for
students to earn college credits while in high school. There will be college professors teaching
the program. This would be an opportunity for the library to bring in Darren Vanderheiden to
speak on the Tiger Path program.
Janousek building has been sold and the sign was given to Historic Hutchinson. It will be
remodeled into a beer and wine making supply store with apartment upstairs.
There is a new game shop opened on Main Street. They will be selling cards and board games.
They will be having tournaments where you pay $20 to participate.
Motion by Mary and seconded by Jack to adjourn. Meeting adjourned at 5:25 p.m.
Minutes submitted by Julie Lofdahl, Secretary
Next meeting: March 27, 2017 at 4:30 p.m.
January 2017 Donations
Twice is Nice $ 150.00
Friends of the Hutchinson Public Library $5,284.49
(reimbursement for adult/YA audio books and DVDs)
Total $5,434.49
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 04/05/2017
Re: Liquor Hutch Sales January— March 2017
Gross Profit Percentage: 25.3%
25.5%
IMPORTANT TO NOTE: Easter Holiday in March 2016....will be in April 20171
Store Activity Highlights:
• GrapeVine Tasting event held January 19th featuring Italian Wines
• Distilled Spirits Seminar held February 23rd featuring Starlight Craft Spirits from Indiana
• Customer Appreciation Week February 13th -18th with advertising, Giveaways, In Store Tastings
and, new this year, a Craft Beer Tasting Event that increased Craft Beer Sales for the day
by 30%!
• Performance Reviews completed for 2 Full Time and 17 Part Time Employees
• New Full Time Hire completed and training schedule begun
• Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and
spoke with Representatives about issues important to our profitability
• GrapeVine Tasting event held on March 16th featuring South American Wines
• Safety Training (either at Training Sessions or through Online Training) completed by all
employees
• Review of Credit Card Recapture rates completed and process in place for a change in June.
Significant savings to be realized and all PCI Standards to remain at highest levels.
• Planning for April Employee Training Session focusing on "Understanding Beer Styles"
completed
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
2016
2017
Change
Year to Date Sales:
$1,229,707
$1,207,140
1.8% Decrease
Liquor
$ 436,084
$ 432,859
0.7% Decrease
Beer
$566,642
$ 552, 600
2.5% Decrease
Wine
$ 207,010
$ 200,532
3.1% Decrease
Year to Date Gross Profit Dollars:
$310,767
$307,967
0.9% Decrease
Year to Date Customer Count:
51,802
50,888
1.8% Decrease
Average Sale per Customer:
$23.74
$23.72
$0.02 Decrease
Gross Profit Percentage: 25.3%
25.5%
IMPORTANT TO NOTE: Easter Holiday in March 2016....will be in April 20171
Store Activity Highlights:
• GrapeVine Tasting event held January 19th featuring Italian Wines
• Distilled Spirits Seminar held February 23rd featuring Starlight Craft Spirits from Indiana
• Customer Appreciation Week February 13th -18th with advertising, Giveaways, In Store Tastings
and, new this year, a Craft Beer Tasting Event that increased Craft Beer Sales for the day
by 30%!
• Performance Reviews completed for 2 Full Time and 17 Part Time Employees
• New Full Time Hire completed and training schedule begun
• Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and
spoke with Representatives about issues important to our profitability
• GrapeVine Tasting event held on March 16th featuring South American Wines
• Safety Training (either at Training Sessions or through Online Training) completed by all
employees
• Review of Credit Card Recapture rates completed and process in place for a change in June.
Significant savings to be realized and all PCI Standards to remain at highest levels.
• Planning for April Employee Training Session focusing on "Understanding Beer Styles"
completed
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
