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cp04-11-2017HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, APRIL 11, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Congregational UCC 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 28, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14702 — Resolution Disposing of Surplus Property (b) Consideration for Approval of Wetland Conservation Act Delegation from the City of Hutchinson to McLeod County 1. Resolution No. 14703 2. Resolution No. 14704 (c) Consideration for Approval of Infrastructure Maintenance Fund Project (Replay Application) (d) Consideration for Approval of Issuing Short -Term Gambling License to Shady Lane Sportsmen Club on June 16 & 17, 2017, at McLeod County Fairgrounds (e) Consideration for Approval of Issuing Short -Term Gambling License to Saturday Night Cruisers from June — December 2017 at the Hutchinson Mall CITY COUNCIL AGENDA APRIL 11, 2017 (f) Consideration for Approval of 42nd Annual Arts & Crafts Festival to Be Held September 15 & 16, 2017, in Library Square (g) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 8. ASSESSMENT HEARING AND PROJECT AWARD FOR SCHOOL ROAD & ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO. 2, PROJECT NO. 17-02) (a) Resolution No. 14705 - Resolution Adopting Assessment (b) Resolution No. 14706 - Resolution Accepting Bid and Awarding Contract purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. UPDATE ON DOG PARK PROJECT - AMY SOLINGER 10. POLICE DEPARTMENT 2016 YEAR END REPORT 11. CLEAN ENERGY COMMUNITY AWARD RECOGNITION 12. WELLHEAD PROTECTION PLAN PART I INFORMATIONAL MEETING 13. DISCUSSION OF RESCINDING SECTION 132.25 OF THE HUTCHINSON CITY CODE — UTILTIES INTERRUPTION UNFINISHED BUSINESS 14. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) 15. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT (SECOND READING AND ADOPTION) NEW BUSINESS 16. APPROVE/DENY PURCHASE AGREEMENT AND DEVELOPMENT AGREEMENT WITH TITANIUM PARTNERS LLC FOR HOTEL PROJECT 17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF LE SUER 18. APPROVE/DENY AIRPORT CONSULTANT SERVICES SELECTION 19. APPROVE/DENY SETTING SPECIAL MEETING FOR APRIL 20, 2017, AT MCLEOD COUNTY TO ATTEND ECONOMIC DEVELOPMENT FORUM 2 CITY COUNCIL AGENDA APRIL 11, 2017 GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from February 27, 2017 (b) Liquor Hutch Quarterly Report NHSCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 28, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Mary Christensen, John Lofdahl and Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Item 12 can be removed from the agenda as the event coordinator is withdrawing its request. Also, Mr. Jaunich requested two additional items: Item 15.1 — Resolution 14701 — Local Control; Item 15.2 — Letter to legislators related to small cell technology. Motion by Czmowski, second by Christensen, to approve the agenda with revisions noted above. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 14, 2017 (b) Joint Workshop Minutes with McLeod County Board of March 9, 2017 Motion by Christensen, second by Cook, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Engineering Services Agreements with Spring Lake Engineering (Lift Station Controls Upgrade) CITY COUNCIL MINUTES MARCH 28, 2017 (b) Consideration for Approval of Out -of -State Travel Request for Tim Gratke to Attend the General Electric Wastewater Users' Group Conference in Newport Beach, California from April 23-25, 2017 (c) Consideration for Approval of Resolution No. 14697 - Resolution of Authorization to Execute Minnesota Department of Transportation Grant Agreement for Airport Improvement Excluding Land Acquisition (d) Consideration for Approval of Resolution No. 14698 — Resolution Authorizing Conditional Use Permit for an Integrated Adult Activity Center in a C-5 Zoning District Located at 261 3rd Avenue NW with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 14699 — Resolution Amending City's Social Media Policy (f) Claims, Appropriations and Contract Payments Items 7(a) and 7(c) were pulled for separate discussion. Motion by Czmowski, second by Cook, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Kent Exner, City Engineer, noted that the agreements with Spring Lake Engineering have been revised slightly and have been distributed for the Council's consideration. Motion by Cook, second by Lofdahl, to approve Item 7(a). Motion carried unanimously. Item 7(c) had further discussion. Mayor Cook noted that the runway is not included with this and asked if that would be completed in the near future. John Olson noted that the runway will be completed in 2019, but at this time the specifications are not complete. Motion by Lofdahl, second by Christensen, to approve Item 7(c). Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 8. WASTEWATER TREATMENT FACILITY MEMBRANE BIOREACTOR CASSETTES REPLACEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 17-08) 1. Resolution No. 14695 - Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Resolution No. 14696 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that staff is preparing to administer the replacement of the membrane bioreactor cassettes within the wastewater treatment facility. The anticipated usable life of this equipment is typically 10 to 12 years. The current membranes were installed in 2008 and have been fully utilized during their 10 years of utilization. The City most likely will receive a substantial price break per the original installation agreement if the replacement membranes are procured within 10 years of the initial construction. This project is included in the capital improvement plan and the necessary funding has been reviewed with finance staff. 2 CITY COUNCIL MINUTES MARCH 28, 2017 Motion by Lofdahl, second by Christensen, to open public hearing. Motion carried unanimously. No public comments were received. Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Lofdahl, second by Cook, to approve Resolution Nos. 14695 and 14696. Motion carried unanimously. NIlVIUNICATIONS RE UESTS AND PETITIONS purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PUBLIC WORKS 2016 YEAR END REPORT Kent Exner, City Engineer, presented before the Council. Mr. Exner provided a year-end review of the public works department. The public works department is comprised of three divisions — engineering, operations & maintenance, water & wastewater. The department includes 26 full time employees and 9 seasonal staff. Mr. Exner reviewed the department's services as categorized — essential, critical, basic, targeted and special. Mr. Exner reviewed major accomplishments completed in project development & construction; infrastructure maintenance & improvements; planning, policy & administrative; grants; and capital projects. Mr. Exner also reviewed major goals established for 2017 in the areas of capital projects; infrastructure maintenance projects, operations & maintenance and planning, policy & administrative. Lastly, Mr. Exner reviewed the budget and financial responsibilities of the department. Mr. Exner also reviewed statistics on infrastructure inventory and urban forestry information. Council Member Cook requested that a presentation be given in the future solely on forestry activities. 10. DISCUSSION OF MCLEOD COUNTY ASSESSOR AGREEMENT Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that at the joint meeting held with the McLeod County Board earlier this month, it was mentioned that the City had received a letter and revised agreement from the McLeod County Assessor. The revised agreement is $14,467 higher than the agreement that was sent to the City and signed by both parties in October. Obviously, the additional costs were not included in the City's 2017 budget. The costs associated with the agreement are now at a level of which the city administrator cannot sign off on and requires Council action. Mr. Jaunich asked if the Council would like for him to address this matter with the county. The Council Members felt that because the county has been used for several years for assessing services, they would like to continue working in the same capacity and keep the relationship with them. However, they felt some accountability should be held by the County due to their error and Council Member Cook proposed that the county share the additional cost with the City or split it in half. Mr. Jaunich noted that he will draft a letter noting the City's concerns and propose that the additional costs be shared with the county. UNFINISHED BUSINESS 11. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11, 2017) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the City Council had directed staff to conduct some more research and come back with a CITY COUNCIL MINUTES MARCH 28, 2017 revised landscape ordinance. Mr. Jochum noted that the biggest difference between this new proposed ordinance and the current one is the specificity it has. The proposed ordinance will make it easier for developers to understand what the City is looking for. In addition, after reviewing ordinances from other cities, it became apparent that the City should have a green space percentage required for commercial and industrial projects. The ordinance requires 20% green or managed landscape area. Based on the current ordinance, the setback areas are the only areas that would be green or landscaped area. Based on a one acre lot, these setback areas would equate to 18% open space, which isn't much different then what is being proposed. The Planning Commission held a public hearing on March 21, 2017, and no comments were received on the proposed ordinance. The proposed ordinance provides developers more direction on what is required and should save time. In addition, the proposed ordinance allows a certified landscape designer to design the landscape plan which would be likely cheaper than a landscape architect and the landscaping could be installed by the owner. Motion by Cook, second by Christensen, to set second reading and adoption of Ordinance No. 16-767 for April 11, 2017. Motion carried unanimously. NEW BUSINESS 12. APPROVE/DENY AUTHORIZING SPECIAL EVENT OUTSIDE OF 16 MAIN STREET NORTH ON MAY 5, 2017, INCLUDING LIQUOR CONSUMPTION ON PUBLIC PROPERTY No action was taken on this item as the event coordinator has withdrawn its plans for the event. 13. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11, 2017) Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a request has been received from the general contractor of the Hutchinson High School addition and renovation project to lift the City's noise restrictions for construction activities over the weekends beginning in May and ending in September. The City's current ordinance restricts construction activities of the weekends from 9:OOam - 9:OOpm. The contractor could like the City to lift that restriction for the high school project and extend those hours from 7:OOam — 10:00pm (which is currently allowed during the weekdays). The City has allowed this on three previous occasions over the last 12 years on the Hwy 7 project, Adams Street project and School Road project. The request is from May 13 through September 10. Motion by Czmowski, second by Lofdahl, to set second reading and adoption of Ordinance No. 17-769 for April 11, 2017. Motion carried unanimously. 14. APPROVE/DENY 2017 GOALS AND OBJECTIVES Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that last month the Council held a workshop on the City's goals and objectives. Mr. Jaunich is officially bringing this item back to the Council for formal approval. By approving the goals and objectives, it makes it clear to staff on what should be focused on and it communicates to the public the items of importance to the City Council. Council Member Cook spoke about Objective 96 — Create Master Park Plan that looks at everything from Facilities to the Eventual Replacement/Update of the City's Playground System. Council Member Cook suggested perhaps funding for these improvements could come from a local sales tax. .19 CITY COUNCIL MINUTES MARCH 28, 2017 Motion by Czmowski, second by Cook, to approve 2017 goals and objectives. Motion carried unanimously. 15. APPROVE/DENY RESOLUTION NO. 14700 — RESOLUTION SUPPORTING TAX EXEMPTION FOR PUBLIC CHARTER SCHOOLS Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that a few weeks ago the City was approached by Jim Fahey in an effort to gain the city's support for the adoption of SF 2041 and HF 2403; legislation that would make real estate taxes exempt for property that is privately held and rented to public charter schools. Currently this exemption does not exist for charter schools. Mr. Jaunich has put together a Resolution for the Council's consideration. The proposed legislation is estimated to save Hutchinson's Charter school about $110,000/year which would be redirected to educational efforts within the schools. This would likely have a minor impact on the City's tax rate as the tax burden currently being paid by the Charter School will get shifted to other properties throughout the community. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14700. Motion carried unanimously. 15.1 APPROVE/DENY RESOLUTION NO. 14701 — RESOLUTION SUPPORTING LOCAL DECISION-MAKING AUTHORITY Mr. Jaunich explained that the legislature is considering several bills that take away authorities of local governments. Mr. Jaunich distributed a list of bills that restrict municipalities' authority on various items. The proposed Resolution outlines the City's concerns and opposes legislation that removes the ability for local elected officials to respond to the needs of their businesses and constituents. Motion by Czmowski, second by Christensen, to approve Resolution No. 14701. Motion carried unanimously. 15.2 APPROVE/DENY CORRESPONDENCE TO STATE LEGISLATURES RELATED TO SMALL CELL TECHNOLOGY Mr. Jaunich reminded the Council that several weeks ago he and staff members had expressed concerns on a piece of legislation that was being considered in House and Senate committees. The legislation was HF739 and SF561 which dealt with "small cell wireless" equipment and distributed antenna systems. Staff believes that this would severely limit local authority to manage small cell technology in its public rights of way. It has been brought to the City's attention that language was recently introduced in the Omnibus Jobs and Energy Bill related to the use of public rights-of-way and assets within the public right- of-way for small cell site installations. The version of the language added was that of the small cell providers industry which is opposed by the LMC and the City of Hutchinson. The bill would significantly hinder the City from placing restrictions on the installation of new poles or the use of existing public utility poles for small sites within the city's right of way. It also restricts the City's ability to recover costs and fees from small cell provider companies who would use the City's poles for their equipment. The proposed letter indicates that the City is strongly opposed to the proposed language being added to the Omnibus Jobs and Energy Bill. 5 CITY COUNCIL MINUTES MARCH 28, 2017 Motion by Lofdahl, second by Cook, to approve sending correspondence to legislators related to small cells, which will include City Council member signatures. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 17, 2017 b) City of Hutchinson Financial Report and Investment Report for February 2017 NHSCELLANEOUS 17. STAFF UPDATES Marc Sebora — Mr. Sebora noted that a trial was held on the demolition of 430 Water Street. The Council received a favorable decision on the matter and the structure was ordered to be demolished by April 5, 2017. Matt Jaunich — Mr. Jaunich commented on the "storm chasers" and their registration with the City. Mr. Jaunich noted that although solicitors are required to register with the City of Hutchinson, that does not mean that the City is confirming that they are reputable businesses, rather solely that their business information is being collected. Citizens should still do their due diligence in researching companies before engaging in any contracts. 18. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook asked if staff could include information with an upcominS water bill on flushable wipes and perhaps putting door hanWers on the apartments with the information. Council Member Cook asked about work on 5 Avenue SW. Kent Exner noted that with the Century Avenue project 5t' Avenue SW is on the radar in the next few years. Council Member Cook also mentioned that with the reconstruction being done on Main Street/Hwy 15 in 2020, the City should strongly look at tree plantings and landscaping in the right of way area. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 7:30 p.m. Motion carried unanimously. rel HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration approving disposal of surplus property (Resolution #14702). Department: PW/Engineering LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Public Works department has surplus property no longer needed for municipal operations as described: Forjunk: 1. 1988 Chevrolet 1 -ton truck w/ aerial bucket (VIN: 1GBJR34W3JJ12373) This equipment is no longer needed for municipal operations, The intent is to junk this equipment at Hutch Auto & Truck Parts, Inc., 13396 Hwy 7 E, Hutchinson, as it is no longer functional, and has been deemed unsafe for sale by the City. For sale at auction: 1. 1992 Ford L8000 single -axle dump truck w/ snowplow, wing plow (VIN: 1 FDYK82AXNVAl 1658) 2. 1997 Ford F750 single -axle truck w/ aerial bucket (VIN: 1 FDPF70J2WVA23477) This equipment is no longer needed for municipal operations, The intent is to offer this equipment for sale through Fahey Sales at an upcoming auction. BOARD ACTION REQUESTED: Consideration to approve/reject disposal of surplus property, Resolution #14702. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14702 RESOLUTION APPROVING DISPOSAL OF PUBLIC WORKS DEPARTMENT SURPLUS PROPERTY WHEREAS, the Hutchinson Public Works Department has equipment that is no longer needed for municipal operations, AND WHEREAS, the Hutchinson City Code Section 91, Subdivision 3, Paragraph C provides for the sale at auction of surplus equipment, AND NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That the Hutchinson City Council hereby approves the sale at auction of the surplus property identified herein. Items to be junked at Hutch Auto & Truck Parts, Inc. 1. 1988 Chevrolet 1 -ton truck w/ aerial bucket (VIN: 1GBJR34W3JJ12373) Items to be sold at auction through Fahey Sales. 1. 1992 Ford L8000 single -axle dump truck w/ snowplow, wing plow (VIN: 1 FDYK82AXNVA 1165 8) 2. 1997 Ford F750 single -axle truck w/ aerial bucket (VIN: 1 FDPF70J2 W VA23477) Proceeds from these transactions shall be deposited into the Equipment Replacement Fund (701-4951). Adopted by the City Council this 11th day of April, 2017 Gary Forcier, Mayor ATTEST: Matthew Jaunich, City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Wetland Conservation Act Delegation from the City to McLeod County Department: PW/Eng LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Minnesota Wetland Conservation Act (WCA) responsibilities have never been formally accepted by resolution of Cities throughout McLeod County. To legally administer WCA the City needs to first accept administrative responsibility. McLeod County has been administering WCA on behalf of all the cities in McLeod County since December 31, 1993. Implementation of WCA requirements would not change as the City staff requests that the City Council approve the appropriate Resolutions to accept WCA administrative responsibilities and then delegate those responsibilities to McLeod County. Please note that City staff will be available to answer any questions that you may have. BOARD ACTION REQUESTED: Approval of Resolutions 14703 and 14704. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14703 CITY OF HUTCHINSON RESOLUTION REGARDING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and WHEREAS, the City of Hutchinson agrees to provide knowledgeable and trained staff with expertise in water resource management to manage the program as required by Minnesota Rule 8420.0200, Subpart 2, Item B; and WHEREAS, Minnesota Rule 8420.0200, Subpart 2, Item A requires that each LGU of the State send a written acknowledgement, including a copy of the adopting resolution, to BWSR that it is assuming its responsibilities under chapter 8420 and the act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the City of Hutchinson hereby accepts the authority and administrative responsibility to implement WCA as the LGU within the legal boundaries of the City of Hutchinson as of April 12, 2017 in accordance with Minnesota Rules, Chapter 8420. Adopted by the Council this 11th day of April 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich Offered by Council Member , seconded by Council Member , adopted by a vote of of the City Council of the City of Hutchinson on April 11th 2017. Attest: at the regular meeting Melissa Starke Executive Assistant/Paralegal RESOLUTION NO. 14704 CITY OF HUTCHINSON RESOLUTION DELEGATING THE ADMINISTRATION OF THE MINNESOTA WETLAND CONSERVATION ACT TO MCLEOD COUNTY WHEREAS, the Minnesota Wetland Conservation Act of 1991 (WCA) requires local government units (LGUs) to implement the rules and regulations promulgated by the Board of Water and Soil Resources (BWSR) pertaining to wetland draining, filling and excavation; and WHEREAS, Minnesota Rules, chapter 8420 have been adopted by BWSR in accordance with the rulemaking provisions of Minnesota Statutes, chapter 14, for the purpose of implementing WCA; and WHEREAS, Minnesota Rules 8420.0200, Subpart 1, Item E allows a county, city, or town to delegate implementation of chapter 8420 and the act to another governmental entity by the passage of resolutions by both parties; and WHEREAS, both parties must provide notice to BWSR, the Department of Natural Resources, and the Soil and Water Conservation District of the delegation, including a copy of the resolution and a description of the applicable geographic area, within 15 business days of adoption of the resolution. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, that the authority and administrative responsibility to implement WCA as the LGU within the legal boundaries of the City of Hutchinson is delegated to McLeod County as of April 12, 2017 in accordance with Minnesota Rules, Chapter 8420. Adopted by the Council this 11th day of April 2017. City Administrator: Matt Jaunich Offered by Council Member Mayor: Gary Forcier adopted by a vote of of the City Council of the City of Hutchinson on April 11th 2017. Attest: seconded by Council Member at the regular meeting Melissa Starke Executive Assistant/Paralegal HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Consideration of Infrastructure Maintenance Fund Project (Replay application) Department: PW/Engineering LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Each year, the City sets money aside in its Infrastructure Maintenance Account to address various maintenance projects affecting infrastructure throughout the City. The annual budget for this account is established after consultation between Parks and Public Works and is reviewed by the Resource Allocation Committee. As in past years, the plan for 2017 includes putting down Replay ag oil sealant on new pavements. Replay polymerizes the top 1" to 1 1/4" of the bituminous, reduces water infiltration significantly, and helps to keep the pavement from cracking.. This year's proposal is to do the 2015 paving projects, including: 1. 2nd Ave SE (Main to Bridge), including trail work & work on Arch St SE 2. Golf Course Rd NW / Shady Ridge Rd NW project areas 3. PRCE garage Replay is a proprietary product with exclusive territories. This cost is slightly over the budget of $70,400 (<1 %). This small amount will be made up on other Infrastructure Maintenance projects. BOARD ACTION REQUESTED: Approve/deny Purchase Order #19523 for $70,930 to Bargen, Inc. for installation of Replay Ag Oil Sealant. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 70,930.00 Total City Cost: $ 0.00 Funding Source: Infrastructure Maintenance Account Remaining Cost: $ 70,930.00 Funding Source: cityof Purchase Order Number } PURCHASE REQUISITION 1 1 9 1 5 2 3 �e artirlent; Infrastructure Maint Aciouna # Account Date: 03/23/17 S0mitte--4:: JOHN OLSON Check the Appropriate Box. Is Item Budgeted YES No If not budgeted, where will the money come from? Infrastructure Maintenance Account epartrnerit N a Jo son Finance Director pity; Acfrriin stratori i VENDOR INFORMATION It7Y C [ CITY OF HUTCHINSON PUBLIC WORKS 1400 ADAMS ST SE HUTCHINSON, MN 55350 Shipping Address 1400 ADAMS ST SE HUTCHINSON, MN 55350 Vordo:f:, AddrOss Bargen, Incorporated Contact Name:: Jerry VanDyke 606 County Rd 1 Reference No.. Mountain Lake, MN 56159 Phone No. 800.434.2924 Fax No. 507.427.2697 Gustomer:lq Check if only source available and state reason Check Box Proprietary product - dealership by area ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 20,060 SY Replay - Golf Course Rd NW/Shady Ridge Rd NW 1.500000 $30,090.00 12,208 SY Replay - 2nd Ave SE pro ect 1.500000 $18,312.00 8,495 SY Replay - 2nd Ave/VMF park trail project 1.749970 $14,866.00 3,831 SY Replay - PRCE Maint. Shop pavement 2.000000 $7,662.00 1,360 SY Creekside - removed from quote 471 SY WWTF - removed from quote TOTAL:DUEJ $70,930.00 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified By 19523-03-23-2017-PR-Bargen, Inc.xlsPage 1 of 2 606 County Road 1 Phone (507) 427-2924 Fax/Email COVER SHEET Mountain Lake, MN 56159 Company ( 1 �U�►1�r'LSOY1 J �� II Frott� ry Attention �� t � son _ Date 0312-3 / Fax # _ Phone: 1-800-434-2924 1 Fax: 1-507-427-2697 Email: j0C50Y\ P Gl , hVk,,hln Son, rnv1• VS Email us back at bargee@bargeninc.com Urgent For Review Total pages, including cover Please Reply Original is being mailed to you Message (V -It IRPIRGE INCORPORATED 606 County Road 1 Phone (507) 427-2924 Mountain Lake, MN 56159 March 23, 2017 City of Hutchinson Attn: John Olson 1400 Adams Street S.E. Hutchinson, MN 55350-7010 Re: Infrastructure Maintenance Funds Project Dear John, Thank you for the opportunity to explain the asphalt pavement maintenance services our firm offers and to provide you with a quote for your city streets. I am confident that you will find the services beneficial for your roads. I would like to explain the procedures our service crew uses. RePlay Procedure We will clean the area in preparation for the Seal Coat. The RePlay Agricultural Oil Seal and Preservation Agent will be spray applied in one coat. RePlay is designed to extend the life of new and existing asphalt surfaces. (Note: will cure in less than 3 hours) Project Prices - Our price includes all materials, applicable taxes and labor to complete the project as explained. Please note: The Customer is responsible for notifying the public that we will be working in your area. Pavement maintenance can be extremely dusty and dirty work and we strongly encourage the public to keep their Personal property at a strong distance away from our work zone, This will avoid any possible concerns for dust, debris or damage. A recommended distance would be 75 — 150feet away from the work zone. An Insurance Certificate is available upon request. #1— Golf Course Ro_atll Shady Ridge Road NW ProAect- 20,060 SY RePlay price is $30,090.00 #2 — 2nd Ave SE Project -12,208 SY RePlay price is $18,312.00 #3 — 2nd Ave/VMF Train Proiect- 8,495 SY RePlay price is $14,866.00 #4 – PRCE Maintenance Shop pavement- 3.831 SY RePlay price is $7,662.00 #5 – Creekside pavement -1360 SY —Re Play•p4ce..is-$2,744A9— 7o No f o0 #6 – WWTF pavement - 471 SY -RaXay prlce4r, $7. 800 Total SY: 46,425 SY Total Price: $74,356.00 ro T7-1/ J 71 11 S TERMS: Owner agrees that all payments required under this Contract shall be due and payable within 30 days of date of invoice. Owner further agrees that Bargen Inc. may charge interest at the annual rate of eighteen percent (18%), unless a lesser percentage is required by law on any sum due under this Contract which is not paid within 30 days of invoice date. If payments are not made when due, interest, costs incidental to collection and attorney's fees (if any attorney is retained for collection) shall be added to the unpaid balance. Bargen Inc. reserves the right, without penalty from Owner, to stop work on the project if Owner does not make payments to Bargen Inc. when due. This Proposal/Contract may be withdrawn by Bargen Inc. if not accepted within 30 days, or at anytime, subject to increases related to material prices as noted above. Acceptance of proposal —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. This proposal may be withdrawn if not accepted within 30 days. Date of acceptance Signature Purchase Order # Signature Thank you for the opportunity to provide you with information on the asphalt pavement maintenance needs in your community. I am confident that you will find the products used and the workmanship of our crew of the highest quality, I look forward to working with you in the near future. Sincerely, Ye�/ �� A Jerry Van Dyke BARGEN, INC. JVD ab Project for City of Hutchinson — RePlay for 2017 Our Mission Bargen, Inc. is commit- ted to excellence and, because of this, we take pride in our team of professional craftsmen. Our primary purpose is to provide knowledge- able recommendations, quality workmanship and exceptional service. Our goal is satisfied customers who have received the most value for their investment. Wcbsitc: www.bargoninc.com Email: bargen@bargeninc.con HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Short-Term Gambling License - Shady Lane Sportsmen Club Department: Administration LICENSE SECTION Meeting Date: 4/11/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Shady Lane Sportsmen Club has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on June 16 & 17, 2017, at the McLeod County Fairgrounds in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Shady Lane Sportsmen Club on June 16 & 17, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Cky of I 1 l Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fax. (320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Application Type — Short'l�erm Date(s) itfLF:. � •,, W rk [ �� dc)-( Fee: $30A0 ` - onlhlDayl'mr - M thlDavlYea Organization information e- �j l E fi i. L tL.%i // �. i✓ f^ll£'� C��t.{ 1 e 7 .JCC- �lLi f] .Jy 367 Na e Phone Number Address where regular meeting are held City State ,Zip Federal or State ID: E-41 -- 1'25-09(,4 1 i Day and time of meetings? '4{ v -e-,3 4C mon-1- a.+ rr Is this organization organized under the ws of the State of Minn ta? Er yes ❑ no How long has the organization been in existence? How may members in the organization? Ztv 4 - What is the purpose of the organization? 14-cl p LQ d f; � - M e" In whose custody will organization records be kept? Nam Phone Number Address City State zip �y Authorized �fficsr of the organization Information True Name Phone Number Residence Address City MAI State Date of Birth: 0 1 C 1 -7 Place of Birth: G-�,P •1/' � += Month/daylyear City Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ztno If yes, explain: Zips (nfp State City ofHutchinson application jar Gambling Devices License Page l of 3 under Minnesota Statute 029 True Name Phone Number Residence Address City State Zip Date of Birth: 10 1 0 (' 1 '�P Place of Birth: e'r • cc 5 Cf d Monthldaylyear Vty State Have you ever been convicted of any crime other than a traffic offense? ❑ yes Ano If yes, explain: How long have you been a member of the organization? Game Information Location #1 Name of ocation wh4 game will played Phone Number LJ Address of location when ame will be played City State rz-i�p 11 ;. Date{s} and/or day{s} gambling devices will be used: Xn C �� OI through Li 4t 1k1'T & -tp AM Hours of the day gambling devices will be used: From ; L) 0 pM, To Maximum number of player:; 11 : CO la .OLS Will prizes be paid in money or merchandise? Kmoney ❑ merchandise Will refreshments be served during the time the gambling devices will be used? Ayes ❑ no If yes, will a charge be made for such refreshments? yes ❑ nn Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State zip Date{s} and/or day{s} gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From 1'o Maximum number of player.- Will layer:Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? 0 yes ❑ no 0tr of Hutchinson Application for Gambling Devices License Page 3of3 Officers of the Organization (if necessary, list additional names on sevarate sheet) Name Title 3 1 "c' 4,U Q_ O.0 hoar N PW 'SS 3 3� Residence Address City State Zip s� v` k�' ❑o c_ r b C) - D 4t r r,,*ts,j Name Title i, Residence Address City State Zip jf r} Name Title d-cL. 0.i GiLi-2.v1:0< Residence address City State Zip Offrcers or Other Persons Paid for Services Information (ifnecessarv. list additional names on separate sheet) Name Residence Address Name Residence Address Name Title City State Zip Title City State Zip Title Residence Address City State Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager El yes �no L�1 Authorized Officer .O yes ❑ no Ax Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof of authorized officer of organization Signature ofgambling manager of organization City Council 0 approved ❑ denied Notes: Date Date HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-WZ Agenda Item: Short-Term Gambling License - Saturday Night Cruisers Car Club Department: Administration LICENSE SECTION Meeting Date: 4/11/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Saturday Night Cruisers Car Club has submitted a short-term gambling license application into administration for review and processing. The application is for raffle drawings the organization will be holding between June 1, 2017, and December 31, 2017. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Saturday Night Cruisers Car Club from June 1, 2017, to December 31, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ciy 0 f 1 I l Hassan SEreet Soulhea5l Huwhinson. MN 55350 ( 3203 587-5151 Fax: (3210) 234-1240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to he considered �IA�Pplicat�ie OR Short Tenn Date(s) June 1 December 31 Fee: MAO 1 Monrlv'DawYear - Mond7lDmVYear Oranization in formation1 4 -} It Saturday Night Cruisers Car Club 320-296-1991 --- Nance Phone Number - 1125 Blackbird Drive SW _ Hutchinson MN 55350 Address inhere regular meeting are heir! � - ( 'ir) Stale Zip Federal or State [D: _41-195-6814 Day and time of meetings? First Tuesday of the month ! t Is this organization organized under the laws of the State of Minnesota? ® yes ❑ no i How long has the organization been in existence? 1999 How may members in the organization? 55 What is the purpose of the organization? To get classic car enthusiasts and the public together. In whose, custody will organization records be kept? Sue Larnbertson 320-296-1991 — .flame 1125 Blackbird Drive SW - Address Duly Authoriaed Dfticer v$tlte Drganiaation Information Jeannie Tessmer 7a•ue 'Vicine Hutchinson Cal - 16207 573rd Street Hutchinson Residence Address City Date of Birth: 11/0311952 Place of mirth: �tifrinth/du}.'}ecu• �`� 1 lave you ever been convicted of any crime other than a traffic offense? If yes, explain: Phone Number MN 55350 Stale Zip 320 -587-7791 Phone :Vtrnaher - - MN 55350 .State Zip Litchfield 0 yes QR no MN State ('m- 6J'Hwehai.son I pplicanan far Gambkrtg Vewces License Puge o f .i Desi{ netted Gambling Manager {Qualified under Minnesota Statute §324) v .,..._��. ..,, - Sue Lambertson Treasurer 320-296-1991 j True blame Phone Number 1125 Blackbird Drive SW Hutchinson MN 55350 Residence Address [ 'aY - .Slate - `Lip - Date of Birth: 09/22/1956 Place of [firth: Lynwood CA Alonlhldaylyear City Stare Have you ever been convicted of any crime other than a traffic offense? 0 yes ® no Ifyes, explain: Flow long have you been a member of the organization? Four Years Game Information Location 41 Hutchinson Mall Name U1'location where game will he plaved 1061 MN -15 Addrers of location where game will be played Date(s) andlor day(s) gambling devices will be used: 320-587-5956 Phone Number Hutchinson MN 55350 - -Cin State lip June through December AM AM I lours of the day gambling devices will be used: From 6:00 prn PM To 8:00 pm pM_ Maximum number of player: Fifty Second &fourth Fridays Will prizes be paid in money or merchandise? ® money 0 merchandise Wil] refreshments be served during the time the gambling devices will be used? If yes, will a charge be made for such refreshments? yes 0 no - Pc Game Information Location #2 St. Anastasia Fall Festival Name of location where gauze will be played 460 Lake Street Address oj-locariun where game will be played Date(s) and/or day(s) gambling devices will be used: Hutchinson City Q2 yes 0 no and Povcom $1 each 320-587-5507 Phone Number MN 55350 Stale Zip September 11th AM September 11th through AM Hours of the day gambling devices will be used: From 10:00 am pM To 3:00 pm ;Maximum number of p€ayer: Fifty _ Will prizes be paid in money or merchandise? CO money 0 merchandise Will refreshments be served during the time the gambling devices will be used? W yes 0 no If yes, will a charge be made for such refreshments? 3 yes U no Pop and Popcom $1 each ny of Hurchinson - 1pt-dworion for Garxbtwx 1Jrvices Lwense Pcige- 3 of 3 Officers of the ization (if necessary, list additional names on Gary Larnbertson Name 1125 Blackbird Drive 5W Residence : l ddress Gary Hotovec Narne 87308 HWY 71 N _ Re-sidence Address Jeannie Tessmer Name 16207 673rd Street Residence Address Officers or Other Persons Paid for Services Information President Title Hutchinson MN 55350 Cin, State Zip Cruise Master Title Danube MN 56230 Cirl: Sure 7.ip Secretary Title Hutchinson MN 55350 j _..._ 011 _ . -- State Zi�....i list additional names on separate sheet] :'fame Title Residence rf ddress - - City Slate zip Name Tide - Residence Address T- CitY State lip -- ---_...--- :'Vat►re Residence Address Cir)- State Zip Have you (Gambling Manager and Authorized Officer) read. and do you thoroughly understand the provisions of all laws. ordinances, and regulations governing the aperation and use of gasnblirig devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)° � Gambling Manager Oyes LJ no Authorized Officer eyes Q no Initial Initial I declare that the information 1 have provided on this application is truthful, and I authorize the City of 1-lutchinson to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City OrdinancePo. 114.20 relating to gambling and l will familiarize myself with the contents thereof. .Signalure n/'awhorized c fjicer t f'organLalion Dare ignature of ambling manager rJ rgani.-ution Internal Use Only City Council U approved 0 denied Notes: Dare HUTCHINSON CITY COUNCIL ci=y�fAa� Request for Board Action 7AL =-ft Agenda Item: Special Event Request - Arts & Crafts Festival Department: Police LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: Memo attached BOARD ACTION REQUESTED: I Recommend approval Fiscal Impact: $ 4,000.00 Funding Source: Department Buget FTE Impact: 20.00 Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: This is a request to amend the hours for this year's 42nd Annual Arts & Crafts Festival and Taste of Hutchinson. The hours of the event if approved would be from Friday, September 15th, at 10:00 am until 7:00 pm. The hours for Saturday, September 16th would remain the same at 9:00 am until 4:00 pm. This one additional hour is targeted to allow for music to be performed into the evening on Friday to encourage people to stay at the event longer to shop, enjoy the food, and listen to the music. The 42nd Annual Arts & Crafts Festival and Taste of Hutchinson will be held Friday, September 15th, 10 am - 7pm and Saturday, September 16th, 9 am - 4 pm in Library Square and 1 S\ Ave SE. Setup for the festival will begin on Thursday, September 14th at 8 am. The event will end on Saturday the 16th at 4 pm. Cleanup is usually completed by 8 pm on the 17th. A rain location will not be provided. A severe weather emergency plan is currently in place. The Arts & Crafts Festival committee would like to request the support and assistance of the City of Hutchinson in regards to the areas outlined. We understand that our request for support of the festival will affect multiple City of Hutchinson departments. Request of Support from the City of Hutchinson: Administration • The Hutchinson Ambassadors wish to reserve all concession rights on 1St Ave SE between Main Street and Hassan Street as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors have an agreement with the Downtown Association regarding the operation of the Popcorn Wagon during the event. • Use of electricity in band shell and along 151 Ave SE during the festival weekend. Police Department • Overnight security on Thursday, September 14th and Friday, September 15th. • Assistance with pedestrian traffic crossing on the comer of Main Street and 1st Ave. • Assistance in directing vendor traffic during the event • Assistance with vendor check-in traffic control and allow use of Hassan Street from Washington to 5th Ave SE to aid in this process • Emergency services support during the event Parks & Recreation • Exclusive use of Library Square for art & craft exhibitors for September 15-16, 2016 • Delivery of picnic tables to the 101 Park Place parking lot on Thursday, September 14th. • Removal of select park benches within Library Square on Wednesday, September 13th, or Thursday, September 14th by 12:00 pm as needed. Street Department • Closing of I" Ave SE between Main Street and Hassan Street for the Taste of Hutchinson on September 14-16, 2016. • Closing of Hassan St between Washington Ave E to 3rd Ave SE for arts & crafts exhibitor loading, unloading, dumpsters, and restrooms. • Closing of the municipal parking lot on the comer of Hassan Street and 1 SI Ave SE for September 14- 16,2016. • Restriction of parking on the east side of Main Street between I " Ave SE and Washington Ave and long the south side of Washington Ave between Main St and Hassan St. • Lift'No Parking' restriction on Jefferson Street between Washington and 2nd Ave SE to allow for additional parking during the event. In order to maintain positive relationships with area businesses, the Arts & Crafts Festival committee will be sending letters of notice to the businesses that will be directly affected by the event taking place in downtown Hutchinson. We truly appreciate the City of Hutchinson's role in making this annual event a success in the Hutchinson community. Thank you for your support! If you have any questions regarding this request, please contact the Chamber Office at 320-234-0785 or email mary@explorehutchinson.com. The Hutchinson Police Department has reviewed the request and plans for the 2016 Annual Arts and Crafts Festival and we look forwarding in assisting the Chamber again this year. CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/29/2017 - 04/11/2017 Check -Date ----- -------------------------- 04/11/2017 -- Check 195697 Vendor Name ----------------------------------------------------------- A & K REPAIR Description Amount -------------------------------------------------------------------------- -------------------- BEARING- BAGGER PALLETIZER 179.95 04/11/2017 195698 ABSOLUTE LOGISTICS LLC FREIGHT OUT - CREEKSIDE BAGGED PRODUCTS 3,890.00 04/11/2017 195699 ACE HARDWARE VARIOUS HARDWARE SUPPLIES 686.26 04/11/2017 195700 VOID 0.00 04/11/2017 195701 ALPHA WIRELESS BATTERIES - PD RADIOS AND TRANSMITTER REPAIRS 1,351.55 04/11/2017 195702 AMERICAN BOTTLING CO MARCH COST OF GOODS - LIQUOR STORE 158.48 04/11/2017 195703 AMERICAN DOOR WORKS DOOR REPAIRS - CREEKSIDE 600.38 04/11/2017 195704 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 97.88 04/11/2017 195705 ARCTIC GLACIER USA INC. ICE 129.36 04/11/2017 195706 ARNESON DISTRIBUTING CO MARCH COST OF GOODS - LIQUOR STORE 410.50 04/11/2017 195707 ARTISAN BEER COMPANY MARCH COST OF GOODS - LIQUOR STORE 367.02 04/11/2017 195708 AUTO VALUE - GLENCOE SHOP SUPPLIES - HATS 205.11 04/11/2017 195709 B & C PLUMBING & HEATING INC UNIT #4 - BAD COMBUSTION BLOWER - EVENT CENTER 992.16 04/11/2017 195710 BAERTSCHI, PAUL 1 YEAR SUBSCRIPTION TO MN POLICE BRIEFS 155.00 04/11/2017 195711 BEACON ATHLETICS ROBERTS BATTING CAGE NET 2,160.00 04/11/2017 195712 BELLBOY CORP MARCH COST OF GOODS - LIQUOR STORE 2,145.83 04/11/2017 195713 BEN USA, ALLEN DRIVER ED CLASS REFUND 368.00 04/11/2017 195714 BERNICK'S APRIL COST OF GOODS - LIQUOR STORE 396.00 04/11/2017 195715 BREAKTHRU BEVERAGE MARCH COST OF GOODS - LIQUOR STORE 15,773.07 04/11/2017 195716 BRECHT, TRAVIS REFUND TRAVEL LEAGUE BASEBALL 115.00 04/11/2017 195717 BUREAU OF CRIM. APPREHENSION CRIMINALJUSTICE DATA NETWORK ACCESS FEE 390.00 04/11/2017 195718 BUSINESSWARE SOLUTIONS MARCH Cost per Print 1,711.65 04/11/2017 195719 C & L DISTRIBUTING MARCH COST OF GOODS - LIQUOR STORE 29,318.15 04/11/2017 195720 CANNON RIVER WINERY MARHC COST OF GOODS - LIQUOR STORE 144.00 04/11/2017 195721 CARS ON PATROL SHOP LLC TOW- 5TH/ADAMS-'99 CHEVY SUBURBAN 125.00 04/11/2017 195722 CHEMISOLV CORP FERRIC CHLORIDE 38%- SEWER CHEMICAL 4,485.46 04/11/2017 195723 COLD SPRING GRANITE CO NS -3 CREMATION NICHE PLAQUE- H & L HANSON 237.00 04/11/2017 195724 COMDATA CORPORATION MISC PURCHASES 378.12 04/11/2017 195725 CROW RIVER AUTO & TRUCK REPAIR 2005 DODGE DAKOTA R&M; VEHICLE INSPECTIONS 344.43 04/11/2017 195726 CROW RIVER GOLF CLUB BANQUET ROOM RENTAL- LIQUOR STORE FUNCTION 456.34 04/11/2017 195727 DALE A. ZORMAN TRUCKING SERVICE INC FREIGHT OUT - CREEKSIDE BAGGED PRODUCTS 4,375.00 04/11/2017 195728 DAVE GRIEP CLEANING CLEAN WINDOWS AT LIQUOR STORE 45.00 04/11/2017 195729 DOUGLAS COUNTY SHERIFF'S OFFICE ULLAND CASE - WITNESS FEES 45.00 04/11/2017 195730 DPC INDUSTRIES INC SODIUM HYPD FOR WATER PLANT 1,596.20 04/11/2017 195731 DROP -N -GO SHIPPING INC POSTAGE FOR 3/5 - 3/18/2017 538.44 04/11/2017 195732 E2 ELECTRICAL SERVICES INC WIRE TV CITY CTR LOBBY & HANGAR LIGHTING R&M 323.42 04/11/2017 195733 ECOLAB PEST ELIMINATION RODENT PROGRAM - REFUSE FUND 154.56 04/11/2017 195734 ELECTRO WATCHMAN REPLACE FIRE ALARM PANEL IN BUILDING 100 - SEWER 2,368.77 04/11/2017 195735 FASTENAL COMPANY EYEWEAR, CABLE TIE, TOWEL - PARKS 957.49 04/11/2017 195736 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE - HATS 380.00 04/11/2017 195737 FORESTRY SUPPLIERS INC R&M SUPPLIES FOR CAMPGROUND TABLES 48.97 04/11/2017 195738 G & K SERVICES MATS, TOWES & COVERALLS FOR VARIOUS DEPTS 174.27 04/11/2017 195739 GE WATER & PROCESS TECHNOLOGIES TIM GRATKE- REGISTRATION 2017 WASTEWATER 250.00 04/11/2017 195740 GEB ELECTRICAL INC BALLAST OUT IN HALLWAY LIGHT - REC CENTER 137.50 04/11/2017 195741 GK2 PROMOTIONS POLICE BADGE TATTOOS (1,000 qty) 308.43 04/11/2017 195742 GLOBAL SPECIALTY CONTRACTORS, INC AQUATIC CENTER PAYMENT#10 277,637.50 04/11/2017 195743 GOLDSTAR PRODUCTS INC STREETS DEPT R&M SUPPLIES 1,558.64 04/11/2017 195744 GRAINGER EXHAUST FAN - CIVIC ARENA & OTHER R&M SUPPLIES 746.96 04/11/2017 195745 GRAPE BEGINNINGS, INC MARCH COST OF GOODS - LIQUOR STORE 1,236.73 04/11/2017 195746 HANSEN GRAVEL CONTRACT SNOW REMOVAL AT SCHOOL 776.25 04/11/2017 195747 HD SUPPLY WATERWORKS LTD SUPPORT LICENSED LOGIC ANNUAL FEE - W & WWTP 8,040.00 04/11/2017 195748 HILLYARD/HUTCHINSON BLOODBORNE PATHOGEN KIT - CIVIC ARENA 147.48 04/11/2017 195749 HOLT MOTORS INC R&M 2007 FORD F550 - STREETS DEPT 1,249.59 04/11/2017 195750 HOLT TOUR AND CHARTER INC. 2017 TOUR -PLYMOUTH PLAYHOUSE- 5/10/17 1,265.00 04/11/2017 195751 HRA CITY HOME IMPROVEMENT LOAN -TIF- D. WEBER 39.19 04/11/2017 195752 HRA HRA LOAN ADMIN FEE -TIF D. WEBER 395.86 04/11/2017 195753 HUBER TECHNOLOGY INC --NEED W9 GEAR BOX FOR TEA CUP STIRRER IN BLDG #30 - SEWER 2,103.90 04/11/2017 195754 HUTCHINSON CO-OP CHEVRON DELO 400 - STREETS SHOP SUPPLIES 3,757.91 04/11/2017 195755 HUTCHINSON HEALTH CARE APRIL CAM EXPENSE - EVENT CENTER 2,277.99 04/11/2017 195756 HUTCHINSON LEADER MARCH PUBLICATIONS -VARIOUS DEPTS 1,412.99 04/11/2017 195757 HUTCHINSON WHOLESALE VARIOUS AUTO R&M SUPPLIES 314.11 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/29/2017 - 04/11/2017 Check Date -------------------- 04/11/2017 Check -------------- 195758 Vendor Name ----------------------------------------------------------- HUTCHINSON, CITY OF Description Amount -------------------------------------------------------------------------- -------------------- WATER & SEWER SERVICE 2/1/17-2/28/17 (HATS) 817.63 04/11/2017 195759 HUTTON, CHRIS SAFETY FOOTWEAR REIMB 140.24 04/11/2017 195760 HYDRITE CHEMICAL CITRIC ACID 50% -SEWER CHEMICAL 1,689.20 04/11/2017 195761 HYDRO KLEAN SCHOOL RD BRIDGE- TELEVISE MANHOLE 863 1,142.40 04/11/2017 195762 IDEAL SERVICE INC WELL #8 -CAP FILM 5UF 5%470 VAC 704.37 04/11/2017 195763 INTEGRATED POWER SERVICES LLC TECO 10HP ROUND BODY - SEWER DEPT 866.88 04/11/2017 195764 INTERSTATE BATTERY SYSTEM MINNEAPOL VEHICLE BATTERIES - STREETS SHOP SUPPLIES 270.65 04/11/2017 195765 JACK'S UNIFORMS & EQUIPMENT CUSTOM BADGES (2) NEW PD OFFICERS 215.99 04/11/2017 195766 JACOBSEN, SEPTEMBER STAINLESS STEEL SINK & TABLE FOR EVENT CENTER 1,117.24 04/11/2017 195767 JJ TAYLOR DIST OF MN MARCH COST OF GOODS - LIQUOR STORE 4,638.40 04/11/2017 195768 JLR GARAGE DOOR SERVICE EMERGENCY REPAIR - STREETS STORAGE DOORS 3,204.00 04/11/2017 195769 JOHNSON BROTHERS LIQUOR CO. MARCH COST OF GOODS - LIQUOR STORE 23,816.08 04/11/2017 195770 KDUZ KARP RADIO RADIO ADVERTISING - LIQUOR STORE 260.00 04/11/2017 195771 KERI'S CLEANING CLEANING 3/16-3/31, CITY CTR, LIBRARY, SENIOR DINE 3,444.00 04/11/2017 195772 KOBOW, BECKY VISA CC FOR CUSTOMER COMPLAINT 24.94 04/11/2017 195773 KRAFT WALSER LAW OFFICE ULLAND- CITY VS MOHAMMED SHAHIDULLAH 855.00 04/11/2017 195774 KRANZ LAWN & POWER GENERATOR, TRASH PUMPS, CHAINSAWS, POLE SAWS 8,005.15 04/11/2017 195775 L & P SUPPLY CO 2 GATORS & BALLFIELD GROOMER 6,003.34 04/11/2017 195776 LANO EQUIPMENT OF NORWOOD RENTAL ON HARLEY RAKE 350.00 04/11/2017 195777 LEAGUE OF MN CITIES 2017 SAFETY & LOSS CONTROL WORKSHOPS- ST 20.00 04/11/2017 195778 LIEN, MIKE SAFETY FOOTWEAR 134.99 04/11/2017 195779 LOCHER BROTHERS INC MARCH COST OF GOODS - LIQUOR STORE 32,076.50 04/11/2017 195780 LOGISTIC PARTNERS INC BFG SUPPLY ST PAUL- SOIL 325.00 04/11/2017 195781 MANEY INTERNATIONAL INC R&M SUPPLY - CHIPPER TRUCK 35.88 04/11/2017 195782 MATHESON TRI -GAS INC HIGH PRESSURE ACETYLENE 17.52 04/11/2017 195783 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- R. RANNOW 150.00 04/11/2017 195784 MCLEOD COUNTY HISTORICAL PARTNERSHI GRANT -GREAT NORTHERN/DAKOTA RAIL DEPOT 6,000.00 04/11/2017 195785 MCLEOD COUNTY RECORDER A429561 HUTCHINSON DOWNTOWN REDEVELOPMEN 56.00 04/11/2017 195786 MCLEOD COUNTY SOLID WASTE MANAGEMEN RECYCLE PCB BALLASTS FROM CHURCH 34.50 04/11/2017 195787 MENARDS HUTCHINSON VARIOUS R&M SUPPLIES 460.33 04/11/2017 195788 MESSAGE MEDIA MONTHLY ACCESS FEE -APRIL 30.00 04/11/2017 195789 MEYER LABORATORY INC CLEANING SUPPLIES - PARKS DEPT 505.10 04/11/2017 195790 MILLER, LEIGH SOCCER REIMB 153.50 04/11/2017 195791 MINI BIFF RENT REG BLUE -AQUATIC CENTER (2 MONTHS) 420.61 04/11/2017 195792 MINNEAPOLIS, CITY OF APS TRANSACTION FEES- FEB 55.80 04/11/2017 195793 MINNESOTA DEPT OF TRANSPORTATION 2017 ARMER MOTOROLA 2,218.90 04/11/2017 195794 MINNESOTA PETROLEUM SERVICE TR55, T62 & 63 ALARMS -BAD CHANNEL & BAD 1,549.25 04/11/2017 195795 MINNESOTA VALLEY TESTING LAB BOD, PHOPHORUS, NITROGEN 1,771.70 04/11/2017 195796 MINNETONKA, CITY OF ULLAND-WITNESS MEETING, DEPOSITION L. R 1,042.77 04/11/2017 195797 NATIONAL RECREATION & PARK ASSN NRPA MEMBERSHIP - D MOON 165.00 04/11/2017 195798 NERO ENGINEERING HATS GRINDER INSTALLATION, MBR MEMBRANE 6,444.10 04/11/2017 195799 NEW FRANCE WINE MARCH COST OF GOODS - LIQUOR STORE 937.50 04/11/2017 195800 NORTHERN BUSINESS PRODUCTS TOWEL, PAPER, KLEENEX, INK CART, LINER, 404.66 04/11/2017 195801 NORTHERN SAFETY & INDUSTRIAL PURE FLO FLUID CARTS, BLOOD SPL & SURFAC 254.13 04/11/2017 195802 NU -TELECOM APRIL PHONE SERVICE 4,154.89 04/11/2017 195803 O'REILLYAUTO PARTS VARIOUS VEHICLE R&M SUPPLIES 1,263.60 04/11/2017 195804 OEM CREEKSIDE TURNER REPAIRS 1,125.16 04/11/2017 195805 PATRICK, DARYL PROFESSIONAL SERVICES- ICE SHOW ANNOUNCE 375.00 04/11/2017 195806 PAULSON, JOHN SAFETY FOOTWEAR 101.21 04/11/2017 195807 PAUSTIS WINE COMPANY MARCH COST OF GOODS - LIQUOR STORE 3,862.49 04/11/2017 195808 PEOPLEREADY INC CREEKSIDE TEMP STAFFING WK ENDING 031917 2,402.80 04/11/2017 195809 PHILLIPS WINE & SPIRITS MARCH COST OF GOODS - LIQUOR STORE 20,249.02 04/11/2017 195810 PIKE TRANSFER LLC CREEKSIDE FREIGHT OUT - BAGGED PRODUCTS 335.00 04/11/2017 195811 PLOTZ, GINA PROFESSIONAL SERVICES- ICE SHOW DIRECTOR 1,900.00 04/11/2017 195812 POSTMASTER APRIL POSTAGE 1,700.00 04/11/2017 195813 PRECISION CONCRETE CUTTING PO#19257-ANNUAL CONTRACT FOR TRIP HAZARDS 8,000.00 04/11/2017 195814 PREMIER TECH CHRONOS CREEKSIDE BAGGING LINE REPAIRS 3,127.93 04/11/2017 195815 QUADE ELECTRIC PHOTOCEL- HATS ELECTRICAL 151.00 04/11/2017 195816 QUALITY SALES & SERVICE INC REPRIME PRESSURE WASHER, REPLACED QUICK 161.44 04/11/2017 195817 QUILL CORP VARIOUS CLEANING SUPPLIES 406.83 04/11/2017 195818 RATH RACING DODGE DURANGO- LIGHT BAR MOUNTS, FIRE DEPT 150.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/29/2017 - 04/11/2017 Check-Date ----- -------------------------- 04/11/2017 --Check 195819 Vendor Name ----------------------------------------------------------- RED BULL DISTRIBUTION COMPANY Description -------------------------------------------------------------------------- RED BULL Amount -------------------- 34.50 04/11/2017 195820 REINER ENTERPRISES INC CREEKSIDE FREIGHT OUT- BAGGED PRODUCTS 10,754.39 04/11/2017 195821 ROYAL TIRE OPUTIL TIRES - CEMETERY OPERATIONS 533.48 04/11/2017 195822 RUNNING'S SUPPLY VARIOUS R&M SUPPLIES 587.01 04/11/2017 195823 SAM'S CLUB OFFICE SUPPLIES, CONCESSION SUPPLIES 1,391.23 04/11/2017 195824 SCHIROO ELECTRICAL REBUILDING INC STATOR, BEARING, GASKET 208.58 04/11/2017 195825 SCHOOL DIST # 423 FEBRUARY ACTIVITIES 1,519.00 04/11/2017 195826 SCHWEISS DISTRIBUTING INC BRAKE, HP- LABOR & TRIP CHARGE 1,244.20 04/11/2017 195827 SEH HUTCH 2016 ANTENNA PROJECT 796.24 04/11/2017 195828 SIGNATURE AQUATICS PROJECT MANAGEMENT- HUTCHINSON AQUATIC C 10,393.38 04/11/2017 195829 SIMONSON LUMBER CO MINI SHELTERS- DENVER EAVE MLD 65.00 04/11/2017 195830 SOUTHERN WINE & SPIRITS OF MN MARCH COST OF GOODS - LIQUOR STORE 23,575.95 04/11/2017 195831 STAPLES ADVANTAGE VARIOUS OFFICE SUPPLIES 409.40 04/11/2017 195832 STATE CHEMICAL SOLUTIONS FRAGRANCE PAKS - PARKS DEPT CLEANING SUPPLIES 136.58 04/11/2017 195833 STRATEGIC EQUIPMENT AND SUPPLY BROWN BAGS, CANLINER, FLASK, LIDS, CUPS 330.30 04/11/2017 195834 STREICHERS NAME TAGS CLOTH - PD 95.88 04/11/2017 195835 STRUTHERS, JESSICA REFUND FOR HUSBAND COACHING-SOCCER 70.00 04/11/2017 195836 SUNCOAST GARDEN PRODUCTS INC. 2CF SUNCOAST CYPRESS BLEND-CREEKSIDE INVENTORY 4,408.00 04/11/2017 195837 TASC May 2017 Flex Adm. Fees 93.16 04/11/2017 195838 TELECKY, DAVE SAFETY GLASSES 100.00 04/11/2017 195839 TOWMASTER INC. TRUCK BODY, HOIST, SNOW EQUIP 90,437.00 04/11/2017 195840 TRI-STATE BOBCAT DISC, ANVIL, BOLT & NUT KNIFE 692.74 04/11/2017 195841 ULTRAMAX 9115 FMJ AMMUNITION - PD 1,224.00 04/11/2017 195842 UNITED PACKAGING & DESIGN BAG FILM FOR CREEKSIDE BAGGED PRODUCTS 13,704.00 04/11/2017 195843 US BANK EQUIPMENT FINANCE COPIERS CONTRACT ALLOWANCE 3/20-4/20/17 454.72 04/11/2017 195844 USA BLUE BOOK MICROSCOPE CAMERA FOR LABORATORY - SEWER 730.95 04/11/2017 195845 USAQUATICS HUT13016 HUTCHINSON AQUATIC CENTER- CONST MGT 6,800.00 04/11/2017 195846 VALLEY SALES OF HUTCHINSON 2009 CHEV MALI BU-DRIVER SEAT LOOSE,CLIPS 57.45 04/11/2017 195847 VERIZON WIRELESS FEB24-MAR23'17 USAGE 3,359.63 04/11/2017 195848 VIKING BEER MARCH COST OF GOODS - LIQUOR STORE 14,717.15 04/11/2017 195849 VIKING COCA COLA MARCH COST OF GOODS - LIQUOR STORE 402.35 04/11/2017 195850 VIKING SIGN & GRAPHICS INC SAFETY LABELING ON LINES IN SHOP- PER WA 112.50 04/11/2017 195851 VINOCOPIA INC MARCH COST OF GOODS - LIQUOR STORE 3,375.26 04/11/2017 195852 WASTE MANAGEMENT OF WI-MN 3/1-3/15/17 DISPOSAL FEES 4,241.17 04/11/2017 195853 WINE COMPANY, THE APRIL COST OF GOODS - LIQUOR STORE 4,921.35 04/11/2017 195854 WINN EXTERIORS LLC CITY IMPROVEMENT LOAN -TIF- D. WEBER 7,838.82 04/11/2017 195855 WONDERLIC ANNUAL SYSTEM ACCESS FEE -PD 250.00 GRAND TOTAL 1 $ 754,795.84 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Assessment Hearing & Award for School Rd. & Roberts Rd. Recon. (L2/P17-02) Department: PW/Eng LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City received four (4) bids (see attached Bid Tabulation) for the School Road & Roberts Road Reconstruction project letting on Tuesday, March 14th. The apparent low bidder is R & R Excavating of Hutchinson MN, with a bid of $2,049,044.53 (approximately 10% lower than the final Engineer's Estimate). This project's total cost and associated funding contributions were reviewed by the Resource Allocation Committee and are accounted for within the City's proposed 2017 Infrastructure Improvement Program. City staff will provide a brief overview of the project scope, bids and associated improvement special assessments prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with adjacent property owners as this project has proceeded to address any construction and assessment issues. The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving the provided Assessment Roll and Resolutions. BOARD ACTION REQUESTED: Approval of Assessment Roll & Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 2,576,233.00 Total City Cost: $ 2,435,661.00 Funding Source: Bonding, State Aid & Utility Funds Remaining Cost: $ 140,572.00 Funding Source: Improvement Special Assessments RESOLUTION NO. 14705 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. SA -5115 LETTING NO. 2/PROJECT NO. 17-02 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2017, until the 31st day of December 2018. To each subsequent installment when due, interest shall be added for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2017; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 11th day of April 2017. Gary Forcier, Mayor Matt Jaunich, City Administrator COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA -5115 LETTING NO. 2/PROJECT NO. 17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $25.50 STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 12/13/2016 NUMBER OF YEARS 10 2ND HEARING 04/11/2017 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: FIN ACCT# 337-4700-36101 O TOTAL TOTAL ACTIV E Z CITY PID NO COUNTY PID PROPERTY ADDRESS OWNER NAME OWNER ADDRESS -1 OWNER ADDRESS -2 LEGAL DESCRIPTION -1 FF FF CREDIT TOTAL FF TOTAL DEFERRED ASSESSMENT � Q NO ASSESSMENT ASSESSMENT A-5114 SA5115A 2.67 AC of Lot 7, Auditors Plat of Part of N W Emmet H & Margery G McCormick, 1/4 Section 01-116-30 Lying South of Mill 1 01-116-30-04-0021 23-198-0135 11271-ewi5 Ave SW, Unit B Trustees 1127 Lewis Ave SW Hutchinson MN 55350 Pond 109.25 0 109.25 $2,785.88 $0.00 $2,785.88 Theodore J Grof & Elizabeth A 2 01-116-30-04-0060 23-336-0080 1200 Lewis Ave SW Thompson 1200 Lewis Ave SW Hutchinson MN 55350 Lot 12, Block 1, Stoney Point Addition 157.02 132 $25.02 $638.01 $0.00 $638.01 3 01-116-30-04-0160 23-336-0180 1201 Lewis Ave SW Karr! C Kable 1201 Lewis Ave SW Hutchinson MN 55350 Lot 22, Block 1, Stoney Point Addition 181.02 132 49.02 $1,250.01 $0.00 $1,250.01 d/b/a Stix & Brix 4 01-116-30-04-0220 23-498-0010 1209 Lewis Ave SW Scott D Rech 307 Holcombe Ave N Litchfield MN 55355 Lot 1, Block 1, Stoney Point Addition 101 0 101.00 $2,575.50 $0.00 $2,575.50 Lot 2, Block 1, Miller Townhouse Fifth 5 01-116-30-05-0032 23-350-0020 380 School Rd SW Phyllis Paulsen 380 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Ruth Ann Lade Trust Lot 3, Block 1, Miller Townhouse Fifth 6 01-116-30-05-0033 23-350-0030 13825chool Rd SW c/o Flute Ann Lade Trustee 382 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 1 $1,187.72 $0.00 $1,187.72 Lot 4, Block 1, Miller Townhouse Fifth 7 01-116-30-05-0034 23-350-0040 384 School Rd SW Lou Ann Perschau 384 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 2, Block 1, Miller Townhouse Fifth 8 01-116-30-05-0042 23-348-0020 366 School Rd SW, U nit A Jeffrey J&Anita K Miller 721 Windy Ridge or Ballwin M063021 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 3, Block 1, Miller Townhouse Fifth 9 01-116-30-05-0043 23-348-0030 13685chool Rd SW Laurel McKeever Revocable Trust 368 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 1 $1,187.72 $0.00 $1,187.72 Lot 2, Block 1, Miller Townhouse Third 10 01-116-30-05-0045 23-349-0020 370 School Rd SW Thoralf & Audrey Skele 370 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 3, Block 1, Miller Townhouse Third 11 01-116-30-05-0046 23-349-0030 372 School Rd SW Ellen M Juul 372 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 2, Block 1, Miller Townhouse Sixth 12 01-116-30-05-0052 23-351-0020 1360 School Rd SW John C & Cynthia M Mons 360 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 1 $1,187.72 $0.00 $1,187.72 Lot 3, Block 1, Miller Townhouse Sixth 13 01-116-30-05-0053 23-351-0030 362 School Rd SW Helen E Reynolds P 0 Box 458 Redwood Falls MN 56283 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 4, Block 1, Mil ler Townhouse Sixth 14 01-116-30-05-0054 23-351-0040 364 School Rd SW Daniel L Conrad & David L Conrad 1224 Tim ber Ridge or E Lake Nebagamon WI 54849 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 1, Block 1, Miller Townhouse Second 15 01-116-30-05-0060 23-346-0010 1340 School Rd SW Andrew J & Stephanie Larson 949 Hayden Ave SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 1 $1,187.72 $0.00 $1,187.72 Lot 2, Block 1, Miller Townhouse Second 16 01-116-30-05-0070 23-346-0020 342 School Rd SW Verla ATaylor & Phylandis Taylor 342 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 3, Block 1, Miller Townhouse Second 17 01-116-30-05-0080 23-346-0030 344 School Rd SW Todd 5 & Me! U Harris 344 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 Lot 4, Block 1, Miller Townhouse Second 18 01-116-30-05-0090 23-346-0040 346 School Rd SW Stanley M & Gall E Everson 346 School Rd SW Hutchinson MN 55350 Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 I'.\PUBLIC WORK&Council Agenda\2011\04-11-201 ]\L2P11-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P11-02- School Rd SN & Roberts Rd SW x.. - Page 1 of 4 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA -5115 LETTING NO. 2/PROJECT NO. 17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $25.50 STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 1 11/22/2016 NUMBER OF YEARS 10 2ND HEARING 12/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 1337 ADOPTED: FIN ACCTri 337-4700-36101 O Z � Q CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS -1 OWNER ADDRESS -2 LEGAL DESCRIPTION -1 FF FF CREDIT TOTAL FF TOTAL ASSESSMENT TOTAL DEFERRED ASSESSMENT SAS115A TOTAL ACTIV E ASSESSMENT 19 01-116-30-05-0100 23-346-0050 348 School Rd SW Michael C & Shawn M Smithers 348 School Rd SW Hutchinson MN 55350 Lot 5, Block 1, Miller Townhouse Second Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 20 01-116-30-05-0110 23-346-0060 350 School Rd SW Gerhard & Evelyn Bahr RevTrust 350 School Rd SW Hutchinson MN 55350 Lot 6, Block 1, Miller Townhouse Second Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 21 01-116-30-05-0120 23-346-0070 352 School Rd SW Leslie Korngiebel-Zeiss 352 School Rd SW Hutchinson MN 55350 Lot 7, Block 1, Miller Townhouse Second Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 22 01-116-30-05-0130 23-346-0080 354 School Rd SW Bruce R & Rebecca L Peterson 354 School Rd SW Hutchinson MN 55350 Lot 8, Block 1, Miller Townhouse Second Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 23 01-116-30-05-0150 23-344-0010 1320 School Rd SW Paul A & Cheryl Coleman 320 School Rd SW Hutchinson MN 55350 Lot 1, Block 1, Miller Townhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 24 01-116-30-05-0160 23-344-0020 322 School Rd SW Darlene LStark Westphal 322 School Rd SW Hutchinson MN 55350 Lot 2, Block 1, Miller Townhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 25 01-116-30-05-0170 23-344-0030 324 School Rd SW Jared Heintz 324 School Rd SW Hutchinson MN 55350 Lot 3, Block 1, Miller Townhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 26 01-116-30-05-0180 23-344-0040 1326 School Rd SW Laurel L Klawitter 326 School Rd SW Hutchinson MN 55350 Lot 4, Block 1, Miller Townhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 27 01-116-30-05-0190 23-344-0050 328 School Rd SW Mary Lynn Cox 328 School Rd SW Hutchinson MN 55350 Lot 5, Block 1, Miller Townhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 28 01-116-30-05-0200 23-344-0060 330 School Rd SW Joseph Schulte 148 Stacy Cir Waconia MN 55387 Lot 6, Block 1, Miller-rownhouse Addition 46.57708333 0 46.58 $1,187.72 $0.00 $1,187.72 29 01-116-30-05-0220 23-336-0070 310 School Rd SW Denise M Hanson 310 School Rd SW Hutchinson MN 55350 Lot 11, Block 1, Stoney Point Addition 124.35 01 124.35 $3,170.93 $0.00 $3,170.93 30 01-116-30-05-0270 23-336-0290 1132 Lewis Ave SW Michael E Maiers 1045 Sherwood St SE Hutchinson MN 55350 Lot 7, Block 3, Stoney Point Addition 150.31 132 18.31 $466.91 $0.00 $466.91 31 01-116-30-05-0280 23-336-0300 303 School Rd SW Gerald H & Bonnie J W Gassman 303 School Rd SW Hutchinson MN 55350 Lot 8, Block 3, Stoney Point Addition 131.58 131.58 0.00 $0.00 $0.00 $0.00 32 01-116-30-05-0480 23-336-0630 309 Stoney Point Rd SW David H & Kimberly K Stork 309 Stoney Point Rd SW Hutchinson MN 55350 Lot 11, Block 4, Stoney Point Addition 98.82 01 98.82 $2,519.91 $0.00 $2,519.91 33 01-116-30-05-0490 23-336-0640 310AIan St SW Philip & Pamela Graves 310 Alan St SW Hutchinson MN 55350 Lot 12, Block 4, Stoney Point Addition 95 0 95.00 $2,422.50 $0.00 $2,422.50 34 01-116-30-05-0700 23-336-0850 309 Boulder St SW Jon&Christine Carrigan 309 Boulder StSW Hutchinson MN 55350 Lot 9, Block S, Stoney Point Addition 100 0 100.00 $2,550.00 $0.00 $2,550.00 35 01-116-30-05-0710 23-336-0860 310 Stoney Point Rd SW Vicki Schreiner 310 Stoney Point Rd SW Hutchinson MN 55350 Lot 10, Block 5, Stoney Point Addition 97.88 0 97.88 $2,495.94 $0.00 $2,495.94 36 01-116-30-05-0900 23-342-0100 1300 Boulder St SW jArthur& Michelle 0 Gonzalez 1300 Boulder St SW lHutchinson MN 55350 N W'Iy 70.43' of Lot 9, Block 1, Stoney Point Third Addition 105.11 105.11 0.00 $0.00 $0.00 $0.00 I'.\PUBLIC WORK&Council Agenda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SN & Roberts Rd SW I.. - Page 2 of 4 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA-5115 LETTING NO. 2/PROJECT NO. 17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $25.50 STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 11/22/2016 NUMBER OF YEARS 10 2ND HEARING 12/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: FIN ACCT# 337-4700-36101 O zTOTAL � Q CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS-1 OWNER ADDRESS-2 LEGAL DESCRIPTION-1 FF FF CREDIT TOTAL FF TOTAL AS TOTAL DEFERRED ASSESSMENT SA5115A ACTIV E ASSESSMENT A-5114 37 01-116-30-05-0910 23-342-0110 365 School Rd SW Lois J Sanders 365 School Rd SW Hutchinson MN 55350 Lot 10, Block 1, Stoney Point Third Addition 85.09 0 85.09 $2,169.80 $0.00 $2,169.80 38 01-116-30-05-0920 23-342-0120 367 School Rd SW Keith B Heikes 367 School Rd SW Hutchinson MN 55350 Lot 11, Block 1, Stoney Point Third Addition 84.38 0 84.38 $2,151.69 $0.00 $2,151.69 39 02-116-30-08-0070 23-356-0030 410 School Rd SW Leander M & Cheryl Heinen 410 School Rd SW Hutchinson MN 55350 Lot 3, Block 1, MCDonald'sThird Addition 128.59 128.59 0.00 $0.00 $0.00 $0.00 40 02-116-30-08-0100 23-002-0700 1223 Lakeview Ln SW Ind.School Dist#423 30 Glen St N Hutchinson MN 55350 6.85 AC in NE 1/4 of N W 1/4, Section 02-116- 30 120 120 0.00 $0.00 $0.00 $0.00 41 02-116-30-09-0010 23-352-0010 510 School Rd SW Lee & Shirley Uldbjerg 510 School Rd SW Hutchinson MN 55350 Lot 1, Block 1, McDonald's Addition 250 1321 118.00 $3,009.00 $0.00 $3,009.00 42 02-116-30-09-0020 23-352-0020 1520 School Rd SW Traci Jo & Dustin W Plombon 520 School Rd SW Hutchinson MN 55350 Lot 2, Block 1, McDonald's Addition 100 0 100.00 1 $2,550.00 $0.00 $2,550.00 43 01-116-30-05-0380 23-336-0530 417 Stoney Point Rd SW Calvin L Hansen Etal 417 Stoney Point Rd SW Hutchinson MN 55350 Lot 1, Block 4, Stoney Point Addition 125.6 125.6 0.00 $0.00 $0.00 $0.00 44 01-116-30-05-0610 23-336-0760 408 Alan St SW Murray D& Beverly E Swenson 408 Alan StSW Hutchinson MN 55350 Lot 24, Block 4, Stoney Point Addition 125.02 125.02 0.00 $0.00 $0.00 $0.00 45 01-116-30-05-0620 23-336-0770 417 Boulder St SW Bernadette Markgraf 417 Boulder5t5W Hutchinson MN 55350 Lot 1, Block S, Stoney Point Addition 125 1251 0.00 $0.00 $0.00 $0.00 46 01-116-30-05-0800 23-336-0950 416 Stoney Point Rd SW Dean C&Judy A Hawes 4165toney Point Rd SW Hutchinson MN 55350 Lot 19, Block S, Stoney Point Addition 125 125 0.00 $0.00 $0.00 $0.00 47 01-116-30-05-0810 23-339-0010 1215 Roberts Rd SW Franklin St Baptist Church- Shalom 1215 Roberts sRd SW PO Box 324 Hutchinson MN 55350 Lot 1, Block 1, Stoney Point Second Addition 746.965 132 614.97 $15,681.61 $0.00 $15,681.61 48 01-116-30-05-0820 23-342-0010 408 Boulder St SW Christopher A& Jennifer S Demere 408 Boulder St SW Hutchinson MN 55350 Lot 1 EX W100', Block 1, Stoney Point Third Addition 160 1321 28.00 $714.00 $0.00 $714.00 23-342-0015 1201 Roberts Rd SW Shalom Baptist Church 1215 Roberts Rd SW PO Box 324 Hutchinson MN 55350 W100' of Lots 1 & 2, Block 1, Stoney Point Third Addition 100 0 100.00 $2,550.00 $0.00 $2,NW1/45W1/4EXN 6-30-12-0010 23-001-0200 1200 Roberts Rd SW Ind School Dist#423 130 Glen St N Hutchinson MN 55350 2Rods& ESW2 Rods,[_5r901-116-30-01-0121 Section 01-116-30 -51/2 1248 132 1,116.00 1 $28,458.00 $0.00 $28,458.00 I'.\PUBLIC WORK&Council Agenda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SN & Roberts Rd SW.xlsx - Page 3 of 4 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. SA -5115 LETTING NO. 2/PROJECT NO. 17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $24.00 STREET COST/FF CHECKED BY: KENT EXNER IST HEARING 11/22/2016 NUMBER OF YEARS 10 2ND HEARING 12/13/2016 INTEREST RATE: 2017 Bond Rate BOND FUND 337 ADOPTED: FIN ACCT# 337-4700-36101 O Z � Q CITY PID NO COUNTY PID NO PROPERTY ADDRESS OWNER NAME OWNER ADDRESS -1 OWNER ADDRESS -2 LEGAL DESCRIPTION -1 FF FF CREDIT TOTAL FF TOTAL ASSESSMENT TOTAL DEFERRED ASSESSMENT SA5115A TOTAL ACTIV E ASSESSMENT A-5114 51 02-116-30-08-0010 23 3540010 1225 Roberts Rd SW Pamela Polman 1225 Roberts Rd SW Hutchinson MN 55350 Lot 1, Block 1, McDonald's Second Addition 220.03 120.03 100.00 $2,400.00 $0.00 $2,400.00 52 02-116-30-08-0020 233540020 11235 Roberts Rd SW Justin L Fredrickson & Kelsey M Fredrickson 1235 Roberts Rd SW Hutchinson MN 55350 Lot 2, Block 1, McDonald's Second Addition 100 0 100.00 1 $2,400.00 $0.00 $2,400.00 53 02-116-30-08-0030 23 3540030 1245 Roberts Rd SW Raymond D Norton 1245 Roberts Rd SW Hutchinson MN 55350 Lot 3, Block 1, McDonald's Second Addition 100 0 100.00 $2,400.00 $0.00 $2,400.00 54 02-116-30-08-0040 23 3540040 1301 Roberts Rd SW Wesley & Nancy Greve 1301 Roberts Rd SW Hutchinson MN 55350 Lot 1, Block 2, McDonald's Second Addition 140.99 0 140.99 $3,383.76 $0.00 $3,383.76 55 02-116-30-08-0080 233580020 1395 Roberts Rd SW John R& Judith A Cruckson 1395 Roberts Rd SW Hutchinson MN 55350 Lot 1, Block 3, McDonald's Fourth Addition 110 0 110.00 $2,640.00 $0.00 $2,640.00 56 02-116-30-08-0090 233580030 1401 Roberts Rd SW Lonnie &Vida Pregler 1401 Roberts Rd SW Hutchinson MN 55350 Lot 2, Block 3, McDonald's Fourth Addition 110 0 110.00 $2,640.00 $0.00 $2,640.00 57 02-116-30-08-0110 23 002 0300 1505 Roberts Rd SW Ind.School Dist#423 30 Glen St N Hutchinson MN 55350 13.15 AC in NE 1/4, Section 02-116-30 234 0 234.00 $5,616.00 $0.00 $5,616.00 58 02-116-30-09-0110 233520080 515 Lakeview Ln SW Ricardo&Mary Arbuckle 515 Lakeview Ln SW Hutchinson MN 55350 Lot 10, Block 1, McDonald's Addition 150 132 18.00 $432.00 $0.00 $432.00 59 02-116-30-09-0120 233580010 500 Lakeview Ln SW Optima Realty LLC 16690705th Ave DasselMIN 55325 Lot 1, Block 1, McDonald's Fourth Addition 130.96 130.96 0.00 $0.00 $0.00 $0.00 60 02-116-30-09-0190 233620010 505 Jackson St SW Diane Jergens 505 Jackson StSW Hutchinson MN 55350 Lot 1 EX Ely 67', Block 1, McDonald's Sixth Addition 55.31 0 55.31 $1,327.44 $0.00 $1,327.44 61 02-116-30-09-0191 233620015 1390 Roberts Rd SW Jerome & Annette Kaminsky 1390 Roberts Rd SW Hutchinson MN 55350 Ely 67' of Lot 1, Block 1, McDonald's Sixth Addition 68.13 0 68.13 $1,635.12 $0.00 $1,635.12 62 02-116-30-09-0260 233620080 500 Jackson St SW Marie L Schmitz McManus 500 Jackson St SW Hutchinson MN 55350 Lot 1 EX 546', Block 2, McDonald's Sixth Addition 152.14 132 20.14 $483.36 $0.00 $483.36 63 02-116-30-09-0450 231410010 504 Harvest St SW Bruce &Grace Haugen 504 Harvest5t5W Hutchinson MN 55350 Lot 1, Block 1, Parkside Rrst Add ition 183.37 132 51.37 $1,232.88 $0.00 $1,232.88 64 02-116-30-09-0540 231410100 501 Harvest St SW Divine House Properties LLP 3285th St SW Willmar MN 56201 Lot 1, Block 2, Parkside First Addition 150.815 132 18.82 $451.56 $0.00 $451.56 65 02-116-30-09-0620 231500010 500 Barley St SW Wade A&Donna LEastman 500 Barley5t5W Hutchinson MN 55350 Lot 1, Block 1, Parkside Second Addition 160.24 132 28.24 $677.76 $0.00 $677.76 66 02-116-30-09-0730 231500120 505 Barley St SW Ernest Calvin Trimble 505 Barley St SW Hutchinson MN 55350 Lot 1, Block 2, Parkside Second Addition 102.5 0 102.50 $2,460.00 $0.00 $2,460.00 67 02-116-30-30-0010 230020200 1525 McDonald Or SW McKraut Holdings LLC 20455248th Cir Hutchinson MN 55350 Tract 47.43 AC in E 1/2 Sect 2 EX McDonald's 3rd & 5th Add (Lakeview Terrace Park) & EX McDonald 6th & 7th ADD & EX 4th Add to Lakewood Terrace & EX Blk 1, 5th Add to Lakewood Terrace & EX Parksiee 1st & 2nd Additions, Section 02-116-30 (25.73 Acres) 155.325 0 155.33 $3,727.80 $0.00 $3,727.80 TOTAL ASSESSMENT ROLL NO. SA5115 - L2P17-02 8416.645 2820.89 5595.755 $140,572.52 $0.00 $140,s72.52 $14o,sn.s2 I'.\PUBLIC W ORKSCouncil A9enda\2017\04-11-2017\L2P17-02 - SA5115 Assessment Hearing & Project Award\C-23-ASSESSMENT ROLL AR -5115 L2P17-02- School Rd SIN & Roberts Rd SW.xlsx - Page 4 of 4 RESOLUTION NO. 14706 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2/PROJECT NO. 17-02 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway reconstruction/reclamation by construction of grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances. bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Total Bid R & R Excavating Inc of Hutchinson MN $2,049,044.53 C & L Excavating Inc of St Joseph MN $2,163,035.77 Wm Mueller & Sons Inc of Hamburg MN $2,186,608.38 Duininck Inc of Prinsburg MN $2,253,896.34 and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN in the amount of $2,049,044.53 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 11th day of April 2017. Mayor, Gary Forcier City Administrator, Matthew Jaunich Pagel of 3 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003) School Rd SW & Roberts Rd SW Reconstruction BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE: 10/27/2017 0 J 0 _ C_ ~ a o > Engineer's Estimate R & R Excavating Inc Brent Reiner 1149 Hwy 22 South Hutchinson MN 55350 michelle@rrexcavating.net 320-587-5918 x 320-587-1044 C & L Excavating Inc Kevin Cox 7939 Ridgewood Rd P O Box 99 St. Joseph MN 56374 cindy@clexcavating.com 320-363-1221 fax 320-363-8386 Wm Mueller & Sons Inc Cory Hoernemann 832 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 Duininck Inc 408 6th St P O Box 208 Prinsbur MN 56281 g estimator@duininck.com 320-978-6011 fax 320-978-4978 BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BID PRICE BID TOTAL BID PRICE I BID TOTAL BASE BID $2,270,456.45 $2,049,044.53 $2,163,035.77 $2,186,608.38 $2,253,896.34 BASE BID UNIT QUANTITY BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 1 2021.501 MOBILIZATION LUMP SUM 1.00 $65,000.00 $65,000.00 $27,484.23 $27,484.23 $80,000.00 $80,000.00 $52,000.00 $52,000.00 $78,100.00 $78,100.00 2 2101.502 CLEARING TREE 41.00 $265.00 $10,865.00 $232.80 $9,544.80 $215.00 $8,815.00 $100.00 $4,100.00 $100.00 $4,100.00 3 2101.507 GRUBBING TREE 43.00 $135.00 $5,805.00 $155.20 $6,673.60 $95.00 $4,085.00 $100.00 $4,300.00 $150.00 $6,450.00 4 2102.502 PAVEMENT MARKING REMOVAL LIN FT 1612.00 $0.55 $886.60 $0.60 $967.20 $0.55 $886.60 $0.60 $967.20 $0.50 $806.00 5 2104.501 REMOVE WATERMAIN LIN FT 1884.00 $5.85 $11,021.40 $0.49 $923.16 $2.50 $4,710.00 $0.50 $942.00 $0.50 $942.00 6 2104.501 REMOVE SEWER PIPE STORM LIN FT 357.00 $7.50 $2,677.50 $7.71 $2,752.47 $12.00 $4,284.00 $4.85 $1,731.45 $5.00 $1,785.00 7 2104.501 REMOVE SEWER PIPE(SANITARY) LIN FT 68.00 $6.00 $408.00 $13.491 $917.32 $25.00 $1,700.00 $0.01 $0.68 $0.01 $0.68 8 2104.501 REMOVE CURB AND GUTTER LIN FT 9672.00 $3.25 $31,434.00 $2.50 $24,180.00 $2.60 $25,147.20 $2.40 $23,212.80 $3.85 $37,237.20 9 2104.501 REMOVE CONCRETE CURB LIN FT 40.00 $15.00 $600.00 $12.01 $480.40 $2.25 $90.00 $4.00 $160.00 $6.00 $240.00 10 2104.501 REMOVE WATER SERVICE PIPE LIN FT 10.00 $30.00 $300.00 $91.73 $917.30 $57.00 $570.00 $15.00 $150.00 $15.00 $150.00 11 2104.503 REMOVE CONCRETE WALK SO FT 14104.00 $0.80 $11,283.20 $1.10 $15,514.40 $0.40 $5,641.60 $0.45 $6,346.80 $1.00 $14,104.00 12 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT SO YD 490.00 $6.85 $3,356.50 $7.45 $3,650.50 $3.15 $1,543.50 $5.35 $2,621.50 $10.00 $4,900.00 13 2104.505 REMOVE CONCRETE PAVEMENT SO YD 123.00 $10.50 $1,291.50 $14.40 $1,771.20 $4.25 $522.75 $6.50 $799.50 $25.00 $3,075.50- 14 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SO YD 525.00 $8.50 $4,462.50 $3.16 $1,659.00 $3.00 $1,575.00 $3.55 $1,863.75 $5.00 $2,625.00 15 2104.505 REMOVE BITUMINOUS PAVEMENT SO YD 12410.00 $6.00 $74,460.00 $3.64 $45,172.40 $2.30 $28,543.00 $3.80 $47,158.00 $6.50 $80,665.00 16 2104.509 REMOVE MANHOLE EACH 9.00 $325.00 $2,925.00 $356.73 $3,210.57 $400.00 $3,600.00 $225.00 $2,025.00 $225.00 $2,025.00 17 2104.509 REMOVE CASTING EACH 1.00 $150.00 $150.00 $480.25 $480.25 $275.00 $275.00 $150.00 $150.00 $100.00 $100.00 18 2104.509 REMOVE CATCH BASIN EACH 13.00 $125.00 $1,625.00 $282.24 $3,669.12 $375.00 $4,875.00 $225.00 $2,925.00 $225.00 $2,925.00 19 2104.509 REMOVE GATE VALVE EACH 21.00 $150.00 $3,150.00 $174.72 $3,669.12 $350.00 $7,350.00 $75.00 $1,575.00 $75.00 $1,575.00 20 2104.509 REMOVE CURB STOP AND BOX EACH 1.00 $125.00 $125.00 $917.30 $917.30 $575.00 $575.00 $75.00 $75.00 $75.00 $75.00 21 2104.509 REMOVE HYDRANT EACH 2.00 $425.00 $850.00 $917.31 $1,834.62 $900.00 $1,800.00 $365.00 $730.00 $365.00 $735-00- 22 2104.509 REMOVE SIGN EACH 54.00 $35.00 $1,890.00 $10.00 $540.00 $25.00 $1,350.00 $10.00 $540.00 $20.00 $1,080.00 23 2104.511 SAWING CONCRETE PAVEMENT FULL DEPTH LIN FT 326.00 $6.00 $1,956.00 $6.58 $2,145.08 $3.50 $1,141.00 $8.00 $2,608.00 $4.50 $1,467.00 24 2104.513 SAWING BITUMINOUS PAVEMENT FULL DEPTH LIN FT 1059.00 $3.00 $3,177.00 $2.70 $2,859.30 $3.50 $3,706.50 $3.50 $3,706.50 $1.75 $1,853.25 25 2104.523 SALVAGE GATE VALVE EACH 2.00 $225.00 $450.00 $458.65 $917.30 $750.00 $1,500.00 $185.00 $370.00 $185.00 $370.00 26 2104.523 SALVAGE HYDRANT EACH 3.00 $375.00 $1,125.00 $917.29 $2,751.87 $1,250.00 $3,750.00 $475.00 $1,425.00 $475.00 $1,425.00 27 2104.523 SALVAGE SIGN TYPE C EACH 21.00 $50.00 $1,050.00 $10.00 $210.00 $25.00 $525.00 $10.00 $210.00 $20.00 $420.00 28 2104.523 SALVAGE MAIL BOX SUPPORT EACH 17.00 $35.00 $595.00 $120.06 $2,041.02 $75.00 $1,275.00 $125.00 $2,125.00 $100.00 $1,700.00 29 2105.501 COMMON EXCAVATION E P CU YD 9004.00 $13.50 $121,554.00 $12.32 $110,929.28 $11.00 $99,044.00 $15.20 $136,860.80 $10.25 $92,291.00 30 2105.507 SUBGRADE EXCAVATION E CU YD 1125.00 $29.00 $32,625.00 $12.18 $13,702.50 $18.15 $20,418.75 $18.45 $20,756.25 $11.00 $12,375.00 31 2105.522 SELECT GRANULAR BORROW CV P CU YD 4825.00 $19.00 $91,675.00 $18.27 $88,152.75 $19.60 $94,570.00 $19.85 $95,776.25 $20.50 $98,912.50 32 2105.523 COMMON BORROW L CU YD 680.00 $14.00 $9,520.00 $0.16 $108.80 $9.85 $6,698.00 $11.00 $7,480.00 $11.00 $7,480.00 33 2105.604 GEOTEXTILE FABRIC TYPE V SO YD 18638.00 $1.85 $34,480.30 $1.13 $21,060.94 $2.50 $46,595.00 $1.60 $29,820.80 $1.50 $27,957.00 34 2105.604 SOIL STABILIZATION GEOGRID SO YD 3385.00 $4.85 $16,417.25 $4.26 $14,420.10 $4.65 $15,740.25 $4.55 $15,401.75 $4.50 $15,232.50 35 2105.607 EXCAVATION SPECIAL E CU YD 4503.00 $9.00 $40,527.00 $6.98 $31,430.94 $6.00 $27,018.00 $8.05 $36,249.15 $6.00 $27,018.00 36 2112.604 SUBGRADE PREPARATION SO YD 27481.00 $1.85 $50,839.85 $1.42 $39,023.02 $1.35 $37,099.35 $1.00 $27,481.00 $1.25 $34,351.25 37 2211.501 AGGREGATE BASE CLASS 5 TON 90.00 $30.00 $2,700.00 $33.06 $2,975.40 $16.00 $1,440.00 $24.00 $2,160.00 $35.00 $3,150.00 38 2211.503 AGGREGATE BASE C CLASS 5 P CU YD 4426.00 $31.00 $137,206.00 $25.26 $111,800.76 $24.00 $106,224.00 $35.80 $158,450.80 $30.00 $132,780.00 39 2211.607 AGGREGATE BASE C FROM STOCKPILE CU YD 2032.00 $11.00 $22,352.00 $11.68 $23,733.76 $8.50 $17,272.00 $16.60 $33,731.20 $15.00 $30,480.00 40 2215.501 FULL DEPTH RECLAMATION SO YD 14890.00 $0.80 $11,912.00 $0.44 $6,551.60 $1.20 $17,868.00 $1.15 $17,123.50 $1.50 $22,335.00 41 2331.603 JOINT ADHESIVE LIN FT 11755.00 $0.75 $8,816.25 $0.63 $7,405.65 $0.70 $8,228.50 $0.70 $8,228.50 $0.65 $7,640.75 42 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 2445.00 $3.50 $8,557.50 $1.89 $4,621.05 $2.10 $5,134.50 $4.00 $9,780.00 $2.50 $6,112.50 43 2360.503 TYPE SP 9.5. WEARING COURSE MIXTURE 2,C 1.5' THICK SO YD 12485.00 $7.10 $88,643.50 $6.08 $75,908.80 $6.70 $83,649.50 $5.80 $72,413.00 $7.00 $87,395.00 44 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 2,C 2.0" THICK SO YD 5025.00 $9.65 $48,491.25 $8.79 $44,169.75 $9.70 $48,742.50 $7.95 $39,948.75 $9.75 $48,993.75 45 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 2,B 3.0" THICK SO YD 1510.00 $18.50 $27,935.00 $14.29 $21,577.90 $15.75 $23,782.50 $14.15 $21,366.50 $13.00 $19,635-00- 46 2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE 2,C 2.5' THICK SO YD 12485.00 $11.65 $145,450.25 $9.68 $120,854.80 $10.65 $132,965.25 $9.75 $121,728.75 $11.50 $143,577.50 47 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 4,C 1.5' THICK SO YD 10090.00 $7.85 $79,206.50 $5.97 $60,237.30 $6.60 $66,594.00 $7.15 $72,143.50 $7.50 $75,675.00 48 2360.503 TYPE SP 9.5 WEARING COURSE MIXTURE 4,C 2.0" THICK SO YD 10090.00 $10.15 $102,413.50 $7.97 $80,417.30 $8.75 $88,287.50 $9.45 $95,350.50 $10.00 $100,900.00 49 2360.503 TYPE SP 12.5 NON WEARING COURSE MIXTURE 4,C 2.5' THICK SO YD 10090.00 $11.85 $119,566.50 $10.01 $101,000.90 $11.00 $110,990.00 $11.90 $120,071.00 $12.75 $128,647.50 50 2501.515 12" RC PIPE APRON EACH 1.00 $685.00 $685.00 $787.79 $787.79 $940.00 $940.00 $1,635.00 $1,635.00 $1,135.00 $1,135.00 51 2502.541 4" PERF PVC PIPE DRAIN LIN FT 11201.00 $4.65 $52,084.65 $7.29 $81,655.29 $7.15 $80,087.15 $5.35 $59,925.35 $7.45 $83,447.45 52 2502.602 4" PVC PIPE DRAIN CLEANOUT EACH 8.00 $135.00 $1,080.00 $225.52 $1,804.16 $165.00 $1,320.00 $165.00 $1,320.00 $250.00 $2,000.00 53 2502.602 4" PVC PIPE DRAIN SERVICE EACH 1 47.00 $235.001 $11,045.00 $219.97 $10,338.59 $330.00 $15,510.00 $290.00 $13,630.00 $265.00 $12,455.00 54 2502.602 CONNECT PIPE DRAIN INTO EXISTING DRAINAGE STRUCTURE EACH 21.00 $185.00 $3,885.00 $262.671 $5,516.071 $150.001 $3,150.00 $225.00 $4,725.00 $185.00 $3,885.00 Pagel of 3 Paget of 3 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003) School Rd SW & Roberts Rd SW Reconstruction BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE: 10/27/2017 J C_ a ~Hutchinson z z � N t= c ~ z > z Engineer's Estimate BID PRICE BID TOTAL R & R Excavating Inc Brent Reiner 1149 Hwy 22 South MN 55350 michelle@rrexcavating.net 320-587-5918 x 320-587-1044 BID PRICE BID TOTAL C & L Excavating Inc Kevin Cox 7939 Ridgewood Rd P O Box 99 St. Joseph MN 56374 cindy@clexcavating.com 320-363-1221 fax 320-363-8386 BID PRICE BID TOTAL Wm Mueller & Sons Inc Cory Hoernemann 832 Park Ave P O Box 247 Hamburg MN 55339 coryh@wmmueller.com 952-467-2720 fax 952-467-3894 BID PRICE BID TOTAL Duininck Inc 408 6th St P O Box 208 Prinsbur MN 56281 g estimator@duininck.com 320-978-6011 fax 320-978-4978 BID PRICE BID TOTAL 55 2503.541 12" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 282.00 $48.00 $13,536.00 $51.75 $14,593.50 $48.00 $13,536.00 $42.00 $11,844.00 $42.00 $11,844.00 56 2503.541 21" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 64.00 $65.00 $4,160.00 $89.16 $5,706.24 $75.00 $4,800.00 $57.00 $3,648.00 $57.00 $3,648.00 57 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 3.00 $950.00 $2,850.00 $636.91 $1,910.73 $2,100.00 $6,300.00 $745.00 $2,235.00 $745.00 $2,235.00 58 2503.602 CONNECT TO EXISTING MANHOLES SAN EACH 1.00 $1,800.00 $1,800.00 $2,094.15 $2,094.15 $2,500.00 $2,500.00 $2,650.00 $2,650.00 $2,650.00 $2,650.00 59 2503.602 CONNECT TO EXISTING STORM SEWER EACH 10.00 $850.00 $8,500.00 $917.30 $9,173.00 $1,000.00 $10,000.00 $1,250.00 $12,500.00 $1,250.00 $12,500.00 60 2503.602 CONNECTTO EXISTING FORCE MAIN EACH 2.00 $2,500.00 $5,000.00 $1,541.65 $3,083.30 $2,000.00 $4,000.00 $1,060.00 $2,120.00 $1,060.00 $2,120.00 61 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 4.00 $950.00 $3,800.00 $917.30 $3,669.20 $1,000.00 $4,000.00 $1,200.00 $4,800.00 $1,200.00 $4,800.00 62 2503.602 CONNECT TO EXISTING DRAIN DISCHARGE EACH 4.00 $125.00 $500.00 $1,384.08 $5,536.32 $650.00 $2,600.00 $365.00 $1,460.00 $1,000.00 $4,000.00 63 2503.603 CLEAN AND VIDEO TAPE PIPE SEWER LIN FT 3526.00 $1.35 $4,760.10 $1.10 $3,878.60 $1.50 $5,289.00 $1.35 $4,760.10 $1.35 $4,760.10 64 2503.603 8" PVC PIPE SEWER LIN FT 33.00 $95.00 $3,135.00 $61.92 $2,043.36 $175.00 $5,775.00 $64.00 $2,112.00 $64.00 $2,112.00 65 2503.603 12" PVC PIPE SEWER LIN FT 35.00 $125.00 $4,375.00 $89.64 $3,137.40 $185.00 $6,475.00 $67.00 $2,345.00 $67.00 $2,345.00 66 2504.602 WATERMAIN OFFSET EACH 1.00 $4,300.00 $4,300.00 $5,009.42 $5,009.42 $4,500.00 $4,500.00 $3,580.00 $3,580.00 $3,580.00 $3,580.00 67 2504.602 CONNECT TO EXISTING WATERMAIN EACH 22.00 $925.00 $20,350.00 $1,722.62 $37,897.64 $1,475.00 $32,450.00 $1,500.00 $33,000.00 $1,500.00 $33,000.00 68 2504.602 CONNECT TO EXISTING WATER SERVICE EACH 1.00 $1,500.00 $1,500.00 $1,567.61 $1,567.61 $1,475.00 $1,475.00 $975.00 $975.00 $975.00 $975.00 69 2504.602 HYDRANT EACH 5.00 $4,200.00 $21,000.00 $4,415.21 $22,076.05 $4,500.00 $22,500.00 $4,700.00 $23,500.00 $4,700.00 $23,500.00 70 2504.602 INSTALL HYDRANT(TEMPORARY) EACH 3.00 $725.00 $2,175.00 $2,012.74 $6,038.22 $850.00 $2,550.00 $1,400.00 $4,200.00 $1,400.00 $4,205-00- 71 2504.602 INSTALL GATE VALVE EACH 1.00 $785.00 $785.00 $1,977.43 $1,977.43 $1,000.00 $1,000.00 $1,200.00 $1,200.00 $1,200.00 $1,200.00 72 2504.602 ADJUST GATE VALVE EACH 2.00 $335.00 $670.00 $313.84 $627.68 $500.00 $1,000.00 $300.00 $600.00 $320.00 $640.00 73 2504.602 6" GATE VALVE EACH 17.00 $1,900.00 $32,300.00 $2,015.48 $34,263.16 $1,650.00 $28,050.00 $3,220.00 $54,740.00 $3,220.00 $54,740.00 74 2504.602 8" GATE VALVE EACH 7.00 $2,400.00 $16,800.00 $2,498.95 $17,492.65 $2,050.00 $14,350.00 $3,380.00 $23,660.00 $3,380.00 $23,660.00 75 2504.602 12" GATE VALVE EACH 5.00 $3,600.00 $18,000.00 $4,224.06 $21,120.30 $3,250.00 $16,250.00 $4,625.00 $23,125.00 $4,625.00 $23,125.00 76 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 23.00 $95.00 $2,185.00 $57.81 $1,329.63 $75.00 $1,725.00 $90.00 $2,070.00 $90.00 $2,070.00 77 2504.603 6" PVC WATERMAIN LIN FT 124.00 $36.00 $4,464.00 $51.41 $6,374.84 $50.00 $6,200.00 $37.00 $4,588.00 $37.00 $4,588.00 78 2504.603 8" PVC WATERMAIN LIN FT 1480.00 $32.00 $47,360.00 $37.94 $56,151.20 $42.00 $62,160.00 $30.00 $44,400.00 $30.00 $44,400.00 79 2504.603 12" PVC WATERMAIN LIN FT 256.00 $42.00 $10,752.00 $51.17 $13,099.52 $48.00 $12,288.00 $48.00 $12,288.00 $48.00 $12,288.00 80 2504.608 DUCTILE IRON FITTINGS POUND 928.00 $8.65 $8,027.20 $4.38 $4,064.64 $8.00 $7,424.00 $6.00 $5,568.00 $6.00 $5,568.00 81 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 4007 EACH 1.00 $4,600.00 $4,600.00 $3,500.05 $3,500.05 $3,500.00 $3,500.00 $3,850.00 $3,850.00 $3,850.00 $3,850.00 82 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN A EACH 11.00 $2,100.00 $23,100.00 $2,237.80 $24,615.80 $2,650.00 $29,150.00 $2,295.00 $25,245.00 $2,295.00 $25,245.00 83 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 EACH 3.00 $2,650.00 $7,950.00 $3,322.96 $9,968.88 $3,000.00 $9,000.00 $1,595.00 $4,785.00 $1,595.00 $4,785.00 84 2506.502 CONSTRUCT DRAINAGE STRUCTURE DESIGN 60-4020 EACH 2.00 $3,800.00 $7,600.00 $4,571.08 $9,142.16 $4,750.00 $9,500.00 $4,155.00 $8,310.00 $4,155.00 $8,310.00 85 2506.516 CASTING ASSEMBLY EACH 1.00 $450.00 $450.00 $1,147.30 $1,147.30 $700.00 $700.00 $1,275.00 $1,275.00 $1,000.00 $1,000.00 86 2506.522 ADJUST FRAME AND RING CASTING EACH 43.00 $785.00 $33,755.00 $1,421.69 $61,132.67 $600.00 $25,800.00 $880.00 $37,840.00 $600.00 $25,800.00 87 2521.501 4" CONCRETE WALK SO FT 6980.00 $3.85 $26,873.00 $5.35 $37,343.00 $4.50 $31,410.00 $4.65 $32,457.00 $4.00 $27,920.00 88 2521.501 6" CONCRETE WALK SO FT 1407.00 $12.50 $17,587.50 $11.29 $15,885.03 $6.50 $9,145.50 $6.35 $8,934.45 $10.00 $14,070.00 89 2531.501 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT 10686.00 $11.75 $125,560.50 $11.70 $125,026.20 $13.00 $138,918.00 $11.55 $123,423.30 $12.00 $128,232.00 90 2531.507 6" CONCRETE DRIVEWAY PAVEMENT SO YD 855.00 $51.00 $43,605.00 $54.26 $46,392.30 $51.00 $43,605.00 $52.90 $45,229.50 $50.00 $42,750.00 91 2531.604 8" CONCRETE VALLEY GUTTER SO YD 44.00 $78.50 $3,454.00 $63.00 $2,772.00 $66.00 $2,904.00 $66.85 $2,941.40 $65.00 $2,860.00 92 2531.618 TRUNCATED DOMES SO FT 336.50 $36.00 $12,114.00 $35.50 $11,945.75 $64.00 $21,536.00 $58.00 $19,517.00 $36.00 $12,114.00 93 2540.602 INSTALL MAIL BOX SUPPORT EACH 11.00 $75.00 $825.00 $229.42 $2,523.62 $150.00 $1,650.00 $275.00 $3,025.00 $150.00 $1,650.00 94 2540.602 MAIL BOX SUPPORT EACH 13.00 $155.00 $2,015.00 $50.00 $650.00 $275.00 $3,575.00 $100.00 $1,300.00 $150.00 $1,950.00 95 2545.501 LIGHTING SYSTEM LUMP SUM 1.00 $52,000.00 $52,000.00 $52,950.00 $52,950.00 $72,000.00 $72,000.00 $52,100.00 $52,100.00 $65,000.00 $65,000.00 96 2563.601 TRAFFIC CONTROL LUMP SUM 1.00 $15,000.00 $15,000.00 $12,000.00 $12,000.00 $16,000.00 $16,000.00 $20,000.00 $20,000.00 $15,000.00 $15,000.00 97 2564.531 SIGN PANELS TYPE C SO FT 294.30 $30.00 $8,829.00 $31.00 $9,123.30 $35.00 $10,300.50 $31.00 $9,123.30 $30.00 $8,829.00 98 2564.537 INSTALL SIGN TYPE EACH 11.00 $110.00 $1,210.00 $100.00 $1,100.00 $125.00 $1,375.00 $100.00 $1,100.00 $100.00 $1,100.00 99 2565.616 PEDESTRIAN CROSSWALK FLASHER SYSTEM SYSTEM 2.00 $10,500.00 $21,000.00 $4,100.00 $8,200.00 $3,600.00 $7,200.00 $5,500.00 $11,000.00 $3,000.00 $6,000.00 100 2571.502 DECIDUOUS TREE 1"CAL CONT TREE 11.00 $290.00 $3,190.00 $263.90 $2,902.90 $550.00 $6,050.00 $263.90 $2,902.90 $325.00 $3,575.00 101 2571.502 DECIDUOUS TREE 1"CAL B&B TREE 5.00 $290.00 $1,450.00 $367.84 $1,839.20 $550.00 $2,750.00 $367.84 $1,839.20 $350.00 $1,750.00 102 2571.502 DECIDUOUS TREE 1.5" CAL B&B TREE 26.00 $425.00 $11,050.00 $484.04 $12,585.04 $605.00 $15,730.00 $484.04 $12,585.04 $375.00 $9,750.00 103 2571.502 DECIDUOUS TREE 2" CAL B&B TREE 5.00 $485.00 $2,425.00 $588.65 $2,943.25 $605.00 $3,025.00 $588.65 $2,943.25 $400.00 $2,000.00 104 2573.502 SILT FENCE, TYPE MS LIN FT 755.00 $2.25 $1,698.75 $3.00 $2,265.00 $3.30 $2,491.50 $3.00 $2,265.00 $3.00 $2,265.00 105 2573.530 STORM DRAIN INLET PROTECTION EACH 49.00 $135.00 $6,615.00 $100.00 $4,900.00 $150.00 $7,350.00 $220.00 $10,780.00 $150.00 $7,350.00 106 2573.533 SEDIMENT CONTROL LOG, TYPE WOOD FIBER LIN FT 915.00 $3.50 $3,202.50 $2.50 $2,287.50 $5.00 $4,575.00 $2.50 $2,287.50 $2.50 $2,287.50 107 2574.525 COMMON TOPSOIL BORROW L CU YD 1055.00 $29.00 $30,595.00 $26.33 $27,778.15 $15.00 $15,825.00 $37.00 $39,035.00 $35.00 $36,925.00 108 2575.501 SEEDING ACRE 2.50 $3,800.00 $9,500.00 $2,800.00 $7,000.00 $6,100.00 $15,250.00 $2,800.00 $7,000.00 $2,800.00 $7,000.00 109 2575.525 TURF REINFORCEMENT MAT CATEGORY 4 SO YD 3.50 $225.00 $787.50 $192.00 $672.00 $315.001 $1,102.50 $192.00 $672.00 $200.00 $700.00 110 2575.570 RAPID STABILIZATION METHOD 2 ACRE 3.10 $3,000.00 $9,300.00 $2,400.00 $7,440.00 $900.001 $2,790.00 $2,400.00 $7,440.00 $2,400.00 $7,440.00 111 1 2582.501 IPAVEMENT MESSAGE PAINT SO FT 82.40 $10.00 $824.00 $3.00 $247.20 $3.301 $271.92 $3.00 $247.20 $3.00 $247.20 Paget of 3 Page3 of 3 CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209 BID TABULATION - CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 17-02 (SAP 133-117-014 & SAP 133-116-003) School Rd SW & Roberts Rd SW Reconstruction BID OPENING: 03/14/2017 @ 10:00 AM ENGINEER'S ESTIMATE $2,270,456.45 COMPLETION DATE: 10/27/2017 R & R Excavating Inc C & L Excavating Inc Wm Mueller & Sons Inc Duininck Inc Brent Reiner Kevin Cox Cory Hoernemann 408 6th St C_ 1149 Hwy 22 South 7939 Ridgewood Rd 832 Park Ave P O Box 208 z a > ~Hutchinson MN 55350 z Engineer's Estimate P O Box 99 P O Box 247 Prinsbur MN 56281 g � N z z michelle@rrexcavating.net St. Joseph MN 56374 Hamburg MN 55339 estimator@duininck.com J c 320-587-5918 cindy@clexcavating.com coryh@wmmueller.com 320-978-6011 t= x 320-587-1044 320-363-1221 952-467-2720 fax 320-978-4978 ~ fax 320-363-8386 fax 952-467-3894 BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL BID PRICE BID TOTAL 112 2582.501 PAVEMENT MESSAGE EPDXY SO FT 82.40 $12.50 $1,030.00 $5.50 $453.20 $6.00 $494.40 $5.50 $453.20 $5.50 $453.20 113 2582.502 4" SOLID LINE PAINT LIN FT 311.00 $1.65 $513.15 $0.25 $77.75 $0.30 $93.30 $0.25 $77.75 $0.25 $77.75 114 2582.502 4" BROKEN LINE PAINT LIN FT 780.00 $1.65 $1,287.00 $0.25 $195.00 $0.30 $234.00 $0.25 $195.00 $0.25 $195.00 115 2582.502 4" DOUBLE SOLID LINE PAINT LIN FT 1756.00 $2.75 $4,829.00 $0.50 $878.00 $0.55 $965.80 $0.50 $878.00 $0.50 $878.00 116 2582.502 4" SOLID LINE EPDXY LIN FT 311.00 $1.85 $575.35 $0.32 $99.52 $0.35 $108.85 $0.32 $99.52 $0.32 $99.52 117 2582.502 4" BROKEN LINE EPDXY LIN FT 780.00 $1.85 $1,443.00 $0.32 $249.60 $0.35 $273.00 $0.32 $249.60 $0.32 $249.60 118 2582.502 4" DOUBLE SOLID LINE EPDXY LIN FT 1756.00 $2.95 $5,180.20 $0.64 $1,123.84 $0.70 $1,229.20 $0.64 $1,123.84 $0.64 $1,123.84 119 2582.503 CROSSWALK PAINT SO FT 972.00 $5.85 $5,686.20 $2.40 $2,332.80 $2.75 $2,673.00 $2.40 $2,332.80 $2.40 $2,332.80 120 2582.503 CROSSWALK EPDXY SO FT 972.00 $6.25 $6,075.00 $3.50 $3,402.00 $4.20 $4,082.40 $3.501 $3,402.00 $3.50 $3,402.00 TOTAL - LETTING NO. 2/PROJECT NO. 17-02 $2,270,456.45 $2,049,044.53 $2,163,035.77 $2,186,608.38 $2,253,896.34 Page3 of 3 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Clean Energy Community Award Recognition Department: PW/Eng LICENSE SECTION Meeting Date: 4/11/2017 Application Complete Contact: John Paulson Agenda Item Type: Presenter: Terry Webster, MnDOC Reviewed by Staff Communications, Requests Time Requested (Minutes): 20 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: In November of 2016 the City of Hutchinson received one of the 1st Annual Clean Energy Community Awards. The Clean Energy Community Awards are an acknowledgment of the work done by Minnesota communities to further the state's clean energy goals by implementing programs, policies, and technologies that encourage energy efficiency, conservation, and renewable energy generation. This award is sponsored by the Minnesota Department of Commerce (DOC). Efforts to promote the award program are underway and DOC staff have requested to address the City Council to thank you for your interest in the award and to recognize the clean energy efforts of the City of Hutchinson. Terry Webster, DOC, will briefly address the City Council and has requested a photo of the Council with the award. He will also receive a tour of the solar project and other City sustainability efforts the afternoon leading up to the meeting. BOARD ACTION REQUESTED: No action is necessary as this item is for informational purposes only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Wellhead Protection Plan Part 1 Informational Meeting Department: PW/Eng LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: John Paulson Agenda Item Type: Presenter: John Paulson/Karen Voz Reviewed by Staff New Business Time Requested (Minutes): 15 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Hutchinson recently completed amendments to Part 1 of the Wellhead Protection Plan. A requirement of the amendment process is to conduct an informational meeting at a City Council meeting to inform the public about the amendments made and the importance of protecting our source water supply. City staff will present information about the plan, along with Karen Voz, Water Planner for the Minnesota Department of Health. The information covered will include the new delineated wellhead protection maps, vulnerability assessment, and next steps regarding amendments to Part II of the City Wellhead Protection Plan. BOARD ACTION REQUESTED: No action is necessary as this item is for informational purposes only. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Amendment to the Wellhead Protection Plan Part 1 Delineation of WHPA, DWSMA and Vulnerability Assessments Hutchinson, Minnesota SEH No. HUTCH 131210 4.00 January 16, 2017 A. SEH Building a Better World for All of Us" Engineers I Architects I Planners I Scientists Delineation of WHPA, DWSMA and Vulnerability Assessments Amendment to the Wellhead Protection Plan Part 1 Hutchinson, Minnesota SEH No. HUTCH 131210 January 16, 2017 I hereby certify that this report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Geologist under the laws of the State of Minnesota. N,�Iat Melanie Niday, PG Date: October 26, 2016 Lic. No.: 30346 Prepared By: � A d Aj,,,Pj Date: October 26, 2016 acob Macholl, MS Short Elliott Hendrickson Inc. 3535 Vadnais Center Drive St. Paul, MN 55110-5196 651.490.2000 SEH Glossary of Terms Data Element. A specific type of information required by the Minnesota Department of Health to prepare a wellhead protection plan. Drinking Water Supply Management Area (DWSMA). The area delineated using identifiable land marks that reflects the scientifically calculated wellhead protection area boundaries as closely as possible (Minnesota Rules, part 4720.5100, subpart 13). Drinking Water Supply Management Area Vulnerability. An assessment of the likelihood that the aquifer within the DWSMA is subject to impact from land and water uses within the wellhead protection area. It is based upon criteria that are specified under Minnesota Rules, part 4720.5210, subpart 3. Emergency Response Area (ERA). The part of the wellhead protection area that is defined by a one- year time of travel within the aquifer that is used by the public water supply well (Minnesota Rules, part 4720.5250, subpart 3). It is used to set priorities for managing potential contamination sources within the DWSMA. Inner Wellhead Management Zone (IWMZ). The land that is within 200 feet of a public water supply well (Minnesota Rules, part 4720.5100, subpart 19). The public water supplier must manage the IWMZ to help protect it from sources of pathogen or chemical contamination that may cause an acute health effect. Surface Water Contribution Area (SWCA). In a conjunctive delineation, the geographic area that may provide recharge to the aquifer within the well capture zone, attributed to: 1) the presence of a surface hydraulic feature; and 2) the runoff of precipitation or meltwater. Wellhead Protection (WHP). A method of preventing well contamination by effectively managing potential contamination sources in all or a portion of the well's recharge area. Wellhead Protection Area (WHPA). The surface and subsurface area surrounding a well or well field that supplies a public water system, through which contaminants are likely to move toward and reach the well or well field (Minnesota Statutes, section 1031.005, subdivision 24). Well Vulnerability. An assessment of the likelihood that a well is at risk to human -caused contamination, either due to its construction or indicated by criteria that are specified under Minnesota Rules, part 4720.5550, subpart 2. Acronyms DNR Minnesota Department of Natural Resources EPA United States Environmental Protection Agency IWMI Inner Wellhead Protection Management Zone MDA Minnesota Department of Agriculture MDH Minnesota Department of Health MGS Minnesota Geological Survey MnDOT Minnesota Department of Transportation MnGEO Minnesota Geospatial Information Office MPARS MNDNR Permitting and Reporting System (formerly known as SWUDS) MPCA Minnesota Pollution Control Agency MWI Minnesota Well Index (formerly known as CWI) PLS Public Land Survey SWCD Soil and Water Conservation District UMN University of Minnesota USGS United States Geological Survey Executive Summary This report documents the delineation of the protection areas for the public water supply wells used by City of Hutchinson and includes an assessment of their vulnerability to contamination. The recharge area for the wells is known as the wellhead protection area, or WHPA, and represents the area that contributes a 10 -year pumping volume to the city's wells. The area represented by a one-year volume is known as the emergency response area, or ERA. Practical reasons require the designation of a management area that fully envelops the WHPA, called the drinking water supply management area, or DWSMA. Each of these areas is shown in Figure 1. The wells used by the City of Hutchinson are sufficiently deep and well -constructed to be considered to have a low vulnerability to contamination. One of the principal considerations for this determination is that there is significant natural geologic protection between the ground surface and the depth from which the water is pumped. Available data suggest that the low vulnerability observed at the city wells is consistent throughout the DWSMA. At present, none of the contaminants of concern for which the Safe Drinking Water Act has established standards are present in the city's water supply. The low vulnerability of the DWSMA means that the chief contamination threats to the City of Hutchinson's aquifer are other wells that reach or penetrate it. Old and unused wells may provide a conduit for contaminants to short circuit the natural geologic protection and are considered a principal threat to the city's drinking water source. The following report outlines the steps taken to delineate the City of Hutchinson's WHPA, DWSMA and ERA. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson ES -1 Table of Contents Certification Page Glossary of Terms Acronyms Executive Summary Table of Contents Page 1.0 Introduction................................................................................................................1 1.1 Summary of Changed Conditions from Previous Plan.....................................................2 2.0 Assessment of the Data Elements...........................................................................3 3.0 General Descriptions.................................................................................................5 3.1 Description of the Water Supply System..........................................................................5 3.2 Description of the Hydrogeologic Setting.........................................................................5 4.0 Delineation of the Wellhead Protection Area..........................................................6 4.1 Delineation Criteria...........................................................................................................6 4.2 Porous Media Delineation................................................................................................9 4.2.1 Groundwater Flow Model....................................................................................9 4.3 Results of Model Calibration and Sensitivity Analysis....................................................10 4.4 Addressing Model Uncertainty.......................................................................................11 4.5 Conjunctive Delineation..................................................................................................12 5.0 Delineation of the Drinking Water Supply Management Area .............................12 6.0 Vulnerability Assessments.....................................................................................13 6.1 Assessment of Well Vulnerability...................................................................................13 6.2 Assessment of the Drinking Water Supply Management Area Vulnerability .................13 7.0 Recommendations...................................................................................................14 8.0 Standard of Care......................................................................................................15 9.0 Selected References................................................................................................16 List of Tables Table 1 Water Supply Well Information .................................................. Table 2 Assessment of Data Elements .................................................. Table 3 Description of the Hydrogeologic Setting .................................. Table 4 Description of WHPA Delineation Criteria ................................. Table 5 Annual Volume of Water Discharged from Water Supply Wells Table 6 Other Permitted High -Capacity Wells within Two Miles ............ Table 7 Model Parameters Used in Uncertainty Runs ........................... SEH is a registered trademark of Short Elliott Hendrickson Inc. Amendment to the Wellhead Protection Plan Part 1 City of Hutchinson 2 3 5 7 8 8 ......12 HUTCH 131210 Page i Table of Contents (Continued) List of Figures Figure 1 — Wellhead Protection Areas Figure 2 — Ambient Groundwater Flow Field Figure 3 — Surficial Geology Figure 4 — Sensitivity Analysis Results Figure 5 — DWSMA Vulnerability List of Appendices Appendix A Scoping Decision Notice Appendix B Geologic Cross -Sections Appendix C Aquifer Test Plan Appendix D Model Files and GIS Shapefiles (CD) Appendix E Vulnerability Assessments HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page ii City of Hutchinson January 2017 Amendment to the Wellhead Protection Plan Part 1 Delineation of WHPA, DWSMA and Vulnerability Assessments Prepared for the City of Hutchinson 1.0 Introduction Short Elliott Hendrickson, Inc. (SEH) developed Part I of the wellhead protection plan (WHP Plan) at the request of the City of Hutchinson (PWSID 1430004). The work was performed in accordance with the Minnesota Wellhead Protection Rule, parts 4720.5100 to 4720.5590. This document contains the amendment of the WHP Plan that was first developed for the city of Hutchinson in 2003. The Minnesota Department of Health (MDH) requires that wellhead protection plans be reviewed and amended to reflect current conditions every ten years. This report presents delineations of the wellhead protection area (WHPA) and drinking water supply management area (DWSMA), and the vulnerability assessments for the public water supply wells and DWSMA. Figure 1 shows the boundaries for the WHPA and the DWSMA. The WHPA is defined by a 10 -year time of travel. Figure 1 also shows the emergency response area (ERA), which is defined by a one-year time of travel. An inner wellhead management zone (IWMZ), which is the area within a 200 -foot radius around the well, serves as the WHPA for emergency wells and is not displayed in this report. Definitions of rule - specific terms used are provided in the "Glossary of Terms." In addition, this report documents the technical information required to prepare this portion of the WHP Plan in accordance with the Minnesota Wellhead Protection Rule. Table 1 lists all the wells in the public water supply system. Only wells listed as primary are required to be included in the WHP Plan. HUTCH 131210 Page 1 Table 1 Water Supply Well Information Local Casing Casing Well Well Unique Use/ Diameter Depth Depth Date AquiferZ Well Number Status 1 Constructed Vulnerability ID (inches) (feet) (feet) 4 210426 P 16 342 412 1966 QBAA Not Vulnerable 5 228800 P 16 340 410 1971 QBAA Not Vulnerable 6 233077 P 20 355 475 1972 QBAA Not Vulnerable 7 511076 P 18 320 400 1988 QBAA Not Vulnerable 8 724408 P 18 325 415 2005 QBAA Not Vulnerable Note: 1. Primary (P), Emergency Backup (E), Seasonal Use (S) 2. Quaternary Buried Artesian Aquifer (QBAA) 1.1 Summary of Changed Conditions from Previous Plan Few changes have occurred in the city's public water supply infrastructure in the time since the original WHP plan was prepared in 2003. The total volume of water pumped by the municipal wells has decreased from the 2003 delineation by about 20% and the allocation of pumping between wells has become more balanced. In 2005, Municipal Well No. 8 (724408) was constructed and Municipal Well Nos. 2 and 3 are no longer used by the City. Because of differences in pumping volume, additional water quality information, additional geologic information with the publication of the McLeod County geologic atlas in 2009, and changes in delineation methods, it is prudent to re -delineate the WHPAs. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 2 City of Hutchinson 2.0 Assessment of the Data Elements MDH staff met with representatives of the City of Hutchinson on October 30, 2013 for a scoping meeting that identified the data elements required to prepare Part I of the WHP Plan. Table 2 presents the assessment of these data elements relative to the present and future implications of planning items specified in Minnesota Rules, part 4720.5210. The Scoping Decision Notice can be found in Appendix A of this report. Please note that the acronyms used in this report are listed after the "Glossary of Terms" at the beginning of this report. Table 2 Assessment of Data Elements Data Element Present Implications and Future Data Source 2 . A ac3 ao�. Precipitation Geology Maps and geologic M H H H MGS, DNR, USGS descriptions Subsurface data M H H H MGS, MDH, MWI, DNR Borehole geophysics M H H H MGS Surface geophysics L L L L Not Available Maps and soil descriptions Eroding lands Water Resources Watershed units List of public waters Shoreland classifications Wetlands map Floodplain map Land Use Parcel boundaries map L H L L McLeod County, City Political boundaries map L L L L MnGEO, City Public Land Survey map L H L L MnGEO Land use map and inventory Comprehensive land use map Zoning map Public Utility Services Transportation routes and corridors L H L L MnDOT, MnGEO Storm/sanitary sewers and PWS system map Oil and gas pipelines map Public drainage systems map or list Records of well construction, maintenance, and use H H H H City, MWI, MDH Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 3 Data Element Present Implications and Future Data Source ° . A 4 ac3 ao�. Surface Water Quantity Stream flow data Ordinary high water mark data Permitted withdrawals Protected levels/flows Water use conflicts Groundwater Quantity Permitted withdrawals H H H H City, DNR Groundwater use conflicts L L L L DNR Water levels H H H H MWI, DNR, MDH, City Surface Water Quality Stream and lake water quality management classification Monitoring data summary Groundwater Quality Monitoring data H H H H MDH, DNR Isotopic data H H H H MDH, DNR Tracer studies L L L L Not Available Contamination site data M M M M Not Available Property audit data from contamination sites MPCA and MDA spills/release reports M L M M MPCA, MDA Definitions Used for Assessing Data Elements: High (H) - the data element has a direct impact Moderate (M) - the data element has an indirect or marginal impact Low (L) - the data element has little if any impact Shaded- the data element was not required by MDH for preparing the WHP Plan HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 4 City of Hutchinson 3.0 General Descriptions 3.1 Description of the Water Supply System The City of Hutchinson obtains its drinking water supply from five (5) primary municipal wells as summarized in Table 1. 3.2 Description of the Hydrogeologic Setting The hydrologic setting for the QBAA was originally described in the 2003 WHP Plan Part 1 (Earth Tech, 2003). The description of the hydrogeologic setting is presented in Table 3. The hydrogeologic setting developed during the previous wellhead protection plan correlates well to McLeod County geologic atlas (Lusardi 2009; Peterson 2013). The distribution of the aquifer and its stratigraphic relationships with adjacent geologic materials are shown in Appendix B. They were prepared by Earth Tech in 2003 using well record data contained in the Minnesota Well Index database, now referred to as the Minnesota Well Index (MWI). The geological maps and studies used to further define local hydrogeologic conditions are provided in the "Selected References" section of this report. Figure 3 shows the surficial geology in the Hutchinson area. Table 3 Description of the Hydrogeologic Setting Aquifer Attribute Descriptor Data Source Aquifer Material Sand and Gravel Well Logs, MGS Porosity 0.3 2003 model. Aquifer Thickness 150 ft City well logs. Stratigraphic Top Elevation 750 ft AMSL City well logs. Stratigraphic Bottom Elevation 600 ft AMSL City well logs. Hydraulic Confinement Confined City well logs and interpreted from well records in the MWI database The transmissivity values were obtained from specific capacity data Quaternary test conducted at QBAA wells in Buried Range of Values: the area. A range of transmissivity Artesian Transmissivity 19,500 to 285,000 values was used to reflect changes Aquifer ft2/day in aquifer composition and (QBAA) thickness, as well as uncertainties related to the quality of existing aquifer test data. The values were obtained by Hydraulic Conductivity Range: 130 to 1900 ft/day dividing the estimated transmissivity by the aquifer thickness at the wells. Northwest to Defined by interpolating static Groundwater Flow Field Southeast; 0.0006 water level elevations from well ft/ft records in the MWI database. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 5 4.0 Delineation of the Wellhead Protection Area 4.1 Delineation Criteria The boundaries of the WHPA for the City of Hutchinson are shown in Figure 1. Table 4 describes how the delineation criteria specified under Minnesota Rules, part 4720.5510, were addressed. Pumping data was obtained from the DNR Permit and Reporting System (MPARS) for the public water supply's Appropriation Permit No. 1968-0209. These values, confirmed by the public water supplier, were used to identify the maximum volume of water pumped annually by each well over the previous five-year period, as shown in Table 5. Also, an estimate of the pumping for the next five years is shown. No increase in water use is expected in the next five years. The maximum daily volume of discharge used as an input parameter in the model was calculated by dividing the greatest annual pumping volume by 365 days. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 6 City of Hutchinson Table 4 Description of WHPA Delineation Criteria Criterion Descriptor _T How the Criterion was Addressed There are no flow boundaries close enough to public water supply wells that may impact capture areas. Campbell Lake to the west and Otter Lake and the Crow River to the Flow Boundary None south likely act as a flow boundary for groundwater flow at the water table but likely has little influence on the deeper confined aquifer. Constant head boundaries derived from the interpolated potentiometric surface were used in the model. The pumping amounts were determined Other High -Capacity Wells based on the 2011 pumped volumes. The Flow Boundary (Table 6) pumping amounts of these high-capacity wells were included in the methods used for the delineation. Pumping information was obtained from the Daily Volume of Water See Table 5 DNR, Appropriations Permit No. 1968-0209, Pumped and was converted to a daily volume pumped by a well. Groundwater flow is northwest The groundwater flow field used for to southeast with an delineation of the WHPA was determined by Groundwater Flow Field approximate gradient of developing a potentiometric surface map 0.0006 (Figure 2). which was used to create the groundwater flow model. The aquifer test plan (ATP) was approved by the MDH on April 23, 2015. The representative T was determined from the results from the pumping test (see Appendix Aquifer Transmissivity (T) Reference Value: 147,300 C) and the screened interval of wells WIday completed in the aquifer. Results were incorporated into the groundwater flow model as discussed below in Section 4.2.1. Uncertainty regarding aquifer transmissivity was addressed as described in Section 4.4. Time of Travel 10 years The public water supplier selected a 10 -year time of travel. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 7 Table 5 Annual Volume of Water Discharged from Water Supply Wells Well No. Unique Well No. 2010 2011 2012 2013 2014 2018 Projected Daily Volume** (m3/day) 4 210426 165.407 131.143 Volume 154.228 137.563 Number 187.259 155.12 1,942 5 228800 124.849 135.878 133.930 138.216 132.553 133.09 1,433 6 233077 140.256 138.696 131.314 131.422 1966-1155 150.711 138.48 1,563 7 511076 160.748 1 152.664 146.644 119.718 0.945 116.14 1,667 8 724408 161.099 150.430 210423 137.986 154.220 QBAA 192.586 159.26 1,997 Total Volume Pumped 752.359 708.811 704.102 681.139 664.054 702.09 8,603 Annual volumes expressed as million gallons per year (MGY). Bold indicated greatest annual pumping volume Notes: * Projections assume water production will maintain average pumping from 2010-2014 ** Pumping rate used in groundwater flow modeling In addition to the wells used by the City of Hutchinson, Table 6 shows other high capacity wells included in the delineation to account for their pumping impacts on the capture areas for the public supply wells. Thirteen (13) other active high capacity wells were identified within two miles of the City of Hutchinson municipal wells; however, two wells are sealed, one abandoned and four are completed within shallower, isolated quaternary buried artesian aquifers and not the deeper, larger QBAA utilized by the City. The five wells used in the delineation are shown below. Table 6 Other Permitted High -Capacity Wells within Two Miles Source: DNR Division of Waters - State Water Use Data System (SWUDS) HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 8 City of Hutchinson DNR Annual Daily Unique Well Name Permit Aquifer Use Volume Volume Number Number Pumped (m3/day) (MGY) AB MAURI FOOD 177050 INC DBA OHLY 1966-1155 QBAA Agricultural Processing 170.8 1771.4 AMERICA'S AB MAURI FOOD 210423 INC DBA OHLY 1966-1155 QBAA Agricultural Processing 131 1358.6 AMERICA'S AB MAURI FOOD 210429 INC DBA OHLY 1966-1155 QBAA Agricultural Processing 44 456.3 AMERICA'S AB MAURI FOOD 210433 INC DBA OHLY 1966-1155 QBAA Agricultural Processing 14.7 152.5 AMERICA'S 703542 HUTCHINSON 1980-4287 QBAA Other Industrial 3.2 33.2 TECHNOLOGY INC Processing Source: DNR Division of Waters - State Water Use Data System (SWUDS) HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 8 City of Hutchinson 4.2 Porous Media Delineation The porous -media flow capture zone for each of the Hutchinson municipal wells was determined using a MODFLOW model that was specifically developed for this project. MODFLOW is the USGS Modular Three -Dimensional Ground -Water Flow Model. (McDonald and Harbaugh, 1988; Harbaugh et al., 2000). Because of its ability to simulate a wide variety of systems, its extensive publicly available documentation, and its rigorous USGS peer review, MODFLOW has become the worldwide standard ground -water flow model. MODFLOW is used to simulate systems for water supply, containment remediation, and mine dewatering. MODFLOW is most appropriate in those situations where a relatively precise understanding of the flow system is needed to make decisions. The Groundwater Vistas Version 6.85 Build 35 MODFLOW graphical user interface was used to run the groundwater model and for pre- and post -processing of data. The existing local MODFLOW model developed by Earth Tech in 2003 for Hutchinson's original Part 1 was provided by the MDH and used as a reference for developing the model for this amendment. The groundwater flow system had been conceptualized in the 2003 WHPP as a confined single layer system. The original conceptual model is still valid and model inputs and design for this amendment are discussed below. 4.2.1 Groundwater Flow Model A new groundwater flow model was developed for this study incorporating some of the information from the previous model used in 2003. For this amendment, wells were modeled as analytic elements and pumping rates for the Hutchinson municipal wells were adjusted to reflect the greatest annual pumping volume of the past 5 years. Pumping rates for high capacity wells within two miles of Hutchinson were adjusted and set at the 2011 pumping rate based on the Minnesota Department of Natural Resources' Permit Information Report. A potentiometric surface map for the aquifer utilized by the City was created using groundwater level data from the Minnesota Well Index for wells within approximately 10 miles of the City. With assistance from MDH, a single layer model was developed to represent the confined quaternary aquifer. The model was developed following MDH guidance which uses a spreadsheet to help recreate a uniflow-type model in MODLFOW. The model relies on gradient, direction of flow, pumping from the PWS wells of interest, and other high capacity wells that are within the same aquifer within two miles of the PWS wells. The gradient and direction of flow were determined from the potentiometric surface map. A spreadsheet of model inputs are included in Appendix D. Horizontal conductivity was adjusted to better reflect the trans miss ivities found in the QBAA. The MDH provided a range of values determined from specific capacity data from around the Hutchinson area. Using approximately 100 different sample locations, the mean hydraulic conductivity was found to be 207 ft/day with a 95% confidence level range of 138 to 279 ft/day. For the purposes of the uncertainty analyses, a range of 130 to 1,900 ft/day was used to capture the low end values and keep a high end conservative value. (Please note that the 2003 model used an extremely conservative hydraulic conductivity of 147,310 ft/day during delineation of the WHPA and there appears to be a discrepancy between the model and the reported value.) The WHPA delineation was performed by backtracking particles from the municipal wells to a 1- and 10 -year time of travel using the particle tracking MODPATH code. A series of 50 particles were launched at each well. A porosity of 0.30 was used for the QBAA. When Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 9 evaluated in plan view, the areas encompassed by the particle traces were then outlined as the one- and ten-year porous -media capture zones (Figure 1) 4.3 Results of Model Calibration and Sensitivity Analysis Model calibration is a procedure that compares the results of a model based on estimated input values to measured or known values. This procedure can be used to define model validity over a range of input values, or it helps determine the level of confidence with which model results may be used. As a matter of practice, groundwater flow models are usually calibrated using water elevation or flux. This model does not have calibration targets as the gradient and flow direction were used to construct the model potentiometric surface. Model sensitivity is the amount of change in model results caused by the variation of a particular input parameter. The direction and extent of the modeled capture zone may be sensitive to any of the input parameters: • The pumping rate directly affects the volume of the aquifer that contributes water to each municipal well. An increase in pumping rate leads to an equivalent increase in the volume of aquifer within the capture zone, proportional to the porosity of the aquifer materials. Results — The pumping rate defined by WHP rule requirements is the highest rate that can be expected under normal water demand (Table 5) and therefore, with respect to the delineation of the WHPA, the sensitivity of the capture zone to variations in the pumping rate is minimized. • The direction of groundwater flow determines the orientation of the capture area. Variations in the direction of groundwater flow will not affect the size of the capture zone but are important for defining the areas that are the source of water to the municipal well. Results - The ambient groundwater flow field defined in Figure 2 provides the basis for determining the extent to which each model run reflects the conceptual understanding of the orientation of the capture area for a well. The direction of groundwater flow was adjusted ±10° to account for uncertainty in the flow field. • A hydraulic gradient (along with aquifer transmissivity) determines the rate at which water moves through the aquifer materials. A hydraulic gradient of zero produces a circular capture zone, centered on the well. As the hydraulic gradient increases, the capture zone changes into an elliptical shape, with the well centered on the down - gradient focal point. Results - The model was created using the gradient determined from the potentiometric surface map based groundwater levels. A hydraulic gradient of 0.0006 was maintained throughout the sensitivity analysis. The sensitivity of the WHPA to the hydraulic gradient should not be significant given the current knowledge of hydraulic head distribution in the aquifer. • The aquifer thickness, hydraulic conductivity, and porosity influence the size and shape of the capture zone. A decrease in porosity causes a linear, proportional increase in the areal extent of the capture zone; whereas thickness and hydraulic conductivity each factor into the transmissivity, which defines the relative proportions of the capture zone width to length. A decrease in hydraulic conductivity decreases the length of the capture zone and increases the distance to the stagnation point, making the capture zone more circular in shape, centered at the well. Results —An increase in hydraulic conductivity extends the length of the capture HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 10 City of Hutchinson zone and a decrease in hydraulic conductivity reduces the length as shown in Figure 4. A conservative porosity value of 0.30 was maintained throughout the sensitivity analysis. 4.4 Addressing Model Uncertainty Using computer models to simulate groundwater flow involves representing a complicated natural system in a simplified manner. Local geologic conditions may vary within the capture area of the Hutchinson municipal wells, but existing information is not sufficiently detailed to define this degree of variability. In addition, the available groundwater flow modeling techniques may not represent the natural flow system exactly; however, the results are valid within a range defined by the reasonable variation of input parameters. Together, sensitivity and uncertainty analyses are commonly used to evaluate the effects that natural variability and uncertainties in the hydrogeologic data have on the size and shape of the capture zones. In regards to the WHPA delineation, these analyses are used to document that the delineation is optimal, conservative, and protective of public health based on existing information. Traditional numerical groundwater models were used to delineate the capture zone for the porous media aquifer that contributes water to the public water supply well. The steps employed for this delineation to address model uncertainty were: • Pumping Rate - For the municipal wells, a maximum historical (five-year) pumping rate or an engineering estimate of future pumping, whichever is greater (Minnesota Rules, part 4720.5510, subpart 4). • Hydraulic Conductivity — a range of hydraulic conductivity values was used to address variability in aquifer composition. • Ambient Flow Field — A composite of capture zones created from angles of flow that are 10 degrees greater and 10 degrees lesser than the representative angle of ambient flow (Minnesota Rules, part 4720.5510, subpart 5, B(2). The WHPA for the Hutchinson municipal wells consists of a composite of the porous media aquifer delineations for a range of hydraulic conductivities and groundwater flow directions. Table 7 documents the variables used to address uncertainty. Pumping rates used can be found in Table 5. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 11 Table 7 Model Parameters Used in Uncertainty Runs 4.5 Conjunctive Delineation The DWSMA does not include areas of high vulnerability (Figure 5); therefore, no conjunctive delineation is necessary. 5.0 Delineation of the Drinking Water Supply Management Area The boundaries of the DWSMA, shown in Figure 1, were defined using the following features: • Public land surveys (including township, range, and section boundaries), • Roadway centerlines, and • Property lines (City of Hutchinson and McLeod County parcel data). A GIS shapefile of the DWSMA is provided in Appendix D. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 12 City of Hutchinson K Value Flow Model(m/day) Angle Results Hutch Base 299.314 123 Base model. Hutch_base_neg10 299.314 113 The capture zone for the wells shifted to the north. Hutch_base_plus10 299.314 133 The capture zone for the wells shifted to the south. High K scenario. The capture zone for all wells narrowed and nearly doubled Hutch Khi 579.12 123 in length to the northwest. DWSMA — was delineated to include sensitivity analysis results/capture zone. See Figure 4. Hutch_Khi_neg10 579.12 113 The capture zone for the wells shifted to the north. Hutch_Khi_plus10 579.12 133 The capture zone for the wells shifted to the south. Low K scenario. The capture zone for all wells fanned out (wider) and Hutch Klow 39.624 123 shortened in length. DWSMA was — delineated to include sensitivity analysis results/capture zone. See Figure 4. Hutch_Klow_neg10 39.624 113 The capture zone for the wells shifted to the north. Hutch_Klow_plus10 39.624 133 The capture zone for the wells shifted to the south. 4.5 Conjunctive Delineation The DWSMA does not include areas of high vulnerability (Figure 5); therefore, no conjunctive delineation is necessary. 5.0 Delineation of the Drinking Water Supply Management Area The boundaries of the DWSMA, shown in Figure 1, were defined using the following features: • Public land surveys (including township, range, and section boundaries), • Roadway centerlines, and • Property lines (City of Hutchinson and McLeod County parcel data). A GIS shapefile of the DWSMA is provided in Appendix D. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 12 City of Hutchinson 6.0 Vulnerability Assessments The Part I WHP Plan includes the vulnerability assessments for the public water supply wells and the DWSMA. These vulnerability assessments are used to help define potential contamination sources within the DWSMA and to select appropriate measures for reducing the risk that they present to the public water supply. 6.1 Assessment of Well Vulnerability The MDH has developed a database of community and non -community, non -transient public water supply wells in Minnesota that stores information pertinent to well vulnerability and rates the vulnerability of individual wells. A score is calculated for each well based on factors such as well construction, geology at the well site, and chemical data. A higher score correlates to a greater perceived vulnerability. A numeric cutoff is used to identify vulnerable from non -vulnerable wells (MDH, 1997). Vulnerable wells are also identified based on the presence of contamination, such as nitrate -nitrogen in excess of 10 mg/I, or young (post - 1953) water, as indicated by the presence of 1 tritium unit or greater in the well water. Well vulnerability scoring sheets from the MDH are presented in Appendix E and listed in Table 1. The well vulnerability scoring sheets include well -specific information such as aquifer setting, well construction, and water quality (including results from tritium and nitrate analysis). As indicated in Appendix E, all five of the municipal wells have been analyzed for tritium and nitrate analysis. Based on the information presented, all five of the municipal wells are classified as being not vulnerable to surface contaminants. 6.2 Assessment of the Drinking Water Supply Management Area Vulnerability The vulnerability of the DWSMA is low (Figure 5) and is based upon the following information: • In general, isotopic data and water chemistry from all five of the Hutchinson municipal wells indicate the aquifer contains water that has no detectable levels of tritium or human -caused contamination. However, Well 4 had a nitrate detection of 2.1 mg/L in 1974, which could be considered background concentration. Also of note, a tritium result of 0.8 TU at Well 8 was obtained in 2011, though this value is the laboratory detection limit and does not change the overall approach of this Plan. Review of the geologic logs contained in the MWI database, geological maps, and reports indicate the aquifer exhibits a low to moderate geologic sensitivity throughout the DWSMA (Figure 5). The geologic sensitivity of wells completed in the same aquifer as utilized by the public supply wells range from low to moderate with the majority of wells having a low rating and two wells (194031 at Hutchinson Technology and 258169, a well with unknown construction information) have a geologic sensitivity of very high. The L -scores from wells within or close to the DWSMA vary from 0 to 29, excluding 258169 which is -99, reflective of missing information. Geologic logs were reviewed further to determine if low L -scores were due to poorly described geology or if the thickness of the till was in fact lower in those areas. Thick till sequences are still present, but the geologic descriptions list sandy clay rather than just clay in the wells with lower L -scores, which are distributed throughout the DWSMA and not concentrated in are particular areas. The aquifer within the DWSMA is therefore determined to have a low vulnerability to potential sources of contamination that are located directly over the aquifer in this area. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 13 7.0 Recommendations The following plan implementation action item recommendations have been made for the Public Water Supplier to consider. Each recommendation is referenced to the plan implementation category under which it can be incorporated. Each recommendation will be further evaluated during the preparation of the Part II WHP Plan Update. Plan Implementation Category — Data Collection The DWSMA extends beyond the Hutchinson municipal boundaries into the Townships of Acoma to the northwest and Hutchinson to the northe3. While developing and implementing Part II of the City's WHPP, it is recommended that the City collaborate and cooperate with municipalities into which the City's DWSMA extends. As the City cannot dictate land use activities outside of its jurisdiction, it can work closely with surrounding municipalities as land uses change and decisions are made that may impact the City's water supply. Coordinate with the Minnesota Department of Health regional Source Water Protection Hydrologist to collect water samples to reassess the vulnerability of the system in year 7 of implementation. • Determine if future maintenance and/or storage conditions would make it possible to conduct additional aquifer pumping tests to spatially refine transmissivity values across the model domain. Collect or incorporate groundwater level measurements from many wells across the domain from a similar time. Groundwater levels used in the model were from the MWI and range over many years. Plan Implementation Category — Contingency Planning Item 1- Addressing the potential movement of contamination toward the municipal wells. The MDH recommends that if contaminants are ever detected in a municipal water supply well, the Public Water Supplier work with the MDH to perform an evaluation of whether to continue pumping the impacted well(s). Turning off a well may alter the movement of contamination to other pumping wells and compound the problem. Therefore, it is very important to include this recommendation in the contingency plan. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 14 City of Hutchinson 8.0 Standard of Care The interpretations presented in this report are based on local data collected during this study and previous studies, such as current and historical pumping tests and regional data collected from governmental agencies. Data collected and analyzed by others and used in this report may not be precise or accurate. This Plan does not account for any variations that may occur between points of exploration; geologic and hydrogeologic conditions likely differ across the study area. Also, it must be noted that seasonal and cyclical fluctuations in the hydrogeologic characteristics and properties of the aquifers will occur. The scope of this report and the corresponding groundwater flow model and calculations is limited to the delineation of capture zones for the Hutchinson municipal wells. Use of the groundwater flow model by other parties or for other purposes is not advised. Use or modification of the model for purposes other than the delineation of capture zones must be done with caution and a full understanding of the inherent assumptions and limitations of the data. This Plan represents our understanding of the significant aspects of the local geologic and hydrogeologic conditions; the conclusions are based on our hydrogeologic and engineering judgment, understanding and perspective, and represent our professional opinions. These opinions were arrived at in accordance with the currently accepted standard of care for geologic and engineering practices at this time and location. No warranty is implied or intended. Amendment to the Wellhead Protection Plan Part 1 HUTCH 131210 City of Hutchinson Page 15 9.0 Selected References Earth Tech Inc. (2003). Part 1 Wellhead Protection Plan for the City of Hutchinson, 29 p. plus appendices. Environmental Simulations, Inc. (2007). Guide to using Groundwater Vistas, Version 5. Environmental Simulations Inc. Geologic Sensitivity Project Workgroup (1991), Criteria and guidelines for assessing geologic sensitivity of ground water resources in Minnesota, Minnesota Department of Natural Resources, Division of Waters, St. Paul, Minn., 122 p. Harbaugh, A.W., Banta, E.R., Hill, M.C., and McDonald, M.G. (2000), MODFLOW-2000, the U.S. Geological Survey modular ground -water model --user guide to modularization concepts and the ground -water flow process, Open -File Report, 00-92, U.S. Geological Survey, Reston, Va., 121 p. Lusardi, B.A. (2009). C-20 Geologic atlas of McLeod County, Minnesota [Part A]. Minnesota Geological Survey. Retrieved from the University of Minnesota Digital Conservancy, http://hdl.handle.net/l 1299/58781 McDonald, M.G., and Harbaugh, A.W. (1988), A modular three-dimensional finite -difference ground -water flow model, Techniques of Water -Resource Investigation, 06-A1, U.S. Geological Survey, 576 p. Minnesota Department of Health (MDH). (1997). Assessing Well and Aquifer Vulnerability for Wellhead Protection. MDH Drinking Water Protection Section, Source Water Protection Unit, St. Paul, MN. MDH Minnesota Well Index, (2016), Database created and maintained by the Minnesota Geological Survey, the University of Minnesota, and the Minnesota Department of Health. Petersen, T.A. (2013) Geologic atlas of McLeod County, Minnesota: St. Paul, Minnesota Department of Natural Resources, County Atlas Series C-20, Part B, 3 pls., scale 1:100,000, http://www.dnr.state.mn.us/waters/programs/gw_section/mapping/ platesum/mclecga.html Pollock, D.W. 1994. User's guide for MODPATH/MODPATH-PLOT, version 3: A particle tracking post -processing package for MODFLOW, the U.S. Geological Survey finite - difference groundwater water flow model. U.S. Geological Survey Open -File Report 94-464. HUTCH 131210 Amendment to the Wellhead Protection Plan Part 1 Page 16 City of Hutchinson List of Figures Figure 1 — Wellhead Protection Areas Figure 2 — Ambient Groundwater Flow Field Figure 3 — Surficial Geology Figure 4 — Sensitivity Analysis Results Figure 5 — DWSMA Vulnerability Legend N \VP/1"i-E Water Supply Well DWSMA 5 Potentiometric Surface (feet MSL) 0 1'/2 3 / MILES VA ihismap is n either a leg ally re corded map n or a survey map and is not Ntended N be used ss one. This map is a co mpilation of records,informalion,and d- gaNerad from various sources listed o n this map and is to be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nformatom System(GIS) Dai a sed to prepare this map are error free, and SEH does not represe fie CIS rlafa ran he Berl fornao nal onal 1-111 or anv othero ose ren rnn Inn ----t f rf starve or dr --or orerson nth, rl.o rlon of oeooraoth, eras Thea serof rh smaoarkn owlerines that— sh all n of he table fora nv rlam— hrh arseo fofthe sets .rens or se of rlafa or,v,d,d .00',iiiiiiiiiii' 01 '000" 11 3535VADNAIS CENTER DR. ST. PAUL, MN 55110 Project: HUTCH 131210 Print Date: 1/16/2017 AMBIENT GROUNDWATER FLOW FIELD Figure PHONE: (651) 490-2000 Map by: jmacholl FAX: (651) 800-32-2150 WATTS: 800-325-2055 UTM Zone iSN Hutchinson Wellhead Protection Plan Amendment Part 1 2 www.sehinc.com MVVI; NAI Source: MWI; NAIP (2015) Source: �� Hutchinson, Minnesota ihismap is n either a leg ally re corded map n or a survey map and is not Ntended N be used ss one. This map is a co mpilation of records,informalion,and d- gaNerad from various sources listed o n this map and is to be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nformatom System(GIS) Dai a sed to prepare this map are error free, and SEH does not represe fie CIS rlafa ran he Berl fornao nal onal 1-111 or anv othero ose ren rnn Inn ----t f rf starve or dr --or orerson nth, rl.o rlon of oeooraoth, eras Thea serof rh smaoarkn owlerines that— sh all n of he table fora nv rlam— hrh arseo fofthe sets .rens or se of rlafa or,v,d,d al Legend Water Supply Well DWSMA Surficial Material Thin silt covering Peat (pe) Floodplain, alluvial (sandy silt) (al) Outwash (gravelly sand) (sd) clay loam to sandy loam (dtv) NPP �1% E I O533041 131866 486506 404984 131867 j*• 131880 112770 169830 536591 608405 t 632088 Legend 0 DWSMA 724400 210209 Geologic Sensitivity 210426 0 Very High 210034) 724408 U 228800 602135 Moderate210261 70354 0187 'E 329469 10111 210425 495937 184- 0 Low C > - r 0 210446 'J M T- MOM 2104310435 DWSMA Vulnerability k' Low `70'7 . 0 1,250 2,500 5,000 :� f •... FEET, Y - r iia 11 3535 VADNAIS CENTER DR. Project: HUTCH 131210 ST. PAUL, MN 55110 Print Date: 1/16/2017 DWSMA VULNERABILITY Figure PHONE: (651) 490-2000 Map by: jmacholl FAX: (651)490-2150 Source: CVV1, AIP UTM Zone 15N Hutchinson Wellhead Protection Plan Amendment Part 1 5 �� WATTS: 800-325-2055 Source: CWI, NAIP, SWU DS www.sehinc.com Hutchinson, Minnesota It ismap is neither a legally recorded map nor a survey map andis-111.nded N be used ss one. This map is a co mpilstion of records, informalion,and d- gsi from various sources listed on this map and is t, be used for reference purposes only. SEH does no[warrzn[ Nat Ne Geographic l nf,.matonSystem(GIS)Dai used(, prepare this map are error free, and SEH does not represent Nat fieClSf)afa ran he i..rl fornao nal,nal 11-111 11 anv oth, ose ren rnn t—,..s...nfofrl.tanre or d,—tonororerson nth.rl... ft—f.....aohrf....... Thea.erof thsmaoarkn owlerine.that—shall—h.lahl. fora,,, .lam— hrh arse ofof fh. .err res. ors. of -a o,,v,d,d Appendix A Scoping Decision Notice Addendum I Scoping 1 Letter and Decision Notice Protecting, maintaining tool improving the AwIlh a%'nll Alinnesodtms November 6, 2013 Mr, John Paulson Environmental Specialist- City off lutchinson I I I I lassan Street SE, Hutchinson, Minnesota 55350 Dear Mr. Paulson: Subject: Scoping Decision Notice No. 1 for the City of Hutchinson, PWSID 1430004, for Amending the Wellhead Protection Plan This letter provides notice of the results of (lie Scoping I n►ccting held with you, Dick Nagy (city of I lutchinson), Karen Voz, and n►c (Minnesota Department of Hcalth) on October 30, 2013, regarding the amendment of your wellhead protection plan. During; (lie meeting, we discussed the preparation of Part I of a Wellhead Protection Plan that will document I ) the delineation of (lie wellhead protection area, 2) (lie delineation of the drinking water supply management arca, and 3) the assessments of well and aquifer vulnerability related to these areas for the primary water supply wells used by the city of l lutchinson. As you may remember, (lie wellhead protection area is the surface and subsurface arca surrounding your public water supply wells through which contaminants ore likely to move and affect your drinking water supply, The drinking water supply management arca is (11c arca delineated using identifiable landmarks that reflect the wellhead protection arra boundaries as closely its possible, The city of I hilchinson will have until August 4, 2015, to submit the an►endn►cnt of its entire Wellhead Protection Plan, Part I and Parl II to (lie Minnesota Department of Ileallh (NIDI -1). MDH highly recommends (11111 11111fof the lime allotted be dedicated to completing Part II of the plan. It is our understanding that you will be contracting with a consulting engineer to prepare the delineations and vulnerability assessments for (lie city for amending; its Wellhead Protection Plan. At our meeting, we discussed rule requirements and the types of inlbrn►ation needed to amend (lie Par( I report, The Wellhead Protection Plan must be prepared in accordance with Minnesota Rules, parts 4720,5100 to 1720.5590. Ocneral wellhead protection requirements and criteria for delineating the wellhead protection area and data reporting tire presented in Minnesota Rules, parts 4720.5500 to 4720.5510. The enclosed Scoping Decision Notice No. 1 Formally identifies (lie information that the city mus( provide to MDI I to meet rule requirements for intending and preparing Part I of the Wellhead Protection Plan. The wellhead rule refers to (11c existing; information required for %vcll11cid planning as data clemen(s. Much of this information is available in the public donutin, as described in (lie Seeping Decision Notice No. I form. You only need to provide (lie information that is not in (lie public domain and, (herefore, not available to MDI I, The Seeping Decision Notice No, I form also I ) lids the Minnesota unique well number and well construction liar each well that will be included in the Wellhead Protection General Information: 651-201.5000 Toll-free: 888.345.0823 M. • Nyw%dieslth,statc,mn.us Are egtwl opportunity enrplo)rr Rev. 6: November 12, 1999; edited March 2008; edited July 2013 7 Mr. John Paulson November 5, 2013 Pago 2 Plan (Table ll; 2) lists the pumping volumes for each well [Table 2]; 3) lists other permitted high-capacity wells [Table 31; and 4) includes a map of the well locations. A summary of the information that the PWS needs to provide is included [It the end of the Scoping Recision Notice No. I fora, Atler your consullant has had an opportunity to develop a concephaal model of tine local hydrogeologic selling and has submitted the aquifer test 111311 to the Department, we would like to meet with your consultant to discuss the proposed delineation approach. This pre -delineation meeting may be accomplished by a conference call if 1) MDI I ;approves and 2) the consultant provides figures for the discussion beforehand. Prior to finalizing the wellhead protection area boundaries, we highly recommund that we informally review preliminary model results anal assess whether any changes are needed to meet rule requirements. Model input and solution files should be submitted in electronic ford. The same applies to geographical di laa, such as the wellhead protection area and drinking water supply management arca. When submitting geographic data electronically, Arclnfo export or ArcView shapefile formats are preferred. It will greatly accelerate our review if these geographic data use the 1983 North American Datum (NAD83), Universal Transverse Mercator, Zone 15 North (UTM, Z15N) projection, with meter distance units. Other datum anal projection systems are acceptable as long as they are documented. Specific questions regarding electronic geographic data can be directed to Michael Baker, Source Water Protection Unit, at 65112014651. Finally, it is our understanding that you will serve officially as the wellhead protection manager on behalf of the city. You are responsible for providing wriltcau notice to local units of government of the city's intent to amend the Wellhead Protection Pian, as required by the wellhead protection rule (part 4720.5300, subpart 3). A copy of this notice should be forwarded to MUtI and must include a list of the city wells, their unique well numbers, and contact information for you as Wellhead Protection manager, Karen Voz, your Source Water Protection Planner, provided you with -,in example notice during our scoping meeting. If you would like further nssislance, please feel free to contact Karen at 3201223- 7322, In closing, we look forward to working with you ora amending your Wellhead Protection Plan, if you have any questions regarding our cotmuents, please contact me sal 6511201-4691 or at gail.haglund(ea?slate.ttm.us. Sincerely, Jr,(I -1 i 1. Q Ciail Hag lund, fIyLlogist Source Water Protcclion Unit Environmental 14ealth Division P.O. Box 64975 St. Paul, Minnesota 55164.0975 C[,II:ds-b Enclosures, Scoping Decision Notice No. 1, Summary of Dala Requested, Table I - Public Water Supply Well Information, Table 2 - Annual Volume of Water Pumped From PWS Wells, Table 3 — Permitted I ligh -Capacity Wel Is, Map of Well Locations cc: Karen Vo'/., Phinner, Source Water Protection Unit, St, Cloud District Office 8 SCOPINC DECISION NOTICE No.1 The purpose for the first Scoping Meeting, as required by Minnesota Rules, hurt 4720.5310, is to discuss the information necessary for amending the Part I Report of a Wellhead Protection Plan. The Part I Report identifies the area that provides the source ofdrinking water for the public water supply (PWS) so that the PWS can develop land use or management practices to protect their groundwater resource froth contamination. Specifically, the Part I Report documents the delineation of the wellhead protection arca (WHPA), the delineation of the drinking water supply management area (DWSMA), and assesses the vulnerability of the PWS wells and DWSMA. The wellhead rule (Minnesota Rules, part 4720.5310) refers to the infrnynation required for wellhead planning as data elements, '['his form lists the data elements stated in Minnesota Rules, part 4750.5400. The Mirutcsota 1.}epatfincnt of Health (MD11) uses this form to designate which data elements are needed to prepare the Part I Report, based on the hydrogeological setting, vulnerability of the wells, anti aquifer information known at the time of the Scoping l Meeting. Name of Pohtic Wnter Supply f nate Hutchinson (MID -1430004) cr 6, 2013 Name of Ilse Wellhead Protection Manager John Paulson, Environmental Specialist Address I City Zip I I I Hassan Street SE Hutchinson 55350 Unlque Well Numbers I Phone 210426 (Well 4),228800 (Well 5), 233077 (Well 6), (320) 587-5151 511076 (Well 7), and 721408 (Well 8) Instructions for C0111plethia. the Scoving No. I Forth N D V 5 N = If this box is cheeked wills an "X," this dela cicmenl is No'r necessary for the Part I Report of your wellhead Protection Pian. -['his data clement Indy be Identified inter id thu Scoping 2 Xleclind X infornin ion for the DELINEATION of the W1 IPA or the DWSMA. If them is no check in ttie "S" X box, this information is available in the public domain or is on flit at MDII. and used for the Part 2 Re ort, Please o to the next dila elemenl. N D V S n = if this box is checked with an "X," the preparcr of the Part I Report is required to rise this no check in the "S" box, this information is available in tho public domain or is on file at MIK infornin ion for the DELINEATION of the W1 IPA or the DWSMA. If them is no check in ttie "S" X box, this information is available in the public domain or is on flit at MDII. N !] V8 V - If this box is checked with an "X," the preparcr of the Pint i Report is required to use this infonnation for the V U LN ERA 1311 SIT assessment of the PWS wells or the DWSMA. If Ihere is X no check in the "S" box, this information is available in tho public domain or is on file at MIK N D V S S = If This box is checked with an "X," the PWS must SUBMIT the informalian to the M1111. L1 DATA ELEMENTS ABOUT THE PHYSICAL ENVIRONMENT A. PRECIPITATION X ll V S A.1: An existing mal) or list of local precipitation gauging stations, s, Assistance Comments: N nV S A.2; All existing table shulving the average rrlolllhly and annual precipitation, in inehes, liar Ihc. x preceding live; years. Technical Assistance Comments: Although not required to submit, knowledge ofannaal precipitation is warranted for bracketing potential vertical leukage to the buried drift aquiferserving the city wells, B. GEOLOGY N D I V S 13.1, An existing geologic map and a description ofllte geology, including aquifers, confining layers, Y x recharge areas, discharge areas, sensitive areas its defined in Minnesota Statutes, section 10311.005, subdivision 11, and roundwater flow characteristics. Technieal Assistance Comments: Illtitrtn,rliem of IIIis type is IcilIIired tat rhal,10VIitc Ihr yeufagie anti hydrogcologie setting ofthc IMIS ►%ell field. I Ills aAiuutmi'm Is used to define attuilcr gootuelly, Incatinn and Inagnitinle of Ihr Irrl+srt!c;luti disciuirge areas, and groundwaler Ilow inlbrnruion. rlgiiifer tests OrallerlliniVo5llxttal in MN Rules, pall f1�tl.�tiltf, Abilml h, ran be used to help cb,u;lrlel fie Ilow ill Ihr atluifer. Referellec all fir urnlmiatrl used to develttlt IIIv conceptual IIIcAL-I ell the geologic setting a lld s1111111iI Ila Ml11I mIIV talo informalienl ihat iJ not avaihllIle in the InIh11tAlnn;IiII. N T) V 5 B.2: d:xisliog records of the geologic rnaterials penetrated by wells, borings, exploration lest holes, or exeavalions, including those submitted to file dcparhnent. Technical Assistance Comments: Inrormalion of this type may be useful In reliFIV IIIc lunlerslanding ofAlt• gculogic and Itydrogeulugic setting on it Meal hnsis. Submit only if the PIPS or city has infiomttion of Ica: drilling or rile invrsligalions conducted by the city tilill is not available ill the public domaill, N1) V I ,S i1,3: Existing borehole geophysical records from wells, borings, and exploration test holes. — h '. Technical Asslstance C'ornMents: Infinnlation Irons geophysical records may provide additional illrornttttitm ahuul aquifer Ihickncss, well f1131stialClllill, and alter level inli►ttuaUun Ill .1 Ileal xcalc. Subinil only iflhe intivillotion is rtol available in the Itublic domain, N 0V S BA: Existing surface geophysical studies. x x. Technical Assistance Comments: Infurlmuion Iran: geophysical studio: may he tlWl'ul tit refine the unArrslandinl of the! volnn oil ;l locld basis. Submil only il' IIic inlimmilion is not avitilable in the public dolimin. C. Soils iV I Il V S I C.1; Existing maps of tho soils and a description ofsoit infiltration characteristics. Technical Asslstance Comments, N 1D V 5J C.Z: A description or out existing asap of known eroding. lands that are causing sedimentation X 1 problems, Technical Assishtuce Comments: 10 DATA ELEMENTS ABOUT THE LAND USE K. LAND USE iV � S li, l: An existing _ V neap of parcel boundaries, x Technical Ass lstsnee Comments: Tbia inthr nurtiuur nary be llclpl'ul in llelineatilrg thr 11W5�1,1, if uvail;lhle. If illi~ infbun,ttion i, prnvirl<�+1, idrntilirution nunlficts nursR err pmvidcd fur cltch parcel, r1n elertronir li+rutnt fur the nl;rp i, p+rt•erahle. N I D V S J M: An existing neap orpolitieni boundaries. 'I'echnlcal Assistance Camrrrents: I'leasr 1),ovide tills intro Ina Ii(in iI'the boundaries have lice upthiedich;nrged. 'this infill 111;11 i011 dray help deline rle the MYSMA. An elcctmatit: fumm i tut the nl;lp i.j prefer,lble, N-:nj V S E-1 An existing map ol'public land surveys, including township, range, and section. Technical Ass! Onnee Comments; Ill is ill fnrrllalllrn Is available IIS lite public dollhill mak oury heWWII to delillcatc the DWSMA. N D V S l A., A snap and an inventory orlhe current and historical agricu I tu rnl, residential, colnlncreial, x industrial, recreational, and institutional land uses and potential confaminatil sources, Technical Assistance Comments; N I ll I V I S G.S: An existing, coltlprellensive land•use nlap. X Teehnleal Assistance Comments; N D V S 1 1..6: Existing lotling tllap. x Technical Assistance Comments; 11 11, PUBLIC UTILITY SERVICES N Ih V S l .l: An cxisting map of transportation routes or corridor.. X Technical Assistance nu Camnts: This infi1n11alinn i4 tivuiluhlc in the public domain enol may Uc used todclincttte the DWShIA. N D V S F-2: An oxisting limp ofslornt sewers, sanitary �vwerti, 11nd lite public water supply systems. X Technical Assistance Comments: ND V S 14,3: An existing map of gas anti oil pipelines used by gas and oil suppliers, X:]: Technical Assistance Comments: N u VS FA: An existing map or list of public drithtnge systems. X Technical Assistance Comments: _N �VS An cxisting record of construction, nlnintenrince, and use of the public miler supilly wells and wells within the drinking water supply management area, Technical Assistance Comments: 11'Ihe. itttanna6011 it dittcrenl from 11131 on rile with X111111, ple,t,e PR)%'idc 1 i the 111111111ilig lairs 601'111C cunenl and 111L' long years and Ilie projecled atluntll plmipiltg talcs lilt the IIN like veins liar aril well in Ile 11WS, and 2111 c11 revords I'M the 11WS `Neils. litt011tmlmn ahtwl [lie PIPS wells may allot the ruhltrthililY nsse.ssmem title to nftl ��etl or changes in pumping rales. DATA KLEMENTS ABOUT WATER QUANTrry 12 DATA ELEMENTS ABOUT WATER QUALITY I. SURFACE WATER QUALITY V I ei II.1: An existing map or list of the slate watcr quality management ctmilication for cacti stream and hake. Tecludcatl Assistance C'omnreniy: N D V S 1,2: An existing sunnnary of lake and stream water quality monitoring date, including: I. haetcriological canlaminatian indicators; 4. sedimentation; x 2, inorganic chemicals; S. dissolved oxygen; and 3. organic chemicals; 6. excessive r�rdeficiency ofnyuatic plants. Technical Assislance Comments. 13 NI»IVII J. GROUNDWKFER QUALITY J,1: An existing summary of water quality data, including: I) bacteriological cogtrnllination indicators; 2) inorganic chemicals; and 3) organic chemicals. I'echnicul Assistance Comments: Subinil ifthe PWS has {nronmathm INA is 111)1 available f l the public dollmin, because the lltriirlu,iliun MAY help explaia groalndwaler flow p;1111s, N 1) 4VJL.2: An existing list of water chemistry and isotopic data front wells, springs, orother groundwater mpling points, I'ec{allVill ASSIS lance Comntemts: 51611iit if the PWS leas inl'imimlinn Ilmt is nut mlMl sblc in the pnhfic almI1;lill. hecalIsk. IIIc irll'ofmation may help expinln t;rolllilkil(Cr tlo►v paklls. N _ ❑ LY J Sj J,3: An existing report of groundwater tracer studies. X Teeh11kaI Assistance Connnents: Stlbmil if the ms h.+s urtin nullia�m Ihat is not av,+ilablr in the pui1lir dnluain, bei au4r the iul'nrnr,aliun may help explain trrrnmdw;uer Row paths, ND V 5 J.4: An existing site study alnd well water analysis orkrrown areas of groundwater corttatntivation. X' Technical Asslstmncc ['oruntemis: tiuhnlit ifilli: PWS lids inimmrltion im eUalanlinant sources not available ill the public dortlain, hcu mw Ihcse repotls nary corltaill Additional geologic or hydrogeologic intdrntation. N U V S_ J.5; An existing property audit identifying con lalninil ion. X 'rechnical Asslstance Comments: N U _V I SJ J,6: Ali existing report to the Nlinaesola Department of Agriculture and the Minnesota Pollution Control Agency of contaminant spills and releases. Technical Asslstance Coouments; �!c til;v htl)ll ol'rcporta nn.pills or comnmillunt releases thal;ll'c ou ILII wish the Nw5 or city but arc mol in the public domain. 1 hese repmrts (to not need to be submitted hat hll if I stlirwould like to review the reports. 14 City of Hutchinson Summary of Data Request Specific Data to be Provided to MDH by PWS As discussed during the first Scoping Meeting on October 30, 2013, the public water supply (PWS) will supply the following information for amending Pact I of their Wellhead Protection flan to (lie Minnesota Department of Health, The number of the data element that refers to the information needed to prepare the Part I Report is listed in the parenthesis at the encs of each request. I) Municipal well information: Use'I'ables I and 2, the well records for (lie PWS wells, and the map Showing the locations of all the PWS wells, to review the accuracy of t) all PWS well construction, 2) well locations, and 3) pumping information. (F.5) Table I lists well use and constriction for each of the PWS wells, Have you reconstructed any wells? Are there well records for reconstructed wells? The enclosed map shows tine locations of life primary public water supply wells. Please let us know if you feel the wells are not correctly labeled or located. These locations must be used to delineate your wellhead protection areas. Table 2 shows the available pumping information and indicates what information the PWS needs to provide for the delineation of the capture zone. Please provide 1) the pumping data for 2012 that was sent to the Minnesota Department of Natural Resources, 2) whether this rate was measured or estimated, and 3) the projected annual pumping amounts for the next five years. If work on amending the Part I Plan does not begin until 2014, you may want to revise Table 2 to show the historical pumping for 2009 through 2013, 2) Please provide a copy of any aquifer test, production test, or specific capacity information for the PWS wells obtained during well construction, maintenance, or repair, During our scoping meeting, we specifically discussed obtaining the production test information for Well S (7244011). This information should be compiled, analyzed, and used to update the aquifer test plan. (13.1) 3) During our meeting, you mentioned that it is likely that the city and county parcel information is available in 015 fort -w. This information will be very useful for defining the Drinking Water Supply Management Area (DWSMA) and (lie PCS1. At your convenience, please provide the parcel GIS files to MDH. If possible, please include the parcel identification numbers as part of the GIS information. Have the city boundaries changed? If the city boundaries have changed, please provide the new boundaries, The boundaries of the DWSMA may be larger if political boundaries are used instead of the parcel boundaries, (E.l and E.2) 4) Are there other private well records, soil boring reports, geophysical studies, or water level measurements in your files that MDH staff did not identify at the scoping meeting and that would be available for MDH staff to review and copy? (13.2, B.3, D.4, and 113) 5) Please identify reports that you have on file relating to leaks/contamination sites that may be a concent to your drinking water supply that MDH may review and copy, (J.4) G) Do your files contain water chemistry data, such as bacteria, vines, inorganic, organic, or isotopic results from wells or other groundwater sampling points, that is not currently available to MDII that MDH may review and copy? (J.I and J.2) 15 7) Please identity reports that you have in your files relating to groundwater tracer studies that have been conducted. (13) 8) Please provide intornnation about other high-capacity wells in your area that may not be permitted and are not listed oil the attaelied'l'able 3. (H. 1) 9) Please describe any conflicts over water use that the PWS has been involved with, such as it private wells went dry due to pumping by other wells (well interference). Was the Department of Natural Resources involved in resolving the conflict`? (6.5 and H.2) 16 Table 1- Public Water Supply Well Information Hutchinson, Minnesota Loral Well Name Unique UniquNumber Use/ Status` Casing Diameter inches Casing Depth feet Well Depth feet Date Constructed/ Reconstructed Well Vulnerability llty Aclulfer 2 Well 4 210426 P 16 342 412 1966 Not vulncrable QBAA Well 5 228800 P 16 340 410 1971 vulnerable QBAA Well 6 233077 P 20 355 475 1972 [Not ot vulnerable QBAA Well 7 511076 1' 18 320 400 1988 Not vulnerable QBAA Well 8 724408 P 18 325 415 2005 Not vulnerable QBAA Note: I. Primary (P) 2. Quarternary Suriai Artesian Aquifer (QBAA) Table 2 • Annual Volume of Water Pumped from Hutchinson Welis (1111111011 gallons) Well *S -Year Name/ 2098 2009 2010 2011 *2012 Projection *2003 Number Delineation Well 4 (2104 26) 198.120 190.489 165.407 131.143 60.563 Well 5 (228800) 150.561 126.789 124.849 135.878 309.733 Well G (Well) 17.707 150.589 140.256 138.696 319.119 Well 7 (5i E076) 179'146 164.362 160,748 152.664 348.863 Well 8 195.182 172.693 161.099 150.430 not (724408) constructed TOTAL 740.716 806.922 752.359 708.811 1041.900' Source: DNR Slate Water Use Database System PA 68.0209. * Data to be provided by the city of Hutchinson. If the plan amondmcut work extends into 2014, the city may want to suntmarixe pumping volumes for 2009 through 2013 (rather than 2008 through 2012). 2003 Delineation » Combined use. of fonner Wells 2 & 3 � 3.622 mgy 17 Table 3 - Permitted 111gh-Capacity wens Within a 2 -Mile Radius DNR State Water Use Database System Note: * It is likely that some of the wells serving these permits are completed in a different buried drill; aquifer relative to the Hutchinson city wells. Further investigation is Warranted to determine whether respective wells are screened in the salve aquifer as the city wells. 18 2011 Annual Unique Well Name DNR Permit *Aquifer Use Volume of Number Number Water Pumped Millions Gallons) Ala MAURI 177050 FOOD INC DBA ONLY 1966.1155 QBAA Agricultural Processing 170.8 AMERICA'S MID AMIIRICA 177050 DAIRYMEN 1982.4164 QBAA Agricultural 0 INC Processing 210383 W2 HUTCHINSON, 1968-0209 QBAA Municipal 0'� � CITY OF Waterworks All MAURI 210,123 FOOD INC 1466-1155 QBAA Agricultural 131 DBAOIiLY Processing AMERICA'S 210425 W3 HUTCHINSON, G`l'rY OF 1968-0209 QBAA Municipal sealed Waterworks AB MAURI 210429 FOOD INC 1966-1155 QBAA Agricultural 44 DBA O11LY Processing AMF,RICA'S AB MAURI 210,133 FOOD INC DBA OIILY 1966-1 ISS QBAA Agricultural Processing 14.7 AMERICA'S HUTCHINSON 419488 TNCI INOLOt lY 1980-4287 QBAA Other Industrial 0 INC Processing HUI•CHINSON 703542 'i' oINOI.OGY 1980.4287 QBAA Other Industrial 3.2 INC Processing CROW RIVER 689294 COUNTRY 2005.4080 QBAA Golf Course 0 CLUB Irrigation CRAW RIVER 689269 COUNTRY 2005.4080 QBAA Clolf Course 15,1 CLUB Irrigalion HUTCHINSON 495937 TFCIINOLOGY 1980-4287 QBAA Once through 0 INC l►cating or A1C BAUERLY 632079 BROTHERS 2001-4035 QBAA b.8 0.8 INC Processing 608405 MEADOW 1999.4170 QBAA Golf Course 0 LINKS Irri aticn Note: * It is likely that some of the wells serving these permits are completed in a different buried drill; aquifer relative to the Hutchinson city wells. Further investigation is Warranted to determine whether respective wells are screened in the salve aquifer as the city wells. 18 IC jr 40 - _-- �� - _ � �� ' � � ��` J .r w. - `�• - �f //71+y T� 'tel Y SIC •� � "Y,.y�:~-'^T � . ��- - - � �. _ d f Lln 1pe I A-Lbrr..� `rte F � ' ^� y �' Vy r't •' . �- /y�� .�Y -. W7 —1110766) res .� • t� 0 7 e 200 Addendum II List of Required GIS Files The following steps help document the electronic data that must be submitted prior to review of the first part of a wellhead protection plan (part 1 plan). This protocol is to be followed whether the part 1 is prepared by the MDH hydrologist or submitted by a consultant. Create a folder with the name of the public water supply system. Example - D:1Hutchinson. 1. Create a subfolder called Shapes and place the shape files and other GIS layers that you created for the Paid 1 plan using the following file naming scheme — a. Example - DAHutchinsonlShapes into which must go the final draft of the following files (Note — Do not include earlier versions of these layers, only the final version that will be archived and become the official version): Awells.shp contains the wells that were used to support the delineation (a record of each well must be entered into the County Well Index database and reflect any updated location:, construction, or interpretations that are generated by development of the part 1 plan). Era.shp is the proposed boundary of the emergency response area for each primary well that is addressed in the plan. Dwsma.shp is the proposed boundary of the drinking water supply management area. Dwsmavul.shp is the proposed vulnerability assessment of the drinking water supply management area. Gw_cont.shp is the interpolated grid that contains contours depicting the ambient direction of groundwater flow. At least three contours must be included where the gradient within the source water aquifer is greater than .0001. Otherwise, consult with the hydrologist supervisor to identify the number of contours or contour intervals that should be used. 1wmz.shp has the inner wellhead management zones for all of the public water supply wells that are addressed by the plan. Pwss.slip contains the locations and unique numbers of the public water supply wells that are addressed by the plan. Whpa.shp — is the proposed boundary of the wellhead protection area when a surface water contribution area is not included. Otherwise use the following file names — Capzone.shp is the proposed capture area within the aquifer when a surface water contribution area is included. Swca.shp is the proposed boundary of the surface water contribution area. XsectionA.shp contains the trend and wells used to construct cross section `A to A' 20 XsectionB.shp contains the trend and wells used to construct cross section `B to B' b. Copy other shape files that you want included in the plan documentation, Use the following file names for maps or layers that you may generate, For any others that are not listed below, insert a short description of what the shape file represents in the data - view item description option for the data layer. This is needed so that there is a metadata description of the layer that you produced. (Remember that all maps that are generated for a plan must be at a map scale of 1/24,000 or greater detail). Bedroek.shp contains the bedrock geologic map. Bedrocktopo.shp contains the bedrock topography map. D2bedrock.shp contains the depth to bedrock map. Karst,shp contains the locations of karst features. Lineament.shp contains the cover of lineament segments. CFR.shp contains the cover based on fracture flow delineation in the case of a circular calculated .fixed radius (CFR) without an upgradient extension. UGE.shp contains the cover based on fracture flow delineation in the case of a calculated fixed radius (CFR) with an upgradient extension. Lineament _Extension.shp contains the cover based on fracture flow delineation in the case of a a lineament analysis. Lseore.shp contains the L -scare for a reference point that is generated using DNR criteria for assessing geologic sensitivity. Pareel.shp contains the property parcel map. Pesi—Lshp contains the locations of potential contamination sources that were used to support development of the part 1 plan. Samplesite.shp contains the locations of surface waters, springs, wells, or other features where either 1) water, geological, soils, or other physical samples were collected or 2) physical measurements regarding these features were collected. Soils.shp contains the soils map. Spring.shp contains the locations of springs. Surfgeo.shp contains the surficial geologic map. Model Shapefiles - PIace model shape files and other GIS layers that you created for the Part 1 plan. 21 2. Create a subfolder called Data and c other shape files that you want included in the plan documentation. Copy data tables or spreadsheets that you want included in the plan documentation. Prepare a readme.txt file that describes the content of each data table or spreadsheet. 3. Create a folder called Model and place a copy of the model input files, the solution file that most closely reflects the calibration results that are presented in the part 1 plan, the calibration file, and a file called modelAxt that describes the model(s) that were used. Include also anu runs that were used in the sensitivity analysis. If a regional model was adapted to delineate the SWPA, consult with the hydrologist supervisor regarding how to reference an enhanced regional model. (Note: fracture flow and surface water contribution area delineations are referenced in the report and/or are described using one or more GIS layers so there is no need to duplicate this documentation.) 22 Appendix B Geologic Cross -Sections _-_ - J �, �,_ s _ - =-�- .ycEz -i,st nnas esla_ r:a• _ -i_V ¢lker -Ln kb yy#L- -_ 210274 `Peace Sana 0—v - - - - - : z5(� - 3]: - - ;� L i `�f "1 •d: _•l71 i 1 �-. w,. 270215`.,a 210217 1 1 rr 210230 r (li�uZrr r 210216 1 t c — a,a I �':??v rOfiR- -•fir-,.- 210214 -.�' - I�.GonrRixr JC.- r 210209 27 t ,Rax ; — L #5 228800 �7 210273 ( ) r F 0- #6 (233077) q?5 •` -� `� _ p l �} A 3. _ 'I, 7�! ) , 194'(210426) #i(210425) 419488 - ,as f 1,� - �� i' •0 77{>f_. r i{ '� I i2102s1 _210111 .#- 31 --' zlolas ct G+,tt�ttrttilta�tp�pr.a� .. �n Cr :.� - ';i 1"'i ,�fyfi 13099 ?'s:1�7 b rr. /fit d 210184 _ - _ a /'rata` /.,r;,r, ` �r f 210430 l 102860 ;r-- J P 'r_ .�• .. -'—�,,,— _ #7(511076i .-,)210446T, 8• — 21177050 -- of • W, _ I 210265 210271 f :eLa is 210428 gY rme La L � _7 �' � -�Ijj ao 21Q433_:•�._ r . � - _ -® � - _ _ p0 O ` #1 (21 81)- Iya.. •+�� `aw CABANDONED _� iT: U ?10436 I Mia t, - •.i( % ' 2�' a ,,-ate �_ :.p #2(21038w (- IS .1 .1 l {{' �x-•' r -e-• x;shsn::hi i- % Go,4� hxrg sod 210277,r{, e r \•r _— �e eRxi[T es -- - I �! m A l 8 S 1J �. : •' - y _' _ i`- ' � �. � � �.iF'`- ��—� ,� t �� 4 I - - �i it ,�: - � I I - :I -y �� •, �\ — _ 4 10' 11 . t 3 3 ' N LEGEND A A' GEOLOGIC CROSS-SECTION LOCATION FIGURE 2-1 DATA POINT AND GEOLOGIC 2101840 UNIQUE NO. OF WELL DATA POINT E A R i H ` } T E C H CROSS-SECTION LOCATION MAP r 1 wa 2ocn #7(511076) PART1-HUTCHINSON WELLHEAD PROTECTION PLAN F r, • MUNICIPAL WELL NO. AND UNIOUE NO. MAY 200 HUTCHINSON, MINNESOTA 43772 A NORTH 1200 r s 1100 7 ME a z 900 w 700 500 WELL FIELD o 0 0 0 N N [D W s Lj V1 W w H W Z O r co LJ O r7 W o m o � w A' SOUTH 1200 1100 1000 900 800 700 600 500 HORZ 0' 1000` VERT 1. 100' 5 SCALE LEGEND WATER TABLE ELEVATION WELL SCREEN INTERVAL 210274 WELL LOCATION AND UNIOUE NO. (•4) LOCAL MUNICIPAL WELL NO. WELL FIELD O O O N � _ r p O1 cD _ �D if1 ro W z X1'7 O Do Of W ,n B' EAST i200 1100 1000 900 800 700 600 500 gym• 0 > 900 z W z O a 800 W J W F014 MENNEEK-110 500 HORz a ,000• VERT 0' ,C 0' SCALE LEGEND v WATER TABLE ELEVATION WELL SCREEN INTERVAL 210274 WELL LOCATION AND UNIQUE NO- 0.(•4) (* 4) LOCAL MUNICIPAL WELL NO. FIGURE 2-3 GEOLOGIC CROSS-SECTION B -B' PART 1-HUTCHINSON WELLHEAD PROTECTION PLAN HUTCHINSON, MINNESOTA Y 1003 43772 Appendix C Aquifer Test Plan Environmental Health Division Drinking Water Protection Section Source Water Protection Unit P.O. Box 64975 St. Paul, Minnesota 55164-0975 Determination of Aquifer Properties and Aquifer Test Plan (DAP -ATP) Form Public Water Supply ID: 1430004 PWS Name: 1 Hutchinson Contact Information for Person Completing this Form Name: Melanie Niday, PG Address: S E H 1200 25th Avenue South City, State, Zip: St. Cloud, MN 56301 Phone, Fax, e-mail: 320.229.4346, 888.908.8166, mniday@sehinc.com Aquifer Properties Determination Methods ❑ 1) An existing pumping test that meets the requirements of wellhead protection rule part 4720.5520 and that was previously conducted on a well connected to the public water supply system. ❑ 2) An existing pumping test that meets the requirements of wellhead protection rule part 4720.5520 and that was previously conducted on another well in a hydrogeologic setting determined by the department to be equivalent. ❑ 3) A proposed new test to be conducted on a new or existing well connected to the public water supply system and that meets the requirements for larger -sized water systems (wellhead protection rule part 4720.5520). A test plan must be approved before conducting the test. 4) A proposed new test to be conducted on a new or existing public well connected to the public water supply system and that meets the requirements for smaller -sized water systems (wellhead protection rule part 4720.5530). A test plan must be approved before conducting the test. 5) An existing pumping test that does not meet the requirements of wellhead protection rule part 4720.5520 and that was previously conducted on: 1) a public water supply well or 2) another well in a hydrogeologic setting determined by the department to be equivalent. 6) Existing specific capacity test(s) conducted on the public water supply well(s) or specific capacity tests conducted on other wells in a hydrogeologic setting determined by the department to be equivalent. ❑ 7) An existing published transmissivity value. • Include all test data and analysis documentation with the estimated transmissivity, W/day, when the aquifer properties determination method is; 1, 2, 5, 6, or 7, listed above. • • Attach detailed aquifer test plan for methods 3 or 4. Submitted by: M e l a n i e N i d ay Prof. License: P G#30346 Date: 3/24/2015 To request this document in another format, please call our Section Receptionist (651/201-4700) or Division TTY (651/201-5797). HE -01555-01 (10/06) IC #140-0606 Rationale for: 1) Aquifer Properties Determination or 2) Proposed New Test Briefly describe the rationale for: 1) selected method to determine aquifer properties from existing data, or 2) a new aquifer test to be conducted on the pumped well referenced below. Include unique well numbers of all wells that were (or will be) monitored during data collection. How does the existing or proposed test deviate from the ideal. (e.g. rate, duration, no. of obwells, interfering wells, etc.) Attach documentation as necessary. Aquifer Name: IBuried Sand and Gravel Confined ❑ Unconfined ❑ Fractured Rock Aquifer properties of the deep sand aquifer were calculated by Earth Tech, Inc. in 2002 using data from a 1988 24-hour pump test performed on Well Number 7 (#511076). The Theis solution for confined aquifers was applied in the pump test analysis. Results of the pumping test were originally presented in the WHPP Part 1 (Earth Tech, 2003). Copies of the pump test results and a copy of the well log are attached. Transmissivity was determined to be 165,024 ft2/day (15,331 M2 /day) and hydraulic conductivity 982 ft/day (299 m/day). The high transmissivity and hydraulic conductivity values appear representative of the high yielding aquifer. The low calculated storage coefficient is indicative of a confined aquifer. Model sensitivity analysis completed for the 2003 WHPP Part 1 Report prepared by Earth Tech, Inc. concluded that no changes to the hydrogeologic system or capture zone delineation occurred following adjustments to the aquifer thickness or hydraulic conductivity parameters. Proposed New Test Information Summary Pumped WellNA Test Duration NA Name (Unique Number): (Hours): Location: NA Pump Type: NA X, Y (meters) UTM-Z15N Discharge Rate: N A or Lat-Lou (decimal degrees) datum:NAD83 Number of NA Flow Rate Measuring NA Observation Wells: Device Type: ■ A map showing the location of the pumping well and observation well(s) must be included. List the unique number of each public water supply well to which this DAP-ATP Form applies 210426 228800 233077 511076 724408 Reviewed by: Approved: O Yes 0 No Approval Date: a _ � _ f ,Gz I 0 1. 10. 100, 1000. 1.E+04 Time (min) i WELL TEST ANALYSIS Data Set: C:IDocuments and SettingsletomlinsonlMy ❑ocuments\Hutchlpumptest.agt Date: 11/27/02 Time: 09:02.02 PROJECT INFORMATION Company: Earth Tech Client: City of Hutchinson, MN Project: 43772.02 Test Location: Hutchinson, MN Test Well: Municipal Well No. 7 Test Date: 4-7-1988 WELL DATA Pum in Wells_ _ Observation Wells Well Name X ft} Y ft Well Name XAf) Y (ft) PW 1 0 0 d MW -1 0 0 SOLUTION Aquifer Model: Confined_ Solution Method: Theis_ T = 114.5 ft2lmin S = 1.726E-08 Kz/Kr = 1. b = 168. ft 40. 32. - 24, c a) E r a� m CL O 15. 0 a _ � _ f ,Gz I 0 1. 10. 100, 1000. 1.E+04 Time (min) i WELL TEST ANALYSIS Data Set: C:IDocuments and SettingsletomlinsonlMy ❑ocuments\Hutchlpumptest.agt Date: 11/27/02 Time: 09:02.02 PROJECT INFORMATION Company: Earth Tech Client: City of Hutchinson, MN Project: 43772.02 Test Location: Hutchinson, MN Test Well: Municipal Well No. 7 Test Date: 4-7-1988 WELL DATA Pum in Wells_ _ Observation Wells Well Name X ft} Y ft Well Name XAf) Y (ft) PW 1 0 0 d MW -1 0 0 SOLUTION Aquifer Model: Confined_ Solution Method: Theis_ T = 114.5 ft2lmin S = 1.726E-08 Kz/Kr = 1. b = 168. ft A(QTESOLV for Windows Data Set: C:1Documents and SettingsletomlinsonlMy Documents\Hutchlpumptest,aqt Date: 11/27/02 Time: 09.00:23 PROJECT INFORMATION ComoanV: Earth Tech Client: Citv of Hutchinson, MN Proiect: 43772.02 Location: Hutchinson, MN Test Date- 4-7-1988 Test Well: Municipal Well No, 7 AQUIFER DATA Saturated Thickness: 168. ft Anisotropy Ratio (Kz/Kr): 1. PUMPING WELL DATA Number of pumping wells: 1 Pumping Well No_ 1 PW 1 X Location: 0. ft Y Location: 0. ft Fully Penetrating Well No. of pumping periods: 47 Pumping Period Data Time (min) Rate (cu. Wrn n) ---1500. Time (min) Rate (cu. ftlrnin Time (minj Rate (cu. ft/min 1. 75, 1500. ---600. 1500.- 2. 1500, 90. 1500. 660. 1500- 3. 1500. 105. 1500. 720. 1500- 4. 1500. 120. 1500. 780. 1500- 5. 1500. 135. 1500. 840. 1500, 6. 1500. 150. 1500. 900. 1500 7- 1500. 165. 1500. 960. 1500. 8. 1500. 180. 1500. 1020. 1500. 9. 1500 210. 1500. 1080. 1500. 10. 1500. 240. 1500. 1140, 1500. 15. 1500. 270. 1500. 1200, 1500. 20. 1500. 300. 1500. 1260. 1500. 25. 1500. 360. 1500- 1320, 1500. 30. 1500. 420. 1500. 1380. 1500. 45. 1500. 480. 1500. 1420. 1500, 60. 1500. 540, 1500. OBSERVATION WELL DATA Number of observation wells: 1 Observation Well No. 1: MW -1 X Location: 0. ft Y Location: 0. ft Fully Penetrating Well No. of observations: 47 Observation Data 11/27/02 1 09.00:23 AQTESOLV for Windows Time ami Displacement �} -1 - Time (min) Dis-placement ft Time 4min) Displacement Vit) 21.1 75. 27.54 --600. - 30.05 2. 23.35 90. 27.64 660. 30.3 3. 24.13 105. 27.65 720. 32.25 4. 24.7 120. 27.65 780. 27.14 5, 25.25 135. 27.8 840. 12.98 6. 25.4 150. 27.95 900. 13.26 7. 26.15 165. 27.87 960. 13.67 8. 26.3 180. 27.95 1020. 17.12 9. 26.32 210. 28.1 1080. 18.79 10. 26.8 240, 28.25 1140. 26.8 15. 26.9 270, 28.35 1200, 30.8 20. 27.05 300, 28.5 1260. 30.6 25. 27.35 360. 28.8 1320. 32.9 30. 27.4 420. 28.75 1380. 32.75 45. 27.25 480. 29.5 1420, 33.2 60, 27.5 540. 30.1 SOLUTION Aouifer Model: Confined Solution Method: Theis VISUAL ESTIMATION RESULTS Estimated Parameters Parameter Estimate � 114.6 ft2/min S 1.726E-08 Kz/Kr 1. b 168. ft 11/27/02 2 09:00:23 MINNESOTA DEPARTMENT OF HEALTH Unique No. 00511076 Update Date 2008/05/23 WELL AND BORING RECORD County Name Mcleod Minnesota Statutes Chapter 1031 Entry Date 1992/08/06 Township Name Township Range Dir Section Subsection Well Depth Depth Completed Date Well Completed 117 29 W 31 DBDDCC 477 ft. 400 ft. 1988/03/04 Well Name HUTCHINSON 7 Drilling Method Non-specified Rotary Contact's Name CITY OF HUTCHINSON Drilling Fluid Well Hydrofractured? ❑ Yes ❑ No 111 HASSEN SE ST Bentonite From ft. to ft. HUTCHINSON MN 55350 Use Community Supply Well Owner's Name HUTCHINSON 7 Casing Drive Shoe? [:]Yes ❑ N Hole Diameter HUTCHINSON MN 55350 in. t 30 ft Casing Diameter Weight(lbs/ft) in. t 400 ft GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO 26 in. t 30 ft 0 TOP SOIL BLACK 0 3 18 in. t 320 ft 0 SANDY CLAY YELLO 3 19 SANDY CLAY BLUE 19 58 CLAY BLACK HARD 58 59 SANDY CLAY BLUE 59 61 Screen Y Open Hole From ft. to ft. Make JOHNSON Type L Diameter Slot Length Set Fitting 10 30 320 ft. to ft 10 25 ft. to 400 ft Static Water Level 36 ft. from Land surface Date 1988/03/04 PUMPING LEVEL (below land surface) DIRTY SAND BROW 61 99 SAND BROW 99 138 SAND GRAY 138 161 SAND BROW 161 172 SANDY CLAY BLUE 172 179 CLAY VARIE 179 183 CLAY BLUE 183 192 114.4 ft. after 24 hrs. pumping 1550 g.p.m. Well Head Completion CLAY BLUE 192 203 Pitless adapter mfr Model SANDY CLAY BLUE 203 223 Casing Protection ❑d 12 in. above grade SAND & SANDY CLAY BLUE 223 239 ❑ At-grade(Environmental Wells and Borings ONLY) SAND & GRAVEL VARIE 239 276 Grouting Information Well grouted? ❑d Yes ❑ No CLAY BLUE 276 284 Material From To (ft.) Amount(yds/bags) G 0 30 1.75 Y G 0 320 17.5 Y Nearest Known Source of Contamination ft. direction type DIRTY SAND BLUE 284 288 SANDY CLAY BLUE 288 297 HARDPAN 297 304 CLAY BLUE 304 308 DIRTY SAND BROW 308 333 Well disinfected upon completion? 0 Yes [:]No CLEANER SAND BROW 333 339 Pump ❑ Not Installed Date Installed SAND VARIE 339 379 Mfr nam GOULDS DIRTY SAND, FINE SAND & BROW 379 435 Model 14R -J60 HP 75 Volts 460 SAND LITTLE CLEANER BROW 435 450 SAND BLUE 450 472 Drop Pipe Length 150 ft. Capacity =+03 g.p.m DECOMPOSED & SAND WHITE 472 477 Type T Any not in use and not sealed well(s) on property? ❑ Yes ❑ No USGS Quad Hutchinson East Elevation 1081 Aquifer: QBAA Alt Id: 1430004505 Was a variance granted from the MDH for this Well? ❑ Yes ❑ No Well CONTRACTOR CERTIFICATION Lie. Or Reg. No. 91353 License Business Name Report Copy Name of Driller HEJTMANEK, D. HE -01205-06 (Rev. 9/96) GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO STRAT MINNESOTA DEPARTMENT OF HEALTH LITH SEC LITH MINOR Unique No. 00511076 0 3 RUUK Update Date 2008/05/23 ORGD RUUK = Recent deposit -black SOIL = Soil WELL AND BORING RECORD ORGD = Organic Deposits County Name Mcleod YELLOW Minnesota Statutes Chapter 1031 Entry Date 1992/08/06 Township Name Township Range Dir Section Subsection Well Depth Depth Completed Date Well Completed CLAY = Clay 117 29 W 31 DBDDCC 477 ft. 400 ft. 1988/03/04 Well Name HUTCHINSON 7 Lic. Or Reg. No. 91353 Name of Driller HEJTMANEK, D. USGS Quad Hutchinson Elevation 1081 Aquifer QBAA Alternative Id 1430004S05 GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO STRAT LITH PRIM LITH SEC LITH MINOR TOP SOIL BLACK 0 3 RUUK SOIL ORGD RUUK = Recent deposit -black SOIL = Soil ORGD = Organic Deposits SANDY CLAY YELLOW 3 19 QLUY CLAY SAND QLUY = clay+sand-yellow CLAY = Clay SAND = Sand SANDY CLAY BLUE 19 58 QLUG CLAY SAND QLUG = clay+sand-gray CLAY = Clay SAND = Sand CLAY BLACK HARD 58 59 QCUK CLAY QCUK = clay -black CLAY = Clay SANDY CLAY BLUE 59 61 QLUG CLAY SAND QLUG = clay+sand-gray CLAY = Clay SAND = Sand DIRTY SAND BROWN 61 99 QNUB SAND SILT QNUB = sand+silt-brown SAND = Sand SILT = Silt SAND BROWN 99 138 QFUB SAND QFUB = sand -brown SAND = Sand SAND GRAY 138 161 QFUG SAND QFUG = sand -gray SAND = Sand SAND BROWN 161 172 QFUB SAND QFUB = sand -brown SAND = Sand SANDY CLAY BLUE 172 179 QLUG CLAY SAND QLUG = clay+sand-gray CLAY = Clay SAND = Sand CLAY VARIED 179 183 QCUU CLAY QCUU = clay CLAY = Clay CLAY BLUE 183 192 QCUG CLAY QCUG = clay -gray CLAY = Clay CLAY BLUE 192 203 QCUG CLAY QCUG = clay -gray CLAY = Clay SANDY CLAY BLUE 203 223 QLUG CLAY SAND QLUG = clay+sand-gray CLAY = Clay SAND = Sand GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO MINNESOTA DEPARTMENT OF HEALTH LITH PRIM Unique No. 00511076 BLUE 223 Update Date 2008/05/23 QLUG SAND CLAY WELL AND BORING RECORD SAND = Sand County Name Mcleod Minnesota Statutes Chapter 1031 Entry Date 1992/08/06 Township Name Township Range Dir Section Subsection Well Depth Depth Completed Date Well Completed QHUU 117 29 W 31 DBDDCC 477 ft. 400 ft. 1988/03/04 Well Name HUTCHINSON 7 Lic. Or Reg. No. 91353 Name of Driller HEJTMANEK, D. USGS Quad Hutchinson Elevation 1081 Aquifer QBAA Alternative Id 1430004S05 GEOLOGICAL MATERIAL COLOR HARDNESS FROM TO STRAT LITH PRIM LITH SEC LITH MINOR SAND & SANDY CLAY BLUE 223 239 QLUG SAND CLAY QLUG = clay+sand-gray SAND = Sand CLAY = Clay SAND & GRAVEL VARIED 239 276 QHUU SAND GRVL QHUU = sand +larger SAND = Sand GRVL = Gravel CLAY BLUE 276 284 QCUG CLAY QCUG = clay -gray CLAY = Clay DIRTY SAND BLUE 284 288 QNUG SAND SILT ANUG = sand+silt-gray SAND = Sand SILT = Silt SANDY CLAY BLUE 288 297 QLUG CLAY SAND QLUG = clay+sand-gray CLAY = Clay SAND = Sand HARDPAN 297 304 QPUU HDPN CLAY SAND QPUU = pebbly sand/silt/clay HDPN = Hardpan CLAY = Clay SAND = Sand CLAY BLUE 304 308 QCUG CLAY QCUG = clay -gray CLAY = Clay DIRTY SAND BROWN 308 333 QNUB SAND SILT QNUB = sand+silt-brown SAND = Sand SILT = Silt CLEANER SAND BROWN 333 339 QFUB SAND QFUB = sand -brown SAND = Sand SAND VARIED 339 379 QFUB SAND QFUB = sand -brown SAND = Sand DIRTY SAND, FINE SAND & SANDY CLAY BROWN 379 435 QWUB SAND SILT CLAY QWUB = cly/snd/slt-no peb.-brn SAND = Sand SILT = Silt CLAY = Clay SAND LITTLE CLEANER BROWN 435 450 QFUB SAND QFUB = sand -brown SAND = Sand SAND BLUE 450 472 QFUB SAND QFUB = sand -brown SAND = Sand DECOMPOSED & SAND WHITE 472 477 UREG REGO UREG = weathering residuum unc.age REGO = Regolith Appendix D Model Files and GIS Shapefiles (CD) Appendix E Vulnerability Assessments 625 Robert St. N. St. Paul MN 55155 P.O. Box 64975 St. Paul MN 55164 - 0975 PWSID: 1430004 SYSTEM NAME: Hutchinson WELL NAME: Well #4 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION SWP Vulnerability Rating TIER: 5 WHP RANK: UNIQUE WELL#: 00210426 COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD CRITERIA Aquifer Name(s) DNR Geologic Sensitivity Rating L Score Geologic Data From Year Constructed Construction Method Casing Depth Well Depth Casing grouted into borehole? Cement grout between casings? All casings extend to land surface? Gravel - packed casings? Wood or masonry casing? Holes or cracks in casing? Isolation distance violations? Pumping Rate Pathogen Detected? Surface Water Characteristics? Maximum nitrate detected Maximum tritium detected Non-THMS VOCs detected? Pesticides detected? Carbon 14 age DESCRIPTION POINTS Quaternary Buried Artesian Aquifer Very low 0 20 Well Record 1966 5 342 5 412 Yes 0 Not applicable 0 Yes 0 No 0 No 0 No 0 0 1000 10 NOT VULNERABLE NOT VULNERABLE 2.1 01/01/1974 NOT VULNERABLE <.8 09/02/2005 NOT VULNERABLE 0 0 Unknown 0 Wellhead Protection Score 30 Wellhead Protection Vulnerability Rating : NOT VULNERABLE Vulnerability Overridden COMMENTS Date Report Generated: 6/29/2016 Page: 1 625 Robert St. N. St. Paul MN 55155 P.O. Box 64975 St. Paul MN 55164 - 0975 PWSID: 1430004 SYSTEM NAME: Hutchinson WELL NAME: Well #5 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION SWP Vulnerability Rating TIER: 5 WHP RANK: UNIQUE WELL#: 00228800 COUNTY: McLeod TOWNSHIP NUMBER: 116 RANGE:29 W SECTION: 6 QUARTERS: CRITERIA Aquifer Name(s) DNR Geologic Sensitivity Rating L Score Geologic Data From Year Constructed Construction Method Casing Depth Well Depth Casing grouted into borehole? Cement grout between casings? All casings extend to land surface? Gravel - packed casings? Wood or masonry casing? Holes or cracks in casing? Isolation distance violations? Pumping Rate Pathogen Detected? Surface Water Characteristics? Maximum nitrate detected Maximum tritium detected Non-THMS VOCs detected? Pesticides detected? Carbon 14 age DESCRIPTION POINTS Quaternary Buried Artesian Aquifer Very low 0 18 Well Record 1971 5 340 5 410 Unknown 5 Not applicable 0 Yes 0 No 0 No 0 No 0 0 1000 10 NOT VULNERABLE NOT VULNERABLE <.4 NOT VULNERABLE <.8 04/25/2002 NOT VULNERABLE 0 0 Unknown 0 Wellhead Protection Score 25 Wellhead Protection Vulnerability Rating : NOT VULNERABLE Vulnerability Overridden COMMENTS Date Report Generated: 6/29/2016 Page: 2 625 Robert St. N. St. Paul MN 55155 P.O. Box 64975 St. Paul MN 55164 - 0975 PWSID: 1430004 SYSTEM NAME: Hutchinson WELL NAME: Well #6 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION SWP Vulnerability Rating TIER: 5 WHP RANK: UNIQUE WELL#: 00233077 COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD CRITERIA Aquifer Name(s) DNR Geologic Sensitivity Rating L Score Geologic Data From Year Constructed Construction Method Casing Depth Well Depth Casing grouted into borehole? Cement grout between casings? All casings extend to land surface? Gravel - packed casings? Wood or masonry casing? Holes or cracks in casing? Isolation distance violations? Pumping Rate Pathogen Detected? Surface Water Characteristics? Maximum nitrate detected Maximum tritium detected Non-THMS VOCs detected? Pesticides detected? Carbon 14 age DESCRIPTION POINTS Quaternary Buried Artesian Aquifer Low 15 4 Well Record 1972 Cable Tool/Bored 0 355 5 475 Unknown 0 Not applicable 0 Yes 0 No 0 No 0 Unknown 0 0 1000 10 NOT VULNERABLE NOT VULNERABLE < 1 NOT VULNERABLE <.8 04/25/2002 NOT VULNERABLE 0 0 Unknown 0 Wellhead Protection Score 30 Wellhead Protection Vulnerability Rating : NOT VULNERABLE Vulnerability Overridden COMMENTS Date Report Generated: 6/29/2016 Page: 3 625 Robert St. N. St. Paul MN 55155 P.O. Box 64975 St. Paul MN 55164 - 0975 PWSID: 1430004 SYSTEM NAME: Hutchinson WELL NAME: Well #7 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION SWP Vulnerability Rating TIER: 5 WHP RANK: UNIQUE WELL#: 00511076 COUNTY: McLeod TOWNSHIP NUMBER: 117 RANGE: 29 W SECTION: 31 QUARTERS: DBDD CRITERIA Aquifer Name(s) DNR Geologic Sensitivity Rating L Score Geologic Data From Year Constructed Construction Method Casing Depth Well Depth Casing grouted into borehole? Cement grout between casings? All casings extend to land surface? Gravel - packed casings? Wood or masonry casing? Holes or cracks in casing? Isolation distance violations? Pumping Rate Pathogen Detected? Surface Water Characteristics? Maximum nitrate detected Maximum tritium detected Non-THMS VOCs detected? Pesticides detected? Carbon 14 age DESCRIPTION POINTS Quaternary Buried Artesian Aquifer Very low 10 11 Well Record 1988 Rotary/Drilled 0 320 5 400 Yes 0 Yes 0 Yes 0 No 0 No 0 No 0 0 1000 10 NOT VULNERABLE NOT VULNERABLE <.4 NOT VULNERABLE <.8 11/21/1991 NOT VULNERABLE 0 0 Unknown 0 Wellhead Protection Score 25 Wellhead Protection Vulnerability Rating : NOT VULNERABLE Vulnerability Overridden COMMENTS Date Report Generated: 6/29/2016 Page: 4 625 Robert St. N. St. Paul MN 55155 P.O. Box 64975 St. Paul MN 55164 - 0975 PWSID: 1430004 SYSTEM NAME: Hutchinson WELL NAME: Well #8 MINNESOTA DEPARTMENT OF HEALTH SECTION OF DRINKING WATER PROTECTION SWP Vulnerability Rating TIER: 5 WHP RANK: UNIQUE WELL#: 00724408 COUNTY: McLeod TOWNSHIP NUMBER: RANGE: SECTION: QUARTERS: CRITERIA Aquifer Name(s) DNR Geologic Sensitivity Rating L Score Geologic Data From Year Constructed Construction Method Casing Depth Well Depth Casing grouted into borehole? Cement grout between casings? All casings extend to land surface? Gravel - packed casings? Wood or masonry casing? Holes or cracks in casing? Isolation distance violations? Pumping Rate Pathogen Detected? Surface Water Characteristics? Maximum nitrate detected Maximum tritium detected Non-THMS VOCs detected? Pesticides detected? Carbon 14 age DESCRIPTION POINTS Quaternary Buried Artesian Aquifer Low 20 2 Well Record 2005 Rotary/Drilled 0 325 5 415 Yes 0 Yes 0 Yes 0 No 0 No 0 Unknown 0 0 1000 10 NOT VULNERABLE NOT VULNERABLE <.05 05/19/2014 NOT VULNERABLE .8 03/23/2011 NOT VULNERABLE 0 0 Unknown 0 Wellhead Protection Score 35 Wellhead Protection Vulnerability Rating : NOT VULNERABLE Vulnerability Overridden COMMENTS Date Report Generated: 6/29/2016 Page: 5 April 11, 2017 Wellhead Protection Plan (WHPP) April 11, 2017 City Council Presentation A SEH Background WHP Plan is a tool to prevent drinking water from becoming polluted by managing potential sources of contamination in the area which supplies water to a public well All community public water supply systems required to create a formal WHP Plan Communities prioritized on potential well vulnerability and population This an Amendment to the WHPP the City has in place 5 f H Building a Better World for All of City of Hutchinson 1 �Z . Part 1 and Part 2 Two Parts to WHP Planning Process Part 1: Delineate wellhead protection area (WHPA) and drinking water supply management area (DWSMA), assess well vulnerability Part 2: Create WHP Plan including goals, objectives, plan of action, evaluation program, and contingency plan r. F H Building a Better World for All of UO WHPA and DWSMA Determination Computer Model used to generate recharge areas. Well Head Protection Area (WHPA): 10 - year pumping volume to the city's wells. Emergency Response Area (ERA): -1 volume Drinking Water Supply Management Area (DWSMA): Property boundary outside of WHPA A SEH April 11, 2017 City of Hutchinson 2 DWSMA Old vs. New Primary Well -9InrtW DWSMA (8686 aaesl 1 arrlenaea DWSMA (2118 ave5) Comparison o/ Initial and Amended Minnesota De artment of Health Drinking Water m Supply Management Areas P oz os SEH Cityof Hutchinson City of Hutchinson April 11, 2017 April 11, 2017 Vulnerability Determination Low Vulnerability • Chief contamination threats are other wells • Old and unused wells may provide a conduit for contaminants to short circuit the natural geologic protection !/ SEH Part 1 WHPP Status • MDH approved model approach and results • Public information meeting is part of process SEH Building a Better World for All of Us® City of Hutchinson 4 Next Step - Part 2 WHPP Inventory of Potential Contaminant Sources in the DWSMA Develop management activities to protect the aquifers Kick -Off Meeting held just before City Council meeting A S E H Building a Better World for All of Us® SEH April 11, 2017 City of Hutchinson 5 MN Department of Health staff work with Wellhead Protection Advisory Committees including local officials and landowners to create a Wellhead Protection Plan. The plan involves several steps, starting with DELINEATION. Wellhead Protection Protects Our Drinking Water! WellheadProtectionseeks to prevent contaminants from entering the wells and groundwater that provide our public water supply. The Minnesota Department of Health works with communities and other public water supplies to carry out the Wellhead Protection Program. Why WellheadProtection i Wellhead Protection helps to prevent the health effects of drinkingwater contaminants such as nitrates, organic and inorganic compounds, and pathogens. Wellhead Protection also helps water suppliers avoid the high cost of replacing a well or installing expensive treatment equipment. 1 DELINEATION Create a map of the wellhead protection area (WHPA) and drinking water supply management area (DWSMA). The groundwater within the wellhead protection area (WHPA) will reach the well within 10 years. The drinking supply management area (DWSMA) includes the scientifically calculated WHPA, but is defined using identifiable landmarks such as railroads, streets, and highways. This mural in ""— Cold Spring was —� created by high school students. t9 r,. IMPLEMENTATION Carry out the plan of action The variety of sources of contamination requires Ural diverse community members participate in managing them. Education is an important part of IMPLEMENTATION. VULNERABILITY ASSESSMENT Assess the vulnerability of thewell and the DWSMA Hydrologists from the Minnesota Department of Health and private firms use technical data to determine whether the geology of the land around the well is likely to permit contaminants to get into the groundwater. For example, sandy soils from land surface to the aquifer can convey contaminants. Tt� ert. CONTAMINANT SOURCE INVENTORY 3 Make an inventory of potential sources of contamination within the WHPA Examples' fuel tanks, feedlots, septic tanks, lawns, dumps. abandoned wells • >t Storage tanks can leak contaminants 0 CONTINGENCYPLAN Develop awater supply contingency strategy This is a plan for getting water from another source in the event the well becomes contaminated. Examples: Other wells, water transported by tanker. bottled water Everyone has a role to play in protecting ground water. Runoff from feedlots in the WHPA can contaminate groundwater. MANAGEMENT PLAN Develop a plan of action to manage inventoried sources Examples- Seal unused wells, upgrade septic: systems, manure management For more information about Wellhead Protection, contact the Source Water Protection Unit at the Minnesota Department of Health, 651/201-4700 (Receptionist) We. J: i �sHaz f This mural in ""— Cold Spring was —� created by high school students. t9 r,. IMPLEMENTATION Carry out the plan of action The variety of sources of contamination requires Ural diverse community members participate in managing them. Education is an important part of IMPLEMENTATION. VULNERABILITY ASSESSMENT Assess the vulnerability of thewell and the DWSMA Hydrologists from the Minnesota Department of Health and private firms use technical data to determine whether the geology of the land around the well is likely to permit contaminants to get into the groundwater. For example, sandy soils from land surface to the aquifer can convey contaminants. Tt� ert. CONTAMINANT SOURCE INVENTORY 3 Make an inventory of potential sources of contamination within the WHPA Examples' fuel tanks, feedlots, septic tanks, lawns, dumps. abandoned wells • >t Storage tanks can leak contaminants 0 CONTINGENCYPLAN Develop awater supply contingency strategy This is a plan for getting water from another source in the event the well becomes contaminated. Examples: Other wells, water transported by tanker. bottled water Everyone has a role to play in protecting ground water. Runoff from feedlots in the WHPA can contaminate groundwater. MANAGEMENT PLAN Develop a plan of action to manage inventoried sources Examples- Seal unused wells, upgrade septic: systems, manure management For more information about Wellhead Protection, contact the Source Water Protection Unit at the Minnesota Department of Health, 651/201-4700 (Receptionist) We. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Hutchinson City Code Section 132.25 - Utilities Interruption Department: Administration LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Marc Sebora Agenda Item Type: Presenter: Marc Sebora Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: In 2002 the City Council enacted an ordinance making it a crime for anybody to conduct an excavation in such a manner that would interrupt utility services in the city of Hutchinson. At the time this ordinance was put into effect, there was a great deal of construction activity happening in town and contractors found it more expedient to interrupt services than to comply with Gopher State One Call law which requires hand digging two feet either side of marked utilities. Over the years perhaps 10 citations or little complaints were filed against construction company employees who disrupted utility services in violation of the ordinance. In late 2016, a local contractor approached city administration about having the above ordinance repealed on the basis that Hutchinson is one of the few, if not the only, cities that has such an ordinance. The question of repealing this ordinance was recently considered by the Hutchinson Utilities Commission at its March 1, 2017, meeting and their recommendation was in favor of repealing it. The rationale behind this decision was that utility service interruptions have become less of a problem over the years and that there are sufficient penalties for contractors under both Minnesota criminal law and Gopher State One Call regulations. The purpose of this agenda item is to initiate a discussion at the City Council level as to whether this ordinance should be appealed or not. I'm attaching a copy of the ordinance for your review. I will be happy to answer any questions you may have at the Council meeting. BOARD ACTION REQUESTED: Discussion only Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson, MN Code of Ordinances § 132.25 UTILITIES SERVICE INTERRUPTION. It shall be unlawful for any person who, with or without a permit or license from the city, to cause a line break or interruption in service of any gas, electric, water, sewer, telephone, lelecommunications or other utility service line through excavation, or for severing or damaging an unmarked utility or negligently severing or damaging a marked utility. This section shall not apply to private landowners who cause service disruptions or line breaks which affect their property only. (2004 Code, § 132.25) (Ord. 02-308, passed 5-28-2002, Ord. 03-352, passed 8-12-2003) Penalty, see § 10.99 American Legal Publishing Corporation HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: 2nd Reading - Ordinance Amendment to Section 154.115 of City Code Department: Planning LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: This is the 2nd reading and adoption of the landscape ordinance amendments as discussed at the March 28, 2017 City Council Meeting. Please let me know if there are any questions on this matter. Thanks, Dan BOARD ACTION REQUESTED: Approval of ordinance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8211 ORDINANCE NO. 16-767 AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the Development Standards as follows: § 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY. (A) Screening. (1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to soften the appearance of the fence or wall from the affected residential area. (2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type required by this code would interfere with the provision of adequate amounts of light and air to the residential properties. (3) All required screening devices shall be designed so that they are architecturally harmonious with the principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than when originally constructed. (B) Landscaping. (1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or merchandise. (a) Tree plapiting at t4e rate 4 at least one tree per 900 squffe feet of W-Aseaping area 0140 1,750 sattare 0e! .,F.,fe ,,.,r 1,.,,-.l ,.-faee.1 (buildine, nt o .,t4er ifffl3eR40tis ,,.-f \• n., A eambiwation a 4 enA-44g-ai4d tree plapitins-and (3) T -4e +Rini+�mm size of planted trees sl4all be two 1.5 ine4es ealiper for deei&otts t+ees aad six feet inlwigI4 for .,;e r s trees. Landscape Requirements Purpose. Commercial/industrial landscaping reauirements are established to foster aestheticallv pleasing developments that protect and preserve the appearance, character, health, safety, and welfare of the community. In addition, these requirements are intended to increase the compatibility of adjacent land uses by minimizing the harmful impact of noise, dust, debris, motor vehicle headlight glare, other artificial light intrusions, and other objectionable activities or impacts conducted on or created by the development or adjoining or nearby land uses. General requirements. In addition to required landscaping standards, all commercial/industrial development sites shall meet the following requirements. 1) As part of a site plan review, conditional use or other development proposal, a landscaping plan is required, prepared by a qualified landscape designer or landscape architect, which demonstrates compliance with provisions herein. Landscape designs shall address: a. Planting schedule indicating symbols, common and botanical names, sizes of plant material and special planting instructions. Trees proposed shall be on the City's approved species list, or be approved in advance of submitting the design. Ordinance # 16-767 154.115 March 28, 2017 Page 2 b. Location, type and size of all existing trees over 6 inches diameter that are to be removed or preserved. A reasonable attempt shall be made to preserve as many existing trees as practical and to incorporate them into the site plan. c. Planting detail showing all species to scale at their normal mature crown diameter or spread for the local hardiness zone. d. Typical sections with details of fences, tie walls, berms and other site amenities. e. Typical sections with details of landscape islands, planter beds and foundation plantings with identifications of materials to be used. f Notes indicating how disturbed soil areas will be restored through the use of seeding, sodding, or other techniques. g. Delineation of areas that will be sodded, hydro -seeded, seeded, or areas where gxound cover is to be established by other means. h. Where landscape materials are used to provide screening from adjacent and neighboring properties, a cross -through section shall be provided indicating the perspective from the neighboring property at the property line elevation and any existing or proposed conditions that could potentially affect landscaping for screening of the site. 2) Finished sites. All managed landscaped areas shall be brought to finished grade and planted in sod, turf grass, native grasses, or other appropriate ground covers. Undisturbed areas containing existing viable natural vegetation may be left in their natural state, provided they are kept free of litter, debris and noxious and/or unsightly weeds. 3) Sodding/Seeding requirements. Sod or hydro -seeding shall be utilized on all public rights-of-way. Seeding or other acceptable ground cover establishment methods may be permitted in other areas of the site. Required landscaping. For all commercial and industrial areas, at least 20% of the lot area shall be managed landscaped area. The landscaping shall be concentrated between the principal structure and any adjacent street right-of-way or other areas of the lot which are visible from a street or adjacent residentially zoned property. The composition and locations of managed landscaped areas shall complement the scale of the development and its surroundings. In general, larger, well-placed contiguous planting areas are preferable to smaller, disconnected areas. Managed landscaped areas of the site shall be landscaped as follows: 1) In areas where trees are used, not less than one tree, as follows: a. One shade tree for each 1,500 square feet of managed landscaped area, or fraction thereof, and/or, b. One evergreen tree for each 700 square feet of managed landscaped area, or fraction thereof, and/or, c. One omamental tree for each 450 square feet of managed landscaped area, or fraction thereof. 2) The remainder of landscaped areas shall be covered with turf grass, native grasses, or other perennial flowerings plants, vines, shrubs or trees. Exceptions to landscaping requirements. Substitution or reduction of landscaped plant materials, managed landscaped areas, or other landscaping standards may be approved by the City. Plant material standards. Landscape species shall be indigenous or be proven adaptable to the climate, but shall not be invasive to native species. Plant materials shall comply with American Standard for Nursery Stock and the following standards. Minimum plant size: Plant type Minimum Size Deciduous shade tree 1'/2 -inch diameter Deciduous ornamental tree 1'/2 -inch diameter Coniferous/evergreen tree 6 -feet in height o Trees and landscape plants shall be tolerant of specific site conditions, including but not limited to heat, cold, drought and salt. Ordinance # 16-767 154.115 March 28, 2017 Page 3 Installation and maintenance of landscape materials. All landscape materials installed shall comply with the following: 1) Areas to be landscaped shall be prepared and improved as specified by current Minnesota Department of Transportation standards for soil preparation and drainage. 2) All landscape materials shall be installed to current industry standards. 3) Maintenance and replacement of landscape materials shall be the responsibility of the applicant/property owner. 4) All landscaping shall be subject to inspection within one growing season by the City. Landscaping not installed, maintained or replaced, as needed to comply with provisions herein, shall be considered in violation. Property owners shall receive notice of violation in accordance with City code enforcement requirements. (C) Outdoor storage and displays. (1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use permit. All other storage shall be maintained within an enclosed building or structure. (2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to that authorization. (2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 11th day of April, 2017. Attest Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: March 28, 2017 Second reading of the Ordinance: April 11, 2017 HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Consideration of the Second Reading and Adoption of Ordinance 17-769 Department: Administration LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: At our March 28 council meeting, we considered a first reading of Ordinance 17-769, an ordinance suspending enforcement of City Ordinance 92.018 pertaining to hours of construction during the High School Reconstruction Project. Just a reminder that we received a request (attached) from the General Contractor of the Hutchinson High School addition and renovation project to lift our noise restrictions for construction activities over the weekends beginning in May and ending in September. Our current ordinance restricts construction activities over the weekends from 9 am to 9 pm. The Contractor would like us to lift that restriction for the High School Project and extend those hours to 7 am. to 10 pm. (which is currently allowed during the weekday). When considering this request, please note that we have done this three previous times over the last 12 years, all through an ordinance. The last three times this occurred were for the following: - In 2005 for the Highway 7 Construction Project - In 2010 for the Adams Street Reconstruction Project - In 2011 for the School Road Reconstruction Project When considering the second reading and potential adoption, please take into consideration the following: 1) The request is to basically extend working hours by six hours on the weekend (3 on Saturday and 3 on Sunday) 2) The request is from May 13 through September 10, 2017. BOARD ACTION REQUESTED: Approve/Deny second reading and adoption of Ordinance 17-769 - An ordinance suspending enforcement of City Ordinance 92.018 pertaining to hours of construction during the Hutchinson High School Reconstruction Project Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: �! [OCH MAN CONSTRUCTION March 21, 2017 Mx. Matt Jaunich City Administrator City of Hutchinson, MN 111 Hassan Street SE Hutchinson, MN 55350 RE: Hutchinson High School Addition and Renovation Dear Matt: We are the General Contractor for the new High School Addition and Renovation project. The schedule of completion for Phase 2 of this project will require us to work weekends starting on May ITh, 2017 through September 100', 2017. We request that construction activities be allowed between the hours of 7:00 a.m. and 10:00 p.m, on weekends (Saturday and Sundays) between these dates. Please review and advise if your construction activities noise ordinance can be amended accordingly. Yours truly, W. Gohman Construction Co Denis Anderson, Vice President oGENERAL CONTRACTOR © DESIGN/BUILD © CONSTRUCTION MANAGEMENT o BUILDING + REMODELING PH: 320 363 77B'+ 815 E CO RD 75 • PO 250 FH: 320 363 7207 ST. JOSEPH, MN 55374 Sam -- wgahman.carn ORDINANCE NO. 17-769 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT Findings of the City Council: That a reconstruction project of the Hutchinson High School commenced in August of 2016. In order to have the project completed in a timely manner and to eliminate delays and additional expenses for the Hutchinson School District, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours then permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the Hutchinson High School Reconstruction project from May 13, 2017, through September 10, 2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 10:00 p.m. on Saturdays and Sundays between the dates noted above. Adopted by the City Council this 11th day of April, 2017. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Authorization to Sign Purchase & Development Agreements with Titanium Partng Department: EDA LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Miles R. Seppelt Agenda Item Type: Presenter: Miles R. Seppelt Reviewed by Staff F1 Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff has finalized discussions with Titanium Partners on the language for the Purchase Agreement and Development Agreement on the proposed Hwy 7/15 Hotel Project. Staff is seeking City Council authorization to sign the documents and move the project forward. The developer has indicated that they would like to begin construction sometime around September 1 st and have to new hotel completed just in time for the 2018 tourist season, roughly April of next year. For your review, a staff report along with the Purchase Agreement and Development Agreement are attached. BOARD ACTION REQUESTED: Authorization to sign purchase agreement and development agreement Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson MINNESOTA'S MANUFACTURING CITY MEMORANDUM Date: April 4, 2417 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: Hotel Project on Hwy 7/15 corner L EXECUTIVE SUMMARY City staff has finalized discussions with Titanium Partners on the language for the Purchase Agreement and Development Agreement on the Hwy 7/15 Hotel Project. Staff is seeking City Council authorization to sign the documents and move the project forward, The developer has indicated that they would like to begin construction sometime around September V and have to new hotel completed just in time for the 2418 tourist season, roughly April of next year. Both the Purchase Agreement and the Development Agreement have been reviewed by the City Attorney and found to be satisfactory. il. NOTES ON PURCHASE AGREEMENT a. The final sales price of the lot will be $1, on the assumption that the Developer follows through on everything and the hotel gets built in a timely manner. b. In the purchase agreement the sales price for the lot is set on paper at $300,000 in the form of a forgivable loan from the City. This forgivable loan would be at 0% with no payments for the first 24 months. If the Developer proceeds to build a hotel on the lot within the next 24 months and obtains a Certificate of Occupancy, then the City would forgive the loan. No money would change hands. c. The purpose of this provision is to protect the City in the event the Developer does not follow through and build the hotel. d. This loan will be secured with a promissory note and mortgage on the property. e. If the Developer fails to build the hotel within two years, they will need to pay the City the full $300,000 for the lot, with monthly payments starting in 24 months. f. However, the Developer would still have the ability to sell the lot back to the City for $1 if they decide not to build the Hotel. g. Earnest money on the transaction is $1,000. h. The Developer is buying the lot from the City As is, Where Is and With All Faults and acknowledges the environmental condition of the lot. i. The City will provide the Developer with a Limited Warranty Deed, meaning that the City warranties that it did not do anything to encumber the property while we owned it. i. Subject to (separate) City Council approval, the City will establish a "Soils Condition Tax Increment Financing District" to pay far any needed environmental remediation needed on the site. k. Closing costs on the transaction will be paid by the Buyer. III. NOTES ON DEVELOPMENT AGREEMENT a. Same provisions as in the Purchase Agreement, pi us... b. Developer will build a "mid -scale" or better hotel of approximately 54 rooms. c. Subject to the (separate) approval of the City Council, the City will provide an access road off of Prospect Street along with associated retaining wall and storm water retention feature. These will become the property of the Developer once completed. d. All future maintenance of the access road and retaining wall shall be the responsibility of the Developer. e. The Developer will provide a permeant easement to the City so we can maintain the storm -water retention feature (which will be our on-going responsibility). Developer will create a minimum of 11.5 full -time -equivalent jobs within two years of project completion. g. City and Developer will each pay half of the costs of the Development Agreement (not to exceed $2,500). All the remaining costs to transfer the property will be the responsibility of the Developer. IV. NEXT STEPS a. Upon City Council approval to sign the Development and Purchase Agreements, the City will hire the engineering form of SEH to design the needed access road and retaining wall. b. Once plans have been developed the City will advertise for bids for the project. c. Once the actual construction cost is known, the City Council can make the final decision as to whether or not to proceed with the project. d. If the City Council elects to move ahead with the project, construction would most likely begin sometime around mid -summer. e. At the same time, the City can move ahead with setting up the "Soils Condition TIF District." f. Construction of the hotel itself would begin sometime around September 154. V. ADDITIONAL INFORMATION ON THE PROJECT The following three pages contain summary information about the project to help answer any questions you might receive. Included is a calculation of the Return on Investment (1101) the City would receive if the project is implemented. if you have any questions or need additional information, please give me a call anytime at 2344223. Hwy 7 / Hwy 15 Hotel Project Summary Information 1. The City owns the site. a. We want to see it developed b. Currently it generates no property taxes c. We incur maintenance costs each year we own it d. Each year there is an "opportunity cost" for not developing it Z. The site is significantly compromised: a. No access is allowed from either Hwy 7 or Hwy 15 (per MNDOT) b. Very sloped topography c. Environmental contamination An access road, retaining wall and environmental clean-up would be required for anv development to occur on the site. 3. A hotel is arguably the "highest and best use" of the site. a. High density development b. Significant tax base c. Limited and spread out traffic flows d. Over 21,000 cars per day go past the Hwy 7/15 intersection 4. Per a financial analysis by Ehlers & Associates, the hotel project would generate significant property taxes for the community: a. About $111,535 annually b. About $4.46 million over the projected 40 -year lifetime of the hotel Annual Property 40 Jurisdiction Taxes years Statewide General Tax $25,298 $1,011,920 McLeod County $26,526 $1,061,040 City of Hutchinson $38,470 $1,538,800 School District 423 $14,236 $569,440 Market Value Taxes $5,102 $204,080 Misc. (EDA, HRA, Region 6E) $1,903 $76,120 Total $111,535 $4,461,400 S. The proposed hotel development will generate approximately $24,991 annually in bodging taxes. a. Over the projected 40 -year lifespan of the hotel, this amounts to an estimated $999,640. b. These dollars promote the community, so there would be a multiplier effect. 6. The estimated Return on Investment (1101) is quite respectable. a. City of Hutchinson only RDI = 3.29 to 1 ($3.29 return for every $1 invested) b. For all taxing jurisdictions combined ROI = 6.96 to 1 ($6.96 return for every $1 invested) c. RDI calculations can be found on the following page. 7. Significant synergies would result from a hotel located at the Hwy 7 / Hwy 15 intersection. a. Benefits would accrue to all parties due to proximity of the Luce Line Trail, parks, Crow River dam & downtown. Trails & parks might see additional use; downtown would receive an economic boost. b. The hotel could potentially trigger development on the west side of Hwy 7 (across the street from the Hotel). c. Development prospects for the Econo Foods building might be enhanced. d. The redevelopment of the Old Medical Clinic site could be enhanced. 8. Environmental clean-up of the site can be paid for with a "Soils Condition TIF District." a. This would be a "pay-as-you-go" TIF District, so there would be no risk to the City b. The duration of such a TIF district would be fairly short, probably 5-6 years. c. Roughly $318,281 of tax increment would need to be generated to offset the costs of site clean-up and remediation. d. Once the required amount is raised, the TIF District would be decertified and the property tax revenue would flow to the various political jurisdictions, thereby lowering tax rates. 9. Reference check of the developer was positive. a. Staff talked with City staff in Chippewa Falls, Wisconsin where the developer did a very similar hotel project. b. Chippewa Falls city staff indicated that the developer was very good to work with and they could not be happier with the outcome. Updated: 4 Aprit 2017 Calculation of Hotel Project Return on Investment (Rol) ROI for all Taxing Jurisdictions Benefits (Return) = R01 6.97 Expenses (Investment) tr- .1 n-) -7r-n :�/3/,auI 360 01 PROPERTY TAX GAINS Annual Less: TIF Capture $318,281 Property $5,142,759 Jurisdiction Taxes 40 Years Statewide General Tax $25,298 $1,011,920 McLeod County $26,526 $1,061,040 City of Hutchinson $38,470 F $1,538,800 School District 423 $14,236 $569,440 Market Value Taxes $5,102 $204,080 Misc. {EDA, HRA, Region 6E} $1,903 $76,120 Total $111,535 $4,461,400 Lodging Tax $24,9911 $999,640 TOTAL of all Revenues $5,461,040 Less: TIF Capture $318,281 NET BENEFIT $5,142,759 LESS: $109,780 (City portion of TIF) Not accounted for in R01 Calculation construction spending employee wages effect on surrounding development increased tourism effect on downtown VACANT LAND PURCHASE AGREEMENT This Vacant Land Purchase Agreement ("Agreement") is made by and between the City of Hutchinson, a public body corporate and politic ("Seller") and Titanium Partners, LLC, a Minnesota limited liability company, or its assigns ("Buyer") as of this day of , 2017 ("Effective Date). In consideration of this Agreement, Seller and Buyer agree as follows: 1. Sale of Pra e _ Seiler agrees to sell to Buyer, and Buyer agrees to buy from Seller, vacant real property located in the City of Hutchinson, County of McLeod, Minnesota, described as follows: I.ot 1, Block 1 Prochnow Addition, North Half of Hutchinson together with all easements and rights benefitting or appurtenant to the land (collectively, "Property''). The purpose of this transaction is to allow Buyer to construct a mid-level for higher) hotel on the Property. 2. Purchase Price and Manner of Pa ment. The total purchase price ("Purchase Price") to be paid by Buyer to Seller for the Property shall be Three Hundred Thousand Dollars ($300,000-00), and shall be payable by Seller financing with the following terms: (a) Loan from the City in the amount of $304,000.00. (h) Interest at the rate of 0%. W No payments for 24 months. (d) Repayment to begin 24 months after closing, unless the loan is forgiven. (e) The loan is forgiven upon issuance of a Certificate of Occupancy. (f) Certificate of Occupancy must not be unreasonably withheld. (g) if the Development does not proceed, Developer has the right to sell the lot back to the City for $1.00 within 24 months of Closing in which case the loan would be forgiven. (h) The parties shall sign a note and mortgage to reflect the above -referenced terms in a form reasonably satisfactory to both parties. Buyer shall pay One Thousand Dollars ($1,0110.00) earnest money to Seller ("Earnest Alrauey"), which will be held at Title Company (defined below), Seller acknowledges and agrees that at Closing (defined below), Buyer is entitled to a return of any Earnest Money remaining after payment of the Purchase Price and any Buyer closing costs. M V (X Si 19303%0DX0ZPACii 14457$3 [4_UWtX 'd. Closing. The closing on the purchase and sale contemplated by this Agreement (the "Closing") shall occur within 15 days after the end of the Due Diligence Period (as hereinafter defined), or such other time as mutually agreed to by the parties (the "Closing Date"), at a title company reasonably selected by the parties ("Title Company"). Seller agrees to deliver possession of the Property immediately after Closing. 4. "As Is" We. Seller and Buyer agree that upon Closing, the Property shall be sold and that Buyer shall accept possession of the Property on the Closing Date "as is", where is, with all faults, except as specifically warranted and represented by Seller in this Agreement. 5. Good Faith. The parties agree to cooperate and act in good faith in completing this transaction as soon as reasonably possible. b. Contingencies. The obligations of the Buyer under this Agreement are contingent upon the following: (a) Representations and Warranties. The representations and warranties of Seller contained in this Agreement roust be true now to the best of Seller's knowledge and on the Closing Date, as if made on the Closing Date. (b) PerfarmanCe of Seller's -Obligations. Seller shall have performed all of the obligations required to be performed by Seiler under this Agreement, as and when required by this Agreement. (c) Title Evidence. The condition of the Title Evidence (defined below) shall be found acceptable to Buyer. (d) Due Diligence and Disclosures. The period of time commencing on the Effective Date and ending on the date that is 180 days after the Effective Date, or such earlier date as Buyer elects, at Buyer's sole option and discretion, is referred to herein as the "Due Diligence Period". Buyer shall have the right to conduct a due diligence inquiry as to the condition of the Property and Buyer's intended use of the Property during the Due Diligence Period. Such investigation shall be at Buyer's expense, although Seller shall provide reasonable cooperation, including, but not limited to, (i) permitting Buyer or its agents to physically enter and inspect the Property, and (ii) providing Buyer with copies of any and all surveys, appraisals, engineering reports and any and all other documents in Seller's possession, if any, related to the condition and location of the Property. Buyer shall repair and restore any damage to the Property caused by or occurring during Buyer's inspection, and return the Property to substantially the same condition as existed prior to such entry. If Buyer is dissatisfied with the results of the due diligence investigations(s), Buyer may terminate this Agreement by giving written notice to Seller on or before the Due Diligence Period. Buyer may close the Due Diligence Period early, at Buyer's sole option and discretion, by providing Seiler with written notice that Buyer has completed due diligence and is electing to close on the purchase and sale contemplated by this Agreement. 2 M 4W['ti�19308,Q'H�G02LP.iG1114575210.17UC 7. Termination. Buyer shall have until the end the Due Diligence Period to cancel this Agreement for any failed contingency or any other reason, in Buyer's sole option and discretion. 8. Documents to be Delivered to Buyer at Closing. On the Closing Date, Seller shall execute and deliver to Buyer the following documents: (a) Limited Warranty Deed. A Limited Warranty Deed conveying marketable title to the Property, subject to the following, exceptions: (i) coning laws, ordinances and regulations; and (ii) agreements, easements, conditions, reservations, covenants and restrictions of record, reasonably acceptable to Buyer. (b) Other Documents. Any other document(s) reasonably determined by Buyer or Title Company, to be necessary to transfer the Property, free and clear of all encumbrances except as otherwise provided herein. 9. Items to be Delivered to Seller at Closin . On the Closing Date, Buyer shall execute and/or deliver to Seller the following: (a) Purchase Price. 'Fhe Purchase Price by cash, cashier's check or wire transfer. (b) Other Documents. Any other document(s) reasonably determined by Seller to be necessary to carry out the terms of this Agreement and close the transaction. 10. Title and Survey. Developer shall be responsible for performing any and all title and survey examination or due diligence that Developer deems prudent, at Developer's sole cost and expense. Developer acknowledges and agrees that the City is not providing any representations or warranties as to the condition of title and expressly waives any claims Developer may have against the City in connection with any title defects. 'The Survey and the Title Commitment are sometimes referred to in this Purchase Agreement collectively as the "Title Evidence." Buyer will have until the end of the Due Diligence Period to provide Seller with written objections ("Objections") to the Property based upon the Title Evidence. Seller will have 60 days from receipt of Buyer's written Objections to cure the Objections to the reasonable satisfaction of Buyer. Seller will have 10 business days after it receives the Objections to notify Buyer whether Seller intends to cure the Objections. If Seller notifies Buyer that Seller intends to cure the Objections, then Closing will be delayed for up to 60 days, pending cure of the Objections. Cure of the Objections by Seller shall be reasonable, diligent, and prompt. Pending cure of the Objections, all payments required herein and the Closing will be postponed. if the only Objections are for liens or encumbrances for liquidated amounts that can be released, then there will be 3 H 'd]OC NA 9308%000102+PAGl 144 5 M 10 DOC no delay in the Closing. if Seller does not notify Buyer that Seller intends to cure the Objections or if Seller notifies Buyer that Seller intends to cure but the Objections are not cured within the 60 day period provided for above, then, at Buyer's option: (i) this Purchase Agreement shall be null and void and neither party shall be liable to the other, and all Earnest Money paid by the Buyer will be refunded to Buyer or (ii) Buyer may elect to proceed, subject to uncured Objections, in which event, Closing shall proceed. 11. Prorations and Casts. Seller and Buyer agree to the following prorations and allocation of costs regarding this Agreement. (a) Title Insurance and Closing l=ee. Buyer will pay any reasonable and customary closing fee or charge imposed by the Title Company. (b) Deed Tax. Any and all deed tax shall be paid by Buyer. (c) Property 'faxes and S ecial Assessments. On or before the Closing Date, all real estate taxes and special assessments shall be paid as follows: i Seller shall pay all real estate taxes payable in all years prior to the year of closing. ii Seller shall pay all special assessments including, but not limited to, sewer and water assessments payable in all years prior to the year of Closing and the year of Closing. iii General real estate taxes and special assessments payable in the year of Closing shall be prorated between Seller and Buyer as of the Closing Date. iv Buyer shall pay all general real estate taxes and installments of special assessments payable in all years following the year of Closing. (d) Attorneys' Fees. Each party shall pay its own attorneys' fees and expenses, even when arising from any default, collection action or other dispute hereunder. 12. Representations and Warranties by Seller. To the best of Seller's knowledge, Seller represents and warrants to Buyer as follows: (a) Seller's Documents. The documents delivered by Seller to Buyer at Closing will be valid and binding obligations of Seller, and will be enforceable in accordance with their terms. (b) As -Is. Except as expressly set forth in Section 12 (h) below, (i) the City makes no representations or warranties regarding the Property, (ii) the City hereby disclaims, and Buyer hereby waives, any and all representations or warranties of any 4 H"•!H]C]-193081bD01M2+YA[i1144575? ! 0 i:lOC' kind, express or implied, concerning the Property or any portion thereof, as to its condition, value, compliance with laws, status of permits or approvals, existence or absence of hazardous materials on site, occupancy rate or any other matter of similar or dissimilar nature relating in any way to the Property, including the warranties of fitness for a particular purpose, tenantability, habitability and use and (iii) Buyer takes the Property "AS IS", `WHERE IS" and "WITH ALL FAULTS". The Buyer is responsible for all remediation costs associated with the Property. (e) Authority and Ca acit . Seller has full authority to enter into this Agreement and complete capacity to understand the terms hereof. (d) Risk of Lass. To the extent the Property suffers any damage prior to the Closing Date, Buyer shall have the option of canceling this Agreement, (e) FIRPTA. Seiler is not a "foreign person," "foreign partnership," "foreign trust," or "foreign corporation" under Internal Revenue Code Section 1445, and the rules and regulations promulgated thereunder. (i) Methamphetamine Disclosure. Seller discloses and certifies that, to the hest of Seller's knowledge, methamphetamine production has not occurred on the Property. (g) Wells and Septic Systems,. Seller certifies that Seller does not know of any wells within the Property. Seller certifies that Seller is not aware of any septic system or other private sewer system on the Property. (h) Environmental Condition. Seller acknowledges there may be hazardous substances on the Property; the Property is not subject to any liens or claims by government or regulatory agencies or third parties arising from the release or threatened release of Hazardous Substances in, on or about the Property; Buyer acknowledges the Property may have been used in connection with the generation, disposal, storage, treatment and transportation of Hazardous Substances; Buyer acknowledges there rnay have been releases, spills or other discharges of Hazardous Substances on the Property, For purposes of this Agreement, the term "Hazardous Substances" includes but is not limited to substances defined as "hazardous substances," "Toxic substances" or "hazardous wastes" in the Comprehensive Environmental Response Compensation Liability Act of 1980, as amended, 42 U.S.C. §§9601, et seq., and substances defined as "hazardous wastes," "hazardous substances," "pollutants or contaminants" as defined in the Minnesota Environmental Response and Liability Act, Minnesota Statutes Section 115B.02, et seq. The Term "Hazardous Substances" also includes asbestos, polychlorinated biphenyls, petroleum (including crude oil or any fraction thereof), petroleum product or heating oil. (i) Airpod Zoning Disclosure. If airport zoning regulations affect the Property, a copy of those airport zoning regulations as adopted can be viewed or obtained at the office of the county recorder where the Property is located. M'•iH1C5'•.193179+000WZPAL;'.. 14451 SP I ODOC {j) Riffs of Others to Purchase Property, Seller has not entered into any other contracts for the sale of the Property, nor are there any rights of first refusal or options to purchase the Property or any other rights of others that might prevent the consummation of this Agreement on the terms herein. (k) Proceedings. There is no action, litigation, investigation, condemnation, or proceeding of any kind pending or threatened against Seller or any portion of the Property. 13. Resipresentations and Warranties by Bu er. Buyer hereby represents and warrants to Seller (as of the date of this Agreement and as of the Closing Date): (a) Authori and Capacity. Buyer has full power, authority and capacity to enter into and perform this Agreement in accordance with its terms. (b) Environmental Condition. Buyer acknowledges receipt of Phase 1 and Phase II environmental investigations, detailing the environmental condition of the Property. Buyer further acknowledges receipt of the Response Action Plan for the property. 14. Final Property inspection '. Seller covenants that between the date of the execution of this Agreement and the Closing Date, Seiler will continue to maintain the Property in a fashion that is lawful and consistent with Seller's past practices. Seller will not change or permit the change of the Property in any material way. In addition, Buyer shall be entitled to a final inspection of the Property prior to Closing. 15. Condemnation. If, prior to the Closing Date, eminent domain proceedings are commenced against all or any part of the Property, Seller shall immediately give notice to Buyer of such act and this Agreement shall terminate, in which event neither party shall have any further obligations under this Agreement and the Earnest Money shall be refunded to Buyer. 16. Damage. If, prior to the Closing Date, all or any part of the Property is materially damaged casualty, the elements, or any other cause, Seller shall immediately give notice to Buyer of such fact, If the property is damaged by casualty, the elements or any other cause, then this Agreement shall be null and void at Buyer's option provided, however, that if Buyer desires to proceed with its purchase of the Property, Seller shall assign any available insurance proceeds to Buyer. 17. Vapor Barrier. Subject to the Hutchinson City Council approval, the City will establish a Soils Condition Tax Increment Financing District to pay for the cost of removal and/or remedial action as called for by the Response Action Plan developed for the site and approved by the Minnesota Pollution Control Agency. 18. Ass�ment. Prior to the issuance of a Certificate of Completion for the Buyer, Buyer shall not make, or suffer to be made, any total or partial sale, assignment, conveyance, 6 tf +.txx s�i naox avooa2 rnr zaas�s2io DOC lease, or other transfer, with respect to this Agreement, the Development or the Property, or any part thereof or any interest therein, or enter into any contract or agreement to do any of the same, without the prior written approval of the City, which may be withheld in the City's sole discretion. No transfer of, or change with respect to, ownership in the Development or the Property or any part thereof, or any interest therein, however consummated or occurring and whether voluntary or involuntary, shall operate, legally or practically, to deprive or limit the City of or with respect to any rights or remedies or controls provided in or resulting from this Agreement with respect to the Property and the completion of the Development that the City would have had, had there been no such transfer or change. No sale, assignment, conveyance, lease, or other transfer or approval by the City of the same shall be deemed to relieve Buyer, or any other party bound in any way by this Agreement or otherwise with respect to the completion of the Development, from any of its obligations with respect thereto. Notwithstanding the foregoing, Buyer shall be permitted to assign and/or convey its interest in the Agreement to a business entity in which Buyer holds an interest. 19. Notices. Any notice required or permitted to be given by any party upon the other is deemed delivered in accordance with this Agreement (a) four (4) business days after it is deposited in the United States mail; (b) 24 hours atter it is deposited with a nationally- recogni7ed over -night courier; (c) when it is personally delivered; or (d) when it is sent by electronic transmission, and addressed as follows: If to Seller: City of Hutchinson Attn: Miles R. Seppelt Economic Development Director I I 1 Hassan Street SE Hutchinson, MN 55350 Email: mseppSlt@ci.hutchinson.mn.us If to Buver: Titanium Partners, LLC Attn.: Brian Forcier 247 Misquah Rd. Duluth, MN 55804 Email: bfOrcier@titaniumpaAnersllc.com With copy to: Paul A. Loraas Fryberger, Buchanan, Smith & Frederick, P.A. 302 W. Superior St., Suite 700 Duluth, MN 55802 Email: ploraa faberger.corn Notices shall be deemed effective on the date they are deemed to be delivered. Any party may change its address for the service of notice by giving written notice of such change to the other party, in any manner above specified, 10 days prior to the effective date of such change. 7 an',nors, e-1nRIY)M2TAU-zass7sz10.DOC 20. Survival. Those provisions set forth in this Agreement relating to representations, warranties, indemnification, proration and payment of expenses, and the availability of attorney's fees upon default of the surviving provisions, shall survive the termination of this Agreement. 21. Remedies. if Buyer defaults under this Agreement, Seller shall have the right to terminate this Agreement by giving Five (5) business days written notice to Buyer. if Buyer fails to cure such default within 5 business days of the date of such notice, this Agreement shall terminate and Seller may retain the Earnest Money and/or exercise any and all rights and remedies available at law or in equity, including, but not limited to, the right to recover money damages and seek specific performance. If Seller defaults under this Agreement, Buyer shall give written notice to Seller. If Seller fails to cure such default within five (5) business days, Buyer shall have the right to terminate this Agreement without Further notice and the right to seek recovery of money damages or to seek specific performance of this Agreement. 22. Binding Effect. This Agreement binds and benefits the parties and their successors and assigns. 23. Choice of Law. This Agreement shall be subject to and governed by the laws of the State of Minnesota and all questions concerning the meaning or intention of the terms of this Agreement or concerning the validity thereof, and questions relating to the performance hereunder shall be adjudged and resolved in accordance with the laws of the State of Minnesota. 24. Representation by Attorney. Seller and Buyer acknowledge that each has been represented by an attorney of its own choice with respect to entry into this Agreement or has had an opportunity to be represented by an attorney. Seller acknowledges and agrees that Fryberger, Buchanan, Smith & Frederick, P.A. is representing Buyer in regards to this Agreement, and has not provided any legal advice to Seller_ 25. Time of Essence. Time is of the essence in all terms herein. 26. Scrivener's Errors. Seller acknowledge and agree that Buyer may correct any typographical or scrivener's errors in this Agreement without the consent of Seller in order to effectuate the terms of this Agreement. In the event Buyer makes any such revisions, Buyer will provide a copy of the revised document(s) to Seller. 27. Entire Agreement; Modification; Counterparts and Electronic Si natures. This written Agreement constitutes the complete agreement between the parties and supersedes any prior oral or written agreements between the parties regarding the Property. There are no verbal agreements that change this Agreement and no waiver or amendment of any of its terms shall be effective unless in writing executed by the parties. g N.X60['S••193011�•.t1f�OLgnPA(t�+1dd375?]0.17(][' This Agreement or any amendments may be executed in counterparts, which, taken together, shall constitute one original. The parties agree that this Agreement may be transmitted between themselves by facsimile, email or other electronic means. The parties intend that scanned, faxed, emailed or other electronically produced and/or transmitted signatures constitute original signatures and that a faxed, ernailed or other electronically produced and/or transmitted agreement or counterparts containing the signatures of all the parties is binding upon the parties. Seller and Buyer have executed this Agreement as of the date set forth above. SELLER CITY OF HUTCHINSON By: Its: -and- By: lts: BUYER TITANIUM PARTNERS, LLC By:14 Briars Forcier Its: �;�iA -- - 9 1S 'ilH?C'$'•.i 9;!}8'00000?TAG, 144575230 DOC DEVELOPMENT AGREEMENT This Development Agreement (this "Agreement'), made as of , 2017 ("Effective Date"), is between TITANIUM PARTNERS L.L.C., a Minnesota limited liability company {"Developer"), and CITY OF HUTCHINSON, a municipal corporation and political subdivision of the State of Minnesota (the "C. itv"). RECITALS: WHEREAS, the City currently owns that certain real property consisting of approximately 2.85 acres and located at 9 41" Avenue NE, Hutchinson, MN 55350, and known as the "Prochnow Addition", which real property is legally described on Exhibit A attached hereto (the "Property"). WHEREAS, Developer desires to, and subject to the terms of this Agreement agrees to, develop the Property into a midscale or better hotel of approximately 54 rooms and at least 30,000 total square feet in accordance with the site plan attached hereto as Exhibit B (the "Site Plan") and meeting the requirements set forth on Exhibit C (the "Minimum Requirements"). Such hotel and all improvements ancillary thereto, excluding the Public Improvements (as defined below), are herein collectively referred to as the "Private Imp rovemen&'; WHEREAS, to maintain and revitalize commercial activity in the City, the City has agreed to enter into this Agreement to provide for the transfer of the Property to Developer and to provide for the City's construction (subject to the terms of this Agreement) of an approximately twenty-four (24) foot wide access road from Prospect Street to the Private Improvements, as depicted in the Site Plan, and a retaining wall or slope stabilization alternative to facilitate construction of access road and any storm water retention features constructed by the City, as depicted on the Site Plan (collectively, the "Public Improvements" and, together with the Private Improvements, the "Development"); WHEREAS, the City believes that the development activities associated with the Development pursuant to this Agreement are in the best interests of the City and comply with the applicable state and local laws and requirements under which the Development has been undertaken; and NOW THEREFORE, in consideration of the Property and the mutual covenants and agreements herein set forth, the parties do hereby covenant and agree as follows: ARTICLE I REPRESENTATIONS AND WARRANTIES Section 1.1 Representations and Warranties by Developer. Developer represents and warrants that: (a) Developer is a limited liability company organized and validly existing under the laws of the State of Minnesota. 4843-3793-NO614 K4"S'.19798'400W2%AGM'•.1 5VA40a DGCX (b) Developer has duly authorized the execution of this Agreement and the performance of its obligations hereunder, and neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement, is prevented, limited by or conflicts with or results in a breach of, any indebtedness, agreement or instrument of whatever nature to which Developer is now a party or by which it is bound, or constitutes a default under any of the foregoing. (c) There are no pending or threatened legal proceedings of which Developer has knowledge that seek to restrain or enjoin the transactions contemplated by this Agreement or which question the authority of Developer to execute and deliver this Agreement or the validity of this Agreement. (d) The estimated value of the Development is $3,2 million. (e) To the best of Developer's knowledge and belief, the execution and delivery of this Agreement will not create a conflict of interest prohibited by Minnesota Statutes, Section 459.049, as amended. M Developer has obtained funding in an amount sufficient, to enable Developer to successfully complete the construction of the Development. (g) Within two years of completion of the Development, Developer or the successor owner of the Property will have created a minimum of 11.5 full-time equivalent jobs at the Development. ARTICLE II PROPERTY TRANSFER Section 2.1 Property. Subject to the terms and conditions of this Agreement, the City will convey to Developer, and Developer will purchase and accept from the City the Property. The City shall not be required to remove any improvements from the Property and Developer takes the Property in its as -is condition and except as expressly set forth in Section 2.8 below, without any representation or warranty concerning the Property (including, without limitation, the warranties of fitness for a particular purpose, tenantability, habitability and use). Section 2.2 Cid. The closing of the sale and purchase of the Property (the "Closing") will occur within 15 days after the end of the Due Diligence Period, as defined in the Purchase Agreement between the City and the Developer dated , 2017. Section 2.3 Earnest Money; Purchase Price. Concurrently with the execution of this Agreement, Developer shall deposit with the City earnest money in the amount of $1,000.00 (the "Earnest Money"). In the event the Closing does not occur for any reason, other than the default of the City, the City shall be entitled to retain the Earnest Money, The Earnest Money shall be returned to Developer, less any amounts owed to the City under this Agreement, at the Closing. The purchase price for the Property is $300,000.40, which is payable by Developer to the City at the Closing. The purchase price shall be financed by the City with the following terms: 2 4843-3793-080414 M 137[K.'5.143081011=2%AU1&l SIN)"()& DOCX (a) Loan from the City in the amount of $300,000.00. (b) Interest at the rate of 0%. (c) No payments for 24 months. (d) Repayment to begin 24 months after closing, unless the loan is forgiven. (e) The loan is forgiven upon issuance of a Certificate of Occupancy. (f) Certificate of Occupancy must not be unreasonably withheld.. (g) If the Development does not proceed, Developer has the right to sell the lot back to the City for $1.00 within 24 months of Closing in which case the loan would be forgiven. (h) The parties shall sign a note and mortgage to reflect the above -referenced terms in a form reasonably satisfactory to both parties. Section 2.4 Title and Survey. Developer shall be responsible for performing any and all title and survey examination or due diligence that Developer deems prudent, at Developer's sole cost and expense. Developer acknowledges and agrees that the City is not providing any representations or warranties as to the condition of title and expressly waives any claims Developer may have against the City in connection with any title defects. Section 2.5 City Closing -Documents (a) City Closin Documents. The City will deliver to Developer at the Closing: (i) a limited warranty deed duly executed by the City substantially in the form attached hereto as Exhibit D; and (ii) any other items required by this Agreement for the Closing. (b) Developer Closing Documents. Developer will deliver to the City at the Closing: (i} the purchase price specified in Section 2.3; (ii) any other items required by this Agreement for the Closing Section 2.5 Closing Costs and Prorations (a) Closing Costs. The City and the Developer will each pay half of the legal costs associated with the Development Agreement. Developer will be responsible for it's and the City's respective accounting and other expenses associated with the transaction contemplated by this Article 2. Developer will be responsible for any taxes required in connection with the transaction (including all deed tax), all document recording fees, fees associated with the transfer 4843-3743-080614 M -r"S VR1nWGOM2tAGW1I 576IMWIDWX or obtaining of licenses and permits required to operate the Property, and any sales or use taxes required in connection with the transaction. Developer will pay the closing fee and any escrow fees incurred in connection with this transaction, It being the intention of the parties that the City will incur no costs in connection with the transaction contemplated by this Article 2. (b) Taxes and Assessments. Real estate taxes and installments of special assessments with respect to the Property, if any, due and payable in the year in which the Closing occurs will be prorated as of the date of the Closing. Section 2.7 AS lS. Except as expressly set forth in Section 2.8 below, (i) the City makes no representations or warranties regarding the Property, (ii) the City hereby disclaims, and Developer hereby waives, any and all representations or warranties of any kind, express or implied, concerning the Property or any portion thereof, as to its condition, value, compliance with taws, status of permits or approvals, existence or absence of hazardous materials on site, occupancy rate or any other matter of similar or dissimilar nature relating in any way to the Property, including the warranties of fitness for a particular purpose, tenantability, habitability and use and (iii) Developer takes the Property "AS IS", "WHERE IS" and "WITH ALL FAULTS". Section 2.8 Limited Representations. The City represents and warrants as of the date hereof and the date of Closing, which representations and warranties shall survive for a period of three (3) months following the Closing: (a) Wells. The City certifies and warrants that the City does not know of any "Wells" on the described Property within the meaning of Minn. Stat. § 1031. This representation is intended to satisfy the requirements of that Statute. (b) Methamphetamine. To the actual knowledge of the City, no methamphetamine production has occurred on the Property. This representation is intended to satisfy the requirements of Minnesota Statutes Section 152.4275 Subdiv. 2(m). (c) Sewage Treatment System Disclosure. For the purposes of satisfying any applicable requirements of Minn. Stat. § 115.55, the City discloses and certifies that to the City's actual knowledge, no sewage is generated on the Property. ARTICLE III DEVELOPMENT Section 3.1 Private Improvements. (a) Development and Construction Obligations. Developer will design and build the Private Improvements in accordance with the Approved Plans (as defined below). Developer shall commence physical construction of the Private Improvements no later than the first anniversary of the Effective Date and shall diligently pursue completion of the Private Improvements. Subject to Unavoidable Delays (as defined below), the Private Improvements shall be completed no later than . Developer will perform, or cause to be performed, all of the Private Improvements in strict accordance with this Agreement and applicable federal, state and local laws, ordinances, rules and regulations_ "Unavoidable Delays" 4843-3743-0806% M D7cs iv3as•.ocaovzwc'rnr.ts7sswo6 oac x means delays which are the result of (i) strikes or other labor troubles, unforeseeable and unavoidable casualties to the Public Improvements or the Private improvements, (ii) governmental actions that are not in the control of the defaulting party or (iii) severe weather, acts of God, fire or other casualty. (b) Plans. Developer shall deliver to the City all plans, specifications and working drawings for the Development (of sufficient scope and detail to satisfy requirements for obtaining all necessary permits, for obtaining firm cost bids and for directing the construction of the Development) for the City's prior approval (such City -approved plans, specifications and draws are herein, the "Approved Plans"). Developer shall not commence construction on the Private Improvements until the City has approved the plans, specifications and working drawings for the Development in accordance with this paragraph. (c) Zoning and Land Use AppMval& Building Permits; Fees. (i) Developer shall submit the appropriate application materials as required under the City municipal code. Developer shall be responsible for applying for and obtaining all land use and coning approvals necessary for the Private Improvements. All zoning and land use approvals shall be in accordance with the ordinances of the City_ (ii) Developer shall comply in all respects with all applicable City building codes and construction requirements and shall be responsible for obtaining all building permits with respect to construction of the Private Improvements. Developer shall be responsible for paying, or causing to be paid, to the City and all other governmental agencies the cost of all applicable permit fees and licenses required for construction of the Private Improvements. (iii) No approval by the City of the Approved Plans under Section 3.1(b) shall relieve Developer of the obligation to comply with the terms of this Agreement, applicable federal, state and local laws, ordinances, rules and regulations, or to properly construct the Private Improvements. No approval by the City shall constitute a waiver of an Event of Default. Further, Developer is not excused from the necessity of obtaining environmental, navigational, design, business or safety approvals that may be required by applicable federal, state and local laws, ordinances, rules and regulations. (d) Changes. If Developer desires to make any material change in the Approved Pians, then Developer shall submit the proposed change to the City for its approval, which approval shall not be unreasonably withheld, conditioned or delayed provided such change does not vary from the Minimum Requirements, which Minimum Requirements are set forth on Exhibit C. (e) Certificate of Completion. Developer will notify the City when it has fully completed construction of the Private Improvements. The City will promptly inspect the Private Improvements to determine whether the Private Improvements have been constructed in substantial conformity with the approved plans. If the City determines that the Private Improvements have not been constructed in conformity with the approved plans, the City shall, within ten (10) business days of its inspection, deliver a written statement to Developer 5 4843-3793- 468 4 A7.••A)[ S, I93Oe:0000OY.01G%f%I576IA406DOC X indicating that the Private Improvements have not been constructed in substantial conformity with the Approved Plans and the terms of this Agreement. At such time as the City determines that the Private improvements have been fully completed in conformity with the Approved Plans and this Agreement, the City shall promptly deliver a certificate of completion to Developer substantially in the form attached hereto as Exhibit E. Delivery of a certificate of completion by the City does not constitute a representation or warranty by the City that the Approved Plans or the Private Improvements (or any portion thereof) comply with any applicable building code, health or safety regulation, zoning regulation, or other taw or regulation, or that the Private Improvements (or any portion thereof) will meet the qualifications for issuance of a certificate of occupancy, or that the Private Improvements (or any portion thereof) will meet the requirements of its users. It will be the responsibility of Developer to provide for the recording of the certificate of completion and the payment of any costs for such recording. (f) Pro ress Rep—orts/Cily Access. Until a certificate of completion is issued, Developer shall make, in such detail as may reasonably be required by the City, and forward to the City, on a quarterly basis, a written report as to the actual progress of work on the Private Improvements. Developer agrees to permit the City and any of its officers, employees or agents access to the Private Improvements for the purpose of inspection of all work being performed in connection with the Development. Section 3.2 Public Improvements. Subject to the approval of the Hutchinson City Council, the City will design and build the Public Improvements in accordance with applicable standards and specifications of the City and the State of Minnesota at the City's sole cost, subject to Section 5.2 below. Developer acknowledges that the City's performance of the Public Improvements will coincide with Developer's performance of the Private Improvements and accordingly, Developer and the City agree to coordinate in good faith any simultaneous work. Upon completion of the Public Improvements, they shall become the property of Developer and Developer shall grant the City with an Easement Agreement in the form attached hereto as Exhibit G attached hereto and incorporated herein by reference. The Public Improvements are not a "public subsidy" as defined by Minnesota Statute Sections 116J.993-1163,995, Prior to completion of the Private Improvements, Developer shall have prepared, at its sole cost and expense, the depiction of the Easement Area necessary for the Fasement Agreement attached hereto as Exhibit G, and shall deliver the same to City. Section 3.3 Vapor Barrier. Subject to the Hutchinson City Council approval, the City will establish a Soils Condition Tax Increment Financing District to pay for the cost of removal and/or remedial action as called for by the Response Action Plan developed for the site and approved by the Minnesota Pollution Control Agency. ARTICLE IV INSURANCE Section 4.1 Insurance by Developer. (a) Developer will provide and maintain or cause to be maintained at all times during the process of constructing the Private Improvements and, from time to time at the request of the City, will furnish the City with proof of payment of premiums on: 4843-3793-080614 11.^.D005.193as•a,.M21A M1I576944C6 DWY (i) Builder's risk insurance, written on the so-called "Builder's Risk — Completed Value Basis," in an amount equal to 100% of the insurable value of the Private Improvements at the date of completion, and with coverage available in non -reporting form on the so-called "all risk" form of policy. (ii} Workers' compensation insurance, with statutory coverage. (iii) Comprehensive general Iiability insurance (including operations, contingent liability, operations of subcontractors, completed operations and contractual liability insurance) together with an Owner's/Contractor's Policy, with limits against bodily injury and property damage of not less than $2,500,000 for each occurrence (to accomplish the above - required Iimits, an umbrella excess liability policy may be used), written on an occurrence basis. In each case the City shall be named as an additional insured to the extent of its interest and the City shall be protected in form and content reasonably satisfactory to the City. Section 4.2 Proof of Coverage, General. All insurance required in this Article shall be taken out and maintained with responsible insurance companies which are authorized under the laws of the State of Minnesota to assume the risks covered thereby. Each policy must contain a provision that the insurer will not cancel not modify the policy without giving written notice to the insured at least thirty (30) days before the cancellation or modification becomes effective. Not less than fifteen (15) days prior to the expiration of any policy, Developer, or its successor or assign, must renew the existing policy or replace the policy with another policy conforming to the provisions of this Article. In lieu of separate policies, Developer or its successor or assign, may maintain a single policy, blanket or umbrella policies, or a combination thereof, having the coverage required herein. ARTICLE V INDEMNIFICATION Section 5-1 City Indemnification. (a) Developer covenants and agrees that the City and its governing body members, officers, agents, servants and employees (the "City Indemnified Parties") shaIl not be liable for, and Developer agrees to indemnify and hold harmless the City Indemnified Parties against, any loss or damage to property or any injury to or death of any person occurring at or about or resulting from any defect in the Primate Improvements. (b) Developer agrees to protect and defend the City Indemnified Parties, and further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other proceeding arising out of or with respect to the construction, installation, ownership, and operation of the Property or the Private Improvements. (c) Developer agrees to protect and defend the City Indemnified Parties, and further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other proceeding arising out of or with respect to this Agreement. 7 4843-3793-09W4 M 1fH7C'y1t93aStpC,flop?••AGY11157W4C6.DW.X (d) Developer agrees to protect and defend the City Indemnified Parties, and further agrees to hold the aforesaid harmless, from any claim, demand, suit, action or other proceeding by reason of any lien or claim of lien for labor, services or materials (including allowances for interest or profit) of any general contractor, subcontractor or sub -subcontractor, materialmert or any persons whatsoever, or by reason of any equitable or statutory lien against the Private Improvements, arising by reason of or in the course of any construction, improvement or work of any nature, whether heretofore completed, now in progress or hereafter to be done. (e) None of the City Indemnified Parties shall be liable to Developer or to any third party for any consequential or other damages that may arise out of delays of any kind relating to activities undertaken pursuant to this Agreement, including but not limited to delays due to environmental conditions, court challenges or elements outside the control of the City Indemnified Parties. ARTICLE V I EVENTS OF DEFAULT Section 6,1 Events of Default Defined. The following shall be "Events of Default" under this Agreement: (a) Subject to Unavoidable Delays, failure by Developer to complete construction of the Private Improvements pursuant to the terms, conditions and limitations of Article 11. (b) Failure by Developer to commence physical construction of the Private Improvements by the first anniversary of the Effective Date. (c) Failure by Developer to provide and maintain any insurance required to be maintained by Article IV, (d) Failure by Developer to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement not otherwise set forth in this Section 6.1 and Developer fails to Lure such failure within thirty (34) days after the City notifies Developer of such failure. (e) De'veloper's filing of any petition in bankruptcy or for any reorganization, arrangement, composition, readjustment, liquidation, dissolution, or similar relief under the United States Bankruptcy Code or under any similar federal or state law. (f) The making of an assignment for the benefit of Developer's creditors. (g) The making of an assignment of this Agreement or sale or transfer of the Property in violation of this Agreement. (h) Developer's admittance in writing of its inability to pay its debts generally as they became due. 4843-3793-080614 N! IDM'S1 ] 9309•.0000021AG RT.I 5 9641406.L)OCX (i) The adjudication of Developer as bankrupt or insolvent; or a petition or answer proposing the adjudication of Developer as bankrupt or its reorganization under any present or future federal bankruptcy act or any similar federal or state law which is filed in any court and such petition or answer is not be discharged or denied within 60 days after the filing thereof; or a receiver, trustee or liquidator of Developer, or of the Development, or part thereof, is appointed in any proceeding brought against Developer, and is not discharged within 60 days after such appointment, or if Developer consents to such appointment. Section 5.2 Remedies on Default. Whenever any Event of Default referred to in Section 6.1 occurs, the City may take any one or more of the actions set forth below: (a) Suspend its performance under this Agreement until it receives assurances from Developer reasonably acceptable to the City that Developer will cure its default and continue its performance under this Agreement; (b) Cancel and terminate this Agreement; (e} Withhold the Certificate of Completion; (d) Recover any and all costs and expenses incurred by the City for or in connection with the Public Improvements or this Agreement, or - (e) Take any other action, including legal, equitable or administrative action, which may appear necessary or desirable to the City, including any actions to collect any payments due under this Agreement, or to enforce performance and observance of any obligation, agreement, or covenant to the Developer under this Agreement. Section 6.3 No Remedy Exclusive. No remedy hereunder is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity. No delay or omission to exercise any right accruing upon any default shall impair any such right or shall be construed to be a waiver thereof, but any such right may be exercised from time to time and as often as may be deemed expedient. Section 6.4 No Im lied Waiver. In the event any agreement contained herein should be breached by any party and thereafter waived by the other party, such waiver shall be limited to the particular breach so waived and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. Section 6.5 City Default. The City shall be in default under this Agreement (a "City Default") in the event the City fails to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement and the City fails to cure such failure within thirty (30) days after Developer notifies the City of such failure, subject to Unavoidable Delays. Upon the occurrence of a City Default, Developer will have the right to exercise any of the following remedies: (i) seek specific performance or other equitable relief or (ii) sue for money damages. Developer shall not be entitled to terminate this Agreement. 9 4843-3793-0806W 'A TX]C5;] 9109-40(M21AG16AI 57G9+106iWY Section 6.6 Atto Me s' fees and Expenses. Each party shall pay its own attorneys' fees and expenses, even when arising any default, collection action or other dispute hereunder. ARTICLE VII ASSIGNMENT• PROPERTY TRANSFERS Section 7.1 Assignment, Pro rt'Transfers. Prior to the issuance of a Certificate of Completion for the Developer, Developer shall not make, or suffer to be made, any total or partial sale, assignment, conveyance, lease, or other transfer, with respect to this Agreement, the Development or the Property, or any part thereof or any interest therein, or enter into any contract or agreement to do any of the same, without the prior written approval of the City, which may be withheld in the City's sole discretion. No transfer of, or change with respect to, ownership in the Development or the Property or any part thereof, or any interest therein, however consummated or occurring and whether voluntary or involuntary, shall operate, legally or practically, to deprive or limit the City of or with respect to any rights or remedies or controls provided in or resulting from this Agreement with respect to the Property and the completion of the Development that the City would have had, had there been no such transfer or change. No sale, assignment, conveyance, lease, or other transfer or approval by the City of the sante shall be deemed to relieve Developer, or any other party bound in any way by this Agreement or otherwise with respect to the completion of the Development, from any of its obligations with respect thereto. ARTICLE. VIII MISCELLANEOUS Section 8.1 Scope of Agreement. This Agreement constitutes the entire agreement between tate parties with respect to the subject matter hereof., and no statements, promises, or inducements that are not contained in this Agreement will be binding on the parties. All exhibits, schedules, or other attachments referenced in this Agreement are hereby incorporated into this Agreement by such reference and are deemed to be an integral part of this Agreement. Section 8.2 Liability. No member, official, or employee of the City shall be personally liable to Developer, or any successor in interest, in the event of any default or breach by the City for any amount which may become due to Developer on any obligations under the terms of this Agreement. Under no circumstances shall the City be liable for any consequential or special damages in connection with this Agreement or the transactions contemplated herein. Section 8.3 Amendments. The parties to this Agreement may amend or modify this Agreement only by written instrument duly executed by the parties hereto. Section 8.4 Severability. If any part, term, or provision of this Agreement is held by a court to be illegal or otherwise unenforceable, such illegality or unenforceability will not affect the validity of any other part, term, or provision, and the rights of the parties will be construed as if the part, term, or provision was never part of this Agreement. Section 8.5 Agreement Binding. This Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, personal representatives, successors and 10 4$43-3793-0806!4 WIDOM 191OW400001LAGK 157694,K4. DOCX assigns. This Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original, and all of which together shall constitute one and the same instrument. Section 8.6 Run with the Land. The covenants and restrictions set forth in this Agreement shall run with the title to the Property and shall be binding upon all present and future owners and occupants of the Property; provided, however, that the covenants and restrictions set forth in the Agreement shall inure only to the benefit of the City and may be released or waived in whole or in part at any time, and from time to time, by the sole act of the City, and variances may be granted to the covenants and restrictions herein contained by the sole act of the City. Section 8.7 Venue and Law of Governing . This Agreement shall be construed under and in accordance with the laws of the State of Minnesota. Section $.8 Titles of Articles and Sections. Any titles of the several parts, Articles and Sections of this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. Section 8.9 Liti&ation. Each party will reasonably cooperate with the others with respect to any litigation commenced by third parties in connection with this Agreement. Section 8.10 No Third -Party Beneficiaries. It is the intention of the parties to this Agreement that no person who is not a party signatory to this Agreement shall, under a third party beneficiary theory or otherwise, have any rights or interests hereunder, and no such other party shall have standing to complain of any parties' exercise of, or alleged failure to exercise, its rights and obligations under this Agreement. Section 8.11 Time of the Essence. Time is of the essence of this Agreement. Section 8.12 Notice. Any notice, demand, request or other communication which may or shall be given or served by the parties shall be deemed to have been given or served on the date the same is deposited in the United States Mail, registered or certified, return receipt requested, postage prepaid; sent by facsimile transmission; or given to a nationally recognized overnight courier service for next business day delivery and addressed as follows: If to Developer: Titanium Partners L.L.C. 207 Misquah Road Duluth, MN 55804 Attn: Brian Forcier, Managing Partner If to City. City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Attn: Miles Seppelt With a copy to: Dorsey & Whitney LLP 50 S. 6" St, Suite 1500 Minneapolis, MN 55402 Attn: Anne [Jason it 4943.3793.08061A M: LVbr"406.ua x The above addresses may be changed at any time by the parties by notice given in the manner prodded above- The parties agree that electronically reproduced signatures such as by facsimile transmission are valid for execution or amendment of this Agreement and that electronic transmission/facsimile is an authorized form of notice as that term is used in this Agreement. Section 8.13 Recordation. Concurrently with the execution of this Agreement, the parties shall execute and record a memorandum of development agreement substantially in the form attached hereto as Exhibit F. Developer shall be responsible for all costs of recordation of such memorandum of development agreement. Section 8.14 No Presumption Against Drafter. This Agreement has been negotiated at arm's length and between persons sophisticated and knowledgeable in the matters dealt with herein. In addition, each party has been represented by experienced and knowledgeable legal counsel. Accordingly, this Agreement shall be interpreted to achieve the intents and purposes of the parties, without any presumption against the party responsible for drafting any part of this Agreement. Section 8.15 Payment of Costs. Developer will reimburse the City for one-half of the City's legal fees and expenses, which shall not exceed $2,500 in the aggregate, in connection with this Agreement, the administration hereof and the transactions contemplated herein within thirty (30) days after the City invoices the Developer for such costs. Developer's obligations under this Section shall survive any termination of this Agreement. EXECUTED ON: This day of AAelc L 2017 EXECUTED ON: This day of TITANIUM PARTNERS L.L.C. Ry Name: ` Its:1�4,,�.—� CITY OF HUTCHINSON , 2017 By- Name- Its: y:Name:Its: Mayor By: Name: Its: City Administrator 12 4843-3793-080614 M.',L<X'S1i4798`.ODCM2+AGH1[57494406 L)GCX Exhibit A Legal Description Lot 1, Block 1, Prochnow Addition, North Half of Hutchinson A-1 4843-3743-MM4 Fxhibit B Site Plan [Appended hehind this cover page) B-1 4843.3793-480614 Exhibit C Minimum Requirements I. Site needs to be developed as a midscale (or higher) hotel. 2. Construction of the Hotel must be underway within 12 months of signing the Development Agreement, I Project needs to be consistent with applicable Toning. 4. Project must adhere to the city's site and project approval processes. 5. Buyer is responsible for all due diligence regarding the site. 6. At least 11.5 full-time equivalent (FTE) jobs must be created by the project within 24 months of completion. C-1 4843-3793-080614 Exhibit D Form of Limited Warranty Deed (Top 3 inches reserved for recording data) LIMITED WARRANTY DEED Business Entity to Business Entity eCRV number: DEED TAX DUE: $[...] DATE: , 20 FOR VALUABLE CONSIDERATION, CITY OF HUTCHINSON, a municipal corporation and political subdivision of the state of Minnesota ("Grantor"), hereby conveys and quitclaims to TITANIUM PARTNERS L.L.C., a limited liability company under the laws of Minnesota ("Grantee"), real property in McLeod County, Minnesota, legally described on attached Exhibit A together with all hereditaments and appurtenances belonging thereto (the "Property"). Check here ifall or part ofthe described real properly is Registered (Torrem) ❑ This Deed conveys after-acquired title. Grantor warrants that Grantor has not done or suffered anything to encumber the property. The Property is conveyed subject to the terms of that certain Development Agreement dated I_ _ -, 20171 between Grantor and Grantee. Cheek applicable box: ❑ The Seller certifies that the Seller does not know of any wells on the described real property. ❑ A well disclosure certificate accompanies this document or has been electronically filed. (If electronically filed, insert WDC number: [...j.} D -I 4843-3743-080614 ❑ I am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. GRANTOR: CITY OF HUTCHINSON By - Name; Its: Mayor By: Name: Its: City Administrator STATE OF MINNESOTA COUNTY OF MCLEOD The foregoing instrument was acknowledged before me this 20 , by and _ Administrator of the City of Hutchinson, a municipal corporation, on corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: Dorsey & Whitney LLP (SAO) 50 South Sixth Street Suite 1500 Minneapolis, MN 55402-1498 (612) 340-2600 D-2 4843-3793-080644 day of the Mayor behalf of the ss. and City municipal TAX STATEMENTS FOR THE REAL PROPERTY DESCRIBED IN THIS INSTRUMENT SHOULD BE SENT TO: Exhibit A to Limited Warranty peed Legal Description Lot 1, Block 1, Prochnow Addition, North half of Hutchinson D-3 4843-3793-08W4 Exhibit E Form of Certificate of Completion A. TITANIUM PARTNERS L.L.C., a Minnesota limited liability company ("Developer"), pursuant to the Development Agreement with the CITY OF HUTCHINSON, a municipal corporation and political subdivision of the State of Minnesota (the "City"), dated 2017 (the "Agreement"), has agreed to plan, design, finance, acquire, develop, and construct certain improvements on the property legally described on Schedule I attached hereto as more particularly described in the Agreement. B. Developer has substantially completed construction of the Private Improvements as required under the Agreement. C. The issuance of this Certificate of Completion by the City is not intended nor shall it be construed to be a warranty or representation by the City as to the structural soundness of Private Improvements, including, but not limited to, the quality of materials, workmanship or the fitness of the Private Improvements for its proposed use. NOW THEREFORE, this is to certify that all construction and other physical improvements specified to be done and made by Developer with regard to the Private Improvements have been substantially completed, and the provisions of the Agreement imposing obligations on Developer to construct the Private Improvements as required under the Agreement are hereby satisfied and terminated, and the Recorder in and for McLeod County, Minnesota is hereby authorized to record this instrument, to be a conclusive determination of the satisfactory termination or said provisions of the Agreement. [Remainder of page intentionally blank.] 1-1 4843-3793-080614 Dated: EXECUTED ON: — - 20 ---- This day of , 20 STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON By: Name: Its: Mayer By: Name: Its: City Administrator ss. The foregoing instrument was acknowledged before me this day of , 20 , by and , the Mayor and City Administrator of the City of Hutchinson, a municipal corporation, on behalf of the municipal corporation. Notary Public E-2 4843-3793-08M4 SCHEDULEI Lem Description 1,01 1, Block 1, Prochnow Addition, North Half of Hutchinson F-3 4843.3793-0806`4 Exhibit F Forth of Development Agreement Memorandum MEMORANDUM OF DEVELOPMENT AGREEMENT THIS MEMORANDUM OF DEVELOPMENT AGREEMENT (this "Memorandum"), is made this day of , 2017 by and between the TITANIUM PARTNERS L.L.C., a Minnesota limited liability company ("Developer") and the CITY OF HUTCHINSON, a municipal corporation and political subdivision of the state of Minnesota (the "City"): WITNESSETH: WHEREAS, Developer and the City entered into that certain Development Agreement dated , 2017 (the "Agreement"), whereby Developer agreed to construct certain improvements (the "Improvements") upon the real property located in the City of Hutchinson, McLeod County, Minnesota and legally described on the attached Exhibit A (the "Property"); and WHEREAS, in accordance with the terms of the Agreement Developer has agreed to construct the Improvements; WHEREAS, the Agreement contains certain obligations, covenants and restrictions as further set forth therein; and WHEREAS, the City and Developer desire to give record notice of said Agreement. NOW, THEREFORE, in consideration of the foregoing, the City and Developer agree as fol lows: 1. Minimum _Improvements. The Developer has agreed to construct the Improvements in accordance with the terms of the Agreement. F-1 4843-3793-08W4 Effect of Memorandum. This Memorandum is intended to provide notice of the fact of the existence of the Agreement and is not intended to create a legally binding agreement, therefore in the event of a conflict between the terms of the Agreement and this Memorandum, the terms of the Agreement shall control in all respects. Other Terms and Conditions. All other obligations, covenants, terms and provisions set forth in the Agreement are hereby incorporated by reference, and made a part hereof. 4. Copy of Agreement. A copy of the Agreement is on file at the offices of the City. Runs with the Land. The Agreement and the covenants set forth therein shall run with title to the Property and shall be binding upon all present and future owners and occupants of the Property. [Signature pages follow.] 1~-2 4843.3793-080614 11 TO(:y111 5769wo Docx IN WITNESS WHERF?OF, the parties have executed this Memorandum as of the date set forth above. EXECUTED ON: CITY OF HUTCHINSON This day of , 20 By: Name: Its: Mayor By: Name: Its: City Administrator STA'T'E OF MINNESOTA COUNTY OF MCLEOD 6^111 The foregoing instrument was acknowledged before me this _ day of , 24 . by and , the Mayor and City Administrator of the City of Hutchinson, a municipal corporation, on behalf of the municipal corporation. Notary Public F-3 47343.3793-6806W %I rxwx EXECUTED ON: This 31 *day of INf64 20 1 STATF OF MINNESOTA COUNTY OF MCLEOD TITANIUM PARTNERS L.L.C. air ss. The foregoing instrument was acknowledged before me this 31 qday of ma(es-4 , 24j, by , the f tAY4 of Titanium Partners L,L.C., a Minnesota limited liability company, on behalf of the limited liability company. 4RITA K. HANSEL Notary Pum 4Ann"ot& 1� CarlrelM�ice 6�Ne..lr, "Jt, �vt � 4843-3793-08W4 M rA)C8119:WR'.MM2tAG,V%1$7S944%.DDCx 4avy DPublic F-4 EXHIBIT A Property Lot 1, Block 1, Prochnow Addition, North Half of Hutchinson F-5 4873-3793-G806A N'DOC5-I9301MIO OMCAf,I.W694406❑OCX Exhibit G Form of Easement Agreement EASEMENT AGREEMENT THIS EASEMENT AGREEMENT (this "Easement"), is made this day of 20__._ by and between the TITANIUM PARTNERS L.L.C., a Minnesota limited liability company ("Grantor") and the CITY OF HUTCHINSON, a municipal corporation and political subdivision of the state of Minnesota (the "Grantee"); WITNESSETH: WHEREAS, Grantor and Grantee entered into that certain Development Agreement dated . 2U____ (the "Agreement"), whereby Grantee agreed to construct certain improvements including an approximately twenty-four (24) foot wide access road to be known as Prochnow Lane from Prospect Street to the Grantor's building, retaining wall or other slope stabilization alternative to facilitate construction of access road and any storm water retention features constructed by the City (Collectively, the "Public improvements") upon the real property located in the City of Hutchinson, McLeod County, Minnesota owned in fee by Grantor and Iegally described on the attached Exhibit A (the "Property"); and WHEREAS, in accordance with the terms of the Agreement, Grantee has completed construction of the Public Improvements and such Public Improvements are the property of Grantor; and WHEREAS, Grantor desires to grant an easement over the Property for access to and maintenance of portions of the Public Improvements on the terms and conditions herein provided. NOW, THEREFORE, in consideration of the foregoing, the Grantor and Grantee agree as follows: G-1 4843-3793.080614 1. Easement. Grantor hereby grants Grantee a perpetual easement for access to and maintenance of the Public Improvements as depicted on the attached Exhibit. A (the "Easement Ara'). 2. Maintenance of Public Improvements. Grantor shall at all times provide all day to day and long-term maintenance and replacement of the access road and retaining wall, except as otherwise provided herein. Grantee shall at all times provide maintenance and upkeep of the retaining pond or storm water retention feature. 3. Runs with the band. This Easement and the covenants set forth therein shall run with title to the Property and shall be binding upon all present and future owners and occupants of the Property, [Signature pages follow.] G-2 4843-3793-080614 IN WITNESS WHEREOF, the parties have executed this Easement as of the date set forth above. EXECUTED ON.- CITY OF HUTCHINSON This day of , 20 By: Name: Its: Mayor By: Name: Its: City Administrator STATE OF MINNESOTA } 3 COUNTY OF MCLEOD } ss. The foregoing instrument was acknowledged before me this day of , 20 , by and , the Mayor and City Administrator of the City of Hutchinson, a municipal corporation, on Behalf of the municipal corporation. Notary Public G-3 4843-3793-080614 EXECUTED ON: This day of , 20 STATE OF MINNESOTA COUNTY OF MCLEOD TITANIUM PARTNERS L.L.C. By: Name: Its: 6RA The foregoing instrument was acknowledged before me this _ day of , z�— _, by , the of Titanium Partners L.L.C., a Minnesota limited liability company, on behalf of the limited liability company. Notary Public G-4 4943-3793-08064 M 1LX)CS.193085QOpU021AGtin1 576N406DOCX EXHIM A Property Legal Description and Depiction of Easement Area Lot 1, Block ], Prochnow Addition, North Half of Hutchinson [see attached depiction of easement area] G-5 4843-3793-080614 M:UWS.I93W46W0?',nGN•a5701" DOCX HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of transfer of Non -Primary Entitlement (NPE) to City of Le Suer Department: PW/Engineering LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City of Le Suer has requested transfer of $50,000 in 2017 NPE from the Federal Aviation Administration (FAA) Airport Improvement Program. Transfer of the entitlements is recommended, considering these conditions: 1. There is no planned use of NPE by Hutchinson in 2017. 2. A transfer back of NPE from City of Le Suer to City of Hutchinson for proposed 2018 work in Hutchinson would be feasible. Transferring NPE, whenever feasible, ultimately helps aviation in Minnesota by allowing airports to make improvements using NPE that would otherwise be unspent in Minnesota. *There is no actual money that will be transferred back and forth. The City of Hutchinson is merely assigning a portion of our 2017 NPE to the City of Le Suer. The City of Le Suer is scheduled to adopt a repayment agreement at their April 10, 2017 City Council meeting. Once the agreement is received by the City of Hutchinson, the City Administrator would execute related documents. BOARD ACTION REQUESTED: Approve/deny transfer of $50,000 of 2017 Non -Primary Entitlement to the City of Le Suer, authorize the City Administrator to execute related documents upon receipt of a repayment agreement from the City of Le Suer. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: rA March 23, 2017 City of Hutchinson Hutchinson Municipal Airport — Butler Field Operations & Maintenance 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: Honorable Mayor and City Council members From: John Olson, Public Works Manager CC: Matt Jaunich, City Administrator Kent Exner, DPW/City Engineer RE: Transfer of 2017 Federal Aviation Administration Non -Primary Entitlement (NPE) to City of Le Suer The City of Hutchinson has received a request for a transfer to the City of Le Suer to help them with a project underway at their airport in 2017. Hutchinson has no federal project that will use NPE in 2017. The transfer would be for $50,000 of 2017 NPE from the City of Hutchinson to the City of Le Suer, as requested. The City of Le Suer will be addressing the repayment agreement at their April 10, 2017 meeting. This transfer of $50,000 of 2017 FAA NPE will ensure Le Suer has enough funding available to complete their project. Le Suer is willing to reciprocate for a 2018 Hutchinson project, which will be identified in the repayment agreement. The transfer appears to be workable for both parties. Whenever possible, the City of Hutchinson has made an effort to transfer NPE that isn't being used within the year. This is done so other Minnesota airports receive the full benefit of NPE that would have otherwise gone unspent in Minnesota. The motion will be to allow Mayor Forcier and City Administrator Jaunich to execute the transfer upon receipt and review of a repayment agreement from the City of Le Suer. FYI — a history of NPE transfers & (receipts of transfers): City ofLeSuer $50,000 2017 (current request) City of Tracy - $93,000 2017 City of Dodge Center - $69,428 2016 City of Dodge Center - ($24,000) 2014 City of Dodge Center - $ 5,572 2013 City of Tracy - ($93,000) 2009 Request for FAA Approval of Agreement for Transfer of Entitlements In accordance with 49 USC § 47117(c)(2), Name of Transferring Sponsor: CITY OF HUTCHINSON, MN hereby waives receipt of the following amount of funds apportioned to it under 49 USC § 47117(c) for the: Name of Transferring Airport (and Locid): HUTCHINSON MUNICIPAL (KHCD) for each fiscal year listed below: Entitlement Type (Passenger, Cargo or Nonprimary) Fiscal Year Amount NONPRIMARY 2017 $50,000 Total $50,000 The Federal Aviation Administration has determined that the waived amount will be made available to: Name of Airport (and Locid) Receiving Transferred Entitlements: LE SUEUR MUNICIPAL (K12Y) Name of Receiving Airport's Sponsor: CITY OF LE SUEUR, MN a public use airport in the same state or geographical areas as the transferring airport for eligible projects under 49 USC § 47104(a). The waiver expires on the earlier of NOVEMBER 1, 2017 (date) or when the availability of apportioned funds lapses under 49 USC § 47117(b). For the United States of America, Federal Aviation Administration: Signature: Name: Title: Date: FAA Form 5100-110 (1/16) SUPERSEDES PREVIOUS EDITION Page 1 Certification of Transferring Sponsor I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both. Executed on this 11 th day of April, 2017. Name of Sponsor: CITY OF HUTCHINSON, MN Name of Sponsor's Authorized Official: Matthew Jaunich Title of Sponsor's Authorized Official: City Administrator Signature of Sponsor's Authorized Official: Certificate of Transferring Sponsor's Attorney I, Marc Sebora, acting as Attorney for the Sponsor do hereby certify that in my opinion the Sponsor is empowered to enter into the foregoing Agreement under the laws of the state of Minnesota. Further, I have examined the foregoing Agreement and the actions taken by said Sponsor and Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the said state and 49 USC § 47101, et seq. Dated at Hutchinson Minnesota (City, State), this 11th day of April , 2017 . Signature of Sponsor's Attorney: FAA Form 5100-110 (1/16) SUPERSEDES PREVIOUS EDITION Page 2 HUTCHINSON CITY COUNCIL ci=qf� Request for Board Action 7AL =-ft Agenda Item: Consideration of Approving Airport Consultant Department: PW/Engineering LICENSE SECTION Meeting Date: 2/14/2017 Application Complete N/A Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: From time to time, the City is required by the Federal Aviation Administration (FAA) to conduct a consultant selection process for the airport. Generally, these are done every 3-5 years or so. Besides the most recent effort in 2017, consultant selections have taken place over that last several years in 2011, 2011, 2008, and 2004. In 2011, Bolton-Menk was selected for a 3-year term, which was extended twice for one year each time. The process identified by FAA allows the City to consider the experience, qualifications, and past successful projects of various consultants responding to the City's request for Statements of Qualifications (SOQ). Advertisements for SOQ was done on February 8 and February 12, 2017. The deadline for SOQ submittal was March 9, 2017. The City of Hutchinson received SOQ from three consultants: Bolton-Menk, TKDA, and Bollig Engineering. As soon as SOQ were received, they were forwarded to members of the Airport Commission. At their March 30, 2017 meeting, the Airport Commission discussed the issue. A motion was made by Cheryl Dooley and seconded by Doug McGraw to forward a recommendation to the City Council to stay with Bolton-Menk and enter into a 5-year master agreement with them. There was unanimous approval from all members of the Commission. Airport Commissioners expressed their appreciation for the work Bolton-Menk has done in the master planning process and for the award-winning work on the runway, taxiways, and apron. It was also noted that for larger projects, FAA requires the City to get an independent fee estimate (IFE). The purpose of the IFE is to ensure that engineering/consulting costs for various projects are within reasonable levels. BOARD ACTION REQUESTED: Approve/deny appointing Bolton-Menk as the airport consultant, and, upon receipt, to enter into a 5-year master agreement with Bolton-Menk, with all work done by them being identified in separate work orders. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 MASTER AGREEMENT FOR PROFESSIONAL SERVICES AIRPORT PLANNING, ENGINEERING AND CONSTRUCTION SERVICES APRIL 2017 THROUGH APRIL 2022 HUTCHINSON MUNICIPAL AIRPORT (HCD) CITY OF HUTCHINSON, MINNESOTA This Agreement, made this 11th day of April 2017, by and between the City of Hutchinson 111 Hassan St. SE, Hutchinson, Minnesota 55350, hereinafter referred to as CLIENT, and BOLTON & MENK, INC., 12224 Nicollet Avenue, Burnsville, Minnesota 55337, hereinafter referred to as CONSULTANT. WITNESS, whereas the CLIENT requires professional services in conjunction with future airport planning, engineering and construction services as listed in the ACIP for the Hutchinson Municipal Airport and whereas the CONSULTANT agrees to furnish the various professional services required by the CLIENT throughout the 5 -year Airport Consultant Selection period. NOW, THEREFORE, in consideration of the mutual covenants and promises between the parties hereto, it is agreed: SECTION I - CONSULTANT'S SERVICES A. The CONSULTANT agrees to perform the various Basic Services in connection with the proposed project as described in future Work Orders. B. Upon mutual agreement of the parties hereto, Additional Services may be authorized as described in Work Orders or as described in Paragraph IV.B. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 1 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 SECTION II - THE CLIENT'S RESPONSIBILITIES A. The CLIENT shall promptly compensate the CONSULTANT in accordance with Section III of this Agreement. B. The CLIENT shall place any and all previously acquired information in its custody at the disposal of the CONSULTANT for its use. Such information shall include but shall not be limited to boundary surveys, topographic surveys, preliminary sketch plan layouts, building plans, soil surveys, abstracts, deed descriptions, tile maps and layouts, aerial photos, utility agreements, environmental reviews, and zoning limitations in CLIENT's possession. The CONSULTANT may rely upon the accuracy and sufficiency of all such information in performing services unless otherwise instructed, in writing, by CLIENT. C. The CLIENT will guarantee access to and make all provisions for entry upon both public and private portions of the project and pertinent adjoining properties. D. The CLIENT will give prompt notice to the CONSULTANT whenever the CLIENT observes or otherwise becomes aware of any defect in the proposed project. E. The CLIENT shall designate a liaison person to act as the CLIENT'S representative with respect to services to be rendered under this Agreement. Said representative shall have the authority to transmit instructions, receive instructions, receive information, interpret and define the CLIENT'S policies with respect to the project and CONSULTANT'S services. F. The CLIENT shall provide such legal, accounting, independent cost estimating and insurance counseling services as may be required for completion of the consultant services described in this agreement. G. The CLIENT will obtain any and all regulatory permits required for the proper and legal execution of the project. H. The CLIENT will hire, when requested by the CONSULTANT, an independent test company to perform laboratory and material testing services, and soil investigation that can be justified for the proper design and construction of the project. The CONSULTANT shall assist the CLIENT in selecting a testing company. Payment for testing services shall be made directly to the testing company by the CLIENT and is not part of this Agreement. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 2 of 17 Hutchinson Municipal Airport (HCD) Master Agreement A. FEES. April 11, 2017 SECTION III - COMPENSATION FOR SERVICES The CLIENT will compensate the CONSULTANT for performance of Agreement services as described in future Work Orders. a. Additional Construction Services The CONSULTANT and CLIENT agree that the duration of the construction activity is dependent upon factors that are outside of the control of the CONSULTANT, such as weather, site conditions, contractor experience, contractor expertise, contractor scheduling and contractor efficiency. When the extent of these construction services beyond the control of the CONSULTANT occurs, the CLIENT agrees that the CONSULTANT will be reimbursed for additional Construction Services in excess of the budget stated in the Work Order. Compensation shall be based on the standard hourly rate for the individuals providing services on the project. 2. Basic Services and Additional Services as outlined in Section LB will vary depending upon project conditions and will be billed in accordance with the rate schedule attached to the Work Order. This schedule is subject to change at the start of each new year. 3. In addition to the foregoing, CONSULTANT shall be reimbursed at cost plus an overhead fee (not -to -exceed 10%) for the following Direct Expenses when incurred in the performance of the work. a. CLIENT approved outside (facilities not owned by CONSULTANT) computer services. b. CLIENT approved outside professional and technical services. c. Identifiable reproduction and reprographic charges. d. Other costs for such additional items and services that the CLIENT may require the CONSULTANT to provide to fulfill the terms of this Agreement. 4. Additional services as outlined in Section I.B and described in Exhibit I.B will vary depending upon project conditions and will be billed on an hourly basis at the rate described in Section IILA.2. B. The payment to the CONSULTANT will be made by the CLIENT upon billing at intervals not more often than monthly at the rates specified in the Work Order. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 3 of 17 Hutchinson Municipal Airport (HCD) April 11, 2017 Master Agreement SECTION IV - GENERAL A. STANDARD OF CARE Professional services provided under this Agreement will be conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the Consultant's profession currently practicing under similar conditions. No warranty, express or implied, is made. B. CHANGE IN PROJECT SCOPE In the event the CLIENT changes or is required to change the scope of the project from that described in Section I and/or the applicable addendum, and such changes require Additional Services by the CONSULTANT, the CONSULTANT shall be entitled to additional compensation at the applicable hourly rates. The CONSULTANT shall give notice to the CLIENT of any Additional Services, prior to furnishing such additional services. The CLIENT may request an estimate of additional cost from the CONSULTANT, and upon receipt of the request, the CONSULTANT shall furnish such, prior to authorization of the changed scope of work. C. LIMITATION OF LIABILITY CONSULTANT shall indemnify, defend, and hold harmless CLIENT and its officials, agents and employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CONSULTANT'S employees, agents, or subconsultants. CLIENT shall indemnify, defend, and hold harmless CONSULTANT and its employees from any loss, claim, liability, and expense (including reasonable attorneys' fees and expenses of litigation) arising from, or based in the whole, or in any part, on any negligent act or omission by CLIENT'S employees, agents, or consultants. Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the CONSULTANT. The CONSULTANT'S services under this Agreement are being performed solely for the CLIENT'S benefit, and no other entity shall have any claim against the CONSULTANT because of this Agreement or the performance or nonperformance of services provided hereunder. The CLIENT agrees to include a provision in all contracts with contractors and other entities involved in this project to carry out the intent of the paragraph. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 4 of 17 Hutchinson Municipal Airport (HCD) Master Agreement D. INSURANCE April 11, 2017 The CONSULTANT agrees to maintain, at the CONSULTANT'S expense, statutory worker's compensation coverage. The CONSULTANT also agrees to maintain, at CONSULTANT'S expense, general liability and automobile liability insurance policies or excess umbrella insurance coverage insuring CONSULTANT against claims for bodily injury, death or property damage arising out of CONSULTANT'S general business activities and automobile use. The general liability insurance policy and automobile policy shall, with any excess umbrella coverage, provide limits of not less than $500,000 per individual and limits of not less than $1,500,000 for total bodily injury, death and damages arising from one occurrence. During the period of design and construction of the project, the CONSULTANT also agrees to maintain, at CONSULTANT'S expense, Professional Liability Insurance coverage insuring CONSULTANT against damages for legal liability arising from an error, omission or negligent act in the performance of professional services required by this agreement, providing that such coverage is reasonably available at commercially affordable premiums. For purposes of this agreement, "reasonably available" and "commercially affordable" shall mean that more than half of the design professionals practicing in this state in CONSULTANT'S discipline are able to obtain coverage. The professional liability insurance policy shall provide coverage for each occurrence in the amount of $1,500,000 and annual aggregate of not less than $1,500,000 on a claims -made basis. Upon request of CLIENT, CONSULTANT shall provide CLIENT with certificates of insurance, showing evidence of required coverages. E. OPINIONS OR ESTIMATES OF CONSTRUCTION COST Where provided by the CONSULTANT as part of Exhibit I or otherwise, opinions or estimates of construction cost will generally be based upon public construction cost information. Since the CONSULTANT has no control over the cost of labor, materials, competitive bidding process, weather conditions and other factors affecting the cost of construction, all cost estimates are opinions for general information of the CLIENT and the CONSULTANT does not warrant or guarantee the accuracy of construction cost opinions or estimates. The CLIENT acknowledges that costs for project financing should be based upon contracted construction costs with appropriate contingencies. F. CONSTRUCTION SERVICES It is agreed that the CONSULTANT and its representatives shall not be responsible for the means, methods, techniques, schedules or procedures of construction selected by the contractor or the safety precautions or programs incident to the work of the contractor. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 5 of 17 Hutchinson Municipal Airport (HCD) April 11, 2017 Master Agreement G. USE OF ELECTRONIC/DIGITAL DATA Because of the potential instability of electronic/digital data and susceptibility to unauthorized changes, copies of documents that may be relied upon by CLIENT are limited to the printed copies (also known as hard copies) that are signed or sealed by CONSULTANT. Except for electronic/digital data which is specifically identified as a project deliverable by this AGREEMENT or except as otherwise explicitly provided in this AGREEMENT, all electronic/digital data developed by the CONSULTANT as part of the PROJECT is acknowledged to be an internal working document for the CONSULTANT'S purposes solely and any such information provided to the CLIENT shall be on an "AS IS" basis strictly for the convenience of the CLIENT without any warranties of any kind. As such, the CLIENT is advised and acknowledges that use of such information may require substantial modification and independent verification by the CLIENT (or its designees). Provision of electronic/digital data, whether required by this Agreement or provided as a convenience to the Client, does not include any license of software or other systems necessary to read, use or reproduce the information. It is the responsibility of the CLIENT to verify compatibility with its system and long-term stability of media. Unless distribution of electronic data to third parties is explicitly authorized or required by this AGREEMENT, the distribution of electronic data from CONSULTANT to the CLIENT shall be for the sole benefit of the CLIENT and any release of such electronic data to third parties by the CLIENT for reuse or adaptation without written approval of CONSULTANT shall be at CLIENT's sole risk without liability or legal exposure to the CONSULTANT. H. REUSE OF DOCUMENTS Drawings and Specifications and all other documents (including electronic versions of any documents) prepared or furnished by CONSULTANT pursuant to this AGREEMENT are instruments of service in respect of the Project and CONSULTANT shall retain exclusive ownership and property interest therein whether or not the Project is completed. The CONSULTANT shall be deemed the author of these documents and shall retain all common law, statutory and other reserved rights including the copyright. CLIENT may make and retain copies for information and reference in connection with the use and occupancy of the Project by CLIENT and others; however, such documents are not intended or represented to be suitable for reuse by CLIENT or others on extensions of the Project or on any other project. Any reuse by CLIENT, or any other entity acting under the request or direction of the CLIENT, without written verification or adaptation by CONSULTANT for the specific purpose intended will be at CLIENT'S sole risk and without liability or legal exposure to CONSULTANT and CLIENT shall indemnify, defend and hold harmless CONSULTANT from all claims, damages, losses and expenses arising out of or resulting there from. CONFIDENTIALITY & MINNESOTA GOVERNMENT DATA PRACTICES ACT 1. CONSULTANT agrees to keep confidential and not to disclose to any person or entity, other than CONSULTANT'S employees and subconsultants any information obtained from CLIENT not previously in the public domain or not otherwise previously known to or generated by CONSULTANT. These provisions shall not \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 6 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 apply to information in whatever form that comes into the public domain through no fault of CONSULTANT; or is furnished to CONSULTANT by a third party who is under no obligation to keep such information confidential; or is information for which the CONSULTANT is required to provide by law or authority with proper jurisdiction; or is information upon which the CONSULTANT must rely for defense of any claim or legal action. 2. All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of the CONSULTANT'S performance of the Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. The Consultant agrees to abide by these statutes, rules and regulations and as they may be amended. In the event the CONSULTANT receives a request to release data, it shall notify CLIENT as soon as practical. The CLIENT will give instructions concerning release of data to requesting party and CONSULTANT will be reimbursed as Additional Services by CLIENT for its reasonable expenses in complying with the request. CONSULTANT and CLIENT shall have no liability to the other for documents released to third parties pursuant to the Minnesota Government Data Practices Act or the use of such documents by third parties PERIOD OF AGREEMENT This Agreement will remain in effect for the longer of a period of five years or such other explicitly identified completion period, after which time the Agreement may be extended upon mutual agreement of both parties. K. PAYMENTS If CLIENT fails to make any payment due CONSULTANT for services and expenses within sixty days after date of the CONSULTANT'S invoice, a service charge of one and one-half percent (1.5%) per month or the maximum rate permitted by law, whichever is less, will be charged on any unpaid balance. In addition after giving seven days' written notice to CLIENT, CONSULTANT may, without waiving any claim or right against the CLIENT and without incurring liability whatsoever to the CLIENT, suspend services and withhold project deliverables due under this Agreement until CONSULTANT has been paid in full all amounts due for services, expenses and charges. L. TERMINATION This Agreement may be terminated by either party for any reason or for convenience by either party upon thirty (30) days written notice, unless for cause in which event it may be terminated upon seven (7) days written notice. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 7 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 In the event of termination, the CLIENT shall be obligated to the CONSULTANT for payment of amounts due and owing including payment for services performed or furnished to the date and time of termination, computed in accordance with Section III of this Agreement. M. CONTINGENT FEE The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from award or making of this Agreement. N. NON-DISCRIMINATION The provisions of any applicable law or ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set forth herein. The CONSULTANT is an Equal Opportunity Employer and it is the policy of the CONSULTANT that all employees, persons seeking employment, subcontractors, subconsultants and vendors are treated without regard to their race, religion, sex, color, national origin, disability, age, sexual orientation, marital status, public assistance status or any other characteristic protected by federal, state or local law. O. CONTROLLING LAW This Agreement is to be governed by the law of the State of Minnesota. P. DISPUTE RESOLUTION CLIENT and CONSULTANT agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice of dispute prior to exercising their rights under law. Q. SURVIVAL All obligations, representations and provisions made in or given in Section IV of this Agreement will survive the completion of all services of the CONSULTANT under this Agreement or the termination of this Agreement for any reason. R. SEVERABILITY Any provision or part of the Agreement held to be void or unenforceable under any law or regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon CLIENT and CONSULTANT, who agree that the Agreement shall be reformed to replace such stricken provision or part thereof with a valid and enforceable \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 8 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 provision that comes as close as possible to expressing the intention of the stricken provision. S. SECTION 508 OF THE REHABILITATION ACT All electronic Information Technology (IT) procured, developed, maintained or used as part of this Contract shall comply with Section 508 standards. T. FEDERAL CONTRACT PROVISIONS The following Federal Contract Provisions apply for Architectural/Engineering Professional Services funded under the Federal Airport Improvement Program (AIP). All references to "contractor" shall also mean "CONSULTANT". CIVIL RIGHTS ACT OF 1964, TITLE VI During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1.1 Compliance with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 1.2 Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 1.3 Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 1.4 Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the Sponsor or the \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 9 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information. 1.5 Sanctions for Noncompliance. In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to: a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part. 1.6 Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. Application Required in all contracts and subcontracts. Reference 49 CFR Part 21 AC 150/5100-15 2. AIRPORT AND AIRWAY IMPROVEMENT ACT OF 1982, SECTION 520 - GENERAL CIVIL RIGHTS PROVISIONS The contractor assures that it will comply with pertinent statutes, Executive orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded from participating in any activity conducted with or benefiting from Federal assistance. This provision obligates the tenant/concessionaire/lessee or its transferee for the \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 10 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 period during which Federal assistance is extended to the airport a program, except where Federal assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon. In these cases the provision obligates the party or any transferee for the longer of the following periods: (a) the period during which the property is used by the airport sponsor or any transferee for a purpose for which Federal assistance is extended, or for another purpose involving the provision of similar services or benefits or (b) the period during which the airport sponsor or any transferee retains ownership or possession of the property. In the case of contractors, this provision binds the contractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required of Title VI of the Civil Rights Act of 1964. Application Incorporate in all contracts funded under AIP. Reference Airport and Airway Improvement Act of 1982, Section 520 Title 49 47123 AC 15015100-15, Para. 10.c. 3. DISADVANTAGED BUSINESS ENTERPRISES Contract Assurance (§26.13) - The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate. Prompt Payment (§26.29) - The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 10 days from the receipt of each payment the prime contractor receives from City of Hutchinson. The prime contractor agrees further to return retainage payments to each subcontractor within 10 days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Hutchinson. This clause applies to both DBE and non -DBE subcontractors. Application The contract assurance clause shall be incorporated verbatim. The prompt payment clause represents sample language that meets the requirements of 49 CFR Part 26.29. Recipients should refer to the language included their approved DBE program. Reference 49 CFR Part 26 \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 11 of 17 Hutchinson Municipal Airport (HCD) April 11, 2017 Master Agreement 4. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES a. No Federal appropriated funds shall be paid, by or on behalf of the contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant and the amendment or modification of any Federal grant. b. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any Federal grant, the contractor shall complete and submit Standard Form -LLL, "Disclosure of Lobby Activities," in accordance with its instructions. Application Required in all contracts and subcontracts. Reference 49 CFR Part 20, Appendix A 5. ACCESS TO RECORDS AND REPORTS The Contractor shall maintain an acceptable cost accounting system. The Contractor agrees to provide the Sponsor, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers, and records of the contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed. Application Incorporate into all procurement contracts that funded by AIP funds. Reference 49 CFR Part 18.36(i) FAA Order 5100.38 6. BREACH OF CONTRACT TERMS Any violation or breach of terms of this contract on the part of the contractor or their subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement. The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder shall be in addition to and not a limitation of any duties, \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 12 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 obligations, rights and remedies otherwise imposed or available by law. Application The FAA does not prescribe the exact language to be incorporated. The above clause represents sample language that addresses the requirements of 49 CFR Part 18.36(i)(1). This provision requires grantees to incorporate administrative, contractual or legal remedies in instances where contractors violate or breach contract terms. Grantees should consult with their legal counsel to develop the appropriate clause that meets the minimum requirements of 49 CFR Part 18.36. This provision is required in all contracts that exceed the simplified acquisition threshold, presently set at $100,000. Reference 49 CFR Part 18.36 RIGHTS TO INVENTIONS All rights to inventions and materials generated under this contract are subject to regulations issued by the FAA and the Sponsor of the Federal grant under which this contract is executed. Application Incorporate into all procurement contracts that funded by AIP funds. Reference 49 CFR Part 18.36(i)(8) FAA Order 5100.38 7. TRADE RESTRICTION CLAUSE The contractor or subcontractor, by submission of an offer and/or execution of a contract, certifies that it: a. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms published by the Office of the United States Trade Representative (USTR); b. has not knowingly entered into any contractor subcontract for this project with a person that is a citizen or national of a foreign country on said list, or is owned or controlled directly or indirectly by one or more citizens or nationals of a foreign country on said list; c. has not procured any product nor subcontracted for the supply of any product for use on the project that is produced in a foreign country on said list. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 13 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to a contractor or subcontractor who is unable to certify to the above. If the contractor knowingly procures or subcontracts for the supply of any product or service of a foreign country on said list for use on the project, the Federal Aviation Administration may direct through the Sponsor cancellation of the contract at no cost to the Government. Further, the contractor agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in each contract and in all lower tier subcontracts. The contractor may rely on the certification of a prospective subcontractor unless it has knowledge that the certification is erroneous. The contractor shall provide immediate written notice to the sponsor if the contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The subcontractor agrees to provide written notice to the contractor if at any time it learns that its certification was erroneous by reason of changed circumstances. This certification is a material representation of fact upon which reliance was placed when making the award. If it is later determined that the contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration may direct through the Sponsor cancellation of the contract or subcontract for default at no cost to the Government. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code, Section 1001. Application Incorporate into all contracts funded by AIP. Reference 49 CFR Part 30.13 FAA Order 5100.38 \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 14 of 17 Hutchinson Municipal Airport (HCD) Master Agreement 8. TERMINATION OF CONTRACT April 11, 2017 a. The Sponsor may, by written notice, terminate this contract in whole or in part at any time, either for the Sponsor's convenience or because of failure to fulfill the contract obligations. Upon receipt of such notice services shall be immediately discontinued (unless the notice directs otherwise) and all materials as may have been accumulated in performing this contract, whether completed or in progress, delivered to the Sponsor. b. If the termination is for the convenience of the Sponsor, an equitable adjustment in the contract price shall be made, but no amount shall be allowed for anticipated profit on unperformed services. c. If the termination is due to failure to fulfill the contractor's obligations, the Sponsor may take over the work and prosecute the same to completion by contract or otherwise. In such case, the contractor shall be liable to the Sponsor for any additional cost occasioned to the Sponsor thereby. d. If, after notice of termination for failure to fulfill contract obligations, it is determined that the contractor had not so failed, the termination shall be deemed to have been effected for the convenience of the Sponsor. In such event, adjustment in the contract price shall be made as provided in paragraph 2 of this clause. e. The rights and remedies of the sponsor provided in this clause are in addition to any other rights and remedies provided by law or under this contract. Application Incorporate into all procurement contracts that funded by AIP funds that exceed $10,000. Reference 49 CFR Part 18.36(i)(2) FAA Order 5100.38 9. CERTIFICATION REGARDING DEBAREMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION The bidder/offeror certifies, by submission of this proposal or acceptance of this contract, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. It further agrees by submitting this proposal that it will include this clause without modification in all lower tier transactions, solicitations, proposals, contracts, and subcontracts. Where the bidder/offeror/contractor or any lower tier participant is unable to certify to this statement, it shall attach an explanation to this solicitation/proposal. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 15 of 17 Hutchinson Municipal Airport (HCD) Master Agreement April 11, 2017 Application Incorporate into all contracts that exceed $25,000, which funded under the Alp. Incorporate in all contracts for auditing services regardless of the contract amount. Reference 49 CFR Part 29 FAA Order 5100.38 U. AUDIT REVIEW The CLIENT, the Federal Aviation Administration, the Comptroller General of the United States, or any of the duly authorized representatives shall have access to any books, documents, papers, and records of consultants, which are directly pertinent to a specific grant program, for the purpose of making audits, examinations, excerpts, and transcriptions. CONSULTANT shall maintain all required records for 3 years after the sponsor makes final payment and all other pending matters are closed. \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 16 of 17 Hutchinson Municipal Airport (HCD) April 11, 2017 Master Agreement SECTION V - SIGNATURES THIS INSTRUMENT embodies the whole agreement of the parties, there being no promises, terms, conditions or obligation referring to the subject matter other than contained herein. This Agreement may only be amended, supplemented, modified or canceled by a duly executed written instrument signed by both parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in their behalf. CLIENT: City of Hutchinson, Minnesota Mr. Gary Forcier Mayor Mr. Matt Jaunich City Administrator CONSULTANT: Bolton & Menk, Inc. Mr. Ron Roetzel izPrincipal \\ramsey4\u\$H Drive Data\_Airports\_AgreementsMasterAgreementsMinnesota�2017-2022 Hutchinson\HCD 2017-2022 BMI Master Agreement.docx Page 17 of 17 HUTCHINSON LEADER STE #100 170 SHADY RIDGE NW HUTCHINSON MN 55350 (320)587-5000 Fax (320)587-6104 ORDER CONFIRMATION Salesperson: JILL SMITH Printed at 02/03/17 11:07 by jills ----------------------------------------------------------------------------- Acct #: 300071 Ad #: 739387 Status: N CITY OF HUTCHINSON Start: 02/08/2017 Stop: 02/12/2017 111 HASSAN ST SE Times Ord: 2 Times Run: *** HUTCHINSON MN 55350 STDH 1.00 X 11.31 Words: 390 Total STDH 11.31 Class: 0999H LEGALS Rate: LEG Cost: 166.26 # Affidavits: 1 Contact: Ad Descrpt: PUBLICATION NO 8215 Phone: (320)587-5151 Given by: * Fax#: Created: jills 02/03/17 11:00 Email: snelson@ci.hutchinson.mn.us Last Changed: jills 02/03/17 11:06 Agency: ---------------------------_------------------------------------------------------- PUB ZONE EDT TP START INS STOP SMTWTFS LEAD A 95 W 02/08/17 2 02/12/17 S W LINT A 95 W 02/08/17 2 02/10/17 W F ----------------------------------------------------------------------------- AUTHORIZATION Under this agreement rates are subject to change with 30 days notice. In the event of a cancellation before schedule completion, I understand that the rate charged will be based upon the rate for the number of insertions used. J'o4 �' 015--, A"4 c. l,--�'Y kr Name (print or type) Name (signtu. (CONTINUED ON NEXT PAGE) HUTCHINSON LEADER STE #100 170 SHADY RIDGE NW HUTCHINSON MN 55350 (320)587-5000 Fax (320)587-6104 ORDER CONFIRMATION (CONTINUED) Salesperson: JILL SMITH Printed at 02/03/17 11:07 by jills Acct #: 300071 Ad #: 739387 Status: N PUBLICATION NO. 6215 REQUEST FOR QUALIFICATIONS (REQ) Alrport Archifeclural/Englneering/ Planning Services Closing date: March 9, 2017 Hulchinson Municipal Airport - Ken Buller Field The Coy of Hulchinson, Mlnrrosalll :s Icque,0np qualifications Imm consult- ing airport architectural -engineering - planning firms to provide services asso- ciated with airport improvements, which may include the following: 1. Land acquisition I reimbursement 2 PBvamenl Gdt/1ruCbd56 Ine�rlianP[lGP lnkllffl MI17Fellpn 3Obstruction removal 4, Airfield lighting and navigational aids 5- Fueling lacilities 6Airport buildings 7 Equipment procurement B Environmental studies and analyses related to improvement projects 9. Other capital improvements One (1) electronic copy, preferably in PDF formal, of the Statement of Oualilt- calions should he submitted, A detailed proposal is not to be submit- ted at [his lime. The statement of qual- ifications should include: 1, Principals and team members of the firm, (heir experience and education 2. A brief history of the firm, number of employees, and airport experience. 3. A listing of recent airport projects with references at each 4. Evidence of the [inn's Allirmalive Action program The City of Hutchinson anticipates capi- tal projects funded in part by MnDOT Aeronautics and the Federal Aviation Administration. All services provided must be in compliance with current Mn - DOT and FAA policies and standards - Based on [his information, a firm may be selected directly, or up to three (3) firms may be requested to attend an in- lerview at a time yet to be delennined. Selection will be based on analysis of the following criteria: 1. Professional experience of key personnel 2. Experience with slate and federal via tiongrants 3, Capabilities in airport planning, architecture and engineering 4. Ability to mee(schedules and budgets 5. Experience on comparable projects 6. Familiarity with and proximity to the geographic location of the airport 7- Quality of the work accomplished The City of Hutchinson intends to retain the selected line for three (3) to live (5) years or until the above list of develop- ment items is completed. Negotiations for consulting lees will be accomplished alter a firm has been selected - The Wa"-abm 21nu1d ha aulx-M6d M later than 1:00 p m. on March 9, 2017 Direct statements of qualifications and other inquiries to: John Olson Public Works Manager City of Hutchinson 1400 Adams SI SE Hutchinson, hone (320)234-447373 phone (320) 234-6971 lax '11W ivhun9cllw�lunsxxunn.ua, V PyylNh, Hlncldnap, leader- Wednav- / clay, Fab, 9 A Ser4ay. Feb, 12, 2017 l�_// HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Calling of a Special Meeting for 6:30 p.m. on April 20 Department: Administration LICENSE SECTION Meeting Date: 4/11/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The City Council has been invited to take part in an Economic Development Forum for McLeod County. The event will consist of elected officials, EDA Members, and other community leaders throughout the County. The event will take place starting at 6:30 p.m. on Thursday, April 20 in Glencoe. I'm asking that we officially set that meeting as a special meeting of the City Council. BOARD ACTION REQUESTED: Approval of calling a special meeting for 6:30 p.m. on Thursday, April 20 at the Media Center in the Glencoe High School for the McLeod County Economic Forum Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: To: Mayor Forcier and City Council Members From: Matt Jaunich, City Administrator Date: 4/11/17 Re: Added Agenda Items I'll have two items to add to tonight's city council agenda. Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4241/Fax 320-2344240 The first item is to consider a special workshop meeting with the RUC Board for Thursday, April 27 at 7:30 a.m. in the Council Chambers. It's been almost two years since we had our last joint meeting/workshop with the HUC Board. Recently I had been working with Jeremy Carter on some discussion items and a meeting date/time. We have settled on a meeting date and time, and we would have to be done with our meeting by 9 a.m. to account for the use of the council chambers for driver's license testing. At tonight's council meeting, I'll be asking that the Council officially set this as a workshop meeting. A more detailed agenda will be available closer to the meeting date. The second item is to approve/deny a quote from Wm Mueller and Sons in the amount of $97,750. This is for street patching at a variety of location throughout town. The Public Works Department received two quotes. The other quote was from Duininck, Inc. of which Wm Mueller Sons was the lower price. I've attached a breakdown of the costs with this memo. I am recommending approval of the quote. Thanks! Matt I�. Purchase Order Number City of PURCHASE REQUISITION I I' 1 9 5 3 1 6 7kX-;m' ,Department: Miscellaneous Account #: 54360 Date: 04/10/17 Submitted by: JOHN OLSON Check the Appropriate Box. Is Item Budgeted YES NO If not budgeted, where will the money come from? Departmeht€7' Head J n Olson ctor Finance Director City Administrator VI=NDOR INFORMATION Invoice To: Attn: CITY OF HUTCHINSON PUBLIC WORKS 1400 ADAMS ST SE HUTCHINSON, MN 55350 Shipping Address 1400 ADAMS ST SE HUTCHINSON, MN 55350 Vendor: Wm Mueller & Sons Contact Name Brad Droege Address 831 Park Ave Reference No. PO Box 247 Phone No. 952.467.2720 Hamburg, MN 55339 Fax No. Customer ID Check if only source available and state reason check Box ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 LS Streets & Roadways 100-4302-54360 64,750.00 $64,750.00 1 LS Cemetery 100-4901-54360 1,500.00 $1,500.00 1 LS Airport 100-4902-54360 2,500.00 $2,500.00 1 LS HATS Facility 226-4305-54360 2,000.00 $2,000.00 1 LS Water 601-4944-54360 20,000.00 $20,000.00 1 LS Wastewater 602-4945-54360 3,000.00 $3,000.00 1 LS Storm Water 652-4946-54360 4,000.00 $4,000.00 *Low quote determined by selecting 3 of previous year projects and applying new rates quoted for 2017. TOTAL DUE $97,750.00 List additional quotes and comments on the reverse side of this form. (You may attach quote sheets if available). Receiving Information: Date Received Received By Invoice Amount Verified ay 4 19536 -04 -10 -2017 -PR -Wm Mueller & Sons.xlsPage 1 of 2 )1.2- VENDOR INFORMATION Vendor: , - Duininck, Inc. Contact Name Lucas Post Address 8558 Co Rd 9 NE Reference No. Spicer, MN 56288 Phone No. 320.235.3318 Fax No. 320.235.5301 Customer ID ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL 1 LS Streets & Roadways 64,750.00 $64,750.00 1 LS Cemetery 1,500.00 $1,500.00 1 LS Airport 2,500.00 $2,500.00 1 LS HATS Facility 2,000.00 $2,000.00 1 LS Water 20,000.00 $20,000.00 1 LS Wastewater 3,000.00 $3,000.00 1 LS Storm Water 4,000.00 $4,000.00 TOTAL DUE $97,750.00 VENDOR INFORMATION Vendor: Address Contact Name Reference No. Phone No. Fax No, Customer ID ORDERING INFORMATION QUANTITY UNITS DESCRIPTION UNIT PRICE TOTAL SUBTOTAL TAX SNIPPING TOTAL WE 19536 -04 -10 -2017 -PR -Wm Mueller & Sons.xls Street Patching & Repair Work Conditions 1 Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching 3 Excess material to be disposed of as directed by the City, either at Creekside Sods or the City's Public Works facility. 4. Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent 5 Compact aggregate base material prior to patching Compact pavement following patch to assure a smooth transition between existing and new pavement 6 Maintain the worksite in a clean, neat manner Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work 7 Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks B. Work to be invoiced to the City using time and materials Invoices are to provide detail for each individual location identified on work requests. Rates, Pricing and Payments 1 Work is to be invoiced to the City using items listed below, plus other items at time and materials Invoices are to provide detail for each individual location 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3 All equipment rates are to include operator and fuel 4. Prices below are for the year. Prices maybe subject to changes in fuel or bituminous prices Modified pricing is to be agreed upon separately. 5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5% The subcontractor's name, contact information, and invoice/pricing is to be included Wm Mueller & Sons, Dummck, Inc., Hamburg, MN Prinsburg, MN Hourly Labor Rates Hourly Labor Rates FOREMAN r $ 8000 FOREMAN $/hr $ 7700 LABOR - GENERAL $/hr $ 60.00 LABOR - GENERAL $/hr $ 6000 LABOR -TRAFFIC CONTROL $/hr $ 6000 LABOR - TRAFFIC CONTROL $/hr $ 6000 Material Pricing Material Pricing SELECT GRANULAR BORROW Ton $ 350 SELECT GRANULAR BORROW Ton $ 4.00 RECYCLED BITUMINOUS/CONCRETE Ton $ 855 RECYCLED BITUMINOUS/CONCRETE Ton $ 975 CLASS 5100%CRUSHED LIMESTONE Ton $ 11.20 CLASS 5 100% CRUSHED LIMESTONE Ton $ 12.00 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 54.00 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 65.00 TACK OIL Gal $ 4.00 TACK OIL Gal $ 2.75 TOPSOIL, SCREENED CY $ 1200 TOPSOIL, SCREENED CY $ 2500 Hourly Equipment Rates Hourly Equipment Rates BACKHOE, CAT 320 OR EQUIVALENT $/hr $ 160.00 BACKHOE, CAT 320 OR EQUIVALENT $/hr $ 165 00 BACKHOE, CAT 330 OR EQUIVALENT $/hr $ 187.00 BACKHOE, CAT 330 OR EQUIVALENT $/hr $ 180 00 BACKHOE, TRACTOR -LOADER $/hr $ 120.00 BACKHOE, TRACTOR -LOADER $/hr $16500 DOZER, CAT D4 OR EQUIVALENT $/hr $ 14500 DOZER, CAT D4 OR EQUIVALENT $/hr $ 120.00 DOZER, CAT D5 OR EQUIVALENT $/hr $ 157.00 DOZER, CAT D5 OR EQUIVALENT $/hr $ 148 00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 17300 DOZER, CAT D6 OR EQUIVALENT $/hr $ 148.00 MOTOR GRADER $/hr $ 140.00 MOTOR GRADER $/hr $ 158 00 LOADER, CAT 966 OR EQUIVALENT $/hr $ 16800 LOADER, CAT 966 OR EQUIVALENT $/hr $ 134 00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 180.00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 207 00 LOADER, CAT 980 OR EQUIVALENT $/hr $ 19000 LOADER, CAT 980 OR EQUIVALENT $/hr $ 207.00 SKIDSTEER LOADER 5/hr $ 115.00 SKIDSTEER LOADER $/hr $ 107.00 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr S 14000 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 121.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 81.00 DUMP TRUCK, SINGLE -AXLE $/hr $11000 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 83.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 110.00 DUMP TRUCK, QUAD ORQUINTAXLE $/hr $ 92.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $11000 TRUCK, WATER $/hr $ 10000 TRUCK, WATER $/hr $ 110 00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 170.00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 128.00 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 295.00 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 325 00 PAVER, CATAP600D OR EQUIVALENT $/hr $ 370.00 PAVER, CAT AP600D OR EQUIVALENT $/hr $ 38100 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 46500 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 381 00 ROLLER, STEEL WHEEL $/hr $ 132.00 ROLLER, STEEL WHEEL $/hr $ 120.00 STREET SWEEPER, PICK UP TYPE $/hr $ 12500 STREET SWEEPER, PICK UP TYPE $/hr $ 110 00 TRAILER, LOW BOY $/hr $ 17400 TRAILER, LOW BOY $/hr $ 202.00 Single -axle dump 150 8100 12150 Smgle-axle dump 150 11000 16500 Quad/Quint axle 100 9200 9200 Quad/Quint axle 100 11000 11000 Steel roller 150 13200 19800 Steel roller ISO 12000 18000 Asphalt Distributor 075 17000 12750 Asphalt Distributor 075 12800 9600 Skid -steer loader 100 11500 115 Go Sk,cl,teer loader 100 10700 10700 Skid -steer loader w/ mill or hammer 100 14000 14000 Skid -steer loader w/ mill or hammer 100 12100 12100 Foreman 350 8000 28000 Foreman 350 7700 26950 Labor -General 1150 6000 69000 Labor -General 1150 6000 69000 Labor -Traffic 400 6000 24000 Labor -Traffic 400 6000 24000 41/31 Bituminous mix 2.00 5400 10900 41/31 &tummous mix 200 6500 130 DO Per Invoice #15-60911/06/15 2,11200 2,108,50 Smgle-axle dump 400 8100 32400 Single -axle dump 400 11000 44000 Quad/Quint axle 300 9200 27600 Quad/Quint axle 300 11000 33000 Quad/Quint axle 300 9200 27600 4uadjQuint axle 300 11000 33000 Tandem or tri -axle 300 8300 24900 Tandem or tri -axle 300 11000 33000 Tandem or to -axle 300 9300 24900 Tandem or tri -axle 300 11000 33000 Leeboy 8515 Paver 200 29500 59000 Leeboy 8515 Paver 200 32500 65000 Steel roller 500 13200 66000 Steel roller 500 120 00 60000 Asphalt Distributor 200 17000 340,00 Asphalt Distributor 200 12800 25600 Sludsteerloader 400 11500 46000 Skldsteer loader 400 10700 42800 Skldsteer loader w/ mill or hammer 100 140 DO 14000 Skldsteer loader w/ mill or hammer 100 121 DO 12100 Foreman 800 8000 64000 Foreman 800 7700 61600 Labor -General 5000 6000 3,00000 Labor -General 5000 6000 3,00000 41/31 Bituminous mix 6700 5400 3,618-00 41/31 &luminous mix 6700 6500 4,35500 Per mvaice #15-385 09112/15 10,822.00 11,78600 Single -axle dump 450 8100 364 SO 5ingle-axle dump 4.50 11000 495 OO Quad/Quint axle 300 9200 27600 Quad/Quint axle 300 11000 33000 Quad/Quint axle 300 9200 27600 Quad/Quint axle 300 11000 33000 Leeboy 8515 Paver 400 295 00 1,18000 Leeboy 8515 Paver 400 32500 1,30000 Steel roller 375 13200 49500 Steel roller 375 12000 45000 Asphalt Distributor 200 17000 34000 Asphalt Distributor 200 12800 25600 Skidsteer loader 350 11500 402 50 Skldsteer loader 350 IIS 00 40250 Skldsteer loader w/ mill or hammer 350 14000 49000 Skldsteer loader w( mill or hammer 350 12100 42350 Lowboy trailer 100 17400 17400 Lowboy trailer 100 20200 20200 Foreman 700 8000 56000 Foreman 700 7700 53900 labor -General 1375 6000 82500 Labor -General 1375 6000 82500 41/31 Bituminous mix 4000 5400 2,16000 41/31 Bituminous mix 4000 6500 2,60000 Per mvoice #15-687 09/30/15 7,S4300 8,15300 Total of 3 representa4ve mvorces 20,477 00 22,047 50 (,)w"- M ��l &%,X ,-A, -,r /r 6 Ifa, ,b - �kl 1 , Street Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4. Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent. S. Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7. Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 8. Work to be invoiced to the City using time and materials. Invoices are to provide detail for each individual location identified on work requests. Rates, Pricing and Payments 1. Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location. 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3. All equipment rates are to include operator and fuel. 4. Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. btscR jPndN___DESCRIPTION Hourly Labor Rates FOREMAN $/hr $ 80.00 LABOR - GENERAL $/hr $ 60.00 LABOR - TRAFFIC CONTROL $ 60.00 Material Pricing $/hr $ 190.00 SELECT GRANULAR BORROW Ton $ 3.50 RECYCLED BITUMINOUS/CONCRETE Ton $ 8.55 CLASS 5 100% CRUSHED LIMESTONE Ton $ 11.20 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 54.00 TACK OIL Gal $ 4.00 TOPSOIL, SCREENED Cy $ 12.00 Hourly Equipment Rates 170.00 PAVER, LEEBOY 8515 OR EQUIVALENT BACKHOE, CAT 320 OR EQUIVALENT SF $ 160.00 BACKHOE, CAT 330 OR EQUIVALENT SF $ 187.00 BACKHOE, TRACTOR -LOADER SF $ 120.00 DOZER, CAT 04 OR EQUIVALENT $/hr $ 145.00 DOZER, CAT DS OR EQUIVALENT $/hr $ 157.00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 173.00 Hourly Equipment Rates (Cont.) MOTOR GRADER $/hr $ 140.00 LOADER, CAT 966 OR EQUIVALENT $/hr $ 168.00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 180.00 LOADER, CAT 980 OR EQUIVALENT $/hr $ 190.00 SKIDSTEER LOADER $/hr $ 115.00 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 140.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 81.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 83.00 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 92.00 TRUCK, WATER $/hr $ 100.00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 170.00 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 295.00 PAVER, CAT AP600D OR EQUIVALENT $/hr $ 370.00 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 465.00 ROLLER, STEEL WHEEL Vhr $ 132.00 STREET SWEEPER, PICK UP TYPE $/hr $ 125.00 TRAILER, LOW BOY $/hr $ 174.00 WM. Mueller and Sons, Inc 831 Park Ave. PO Box 247 _ Hamburg, MN 55339 BY,.e..•.a-,-=..:w.-mow.....,_-_.,....- Street Patching & Repair Work Conditions 1. Contractor is responsible for traffic control/warning devices necessary to protect vehicles and pedestrians. Contractor is responsible to protect uncured pavement. 2. Bituminous edges to be saw cut edges or milled back to sound pavement. Tack coat to be installed when patching. 3. Excess material to be disposed of as directed by the City, either at Creekside Soils or the City's Public Works facility. 4 Install to match existing mat or a minimum of 4 inches of 41/31 Bituminous Mix (PG 58-28) or equivalent. 5 Compact aggregate base material prior to patching. Compact pavement following patch to assure a smooth transition between existing and new pavement. 6. Maintain the worksite in a clean, neat manner. Ensure all debris at the repair site is removed and disposed of before submitting an invoice for the work. 7 Work to be completed as soon as is practicable after the City issues a work order. Contractor must notify City if repairs will be delayed more than two weeks. 8. Work to be invoiced to the City using time and materials Invoices are to provide detail for each individual location identified on work requests Rates, Pricing and Payments 1 Work is to be invoiced to the City using items listed below, plus other items at time and materials. Invoices are to provide detail for each individual location 2. Aggregate and bituminous materials pricing does not include trucking. Trucking is to be accounted for on an hourly basis. 3 All equipment rates are to include operator and fuel. 4 Prices below are for the year. Prices may be subject to changes in fuel or bituminous prices. Modified pricing is to be agreed upon separately. 5 Subcontracted work, if authorized by the City, is to be billed at cost plus 5%. The subcontractor's name, contact information, and invoice/pricing is to be included. DESCRIPTION UNIT PRICE DESCRIPTION UNIT PRICE Hourly Labor Rates FOREMAN $/hr $ 7700 LABOR - GENERAL $/hr $ 60.00 LABOR - TRAFFIC CONTROL $/hr $ 60.00 Material Pricing $/hr $ 20700 SELECT GRANULAR BORROW Ton $ 4.00 RECYCLED BITUMINOUS/CONCRETE Ton $ 9.75 CLASS 5 100% CRUSHED LIMESTONE Ton $ 1200 41/31 BITUMINOUS MIX (PG 58-28) Ton $ 65.00 TACK OIL Gal $ 2.75 TOPSOIL, SCREENED CY $ 2500 Hourly Equipment Rates $/hr $ 12800 BACKHOE, CAT 320 OR EQUIVALENT $/hr $ 165.00 BACKHOE, CAT 330 OR EQUIVALENT $/hr $ 18000 BACKHOE, TRACTOR -LOADER $/hr $ 165.00 DOZER, CAT D4 OR EQUIVALENT $/hr $ 120.00 DOZER, CAT D5 OR EQUIVALENT $/hr $ 148.00 DOZER, CAT D6 OR EQUIVALENT $/hr $ 148.00 DUININCK INC PRINSBURG MN Hourly Equipment Rates (Cont.) MOTOR GRADER $/hr $ 158.00 LOADER, CAT 966 OR EQUIVALENT $/hr $ 134.00 LOADER, CAT 970 OR EQUIVALENT $/hr $ 20700 LOADER, CAT 980 OR EQUIVALENT $/hr $ 20700 SKIDSTEER LOADER Virr $ 10700 SKIDSTEER LOADER, W/ MILL OR HAMMER $/hr $ 121.00 DUMP TRUCK, SINGLE -AXLE $/hr $ 110.00 DUMP TRUCK, TANDEM OR TRI AXLE $/hr $ 11000 DUMP TRUCK, QUAD OR QUINT AXLE $/hr $ 110.00 TRUCK, WATER $/hr $ 110.00 TRUCK, ASPHALT DISTRIBUTOR $/hr $ 12800 PAVER, LEEBOY 8515 OR EQUIVALENT $/hr $ 325.00 PAVER, CAT AP600D OR EQUIVALENT $/hr $ 381.00 PAVER, CAT AP1000D OR EQUIVALENT $/hr $ 381.00 ROLLER, STEEL WHEEL $/hr $ 120.00 STREET SWEEPER, PICK UP TYPE $/hr $ 11000 TRAILER, LOW BOY $/hr $ 202.00 Library Board Meeting Monday, February 27, 2017 Present: Gerry Grinde, Mary Christensen, Jack Sandberg, Steve Bailey, Kristine Leuze, Julie Lofdahl, Katy Hiltner, Ex -Officio Excused: Dianne Wanzek Review minutes from the January 23, 2017 meeting. Motion to approve Jack Sandberg, seconded Gerry Grinde; Minutes APPROVED Old Business: One Book, One Community: Community Book Discussion program report Expected 20-30 people and 81 people came. Program started with a short film that was put together by the Weather Channel. Katy then led group in one big book discussion. It went well but need to be sure to have a sound system next time. Job Posting for Young Adult Librarian Two applications have been received and candidates will be interviewed on Wednesday, March 1st. Katy wants a quick decision and hopes to have a librarian hired to start in March. The Teen Bookmark program and the Art Journal Program will both be listed in the PRCE book for summer programming. Library Board Appointment — recommendation to Mayor due in March Library Board members are recommending Kristine Leuze and Carolyn Ulrich for the open board positions. Strategic Plans/Goals Jack gave notes with the question "What is the job of the board?" Are we an advisory board vs. a governing board? What can we do vs. what should we do? Katy and Jack will be meeting to discuss this more. Katy has donated 2009 - 2012 Hutchinson Leaders to the Historical Society. This cleared one shelf in the storage room for Sherry to use. New Business: One Book, One Community Upcoming Event Sunday, March 12, 2:00 p.m. The Hinckley Firestorm: Could It Happen Today? Location: Hutchinson Fire Hall The Fire Chief will be speaking along with a DNR representative talking about wildfires. Friends of the Library Annual Meeting The Friends' annual meeting was on January 31st. The Friends group funds a number of library projects. There is a core group of 3 members who sort through the book donations every week, but there are many more who financially support the Friends of the Library and help with the annual fall and spring book sales. Members of the Friends also help with the library's volunteer thank you event. The board said they would help with this year's volunteer thank you so the Friends can be acknowledged. Senior Surf Class program report A presenter from Minnesota River Area Agency on Aging did a class on basic computer skills on February 23 for four people. Maybe at a later date the library can collaborate with the Senior Center to do a class. The library would have to bring in laptops as the Senior Center no longer has a computer lab. Food for Fines From March 6 -18 patrons may bring in can goods for the Food Shelf. For each food item, $1.00 will be taken off their fines up to $5. This is a goodwill program that the staff enjoys. Pam Dille's retirement from Pioneerland Library System Pam retired on March 1, 2017, from Pioneerland Library System. Other Discussed the lack of parking and how it will be affected when Main Street is under construction. The construction of the school is looking good. The Tiger Path program will be a great way for students to earn college credits while in high school. There will be college professors teaching the program. This would be an opportunity for the library to bring in Darren Vanderheiden to speak on the Tiger Path program. Janousek building has been sold and the sign was given to Historic Hutchinson. It will be remodeled into a beer and wine making supply store with apartment upstairs. There is a new game shop opened on Main Street. They will be selling cards and board games. They will be having tournaments where you pay $20 to participate. Motion by Mary and seconded by Jack to adjourn. Meeting adjourned at 5:25 p.m. Minutes submitted by Julie Lofdahl, Secretary Next meeting: March 27, 2017 at 4:30 p.m. January 2017 Donations Twice is Nice $ 150.00 Friends of the Hutchinson Public Library $5,284.49 (reimbursement for adult/YA audio books and DVDs) Total $5,434.49 To: Mayor and Council From: Candice Woods, Liquor Hutch Director Date: 04/05/2017 Re: Liquor Hutch Sales January— March 2017 Gross Profit Percentage: 25.3% 25.5% IMPORTANT TO NOTE: Easter Holiday in March 2016....will be in April 20171 Store Activity Highlights: • GrapeVine Tasting event held January 19th featuring Italian Wines • Distilled Spirits Seminar held February 23rd featuring Starlight Craft Spirits from Indiana • Customer Appreciation Week February 13th -18th with advertising, Giveaways, In Store Tastings and, new this year, a Craft Beer Tasting Event that increased Craft Beer Sales for the day by 30%! • Performance Reviews completed for 2 Full Time and 17 Part Time Employees • New Full Time Hire completed and training schedule begun • Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and spoke with Representatives about issues important to our profitability • GrapeVine Tasting event held on March 16th featuring South American Wines • Safety Training (either at Training Sessions or through Online Training) completed by all employees • Review of Credit Card Recapture rates completed and process in place for a change in June. Significant savings to be realized and all PCI Standards to remain at highest levels. • Planning for April Employee Training Session focusing on "Understanding Beer Styles" completed Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data. 2016 2017 Change Year to Date Sales: $1,229,707 $1,207,140 1.8% Decrease Liquor $ 436,084 $ 432,859 0.7% Decrease Beer $566,642 $ 552, 600 2.5% Decrease Wine $ 207,010 $ 200,532 3.1% Decrease Year to Date Gross Profit Dollars: $310,767 $307,967 0.9% Decrease Year to Date Customer Count: 51,802 50,888 1.8% Decrease Average Sale per Customer: $23.74 $23.72 $0.02 Decrease Gross Profit Percentage: 25.3% 25.5% IMPORTANT TO NOTE: Easter Holiday in March 2016....will be in April 20171 Store Activity Highlights: • GrapeVine Tasting event held January 19th featuring Italian Wines • Distilled Spirits Seminar held February 23rd featuring Starlight Craft Spirits from Indiana • Customer Appreciation Week February 13th -18th with advertising, Giveaways, In Store Tastings and, new this year, a Craft Beer Tasting Event that increased Craft Beer Sales for the day by 30%! • Performance Reviews completed for 2 Full Time and 17 Part Time Employees • New Full Time Hire completed and training schedule begun • Attended Minnesota Municipal Beverage Association Legislative Day at the State Capital and spoke with Representatives about issues important to our profitability • GrapeVine Tasting event held on March 16th featuring South American Wines • Safety Training (either at Training Sessions or through Online Training) completed by all employees • Review of Credit Card Recapture rates completed and process in place for a change in June. Significant savings to be realized and all PCI Standards to remain at highest levels. • Planning for April Employee Training Session focusing on "Understanding Beer Styles" completed Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me with any questions or requests for additional data.