03-14-2017 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 14, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Mary
Christensen and John Lofdahl. Member absent was Chad Czmowski. Others present were Matt
Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Resolution No. 14690 - Resolution Accepting Donation from Hutchinson
Elks Lodge for Play Structure at Elks Park
This donation was received at the last Council meeting and is a formal acceptance of the
donation.
(b) Approve/Deny Resolution No. 14691 - Resolution Accepting Donation from Ag Systems
Inc. for the Police Body Camera System
The council members thanked both organizations for their generosity.
Motion by Cook, second by to Lofdahl, to approve Resolution Nos. 14690 and 14691.
Motion carried unanimously.
Council Member Cook noted that last Sunday the Heart of Hutch held a One Book, One
Community session at the fire station. Council Member Cook thanked the fire chief and
the fire department for making the facility available, as well as the representative from the
DNR who gave a presentation.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 28, 2017
(b) Workshop Minutes of February 28, 2017
CITY COUNCIL MINUTES MARCH 14, 2017
Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Library Board Appointments/Reappointments
1. Carolyn Ulrich to April 2020
2. Kristine Leuze to April 2020
(b) Consideration for Approval of Issuing Short -Term Gambling License to Ducks Unlimited
on April 8, 2017, at Landy Lodge
(c) Consideration for Approval of Public Works Equipment Acquisition — Bobcat All -Wheel
Steer Loader
(d) Consideration for Approval of Resolution No. 14694 — Resolution Prohibiting Tapping of
Publicly Owned Maple Trees for Syrup
(e) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine Samples
at Bring It Home Expo at McLeod County Fairgrounds on April 8, 2017
(f) Consideration for Approval of Items for the School Road & Roberts Road Reconstruction
Project (Letting No. 2, Project No. 17-02)
1. Resolution No. 14692 — Resolution Declaring Costs to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14693 — Resolution for Hearing on Proposed Assessment
(g) Claims, Appropriations and Contract Payments — Register A
Items 7(d) and 7(f) were pulled for separate discussion
Motion by Cook, second by Christensen, to approve Consent Agenda I with the exception
of the items noted above. Motion carried unanimously.
7(d). Council Member Cook asked why the action is being taken by resolution instead of
ordinance. It was noted that individuals have been tapping into public trees for maple
syrup. John Olson, Public Works Manager, presented before the Council. Mr. Olson
explained that tapping into maple trees can cause damage and rotting which can cause
issues with the trees. Tapping is allowed on private trees, not public trees. This is
considered a policy and therefore a resolution should be acceptable for action. Damage to
public trees is also covered by current ordinance.
Motion by Cook, second by Christensen, to approve Item 7(d). Motion carried
unanimously.
7(f). Kent Exner, City Engineer, noted that a revised Resolution has been distributed
based on the bid opening that was held earlier today. The revised Resolution includes the
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CITY COUNCIL MINUTES MARCH 14, 2017
construction bid amount and the assessment amounts and includes the assessment roll.
The assessment hearing will be held April 11, 2017.
Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Mayor Forcier noted that he will be abstaining from this item.
Motion by Lofdahl, second by Christensen, with Forcier abstaining to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
9. PARKS/RECREATION/COMMUNITY EDUCATION 2016 YEAR END REPORT
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon provided an overview
of the department for 2016. Information covered included the donations the department has
received for playground equipment at three parks as well as statistics related to park shelter
rentals, youth participants in sports programs, campground reservations, online registrations,
senior center/adaptive recreation programs, ice time hours used, community education
programs, swimming lesson participation, and the aquatic center.
UNFINISHED BUSINESS
NEW BUSINESS
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from January 23, 2017
MISCELLANEOUS
11. STAFF UPDATES
Kent Exner — Mr. Exner provided project updates. Mr. Exner also noted that federal dollar
allocations have been received for Century Avenue in the amount of $1 million. This project will
be completed in 2018. The Hwy 7/1\4ontana Street crossing grant dollars were not received. It
was noted that perhaps money from the Century Avenue project could help fund the crossing
project. Hwy 15/1\4ain Street — design/public engagement consultant proposals will be reviewed
this Friday.
CITY COUNCIL MINUTES MARCH 14, 2017
Matt Jaunich — Sunday liquor store hours may be proposed from 11:00 a.m. — 6:00 p.m., but that
will be brought before Council for their consideration; LMC annual conference June 14-16 in
Rochester; tentative three-year contract with the police union that will be coming before the
Council for approval.
12. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook spoke about cracks that have been reported on the
Luce Line Trail. Council Member Cook noted that actually the cracks probably account for
less than 1/2 % of the linear mileage of the trail. Other general discussion was held regarding
the shape of the trail. It was suggested that the City partner with the DNR with crack sealing
the trail to receive economies of scale.
Mayor Forcier — Mayor Forcier commented on storm chasers. These are
individuals/businesses that come into the city following a storm and go door to door
soliciting their services for home repairs following a storm. Matt Jaunich noted that all of
these businesses either need to be licensed with the City or registered with the City. If any
residents have any concerns, they should contact the City Center or the police department.
Mayor Forcier commented on the passing of Chief Wawrzyniak, former fire chief of the
Silver Lake Fire Department.
ADJOURNMENT
Motion by Christensen, second by Lofdahl, to adjourn at 6:50 p.m. Motion carried
unanimously.
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