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02-28-2017 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, FEBRUARY 28, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Approve/Deny Accepting Donation from Hutchinson Elks Lodge for Play Structure at Elks Park Mr. Jaunich noted that the donation will formally be accepted at the next Council meeting via Resolution. Catherine Libor and Tammy Lehn of the Hutchinson Elks Lodge presented before the Council. A $30,950 check was presented to the City of Hutchinson. Ms. Lehn provided an update on the amenities of the park and spoke of their fundraising efforts. (b) Approve/Deny Resolution No. 14687 — Resolution Accepting Donation for Cemetery Sculpture from Rotary Club Motion by Czmowski, second by Christensen, to approve Resolution No. 14687. Motion carried unanimously. John Olson, Public Works Manager, provided an update on the sculpture project. Mr. Olson explained that small donations have been coming in for the sculpture, however this is one of the largest donations that has been received. The sculpture itself will be slightly over 6 feet tall and with the base will be over 8 feet tall and will be placed in the new baby section of the cemetery. (c) Proclamation — Terry Davis Day — March 2, 2017 Mayor Forcier noted that Terry Davis, Hutchinson Leader city reporter, will be retiring on March 2, 2017, after 32 years. Mayor Forcier read a proclamation honoring Mr. Davis and proclaiming March, 2017, as Terry Davis Day. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you CITY COUNCIL MINUTES FEBRUARY 28, 2017 have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 14, 2017 (b) Workshop Minutes of February 14, 2017 Motion by Cook, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Planning Commission Appointments 1. Bill Garberg to March 2022 2. Tom Wirt to March 2020 (filling Ron Kalenberg's unexpired term) (b) Consideration for Approval of Support of 43 n Annual Chamber of Commerce Arts & Crafts Festival on September 15 & 16, 2017 (c) Consideration for Approval of Dairy Day Celebration on June 2, 2017 (d) Consideration for Approval of Resolution No. 14685 — Resolution Closing Construction Funds and Transferring Fund Balances to the Debt Service Funds (e) Consideration for Approval of Resolution No. 14686 — Resolution Closing the 2004 Debt Service Fund and Transferring Fund Balance to the Community Improvement Fund (Excess Bond Fund) (f) Consideration for Approval of Mn/DOT Aviation Grant Application for Airport Pavement Sealing (g) Consideration for Approval of Amendments to the Fee Schedule (h) Consideration for Approval of Items for Wastewater Treatment Facility Membrane Bioreactor Cassettes Replacements (Letting No. 8, Project No. 17-08) 1. Resolution No. 14688 - Ordering Preparation of Report on Improvement 2. Resolution No. 14689 - Receiving Report and Calling Hearing on Improvement (i) Claims, Appropriations and Contract Payments — Register A Items 7(a)1 and 7(g) were pulled for separate action. 2 CITY COUNCIL MINUTES FEBRUARY 28, 2017 Motion by Lofdahl, second by Christensen, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(a)1. Bill Garberg, newly appointed Planning Commission member, was present in the audience and John Lofdahl asked him to introduce himself. Motion by Lofdahl, second by Cook, to approve appointments to Planning Commission. Motion carried unanimously. It was noted that another seat will be open at the end of March. If anyone would like more information they can contact Dan Jochum, Planning Director. Item 7(g) had further discussion. Council Member Christensen asked the purpose of a $100 damage deposit at the Depot. Council Member Christensen had concerns with the cost of the damage deposit when a damage deposit is not required at the park shelters. Council Member Christensen agreed with a damage deposit at the historical church, but feels it is not necessary at the Depot. Council Member Christensen suggested a fee of a $40 damage deposit. Mayor Forcier had originally suggested the $100 damage deposit amount in order to place responsibility on the renters to return the facility in the way it was rented. Motion by Czmowski, second by Christensen, to have no damage deposit on historical church or depot, however approve the remainder of the proposed fee schedule. Council Member Cook noted he would prefer to have a damage deposit on the historical church. Council Member Christensen stated she would not be opposed to having a damage deposit on the church, but opposes a damage deposit on the depot. Council Member Czmowski noted that no small damage deposit will cover any amount of damage at either facility and probably not worth staff time. Council Member Cook referenced the other fees included on this fee schedule which include the fees for the aquatic center. Matt Jaunich explained the fees being considered for the aquatic center. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Mayor Forcier noted he will be abstaining from voting on this item. Motion by Lofdahl, second by Christensen, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. 9. APPROVE/DENY POLICE DEPARTMENT BODY CAMERA PROGRAM POLICY Dan Hatten, Police Chief, presented before the Council. Chief Hatten noted that last month a public hearing was held on this topic and a draft of the policy was reviewed. Chief Hatten explained that no other feedback has been given to the police department other than what was presented at the public hearing. No other feedback has been received from the hospital or the school district and no changes have been made to the policy. Training on the equipment will begin on March 7, 2017, if all of the equipment is received by then. Chief Hatten expressed that the system should be put in place by early April. General discussion was held regarding access to the body camera footage. Motion by Lofdahl, second by Cook, to open public hearing. Motion carried unanimously. No public comments were received. CITY COUNCIL MINUTES FEBRUARY 28, 2017 Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Cook, second by Czmowski, to approve police department body camera program policy with additional language of referencing state statute for access to the footage. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 10. PLANNING/ZONINGBULIDING DEPARTMENT 2016 YEAR END REPORT Dan Jochum, Planning/Zoning/Building Director, presented before the Council. Mr. Jochum provided a year-end report to the Council on department activities. He provided data and statistics on the year's activities such as construction valuations, building permits issued, rental inspections, new construction, and commercial/industrial additions and remodels. He also reviewed planning activities such as plan reviews, planning commission applications and the like. Mr. Jochum also reviewed projects that are in the works and went into detail on the rental inspection program. Mr. Jochum asked of the Council if they feel the rental inspection program is still valuable as complaints are sometimes received as to the necessity of it. All Council Members are in favor of continuing the program. 11. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY 2016 YEAR END REPORT Jean Ward, HRA Director, presented before the Council. Ms. Ward spoke about general occupancy vacancy rates, home resales, available residential lots, construction of new dwelling units, and foreclosures. Ms. Ward also spoke about Park Towers and priorities that have been established for the facility in 2017. Ms. Ward also spoke of the priorities for the rental rehab program, owner -occupied rehab programs, and rental development. Ms. Ward reviewed 2017 trends in the housing market which include a shortage in inventory for sale, strong new housing construction, and high demand for townhomes/condos/twin homes. UNFINISHED BUSINESS NEW BUSINESS 12. APPROVE/DENY SETTING SPECIAL CITY COUNCIL WORKSHOP ON MARCH 9, 2017, AT 3:00 P.M. TO HOLD JOINT WORKSHOP WITH MCLEOD COUNTY COMMISSIONERS Mr. Jaunich noted that this workshop will be held at the McLeod County Solid Waste Facility. Agenda items may be given to him prior to the workshop. Motion by Lofdahl, second by Christensen, to set Council workshop for March 9, 2017, at 3:00 p.m. to meet with McLeod County Commissioners. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 11 CITY COUNCIL MINUTES FEBRUARY 28, 2017 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Pedestrian and Bicycle Advisory Committee Minutes from August 17, October 19 and November 16, 2016 (b) Hutchinson Housing & Redevelopment Authority Board Minutes from January 17, 2017 (c) Public Arts Commission Minutes from March 9, 2017 (d) City of Hutchinson Investment Reports and Financial Reports for December 2016 and January 2017 MISCELLANEOUS 14. STAFF UPDATES John Olson — Bid opening for School Road/Roberts Road project is scheduled for March 3, 2017. Street sweeping began today. Matt Jaunich — Sunday liquor was approved by legislature so a plan for Liquor Hutch will be coming before the Council in the next few months; small cell technology is going to committee; state budget surplus rose by $1.6 billion 15. COUNCIL/MAYOR UPDATE Mary Christensen — Council Member Christensen noted that Pam Dille (former librarian) is retiring from Pioneerland Library System All Council Members wished Terry Davis well in his retirement. ADJOURNMENT Motion by Christensen, second by Cook, to adjourn at 7:20 p.m. Motion carried unanimously.