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cp03-28-2017HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, MARCH 28, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of March 14, 2017
(b) Joint Workshop Minutes with McLeod County Board of March 9, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Consideration for Approval of Engineering Services Agreements with Spring Lake
Engineering (Lift Station Controls Upgrade)
(b) Consideration for Approval of Out -of -State Travel Request for Tim Gratke to Attend the
General Electric Wastewater Users' Group Conference in Newport Beach, California
from April 23-25, 2017
(c) Consideration for Approval of Resolution No. 14697 - Resolution of Authorization to
Execute Minnesota Department of Transportation Grant Agreement for Airport
Improvement Excluding Land Acquisition
CITY COUNCIL AGENDA MARCH 28, 2017
(d) Consideration for Approval of Resolution No. 14698 — Resolution Authorizing
Conditional Use Permit for an Integrated Adult Activity Center in a C-5 Zoning District
Located at 261 3rd Avenue NW with Favorable Planning Commission Recommendation
(e) Consideration for Approval of Resolution No. 14699 — Resolution Amending City's
Social Media Policy
(f) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS — 6:00 P.M.
9. WASTEWATER TREATMENT FACILITY MEMBRANE BIOREACTOR CASSETTES
REPLACEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 17-08)
1. Resolution No. 14695 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
2. Resolution No. 14696 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
MN[UNICATIONS RE UESTS AND PETITIONS
purpose oj this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
10. PUBLIC WORKS 2016 YEAR END REPORT
11. DISCUSSION OF MCLEOD COUNTY ASSESSOR AGREEMENT
UNFINISHED BUSINESS
12. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (FIRST READING, SET SECOND
READING AND ADOPTION FOR APRIL 11, 2017)
NEW BUSINESS
13. APPROVE/DENY AUTHORIZING SPECIAL EVENT OUTSIDE OF 16 MAIN STREET
NORTH ON MAY 5, 2017, INCLUDING LIQUOR CONSUMPTION ON PUBLIC
PROPERTY
14. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING
ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS
OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION
PROJECT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11,
2017)
15. APPROVE/DENY 2017 GOALS AND OBJECTIVES
16. APPROVE/DENY RESOLUTION NO. 14700 — RESOLUTION SUPPORTING TAX
EXEMPTION FOR PUBLIC CHARTER SCHOOLS
GOVERNANCE
2
CITY COUNCIL AGENDA MARCH 28, 2017
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 17, 2017
b) City of Hutchinson Financial Report and Investment Report for February 2017
NUSCELLANEOUS
18. STAFF UPDATES
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, MARCH 14, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Mary
Christensen and John Lofdahl. Member absent was Chad Czmowski. Others present were Matt
Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — Hope Family Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Resolution No. 14690 - Resolution Accepting Donation from Hutchinson
Elks Lodge for Play Structure at Elks Park
This donation was received at the last Council meeting and is a formal acceptance of the
donation.
(b) Approve/Deny Resolution No. 14691 - Resolution Accepting Donation from Ag Systems
Inc. for the Police Body Camera System
The council members thanked both organizations for their generosity.
Motion by Cook, second by to Lofdahl, to approve Resolution Nos. 14690 and 14691.
Motion carried unanimously.
Council Member Cook noted that last Sunday the Heart of Hutch held a One Book, One
Community session at the fire station. Council Member Cook thanked the fire chief and
the fire department for making the facility available, as well as the representative from
the DNR who gave a presentation.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of February 28, 2017
CITY COUNCIL MINUTES MARCH 14, 2017
(b) Workshop Minutes of February 28, 2017
Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Library Board Appointments/Reappointments
1. Carolyn Ulrich to April 2020
2. Kristine Leuze to April 2020
(b) Consideration for Approval of Issuing Short -Term Gambling License to Ducks Unlimited
on April 8, 2017, at Landy Lodge
(c) Consideration for Approval of Public Works Equipment Acquisition — Bobcat All -Wheel
Steer Loader
(d) Consideration for Approval of Resolution No. 14694 — Resolution Prohibiting Tapping of
Publicly Owned Maple Trees for Syrup
(e) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine
Samples at Bring It Home Expo at McLeod County Fairgrounds on April 8, 2017
(f) Consideration for Approval of Items for the School Road & Roberts Road Reconstruction
Project (Letting No. 2, Project No. 17-02)
1. Resolution No. 14692 — Resolution Declaring Costs to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14693 — Resolution for Hearing on Proposed Assessment
(g) Claims, Appropriations and Contract Payments — Register A
Items 7(d) and 7(f) were pulled for separate discussion.
Motion by Cook, second by Christensen, to approve Consent Agenda I with the
exception of the items noted above. Motion carried unanimously.
7(d). Council Member Cook asked why the action is being taken by resolution instead of
ordinance. It was noted that individuals have been tapping into public trees for maple
syrup. John Olson, Public Works Manager, presented before the Council. Mr. Olson
explained that tapping into maple trees can cause damage and rotting which can cause
issues with the trees. Tapping is allowed on private trees, not public trees. This is
considered a policy and therefore a resolution should be acceptable for action. Damage
to public trees is also covered by current ordinance.
Motion by Cook, second by Christensen, to approve Item 7(d). Motion carried
unanimously.
7(f). Kent Exner, City Engineer, noted that a revised Resolution has been distributed
2
CITY COUNCIL MINUTES MARCH 14, 2017
based on the bid opening that was held earlier today. The revised Resolution includes the
construction bid amount and the assessment amounts and includes the assessment roll.
The assessment hearing will be held April 11, 2017.
Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
Mayor Forcier noted that he will be abstaining from this item.
Motion by Lofdahl, second by Christensen, with Forcier abstaining to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS — 6:00 P.M. - NONE
purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. PARKS/RECREATION/COMMUNITY EDUCATION 2016 YEAR END REPORT
Dolf Moon, PRCE Director, presented before the Council. Mr. Moon provided an overview
of the department for 2016. Information covered included the donations the department has
received for playground equipment at three parks as well as statistics related to park shelter
rentals, youth participants in sports programs, campground reservations, online registrations,
senior center/adaptive recreation programs, ice time hours used, community education
programs, swimming lesson participation, and the aquatic center.
UNFINISHED BUSINESS
NEW BUSINESS
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Library Board Minutes from January 23, 2017
MISCELLANEOUS
11. STAFF UPDATES
Kent Exner — Mr. Exner provided project updates. Mr. Exner also noted that federal dollar
allocations have been received for Century Avenue in the amount of $1 million. This project
will be completed in 2018. The Hwy 7/Montana Street crossing grant dollars were not
received. It was noted that perhaps money from the Century Avenue project could help fund
the crossing project. Hwy 15/Main Street— design/public engagement consultant proposals will
be reviewed this Friday.
CITY COUNCIL MINUTES MARCH 14, 2017
Matt Jaunich — Sunday liquor store hours may be proposed from 11:00 a.m. — 6:00 p.m., but
that will be brought before Council for their consideration; LMC annual conference June 14-16
in Rochester; tentative three-year contract with the police union that will be coming before the
Council for approval.
12. COUNCIL/MAYOR UPDATE
Steve Cook — Council Member Cook spoke about cracks that have been reported on the
Luce Line Trail. Council Member Cook noted that actually the cracks probably account for
less than 1/2 % of the linear mileage of the trail. Other general discussion was held
regarding the shape of the trail. It was suggested that the City partner with the DNR with
crack sealing the trail to receive economies of scale.
Mayor Forcier — Mayor Forcier commented on storm chasers. These are
individuals/businesses that come into the city following a storm and go door to door
soliciting their services for home repairs following a storm. Matt Jaumch noted that all of
these businesses either need to be licensed with the City or registered with the City. If any
residents have any concerns, they should contact the City Center or the police department.
Mayor Forcier commented on the passing of Chief Wawrzyniak, former fire chief of the
Silver Lake Fire Department.
ADJOURNMENT
Motion by Christensen, second by Lofdahl, to adjourn at 6:50 p.m. Motion carried
unanimously.
Hutchinson/McLeod County Workshop
March 9, 2017 — 3:00 p.m.
Solid Waste Conference Room
County Commissioner Joe Nagel called the meeting to order at 3:00 p.m. Members present were
Council Members Steve Cook, Chad Czmowski and John Lofdahl, County Commissioners Paul
Wright, Doug Krueger, Rich Pohlmeier, Ron Shimanski and Joe Nagel, Hutchinson City
Administrator Matt Jaunich and County Administrator Pat Melvin.
Others present: City of Hutchinson and McLeod County directors and managers
Introductions were given of all in attendance.
City of Hutchinson — Brief Update
Matt Jaunich, City Administrator, provided an update on the happenings in the City of
Hutchinson (handout).
Mayor Gary Forcier and Council Member Mary Christensen arrived at 3:07 p.m.
McLeod County - Brief Update
Pat Melvin, County Administrator, provided an update on the happenings in McLeod County.
Projects include union negotiations along with the Keystone market study completed in 2016;
departmental/organizational restructuring; solid waste projects — ag plastic recycling, roto
chopper, storage facility; jail expansion; Trailblazer health insurance pool
McKewon Creek
It was noted that this is a private ditch that individuals would like to have cleaned out.
Landowners are in favor of having this done. Most of this can be cleaned under a DNR general
permit however the last southerly leg will require a special permit with the DNR. At this time,
the County will be seeking a general permit to complete 90% of the clean out. The question is
how to pay for the project and establish what entities pay for what portions. Mike Junge, county
attorney, spoke before the group. Mr. Junge explained that this project could be paid for by
establishing a special taxing district. This is a $60,000 project that could be funded for 1-3 years
with a special taxing district. John Olson, Hutchinson Public Works Manager, explained that the
City has taken on assessments previously for this type of work. Creating the district and
establishing it as a county -ditch system allows the county to control it. The ditch system is
completely clogged up and should be flowing freely. Partnerships have been established and the
project is moving along nicely.
River Quality/Watersheds
Matt Jaunich explained that the City is undertaking a study to determine the water qualities
within the City to determine what needs to be done to address water quality issues in the Crow
River, Campbell Lake and others. The study will be completed this spring/summer with a
complete report done by the end of the year.
Hutchinson Joint Planning Ordinance
Matt Jaunich explained that there is a perception that the City of Hutchinson "runs" the joint
planning board and procedures. That is incorrect as the joint planning board is an arm of the
county. That is most likely because the City collects fees, writes the board agenda and the
meetings are held at the Hutchinson City Center, however it is not a city function. It was agreed
that procedural things can changed to make it clearer to residents. The County Board would
have to hold a public hearing on this matter. The Joint Planning Board can work out proposed
changes.
Solid Waste Recycling and Housekeeper
Matt Jaunich noted that the City has concerns with garbage blowing in the area from the solid
waste facility especially since it is in the Industrial Park and the City is marketing lots to sell.
Sarah Young, Solid Waste Coordinator, noted that staff is looking at methods to reduce and
maintain this issue. An outdoor storage building is being planned which will really help with
this issue.
City of Hutchinson's Sale of Rotochopper
The City is now selling a rotochopper that was originally purchased by the County and used by
the City which provided services to the cities within the county. The discussion needs to be held
as to how the city can dispose of the equipment.
Northeast Hutchinson Ring Road
Commissioner Joe Nagel noted that a $5-8 million project is on the five-year plan to connect
Hwy 22 to approximately 210th Street north of Hutchinson. An open house was held a few years
ago with not much opposition. Only 10% of the trips are through trips with the majority of the
destination being the City of Hutchinson. The working committee on this project is proposing to
conduct a feasibility study to see if it is sensible to build this connection. The consensus was to
move ahead with a feasibility study.
County -Wide Radio Equipment Replacement
Hutchinson Police Chief Dan Hatten spoke of the 800 mHz radio project. He explained that in
two years the handheld radios will no longer be maintained by Motorola. This means that if the
equipment fails it will not be repaired and instead new equipment will need to be purchased.
Chief Hatten is suggesting that the County and City prepare to fund to replace all of the
equipment. He is proposing to purchase the equipment long before the chances of failing are
likely. Therefore, a discussion should be held on funding the replacement of the equipment used
in the field.
Trailblazer Update
WCAD (made up of 14 cities) is requesting to be removed from the partnership with the
Trailblazer system at the end of the year. Discussions are being held on the joint powers board
of how the organization should move forward.
There was a general discussion on the trail systems, assessing fees and a regional transportation
coalition. With regard to assessing fees, the McLeod County Auditor addressed the group about
an incorrect billing that was sent to the City in October 2016 and how it was her mistake. The
billing that went out was a much lower amount than what was instituted in 2017. Mr. Jaunich
expressed concerns with the impact on the 2017 budget and the Commissioners agreed to look
into options to work with the City on this item.
With no further business to discuss, the meeting was adjourned at 5:15 p.m.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Agreements with Spring Lake Engineering (Lift Station Controls Upgrade)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per a review with the City's Resource Allocation Committee at their February meeting, City staff would like to forward
the attached Engineering Services Agreements (Lift Station Controls Upgrade project) with Spring Lake Engineering
to the City Council for your consideration. Please note that the not -to -exceed fee amounts for each of the respective
agreements (Controls Engineering - $53,424 & Programming Services - $77,544) both exceed $50,000 and require
the City Council's formal approval.
The origins of this proposed engineering efforts can be found within the attached City Lift Station Evaluation study
document. Per this study's conclusions and recommendations, City staff firmly believes that several improvements to
the Harmony Lane wastewater lift station should be administered in the near future (programmed for 2017 within the
approved City Capital Improvement Plan). However, to design and ultimately implement upgrades to any of the City's
lift stations, City staff must clearly establish the future controls/programming of all of our lift stations for
consistency/redundancy purposes and account for improved communications with the WWTF's supervisory control
and data acquisition (SCADA). Thus, this rather substantial effort most be administered at this time and will be
utilized over the next 5 to 10 years as most of our lift stations are upgraded.
Based on City staffs extensive reviews and discussions with Spring Lake Engineering and other industry experts, City
staff believes that the proposed services have been properly scoped and the associated compensation is appropriate
for the defined deliverables. From a financially standpoint, City staff has reviewed the funding of these engineering
services and feel that the Wastewater Utility Fund can allocate the appropriate resources to deliver these necessary
efforts.
BOARD ACTION REQUESTED:
Engineering Service Agreements with Spring Lake Engineering
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 130,968.00
Total City Cost: $ 130,968.00 Funding Source: Wastewater Utility Fund
Remaining Cost: $ 0.00 Funding Source:
Spring Lake Engineerinz
1377 Fireside Dr NE
Fridley, MN 55432
651-283-8904
CONTROLS ENGINEERING
SERVICES AGREEMENT
Project: Hutchinson Lift Station Controls Upgrade
This Agreement is by and between:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
and
Spring Lake Engineering, P.A.
1377 Fireside Drive NE
Fridley, MN 55432
Who agree as follows:
Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the
compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services
upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree
that this signature page, together with Parts I through IV attached, constitute the entire agreement for
this Project. Part V has been included to provided details on the cost.
APPROVED FOR OWNER APPROVED FOR SPRING LAKE ENGINEERING
By:
Printed Name:
Title:
Date:
Hutchinson Proposal - Controls Engineering - Rev2.doc
By:
Printed Name: Thomas K. Sontag, PE
Title: President
Date: December 19. 2016
?-W �S� r) La-)
PART I
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was
recently completed. The objectives of the study were to standardize pumps and controls across
several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work
throughout the City.
The study recommendations include:
• Replace panels which are in poor condition
• Upgrade remaining panels with control upgrades
• Replace or upgrade the communication system for the lift stations
• Install a new master polling system
• Purchase a development system for testing (becomes spares after project completion)
• Develop a standard preliminary control design for replacement panels
• Tailor the standard to each site and procure panels and installation services
• Develop a standard preliminary control design for upgraded panels
• Tailor the standard to each site and procure components and installation services
• Develop standard and documented programming for the lift stations
• Develop documented program for the new polling processor
• Configure standard local operator stations, then tailor to each site if necessary
• Develop Citect SCADA to easily switch to the new controls as sites are upgraded
This proposal is for engineering services to upgrade the process control system for lift stations. In
general the project will have two similar paths; one path for the replacement panels and the other
path for upgrading the remaining panels. Both paths will start with common project planning,
followed by design, procurement and construction.
We recommend a single electrical contractor to install all of the replacement panels, and a single
contractor to upgrade remaining panels with new components. However, installation of the
replacement panels does not have to be provided by the same contractor as the panel upgrades.
Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide
engineering services and preliminary designs to match the requirements of the desired process
strategy, backup control, pump installations, and level of controls standardization desired at all lift
stations excluding HATS and Main Lift Station.
B. SCOPE OF SERVICES
Engineering Services to be provided by Spring Lake Engineering for this Project under this
Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule):
Page 2
1. Project planning — work with the City to plan a project timeline; set control design
guidelines; select potential builders, suppliers and contractors; detail how a panel
replacement will be conducted; detail how a panel upgrade will be conducted
2. Design — develop a communication design; develop a preliminary design for replacement
panels; develop a design for upgraded panel; tailor the designs to each station, taking into
account factors such as the condition of existing systems and site
3. Procurement — develop procurement documents such as bills of material for every site and
assist the City in developing an RFP for panel fabrication; answer RFI's from panel shops;
review panel fabrication proposals; assist City in purchasing parts for upgraded panels;
review shop submittals; answer questions raised during fabrication; keep abreast of
timelines and delivery; observe a Factory Authorized Test for each panel
4. Installation — develop RFP for installation of replacement panels and the head end
communication system, review contractor questions and RFI's, assist the City in coordinating
installation; develop RFP for installation of equipment in the upgraded panels, review
contractor questions and RFI's, assist the City in coordinating installation, and update
drawings for upgrade panels to as -built condition; answer questions from the contractors at
the time of installation
C. DRAWINGS
As with the design and potentially the installation, drawings are divided into two general sets, those
for the replacement panels and those for the upgraded panels.
Preliminary designs for the replacement panels will be drawn by Spring Lake Engineering and
submitted with the RFP's to the panel shops for their proposals. Detailed drawings for the
replacement panels will be drafted by the panel shop and released as As -Built Drawings. Field
markups by the installer or Engineer will be submitted to the panel shop for incorporation into Final
As -Installed drawings. The RFP will require the panel shop to provide final drawings in paper copy
and as AutoCAD files.
Designs for the panel upgrades will be drawn by Spring Lake Engineering and submitted with the RFP
(or other appropriate procurement documentation) to the installation contractor for their
proposals. Field markups by the installer or Engineer will be incorporated into final As -Built drawings
by Spring Lake Engineering. Spring Lake Engineering will provide final drawings in paper copy and in
electronic AutoCAD files.
D. IMPLEMENTATION PROGRAMMING
Spring Lake Engineering will submit a separate proposal for implementation programming, startup,
checkout and training.
E. PROJECT TIMING
Spring Lake Engineering is prepared to begin the work immediately upon authorization. Given the
nature of the work, we recommend completing the work over the course of the spring, summer and
fall months. Once the contractors and fabricator are selected, we anticipate a project timeline of
approximately eight (8) months.
Page 3
PART II
OWNER RESPONSIBILITIES
A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to Spring
Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake
Engineering to complete its Services.
2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring
Lake Engineering's Scope of Services, including but not limited to and where applicable: design
and record drawings for existing facilities; property descriptions, land use restrictions, surveys,
geotechnical and environmental studies, or assessments.
3. Provide to Spring Lake Engineering existing information regarding the existence and locations of
utilities and other underground facilities.
4. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering
to provide the Services.
S. Provide alternative pumping and operational support during installation.
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined as Engineering in the Scope of Services (Part 1) of this
Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect
at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be
billed at cost. The total cost for these basic Services will not exceed $53,424 without prior written
approval from Owner.
B. Spring Lake Engineering will bill Owner monthly, with net payment due in 35 days.
C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the
above -stated contract value. Services relative to scope changes will not be initiated without
authorization from Owner.
Page 4
PART IV
SPRING LAKE ENGINEERING, P.A.
TERMS AND CONDITIONS
ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING
1.1 Other Provisions Concerning Payment
A. Preparation of Invoices. Invoices will be prepared
monthly in accordance with Spring Lake Engineering's
standard invoicing practices and will be submitted to
Owner by Spring Lake Engineering, unless otherwise
agreed. The amount billed in each invoice will be
calculated as set forth in Proposal or Task Order.
B. Payment of Invoices. Invoices are due and payable
upon receipt If Owner fails to make any payment due
Spring Lake Engineering for services and expenses within
35 days after receipt of their invoice therefore, the
amounts due Spring Lake Engineering will be increased at
the rate of 1.59 per month (or the maximum rate of
interest permitted by law, if less.) In addition, Spring Lake
Engineering may after giving seven days written notice to
Owner, suspend services under this Agreement until
Spring Lake Engineering has been paid in full all amounts
due for services, expenses, and other related charges.
Design professionals shall not have any liability whatsoever
to the Client for any costs or damages as a result of such
suspension caused by any breach of this Agreement by the
Client. Payments will be credited first to interest then to
principal.
C. As required by the Construction Lien Law, Spring Lake
Engineering hereby notifies Owner that persons or
companies furnishing labor or materials for the construction
on Owner's land may have lien rights on Owner's land and
buildings if not paid.
D. Disputed Invoices. If the Client objects to any portion of
an invoice, the Client shall so notify the Design Professional
in writing within 35 calendar days of receipt of the invoice.
The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the
invoice not in dispute. Interest as stated shall be paid by the
Client on all disputed invoiced amounts resolved in the
Design Professional's favor and unpaid for more than 35
calendar days after date of submission.
E. Payments Upon Termination. In the event of any
termination under Paragraph 2.04, Spring Lake Engineering
will be entitled to invoice Owner and will be paid in
accordance with Proposal for all services performed or
furnished and all Reimbursable Expenses incurred through
the effective date of termination.
ARTICLE 2 - GENERAL CONSIDERATIONS
2.1 Standards of Performance
A. The standard of care for all professional services and
related services performed or furnished by Spring Lake
Engineering under this Agreement will be the care and
skill ordinarily used by members of their profession
practicing under similar circumstances at the same time
and in the same locality. Spring Lake Engineering makes no
warranties, expressed or implied, under this Agreement, in
connection with their services.
B. Spring Lake Engineering shall perform or furnish
professional services and related services in phases of the
Project to which this Agreement applies. Spring Lake
Engineering shall serve as Owner's prime professional for
the Project. Spring Lake Engineering may employ such
Subconsultants as they deem necessary to assist in the
performance or furnishing of the services. Spring Lake
Engineering shall not be required to employ any
Subconsultant unacceptable to them.
C. Spring Lake Engineering and Owner will endeavor to
comply with applicable Laws or Regulations. This Agreement
is based on these requirements as of its Effective Date.
Changes to these requirements after Effective Date of this
Agreement may be the basis or modifications to Owner's
responsibilities or to Spring Lake Engineering's scope of
services, times of performance, or compensation.
D. Owner shall be responsible for, and Spring Lake
Engineering may rely upon, the accuracy and
completeness of all requirements, programs, instructions,
reports, data, and other information furnished by Owner
to Spring Lake Engineering pursuant to this Agreement.
Spring Lake Engineering may use such requirements,
reports, data, and information in performing or furnishing
services under this Agreement.
E. Owner shall make decisions and carry out its other
responsibilities in a timely manner and shall bare all costs
incident thereto so as not to delay the services of Spring lake
Engineering.
2.2 Use or Documents
A. All Documents are instruments of service in respect to
this Project, and belong to Owner, but Spring Lake
Engineering shall retain the right to reuse, at the discretion of
Spring Lake Engineering, any information contained in the
Documents.
B. Copies of Documents that may be relied upon by Owner
are limited to the printed copies (also known as hard copies)
that are signed or sealed by Spring Lake Engineering. Files
in electronic media format of text, data, graphics, or of
other types that are furnished by Spring Lake Engineering
to Owner are only for convenience of Owner. Any
conclusion or information obtained or derived from such
electronic files will beat the user's sole risk.
C. Owner may make, and retain, and reuse copies of
Documents for information and reference in connection with
use on the Project by Owner with written permission from
Spring Lake Engineering. Such Documents are not intended
or represented to be suitable for reuse by Owner or others
on extensions of the Project or on any other project. Any
such reuse or modification without written verification or
adaptation by Spring Lake Engineering, as appropriate for
the specific purpose intended, will be at Owner's sole risk
and without liability or legal exposure to Spring Lake
Engineering or its Subconsultants. Owner shall indemnify
and hold harmless Spring Lake Engineering and its
Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or resulting
therefrom.
D. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern.
Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2
2.3
2.4
PART IV
Insurance
A. Spring Lake Engineering shall procure and maintain
Professional Liability, General Liability, Workers
Compensation, and Automotive Liability which are
applicable to the Project
B. Owner shall procure and maintain General Liability and
Property Insurance policies which are applicable to the
Project.
Termination
A. The obligation to provide further services under this
Agreement may be terminated:
1. For cause, by either party upon 30 days written
notice in the event of substantial failure upon the other
party to perform in accordance with the terms hereof
through no fault of the terminating party
2. For Convenience, by Owner effective upon the
receipt of notice by Spring Lake Engineering.
2.5 Dispute Resolution
A. Owner and Spring Lake Engineering agree to negotiate
all disputes between them in good faith for a period of 30
days from the date of notice, prior to exercising their rights
under provisions of this Agreement, or under law.
B. Mediation - In an effort to resolve any conflicts that
arise during the design or construction of the project or
following the completion of the project, the Client and the
Design Professional agree that all disputes between them
arising out of or relating to this Agreement shall be
submitted to nonbinding mediation unless the parties
mutually agree otherwise. The Client and the Design
Professional further agree to include a similar mediation
provision in all agreements with independent contractors
and consultants retained for the project and to require all
independent contractors and consultants also to include a
similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers, or fabricators so
retained, thereby providing mediation as the primary
method for dispute resolution between the parties to those
agreements.
2.6 Hazardous Environmental Condition
A. Owner represents to Spring Lake Engineering that to
the best of its knowledge, a Hazardous Environmental
Condition does not exist.
B. Owner has disclosed to the best of its knowledge to
Spring Lake Engineering the existence of Asbestos, PCB's,
Petroleum, Hazardous Waste, or Radioactive Material
located at or near the Project Site, including type, quantity,
and location.
C. It is acknowledged by both parties that Spring Lake
Engineering scope of services does not include any services
related to asbestos or hazardous or toxic materials. In the
event the Design Professional or any other party encounters
asbestos or hazardous or toxic materials at the jobsite, or
should it become known in any way that such materials may
be present at the jobsite or any adjacent areas that may
affect the performance of the Design Professional's services,
the Design Professional may, at his or her option and
without liability for consequential or any other damages,
suspend performance of services on the project until the
Client retains appropriate specialist consultants or
contractors to identity, abate and/or remove the asbestos or
hazardous toxic materials, and warrant that the jobsite is in
full compliance with applicable laws and regulations.
D. The Client agrees, notwithstanding any other provision
of this Agreement, to the fullest extent permitted by law, to
defend, indemnify and hold harmless the Design
Professional, his or her officers partners, employees, agents
and consultants from and against any and all claims, suits,
demands, liabilities, losses, or cost, including reasonable
attorneys' fees and defense costs, resulting or accruing to
any and all persons, firms and any other legal entity, caused
by, arising out of or in any way connected with the
detection, presence, handling, removal, abatement, or
disposal of any asbestos or hazardous toxic substances,
products or materials that exist on, about or adjacent to the
jobsite, whether liability arises under breach of contract or
warranty, tort, including negligence, strict liability or
statutory liability or any other cause or action.
2.7 Allocation of Risks
A. Indemnification
1. To the fullest extent permitted by law, Spring
Lake Engineering shall indemnify and hold harmless
Owner, Owner's officers, directors, partners, and
employees from and against any and all costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professions, and all court or arbitration or other
dispute resolutions costs) caused solely by the
negligent acts or omissions of Spring Lake Engineering
or its officers, directors, partners, employees in the
performance and furnishing of Spring Lake
Engineering's services under this Agreement.
2. To the fullest extent permitted by law, Owner shall
indemnify and hold harmless Spring Lake Engineering,
its officers, directors partners, employees, and
Subconsultants from and against any and all costs,
losses, and damages (including but not limited to all
fees and charges of engineers, architects, attorneys, and
other professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the negligent
acts or omissions of Owner or Owner's officers,
directors, partners, employees, and Owner's
Consultants with respect to this Agreement or the
Project.
3. To the fullest extent permitted by law, Spring
Lake Engineering's total liability to Owner and anyone
claiming by, through, or under Owner for any cost, loss
or damages caused in part by the negligence of
Spring Lake Engineering and in part by the negligence
of Owner or any other negligent entity or individual,
shall not exceed the percentage share that Spring Lake
Engineering negligence bears to the total negligence of
Owner. Spring Lake Engineering, and all other
negligent entities and individuals. The percentage share
of each party's liability will be determined by McLeod
County District Court.
Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2
PART V
DETAILED COST SCHEDULE
Hutchinson Lift Station Controls Upgrade
Controls Engineering
Task Hours
Rate
Cost
Planning
16
120
$1,920
Design Communication System
16
120
$1,920
Panels for Replacement
Develop preliminary design
40
120
$4,800
Develop RFP for Panels
24
120
$2,880
Develop Site Plan and Demo Drawings
24
120
$2,880
Develop RFP for Installation
24
120
$2,880
Panels for Upgrade
Develop preliminary design
16
120
$1,920
Develop details and drawings per site
80
120
$9,600
Develop Bill of Materials for equipment
24
120
$2,880
Develop RFP for Installation
24
120
$2,880
Procurement documents for communication
8
120
$960
Review proposals and select vendors
8
120
$960
Review submittals
8
120
$960
Answer panel/equipment vendor questions
8
120
$960
Answer installation questions
8
120
$960
Factory Authorized Test (FAT)
16
120
$1,920
Examine field installations
8
120
$960
Coordinate startup
16
120
$1,920
Project management and execution
16
120
$1,920
AutoCAD support
40
60
$4,800
Time Total: $50,880
Approx: 1 day per site plus 8 trips Travel: $2,544
Total: 1 $53,424
Page 7
Sprint Lake Enzineerinz
1377 Fireside Dr NE
Fridley, MN 55432
651-283-8904
IMPLEMENTATION PROGRAMMING
SERVICES AGREEMENT
Project: Hutchinson Lift Station Controls Upgrade
This Agreement is by and between:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
and
Spring Lake Engineering, P.A.
1377 Fireside Drive NE
Fridley, MN 55432
Who agree as follows:
Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the
compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services
upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree
that this signature page, together with Parts I through IV attached, constitute the entire agreement for
this Project. Part V has been included to provided details on the cost.
APPROVED FOR OWNER APPROVED FOR SPRING LAKE ENGINEERING
By:
Printed Name:
Title:
Date:
By:
Printed Name: Thomas K. Sontag, PE
Title: President
Date: December 30, 2016
Hutchinson Proposal - Implementation Programming - Rev2 Shell.doc
PART
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was
recently completed. The objectives of the study were to standardize pumps and controls across
several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work
throughout the City.
The study recommendations include:
• Replace panels which are in poor condition
• Upgrade remaining panels with control upgrades
• Replace or upgrade the communication system for the lift stations
• Install a new master polling system
• Purchase a development system for testing (becomes spares after project completion)
• Develop a standard preliminary control design for replacement panels
• Tailor the standard to each site and procure panels and installation services
• Develop a standard preliminary control design for upgraded panels
• Tailor the standard to each site and procure components and installation services
• Develop standard and documented programming for the lift stations
• Develop documented program for the new polling processor
• Configure standard Local Operator Station (LOS), then tailor to each site if necessary
• Develop Cited SCADA to easily switch to the new controls as sites are upgraded
This proposal is to provide integration programming, startup, checkout and training services for the
lift station controls upgrade project. This will include programming and control strategies for the Lift
Station PLC's (Programmable Logic Controller), configuring of LOC's, programming of the polling PLC,
and configuration of Citect HMI to integrate the new controls into the existing SCADA system and
provide an interface with the polling PLC.
Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide
engineering services and preliminary designs to match the requirements of the desired process
strategy, backup control, pump installations, and level of controls standardization desired at all lift
stations excluding HATS and Main Lift Station.
B. SCOPE OF SERVICES
Basic Services to be provided by Spring Lake Engineering for this Project under this Agreement are as
follows (also see attached and corresponding Design & Expense Fee Schedule):
Programming
• Develop the polling PLC
• Develop standard Local Operator Station
Page 2
• Develop standard Lift Station program
• Develop Citect SCADA interface with new polling PLC
• Review new screens and programming with WWTP
• Support decommissioning of communication in the LC3000 by others
• Tailor standard PLC to each site as necessary
• Tailor standard Local Operator Station to each site as necessary
• Configure SCADA to each site as necessary
• Startup and Checkout
• Train operators
• Provide standard control strategy and documentation
C. HARMONY
Harmony Lift Station is not included in this proposal as it was included under separate cover.
D. PLC AND LOS MANUFACTURER
It is assumed that Rockwell Allen Bradley MicroLogix PLC's and Allen Bradley PanelView's (or similar)
will be used on the project.
E. PROJECT TIMING
Spring Lake Engineering is prepared to begin the work immediately upon authorization, and will
match the schedule of the Lift Station Controls Upgrade Project.
Page 3
PART II
OWNER RESPONSIBILITIES
A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to Spring
Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake
Engineering to complete its Services.
2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring
Lake Engineering's Scope of Services, including but not limited to and where applicable: design
and record drawings for existing facilities; property descriptions, land use restrictions, surveys,
geotechnical and environmental studies, or assessments.
3. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering
to provide the Services.
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined as Programming in the Scope of Services (Part 1) of this
Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect
at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be
billed at cost. The total cost for these basic Services will not exceed $77,544 without prior written
approval from Owner.
B. Spring Lake Engineering will bill Owner monthly, with net payment due in 35 days.
C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the
above -stated contract value. Services relative to scope changes will not be initiated without
authorization from Owner.
Page 4
PART IV
SPRING LAKE ENGINEERING, P.A.
TERMS AND CONDITIONS
ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING
1.1 Other Provisions Concerning Payment
A. Preparation of Invoices. Invoices will be prepared
monthly in accordance with Spring Lake Engineering's
standard invoicing practices and will be submitted to
Owner by Spring Lake Engineering, unless otherwise
agreed. The amount billed in each invoice will be
calculated as set forth in Proposal or Task Order.
B. Payment of Invoices. Invoices are due and payable
upon receipt If Owner fails to make any payment due
Spring Lake Engineering for services and expenses within
35 days after receipt of their invoice therefore, the
amounts due Spring Lake Engineering will be increased at
the rate of 1.5% per month (or the maximum rate of
interest permitted by law, if less.) In addition, Spring Lake
Engineering may after giving seven days written notice to
Owner, suspend services under this Agreement until
Spring Lake Engineering has been paid in full all amounts
due for services, expenses, and other related charges.
Design professionals shall not have any liability whatsoever
to the Client for any costs or damages as a result of such
suspension caused by any breach of this Agreement by the
Client. Payments will be credited first to interest then to
principal.
C. As required by the Construction Lien Law, Spring Lake
Engineering hereby notifies Owner that persons or
companies furnishing labor or materials for the construction
on Owner's land may have lien rights on Owner's land and
buildings if not paid.
D. Disputed Invoices. If the Client objects to any portion of
an invoice, the Client shall so notify the Design Professional
in writing within 35 calendar days of receipt of the invoice.
The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the
invoice not in dispute. Interest as stated shall be paid by the
Client on all disputed invoiced amounts resolved in the
Design Professional's favor and unpaid for more than 35
calendar days after date of submission.
E. Payments Upon Termination. In the event of any
termination under Paragraph 2.04, Spring Lake Engineering
will be entitled to invoice Owner and will be paid in
accordance with Proposal for all services performed or
furnished and all Reimbursable Expenses incurred through
the effective date of termination.
ARTICLE 2 - GENERAL CONSIDERATIONS
2.1 Standards of Performance
A. The standard of care for all professional services and
related services performed or furnished by Spring Lake
Engineering under this Agreement will be the care and
skill ordinarily used by members of their profession
practicing under similar circumstances at the same time
and in the same locality. Spring Lake Engineering makes no
warranties, expressed or implied, under this Agreement, in
connection with their services.
B. Spring Lake Engineering shall perform or furnish
professional services and related services in phases of the
Project to which this Agreement applies. Spring Lake
Engineering shall serve as Owner's prime professional for
the Project. Spring Lake Engineering may employ such
Subconsultants as they deem necessary to assist in the
performance or furnishing of the services. Spring Lake
Engineering shall not be required to employ any
Subconsultant unacceptable to them.
C. Spring Lake Engineering and Owner will endeavor to
comply with applicable Laws or Regulations. This Agreement
is based on these requirements as of its Effective Date.
Changes to these requirements after Effective Date of this
Agreement may be the basis or modifications to Owner's
responsibilities or to Spring Lake Engineering's scope of
services, times of performance, or compensation.
D. Owner shall be responsible for, and Spring Lake
Engineering may rely upon, the accuracy and
completeness of all requirements, programs, instructions,
reports, data, and other information furnished by Owner
to Spring Lake Engineering pursuant to this Agreement.
Spring Lake Engineering may use such requirements,
reports, data, and information in performing or furnishing
services under this Agreement.
E. Owner shall make decisions and carry out its other
responsibilities in a timely manner and shall bare all costs
incident thereto so as not to delay the services of Spring Lake
Engineering.
2.2 Use or Documents
A. All Documents are instruments of service in respect to
this Project, and belong to Owner, but Spring Lake
Engineering shall retain the right to reuse, at the discretion of
Spring Lake Engineering, any information contained in the
Documents.
B. Copies of Documents that may be relied upon by Owner
are limited to the printed copies (also known as hard copies)
that are signed or sealed by Spring Lake Engineering. Files
in electronic media format of text, data, graphics, or of
other types that are furnished by Spring Lake Engineering
to Owner are only for convenience of Owner. Any
conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
C. Owner may make, and retain, and reuse copies of
Documents for information and reference in connection with
use on the Project by Owner with written permission from
Spring Lake Engineering. Such Documents are not intended
or represented to be suitable for reuse by Owner or others
on extensions of the Project or on any other project. Any
such reuse or modification without written verification or
adaptation by Spring Lake Engineering, as appropriate for
the specific purpose intended, will be at Owner's sole risk
and without liability or legal exposure to Spring Lake
Engineering or its Subconsultants. Owner shall indemnify
and hold harmless Spring Lake Engineering and its
Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or resulting
therefrom.
D. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern.
Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2
2.3
2.4
PART IV
Insurance
A. Spring Lake Engineering shall procure and maintain
Professional Liability, General Liability, Workers
Compensation, and Automotive Liability which are
applicable to the Project
B. Owner shall procure and maintain General Liability and
Property Insurance policies which are applicable to the
Project.
Termination
A. The obligation to provide further services under this
Agreement may be terminated:
1. For cause, by either party upon 30 days written
notice in the event of substantial failure upon the other
party to perform in accordance with the terms hereof
through no fault of the terminating party
2. For Convenience, by Owner effective upon the
receipt of notice by Spring Lake Engineering.
2.5 Dispute Resolution
A. Owner and Spring Lake Engineering agree to negotiate
all disputes between them in good faith for a period of 30
days from the date of notice, prior to exercising their rights
under provisions of this Agreement, or under law.
B. Mediation - In an effort to resolve any conflicts that
arise during the design or construction of the project or
following the completion of the project, the Client and the
Design Professional agree that all disputes between them
arising out of or relating to this Agreement shall be
submitted to nonbinding mediation unless the parties
mutually agree otherwise. The Client and the Design
Professional further agree to include a similar mediation
provision in all agreements with independent contractors
and consultants retained for the project and to require all
independent contractors and consultants also to include a
similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers, or fabricators so
retained, thereby providing mediation as the primary
method for dispute resolution between the parties to those
agreements.
2.6 Hazardous Environmental Condition
A. Owner represents to Spring Lake Engineering that to
the best of its knowledge, a Hazardous Environmental
Condition does not exist.
B. Owner has disclosed to the best of its knowledge to
Spring Lake Engineering the existence of Asbestos, PCB's,
Petroleum, Hazardous Waste, or Radioactive Material
located at or near the Project Site, including type, quantity,
and location.
C. It is acknowledged by both parties that Spring Lake
Engineering scope of services does not include any services
related to asbestos or hazardous or toxic materials. In the
event the Design Professional or any other party encounters
asbestos or hazardous or toxic materials at the jobsite, or
should it become known in any way that such materials may
be present at the jobsite or any adjacent areas that may
affect the performance of the Design Professional's services,
the Design Professional may, at his or her option and
without liability for consequential or any other damages,
suspend performance of services on the project until the
Client retains appropriate specialist consultants or
contractors to identity, abate and/or remove the asbestos or
hazardous toxic materials, and warrant that the jobsite is in
full compliance with applicable laws and regulations.
D. The Client agrees, notwithstanding any other provision
of this Agreement, to the fullest extent permitted by law, to
defend, indemnify and hold harmless the Design
Professional, his or her officers partners, employees, agents
and consultants from and against any and all claims, suits,
demands, liabilities, losses, or cost, including reasonable
attorneys' fees and defense costs, resulting or accruing to
any and all persons, firms and any other legal entity, caused
by, arising out of or in any way connected with the
detection, presence, handling, removal, abatement, or
disposal of any asbestos or hazardous toxic substances,
products or materials that exist on, about or adjacent to the
jobsite, whether liability arises under breach of contract or
warranty, tort, including negligence, strict liability or
statutory liability or any other cause or action.
2.7 Allocation of Risks
A. Indemnification
1. To the fullest extent permitted by law, Spring
Lake Engineering shall indemnify and hold harmless
Owner, Owner's officers, directors, partners, and
employees from and against any and all costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professions, and all court or arbitration or other
dispute resolutions costs) caused solely by the
negligent acts or omissions of Spring Lake Engineering
or its officers, directors, partners, employees in the
performance and furnishing of Spring Lake
Engineering's services under this Agreement.
2. To the fullest extent permitted by law, Owner shall
indemnify and hold harmless Spring Lake Engineering,
its officers, directors partners, employees, and
Subconsultants from and against any and all costs,
losses, and damages (including but not limited to all
fees and charges of engineers, architects, attorneys, and
other professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the negligent
acts or omissions of Owner or Owner's officers,
directors, partners, employees, and Owner's
Consultants with respect to this Agreement or the
Project.
3. To the fullest extent permitted by law, Spring
Lake Engineering's total liability to Owner and anyone
claiming by, through, or under Owner for any cost, loss
or damages caused in part by the negligence of
Spring Lake Engineering and in part by the negligence
of Owner or any other negligent entity or individual,
shall not exceed the percentage share that Spring Lake
Engineering negligence bears to the total negligence of
Owner. Spring Lake Engineering, and all other
negligent entities and individuals. The percentage share
of each part's liability will be determined by McLeod
County District Court.
Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2
PART V
DETAILED COST SCHEDULE
Hutchinson Lift Station Controls Upgrade
Implementation Programming
Lift Station
PLC
Program
(hours)
LOS
Program
(hours)
SCADA
Program
(hours)
Startup
&
Checkout
(hours)
Training
/Review
(hours)
Documentation
(hours)
Rate
Total
Controls
Cost
5TH AVENUE SW
8
8
8
8
1
2
$120
$4,200
CAMPBELL LANE
8
8
8
8
1
2
$120
$4,200
DELAWARE
8
8
8
8
1
2
$120
$4,200
ELEMENTARY
8
8
8
8
1
2
$120
$4,200
HWY 15
8
8
8
8
1
2
$120
$4,200
MCDONALDS
8
8
8
8
1 1
2
$120
$4,200
OTTER LAKE
8
8
8
8
1
2
$120
$4,200
OUR SAVIOR'S
8
8
8
8
1
2
$120
$4,200
SHADY RIDGE
8
8
8
8
1
2
$120
$4,200
STONEY POINT
8
8
8
8
1
2
$120
$4,200
EQ BASIN
10
10
8
8
1 1
2
$120
$4,680
$0
Head End PLC/Radio(cell)
40
60
32
1
4
$120
$16,440
Develop Standard LS
40
40
10
1
8
1 $120
$11,880
LOS (Local Operator
Station)
Notes:
1. Travel of 1 day per site plus 8 trips
2. Harmony not included
3. LOS (Local Operator Station (e.g. PanelView))
Page 7
Time Total: $75,000
Travel: $2,544
Total: $77,544
Spring Lake Enaineerina
1377 Fireside Dr NE
Fridley, MN 55432
651-283-8904
CONTROLS ENGINEERING
SERVICES AGREEMENT
Project: Hutchinson Lift Station Controls Upgrade
This Agreement is by and between:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
and
Spring Lake Engineering, P.A.
1377 Fireside Drive NE
Fridley, MN 55432
Who agree as follows:
Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the
compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services
upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree
that this signature page, together with Parts I through IV attached, constitute the entire agreement for
this Project. Part V has been included to provided details on the cost.
APPROVED FOR OWNER
By:
Printed Name: Matt Jaunich
Title: City Administrator
Date: March 28, 2017
Hutchinson Proposal - Controls Engineering - Revl.doc
APPROVED FOR SPRING LAKE ENGINEERING
By:
Printed Name: Thomas K. Sontae. PE
Title: President
Date: December 19. 2016
PART I
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was
recently completed. The objectives of the study were to standardize pumps and controls across
several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work
throughout the City.
The study recommendations include:
• Replace panels which are in poor condition
• Upgrade remaining panels with control upgrades
• Replace or upgrade the communication system for the lift stations
• Install a new master polling system
• Purchase a development system for testing (becomes spares after project completion)
• Develop a standard preliminary control design for replacement panels
• Tailor the standard to each site and procure panels and installation services
• Develop a standard preliminary control design for upgraded panels
• Tailor the standard to each site and procure components and installation services
• Develop standard and documented programming for the lift stations
• Develop documented program for the new polling processor
• Configure standard local operator stations, then tailor to each site if necessary
• Develop Citect SCADA to easily switch to the new controls as sites are upgraded
This proposal is for engineering services to upgrade the process control system for lift stations. In
general the project will have two similar paths; one path for the replacement panels and the other
path for upgrading the remaining panels. Both paths will start with common project planning,
followed by design, procurement and construction.
We recommend a single electrical contractor to install all of the replacement panels, and a single
contractor to upgrade remaining panels with new components. However, installation of the
replacement panels does not have to be provided by the same contractor as the panel upgrades.
Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide
engineering services and preliminary designs to match the requirements of the desired process
strategy, backup control, pump installations, and level of controls standardization desired at all lift
stations excluding HATS and Main Lift Station.
B. SCOPE OF SERVICES
Engineering Services to be provided by Spring Lake Engineering for this Project under this
Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule):
Page 2
1. Project planning — work with the City to plan a project timeline; set control design
guidelines; select potential builders, suppliers and contractors; detail how a panel
replacement will be conducted; detail how a panel upgrade will be conducted
2. Design — develop a communication design; develop a preliminary design for replacement
panels; develop a design for upgraded panel; tailor the designs to each station, taking into
account factors such as the condition of existing systems and site
3. Procurement — develop procurement documents such as bills of material for every site and
assist the City in developing an RFP for panel fabrication; answer RFI's from panel shops;
review panel fabrication proposals; assist City in purchasing parts for upgraded panels;
review shop submittals; answer questions raised during fabrication; keep abreast of
timelines and delivery; observe a Factory Authorized Test for each panel
4. Installation — develop RFP for installation of replacement panels and the head end
communication system, review contractor questions and RFI's, assist the City in coordinating
installation; develop RFP for installation of equipment in the upgraded panels, review
contractor questions and RFI's, assist the City in coordinating installation, and update
drawings for upgrade panels to as -built condition; answer questions from the contractors at
the time of installation
C. DRAWINGS
As with the design and potentially the installation, drawings are divided into two general sets, those
for the replacement panels and those for the upgraded panels.
Preliminary designs for the replacement panels will be drawn by Spring Lake Engineering and
submitted with the RFP's to the panel shops for their proposals. Detailed drawings for the
replacement panels will be drafted by the panel shop and released as As -Built Drawings. Field
markups by the installer or Engineer will be submitted to the panel shop for incorporation into Final
As -Installed drawings. The RFP will require the panel shop to provide final drawings in paper copy
and as AutoCAD files.
Designs for the panel upgrades will be drawn by Spring Lake Engineering and submitted with the RFP
(or other appropriate procurement documentation) to the installation contractor for their
proposals. Field markups by the installer or Engineer will be incorporated into final As -Built drawings
by Spring Lake Engineering. Spring Lake Engineering will provide final drawings in paper copy and in
electronic AutoCAD files.
D. IMPLEMENTATION PROGRAMMING
Spring Lake Engineering will submit a separate proposal for implementation programming, startup,
checkout and training.
E. PROJECT TIMING
Spring Lake Engineering is prepared to begin the work immediately upon authorization. Given the
nature of the work, we recommend completing the work over the course of the spring, summer and
fall months. Once the contractors and fabricator are selected, we anticipate a project timeline of
approximately eight (8) months.
Page 3
PART II
OWNER RESPONSIBILITIES
A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to Spring
Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake
Engineering to complete its Services.
2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring
Lake Engineering's Scope of Services, including but not limited to and where applicable: design
and record drawings for existing facilities; property descriptions, land use restrictions, surveys,
geotechnical and environmental studies, or assessments.
3. Provide to Spring Lake Engineering existing information regarding the existence and locations of
utilities and other underground facilities.
4. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering
to provide the Services.
5. Provide alternative pumping and operational support during installation.
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined as Engineering in the Scope of Services (Part 1) of this
Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect
at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be
billed at cost. The total cost for these basic Services will not exceed $53,424 without prior written
approval from Owner.
B. Spring Lake Engineering will bill Owner monthly, with net payment due in 30 days.
C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the
above -stated contract value. Services relative to scope changes will not be initiated without
authorization from Owner.
Page 4
PART IV
SPRING LAKE ENGINEERING, P.A.
TERMS AND CONDITIONS
ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING
1.1 Other Provisions Concerning Payment
A. Preparation of Invoices. Invoices will be prepared
monthly in accordance with Spring Lake Engineering's
standard invoicing practices and will be submitted to
Owner by Spring Lake Engineering, unless otherwise agreed.
The amount billed in each invoice will be calculated as
set forth in Proposal or Task Order.
B. Payment of Invoices. Invoices are due and payable
upon receipt If Owner fails to make any payment due
Spring Lake Engineering for services and expenses within
30 days after receipt of their invoice therefore, the
amounts due Spring Lake Engineering will be increased at
the rate of 1.5% per month (or the maximum rate of
interest permitted by law, if less.) In addition, Spring Lake
Engineering may after giving seven days written notice to
Owner, suspend services under this Agreement until
Spring Lake Engineering has been paid in full all amounts
due for services, expenses, and other related charges.
Design professionals shall not have any liability whatsoever
to the Client for any costs or damages as a result of such
suspension caused by any breach of this Agreement by the
Client. Payments will be credited first to interest then to
principal.
C. As required by the Construction Lien Law, Spring Lake
Engineering hereby notifies Owner that persons or
companies furnishing labor or materials for the construction
on Owner's land may have lien rights on Owner's land and
buildings if not paid.
D. Disputed Invoices. If the Client objects to any portion of
an invoice, the Client shall so notify the Design Professional
in writing within 30 calendar days of receipt of the invoice.
The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the
invoice not in dispute. Interest as stated shall be paid by the
Client on all disputed invoiced amounts resolved in the
Design Professional's favor and unpaid for more than 30
calendar days after date of submission.
E. Payments Upon Termination. In the event of any
termination under Paragraph 2.04, Spring Lake Engineering
will be entitled to invoice Owner and will be paid in
accordance with Proposal for all services performed or
furnished and all Reimbursable Expenses incurred through
the effective date oftermination.
ARTICLE 2 -GENERAL CONSIDERATIONS
2.1 Standards of Performance
A. The standard of care for all professional services and
related services performed or furnished by Spring Lake
Engineering under this Agreement will be the care and
skill ordinarily used by members of their profession
practicing under similar circumstances at the same time
and in the same locality. Spring Lake Engineering makes no
warranties, expressed or implied, under this Agreement, in
connection with their services.
B. Spring Lake Engineering shall perform or furnish
professional services and related services in phases of the
Project to which this Agreement applies. Spring Lake
Engineering shall serve as Owner's prime professional for
the Project. Spring Lake Engineering may employ such
Subconsultants as they deem necessary to assist in the
performance or furnishing of the services. Spring Lake
Engineering shall not be required to employ any
Subconsultant unacceptable to them.
C. Spring Lake Engineering and Owner will endeavor to
comply with applicable Laws or Regulations. This Agreement
is based on these requirements as of its Effective Date.
Changes to these requirements after Effective Date of this
Agreement may be the basis or modifications to Owner's
responsibilities or to Spring Lake Engineering's scope of
services, times of performance, or compensation.
D. Owner shall be responsible for, and Spring Lake
Engineering may rely upon, the accuracy and
completeness of all requirements, programs, instructions,
reports, data, and other information furnished by Owner
to Spring Lake Engineering pursuant to this Agreement.
Spring Lake Engineering may use such requirements,
reports, data, and information in performing or furnishing
services under this Agreement.
E. Owner shall make decisions and carry out its other
responsibilities in a timely manner and shall bare all costs
incident thereto so as not to delay the services of Spring Lake
Engineering.
2.2 Use or Documents
A. All Documents are instruments of service in respect to
this Project, and Spring Lake Engineering shall retain an
ownership and property interest therein (including the right
of reuse at the discretion of Spring Lake Engineering)
whether or not the project is completed.
B. Copies of Documents that may be relied upon by Owner
are limited to the printed copies (also known as hard copies)
that are signed or sealed by Spring Lake Engineering. Files
in electronic media format of text, data, graphics, or of
other types that are furnished by Spring Lake Engineering
to Owner are only for convenience of Owner. Any
conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
C. Owner may make, and retain, and reuse copies of
Documents for information and reference in connection with
use on the Project my Owner with written permission from
Spring Lake Engineering. Such Documents are not intended
or represented to be suitable for reuse by Owner or others
on extensions of the Project or on any other project. Any
such reuse or modification without written verification or
adaptation by Spring Lake Engineering, as appropriate for
the specific purpose intended, will be at Owner's sole risk
and without liability or legal exposure to Spring Lake
Engineering or its Subconsultants. Owner shall indemnify
and hold harmless Spring Lake Engineering and its
Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or
resulting therefrom.
D. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern.
Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2
2.3
2.4
PART IV
Insurance
A. Spring Lake Engineering shall procure and maintain
Professional Liability, General Liability, Workers
Compensation, and Automotive Liability which are
applicable to the Project
B. Owner shall procure and maintain General Liability and
Property Insurance policies which are applicable to the
Project.
Termination
A. The obligation to provide further services under this
Agreement may be terminated:
1. For cause, by either party upon 30 days written
notice in the event of substantial failure upon the other
party to perform in accordance with the terms hereof
through no fault of the terminating party
2. For Convenience, by Owner effective upon the
receipt of notice by Spring Lake Engineering.
2.5 Dispute Resolution
A. Owner and Spring Lake Engineering agree to negotiate
all disputes between them in good faith for a period of 30
days from the date of notice, prior to exercising their rights
under provisions of this Agreement, or under law.
B. Mediation - In an effort to resolve any conflicts that
arise during the design or construction of the project or
following the completion of the project, the Client and the
Design Professional agree that all disputes between them
arising out of or relating to this Agreement shall be
submitted to nonbinding mediation unless the parties
mutually agree otherwise. The Client and the Design
Professional further agree to include a similar mediation
provision in all agreements with independent contractors
and consultants retained for the project and to require all
independent contractors and consultants also to include a
similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers, or fabricators so
retained, thereby providing mediation as the primary
method for dispute resolution between the parties to those
agreements.
2.6 Hazardous Environmental Condition
A. Owner represents to Spring Lake Engineering that to
the best of its knowledge, a Hazardous Environmental
Condition does not exist.
B. Owner has disclosed to the best of its knowledge to
Spring Lake Engineering the existence of Asbestos, PCB's,
Petroleum, Hazardous Waste, or Radioactive Material
located at or near the Project Site, including type, quantity,
and location.
C. It is acknowledged by both parties that Spring Lake
Engineering scope of services does not include any services
related to asbestos or hazardous or toxic materials. In the
event the Design Professional or any other party encounters
asbestos or hazardous or toxic materials at the jobsite, or
should it become known in any way that such materials may
be present at the jobsite or any adjacent areas that may
affect the performance of the Design Professional's services,
the Design Professional may, at his or her option and
without liability for consequential or any other damages,
suspend performance of services on the project until the
Client retains appropriate specialist consultants or
contractors to identity, abate and/or remove the asbestos or
hazardous toxic materials, and warrant that the jobsite is in
full compliance with applicable laws and regulations.
D. The Client agrees, notwithstanding any other provision
of this Agreement, to the fullest extent permitted by law, to
defend, indemnify and hold harmless the Design
Professional, his or her officers partners, employees, agents
and consultants from and against any and all claims, suits,
demands, liabilities, losses, or cost, including reasonable
attorneys' fees and defense costs, resulting or accruing to
any and all persons, firms and any other legal entity, caused
by, arising out of or in any way connected with the
detection, presence, handling, removal, abatement, or
disposal of any asbestos or hazardous toxic substances,
products or materials that exist on, about or adjacent to the
jobsite, whether liability arises under breach of contract or
warranty, tort, including negligence, strict liability or
statutory liability or any other cause or action.
2.7 Allocation of Risks
A. Indemnification
1. To the fullest extent permitted by law, Spring
Lake Engineering shall indemnify and hold harmless
Owner, Owner's officers, directors, partners, and
employees from and against any and all costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professions, and all court or arbitration or other
dispute resolutions costs) caused solely by the
negligent acts or omissions of Spring Lake Engineering
or its officers, directors, partners, employees in the
performance and furnishing of Spring Lake
Engineering's services under this Agreement.
2. To the fullest extent permitted by law, Owner shall
indemnify and hold harmless Spring Lake Engineering,
its officers, directors partners, employees, and
Subconsultants from and against any and all costs,
losses, and damages (including but not limited to all
fees and charges of engineers, architects, attorneys, and
other professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the negligent
acts or omissions of Owner or Owner's officers,
directors, partners, employees, and Owner's
Consultants with respect to this Agreement or the
Project.
3. To the fullest extent permitted by law, Spring
Lake Engineering's total liability to Owner and anyone
claiming by, through, or under Owner for any cost, loss
or damages caused in part by the negligence of
Spring Lake Engineering and in part by the negligence
of Owner or any other negligent entity or individual,
shall not exceed the percentage share that Spring Lake
Engineering negligence bears to the total negligence of
Owner. Spring Lake Engineering, and all other
negligent entities and individuals.
Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2
PART V
DETAILED COST SCHEDULE
Hutchinson Lift Station Controls Upgrade
Controls Engineering
Task Hours
Rate
Cost
Planning
16
120
$1,920
Design Communication System
16
120
$1,920
Panels for Replacement
Develop preliminary design
40
120
$4,800
Develop RFP for Panels
24
120
$2,880
Develop Site Plan and Demo Drawings
24
120
$2,880
Develop RFP for Installation
24
120
$2,880
Panels for Upgrade
Develop preliminary design
16
120
$1,920
Develop details and drawings per site
80
120
$9,600
Develop Bill of Materials for equipment
24
120
$2,880
Develop RFP for Installation
24
120
$2,880
Procurement documents for communication
8
120
$960
Review proposals and select vendors
8
120
$960
Review submittals
8
120
$960
Answer panel/equipment vendor questions
8
120
$960
Answer installation questions
8
120
$960
Factory Authorized Test (FAT)
16
120
$1,920
Examine field installations
8
120
$960
Coordinate startup
16
120
$1,920
Project management and execution
16
120
$1,920
AutoCAD support
40
60
$4,800
Time Total: $50,880
Approx: 1 day per site plus 8 trips I Travel: $2,544
Total: 1 $53,424
Page 7
Spring Lake Enaineerina
1377 Fireside Dr NE
Fridley, MN 55432
651-283-8904
IMPLEMENTATION PROGRAMMING
SERVICES AGREEMENT
Project: Hutchinson Lift Station Controls Upgrade
This Agreement is by and between:
City of Hutchinson (Owner)
111 Hassan Street SE
Hutchinson, MN 55350-2522
and
Spring Lake Engineering, P.A.
1377 Fireside Drive NE
Fridley, MN 55432
Who agree as follows:
Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the
compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services
upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree
that this signature page, together with Parts I through IV attached, constitute the entire agreement for
this Project. Part V has been included to provided details on the cost.
APPROVED FOR OWNER
By:
Printed Name: Matt Jaunich
Title: Citv Administrator
APPROVED FOR SPRING LAKE ENGINEERING
By:
Printed Name: Thomas K. Sontae. PE
Title: President
Date: March 28, 2017 Date: December 30, 2016
Hutchinson Proposal - Implementation Programming - Revl.doc
PART I
PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING
A. PROJECT DESCRIPTION
A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was
recently completed. The objectives of the study were to standardize pumps and controls across
several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work
throughout the City.
The study recommendations include:
• Replace panels which are in poor condition
• Upgrade remaining panels with control upgrades
• Replace or upgrade the communication system for the lift stations
• Install a new master polling system
• Purchase a development system for testing (becomes spares after project completion)
• Develop a standard preliminary control design for replacement panels
• Tailor the standard to each site and procure panels and installation services
• Develop a standard preliminary control design for upgraded panels
• Tailor the standard to each site and procure components and installation services
• Develop standard and documented programming for the lift stations
• Develop documented program for the new polling processor
• Configure standard Local Operator Station (LOS), then tailor to each site if necessary
• Develop Citect SCADA to easily switch to the new controls as sites are upgraded
This proposal is to provide integration programming, startup, checkout and training services for the
lift station controls upgrade project. This will include programming and control strategies for the Lift
Station PLC's (Programmable Logic Controller), configuring of LOC's, programming of the polling PLC,
and configuration of Citect HMI to integrate the new controls into the existing SCADA system and
provide an interface with the polling PLC.
Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide
engineering services and preliminary designs to match the requirements of the desired process
strategy, backup control, pump installations, and level of controls standardization desired at all lift
stations excluding HATS and Main Lift Station.
B. SCOPE OF SERVICES
Basic Services to be provided by Spring Lake Engineering for this Project under this Agreement are as
follows (also see attached and corresponding Design & Expense Fee Schedule):
Programming
• Develop the polling PLC
• Develop standard Local Operator Station
Page 2
• Develop standard Lift Station program
• Develop Citect SCADA interface with new polling PLC
• Review new screens and programming with WWTP
• Support decommissioning of communication in the LC3000 by others
• Tailor standard PLC to each site as necessary
• Tailor standard Local Operator Station to each site as necessary
• Configure SCADA to each site as necessary
• Startup and Checkout
• Train operators
• Provide standard control strategy and documentation
C. HARMONY
Harmony Lift Station is not included in this proposal as it was included under separate cover.
D. PLC AND LOS MANUFACTURER
It is assumed that Rockwell Allen Bradley MicroLogix PLC's and Allen Bradley PanelView's (or similar)
will be used on the project.
E. PROJECT TIMING
Spring Lake Engineering is prepared to begin the work immediately upon authorization, and will
match the schedule of the Lift Station Controls Upgrade Project.
Page 3
PART II
OWNER RESPONSIBILITIES
A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall:
1. Identify a person authorized to act as the Owner's representative to respond to questions and
make decisions on behalf of Owner, accept completed documents, approve payments to Spring
Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake
Engineering to complete its Services.
2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring
Lake Engineering's Scope of Services, including but not limited to and where applicable: design
and record drawings for existing facilities; property descriptions, land use restrictions, surveys,
geotechnical and environmental studies, or assessments.
3. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering
to provide the Services.
PART III
COMPENSATION, BILLING AND PAYMENT
A. Compensation for the work as defined as Programming in the Scope of Services (Part 1) of this
Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect
at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be
billed at cost. The total cost for these basic Services will not exceed $77,544 without prior written
approval from Owner.
B. Spring Lake Engineering will bill Owner monthly, with net payment due in 30 days.
C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the
above -stated contract value. Services relative to scope changes will not be initiated without
authorization from Owner.
Page 4
PART IV
SPRING LAKE ENGINEERING, P.A.
TERMS AND CONDITIONS
ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING
1.1 Other Provisions Concerning Payment
A. Preparation of Invoices. Invoices will be prepared
monthly in accordance with Spring Lake Engineering's
standard invoicing practices and will be submitted to
Owner by Spring Lake Engineering, unless otherwise agreed.
The amount billed in each invoice will be calculated as
set forth in Proposal or Task Order.
B. Payment of Invoices. Invoices are due and payable
upon receipt If Owner fails to make any payment due
Spring Lake Engineering for services and expenses within
30 days after receipt of their invoice therefore, the
amounts due Spring Lake Engineering will be increased at
the rate of 1.5% per month (or the maximum rate of
interest permitted by law, if less.) In addition, Spring Lake
Engineering may after giving seven days written notice to
Owner, suspend services under this Agreement until
Spring Lake Engineering has been paid in full all amounts
due for services, expenses, and other related charges.
Design professionals shall not have any liability whatsoever
to the Client for any costs or damages as a result of such
suspension caused by any breach of this Agreement by the
Client. Payments will be credited first to interest then to
principal.
C. As required by the Construction Lien Law, Spring Lake
Engineering hereby notifies Owner that persons or
companies furnishing labor or materials for the construction
on Owner's land may have lien rights on Owner's land and
buildings if not paid.
D. Disputed Invoices. If the Client objects to any portion of
an invoice, the Client shall so notify the Design Professional
in writing within 30 calendar days of receipt of the invoice.
The Client shall identify the specific cause of the
disagreement and shall pay when due that portion of the
invoice not in dispute. Interest as stated shall be paid by the
Client on all disputed invoiced amounts resolved in the
Design Professional's favor and unpaid for more than 30
calendar days after date of submission.
E. Payments Upon Termination. In the event of any
termination under Paragraph 2.04, Spring Lake Engineering
will be entitled to invoice Owner and will be paid in
accordance with Proposal for all services performed or
furnished and all Reimbursable Expenses incurred through
the effective date oftermination.
ARTICLE 2 -GENERAL CONSIDERATIONS
2.1 Standards of Performance
A. The standard of care for all professional services and
related services performed or furnished by Spring Lake
Engineering under this Agreement will be the care and
skill ordinarily used by members of their profession
practicing under similar circumstances at the same time
and in the same locality. Spring Lake Engineering makes no
warranties, expressed or implied, under this Agreement, in
connection with their services.
B. Spring Lake Engineering shall perform or furnish
professional services and related services in phases of the
Project to which this Agreement applies. Spring Lake
Engineering shall serve as Owner's prime professional for
the Project. Spring Lake Engineering may employ such
Subconsultants as they deem necessary to assist in the
performance or furnishing of the services. Spring Lake
Engineering shall not be required to employ any
Subconsultant unacceptable to them.
C. Spring Lake Engineering and Owner will endeavor to
comply with applicable Laws or Regulations. This Agreement
is based on these requirements as of its Effective Date.
Changes to these requirements after Effective Date of this
Agreement may be the basis or modifications to Owner's
responsibilities or to Spring Lake Engineering's scope of
services, times of performance, or compensation.
D. Owner shall be responsible for, and Spring Lake
Engineering may rely upon, the accuracy and
completeness of all requirements, programs, instructions,
reports, data, and other information furnished by Owner
to Spring Lake Engineering pursuant to this Agreement.
Spring Lake Engineering may use such requirements,
reports, data, and information in performing or furnishing
services under this Agreement.
E. Owner shall make decisions and carry out its other
responsibilities in a timely manner and shall bare all costs
incident thereto so as not to delay the services of Spring Lake
Engineering.
2.2 Use or Documents
A. All Documents are instruments of service in respect to
this Project, and Spring Lake Engineering shall retain an
ownership and property interest therein (including the right
of reuse at the discretion of Spring Lake Engineering)
whether or not the project is completed.
B. Copies of Documents that may be relied upon by Owner
are limited to the printed copies (also known as hard copies)
that are signed or sealed by Spring Lake Engineering. Files
in electronic media format of text, data, graphics, or of
other types that are furnished by Spring Lake Engineering
to Owner are only for convenience of Owner. Any
conclusion or information obtained or derived from such
electronic files will be at the user's sole risk.
C. Owner may make, and retain, and reuse copies of
Documents for information and reference in connection with
use on the Project my Owner with written permission from
Spring Lake Engineering. Such Documents are not intended
or represented to be suitable for reuse by Owner or others
on extensions of the Project or on any other project. Any
such reuse or modification without written verification or
adaptation by Spring Lake Engineering, as appropriate for
the specific purpose intended, will be at Owner's sole risk
and without liability or legal exposure to Spring Lake
Engineering or its Subconsultants. Owner shall indemnify
and hold harmless Spring Lake Engineering and its
Subconsultants from all claims, damages, losses, and
expenses, including attorneys' fees arising out of or
resulting therefrom.
D. If there is a discrepancy between the electronic files and
the hard copies, the hard copies govern.
Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2
2.3
2.4
PART IV
Insurance
A. Spring Lake Engineering shall procure and maintain
Professional Liability, General Liability, Workers
Compensation, and Automotive Liability which are
applicable to the Project
B. Owner shall procure and maintain General Liability and
Property Insurance policies which are applicable to the
Project.
Termination
A. The obligation to provide further services under this
Agreement may be terminated:
1. For cause, by either party upon 30 days written
notice in the event of substantial failure upon the other
party to perform in accordance with the terms hereof
through no fault of the terminating party
2. For Convenience, by Owner effective upon the
receipt of notice by Spring Lake Engineering.
2.5 Dispute Resolution
A. Owner and Spring Lake Engineering agree to negotiate
all disputes between them in good faith for a period of 30
days from the date of notice, prior to exercising their rights
under provisions of this Agreement, or under law.
B. Mediation - In an effort to resolve any conflicts that
arise during the design or construction of the project or
following the completion of the project, the Client and the
Design Professional agree that all disputes between them
arising out of or relating to this Agreement shall be
submitted to nonbinding mediation unless the parties
mutually agree otherwise. The Client and the Design
Professional further agree to include a similar mediation
provision in all agreements with independent contractors
and consultants retained for the project and to require all
independent contractors and consultants also to include a
similar mediation provision in all agreements with
subcontractors, subconsultants, suppliers, or fabricators so
retained, thereby providing mediation as the primary
method for dispute resolution between the parties to those
agreements.
2.6 Hazardous Environmental Condition
A. Owner represents to Spring Lake Engineering that to
the best of its knowledge, a Hazardous Environmental
Condition does not exist.
B. Owner has disclosed to the best of its knowledge to
Spring Lake Engineering the existence of Asbestos, PCB's,
Petroleum, Hazardous Waste, or Radioactive Material
located at or near the Project Site, including type, quantity,
and location.
C. It is acknowledged by both parties that Spring Lake
Engineering scope of services does not include any services
related to asbestos or hazardous or toxic materials. In the
event the Design Professional or any other party encounters
asbestos or hazardous or toxic materials at the jobsite, or
should it become known in any way that such materials may
be present at the jobsite or any adjacent areas that may
affect the performance of the Design Professional's services,
the Design Professional may, at his or her option and
without liability for consequential or any other damages,
suspend performance of services on the project until the
Client retains appropriate specialist consultants or
contractors to identity, abate and/or remove the asbestos or
hazardous toxic materials, and warrant that the jobsite is in
full compliance with applicable laws and regulations.
D. The Client agrees, notwithstanding any other provision
of this Agreement, to the fullest extent permitted by law, to
defend, indemnify and hold harmless the Design
Professional, his or her officers partners, employees, agents
and consultants from and against any and all claims, suits,
demands, liabilities, losses, or cost, including reasonable
attorneys' fees and defense costs, resulting or accruing to
any and all persons, firms and any other legal entity, caused
by, arising out of or in any way connected with the
detection, presence, handling, removal, abatement, or
disposal of any asbestos or hazardous toxic substances,
products or materials that exist on, about or adjacent to the
jobsite, whether liability arises under breach of contract or
warranty, tort, including negligence, strict liability or
statutory liability or any other cause or action.
2.7 Allocation of Risks
A. Indemnification
1. To the fullest extent permitted by law, Spring
Lake Engineering shall indemnify and hold harmless
Owner, Owner's officers, directors, partners, and
employees from and against any and all costs, losses,
and damages (including but not limited to all fees and
charges of engineers, architects, attorneys, and other
professions, and all court or arbitration or other
dispute resolutions costs) caused solely by the
negligent acts or omissions of Spring Lake Engineering
or its officers, directors, partners, employees in the
performance and furnishing of Spring Lake
Engineering's services under this Agreement.
2. To the fullest extent permitted by law, Owner shall
indemnify and hold harmless Spring Lake Engineering,
its officers, directors partners, employees, and
Subconsultants from and against any and all costs,
losses, and damages (including but not limited to all
fees and charges of engineers, architects, attorneys, and
other professionals, and all court or arbitration or other
dispute resolution costs) caused solely by the negligent
acts or omissions of Owner or Owner's officers,
directors, partners, employees, and Owner's
Consultants with respect to this Agreement or the
Project.
3. To the fullest extent permitted by law, Spring
Lake Engineering's total liability to Owner and anyone
claiming by, through, or under Owner for any cost, loss
or damages caused in part by the negligence of
Spring Lake Engineering and in part by the negligence
of Owner or any other negligent entity or individual,
shall not exceed the percentage share that Spring Lake
Engineering negligence bears to the total negligence of
Owner. Spring Lake Engineering, and all other
negligent entities and individuals.
Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2
PART V
DETAILED COST SCHEDULE
Hutchinson Lift Station Controls Upgrade
Implementation Programming
Lift Station
PLC
Program
(hours)
LOS
Program
(hours)
SCADA
Program
(hours)
Startup
&
Checkout
(hours)
Training
/Review
(hours)
Documentation
(hours)
Rate
Total
Controls
Cost
5TH AVENUE SW
8
8
8
8
1
2
$120
$4,200
CAMPBELL LANE
8
8
8
8
1
2
$120
$4,200
DELAWARE
8
8
8
8
1
2
$120
$4,200
ELEMENTARY
8
8
8
8
1
2
$120
$4,200
HWY 15
8
8
8
8
1
2
$120
$4,200
MCDONALDS
8
8
8
8
1
2
$120
$4,200
OTTER LAKE
8
8
8
8
1
2
$120
$4,200
OUR SAVIOR'S
8
8
8
8
1
2
$120
$4,200
SHADY RIDGE
8
8
8
8
1
2
$120
$4,200
STONEY POINT
8
8
8
8
1
2
$120
$4,200
EQ BASIN
10 1
10
8
8
1
2
$120
$4,680
$0
Head End PLC/Radio(cell)
40
60
32
1
4
$120
$16,440
Develop Standard LS
40
40
10
1
8
$120
$11,880
LOS (Local Operator
Station)
Notes:
1. Travel of 1 day per site plus 8 trips
2. Harmony not included
3. LOS (Local Operator Station (e.g. PanelView))
Page 7
Time Total: $75,000
Travel: $2,544
Total: $77,544
City of Hutchinson
111 Hassan Street SE I Hutchinson, MN 55350
Owner Project No.:
Lift Stations Evaluation
City of Hutchinson
December 2016
Revision Description Date
No.
Prepared by:
NERD
� ENGINEERING
7135 MADISON AVENUE WEST
MINNEAPOLIS', MN 55427
(605) 690-9073
jsvennes@ neroeng. com
Nero Engineering Project No.: 10007
LIFT STATIONS EVALUATION
CITY OF HUTCHINSON
TABLE OF CONTENTS
Chapter I — Executive summary
Chapter II
— Introduction...................................................................••
2.1
General...............................................................................
2.2
Study Objectives...............................................................
Chapter III
— Existing Conditions......................................................
3.1
General...............................................................................
3.2
Electrical & Controls........................................................
3.2.1
Controller...........................................................................
3.2.2
Backup Control.................................................................
3.2.3
Local Operator Station (LOS) ........................................
3.2.4
Communications...............................................................
3.2.5
SCADA...............................................................................
ChapterIV
— Approach........................................................................
4.1
General...............................................................................
4.2
Groups................................................................................
4.3
Pump Standardization......................................................
4.4
Prioritization......................................................................
Chapter V
— Controls Recommendations ..........................................
5.1
Controller...........................................................................
5.2
Backup Controller.............................................................
5.3
Local Operator Station .....................................................
5.4
Equipment..........................................................................
5.5
Drawings and Documentation ........................................
5.6
Communications...............................................................
5.7
SCADA...............................................................................
5.8
Panels..................................................................................
5.9
Implementation Plan ......................................................••
5.10
Controls Cost Estimate ....................................................
Chapter VI
— Cost Estimate.................................................................
6.1
General...............................................................................
Chapter VII — Lift Station Details.......................................................
7.1
General...............................................................................
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2
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2
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2
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3
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3
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4
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4
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5
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6
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6
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9
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22
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22
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24
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24
LIFT STATIONS EVALUATION
CITY OF HUTCHINSON
LIST OF TABLES
Table 1: Lift Station Current Characteristics ....................
Table 2: Lift Station Current Controls ..............................
Table 3: Lift Station Groups ...............................................
Table 4: Lift Station Rehab Priority ...................................
Table 5: Lift Station Control Groups ................................
Table 6: Lift Station Cost Estimate Summary ..................
LIST OF FIGURES
Figure 1: Radio System Communication ...................
Figure 2: Radio Component Detail ............................
APPENDICES
Appendix AExisting Conditions
Appendix 13—Existing System Curves
Appendix C—Pump Options
Appendix DDesign Curves
Appendix E—Cost Estimates
.......................................................................... 3
.......................................................................... 4
........................................................................10
........................................................................12
........................................................................17
........................................................................ 23
Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER I -EXECUTIVE SUMMARY
The City of Hutchinson operates and maintains several lift stations with a variety of equipment and
configurations among them. Lift station equipment requires routine maintenance due to the harsh
environment in which it is located. In the past, the City has handled the equipment replacement and
rehabilitation in each lift station separately as needed. As a result, there are several different manufacturers of
pumps, controls, and ancillary equipment across the system, even when the lift stations may have similar
operating characteristics.
Rather than approach each lift station separately, this study will examine the lift stations system -wide so that
as maintenance is required over the next 10 years, standard equipment can replace the variety of equipment
that is in place now. The purpose of this study was to:
• Determine if the same pump could be used in several different lift stations
• Standardize the controls
• Examine the condition of 13 lift stations
• Provide a cost estimate for the rehabilitation of each lift station
• Prioritize the rehab efforts.
The controls portion of this study addresses the concerns of Hutchinson Public Works for the state of
controls at thirteen lift stations and also briefly examines the Main Lift Station (LS -20).
The investigation found that stations are controlled by obsolete processors, and are equipped with a variety of
backup control systems and control devices. Some stations are equipped both with widely available
processors from (Rockwell Allen-Bradley), and obsolete processors. All of these factors make the overall lift
station system more complex than it needs to be, susceptible to non -replaceable component failures, and
difficult to maintain.
This study investigates the state of controls at the sites, compares sites for standardization, develops an
orderly plan to upgrade the control system while maintaining system integrity, and provides rough (pre -
design) cost estimates of options.
This study addresses the following areas:
1. Controller
2. Backup control
3. Local Operator Station
4. Equipment
5. Equipment and Panel Observations
6. Drawings and Documentation
7. Communication
8. Panels
9. Implementation Plan
10. Cost
11. Timeline
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Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER II -INTRODUCTION
2.1 GENERAL
The City of Hutchinson wastewater staff operates and maintains 15 lift stations with a variety of pumps and
equipment among them. The Main lift station is much larger than the other lift stations. It collects a majority
of the City's gravity sewer and wastewater from all of the lift stations except HATS and Otter Lake before
pumping to the treatment plant. The Roberts Park lift station has recently been reconstructed. These two lift
stations are not part of this study. However, the controls in the Main lift station were investigated to aid in
the development of the plan for standardizing the controls.
There are many different manufacturers of pumps and equipment among the lift stations. In some cases,
there may be the same pumps in different lift stations but the discharge elbows are different sizes. The goal
of this study is to standardize the pumps and equipment to allow for easier maintenance and more efficient
operations. With the same pump in different lift stations, operators can have spare parts for fewer models
and also have the ability to move pumps between lift stations if needed.
Due to the harsh environment of lift stations, their equipment needs to be routinely maintained and replaced.
Rather than approach each lift station separately, this study will examine the lift stations system -wide so that
as maintenance is required over the next 10 years, standard equipment can replace the variety of equipment
that is in place now.
2.2 STUDY OBJECTIVES
The following objectives were met as part of this study:
1. Evaluate the existing conditions and capacities of 13 lift stations
2. Develop hydraulic system head curves for each lift station
3. Select pumps with the intent of making them interchangeable
maintaining reasonable efficiency
4. Select standard accessories
5. Develop a plan for standardizing the control panels
6. Prioritize lift station rehabilitations
7. Develop cost estimates for each rehab
Nero Project No.: 10007
Owner Project No.:
among lift stations while still
Nero Engineering
Page 2
Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER III -EXISTING CONDITIONS
3.1 GENERAL
The 13 lift stations included in this study are listed in Table 1 along with their current characteristics. The
flowrate, total dynamic head (Mfl), and velocity listed for each station are based on the system head curves
developed and the current pumps installed in each station. Additional information on the existing conditions
are included in Appendix A. The actual flowrate of each pump was not verified with drawdown tests as part
of this study.
The physical conditions of each lift station were examined as part of this study including the pumps, access
hatches, structures, and control panels. All of the wetwell structures except Our Savior's and Highway 15
were determined to be in good condition and are expected to be suitable for the next 20 years. The current
conditions of the pumps, guiderails, access hatches, piping, valves, and control panels varied across the
system. The current condition of each lift station is explained in more detail in Chapter VII.
Table 1: Lift Station Current Characteristics
Lift Station
Flowrate (gpm)
TDH (ft)
Forcemain
Velocity (ft/s)
Forcemain
Diameter (in)
5th Avenue
150
21
3.5
4
Campbell Lane
298
25
6.8
4
Delaware
50
28
5.5
2
Elementary
292
26
3.0
6
EQ Basin
500
18
2.5
10
Harmony Lane
1150
43
4.4
10
HATS
1420 (12")
1650 (20")
70 (12")
65 (20")
3.8 (12")
1.6 (20")
12 & 20
Highway 15
260
28
6.0
4
McDonalds
560
40
5.8
6
Otter Lake
460 (8")
555 (14")
51 (8")
44 (14")
2.7 (8")
1.1 (14")
8 & 14
Our Savior's
210
26
5.9
4
Shady Ridge
220(S)
318 (E)
34(S)
37 (E)
3.3
6
Stoney Point 11
730
66
7.5
6
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Lift Stations Evaluation
City of Hutchinson December 2016
3.2 ELECTRICAL & CONTROLS
Fourteen City of Hutchinson lift station panels were investigated to assess current panel conditions, wetwell
level and pump controls, communication hardware, power requirements, panel components and
documentation. Refer to Appendix A for details.
Table 2: Lift Station Current Controls
Lift Station
PLC
LOS
SCADA
Radio
5th Avenue
LC150
IntraLink LC150
Via LC3000 in B10
1710
Campbell Lane
LC150
IntraLink LC150
Via LC3000 in B10
1710
Delaware
LC150
IntraLink LC150
Via LC3000 in B10
1710
Elementary
LC150
IntraLink LC150
Via LC3000 in B10
1710
EQ Basin
LC150
IntraLink LC150
Via LC3000 in B10
Fiber Convertors
Harmony Lane
LC150
IntraLink LC150
Via LC3000 in B10
1710
HATS
LC3000
And SLC 5/05
PanelView
Direct Ethernet
Communication
Net 900
Highway 15
LC150
IntraLink LC150
Via LC3000 in B10
1710
Main Lift Station
LC3000
And SLC 5/05
PanelView
Direct Ethernet
Communication
Net 900
McDonalds
LC150
IntraLink LC150
Via LC3000 in B10
1710
Otter Lake
LC150
IntraLink LC150
Via LC3000 in B10
1710
Our Savior's
LC150
IntraLink LC150
Via LC3000 in B10
1710
Shady Ridge
LC150
IntraLink LC150
Via LC3000 in B10
1710
Stoney Point
LC150
IntraLink LC150
Via LC3000 in B10
1710
3.2.1 CONTROLLER
Current Controller
Most lift stations use a Siemens USFilter LC150 base unit
controller and operator interface for wetwell level controls and
monitoring.
The LC150 base unit controller has pump, float, and other
digital inputs as well as the wetwell level analog input wired to it.
The LC150 base unit sends digital output signals to the pumps
to start and stop based on the inputs, setpoints and internal
logic.
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Lift Stations Evaluation
City of Hutchinson December 2016
The LC150 also communicates with the plant via radio signals to the LC3000 processor in the Administration
Building. The head -end SCADA system communicates with the LC3000 to monitor lift station status.
Operators can change level and alarm setpoints for the lift stations from SCADA to the LC150.
Currently the LC150 base unit controller
• is limited in the amount of data transmitted to the SCADA system
• uses proprietary software
• is limited in vendors that can service hardware and software
• uses 12 year old technology
HATS and Main
HATS and the Main Lift Station are equipped both with an LC3000 controller and with an Allen-Bradley
SLC 5/05 processor. These stations communicate directly with the SCADA system by Ethernet via an NMS
iNet 900 radio.
3.2.2 BACKUP CONTROL
Current Backup
In addition to the LC150 controller, each station has a backup control system which operates using the floats.
We have found about five types of backup control systems, depending on the vintage of the panel, the
manufacturer of pumps, etc.
It is essential to have and maintain a backup control system and implementing a standardized system would
be more maintainable.
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Lift Stations Evaluation
City of Hutchinson December 2016
3.2.3 LOCAL OPERATOR STATION (LOS)
Current Interface
The IntraLink LC150 is a Local Operator Interface inside the panel which
displays (using LED columns) the wetwell level, start/stop pump 1 setpoints,
start/stop pump 2 setpoints, start/stop pump 3 setpoints and wetwell low/high
alarm setpoints. The operator can adjust the above setpoints by pushing the
respective arrow pushbuttons at the lift station. Setpoints may also be adjusted at
the head -end SCADA HMI.
The proposed MicroLogix PLC's do not have a visual interface for level and
setpoints, so the panel will require an external method of displaying and
accessing control actions at the panel.
3.2.4 COMMUNICATIONS
Current System
The SCADA system communicates indirectly with the LC150s in the collection system using the LC3000 in
the Administration Building. All points in SCADA are directed to the LC3000, which recommunicates with
the LC150s via serial 100 MHz radio system featuring now obsolete MDS 1710 radios.
The LC3000 connects serially via the fiber optic LAN to the master radio in Building 90 using serial to
Ethernet adapters, and copper to fiber adapters. The master serial in Building 90 is connected to the main
antenna located on the large tank beside Building 100.
The LC3000 in the Administration Building also connects serially via the fiber optic LAN to the LC150 in
EQ Basin using serial to Ethernet adapters and copper to fiber adapters.
The SCADA system communicates directly with the Main Lift Station and with HATS directly using MDS
iNet 900 radio system. The antenna is located on Building 30.
The MDS 1710 radio is a licensed 100 MHz radio system that is not compatible with the 900 MHz radio
system used for HATS and the Main Lift Station. A new MicroLogix polling master cannot successfully share
the existing 100 MHz radio system with the LC3000 in the Administration Building.
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Lift Stations Evaluation
City of Hutchinson December 2016
CITY OF HUTCHINSON
SANITARY & WATERMAIN
MARCH, 2016
Figure 1 Radio System Communication
Nero Project No.: 10007 Nero Engineering
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Lift Stations Evaluation
City of Hutchinson December 2016
I L able Keys
Serial
Serial
Ethernet Cats iEthernet
Cat5
Ethernet
Ethernet
Fiber Optic
Fiber Optic
r
Detail: Administraiton BId 10
j
LAlV
Detail: Bldg 30
MDS Net 900
LC 3000
Adam 6521
LAN
Detail: Bld 90
Master Serial Radio
MDS 1710 Antenna by
Bld 100
Adam 4577
Adam 6521
LC 3000
LAfV
Detail: HATS
MDS Net 900
LC 3000
Cable
Adaptor
A/B Net ENI
SLC 5/05
Detail: LS20 Main Lilt
MDS i1 900
LC 3000 SLC 5/05
Cable
Adaptor AjB Net ENI 9300 RADE5
Telephone
Detail: Lift Station
(Typical)
MD 5 1710
LC150
Figure 2 Radio Component Detail
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Lift Stations Evaluation
City of Hutchinson December 2016
3.2.5 SCADA
The SCADA system is Citect SCADA with servers located at the WxWP and the WTP. Citect SCADA is
responsible for keeping live data from the collection system, handling alarms, displaying data, and allowing
supervisory operator actions, such as setpoint changes.
Current Citect SCADA Points to/from Lift Stations with the LC150:
NOTE: Not all these point are wired at every lift station or displayed/available for each station
• Station Communication Status
• Station Power Fail
• Hardwired Float Controls Active
• Intrusion Alarm
• Wetwell Level
• Wetwell Level High
• Wetwell Level Low
• Wetwell Float High Level
• Wetwell Float Low Level
• Wetwell Level Alarm High Setpoint
• Wetwell Level Alarm Low Setpoint
• Wetwell Level Sensor Fail
• Pump 1, 2M' Auto
• Pump 1, 2 Fail
• Pump 1, 2 Overtemperature
• Pump 1, 2 Called to Run
• Pump 1, 2 Runtime
• Pump 1, 2 Daily Runtime
• Pump 1, 2 Yesterday Runtime
• Pump 1, 2 Seal Moisture Fail
• Pump 1, 2 Run Feedback
• Stage 1 On Setpoint
• Stage 2 On Setpoint
• Stage 1 Off Setpoint
• Stage 2 Off Setpoint
Current Panels
Panels are in various conditions and of various ages. Some panels are mounted on wooden posts which have
no concrete base. HATS and the Main Lift Station have two control panels, one having an LC3000, and one
having an Allen Bradley 5/05 processor.
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Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER IV -APPROACH
4.1 GENERAL
To determine if standard pumps could be used across the system, lift stations were divided into groups that
had similar flow and head conditions. From there, the capacities of each lift station were investigated closely
by reviewing pump hours, considering forcemain velocities, evaluating how each lift station functioned during
heavy rain events, considering potential of development in lift station collection areas, and discussing
operations with City staff. All of these things were taken into consideration to determine the appropriate
design flowrate of each lift station as the pumps are replaced. In many cases, a range of acceptable flowrates
were determined to allow for some flexibility when selecting pumps over the next several years.
4.2 GROUPS
The lift stations were broken into groups shown in Table 3.
Table 3: Lift Station Groups
Group A
Group B
I Group C
Group D
5th Avenue
EQ Basin
Delaware
HATS
Campbell Lane
Harmony Lane
Elementary
McDonalds
Highway 15
Otter Lake
Our Savior's
Stoney Point
Shady Ridge
System head curves were developed for each lift station based on existing plans and the City GIS map. The
current pump curves were plotted with the system head curves to determine the current operating points of
each pump. The system head curves for each group are shown in Appendix B.
Forcemain velocity has a large effect on the proper operation of a pumped wastewater system. Velocities
lower than 2 feet per second allow solids to settle in the forcemain which could potentially lead to plugged
pipes and lower pumping capacities. When forcemain velocities exceed 6 feet per second, the velocity is well
beyond scouring capabilities and the pipe friction losses are increased which results in higher energy costs.
For these reasons, a design velocity that falls between 2 and 6 feet per second is recommended, preferably
targeting around 3.5 feet per second to balance between scouring and energy efficiency.
The forcemain diameters in Group A are either 4- or 6 -inch. The Group A system head curves in Appendix
B show the systems that have 4 -inch forcemains with solid lines and the systems that have 6 inch forcemains
with dotted lines. The vertical lines represent forcemain velocities for 4- (solid) and 6- (dotted) inch
forcemains. The yellow vertical lines represent a 2 feet per second velocity and the red vertical lines represent
a 6 feet per second velocity.
The forcemain diameters in Group B range from 6- to 14 -inch. The Group B system head curves in
Appendix B show 2 feet per second velocity on each curve with a yellow triangle and 6 feet per second
Nero Project No.: 10007 Nero Engineering
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Lift Stations Evaluation
City of Hutchinson December 2016
velocity on each curve with a red triangle. The current operating points for each system are shown by
triangles of the same color as the lines.
The operating conditions of the Delaware and HATS lift stations are so different than the other lift stations
that they are in groups of their own. The system curves showing their current operating points and velocities
are shown in Appendix B.
4.3 PUMP STANDARDIZATION
In this study, submersible pumps from two manufacturers, Flygt and KSB, were selected for Groups A and
B. Above -ground mounted pump stations, like the type offered by Smith and Loveless, were considered, but
these types of stations have a depth limitation of 20 feet due to the pump's suction lift abilities. Most of the
wetwells in Hutchinson are deeper than 20 feet so these types of pumps were determined to be unsuitable for
standardizing across the system.
There are a couple options for utilizing the same pump to meet different flow and head conditions. One way
is to equip it with a VFD so it can be set at different speeds and another way is to use the same pump with
different sized impellers. Using a VFD to achieve different operating points offers more flexibility but adds
additional cost as well as another piece of equipment that needs to be operated and maintained. For these
reasons, this study explored using the same pump with different impeller sizes. For lift stations that are
already equipped with VFDs for phase conversion, the VFDs could also be utilized to operate the pump at a
low speed under normal conditions until a high level is reached which would then trigger the pump to operate
at high speed. This would save on energy costs for lift stations that have forcemain velocities greater than 4
feet per second while still maintaining capacity for large rain events.
It was determined that the same pump with different impellers could be used for Group A and for Group B.
The pumps from each manufacturer had slightly different curves which resulted in different operating points.
The Flygt and KSB selections are plotted with the system head curves for Groups A and B in Appendix C.
There are many more manufacturers of submersible pumps, and as these lift station rehabs progress into
projects, there will be even more options to consider beyond Flygt and KSB pumps. An acceptable range of
design flows for each station was determined and are displayed on the system head curves in Appendix D. It
is recommended that criteria be developed when procuring a pump for each group. Some criteria to consider
may be:
• City's past experience with Manufacturer and their Pump Representative
• Hydraulic fit
• Cost (both capital and maintenance)
• Horsepower (and operating costs)
• Access cover size required and if it will fit through existing
During the planning of the first lift station rehab in each group, the pump selection should also be considered
for the other lift stations in that group to ensure that pump can be used for all of the stations moving
forward.
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Lift Stations Evaluation
City of Hutchinson December 2016
4.4 PRIORITIZATION
The lift station rehab efforts have been prioritized based on the condition assessment and/or need for
operational changes. The priority list is shown in Table 4.
Table 4: Lift Station Rehab Priority
Priority
Lift Station
1
Harmony Lane
2
Otter Lake
3
Delaware
4
Shady Ridge
5
Highway 15
6
Our Savior's
7
Campbell Lane
8
McDonald's
9
Elementary
10
Stoney Point
11
5th Avenue
Staggered
HATS
EQ Basin
Due to its size, the HATS lift station rehab work is treated differently than the smaller lift stations. The
equipment replacement is staggered rather than occurring all at once to keep it operational and reliable. It is
recommended maintenance on the HATS lift station continue in this way.
The EQ Basin lift station modifications depend on decisions that have yet to be made about necessary
improvements in the WWTF headworks building. An impending study of the headworks systems may
determine that the overflow to the EQ basin should not happen until after screening in the headworks
building which would eliminate the need for screening at the EQ basin lift station. For this reason, it is
recommended that the EQ Basin modifications be considered alongside the headworks study.
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Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER V -CONTROLS RECOMMENDATIONS
5.1 CONTROLLER
Recommendation
It is proposed that the lift stations be controlled and monitored at each site by a universally maintainable PLC
using a standard program configured to the equipment and conditions at that site. Pushbuttons, selector
switches, pilot lights, runtime meters and level indicator(s) located at each station would also provide on-site
monitoring and controls.
Controls and monitoring would still also be done at the head -end SCADA HMI located in the WWT'P
administration building.
Proposed Controller
Since the City of Hutchinson is already using the universally maintainable Allen Bradley SLC5/05 PLCs it is
proposed that the City stay within this widely known family of PLCs for the lift stations.
A PLC that will accommodate the Input/Output (I/O) count for ('
any 2 pump station is the Allen Bradley MicroLogix 1400, 1766-
L32AWAA with 2 DI, 12 DO, 4 low resolution Al, and 2 AO. A . • • - 1e w
high resolution analog input expansion module is suggested for
better wetwell level sensor indication.
Dimensions of MicroLogix PLC are 7" L x 3.5" W x 3.5" H
This DIN Rail mounted PLC will fit in the current space occupied by r
the LC150 controller.
Voltages: Analog inputs for this PLC are 0-10VDC (LC150 is also wired 0-10 VDC per electrical drawings).
Digital 'inputs /outputs are 0-120 VAC.
To accommodate a 3 pump station other I/O expansion, modules are available for the MicroLogix 1400 to
expand the I/O count. These 2 inch wide modules are attached to the right hand side of the PLC controller.
5.2 BACKUP CONTROLLER
Recommendation
Replace all backup controllers with a standardized design. A DIN -mounted design of standard relays and
timers may be the most maintainable. A hand switch should be added to the panel to allow the backup float
system to be disabled in the event of a float failure.
5.3 LOCAL OPERATOR STATION
Recommendation
The Local Operator Station should be provided either by a dedicated device, such as an Allen-Bradley
PanelView mounted to the inner panel (similar in size and location to the IntraLink LC150), or provided by a
hand-held device (tablet or laptop) which connects by cell phone technology directly to the SCADA system.
The hand-held solution would be usable at all stations and at the plant, but would not function if the link to
the plant were lost.
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City of Hutchinson December 2016
5.4 EQUIPMENT
A standard lift station PLC program would be configured to accommodate the common, remotely monitored
station instrumentation. Common instrumentation may include:
Wetwell
Wetwell Level in Feet
Wetwell Floats (up to 4) (On/Ofl)
Wetwell Pump (Constant Speed or Variable Speed).
Pump Current (amps)
Pump Motor Running Status from Motor Starter Contact (Off/Run)
Pump Motor Start/Stop Control (On/Ofl)
Pump Motor Overload (Normal/Alarm)
Pump HOA Switch Status (In Auto/Not in Auto)
Pump Seal Moisture Detect (Normal/Alarm)
Pump Motor Temperature High (Normal/High)
Pump Phase Fail/CB Trip (Normal/Alarm)
Wetwell Variable Speed Pump may also include:
Pump Speed in %
Pump Speed Control in %
Pump VFD Fault (Normal/Fault) (in lieu of C/S Pump Overload)
Miscellaneous
Utility Power to Panel Status (On/Ofd
Panel Interior Temperature in DegF
Exterior Air Temperature in DegF
Panel Heater Status (On/Ofl)
Generator in Use (On/Ofl)
Lift Station Utility Power Load in KW
Communication Status (Normal/Alarm from software)
PLC Running (Alarm/Normal from software)
Per the above lists the PLC inputs/outputs will need to be able to monitor and control up to:
20 Digital Inputs
8 Digital Outputs
4 Analog Inputs
2 Analog Outputs
Observations
The following are also suggestions to consider during lift station upgrades:
• Panels should maintain wired status indicators for the station, standardized as much as possible
• Standardize on panel components as much as economically possible. These would include
Surge protectors, circuit breakers, intrinsically safe barriers, soft starters, power transformers, motor
starters, UPS/Battery Backup
Standardize the hardwired level controller in each panel. Operations and maintenance should be
consulted as to their preference and this recommendation investigated
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Lift Stations Evaluation
City of Hutchinson December 2016
• Standardize on one diameter (pounds/range) for wetwell Model 6100 level transducers. Per
operations and maintenance there are two diameters of pressure elements used for the wetwell level
transducers
• Standardize the VFDs used. The City of Hutchinson Water Department should also be consulted to
note their preferences
• If a separate LOS is not installed, a digital readout of wetwell level should be installed on the
inner panel face
• Investigate speed control for stations with VFDs to minimize start/stop power draw and better
wetwell level control
• Most panels should have gasketing replaced
5.5 DRAWINGS AND DOCUMENTATION
Current Status
The quality and existence of electrical drawings for the control panel vary by station. Each station should
have a set of accurate electrical drawings.
Recommendation
Develop new drawings for new panels (provided by the manufacture) and for those panels that currently do
not have drawings. Existing drawings should be verified for accuracy and completeness. If electronic files of
existing drawings cannot be located then "new" drawings will have to be re -drafted using the old drawings.
Drawings "for installation" and I/O lists will need to be developed for the replacement of controllers, radios,
LOS and other control equipment to guide the electrician or technician, and the PLC programmer.
As -built drawings and electronic copies of the AutoCAD files must be provided to the plant manager.
It is also suggested all drawings be laminated and be posted on the respective field panel inner door for quick
reference. If this isn't possible, then a printed set of As -Build drawings must be left in the panel.
5.6 COMMUNICATIONS
Recommendation
Install a new polling master PLC in the Administration building or in Building 90. Connect Citect SCADA to
the new polling PLC for communication with all upgraded stations except the EQ Basin. Connect Citect
SCADA to the EQ Basin directly on the LAN. Keep the connection from Citect SCADA to HATS and the
Main Lift Station.
• HATS and the Main Lift Station use a 900 MHz Ethernet radio system (MDS iNet900) to
communicate directly to the SCADA system and do not require modification.
• The panel at the EQ Basin already has a connection to the LAN. Upgrading the processor in the EQ
Basin to a MicroLogix 1400 will allow high speed Ethernet communication between the new PLC
and SCADA on the LAN.
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Lift Stations Evaluation
City of Hutchinson December 2016
For the remaining sites, there are several possible options: install a new master radio and an RF switch to
share the existing radio network between old and new polling PLCs; upgrade the radio system to modern
equipment and replace antenna and cabling as necessary; or change to cell phone modems (all stations except
HATS, Main Lift Station, and EQ Basin).
• Option 1: It may be possible to upgrade the master radio and radios at the lift stations with new 100
MHz radios. This will require an appropriate RF Switch and radio to be installed at the beginning of
the upgrade. This design, if successful, would allow the LC3000 polling master from the existing
installation and the new MicroLogix Master Polling PLC to co -exist on the same radio band until the
last station is upgraded.
• Option 22: Perform a radio path analysis to determine if an unlicenced 900 MHz radio system is an
option. If it is an option, then upgrade the existing 900 MHz systems to new radios, move the master
radio and antenna to Building 90/100, and replace the radios and antenna systems at the lift stations
as their control panel is upgraded. This places all stations on the LAN, but a Master Polling PLC is
still recommended.
• Option 3: Install a cell modem at each station (excluding HATS and the Main Lift Station) which
securely links to a cell modem at the plant. This places all stations on the LAN, but a Master Polling
PLC is still recommended.
In all three options, it is recommended that communications be controlled by a Master Polling PLC located at
the Plant. The polling PLC can be the same model as the MicroLogix 1400 processor used at the Lift
Stations, and should exist near the location of the master radio.
The polling PLC and the SCADA system should be programmed with communication system status and
communication control, so that operators and managers can monitor the health of communication to each
site and be able to take individual sites off scan for maintenance.
5.7 SCADA
Possible Additional SCADA Points to/from Lift Stations using new PLC and additional
wiring /instrumentation:
• Pump Lead/Lag Selection
• Manual Pump Start/Stop
• All Wetwell Floats Status
• Pump Current (amps)
• Pump Motor Overload (Normal/Alarm)
• Pump Phase Fail/CB Trip (Normal/Alarm)
• Pump Speed in % for VFD
• Pump Speed Control in % for VFD
• Pump VFD Fault (Normal/Fault) (in lieu of C/S Pump Overload)
• Panel Interior Temperature in DegF
• Exterior Air Temperature in DegF
• Panel Heater Status (On/Ofd
• Generator in Use (On/Ofd
• Lift Station Utility Power Load in KW
• PLC Running (Alarm/Normal from software)
• Analog Signal Calibration Ranges (Wetwell Level, Speed
• Analog Filters (filter out erratic signals)
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Lift Stations Evaluation
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5.8 PANELS
The lift stations were broken into groups shown in Table 2. Group A includes panels which should be
replaced. Group B includes panels which require upgrades to their PLC, LOS and Radio System. Group C
includes panels already on the LAN which require upgrades to their PLC and LOS. Group D includes panels
which currently require no upgrades.
Table 5: Lift Station Control Groups
Group A
Group B
Group C
Group D
Delaware
5th Avenue SE
EQ Basin
HATS
Harmony Lane
Campbell Lane
Main Lift Station
Otter Lake
Elementary
Shady Ridge
Highway 15
McDonalds
Our Savior
Stoney Point
Current Panels
Panels are in various conditions and of various ages. Some panels are mounted on wooden posts which have
no cement base. HATS and the Main Lift Station have two control panels, one having an LC3000, and one
having an Allen Bradley 5/05 processor.
Recommendation
Replace obsolete panels and enclosures with new panels and enclosures. Upgrade remaining panels with new
PLC's, Local Operator Interface and communications. When the project is over, consider a second project to
remove the LC3000 controllers from HATS and the Main Lift Station.
Panels to be Entirely Replaced
Replace the following lift station panels due to age and deterioration.
This would include panel design, drawings, components, fabrication, programming, wiring, installation, and
checkout
• Delaware
• Harmony Lane
• Otter Lake
• Shady Ridge
Panels to have PLCs, LOS and Radio System Replaced
Replace the LC150 Controller with a newer, more maintainable PLC and LOS (or handheld device) at the
following lift stations. This would include drawings (either update existing or create a new set), components,
programming, wiring, installation and checkout.
• 51h Avenue SE — Needs drawings
• Campbell Lane — Update drawings
• Elementary — Needs drawings
• Highway 15 — Update drawings
• McDonalds— Update drawings
• Our Savior— Update drawings
• Stoney Point — Needs drawings
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Lift Stations Evaluation
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Panels that have a PLC and LOS replacement:
• EQ Basin
Panels that have no proposed controls changes for this stud
• HATS
• Main Lift Station
5.9 IMPLEMENTATION PLAN
Current System
The SCADA system is Citect SCADA with a pair of redundant SCADA tag servers. One server is located at
the WNWP and one server is located at the WTP. There are three viewers which connect to the SCADA
servers.
The SCADA system communicates directly with HATS and the Main Lift Station, but communicates
indirectly to the other lift stations via the LC3000 located in the Administration building.
As stations are upgraded, communications and data in the LC3000 and in Citect for those stations will cease
to update. Further, as stations are removed from the old radio system, it is most likely that communication to
remaining sites will slow as the LC3000 receives no responses from the upgraded station.
Recommendation
Given the unknown timeline of the implementation, a plan should be agreed upon once the implementation
schedule is known. The contractors must know the desired steps and schedule to accurately bid the project,
and for a smooth transition from the old system to the new system.
It is recommended that a design engineer be used to provide detailed standard design and programming,
detailed RFPs, RFQs and other documents necessary for the bidding process, and a more detailed review of
options for the radio replacement.
It is recommended the following sequence be followed for a smooth cutover of SCADA from the old to the
new systems:
1. Configure Citect and the existing LC3000 polling master to allow communication to be disabled by
site in the old communication system
2. Program the new polling master PLC with the ability to enable communication with the new
communication system
3. Configure Citect with new points and screens to talk to the new polling PLC; tag names in Citect
can be similar but not identical to the existing tags; descriptions and alarm features can be identical;
clearly mark screens as New or Old, Live or Dead
4. For each station cutover:
a. Turn off communication between the existing LC3000 and the site using a single button in
Citect
b. Upgrade the site
c. Turn on communication between the new polling PLC and the site
d. Perform end-to-end startup testing from the site PLC to the polling PLC to Citect
e. Enable New Citect screen and disable Old Citect screen in the navigation
f. Migrate the new Citect configuration to the other Citect nodes
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Lift Stations Evaluation
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5.1 O CONTROLS COST ESTIMATE
Engineering
Review communication options
Design communication system replacement
Replacement Panels
Develop preliminary design for replacing a standard 2 pump control panel
Develop procurement documents
Develop RFP for fabrication
Installation of Replacement Panels
Develop demolition drawings for panels at each site
Develop sequence of installation
Develop RFP for installation
Upgrade Panels
Develop preliminary design for upgrading a standard 2 pump control panel
Detail replacements components for each station
Develop procurement documents for each upgraded panel
Develop sequence of installation
Develop RFP for installation
Master Polling PLC/Radio and Development Systems
Develop procurement documents
Develop RFP for installation
Assist City in obtaining contractor proposals including responding to questions, addendums and
recommendations
Fabrication Related Services
Review submittals
Respond to contractor clarifications and RFI
Factory Acceptance Test (FAT) for each replacement panel (1 day for each)
Construction Related Services
Review submittals
Preconstruction meeting
Respond to contractor clarifications and RFI
Startup services
Examine field installation
Coordination installation
Coordination startup
Project management
Contingency 10%
Cost estimate: $41,300 (approximately 10% of installation and programming)
Programming
Develop the polling PLC $6,000
Develop standard PanelView $6,000
Develop standard Lift Station program $6,000
Develop Citect SCADA interface with new polling PLC $7,000
Tailor standard PLC to each site as necessary — 8 Hours per site - $800/site
Tailor standard LOS to each site as necessary — 8 Hours per site - $800/site
Configure SCADA to each site as necessary — 8 Hours per site - $800/site
Startup and Checkout — 8 Hours per site - $800/site
Train operators - $220/site
Document standard control strategy, LOS Screens, and SCADA $2,400
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Lift Stations Evaluation
City of Hutchinson December 2016
Contingency 10%
Cost estimate: $79,044 (approximately 20% of panels and installation)
Decommission communications from LC3000 (Automatic Systems)
Program the existing polling LC3000 and Citect so communications with sites can individually be disabled
from a button on the Citect graphic
(Complete by Automatic Systems 11 /29/2016)
Control Panels
All Panels
Micrologix PLC plus one Analog input module - $1,200
LOS (PanelView or other) - $1,200
Radio (or Cell modem) - $2,500
Backup system - $1,200
Starters for 2 motors - $900
(Alternate) VFD for 2 motors - $2,000
Uninterruptible Power Supply - $600
Intrinsic barrier (transducer, floats) - $1,200
Transducer, cable - $1,200
Generator hookup and interlock kit - $1,200
O&M and As -Built — 8 Hours - $800
Checkout — 8 Hours - $1,000
Vendor Training —1 Hour - $220
Control Panels to be Upgraded
Drawings, Design and Drafting — 9 pages — 8 Hours - $1,000
Back Panel, Components - $2,000
Installation — 32 hours - $4,000
Startup and Checkout — 8 Hours - $1,000
Vendor Training — 2 Hours - $220
Control Panels to be Replaced
Drawings, Design and Drafting — 9 pages —16 Hours - $2,000
New Enclosure, Panel, Fabrication, Components — $15,000 - $16,500
Old Panel Demo, New Panel Installation — 48-56 Hours - $6,000 - $7,000
Startup and Checkout — 8 Hours - $1,000
Vendor Training — 2 Hours - $220
Contingency 10%
Total estimated cost of Control Panels: $347,204
Head End Master Polling PLC/Radio
Micrologix PLC - $800
Radio(Cell) - $2,500 (Cell Modem) - $5,000 (100 MHz radio, serial router, etc.) - $3,500 (900 MHz)
Uninterruptible Power Supply, power supply, cables, appurtances - $600
Installation — 8-24 hours - $1,000 (Cell) - $1,000 (100 MHz) - $3,000 (900Mhz)
Contingency 10%
Cost estimate: $5,390 (cell), $8,140 (100MHz), $8,690 (900MHz)
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Lift Stations Evaluation
City of Hutchinson December 2016
Development System (become spares)
Micrologix PLC plus one Analog input module - $1,200
LOS (PanelView or other) - $1,200
Uninterruptible Power Supply, power supply, cables, switch - $600
Contingency 10%
Cost estimate: $3,300
The controls cost estimate are shown in tables in Appendix E.
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Lift Stations Evaluation
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CHAPTER VI -COST ESTIMATE
6.1 GENERAL
Cost estimates were developed for each lift station rehab with the exception of the HATS lift station due to
its size and fact that equipment replacement is staggered and the EQ Basin because a more comprehensive
evaluation is required to include screening, pump replacement and metering improvements..
The cost estimate details are shown in Appendix E. A summary of the costs in order of priority is shown in
Table 6. The future value of the costs are shown based on the year it is assumed the rehab work will be
completed and a 3.5% inflation rate.
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Lift Stations Evaluation
City of Hutchinson December 2016
Table 6: Lift Station Cost Estimate Summary
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City of Hutchinson
Lift Station Rehabs
Hutchinson, Minnesota
SUMMARY
CONCEPTUAL COST ESTIMATE
Estimated Year
Total
Initial Cost
to Complete
Future Value
Description
($)
Work
($)
Upfront Efforts Required.
Head End Master and Development Systems
8,700
2017
8,700
Head End PLC/Radio Programming
16,300
2017
16,300
Develop Standard Lift Station Programming
14,600
2017
14,600
Controls Engineering for All Lift Stations
41,300
2017
41,300
Develop Standard Pump Procurement Docs
5,000
2017
5,000
Subtotal Upfront Efforts
85,900
Lift Station:
Harmony Lane
112,200
2017
112,200
Otter Lake
89,700
2018
92,900
Delaware
58,700
2018
60,800
Shady Ridge
72,700
2019
77,900
Highway 15
239,000
2020
265,000
Our Savior's
69,300
2021
79,600
Campbell Lane
51,300
2022
61,000
McDonalds
68,400
2023
84,100
Elementary
53,900
2024
68,600
Stoney Point
67,100
2025
88,400
5th Avenue
50,100
2026
68,300
Subtotal Lift Station Rehabs
1,058,800
TOTAL
1,144,700
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Lift Stations Evaluation
City of Hutchinson December 2016
CHAPTER VII -LIFT STATION DETAILS
7.1 GENERAL
This chapter provides details for each lift station including existing conditions, current operations,
recommendations, and photos. The lift stations are organized by their groups.
Nero Project No.: 10007 Nero Engineering
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5t" Avenue
Address: 1145 51h Ave. SE
Existing Conditions
Structure Diameter: 5 ft
Structure Rim Elevation: 1068.00 ft
Structure Bottom Elevation: 1049.33 ft
Structure Depth: 18.67 ft
Forcemain Diameter: 4m'.
Forcemain Length: 505 ft
Forcemain Material: DIP
Discharge Elevation: 1065.34 ft
Valve Location: Vault
Access Hatch Clear Opening: 54.5" x 33"
Flowrate: 145 gpm
TDH: 21 ft
Static Head: 14.3 ft
Forcemain Velocity: 3.5 ft/s
Number of Pumps: 2
Pump Horsepower: 3
Voltage: 208
Phase: 3
VFD: No
Current ODerations
The 51h Avenue lift station collects
wastewater mainly from Warrior
Manufacturing. The pumps are adequately
sized for normal operations. The station is
located in an area that collects stormwater
from the Warrior parking lot. During rain
events the station gets flooded, but the City
will address this issue separately to divert the
stormwater away from the structure and/or
raise the rim elevation. The structure and
internal components are in good condition
and adequately sized which places this rehab
work low on the priority list. There is not a
high potential for any development in the
lift station's service area in the next 10 years.
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Recommendations
• Replace pumps, guiderails, discharge
piping in wetwell, and valves.
• Replace PLC and LOS in existing
panel.
• Create electrical and control drawings.
• Pump Group: A
- Flow Range: 145 to 200 gpm
- TDH Range: 21 to 28 ft
- Discharge Elbow Size: T'
Campbell Lane
Address: 500 Campbell Lane NW
Existing Conditions
Structure Diameter: 5 ft
Structure Rim Elevation: 1063.05 ft
Structure Bottom Elevation: 1044.00 ft
Structure Depth: 19.05 ft
Forcemain Diameter: 4M'.
Forcemain Length: 184 ft
Forcemain Material: DIP
Discharge Elevation: 1059.00 ft
Valve Location: Wetwell
Access Hatch Clear Opening 48" x 30"
Flowrate: 298 gpm
TDH: 25 ft
Static Head: 12 ft
Forcemain Velocity: 6.8 ft/s
Number of Pumps: 2
Pump Horsepower: 5
Voltage: 230
Phase: 1
VFD: Yes, only for phase conversion
Current Operations
The Campbell Lane lift station collects wastewater from a
residential area with approximately 30 homes. Wastewater
is pumped from the Campbell Lane lift station into the
Shady Ridge lift station collection area. The station is
located in the front yard of a residence. During rain events
the station does not receive excessive inflow and
infiltration. During peak hours of the day the pump cycle
time is 75 minutes and other times of the day, the pump
cycle time is about 2 hours. The structure and internal
components are in good condition; however, the valves are
difficult to access inside the wetwell. There is no room for
growth in the lift station service area so there is no increase
in flow expected in the future.
Recommendations
• Replace pumps, guiderails, discharge piping in
wetwell, and valves.
• Install valves with stems that can be operated
without entering the wetwell.
• Lower the flowrate of the lift stations pumps so
that the forcemain velocity is lowered saving on
energy costs.
• Replace PLC and LOS in existing panel
• Update electrical and control drawings
• Pump Group: A
- Flow Range: 240-290 gpm
- TDH Range: 21-25 ft
- Discharge Elbow Size: T'
Elementary
Address: 1375 South Grade Rd SW
Existing Conditions
Structure Diameter: 6 ft
Structure Rim Elevation: 1063.28 ft
Structure Bottom Elevation: 1038.10 ft
Structure Depth: 25.18 ft
Forcemain Diameter: 6M'.
Forcemain Length: 687 ft
Forcemain Material: DIP
Discharge Elevation: 1061.50 ft
Valve Location: Buried
Access Hatch Clear Opening 48" x 30"
Flowrate: 292 gpm
TDH: 26 ft
Static Head: 20.5 ft
Forcemain Velocity: 3 ft/s
Number of Pumps: 2
Pump Horsepower: 5
Voltage: 230
Phase: 1
VFD: Yes, for phase conversion
Current Operations
The Elementary lift station collects
water from the school and about 29
homes. During rain events the station
receives inflow and infiltration but is able
to keep up. The pump cycle is typically
50 minutes and pumps for one minute.
The structure is in good condition.
There is little growth expected in the lift
station's collection area in the future.
Recommendations
• Replace pumps, guiderails, discharge
piping in wetwell, valves, and access
hatch.
• Rebuild access hatch with new
aluminum or SS hinges and the
addition of a handle and safety
grate.
• Replace PLS and LOS in existing
panel.
• Create electrical and control
drawings.
• Pump Group: A
- Flow Range: 270-300 gpm
- TDH Range: 25-26 ft
- Discharge Elbow Size: T'
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Highway 15
Address: 45 North High Dr. NW
Existing Conditions
Structure Diameter: 6 ft
Structure Rim Elevation: 1080.76 ft
Structure Bottom Elevation: 1060.16 ft
Structure Depth: 20.60 ft
Forcemain Diameter: 4M'.
Forcemain Length: 287 ft
Forcemain Material: DIP
Discharge Elevation: 1075.83 ft
Valve Location: Vault
Access Hatch Clear Opening 48" x 32"
Flowrate: 260 gpm
TDH: 28 ft
Static Head: 14.5 ft
Forcemain Velocity: 6 ft/s
Number of Pumps: 2
Pump Horsepower: 7.5
Voltage: 230
Phase: 3
VFD: No
Current Operations
The Highway 15 lift station collects
wastewater from two commercial buildings
and two apartment complexes. The lift
station is located on the property of an
apartment building and can only be accessed
from the apartment's parking lot. There was
some I/I during a large rain event but the
pumps were able to keep up. The station
receives a lot of grease and needs to be
cleaned more frequently in the summer
months. The control panel gets hot and
there are no vent fans.
Recommendations
• Relocate the lift station so the City can access it without
driving on private property. Because the station needs to be
cleaned more frequently due to grease, the City needs to be
able to access it with heavy equipment without risking
damaging the apartment property's parking lot. Two potential
locations are at the north end of Michael Ct NW or in the
corner south of 202nd Circle and west of Hwy 15. The cost
estimate developed in this study assumed the latter location.
See below for details.
• There could be some growth in the collection area in the
future. Install a 6" forcemain to decrease the velocities, save
on energy costs and provide future capacity.
• Install a flushing valve on the pumps to improve the grease
issue in the lift station.
• Install new panel with proper ventilation.
• Create electrical and control drawings.
• Pump Group: A
- Flow Range: 280-320 gpm
- TDH Range: 22-24 ft
- Discharge Elbow Size: 4"
Assumptions made for conceptual cost
estimate to relocate Highway 15 lift station.
Our Savior's
Address: 800 Bluff St. NE
Existing Conditions
Structure Diameter: 5 ft
Structure Rim Elevation: 1076.60 ft
Structure Bottom Elevation: 1060.93 ft
Structure Depth: 15.67 ft
Forcemain Diameter: 4M'.
Forcemain Length: 567 ft
Forcemain Material: PVC
Discharge Elevation: 1071.41 ft
Valve Location: Buried
Access Hatch Clear Opening 48" x 30"
Flowrate: 195 gpm
TDH: 27.5 ft
Static Head: 9.3 ft
Forcemain Velocity: 5.5 ft/s
Number of Pumps: 2
Pump Horsepower: 5
Voltage: 230
Phase: 1
VFD: Yes, for 3-phase conversion only
Current Operations
The Our Savior's lift station collects
wastewater from the church, one residence,
and one industry. The pumps typically
cycle every 12 hours and pump for 2
minutes. The lift station was adequate for
a large rain event and there is not much
growth anticipated in its collection area.
There was pitting observed in the wetwell
structure.
Recommendations
• Lower the design flow of the pumps
(if possible with group pump selection)
so the forcemain velocity is decreased
resulting in lower energy costs.
• Replace wetwell structure,
pumps, guiderails, discharge
piping in wetwell, valves, and
access hatch.
• Replace PLC and LOS in
existing panel.
• Update electrical and control
drawings.
• Pump Group: A
- Flow Range: 190-220 gpm
- TDH Range: 23-28 ft
- Discharge Elbow Size: T'
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Shady Ridge
Address: 713 Shady Ridge Rd NW
Existing Conditions
Structure Diameter: 6 ft
Structure Rim Elevation: 1061.32 ft
Structure Bottom Elevation: 1037.98 ft
Structure Depth: 23.34 ft
Forcemain Diameter: 6M'.
Forcemain Length: 1,796 ft
Forcemain Material: DIP
Discharge Elevation: 1066.50 ft
Valve Location: Wetwell
Access Hatch Clear Opening 48" x 30"
Flowrate: 220 gpm
TDH: 34 ft
Static Head: 27 ft
Forcemain Velocity: 3.3 ft/s
Number of Pumps: 2
Pump Horsepower: 5
Voltage: 480
Phase: 3
VFD: No
Current Operations
The Shady Ridge lift station collects
wastewater from a residential area with 63
homes as well as the Campbell Lane lift
station. The lift station receives quite a bit
of I/I during high flows but was able to
keep up during a 75-100 year rain event. In
early 2016, there was a blockage in the
forcemain in Shady Ridge Road so a new
connection was constructed to discharge in
a manhole on 71h Ave. NW. The City plans
to address the blockage in the forcemain to
the south and would like the flow to
discharge to the south normally. The
valves in place will allow the either
forcemain to be used in the future. About
100 gpm of capacity is gained when the
forcemain is discharged to the east on 71h
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Ave. due to the shorter forcemain and lower
discharge elevation.
Recommendations
• Replace pumps, guiderails, discharge piping in
wetwell, valves, concrete cover, access hatch,
and control panel.
• Install valves with stems that can be accessed
without entering the wetwell.
• Design flowrate shall be met by forcemain that
discharges to the south. If forcemain to the
east is used, extra capacity will be gained.
• Replace control panel.
• Create electrical and control drawings.
• Pump Group: A
- Flow Range: 240-260 gpm
- TDH Range: 36-37 ft
- Discharge Elbow Size: T'
EQ Basin
Location: WW IP
Existing Conditions
Structure Dimensions: 10 ft x 7 ft, tin.
Structure Rim Elevation: 1048.00 ft
Structure Bottom Elevation: 1029.00 ft
Structure Depth: 19 ft
Forcemain Diameter: 10M'.
Forcemain Length: 280 ft
Forcemain Material: DIP
Discharge Elevation: 1047.25 ft
Valve Location: Drywell
Access Hatch Clear Opening 30" x 30"
Flowrate: 500 gpm
TDH: 18 ft
Static Head: 14 ft
Forcemain Velocity: 2.5 ft/s
Number of Pumps: 3
Pump Horsepower: 5
Voltage: 480
Phase: 3
VFD: No
Current Operations
The EQ Basin lift station pumps
wastewater and stormwater that has been
collected in the Wastewater Treatment
Plant's equalization basin. The EQ Basin
is utilized during heavy rain events and if
the headworks building needs to be
bypassed for maintenance. A 24" pipe
from the headworks building enters the
wetwell and another 24" pipe connects the
wetwell to the adjacent EQ basin. The
wastewater that enters the EQ basin lift
station is not screened which causes issues
when used as a bypass. The forcemain is
reduced from 10" to 6" at the Mixed
Liquor Splitter Box to be metered and
then discharged into the splitter box.
Recommendations
• Reassess the EQ Lift Station operations to
include new pumps, improved metering and
screening of the bypass water prior to entering
the EQ basin during the headworks study.
• Replace discharge piping in structure, valves with
stems, discharge elbows and guiderails.
• Add VFDs so that pumps can be turned down to
introduce flow into the oxidation ditch slowly
when conditions allow and can operate at full
capacity during heavy rain events.
• Increase the size of the 6" meter and piping and
install a new 10" meter so that the flow is not
limited by the existing piping.
• Create electrical and control drawings.
• Pump Group: B
- Flow Range: 950-1040 gpm
- TDH Range: 31-33.5 ft
- Discharge Elbow Size: 6"
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Harmony Lane
Address: 739 Harmony Lane SW
ExistinLy Conditions
Structure Diameter: 10 ft
Structure Rim Elevation: 1058.44 ft
Structure Bottom Elevation: 1037.00 ft
Structure Depth: 21.44 ft
Forcemain Diameter: 10 in.
Forcemain Length: 1,444 ft
Forcemain Material: DIP
Discharge Elevation: 1069.28 ft
Valve Location: Vault
Access Hatch Clear Opening 97' x 36"
Flowrate: 1,150 gpm
TDH: 43 ft
Static Head: 30 ft
Forcemain Velocity: 4.4 ft/s
Number of Pumps: 2 (space for 3)
Pump Horsepower: 20
Voltage: 230
Phase: 1
VFD: No
Current ODerations
The Harmony Lane lift station is an overflow
station which only operates when the flow from
the gravity collection system flows over a weir in
an adjacent manhole. The structure is designed
for three pumps. During the recent 75-100 year
rain event, one pump was able to keep up. For
smaller rain events, the pumps are oversized.
The access hatch and control panel are in very
poor condition. One of the check valves is not
operating.
Recommendations
• Replace pumps, guiderails, discharge piping
in structures, valves, concrete cover, access
hatch, and control panel.
• Install smaller pumps so that two pumps operating
meet the flowrate that one pump meets currently.
• Due to the poor condition of the control panel and
access hatch, this lift station is high on the priority
list.
• Replace control panel.
• Install VFD for phase conversion.
• Create electrical and control drawings.
• Pump Group: B
- Flow Range: 880-920 gpm
- TDH Range: 38-40 ft
- Discharge Elbow Size: 6"
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McDonalds
Address: 565 Roberts Road St. SW
Existing Conditions
Structure Diameter: 8 ft
Structure Rim Elevation: 1048.49 ft
Structure Bottom Elevation: 1022.82 ft
Structure Depth: 25.67 ft
Forcemain Diameter: 6m'.
Forcemain Length: 820 ft
Forcemain Material: DIP
Discharge Elevation: 1044.70 ft
Valve Location: Vault
Access Hatch Clear Opening 51" x 33"
Flowrate: 560 gpm*
TDH: 40 ft*
Static Head: 19 ft
Forcemain Velocity: 5.8 ft/s
Number of Pumps: 2
Pump Horsepower: 10
Voltage: 230
Phase: 3
VFD: No
Current Operations
The McDonald's lift station collects
wastewater from a residential area with 157
homes and one trailer park which has 156
units. The pumps typically cycle every 12
minutes and pump for 3 minutes. The lift
station was able to keep up during the 75-
100 year rain event.
It was discovered during the study that
there are two different pump models
installed in the lift station with slightly
different operating curves. *There is also a
discrepancy between the expected flowrate
from the pump and system head curves
(525-625 gpm) and the flowrate as a result
of a pump down test (235 gpm).
Recommendations
Determine why there is a discrepancy between
the expected and measured flowrates.
Replace pumps, guiderails, discharge piping in
structures, valves, concrete cover, and access
hatch.
The limiting factor for this lift station is the
forcemain diameter. Ideally the forcemain
velocity should be lowered to save on energy
costs, but it is not recommended to decrease the
pump flowrate to achieve a lower velocity
because the capacity required at the station.
Consider upsizing the forcemain
to 8" during any street
reconstruction projects that may
occur in the future.
Replace PLC and LOS in existing
panel.
Update electrical and control
drawings.
Pump Group: B
- Flow Range: 550-600 gpm
- TDH Range: 38-42 ft
- Discharge Elbow Size: 6"
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Otter Lake
Address: 990 Lakewood Dr. SW
Existing Conditions
Structure Diameter: 10 ft
Structure Rim Elevation: 1049.13 ft
Structure Bottom Elevation: 1018.20 ft
Structure Depth: 30.93 ft
Forcemain Diameter: 8m'. and 14m'.
Forcemain Length: 2,485 ft
Forcemain Material: DIP
Discharge Elevation: 1059.42 ft
Valve Location: Vault
Access Hatch Clear Opening 72" x 54"
Flowrate: 460 gpm (8'�, 555 gpm (14'�
TDH: 51 ft (8'�, 44 ft (1T
Static Head: 40 ft
Forcemain Velocity: 2.7 ft/s (8'�, 1.1 ft/s
(1 T
Number of Pumps: 2
Pump Horsepower: 10
Voltage: 230
Phase: 3
VFD: No
Current Operations
The Otter Lake lift station pumps typically
cycle every 40 minutes and operate for 3
minutes. There are dual forcemams, 8"
and 14", which discharge in the same
manhole. The lift station collection area
includes 114 residences and has the
potential for future residential
development. There is a valved connection
in the forcemam to divert the flow into the
McDonald's lift station collection area.
This route is only used when maintenance
is required on the other forcemains. The
access hatch and electrical components are
in poor condition.
Recommendations
• Replace pumps, guiderails, discharge piping in
structures, valves, concrete cover, access
hatch, and control panel.
• Due to the poor condition of the access hatch
and electrical components, this lift station
rehab is high on the priority list.
• Replace control panel.
• Create electrical and control drawings.
• Pump Group: B
- Flow Range: 420-480 gpm (8'�
- TDH Range: 49-52 ft
- Discharge Elbow Size: 6"
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Stoney Point
Address: 210 School Road SW
Existing Conditions
Structure Diameter: 8 ft
Structure Rim Elevation: 1050.00 ft
Structure Bottom Elevation: 1024.00 ft
Structure Depth: 26 ft
Forcemain Diameter: 6m'.
Forcemain Length: 1127 ft (S), 1251 (N)
Forcemain Material: DIP
Discharge Elevation: 1052.46 ft (S),
1050.40 (N)
Valve Location: Vault
Access Hatch Clear Opening: 55" x 39.5"
Flowrate: 730 gpm
TDH: 66 ft
Static Head: 26 ft
Forcemain Velocity: 7.5 ft/s
Number of Pumps: 2
Pump Horsepower: 20
Voltage: 240
Phase: 3
VFD: Yes
Current Operations
The Stoney Point lift station collects
wastewater from a residential area with
233 homes plus the McDonald's and
Roberts Park lift station. The pumps
typically cycle every 15 minutes and pump
for 3 to 4 minutes. The lift station was
replaced in 2003. An 8" forcemain was
installed from the new lift station to where
two 6" forcemains split in School Road.
One 6" forcemain heads south and then
east on Lewis Ave. The other 6"
forcemain heads north along School Rd
and discharges north of the bridge.
Currently only the south forcemain is
being used because the north forcemain
needs to be repaired.
Recommendations
• Replace pumps, guiderails, discharge piping in
structures, and valves.
• The structure and access hatch are in good condition.
• The limiting factor for this lift station is the forcemain
diameter. It is recommended that the north
forcemain be repaired and utilized in addition to the
south forcemain. Splitting the flow between the two
forcemains will lower the velocities saving on energy
costs.
• It is not recommended that the flowrate be decreased
to lower the forcemain velocity since the current
capacity has been determined to be necessary. The
City should consider upsizing the forcemains during
any future street reconstruction projects along the
forcemain routes.
• Replace PLC and LOS in existing panel.
• Create electrical and control drawings.
• Pump Group: B
- Flow Range: 720-740 gpm
- TDH Range: 52-54 ft
- Discharge Elbow Size: 6"
Delaware
Address: 1310 Delaware NW
Existing Conditions
Structure Diameter: 4 ft
Structure Rim Elevation: 1046.30 ft
Structure Bottom Elevation: 1030.00 ft
Structure Depth: 16.30 ft
Forcemain Diameter: 2M'.
Forcemain Length: 250 ft
Forcemain Material: PVC
Discharge Elevation: 1043.00 ft
Valve Location: None
Access Hatch Clear Opening: 36" x 24"
Flowrate: 50 gpm
TDH: 28 ft
Static Head: 9.5 ft
Forcemain Velocity: 5.5 ft/s
Number of Pumps: 2
Pump Horsepower: 2
Voltage: 240
Phase: 1
VFD: No
Current Operations
The Delaware lift station collects wastewater from a
residential area with 5 homes. The station contains two
grinder pumps. During rain events the station does not
receive much inflow and infiltration. The pump cycle
is typically 3.5 hours and the pumps run for 4 minutes.
The control panel is in poor condition. There is no
room for growth in the lift station service area so there
is no increase in flow expected in the future.
Recommendations
• Replace pumps, guiderails, discharge piping in
wetwell, concrete cover, access hatch, and control
panel.
• The lift station is unique because of its small
diameter forcemain and small collection area. It is
recommended that grinder pumps are replaced in
kind since the lift station operates well currently.
• Replace control panel.
• Create electrical and control drawings.
• Pump Group: C
- Flow Range: 50 gpm
- TDH Range: 28 ft
- Discharge Elbow Size: 2"
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Out-of-State Travel Request for Tim Gratke to General Electric WW User's Group
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Due to the the very technical and specialized nature of the membrane bioreactor (MBR) treatment process at the
City's Wastewater Treatment Facility, City staff must actively acquire and maintain current knowledge in regards to
this equipment and its proper operations. Thus, Public Works leadership requests that Tim Gratke, City Wastewater
Supervisor, be allowed to attend the upcoming General Electric Wastewater Users' Group conference (see general
information attachment) in Newport Beach, California (April 23 - 25, 2017). Please note that this training coincides
with the anticipated replacement of the City's MBR cassettes later this year and that past Wastewater Department
management staff have attended this event.
At this point, City staff estimated the total (registration, travel, room, meals, etc.) cost of this travel being
approximately $1,200 which can be funded by the annual Wastewater Dept. training budget. Looking forward, City
staff will finalize the exact costs associated with this opportunity and prepare the necessary City travel request form
for City Administration/Finance approval.
BOARD ACTION REQUESTED:
Approval of Out-of-State Travel Request for Tim Gratke
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
The registration link for users grOLIP iS naw open. Please click on the link below to sign up:
https://www.gewater-com/wastewater-conference
Join us for the Annual Users' Group Conference:
April 23 - 250 2017 1 Newport Beach, California
This annual conference provides an excellent opportunity for plant operations
managers and staff at all levels to gain insight into advances in MBR technology
for membrane plant operations, maintenance and overall optimization.
Technical sessions led by GE experts and technology users are focused on
improving plant operations, reducing day-to-day operational effort and cost, and
minimizing the overall lifecycle costs of your MBR system.
This two-day session will be hosted by the Irvine Ranch Water District located in
Irvine, California, where you will learn from and network with other Water &
Process Technologies system owners.
More information, including registration, agenda and hotel details, to follow in the
coming weeks.
Questiops? Please contact us __>
Wri,i ..i,rsrir C tinipan►
Tina St. Pierre, P. Eng I RLM — Central USA I GE Power — Water & Process Technologies I T: 905 465 3030 ext. 3004 I M: 416 402
9869
2
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approve/Deny Airport MnDOT Aeronautics grant - Resolution No. 14697
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the 02/28/17 City Council meeting, Public Works staff received approval to seek a grant from MnDOT Aviation to
apply pavement sealant on the runway and apron.
The proposal was to apply Replay sealant on the runway and apron areas that were built in late 2015. Replay doesn't
show up as an approved product for use by FAA, so the project was reconfigured to include the apron, Taxiway A and
the connecting taxiways. The runway was removed from consideration due to funding constraints that would have
been caused by needing to re -stripe the runway.
In the end, the adjusted grant is for:
Construction (Fahrner Asphalt Sealers):
Taxiway A $27,630.80
Apron $13,761.60
Project cost $41,392.40
State share (80%) $33,113.92
Local share (20%) $ 8,278.48
Project funding $41,392.40
City match of $8,278.48 is proposed to be taken from the Airport Construction Fund. The fund has a balance of about
$10,000 at this time and monthly deposits of $1,100 are made into the fund, which will allow the match to be met.
Attached grant documents must be approved by the Council. Based on price quotes, work will be awarded to Fahrner
Asphalt Sealers, who submitted the lowest price quotation.
BOARD ACTION REQUESTED:
Approve/deny grant request to MnDOT Aeronautics for taxiway, apron sealing project.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 41,392.40
Total City Cost: $ 8,278.48 Funding Source: Airport Construction
Remaining Cost: $ 33,113.92 Funding Source: MnDOT Aeronautics Grant
Rev. #1, 7/06 Mn/DOT Agreement No. 1027773
State Project No. A4304-34
GRANT AGREEMENT FOR AIRPORT IMPROVEMENT
EXCLUDING LAND ACQUISITION
This Agreement is by and between the State of Minnesota acting through its Commissioner of Transportation ("State"), and the
City of Hutchinson ("Recipient").
WHEREAS, the Recipient desires the financial assistance of the State for an airport improvement project ("Project") as described
in Article 2 below; and
WHEREAS, the State is authorized by Minnesota Statutes Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide
financial assistance to eligible airport sponsors for the acquisition, construction, improvement, or maintenance of airports and
other air navigation facilities; and
WHEREAS, the Recipient has provided the State with the plans, specifications, and a detailed description of the airport
improvement Project.
NOW, THEREFORE, it is agreed as follows:
1. This Agreement is effective upon execution by the Recipient and the State, and will remain in effect until June 30, 2021.
2. The following table provides a description of the Project and shows a cost participation breakdown for each item of work:
Item Description Federal Share State Share Local Share
Runway 15/33 Seal Coat 0% 80% 20%
3. The Project costs will not exceed $41,392.40. The proportionate shares of the Project costs are: Federal: Committed $ 0.00,
Multi -Year Amount: $0.00; State: $33,113.92, and Recipient: $8,278.48. This project is not estimated to be completed this
fiscal year and the federal multiyear amount is an estimate only. These additional funds are not committed by the state and
are only available after being made so by the U.S. government. Federal funds for the Project will be received and disbursed
by the State. In the event federal reimbursement becomes available or is increased for this Project, the State will be entitled
to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No funds are
committed under this Agreement until they are encumbered by the State. No more than 95% of the amount due under this
Agreement will be paid by the State until the State determines that the Recipient has complied with all terms of this
Agreement, and furnished all necessary records.
4. The Recipient will designate a registered engineer (the "Project Engineer") to oversee the Project work. If, with the State's
approval, the Recipient elects not to have such services performed by a registered engineer, then the Recipient will designate
another responsible person to oversee such work, and any references herein to the "Project Engineer" will apply to such
responsible person.
5. The Recipient will complete the Project in accordance with the plans, specifications, and detailed description of the Project,
which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. Any changes
in the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order
signed by the Recipient, the Project Engineer, and the contractor. Change orders must be submitted to the State. Subject to
the availability of funds the State may prepare an amendment to this Agreement to reimburse the Recipient for the allowable
costs of qualifying change orders.
6. The Recipient will make payments to its contractor on a work -progress basis. The Recipient will submit requests for
reimbursement of certified costs to the State on state -approved forms. The State will reimburse the Recipient for the state
and federal shares of the approved Project costs.
a. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance with the terms of
the contract, special provisions, and standard specifications for the Project(s). Partial estimates must be completed no
later than one month after the work covered by the estimate is completed. The Project Engineer and the contractor must
certify that each partial estimate is true and correct, and that the costs have not been included on a previous estimate.
Page 1 of 4
b. Following certification of the partial estimate, the Recipient will make partial payments to the contractor in accordance
with the terms of the contract, special provisions, and standard specifications for the Project(s).
c. Following certification of the partial estimate, the Recipient may request reimbursement from the State for costs eligible
for federal and state participation. A copy of the partial estimate must be included with the Recipient's request for
payment. Reimbursement requests and partial estimates should not be submitted if they cover a period in which there was
no progress on the Project.
d. Upon completion of the Project(s), the Recipient will prepare a final estimate in accordance with the terms of the contract,
special provisions, and standard specifications for the Project(s). The final estimate must be certified by the Recipient,
Project Engineer and the contractor.
e. Following certification of the final estimate, the Recipient will make final payment to the contractor in accordance with
the terms of the contract, special provisions, and standard specifications for the Project(s).
£ Following certification of the final estimate, the Recipient may request reimbursement from the State for costs eligible for
federal and state participation. A request for final payment must be submitted to the State along with those project
records required by the State.
7. For a Project which involves the purchase of equipment, the Recipient will be reimbursed by the State in one lump sum after
the Recipient: (1) has acquired both possession and unencumbered title to the equipment; and (2) has presented proof of
payment to the State, and (3) a certificate that the equipment is not defective and is in good working order. The Recipient
will keep such equipment, properly stored, in good repair, and will not use the equipment for any purpose other than airport
operations.
8. If the Project involves force -account work or project donations, the Recipient must obtain the written approval of the State
and Federal Aviation Administration (FAA). Force -account work performed or project donations received without written
approval by the State will not be reimbursed under this Agreement. Force -account work must be done in accordance with the
schedule of prices and terms established by the Recipient and approved by the State.
9. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (g) (1), the Recipient will operate its airport as a licensed,
municipally -owned public airport at all times of the year for a period of 20 years from the date the Recipient receives final
reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical
purposes only. The Recipient will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real
or personal property, which is purchased or improved with State aid funds without prior written approval from the State. If
the State approves such transfer or change in use, the Recipient must comply with such conditions and restrictions as the
State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this
Agreement.
10. This Agreement may be terminated by the Recipient or State at any time, with or without cause, upon ninety (90) days
written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the Recipient as
set forth in this Agreement. In the event of such a termination, the Recipient will be entitled to reimbursement for eligible
expenses incurred for work satisfactorily performed on the Project up to the date of termination. The State may immediately
terminate this Agreement if it does not receive sufficient funding from the Minnesota Legislature or other funding source, or
such funding is not provided at a level sufficient to allow for the continuation of the work covered by this Agreement. In the
event of such termination, the Recipient will be reimbursed for work satisfactorily performed up to the effective date of such
termination to the extent that funds are available. In the event of any complete or partial state government shutdown due to a
failure to have a budget approved at the required time, the State may suspend this Agreement, upon notice to the Recipient,
until such government shutdown ends, and the Recipient assumes the risk of non-payment for work performed during such
shutdown.
11. Pursuant to Minnesota Rules 8800.2500, the Recipient certifies that (1) it presently has available sufficient unencumbered
funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Recipient has the
legal authority to engage in the Project as proposed.
12. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the Recipient will maintain such records and provide such
information, at the request of the State, so as to permit the Department of Transportation, the Legislative Auditor, or the State
Auditor to examine those books, records, and accounting procedures and practices of the Recipient relevant to this
Agreement for a minimum of six years after the expiration of this Agreement.
Page 2 of 4
13. The Recipient will save, defend, and hold the State harmless from any claims, liabilities, or damages including, but not
limited to, its costs and attorneys' fees arising out of the Project which is the subject of this Agreement.
14. The Recipient will not utilize any state or federal financial assistance received pursuant to this Agreement to compensate,
either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or
debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or
debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This
restriction does not prevent the Recipient from utilizing these funds to pay any party who might be disqualified or debarred
after the Recipient's contract award on this Project.
15. All contracts for materials, supplies, or construction performed under this Agreement will comply with the equal employment
opportunity requirements of Minnesota Statutes Section 181.59.
16. The amount of this Agreement is limited to the dollar amounts as defined in Article 3 above. Any cost incurred above the
amount obligated by the State is done without any guarantee that these costs will be reimbursed in any way. A change to this
Agreement will be effective only if it is reduced to writing and is executed by the same parties who executed this Agreement,
or their successors in office.
17. For projects that include consultant services, the Recipient and its consultant will conduct the services in accordance with the
work plan indicated in the Recipient's contract for consultant services, which shall be on file with the State's Office of
Aeronautics. The work plan is incorporated into this Agreement by reference. The Recipient will confer on a regular basis
with the State to coordinate the design and development of the services.
18. The parties must comply with the Minnesota Government Data Practices Act, as it relates to all data provided to or by a party
pursuant to this Agreement.
19. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings
arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in
Ramsey County, Minnesota.
20. For projects including federal funding, the Recipient must comply with applicable regulations, including, but not limited to,
Title 14 Code of Federal Regulations, subchapter I, part 151; and Minnesota Rules Chapter 8800. The Catalog of Federal
Domestic Assistance (CFDA) number for the federal Airport Improvement Program is 20.106.
21. For all projects, the Recipient must comply, and require its contractors and consultants to comply, with all federal and state
laws, rules, and regulations applicable to the work. The Recipient must advertise, let, and award any contracts for the project
in accordance with applicable laws. The State may withhold payment for services performed in violation of applicable laws.
22. Under this Agreement, the State is only responsible for receiving and disbursing federal and state funds. Nothing in this
Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the
Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the
Recipient will remain responsible for providing direction to its contractors and consultants and for administering its contracts
with such entities. The Recipient's consultants and contractors are not intended to be third party beneficiaries of this
Agreement.
Page 3 of 4
State Encumbrance Verification
Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05.
Date
SWIFT Purchase Order:
Recipient
Recipient certifies that the appropriate person(s) have executed the Agreement on behalf of the Recipient as required by
applicable resolutions, charter provisions or ordinances.
By:
Gary Forcier
Title: Mayor, City of Hutchinson MN
Date: 03/28/2017
By:
Matt Jaunich
Title: City Administrator, City of Hutchinson MN
Date: 03/28/2017
Commissioner, Minnesota Department of Transportation
In
Director, Office of Aeronautics
Date
Mn/DOT Contract Management
as to form & execution
Date
Page 4 of 4
Rev. 1/07
RESOLUTION NO. 14697
AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF
TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT
EXCLUDING LAND ACQUISITION
It is resolved by the City of Hutchinson as follows:
1. That the state of Minnesota Agreement No. 1027773, "Grant Agreement for Airport
Improvement Excluding Land Acquisition," for State Project No. A4304-34 at the Hutchinson
Municipal Airport is accepted.
2. That the Mayor and City Administrator are authorized to execute this Agreement and any
amendments on behalf of the City of Hutchinson.
Adopted by the City Council of Hutchinson MN this 28th day of March, 2017.
Mayor: Gary Forcier
STATE OF MINNESOTA
COUNTY OF MCLEOD
City Administrator: Matt Jaunich
CERTIFICATION
I certify that the above Resolution is a true and correct copy of the Resolution adopted by the
City of Hutchinson MN City Council at an authorized meeting held on the 28th day of March,
2017, as shown by the minutes of the meeting in my possession.
Signature:
City Administrator: Matt Jaunich
Notary Public
My Commission Expires:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Conditional Use Permit 261 3rd Ave NW - Integrated Adult Activity Center
Department: Planning
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Kurt and Mona Hjerpe have applied for a Conditional Use Permit for an Integrated Adult Activity Center for young
adults with developmental disabilities located at 261 3rd Avenue NW. The center would be located in an existing
building that used to house a construction business. All uses in the C-5 zoning district require a Conditional Use
Permit.
Nobody from the public spoke regarding this request. The planning commission did not have any questions for the
applicant or staff regarding this request.
The planning commission unanimously recommended approval of this request.
BOARD ACTION REQUESTED:
Approval of CUP.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14698
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERMIT FOR AN INTEGRATED ADULT ACTIVITY
CENTER IN A C-5 ZONING DISTRICT LOCATED AT 261 3D AVE NW, KURT AND
MONA HJERPE, APPLICANT.
FACTS
1. Kurt and Mona Hjerpe are the applicant (owner First Minnesota Bank) of a parcel of
land located at 2613 rd Ave NW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
The South Half of Lot 1 in Block 25, Townsite of Hutchinson, North Half and
that part of Lot 2 in Block 25 in the Townsite of Hutchinson, North Half, lying
S'ly of a line drawn from a point on the East line of said Lot 2 distant 119.50 feet
North of the Southeast corner of said Lot 2 to a point on the West line of said Lot
2, distant 116.97 feet North of the Southwest corner of said Lot 2.
3. Kurt and Mona Hjerpe, applicant, have applied to the City for a conditional use permit
for an Integrated Adult Activity Center in a C-5 zoning district located at 261 3rd Ave
NW.
4. The property is located in the C-5 (Conditional Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.065(C)(1)
of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on March 21,
2017 with the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
b. The proposed building improvements shall comply with the standards of the C-5
Zoning district and the Zoning Ordinance.
c. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
d. The Applicant must obtain all necessary permits for any construction that would be
needed.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on March 28, 2017 and has considered the recommendation and
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
Findings of Fact — Resolution 14698
Conditional Use Permit
2613'd Ave NW
03/21/2017
Page 2
b. The proposed building improvements shall comply with the standards of the C-5
Zoning district and the Zoning Ordinance.
c. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
d. The Applicant must obtain all necessary permits for any construction that would be
needed.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.065 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Kurt and
Mona Hjerpe, aglicant, to operate an Integrated Adult Activity Center in a C-5 zoning district
located at 2613' Ave NW, is hereby approved.
Adopted by the City Council this 28th day of March, 2018.
Findings of Fact — Resolution 14698
Conditional Use Permit
2613'd Ave NW
03/21/2017
Page 3
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: March 15, for March 21, 2017, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN ADULT ACTIVITY
CENTER
Applicant: Kurt and Mona Hjerpe
CONDITIONAL USE PERMIT FOR DAYCARE FACILITY
Kurt and Mona Hjerpe have applied for a Conditional Use Permit for an Integrated Adult Activity Center for
young adults with developmental disabilities located at 2613 rd Avenue NW. The center would be located in an
existing building that used to house a construction business. All uses in the C-5 zoning district require a
Conditional Use Permit.
Conditional Use Permit
2613 rd Ave. NW
Planning Commission — 3-21-17
Page 2
GENERAL INFORMATION
Existing Zoning: C-5 Conditional Commercial District
Property Location: 261 3rd Avenue NW
Lot Size: .36 Acres
Existing Land Use: Vacant Building
Adjacent Land Use: Commercial and Industrial
Adjacent Zoning: C-5 Conditional Commercial District
Comprehensive
Land Use Plan: Mixed Use
Applicable
Regulations: Sections 154.065(C) (1)
Analysis:
Overview -
The building previously was used as an office and warehouse for a construction company. Staff understands the
office portion of the building will be remodeled to accommodate the proposed use and the warehouse portion of
the building will continue as is. As noted above in the introduction, the CUP is for an integrated adult activity
center for young adults with developmental disabilities.
Site Access:
The site has very good access. The main entrance is proposed to be off of Lind St. NW. This use will not
generate significant traffic. The majority of the traffic will come to the site off of Highway 7 to Lind St. NW.
Parking/Circulation:
There is not a large parking demand for this type of use. Parking is needed for staff and dropping off and
picking up. There are 10 parking spaces on site with two of those spaces being handicap accessible. Staff feels
this parking will be sufficient. Circulation on the site also will be adequate as there is a center drive aisle that
aligns with the entrance off of Lind St. NW.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for all new uses in the C-5 Zoning District.
The following are standards for granting a conditional use permit:
Conditional Use Permit
2613'd Ave. NW
Planning Commission — 3-21-17
Page 3
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Recommendation:
Staff recommends approval of the proposal with the following conditions:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building improvements shall comply with the standards of the C-5 Zoning district and
the Zoning Ordinance.
3. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use requires approval of a new
conditional use permit.
4. The Applicant must obtain all necessary permits for any construction that would be needed.
3rd
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132.61 f
261 3rd Ave NW
Hutchinson, MN
Legal:
North Half.
Hutchinson
Block -025
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118,24'
of Lot 2
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Resolution 14699 -- Amending the City's Social Media Policy
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Back in March of 2015, the City adopted a social media policy to guide the use of social media by city staff. During our
annual loss control meeting with our Insurance Trust, there was some recommended updates to the policy by our loss
control consultant. In preparation of us using more social media in the future, staff is asking that the Council approve
the attached updated policy. Policy changes are noted in red.
BOARD ACTION REQUESTED:
Approve the resolution amending the Policy
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14699
A RESOLUTION AMENDING THE CITY'S SOCIAL MEDIA POLICY
WHEREAS, the City of Hutchinson originally adopted a social media policy on March 24,
2015; and
WHEREAS, the Social Media Policy can be found as Attachment E in the City's personnel
policy manual; and
WHEREAS, from time to time, updates to the policy are needed for various different reasons;
and
WHEREAS, such updates to the policy are noted below in red; and
WHEREAS, the policy will be updated with such changes noted upon adoption of this
resolution by the City Council;
SOCIAL MEDIA POLICY
ARTICLE 1. PURPOSE
The City of Hutchinson (City) wishes to represent itself appropriately, consistently, and
accurately in all media. The purpose of this policy is to define social media, as well as establish
procedures for creating a social media presence within the City.
The City views social media as additional communication channels in which to promote its
programs, services, and events. This technology allows information to disseminate quickly and
may provide a forum to facilitate public discussion as deemed appropriate. The City's official
website — www.ci.hutchinson.mn.us — shall remain the City's primary medium for
communicating to the public.
ARTICLE 2. POLICY
To address the fast -changing landscape of the internet and the way we communicate and obtain
information online, city departments may consider participating in social media formats to reach
a broad audience. This technology allows news of an event to spread quickly and is a good
means to generate public awareness. The City recognizes that social media resources can be
additional, valuable tools for communicating with the public, and allows the use of social media
to further the goals of the City and the missions of its departments where a clear business
purpose has been determined.
The City strives to provide the public with accurate and timely information, communicated in a
professional manner, and in accordance with the laws regarding public information and data
practices. However, specific procedures, conditions, and restrictions must be established to
ensure that social media resources are used appropriately and are consistent with the City's
overall communications strategy. City -related social media resources must follow the principles
and standards outlined in this policy, and may be removed or modified by the City at any time
without notice as further described in this policy.
This policy provides guidelines for all external communications using various mediums
including:
a. Electronic materials such as postings to websites or social media sites;
b. Creation of accounts on social media sites which includes web pages.
ARTICLE 3. DEFINITIONS
Social Media Websites: Social Media websites focus on creating and fostering online social
communities and connecting users from varying locations and interest areas. Social media
websites can offer many different ways for users to interact — such as instant messaging,
blogging, commenting, online forum participation, status updating (microblogging), link sharing,
video conferencing, and photo and video sharing.
Bloss: Blogs are websites, or parts of websites, in which usually one author posts regular entries
of commentary or other material. A blog, if interactive, enables visitors to the site to post
comments about posts and other comments.
Social Bookmarki: Social bookmarking is a method of referencing or linking to preexisting
web pages and posting them to popular news -sharing websites. The more a particular article is
bookmarked, the higher on the list it appears on the news -sharing sites.
Social Networking: Social networking websites offer a way for registered users to communicate
with each other on the internet. They generally offer many methods in which people may
connect, such as microblogging, instant messaging, blogging, posting, and photo/video sharing.
Examples of social networking website are Twitter, YouTube, Facebook, Instagram, Snapchat,
Google -plus, and the like.
ARTICLE 4. SCOPE
The City has an overriding interest and expectation in deciding what is "spoken" on behalf of the
City on social media sites. This policy establishes guidelines for Directors and their staff on the
use of all social media to include existing or proposed social media sites sponsored by city
departments.
1. The best, most appropriate, City use of social media tools fall generally into two
categories:
a. As channels to disseminate, or update, time -sensitive information as quickly as
possible (example: rain delays for sporting events);
b. As marketing/promotional channels which increase the City's ability to broadcast
its messages to the widest possible audience (example: upcoming events or
activities).
2. Information posted to social media websites should also be posted on the City's website
if possible. Whenever possible, content posted to social media sites should contain links
directing users back to the City's official website for in-depth information, forms,
documents or online services necessary to conduct business with the City.
3. Social media usage shall comply with all appropriate City policies and standards. Any
exceptions require approval by the City Administrator or designee.
4. The City's social media sites are subject to state and federal public records and data
practice laws. Data that is not public and for which there is no known authority for
publication should not be posted and will be removed from the site.
5. Minnesota state law and relevant City records retention schedules apply to social media
formats and social media content.
6. Elected officials must comply with the following guidelines when using the City's social
media sites:
a. Shall not use official City social media sites for campaigning or political
purposes;
b. Elected officials should be mindful of the risks of electronic communication in
relation to the Minnesota Data Practices Act and Open Meeting Law.
7. The use of the City's social media site for campaign purposes for any candidate for
elective office is inconsistent with the purpose of the City's social media site and is
therefore prohibited. All communications in violation will be removed from the site.
ARTICLE 5. GENERAL GUIDELINES FOR ALL COMMUNICATIONS
All city employees have a responsibility to help communicate accurate and timely information to
the public in a professional manner. Any employee who identifies a mistake in reporting should
bring the error to their Director, City Administrator or other appropriate staff. Regardless of
whether the communication is in the employee's official city role or in a personal capacity,
employees must comply with all laws related to trademark, copyright, software use, etc.
Employees must also follow all city policies that may apply.
ARTICLE 6. GUIDELINES FOR OFFICIAL COMMUNICATIONS
Requests by employees to participate in social media as a representative of the City must be
approved by their Director or designee and run through the IT Department for final approval.
This includes, but is not limited to, request to create pages on social networking websites
(Facebook, Twitter, etc.), post content to blogs and discussion forums, post pictures on photo -
sharing web sites, and post videos on video -sharing web sites.
Content posted in social media applications is ultimately the employee's responsibility and
employees must use caution when participating in social media forums. All use of social media
by city employees must be in compliance with the parameters laid out in the scope above and
must be in compliance with the following guidelines:
1. Employee participation in social media forums must be structured narrowly to focus
discussions on topics of particular interest to the City and within the employee's specific
area of expertise.
2. When participating in social media forums, identify yourself as a city of Hutchinson
employee, use your real name and make sure you are clear about your role with the City.
3. Post meaningful, respectful comments — in other words, no spam and no remarks off -
topic or offensive. When disagreeing with other's opinions, keep it appropriate and
polite.
4. City social networking content and comments containing any of the following forms of
content shall not be allowed for posting:
a. Comments not topically related to the particular site or blog content being
commented upon;
b. Profane language or content;
c. Content that promotes, fosters, or perpetuates discrimination on the basis of race,
creed, color, age, religion, gender, marital status, status with regard to public
assistance, national origin, physical or mental disability or sexual orientation;
d. Sexual content or links to sexual content;
e. Solicitations of private, non -city related commerce;
f. Conduct or encouragement of illegal activity;
g. Information that may tend to compromise the safety or security of the public or
public systems;
h. Content that violates a legal ownership interest of any other party.
5. Respect the City's proprietary information and content, and confidentiality of
information.
6. Know and follow the City's Employee Personnel Policies.
7. City Administration or their designee will monitor content on each of the department
social media sites to ensure adherence to this policy for appropriate use, message and
branding consistent with the goals of the City.
8. Violation of these standards may result in the removal of department pages from social
media outlets and may be cause for discipline of the employee. City Administration or
their designee retains the authority to remove information.
9. The City reserves the right to shut down any of its social media sites or accounts for any
reason without notice.
ARTICLE 7. PERSONAL POSTINGS/PUBLICATIONS
It is important for employees to remember that communications of employees may reflect on the
city, especially if employees are commenting on city business. The following guidelines apply to
personal communications including various forms such as social media websites.
1. Employees are to remember that the use of non -sponsored City social media sites during
the work day is prohibited and employees are to make personal comments on their own
time.
2. Remember that what you write is public and will be so for a long time. It may also be
spread to large audiences. Use common sense when using email or social media sites. It
is a good idea to refrain from sending or posting information that you would not want
your supervisor or other employees to read, or that you would be embarrassed to see.
il
3. The City expects its employees to be truthful, courteous and respectful towards
supervisors, co-workers, elected officials, citizens, customers and other persons
associated with the City. Do not engage in name-calling or personal attacks.
4. If you publish something related to city business, identify yourself and use a disclaimer
such as, "These are my own personal opinions and do not represent those of the city of
Hutchinson."
5. City resources, working time, or official city positions cannot be used for personal profit
or business interests, or to participate in personal political activity.
6. Personal social media account names or email names should not be tied to the City.
ARTICLE 8. SOCIAL MEDIA ACCOUNT MANAGEMENT
Social media sites setup for official use by the City and its departments shall be managed and
monitored according to the following guidelines:
1. All City social media sites will be subject to approval by the IT Director and the City
Administrator or designee. The Social Media Inventory form must be completed and
signed prior to the creation of any new social media site.
2. Each department's Director is ultimately responsible for whether or not their department
has a social media presence and for the content and upkeep of any social media sites their
department may create. Additional guidelines include:
a. Each department must designate at least two employees to act as the
"administrator" of the social media sites;
b. The IT Director will be the third "administrator" in cases of an emergency;
c. Each department's administrators must be properly instructed in the city's data
practices and social media policies;
d. Each department must maintain an updated list of domains, site administrators
and applicable passwords which are also shared with the IT Director;
e. Administrators must be able to immediately edit or remove any content posted to
a social media site;
f. Sites allowing comments must be monitored daily to ensure timely, accurate
response and due diligence to remove inappropriate content.
Social media website content and design should adhere to the general website design
guidelines established by the City. Additional considerations include:
a. Inclusion of the city of Hutchinson or department logo and link to city website;
b. Name of the site must be identifiable and specific to the City (example: City of
Hutchinson Police Department);
c. Avoid including individual employees names and personally identifiable
information;
d. Do not disclose confidential information;
e. Do not disclose sensitive information without the express written approval of the
City Administrator or designee;
f. Link only to content from official sites (example: City or State agency website).
5
g. Links promoting private/non-governmental entities will not be allowed without
prior approval from the City Administrator
ARTICLE 9. DISCLAIMER
The following disclaimer should be posted prominently on every City social media site:
"The city of Hutchinson uses social media, such as this site, as a means to provide one-way or
two-way communication with the public. The City reserves the right to edit or delete any and all
content within its sole discretion, including but not limited to, content that:
• Contains profane, sexual, or abusive language and materials. This includes prejudiced or
hurtful remarks made toward any person or entity, including any ethnic, racial or
religious group;
• Is spam or solicitations of commerce, including links to other sites;
• Is inaccurate or not topically related to the particular article being commented upon;
• Advocates illegal activity;
• Promotes or defames commercial services, products or political organizations;
• Infringes on copyrights or trademarks;
• Discloses data in violation of state and federal public records and data practices laws
• Violates the city of Hutchinson Discrimination and Harassment prevention policy,
conduct rules, or any policy regarding confidential information or defamation of others;
Please note that comments expressed on the City's social networking sites do not reflect the
opinions or positions of the city of Hutchinson, its employees or elected officials. Users
participate at their own risk, taking personal responsibility for comments, usernames, any
information provided, and off-site navigation.
The city of Hutchinson has made every effort to ensure the accuracy of the information provided
on its social networking pages. However, several factors that are beyond the City's control
(including unauthorized modification of electronic data, transmission errors, browser
incompatibilities, information that has been cached on the local computer or storage device, or
other aspects of electronic communication) can affect the quality of the information displayed on
this site. For that reason, the City does not guarantee the accuracy of the information provided
on its social networking sites and is not liable for reliance on this information.
Advertising
The city of Hutchinson does not endorse any product, service, company or organization
advertising on its social media sites. The ads that appear on pages are sold, posted and
maintained by the social media site.
Privacy Policy
Please note that the city of Hutchinson does not share information gathered through its social
media sites with third parties for promotional purposes. However, any information you provide
to the City is subject to the Minnesota Government Data Practices Act. This law classifies
certain information as available to the public on request.
C�
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28m DAY OF MARCH, 2017
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/08/2017 - 03/28/2017
Check Date
Check
Vendor Name
Description
Amount
03/16/2017
195494
MINNESOTA DEPT OF MOTOR VEHICLE
EXCISE TAX PAYABLE ON SNOW BLOWER
780.00
03/17/2017
195495
MNPEA
POLICE UNION DUES
624.00
03/28/2017
195496
AARP
AARP CLASS- MARCH
345.00
03/28/2017
195497
ABSOLUTE LOGISTICS LLC
AMERY TRUE VALUE
950.00
03/28/2017
195498
ACCUWEATHER INC
ACCUWEATHER POFESSIONALANNUALSUBSCRIPT
243.00
03/28/2017
195499
ACE HARDWARE
STRAP HOLD DOWN
977.08
03/28/2017
195500
VOID
0.00
03/28/2017
195501
AHLGREN ELECTRIC
BOD B50 EMG LT BAL 5W FL
502.53
03/28/2017
195502
ALPHACARD
PORTABLE PHOTO BACKDROP STAND
195.00
03/28/2017
195503
AMERICAN BLAST & BULLET RESISTANT
AMERICAN BLAST NU LEVEL IV ARMOR PIERCI
614.17
03/28/2017
195504
AMERICAN BOTTLING CO
MARCH PURCH
146.16
03/28/2017
195505
AMERICAN DOOR WORKS
TIP BLDG DOORS -REPAIRED BI FOLD DOOR
782.51
03/28/2017
195506
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS
97.88
03/28/2017
195507
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
196.00
03/28/2017
195508
ARCTIC GLACIER USA INC.
ICE
122.60
03/28/2017
195509
ARNESON DISTRIBUTING CO
MARCH PURCH
794.20
03/28/2017
195510
ARTISAN BEER COMPANY
MARCH PURCH
1,337.61
03/28/2017
195511
ASSURANT EMPLOYEE BENEFITS
March Admin Fees
10,391.70
03/28/2017
195512
AUTO VALUE - GLENCOE
HIGH POWER BRAKE, O RING, PIPE SWIVEL
138.12
03/28/2017
195513
B & C PLUMBING & HEATING INC
BLOWER MOTOR OUT ON FURNACE
434.00
03/28/2017
195514
BARR ENGINEERING COMPANY
HUTCHINSON RIVER BASIN IMP STUDY- PROFS
1,810.00
03/28/2017
195515
BASF CORPORATION
MULCH MAGIC DARK WALNUT, IMPACT BLACK
20,569.00
03/28/2017
195516
BEACON ATHLETICS
BALLFIELD PLATES, MATS
5,488.00
03/28/2017
195517
BELLBOY CORP
MARCH PURCH
1,060.51
03/28/2017
195518
BENNY'S MEAT MARKET
BADGE PINNING CEREMONY- 12# SHREDDED POR
59.88
03/28/2017
195519
BERGER PLUMBING HEATING AC
STOOL REPAIR
89.50
03/28/2017
195520
BERNICK'S
MARCH PURCH
241.50
03/28/2017
195521
BETTER HALF EMBROIDERY
POLO SHIRTS, SWEATSHIRTS
566.78
03/28/2017
195522
BLACK BOX CORPORATION
ELITE 38U CABINET KIT
2,066.70
03/28/2017
195523
BLUETARP FINANCIAL INC.
RENEWED 1 YEAR HOTLINE -2017
39.99
03/28/2017
195524
BRAUN INTERTEC CORP
AQUATIC CENTER PAYMENT- SERVICES 12/12/1
425.00
03/28/2017
195525
BREAKTHRU BEVERAGE
MARCH PURCH
13,571.10
03/28/2017
195526
BRINK FIRE PROTECTION LLC
PIPES FROZE CAUSING SPRINKLER SYSTEM TO
1,260.00
03/28/2017
195527
BUSHMAN, RAQUEL
CONCESSION SUPPLIES, UOFM TRAINING
800.27
03/28/2017
195528
BUSINESSWARE SOLUTIONS
VIRTUAL HARDWARE WARRANTY
5,884.98
03/28/2017
195529
C & L DISTRIBUTING
MARCH PURCH
17,281.65
03/28/2017
195530
CARS ON PATROL SHOP LLC
SQUAD#4 , ALTERNATOR, BATTERY
1,285.70
03/28/2017
195531
CENTRAL HYDRAULICS
HEX HEAD SAE PLUG- UNIT 218
477.49
03/28/2017
195532
CENTRAL MCGOWAN
ARGON
361.79
03/28/2017
195533
CHEMISOLV CORP
CUSTOM DEWATERING FLOCCULENT
1,224.00
03/28/2017
195534
CREEKSIDE SOILS
BITCON
53.76
03/28/2017
195535
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE -2014 CHEV CAPRICE
172.63
03/28/2017
195536
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
398.23
03/28/2017
195537
DALE A. ZORMAN TRUCKING SERVICE INC
HILLS COUNTRY GREENHOUSE -MULCH MATERIALS
4,550.00
03/28/2017
195538
DEKOSTER, THOMAS
MHFA FIX UP LOAN -T. DEKOSTER
4,500.00
03/28/2017
195539
DISPLAY SALES
25' NATURAL TIMBERLAND GARLAND WARM WHIT
2,018.00
03/28/2017
195540
DOMINO'S PIZZA
LARGE FIRE CALL ICR#2017116
51.53
03/28/2017
195541
DROP -N -GO SHIPPING INC
Postage 2/19-3/04/17
1,064.12
03/28/2017
195542
DUHOUX, VICTORIA
INDOOR SOCCER -DAUGHTER BROKE HER ARM
30.00
03/28/2017
195543
DYNA SYSTEMS
THERMAPOD CLEAR, CABLE TIE BLACK
89.49
03/28/2017
195544
EHLERS & ASSOCIATES INC
SERVICES FOR IRS AUDIT OF HOSPITAL BONDS
12,950.00
03/28/2017
195545
ENGINEERING MINNESOTA
2 YR SUBSCRIPTION
35.00
03/28/2017
195546
FARM -RITE EQUIPMENT
BOBCAT SNOW BLOWER
3,582.50
03/28/2017
195547
FASTENAL COMPANY
EYE WASH ASSEMBLY
677.07
03/28/2017
195548
FIRE SAFETY USA INC
5 STORZ FNH SWIVEL, PRESSURE GASKET, SUC
420.00
03/28/2017
195549
FIRST ADVANTAGE LNS OCC HEALTH SOLU
COLLECTION SURCHARGE
0.25
03/28/2017
195550
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
76.00
03/28/2017
195551
FOREST EDGE WINERY
MARCH PURCH
234.00
03/28/2017
195552
FRANZEN, DAVID
CARLSON POOL CLOSING- CANCELLED CLASS
25.00
03/28/2017
195553
G & K SERVICES
COVERALLS
171.91
03/28/2017
195554
IGAVIN WINTERS DONLEY & OSTLUND LTD
FLAT FEE AGREEMENT- FEB
3,300.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/08/2017 - 03/28/2017
Check Date
Check
Vendor Name
Description
Amount
03/28/2017
195555
GEB ELECTRICAL INC
REMOVE & INSTALL 4 NEW LED CANOPY LITES
1,110.00
03/28/2017
195556
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#9
14,250.00
03/28/2017
195557
GRAINGER
TOILET SPUD
538.44
03/28/2017
195558
GREIVE, BARRY
EXPERT WITNESS PREP TESTIMONY
1,426.34
03/28/2017
195559
HACH COMPANY
HARDNESS 3 TEST SOLN
2,686.85
03/28/2017
195560
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT#9
19,089.30
03/28/2017
195561
HAWKINS INC
30% SODIUM HYDROXIDE
2,965.51
03/28/2017
195562
HD SUPPLY WATERWORKS LTD
AMR WATER METER TRANSMITTERS
5,344.35
03/28/2017
195563
HEARTLAND CONSTRUCTION EQUIPMENT
TURNER- R & L HAND CUP CUTTER
863.90
03/28/2017
195564
HENRYS FOODS INC
NACHO CHEESE, TACO MEAT
286.57
03/28/2017
195565
HERALD JOURNAL PUBLISHING
WEDDING WRAP
125.00
03/28/2017
195566
HILDI INC
2017 ACTUARIAL VALUATION - AUDIT RELATED
3,200.00
03/28/2017
195567
HILLYARD / HUTCHINSON
AEROSOL CITRUS SCRUB, SCREEN WAVES
939.38
03/28/2017
195568
HJERPE CONTRACTING
AIR TEST FORCEMAIN ON SCHOOL ROAD- AIR T
470.00
03/28/2017
195569
HOHENSTEINS INC
MARCH PURCH
293.85
03/28/2017
195570
HP INC
POS REC CENTER WINDOW -HP ELITE DESKTOP
4,596.75
03/28/2017
195571
HP INC
M. STARKE LEGAL PC
606.78
03/28/2017
195572
HP INC
HP ELITE DISPLAY- M. SCHROEDER
151.00
03/28/2017
195573
HRA
MHFA FIX UP -PROCESSING FEE -T. DEKOSTER
250.00
03/28/2017
195574
HRA
CITY DOWNTOWN RENTAL REHAB- G. HEINTZ
3,900.00
03/28/2017
195575
HUTCH AUTO & TRUCK PARTS
BUMPER ASSY REAR
285.00
03/28/2017
195576
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORAL- MARCH
1,415.00
03/28/2017
195577
HUTCHINSON BOYS LACROSSE TEAM
BIO BAG HAND OUT 2017
500.00
03/28/2017
195578
HUTCHINSON CO-OP
FUEL & CHEMICALS- TREAT STUMPS
434.59
03/28/2017
195579
HUTCHINSON DOWNTOWN ASSOC.
REIMB DOWNTOWN ASSOC
1,753.29
03/28/2017
195580
HUTCHINSON FIGURE SKATING ASSOC
PROF SERVICES- SKATING INSTRUCTION PROGR
3,194.00
03/28/2017
195581
HUTCHINSON HEALTH
EMPLOYEE TESTING
1,084.37
03/28/2017
195582
HUTCHINSON LEADER
ADVERTISING
5,018.53
03/28/2017
195583
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMBURSEMENT-PARAMANT CENTER FORT
855.00
03/28/2017
195584
HUTCHINSON UTILITIES
FEBRUARY UTILITIES 2/01/17 - 3/01/17
101,139.07
03/28/2017
195585
HUTCHINSON WHOLESALE
COMBINATION BOX LAMP
625.95
03/28/2017
195586
HUTCHINSON, CITY OF
WATER & SEWER SERVICE 2/1-2/28/17
4,962.64
03/28/2017
195587
HUTCHINSON, CITY OF
REPLENISH ATM
4,000.00
03/28/2017
195588
HYDRO KLEAN
HIGH PRESSURE JET CLEAN & REMOVE DEBRIS
11,367.76
03/28/2017
195589
JACK'S UNIFORMS & EQUIPMENT
CUSTOM BADGE, GOLD NAME PLATE, TITLE PLA
295.99
03/28/2017
195590
JEFF MEEHAN SALES INC.
FEBRUARY 2017 CREEKSIDE COMMISSIONS
9,254.60
03/28/2017
195591
JJ TAYLOR DIST OF MN
MARCH PURCH
4,004.65
03/28/2017
195592
JOCHUM, DANIEL
ULLAND MEDIATION, TRAVEL FACILITY TOURS
123.83
03/28/2017
195593
JOES SPORT SHOP
RANDOM COLORS & SIZES YSM- AM
1,481.25
03/28/2017
195594
JOHNSON BROTHERS LIQUOR CO.
MARCH PURCH
20,124.80
03/28/2017
195595
KAHNKE BROTHERS NURSERY
AMERICAN ELM, CRABAPPLE
151.20
03/28/2017
195596
KERI'S CLEANING
CLEANING 3/1-3/15, CITY, LI BRARY,SEN IOR D
2,044.00
03/28/2017
195597
KEY GOVERNMENT FINANCE INC.
2017 JET VAC LEASE PMT
57,639.12
03/28/2017
195598
KRAFT WALSER LAW OFFICE
ULLAND- CITY VS MOHAMMED SHAHIDULLAH
2,110.00
03/28/2017
195599
L & P SUPPLY CO
FORESTRY SUPPLIES
2,390.00
03/28/2017
195600
LEAGUE OF MN CITIES
2017 SAFETY & LOSS CONTROL WORKSHOPS
60.00
03/28/2017
195601
LEAGUE OF MN CITIES
MN CITIES STORMWATER COALITION CONTRIBUT
760.00
03/28/2017
195602
LEAGUE OF MN CITIES -INS TRUST
Q2 2017 WORKER COMP PREMIUM
62,831.00
03/28/2017
195603
LEXISNEXIS
FEB 2017 USER
155.95
03/28/2017
195604
LITCHFIELD BUILDING CENTER
PICNIC TABLE BOARDS -2X10-12' SPF/HEM FIR
325.75
03/28/2017
195605
LOCHER BROTHERS INC
MARCH PURCH
19,489.20
03/28/2017
195606
LOGIS
NETWORK THRU 2/11/17 -VARIOUS
8,995.00
03/28/2017
195607
M -R SIGN
LARGE ARROW SINGLE YELLOW
142.73
03/28/2017
195608
MADDEN GALANTER HANSEN LLP
SERVICES RENDERED THROUGH 2/28/17
60.05
03/28/2017
195609
MAGNUSSON, BRIAN
SAFETY FOOTWEAR
175.00
03/28/2017
195610
MANEY INTERNATIONAL INC
GASKET
1,131.80
03/28/2017
195611
MAYTAG LAUNDRY & CAR WASH
FEB LINEN CLEANING
153.31
03/28/2017
195612
MCCLURE, AMBER
CANCELLED OUT OF SOCCER
140.00
03/28/2017
195613
MCLEOD COUNTY RECORDER
CUP 700 MAIN ST N UNIT G, QCD DAME'S DI
92.00
03/28/2017
195614
MCLEOD PUBLISHING INC
ADVERTISER & CHRONICLE DISPLAY -AQUATIC
258.52
03/28/2017
195615
1 MEDICA
MEDICAL INSURANCE FOR APRIL 2017
125,448.91
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/08/2017 - 03/28/2017
Check Date
Check
Vendor Name
Description
Amount
03/28/2017
195616
MEEKER COUNTY ZONING ADMINISTRATOR
ULLAND- K. PEIPENBURG- CASE REVIEW, MILE
626.90
03/28/2017
195617
MENARDS HUTCHINSON
7- 1/4" 186T CIRC SAWBLADE
952.59
03/28/2017
195618
MES - MIDAM
SCBA- WESCODYNE PLUS 16 OZ
85.11
03/28/2017
195619
METRO TRUCK & EQUIPMENT
ALUMINUM WELDER, 7 WAY RECEPTICLE, WIRE
174.56
03/28/2017
195620
MILLNER HERITAGE VINEYARD & WINERY
MARCH PURCH
832.20
03/28/2017
195621
MINI BIFF
RENT REG BLUE -AQUATIC CENTER
423.76
03/28/2017
195622
MINNESOTA CHIEFS OF POLICE
PERMITS TO ACQUIRE A HANDGUN
84.90
03/28/2017
195623
MINNESOTA CHIEFS OF POLICE
HATTEN & GIFFERSON- FULL CONFERENCE MEMB
930.00
03/28/2017
195624
MINNESOTA DEPT OF MOTOR VEHICLE
SALES TAX & REG 2017 MACK TRUCK PLOW
6,762.23
03/28/2017
195625
MINNESOTA SPORTS FEDERATION
TOURNAMENT SANCTIONING
55.00
03/28/2017
195626
MINNESOTA STATE COMMUNITY&TECHNIC
MOORHEADFIRESCHOOL- J.SCHULTE
120.00
03/28/2017
195627
MINNESOTA VALLEY TESTING LAB
COLIFORM
553.80
03/28/2017
195628
MMBA
J. NILES REG 4/30-5/2/17
1,490.00
03/28/2017
195629
MORRISON COUNTY SHERIFF'S OFFICE
SUBPOENA CR16684, CIVIL FILE# 17000069
50.00
03/28/2017
195630
NARTEC INC.
NARTEC METH AMPULES
176.39
03/28/2017
195631
NAVRATIL, JAMES
MRWA CONFERENCE
41.38
03/28/2017
195632
NORTH AMERICAN SAFETY INC
RASCO FR NAVY COVERALL WITH REFLECTIVE T
81.00
03/28/2017
195633
NORTH STAR DENTAL SERVICES
CALIBRATION STERILIZER
392.50
03/28/2017
195634
NU -TELECOM
MONTHLY SERVICE -MARCH
74.95
03/28/2017
195635
O'REILLYAUTO PARTS
GUN HEAD KIT, REFILL KIT
165.17
03/28/2017
195636
OFFICE DEPOT
PENS, LETTERING TAPE
95.67
03/28/2017
195637
OFFICE OF MN IT SERVICES
FEB SERVICES
107.01
03/28/2017
195638
OLSEN, KYLE
UB refund for account: 3-730-5450-0-00
128.36
03/28/2017
195639
PHILIPS HEALTHCARE
HS1 BATTERY PACK
114.46
03/28/2017
195640
PHILLIPS WINE & SPIRITS
MARCH PURCH
13,381.69
03/28/2017
195641
PIONEERLAND LIBRARY SYSTEM
1ST QTR REQUEST -2017
41,660.50
03/28/2017
195642
PMC
SETUP FOR REBATE PROCESS
1,174.00
03/28/2017
195643
POSTMASTER
SR NEWSLETTERS
94.00
03/28/2017
195644
PRINTERS SERVICE INC
77" ICE KNIFE SHARP
120.00
03/28/2017
195645
PRO AUTO MN INC.
2013 DODT DURANGO-REPLACE LEFT SIDE TAIL
21.94
03/28/2017
195646
QUADE ELECTRIC
3/4 CGBS, 1X 3/4 RE BEHG
18.00
03/28/2017
195647
QUILL CORP
SANITARY BED LINERS
92.58
03/28/2017
195648
RADWELL INTERNATIONAL
BAGGER -ALLEN BRADLEY- SURPLUS RADWELL QU
685.90
03/28/2017
195649
RAMAKER & ASSOCIATES INC
RAMAKER CONTRACT -CITY OF HUTCHINSON/INST
475.00
03/28/2017
195650
REDLINE SYSTEMS INC.
10' CARPET ATTACHMENT
550.00
03/28/2017
195651
REINER ENTERPRISES INC
GERTEN'S ROUND TRIP
800.00
03/28/2017
195652
RITE INC
MARCH PURCH
915.71
03/28/2017
195653
RJO CORPORATE
TOURNAMENT SHIRTS
2,004.48
03/28/2017
195654
ROYAL TIRE
FIRESTONE DRIVE TIRES (STRT-972-HTK)
2,602.88
03/28/2017
195655
RTVISION
ONEOFFICE SOFTWARE UPGRADE
1,700.00
03/28/2017
195656
SAM'S TIRE SERVICE
WALKING FLOOR TRAILER- SEMI ALL POSITION
2,224.00
03/28/2017
195657
SAMS FLORIST & GREENSHOUSE
FUNERAL FLOWERS PER POLICY -ANDERSON
35.00
03/28/2017
195658
SCHELITZCHE, JAY
SAFETY FOOTWEAR
134.99
03/28/2017
195659
SCHIMMEL CONSTRUCTION LLC
CITY DOWNTOWN RENTAL REHAB -G. HEINTZ 628
10,945.00
03/28/2017
195660
SCHWEISS BI -FOLD DOORS
FBO HANGAR DOOR
1,244.20
03/28/2017
195661
SEAY, JEFFREY
SOCCER REIMBURSEMENT
30.00
03/28/2017
195662
SEBORA, MARC
ULLAND & COURT TRAVEL
217.72
03/28/2017
195663
SEH
HUTCH 2016 ANTENNA PROJECT THRU 01/28/17
1,489.12
03/28/2017
195664
SIRCHIE FINGERPRINT LABORATORIES
TEST 05-DUQUENOIS
68.60
03/28/2017
195665
SOUTHERN WINE & SPIRITS OF MN
MARCH PURCH
15,414.81
03/28/2017
195666
SOUTHWEST INITIATIVE FOUNDATION
2017 EDA CONTRIBUTION TO SWIF
5,000.00
03/28/2017
195667
SPS COMMERCE INC
ASSORTMENT CATALOG MONTHLY FEE
310.70
03/28/2017
195668
STANDARD PRINTING
SKATING ROAD TRIP TICKETS
481.00
03/28/2017
195669
STANDARD SIGNS INC
AIRFIELD SIGNAGE -SMALL REPLACEMENT PANEL
1,227.53
03/28/2017
195670
STAPLES ADVANTAGE
PADS WIDE RULE 8.5X11.75
63.16
03/28/2017
195671
STAR TRIBUNE
SUBSCRIPTION 3/25-9/23/17
189.54
03/28/2017
195672
STEWARD ENTERPRISE INC
PREMIUM BAR & CHAIN 4 GALLON CASE
61.70
03/28/2017
195673
STREICH TRUCKING
ON SITE HAULING, DULUTH TO CREEKSIDE
6,015.00
03/28/2017
195674
STREICHERS
PANTS, SHIRTS, BELTS, NAME TAG CLOTH
213.94
03/28/2017
195675
SURE FOOT CORPORATION
HEEL TRACTION AID DUE NORTH
341.00
03/28/2017
195676
1 TAPS-LYLESCHROEDER
ICLEANED LINEN &TOPS
25.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 03/08/2017 - 03/28/2017
Check Date
Check
Vendor Name
Description
Amount
03/28/2017
195677
TASER INTERNATIONAL
AXON CAMERA ASSEMBLY, AXON DOCK, TASER A
22,738.90
03/28/2017
195678
THOMSON REUTERS-WEST
DISCOUNT PLAN CHARGES
1,852.84
03/28/2017
195679
TKO WINES
MARCH PURCH
532.00
03/28/2017
195680
TOWMASTER INC.
VIBRATOR COUGAR, MOUNT PLATE
743.75
03/28/2017
195681
TRI COUNTY WATER
BOTTLE WATER DEL & CHARGE
250.75
03/28/2017
195682
TWO WAY COMMUNICATIONS INC
KMC-45 2 PIN MIC
90.79
03/28/2017
195683
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR APRIL 2017
2,219.05
03/28/2017
195684
USA BLUE BOOK
MICROSCOPE & CAMERA FOR LABORATORY
2,737.91
03/28/2017
195685
VERIZON WIRELESS
FEB03'17-MAR02'17 USAGE
38.07
03/28/2017
195686
VERTECH SOLUTIONS & SERVICES
RENTAL AC-A4#12053 DISHMACHINE
69.95
03/28/2017
195687
VIKING BEER
MARCH PURCH
13,605.40
03/28/2017
195688
VIKING COCA COLA
MISC BEVERAGES
1,533.38
03/28/2017
195689
VINOCOPIA INC
MARCH PURCH
1,107.50
03/28/2017
195690
WASTE MANAGEMENT OF WI-MN
2/16-2/28/17 DISPOSAL FEES
4,254.37
03/28/2017
195691
WELCOME NEIGHBOR
HUTCHINSON NEW RESIDENT VISITS- MARCH
60.00
03/28/2017
195692
WEST CENTRAL SANITATION INC.
FEBRUARY REFUSE SERVICE
45,632.15
03/28/2017
195693
WEST CENTRAL SHREDDING
PAPER SHRED- MONTHLY AND 6 LEGAL BOXES
107.00
03/28/2017
195694
WISCONSIN DEPT OF AGRICULTURE
LICENSE RENEWAL & TONNAGE FOR SOIL 2016
52.00
03/28/2017
195695
ZENK READ TRYGSTAD & ASSOCIATES INC
HUTCHINSON ENTERPRISE CENTER
23,862.00
Total - Check Disbursements
896,237.21
CITY OF HUTCHINSON
Department Purchasing Card Activity - February 2017
Dept
Date
Card
Vendor Name
Description
Amount
2/9/2017
ADMIN
MNEFILE
Court Filing Fees for Sam Ulland
107.00
2/15/2017
ADMIN
MNEFILE
Court Filing Fees for Sam Ulland
107.00
2/16/2017
FINANCE
MN GFOA
Annual membership renewal for Andy Reid
60.00
2/16/2017
FINANCE
MN GFOA
Annual membership renewal for Justin Juegensen
60.00
2/3/2017
IT
BEST BUY
USB drives for surface pro backups
31.97
2/6/2017
IT
AMAZON
Network patch cables
88.97
2/8/2017
IT
AMAZON
Wireless presenter for EDA
34.95
2/11/2017
IT
ORACLE AMERICA INC
Oracle support for AMI system
164.13
2/10/2017
IT
AMAZON
Return of wireless headset
249.00
2/18/2017
IT
AMAZON
2 surge protectors; usb flash drives; mini display adapter
70.33
2/23/2017
IT
BEST BUY
TV and mount for lobby at City Center
459.98
2/26/2017
IT
AMAZON
Phone Case for Tim Gratke
7.39
2/27/2017
IT
BEST BUY
2 LED TVs and wall mounts for digital signs Rec Center
759.96
2/27/2017
IT
AMAZON
2 mini-pcs for digital signage at Rec Center
220.98
2/9/2017
PLAN
OAK RIDGE
Kyle Dimler conference Association of MN Building Officials
235.12
2/16/2017
PLAN
WAL-MART COMMUNITY
cell phone case for Dan Jochum.
42.91
2/3/2017
FIRE
ARROWWOOD RESORT & CONF CTR
Lodging at Arrowwood Resort
251.66
2/3/2017
FIRE
ARROWWOOD RESORT & CONF CTR
Lodging at Arrowwood Resort
251.64
2/3/2017
FIRE
ARROWWOOD RESORT & CONF CTR
Lodging at Arrowwood Resort
251.66
2/15/2017
PUB WKS
SQUEAKY'S
Annual Biosolids Program Appreciation Lunch
300.16
2/16/2017
PUB WKS
SAM'S CLUB
Equipment Shelving Units
1,199.84
2/18/2017
PUB WKS
EYEWASHDIRECT
Eye Wash System Repair Parts
205.52
2/24/2017
PUB WKS
MN SOCIETY OF PROF ENGINEER
Annual MSPE Membership Dues
364.00
2/24/2017
PUB WKS
ATSSA
Employee Training
145.00
2/16/2017
EDA
ZELLAS
Lunch for EDA Finance Team
83.75
2/22/2017
EDA
LANDY LODGE BAR & GRILL
Lunch for EDA Board
97.60
TOTAL - Purchasing Cards
5,850.52
GRAND TOTAL
1
902,087.73
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Public Hearing for WWTF MBR Cassettes Replacements Project (L8/P17-08)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Public Hearing
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff is currently preparing to administer the replacement of the membrane bioreactor (MBR) cassettes within the
Wastewater Treatment Facility. The anticipated usable life of this equipment is typically 10 to 12 years. Please note
that our membranes were installed in 2008 and have been fully utilized during their 10 years of utilization. Also, the
City most likely will receive a substantial price break per the original installation agreement (early estimates indicate
possibly up to 50%) if the replacement membranes are procured within 10 years of the initial construction. Thus,
addressing these replacements at this time appears to be feasible, justifiable and fiscally responsible. This project is
included within the most recently approved City Capital Improvement Plan, and the necessary funding has been
reviewed with City Finance staff.
Following a brief project overview by City staff and potential public comments, staff will request that the City Council
move forward with the final preparation of project plans/specifications and future advertisement for bids. The
anticipated bid opening date is Thursday, April 27th (11:00 AM).
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 560,000.00
Total City Cost: $ 560,000.00 Funding Source: Wastewater Utility Funds
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14695
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 8/PROJECT NO. 17-08
WHEREAS, a resolution of the City Council adopted the 28th day of February 2017, fixed a date for a
Council Hearing on the following improvements:
Wastewater Treatment Facility (WWTF) Membrane Bioreactor Cassettes Replacements:
Equipment procurement, installation, startup, training and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report.
2. Such improvement is hereby ordered as proposed in the resolution adopted the 28th day of February
2017.
3. Such improvement has no relationship to the comprehensive municipal plan.
4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare
plans and specifications for the making of such improvement.
5. The City Council declares its official intent to reimburse itself for the costs of the improvement from
the proceeds of tax exempt bonds.
Adopted by the Council this 28th day of March 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
RESOLUTION NO. 14696
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 8/PROJECT NO. 17-08
WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following
described improvement:
Wastewater Treatment Facility (WWTF) Membrane Bioreactor Cassettes Replacements:
Equipment procurement, installation, startup, training and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby
approved.
2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper,
the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of
such improvements under such approved plans and specifications. The advertisement shall be published for
three weeks, shall specify the work to be done, shall state that bids will be received by the Director of
Engineering/Public Works until 11:00 am on Thursday, April 27th, 2017, at which time they will be publicly
opened in the Main Conference Room of the Hutchinson City Center by the City Administrator and Director of
Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the
Council at 6:00 pm on Tuesday, May 9th, 2017 in the Council Chambers of the Hutchinson City Center,
Hutchinson, Minnesota.
Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to
address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the
Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified
check payable to the City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 28th day of March 2017.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
Public Works Group
2016 Annual Report Summary
ENGINEERING
OPERATIONS & MAINTENANCE
WATER & WASTEWATER
The Public Works Group is made up of three primary divisions. Most Public Works programs are
interdisciplinary and significant coordination between each division occurs on a routine basis.
Organization
• Engineering Kent Exner, DPW/City Engineer
- Project Planning/Engineering/Construction
- Infrastructure Improvement Program
- Infrastructure Asset Management
- Assessments & Property Info Administration
- Private Development Coordination/Support
- Planning & Building Support
- Storm Water, Environmental & Regulatory John Paulson, Proj/Enviro/Reg Manager
Operations & Maintenance John Olson, Public Works Manager
- Streets & Alleys
- Airport
- Cemetery
- Water Distribution System
- Wastewater/Storm water Collection System
- HATS Facility
Water Treatment Eric Levine, Water Supervisor
- Water Treatment Plant
Wastewater Treatment Tim Gratke, Wastewater Supervisor
- Wastewater Treatment Facility
Our current organization provides for focus in the four main areas of Public Works.
Kent Exner, the department director, oversees the Engineering staff. Kent serves as the primary
contact with the public, elected officials and City staff for issues relating to the Public Works
department.
John Paulson is the Project/Environmental/Regulatory Manager. He oversees a variety of
regulatory issues, including wastewater pre-treatment and storm water regulations.
John Olson, Public Works Manager, oversees operators, mechanics and technicians involved in day-
to-day provision of services and operations and maintenance of infrastructure, equipment, and
Public Works facilities.
Eric Levine is the Water Supervisor. Tim Gratke is the Wastewater Supervisor. These Supervisors
oversee the operations and maintenance of respective treatment plant functions.
PA
Department Staff
• Engineering
3.60
Kent Exner, Director of PW/City Engineer
Keith Messner, Sr Engineering Spec.
Chad Muchow, Sr. Engineering Specialist
John Paulson, Proj/Enviro/Reg Manager
Patrice VanderVeen, Engineering Secretary
5.80
Operations & Maintenance
4.40
John Olson, Public Works Manager
Dick Ebert, Sr. PW Maintenance Spec.
Ken Wichterman, Equipment Mechanic
Dave Telecky, Maint. Lead Operator/Supv.
Bruce Fenske, Sr. PW Maintenance Spec.
Jerome Burmeister, Equipment Operator
Pete Dehn, Equipment Operator
DeNeil Thompson, Equipment Operator
Larry Botzet, PW Maintenance Spec. (to 5127116) Sonja Muellerleile, PW Secretary
James Trnka, Equipment Operator
Donovan Schuette, Arborist
Erc Inselmann, PW Maint. Spec. (10/24/16)
0.95
Water Treatment
0.75
Eric Levine, Water Supervisor
Mike Lien, Water Plant Operator
Jim Navratil, Water Maintenance Tech.
0.75
• Wastewater Treatment
0.75
Tim Gratke, Wastewater Supervisor
Eric Moore, Plant Equipment Mechanic II
Troy Zwilling, Lab Tech/WW Op. (to 11127/16)
Cory Franek, Plant Equipment Mechanic I
Randy Czech, Wastewater Operator
Debra Paulson, WlWW Office/Lab Spec.
Unfilled - Lab Tech/WW Op.
2.26
Justin Juergensen. Senior Accountant (partial)
Andrea Schwartz, Permit Tech (partial)
Amy Rick, Utility Billing Specialist (partial)
6.00
Departmental full-time regular staffing budgets:
FTE Budget: 2016 2015 2014 2013 2012 Change
Engineering:
3.60
3.60
4.85
4.65
5.43
Streets & Alleys:
5.80
5.10
4.40
4.60
6.32
+0.70
Airport:
0.20
0.20
0.20
0.20
0.28
Cemetery:
0.95
0.95
0.95
0.75
1.49
HATS Facility:
0.75
0.75
0.75
0.75
1.15
Storm Water:
2.70
1.40
2.26
2.26
1.70
+130
Water:
6.00
5.61
6.05
5.65
5.56
+0-39
Wastewater:
7.40
8.01
7.62
8.65
8.10
- 0.61
Total: 27.40 25.62 27.08 27.51 30.03 +1.78
Staffing changes in 2016:
Larry Botzet, retired 05/27/2016
Eric Inselmann, replaced Larry's position 10/24/16
Troy Zwilling, Lab Technician/WW Operator resigned effective 11/27/2016.
3
Seasonal Staff
• Engineering
Seasonal Engineering Technician
Seasonal Engineering Technician
• Operations & Maintenance
Forestry Ground Worker
Forestry Ground Worker
Storm Sewer Maintenance Worker
Jetter Assistant
Water Treatment
Water Maintenance Worker
Wastewater Treatment
Wastewater Maintenance Worker
Environmental Intern
Seasonal staff was made up of:
FTE Budget:
2016
2015
2014
2013
2012
Change
Engineering:
0.20
0.15
0.17
0.17
0.17
+0.05
Streets & Alleys:
0.50
0.27
0.86
0.86
0.91
+0.23
Airport:
0.00
0.00
0.00
0.00
0.00
Cemetery:
0.00
0.45
0.75
0.75
0.75
-0.45
HATS Facility:
0.00
0.00
0.00
0.00
0.00
Storm Water:
0.42
0.50
1.04
0.91
1.00
-0.08
Water:
0.25
0.25*
0.25
0.25
0.25
Wastewater:
0.25** 0.25
0.25
0.25
0.25
Total:
1.62
1.87
3.32
3.19
3.33
-0.25
Change:
-0.25
-1.45
+0.13
-0.84
+0.88
*does not include seasonal staff hired as part of the Automated Meter Reading project.
**does not include intern
4
The majority of Public Works services are categorized as essential or critical.
Several programs, identified as basic services, are very important to residents because they see a
direct benefit of services they would need to otherwise address at their own expense or effort (e.g.,
mosquito control and leaf removal).
Public Works also addresses a few items that are classified as targeted services.
Core Services Identification
Public Works
Essential___Services
Critical Services.
_ Ba_s_I_e3arvk_es_ l... Targeted Services
I
SpecialServices
A program or service that
program or service that A program or cervica that
programthat
s critical to maintaining
'aignifieantty improves the significantly improves the
A program or service that,
creates inlfaainfrastructureservice
essential services or is
quality of lifelmeets thef
quality of lite/meets tha
removed. would not
without which the city
necessary support
special needs of a
asic needs of the
gnificantly reduce the
would not survive
r
essential services.
specific sub -group of
ajorfryoldtzena. citizens
quality of life for citizens.
Snow and Ice Control _
bridge Maintenance
CemeteryAirport
Crow River Fountain _
I
Street Maintenance
Engneedng Services
Mosgwto Control Alleys
gmergeocy Management
ForestryO ratans
Tra(fc Operations _ _Parking Lots
�tary Sewer Collection _
FnvironmeNW Services
rail/Sidewalk Construction Public Event Support
_
Storm Water/Flood
"wpmentiFleef
Mans ement
ssessments AdNNse'atlarl General Customer Service
Wastewater TreaanerM
_anagemenit _
aciti Ma_na�nt_
nfrastructure Planning
Water Treatment 8
Oistnbution_
- -- -ftht-of-Wair
Ianning and Devirlopment
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Man
Date Mansall
isk ManagementrLegai
evlew
Transportation
iosolids Management
Leaf Removal Proararn
SM Maintenance
Sump PurnplDrainage
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int.ter
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DES -Phase 11
ulations
---- ___--
treat Cleani
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Utility Coordination
Utility, Locating
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The majority of Public Works services are categorized as essential or critical.
Several programs, identified as basic services, are very important to residents because they see a
direct benefit of services they would need to otherwise address at their own expense or effort (e.g.,
mosquito control and leaf removal).
Public Works also addresses a few items that are classified as targeted services.
2016 Major Accomplishments
• Project Development & Construction
— 2017 Pavement Management Program
• Church St SW (Linden Ave SW — Miller Ave SW)
• Linden Ave SW (Harrington St SW — Main St S)
• Madson Ave SW (Dale St SW — Lynn Rd SW)
• Milwaukee Ave SW (Dale St SW — Dead end)
• West Shore Dr SW (South Grade Ct SW — 1,420 LF north)
— Denver Avenue SE Extension (early start of 2017 project)
— Water Tower Reconditioning - Golf Course Rd
— Street Seal Coating (165,246 SY)
— Roberts Park Lift Station Improvements
— Trail Improvement (adjacent to Super America - Hwy 7)
— Wayfinding Signage (bid document preparation)
2016 Accomplishments
Infrastructure Rehabilitation
• Partial reconstruction of Church St SW, Linden Ave SW, Madson Ave SW, Milwaukee Ave SW
and full -depth reclamation of West Shore Dr SW.
• Construction of Denver Ave SE began in 2016.
• Clean, repair and recoat Golf Course Rd NW water tower, to include removal and reinstallation
of wireless communications equipment.
• Seal coat prices came in very favorable, so over 165,000 SY were able to be treated with the
available budget.
• Roberts Park lift station was replaced.
• Trail improvements School Rd/Hwy 7 and Engineering staff assisted with the wayfinding signs
projects along the trails and in the downtown area.
0
2016 Maior Accomplishments
• Infrastructure Maintenance & Improvements
— Replay pavement sealing (2013/14 Jefferson St. project areas)
— Seal coating of City parking lots A, D & L
— Street crack repairs
— Cemetery parking area surfacing
— Repainted "HUTCHINSON" entrance signs
— Repainted South Grade Rd/TH 15 traffic signal system
— Water Street garage facility improvements
— City parking lot E improvements (islands, sidewalk, lighting, etc.)
— Clean & seal colored concrete (Main St./downtown area)
— Bridge deck crack sealing/repairs (Adams St. NE, 5t' Avenue)
— Replace street light GFCI outlets (Main St./downtown area)
2016 Accomplishments
Rehabilitation & Maintenance
• Applied Replay pavement sealant on 2013 & 2014 pavement project areas
• Refinished surface by installing TMat/MacMAT on parking lots A, D & L.
• Performed crack filling and crack repair on various streets and trails throughout the City.
• Completed paving of parking area at columbaria area at the Cemetery.
• Worked with community groups to repaint "HUTCHINSON" entrance signs
• Repainted the South Grade Rd SW/Hwy 15 S traffic signal system
• Reroofed the Water St garage facility. Roofed and installed overhead doors on the old salt shed
to create additional garage storage.
• Removal of islands and boulevard improvements — Parking Lot E (behind Dairy Queen).
• Blasted, washed and sealed colored concrete in downtown streetscape area.
• Crack sealing on Adams St NE bridge and 5th Ave SE bridge.
• Replaced GFCI receptacles on streetlights downtown to support Christmas lights.
VA
2016 Maior Accomplishments
• Infrastructure Maintenance & Improvements
— Storm sewer improvements —1135 Hwy 7 W
— Water valve exercise program
— WTP anti-scalant pump upgrades
— WTP well #4 & #6 rehabilitations finished
— WTP piping/trap improvements for backwash waste line
— WTP piping and backflow prevention for waste manhole
— WTP well pump/pipe grounding improvements
— WTP pre-RO filter housing cleaning procedures
— WWTF oxidation ditch splitter valve replacement
— Creekside lot/yard paving (project engineering)
2016 Accomplishments
Infrastructure maintenance
• Installed storm sewer using trenchless technology to improve drainage along Hwy 7 W.
• Completed second phase of water valve exercise program west of Dale St SW.
• Upgraded water treatment plant anti-scalant pumps
• Completed rehabilitation of wells #4 and #6.
• Made piping and trap improvements for waste manhole at the water plant and improved
backflow prevention in the waste manhole to mitigate any hazardous gasses in work areas.
• Made improvements to pump/pipe electrical grounding
• Established and implemented pre-RO filter housing cleaning procedures
• Replaced the splitter valve at the wastewater plant oxidation ditches.
• Assisted in delivering a paving project for Creekside Soils.
8
2016 Maior Accomplishments
• Planning, Policy & Administrative
— City surface water management plan finalization
— South central drainage area improvements study
— River/lake basin functionality study administration
— Dakota Rail Trail master plan finalization
— EDA enterprise center project (bidding/administration assistance)
— Hwy 7/15 intersection development coordination
— South Grade Rd trail project concept & development
— Emerald Ash Borer response plan update (per current info)
— ADA transition plan (processicriteria & inventory)
2016 Accomplishments
Planning, Policy & Administrative
• Finalized the City' surface water management plan
• Continued work on proposals for improving the South Central drainage area. Worked on plans
to address potential reduction in the number of softball fields.
• Performed significant data gathering in support of a study of Crow River and lake basins.
• Provided significant support for the Dakota Rail trail master plan and for the subsequent grant
application.
• Assisted EDA with plans to construct a business incubator facility in the industrial park.
• Continued to work on development proposal for the NE corner of TH 7/15 intersection.
• Refined plans for a multi-purpose trail along the north side of South Grade Rd SW west of Hwy
ISS.
• Updated Emerald Ash Borer response plan using up-to-date industry information.
9
2016 Maior Accomplishments
• Planning, Policy & Administrative
— Wellhead protection plan update development
— WTP well corrosion issues evaluation
— Water high hazard cross connection program review
— Wastewater NPDES/State Disposal Permit application
— Wastewater lift station conditions/improvements study
— Wastewater collection control system (SCADA) analysis
— WWTF headworks grit removal review/study
— WWTF oxidation ditch use optimization (one ditch)
— WWTF MBR operations optimization review (w/GE xenon)
— 3M trunk sanitary sewer lining (development & quotes)
2016 Accomplishments
Planning, Policy & Administrative
• Continued work on the City's wellhead protection plan update.
• Evaluated the condition of wells to determine the cause of corrosion and steps necessary to
repair and improve wells.
• Reviewed cross -connection program to identify potential high -hazard users.
• Worked on wastewater permitting and disposal permits.
• Conducted a lift station study and PLC evaluation to establish short-term, mid-term and long-
term plans for lift station improvements.
• Using information from study, identified collection system SCADA needs.
• Reviewed options relating to grit removal at the headworks of the wastewater treatment plant.
• Reviewed options to optimize WWTF plant operations, including utilization of only one of the
two oxidation ditches.
• Reviewed WWTF membrane bio -reactor processes and operations to optimize utilization of the
MBR.
• Reviewed a project to line the 3M trunk sanitary sewer system, to include project development
and pricing.
10
2016 Maior Accomplishments
• Planning, Policy & Administrative
— Green Step Cities levels 3 & 4 achievements
— Telecommunications & right-of-way ordinances review
— Water quality communications & public meeting
— WWTF & WTP facility tours
— Modified fluoride sampling per MDH guidelines
— WTP bio -filtration media conditions analysis
— City storm water ordinance amendments
— Energy Star Community Partner informational event
— Wastewater MPCA Operational Excellence Award
— WWTF solar installation project awards
2016 Accomplishments
Planning, Policy & Administrative
• Achieved levels 3 and 4 of Green Step Cities, highlighting City sustainability efforts.
• Reviewed telecommunications and right-of-way ordinances to address new technologies.
• Engaged in outreach efforts to educate public about issues relating to water treatment, which
included a public meeting/open house.
• A number of tours were hosted at the water and wastewater plants in an effort to increase
public awareness of these important City facilities.
• Performed analysis of bio -filtration media at the Water Plant.
• Reviewed and updated storm water ordinances
• Conducted an Energy Star Community Partner information event.
• Received the Wastewater Operational Excellence Award from MPCA
• Received awards relating to installation of solar power at the Wastewater Facility.
11
2016 Major Accomplishments
• Grants
— DNR LCCMR grant for tree planting (1 14 trees planted)
— Closed out 2014/15 Airport grants (total grants = $2.04M)
— CERTs grant for Energy Star buildings certification
outreach
— MPCA/Green Step Cities drinking water awareness
grant
— Achieved full Federal Aid funding for 2018 Century
Avenue SE project (80% eligible costs - $t.OM)
2016 Accomplishments
Grants
• Oversaw a grant provided by Legislative -Citizen Committee on Minnesota Resources (LCCMR)
administered by Mn DNR. Resulted in 114 trees being planted in 2016, with additional trees to
be planted in 2017.
• Closed out airport improvement grant for full -depth reclamation of runway, taxiway and apron.
Total project = $2,153,702 ---$1,922,580 (FAA); $120,811 (MnDOT); and $110,311 of City
funds.
• $5,000 CERTs grant was used in certification of Energy Star buildings.
• MPCA grants. Two small MPCA grants were received. One was used for the open house/public
meetings for the water treatment and the other was used to host the Energy Star Community
Partner Kickoff event.
• Achieved full Federal Aid funding for the 2018 Century Ave SE project for 80% of eligible costs,
which will equate to $1.0 M
12
2017 Major Goals
• Capital Projects
— Denver Avenue SE Extension project completion
— School Rd SW & Roberts Rd SW Reconstruction
— School Rd SW & Robert Rd SW Trail Improvements
— WWTF MBR Cassette Replacements
— SC Drainage Area Improvements Phase 1 (pond & fields)
— 2017 Pavement Management Program (to be determined)
— South Grade Road improvements (Dale St - TH 15)
— Sanitary sewer CIPP lining (3M trunk main)
— Harmony Lane lift station rehabilitation
— HATS lift station mechanical grinder installation
— City parking lot I & alley improvements (Mc Bank. drive-thru)
2017 Goals
Capital Projects
• Pavement construction (Denver Ave SE extension, final completion).
• Pavement rehabilitation (School Rd SW, Roberts Rd SW, including new trail).
• WWTF membrane bio -reactor cassette replacements.
• South Central drainage area ponds and balifields.
• Pavement maintenance (as identified by 2017 Pavement Management Program).
• South Grade Rd improvements and trail (Dale St -Hwy 15).
• Sanitary sewer lining (3M trunk line).
• Rehabilitate Harmony Ln lift station, to include improvements in PLC and communications
equipment.
• Install grinder at HATS lift station to ensure optimal headworks screening and grit removal.
• Perform parking lot & alley improvements in conjunction with Mid -Country Bank drive-thru.
13
2017 Major Goals
• Infrastructure Maintenance Projects
— Street pavement maintenance (crack repairs & patching)
— Mill/overlay of School Road SW (TH 7 to bridge)
— Drainage & surfacing improvements in alley #29 (5th Ave s.)
— Crack repairs on School Road bridge
— Replay sealant of 2015 PMP project areas
— Downtown alley/parking lot improvements
— Clean & paint Adams Street NE bridge
— Grading & drainage improvements of gravel parking lots
— Install water service to McLeod County Veterans Park
— WTP well #6 cleaning per capacity monitoring
2017 Goals
Infrastructure Maintenance Projects
• Various street maintenance, including patching & crack repairs.
• Mill -overlay School Rd SW (Bridge to Hwy 7 W) in conjunction with School Rd project.
• Improvements in alley #29 (near NU -Telecom building) to address deterioration near vault
• Crack repair of School Rd SW bridge — coordinate with other projects
• Replay sealant of 2015 paving project areas
• Downtown alley and parking lot improvements
• Clean and paint Adams St NE bridge
• Grading and drainage improvements of gravel parking lots at various parks
• Install water service at Mcleod Co. Veterans park.
• Well cleaning for well #6, as dictated by capacity monitoring.
14
2017 Maior Goals
• Operations & Maintenance
— Examination of street lighting standards & LED upgrades
— Repainting of one traffic signal system
— Downtown parking lot improvements (landscaping, islands, etc.)
— Sealing of City parking lot L (behind Main St. antique store)
— Inventory of alley conditions (surfacing, panels, drainage, etc.)
— Water valve exercise program
— WTP repair/replace bio -filter tank meters
— Review water lead/copper & bacteriological sampling
— Sanitary sewer manhole lining
— Wastewater lift station improvements development
— Flushable wipes issue public education & outreach
2017 Goals
Operations & Maintenance
• Examine streetlight standards and potential LED streetlight upgrades.
• Repaint one traffic signal
• Continue downtown landscaping projects at islands, in alleys, parking lots, etc.
• Seal Parking Lot L (Main St Antiques) using TMAT/MACMAT.
• Conduct an inventory of alley conditions, related to surfacing, panels, drainages....
• Continue water valve exercise program (Dale St SW to Main St)
• Repair or replace, as necessary, the meters for the biofilters at the water treatment plant
• Review lead and copper sampling, implementing any necessary changes to the program.
• Line sanitary manholes, focusing on brick/block manholes with infiltration in areas previously
rehabilitated.
• Develop prioritized lift station improvements identified in the recent study.
• Continue public education and outreach efforts related to'flushable wipes' and the costs
associated with treating them in the wastewater stream.
15
2017 Major Goals
• Planning, Policy & Administrative
— Employee structure review/revisions (vacancies & retirements)
— Employee development & specific training
— TH15/Main St. Recon project development w/MnDOT
— Telecommunication & right-of-way ordinance revisions
— Lakes/river basin improvements study finalization
— Update Infrastructure Maintenance Needs document
— Water user rates analysis (conservation rates approach)
— Wellhead protection plan finalization
— WW bio -solids program review (analyze disposal aitematives)
— Sustainability committee formation & plan development
— Construction specifications updates & reformatting
— Support regional transportation (coalition formation & trail causes)
2017 Goals
Planning, Policy & Administrative
• Review and revise employee structure/department organization to address vacancies and
upcoming retirements.
• Identify employee development and specific training requirements of revised organization.
• Work with MnDOT and consultant on development of upcoming Main St/Hwy 15 project.
• Continue work on telecommunication and right-of-way ordinances to protect public property
and to take advantage of new communication technologies.
• Finalize the river/lake basin study.
• Update the infrastructure maintenance needs document (last update 2014).
• Undertake a water rate analysis, looking at required conservation rates.
• Complete the wellhead protection plan.
• Conduct an analysis of the wastewater biosolids disposal plan, identifying disposal alternatives
and cost-effective disposal.
• Assist City Council/Administration with formation of and planning for a Sustainability
Committee.
• Update and reformat construction specifications.
• Support regional transportation initiatives, including a regional coalition and trail proposals
16
BudgetlFinancial
Responsibilities
• City General Fund
- $2.05M (2016 approx. budgeted expenditures)
— Streets & Alleys
- $1.41 M
DISTRIBUTION OF 2016 GENERAL FUND
— Engineering -
$ 404K
BUDGETED EXPENDITURES
— Cemetery -
$ 131K
— Airport -
R•10
$ 105K
"•• ^
61
1
•
Enterprise Funds - $10.73M
— Wastewater -
$5.11 M
A
— Water —
$3.96M
— Storm Water
- $ 868K
— HATS -
$ 789K
365
• 16.)•1
• Infrastructure Improvement Program - $4M to $81VI annually
• Total Annual Public Works Budgets — approx. $17M to $21M
• Administered/Managed by two (2) Director/Manager level positions
• Delivered by three (3) Supervisor level positions, twenty-one (21) full-time positions & nine
(9) seasonal/intern employees
• Public Works General Funds account for 18.9% of General Fund expenditures, or $2.26 million
• Public Works Enterprise Funds account for $11.27 million
• The total infrastructure improvement program generally ends up being between $5 million and
$8 million annually
Public Works operations administered by:
2 Director/Manager positions
3 Supervisor positions
21 Full-time operators
9 Seasonal positions
17
Public Works Summary
• Most Public Works core services are
classified: Essential or Critical.
• Public Works continues to effectively and
efficiently administer quality services as
resources allow.
• Mission Statement — "We shall efficiently
manage the environmental, infrastructure and
transportation resources of the Hutchinson
area."
Mobility, whether by vehicle or other modes, is supported through planning, engineering,
construction, operation and maintenance of appropriate infrastructure. Mobility is one of
our collective basic needs. Every attempt is made to ensure mobility within and to and
from the city.
The people of Hutchinson interact with water every day. Water is used for drinking and
cooking, for cleaning and for sanitary reasons. Precipitation of various types also affects
all of us. While water is necessary for our existence, it can also present a potential threat
to people and property. Many Public Works programs focus on providing safe water for
consumption, returning safe water to the environment, and managing precipitation to
avoid property damage, health problems or environmental degradation.
Our goal is to continually improve our department. We work to improve how we plan,
how we manage, and how we build, operate and maintain infrastructure. We want to
protect and maintain infrastructure in a manner that allows it to function as it was
designed for many years to come. Continual improvement on our part will help to address
concerns of environment, mobility and health by implementing, operating and
maintaining quality infrastructure and facilities.
Additional General Information
• City of Hutchinson Utility Rates
• Employee Time/Work Allocations Data
• Infrastructure Inventory
• Public Works Facilities
• Urban Forest
Additional General Information
The following information is presented for general information and includes utility rates, time/work
allocation information, infrastructure inventory, facilities information, and urban forestry
inventories.
19
TOTAL UTILITY RATES BY METRO/STATE
• Nb
2011 Rates MINNUOTA
All Utilities: -•-
a YA r�.ei: Mrxi N�„
$82.06
•..px. Yx « N.9f y
MI.N
,tl.N
MRM
tlmm.nn.n NM
w.M'�Rp:a.. YN Nlt.
N4,1
N,M
to )I
tN.tt
MiA
MYI
x.. u- rrxi w.ar y
bx w. u�i«M.: rrxi u,y
NUM
trn
�N#
Wu
In the period between 2008, when the plants were upgraded and 2011, prior to the sales tax,
Hutchinson's utility rates were among the highest in outstate Minnesota.
Upgrades to both the water and wastewater plants accounted for increased utility rates.
20
Since construction of the water treatment plant and improvements to the wastewater treatment
facility were completed in 2008, the City of Hutchinson has had relatively high overall utility rates
when compared to other outstate Minnesota cities. Both water and wastewater revenues dropped
dramatically during the recent recession, putting significant stress on revenues available to pay
down debt.
In 2012, voters approved a %% local option sales tax. Sales tax revenue in 2016 was $1.27 million.
Sales tax revenue is used to pay down debt related to the construction and improvements of the
two plants. The local sales tax, along with a slow recovery in water and wastewater revenues, has
made it possible to maintain the same rates for water and sewer services since 2011. The 3%
increase in overall amounts paid for utilities are attributable to a deliberate effort to bring Storm
Water rates up to the midpoint for outstate Minnesota cities.
In the past 5 years, overall rates have dropped slightly, but still remain relatively high when
compared to other outstate cities. Local comparisons are better, as Glencoe has costs of $96.50
(for water & sewer), while Hutchinson's rates are $84.59 for water, sewer, and storm water.
You will note that Marshall upgraded their water/wastewater treatment infrastructure between
2011 and 2015, ending up with an increase of $19.69 between 2011 and 2015 an average 6.8% per
year while Hutchinson's only increases 0.77% per year during that same period. As upgrades to
infrastructure are made in outstate Minnesota, these trends toward higher overall utility rates will
continue and we can expect Hutchinson to continue to drop in overall rates.
21
MINNESOTA
J1.1 xg M.Waw's& Pao
MetFql
2015 Rates
BY'�. ATI
I'Ocdsl(n_MN
ti«
52971
048
sov
FSF:a.ew �
u79e
NmrcnN. MI —
WWI
All Utilities:
N"~M
X6,5
S, COW -
W 3
Water & Wastewater
At ta. MB
as6n
Based on 6000 Gallons
$84.59
awn M1
lwdl
IbdhWt ,W
55674
At.d D, W
$686
3% increase
E& R—
" '
11'4t8M' Fah. MFI
W
b;65
since 2011
D,%w
4aM 8d0'as, Ml
f� td'.
Vb'IMgon, MI
S65 S'.
0.77%
tmk Fans. M,
IVA
FM" Fib. Mr
$671
annual
L^w.M
WN
M.4wkm
W,81
increase
hM UW MN
41783
D~ Lmn M
$,17
W#— Md
mi
(attributable
9 wA hM
to Storm
Water fees)
M
1W+'N Wi
5?64,
Glencoe
$96.50
'Water & WW only
ARE"s
NEXUSgi
Since construction of the water treatment plant and improvements to the wastewater treatment
facility were completed in 2008, the City of Hutchinson has had relatively high overall utility rates
when compared to other outstate Minnesota cities. Both water and wastewater revenues dropped
dramatically during the recent recession, putting significant stress on revenues available to pay
down debt.
In 2012, voters approved a %% local option sales tax. Sales tax revenue in 2016 was $1.27 million.
Sales tax revenue is used to pay down debt related to the construction and improvements of the
two plants. The local sales tax, along with a slow recovery in water and wastewater revenues, has
made it possible to maintain the same rates for water and sewer services since 2011. The 3%
increase in overall amounts paid for utilities are attributable to a deliberate effort to bring Storm
Water rates up to the midpoint for outstate Minnesota cities.
In the past 5 years, overall rates have dropped slightly, but still remain relatively high when
compared to other outstate cities. Local comparisons are better, as Glencoe has costs of $96.50
(for water & sewer), while Hutchinson's rates are $84.59 for water, sewer, and storm water.
You will note that Marshall upgraded their water/wastewater treatment infrastructure between
2011 and 2015, ending up with an increase of $19.69 between 2011 and 2015 an average 6.8% per
year while Hutchinson's only increases 0.77% per year during that same period. As upgrades to
infrastructure are made in outstate Minnesota, these trends toward higher overall utility rates will
continue and we can expect Hutchinson to continue to drop in overall rates.
21
MINNESOTA
� iLw
� � t136s
S14%
— $1864
�. t1Na to 83
i4k.^.si, G'NI t38%
N+J•r.:u. N 4. $1943
.kl: [.4la3rs.-X a V881
i,: ai!an. Vkn M 47196
2016 Water Rates "°'" °'n
Flux. AlNa � 17611
..n!wl NNa $7569
*Based on 6000 'n."
5i mo,i NN, SAM
Gallons W.,hV.,MN. SHOO
A (bA MN' 47641
dlP-4a wNe SIM
Idtk flk ww 47'61
Glencoe - $45.50 1nWs{hh3AN X926
4iaM 8e:N+s NNP � $7989
8ar.� Mw � f31H
"., .1aM Vtl_ $1303
... •�.�nn Ntu � Sua;
MvoA M38 4%38
M-t.6d. MM- $3653
NI. UW M S 4919
St 3asnh MU 43855
I3aA 16K+fd1A/M' $6S1S
(at unMfats, Mi' � 15883
7008 318 Yfe ct4 Urt t37W
P.pE25 • NEXUS@O
While Hutchinson's water rates have remained steady since 2011, infrastructure improvements in
other local communities have driven water rates up.
Glencoe, for example, has a water rate of $45.50, based on 6,000 gallons, because of
improvements made to their infrastructure.
Hutchinson's rate has remained at $34.42 for 6,000 gallons for the last six years.
22
MINNESOTA
(iaWsmrt W t�15o
51 61eBiel W'. — sn 16
L (IaA. 1Y3. 47150
A'�ray}w bM 11613
Wstn W. LKM
Oh.MUN W. 1$M
(estl Repdt W. 1056
2016 Wastewatertun
112 Water & Wastewater
AOM tea W1
Rates ew rr W1 t31A Based on 8000 Gallons
Mmmalk. Wa HIB
WA- MNr to u
"Based on 6000
Bute. MN'i 43,u
Gallons b hqq MN, 43165
New UMrt MN1 SR3i
kl W.w MNe SA 03
Glencoe - $51.00;
pfegn MNI MtA
[pl fjyq ta4 MN. N368
MRrhmn MN1 tW9?
M.9NR Wt U4%
M..ti SW. 4tn
B tl W L]%
1WMw l" t510R
to oo si<c.t uR.a u>oo twoo tMao
I VPKAl MONtw11 RI UDINIM WASH WAIIR NTRI V Oil H1
��f�S _NEXUS®
Likewise, for sanitary sewer rates, Hutchinson's rates have remained steady since 2011, while
infrastructure improvements in other local communities have driven their rates up.
Glencoe, for example, has a water rate of $45.50, based on 6,000 gallons, because of
improvements made to their infrastructure.
Hutchinson's rate has remained at $44.93 for 6,000 gallons for the last six years.
23
d
FIGURE l: AVERAGE REPORTED 2016 RATE INCREASE
FOR METRO AND NON -METRO UTILITIES
0
40% C?
0 o ao 3b%
11 11 u
3S% c C c
0 0 0
30% c c c
L L L
U U U
2S% >
S 2 S
20%
15% 14%
12%
10% 6% j8%
5% 4%
0%
5,000 to 10,000 10,001 to 20,000
9%
7% 7%
J4%S%
20,001 to 50,000 Greater than 50,000
POPULATION
■Water ■Wastewater ■Stormwater
Again, since 2011, rates for water and sewer have remained constant.
The increase for the Storm Water Utility for 2016 was 8.3%, the last of a 5 -year effort to bring
Storm Water Utility rates up to levels that could sustain anticipated costs.
For 2017, the Storm Water budget included an inflationary increase of 3.3%.
24
2016 Public Works Employee Hours
Engineering
rWastewa
water
13,518 hrs 11,017 hrs
19.0% o Engineering
■ Operations &
Maintenance
Water o Water
6,956 hrs � p o
12.0% Maintenance ■ Wastewater
:0 hrS
The majority of time was spent in Operations & Maintenance, followed by Wastewater, Engineering
and Water.
Division/Hours:
2016
2015
2014
2013
2012
Engineering
11,017
10,752
10,673
11,303
12,016
Operations &
Maintenance
26,380
25,219
21,105
22,759
26,413
Water*
6,956
8,011
12,349
11,569
12,056
Wastewater*
13,518
12,359
15,537
16,848
17,019
Total Hours
57,871
56,341
59,664
62,479
67,504
+1,530 -3,323 -2,815 -5,025 +1,447
*2014-2016 does not include finance staff
Change
+ 265
+1,161
-1,055
+1,159
+1,530
25
Pay Categories Descriptions
Treatment plant operations. Operations, maintenance and supporting tasks relating to the water and
wastewater treatment plants.
Compensated absences. All compensated absences (vacation, holiday, sick leave, etc )
Engineering: Project planning, administration, design and construction management, infrastructure
inspections/program, assessments, storm water, regulatory and development supporting activities.
Roadway maintenance: Maintenance of bituminous, concrete, and gravel pavements and rights-of-
way
Vehicle & equipment maintenance: Servicing, repairing and ensuring vehicles/equipment are
serviceable.
Admin & Training: Administrative support, meetings, and employee training.
Distribution & collection systems: Operation, maintenance and repair of water distribution and
sanitary and storm sewer collection.
Facility maintenance: Activities directly related to facility maintenance, including janitorial, grounds
maintenance, and mechanical systems (Airport, Cemetery. HATS. Water, Wastewater).
Snow removal & ice control. All activities relating to snow & ice
General services. Direct customer service and code enforcement
Cemetery operations All operations relating to funerals and funeral services (other than facility
maintenance)
Street sweeping & cleaning. Spring sweeping. general sweeping, leaf vacuum service. litter control
Traffic. All operations and maintenance related to traffic control system (signs, signals. streetlights).
Forestry. All operations and maintenance related to planting, pruning, removing trees
Treatment plant operations:
Operations, maintenance and supporting tasks relating to the water and
wastewater treatment plants.
Compensated absences:
All compensated absences (vacation, holiday, sick leave, etc.)
Engineering:
Project planning, administration, design and construction management,
infrastructure inspections/program,
assessments, storm water,
regulatory and development supporting activities.
Roadway maintenance:
Maintenance of bituminous, concrete, gravel pavements & rights-of-way.
Vehicle & equipment maintenance:
Servicing, repairing and ensuring vehicles/equipment are serviceable.
Admin & Training:
Administrative support, meetings, and employee training.
Distribution & collection systems:
Operation, maintenance and repair of water distribution and sanitary and
storm sewer collection.
Facility maintenance:
Activities directly related to facility maintenance, including janitorial,
grounds maintenance, and mechanical systems
(Airport, Cemetery, HATS, Water, Wastewater).
Snow removal & ice control:
All activities relating to snow & ice.
General services:
Direct customer service and code enforcement
Cemetery operations:
All operations relating to funerals and funeral services
(other than facility maintenance).
Street sweeping & cleaning:
Spring sweeping, general sweeping, leaf vacuum service, litter control
Traffic:
All operations and maintenance related to traffic control system
(signs, signals, streetlights).
Forestry:
All operations and maintenance related to planting, pruning, removing trees
26
General
2016 Public Works Pay
Categories
$25,272
Forestry Sweep Traffic
Change
Snow/Ice
$88,521 $28,595 $15,873
$ 238,385
$30,462
$ 202,624
❑ Treatment Plants
Cemetery
$ 121,936
■ Engineering
$28,102
$ 91,352
❑ Compensated absence
Facility
$ 33,354
$ 46,623
$67,444
Treatment plants
■ Admin & Trng
$ 275,644
$372,685
❑ Distribution/Collection
0adway
912
$786,,912
$ 313,572
■ Veh/Eq p ui maint
,
$ 394,026
❑ Roadway
• �'
$ 417,302
■ Facility maint.
Dist/Coll
$ 112,330
❑ Cemetery
$118,974
$ 113,755
■ Snow removal
$ 67,444
$ 70,512
❑ General Services
$ 60,032
• Compensated
■ Forestry
$ 28,102
Absences
❑ Street sweeping
$ 29,267
$195,602 ;
$ (10,174)
$ 76,911
- - -
0 Traffic
Treatment plant operations and Engineering operations are the most homogenous operations in
the department. Operations & Maintenance are spread over a wide variety of tasks that are
typically seasonal in nature and/or are in response to specific conditions.
Compensated absences
Admin & training
Gen'I services
Engineering
Treatment plants
Dist/Coll systems
Facility maintenance
Cemetery operations
Roadway maintenance
Snow removal
Forestry operations
Traffic control & safety
Street sweeping
Vehicle/Equip maint
2016
2015
2014
2013
2012
Change
$ 195,602
$ 191,515
$ 238,385
$ 128,788
$ 202,624
$ 4,087
$ 187,201
$ 121,936
$ 77,705
$ 138,353
$ 91,352
$ 65,265
$ 25,272
$ 33,354
$ 46,623
$ 65,141
$ 54,429
$ (8,082)
$ 275,644
$ 266,071
$ 205,065
$ 323,959
$ 313,572
$ 9,573
$ 372,685
$ 394,026
$ 398,507
$ 445,301
$ 417,302
$ (21,341)
$ 118,974
$ 112,330
$ 73,038
$ 70,636
$ 113,755
$ 6,644
$ 67,444
$ 70,512
$ 67,858
$ 60,032
$ 71,941
$ (3,068)
$ 28,102
$ 38,276
$ 26,689
$ 29,267
$ 31,458
$ (10,174)
$ 76,911
$ 75,860
$ 141,689
$ 127,857
$ 117,508
$ 1,051
$ 30,462
$ 36,327
$ 66,497
$ 48,978
$ 29,621
$ (5,865)
$ 88,521
$ 28,690
$ 13,823
$ 16,244
$ 29,769
$ 59,831
$ 15,873
$ 18,721
$ 16,991
$ 14,993
$ 12,054
$ (2,848)
$ 28,595
$ 30,005
$ 20,678
$ 28,854
$ 33,934
$ (1,410)
$ 84,609
$ 96,746
$ 99,726
$ 95,104
$ 91,363
$ (12,137)
$ 1,595,895
$ 1,514,369
$ 1,493,274
$ 1,593,507
$ 1,610,682
$ 81,526
$ 81,526 $ 21,095 $ (100,233) $ (17,175) $ (104,371)
27
Cemetery Roadway Admin9Gen Svc orest
$598 $364 $77 $75 Forestry
Dist/Coll Facility
$1,750 $8
Engineering ❑ Engineering
Treatment $8,147 ■ Snow/ice
plants ❑ Treatment plant
$2,960 ■ Dist/coil
❑ Cemetery
■ Roadway
❑Admin & trng
■ General svc
LL 7,123
2016 Public Works Overtime —1.3% of total wages
Overtime represented 1.3% of total wages.
2016-
497
(1.3%)
2015-
520
(1.4%)
2014-
1,080
(2.7%)
2013-
1,140
(2.9%)
2012-
874
(2.1%)
Most overtime wages were paid for treatment plant operations, snow & ice operations, water,
sewer & storm sewer infrastructure issues, and engineering.
Each group continues to utilize flexible schedules to help manage the need for overtime. A majority
of the overtime paid in 2016 was for Engineering. Wet weather required more responses and
responses outside of normal working hours to address issues with construction projects. As usual, a
significant amount of overtime was in response to snow & ice.
Overall, overtime was managed efficiently in 2016, being the least amount of hours in the last 5
years. Most overtime situations required emergency maintenance that took place after-hours, on
weekends or holidays.
Overtime will continue to be incurred into the future, and will continue to depend upon the need to
respond to specific issues.
28
Infrastructure Inventory
• Streets & roadways
— City 76.2 miles
— County 7.9
— State 6.5 90.6 miles
— 4 ea. City bridges
(South Grade, School Rd S, 2nd Ave, 5th Ave)
— 2 ea. County bridges
(Adams St N, Adams St S)
—1 ea. State bridges (Main St N). 7 bridges
Streets
City streets
76.2 mi.
County roads
7.9 mi.
State highways
6_5 mi.
Unimproved streets
90.6 mi.
Bridees
1. South Grade Rd SW
2. School Rd SW
3. Main St N
4. Adams St NE
5. Adams St SE
6. 2nd Ave SE
7. 5th Ave SE
Bituminous streets
79.9 mi.
Concrete streets
7.7 mi.
Gravel streets
2.1 mi.
Unimproved streets
0.9 mi.
90.6 mi.
City
City
State
County
County
City
City
(turnback)
(turnback)
W
Infrastructure Inventory
• Alleys
— Paved 1.3 miles
— Unpaved 5_1 6.4 miles
• Municipal parking lots 12 ea.
(526 spaces, 27 handicap, 92 overnight = 553 total)
• City facilities
• 70,518 sq yds paved
• 39,392 sq yds unpaved 109,910 SY
(23 acres)
Paved alleys: 1.3 mi.
Unpaved alleys: 5.1 mi.
Total alleys: 6.4 mi.
Parking lot
Spaces
Handicap
Overnight
Total spaces
Parking lot A
18
0
0
18
Parking lot B
143
4
9
147
Parking lot C
33
1
0
34
Parking lot D
12
0
0
12
Parking lot E
88
5
22
93
Parking lot F
53
3
12
56
Parking lot G
41
1
13
42
Parking lot H
59
4
12
63
Parking lot 1
50
2
0
52
Parking lot J
30
5
11
35
Parking lot K
25
2
0
27
Parking lot L
4
0
0
4
Total
526
27
92
553
Municipal facilities
Paved parking, circulation areas 70,518 SY
Unpaved parking, circulation areas 39.392 SY
Total area 109,910 SY
30
Infrastructure Inventory
• Sidewalks (ISD Walks — 2.3 miles not included)
— Concrete
29.8 miles
• Trails (LL State & ISD Trails — 6.6 miles not included)
— Concrete 3.7 miles
— Bituminous 14.6
— Unpaved 2.6 20.9 miles
• Pedestrian bridges & underpasses
6 ea.
(Hwy 7 W, School Rd S, Main St bridge, Adams
St N bridge, 5th Ave bridge, Shopko bridge)
Sidewalk/Trail System
Concrete sidewalks & trails
Bituminous trails
Unpaved trails
Total system
Sidewalk/Trail system bridges & underpasses:
1. Highway 7 W
2. School Rd S
3. Main St bridge
4. Shopko
S. Adams St NE
6. 5th Ave SE
29.8 mi.
20.9 mi.
2.6 mi.
53.3 mi.
underpass (West of McLeod Co. Museum)
underpass (North of bridge, South of Super America)
underpass (Near Crow River Dam)
pedestrian bridge (Northeast corner of Shopko)
bridge underpass (Near Ohly America)
bridge underpass (W of Michigan St SE)
31
Infrastructure Inventory
• Signs
Signs not required to meet
— Parking -related
1,179
— Stop, Yield & related
732
— Street name, guide
591
— Warning signs
246
— Bicycle -related
190
— Other
497 3,435
• Traffic signals 10
• Streetlights 1,995
Signs required to meet
Highway 7 W & School Rd
Signs not required to meet
1,520
retro -reflectivity standards:
Highway 7 & Highway 15
retro -reflectivity standards:
185
3.
Highway 7 E & Adams/Bluff St
Stop, yield & related
732
Parking related
1,179
Warning signs
246
Street name, guide
591
Bicycle related
190
6.
1,770(52%)
Other
497
Total signs
3,435
1,665(48%)
Traffic sienals Streetliehts
1.
Highway 7 W & School Rd
Decorative Acorn
1,520
2.
Highway 7 & Highway 15
Cobra (wood poles)
185
3.
Highway 7 E & Adams/Bluff St
Downtown decorative
169
4.
Main St N & 11t Ave N
Signal lights
37
S.
Main St & Washington Ave
Other
84
6.
Main St S & 2ndAve S
Total
1,995
7. Highway 15 S & South Grade Rd
8. Highway 15 S & Century Ave S
9. Highway 15 S & Denver Ave S
10. Highway 15 S & Edmonton Ave S
32
Infrastructure Inventory
• Storm water
112.87 miles of pipe
1,340 manholes 7 debris collectors
4,236 catch basins/inlets 79 system outlets
20 control structures
108 storm water ponds
2 rain gardens 4,720 customers
110 ponds
Storm sewer system primary functions
Street cleaning
Spring cleanup
General sweeping
Fall leaf collection
Inspections
Pond inspections
Outfall inspections
NPDES permit -required inspections
Storm sewer televising
Maintenance
Catch basin & curb repair—full repairs and seal/grout repairs
Pond maintenance — excavate debris, repair inlets/outlets
Manhole repair — full repairs and seal/grout repairs
Project restoration — pavement restoration, turf restoration
Crow River & Dam — dam maintenance, river bank maintenance, fountain
Other
Coordinate with improvement projects
Locate storm sewer utilities
Maintain accurate mapping
33
Infrastructure Inventory
• Sanitary sewer
91.07 miles of pipe 0.82 miles abandoned
1,811 manholes 10 abandoned m/h
20 cleanouts 2 air releases
20 force main valve m/h
13 lift stations 4,791 customers
Sanitary sewer system primary functions
Servicing
Routine cleaning (approx. half of <10" lines each year)
Root cutting/cleaning
Trouble spot monitoring and cleaning
Clean lift stations
Clean on-site municipal systems
Service interruption
Respond to service interruptions
Pumping and bypassing
System repairs
Manhole repairs
Sanitary sewer pipe repairs
Restoration of disturbed areas
Ongoing inspections
Televise sanitary sewer
General inspections/responses
Other
Coordination with improvement projects
Locate sanitary sewer utilities
Maintain accurate mapping
34
Infrastructure Inventory
• Water
99.27 miles of pipe
1,816 valves
935 fire hydrants
Water primary functions
Servicing
Hydrant flushing
Valve exercise
Hydrant inspection
Service interruption
Respond to service interruptions
Temporary service
System repairs
Water main breaks
Valve & hydrant repairs
Service pipe repairs
Restoration of disturbed areas
Ongoing inspections
Flow testing
General inspections/responses
Other
Coordination with improvement projects
Locate water utilities
Maintain accurate mapping
1.07 mi. abandoned
4,790 customers
35
Infrastructure Inventory
• Vehicles & Equipment
Car
1
Grounds equip
8
Vans, SUV's
4
Skid steers
2
% ton truck
1
Tractors
3
'/2 ton trucks
11
Loaders
3
% ton truck
1
Heavy equip
10
1 -ton trucks
12
Forklifts
2
Heavy trucks
12
Utility equip
14
Trailers
5
Total
89
Equip Type # of units Ave. unit age
Car
1
13.0
Vans, SUV
4
9.8
ton truck
1
15.0
%2 ton truck
11
12.5
ton truck
1
16.0
1 ton truck
12
15.6
Heavy trucks
12
14.3
Trailers
5
14.0
Grounds equip
8
9.6
Skid steers
2
3.5
Tractors
3
17.7
Loaders
3
10.3
Heavy equip
10
9.8
Forklifts
2
5.5
Utility equip
14
14.8
Total
89
12.6
Dept
Airport
Cemetery
Engineering
Storm water
Streets
Wastewater
Water
Total
2016 Fuel
877.6
872.9
835.6
2,879.0
9,485.7
3,136.8
1,486.5
19,574.1
36
Public Works Facilities
- Airport
• Land area = 257.98 acres (fee)
53.81 acres (easement)
• Paved area = 85,422 SY
• Buildings = 64,888 SF
• Facility features 4,000' runway w/ parallel
taxiway, FBO, fuel
- Cemetery
• Land = 32.08 acres
• Paved area: 30,549 SY
• Buildings = 9,023 SF
• Facility features Columbaria, perimeter fencing
Airport facility
Funded by: Hangar rent
Airport Aid from MnDOT Aeronautics
Agricultural rent
Refunds/Reimbursements , primarily for utilities
Fuel sales
Otherrevenue
Significant expenditures:
Utilities
Contract maintenance
Property taxes
Wages for maintenance staff
Cemetery facility
Funded by: Cemetery fees
Other revenues
Significant expenditures:
Wages for Cemetery staff
Contract repair & maintenance
Capital improvements
37
Public Works Facilities
— HATS Facility
• Land area =
18.65 acres
• Paved area =
16,366 SY
• Buildings =
97,501 SF
• Facility features
fuel terminal, salt storage
— Wastewater Treatment Facility
• Land area =
30.67 acres
• Paved area =
• Buildings =
• Permitted max flow =
• Facility features
HATS Facility
Funded by: Fuel sales
Partner agency rent
Significant expenditures:
Fuel purchases
Utilities
Wages for maintenance staff
Contract maintenance
Wastewater Treatment Facility
Funded by: Wastewater services
City sales tax
Other revenues
Significant expenditures:
Long-term debt
Depreciation
Wages for wastewater staff
Capital improvements
Contract maintenance
Chemicals
Professional services
7,914 SY
9
9.62 mgd
MPCA certified lab
38
Public Works Facilities
— Water Treatment Plant (WTP)
• Land= 6.52 acres
(south tower on Ridgewater; south park tower on park)
• Paved area: 3,435 SY
• Buildings = 2
• Water towers = 3
• Water storage = 3.15 mg
• Wells WTP = 5 Raw water = 1
• Facility features
— Reverse osmosis & bio -filtration treatment
— 6.5 MGD plant capacity
— Standby generator
Water Treatment Plant
Funded by: Water services
City sales tax
Other revenues
Significant expenditures:
Long-term debt
Depreciation
Wages for water staff
Utilities
Capital improvements
Contract maintenance
Chemicals
39
Urban
Forest
— Tree inventory
19%(3,342)
• Boulevard trees
8,123
• Parks
3,916
• Cemetery
777
• School district
637
• Other
318
Total public trees
13,771
• Private trees inventoried 4.068
Total Trees 1ZJM
Public Private Total
Ash trees
16%(2,203)
28%(1,139)
19%(3,342)
Maple trees
18%
13%
17%
Elm trees
7%
6%
7%
Linden/Basswood trees
8%
7%
8%
Oak trees
9%
5%
8%
Spruce trees
5%
14%
7%
Crabapple trees
3%
1%
3%
Locust trees
2%
2%
2%
Hackberry
8%
4%
7%
Other species
24%
20%
22%
100%
100%
100%
ASH BORER POTENTIAL
Removal 2,203 public ash trees @ $250 = $ 550,750
Replacement 2,203 public ash trees @ $300 = S 660,900
Potential public ash tree impact = $1,211,650 ($362K saved to -date)
There has been significant growth in the 'other species' category in recent years, much due
to species diversification projects and utilization of grant funds. Ash and Maple species
continue to be of concern, since their totals exceed 10% of the total inventory. Efforts will
continue to reduce the ash and maple species to move closer to the 10% mark in the future.
40
Urban
Forest
— Tree Disease/Infestation Mitigation Account
• 2014
$22,337
• 2015
15,586
• 2016
-0-
Total expenditures
$37,923
Annual transfer
$55,000
Balance (12/31/16)
$362.QU
Transfers in
Expenditures
Balance
2014 = Area east and north of the Rec Center
Blvd trees = $17,991 Park trees = $4,346
2015 = %: of area north of Middle School & %: of area in NE corner of town (11th
Ave NE)
Blvd trees = $11,506 Park trees = $4,080
2016 = No expenses. Work was done in conjunction with LCCMR grant, so no
expenditures were made from this account. Several ash trees were removed
and replaced on boulevards and in parks, primarily in the area around South
Park & North Park.
2017 = Plans are to identify ash trees in declining health that property owners
would just as soon have removed, so far several trees have been identified.
Costs would be for removal/replacement up to the maximum $20,000 for
boulevard trees and $5,000 for Park trees.
41
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Table of Contents
2016 Water Accomplishments...................................................................1
2017 Water Goals........................................................................................2
2016 Water Operations..............................................................................3
2016 Water Chemical Purchases............................................................ 4
2016 Water Utility Expenses.....................................................................5
2016 Water Year -End Summary............................................................8
2016 Water New Meters........................................................................... 9
2016 Water Account Activity.................................................................10
2016 Wastewater Accomplishments......................................................11
2017 Wastewater Goals...........................................................................12
2016 Wastewater Operations................................................................13
2016 Wastewater Chemical Purchases................................................14
2016 Wastewater Utility Expenses........................................................15
2016 Wastewater Purchases/Repairs................................................ 22
2016 Expenses/Hours By Liftstation..................................................... 23
2016 Liftstation Total Expenses........................................................... 24
Wastewater Graphs
Influent Flow and Precipitation
Influent/Effluent Phosphorus and Ammonia
Influent/Effluent CBOD and TSS
Removal of CBOD & TSS
2016 Water Accomplishments
1. Maintained water department operations within budget, while
successfully meeting all MDH and EPA regulations.
2. Managed the successful reconditioning of Golf Course water tower.
3. Replaced unreliable diaphragm antiscalant pumps with peristaltic
pumps. Also changed the feed location to decrease scaling of
downstream concentrate pipes.
4. Investigated potential power quality/stray voltage/grounding issues and
cathodic protection. Installed and tested improvements to well
grounding.
5. Continued the water distribution valve exercising program.
6. Replaced worn sewer backflow preventers and improved sewer piping
to block sewer gas and chemical fumes from getting into the water plant
work areas.
7. Started discussions of High Hazard Cross Connection program.
8. Continued working to update the wellhead protection plan.
9. Finished rehabilitation work on well 4 and well 6 to replace corrodes
parts with corrosion resistant stainless steel, plastic, and epoxy coated
parts.
10. Continued analyzing water rates and requirements of the Conservation
Rate legislation and associated DNR Water Supply Plan approval
process.
2017 Water Goals
1. Continue water department employee development and learning.
2. Install a variable frequency drive for the RO membrane clean -in-
place system to eliminate water hammer, increase cleaning
effectiveness, and protect the membranes.
3. Continue to monitor well specific capacity and determine the best
approach to cleaning well 6 and eventually well 5.
4. Repair or replace non-functioning bio -filter tank meters.
5. Successfully complete required lead and copper sampling with an
emphasis on locating the most appropriate sampling sites.
6. Identify new bacteriological sampling sites to better target areas that
serve sensitive populations.
7. Continue the water distribution valve exercising program.
8. Investigate RO concentrate sewer line changes that would save
about $3,000 in annual jetting costs.
9. Investigate HVAC improvements in well 4 and 5 VFD enclosures
and also in the main electrical room to improve efficiency and
reliability.
10. Continue work on updating the wellhead protection plan and
analyzing water conservation rates.
11. Obtain bids for and oversee the construction of a new steel roof for
the water plant garage.
12. Determine the necessity of and the best approach to providing
tempered water to water plant eye wash/emergency showers.
2016 Water Operations
Water Operations includes the Water Facilities and towers along with metering and customer
service. This is an enterprise fund.
112
520,000
II 4
124, 076, 700
II 5
143,108,900
II 6
90,830,000
117
170, 391, 500
II 8
123.012.900
Water
Pumped
- S Year Trend
800,000,000
■
■
M
700,000,000
651,940,000
600,000,000
500,000,000
c� 400, 000, 000
300, 000, 000
200, 000, 000
100,000,000
0
Year
\\HU-CH01\hu$\PUBLIC WORKS\ReportWnnual\2016\Water Annual Report
■
■
2016\2016 Water Operations
2016 Water Chemical Purchases
Chemical
Date
Quantity Units
Cost
Hydrofluorosilicic Acid
Hawkins 3873882
4/27/2016
400 gallons
$
1,156.00
Hawkins 3928660
8/2/2016
400 gallons
$
1,156.00
Hawkins 3979191
11/8/2016
400 gallons
$
1,156.00
Total Hydrofluorosilicic Acid
1,200 gallons
$
3,468.00
Hydrochloric Acid
Hawkins 3837054
2/9/2016
1,080 lbs
1,403.04
Total Hydrochloric Acid
1,080 lbs
$
1,403.04
Sodium Hypochlorite
Hawkins 3832309
1/26/2016
1,187 gallons
$
1,359.47
Hawkins 3840624
2/9/2016
200 gallons
$
229.00
Hawkins 3866869
4/11/2016
1,346 gallons
$
1,541.04
Hawkins 3900234
6/10/2016
1,193 gallons
$
1,366.28
Hawkins 3917991
7/12/2016
896 gallons
$
1,025.92
Hawkins 3943490
8/25/2016
1,318 gallons
$
1,509.27
Hawkins 3961229
9/29/2016
400 gallons
$
458.00
Hawkins 3979099
11/7/2016
1,300 gallons
$
1,488.84
Total Sodium Hypochlorite
7,841 gallons
$
8,977.83
Sodium Hydroxide, 30%
Hawkins 3854707
3/8/2016
2,302 gallons
$
2,875.74
Hawkins 3885807
5/7/2016
21302 gallons
$
2,875.74
Hawkins 3921263
7/8/2016
21326 gallons
$
2,904.96
Hawkins 3949281
9/9/2016
21295 gallons
$
2,866.74
Hawkins 3986066
11/21/2016
2,301 gallons
$
2,873.49
Total Sodium Hydroxide
11,527 gallons
$
14,396.66
Sodium Hydrosulfite
Anderson 297529
2/9/2016
440 lbs
$
1,383.86
Anderson 303329
8/26/2016
440 lbs
$
1,390.90
Total Sodium Hydrosulfite
880 lbs
$
2,774.76
Antiscalant
PWT CD100236
3/31/2016
700 gallons
$
5,369.00
PWT CD101383
8/15/2016
700 gallons
$
5,369.00
Total Antiscalant
1,400 gallons
$
10,738.00
Grand Total
Usage January - December 2016
L+C 11N]I
19[U1111
aGici1r[iif.'Y[t[:
tieciric;o
e-eaK is Ig[:
1:�1:;) uaaiirsage
uYs;o
[ofl o
WTP
January
160,100.00
$15,512.91
4.22
$2,532.00
79,296.00
$751.51
$18,796.42
439 Prospect St
February
162,400.00
$14,605.18
4.18
$2,508.00
91,283.00
$823.84
$17,937.02
March
149,400.00
$13,614.78
4.34
$2,604.00
73,247.00
$696.58
$16,915.36
April
144,400.00
$12,658.28
3.36
$2,016.00
29,145.00
$296.14
$14,970.42
May
169,000.00
$14,429.30
3.29
$1,974.00
3,959.00
$67.45
$16,470.75
June
172,500.00
$15,275.25
4.27
$2,562.00
1,760.00
$47.48
$17,884.73
July
185,400.00
$18,625.98
5.18
$3,108.00
440.00
$35.50
$21,769.48
August
214,300.00
$19,837.54
5.20
$3,120.00
3,959.00
$67.45
$23,024.99
September
163,900.00
$15,157.71
3.71
$2,226.00
3,079.00
$59.46
$17,443.17
October
164,600.00
$14,735.02
4.34
$2,604.00
22,436.00
$235.22
$17,574.24
November
156,700.00
$14,122.79
4.29
$2,574.00
35,304.00
$352.06
$17,048.85
December
154,200.00
$13,452.54
3.48
$2,088.00
96,123.00
$904.30
$16,444.84
Total
11996,900
$182,027.28
50
$29,916.00
440,031
$4,336.99
$216,280.27
5th Avenue NE
January
9,700.00
$119.58
$119.58
Storage
February
7,500.00
$96.60
$96.60
March
4,300.00
$70.54
$70.54
April
2,400.00
$53.29
$53.29
May
600.00
$36.95
$36.95
June
500.00
$36.04
$36.04
July
600.00
$36.95
$36.95
August
600.00
$36.95
$36.95
September
500.00
$36.04
$36.04
October
600.00
$36.95
$36.95
November
2,400.00
$53.29
$53.29
December
7,600.00
$100.51
$100.51
Total
$0.00
$0.00
37,300
$713.69
713.69
South Park Well
January
2,172.00
$233.29
$233.29
February
2,173.00
$219.12
$219.12
March
1,848.00
$188.36
$188.36
April
1,497.00
$156.37
$156.37
May
1,036.00
$114.38
$114.38
June
1,176.00
$127.13
$127.13
July
1,290.00
$150.42
$150.42
August
1,316.00
$145.55
$145.55
September
1,184.00
$134.01
$134.01
October
1,275.00
$136.15
$136.15
South Park Well November 1,176.00 $127.13 $127.13
December 1,881.00 $191.36 $191.36
Total 18,024 $1,923.27 $0.00 $0.00 1923.27
Century Ave January
1,229.00
$131.03
$131.03
Water Tower February
1,280.00
$127.62
$127.62
March
1,108.00
$110.94
$110.94
April
911.00
$92.99
$92.99
May
783.00
$81.33
$81.33
June
391.00
$45.62
$45.62
July
307.00
$41.04
$41.04
August
365.00
$44.82
$44.82
September
333.00
$42.07
$42.07
October
494.00
$55.00
$55.00
November
677.00
$71.67
$71.67
December
1,131.00
$113.03
$113.03
Total
9,009
$957.16
$0.00 $0.00 957.16
Golf Course January
1,509.00
$158.61
$158.61
Water Tower February
1,608.00
$157.76
$157.76
March
1,488.00
$145.56
$145.56
April
1,349.00
$132.89
$132.89
May
956.00
$97.09
$97.09
June
559.00
$60.92
$60.92
July
302.00
$40.53
$40.53
August
169.00
$26.13
$26.13
September
257.00
$34.75
$34.75
October
499.00
$55.46
$55.46
November
652.00
$69.40
$69.40
December
2,199.00
$209.21
$209.21
Total
11,547
$1,188.31
$0.00 $0.00 1188.31
ANNUAL WATER SUMMARY
Month
H.S.
Pumpage
MG
Power
Consumed
KWH
Peak
Usage
KWH
Anti
Scalant
gal
Fluoride
gal
NaOH
gal
NaOCI
gal
Biofilter Total RO
Influent Permeate
gal x 1000 gal x 1000
Total RO
Concentrate
gal x 1000
Wells
Combined
gal x 1000
Pilot RO
Concentrate
gal x 1000
WTP
Production
gal x 1000
Jan 2016
40.918
169.100
114.61
111.1
108.1
984.2
551.7
10,467.1
30,523.6
10,761.3
50.836.7
94.7
10,947.3
Feb 2016
36.842
152,200
115.09
102.9
84.2
835.1
479.4
9,420.6
27,862.6
9,935.4
46,210.8
0.0
10,029.2
Mar 2016
39.296
151.700
119.12
104.5
96.5
927.6
506.0
10,082.9
29.118.8
10.325.5
49,506.7
219.2
10,638.4
Apr 2016
40.405
148,600
99.03
98.0
98.9
977.3
533.1
10,371.7
28,283.7
9,440.2
50,926.4
763.2
10,294.8
May 2016
46.099
164.500
99.51
108.7
114.4
1,048.6
612.1
11,713.7
32,012.8
10.613.5
57,310.9
859.2
11,578.9
Jun 2016
48.273
176,400
112.52
117.5
114.2
1,125.2
667.7
12,355.1
34,131.7
11,312.7
60,932.8
883.6
12,288.6
Jul 2016
55.517
203.600
148.81
132.6
130.1
1,290.9
756.1
14.155.3
39,105.5
12,949.6
69,437.6
1,002.6
14,071.1
Aug2016
52.436
200,500
157.83
129.5
137.0
1,313.2
740.1
13,365.6
36,810.3
12,235.9
65,244.0
973.1
13,310.4
Sep 2016
41.925
162,200
109.52
111.2
125.8
988.5
571.6
10,664.9
29,358.2
9,736.8
51,999.2
800.0
10,618.8
Oct 2016
39.635
160,800
130.65
107.5
116.8
938.2
567.4
10,236.9
28,708.4
9,415.0
49,595.1
646.6
10,139.2
Nov 2016
39.300
157,600
122.20
107.8
111.8
952.9
552.5
10,161.2
27,770.8
9,107.7
49,683.5
753.9
9,945.3
Dec 2016
38.832
151,400
108.46
108.6
104.8
932.2
529.9
9,951.0
27,402.1
8,988.1
48,647.9
741.9
9,805.1
Minimum
36.842
148,600
99.03
98.0
84.2
835.1
479.4
9,420.6
27,402.1
8,988.1
46,210.8
0.0
9,805.1
Maximum
55.517
203,600
157.83
132.6
137.0
1,313.2
756.1
1 14,155.3
39,105.5
12,949.6
69,437.6
1,002.6
14,071.1
Total
519.475
1.998.600
1,437.35
1,339.9
1 1,342.6
12,313.91
7,067.6
1 132,946.0
371,088.5
124,821.7
1 650,331.6
1 7,738.0
133,667.1
Average
43.290
166,550
119.78
111.7
1 111.9
1,026.2 1
589.0
1 11,078.8
30,924.0
10,401.8
1 54,194.3
1 644.8
11,138.9
CONNECTION TYPE
GALLONS SOLD
# CONNECTIONS
Residential
261.344.000
4.450
Commercial
110,235,000
430
Industrial
115,352,000
3
Bulk Fill Station
520,000
1
CONNECTION TYPE
GALLONS NOT BILLED
# CONNECTIONS
Water Supplier Services
10,175,000
36
Other
1,502,352
NA
WTP Production Gallons
133,667,100
NA
TOTAL GALLONS SOLD = 487,451,000
TOTAL GALLONS NOT BILLED = 145,344,452
TOTAL GALLONS ACCOUNTED FOR = 632,795,452
TOTAL GALLONS WITHDRAWN =
650,851,600
TOTAL UN -ACCOUNTED FOR WATER =
18,056,148
WATER LOSS PERCENT =
2.8%
2016 NEW METERS
Meters by Building Type
ATE
ADDRESS I
METER SIZE
I
I BUILDING TYPE
INSDTALLED
40
113 Summerset Lane SE
1/7/2016
3/4 in.
Residential
270 Ottawa Ave SE
1/25/2016
3/4 in.
Residential
1130 Prairie View Dr SW
2/1/2016
3/4 in.
Residential
1140 Prairie View Dr. SW
2/1/2016
3/4 in.
Residential
1205 Oakwood CT NW
3/9/2016
3/4 in.
Residential
1193 Bluejay Dr. SW
3/28/2016
3/4 in.
Residential
1460 Calgary St. SE
4/6/2016
3/4 in.
Residential
823 Texas Court NW
4/18/2016
3/4 in.
Residential
145 1st Ave. SE
4/20/2016
3/4 in.
Commercial
I 1800 Scenic Heights Ct. SW
5/10/2016
3/4 in.
Residential
1803 Scenic Heights Ct. SW
5/10/2016
3/4 in.
Residential
404 Toronto Blvd. SE
5/23/2016
3/4 in.
Residential
1875 Scenic Heights Ct. SW
7/19/2016
11/2 in. T2
Commercial
1547 9th Ave. SW
8/25/2016
3/4 in.
Residential
1189 BlueJay Drive
9/8/2016
3/4 in.
Residential
1440 Calgary St. SE
10/11/2016
3/4 in.
Residential
985 Texas Circle NW10/11/2016
3/4 in.
Residential
1465 Calgary St. SE R._.
10/11/2016
3/4 in.
Residential
142 Summerset Ln SE
10/26/2016
3/4 in.
Residential
504 Hilltop Dr. NE
11/18/2016
3/4 in.
Residential
805 Willow Dr.
11/22/2016
3/4 in.
Residential
1579 9th Ave. SW
11/29/2016
3/4 in.
Residential
1372 Bradford St. SE.
12/12/2016
3/4 in.
Residential
241 Summerset Ln.
12/14/2016
3/4 in.
Residential
1205 Dale St. SW
12/16/2016
3/4 in.
Residential
126 Summerset Lane SE
12/16/2016
3/4 in.
Residential
174 Eauclaire Ave
12/28/2016
3/4 in.
Residential
Meters by Building Type
■Commercial
■ Residential
50
40
30
m
m
20
—
--
5
25
10
7
0
2008 2009 2010 2011 2012 2013 2014 2015 2016
35
30
25
20
15
10
5
0
2016 Existing Account Activity
Removed Meter
0
07 -Jan -16
136 Hassen St. SE
Meter
New
New
New
Larger
Removed
07 -Jan -16
Date
Address
Bottom
I Chamber
I Register
Meter
Meter
Meter
Comments
07 -Jan -16
136 Hassen St. SE
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
07 -Jan -16
1310 Delaware St.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
18 -Jan -16
25 Michigan St. NE
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
19 -Jan -16
446 Erie St. SE
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
25 -Jan -16
583 Grove St. SW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
13 -Feb -16
535 4th Ave. SW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
17 -Feb -16
108 4th Ave. NW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
22 -Feb -16
1142 Fairway Ave.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
26 -Feb -16
3 Northwoods
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
03 -Mar -16
1816 Scenic
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
10 -Mar -16
1380 Hwy 15 S
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
28 -Apr -16
505 4th Ave.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
29 -Apr -16
617 Bluff St. NE
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
17 -May -16
17 5th Ave. NW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
20 -May -16
1085 Dale St. SW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
24 -May -16
830 2nd Ave. SW
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
05 -Jul -16
35 Selchow Ave.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
20 -Jul -16
706 Franklin St.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
10 -Aug -16
1219 Golf View Ct.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
31 -Aug -16
475 Shady Ridge
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
12 -Sep -16
231 Adams St SE
FALSE
FALSE
FALSE
TRUE
TRUE
FALSE
12 -Sep -16
776 Ivy Ln SE
FALSE
FALSE
TRUE
TRUE
FALSE
FALSE
13 -Sep -16
1210 Bradford St.
FALSE
FALSE
TRUE
TRUE
FALSE
FALSE
19 -Sep -16
528 Hwy 7 E.
FALSE
FALSE
TRUE
TRUE
FALSE
FALSE
29 -Sep -16
1420 Heritage
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
06 -Oct -16
465 Rose Lane NE
FALSE
FALSE
TRUE
TRUE
FALSE
FALSE
13 -Oct -16
1290 Hwy. 15 S
FALSE
FALSE
FALSE
FALSE
FALSE
FALSE
21 -Oct -16
625 Harmony Ln.
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
15 -Nov -16
406 Hassan St. SE
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
09 -Dec -16
534 East Highland
FALSE
FALSE
FALSE
TRUE
FALSE
FALSE
3/4" IPLKL
3/4" IPERL
Meter froze
3/4ii IPERL
Meter froze/ IPERL
Meter Froze/
2" meter froze -
noisey meter
IPERL
broken meter
1" IPERL installed
Meter froze IPERL
meter froze IPERL
Meter froze and
2" meter quit
Low water press.
Low water
IPERL installed
Old meter register
Old meter struck
replaced 1" meter
Low water
Upgraded to 1"
threw away
IPERL froze
IPERL froze
IPERL installed
2016 Wastewater Accomplishments
1. Recognized by MPCA with Operational Excellence Award.
2. Renewed and maintained MPCA laboratory certification.
3. Effectively managed use of certified biosolids acreage to minimize
landfill charges.
4. Heightened safety focus and awareness leading to zero work hours
lost due to injuries.
5. Replacement of oxidation ditch splitter box slide gate valves with
new stainless steel units without incurring any disturbance to plant
operations or discharge effluent quality.
6. Reconditioning and epoxy painting of all facility structure doors
and clarifier fiberglass domes.
7. Completed a comprehensive study of collection system lift station
condition and the plan formulation for systematic rehabilitation of
structures and equipment.
8. Development of a plan to replace the proprietary and obsolete
programmable logic control system within the wastewater plant
and lift stations with more universally available and supported
components and technology.
9. Survived a deluge rainfall in August with sustained influent flows
well above plant instantaneous flow design without a single drop
of untreated wastewater reaching the receiving stream. MPCA
discharge permit compliance was operationally maintained
throughout the event.
2016 Wastewater Accomplishments continued
10. Completion of the headworks bypass piping project facilitated the
replacement of the plugged eight inch HATS forcemain valve;
victim of a six foot long strand of flushed woven material.
11. Applied for renewal of the facility's NPDES/State Disposal
System Permit for another five year term. Operation of the
facility will continue under the existing permit during the interim
prior to issuance of the new permit.
12. Finalized investigation into further opportunities for treatment
plant energy and process efficiencies:
a. Installed new dewatering polymer makedown system which
cut neat polymer usage by 40%, significantly lowering
chemical costs.
b. Operated the entire year on a single oxidation ditch, saving
additional aeration power and precipitant chemical usage.
c. Initiated an MBR blower piping project in an effort to gain
higher efficiency out of plant variable speed PD blowers with
information from MNTap study results.
d. A majority of building exterior security and interior high
pressure sodium lighting was switched to immediately
illuminated and energy efficient LED fixtures and bulbs.
2017 Wastewater Goals
1. Continued encouragement of operator educational opportunities
and the advancement of state operations certification.
2. Continue to research alternatives for long-term biosolids
disposal; options to include increased certified acreage,
exercising dryer equipment, and possible collaborations with
Creekside for the beneficial and profitable use of dried biosolid
materials.
3. Research advanced technologies of grit and rag removal
upstream of the treatment facility. Install mechanical grinder at
HATS Lift Station to provide wastewater plant headworks with
influent of consistent characteristics. Refurbish grit separation
equipment and classifier.
4. Increased use of automation and programmable logic to create
process reliability. Look to create synergies in process
components with less proprietary emphasis.
5. Initiate the plan to recondition collection system lift stations over
a ten year cycle. Perform Phase I: control systems upgrade and
Harmony Lane Lift Station Rehabilitation.
6. Possible reorganization of personnel in filling vacated positions
and realizing better utilization of the knowledge and skills of
remaining staff. Establish a means of job skill sharing to
facilitate a more collaborative workforce amongst Water and
Wastewater personnel within the Public Works department.
7. Successfully complete the replacement and refurbishment of
MBR cassette modules, to include the addition of an eighth
cassette. This will make both flow trains of equal capacity.
2016 Wastewater Operations
Wages & Benefits
$605,415
$598,745
$621,317
$655,584
Supplies
$196,910
$187,609
$181,221
$219,650
Services and Charges
$746,169
$681,596
$785,145
$780,450
Misc.
$31,900
$22,266
$33,679
$32,500
Transfers Out
$147,520
$79,025
$79,523
$60,000
Capital Outlay
$0
$1,693,900
$276,930
$350,000
Debt Service
$373,716
$337,635
$1,554,937
$1,460,65
G:\Annual Reports\2016\Finished\2016 Wastewater Operations
Wastewater
- 5
Year Trend
1,100,000,000
_
1,000,000,000
930,509,000
900,000,000
820,690,000
800,000,000
719,690,000
719,950,000
728,632,000
700,000,000
N
600,000,000
c�
0 500,000,000
400,000,000
300,000,000
200,000,000
100,000,000
0
�
10
�
IP
If,
1.1
l f
Year
G:\Annual Reports\2016\Finished\2016 Wastewater Operations
2016 Wastewater Chemical Purchases
Chemical
Uate
Quantity
Units
Gost
Polymer
US Water
1/19/2016
1,800
lbs
$
4,125.90
US Water
3/3/2016
1,800
lbs
$
4,125.04
US Water
5/17/2016
1,800
lbs
$
4,134.28
US Water
7/15/2016
1,800
lbs
$
4,113.26
US Water
9/28/2016
1,800
lbs
$
4,143.66
Chemisolv
11/17/2016
450
lbs
$
612.00
lbs
Total Polymer
9,450
Ibs
$
21,254.14
Sodium Hypochlorite
Hawkins
2/9/2016
892
gals
$
1,021.53
Hawkins
9/29/2016
859
gals
$
989.90
gals
$
-
gals
$
-
Total Sodium Hypochlorite
1,751
gals
$
2,011.43
Citric Acid
Hawkins
2/16/2016
3,425
lbs
$
1,842.87
Hydrite
10/25/2016
3,296
Ibs
$
1,677.78
Ibs
$
-
Total Citric Acid
6,721
Ibs
$
3,520.64
Ferric Chloride
DPC
lbs
$
-
Chemisoly
1/7/2016
45,000
Ibs
$
4,477.50
Chemisolv
1/28/2016
45,080
lbs
$
4,485.46
DPC
3/9/2016
45,380
lbs
$
4,642.37
DPC
4/7/2016
45,660
Ibs
$
4,671.02
DPC
5/17/2016
45,340
lbs
$
4,638.28
DPC
7/19/2016
44,980
lbs
$
4,642.39
Chemisolv
8/8/2016
45,060
lbs
$
4,483.47
Chemisolv
9/8/2016
45,080
lbs
$
4,485.46
Chemisolv
10/14/2016
46,000
lbs
$
4,577.00
Chemisolv
11/18/2016
45,040
lbs
$
4,481.48
Total Ferric Chloride
452,620
Ibs
$
45,584.43
January - December 2016
WWTF
JAN
243,900
$22,139.90
460
$2,760.00
760,402
$6,967.45
$29,107.35
1300 Adams St.
FEB
258,600
$21,745.84
478
$2,868.00
643,383
$5,647.57
$27,393.41
MAR
237,500
$19,871.67
453
$2,718.00
487,101
$4,485.88
$24,357.55
APR
219,300
$18,689.16
475
$2,850.00
283,638
$2,638.43
$21,327.59
MAY
218,700
$18,375.83
430
$2,580.00
157,161
$1,490.02
$19,865.85
JUNE
203,400
$17,354.77
444
$2,664.00
21,556
$258.73
$17,613.50
JULY
204,100
$19,651.51
485
$2,910.00
77,206
$764.03
$20,415.54
AUG
222,600
$19,723.73
451
$2,706.00
88,094
$862.89
$20,586.62
SEP
207,100
$18,545.38
422
$2,532.00
96,672
$940.78
$19,486.16
OCT
242,200
$20,097.14
434
$2,604.00
246,135
$2,297.91
$22,395.05
NOV
199,100
$16,744.20
394
$2,364.00
378,551
$3,500.24
$20,244.44
DEC
269,700
$22,155.35
446
$2,676.00
606,980
$5,574.38
$27,729.73
Total
2, 726,200
$235,094.48
5,372
$3Z232.00
3,846,879
$35,428.31
$270,522.79
WWTF - MBR Building
JAN
50,140
$0.00
1300 Adams St.
FEB
48,350
$0.00
MAR
49,520
$0.00
APR
51,180
$0.00
MAY
66,360
$0.00
JUNE
63,040
$0.00
JULY
61,370
$0.00
AUG
66,650
$0.00
SEP
60,030
$0.00
OCT
64,280
$0.00
NOV
73,800
$0.00
DEC
70,990
$0.00
Total
725,710
$0.00
0
$0.00
0
$0.00
$0.00
January - December 2016
Hats Liftstation
JAN
2,420
$478.21
105
$630.00
$1,108.21
1300 Adams St.
FEB
60
$357.30
103
$618.00
$975.30
MAR
60
$357.30
115
$690.00
$1,047.30
APR
60
$357.30
99
$594.00
$951.30
MAY
2,510
$466.99
105
$630.00
$1,096.99
JUNE
2,340
$221.27
112
$672.00
$893.27
JULY
2,050
$216.98
126
$756.00
$972.98
AUG
3,830
$365.18
100
$600.00
$965.18
SEP
2,750
$270.63
100
$600.00
$870.63
OCT
2,880
$267.44
106
$636.00
$903.44
NOV
3,010
$278.56
109
$654.00
$932.56
DEC
3,810
$346.96
101
$606.00
$952.96
Total
25,779
$3,984.12
1,281
$7,686.00 0
$0.00 $11,670.12
Main Liftstation
JAN
32,000
$2,966.56
62
$372.00
$3,338.56
Ontario & 4th
FEB
31,200
$2,720.09
66
$396.00
$3,116.09
MAR
30,200
$2,561.74
56
$336.00
$2,897.74
APR
29,000
$2,515.30
63
$378.00
$2,893.30
MAY
36,100
$3,932.57
212
$1,272.00
$5,204.57
JUNE
36,900
$3,583.53
144
$864.00
$4,447.53
JULY
32,500
$3,542.25
137
$822.00
$4,364.25
AUG
52,800
$6,440.93
387
$2,322.00
$8,762.93
SEP
41,400
$4,130.46
144
$864.00
$4,994.46
OCT
38,000
$3,826.60
171
$1,026.00
$4,852.60
NOV
33,100
$2,901.47
77
$462.00
$3,363.47
DEC
40,200
$3,460.74
83
$498.00
$3,958.74
Total
433,400
$42,582.24
1,602
$9,612.00
$0.00 $52,194.24
Harmony Lane LS
JAN
263
$35.90
$35.90
FEB
279
$35.64
$35.64
MAR
278
$35.33
$35.33
APR
253
$33.05
$33.05
MAY
322
$39.33
$39.33
JUNE
333
$40.34
$40.34
JULY
254
$35.68
$35.68
AUG
955
$101.12
$101.12
SEP
503
$58.44
$58.44
OCT
365
$43.25
$43.25
January - December 2016
Harmony Lane LS
NOV
312
$38.42
$38.42
DEC
512
$56.64
$56.64
Total
4,629
$553.14 $0.00
$0.00 $553.14
Our Saviors LS
JAN
71
$16.99
$16.99
Bluff St NE
FEB
70
$16.44
$16.44
MAR
67
$16.10
$16.10
APR
63
$15.74
$15.74
MAY
72
$16.56
$16.56
JUNE
73
$16.65
$16.65
JULY
56
$15.66
$15.66
AUG
53
$15.06
$15.06
SEP
53
$15.11
$15.11
OCT
59
$15.37
$15.37
NOV
61
$15.56
$15.56
DEC
74
$16.74
$16.74
Total
772
$191.98 $0.00
$0.00 $191.98
Highway 15 N LS
JAN
296
$39.15
$39.15
FEB
260
$33.90
$33.90
MAR
244
$32.23
$32.23
APR
222
$30.22
$30.22
MAY
259
$33.59
$33.59
JUNE
232
$31.14
$31.14
JULY
209
$31.13
$31.13
AUG
286
$37.28
$37.28
SEP
265
$35.52
$35.52
OCT
281
$35.60
$35.60
NOV
243
$32.14
$32.14
DEC
312
$38.42
$38.42
Total
3,109
$410.32 $0.00
$0.00 $410.32
Shady Ridge LS
JAN
187
$28.42
$28.42
FEB
197
$28.11
$28.11
MAR
207
$28.86
$28.86
APR
199
$28.13
$28.13
MAY
248
$32.59
$32.59
JUNE
273
$34.87
$34.87
JULY
150
$25.17
$25.17
Shady Ridge LS
Total
Campbell Lane LS
Total
Stoney Point LS
Total
West Elementary LS
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUNE
JULY
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUNE
JULY
AUG
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
239
240
259
224
273
2,696
64
66
66
68
70
67
57
75
68
70
68
187
926
4,288
4,593
2,565
1,380
1,652
1,728
1,297
2,109
1,948
1,838
1,642
4,256
29,296
250
253
225
206
U
N=
$32.80
$33.11
$33.59
$30.41
$34.87
$370.93
$16.30
$16.06
$16.01
$16.19
$16.38
$16.10
$15.76
$17.15
$16.54
$16.38
$16.19
$27.04
$206.10
$419.47
$417.53
$240.51
$135.72
$160.50
$167.42
$141.13
$210.61
$197.59
$177.44
$159.59
$385.09
$2,812.60
$34.63
$33.25
$30.50
$28.77
- December 2016
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$32.80
$33.11
$33.59
$30.41
$34.87
$370.93
$16.30
$16.06
$16.01
$16.19
$16.38
$16.10
$15.76
$17.15
$16.54
$16.38
$16.19
$27.04
$206.10
$419.47
$417.53
$240.51
$135.72
$160.50
$167.42
$141.13
$210.61
$197.59
$177.44
$159.59
$385.09
$2,812.60
$34.63
$33.25
$30.50
$28.77
January - December 2016
MAY
213
$29.40
$29.40
West Elementary LS
JUNE
174
$25.85
$25.85
JULY
146
$24.76
$24.76
AUG
224
$31.38
$31.38
SEP
236
$32.73
$32.73
OCT
252
$32.96
$32.96
NOV
243
$32.14
$32.14
DEC
280
$35.51
$35.51
Total
2,702
$371.88 $0.00
$0.00 $371.88
McDonalds LS
JAN
658
$74.80
$74.80
Darrel Drive SW
FEB
644
$69.18
$69.18
MAR
742
$77.60
$77.60
APR
681
$72.04
$72.04
MAY
809
$83.70
$83.70
JUNE
865
$88.80
$88.80
JULY
622
$72.88
$72.88
AUG
1,038
$109.03
$109.03
SEP
971
$103.51
$103.51
OCT
896
$91.63
$91.63
NOV
798
$82.70
$82.70
DEC
978
$99.10
$99.10
Total
9,702
$1,024.97 $0.00
$0.00 $1,024.97
Otter Lake LS
JAN
482
$57.47
$57.47
South Grade RD SW
FEB
518
$57.60
$57.60
MAR
469
$52.73
$52.73
APR
405
$46.90
$46.90
MAY
427
$48.90
$48.90
JUNE
422
$48.44
$48.44
JULY
338
$44.17
$44.17
AUG
467
$54.55
$54.55
SEP
415
$49.97
$49.97
OCT
461
$52.00
$52.00
NOV
486
$54.27
$54.27
DEC
588
$63.57
$63.57
Total
5,478
$630.57 $0.00
$0.00 $630.57
- December 2016
Delaware LS
JAN
120
$21.82
$21.82
Hwy 7 West
FEB
123
$21.31
$21.31
MAR
126
$21.48
$21.48
APR
104
$19.47
$19.47
MAY
108
$19.84
$19.84
JUNE
90
$18.20
$18.20
JULY
74
$17.48
$17.48
AUG
98
$19.35
$19.35
SEP
103
$19.92
$19.92
OCT
124
$21.30
$21.30
NOV
120
$20.93
$20.93
DEC
127
$21.57
$21.57
Total
1,317
$242.67 $0.00
$0.00 $242.67
5th Ave SE LS
JAN
107
$20.54
$20.54
FEB
116
$20.66
$20.66
MAR
104
$19.47
$19.47
APR
82
$17.47
$17.47
MAY
72
$16.56
$16.56
JUNE
57
$15.19
$15.19
JULY
51
$15.16
$15.16
AUG
106
$20.12
$20.12
SEP
51
$14.92
$14.92
OCT
86
$17.83
$17.83
NOV
92
$18.38
$18.38
DEC
113
$20.29
$20.29
Total
1,037
$216.59 $0.00
$0.00 $216.59
Grand Total
96 $49,530.00
90
2016 Wastewater Purchases and Repairs Over $2.000
(Certain more costly repairs were divided out to the building housing the repair.)
Building 1 Admin. $124,258.48
Equinox $24,975.00
Tool Cat $50,498.48
Painting all Doors at WWTF $22,800.00
WWTF HVAC Study
Mini Split Air Conditioner
HVAC Softwater Upgrade
Tool Cat Snowblower
$11,000.00
$3,684.00
$6,229.00
$5,072.00
Building i Main Lift Station00
Painting of Doors $7,900.00
Installation of New Doors & Frames $3,120.00
Building 1 Preliminary $9,355.00
Replacement Acuator for Force Main #2 $3,387.00
Additional Material & Labor for Gas Monitor System $2,930.00
Drum Screen Valves $3,038.00
Building #50 Oxidation Ditches $16,470.00
Removal & Installation of 4 Slide Gates $14,000.00
Wall Mount Brackets for Ditch $2,470.00
Building #55 MBR $38,407.74
Membrane Training $2,480.00
MBR Cassette Aeration Boxes $8,151.06
Pinch Valve Electric Actuator $9,906.00
Mixed Liquor Foam Box Mixer $10,110.00
Replacement Gear Box For Perm Pump #1 $7,760.68
Building #60 Clarificationi
Painting of Clarifier Domes $26,400.00
Building #80 Disinfection $0.00
Building #90 Biosolids Building $2,400.00
Polymer Press Feed Flowmeters $2,400.00
Building 0r Dryer Building $11,072.08
Replacement Heater $4,800.00
Replacement Heater $3,903.31
Fire Alarm Panel $2,368.77
HATS LS 00
Replacement VFD on Pump #3 $3,481.00
New Grinder $47,240.00
Association Fees $4,700.00
IMESERB Dues $4,700.00
Maintenance Supply $0.00
Maintenance Contracts $36,294.26
Hach Company (Measuring Instruments) $14,865.00
Automatic Systems (SCADA and PLC programming) $15,000.00
(MMC, Inc (HVAC) $6,429.26
NOTE: 2,437 Preventative Maintenance Work Orders Completed in 2016.
22
2016 EXPENSES AND HOURS BY LIFTSTATION
Electric Costs Landscaping Materials Repairs Service Checks
I TUBLIC WORKS\Report\Annual\2016\Wastewater Annual Report 2016\Expenses-Liftstations 2016 draft
N
Influent Flow/ Precipitation
Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16
Date ( 1/1/2016 to 12/31/2016 )
DAILY INFLUENT FLOVWRECIPITATION (Mo Avg)
(Mo Avg)
MMS (Hutchinson)
2016 Influent Flow % Precipitation
c�
Influent/Effluent Phosphorus
Jan'16 Feb'16 Mar'16 Apr'16 May'16 .Jun'16 JuI'16 Auq'16 Sep'16 Oct'16 Nov'16 Dec'16
A INF PHOSPHORUS (NDEFF PHOSPHORUS (Mo
Avg) Avg) WW (MutChinson)
2016 bnluetWEA7usnt Phosphorus
tnfiuent/Effl 1 =
Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16
♦ INF AMMONIA (Mo MR EFF AMMONIA (Mo /M*(,►*«►1
MS k*uw*IYNuwK Anw xx"
Influent/Effluent CBOD
Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov '16 Dec'16
♦ CBOD INF (Mo Avg) CBOD EFF (Mo Avg)AW(Huwhkwn)
2016 brfluerWEflru*M CSOO
InfIuent/EffIuent TSS
Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16
♦ INF TSS (Mo Avg) EFF TSS (Mo Avg)mus(Hwhi,,.)
2016 kMwne'E'MUON TSS
0
Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16
Date ( 1/1/2016 to 12/31/2016)
/ TSS % REMOVED (Md CBOD % REMOVAL (Mo
Avg) Avg) MUS (Hutchinson)
2016 % Rwnovsl TSS COW
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Discussion on McLeod County Assessment Agreement
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As was noted at our joint meeting with the County Board, we received the attached letter and revised agreement
earlier this month. The revised agreement is $14,467 higher then the agreement I signed back in October (attached)
and the additional costs were not included in our 2017 budget. The costs associated with the Agreement are now at a
level of which I cannot sign off on and require Council action.
Before asking you to act on the revised agreement, I wanted to first gauge your opinion/feelings on how you would
like me to address this issue with the County. Obviously we have some concerns on how everything went about and
on how the change in costs will impact our budget in 2017. For years the City has used the County to do our
assessing and I'm not sure if we are interested in pursuing any other options at this time. I'm looking for direction from
the Council on how you would like me to approach this.
BOARD ACTION REQUESTED:
None at this time. Staff is asking for discussion and direction on this item at this time.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY ASSESSMENT AGREEMENT
BETWEEN LOCAL UNIT AND COUNTY
THIS AGREEMENT is made and entered into by and between the City of
Hutchinson and the County of McLeod, State of Minnesota, this
l9th day of October , 2016 .
WHEREAS, the City of Hutchinson wishes to abolish the
Office of Assessor for said City, under the provisions of Minnesota Statues
Sections 273.024, and enter into an agreement with the County of McLeod to provide
for the assessment of the property in said City by the County Assessor: and
WHEREAS, it is the wish of said County to cooperate with said City to
provide for a fair and equitable assessment of property;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL
COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. That the City of Hutchinson which lies within the County
of McLeod and constitutes a separate assessment district, shall have its property assessed
by the County Assessor of Mcleod County, beginning with the assessment of the year
2017
2. It is further agreed that the office of local assessor of the City of
Hutchinson is hereby abolished, pursuant to this agreement and shall
be until December 31. 2017
3. In consideration for said assessment services, the City of
Hutchinson hereby agrees to pay the County of McLeod the annual
sum of $46,496.00 , such payment to be made to the County Auditor
on or before December 1, 2017 5812 parcels a ' $8.00 per parcel
IN WITNESS WHEREOF, the parties have executed this agreement this
day of
In Presence Of:
In Presence Of:
For City:
Signed:
By
Attest
For County
Signed:
By
Attest
Office of
Sue Schulz McLeod County Assessor
COUNTY ASSESSOR Court House
2383 Hennepin Ave N
Glencoe, Minnesota 55336
October 19, 2616
ASSESSMENT AGREEMENT FOR 2617
TELEPHONE
320-864-1254
FAX
320-864-3268
Please find enclosed the Assessment Agreement between your city and McLeod
County for the year 2017. This is the Agreement Document not a bill.
Please sign and return to the Assessor's Office. If you have any questions
please give me a call.
Sue Schulz
McLeod County Assessor
(320)864-1255
Equal Opportunity Employer
Sue Schulz
County Assessor
March 2, 2017
Office Of
McLeod County Assessor
North Complex
2383 Hennepin Ave
Glencoe, Minnesota 55336
To: Town boards and City Council
RE: Assessment Fees
Telephone
320-864-1254
am very embarrassed to send out this letter. Politics are certainly not my forte and the lack of
understanding them has ended up with me having to ask for your understanding and forgiveness. When I
sent out our assessment agreement last fall it never occurred to me that there would be an issue with
reducing our assessment fee. 1 was wrong. Hind sight — I should have sent out the agreement with the
higher amount and sent out the reduction but that is not what I did. Due to some issues that some of the
taxing districts had with us reducing the fees the county board did not pass my recommended changes to
the fee structure. In turn I must revert back to the $10.50 per parcel charge we were at before.
I am so sorry for the confusion and am hoping you will sign the revised agreement that is included.
Please contact me with any questions that you may have.
Si cereiy,
Sue Schulz
Mcleod County
320-864-1255
sue.schulz@co.mcleod.mn.us
CITY ASSESSMENT AGREEMENT
BETWEEN LOCAL UNIT AND COUNTY
THIS AGREEMENT is made and entered into by and between the City of
Hutchinson and the County of McLeod, State of Minnesota, this
2 day of March , 2017 .
WHEREAS, the City of Hutchinson wishes to abolish the
Office of Assessor for said City, under the provisions of Minnesota Statues
Sections 273.024, and enter into an agreement with the County of McLeod to provide
for the assessment of the property in said City by the County Assessor: and
WHEREAS, it is the wish of said County to cooperate with said City to
provide for a fair and equitable assessment of property;
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL
COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS:
1. That the City of Hutchinson which lies within the County
of McLeod and constitutes a separate assessment district, shall have its property assessed
by the County Assessor of McLeod County, beginning with the assessment of the year
2017
2. It is further agreed that the office of local assessor of the City of
Hutchinson is hereby abolished, pursuant to this agreement and shall
be until
December 31, 2017
In consideration for said assessment services, the City of
Hutchinson
hereby agrees to pay the County of McLeod the annual
sum of $60,963.00 , such payment to be made to the County Auditor
on or before December 1, 2017 5806 parcels @ ! $10.50 per parcel
IN WITNESS WHEREOF, the parties have executed this agreement this
day of ,
In Presence Of:
In Presence Of:
For City:
Signed:
By
Attest
For County
Signed:
By
Attest
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: 1 st Reading Ordinance Amendment to Section 154.115 of City Code
Department: Planning
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City Council directed staff to do some more research and come back with a revised landscape ordinance. Please
see the attached landscape ordinance.
The biggest difference between this new proposed ordinance and the current one is the specificity is has. This will
make it easier for developers to understand what the City is looking for. In addition, after reviewing ordinances from
other cities it became apparent that we should have a green space percentage required for commercial and industrial
projects. The ordinance requires 20% green or managed landscape area. Based on the current ordinance the
setback areas are the only areas that would be green or landscaped area. Based on a 1 acre lot these setback areas
would equate to 18% open space, which isn't much different then what is being proposed.
A public hearing was held on March 21, 2017 with the planning commission and no comments were received on the
proposed ordinance. The planning commission had a few minor questions related to the ordinance and why it is so
much longer than the current ordinance. Staff noted that while the new ordinance is longer it provides developers
more direction on what is required and should save time. In addition, the PC asked about smaller projects and how
this ordinance relates. Staff noted that this ordinance allows a certified landscape designer to design the landscape
plan which would be likely cheaper than a landscape architect. In addition, the landscaping could be installed by the
owner.
The Planning Commission recommends approval of these ordinance changes as presented.
BOARD ACTION REQUESTED:
Approval of landscape ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8211
ORDINANCE NO. 16-767
AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT
STANDARDS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the
Development Standards as follows:
§ 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY.
(A) Screening.
(1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential
zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet
in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line
at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to
soften the appearance of the fence or wall from the affected residential area.
(2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a
finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and
protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type
required by this code would interfere with the provision of adequate amounts of light and air to the residential properties.
(3) All required screening devices shall be designed so that they are architecturally harmonious with the
principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than
when originally constructed.
(B) Landscaping.
(1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards
which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean
and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or
merchandise.
(a) Tree plapiting at t4e rate 4 at least one tree per 900 squffe feet of W-Aseaping area 0140
1,750 sattare 0e! .,F.,fe ,,.,r 1,.,,-.l ,.-faee.1 (buildine, nt o .,t4er ifffl3eR40tis ,,.-f \•
n., A eambiwation a 4 enA-44g-ai4d tree plapitins-and
(3) T -4e +Rini+�mm size of planted trees sl4all be two 1.5 ine4es ealiper for deei&otts t+ees aad six feet inlwigI4
for .,;e r s trees.
Landscape Requirements
Purpose.
Commercial/industrial landscaping reauirements are established to foster aestheticallv pleasing developments that protect and preserve
the appearance, character, health, safety, and welfare of the community. In addition, these requirements are intended to increase the
compatibility of adjacent land uses by minimizing the harmful impact of noise, dust, debris, motor vehicle headlight glare, other
artificial light intrusions, and other objectionable activities or impacts conducted on or created by the development or adjoining or
nearby land uses.
General requirements.
In addition to required landscaping standards, all commercial/industrial development sites shall meet the following requirements.
1) As part of a site plan review, conditional use or other development proposal, a landscaping plan is required, prepared by a
qualified landscape designer or landscape architect, which demonstrates compliance with provisions herein. Landscape
designs shall address:
a. Planting schedule indicating symbols, common and botanical names, sizes of plant material and special planting
instructions. Trees proposed shall be on the City's approved species list, or be approved in advance of submitting
the design.
Ordinance # 16-767
154.115
March 28, 2017
Page 2
b. Location, type and size of all existing trees over 6 inches diameter that are to be removed or preserved. A
reasonable attempt shall be made to preserve as many existing trees as practical and to incorporate them into the site
plan.
c. Planting detail showing all species to scale at their normal mature crown diameter or spread for the local hardiness
zone.
d. Typical sections with details of fences, tie walls, berms and other site amenities.
e. Typical sections with details of landscape islands, planter beds and foundation plantings with identifications of
materials to be used.
f Notes indicating how disturbed soil areas will be restored through the use of seeding, sodding, or other techniques.
g. Delineation of areas that will be sodded, hydro -seeded, seeded, or areas where gxound cover is to be established by
other means.
h. Where landscape materials are used to provide screening from adjacent and neighboring properties, a cross -through
section shall be provided indicating the perspective from the neighboring property at the property line elevation and
any existing or proposed conditions that could potentially affect landscaping for screening of the site.
2) Finished sites. All managed landscaped areas shall be brought to finished grade and planted in sod, turf grass, native grasses,
or other appropriate ground covers. Undisturbed areas containing existing viable natural vegetation may be left in their
natural state, provided they are kept free of litter, debris and noxious and/or unsightly weeds.
3) Sodding/Seeding requirements. Sod or hydro -seeding shall be utilized on all public rights-of-way. Seeding or other
acceptable ground cover establishment methods may be permitted in other areas of the site.
Required landscaping.
For all commercial and industrial areas, at least 20% of the lot area shall be managed landscaped area. The landscaping shall be
concentrated between the principal structure and any adjacent street right-of-way or other areas of the lot which are visible from a
street or adjacent residentially zoned property.
The composition and locations of managed landscaped areas shall complement the scale of the development and its surroundings. In
general, larger, well-placed contiguous planting areas are preferable to smaller, disconnected areas. Managed landscaped areas of the
site shall be landscaped as follows:
1) In areas where trees are used, not less than one tree, as follows:
a. One shade tree for each 1,500 square feet of managed landscaped area, or fraction thereof, and/or,
b. One evergreen tree for each 700 square feet of managed landscaped area, or fraction thereof, and/or,
c. One omamental tree for each 450 square feet of managed landscaped area, or fraction thereof.
2) The remainder of landscaped areas shall be covered with turf grass, native grasses, or other perennial flowerings plants, vines,
shrubs or trees.
Exceptions to landscaping requirements.
Substitution or reduction of landscaped plant materials, managed landscaped areas, or other landscaping standards may be approved
by the City.
Plant material standards.
Landscape species shall be indigenous or be proven adaptable to the climate, but shall not be invasive to native species. Plant
materials shall comply with American Standard for Nursery Stock and the following standards.
Minimum plant size:
Plant type
Minimum Size
Deciduous shade tree
1'/2 -inch diameter
Deciduous ornamental tree
1'/2 -inch diameter
Coniferous/evergreen tree
6 -feet in height
o Trees and landscape plants shall be tolerant of specific site conditions, including but not limited to heat, cold, drought and
salt.
Ordinance # 16-767
154.115
March 28, 2017
Page 3
Installation and maintenance of landscape materials.
All landscape materials installed shall comply with the following:
1) Areas to be landscaped shall be prepared and improved as specified by current Minnesota Department of Transportation
standards for soil preparation and drainage.
2) All landscape materials shall be installed to current industry standards.
3) Maintenance and replacement of landscape materials shall be the responsibility of the applicant/property owner.
4) All landscaping shall be subject to inspection within one growing season by the City. Landscaping not installed, maintained
or replaced, as needed to comply with provisions herein, shall be considered in violation. Property owners shall receive
notice of violation in accordance with City code enforcement requirements.
(C) Outdoor storage and displays.
(1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use
permit. All other storage shall be maintained within an enclosed building or structure.
(2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale,
rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque
wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as
described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special
temporary permission and only following agreement to all conditions which may be attached to that authorization.
(2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 11th day of April, 2017.
Attest
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
First reading of the Ordinance: March 28, 2017
Second reading of the Ordinance: April 11, 2017
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Special Event - Made in McLeod - Main Street Sports Bar
Department: Police
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Sheila Murphy, and the Made in McLeod organization is requesting approval to conduct a special event on Friday May
5, 2017 between the hours of 8:00 pm and 12:30 am. This event will be held in front of 16 Main St North, Main Street
Sports Bar.
They are questing approval to block off 5 parking stalls on Hwy 15/Main St directly in front of Main Street Sports Bar.
This would be accomplished with temporary fencing, traffic barricades and traffic cones. The restricted parking would
not impact the normal flow of south or north bound traffic at any time during the event.
They are also requesting authorization to park a food truck, specifically Taqueria Del Buen Pastor, within the
barricaded area to provide Mexican food during the event. This particular food truck is currently in compliance with
the City of Hutchinson's ordinance as they relate to food trucks.
Main Street Sports Bar will be the host of the event providing both liquor and food from within there establishment.
Alcohol would not be served outside but would be allowed outside on the sidewalk within the fenced area. Main
Street Sport Bar will provide security to ensure all participants are of legal drinking age and that all beverages remain
within the fenced area or inside the establishment.
The intent of this event is to raise funds for the STREAM (Science, Technology, Reading, Engineering, Arts, and
Mathematics) group. Made in McLeod is a group of local manufacturing leaders focused on increasing education and
sharing of resources in our communities.
I have reviewed this request and look forward to working with Sheila Murphy, Made in McLeod, and STREAM to
ensure this is a safe and successful event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Consideration of the First Reading of Ordinance 17-769
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
We have received a request (attached) from the General Contractor of the Hutchinson High School addition and
renovation project to lift our noise restrictions for construction activities over the weekends beginning in May and
ending in September. Our current ordinance restricts construction activities over the weekends to 9 am. to 9 pm. The
Contractor would like us to lift that restriction for the High School Project and extend those hours to 7 am. to 10 pm.
(which is currently allowed during the weekday).
When considering this request, please note that we have done this three previous times over the last 12 years, all
through an ordinance. The last three times this occurred were for the following:
- In 2005 for the Highway 7 Construction Project
- In 2010 for the Adams Street Reconstruction Project
- In 2011 for the School Road Reconstruction Project
When considering the first reading and potential second reading and adoption, please take into consideration the
following:
1) Are you comfortable with the times being proposed? The request is to basically extend working hours by six hours
on the weekend (3 on Saturday and 3 on Sunday)
2) Are you comfortable with the length of time? The request is from May 13 through September 10, 2017.
3) Do you want to have a public hearing on this request, especially something for the property owners in the area?
There is no requirement for a public hearing and we did not hold one the previous three times we did this. Just wanted
to throw that out to you.
Depending on how the conversation goes on Tuesday, the second reading and potential adoption of the ordinance
would be scheduled for April 11.
BOARD ACTION REQUESTED:
Consider having the first reading of Ordinance 17-769 - An ordinance suspending enforcement of City Ordinance
92.018 pertaining to hours of construction during the Hutchinson High School Reconstruction Project
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
�! [OCH MAN
CONSTRUCTION
March 21, 2017
Mx. Matt Jaunich
City Administrator
City of Hutchinson, MN
111 Hassan Street SE
Hutchinson, MN 55350
RE: Hutchinson High School
Addition and Renovation
Dear Matt:
We are the General Contractor for the new High School Addition and Renovation project. The
schedule of completion for Phase 2 of this project will require us to work weekends starting on
May ITh, 2017 through September 100', 2017.
We request that construction activities be allowed between the hours of 7:00 a.m. and 10:00 p.m,
on weekends (Saturday and Sundays) between these dates.
Please review and advise if your construction activities noise ordinance can be amended
accordingly.
Yours truly,
W. Gohman Construction Co
Denis Anderson, Vice President
oGENERAL CONTRACTOR
©
DESIGN/BUILD
© CONSTRUCTION MANAGEMENT
o BUILDING + REMODELING
PH: 320 363 77B'+ 815 E CO RD 75 • PO 250
FH: 320 363 7207 ST. JOSEPH, MN 55374
Sam
-- wgahman.carn
ORDINANCE NO. 17-769
AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY
ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE
HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT
Findings of the City Council:
That a reconstruction project of the Hutchinson High School commenced in August of
2016.
In order to have the project completed in a timely manner and to eliminate delays and
additional expenses for the Hutchinson School District, as well as for the public good,
governmental entities and their contractors and subcontractors may need to work longer hours
then permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities
only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of
9:00 a.m. and 9:00 p.m. on any weekend or holiday.
Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City
Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the
Hutchinson High School Reconstruction project from May 13, 2017, through September 10,
2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m.
and 10:00 p.m. on Saturdays and Sundays between the dates noted above.
Adopted by the City Council this 11th day of April, 2017.
Attest:
Matthew Jaunich, City Administrator Gary T. Forcier, Mayor
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of the 2017 (and beyond) Goals and Ojectives
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As a follow up to last month's workshop on the City's goals and objectives, I wanted to officially bring this item back to
you for approval. Last year the Council never officially "approved" the goals and objectives. From here on out, I would
like for you to do that. The council officially "approving" of the goals and objectives does two things for the
organization. One, it paints a clear picture to staff on what they should be focusing on. And two, it communicates to
the public the items of the importance to the City Council for this year and the foreseeable future.
It's important to remember that this is a major function of what you do (setting goals and objectives). If there are items
you don't like or if you feel there are some items of more importance then others and those should become more of a
priority for the City, that should be properly communicated. This should be a document that you are comfortable with
and can use to carry our mission statement and 6 core areas of focus.
As we look to the future, I'll probably be looking to have more of a full-day work session with you and staff to help us
prioritize our goals. Along with establishing a more formal document that identifies our goals and objectives, I would
also like to identify Legislative priorities in the future as well. With that being said, this should be a good step in getting
us to that point. Upon adoption, this document will be placed on the City's website.
BOARD ACTION REQUESTED:
Approve (or Deny) the 2017 City Goals and Objectives
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ADMINISTRATORUTY OJECTIVES (2017 AND BEYOND)
2016 OBJECTIVES — CARRYOVER
Carryover Objective #1 — Complete the Salary & Classification Study
Work on this project began back in April of 2016. Work is currently about 95% complete. The
final recommendation is expected to go to the Council for approval in February with the
performance matrix expected to be updated prior to next year's performance review. Completion
of the project will be important for us to ensure our salaries, job descriptions and grade
placements are properly in place to prepare us for this next phase of baby boom retirements and
the recruitment and retention of current and future employees. With the ever challenging
landscape on the need for a skilled workforce, the end product of this study should put us in the
lead to handle these challenges for the foreseeable future. (Approved February 14 - Performance
Matrix is still in need of being updated)
Carryover Objective #2 — Complete the Aquatic Center Project
Approved as a project by the Council in 2015, work began in early June of 2016 to construct a
new State of the Art Aquatic Center which included the update of the lobby area, locker rooms,
and concession area at the Rec Center. Even with flood waters delaying the project for a period
of time, we are still pace to see a completion and opening of the facility this coming May. My
goal is to assist the staff when needed to assure the completion of this project as planned.
Carryover Objective #3 — Work with the PRCE Director on coming up with a Concessions
Plan for our Rec Facilities (Pool & Ballfields)
With the new Aquatic Center opening in the spring of 2017, there is a need for us to look at a
more organized "system "for concessions throughout all of our park and recreation facilities
that provide them. It has been noted that the concessions of the new Aquatic Center will go a
long way in the financial success of the facility. With that in mind, the City currently does not
have an organized system in place for purchasing concessions. Concessions are currently
purchased from various local outlets. Is this the best approach? Work on a new plan began in
the summer of 2016 with plans to have something in place prior to the aquatic center opening
this spring.
Carryover Objective #4 — Complete the Hutchinson Enterprise Center
The City Council approved of the project and accepted bids on the work in November of 2016.
Work on the construction of the project is set to begin the spring/summer of 2017 with an
opening of the facility expected in mid to late 2017. The goal of a business incubator project is to
nurture the development of entrepreneurial companies, helping them to survive and grow during
their most vulnerable time period, the start-up.
Carryover Objective #5 — As an Entire Organization, I would like for us to continue our
Focus on Increasing the Accessibility to all of our Public Buildings and Infrastructure
Whether it is consciously recognizing our deficiencies or purposely addressing our areas of lack,
I would like for us to be more deliberate in improving the accessibility levels of our public
infrastructure to all users of the public. This includes items like adding handicap accessible
doors to the rec center during the aquatic center project. The review, preparation and
implementation of a City ADA Transition Plan relative to infrastructure related improvements
will be another tool used to address this objective. This work is really ongoing. The new aquatic
center will be handicap accessible. Other facilities are being looked at as well. At this point, the
majority of an inventorying effort has been completed to develop an infrastructure related
(primarily sidewalks, trails, pedestrian ramps, street crossings, etc) ADA Transition Plan in the
future.
Carryover Objective #6 — Preparation for the Planned State Trunk Highway 15/Main
Street Reconstruction project through Downtown Hutchinson (2020 bidding process &
construction start)
Currently, MN/DOT has identified the TH 15IMain Street upgrade in their proposed 2016-2020
District 8 Area Transportation Improvement Plan (STIP). At this point, MNDOT has
communicated that this project be publicly bid and started (andpossibly substantially finished?)
within the 2020 construction season. MNDOT and the District 8 Area Transportation
Partnership (ATP -8) have finalized and adopted the STIP document and associated timeframe.
Fortunately, the City has already administered the preparation of a very detailed project
feasibility study (June 2014) that will be utilized to expedite this project's scoping, preliminary
design and cost estimating efforts. However, City staff will be required to be intimately involved
in this project's consultant selection, scoping and development/design activities (to be led by
MNDOT) which are currently underway. Please note that staff will be engaging adjacent
property/business owners, along with the City's business, organizational and community leaders,
as the City prepares for this significant endeavor. City staff has been meeting with MNDOT to
assist in the initial project scoping and consultant selection process. During 2017, City staff will
begin the public engagement process relative to the proposed City utility improvements and
assist with MNDOT's project development efforts.
2017 OBJECTIVES
2017 Objective #1— Assist in the completion of the remaining 2017 Capital Projects
While most of these projects are assigned to specific departments, I'll be monitoring the CIP and
may be somewhat involved with the work that goes into making sure the projects are completed.
Significant projects in 2017 include: Denver Avenue SE Extension; School & Roberts
Reconstruction; School and Roberts Trail Improvements; Street Repair & Maintenance projects;
etc.
2017 Objective #2 — Develop a multi -use Ballfield and Tennis Facility Plan in Conjunction
with the School District
With the construction of a new high school and an aging city infrastructure, an opportunity has
presented itself for a potential cooperative effort with the School District to improve the City &
School tennis facilities. On top of this, stormwater infrastructure improvements may require that
the Linden Park ballfzelds be moved to a different location. Staff has already had some initial
conversations with the School district back in March of 2016 and we're currently waiting on
direction from the District. Dolf and Kent, in conjunction with School District representatives
are currently examining a variety of ballfield upgrade/replacement opportunities.
2017 Objective #3 — South Central Drainage Area Improvements Phase 1 Project
Development
Per an extensive study and modeling effort, City staff has determined that significant storm water
collection along with detention and treatment improvements can be achieved within the Linden
Park area that would have several benefits. The identified potential improvements are a unique
opportunity that is compatible, relatively cost-effective and achievable within the framework of
the City's existing stormwater collection/conveyance system. As noted above, the utilization of
the Linden Park ballfzelds is being analyzed to determine appropriate upgrades/replacements if
this facility is impacted by the construction of a stormwater pond. Also, City staff is reviewing
alternatives to ensure that the area north of the City Recreation Center would remain a park -like
area, even with the construction of a pond and necessary piping. At this point, a survey of private
property owners within the Linden and South Grade areas that have possibly been impacted by
rain event flooding is being administered. Looking forward, City staff will continue to gather and
develop project information and will consult with the City Council prior to proceeding with the
final design of these improvements.
2017 Objective #4 — Work with Public Works Staff to begin the process of identifying the
City's role in improving the Community Waterbodies
In the 2015 National Citizen Survey, 86% of respondents indicated that they would at least
somewhat support measures to improve Hutchinson's waterbodies. The City's Local Surface
Water Management Plan has identified projects to improve these waterbodies, and a local
citizens group (Hutchinson Waters) has been formed to look at ways to help preserve the waters.
City staff will continue to assist the Hutchinson Waters group as they determine their direction
and focus in the future. A Lakes/River Basin Improvement Study was authorized in July of 2016
and a preliminary draft of this document is anticipated to be available for an upcoming public
meeting/input in April/May of 2017. It is the hope that these projects and relationships will
provide direction to the City which may include the development of a future "River Plan " or
"Community Waterbodies Plan " to address how to improve these natural resources.
2017 Objective #5 — Work with the Finance Director on the Establishment of a Financial
Management Plan
The City currently has several different financialpolicies scattered throughout the organization
and several policies that are in need of being updated. A Financial Management Plan is meant
to serve as the framework upon which consistent operations may be built and sustained that
guides responsible use of municipal resources and contributes to the City's overall financial
health. A Financial Management Plan serves three distinct purposes. 1) It draws together in
single document the City's major financial policies; and 2) The plan establishes principles to
guide both staff and Council members in making consistent and informed financial decisions;
and 3) The plan provides guidelines for ensuring and maintaining an appropriate level of funds,
unreserved and reserved, to sustain the financial integrity of the City. Several policies were
updated in 2016. A couple more are still in need of being updated with the eventual organization
of the policies into one document is expected to be completed in 2017.
2017 Objective #6 — Create a Master Park Plan that looks at everything from our Facilities
to the Eventual Replacement/Update of the City's Playground System
The City of Hutchinson's park system includes 36 parks with 21 playgrounds; 22 ball fields; 15
shelters; the Depot and Historic Church, the Aquatic Center and Rec Center, Burich Arena, and
the Event/Senior Center. It is estimated that the playground system alone contains a value of
roughly over $1 million. Like everything else, the life of this system ages over time. At this point,
there is no system in place to systematically replace and/or update our playground system and
no long term plan for any of our facilities. On top of that, with the construction of our new
Aquatic Center, a long-term look at our Recreation Center should be considered. Do we have a
desire to add on? If so, what would that look like? Does it make sense to look at potentially
combining our Event Center/Senior Center to the Rec Center when our debt obligation on the
Event Center expires? With the expansion of activities in the private market, is there still the
need for the City to have an Event Center that operates like it does or can an expanded rec
center and ice arena meet these needs? These are some of the many questions that hopefully
could be answered with a Master Park Plan. I'll work with the PRCE Director to come up with a
plan and/or strategy to be considered for implementation. At the end of the day we're really
talking about a comprehensive plan for our park system.
2017 Objective #7 — Completion of the Master Facilities Plan for the City Center, Police
Station and Fire Station
Work on this project began with the hiring of Wold Architects back in October of 2016. Dan
Jochum has taken the lead on this project and a facilities committee has been assigned to assist
with it. The project will take a look at the needs of the City Center, Police Station, and Fire
Station when it comes to possibly renovating those facilities to make them more efficient for
today's government. The Plan/Study will focus on security measures, room upgrades, and one
service window. This year will hopefully be a year of analysis and plan development that lays out
the long-term plan for all three facilities.
2017 Objective #8 — Consolidation of the Tree Board with Creekside Advisory Committee
to create a Sustainability Board
The City of Hutchinson currently relies on various boards and committees for guidance and
engagement related to different sustainability activities. Possibly consolidating these two boards
to form a Sustainability Board could provide for more robust agendas and proactive
activities/initiatives. Topic areas such as energy efficiency, renewable energy, and GreenStep
Cities guidance would also be integrated into the current Boards' framework. The Tree Board
and Creekside Advisory Committee guide decision-making about two specific topics that are
both related to sustainability activities and goals. Combining these boards together with other
City sustainability principles will empower the City to be more effective and holistic with
sustainable planning decisions.
2017 Objective #9 — Continue to Support the Efforts to Improve Trail Corridors of
Value/Benefit to the City
In the past, the City Council has acknowledged that multi -use trail corridors within and
connecting to the City are a beneficial amenity, valuable asset and potential attraction to not
only City residents but also the entire region. With that in mind, the future development of trail
corridors (City trail system, Luce Line State Trail, Dakota Rail Trail, potential McLeod County
trails, etc.) most likely cannot be accomplished without the assistance of City staff. Because of
this, staff has been encouraged to assist with the development of trail systems/corridors of
interest to the City, but not at a level that disrupts the needs and priorities of the City. 2016 saw
staffparticipate in the finalization of the county trails plan; finalization of the School District's
Safe Routes to School Plan; examination of the Luce Line Trail corridor improvements; and
preparation of the Dakota Rail Trail Master Plan.
2017 Objective #10 — We need to have a Discussion on the Long Term Plan of the
Hutchinson Joint Planning Board
We need to have a serious discussion on what the long-term goal of this committee and whether
or not our needs are being met. There currently is a difference between the perception and
reality of how this group/board functions and in the end it paints a picture of the City that is
simply not accurate and potentially detrimental to what we are trying to accomplish. This
discussion would have to include the McLeod County Board.
:i
2017 Objective #11— Pursue Options to Expand Upon the Use of Social Media throughout
the Entire Organization
With the ever shifting demographics and the way we as a society consume information, past ways
of how a City disseminates information to the public are starting to fall by the wayside. Staff
hears more and more often that the use of newspapers, the radio and even our website to push
information out are no longer reaching the audience that they once use to. In an effort to reach
more of the public, I'll be working with the IT Director and other Departments to pursue options
of entering into the social media network of modes like Facebook, Twitter, etc. The initial
purpose of these sites will be to push information out and not necessary be used as a medium of
back and forth communication.
2017 Objective #12 — Revise Right -Of -Way and Telecommunications Ordinances Related
to Small Cell Development
In 2016, the City began hearing from parties interested in developing small cell installations. A
Public Hearing was held in late 2016 to receive comments related to proposed changes to the
Right -Of -Way and Telecommunications Ordinances to address these possible installations.
Following the public hearing, the Council held a workshop in January of 2017 to receive more
detailed information about small cell technologies and how they are different from macro cell
installations. The workshop assisted in helping the City Council and public better understand
these technologies. Upon completion of the workshop, further discussions are being held to
develop a plan to proceed with City Ordinance revisions that potentially allows for responsible
deployment of small cell installations without compromising the integrity of the right-of-way.
2017 Objective #13 — Establish a New Employee City Orientation Program that would be
conducted by the City Administrator
Every employee goes through an orientation process here at the City that touches on the
personnel policy, work expectations, payroll, timesheet entry, and various other policies related
to their work. On top of this, employees receive 'field training "from the field that they are
working in. I would like to expand upon this initial training and branch out into a more broad
approach of orientation that touches on more of the philosophical perspectives of working here
at the City. In the upcoming year, I would like to implement an orientation program for new
employees, put on by the City Administrator, which touches on items like what our Mission
Statement is, city vision, core values and a code of ethics. I would also touch on other items like
our philosophy when it comes to paying our employees and the type of pay system we use.
2017 Objective #14 — Explore the Possibility of Forming a Regional Transportation
Coalition
Similar to the TH 7 Coalition, the TH 15 Coalition may not be as relative today as it had been in
the past. In an effort to revitalize this, City and County (McLeod and Meeker) staff have been
reviewing with the Mid -Minnesota Development Commission the potential evolution of the TH
15 Coalition into a more regionally focused transportation advocacy group. Conceivably, the
new coalition would advocate for a variety of local/regional highway, bridge, multi -use trail,
transit, safety, mobility, and connectivity improvements and would work to engage MNDOT and
other agencies/organizations accordingly.
2017 Objective #15 — Expand upon the initial 2016 Conversation about Deploying Wi-Fi
throughout the Community at Highly Concentrated Public Areas
In late 2015, NU -Telecom approached the City about putting up Wi Fi antenna's in Library
Square. Due to some technical difficulties it simply wasn't feasible for the City to allow the
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deployment of Wi-Fi in the Library area. However, in 2016 the City worked with NU -Telecom to
put up Wi Fi antenna's at Dave Mooney Baseball Complex for the State Amateur Baseball
Tournament. That experience went well and was well received. Discussions between the City and
NU -Telecom took place at the tail end of 2016 about deploying Wi-Fi in other public areas
throughout town. I'll be exploring these possibilities in 2017 with the hope of having a public
Wi Fi system throughout town.
2017 Objective #16 — Explore the Creation of a Downtown/Main Street Historic
Preservation District
Hutchinson has a wonderful asset in its Main Street/Downtown area. In Hutchinson we
recognize that a robust main street/downtown is the heart to a great community. With this great
asset is years of history and experiences that date back decades. To preserve this asset for future
generations, the City should look at the pros and cons of establishing a Downtown/Main Street
Historic Preservation District. 2017 should be a year of exploration that may include outside
agencies as a resource (Preservation Alliance of Minnesota, State Historic Society, etc.) to shed
light on the possibilities for Hutchinson.
2017 Objective #17 — Complete the Purchase and Implementation of a Police Body Camera
System
After years of discussion, the 2016 Minnesota Legislature passed a much needed Statue
regarding portable recording systems (body cameras) that should help police department across
the State like Hutchinson. With the adoption of this new law, and after a generous donation by a
local businessman, Hutchinson is now in the position to explore the use of body cameras within
our department. After conducting the appropriate public hearings and adopting a written set of
policies and procedures for the proper use of this equipment, staff will begin the process of
ordering and then implementing this new system to be used by our staff hopefully by the middle
of the year.
2017 Objective #18 — Continue with the Organization Wide Improvements to our
Technology Levels
Whether its implementing the BS&A purchase order module; a new software system for the
Parks and Rec Department; the conversion of the Armer System from microwave to hard wired;
a new security system at Liquor Hutch; updated communications within the fire department; the
review of street lighting standards; or improvements to the SCADA system at our
water/wastewater plant, staff will be encouraged throughout the year to continue to explore
options for making sure we are ready for the future needs of the community. Technology
advancements should always be a focus for our staff and 2017 will be no different.
2017 Objective #19 — Continue with the Robust Firefighter Health and Safety Initiative
With cancer rates among firefighters on the rise, the City has taken an active approach to try to
protect our members. We took the first step in 2016 with the purchase of a new style filtered
firefighting hood that filters andprotects firefighters against contaminates and toxins they are
exposed to during emergency scenes. Phase two of this project is to improve PPE cleaning and
laundering capabilities through facility improvements. New laundry and drying equipment will
be purchased and installed at the fire station as well as adding decontaminating capabilities to
each fire engine. Phase three is to improve firefighter safety on the roadways as we partner with
3M to add "Chevron Striping" to the back of all of our fire trucks to help deter traffic from
getting too close to our firefighters and our equipment on the roadway when we respond to
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motor vehicle accidents, car fires, etc. We have confirmation from 3M as to their commitment to
bring this project to completion in early 2017.
FUTURE OBJECTIVES
Future Objective — Look at the PILOT arrangement between the City and HUC (2018 or
2019)
For years the City and the HUC have an agreement in place that the HUC will transfer 2.75% of
its operating revenue to the City. This is known as a Payment in Lieu of Taxes (PILOT). PILOTS
are payments made voluntarily by certain entities, usually nonprofits, as a substitute for property
taxes. When it comes to the City & HUC, our PILOT is about $1.16 million or the equivalent of a
25% tax increase if we did not have it. At one time or another, the City looked at our PILOT
payment compared to other municipalities with an electric/gas utility. At that time, it was
determined that the average PILOT payment was actually closer to 5%. I propose for a goal
sometime in the future that we review this topic once again. Is our payment appropriate? What is
the average? Is there a need to change our PILOT agreement payment and if so, what planning
needs to go into that? This would obviously include a cooperative effort with the HUC, but one I
believe we need to start looking at.
Future Objective — Phase II of the Wayfinding Study (2018 or 2019)
With the completion of Phase I in the fall of 2016, implementation of the rest of plan should be
pursued in the upcoming years. Phase II very well could be the interpretive signage project that
is being considered throughout town...
Future Objective — Founder's Park and Interpretive Signage Project (2018 or 2019)
The interpretive signage project is likely phase 2 or 3 of the City's Wayfinding project. This
would be a continued effort from a previous private endeavor and would include the
investigation of historic signage grant opportunity. This might fit well as cooperative project
with the development of the former Medical Clinic site downtown.
Future Objective — Examine the Creation of a City Sustainability Plan (2018 or 2019)
The City has been using sustainability as a governing principle for many years for
transportation, utility management, natural resources, waste management, energy efficiency
improvements, etc. This has been accomplished by taking actions one step at a time without a
cohesive strategy or plan to maximize effectiveness of any one action. Sustainability Planning is
a comprehensive plan that seeks to ensure a city can continue to meet its current and ongoing
environmental, social, and economic needs without compromising the future for succeeding
generations. The City would look at items like an Energy Action Plan (EAP), a City Operations
Energy Action Plan and a Climate Action Plan (CAP).
Future Objective — Light Traffic Plan 25 Year Celebration (2018)
2018 will be the 25 year anniversary of the City's Light Traffic Plan that included partnerships
with MNDOT and the Finnish Highway Administration. This plan/pilot program was the start of
our local trail system. Let's celebrate it!
Future Objective — Look at becoming a Cohort City on Race Equity (2018)
The City should look at partnering with the League of MN Cities or the Government Alliance on
Race and Equity (GARE) to become a cohort city focused on local government racial equity. As
we look to the future of Hutchinson, I think we can all agree that there is a high probability that
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we will see an increase in diversity to our community and that diversity will be vitally important
to the future of our community. It is important for us to prepare now for that diversity change.
The League of MN Cities is looking at developing a program that will assist cities in looking at
their policies, practices and structures to enhance race equity. It should be a future goal of the
City to look at participating in this type of program.
Future Objective — Explore the Opportunity of a Sister City Program (2018 or 2019)
Whether it's a relationship with a city in Mozambique or Finland, there has been some interest
in establishing a "Sister City" relationship/program with another foreign city. A sister city
relationship is a broad-based, long-term relationship between two communities in two countries.
It's usually based off of some sort of commonality with a shared goal or outcome; maybe
something like sustainability programs or agricultural practices. A strong sister -city relationship
reaches beyond the walls of government and includes, among others, the business community
and its resources. A future goals should be the exploration of a sister city program with a
community that makes sense for Hutchinson.
Future Objective — Leadership development/training for all levels (including council) that
includes some LEAN training (2018 or 2019)
At some point in the future, I would like to look at bringing in-house a leadership development
course including LEAN training for all levels of employees. Investing in leadership development
may be the City's most important and highest impact investment
Future Objective — Look at Establishing a Citizens Academy to help Foster Future Leaders
for Committees, Commissions, Boards and the City Council (2018 or 2019)
A Citizens Academy is basically a series of sessions or courses (4-12) designed to give a resident
an in-depth look into City departments and programs. It's basically a free opportunity for people
to find out more about how the City of Hutchinson operates. A Citizens Academy would involve
the participation of each Department Director and the City Council as a whole. The Academy
involves a "behind the scenes " look at how we do things around here.
Future Objective — Look at reestablishing the Employee Wellness Committee to Promote
Employee Wellness Initiatives (2018 or 2019)
The HR Director has identified this as a future goal and it is a goal that should be pursued. A
healthy workforce benefits the entire organization in various different ways. MEDICA has
formed and/or is forming a wellness group to assist their clients in this initiative. The City should
work to develop a realistic program with useable and achievable wellness initiatives filled with
exciting ideas and activities for employees.
Future Objective — Establish a long-term plan for the Police/Fire Training Facility (2018 or
2019)
The City's police and fire training facility is a heavily used facility that is rented from time -to -
time from various agencies throughout the state. The facility provides state-of-the-art training
for our firefighters and police officers. Over the past couple of years there have been requests
for various improvements to the grounds. The Police Chief and Fire Chief should work together
to establish a long-term plan for that facility that includes a budget for improvements.
Future Objective — Study the Concept of a Reorganized Structure for the City (As needed)
The City's current organizational structure is that of a departmental structure. This type of
structure results in 12-14 individuals directly reporting to me (12 if you take out Miles & Jean
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who have separate boards). Ideally, that number should be closer to 4-6. While I don't have a lot
of major concerns with our current organizational structure, I do think it is something that
should at least be explored when opportunities present themselves. With that being said,
somewhere down the road I would like for us to at least look at the option ofgoing from an
organization structured with 14 departments to one that is structured in a divisional setting with
something like S-7 divisions. Generally speaking, I believe this type of restructure could have the
following benefits: 1) Provide for better oversight ofstaff; 2) Improve internal back up and cross
training; and 3) Provide for opportunities to redesign our delivery of services/better customer
service.
Additional Items to Address in 2017
Meeting with County Commissioners —Last year's meeting with the County Board was very
productive. We should make it an effort and priority to meeting with our county board
members at least once a year. I'll be working to try to set up another meeting with the
County Commissioners to discuss items that are of mutual interest to both of us. Hopefully
some time in February. It would be good to get some feedback from staff/council members on
what those items will be that we would like to discuss with them. (Conducted on March 9)
• Performance Review Training — One of the items identified through our Compensation and
Job Evaluation Study was the need for some additional training for those of our staff that
conduct performance evaluations. I'll be looking to implement some sort of training program
to assist us in this area.
• City of Hutchinson Logo Redesign —With our desire to be more involved in Social Media
and due to technology advancements and changes over the years, the City is in need of
updating its logo for the needs of today's "marketing" efforts. Simply put it's outdated and in
need of makeover.
• Creekside Open House —It has been several years since Creekside held its last open house.
2017 should be a year in which the public will once again be invited to tour this community
asset.
• Examine the City's Current Water User Rates The City's "declining block" water rate
structure is in need of being reviewed so it can become compliant with existing water
conversation rate legislation per the Minnesota Department of Natural Resources. Also, the
possibility of implementing a fee on water users to account for the future replacement of
existing water meters will be analyzed.
• State of the City Report —Look at taking this from a presentation format to that of a more
written format to distributed throughout the community.
• Update the City's Drug & Alcohol Testing Policy — The City's current Drug and Alcohol
Testing Policy is 20 years old and is in need of being updated. I'll be working with the HR
Director and other Department Directors to update this policy. Some early work on the
updated policy was done in 2016 with the hope to be completed in 2017.
RESOLUTION NO. 14701
A RESOLUTION SUPPORTING LOCAL DECISION-MAKING AUTHORITY
WHEREAS, Hutchinson city council members are in the best position to determine what health,
safety and welfare regulations best serve their constituents; and
WHEREAS, just like state legislative leaders, local elected officials are held accountable
through Minnesota's robust elections process; and
WHEREAS, ordinances at the local level are enacted only after a comprehensive, legal and open
process; and
WHEREAS, local units of government are required to publish notices about meetings where
policies will be discussed and decisions will be made; and
WHEREAS, under the state's Open Meeting Law, public policy discussions and decisions must
occur in meetings that are accessible to members of the public; and
WHEREAS, cities are often laboratories for determining public policy approaches to the
challenges that face residents and businesses; and
WHEREAS, the City of Hutchinson believes that city government most directly impacts the
lives of people and therefore must have sufficient authority and flexibility to meet the challenges
of governing and providing citizens with local services; and
WHEREAS, more than two dozen bills that restrict local decision-making authority have been
introduced in the 2017 legislative session to date and collectively serve to undermine
Minnesota's vital city-state partnership; and
WHEREAS, of the several bills introduced, the following are of a major concern to the City of
Hutchinson:
• HF 739 and SF 561 that severely hinders Hutchinson from placing restrictions on the
installation of new poles or the use of existing public utility poles for small cell sites
within our right-of-way along with restricting our ability to recover costs and fees from
the party that would be using our poles for their equipment;
• HF 330, 1242 and SF 201, 1224 that restricts our ability to set local ordinances;
• HF 1146 and SF 2092 that restricts our right to use certain fee structures;
• HF 112, 654 and SF 1849, 1590 that interferes with our ability to effectively represent
the community in which we are elected; and
• HF 1664, 754, 2107, 2187, and SF 2157, 2155, 881 that reduces local government aid
based on factors with no relation to the statutory LGA formula
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that
this Council supports local decision-making authority and opposes legislation that removes the
ability for local elected officials to respond to the needs of their businesses and constituents.
FUTHERMORE BE IT RESOLVED that a copy of this resolution be passed onto our local
Representative Gruenhagen and Urdahl and Senator Newman, along with to Legislative
Leadership and the Governor's office.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF MARCH, 2017
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
2017 Bills to Restrict Municipal Authority (Updated 3-16-17)
ISSUE
HF
SF
CURRENT STATUS
Local Government Finance
Eliminates LGA for cities that meet definition of
sanctuary city
1664
n/a
House: Referred to Gov Ops; Amended into HF754 during
Property Tax Division, laid over for possible inclusion
No Senate version
Reduces LGA for cities who contribute to a world's fair,
eliminates LGA for cities that are sanctuary cities, and
reduces aid to cities and counties operating
unauthorized driver diversion programs
754
n/a
House: Heard in Property Tax Division, laid over for possible
inclusion
No Senate version
Eliminates LGA for cities with sick time laws and other
local labor regulations
2107
2157
House: Heard in Property Tax Division, laid over for possible
inclusion
Senate: Referred to Taxes
Reduces LGA for lobbying expenses of local units of
government
2187
2155
House: Heard in Property Tax Division, laid over for possible
inclusion
Senate: Referred to Taxes
Requires biennial notice and referendum for whether a
municipality may use franchise fees to raise revenue
1146
2092House:
Heard in Gov Ops, Laid Over in House Property Tax
Division
Senate: Heard in Local Gov, referred to Taxes
ISSUE
HF
SF
CURRENT STATUS
Provides for a reverse referendum approval of issuance
112
1849
House: Heard in Gov Ops, heard in Property Tax Division, laid
of debt
over for possible inclusion
Senate: Referred to Taxes
Provides for a voter petition for a referendum on a levy
654
1590
House: Heard in Gov Ops, heard in Ed Finance, hearing
certification if a city or county's proposed levy for next
scheduled in Property Tax Division
year is greater than the actual levy for the current year.
Senate: Referred to Taxes
Creates special tax district to finance operating costs of
1315
1825
House: Heard in Transportation Policy, referred to
light rail and BRT lines, and prohibits TIF districts from
Transportation Finance
being created in the special taxing district for fixed
Senate: Referred to Transportation Finance and Policy
guideway lines in operation or for which a locally
preferred alternative has been designated, and no
abatement of the incremental tax for the special taxing
district may be made
Repeals city authority to establish special service
2412
n/a
House: Hearing scheduled in Property Tax Division
districts
No Senate version
Prohibits LGA for cities with sanctuary ordinances
n/a
881
No House version
Senate: Introduced, referred to Taxes
Public Safety
Prohibits law enforcement agencies from using
1200
1529
House: Referred to Public Safety
unmanned aerial cameras to gather evidence in certain
Senate: Referred to Public Safety
circumstances
ISSUE
HF
SF
CURRENT STATUS
Prohibits political subdivisions (and the State Building
681
579
House: Referred to Commerce
and Fire Code) from requiring installation of fire
Senate: Referred to Jobs
sprinklers in certain dwelling units
Requires law enforcement agencies to comply with
26
n/a
House: Referred to Public Safety
federal immigration detainers
No Senate version
Worker Benefits
Prohibits cities from enacting local employer benefit or
600
580
House: Bill passed 76-53
minimum wage requirements
Senate: On General Orders
Prohibits local governments including cities, towns,
180
n/a
House: Initially referred to Commerce, was re-referred to
counties, etc., from enacting their own minimum wage
Jobs
requirements
No Senate version
Administrative Issues
Imposes new restrictions on interim ordinances related
330
201
House: Passed 87-44
to housing
I
Senate: On General Orders
Requires cities and counties to notify potentially
1242
1224
House: On General Register
impacted businesses of an ordinance that impacts a
Senate: On General Orders
business licensed in the jurisdiction, including if the
ordinance changes the location or availability of a
product or service provided by the business
Requires a minimum three-year data retention period
1185
1719
House: Heard in Gov Ops, Civil Law, now in State Gov
for "correspondence", and defines correspondence in
Senate: Referred to Judiciary
government record retention law
Requires a local government's data retention schedules
70
123
House: Referred to Gov Ops
provides for at least 18 months of retention for
Senate: Heard informationally in Judiciary
electronic records from the date the record is created
ISSUE
HF
SF
CURRENT STATUS
Adds new notification requirements on counties and
61
n/a
House: Referred to Gov Ops
cities related to written procedures across the local
No Senate version
governmental enterprise
Transportation
Prohibits cities, counties, special taxing districts, and
465254
s
House: Heard in Transportation Policy, Heard in Property Tax
others from spending money on studying feasibility,
Division, laid over for possible inclusion.
planning, designing, engineering, etc. the development
Senate: Heard in Transportation, laid over for possible
or operation of intercity or interregional passenger rail
inclusion
facilities or operations between the City of Rochester,
or locations in the metro area, and any location in the
metro area.
Prohibits regional rail authorities and metro counties
418
150
House: HF 418 heard in House Transportation Policy, was laid
and cities from spending any money to study, plan,
&
over for possible inclusion in a later bill and was subsequently
design, or construct a light rail line, or expand an
1866
added into HF 1866; HF 1866 heard in Transportation
existing line, unless the legislature explicitly authorizes
Finance, now in Ways and Means
it.
Senate: Heard in Local Gov, Transportation Finance and
Policy, referred to Finance
Prohibits political subdivisions from expending public
1630
n/a
House: Referred to Transportation Policy
sources of funds for a guideway project, whether for a
No Senate version
new or extending line, including study, alternatives
analysis, design, engineering, environmental analysis,
land acquisition, purchasing rolling stock and other
equipment, and construction
ISSUE
HF
SF
CURRENT STATUS
Prohibits road authorities including cities from using
1062
n/a
House: Referred to Transportation Policy
funds that increase the cost for any aesthetic
No Senate version
enhancements that increase the cost of a project on a
highway or bridge, including monuments, markers,
memorials, sculptures, statues, decorative fixtures,
alternative materials, specialty signage and other
treatments designed to impact the perceived beauty or
visual appeal of the infrastructure.
Housing
Requires legislative approval of local housing goals that
1037
House: Heard and passed in Transportation and Regional
are currently negotiated between cities and the
Governance Policy, and Government Operations and
Metropolitan Council for the purpose of regional grant
Elections Policy. Hearing in Job Growth and Energy
program funding.
Affordability Policy and Finance is pending approval by Rules
Committee due to missing deadline.
No Senate version
Solid Waste and Recycling
Adds more requirements which erode a local
1976
1755
House: Referred to Gov Ops
government's ability to manage solid waste collection.
Senate: Referred to Local Gov
Prohibits local government from banning or taxing
1504
1195
House: Heard in Gov Ops and Property Tax Division, laid over
plastic bags.
for possible inclusion
Senate: Heard in Local Gov and Environment, laid over for
possible inclusion
Regulatory Issues
Prohibits cities from imposing municipal planning fees
957
n/a
House: Heard in Property Tax Division, laid over for possible
to review or investigate a permitted use for compliance
inclusion
with any official control, which are ordinances or
No Senate version
regulations that control the physical development of a
city etc., including ordinances establishing zoning,
ISSUE
HF
SF
CURRENT STATUS
subdivision controls, site plan regulations, sanitary
codes, building codes, and official maps
Allows for profit entities unregulated access to public
739
551
House: Heard in Commerce, Gov Ops, Jobs, laid over for
right-of-way for installation of "small cell wireless"
possible inclusion
equipment, and supersedes many zoning ordinances
Senate: Heard in Energy, referred to Local Gov
and comprehensive plans in place.
March 29, 2017
Senator Scott Newman
95 University Avenue West
Senate Building, Room 3105
St. Paul, MN 55155
Representative Glenn Gruenhagen
487 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-2344241/Fax 320-234-4240
Representative Dean Urdahl
473 State Office Building
100 Rev. Dr. Martin Luther King Jr. Blvd.
St. Paul, MN 55155
Dear Senator Newman and Representatives Urdahl & Gruenhagen:
Nearly three weeks ago, on behalf of the City Council, I wrote to you to express concerns the
city of Hutchinson had on a piece of legislation that was being considered in House and Senate
committees. The legislation was HF739 and SF561 which dealt with "small cell wireless"
equipment and distributed antenna systems. I noted at that time that the city of Hutchinson had
concerns with the bill because we believed it would severely limit local authority to manage
small cell technology in our public rights of way.
I write to you once again, on behalf of the City Council, to continue to express our concerns on
what is being considered in regards to small cell technology and the impact that it will have on
the City's public rights of way. It has been brought to the City's attention that language was
recently introduced in the Omnibus Jobs and Energy Bill related to the use of public rights-of-
way and assets within the public right-of-way for small cell site installations. It is also our
understanding that the version of the language added was that of the small cell providers industry
which is opposed by the League of MN Cities and the City of Hutchinson.
This bill would significantly hinder the City of Hutchinson from placing restrictions on the
installation of new poles or the use of existing public utility poles for small sites within our right
of way. It also restricts our ability to recover costs and fees from small cell provider companies
who would use our poles for their equipment. Please note that the City of Hutchinson
vehemently opposes this language being added to the Omnibus Jobs and Energy Bill.
The City questions the need for this type of approach to dealing with our public right-of-ways.
We question why these providers should be allowed access to our right-of-ways unregulated
when the phone companies, cable companies, fiber optic companies, and public utilities don't
have that same luxury? Anyone else who may be looking to erect new towers or certain
� 5 . a-),
equipment or rent space on private or public property would be faced with similar regulations.
Small cell providers should not be exempt.
Cities have a 20 -year working relationship with other users in our right-of-ways, there is no
reason we cannot come to a similar relationship with the small cell providers. According to the
League of MN Cities, the small cell providers have walked away from the negotiation table and
have apparently decided to go the route of the Omnibus Jobs and Energy Bill. This even after the
League offered alternative bill language that included amendments to the current right-of-way
management law and works within the existing law to ensure small cell companies enjoy the
same rights and privileges afforded to other users in the public rights of way. It incorporated
small cell providers into current law while retaining local decision-making authority.
As stated previously in our March 10 letter, the City of Hutchinson would ask that you support
the city in rejecting a bill or any language in a bill that has these provisions in it. The City of
Hutchinson strongly believes that it should be the right of local decision -makers to decide on
what is best for a community, and more importantly, what is best for city -owned and city -
operated property. We are more than willing to work with the small cell providers; however this
approach makes it almost impossible. I or my staff continues to be more than willing to discuss
this in more detail at your convenience.
Sincerely,
Matthew Jaunich
City Administrator
2
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Resolution 14700 -- Supporting Charter School Tax Exemption
Department: Administration
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
A few weeks ago, the City was approached by Jim Fahey in an effort to gain our support for the adoption of SF 2041
and HF 2403; legislation that would make real estate taxes exempt for property that is privately held and rented to
public charter schools. Currently this exemption does not exist for charter schools. Jim has provided some additional
information in regards to this request (which is included) and I have put together a resolution for your consideration.
Please note that I have spoken with Dave Conrad and Jason Becker of New Discoveries and New Century Academy
and they are both in support of this proposed legislation. They estimate that it would save the Charter school about
$110,000/year, which would be redirected to educational efforts within the schools.
Please note that this would likely have a minor impact on our tax rate as the tax burden currently being paid by the
Charter School will get shifted to other properties throughout the community.
BOARD ACTION REQUESTED:
Approve (or Deny) the resolution of support
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
In 2016 there is an inequity in the exemption of real estate taxes due
on privately owned property that is leased to public schools in
Minnesota. In 272.42 Property that is leased or rented to a public
school district is exempt from taxation regardless of haw the property
is owned, if the lease meets certain requirements. However, the
exemption is not available when the property is privately owned and
lease to a public charter school.
This policy places an unfair real estate tax burden on Minnesota charter
schools leasing facilities from private property owners regardless if the
terms of the lease include the cost of real estate taxes in the rent or are
the responsibility of the public charter school through the terms of a
triple net lease. To fund said tax burden, charter schools are forced to
use general education dollars taking those funds away from their
intended purpose to educate students.
/ FAH EY SALES
AUG7t0NEE RS d A?PRAISERS
JIM FISHEY
AUCTiODter I Appraiser `Broker Assonatewith Eciii
afficE: (320) S64-3510
Mobac: (320) 553-8559
Email: jimfaheygUevsales.com
Address: 2910 9"' Sueec East, Glencoe, MN
WWW.FAHEYSALES.GQM
Subd. 42. Property leased to schools. (a) Property that is leased or rented to a school district is
exempt from taxation if it meets the following requirements:
(1) the lease must be for a period of at least 12 consecutive months;
(2) the terms of the lease must require the school district to pay a nominal consideration for use of the
building;
(3) the school district must use the property to provide direct instruction in any grade from
kindergarten through grade 12; special education for disabled children; adult basic education as described
in section 124D.52; preschool and early childhood family education; or cominunity education programs,
including provision of administrative services directly related to the educational program at that site; and
(4) the lease must provide that the school district has the exclusive use of the property during the lease
period.
(b) Property that is Ieased or rented to a charter school formed and operated under chapter 124E is
exempt from taxation if it meets all of the following requirements:
(1) the lease is for a period of at least 12 consecutive months;
--'O,► (2) the property is owned by (i) a nonprofit corporation or association exempt from federal income tax
under section 501(c)(2) or (3) of the Internal Revenue Code; (ii) a public school district, college, or
university; (iii) a private academy, college, university, or seminary of learning; (iv) a church; or (v) the
state or a political subdivision of the state;
(3) the charter school must use the property to provide (i) direct instruction in any grade from
kindergarten through grade 12; (ii) special education for disabled children; or (iii) administrative services
directly related to the educational program at that site; and
(4) except for lease provisions that allow for the shared use of the property by (i) the charter school
and another public or private school; (ii) the charter school and a church; or (iii) the charter school and the
state or a political subdivision of the state, the lease must provide that the charter school has the exclusive
right to use the property during the lease period.
f�G-'mac!'
/It'; -fll a" 0,,10h L=r'-
Subd. 42. Property leased to school districts.
Property that is leased or rented to a school district is exempt
from taxation if it meets the following requirements;
(1) the lease must be for a period of at least 12
consecutive months;
(2) the terms of the lease must require the school district
to pay a nominal consideration for use of the building;
(3) the school district must use the property to provide
direct instruction in any grade from kindergarten through grade
12; special education for handicapped children; adult basic
education as described in section40.52; preschool and early
childhood family education; or community education programs,
including provision of administrative services directly related
to the educational program at that site; and
(4) the lease must provide that the school district has the
exclusive use of the property during the lease period.
P9- 1 ox- +11
What is a 'Triple Net Lease'
A triple net lease is a lease agreement that designates the lessee, which is the tenant, as being
solely responsible for all the costs relating to the asset being leased, in addition to the rent fee
applied under the lease. The structure of this type of lease requires the lessee to pay the net
amount for three types of costs, including net real estate taxes on the leased asset, net building
insurance and net common area maintenance. This type of lease can also be referred to as a
net -net -net (NNN) lease.
S AX IMA At c,C-- ��f �--t"A ar
/y`NV''ATL— /1.44 A1117 rX1!5F
o.4 �� � t j yr z 5 �t.P} / i� ls�7C ►�sj t ems►= � � :/ c- ;c S 4 Cif-
MINNESOTA• REVENUE t2,,;r�, ���x�s�se-rte 7
CRP, Certificate of Rent Paid 2016 104"0
IL
Eligible renters (see eligibility requirements below) may receive a refund based on property taxes paid on their principal place of
residence in Minnesota and their income.
The landlord is required to give each renter a completed CRP, Certificate of Rent Paid, no later than January 31, 2017.
c Renters will need this CRP to apply for a property tax refund.
CL
You must file Form M1PR and include all Cli to claim a refund. Your refund will be denied or delayed if you do not include
rL all CRPs when filing Form M1PR.
Roommates: The landlord is required to give each unmarried renter living in a unit a separate CRP snowing that each roommate
Vid at equal portion of the rent regardless of the portion ac ga_ lly amid or whose _names are on 1 lease. _—
Renter's name and address of the unk rented Owner's or managing agent's name and address [including lip cadet
Property Ip number or parcel number County Number of units an this property
90 Rented from (MM/Dp/YYYY):Ito (MM/dp/yyyy): Total months rented
q Number of adults living in unit Place an X in box if count
_ _ _ — count married couple as.1) includes married couple
to ---
Place an X if: i Nursing home Intermediate care facility I Adult foster care Assisted living
A. Amount paid for the renter by medical assistance (Medicaid) ...............
y B. Group Residential Housing (GRH) payments received by landlord
CL on behalf of this renter .
0
0 1 Rent paid to you by this individual renter or married couple for 2016 (round to nearest whole dollar)
o If a government housing agency paid you part of the rent for this unit, place an X in this box,
� but do not include the amounts paid by the government agency in line 1.
Place an X in this box if rent was for a mobile home lot.
Place an X in this box if this renter received reduced rent for being caretaker.
Enter the rent reduction For this renter that is included on line 1 here:
2 The percentage for all renters is 17 percent (.17) .............................................. 2 X7%
3 Multiply line 1 by line 2. Renters: I nclude this amount on line 9 of Form M1PR (round to nearest whole dollar) 3
pm landlord: i declare that this certificate Fs correct and gampfete to the best of my knowledge and belief.._
`p owner's or agent's signature Date �l3usiness phone
a s
r bip
Eligibility Requirements for Renters
` You may qualify for the property tax refund if all of the following conditions apply to you for 2016:
• You were a full -year or part -year resident of Minnesota:
a You cannot be claimed as a dependent on someone else's 2016 federal income tax return; and
Your total household income is less than $58,880. (Household income is your federal adjusted gross income plus most nontax-
C able income. If you are married and living together, both incomes are included in household income. If you are single, use your
income only; do not include the income of any other person living with you. Also, to arrive at your total household income, a
S0 subtraction is allowed if you have dependents, if
p y you contribute to a qualified retirement plan, or if you or your spouse are age 65
$ or older or disabled.)
S If you meet the above eIigibi Iity requirements, complete Form M1PR, Homeowners Horn estea d Credit Refund and Renters Property
Tax Refund, to determine the amount of your refund. You must include this CRP when you file your return. Your refund will be delayed
or denied if you do not include your CRP(s) when you file Form M1PR.
M6
You can find Form M1PR and oth e r tax- re late d information on aur website at www.revenue.state.mn.us.
If you have questions, tail the department at 651-296-3781 or 1-800-652-9094_
If you qualify, complete and file Form MSPR. You must Include this CRP when you file your M1PR return. Your refund will be
delayed or den led If you do not include this CRP when you Elle your M11PR.
LMake copies of your Form M1PR and this form and keep them with your records. _J
(- IN DY K.1li i.E.:11 F(ili i:)
c'l.f.rn)ro€ :\ly{,l lll1F41.1kl ".Si iii is
f
Property Statement
?391 1.11.4tilL-
VALUES AND CLASSIFICATION
(it.i.
.1k..1 -f1
Taxes Payable Year: 211095 2M16
Estimated Market Value: 2.536.700 2,436.600
Step
Improvements Excluded:
Homestead Exclusion:
BILL:
Taxable Market Value: 2.536.700 2,436,600
19893
New Improvements/
el— ._.-..--__-._...,.-...Y..—_....»
Expired Exclusions.
Property ID#: R 23.261.0030
Property Classification: Comm COMM
ax pays Y:
Sent in March 2015
PROPOSEDTAX
TAXPAYER ID:Step
23146
2
Proposed Tax: 98.322.00
Sent in November 2015
Description;
Step
PROPERTY TAX STATEMENT
First-half Taxes: 51,451.00
GOEBEL'S ADDITION Bluck-002 4,97 AC
3
second -half Taxes: 51,451,00
LOTS 2 & 3
Total Taxes Due in 2016: 10290200
You be for
r$$1r$i
may eligible one or even Iwo refunds to reduce your property tax.
1000 5TH AVE SE HUTCHINSON MN
---- --- ............ — ..........._— ........ .... ._..._- -- -
REFl1NC7$?
Ithe back W Ihls statement to find out how to apply.
Taxes Payable Year:
.
2015 µ -- —2016
1. Use this amount on Form M 1 P R to see if you are eligible for a property tax refu rid
S
File by August 15 If this box is checke d, you owe delinquent taxes and are not eligible,
2. Use these amounts on Form M1 PR to see if you are eligible for a special refund.
$
Prop" Tax and Credils
3- Property taxes before Credits.
$ 102,930.00 $ 102,902.00
4. Credits that reduce your property tax
A. Agriculture Market Value Credits
B Other Credits
5_ Praperfy taxes after credits
$ 102,830.00 $ 102.902-00
Property Tax by uns lction
6. County MCLEOD COUNTY
$ $
25,383.40 24,471.25
7. City or Town CITY OF HUTCHINSON
37,196.09 35,490.3T
8. State General Tax 0423 #
25,411.87 23,338.92
9- School District A. Voter approved levies
5,769.21 10,757.33
B. Other local levies
10, Special Taxing Districts A. COUNTYWIDE
7,233.01 7,088.44
88.47 87,33
B. HUTCHINSON EDA
855.23 825,77
C. OTHERS
872.72 842.55
R.
11. Non -school Voter approved referenda levies
12. Total property tax before special assessments
a.00 1
Special sessmen s on Your Property
13. Special assessments Principal: interest:
Z $
14. YOUR TOTAL PR.... Y TAX SPECIAL ASSESSMENTS ...................
_................ --- ...
102,830.00 $ 102,902.00
$
.............................._ ... ............................ .......
'= L Lj [.�
McLeod County
There is no Tax 5tatemerrt ami ilable for this arcei and this parcel does not haeme Taxes _..
Special Assessments. -
This may mean that this parcel is an exempt parcel. Check with the Treasures office if you are
in need of additional information on this parcel.
rN Uirar Ly sn90r1rnd1L90n
Parcel Number 23.050.0970 Payable Year: 2016
Property Address Tax Roll Type: Real Estate
145 SW GLEN ST HUTCHINSON Jurisdiction :
School District: SCHOOL DISTRICT 0423
-owner information
Primary Taxpayer/ owner
nis web site may contain abbreviated legal descriptions that should NOT be used to prepare legal
recording documents.
-Legai Description
Plat: 23050
Real Estate and Personal Property Taxes are determined using the previous year assessment value.
Mobile Home Taxes are determined using the current year assessment value.
**Additional reductions in taxable value may apply due to special tax deferrals, This Old Hause, Plat
Laws, etc.
Property Classification:
Assessment Year
rayame Tear
Total Tax
$0.00
Penalty
$0.00
Interest
$0.00
Fee
$0.00
Tax/Asmts
$0.00
Total
$0.00
Paid To Date
$0,00
Unpaid Balance
$0.00
RESOLUTION NO. 14700
A RESOLUTION SUPPORTING THE PASSAGE OF MINNESOTA HOUSE FILE 2403
AND SENATE FILE 2041 WITH REGARD TO REAL ESTATE TAX EXEMPTION FOR
PUBLIC CHARTER SCHOOLS
WHEREAS, Minnesota House File 2403 has been introduced that would make real estate taxes
exempt on property that is privately held and rented to a Public Charter School; and
WHEREAS, Senate File 2041 has also been introduced as a companion bill to HF 2403 that
would make real estate taxes exempt on property that is privately held and rented to a Public
Charter School; and
WHEREAS, local charter school officials have noted that if the bills were the pass, the new law
would provide a significant benefit to providing additional resources to educate Charter School
students in Hutchinson; and
WHEREAS, the Hutchinson City Council believes that a strong school system, at all levels,
benefits the community as a whole.
NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby goes on the
record as being in support of the passage of Minnesota House File 2403 and Minnesota Senate
File 2041 with regard to amending Minnesota statute section 272.02 subdivision 42, the real
estate tax exemption, to include property that is privately held and rented to Public Charter
Schools.
ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF MARCH, 2017
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
h
HRA
HUTCMNSON HOUSING AND
REOEVE LOPM ENT "'.10RITY
Regular Board Meeting Tuesday, February 21, 2017, 7:00 AM
Minutes
CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, Steve Jensen, LouAnn Holmquist and Renee Lynn Johnson Kotlarz. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON
JANUARY 17, 2017
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
Renee Lynn Johnson Kotlarz moved to approve
a. City Center General Fund payments of $13,474.34 for checks 8819 to 8825.
b. City Center December 31, 2016 Financial Reports.
c. Park Towers Operating Account payments of $32,925.80 for checks 13863 to 13887.
d. Park Towers December 31, 2016 Financial Reports.
LouAnn Holmquist seconded and the motion carried unanimously.
4. CONSIDERATION OF RESOLUTION 2017-1 TO ADOPT THE 2016 KEYSTONE
COMPENSATION STUDY AND TO ADOPT THE 2017 CITY OF HUTCHINSON
COMPENSATION PLAN
Jean Ward review with the Board 2016 Keystone compensation study and the City of
Hutchinson compensation plan. LouAnn Holmquist moved to approve Resolution 2017-1 to
Adopt the 2016 Keystone Compensation Study and to Adopt the 2017 City of Hutchinson
Compensation Plan. Steve Jensen seconded and the motion carried unanimously.
5. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied.
b. FYI the Park Towers' February Newsletter.
c. Jean Ward updated the Board on the Renovation Project — handicapped unit, first floor
lobby renovations and corridor painting. The Notice to Proceed issued January 31, 2017.
The expected completion is May 1, 2017.
d. Jean updated the Board on the laundry room fire renovation. The property insurance has a
deductible of $5,000.
e. Jean reviewed with the Board the Insurance Register, and the 2017 Property/Liability
Insurance Renewal Proposal.
£ Jean reviewed with the Board the February 14, 2017 Rental Ordinance Inspection
Results:
• Nineteen apartment cited for resident use of extension cords or cubed adapters not
meeting code
• Apartment 707 - city attorney reviewing non -renewal of lease due to code violations
that have repeated since July 2016
6. DOWNTOWN SCDP RENTAL REHAB PROGRAM
Judy Flemming updated the Board on the Downtown Rental Rehab Program.
February 21, 2017 Minutes Paget of 2
7. CONSIDERATION OF HRA YEAR END REPORT
Jean Ward reviewed with the Board the HRA Year End Report. LouAnn Holmquist moved
to approve the 2016 HRA Year End Report. Renee Lynn Johnson Kotlarz seconded and the
motion carried unanimously.
S. CONSIDERATION OF RESIGNATION FOR PAT LEMBCKE, BOARD CHAIR
The Board accepted the resignation as of March 1, 2017.
9. CONSIDERATION OF ELECTION OF OFFICERS
LouAnn Holmquist moved to elect Renee Lynn Johnson Kotlarz as Chair of the HRA Board.
Gary Forcier seconded and the motion carried unanimously.
10. OTHER COMMUNICATIONS
a. None
11. ADJOURNMENT
There being no other business, Chairman Pat Lembcke declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Garyforcier, Secretary./Treasurer
February 21, 2017 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: February 2017 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 3/28/2017
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the February Financial Reports for the general fund
and enterprise funds. Also
attached is the February Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
2017
2016
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
General Fund
Taxes
-
-
4,763,796
4,763,796
-
-
4,581,035
-
Other Taxes
4,950
4,950
300,000
295,050
1.7
3,921
272,000
1.4
Licenses & Permits
38,388
267,024
283,550
16,526
94.2
33,521
271,500
12.3
Intergovernmental Revenue
49,033
49,033
1,423,830
1,374,797
3.4
21,035
1,284,330
1.6
Charges for Services
100,291
296,676
2,817,291
2,520,615
10.5
263,058
2,350,666
11.2
Miscellaneous Revenues
9,351
29,027
299,500
270,473
9.7
105,900
291,300
36.4
Transfers -In
-
-
2,292,161
2,292,161
-
-
2,332,404
-
Fines & Forfeitures
7,516
7,516
55,000
47,484
13.7
3,620
55,000
6.6
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES
209,529
654,226
12,260,128
11,605,902
5.3
431,054
11,463,235
3.8
Wages & Benefits
561,585
918,768
8,175,052
7,256,284
11.2
854,704
7,595,480
11.3
Supplies
26,070
70,909
866,545
795,636
8.2
86,343
770,593
11.2
Services & Charges
104,622
269,911
2,556,456
2,286,545
10.6
235,935
2,461,936
9.6
Miscellaneous Expenses
3,503
42,747
552,075
509,328
7.7
45,816
525,226
8.7
Transfers -Out
-
-
100,000
100,000
-
-
600,000
-
CapitalOutlay
720
1,720
10,000
8,280
17.2
-
10,000
-
TOTAL EXPENDITURES
696,500
1,304,056
12,260,128
10,956,072
10.6
1,222,799
11,963,235
10.2
NET REVENUE
(486,970)
(649,830)
-
649,830
(791,745)
(500,000)
Comments
Licenses & Permits
We have surpassed our 2017 budgeted
Building Permit revenue as
of February with permits issued for the school
reconstruction project and the second
Highfield apartment building.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
2017 ACTUALS
FEBRUARY YTD
General Fund Exoense by Deoartment
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
Mayor & City Council
2,910
4,804
49,962
45,158
9.6
3,756
44,290
8.5
City Administrator
29,723
49,571
395,266
345,695
12.5
45,924
430,251
10.7
Elections
-
-
6,850
6,850
-
-
15,950
-
Finance Department
20,985
34,000
355,653
321,653
9.6
37,112
361,468
10.3
Motor Vehicle
17,237
25,799
217,890
192,091
11.8
27,158
203,836
13.3
Assessing
-
-
46,496
46,496
-
-
60,911
-
Legal
20,344
31,868
294,100
262,232
10.8
32,809
288,193
11.4
Planning
12,306
18,949
151,585
132,636
12.5
12,532
149,972
8.4
Information Services
52,265
81,090
535,168
454,078
15.2
58,507
504,738
11.6
City Hall Building
10,769
20,100
173,368
153,268
11.6
10,150
131,322
7.7
Police Department
223,848
371,929
3,176,585
2,804,656
11.7
353,298
3,062,565
11.5
Hospital Security
25,442
38,465
296,977
258,512
13.0
33,034
293,886
11.2
Emergency Management
6,328
7,034
10,000
2,966
70.3
782
12,800
6.1
Safety Committee
312
8,796
10,000
1,204
88.0
8,298
9,500
87.3
Fire Department
13,582
30,548
343,461
312,913
8.9
39,599
306,733
12.9
Protective Inspections
17,481
28,645
236,552
207,907
12.1
22,415
227,556
9.9
Engineering
31,639
54,619
418,877
364,258
13.0
49,694
402,714
12.3
Streets & Alleys
68,841
107,046
1,548,036
1,440,990
6.9
93,793
1,517,341
6.2
Park/Recreation Administration
18,281
37,515
233,898
196,383
16.0
28,674
222,323
12.9
Recreation
13,270
29,360
232,724
203,364
12.6
42,005
234,397
17.9
Senior Citizen Center
5,294
11,264
84,801
73,537
13.3
10,158
83,747
12.1
Civic Arena
17,984
49,704
333,284
283,580
14.9
51,817
323,727
16.0
Park Department
49,993
90,723
879,100
788,377
10.3
104,608
852,751
12.3
Recreation Building & Pool
8,966
21,944
211,726
189,782
10.4
15,483
170,818
9.1
Events Center
13,733
33,384
259,478
226,094
12.9
32,497
243,017
13.4
Evergreen Building
1,571
3,967
26,225
22,258
15.1
3,096
25,450
12.2
Library
1,803
6,306
211,842
205,536
3.0
6,540
206,365
3.2
Waterpark
382
6,382
424,753
418,371
1.5
-
-
-
Cemetery
8,476
14,679
132,974
118,295
11.0
10,780
130,785
8.2
Airport
2,016
6,671
103,679
97,008
6.4
8,950
104,635
8.6
Unallocated General Expense
718
78,894
858,818
779,924
9.2
79,331
1,341,194
5.9
TOTAL EXPENDITURES
696,500
1,304,056
12,260,128
10,956,072
10.6
1,222,799
11,963,235
10.2
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
Cost of Sales
292,186
586,896
4,591,390
2017
12.8
611,922
2016
13.9
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
568,211
FEBRUARY YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Liquor Fund
17,400
12.8
Services & Charges
11,728
30,116
218,550
188,434
Sales
388,809 768,859
6,123, 000
5,354,141
12.6
786,507
5,868,000
13.4
Miscellaneous Revenues
526 571
4,000
3,429
14.3
658
3,000
21.9
TOTAL REVENUES
389,335 769,430
6,127,000
5,357,570
12.6
787,165
5,871,000
13.4
Cost of Sales
292,186
586,896
4,591,390
4,004,494
12.8
611,922
4,398,810
13.9
Wages & Benefits
44,234
69,266
651,377
582,111
10.6
66,981
568,211
11.8
Supplies
817
1,653
24,250
22,597
6.8
2,231
17,400
12.8
Services & Charges
11,728
30,116
218,550
188,434
13.8
25,565
198,350
12.9
Miscellaneous Expenses
120
120
5,850
5,730
2.1
200
5,650
3.5
Transfers -Out
-
-
500,000
500,000
-
-
475,000
-
CapitalOutlay
-
-
20,000
20,000
-
-
20,000
-
Depreciation Expense
-
-
80,000
80,000
-
-
80,200
-
Debt Service
104,000
-
127,635
127,635
-
-
128,055
-
TOTAL EXPENDITURES
453,085
688,050
6,219,052
5,531,002
11.1
706,899
5,891,676
12.0
NET REVENUE
(63,750)
81,380
(92,052)
(173,432)
80,266
(20,676)
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
32,431 33,028 -1.8%
23.71 $ 23.81 -0.4%
23.7% 25.0%
9.0% 10.6%
16,344
$ 23.79 $
22.2%
8.5%
16,627 -1.7%
23.97 -0.8%
25.0%
9.7%
Year to Date Sales
February Sales
Comments
2017
2016
Change
2017 2016
Change
Sales Revenue: Liquor
277,915
284,059
-2.2%
138,777 144,200
-3.8%
Beer
350,120
358,209
-2.3%
177,953 180,718
-1.5%
Wine
127,160
131,666
-3.4%
64,747 67,148
-3.6%
Other
13,665
12,573
8.7%
7,332 6,526
12.4%
768,860
786,507
-2.2%
388,809 398,592
-2.5%
Customer Count
Average Sale per Customer $
Gross Margin on Sales
Labor to Sales Ratio
32,431 33,028 -1.8%
23.71 $ 23.81 -0.4%
23.7% 25.0%
9.0% 10.6%
16,344
$ 23.79 $
22.2%
8.5%
16,627 -1.7%
23.97 -0.8%
25.0%
9.7%
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
Wages & Benefits
34,024
55,833
461,635
405,802
2017
55,492
479,983
2016
Supplies
2017 ACTUALS
14,844
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
Services & Charges
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Water Fund
40
6,821
12,200
5,379
55.9
7,718
13,500
57.2
Sales
180,585
381,591
2,384,950
2,003,359
16.0
352,256
2,306,000
15.3
Local Sales Tax
1,929
1,841
625,000
623,159
0.3
1,050
685,000
0.2
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Charges for Services
2,066
31,805
50,000
18,195
63.6
38,878
50,000
77.8
Miscellaneous Revenues
55,216
5,605
92,000
86,395
6.1
7,140
85,000
8.4
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
239,796
420,842
3,151,950
2,731,108
13.4
399,324
3,126,000
12.8
Wages & Benefits
34,024
55,833
461,635
405,802
12.1
55,492
479,983
11.6
Supplies
4,660
14,844
126,600
111,756
11.7
17,109
122,400
14.0
Services & Charges
8,602
35,932
522,250
486,318
6.9
99,298
507,350
19.6
Miscellaneous Expenses
40
6,821
12,200
5,379
55.9
7,718
13,500
57.2
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
-
-
250,000
250,000
-
-
250,000
-
Depreciation Expense
-
-
1,205,000
1,205,000
-
-
1,150,000
-
Debt Service
122,216
194,921
1,481,305
1,286,384
13.2
227,937
1,408,611
16.2
TOTAL EXPENDITURES
169,543
308,352
4,118,990
3,810,638
7.5
407,553
3,974,989
10.3
NET of REVENUES & EXPENDITURES
70,254
112,489
(967,040)
(1,079,529)
(8,229)
(848,989)
Comments
Sales Water sales are up about 2% for Residential, Commercial and Industrial customers. The increase over the prior year is
mainly attributed to the connection charge for the second Highfield apartment building.
Services & Charges The prior year expense level was substantially higher due to repairs/improvements made to well #4.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
Wages & Benefits
41,205
66,425
655,584
589,159
2017
71,624
622,085
2016
Supplies
2017 ACTUALS
16,665
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
Services & Charges
FEBRUARY
YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Sewer Fund
-
274
32,500
32,226
0.8
7,980
24,500
32.6
Sales
260,723
572,839
3,330,000
2,757,161
17.2
552,877
3,213,000
17.2
Local Sales Tax
1,929
1,841
625,000
623,159
0.3
1,050
685,000
0.2
Intergovernmental Revenue
-
-
-
-
-
-
-
-
Licenses & Permits
-
5,100
6,500
1,400
78.5
5,200
7,000
74.3
Charges for Services
-
-
3,500
3,500
-
-
4,000
-
Miscellaneous Revenues
57,665
9,587
123,000
113,413
7.8
8,325
117,000
7.1
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
320,316
589,367
4,088,000
3,498,633
14.4
567,452
4,026,000
14.1
Wages & Benefits
41,205
66,425
655,584
589,159
10.1
71,624
622,085
11.5
Supplies
9,944
16,665
219,650
202,985
7.6
30,584
236,100
13.0
Services & Charges
24,966
98,747
780,450
681,703
12.7
83,892
742,550
11.3
Miscellaneous Expenses
-
274
32,500
32,226
0.8
7,980
24,500
32.6
Transfers -Out
-
-
60,000
60,000
-
-
43,145
-
CapitalOutlay
47,240
52,312
350,000
297,688
14.9
199,807
350,000
57.1
Depreciation Expense
-
-
1,623,000
1,623,000
-
-
1,530,000
-
Debt Service
90,418
384,986
1,460,650
1,075,665
26.4
481,899
1,568,854
30.7
TOTAL EXPENDITURES
213,773
619,408
5,181,834
4,562,426
12.0
875,786
5,117,234
17.1
NET of REVENUES & EXPENDITURES
106,543
(30,041)
(1,093,834)
(1,063,793)
(308,334)
(1,091,234)
Comments
Sales Sewer sales are down 5% for Residential, flat for Commercial and up 5.5% for Industrial customers. The increase over the
prior year is mainly attributed to the connection charge for the second Highfield apartment building.
Capital Outlay The prior year capital expense level was substantially higher due to the forcemain bypass project, necessitated by wet wipes
clogging the system.
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
Wages & Benefits
10,147
17,437
188,733
2017
9.2
15,497
2016
8.1
2017 ACTUALS
2017
AVAILABLE
% BDGT
2016 YTD
2016
% BDGT
62,400
FEBRUARY YTD
BUDGET
BALANCE
USED
ACTUAL
BUDGET
USED
Refuse Fund
704,727
8.8
Miscellaneous Expenses
39
571
5,750
5,179
Sales
96,622 194,954
1,193, 300
998,346
16.3
190,308
1,149, 500
16.6
Intergovernmental Revenue
- -
12,500
12,500
-
-
12,500
-
Miscellaneous Revenues
1,077 1,815
7,000
5,185
25.9
2,201
2,500
88.0
TOTAL REVENUES
97,698 196,769
1,212,800
1,016,031
16.2
192,509
1,164,500
16.5
Wages & Benefits
10,147
17,437
188,733
171,296
9.2
15,497
190,804
8.1
Supplies
11,170
11,793
62,400
50,607
18.9
720
62,400
1.2
Services & Charges
55,596
68,377
731,550
663,173
9.3
61,743
704,727
8.8
Miscellaneous Expenses
39
571
5,750
5,179
9.9
323
3,750
8.6
Transfers -Out
-
-
805,000
805,000
-
-
55,000
-
CapitalOutlay
-
-
190,374
190,374
-
-
95,000
-
Depreciation Expense
-
-
138,000
138,000
-
-
124,000
-
Debt Service
-
(580)
24,261
24,841
(2.4)
(1,136)
24,260
(4.7)
TOTAL EXPENDITURES
76,952
97,599
2,146,068
2,048,469
4.5
77,147
1,259,941
6.1
NET of REVENUES & EXPENDITURES
20,746
99,170
(933,268)
(1,032,438)
115,362
(95,441)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2017 ACTUALS
FEBRUARY YTD
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
182,813 287,971 1,991,476
1,703,505 14.5
214,359
1,636,796 13.1
- - 58,500
58,500 -
55
58,500 0.1
1,693 2,919 7,000
4,081 41.7
4,246
6,000 70.8
184,506 290,890 2,056,976
1,766,086 14.1
218,659
1,701,296 12.9
107,449
174,020
1,348,002
1,173, 982
12.9
128,827
1,117, 265
11.5
(22,014)
(32,259)
(538,028)
(505,769)
6.0
(31,953)
(525,746)
6.1
37,333
61,363
582,363
521,000
10.5
62,038
559,899
11.1
4,550
8,083
78,626
70,543
10.3
8,000
70,257
11.4
11,212
29,843
231,004
201,161
12.9
20,396
188,573
10.8
292
1,064
14,000
12,936
7.6
175
13,500
1.3
-
-
110,000
110,000
-
-
110,000
-
-
-
623,000
623,000
-
-
150,000
-
-
-
174,000
174,000
-
-
134,000
-
138,822
242,114
2,622,967
2,380,853
9.2
187,482
1,817,748
10.3
45,685
48,776
(565,991)
(614,767)
31,177
(116,452)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
2017 ACTUALS
FEBRUARY YTD
Storm Water Utili
2017
2017 AVAILABLE % BDGT
BUDGET BALANCE USED
2016 YTD 2016
ACTUAL BUDGET
2016
% BDGT
USED
Sales
73,787
145,746
881,475
735,729
16.5
137,704
855,867
16.1
Licenses & Permits
-
100
1,500
1,400
6.7
35
-
-
Charges for Services
-
-
-
-
-
-
-
-
Miscellaneous Revenues
1,295
2,663
7,000
4,337
38.0
2,951
7,000
42.2
Capital Contributions
-
-
-
-
-
-
-
-
TOTAL REVENUES
75,083
148,509
889,975
741,466
16.7
140,691
862,867
16.3
Wages & Benefits
18,197
30,047
256,432
226,385
11.7
27,905
243,986
11.4
Supplies
35
99
38,800
38,701
0.3
2,570
43,925
5.9
Services & Charges
3,898
7,609
163,600
155,991
4.7
1,451
164,100
0.9
Miscellaneous Expenses
-
194
11,250
11,056
1.7
1,064
11,250
9.5
Transfers -Out
-
-
-
-
-
-
-
-
CapitalOutlay
-
-
170,000
170,000
-
-
120,000
-
Depreciation Expense
-
-
153,000
153,000
-
-
133,000
-
Debt Service
-
145,750
150,850
9,867
93.5
140,983
193,992
70.2
TOTAL EXPENDITURES
22,130
183,699
943,932
765,000
19.5
173,973
910,253
19.1
NET of REVENUES & EXPENDITURES
52,952
(35,191)
(53,957)
(23,533)
(33,282)
(47,386)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING FEBRUARY 28, 2017
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
10149ne M:7 AT/=1►111=99:It*:l»►Ilk tI]:1*I
Comments
Charges for Services
Supplies
2017 ACTUALS
FEBRUARY YTD
2017 AVAILABLE
BUDGET BALANCE
2017
% BDGT 2016 YTD
USED ACTUAL
2016
BUDGET
2016
% BDGT
USED
6,650
13,300
162,280
148,980
8.2
52,444
156,045
33.6
12,360
33,374
325,000
291,626
10.3
28,189
530,000
5.3
168
300
3,500
3,200
8.6
440
3,150
14.0
-
-
100,000
100,000
-
-
99,755
-
19,178
46,974
590,780
543,806
8.0
81,073
788,950
10.3
1,909
2,912
39,495
36,583 7.4
7,075
59,470 11.9
33,008
49,536
341,650
292,114 14.5
22,381
528,600 4.2
7,758
19,939
162,000
142,061 12.3
16,145
161,200 10.0
-
-
5,600
5,600 -
-
5,171 -
-
-
42,035
42,035 -
-
33,600 -
42,674
72,387
590,780
518,393 12.3
45,600
788,041 5.8
(23,497)
(25,413)
-
25,413
35,472
909
The main activity in this account is fuel sales to City departments, the State, County and Hutchinson Utilities.
The main activity in this account is the cost of fuel for the fueling system. The YTD 2017 expense is up from 2016 due to the
timing of re -fueling at the end of February in 2017 versus early March in 2016. The revenue from the February 2017 re -fueling
will be recognized in March 2017 as entities utilize the fuel.
� UBS
Executive summary
as of February 28, 2017
Asset allocation review
Value on % of
02/28/2017 ($) portfolio
A Cash 5,011,548.71 26.20
Cash 5,01 1,548.71 26.20
B Fixed Income 14,119,536.82 73.80
us 14,119,536.82 73.80
C Equity 0.00 0.00 �A
D Commodities 0.00 0.00
E Non -Traditional 0.00 0.00
F Other 0.00 0.00 a
Total Portfolio $19,131,085.53 100%
Balanced mutual funds are allocated in the 'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
63
52
42
31
21
10
0
Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
2017 2018 2018
0 Taxable income
Total taxable income: $276,612.55
Total expected cash flow: $276,612.55
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 02/28/2017 ($) port.
A Aaa/AAA/AAA 7 3,869,869.31 27.38
B Aa/AA/AA 4 2,008,675.75 14.20
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
35
8,240,991.77
58.42
G Not rated
0
0.00
0.00
Total
46 $14,119,536.82 100%
Report created on: March 01, 2017 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of February 28, 2017
Bond overview
Total quantity
14,112,000
Total market value
$14,078,826.75
Total accrued interest
$40,710.07
Total market value plus accrued interest
$14,119,536.82
Total estimated annual bond interest
$240,711.50
Average coupon
1.71%
Average current yield
1.71%
Average yield to maturity
1.77%
Average yield to worst
1.68%
Average modified duration
3.10
Average effective maturity
3.77
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 02/28/2017 ($)
port.
A Aaa/AAA/AAA 7 3,869,869.31
27.38
B Aa/AA/AA 4 2,008,675.75
14.20
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
35
8,240,991.77
58.42
G Not rated
0
0.00
0.00
Total
46
$14,119,536.82
100%
Investment type allocation
% of
Tax-exempt / bond
Investment type Taxable ($) deferred ($) Total ($) port.
Certificates of deposit 8,240,991.77 0.00 8,240,991.77 58.37
Municipals 2,981,797.00 0.00 2,981,797.00 21.12
U.S. federal agencies 2,896,748.06 0.00 2,896,748.06 20.52
Tota I
$14,119,536.83
Bond maturity schedule
$ Millions
4
23.8%
3
16.2% 17.4%
2 13.9% 13.9%
58%0
1
0 ■ ■ ■ ■ ■ ■
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2028 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
$0.00 $14,119,536.83 100%
Report created on: March 01, 2017 Page 1 of 2
as of February 28, 2017
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($)
2017
4
817,000
11,297.50
1.38%
1.23 %
1.23 %
0.45
817,000
1,103.18 818,852.33
2018
8
1,961,000
22,181.50
1.13%
1.01 %
1.01 %
1.18
1,961,000
2,718.28 1,965,493.131
2019
9
2,262,000
43,015.50
1.89%
1.57 %
1.08 %
2.13
2,265,628.49
16,076.55 2,289,377.921
2020
7
1,970,000
32,990.00
1.68%
1.71 %
1.71 %
3.29
1,969,995
-2,609.95 1,974,385.481
2021
8
3,380,000
49,080.00
1.46%
2.00 %
2.00 %
4.31
3,379,100
-19,104.15 3,368,621.131
2022
7
2,482,000
48,747.00
1.98%
2.45 %
2.45 %
4.88
1,726,355
733,803.15 2,469,695.621
2023
0
0
NA
NA
NA
1
2024
2
1,000,000
28,000.00
2.84%
3.02 %
3.02 %
6.71
1,011,454.95
-26,604.95 990,200.001
2025
1
240,000
5,400.00
2.22%
NA
NA
NA
240,000
2,911.20 242,911.201
2026
0
0
NA
NA
NA
1
2027
0
0
NA
NA
NA
1
2028
0
0
NA
NA
NA
1
2029
0
0
NA
NA
NA
1
2030
0
0
NA
NA
NA
1
2031
0
0
NA
NA
NA
1
2032
0
0
NA
NA
NA
1
2033
0
0
NA
NA
NA
1
2034
0
0
NA
NA
NA
1
2035
0
0
NA
NA
NA
1
2036
0
0
NA
NA
NA
1
2037
0
0
NA
NA
NA
1
2038
0
0
NA
NA
NA
1
2039
0
0
NA
NA
NA
1
2040
0
0
NA
NA
NA
1
2041
0
0
NA
NA
NA
1
2042
0
0
NA
NA
NA
1
2043
0
0
NA
NA
NA
1
2044
0
0
NA
NA
NA
1
2045
0
0
NA
NA
NA
1
2046
0
0
NA
NA
NA
1
2046+
0
0
NA
NA
NA
1
Other
0
0
NA
NA
NA
1
Total
46
14,112,000
$240,711.50
1.71%
1.77 %
1.68%
3.10
$13,370,533.44
$708,293.31 $14,119,536.82
=7%
1.73%
% of bond p
5.81 %
_ 13.95%
_ 16.21 %
- 13.97%
— 23.87%
N 17.47%
maturi
Report created on: March 01, 2017 Page 1 of 7
UBS
Prepared for City Hutchinson
4* U RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Bond holdings - as of February 28, 2017 (continued)
Details of bond holdings
Report created on: March 01, 2017 Page 2 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
14,112,000
1.71%
12/04/2020 NA
$240,711.50
1.77% 3.10
$13,370,533.44
NA
$14,078,826.75
100%
Total Bond Portfolio
1.71%
1.68%
$708,293.31
$40,710.07
$14,119,536.82
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
2.99% 0.30
200,000.00
99.445
198,889.00
1.41%
01.1500% MAT 06/19/17 FIXED
1.16%
2.99%
-1,111.00
157.53
RATE JUMBO CD /DE
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.64% 0.43
247,000.00
100.474
248,170.78
1.76%
01.7500% MAT 08/03/17 FIXED
1.74%
0.64%
1,170.78
284.22
RATE CD /UT
GOLDMAN SACHS BK U UT US
CD
130,000
1.75%
08/03/2017
2,275.00
0.64% 0.43
130,000.00
100.474
130,616.20
0.93%
RT 01.7500% MAT 08/03/17
1.74%
0.64%
616.20
149.59
FIXED RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.70% 0.59
240,000.00
100.178
240,427.20
1.71%
01.0000% MAT 10/03/17 FIXED
1.00%
0.70%
427.20
157.81
RATE CD /NJ
Total 2017
817,000
1.38%
08/10/2017
$11,297.50
1.23% 0.45
$817,000.00
$818,103.18
5.81%
1.38%
1.23%
$1,103.18
$749.15
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.87% 0.99
248,000.00
100.375
248,930.00
1.77%
MAT 02/26/18 FIXED RATE CD
1.25%
0.87%
930.00
16.99
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
1.02% 0.99
248,000.00
100.276
248,684.48
1.77%
RT 01.3000% MAT 02/26/18
1.30%
1.02%
684.48
26.50
FIXED RATE CD /NY
BANK OF NRTH CAROL NC US RT
CD
245,000
1.00%
02/27/2018
2,450.00
0.97% 0.99
245,000.00
100.027
245,066.15
1.74%
01.0000% MAT 02/27/18 FIXED
1.00%
0.97%
66.15
6.71
RATE CD /NC
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2,205.00
0.87% 1.19
245,000.00
100.040
245,098.00
1.74%
MAT 05/10/18 FIXED RATE CD
0.90%
0.87%
98.00
108.74
/UT
Report created on: March 01, 2017 Page 2 of 7
Bond holdings - as of February 28, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: March 01, 2017 Page 3 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
KEYBANK NA IN US RT
CD
245,000
1.00%
05/11/2018
2,450.00
0.97%
1.18
245,000.00
100.038
245,093.10
1.74%
01.0000% MAT 05/11/18 FIXED
1.00%
0.97%
93.10
731.64
RATE CD /IN
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
2,450.00
0.97%
1.20
245,000.00
100.035
245,085.75
1.74%
01.0000% MAT 05/14/18 FIXED
1.00%
0.97%
85.75
100.68
RATE CD /NJ
BANK LEUMI NY US RT
CD
245,000
1.25%
06/22/2018
3,062.50
1.14%
1.30
245,000.00
100.144
245,352.80
1.74%
01.2500% MAT 06/22/18 FIXED
1.25%
1.14%
352.80
570.55
RATE CD /NY
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
1.24%
1.58
240,000.00
100.170
240,408.00
1.71%
MAT 10/04/18 FIXED RATE CD
1.35%
1.24%
408.00
213.04
/UT
Total 2018
1,961,000
1.13%
05/07/2018
$22,181.50
1.01%
1.18
$1,961,000.00
$1,963,718.28
13.95%
1.13%
1.01%
$2,718.28
$1,774.85
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
MAIN STREET BK COR WV US RT
CD
245,000
1.45%
02/14/2019
3,552.50
1.37%
1.93
245,000.00
100.146
245,357.70
1.74%
01.4500% MAT 02/14/19 FIXED
1.45%
1.37%
357.70
729.97
RATE CD /WV
WORLD'S FOREMOST B NE US RT
CD
200,000
1.30%
05/28/2019
2,600.00
1.64%
2.21
200,000.00
99.262
198,523.00
1.41%
01.3000% MAT 05/28/19 FIXED
1.31%
1.64%
-1,477.00
14.25
RATE JUMBO CD /NE i
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.72%
2.35
503,628.49
101.489
507,445.00
3.60%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.31%
1.72%
3,816.51
879.38
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.53%
2.61
247,000.00
101.647
251,068.09
1.78%
02.1500% MAT 11/13/19 FIXED
2.12%
1.53%
4,068.09
1,556.78
RATE CD /UT
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.53%
2.61
240,000.00
101.516
243,638.40
1.73%
02.1000% MAT 11/13/19 FIXED
2.07%
1.53%
3,638.40
1,477.48
RATE CD /UT
BMW BK OF NA NA UT US RT
CD
245,000
1.55%
12/16/2019
797.50
NA
NA
245,000.00
100.019
245,046.55
1.74%
01.5500% MAT 12/16/19 FIXED
1.55%
1i
NA
46.55
790.71
RATE CD /UT
TBK BANK SSB TX US RT
CD
245,000
1.60%
12/16/2019 03/14/2017
3,920.00
1.54%
0.04
245,000.00
100.158
245,387.10
1.74%
01.6000% MAT 12/16/19 FIXED
100.00
1.60%
-2.51%
387.10
816.22
RATE CD /TX
Report created on: March 01, 2017 Page 3 of 7
Bond holdings - as of February 28, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2020
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
CD
245,000
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
245,080.85
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
0.00
RATE CD /UT
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.50% 2.70
240,000.00
101.493
243,583.20
1.73%
02.0500% MAT 12/17/19 FIXED
499,995.00
100.531
502,655.00
3.57%
2.02%
1.50%
3,583.20
984.00
2.08%
RATE CD /DE
2,660.00
3,396.25
052814 /MA
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.54% 2.70
100,000.00
101.656
101,656.00
0.72%
02.1500% MAT 12/18/19 FIXED
3,185.00
1.36%
3.13
245,000.00
2.11%
1.54%
1,656.00
01.3000% MAT 05/11/20 FIXED
424.11
RATE CD /UT
1.30%
1.36%
-490.00
148.34
RATE CD /IL
Total 2019
2,262,000
1.90%
09/20/2019
$43,015.50
1.57% 2.13
$2,265,628.49
$2,281,705.04 16.21%
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
1.89%
1.08%
$16,076.55
245,000.00
$7,672.88
244,083.70
1.73%
Effective rating/
Est. annual
1.30%
Adjusted
-916.30
% of
69.81
Underlying rating
RATE CD /AR
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
SALLIE MAE BANK UT US RT
CD
245,000
1.75%
03/09/2020
4,287.50
NA
NA
245,000.00
100.033
245,080.85
1.74%
01.7500% MAT 03/09/20 FIXED
1.75%
NA
80.85
0.00
RATE CD /UT
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.92%
3.04
499,995.00
100.531
502,655.00
3.57%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.08%
1.92%
2,660.00
3,396.25
052814 /MA
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
1.36%
3.13
245,000.00
99.800
244,510.00
1.74%
01.3000% MAT 05/11/20 FIXED
1.30%
1.36%
-490.00
148.34
RATE CD /IL
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.42%
3.15
245,000.00
99.626
244,083.70
1.73%
01.3000% MAT 05/20/20 FIXED
1.30%
1.42%
-916.30
69.81
RATE CD /AR
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
3,430.00
1.84%
3.43
245,000.00
98.491
241,302.95
1.71%
01.4000% MAT 09/21/20 FIXED
1.42%
1.84%
-3,697.05
1,503.56
RATE CD /VA
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.73%
3.58
245,000.00
98.818
242,104.10
1.72%
01.4000% MAT 11/13/20 FIXED
1.42%
1.73%
-2,895.90
1,043.10
RATE CD /WI
CAPITAL ONE BANK N VA US RT
CD
245,000
2.05%
12/29/2020
5,022.50
1.76%
3.66
245,000.00
101.081
247,648.45
1.76%
02.0500% MAT 12/29/20 FIXED
2.03%
1.76%
2,648.45
839.38
RATE CD /VA
Total 2020
1,970,000
1.68%
07/09/2020
$32,990.00
1.71%
3.29
$1,969,995.00
$1,967,385.05
13.97%
1.68%
1.71%
$-2,609.95
$7,000.43
Report created on: March 01, 2017 Page 4 of 7
Bond holdings - as of February 28, 2017 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2022
Effective rating/
FHLMC STEP UP CALL 02.000 %
Aaa/AAA/AA+
DUE 012622 DTD 012617 FC
NR/NR/NR
Est. annual
2.32%
STATE BK INDIA NY US RT
Adjusted
02.3500% MAT 01/26/22 FIXED
2.36%
% of
494,230.00 98.351
Underlying rating
Aa1/NR/NR
SR B BE/R/ 2.317 050122
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
COMENITY CAP BK UT US RT
CD
245,000
1.60%
06/07/2021
3,920.00
1.88%
4.12
245,000.00
98.862
242,211.90
1.72%
01.6000% MAT 06/07/21 FIXED
1.62%
1.88%
-2,788.10
236.27
RATE CD /UT
COMMUNITY BK CA US RT
CD
245,000
1.55%
06/15/2021
3,797.50
1.83%
4.15
245,000.00
98.827
242,126.15
1.72%
01.5500% MAT 06/15/21 FIXED
1.57%
1.83%
-2,873.85
135.25
RATE CD /CA
EAST BOSTON SVGS B MA US RT
CD
245,000
1.50%
06/23/2021
3,675.00
1.89%
4.14
245,000.00
98.383
241,038.35
1.71%
01.5000% MAT 06/23/21 FIXED
1.52%
1.89%
-3,961.65
674.59
RATE CD /MA
FHLMC MTN STEP UP CALL
Aaa/AAA/AA+
500,000
1.00%
10/28/2021
04/28/2017
5,000.00
NA
NA
500,000.00
99.327
496,635.00
3.53%
01.000 % DUE 102821 DTD
NR/NR/NR
100.00
1.01%
NA
-3,365.00
1,666.67
102816 FC 04282017
FNMA NTS STEP-UP 01.000 %
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
05/19/2017
9,000.00
NA
NA
899,100.00
99.345
894,105.00
6.35%
DUE 111921 DTD 111915 FC
NR/NR/NR
100.00
1.01%
NA
-4,995.00
2,475.00
05192016
MIZRAHI TEFAHOT BK CA US RT
CD
245,000
1.25%
11/30/2021
03/31/2017
3,062.50
NA
NA
245,000.00
100.161
245,394.45
1.74%
01.2500% MAT 11/30/21 STEP
100.00
1.25%
NA
394.45
0.00
RATE CD /CA
FHLB NTS STEP UP CALL 02.000
Aaa/NR/AA+
500,000
2.00%
12/30/2021
03/30/2017
10,000.00
NA
NA
500,000.00
100.007
500,035.00
3.55%
% DUE 123021 DTD 123016 FC
NR/NR/NR
100.00
2.00%
NA
35.00
1,666.67
06302017
FNMA NTS 02.125 % DUE
Aaa/AAA/AA+
500,000
2.13%
12/30/2021
06/30/2017
10,625.00
2.19%
4.56
500,000.00
99.690
498,450.00
3.54%
123021 DTD 123016 FC
NR/NR/NR
100.00
2.13%
2.19%
-1,550.00
1,770.83
06302017
Total 2021
3,380,000
1.45%
10/26/2021
$49,080.00
2.00%
4.31
$3,379,100.00
$3,359,995.85 23.87%
1.46%
2.00%
$-19,104.15
$8,625.28
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port.
Maturing 2022
10,000.00
FHLMC STEP UP CALL 02.000 %
Aaa/AAA/AA+
DUE 012622 DTD 012617 FC
NR/NR/NR
07262017
2.32%
STATE BK INDIA NY US RT
CD
02.3500% MAT 01/26/22 FIXED
2.36%
RATE CD /NY
494,230.00 98.351
MARYSVILLE MI PUB SCHS TAX
Aa1/NR/NR
SR B BE/R/ 2.317 050122
A2/NR/NR
DTD 042116 /Ml
500,000 2.00% 01/26/2022 07/26/2017
10,000.00
100.00
2.00%
247,000 2.35% 01/26/2022
5,804.50
2.08% 4.61
2.32%
500,000 2.32% 05/01/2022
11,585.00
250,099.85
2.36%
NA NA
0.00 99.811
499,055.00 3.54%
NA
499,055.00
888.89
2.08% 4.61
0.00 101.255
250,099.85 1.78%
2.08%
250,099.85
524.79
2.66% 4.80
494,230.00 98.351
491,755.00 3.49%
2.66%
-2,475.00
3,765.13
Report created on: March 01, 2017 Page 5 of 7
Bond holdings - as of February 28, 2017 (continued)
Maturing 2022
NEW YORK NY CITY TRANSI TAX
A-2 RV BE/R/ 1.650 050122
DTD 072816 /NY
JPMORGAN CHASE & C DE US RT
01.2500% MAT 05/31/22 STEP
RATE CD /DE
DISCOVER BANK DE US RT
02.4500% MAT 11/18/22 FIXED
RATE CD /DE
WELLS FARGO BK NA CA US RT
01.6500% MAT 11/23/22 STEP
RATE CD /CA
Total 2022
Maturing 2024
COMMERCE BANK OF SOUTHWE
ASSUR TAX OID97.826BE/R/
3.000 080124 DTD 033016 /CA
NEW YORK CITY TRANSITION
TAX C-3 RV BE/R/ 2.600
110124 DTD 120412 /NY
Total 2024
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/ Est. annual Adjusted % of
Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port.
Aa1/AAA/AAA
500,000
1.65%
05/01/2022
15,000.00
8,250.00
2.52% 4.89
497,125.00
95.804
479,020.00
3.40%
NR/NR/NR
240,000
3.01%
3.07%
1.72%
2.52%
-18,105.00
2,681.25
500,000
CD
245,000
1.25%
05/31/2022
-M
05/31/2017
3,062.50
NA NA
245,000.00
100.090
245,220.50
1.74%
100.00
2.67%
2.98%
445.00
100.00
1.25%
NA
220.50
1,000,000
0.00
09/16/2024
CD
245,000
2.45%
11/18/2022
$984,850.00
6,002.50
2.26% 5.28
245,000.00
101.008
247,469.60
1.76%
3.02%
$-26,604.95
Quantity
$5,350.00
maturity Call price ($)
2.43%
2.26%
2,469.60
price ($)
1,677.41
port.
CD
245,000
1.65%
11/23/2022
11/23/2018
4,042.50
NA NA
245,000.00
101.036
247,538.20
1.76%
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
100.00
1.63%
NA
2,538.20
YTW (%) duration
0.00
price ($)
Accr. interest ($)
2,482,000
1.97%
05/16/2022
$48,747.00
2.45% 4.88
$1,726,355.00
$2,460,158.15
17.47%
1.98%
2.45%
$733,803.15
$9,537.47
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
NR/NR/AA
500,000
3.00%
08/01/2024
15,000.00
3.07% 6.59
524,704.95
99.531
497,655.00
3.53%
NR/NR/A
Total 2025
240,000
3.01%
3.07%
-27,049.95
NA
1,125.00
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.98% 6.84
486,750.00
97.439
487,195.00
3.46%
NR/NR/NR
$0.00
100.00
2.67%
2.98%
445.00
4,225.00
Adjusted
1,000,000
2.80%
09/16/2024
$28,000.00
3.02% 6.71
$1,011,454.95
$984,850.00
7.00%
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
2.84%
3.02%
$-26,604.95
Quantity
$5,350.00
maturity Call price ($)
Effective rating/
YTW (%) duration
Unreal. g/I ($)
price ($)
Est. annual
port.
Adjusted
14,112,000
% of
Underlying rating
$240,711.50
1.77% 3.10
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
02.2500% MAT 03/11/25 STEP
RATE CD /DE
CD
240,000
2.25%
03/11/2025 03/11/2020
100.00
5,400.00
2.22%
NA NA
NA
240,000.00
2,911.20
101.213
242,911.20
0.00
1.73%
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$242,911.20
1.73%
2.22%
NA
$2,911.20
$0.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
14,112,000
1.71%
12/04/2020 NA
$240,711.50
1.77% 3.10
$13,370,533.44
NA
$14,078,826.75
100%
Total Bond Portfolio
1.71%
1.68%
$708,293.31
$40,710.07
$14,119,536.82
Report created on: March 01, 2017 Page 6 of 7
