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cp03-28-2017HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, MARCH 28, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of March 14, 2017 (b) Joint Workshop Minutes with McLeod County Board of March 9, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Engineering Services Agreements with Spring Lake Engineering (Lift Station Controls Upgrade) (b) Consideration for Approval of Out -of -State Travel Request for Tim Gratke to Attend the General Electric Wastewater Users' Group Conference in Newport Beach, California from April 23-25, 2017 (c) Consideration for Approval of Resolution No. 14697 - Resolution of Authorization to Execute Minnesota Department of Transportation Grant Agreement for Airport Improvement Excluding Land Acquisition CITY COUNCIL AGENDA MARCH 28, 2017 (d) Consideration for Approval of Resolution No. 14698 — Resolution Authorizing Conditional Use Permit for an Integrated Adult Activity Center in a C-5 Zoning District Located at 261 3rd Avenue NW with Favorable Planning Commission Recommendation (e) Consideration for Approval of Resolution No. 14699 — Resolution Amending City's Social Media Policy (f) Claims, Appropriations and Contract Payments PUBLIC HEARINGS — 6:00 P.M. 9. WASTEWATER TREATMENT FACILITY MEMBRANE BIOREACTOR CASSETTES REPLACEMENTS PROJECT (LETTING NO. 8, PROJECT NO. 17-08) 1. Resolution No. 14695 - Resolution Ordering Improvement and Preparation of Plans and Specifications 2. Resolution No. 14696 - Resolution Approving Plans and Specifications and Ordering Advertisement for Bids MN[UNICATIONS RE UESTS AND PETITIONS purpose oj this portion oj the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 10. PUBLIC WORKS 2016 YEAR END REPORT 11. DISCUSSION OF MCLEOD COUNTY ASSESSOR AGREEMENT UNFINISHED BUSINESS 12. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11, 2017) NEW BUSINESS 13. APPROVE/DENY AUTHORIZING SPECIAL EVENT OUTSIDE OF 16 MAIN STREET NORTH ON MAY 5, 2017, INCLUDING LIQUOR CONSUMPTION ON PUBLIC PROPERTY 14. APPROVE/DENY ORDINANCE NO. 17-769 - AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 11, 2017) 15. APPROVE/DENY 2017 GOALS AND OBJECTIVES 16. APPROVE/DENY RESOLUTION NO. 14700 — RESOLUTION SUPPORTING TAX EXEMPTION FOR PUBLIC CHARTER SCHOOLS GOVERNANCE 2 CITY COUNCIL AGENDA MARCH 28, 2017 (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Hutchinson Housing & Redevelopment Authority Board Minutes from February 17, 2017 b) City of Hutchinson Financial Report and Investment Report for February 2017 NUSCELLANEOUS 18. STAFF UPDATES 19. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, MARCH 14, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Steve Cook, Mary Christensen and John Lofdahl. Member absent was Chad Czmowski. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Christensen, second by Cook, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hope Family Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Approve/Deny Resolution No. 14690 - Resolution Accepting Donation from Hutchinson Elks Lodge for Play Structure at Elks Park This donation was received at the last Council meeting and is a formal acceptance of the donation. (b) Approve/Deny Resolution No. 14691 - Resolution Accepting Donation from Ag Systems Inc. for the Police Body Camera System The council members thanked both organizations for their generosity. Motion by Cook, second by to Lofdahl, to approve Resolution Nos. 14690 and 14691. Motion carried unanimously. Council Member Cook noted that last Sunday the Heart of Hutch held a One Book, One Community session at the fire station. Council Member Cook thanked the fire chief and the fire department for making the facility available, as well as the representative from the DNR who gave a presentation. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of February 28, 2017 CITY COUNCIL MINUTES MARCH 14, 2017 (b) Workshop Minutes of February 28, 2017 Motion by Christensen, second by Forcier, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Library Board Appointments/Reappointments 1. Carolyn Ulrich to April 2020 2. Kristine Leuze to April 2020 (b) Consideration for Approval of Issuing Short -Term Gambling License to Ducks Unlimited on April 8, 2017, at Landy Lodge (c) Consideration for Approval of Public Works Equipment Acquisition — Bobcat All -Wheel Steer Loader (d) Consideration for Approval of Resolution No. 14694 — Resolution Prohibiting Tapping of Publicly Owned Maple Trees for Syrup (e) Consideration for Approval of Authorizing Crow River Winery to Dispense Wine Samples at Bring It Home Expo at McLeod County Fairgrounds on April 8, 2017 (f) Consideration for Approval of Items for the School Road & Roberts Road Reconstruction Project (Letting No. 2, Project No. 17-02) 1. Resolution No. 14692 — Resolution Declaring Costs to be Assessed and Ordering Preparation of Proposed Assessment 2. Resolution No. 14693 — Resolution for Hearing on Proposed Assessment (g) Claims, Appropriations and Contract Payments — Register A Items 7(d) and 7(f) were pulled for separate discussion. Motion by Cook, second by Christensen, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. 7(d). Council Member Cook asked why the action is being taken by resolution instead of ordinance. It was noted that individuals have been tapping into public trees for maple syrup. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that tapping into maple trees can cause damage and rotting which can cause issues with the trees. Tapping is allowed on private trees, not public trees. This is considered a policy and therefore a resolution should be acceptable for action. Damage to public trees is also covered by current ordinance. Motion by Cook, second by Christensen, to approve Item 7(d). Motion carried unanimously. 7(f). Kent Exner, City Engineer, noted that a revised Resolution has been distributed 2 CITY COUNCIL MINUTES MARCH 14, 2017 based on the bid opening that was held earlier today. The revised Resolution includes the construction bid amount and the assessment amounts and includes the assessment roll. The assessment hearing will be held April 11, 2017. Motion by Cook, second by Lofdahl, to approve Item 7(f). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Register B Mayor Forcier noted that he will be abstaining from this item. Motion by Lofdahl, second by Christensen, with Forcier abstaining to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. - NONE purpose o t is portion o t e agen a is to provi e the Councilwith information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. PARKS/RECREATION/COMMUNITY EDUCATION 2016 YEAR END REPORT Dolf Moon, PRCE Director, presented before the Council. Mr. Moon provided an overview of the department for 2016. Information covered included the donations the department has received for playground equipment at three parks as well as statistics related to park shelter rentals, youth participants in sports programs, campground reservations, online registrations, senior center/adaptive recreation programs, ice time hours used, community education programs, swimming lesson participation, and the aquatic center. UNFINISHED BUSINESS NEW BUSINESS GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Library Board Minutes from January 23, 2017 MISCELLANEOUS 11. STAFF UPDATES Kent Exner — Mr. Exner provided project updates. Mr. Exner also noted that federal dollar allocations have been received for Century Avenue in the amount of $1 million. This project will be completed in 2018. The Hwy 7/Montana Street crossing grant dollars were not received. It was noted that perhaps money from the Century Avenue project could help fund the crossing project. Hwy 15/Main Street— design/public engagement consultant proposals will be reviewed this Friday. CITY COUNCIL MINUTES MARCH 14, 2017 Matt Jaunich — Sunday liquor store hours may be proposed from 11:00 a.m. — 6:00 p.m., but that will be brought before Council for their consideration; LMC annual conference June 14-16 in Rochester; tentative three-year contract with the police union that will be coming before the Council for approval. 12. COUNCIL/MAYOR UPDATE Steve Cook — Council Member Cook spoke about cracks that have been reported on the Luce Line Trail. Council Member Cook noted that actually the cracks probably account for less than 1/2 % of the linear mileage of the trail. Other general discussion was held regarding the shape of the trail. It was suggested that the City partner with the DNR with crack sealing the trail to receive economies of scale. Mayor Forcier — Mayor Forcier commented on storm chasers. These are individuals/businesses that come into the city following a storm and go door to door soliciting their services for home repairs following a storm. Matt Jaumch noted that all of these businesses either need to be licensed with the City or registered with the City. If any residents have any concerns, they should contact the City Center or the police department. Mayor Forcier commented on the passing of Chief Wawrzyniak, former fire chief of the Silver Lake Fire Department. ADJOURNMENT Motion by Christensen, second by Lofdahl, to adjourn at 6:50 p.m. Motion carried unanimously. Hutchinson/McLeod County Workshop March 9, 2017 — 3:00 p.m. Solid Waste Conference Room County Commissioner Joe Nagel called the meeting to order at 3:00 p.m. Members present were Council Members Steve Cook, Chad Czmowski and John Lofdahl, County Commissioners Paul Wright, Doug Krueger, Rich Pohlmeier, Ron Shimanski and Joe Nagel, Hutchinson City Administrator Matt Jaunich and County Administrator Pat Melvin. Others present: City of Hutchinson and McLeod County directors and managers Introductions were given of all in attendance. City of Hutchinson — Brief Update Matt Jaunich, City Administrator, provided an update on the happenings in the City of Hutchinson (handout). Mayor Gary Forcier and Council Member Mary Christensen arrived at 3:07 p.m. McLeod County - Brief Update Pat Melvin, County Administrator, provided an update on the happenings in McLeod County. Projects include union negotiations along with the Keystone market study completed in 2016; departmental/organizational restructuring; solid waste projects — ag plastic recycling, roto chopper, storage facility; jail expansion; Trailblazer health insurance pool McKewon Creek It was noted that this is a private ditch that individuals would like to have cleaned out. Landowners are in favor of having this done. Most of this can be cleaned under a DNR general permit however the last southerly leg will require a special permit with the DNR. At this time, the County will be seeking a general permit to complete 90% of the clean out. The question is how to pay for the project and establish what entities pay for what portions. Mike Junge, county attorney, spoke before the group. Mr. Junge explained that this project could be paid for by establishing a special taxing district. This is a $60,000 project that could be funded for 1-3 years with a special taxing district. John Olson, Hutchinson Public Works Manager, explained that the City has taken on assessments previously for this type of work. Creating the district and establishing it as a county -ditch system allows the county to control it. The ditch system is completely clogged up and should be flowing freely. Partnerships have been established and the project is moving along nicely. River Quality/Watersheds Matt Jaunich explained that the City is undertaking a study to determine the water qualities within the City to determine what needs to be done to address water quality issues in the Crow River, Campbell Lake and others. The study will be completed this spring/summer with a complete report done by the end of the year. Hutchinson Joint Planning Ordinance Matt Jaunich explained that there is a perception that the City of Hutchinson "runs" the joint planning board and procedures. That is incorrect as the joint planning board is an arm of the county. That is most likely because the City collects fees, writes the board agenda and the meetings are held at the Hutchinson City Center, however it is not a city function. It was agreed that procedural things can changed to make it clearer to residents. The County Board would have to hold a public hearing on this matter. The Joint Planning Board can work out proposed changes. Solid Waste Recycling and Housekeeper Matt Jaunich noted that the City has concerns with garbage blowing in the area from the solid waste facility especially since it is in the Industrial Park and the City is marketing lots to sell. Sarah Young, Solid Waste Coordinator, noted that staff is looking at methods to reduce and maintain this issue. An outdoor storage building is being planned which will really help with this issue. City of Hutchinson's Sale of Rotochopper The City is now selling a rotochopper that was originally purchased by the County and used by the City which provided services to the cities within the county. The discussion needs to be held as to how the city can dispose of the equipment. Northeast Hutchinson Ring Road Commissioner Joe Nagel noted that a $5-8 million project is on the five-year plan to connect Hwy 22 to approximately 210th Street north of Hutchinson. An open house was held a few years ago with not much opposition. Only 10% of the trips are through trips with the majority of the destination being the City of Hutchinson. The working committee on this project is proposing to conduct a feasibility study to see if it is sensible to build this connection. The consensus was to move ahead with a feasibility study. County -Wide Radio Equipment Replacement Hutchinson Police Chief Dan Hatten spoke of the 800 mHz radio project. He explained that in two years the handheld radios will no longer be maintained by Motorola. This means that if the equipment fails it will not be repaired and instead new equipment will need to be purchased. Chief Hatten is suggesting that the County and City prepare to fund to replace all of the equipment. He is proposing to purchase the equipment long before the chances of failing are likely. Therefore, a discussion should be held on funding the replacement of the equipment used in the field. Trailblazer Update WCAD (made up of 14 cities) is requesting to be removed from the partnership with the Trailblazer system at the end of the year. Discussions are being held on the joint powers board of how the organization should move forward. There was a general discussion on the trail systems, assessing fees and a regional transportation coalition. With regard to assessing fees, the McLeod County Auditor addressed the group about an incorrect billing that was sent to the City in October 2016 and how it was her mistake. The billing that went out was a much lower amount than what was instituted in 2017. Mr. Jaunich expressed concerns with the impact on the 2017 budget and the Commissioners agreed to look into options to work with the City on this item. With no further business to discuss, the meeting was adjourned at 5:15 p.m. HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Agreements with Spring Lake Engineering (Lift Station Controls Upgrade) Department: PW/Eng LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Per a review with the City's Resource Allocation Committee at their February meeting, City staff would like to forward the attached Engineering Services Agreements (Lift Station Controls Upgrade project) with Spring Lake Engineering to the City Council for your consideration. Please note that the not -to -exceed fee amounts for each of the respective agreements (Controls Engineering - $53,424 & Programming Services - $77,544) both exceed $50,000 and require the City Council's formal approval. The origins of this proposed engineering efforts can be found within the attached City Lift Station Evaluation study document. Per this study's conclusions and recommendations, City staff firmly believes that several improvements to the Harmony Lane wastewater lift station should be administered in the near future (programmed for 2017 within the approved City Capital Improvement Plan). However, to design and ultimately implement upgrades to any of the City's lift stations, City staff must clearly establish the future controls/programming of all of our lift stations for consistency/redundancy purposes and account for improved communications with the WWTF's supervisory control and data acquisition (SCADA). Thus, this rather substantial effort most be administered at this time and will be utilized over the next 5 to 10 years as most of our lift stations are upgraded. Based on City staffs extensive reviews and discussions with Spring Lake Engineering and other industry experts, City staff believes that the proposed services have been properly scoped and the associated compensation is appropriate for the defined deliverables. From a financially standpoint, City staff has reviewed the funding of these engineering services and feel that the Wastewater Utility Fund can allocate the appropriate resources to deliver these necessary efforts. BOARD ACTION REQUESTED: Engineering Service Agreements with Spring Lake Engineering Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 130,968.00 Total City Cost: $ 130,968.00 Funding Source: Wastewater Utility Fund Remaining Cost: $ 0.00 Funding Source: Spring Lake Engineerinz 1377 Fireside Dr NE Fridley, MN 55432 651-283-8904 CONTROLS ENGINEERING SERVICES AGREEMENT Project: Hutchinson Lift Station Controls Upgrade This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Spring Lake Engineering, P.A. 1377 Fireside Drive NE Fridley, MN 55432 Who agree as follows: Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. Part V has been included to provided details on the cost. APPROVED FOR OWNER APPROVED FOR SPRING LAKE ENGINEERING By: Printed Name: Title: Date: Hutchinson Proposal - Controls Engineering - Rev2.doc By: Printed Name: Thomas K. Sontag, PE Title: President Date: December 19. 2016 ?-W �S� r) La-) PART I PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was recently completed. The objectives of the study were to standardize pumps and controls across several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work throughout the City. The study recommendations include: • Replace panels which are in poor condition • Upgrade remaining panels with control upgrades • Replace or upgrade the communication system for the lift stations • Install a new master polling system • Purchase a development system for testing (becomes spares after project completion) • Develop a standard preliminary control design for replacement panels • Tailor the standard to each site and procure panels and installation services • Develop a standard preliminary control design for upgraded panels • Tailor the standard to each site and procure components and installation services • Develop standard and documented programming for the lift stations • Develop documented program for the new polling processor • Configure standard local operator stations, then tailor to each site if necessary • Develop Citect SCADA to easily switch to the new controls as sites are upgraded This proposal is for engineering services to upgrade the process control system for lift stations. In general the project will have two similar paths; one path for the replacement panels and the other path for upgrading the remaining panels. Both paths will start with common project planning, followed by design, procurement and construction. We recommend a single electrical contractor to install all of the replacement panels, and a single contractor to upgrade remaining panels with new components. However, installation of the replacement panels does not have to be provided by the same contractor as the panel upgrades. Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide engineering services and preliminary designs to match the requirements of the desired process strategy, backup control, pump installations, and level of controls standardization desired at all lift stations excluding HATS and Main Lift Station. B. SCOPE OF SERVICES Engineering Services to be provided by Spring Lake Engineering for this Project under this Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule): Page 2 1. Project planning — work with the City to plan a project timeline; set control design guidelines; select potential builders, suppliers and contractors; detail how a panel replacement will be conducted; detail how a panel upgrade will be conducted 2. Design — develop a communication design; develop a preliminary design for replacement panels; develop a design for upgraded panel; tailor the designs to each station, taking into account factors such as the condition of existing systems and site 3. Procurement — develop procurement documents such as bills of material for every site and assist the City in developing an RFP for panel fabrication; answer RFI's from panel shops; review panel fabrication proposals; assist City in purchasing parts for upgraded panels; review shop submittals; answer questions raised during fabrication; keep abreast of timelines and delivery; observe a Factory Authorized Test for each panel 4. Installation — develop RFP for installation of replacement panels and the head end communication system, review contractor questions and RFI's, assist the City in coordinating installation; develop RFP for installation of equipment in the upgraded panels, review contractor questions and RFI's, assist the City in coordinating installation, and update drawings for upgrade panels to as -built condition; answer questions from the contractors at the time of installation C. DRAWINGS As with the design and potentially the installation, drawings are divided into two general sets, those for the replacement panels and those for the upgraded panels. Preliminary designs for the replacement panels will be drawn by Spring Lake Engineering and submitted with the RFP's to the panel shops for their proposals. Detailed drawings for the replacement panels will be drafted by the panel shop and released as As -Built Drawings. Field markups by the installer or Engineer will be submitted to the panel shop for incorporation into Final As -Installed drawings. The RFP will require the panel shop to provide final drawings in paper copy and as AutoCAD files. Designs for the panel upgrades will be drawn by Spring Lake Engineering and submitted with the RFP (or other appropriate procurement documentation) to the installation contractor for their proposals. Field markups by the installer or Engineer will be incorporated into final As -Built drawings by Spring Lake Engineering. Spring Lake Engineering will provide final drawings in paper copy and in electronic AutoCAD files. D. IMPLEMENTATION PROGRAMMING Spring Lake Engineering will submit a separate proposal for implementation programming, startup, checkout and training. E. PROJECT TIMING Spring Lake Engineering is prepared to begin the work immediately upon authorization. Given the nature of the work, we recommend completing the work over the course of the spring, summer and fall months. Once the contractors and fabricator are selected, we anticipate a project timeline of approximately eight (8) months. Page 3 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Spring Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake Engineering to complete its Services. 2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring Lake Engineering's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. 3. Provide to Spring Lake Engineering existing information regarding the existence and locations of utilities and other underground facilities. 4. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering to provide the Services. S. Provide alternative pumping and operational support during installation. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined as Engineering in the Scope of Services (Part 1) of this Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost. The total cost for these basic Services will not exceed $53,424 without prior written approval from Owner. B. Spring Lake Engineering will bill Owner monthly, with net payment due in 35 days. C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 4 PART IV SPRING LAKE ENGINEERING, P.A. TERMS AND CONDITIONS ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING 1.1 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Spring Lake Engineering's standard invoicing practices and will be submitted to Owner by Spring Lake Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Spring Lake Engineering for services and expenses within 35 days after receipt of their invoice therefore, the amounts due Spring Lake Engineering will be increased at the rate of 1.59 per month (or the maximum rate of interest permitted by law, if less.) In addition, Spring Lake Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Spring Lake Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Spring Lake Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 35 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 35 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Spring Lake Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. ARTICLE 2 - GENERAL CONSIDERATIONS 2.1 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Spring Lake Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Spring Lake Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Spring Lake Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Spring Lake Engineering shall serve as Owner's prime professional for the Project. Spring Lake Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Spring Lake Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Spring Lake Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Spring Lake Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Spring Lake Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Spring Lake Engineering pursuant to this Agreement. Spring Lake Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Spring lake Engineering. 2.2 Use or Documents A. All Documents are instruments of service in respect to this Project, and belong to Owner, but Spring Lake Engineering shall retain the right to reuse, at the discretion of Spring Lake Engineering, any information contained in the Documents. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Spring Lake Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Spring Lake Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will beat the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project by Owner with written permission from Spring Lake Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Spring Lake Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Spring Lake Engineering or its Subconsultants. Owner shall indemnify and hold harmless Spring Lake Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2 2.3 2.4 PART IV Insurance A. Spring Lake Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Spring Lake Engineering. 2.5 Dispute Resolution A. Owner and Spring Lake Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.6 Hazardous Environmental Condition A. Owner represents to Spring Lake Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Spring Lake Engineering the existence of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Spring Lake Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.7 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Spring Lake Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Spring Lake Engineering or its officers, directors, partners, employees in the performance and furnishing of Spring Lake Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Spring Lake Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Spring Lake Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Spring Lake Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Spring Lake Engineering negligence bears to the total negligence of Owner. Spring Lake Engineering, and all other negligent entities and individuals. The percentage share of each party's liability will be determined by McLeod County District Court. Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2 PART V DETAILED COST SCHEDULE Hutchinson Lift Station Controls Upgrade Controls Engineering Task Hours Rate Cost Planning 16 120 $1,920 Design Communication System 16 120 $1,920 Panels for Replacement Develop preliminary design 40 120 $4,800 Develop RFP for Panels 24 120 $2,880 Develop Site Plan and Demo Drawings 24 120 $2,880 Develop RFP for Installation 24 120 $2,880 Panels for Upgrade Develop preliminary design 16 120 $1,920 Develop details and drawings per site 80 120 $9,600 Develop Bill of Materials for equipment 24 120 $2,880 Develop RFP for Installation 24 120 $2,880 Procurement documents for communication 8 120 $960 Review proposals and select vendors 8 120 $960 Review submittals 8 120 $960 Answer panel/equipment vendor questions 8 120 $960 Answer installation questions 8 120 $960 Factory Authorized Test (FAT) 16 120 $1,920 Examine field installations 8 120 $960 Coordinate startup 16 120 $1,920 Project management and execution 16 120 $1,920 AutoCAD support 40 60 $4,800 Time Total: $50,880 Approx: 1 day per site plus 8 trips Travel: $2,544 Total: 1 $53,424 Page 7 Sprint Lake Enzineerinz 1377 Fireside Dr NE Fridley, MN 55432 651-283-8904 IMPLEMENTATION PROGRAMMING SERVICES AGREEMENT Project: Hutchinson Lift Station Controls Upgrade This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Spring Lake Engineering, P.A. 1377 Fireside Drive NE Fridley, MN 55432 Who agree as follows: Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. Part V has been included to provided details on the cost. APPROVED FOR OWNER APPROVED FOR SPRING LAKE ENGINEERING By: Printed Name: Title: Date: By: Printed Name: Thomas K. Sontag, PE Title: President Date: December 30, 2016 Hutchinson Proposal - Implementation Programming - Rev2 Shell.doc PART PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was recently completed. The objectives of the study were to standardize pumps and controls across several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work throughout the City. The study recommendations include: • Replace panels which are in poor condition • Upgrade remaining panels with control upgrades • Replace or upgrade the communication system for the lift stations • Install a new master polling system • Purchase a development system for testing (becomes spares after project completion) • Develop a standard preliminary control design for replacement panels • Tailor the standard to each site and procure panels and installation services • Develop a standard preliminary control design for upgraded panels • Tailor the standard to each site and procure components and installation services • Develop standard and documented programming for the lift stations • Develop documented program for the new polling processor • Configure standard Local Operator Station (LOS), then tailor to each site if necessary • Develop Cited SCADA to easily switch to the new controls as sites are upgraded This proposal is to provide integration programming, startup, checkout and training services for the lift station controls upgrade project. This will include programming and control strategies for the Lift Station PLC's (Programmable Logic Controller), configuring of LOC's, programming of the polling PLC, and configuration of Citect HMI to integrate the new controls into the existing SCADA system and provide an interface with the polling PLC. Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide engineering services and preliminary designs to match the requirements of the desired process strategy, backup control, pump installations, and level of controls standardization desired at all lift stations excluding HATS and Main Lift Station. B. SCOPE OF SERVICES Basic Services to be provided by Spring Lake Engineering for this Project under this Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule): Programming • Develop the polling PLC • Develop standard Local Operator Station Page 2 • Develop standard Lift Station program • Develop Citect SCADA interface with new polling PLC • Review new screens and programming with WWTP • Support decommissioning of communication in the LC3000 by others • Tailor standard PLC to each site as necessary • Tailor standard Local Operator Station to each site as necessary • Configure SCADA to each site as necessary • Startup and Checkout • Train operators • Provide standard control strategy and documentation C. HARMONY Harmony Lift Station is not included in this proposal as it was included under separate cover. D. PLC AND LOS MANUFACTURER It is assumed that Rockwell Allen Bradley MicroLogix PLC's and Allen Bradley PanelView's (or similar) will be used on the project. E. PROJECT TIMING Spring Lake Engineering is prepared to begin the work immediately upon authorization, and will match the schedule of the Lift Station Controls Upgrade Project. Page 3 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Spring Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake Engineering to complete its Services. 2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring Lake Engineering's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. 3. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering to provide the Services. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined as Programming in the Scope of Services (Part 1) of this Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost. The total cost for these basic Services will not exceed $77,544 without prior written approval from Owner. B. Spring Lake Engineering will bill Owner monthly, with net payment due in 35 days. C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 4 PART IV SPRING LAKE ENGINEERING, P.A. TERMS AND CONDITIONS ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING 1.1 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Spring Lake Engineering's standard invoicing practices and will be submitted to Owner by Spring Lake Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Spring Lake Engineering for services and expenses within 35 days after receipt of their invoice therefore, the amounts due Spring Lake Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Spring Lake Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Spring Lake Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Spring Lake Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 35 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 35 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Spring Lake Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date of termination. ARTICLE 2 - GENERAL CONSIDERATIONS 2.1 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Spring Lake Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Spring Lake Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Spring Lake Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Spring Lake Engineering shall serve as Owner's prime professional for the Project. Spring Lake Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Spring Lake Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Spring Lake Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Spring Lake Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Spring Lake Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Spring Lake Engineering pursuant to this Agreement. Spring Lake Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Spring Lake Engineering. 2.2 Use or Documents A. All Documents are instruments of service in respect to this Project, and belong to Owner, but Spring Lake Engineering shall retain the right to reuse, at the discretion of Spring Lake Engineering, any information contained in the Documents. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Spring Lake Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Spring Lake Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project by Owner with written permission from Spring Lake Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Spring Lake Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Spring Lake Engineering or its Subconsultants. Owner shall indemnify and hold harmless Spring Lake Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2 2.3 2.4 PART IV Insurance A. Spring Lake Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Spring Lake Engineering. 2.5 Dispute Resolution A. Owner and Spring Lake Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.6 Hazardous Environmental Condition A. Owner represents to Spring Lake Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Spring Lake Engineering the existence of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Spring Lake Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.7 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Spring Lake Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Spring Lake Engineering or its officers, directors, partners, employees in the performance and furnishing of Spring Lake Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Spring Lake Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Spring Lake Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Spring Lake Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Spring Lake Engineering negligence bears to the total negligence of Owner. Spring Lake Engineering, and all other negligent entities and individuals. The percentage share of each part's liability will be determined by McLeod County District Court. Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2 PART V DETAILED COST SCHEDULE Hutchinson Lift Station Controls Upgrade Implementation Programming Lift Station PLC Program (hours) LOS Program (hours) SCADA Program (hours) Startup & Checkout (hours) Training /Review (hours) Documentation (hours) Rate Total Controls Cost 5TH AVENUE SW 8 8 8 8 1 2 $120 $4,200 CAMPBELL LANE 8 8 8 8 1 2 $120 $4,200 DELAWARE 8 8 8 8 1 2 $120 $4,200 ELEMENTARY 8 8 8 8 1 2 $120 $4,200 HWY 15 8 8 8 8 1 2 $120 $4,200 MCDONALDS 8 8 8 8 1 1 2 $120 $4,200 OTTER LAKE 8 8 8 8 1 2 $120 $4,200 OUR SAVIOR'S 8 8 8 8 1 2 $120 $4,200 SHADY RIDGE 8 8 8 8 1 2 $120 $4,200 STONEY POINT 8 8 8 8 1 2 $120 $4,200 EQ BASIN 10 10 8 8 1 1 2 $120 $4,680 $0 Head End PLC/Radio(cell) 40 60 32 1 4 $120 $16,440 Develop Standard LS 40 40 10 1 8 1 $120 $11,880 LOS (Local Operator Station) Notes: 1. Travel of 1 day per site plus 8 trips 2. Harmony not included 3. LOS (Local Operator Station (e.g. PanelView)) Page 7 Time Total: $75,000 Travel: $2,544 Total: $77,544 Spring Lake Enaineerina 1377 Fireside Dr NE Fridley, MN 55432 651-283-8904 CONTROLS ENGINEERING SERVICES AGREEMENT Project: Hutchinson Lift Station Controls Upgrade This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Spring Lake Engineering, P.A. 1377 Fireside Drive NE Fridley, MN 55432 Who agree as follows: Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. Part V has been included to provided details on the cost. APPROVED FOR OWNER By: Printed Name: Matt Jaunich Title: City Administrator Date: March 28, 2017 Hutchinson Proposal - Controls Engineering - Revl.doc APPROVED FOR SPRING LAKE ENGINEERING By: Printed Name: Thomas K. Sontae. PE Title: President Date: December 19. 2016 PART I PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was recently completed. The objectives of the study were to standardize pumps and controls across several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work throughout the City. The study recommendations include: • Replace panels which are in poor condition • Upgrade remaining panels with control upgrades • Replace or upgrade the communication system for the lift stations • Install a new master polling system • Purchase a development system for testing (becomes spares after project completion) • Develop a standard preliminary control design for replacement panels • Tailor the standard to each site and procure panels and installation services • Develop a standard preliminary control design for upgraded panels • Tailor the standard to each site and procure components and installation services • Develop standard and documented programming for the lift stations • Develop documented program for the new polling processor • Configure standard local operator stations, then tailor to each site if necessary • Develop Citect SCADA to easily switch to the new controls as sites are upgraded This proposal is for engineering services to upgrade the process control system for lift stations. In general the project will have two similar paths; one path for the replacement panels and the other path for upgrading the remaining panels. Both paths will start with common project planning, followed by design, procurement and construction. We recommend a single electrical contractor to install all of the replacement panels, and a single contractor to upgrade remaining panels with new components. However, installation of the replacement panels does not have to be provided by the same contractor as the panel upgrades. Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide engineering services and preliminary designs to match the requirements of the desired process strategy, backup control, pump installations, and level of controls standardization desired at all lift stations excluding HATS and Main Lift Station. B. SCOPE OF SERVICES Engineering Services to be provided by Spring Lake Engineering for this Project under this Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule): Page 2 1. Project planning — work with the City to plan a project timeline; set control design guidelines; select potential builders, suppliers and contractors; detail how a panel replacement will be conducted; detail how a panel upgrade will be conducted 2. Design — develop a communication design; develop a preliminary design for replacement panels; develop a design for upgraded panel; tailor the designs to each station, taking into account factors such as the condition of existing systems and site 3. Procurement — develop procurement documents such as bills of material for every site and assist the City in developing an RFP for panel fabrication; answer RFI's from panel shops; review panel fabrication proposals; assist City in purchasing parts for upgraded panels; review shop submittals; answer questions raised during fabrication; keep abreast of timelines and delivery; observe a Factory Authorized Test for each panel 4. Installation — develop RFP for installation of replacement panels and the head end communication system, review contractor questions and RFI's, assist the City in coordinating installation; develop RFP for installation of equipment in the upgraded panels, review contractor questions and RFI's, assist the City in coordinating installation, and update drawings for upgrade panels to as -built condition; answer questions from the contractors at the time of installation C. DRAWINGS As with the design and potentially the installation, drawings are divided into two general sets, those for the replacement panels and those for the upgraded panels. Preliminary designs for the replacement panels will be drawn by Spring Lake Engineering and submitted with the RFP's to the panel shops for their proposals. Detailed drawings for the replacement panels will be drafted by the panel shop and released as As -Built Drawings. Field markups by the installer or Engineer will be submitted to the panel shop for incorporation into Final As -Installed drawings. The RFP will require the panel shop to provide final drawings in paper copy and as AutoCAD files. Designs for the panel upgrades will be drawn by Spring Lake Engineering and submitted with the RFP (or other appropriate procurement documentation) to the installation contractor for their proposals. Field markups by the installer or Engineer will be incorporated into final As -Built drawings by Spring Lake Engineering. Spring Lake Engineering will provide final drawings in paper copy and in electronic AutoCAD files. D. IMPLEMENTATION PROGRAMMING Spring Lake Engineering will submit a separate proposal for implementation programming, startup, checkout and training. E. PROJECT TIMING Spring Lake Engineering is prepared to begin the work immediately upon authorization. Given the nature of the work, we recommend completing the work over the course of the spring, summer and fall months. Once the contractors and fabricator are selected, we anticipate a project timeline of approximately eight (8) months. Page 3 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Spring Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake Engineering to complete its Services. 2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring Lake Engineering's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. 3. Provide to Spring Lake Engineering existing information regarding the existence and locations of utilities and other underground facilities. 4. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering to provide the Services. 5. Provide alternative pumping and operational support during installation. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined as Engineering in the Scope of Services (Part 1) of this Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost. The total cost for these basic Services will not exceed $53,424 without prior written approval from Owner. B. Spring Lake Engineering will bill Owner monthly, with net payment due in 30 days. C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 4 PART IV SPRING LAKE ENGINEERING, P.A. TERMS AND CONDITIONS ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING 1.1 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Spring Lake Engineering's standard invoicing practices and will be submitted to Owner by Spring Lake Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Spring Lake Engineering for services and expenses within 30 days after receipt of their invoice therefore, the amounts due Spring Lake Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Spring Lake Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Spring Lake Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Spring Lake Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 30 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 30 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Spring Lake Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date oftermination. ARTICLE 2 -GENERAL CONSIDERATIONS 2.1 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Spring Lake Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Spring Lake Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Spring Lake Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Spring Lake Engineering shall serve as Owner's prime professional for the Project. Spring Lake Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Spring Lake Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Spring Lake Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Spring Lake Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Spring Lake Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Spring Lake Engineering pursuant to this Agreement. Spring Lake Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Spring Lake Engineering. 2.2 Use or Documents A. All Documents are instruments of service in respect to this Project, and Spring Lake Engineering shall retain an ownership and property interest therein (including the right of reuse at the discretion of Spring Lake Engineering) whether or not the project is completed. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Spring Lake Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Spring Lake Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project my Owner with written permission from Spring Lake Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Spring Lake Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Spring Lake Engineering or its Subconsultants. Owner shall indemnify and hold harmless Spring Lake Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2 2.3 2.4 PART IV Insurance A. Spring Lake Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Spring Lake Engineering. 2.5 Dispute Resolution A. Owner and Spring Lake Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.6 Hazardous Environmental Condition A. Owner represents to Spring Lake Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Spring Lake Engineering the existence of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Spring Lake Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.7 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Spring Lake Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Spring Lake Engineering or its officers, directors, partners, employees in the performance and furnishing of Spring Lake Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Spring Lake Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Spring Lake Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Spring Lake Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Spring Lake Engineering negligence bears to the total negligence of Owner. Spring Lake Engineering, and all other negligent entities and individuals. Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2 PART V DETAILED COST SCHEDULE Hutchinson Lift Station Controls Upgrade Controls Engineering Task Hours Rate Cost Planning 16 120 $1,920 Design Communication System 16 120 $1,920 Panels for Replacement Develop preliminary design 40 120 $4,800 Develop RFP for Panels 24 120 $2,880 Develop Site Plan and Demo Drawings 24 120 $2,880 Develop RFP for Installation 24 120 $2,880 Panels for Upgrade Develop preliminary design 16 120 $1,920 Develop details and drawings per site 80 120 $9,600 Develop Bill of Materials for equipment 24 120 $2,880 Develop RFP for Installation 24 120 $2,880 Procurement documents for communication 8 120 $960 Review proposals and select vendors 8 120 $960 Review submittals 8 120 $960 Answer panel/equipment vendor questions 8 120 $960 Answer installation questions 8 120 $960 Factory Authorized Test (FAT) 16 120 $1,920 Examine field installations 8 120 $960 Coordinate startup 16 120 $1,920 Project management and execution 16 120 $1,920 AutoCAD support 40 60 $4,800 Time Total: $50,880 Approx: 1 day per site plus 8 trips I Travel: $2,544 Total: 1 $53,424 Page 7 Spring Lake Enaineerina 1377 Fireside Dr NE Fridley, MN 55432 651-283-8904 IMPLEMENTATION PROGRAMMING SERVICES AGREEMENT Project: Hutchinson Lift Station Controls Upgrade This Agreement is by and between: City of Hutchinson (Owner) 111 Hassan Street SE Hutchinson, MN 55350-2522 and Spring Lake Engineering, P.A. 1377 Fireside Drive NE Fridley, MN 55432 Who agree as follows: Owner hereby engages Spring Lake Engineering to perform the Services set forth in Part I for the compensation set forth in Part III. Spring Lake Engineering will be authorized to commence the Services upon execution and receipt of this Agreement from Owner. Owner and Spring Lake Engineering agree that this signature page, together with Parts I through IV attached, constitute the entire agreement for this Project. Part V has been included to provided details on the cost. APPROVED FOR OWNER By: Printed Name: Matt Jaunich Title: Citv Administrator APPROVED FOR SPRING LAKE ENGINEERING By: Printed Name: Thomas K. Sontae. PE Title: President Date: March 28, 2017 Date: December 30, 2016 Hutchinson Proposal - Implementation Programming - Revl.doc PART I PROJECT DESCRIPTION/SCOPE OF SERVICES/TIMING A. PROJECT DESCRIPTION A comprehensive study for all of the lift stations in the City of Hutchinson's collection system was recently completed. The objectives of the study were to standardize pumps and controls across several lift stations, evaluate the condition of the lift stations, and prioritize rehabilitation work throughout the City. The study recommendations include: • Replace panels which are in poor condition • Upgrade remaining panels with control upgrades • Replace or upgrade the communication system for the lift stations • Install a new master polling system • Purchase a development system for testing (becomes spares after project completion) • Develop a standard preliminary control design for replacement panels • Tailor the standard to each site and procure panels and installation services • Develop a standard preliminary control design for upgraded panels • Tailor the standard to each site and procure components and installation services • Develop standard and documented programming for the lift stations • Develop documented program for the new polling processor • Configure standard Local Operator Station (LOS), then tailor to each site if necessary • Develop Citect SCADA to easily switch to the new controls as sites are upgraded This proposal is to provide integration programming, startup, checkout and training services for the lift station controls upgrade project. This will include programming and control strategies for the Lift Station PLC's (Programmable Logic Controller), configuring of LOC's, programming of the polling PLC, and configuration of Citect HMI to integrate the new controls into the existing SCADA system and provide an interface with the polling PLC. Spring Lake Engineering will work with Nero Engineering and the City of Hutchinson to provide engineering services and preliminary designs to match the requirements of the desired process strategy, backup control, pump installations, and level of controls standardization desired at all lift stations excluding HATS and Main Lift Station. B. SCOPE OF SERVICES Basic Services to be provided by Spring Lake Engineering for this Project under this Agreement are as follows (also see attached and corresponding Design & Expense Fee Schedule): Programming • Develop the polling PLC • Develop standard Local Operator Station Page 2 • Develop standard Lift Station program • Develop Citect SCADA interface with new polling PLC • Review new screens and programming with WWTP • Support decommissioning of communication in the LC3000 by others • Tailor standard PLC to each site as necessary • Tailor standard Local Operator Station to each site as necessary • Configure SCADA to each site as necessary • Startup and Checkout • Train operators • Provide standard control strategy and documentation C. HARMONY Harmony Lift Station is not included in this proposal as it was included under separate cover. D. PLC AND LOS MANUFACTURER It is assumed that Rockwell Allen Bradley MicroLogix PLC's and Allen Bradley PanelView's (or similar) will be used on the project. E. PROJECT TIMING Spring Lake Engineering is prepared to begin the work immediately upon authorization, and will match the schedule of the Lift Station Controls Upgrade Project. Page 3 PART II OWNER RESPONSIBILITIES A. In addition to other responsibilities of Owner set forth in this Agreement, Owner shall: 1. Identify a person authorized to act as the Owner's representative to respond to questions and make decisions on behalf of Owner, accept completed documents, approve payments to Spring Lake Engineering, and serve as liaison with Spring Lake Engineering as necessary for Spring Lake Engineering to complete its Services. 2. Furnish to Spring Lake Engineering copies of existing documents and data pertinent to Spring Lake Engineering's Scope of Services, including but not limited to and where applicable: design and record drawings for existing facilities; property descriptions, land use restrictions, surveys, geotechnical and environmental studies, or assessments. 3. Provide Spring Lake Engineering safe access to premises necessary for Spring Lake Engineering to provide the Services. PART III COMPENSATION, BILLING AND PAYMENT A. Compensation for the work as defined as Programming in the Scope of Services (Part 1) of this Agreement shall be in accordance with Spring Lake Engineering's standard chargeout rates in effect at the time the Services are performed (see the attached Fee Schedule). Routine expenses will be billed at cost. The total cost for these basic Services will not exceed $77,544 without prior written approval from Owner. B. Spring Lake Engineering will bill Owner monthly, with net payment due in 30 days. C. Spring Lake Engineering will notify Owner if Project scope changes require modifications to the above -stated contract value. Services relative to scope changes will not be initiated without authorization from Owner. Page 4 PART IV SPRING LAKE ENGINEERING, P.A. TERMS AND CONDITIONS ARTICLE 1- PAYMENTS TO SPRING LAKE ENGINEERING 1.1 Other Provisions Concerning Payment A. Preparation of Invoices. Invoices will be prepared monthly in accordance with Spring Lake Engineering's standard invoicing practices and will be submitted to Owner by Spring Lake Engineering, unless otherwise agreed. The amount billed in each invoice will be calculated as set forth in Proposal or Task Order. B. Payment of Invoices. Invoices are due and payable upon receipt If Owner fails to make any payment due Spring Lake Engineering for services and expenses within 30 days after receipt of their invoice therefore, the amounts due Spring Lake Engineering will be increased at the rate of 1.5% per month (or the maximum rate of interest permitted by law, if less.) In addition, Spring Lake Engineering may after giving seven days written notice to Owner, suspend services under this Agreement until Spring Lake Engineering has been paid in full all amounts due for services, expenses, and other related charges. Design professionals shall not have any liability whatsoever to the Client for any costs or damages as a result of such suspension caused by any breach of this Agreement by the Client. Payments will be credited first to interest then to principal. C. As required by the Construction Lien Law, Spring Lake Engineering hereby notifies Owner that persons or companies furnishing labor or materials for the construction on Owner's land may have lien rights on Owner's land and buildings if not paid. D. Disputed Invoices. If the Client objects to any portion of an invoice, the Client shall so notify the Design Professional in writing within 30 calendar days of receipt of the invoice. The Client shall identify the specific cause of the disagreement and shall pay when due that portion of the invoice not in dispute. Interest as stated shall be paid by the Client on all disputed invoiced amounts resolved in the Design Professional's favor and unpaid for more than 30 calendar days after date of submission. E. Payments Upon Termination. In the event of any termination under Paragraph 2.04, Spring Lake Engineering will be entitled to invoice Owner and will be paid in accordance with Proposal for all services performed or furnished and all Reimbursable Expenses incurred through the effective date oftermination. ARTICLE 2 -GENERAL CONSIDERATIONS 2.1 Standards of Performance A. The standard of care for all professional services and related services performed or furnished by Spring Lake Engineering under this Agreement will be the care and skill ordinarily used by members of their profession practicing under similar circumstances at the same time and in the same locality. Spring Lake Engineering makes no warranties, expressed or implied, under this Agreement, in connection with their services. B. Spring Lake Engineering shall perform or furnish professional services and related services in phases of the Project to which this Agreement applies. Spring Lake Engineering shall serve as Owner's prime professional for the Project. Spring Lake Engineering may employ such Subconsultants as they deem necessary to assist in the performance or furnishing of the services. Spring Lake Engineering shall not be required to employ any Subconsultant unacceptable to them. C. Spring Lake Engineering and Owner will endeavor to comply with applicable Laws or Regulations. This Agreement is based on these requirements as of its Effective Date. Changes to these requirements after Effective Date of this Agreement may be the basis or modifications to Owner's responsibilities or to Spring Lake Engineering's scope of services, times of performance, or compensation. D. Owner shall be responsible for, and Spring Lake Engineering may rely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Owner to Spring Lake Engineering pursuant to this Agreement. Spring Lake Engineering may use such requirements, reports, data, and information in performing or furnishing services under this Agreement. E. Owner shall make decisions and carry out its other responsibilities in a timely manner and shall bare all costs incident thereto so as not to delay the services of Spring Lake Engineering. 2.2 Use or Documents A. All Documents are instruments of service in respect to this Project, and Spring Lake Engineering shall retain an ownership and property interest therein (including the right of reuse at the discretion of Spring Lake Engineering) whether or not the project is completed. B. Copies of Documents that may be relied upon by Owner are limited to the printed copies (also known as hard copies) that are signed or sealed by Spring Lake Engineering. Files in electronic media format of text, data, graphics, or of other types that are furnished by Spring Lake Engineering to Owner are only for convenience of Owner. Any conclusion or information obtained or derived from such electronic files will be at the user's sole risk. C. Owner may make, and retain, and reuse copies of Documents for information and reference in connection with use on the Project my Owner with written permission from Spring Lake Engineering. Such Documents are not intended or represented to be suitable for reuse by Owner or others on extensions of the Project or on any other project. Any such reuse or modification without written verification or adaptation by Spring Lake Engineering, as appropriate for the specific purpose intended, will be at Owner's sole risk and without liability or legal exposure to Spring Lake Engineering or its Subconsultants. Owner shall indemnify and hold harmless Spring Lake Engineering and its Subconsultants from all claims, damages, losses, and expenses, including attorneys' fees arising out of or resulting therefrom. D. If there is a discrepancy between the electronic files and the hard copies, the hard copies govern. Spring Lake Engineering, P.A. Terms & Conditions Page 1 of 2 2.3 2.4 PART IV Insurance A. Spring Lake Engineering shall procure and maintain Professional Liability, General Liability, Workers Compensation, and Automotive Liability which are applicable to the Project B. Owner shall procure and maintain General Liability and Property Insurance policies which are applicable to the Project. Termination A. The obligation to provide further services under this Agreement may be terminated: 1. For cause, by either party upon 30 days written notice in the event of substantial failure upon the other party to perform in accordance with the terms hereof through no fault of the terminating party 2. For Convenience, by Owner effective upon the receipt of notice by Spring Lake Engineering. 2.5 Dispute Resolution A. Owner and Spring Lake Engineering agree to negotiate all disputes between them in good faith for a period of 30 days from the date of notice, prior to exercising their rights under provisions of this Agreement, or under law. B. Mediation - In an effort to resolve any conflicts that arise during the design or construction of the project or following the completion of the project, the Client and the Design Professional agree that all disputes between them arising out of or relating to this Agreement shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Client and the Design Professional further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with subcontractors, subconsultants, suppliers, or fabricators so retained, thereby providing mediation as the primary method for dispute resolution between the parties to those agreements. 2.6 Hazardous Environmental Condition A. Owner represents to Spring Lake Engineering that to the best of its knowledge, a Hazardous Environmental Condition does not exist. B. Owner has disclosed to the best of its knowledge to Spring Lake Engineering the existence of Asbestos, PCB's, Petroleum, Hazardous Waste, or Radioactive Material located at or near the Project Site, including type, quantity, and location. C. It is acknowledged by both parties that Spring Lake Engineering scope of services does not include any services related to asbestos or hazardous or toxic materials. In the event the Design Professional or any other party encounters asbestos or hazardous or toxic materials at the jobsite, or should it become known in any way that such materials may be present at the jobsite or any adjacent areas that may affect the performance of the Design Professional's services, the Design Professional may, at his or her option and without liability for consequential or any other damages, suspend performance of services on the project until the Client retains appropriate specialist consultants or contractors to identity, abate and/or remove the asbestos or hazardous toxic materials, and warrant that the jobsite is in full compliance with applicable laws and regulations. D. The Client agrees, notwithstanding any other provision of this Agreement, to the fullest extent permitted by law, to defend, indemnify and hold harmless the Design Professional, his or her officers partners, employees, agents and consultants from and against any and all claims, suits, demands, liabilities, losses, or cost, including reasonable attorneys' fees and defense costs, resulting or accruing to any and all persons, firms and any other legal entity, caused by, arising out of or in any way connected with the detection, presence, handling, removal, abatement, or disposal of any asbestos or hazardous toxic substances, products or materials that exist on, about or adjacent to the jobsite, whether liability arises under breach of contract or warranty, tort, including negligence, strict liability or statutory liability or any other cause or action. 2.7 Allocation of Risks A. Indemnification 1. To the fullest extent permitted by law, Spring Lake Engineering shall indemnify and hold harmless Owner, Owner's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professions, and all court or arbitration or other dispute resolutions costs) caused solely by the negligent acts or omissions of Spring Lake Engineering or its officers, directors, partners, employees in the performance and furnishing of Spring Lake Engineering's services under this Agreement. 2. To the fullest extent permitted by law, Owner shall indemnify and hold harmless Spring Lake Engineering, its officers, directors partners, employees, and Subconsultants from and against any and all costs, losses, and damages (including but not limited to all fees and charges of engineers, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) caused solely by the negligent acts or omissions of Owner or Owner's officers, directors, partners, employees, and Owner's Consultants with respect to this Agreement or the Project. 3. To the fullest extent permitted by law, Spring Lake Engineering's total liability to Owner and anyone claiming by, through, or under Owner for any cost, loss or damages caused in part by the negligence of Spring Lake Engineering and in part by the negligence of Owner or any other negligent entity or individual, shall not exceed the percentage share that Spring Lake Engineering negligence bears to the total negligence of Owner. Spring Lake Engineering, and all other negligent entities and individuals. Spring Lake Engineering, P.A. Terms & Conditions Page 2 of 2 PART V DETAILED COST SCHEDULE Hutchinson Lift Station Controls Upgrade Implementation Programming Lift Station PLC Program (hours) LOS Program (hours) SCADA Program (hours) Startup & Checkout (hours) Training /Review (hours) Documentation (hours) Rate Total Controls Cost 5TH AVENUE SW 8 8 8 8 1 2 $120 $4,200 CAMPBELL LANE 8 8 8 8 1 2 $120 $4,200 DELAWARE 8 8 8 8 1 2 $120 $4,200 ELEMENTARY 8 8 8 8 1 2 $120 $4,200 HWY 15 8 8 8 8 1 2 $120 $4,200 MCDONALDS 8 8 8 8 1 2 $120 $4,200 OTTER LAKE 8 8 8 8 1 2 $120 $4,200 OUR SAVIOR'S 8 8 8 8 1 2 $120 $4,200 SHADY RIDGE 8 8 8 8 1 2 $120 $4,200 STONEY POINT 8 8 8 8 1 2 $120 $4,200 EQ BASIN 10 1 10 8 8 1 2 $120 $4,680 $0 Head End PLC/Radio(cell) 40 60 32 1 4 $120 $16,440 Develop Standard LS 40 40 10 1 8 $120 $11,880 LOS (Local Operator Station) Notes: 1. Travel of 1 day per site plus 8 trips 2. Harmony not included 3. LOS (Local Operator Station (e.g. PanelView)) Page 7 Time Total: $75,000 Travel: $2,544 Total: $77,544 City of Hutchinson 111 Hassan Street SE I Hutchinson, MN 55350 Owner Project No.: Lift Stations Evaluation City of Hutchinson December 2016 Revision Description Date No. Prepared by: NERD � ENGINEERING 7135 MADISON AVENUE WEST MINNEAPOLIS', MN 55427 (605) 690-9073 jsvennes@ neroeng. com Nero Engineering Project No.: 10007 LIFT STATIONS EVALUATION CITY OF HUTCHINSON TABLE OF CONTENTS Chapter I — Executive summary Chapter II — Introduction...................................................................•• 2.1 General............................................................................... 2.2 Study Objectives............................................................... Chapter III — Existing Conditions...................................................... 3.1 General............................................................................... 3.2 Electrical & Controls........................................................ 3.2.1 Controller........................................................................... 3.2.2 Backup Control................................................................. 3.2.3 Local Operator Station (LOS) ........................................ 3.2.4 Communications............................................................... 3.2.5 SCADA............................................................................... ChapterIV — Approach........................................................................ 4.1 General............................................................................... 4.2 Groups................................................................................ 4.3 Pump Standardization...................................................... 4.4 Prioritization...................................................................... Chapter V — Controls Recommendations .......................................... 5.1 Controller........................................................................... 5.2 Backup Controller............................................................. 5.3 Local Operator Station ..................................................... 5.4 Equipment.......................................................................... 5.5 Drawings and Documentation ........................................ 5.6 Communications............................................................... 5.7 SCADA............................................................................... 5.8 Panels.................................................................................. 5.9 Implementation Plan ......................................................•• 5.10 Controls Cost Estimate .................................................... Chapter VI — Cost Estimate................................................................. 6.1 General............................................................................... Chapter VII — Lift Station Details....................................................... 7.1 General............................................................................... ..........................................................................1 .......................................................................... 2 .......................................................................... 2 .......................................................................... 2 .......................................................................... 3 .......................................................................... 3 .......................................................................... 4 .......................................................................... 4 .......................................................................... 5 .......................................................................... 6 .......................................................................... 6 .......................................................................... 9 ........................................................................10 ........................................................................10 ........................................................................10 ........................................................................11 ........................................................................12 ........................................................................13 ........................................................................13 ........................................................................13 ........................................................................13 ........................................................................14 ........................................................................15 ........................................................................15 ........................................................................16 ........................................................................17 ........................................................................18 ........................................................................19 ........................................................................ 22 ........................................................................ 22 ........................................................................ 24 ........................................................................ 24 LIFT STATIONS EVALUATION CITY OF HUTCHINSON LIST OF TABLES Table 1: Lift Station Current Characteristics .................... Table 2: Lift Station Current Controls .............................. Table 3: Lift Station Groups ............................................... Table 4: Lift Station Rehab Priority ................................... Table 5: Lift Station Control Groups ................................ Table 6: Lift Station Cost Estimate Summary .................. LIST OF FIGURES Figure 1: Radio System Communication ................... Figure 2: Radio Component Detail ............................ APPENDICES Appendix AExisting Conditions Appendix 13—Existing System Curves Appendix C—Pump Options Appendix DDesign Curves Appendix E—Cost Estimates .......................................................................... 3 .......................................................................... 4 ........................................................................10 ........................................................................12 ........................................................................17 ........................................................................ 23 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER I -EXECUTIVE SUMMARY The City of Hutchinson operates and maintains several lift stations with a variety of equipment and configurations among them. Lift station equipment requires routine maintenance due to the harsh environment in which it is located. In the past, the City has handled the equipment replacement and rehabilitation in each lift station separately as needed. As a result, there are several different manufacturers of pumps, controls, and ancillary equipment across the system, even when the lift stations may have similar operating characteristics. Rather than approach each lift station separately, this study will examine the lift stations system -wide so that as maintenance is required over the next 10 years, standard equipment can replace the variety of equipment that is in place now. The purpose of this study was to: • Determine if the same pump could be used in several different lift stations • Standardize the controls • Examine the condition of 13 lift stations • Provide a cost estimate for the rehabilitation of each lift station • Prioritize the rehab efforts. The controls portion of this study addresses the concerns of Hutchinson Public Works for the state of controls at thirteen lift stations and also briefly examines the Main Lift Station (LS -20). The investigation found that stations are controlled by obsolete processors, and are equipped with a variety of backup control systems and control devices. Some stations are equipped both with widely available processors from (Rockwell Allen-Bradley), and obsolete processors. All of these factors make the overall lift station system more complex than it needs to be, susceptible to non -replaceable component failures, and difficult to maintain. This study investigates the state of controls at the sites, compares sites for standardization, develops an orderly plan to upgrade the control system while maintaining system integrity, and provides rough (pre - design) cost estimates of options. This study addresses the following areas: 1. Controller 2. Backup control 3. Local Operator Station 4. Equipment 5. Equipment and Panel Observations 6. Drawings and Documentation 7. Communication 8. Panels 9. Implementation Plan 10. Cost 11. Timeline Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 1 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER II -INTRODUCTION 2.1 GENERAL The City of Hutchinson wastewater staff operates and maintains 15 lift stations with a variety of pumps and equipment among them. The Main lift station is much larger than the other lift stations. It collects a majority of the City's gravity sewer and wastewater from all of the lift stations except HATS and Otter Lake before pumping to the treatment plant. The Roberts Park lift station has recently been reconstructed. These two lift stations are not part of this study. However, the controls in the Main lift station were investigated to aid in the development of the plan for standardizing the controls. There are many different manufacturers of pumps and equipment among the lift stations. In some cases, there may be the same pumps in different lift stations but the discharge elbows are different sizes. The goal of this study is to standardize the pumps and equipment to allow for easier maintenance and more efficient operations. With the same pump in different lift stations, operators can have spare parts for fewer models and also have the ability to move pumps between lift stations if needed. Due to the harsh environment of lift stations, their equipment needs to be routinely maintained and replaced. Rather than approach each lift station separately, this study will examine the lift stations system -wide so that as maintenance is required over the next 10 years, standard equipment can replace the variety of equipment that is in place now. 2.2 STUDY OBJECTIVES The following objectives were met as part of this study: 1. Evaluate the existing conditions and capacities of 13 lift stations 2. Develop hydraulic system head curves for each lift station 3. Select pumps with the intent of making them interchangeable maintaining reasonable efficiency 4. Select standard accessories 5. Develop a plan for standardizing the control panels 6. Prioritize lift station rehabilitations 7. Develop cost estimates for each rehab Nero Project No.: 10007 Owner Project No.: among lift stations while still Nero Engineering Page 2 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER III -EXISTING CONDITIONS 3.1 GENERAL The 13 lift stations included in this study are listed in Table 1 along with their current characteristics. The flowrate, total dynamic head (Mfl), and velocity listed for each station are based on the system head curves developed and the current pumps installed in each station. Additional information on the existing conditions are included in Appendix A. The actual flowrate of each pump was not verified with drawdown tests as part of this study. The physical conditions of each lift station were examined as part of this study including the pumps, access hatches, structures, and control panels. All of the wetwell structures except Our Savior's and Highway 15 were determined to be in good condition and are expected to be suitable for the next 20 years. The current conditions of the pumps, guiderails, access hatches, piping, valves, and control panels varied across the system. The current condition of each lift station is explained in more detail in Chapter VII. Table 1: Lift Station Current Characteristics Lift Station Flowrate (gpm) TDH (ft) Forcemain Velocity (ft/s) Forcemain Diameter (in) 5th Avenue 150 21 3.5 4 Campbell Lane 298 25 6.8 4 Delaware 50 28 5.5 2 Elementary 292 26 3.0 6 EQ Basin 500 18 2.5 10 Harmony Lane 1150 43 4.4 10 HATS 1420 (12") 1650 (20") 70 (12") 65 (20") 3.8 (12") 1.6 (20") 12 & 20 Highway 15 260 28 6.0 4 McDonalds 560 40 5.8 6 Otter Lake 460 (8") 555 (14") 51 (8") 44 (14") 2.7 (8") 1.1 (14") 8 & 14 Our Savior's 210 26 5.9 4 Shady Ridge 220(S) 318 (E) 34(S) 37 (E) 3.3 6 Stoney Point 11 730 66 7.5 6 Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 3 Lift Stations Evaluation City of Hutchinson December 2016 3.2 ELECTRICAL & CONTROLS Fourteen City of Hutchinson lift station panels were investigated to assess current panel conditions, wetwell level and pump controls, communication hardware, power requirements, panel components and documentation. Refer to Appendix A for details. Table 2: Lift Station Current Controls Lift Station PLC LOS SCADA Radio 5th Avenue LC150 IntraLink LC150 Via LC3000 in B10 1710 Campbell Lane LC150 IntraLink LC150 Via LC3000 in B10 1710 Delaware LC150 IntraLink LC150 Via LC3000 in B10 1710 Elementary LC150 IntraLink LC150 Via LC3000 in B10 1710 EQ Basin LC150 IntraLink LC150 Via LC3000 in B10 Fiber Convertors Harmony Lane LC150 IntraLink LC150 Via LC3000 in B10 1710 HATS LC3000 And SLC 5/05 PanelView Direct Ethernet Communication Net 900 Highway 15 LC150 IntraLink LC150 Via LC3000 in B10 1710 Main Lift Station LC3000 And SLC 5/05 PanelView Direct Ethernet Communication Net 900 McDonalds LC150 IntraLink LC150 Via LC3000 in B10 1710 Otter Lake LC150 IntraLink LC150 Via LC3000 in B10 1710 Our Savior's LC150 IntraLink LC150 Via LC3000 in B10 1710 Shady Ridge LC150 IntraLink LC150 Via LC3000 in B10 1710 Stoney Point LC150 IntraLink LC150 Via LC3000 in B10 1710 3.2.1 CONTROLLER Current Controller Most lift stations use a Siemens USFilter LC150 base unit controller and operator interface for wetwell level controls and monitoring. The LC150 base unit controller has pump, float, and other digital inputs as well as the wetwell level analog input wired to it. The LC150 base unit sends digital output signals to the pumps to start and stop based on the inputs, setpoints and internal logic. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 4 Lift Stations Evaluation City of Hutchinson December 2016 The LC150 also communicates with the plant via radio signals to the LC3000 processor in the Administration Building. The head -end SCADA system communicates with the LC3000 to monitor lift station status. Operators can change level and alarm setpoints for the lift stations from SCADA to the LC150. Currently the LC150 base unit controller • is limited in the amount of data transmitted to the SCADA system • uses proprietary software • is limited in vendors that can service hardware and software • uses 12 year old technology HATS and Main HATS and the Main Lift Station are equipped both with an LC3000 controller and with an Allen-Bradley SLC 5/05 processor. These stations communicate directly with the SCADA system by Ethernet via an NMS iNet 900 radio. 3.2.2 BACKUP CONTROL Current Backup In addition to the LC150 controller, each station has a backup control system which operates using the floats. We have found about five types of backup control systems, depending on the vintage of the panel, the manufacturer of pumps, etc. It is essential to have and maintain a backup control system and implementing a standardized system would be more maintainable. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 5 Lift Stations Evaluation City of Hutchinson December 2016 3.2.3 LOCAL OPERATOR STATION (LOS) Current Interface The IntraLink LC150 is a Local Operator Interface inside the panel which displays (using LED columns) the wetwell level, start/stop pump 1 setpoints, start/stop pump 2 setpoints, start/stop pump 3 setpoints and wetwell low/high alarm setpoints. The operator can adjust the above setpoints by pushing the respective arrow pushbuttons at the lift station. Setpoints may also be adjusted at the head -end SCADA HMI. The proposed MicroLogix PLC's do not have a visual interface for level and setpoints, so the panel will require an external method of displaying and accessing control actions at the panel. 3.2.4 COMMUNICATIONS Current System The SCADA system communicates indirectly with the LC150s in the collection system using the LC3000 in the Administration Building. All points in SCADA are directed to the LC3000, which recommunicates with the LC150s via serial 100 MHz radio system featuring now obsolete MDS 1710 radios. The LC3000 connects serially via the fiber optic LAN to the master radio in Building 90 using serial to Ethernet adapters, and copper to fiber adapters. The master serial in Building 90 is connected to the main antenna located on the large tank beside Building 100. The LC3000 in the Administration Building also connects serially via the fiber optic LAN to the LC150 in EQ Basin using serial to Ethernet adapters and copper to fiber adapters. The SCADA system communicates directly with the Main Lift Station and with HATS directly using MDS iNet 900 radio system. The antenna is located on Building 30. The MDS 1710 radio is a licensed 100 MHz radio system that is not compatible with the 900 MHz radio system used for HATS and the Main Lift Station. A new MicroLogix polling master cannot successfully share the existing 100 MHz radio system with the LC3000 in the Administration Building. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 6 Lift Stations Evaluation City of Hutchinson December 2016 CITY OF HUTCHINSON SANITARY & WATERMAIN MARCH, 2016 Figure 1 Radio System Communication Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 7 Lift Stations Evaluation City of Hutchinson December 2016 I L able Keys Serial Serial Ethernet Cats iEthernet Cat5 Ethernet Ethernet Fiber Optic Fiber Optic r Detail: Administraiton BId 10 j LAlV Detail: Bldg 30 MDS Net 900 LC 3000 Adam 6521 LAN Detail: Bld 90 Master Serial Radio MDS 1710 Antenna by Bld 100 Adam 4577 Adam 6521 LC 3000 LAfV Detail: HATS MDS Net 900 LC 3000 Cable Adaptor A/B Net ENI SLC 5/05 Detail: LS20 Main Lilt MDS i1 900 LC 3000 SLC 5/05 Cable Adaptor AjB Net ENI 9300 RADE5 Telephone Detail: Lift Station (Typical) MD 5 1710 LC150 Figure 2 Radio Component Detail Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 8 Lift Stations Evaluation City of Hutchinson December 2016 3.2.5 SCADA The SCADA system is Citect SCADA with servers located at the WxWP and the WTP. Citect SCADA is responsible for keeping live data from the collection system, handling alarms, displaying data, and allowing supervisory operator actions, such as setpoint changes. Current Citect SCADA Points to/from Lift Stations with the LC150: NOTE: Not all these point are wired at every lift station or displayed/available for each station • Station Communication Status • Station Power Fail • Hardwired Float Controls Active • Intrusion Alarm • Wetwell Level • Wetwell Level High • Wetwell Level Low • Wetwell Float High Level • Wetwell Float Low Level • Wetwell Level Alarm High Setpoint • Wetwell Level Alarm Low Setpoint • Wetwell Level Sensor Fail • Pump 1, 2M' Auto • Pump 1, 2 Fail • Pump 1, 2 Overtemperature • Pump 1, 2 Called to Run • Pump 1, 2 Runtime • Pump 1, 2 Daily Runtime • Pump 1, 2 Yesterday Runtime • Pump 1, 2 Seal Moisture Fail • Pump 1, 2 Run Feedback • Stage 1 On Setpoint • Stage 2 On Setpoint • Stage 1 Off Setpoint • Stage 2 Off Setpoint Current Panels Panels are in various conditions and of various ages. Some panels are mounted on wooden posts which have no concrete base. HATS and the Main Lift Station have two control panels, one having an LC3000, and one having an Allen Bradley 5/05 processor. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 9 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER IV -APPROACH 4.1 GENERAL To determine if standard pumps could be used across the system, lift stations were divided into groups that had similar flow and head conditions. From there, the capacities of each lift station were investigated closely by reviewing pump hours, considering forcemain velocities, evaluating how each lift station functioned during heavy rain events, considering potential of development in lift station collection areas, and discussing operations with City staff. All of these things were taken into consideration to determine the appropriate design flowrate of each lift station as the pumps are replaced. In many cases, a range of acceptable flowrates were determined to allow for some flexibility when selecting pumps over the next several years. 4.2 GROUPS The lift stations were broken into groups shown in Table 3. Table 3: Lift Station Groups Group A Group B I Group C Group D 5th Avenue EQ Basin Delaware HATS Campbell Lane Harmony Lane Elementary McDonalds Highway 15 Otter Lake Our Savior's Stoney Point Shady Ridge System head curves were developed for each lift station based on existing plans and the City GIS map. The current pump curves were plotted with the system head curves to determine the current operating points of each pump. The system head curves for each group are shown in Appendix B. Forcemain velocity has a large effect on the proper operation of a pumped wastewater system. Velocities lower than 2 feet per second allow solids to settle in the forcemain which could potentially lead to plugged pipes and lower pumping capacities. When forcemain velocities exceed 6 feet per second, the velocity is well beyond scouring capabilities and the pipe friction losses are increased which results in higher energy costs. For these reasons, a design velocity that falls between 2 and 6 feet per second is recommended, preferably targeting around 3.5 feet per second to balance between scouring and energy efficiency. The forcemain diameters in Group A are either 4- or 6 -inch. The Group A system head curves in Appendix B show the systems that have 4 -inch forcemains with solid lines and the systems that have 6 inch forcemains with dotted lines. The vertical lines represent forcemain velocities for 4- (solid) and 6- (dotted) inch forcemains. The yellow vertical lines represent a 2 feet per second velocity and the red vertical lines represent a 6 feet per second velocity. The forcemain diameters in Group B range from 6- to 14 -inch. The Group B system head curves in Appendix B show 2 feet per second velocity on each curve with a yellow triangle and 6 feet per second Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 10 Lift Stations Evaluation City of Hutchinson December 2016 velocity on each curve with a red triangle. The current operating points for each system are shown by triangles of the same color as the lines. The operating conditions of the Delaware and HATS lift stations are so different than the other lift stations that they are in groups of their own. The system curves showing their current operating points and velocities are shown in Appendix B. 4.3 PUMP STANDARDIZATION In this study, submersible pumps from two manufacturers, Flygt and KSB, were selected for Groups A and B. Above -ground mounted pump stations, like the type offered by Smith and Loveless, were considered, but these types of stations have a depth limitation of 20 feet due to the pump's suction lift abilities. Most of the wetwells in Hutchinson are deeper than 20 feet so these types of pumps were determined to be unsuitable for standardizing across the system. There are a couple options for utilizing the same pump to meet different flow and head conditions. One way is to equip it with a VFD so it can be set at different speeds and another way is to use the same pump with different sized impellers. Using a VFD to achieve different operating points offers more flexibility but adds additional cost as well as another piece of equipment that needs to be operated and maintained. For these reasons, this study explored using the same pump with different impeller sizes. For lift stations that are already equipped with VFDs for phase conversion, the VFDs could also be utilized to operate the pump at a low speed under normal conditions until a high level is reached which would then trigger the pump to operate at high speed. This would save on energy costs for lift stations that have forcemain velocities greater than 4 feet per second while still maintaining capacity for large rain events. It was determined that the same pump with different impellers could be used for Group A and for Group B. The pumps from each manufacturer had slightly different curves which resulted in different operating points. The Flygt and KSB selections are plotted with the system head curves for Groups A and B in Appendix C. There are many more manufacturers of submersible pumps, and as these lift station rehabs progress into projects, there will be even more options to consider beyond Flygt and KSB pumps. An acceptable range of design flows for each station was determined and are displayed on the system head curves in Appendix D. It is recommended that criteria be developed when procuring a pump for each group. Some criteria to consider may be: • City's past experience with Manufacturer and their Pump Representative • Hydraulic fit • Cost (both capital and maintenance) • Horsepower (and operating costs) • Access cover size required and if it will fit through existing During the planning of the first lift station rehab in each group, the pump selection should also be considered for the other lift stations in that group to ensure that pump can be used for all of the stations moving forward. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 11 Lift Stations Evaluation City of Hutchinson December 2016 4.4 PRIORITIZATION The lift station rehab efforts have been prioritized based on the condition assessment and/or need for operational changes. The priority list is shown in Table 4. Table 4: Lift Station Rehab Priority Priority Lift Station 1 Harmony Lane 2 Otter Lake 3 Delaware 4 Shady Ridge 5 Highway 15 6 Our Savior's 7 Campbell Lane 8 McDonald's 9 Elementary 10 Stoney Point 11 5th Avenue Staggered HATS EQ Basin Due to its size, the HATS lift station rehab work is treated differently than the smaller lift stations. The equipment replacement is staggered rather than occurring all at once to keep it operational and reliable. It is recommended maintenance on the HATS lift station continue in this way. The EQ Basin lift station modifications depend on decisions that have yet to be made about necessary improvements in the WWTF headworks building. An impending study of the headworks systems may determine that the overflow to the EQ basin should not happen until after screening in the headworks building which would eliminate the need for screening at the EQ basin lift station. For this reason, it is recommended that the EQ Basin modifications be considered alongside the headworks study. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 12 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER V -CONTROLS RECOMMENDATIONS 5.1 CONTROLLER Recommendation It is proposed that the lift stations be controlled and monitored at each site by a universally maintainable PLC using a standard program configured to the equipment and conditions at that site. Pushbuttons, selector switches, pilot lights, runtime meters and level indicator(s) located at each station would also provide on-site monitoring and controls. Controls and monitoring would still also be done at the head -end SCADA HMI located in the WWT'P administration building. Proposed Controller Since the City of Hutchinson is already using the universally maintainable Allen Bradley SLC5/05 PLCs it is proposed that the City stay within this widely known family of PLCs for the lift stations. A PLC that will accommodate the Input/Output (I/O) count for (' any 2 pump station is the Allen Bradley MicroLogix 1400, 1766- L32AWAA with 2 DI, 12 DO, 4 low resolution Al, and 2 AO. A . • • - 1e w high resolution analog input expansion module is suggested for better wetwell level sensor indication. Dimensions of MicroLogix PLC are 7" L x 3.5" W x 3.5" H This DIN Rail mounted PLC will fit in the current space occupied by r the LC150 controller. Voltages: Analog inputs for this PLC are 0-10VDC (LC150 is also wired 0-10 VDC per electrical drawings). Digital 'inputs /outputs are 0-120 VAC. To accommodate a 3 pump station other I/O expansion, modules are available for the MicroLogix 1400 to expand the I/O count. These 2 inch wide modules are attached to the right hand side of the PLC controller. 5.2 BACKUP CONTROLLER Recommendation Replace all backup controllers with a standardized design. A DIN -mounted design of standard relays and timers may be the most maintainable. A hand switch should be added to the panel to allow the backup float system to be disabled in the event of a float failure. 5.3 LOCAL OPERATOR STATION Recommendation The Local Operator Station should be provided either by a dedicated device, such as an Allen-Bradley PanelView mounted to the inner panel (similar in size and location to the IntraLink LC150), or provided by a hand-held device (tablet or laptop) which connects by cell phone technology directly to the SCADA system. The hand-held solution would be usable at all stations and at the plant, but would not function if the link to the plant were lost. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 13 Lift Stations Evaluation City of Hutchinson December 2016 5.4 EQUIPMENT A standard lift station PLC program would be configured to accommodate the common, remotely monitored station instrumentation. Common instrumentation may include: Wetwell Wetwell Level in Feet Wetwell Floats (up to 4) (On/Ofl) Wetwell Pump (Constant Speed or Variable Speed). Pump Current (amps) Pump Motor Running Status from Motor Starter Contact (Off/Run) Pump Motor Start/Stop Control (On/Ofl) Pump Motor Overload (Normal/Alarm) Pump HOA Switch Status (In Auto/Not in Auto) Pump Seal Moisture Detect (Normal/Alarm) Pump Motor Temperature High (Normal/High) Pump Phase Fail/CB Trip (Normal/Alarm) Wetwell Variable Speed Pump may also include: Pump Speed in % Pump Speed Control in % Pump VFD Fault (Normal/Fault) (in lieu of C/S Pump Overload) Miscellaneous Utility Power to Panel Status (On/Ofd Panel Interior Temperature in DegF Exterior Air Temperature in DegF Panel Heater Status (On/Ofl) Generator in Use (On/Ofl) Lift Station Utility Power Load in KW Communication Status (Normal/Alarm from software) PLC Running (Alarm/Normal from software) Per the above lists the PLC inputs/outputs will need to be able to monitor and control up to: 20 Digital Inputs 8 Digital Outputs 4 Analog Inputs 2 Analog Outputs Observations The following are also suggestions to consider during lift station upgrades: • Panels should maintain wired status indicators for the station, standardized as much as possible • Standardize on panel components as much as economically possible. These would include Surge protectors, circuit breakers, intrinsically safe barriers, soft starters, power transformers, motor starters, UPS/Battery Backup Standardize the hardwired level controller in each panel. Operations and maintenance should be consulted as to their preference and this recommendation investigated Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 14 Lift Stations Evaluation City of Hutchinson December 2016 • Standardize on one diameter (pounds/range) for wetwell Model 6100 level transducers. Per operations and maintenance there are two diameters of pressure elements used for the wetwell level transducers • Standardize the VFDs used. The City of Hutchinson Water Department should also be consulted to note their preferences • If a separate LOS is not installed, a digital readout of wetwell level should be installed on the inner panel face • Investigate speed control for stations with VFDs to minimize start/stop power draw and better wetwell level control • Most panels should have gasketing replaced 5.5 DRAWINGS AND DOCUMENTATION Current Status The quality and existence of electrical drawings for the control panel vary by station. Each station should have a set of accurate electrical drawings. Recommendation Develop new drawings for new panels (provided by the manufacture) and for those panels that currently do not have drawings. Existing drawings should be verified for accuracy and completeness. If electronic files of existing drawings cannot be located then "new" drawings will have to be re -drafted using the old drawings. Drawings "for installation" and I/O lists will need to be developed for the replacement of controllers, radios, LOS and other control equipment to guide the electrician or technician, and the PLC programmer. As -built drawings and electronic copies of the AutoCAD files must be provided to the plant manager. It is also suggested all drawings be laminated and be posted on the respective field panel inner door for quick reference. If this isn't possible, then a printed set of As -Build drawings must be left in the panel. 5.6 COMMUNICATIONS Recommendation Install a new polling master PLC in the Administration building or in Building 90. Connect Citect SCADA to the new polling PLC for communication with all upgraded stations except the EQ Basin. Connect Citect SCADA to the EQ Basin directly on the LAN. Keep the connection from Citect SCADA to HATS and the Main Lift Station. • HATS and the Main Lift Station use a 900 MHz Ethernet radio system (MDS iNet900) to communicate directly to the SCADA system and do not require modification. • The panel at the EQ Basin already has a connection to the LAN. Upgrading the processor in the EQ Basin to a MicroLogix 1400 will allow high speed Ethernet communication between the new PLC and SCADA on the LAN. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 15 Lift Stations Evaluation City of Hutchinson December 2016 For the remaining sites, there are several possible options: install a new master radio and an RF switch to share the existing radio network between old and new polling PLCs; upgrade the radio system to modern equipment and replace antenna and cabling as necessary; or change to cell phone modems (all stations except HATS, Main Lift Station, and EQ Basin). • Option 1: It may be possible to upgrade the master radio and radios at the lift stations with new 100 MHz radios. This will require an appropriate RF Switch and radio to be installed at the beginning of the upgrade. This design, if successful, would allow the LC3000 polling master from the existing installation and the new MicroLogix Master Polling PLC to co -exist on the same radio band until the last station is upgraded. • Option 22: Perform a radio path analysis to determine if an unlicenced 900 MHz radio system is an option. If it is an option, then upgrade the existing 900 MHz systems to new radios, move the master radio and antenna to Building 90/100, and replace the radios and antenna systems at the lift stations as their control panel is upgraded. This places all stations on the LAN, but a Master Polling PLC is still recommended. • Option 3: Install a cell modem at each station (excluding HATS and the Main Lift Station) which securely links to a cell modem at the plant. This places all stations on the LAN, but a Master Polling PLC is still recommended. In all three options, it is recommended that communications be controlled by a Master Polling PLC located at the Plant. The polling PLC can be the same model as the MicroLogix 1400 processor used at the Lift Stations, and should exist near the location of the master radio. The polling PLC and the SCADA system should be programmed with communication system status and communication control, so that operators and managers can monitor the health of communication to each site and be able to take individual sites off scan for maintenance. 5.7 SCADA Possible Additional SCADA Points to/from Lift Stations using new PLC and additional wiring /instrumentation: • Pump Lead/Lag Selection • Manual Pump Start/Stop • All Wetwell Floats Status • Pump Current (amps) • Pump Motor Overload (Normal/Alarm) • Pump Phase Fail/CB Trip (Normal/Alarm) • Pump Speed in % for VFD • Pump Speed Control in % for VFD • Pump VFD Fault (Normal/Fault) (in lieu of C/S Pump Overload) • Panel Interior Temperature in DegF • Exterior Air Temperature in DegF • Panel Heater Status (On/Ofd • Generator in Use (On/Ofd • Lift Station Utility Power Load in KW • PLC Running (Alarm/Normal from software) • Analog Signal Calibration Ranges (Wetwell Level, Speed • Analog Filters (filter out erratic signals) Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 16 Lift Stations Evaluation City of Hutchinson December 2016 5.8 PANELS The lift stations were broken into groups shown in Table 2. Group A includes panels which should be replaced. Group B includes panels which require upgrades to their PLC, LOS and Radio System. Group C includes panels already on the LAN which require upgrades to their PLC and LOS. Group D includes panels which currently require no upgrades. Table 5: Lift Station Control Groups Group A Group B Group C Group D Delaware 5th Avenue SE EQ Basin HATS Harmony Lane Campbell Lane Main Lift Station Otter Lake Elementary Shady Ridge Highway 15 McDonalds Our Savior Stoney Point Current Panels Panels are in various conditions and of various ages. Some panels are mounted on wooden posts which have no cement base. HATS and the Main Lift Station have two control panels, one having an LC3000, and one having an Allen Bradley 5/05 processor. Recommendation Replace obsolete panels and enclosures with new panels and enclosures. Upgrade remaining panels with new PLC's, Local Operator Interface and communications. When the project is over, consider a second project to remove the LC3000 controllers from HATS and the Main Lift Station. Panels to be Entirely Replaced Replace the following lift station panels due to age and deterioration. This would include panel design, drawings, components, fabrication, programming, wiring, installation, and checkout • Delaware • Harmony Lane • Otter Lake • Shady Ridge Panels to have PLCs, LOS and Radio System Replaced Replace the LC150 Controller with a newer, more maintainable PLC and LOS (or handheld device) at the following lift stations. This would include drawings (either update existing or create a new set), components, programming, wiring, installation and checkout. • 51h Avenue SE — Needs drawings • Campbell Lane — Update drawings • Elementary — Needs drawings • Highway 15 — Update drawings • McDonalds— Update drawings • Our Savior— Update drawings • Stoney Point — Needs drawings Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 17 Lift Stations Evaluation City of Hutchinson December 2016 Panels that have a PLC and LOS replacement: • EQ Basin Panels that have no proposed controls changes for this stud • HATS • Main Lift Station 5.9 IMPLEMENTATION PLAN Current System The SCADA system is Citect SCADA with a pair of redundant SCADA tag servers. One server is located at the WNWP and one server is located at the WTP. There are three viewers which connect to the SCADA servers. The SCADA system communicates directly with HATS and the Main Lift Station, but communicates indirectly to the other lift stations via the LC3000 located in the Administration building. As stations are upgraded, communications and data in the LC3000 and in Citect for those stations will cease to update. Further, as stations are removed from the old radio system, it is most likely that communication to remaining sites will slow as the LC3000 receives no responses from the upgraded station. Recommendation Given the unknown timeline of the implementation, a plan should be agreed upon once the implementation schedule is known. The contractors must know the desired steps and schedule to accurately bid the project, and for a smooth transition from the old system to the new system. It is recommended that a design engineer be used to provide detailed standard design and programming, detailed RFPs, RFQs and other documents necessary for the bidding process, and a more detailed review of options for the radio replacement. It is recommended the following sequence be followed for a smooth cutover of SCADA from the old to the new systems: 1. Configure Citect and the existing LC3000 polling master to allow communication to be disabled by site in the old communication system 2. Program the new polling master PLC with the ability to enable communication with the new communication system 3. Configure Citect with new points and screens to talk to the new polling PLC; tag names in Citect can be similar but not identical to the existing tags; descriptions and alarm features can be identical; clearly mark screens as New or Old, Live or Dead 4. For each station cutover: a. Turn off communication between the existing LC3000 and the site using a single button in Citect b. Upgrade the site c. Turn on communication between the new polling PLC and the site d. Perform end-to-end startup testing from the site PLC to the polling PLC to Citect e. Enable New Citect screen and disable Old Citect screen in the navigation f. Migrate the new Citect configuration to the other Citect nodes Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 18 Lift Stations Evaluation City of Hutchinson December 2016 5.1 O CONTROLS COST ESTIMATE Engineering Review communication options Design communication system replacement Replacement Panels Develop preliminary design for replacing a standard 2 pump control panel Develop procurement documents Develop RFP for fabrication Installation of Replacement Panels Develop demolition drawings for panels at each site Develop sequence of installation Develop RFP for installation Upgrade Panels Develop preliminary design for upgrading a standard 2 pump control panel Detail replacements components for each station Develop procurement documents for each upgraded panel Develop sequence of installation Develop RFP for installation Master Polling PLC/Radio and Development Systems Develop procurement documents Develop RFP for installation Assist City in obtaining contractor proposals including responding to questions, addendums and recommendations Fabrication Related Services Review submittals Respond to contractor clarifications and RFI Factory Acceptance Test (FAT) for each replacement panel (1 day for each) Construction Related Services Review submittals Preconstruction meeting Respond to contractor clarifications and RFI Startup services Examine field installation Coordination installation Coordination startup Project management Contingency 10% Cost estimate: $41,300 (approximately 10% of installation and programming) Programming Develop the polling PLC $6,000 Develop standard PanelView $6,000 Develop standard Lift Station program $6,000 Develop Citect SCADA interface with new polling PLC $7,000 Tailor standard PLC to each site as necessary — 8 Hours per site - $800/site Tailor standard LOS to each site as necessary — 8 Hours per site - $800/site Configure SCADA to each site as necessary — 8 Hours per site - $800/site Startup and Checkout — 8 Hours per site - $800/site Train operators - $220/site Document standard control strategy, LOS Screens, and SCADA $2,400 Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 19 Lift Stations Evaluation City of Hutchinson December 2016 Contingency 10% Cost estimate: $79,044 (approximately 20% of panels and installation) Decommission communications from LC3000 (Automatic Systems) Program the existing polling LC3000 and Citect so communications with sites can individually be disabled from a button on the Citect graphic (Complete by Automatic Systems 11 /29/2016) Control Panels All Panels Micrologix PLC plus one Analog input module - $1,200 LOS (PanelView or other) - $1,200 Radio (or Cell modem) - $2,500 Backup system - $1,200 Starters for 2 motors - $900 (Alternate) VFD for 2 motors - $2,000 Uninterruptible Power Supply - $600 Intrinsic barrier (transducer, floats) - $1,200 Transducer, cable - $1,200 Generator hookup and interlock kit - $1,200 O&M and As -Built — 8 Hours - $800 Checkout — 8 Hours - $1,000 Vendor Training —1 Hour - $220 Control Panels to be Upgraded Drawings, Design and Drafting — 9 pages — 8 Hours - $1,000 Back Panel, Components - $2,000 Installation — 32 hours - $4,000 Startup and Checkout — 8 Hours - $1,000 Vendor Training — 2 Hours - $220 Control Panels to be Replaced Drawings, Design and Drafting — 9 pages —16 Hours - $2,000 New Enclosure, Panel, Fabrication, Components — $15,000 - $16,500 Old Panel Demo, New Panel Installation — 48-56 Hours - $6,000 - $7,000 Startup and Checkout — 8 Hours - $1,000 Vendor Training — 2 Hours - $220 Contingency 10% Total estimated cost of Control Panels: $347,204 Head End Master Polling PLC/Radio Micrologix PLC - $800 Radio(Cell) - $2,500 (Cell Modem) - $5,000 (100 MHz radio, serial router, etc.) - $3,500 (900 MHz) Uninterruptible Power Supply, power supply, cables, appurtances - $600 Installation — 8-24 hours - $1,000 (Cell) - $1,000 (100 MHz) - $3,000 (900Mhz) Contingency 10% Cost estimate: $5,390 (cell), $8,140 (100MHz), $8,690 (900MHz) Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 20 Lift Stations Evaluation City of Hutchinson December 2016 Development System (become spares) Micrologix PLC plus one Analog input module - $1,200 LOS (PanelView or other) - $1,200 Uninterruptible Power Supply, power supply, cables, switch - $600 Contingency 10% Cost estimate: $3,300 The controls cost estimate are shown in tables in Appendix E. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 21 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER VI -COST ESTIMATE 6.1 GENERAL Cost estimates were developed for each lift station rehab with the exception of the HATS lift station due to its size and fact that equipment replacement is staggered and the EQ Basin because a more comprehensive evaluation is required to include screening, pump replacement and metering improvements.. The cost estimate details are shown in Appendix E. A summary of the costs in order of priority is shown in Table 6. The future value of the costs are shown based on the year it is assumed the rehab work will be completed and a 3.5% inflation rate. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 22 Lift Stations Evaluation City of Hutchinson December 2016 Table 6: Lift Station Cost Estimate Summary Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 23 City of Hutchinson Lift Station Rehabs Hutchinson, Minnesota SUMMARY CONCEPTUAL COST ESTIMATE Estimated Year Total Initial Cost to Complete Future Value Description ($) Work ($) Upfront Efforts Required. Head End Master and Development Systems 8,700 2017 8,700 Head End PLC/Radio Programming 16,300 2017 16,300 Develop Standard Lift Station Programming 14,600 2017 14,600 Controls Engineering for All Lift Stations 41,300 2017 41,300 Develop Standard Pump Procurement Docs 5,000 2017 5,000 Subtotal Upfront Efforts 85,900 Lift Station: Harmony Lane 112,200 2017 112,200 Otter Lake 89,700 2018 92,900 Delaware 58,700 2018 60,800 Shady Ridge 72,700 2019 77,900 Highway 15 239,000 2020 265,000 Our Savior's 69,300 2021 79,600 Campbell Lane 51,300 2022 61,000 McDonalds 68,400 2023 84,100 Elementary 53,900 2024 68,600 Stoney Point 67,100 2025 88,400 5th Avenue 50,100 2026 68,300 Subtotal Lift Station Rehabs 1,058,800 TOTAL 1,144,700 Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 23 Lift Stations Evaluation City of Hutchinson December 2016 CHAPTER VII -LIFT STATION DETAILS 7.1 GENERAL This chapter provides details for each lift station including existing conditions, current operations, recommendations, and photos. The lift stations are organized by their groups. Nero Project No.: 10007 Nero Engineering Owner Project No.: Page 24 5t" Avenue Address: 1145 51h Ave. SE Existing Conditions Structure Diameter: 5 ft Structure Rim Elevation: 1068.00 ft Structure Bottom Elevation: 1049.33 ft Structure Depth: 18.67 ft Forcemain Diameter: 4m'. Forcemain Length: 505 ft Forcemain Material: DIP Discharge Elevation: 1065.34 ft Valve Location: Vault Access Hatch Clear Opening: 54.5" x 33" Flowrate: 145 gpm TDH: 21 ft Static Head: 14.3 ft Forcemain Velocity: 3.5 ft/s Number of Pumps: 2 Pump Horsepower: 3 Voltage: 208 Phase: 3 VFD: No Current ODerations The 51h Avenue lift station collects wastewater mainly from Warrior Manufacturing. The pumps are adequately sized for normal operations. The station is located in an area that collects stormwater from the Warrior parking lot. During rain events the station gets flooded, but the City will address this issue separately to divert the stormwater away from the structure and/or raise the rim elevation. The structure and internal components are in good condition and adequately sized which places this rehab work low on the priority list. There is not a high potential for any development in the lift station's service area in the next 10 years. y !tiRa 1. i �' Recommendations • Replace pumps, guiderails, discharge piping in wetwell, and valves. • Replace PLC and LOS in existing panel. • Create electrical and control drawings. • Pump Group: A - Flow Range: 145 to 200 gpm - TDH Range: 21 to 28 ft - Discharge Elbow Size: T' Campbell Lane Address: 500 Campbell Lane NW Existing Conditions Structure Diameter: 5 ft Structure Rim Elevation: 1063.05 ft Structure Bottom Elevation: 1044.00 ft Structure Depth: 19.05 ft Forcemain Diameter: 4M'. Forcemain Length: 184 ft Forcemain Material: DIP Discharge Elevation: 1059.00 ft Valve Location: Wetwell Access Hatch Clear Opening 48" x 30" Flowrate: 298 gpm TDH: 25 ft Static Head: 12 ft Forcemain Velocity: 6.8 ft/s Number of Pumps: 2 Pump Horsepower: 5 Voltage: 230 Phase: 1 VFD: Yes, only for phase conversion Current Operations The Campbell Lane lift station collects wastewater from a residential area with approximately 30 homes. Wastewater is pumped from the Campbell Lane lift station into the Shady Ridge lift station collection area. The station is located in the front yard of a residence. During rain events the station does not receive excessive inflow and infiltration. During peak hours of the day the pump cycle time is 75 minutes and other times of the day, the pump cycle time is about 2 hours. The structure and internal components are in good condition; however, the valves are difficult to access inside the wetwell. There is no room for growth in the lift station service area so there is no increase in flow expected in the future. Recommendations • Replace pumps, guiderails, discharge piping in wetwell, and valves. • Install valves with stems that can be operated without entering the wetwell. • Lower the flowrate of the lift stations pumps so that the forcemain velocity is lowered saving on energy costs. • Replace PLC and LOS in existing panel • Update electrical and control drawings • Pump Group: A - Flow Range: 240-290 gpm - TDH Range: 21-25 ft - Discharge Elbow Size: T' Elementary Address: 1375 South Grade Rd SW Existing Conditions Structure Diameter: 6 ft Structure Rim Elevation: 1063.28 ft Structure Bottom Elevation: 1038.10 ft Structure Depth: 25.18 ft Forcemain Diameter: 6M'. Forcemain Length: 687 ft Forcemain Material: DIP Discharge Elevation: 1061.50 ft Valve Location: Buried Access Hatch Clear Opening 48" x 30" Flowrate: 292 gpm TDH: 26 ft Static Head: 20.5 ft Forcemain Velocity: 3 ft/s Number of Pumps: 2 Pump Horsepower: 5 Voltage: 230 Phase: 1 VFD: Yes, for phase conversion Current Operations The Elementary lift station collects water from the school and about 29 homes. During rain events the station receives inflow and infiltration but is able to keep up. The pump cycle is typically 50 minutes and pumps for one minute. The structure is in good condition. There is little growth expected in the lift station's collection area in the future. Recommendations • Replace pumps, guiderails, discharge piping in wetwell, valves, and access hatch. • Rebuild access hatch with new aluminum or SS hinges and the addition of a handle and safety grate. • Replace PLS and LOS in existing panel. • Create electrical and control drawings. • Pump Group: A - Flow Range: 270-300 gpm - TDH Range: 25-26 ft - Discharge Elbow Size: T' 4 r ` ��► fir .. , Highway 15 Address: 45 North High Dr. NW Existing Conditions Structure Diameter: 6 ft Structure Rim Elevation: 1080.76 ft Structure Bottom Elevation: 1060.16 ft Structure Depth: 20.60 ft Forcemain Diameter: 4M'. Forcemain Length: 287 ft Forcemain Material: DIP Discharge Elevation: 1075.83 ft Valve Location: Vault Access Hatch Clear Opening 48" x 32" Flowrate: 260 gpm TDH: 28 ft Static Head: 14.5 ft Forcemain Velocity: 6 ft/s Number of Pumps: 2 Pump Horsepower: 7.5 Voltage: 230 Phase: 3 VFD: No Current Operations The Highway 15 lift station collects wastewater from two commercial buildings and two apartment complexes. The lift station is located on the property of an apartment building and can only be accessed from the apartment's parking lot. There was some I/I during a large rain event but the pumps were able to keep up. The station receives a lot of grease and needs to be cleaned more frequently in the summer months. The control panel gets hot and there are no vent fans. Recommendations • Relocate the lift station so the City can access it without driving on private property. Because the station needs to be cleaned more frequently due to grease, the City needs to be able to access it with heavy equipment without risking damaging the apartment property's parking lot. Two potential locations are at the north end of Michael Ct NW or in the corner south of 202nd Circle and west of Hwy 15. The cost estimate developed in this study assumed the latter location. See below for details. • There could be some growth in the collection area in the future. Install a 6" forcemain to decrease the velocities, save on energy costs and provide future capacity. • Install a flushing valve on the pumps to improve the grease issue in the lift station. • Install new panel with proper ventilation. • Create electrical and control drawings. • Pump Group: A - Flow Range: 280-320 gpm - TDH Range: 22-24 ft - Discharge Elbow Size: 4" Assumptions made for conceptual cost estimate to relocate Highway 15 lift station. Our Savior's Address: 800 Bluff St. NE Existing Conditions Structure Diameter: 5 ft Structure Rim Elevation: 1076.60 ft Structure Bottom Elevation: 1060.93 ft Structure Depth: 15.67 ft Forcemain Diameter: 4M'. Forcemain Length: 567 ft Forcemain Material: PVC Discharge Elevation: 1071.41 ft Valve Location: Buried Access Hatch Clear Opening 48" x 30" Flowrate: 195 gpm TDH: 27.5 ft Static Head: 9.3 ft Forcemain Velocity: 5.5 ft/s Number of Pumps: 2 Pump Horsepower: 5 Voltage: 230 Phase: 1 VFD: Yes, for 3-phase conversion only Current Operations The Our Savior's lift station collects wastewater from the church, one residence, and one industry. The pumps typically cycle every 12 hours and pump for 2 minutes. The lift station was adequate for a large rain event and there is not much growth anticipated in its collection area. There was pitting observed in the wetwell structure. Recommendations • Lower the design flow of the pumps (if possible with group pump selection) so the forcemain velocity is decreased resulting in lower energy costs. • Replace wetwell structure, pumps, guiderails, discharge piping in wetwell, valves, and access hatch. • Replace PLC and LOS in existing panel. • Update electrical and control drawings. • Pump Group: A - Flow Range: 190-220 gpm - TDH Range: 23-28 ft - Discharge Elbow Size: T' "R . . •. i� r�'�ryy �I iYY � r � ,.i is ry r''i�i11 7 ` Shady Ridge Address: 713 Shady Ridge Rd NW Existing Conditions Structure Diameter: 6 ft Structure Rim Elevation: 1061.32 ft Structure Bottom Elevation: 1037.98 ft Structure Depth: 23.34 ft Forcemain Diameter: 6M'. Forcemain Length: 1,796 ft Forcemain Material: DIP Discharge Elevation: 1066.50 ft Valve Location: Wetwell Access Hatch Clear Opening 48" x 30" Flowrate: 220 gpm TDH: 34 ft Static Head: 27 ft Forcemain Velocity: 3.3 ft/s Number of Pumps: 2 Pump Horsepower: 5 Voltage: 480 Phase: 3 VFD: No Current Operations The Shady Ridge lift station collects wastewater from a residential area with 63 homes as well as the Campbell Lane lift station. The lift station receives quite a bit of I/I during high flows but was able to keep up during a 75-100 year rain event. In early 2016, there was a blockage in the forcemain in Shady Ridge Road so a new connection was constructed to discharge in a manhole on 71h Ave. NW. The City plans to address the blockage in the forcemain to the south and would like the flow to discharge to the south normally. The valves in place will allow the either forcemain to be used in the future. About 100 gpm of capacity is gained when the forcemain is discharged to the east on 71h k9' w o A .� `�! A. Ave. due to the shorter forcemain and lower discharge elevation. Recommendations • Replace pumps, guiderails, discharge piping in wetwell, valves, concrete cover, access hatch, and control panel. • Install valves with stems that can be accessed without entering the wetwell. • Design flowrate shall be met by forcemain that discharges to the south. If forcemain to the east is used, extra capacity will be gained. • Replace control panel. • Create electrical and control drawings. • Pump Group: A - Flow Range: 240-260 gpm - TDH Range: 36-37 ft - Discharge Elbow Size: T' EQ Basin Location: WW IP Existing Conditions Structure Dimensions: 10 ft x 7 ft, tin. Structure Rim Elevation: 1048.00 ft Structure Bottom Elevation: 1029.00 ft Structure Depth: 19 ft Forcemain Diameter: 10M'. Forcemain Length: 280 ft Forcemain Material: DIP Discharge Elevation: 1047.25 ft Valve Location: Drywell Access Hatch Clear Opening 30" x 30" Flowrate: 500 gpm TDH: 18 ft Static Head: 14 ft Forcemain Velocity: 2.5 ft/s Number of Pumps: 3 Pump Horsepower: 5 Voltage: 480 Phase: 3 VFD: No Current Operations The EQ Basin lift station pumps wastewater and stormwater that has been collected in the Wastewater Treatment Plant's equalization basin. The EQ Basin is utilized during heavy rain events and if the headworks building needs to be bypassed for maintenance. A 24" pipe from the headworks building enters the wetwell and another 24" pipe connects the wetwell to the adjacent EQ basin. The wastewater that enters the EQ basin lift station is not screened which causes issues when used as a bypass. The forcemain is reduced from 10" to 6" at the Mixed Liquor Splitter Box to be metered and then discharged into the splitter box. Recommendations • Reassess the EQ Lift Station operations to include new pumps, improved metering and screening of the bypass water prior to entering the EQ basin during the headworks study. • Replace discharge piping in structure, valves with stems, discharge elbows and guiderails. • Add VFDs so that pumps can be turned down to introduce flow into the oxidation ditch slowly when conditions allow and can operate at full capacity during heavy rain events. • Increase the size of the 6" meter and piping and install a new 10" meter so that the flow is not limited by the existing piping. • Create electrical and control drawings. • Pump Group: B - Flow Range: 950-1040 gpm - TDH Range: 31-33.5 ft - Discharge Elbow Size: 6" Control Systems c -� lntraLink- LC1SQ L es i Harmony Lane Address: 739 Harmony Lane SW ExistinLy Conditions Structure Diameter: 10 ft Structure Rim Elevation: 1058.44 ft Structure Bottom Elevation: 1037.00 ft Structure Depth: 21.44 ft Forcemain Diameter: 10 in. Forcemain Length: 1,444 ft Forcemain Material: DIP Discharge Elevation: 1069.28 ft Valve Location: Vault Access Hatch Clear Opening 97' x 36" Flowrate: 1,150 gpm TDH: 43 ft Static Head: 30 ft Forcemain Velocity: 4.4 ft/s Number of Pumps: 2 (space for 3) Pump Horsepower: 20 Voltage: 230 Phase: 1 VFD: No Current ODerations The Harmony Lane lift station is an overflow station which only operates when the flow from the gravity collection system flows over a weir in an adjacent manhole. The structure is designed for three pumps. During the recent 75-100 year rain event, one pump was able to keep up. For smaller rain events, the pumps are oversized. The access hatch and control panel are in very poor condition. One of the check valves is not operating. Recommendations • Replace pumps, guiderails, discharge piping in structures, valves, concrete cover, access hatch, and control panel. • Install smaller pumps so that two pumps operating meet the flowrate that one pump meets currently. • Due to the poor condition of the control panel and access hatch, this lift station is high on the priority list. • Replace control panel. • Install VFD for phase conversion. • Create electrical and control drawings. • Pump Group: B - Flow Range: 880-920 gpm - TDH Range: 38-40 ft - Discharge Elbow Size: 6" 1. i y • + �•ti •ti McDonalds Address: 565 Roberts Road St. SW Existing Conditions Structure Diameter: 8 ft Structure Rim Elevation: 1048.49 ft Structure Bottom Elevation: 1022.82 ft Structure Depth: 25.67 ft Forcemain Diameter: 6m'. Forcemain Length: 820 ft Forcemain Material: DIP Discharge Elevation: 1044.70 ft Valve Location: Vault Access Hatch Clear Opening 51" x 33" Flowrate: 560 gpm* TDH: 40 ft* Static Head: 19 ft Forcemain Velocity: 5.8 ft/s Number of Pumps: 2 Pump Horsepower: 10 Voltage: 230 Phase: 3 VFD: No Current Operations The McDonald's lift station collects wastewater from a residential area with 157 homes and one trailer park which has 156 units. The pumps typically cycle every 12 minutes and pump for 3 minutes. The lift station was able to keep up during the 75- 100 year rain event. It was discovered during the study that there are two different pump models installed in the lift station with slightly different operating curves. *There is also a discrepancy between the expected flowrate from the pump and system head curves (525-625 gpm) and the flowrate as a result of a pump down test (235 gpm). Recommendations Determine why there is a discrepancy between the expected and measured flowrates. Replace pumps, guiderails, discharge piping in structures, valves, concrete cover, and access hatch. The limiting factor for this lift station is the forcemain diameter. Ideally the forcemain velocity should be lowered to save on energy costs, but it is not recommended to decrease the pump flowrate to achieve a lower velocity because the capacity required at the station. Consider upsizing the forcemain to 8" during any street reconstruction projects that may occur in the future. Replace PLC and LOS in existing panel. Update electrical and control drawings. Pump Group: B - Flow Range: 550-600 gpm - TDH Range: 38-42 ft - Discharge Elbow Size: 6" �en ■vvr� pill rrr+a _ o e � Otter Lake Address: 990 Lakewood Dr. SW Existing Conditions Structure Diameter: 10 ft Structure Rim Elevation: 1049.13 ft Structure Bottom Elevation: 1018.20 ft Structure Depth: 30.93 ft Forcemain Diameter: 8m'. and 14m'. Forcemain Length: 2,485 ft Forcemain Material: DIP Discharge Elevation: 1059.42 ft Valve Location: Vault Access Hatch Clear Opening 72" x 54" Flowrate: 460 gpm (8'�, 555 gpm (14'� TDH: 51 ft (8'�, 44 ft (1T Static Head: 40 ft Forcemain Velocity: 2.7 ft/s (8'�, 1.1 ft/s (1 T Number of Pumps: 2 Pump Horsepower: 10 Voltage: 230 Phase: 3 VFD: No Current Operations The Otter Lake lift station pumps typically cycle every 40 minutes and operate for 3 minutes. There are dual forcemams, 8" and 14", which discharge in the same manhole. The lift station collection area includes 114 residences and has the potential for future residential development. There is a valved connection in the forcemam to divert the flow into the McDonald's lift station collection area. This route is only used when maintenance is required on the other forcemains. The access hatch and electrical components are in poor condition. Recommendations • Replace pumps, guiderails, discharge piping in structures, valves, concrete cover, access hatch, and control panel. • Due to the poor condition of the access hatch and electrical components, this lift station rehab is high on the priority list. • Replace control panel. • Create electrical and control drawings. • Pump Group: B - Flow Range: 420-480 gpm (8'� - TDH Range: 49-52 ft - Discharge Elbow Size: 6" IF j !l 1 ll, lflrlrlllfll _ flllf1111111 . 1 �f Stoney Point Address: 210 School Road SW Existing Conditions Structure Diameter: 8 ft Structure Rim Elevation: 1050.00 ft Structure Bottom Elevation: 1024.00 ft Structure Depth: 26 ft Forcemain Diameter: 6m'. Forcemain Length: 1127 ft (S), 1251 (N) Forcemain Material: DIP Discharge Elevation: 1052.46 ft (S), 1050.40 (N) Valve Location: Vault Access Hatch Clear Opening: 55" x 39.5" Flowrate: 730 gpm TDH: 66 ft Static Head: 26 ft Forcemain Velocity: 7.5 ft/s Number of Pumps: 2 Pump Horsepower: 20 Voltage: 240 Phase: 3 VFD: Yes Current Operations The Stoney Point lift station collects wastewater from a residential area with 233 homes plus the McDonald's and Roberts Park lift station. The pumps typically cycle every 15 minutes and pump for 3 to 4 minutes. The lift station was replaced in 2003. An 8" forcemain was installed from the new lift station to where two 6" forcemains split in School Road. One 6" forcemain heads south and then east on Lewis Ave. The other 6" forcemain heads north along School Rd and discharges north of the bridge. Currently only the south forcemain is being used because the north forcemain needs to be repaired. Recommendations • Replace pumps, guiderails, discharge piping in structures, and valves. • The structure and access hatch are in good condition. • The limiting factor for this lift station is the forcemain diameter. It is recommended that the north forcemain be repaired and utilized in addition to the south forcemain. Splitting the flow between the two forcemains will lower the velocities saving on energy costs. • It is not recommended that the flowrate be decreased to lower the forcemain velocity since the current capacity has been determined to be necessary. The City should consider upsizing the forcemains during any future street reconstruction projects along the forcemain routes. • Replace PLC and LOS in existing panel. • Create electrical and control drawings. • Pump Group: B - Flow Range: 720-740 gpm - TDH Range: 52-54 ft - Discharge Elbow Size: 6" Delaware Address: 1310 Delaware NW Existing Conditions Structure Diameter: 4 ft Structure Rim Elevation: 1046.30 ft Structure Bottom Elevation: 1030.00 ft Structure Depth: 16.30 ft Forcemain Diameter: 2M'. Forcemain Length: 250 ft Forcemain Material: PVC Discharge Elevation: 1043.00 ft Valve Location: None Access Hatch Clear Opening: 36" x 24" Flowrate: 50 gpm TDH: 28 ft Static Head: 9.5 ft Forcemain Velocity: 5.5 ft/s Number of Pumps: 2 Pump Horsepower: 2 Voltage: 240 Phase: 1 VFD: No Current Operations The Delaware lift station collects wastewater from a residential area with 5 homes. The station contains two grinder pumps. During rain events the station does not receive much inflow and infiltration. The pump cycle is typically 3.5 hours and the pumps run for 4 minutes. The control panel is in poor condition. There is no room for growth in the lift station service area so there is no increase in flow expected in the future. Recommendations • Replace pumps, guiderails, discharge piping in wetwell, concrete cover, access hatch, and control panel. • The lift station is unique because of its small diameter forcemain and small collection area. It is recommended that grinder pumps are replaced in kind since the lift station operates well currently. • Replace control panel. • Create electrical and control drawings. • Pump Group: C - Flow Range: 50 gpm - TDH Range: 28 ft - Discharge Elbow Size: 2" HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Out-of-State Travel Request for Tim Gratke to General Electric WW User's Group Department: PW/Eng LICENSE SECTION Meeting Date: 3/28/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Due to the the very technical and specialized nature of the membrane bioreactor (MBR) treatment process at the City's Wastewater Treatment Facility, City staff must actively acquire and maintain current knowledge in regards to this equipment and its proper operations. Thus, Public Works leadership requests that Tim Gratke, City Wastewater Supervisor, be allowed to attend the upcoming General Electric Wastewater Users' Group conference (see general information attachment) in Newport Beach, California (April 23 - 25, 2017). Please note that this training coincides with the anticipated replacement of the City's MBR cassettes later this year and that past Wastewater Department management staff have attended this event. At this point, City staff estimated the total (registration, travel, room, meals, etc.) cost of this travel being approximately $1,200 which can be funded by the annual Wastewater Dept. training budget. Looking forward, City staff will finalize the exact costs associated with this opportunity and prepare the necessary City travel request form for City Administration/Finance approval. BOARD ACTION REQUESTED: Approval of Out-of-State Travel Request for Tim Gratke Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: The registration link for users grOLIP iS naw open. Please click on the link below to sign up: https://www.gewater-com/wastewater-conference Join us for the Annual Users' Group Conference: April 23 - 250 2017 1 Newport Beach, California This annual conference provides an excellent opportunity for plant operations managers and staff at all levels to gain insight into advances in MBR technology for membrane plant operations, maintenance and overall optimization. Technical sessions led by GE experts and technology users are focused on improving plant operations, reducing day-to-day operational effort and cost, and minimizing the overall lifecycle costs of your MBR system. This two-day session will be hosted by the Irvine Ranch Water District located in Irvine, California, where you will learn from and network with other Water & Process Technologies system owners. More information, including registration, agenda and hotel details, to follow in the coming weeks. Questiops? Please contact us __> Wri,i ..i,rsrir C tinipan► Tina St. Pierre, P. Eng I RLM — Central USA I GE Power — Water & Process Technologies I T: 905 465 3030 ext. 3004 I M: 416 402 9869 2 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approve/Deny Airport MnDOT Aeronautics grant - Resolution No. 14697 Department: PW/Engineering LICENSE SECTION Meeting Date: 3/28/2017 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At the 02/28/17 City Council meeting, Public Works staff received approval to seek a grant from MnDOT Aviation to apply pavement sealant on the runway and apron. The proposal was to apply Replay sealant on the runway and apron areas that were built in late 2015. Replay doesn't show up as an approved product for use by FAA, so the project was reconfigured to include the apron, Taxiway A and the connecting taxiways. The runway was removed from consideration due to funding constraints that would have been caused by needing to re -stripe the runway. In the end, the adjusted grant is for: Construction (Fahrner Asphalt Sealers): Taxiway A $27,630.80 Apron $13,761.60 Project cost $41,392.40 State share (80%) $33,113.92 Local share (20%) $ 8,278.48 Project funding $41,392.40 City match of $8,278.48 is proposed to be taken from the Airport Construction Fund. The fund has a balance of about $10,000 at this time and monthly deposits of $1,100 are made into the fund, which will allow the match to be met. Attached grant documents must be approved by the Council. Based on price quotes, work will be awarded to Fahrner Asphalt Sealers, who submitted the lowest price quotation. BOARD ACTION REQUESTED: Approve/deny grant request to MnDOT Aeronautics for taxiway, apron sealing project. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 41,392.40 Total City Cost: $ 8,278.48 Funding Source: Airport Construction Remaining Cost: $ 33,113.92 Funding Source: MnDOT Aeronautics Grant Rev. #1, 7/06 Mn/DOT Agreement No. 1027773 State Project No. A4304-34 GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION This Agreement is by and between the State of Minnesota acting through its Commissioner of Transportation ("State"), and the City of Hutchinson ("Recipient"). WHEREAS, the Recipient desires the financial assistance of the State for an airport improvement project ("Project") as described in Article 2 below; and WHEREAS, the State is authorized by Minnesota Statutes Sections 360.015 (subdivisions 13 & 14) and 360.305 to provide financial assistance to eligible airport sponsors for the acquisition, construction, improvement, or maintenance of airports and other air navigation facilities; and WHEREAS, the Recipient has provided the State with the plans, specifications, and a detailed description of the airport improvement Project. NOW, THEREFORE, it is agreed as follows: 1. This Agreement is effective upon execution by the Recipient and the State, and will remain in effect until June 30, 2021. 2. The following table provides a description of the Project and shows a cost participation breakdown for each item of work: Item Description Federal Share State Share Local Share Runway 15/33 Seal Coat 0% 80% 20% 3. The Project costs will not exceed $41,392.40. The proportionate shares of the Project costs are: Federal: Committed $ 0.00, Multi -Year Amount: $0.00; State: $33,113.92, and Recipient: $8,278.48. This project is not estimated to be completed this fiscal year and the federal multiyear amount is an estimate only. These additional funds are not committed by the state and are only available after being made so by the U.S. government. Federal funds for the Project will be received and disbursed by the State. In the event federal reimbursement becomes available or is increased for this Project, the State will be entitled to recover from such federal funds an amount not to exceed the state funds advanced for this Project. No funds are committed under this Agreement until they are encumbered by the State. No more than 95% of the amount due under this Agreement will be paid by the State until the State determines that the Recipient has complied with all terms of this Agreement, and furnished all necessary records. 4. The Recipient will designate a registered engineer (the "Project Engineer") to oversee the Project work. If, with the State's approval, the Recipient elects not to have such services performed by a registered engineer, then the Recipient will designate another responsible person to oversee such work, and any references herein to the "Project Engineer" will apply to such responsible person. 5. The Recipient will complete the Project in accordance with the plans, specifications, and detailed description of the Project, which are on file with the State's Office of Aeronautics and are incorporated into this Agreement by reference. Any changes in the plans or specifications of the Project after the date of this Agreement will be valid only if made by written change order signed by the Recipient, the Project Engineer, and the contractor. Change orders must be submitted to the State. Subject to the availability of funds the State may prepare an amendment to this Agreement to reimburse the Recipient for the allowable costs of qualifying change orders. 6. The Recipient will make payments to its contractor on a work -progress basis. The Recipient will submit requests for reimbursement of certified costs to the State on state -approved forms. The State will reimburse the Recipient for the state and federal shares of the approved Project costs. a. At regular intervals, the Recipient or the Project Engineer will prepare a partial estimate in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). Partial estimates must be completed no later than one month after the work covered by the estimate is completed. The Project Engineer and the contractor must certify that each partial estimate is true and correct, and that the costs have not been included on a previous estimate. Page 1 of 4 b. Following certification of the partial estimate, the Recipient will make partial payments to the contractor in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). c. Following certification of the partial estimate, the Recipient may request reimbursement from the State for costs eligible for federal and state participation. A copy of the partial estimate must be included with the Recipient's request for payment. Reimbursement requests and partial estimates should not be submitted if they cover a period in which there was no progress on the Project. d. Upon completion of the Project(s), the Recipient will prepare a final estimate in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). The final estimate must be certified by the Recipient, Project Engineer and the contractor. e. Following certification of the final estimate, the Recipient will make final payment to the contractor in accordance with the terms of the contract, special provisions, and standard specifications for the Project(s). £ Following certification of the final estimate, the Recipient may request reimbursement from the State for costs eligible for federal and state participation. A request for final payment must be submitted to the State along with those project records required by the State. 7. For a Project which involves the purchase of equipment, the Recipient will be reimbursed by the State in one lump sum after the Recipient: (1) has acquired both possession and unencumbered title to the equipment; and (2) has presented proof of payment to the State, and (3) a certificate that the equipment is not defective and is in good working order. The Recipient will keep such equipment, properly stored, in good repair, and will not use the equipment for any purpose other than airport operations. 8. If the Project involves force -account work or project donations, the Recipient must obtain the written approval of the State and Federal Aviation Administration (FAA). Force -account work performed or project donations received without written approval by the State will not be reimbursed under this Agreement. Force -account work must be done in accordance with the schedule of prices and terms established by the Recipient and approved by the State. 9. Pursuant to Minnesota Statutes Section 360.305, subdivision 4 (g) (1), the Recipient will operate its airport as a licensed, municipally -owned public airport at all times of the year for a period of 20 years from the date the Recipient receives final reimbursement under this Agreement. The Airport must be maintained in a safe, serviceable manner for public aeronautical purposes only. The Recipient will not transfer, convey, encumber, assign, or abandon its interest in the airport or in any real or personal property, which is purchased or improved with State aid funds without prior written approval from the State. If the State approves such transfer or change in use, the Recipient must comply with such conditions and restrictions as the State may place on such approval. The obligations imposed by this clause survive the expiration or termination of this Agreement. 10. This Agreement may be terminated by the Recipient or State at any time, with or without cause, upon ninety (90) days written notice to the other party. Such termination will not remove any unfulfilled financial obligations of the Recipient as set forth in this Agreement. In the event of such a termination, the Recipient will be entitled to reimbursement for eligible expenses incurred for work satisfactorily performed on the Project up to the date of termination. The State may immediately terminate this Agreement if it does not receive sufficient funding from the Minnesota Legislature or other funding source, or such funding is not provided at a level sufficient to allow for the continuation of the work covered by this Agreement. In the event of such termination, the Recipient will be reimbursed for work satisfactorily performed up to the effective date of such termination to the extent that funds are available. In the event of any complete or partial state government shutdown due to a failure to have a budget approved at the required time, the State may suspend this Agreement, upon notice to the Recipient, until such government shutdown ends, and the Recipient assumes the risk of non-payment for work performed during such shutdown. 11. Pursuant to Minnesota Rules 8800.2500, the Recipient certifies that (1) it presently has available sufficient unencumbered funds to pay its share of the Project; (2) the Project will be completed without undue delay; and (3) the Recipient has the legal authority to engage in the Project as proposed. 12. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the Recipient will maintain such records and provide such information, at the request of the State, so as to permit the Department of Transportation, the Legislative Auditor, or the State Auditor to examine those books, records, and accounting procedures and practices of the Recipient relevant to this Agreement for a minimum of six years after the expiration of this Agreement. Page 2 of 4 13. The Recipient will save, defend, and hold the State harmless from any claims, liabilities, or damages including, but not limited to, its costs and attorneys' fees arising out of the Project which is the subject of this Agreement. 14. The Recipient will not utilize any state or federal financial assistance received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Recipient from utilizing these funds to pay any party who might be disqualified or debarred after the Recipient's contract award on this Project. 15. All contracts for materials, supplies, or construction performed under this Agreement will comply with the equal employment opportunity requirements of Minnesota Statutes Section 181.59. 16. The amount of this Agreement is limited to the dollar amounts as defined in Article 3 above. Any cost incurred above the amount obligated by the State is done without any guarantee that these costs will be reimbursed in any way. A change to this Agreement will be effective only if it is reduced to writing and is executed by the same parties who executed this Agreement, or their successors in office. 17. For projects that include consultant services, the Recipient and its consultant will conduct the services in accordance with the work plan indicated in the Recipient's contract for consultant services, which shall be on file with the State's Office of Aeronautics. The work plan is incorporated into this Agreement by reference. The Recipient will confer on a regular basis with the State to coordinate the design and development of the services. 18. The parties must comply with the Minnesota Government Data Practices Act, as it relates to all data provided to or by a party pursuant to this Agreement. 19. Minnesota law, without regard to its choice -of -law provisions, governs this Agreement. Venue for all legal proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota. 20. For projects including federal funding, the Recipient must comply with applicable regulations, including, but not limited to, Title 14 Code of Federal Regulations, subchapter I, part 151; and Minnesota Rules Chapter 8800. The Catalog of Federal Domestic Assistance (CFDA) number for the federal Airport Improvement Program is 20.106. 21. For all projects, the Recipient must comply, and require its contractors and consultants to comply, with all federal and state laws, rules, and regulations applicable to the work. The Recipient must advertise, let, and award any contracts for the project in accordance with applicable laws. The State may withhold payment for services performed in violation of applicable laws. 22. Under this Agreement, the State is only responsible for receiving and disbursing federal and state funds. Nothing in this Agreement will be construed to make the State a principal, co -principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Recipient, however, the Recipient will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Recipient's consultants and contractors are not intended to be third party beneficiaries of this Agreement. Page 3 of 4 State Encumbrance Verification Individual certifies that funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. Date SWIFT Purchase Order: Recipient Recipient certifies that the appropriate person(s) have executed the Agreement on behalf of the Recipient as required by applicable resolutions, charter provisions or ordinances. By: Gary Forcier Title: Mayor, City of Hutchinson MN Date: 03/28/2017 By: Matt Jaunich Title: City Administrator, City of Hutchinson MN Date: 03/28/2017 Commissioner, Minnesota Department of Transportation In Director, Office of Aeronautics Date Mn/DOT Contract Management as to form & execution Date Page 4 of 4 Rev. 1/07 RESOLUTION NO. 14697 AUTHORIZATION TO EXECUTE MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT EXCLUDING LAND ACQUISITION It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 1027773, "Grant Agreement for Airport Improvement Excluding Land Acquisition," for State Project No. A4304-34 at the Hutchinson Municipal Airport is accepted. 2. That the Mayor and City Administrator are authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. Adopted by the City Council of Hutchinson MN this 28th day of March, 2017. Mayor: Gary Forcier STATE OF MINNESOTA COUNTY OF MCLEOD City Administrator: Matt Jaunich CERTIFICATION I certify that the above Resolution is a true and correct copy of the Resolution adopted by the City of Hutchinson MN City Council at an authorized meeting held on the 28th day of March, 2017, as shown by the minutes of the meeting in my possession. Signature: City Administrator: Matt Jaunich Notary Public My Commission Expires: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Conditional Use Permit 261 3rd Ave NW - Integrated Adult Activity Center Department: Planning LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Kurt and Mona Hjerpe have applied for a Conditional Use Permit for an Integrated Adult Activity Center for young adults with developmental disabilities located at 261 3rd Avenue NW. The center would be located in an existing building that used to house a construction business. All uses in the C-5 zoning district require a Conditional Use Permit. Nobody from the public spoke regarding this request. The planning commission did not have any questions for the applicant or staff regarding this request. The planning commission unanimously recommended approval of this request. BOARD ACTION REQUESTED: Approval of CUP. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14698 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR AN INTEGRATED ADULT ACTIVITY CENTER IN A C-5 ZONING DISTRICT LOCATED AT 261 3D AVE NW, KURT AND MONA HJERPE, APPLICANT. FACTS 1. Kurt and Mona Hjerpe are the applicant (owner First Minnesota Bank) of a parcel of land located at 2613 rd Ave NW, Hutchinson Minnesota; and, 2. The subject property is legally described as: The South Half of Lot 1 in Block 25, Townsite of Hutchinson, North Half and that part of Lot 2 in Block 25 in the Townsite of Hutchinson, North Half, lying S'ly of a line drawn from a point on the East line of said Lot 2 distant 119.50 feet North of the Southeast corner of said Lot 2 to a point on the West line of said Lot 2, distant 116.97 feet North of the Southwest corner of said Lot 2. 3. Kurt and Mona Hjerpe, applicant, have applied to the City for a conditional use permit for an Integrated Adult Activity Center in a C-5 zoning district located at 261 3rd Ave NW. 4. The property is located in the C-5 (Conditional Commercial) Zoning District. 5. The request for a conditional use permit is required because of Section 154.065(C)(1) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on March 21, 2017 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the C-5 Zoning district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for any construction that would be needed. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on March 28, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution 14698 Conditional Use Permit 2613'd Ave NW 03/21/2017 Page 2 b. The proposed building improvements shall comply with the standards of the C-5 Zoning district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for any construction that would be needed. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.065 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Kurt and Mona Hjerpe, aglicant, to operate an Integrated Adult Activity Center in a C-5 zoning district located at 2613' Ave NW, is hereby approved. Adopted by the City Council this 28th day of March, 2018. Findings of Fact — Resolution 14698 Conditional Use Permit 2613'd Ave NW 03/21/2017 Page 3 ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: March 15, for March 21, 2017, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN ADULT ACTIVITY CENTER Applicant: Kurt and Mona Hjerpe CONDITIONAL USE PERMIT FOR DAYCARE FACILITY Kurt and Mona Hjerpe have applied for a Conditional Use Permit for an Integrated Adult Activity Center for young adults with developmental disabilities located at 2613 rd Avenue NW. The center would be located in an existing building that used to house a construction business. All uses in the C-5 zoning district require a Conditional Use Permit. Conditional Use Permit 2613 rd Ave. NW Planning Commission — 3-21-17 Page 2 GENERAL INFORMATION Existing Zoning: C-5 Conditional Commercial District Property Location: 261 3rd Avenue NW Lot Size: .36 Acres Existing Land Use: Vacant Building Adjacent Land Use: Commercial and Industrial Adjacent Zoning: C-5 Conditional Commercial District Comprehensive Land Use Plan: Mixed Use Applicable Regulations: Sections 154.065(C) (1) Analysis: Overview - The building previously was used as an office and warehouse for a construction company. Staff understands the office portion of the building will be remodeled to accommodate the proposed use and the warehouse portion of the building will continue as is. As noted above in the introduction, the CUP is for an integrated adult activity center for young adults with developmental disabilities. Site Access: The site has very good access. The main entrance is proposed to be off of Lind St. NW. This use will not generate significant traffic. The majority of the traffic will come to the site off of Highway 7 to Lind St. NW. Parking/Circulation: There is not a large parking demand for this type of use. Parking is needed for staff and dropping off and picking up. There are 10 parking spaces on site with two of those spaces being handicap accessible. Staff feels this parking will be sufficient. Circulation on the site also will be adequate as there is a center drive aisle that aligns with the entrance off of Lind St. NW. Conditional Use Permit: The Conditional Use Permit (CUP) is required for all new uses in the C-5 Zoning District. The following are standards for granting a conditional use permit: Conditional Use Permit 2613'd Ave. NW Planning Commission — 3-21-17 Page 3 (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the C-5 Zoning district and the Zoning Ordinance. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 4. The Applicant must obtain all necessary permits for any construction that would be needed. 3rd r3 �+ 5 132.61 f 261 3rd Ave NW Hutchinson, MN Legal: North Half. Hutchinson Block -025 S 1,`2 of Lot 1 & S' LY 118,24' of Lot 2 N Distance Toof Distance: Angle: A Y, A V. o: 1 in - loft 3 O.a1 - - Y b •� -1r �e r 'lC �-' - '.Cw t•'Y.t yea � � i-� �6 `�,I� _ rl -Y'' 6.1 J .;. '�`` /`�� '. - ! � } .Sl -'. w dry ..� • ! '1 # rf ,y � '�.!'.- - r. ►� • �Lw� `.N - r .5.�! �7►1�4+' .."�4'.'4." rot- 'low. ot- �o �'Z' � � �"F•,t y�!� �;` �ti. �.b} i� ;��� •: ��i �����'� �J'. L�r�. z HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Resolution 14699 -- Amending the City's Social Media Policy Department: Administration LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Back in March of 2015, the City adopted a social media policy to guide the use of social media by city staff. During our annual loss control meeting with our Insurance Trust, there was some recommended updates to the policy by our loss control consultant. In preparation of us using more social media in the future, staff is asking that the Council approve the attached updated policy. Policy changes are noted in red. BOARD ACTION REQUESTED: Approve the resolution amending the Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14699 A RESOLUTION AMENDING THE CITY'S SOCIAL MEDIA POLICY WHEREAS, the City of Hutchinson originally adopted a social media policy on March 24, 2015; and WHEREAS, the Social Media Policy can be found as Attachment E in the City's personnel policy manual; and WHEREAS, from time to time, updates to the policy are needed for various different reasons; and WHEREAS, such updates to the policy are noted below in red; and WHEREAS, the policy will be updated with such changes noted upon adoption of this resolution by the City Council; SOCIAL MEDIA POLICY ARTICLE 1. PURPOSE The City of Hutchinson (City) wishes to represent itself appropriately, consistently, and accurately in all media. The purpose of this policy is to define social media, as well as establish procedures for creating a social media presence within the City. The City views social media as additional communication channels in which to promote its programs, services, and events. This technology allows information to disseminate quickly and may provide a forum to facilitate public discussion as deemed appropriate. The City's official website — www.ci.hutchinson.mn.us — shall remain the City's primary medium for communicating to the public. ARTICLE 2. POLICY To address the fast -changing landscape of the internet and the way we communicate and obtain information online, city departments may consider participating in social media formats to reach a broad audience. This technology allows news of an event to spread quickly and is a good means to generate public awareness. The City recognizes that social media resources can be additional, valuable tools for communicating with the public, and allows the use of social media to further the goals of the City and the missions of its departments where a clear business purpose has been determined. The City strives to provide the public with accurate and timely information, communicated in a professional manner, and in accordance with the laws regarding public information and data practices. However, specific procedures, conditions, and restrictions must be established to ensure that social media resources are used appropriately and are consistent with the City's overall communications strategy. City -related social media resources must follow the principles and standards outlined in this policy, and may be removed or modified by the City at any time without notice as further described in this policy. This policy provides guidelines for all external communications using various mediums including: a. Electronic materials such as postings to websites or social media sites; b. Creation of accounts on social media sites which includes web pages. ARTICLE 3. DEFINITIONS Social Media Websites: Social Media websites focus on creating and fostering online social communities and connecting users from varying locations and interest areas. Social media websites can offer many different ways for users to interact — such as instant messaging, blogging, commenting, online forum participation, status updating (microblogging), link sharing, video conferencing, and photo and video sharing. Bloss: Blogs are websites, or parts of websites, in which usually one author posts regular entries of commentary or other material. A blog, if interactive, enables visitors to the site to post comments about posts and other comments. Social Bookmarki: Social bookmarking is a method of referencing or linking to preexisting web pages and posting them to popular news -sharing websites. The more a particular article is bookmarked, the higher on the list it appears on the news -sharing sites. Social Networking: Social networking websites offer a way for registered users to communicate with each other on the internet. They generally offer many methods in which people may connect, such as microblogging, instant messaging, blogging, posting, and photo/video sharing. Examples of social networking website are Twitter, YouTube, Facebook, Instagram, Snapchat, Google -plus, and the like. ARTICLE 4. SCOPE The City has an overriding interest and expectation in deciding what is "spoken" on behalf of the City on social media sites. This policy establishes guidelines for Directors and their staff on the use of all social media to include existing or proposed social media sites sponsored by city departments. 1. The best, most appropriate, City use of social media tools fall generally into two categories: a. As channels to disseminate, or update, time -sensitive information as quickly as possible (example: rain delays for sporting events); b. As marketing/promotional channels which increase the City's ability to broadcast its messages to the widest possible audience (example: upcoming events or activities). 2. Information posted to social media websites should also be posted on the City's website if possible. Whenever possible, content posted to social media sites should contain links directing users back to the City's official website for in-depth information, forms, documents or online services necessary to conduct business with the City. 3. Social media usage shall comply with all appropriate City policies and standards. Any exceptions require approval by the City Administrator or designee. 4. The City's social media sites are subject to state and federal public records and data practice laws. Data that is not public and for which there is no known authority for publication should not be posted and will be removed from the site. 5. Minnesota state law and relevant City records retention schedules apply to social media formats and social media content. 6. Elected officials must comply with the following guidelines when using the City's social media sites: a. Shall not use official City social media sites for campaigning or political purposes; b. Elected officials should be mindful of the risks of electronic communication in relation to the Minnesota Data Practices Act and Open Meeting Law. 7. The use of the City's social media site for campaign purposes for any candidate for elective office is inconsistent with the purpose of the City's social media site and is therefore prohibited. All communications in violation will be removed from the site. ARTICLE 5. GENERAL GUIDELINES FOR ALL COMMUNICATIONS All city employees have a responsibility to help communicate accurate and timely information to the public in a professional manner. Any employee who identifies a mistake in reporting should bring the error to their Director, City Administrator or other appropriate staff. Regardless of whether the communication is in the employee's official city role or in a personal capacity, employees must comply with all laws related to trademark, copyright, software use, etc. Employees must also follow all city policies that may apply. ARTICLE 6. GUIDELINES FOR OFFICIAL COMMUNICATIONS Requests by employees to participate in social media as a representative of the City must be approved by their Director or designee and run through the IT Department for final approval. This includes, but is not limited to, request to create pages on social networking websites (Facebook, Twitter, etc.), post content to blogs and discussion forums, post pictures on photo - sharing web sites, and post videos on video -sharing web sites. Content posted in social media applications is ultimately the employee's responsibility and employees must use caution when participating in social media forums. All use of social media by city employees must be in compliance with the parameters laid out in the scope above and must be in compliance with the following guidelines: 1. Employee participation in social media forums must be structured narrowly to focus discussions on topics of particular interest to the City and within the employee's specific area of expertise. 2. When participating in social media forums, identify yourself as a city of Hutchinson employee, use your real name and make sure you are clear about your role with the City. 3. Post meaningful, respectful comments — in other words, no spam and no remarks off - topic or offensive. When disagreeing with other's opinions, keep it appropriate and polite. 4. City social networking content and comments containing any of the following forms of content shall not be allowed for posting: a. Comments not topically related to the particular site or blog content being commented upon; b. Profane language or content; c. Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation; d. Sexual content or links to sexual content; e. Solicitations of private, non -city related commerce; f. Conduct or encouragement of illegal activity; g. Information that may tend to compromise the safety or security of the public or public systems; h. Content that violates a legal ownership interest of any other party. 5. Respect the City's proprietary information and content, and confidentiality of information. 6. Know and follow the City's Employee Personnel Policies. 7. City Administration or their designee will monitor content on each of the department social media sites to ensure adherence to this policy for appropriate use, message and branding consistent with the goals of the City. 8. Violation of these standards may result in the removal of department pages from social media outlets and may be cause for discipline of the employee. City Administration or their designee retains the authority to remove information. 9. The City reserves the right to shut down any of its social media sites or accounts for any reason without notice. ARTICLE 7. PERSONAL POSTINGS/PUBLICATIONS It is important for employees to remember that communications of employees may reflect on the city, especially if employees are commenting on city business. The following guidelines apply to personal communications including various forms such as social media websites. 1. Employees are to remember that the use of non -sponsored City social media sites during the work day is prohibited and employees are to make personal comments on their own time. 2. Remember that what you write is public and will be so for a long time. It may also be spread to large audiences. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information that you would not want your supervisor or other employees to read, or that you would be embarrassed to see. il 3. The City expects its employees to be truthful, courteous and respectful towards supervisors, co-workers, elected officials, citizens, customers and other persons associated with the City. Do not engage in name-calling or personal attacks. 4. If you publish something related to city business, identify yourself and use a disclaimer such as, "These are my own personal opinions and do not represent those of the city of Hutchinson." 5. City resources, working time, or official city positions cannot be used for personal profit or business interests, or to participate in personal political activity. 6. Personal social media account names or email names should not be tied to the City. ARTICLE 8. SOCIAL MEDIA ACCOUNT MANAGEMENT Social media sites setup for official use by the City and its departments shall be managed and monitored according to the following guidelines: 1. All City social media sites will be subject to approval by the IT Director and the City Administrator or designee. The Social Media Inventory form must be completed and signed prior to the creation of any new social media site. 2. Each department's Director is ultimately responsible for whether or not their department has a social media presence and for the content and upkeep of any social media sites their department may create. Additional guidelines include: a. Each department must designate at least two employees to act as the "administrator" of the social media sites; b. The IT Director will be the third "administrator" in cases of an emergency; c. Each department's administrators must be properly instructed in the city's data practices and social media policies; d. Each department must maintain an updated list of domains, site administrators and applicable passwords which are also shared with the IT Director; e. Administrators must be able to immediately edit or remove any content posted to a social media site; f. Sites allowing comments must be monitored daily to ensure timely, accurate response and due diligence to remove inappropriate content. Social media website content and design should adhere to the general website design guidelines established by the City. Additional considerations include: a. Inclusion of the city of Hutchinson or department logo and link to city website; b. Name of the site must be identifiable and specific to the City (example: City of Hutchinson Police Department); c. Avoid including individual employees names and personally identifiable information; d. Do not disclose confidential information; e. Do not disclose sensitive information without the express written approval of the City Administrator or designee; f. Link only to content from official sites (example: City or State agency website). 5 g. Links promoting private/non-governmental entities will not be allowed without prior approval from the City Administrator ARTICLE 9. DISCLAIMER The following disclaimer should be posted prominently on every City social media site: "The city of Hutchinson uses social media, such as this site, as a means to provide one-way or two-way communication with the public. The City reserves the right to edit or delete any and all content within its sole discretion, including but not limited to, content that: • Contains profane, sexual, or abusive language and materials. This includes prejudiced or hurtful remarks made toward any person or entity, including any ethnic, racial or religious group; • Is spam or solicitations of commerce, including links to other sites; • Is inaccurate or not topically related to the particular article being commented upon; • Advocates illegal activity; • Promotes or defames commercial services, products or political organizations; • Infringes on copyrights or trademarks; • Discloses data in violation of state and federal public records and data practices laws • Violates the city of Hutchinson Discrimination and Harassment prevention policy, conduct rules, or any policy regarding confidential information or defamation of others; Please note that comments expressed on the City's social networking sites do not reflect the opinions or positions of the city of Hutchinson, its employees or elected officials. Users participate at their own risk, taking personal responsibility for comments, usernames, any information provided, and off-site navigation. The city of Hutchinson has made every effort to ensure the accuracy of the information provided on its social networking pages. However, several factors that are beyond the City's control (including unauthorized modification of electronic data, transmission errors, browser incompatibilities, information that has been cached on the local computer or storage device, or other aspects of electronic communication) can affect the quality of the information displayed on this site. For that reason, the City does not guarantee the accuracy of the information provided on its social networking sites and is not liable for reliance on this information. Advertising The city of Hutchinson does not endorse any product, service, company or organization advertising on its social media sites. The ads that appear on pages are sold, posted and maintained by the social media site. Privacy Policy Please note that the city of Hutchinson does not share information gathered through its social media sites with third parties for promotional purposes. However, any information you provide to the City is subject to the Minnesota Government Data Practices Act. This law classifies certain information as available to the public on request. C� ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28m DAY OF MARCH, 2017 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/08/2017 - 03/28/2017 Check Date Check Vendor Name Description Amount 03/16/2017 195494 MINNESOTA DEPT OF MOTOR VEHICLE EXCISE TAX PAYABLE ON SNOW BLOWER 780.00 03/17/2017 195495 MNPEA POLICE UNION DUES 624.00 03/28/2017 195496 AARP AARP CLASS- MARCH 345.00 03/28/2017 195497 ABSOLUTE LOGISTICS LLC AMERY TRUE VALUE 950.00 03/28/2017 195498 ACCUWEATHER INC ACCUWEATHER POFESSIONALANNUALSUBSCRIPT 243.00 03/28/2017 195499 ACE HARDWARE STRAP HOLD DOWN 977.08 03/28/2017 195500 VOID 0.00 03/28/2017 195501 AHLGREN ELECTRIC BOD B50 EMG LT BAL 5W FL 502.53 03/28/2017 195502 ALPHACARD PORTABLE PHOTO BACKDROP STAND 195.00 03/28/2017 195503 AMERICAN BLAST & BULLET RESISTANT AMERICAN BLAST NU LEVEL IV ARMOR PIERCI 614.17 03/28/2017 195504 AMERICAN BOTTLING CO MARCH PURCH 146.16 03/28/2017 195505 AMERICAN DOOR WORKS TIP BLDG DOORS -REPAIRED BI FOLD DOOR 782.51 03/28/2017 195506 AMERIPRIDE SERVICES TOWEL BAR, MOPS, MATS 97.88 03/28/2017 195507 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 196.00 03/28/2017 195508 ARCTIC GLACIER USA INC. ICE 122.60 03/28/2017 195509 ARNESON DISTRIBUTING CO MARCH PURCH 794.20 03/28/2017 195510 ARTISAN BEER COMPANY MARCH PURCH 1,337.61 03/28/2017 195511 ASSURANT EMPLOYEE BENEFITS March Admin Fees 10,391.70 03/28/2017 195512 AUTO VALUE - GLENCOE HIGH POWER BRAKE, O RING, PIPE SWIVEL 138.12 03/28/2017 195513 B & C PLUMBING & HEATING INC BLOWER MOTOR OUT ON FURNACE 434.00 03/28/2017 195514 BARR ENGINEERING COMPANY HUTCHINSON RIVER BASIN IMP STUDY- PROFS 1,810.00 03/28/2017 195515 BASF CORPORATION MULCH MAGIC DARK WALNUT, IMPACT BLACK 20,569.00 03/28/2017 195516 BEACON ATHLETICS BALLFIELD PLATES, MATS 5,488.00 03/28/2017 195517 BELLBOY CORP MARCH PURCH 1,060.51 03/28/2017 195518 BENNY'S MEAT MARKET BADGE PINNING CEREMONY- 12# SHREDDED POR 59.88 03/28/2017 195519 BERGER PLUMBING HEATING AC STOOL REPAIR 89.50 03/28/2017 195520 BERNICK'S MARCH PURCH 241.50 03/28/2017 195521 BETTER HALF EMBROIDERY POLO SHIRTS, SWEATSHIRTS 566.78 03/28/2017 195522 BLACK BOX CORPORATION ELITE 38U CABINET KIT 2,066.70 03/28/2017 195523 BLUETARP FINANCIAL INC. RENEWED 1 YEAR HOTLINE -2017 39.99 03/28/2017 195524 BRAUN INTERTEC CORP AQUATIC CENTER PAYMENT- SERVICES 12/12/1 425.00 03/28/2017 195525 BREAKTHRU BEVERAGE MARCH PURCH 13,571.10 03/28/2017 195526 BRINK FIRE PROTECTION LLC PIPES FROZE CAUSING SPRINKLER SYSTEM TO 1,260.00 03/28/2017 195527 BUSHMAN, RAQUEL CONCESSION SUPPLIES, UOFM TRAINING 800.27 03/28/2017 195528 BUSINESSWARE SOLUTIONS VIRTUAL HARDWARE WARRANTY 5,884.98 03/28/2017 195529 C & L DISTRIBUTING MARCH PURCH 17,281.65 03/28/2017 195530 CARS ON PATROL SHOP LLC SQUAD#4 , ALTERNATOR, BATTERY 1,285.70 03/28/2017 195531 CENTRAL HYDRAULICS HEX HEAD SAE PLUG- UNIT 218 477.49 03/28/2017 195532 CENTRAL MCGOWAN ARGON 361.79 03/28/2017 195533 CHEMISOLV CORP CUSTOM DEWATERING FLOCCULENT 1,224.00 03/28/2017 195534 CREEKSIDE SOILS BITCON 53.76 03/28/2017 195535 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE -2014 CHEV CAPRICE 172.63 03/28/2017 195536 CROW RIVER PRESS INC SENIOR NEWSLETTERS 398.23 03/28/2017 195537 DALE A. ZORMAN TRUCKING SERVICE INC HILLS COUNTRY GREENHOUSE -MULCH MATERIALS 4,550.00 03/28/2017 195538 DEKOSTER, THOMAS MHFA FIX UP LOAN -T. DEKOSTER 4,500.00 03/28/2017 195539 DISPLAY SALES 25' NATURAL TIMBERLAND GARLAND WARM WHIT 2,018.00 03/28/2017 195540 DOMINO'S PIZZA LARGE FIRE CALL ICR#2017116 51.53 03/28/2017 195541 DROP -N -GO SHIPPING INC Postage 2/19-3/04/17 1,064.12 03/28/2017 195542 DUHOUX, VICTORIA INDOOR SOCCER -DAUGHTER BROKE HER ARM 30.00 03/28/2017 195543 DYNA SYSTEMS THERMAPOD CLEAR, CABLE TIE BLACK 89.49 03/28/2017 195544 EHLERS & ASSOCIATES INC SERVICES FOR IRS AUDIT OF HOSPITAL BONDS 12,950.00 03/28/2017 195545 ENGINEERING MINNESOTA 2 YR SUBSCRIPTION 35.00 03/28/2017 195546 FARM -RITE EQUIPMENT BOBCAT SNOW BLOWER 3,582.50 03/28/2017 195547 FASTENAL COMPANY EYE WASH ASSEMBLY 677.07 03/28/2017 195548 FIRE SAFETY USA INC 5 STORZ FNH SWIVEL, PRESSURE GASKET, SUC 420.00 03/28/2017 195549 FIRST ADVANTAGE LNS OCC HEALTH SOLU COLLECTION SURCHARGE 0.25 03/28/2017 195550 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 76.00 03/28/2017 195551 FOREST EDGE WINERY MARCH PURCH 234.00 03/28/2017 195552 FRANZEN, DAVID CARLSON POOL CLOSING- CANCELLED CLASS 25.00 03/28/2017 195553 G & K SERVICES COVERALLS 171.91 03/28/2017 195554 IGAVIN WINTERS DONLEY & OSTLUND LTD FLAT FEE AGREEMENT- FEB 3,300.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/08/2017 - 03/28/2017 Check Date Check Vendor Name Description Amount 03/28/2017 195555 GEB ELECTRICAL INC REMOVE & INSTALL 4 NEW LED CANOPY LITES 1,110.00 03/28/2017 195556 GLOBAL SPECIALTY CONTRACTORS, INC AQUATIC CENTER PAYMENT#9 14,250.00 03/28/2017 195557 GRAINGER TOILET SPUD 538.44 03/28/2017 195558 GREIVE, BARRY EXPERT WITNESS PREP TESTIMONY 1,426.34 03/28/2017 195559 HACH COMPANY HARDNESS 3 TEST SOLN 2,686.85 03/28/2017 195560 HASSLEN CONSTRUCTION COMPANY, INC AQUATIC CENTER PAYMENT#9 19,089.30 03/28/2017 195561 HAWKINS INC 30% SODIUM HYDROXIDE 2,965.51 03/28/2017 195562 HD SUPPLY WATERWORKS LTD AMR WATER METER TRANSMITTERS 5,344.35 03/28/2017 195563 HEARTLAND CONSTRUCTION EQUIPMENT TURNER- R & L HAND CUP CUTTER 863.90 03/28/2017 195564 HENRYS FOODS INC NACHO CHEESE, TACO MEAT 286.57 03/28/2017 195565 HERALD JOURNAL PUBLISHING WEDDING WRAP 125.00 03/28/2017 195566 HILDI INC 2017 ACTUARIAL VALUATION - AUDIT RELATED 3,200.00 03/28/2017 195567 HILLYARD / HUTCHINSON AEROSOL CITRUS SCRUB, SCREEN WAVES 939.38 03/28/2017 195568 HJERPE CONTRACTING AIR TEST FORCEMAIN ON SCHOOL ROAD- AIR T 470.00 03/28/2017 195569 HOHENSTEINS INC MARCH PURCH 293.85 03/28/2017 195570 HP INC POS REC CENTER WINDOW -HP ELITE DESKTOP 4,596.75 03/28/2017 195571 HP INC M. STARKE LEGAL PC 606.78 03/28/2017 195572 HP INC HP ELITE DISPLAY- M. SCHROEDER 151.00 03/28/2017 195573 HRA MHFA FIX UP -PROCESSING FEE -T. DEKOSTER 250.00 03/28/2017 195574 HRA CITY DOWNTOWN RENTAL REHAB- G. HEINTZ 3,900.00 03/28/2017 195575 HUTCH AUTO & TRUCK PARTS BUMPER ASSY REAR 285.00 03/28/2017 195576 HUTCHFIELD SERVICES INC COMMERCIAL JANITORAL- MARCH 1,415.00 03/28/2017 195577 HUTCHINSON BOYS LACROSSE TEAM BIO BAG HAND OUT 2017 500.00 03/28/2017 195578 HUTCHINSON CO-OP FUEL & CHEMICALS- TREAT STUMPS 434.59 03/28/2017 195579 HUTCHINSON DOWNTOWN ASSOC. REIMB DOWNTOWN ASSOC 1,753.29 03/28/2017 195580 HUTCHINSON FIGURE SKATING ASSOC PROF SERVICES- SKATING INSTRUCTION PROGR 3,194.00 03/28/2017 195581 HUTCHINSON HEALTH EMPLOYEE TESTING 1,084.37 03/28/2017 195582 HUTCHINSON LEADER ADVERTISING 5,018.53 03/28/2017 195583 HUTCHINSON SENIOR ADVISORY BOARD TOUR REIMBURSEMENT-PARAMANT CENTER FORT 855.00 03/28/2017 195584 HUTCHINSON UTILITIES FEBRUARY UTILITIES 2/01/17 - 3/01/17 101,139.07 03/28/2017 195585 HUTCHINSON WHOLESALE COMBINATION BOX LAMP 625.95 03/28/2017 195586 HUTCHINSON, CITY OF WATER & SEWER SERVICE 2/1-2/28/17 4,962.64 03/28/2017 195587 HUTCHINSON, CITY OF REPLENISH ATM 4,000.00 03/28/2017 195588 HYDRO KLEAN HIGH PRESSURE JET CLEAN & REMOVE DEBRIS 11,367.76 03/28/2017 195589 JACK'S UNIFORMS & EQUIPMENT CUSTOM BADGE, GOLD NAME PLATE, TITLE PLA 295.99 03/28/2017 195590 JEFF MEEHAN SALES INC. FEBRUARY 2017 CREEKSIDE COMMISSIONS 9,254.60 03/28/2017 195591 JJ TAYLOR DIST OF MN MARCH PURCH 4,004.65 03/28/2017 195592 JOCHUM, DANIEL ULLAND MEDIATION, TRAVEL FACILITY TOURS 123.83 03/28/2017 195593 JOES SPORT SHOP RANDOM COLORS & SIZES YSM- AM 1,481.25 03/28/2017 195594 JOHNSON BROTHERS LIQUOR CO. MARCH PURCH 20,124.80 03/28/2017 195595 KAHNKE BROTHERS NURSERY AMERICAN ELM, CRABAPPLE 151.20 03/28/2017 195596 KERI'S CLEANING CLEANING 3/1-3/15, CITY, LI BRARY,SEN IOR D 2,044.00 03/28/2017 195597 KEY GOVERNMENT FINANCE INC. 2017 JET VAC LEASE PMT 57,639.12 03/28/2017 195598 KRAFT WALSER LAW OFFICE ULLAND- CITY VS MOHAMMED SHAHIDULLAH 2,110.00 03/28/2017 195599 L & P SUPPLY CO FORESTRY SUPPLIES 2,390.00 03/28/2017 195600 LEAGUE OF MN CITIES 2017 SAFETY & LOSS CONTROL WORKSHOPS 60.00 03/28/2017 195601 LEAGUE OF MN CITIES MN CITIES STORMWATER COALITION CONTRIBUT 760.00 03/28/2017 195602 LEAGUE OF MN CITIES -INS TRUST Q2 2017 WORKER COMP PREMIUM 62,831.00 03/28/2017 195603 LEXISNEXIS FEB 2017 USER 155.95 03/28/2017 195604 LITCHFIELD BUILDING CENTER PICNIC TABLE BOARDS -2X10-12' SPF/HEM FIR 325.75 03/28/2017 195605 LOCHER BROTHERS INC MARCH PURCH 19,489.20 03/28/2017 195606 LOGIS NETWORK THRU 2/11/17 -VARIOUS 8,995.00 03/28/2017 195607 M -R SIGN LARGE ARROW SINGLE YELLOW 142.73 03/28/2017 195608 MADDEN GALANTER HANSEN LLP SERVICES RENDERED THROUGH 2/28/17 60.05 03/28/2017 195609 MAGNUSSON, BRIAN SAFETY FOOTWEAR 175.00 03/28/2017 195610 MANEY INTERNATIONAL INC GASKET 1,131.80 03/28/2017 195611 MAYTAG LAUNDRY & CAR WASH FEB LINEN CLEANING 153.31 03/28/2017 195612 MCCLURE, AMBER CANCELLED OUT OF SOCCER 140.00 03/28/2017 195613 MCLEOD COUNTY RECORDER CUP 700 MAIN ST N UNIT G, QCD DAME'S DI 92.00 03/28/2017 195614 MCLEOD PUBLISHING INC ADVERTISER & CHRONICLE DISPLAY -AQUATIC 258.52 03/28/2017 195615 1 MEDICA MEDICAL INSURANCE FOR APRIL 2017 125,448.91 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/08/2017 - 03/28/2017 Check Date Check Vendor Name Description Amount 03/28/2017 195616 MEEKER COUNTY ZONING ADMINISTRATOR ULLAND- K. PEIPENBURG- CASE REVIEW, MILE 626.90 03/28/2017 195617 MENARDS HUTCHINSON 7- 1/4" 186T CIRC SAWBLADE 952.59 03/28/2017 195618 MES - MIDAM SCBA- WESCODYNE PLUS 16 OZ 85.11 03/28/2017 195619 METRO TRUCK & EQUIPMENT ALUMINUM WELDER, 7 WAY RECEPTICLE, WIRE 174.56 03/28/2017 195620 MILLNER HERITAGE VINEYARD & WINERY MARCH PURCH 832.20 03/28/2017 195621 MINI BIFF RENT REG BLUE -AQUATIC CENTER 423.76 03/28/2017 195622 MINNESOTA CHIEFS OF POLICE PERMITS TO ACQUIRE A HANDGUN 84.90 03/28/2017 195623 MINNESOTA CHIEFS OF POLICE HATTEN & GIFFERSON- FULL CONFERENCE MEMB 930.00 03/28/2017 195624 MINNESOTA DEPT OF MOTOR VEHICLE SALES TAX & REG 2017 MACK TRUCK PLOW 6,762.23 03/28/2017 195625 MINNESOTA SPORTS FEDERATION TOURNAMENT SANCTIONING 55.00 03/28/2017 195626 MINNESOTA STATE COMMUNITY&TECHNIC MOORHEADFIRESCHOOL- J.SCHULTE 120.00 03/28/2017 195627 MINNESOTA VALLEY TESTING LAB COLIFORM 553.80 03/28/2017 195628 MMBA J. NILES REG 4/30-5/2/17 1,490.00 03/28/2017 195629 MORRISON COUNTY SHERIFF'S OFFICE SUBPOENA CR16684, CIVIL FILE# 17000069 50.00 03/28/2017 195630 NARTEC INC. NARTEC METH AMPULES 176.39 03/28/2017 195631 NAVRATIL, JAMES MRWA CONFERENCE 41.38 03/28/2017 195632 NORTH AMERICAN SAFETY INC RASCO FR NAVY COVERALL WITH REFLECTIVE T 81.00 03/28/2017 195633 NORTH STAR DENTAL SERVICES CALIBRATION STERILIZER 392.50 03/28/2017 195634 NU -TELECOM MONTHLY SERVICE -MARCH 74.95 03/28/2017 195635 O'REILLYAUTO PARTS GUN HEAD KIT, REFILL KIT 165.17 03/28/2017 195636 OFFICE DEPOT PENS, LETTERING TAPE 95.67 03/28/2017 195637 OFFICE OF MN IT SERVICES FEB SERVICES 107.01 03/28/2017 195638 OLSEN, KYLE UB refund for account: 3-730-5450-0-00 128.36 03/28/2017 195639 PHILIPS HEALTHCARE HS1 BATTERY PACK 114.46 03/28/2017 195640 PHILLIPS WINE & SPIRITS MARCH PURCH 13,381.69 03/28/2017 195641 PIONEERLAND LIBRARY SYSTEM 1ST QTR REQUEST -2017 41,660.50 03/28/2017 195642 PMC SETUP FOR REBATE PROCESS 1,174.00 03/28/2017 195643 POSTMASTER SR NEWSLETTERS 94.00 03/28/2017 195644 PRINTERS SERVICE INC 77" ICE KNIFE SHARP 120.00 03/28/2017 195645 PRO AUTO MN INC. 2013 DODT DURANGO-REPLACE LEFT SIDE TAIL 21.94 03/28/2017 195646 QUADE ELECTRIC 3/4 CGBS, 1X 3/4 RE BEHG 18.00 03/28/2017 195647 QUILL CORP SANITARY BED LINERS 92.58 03/28/2017 195648 RADWELL INTERNATIONAL BAGGER -ALLEN BRADLEY- SURPLUS RADWELL QU 685.90 03/28/2017 195649 RAMAKER & ASSOCIATES INC RAMAKER CONTRACT -CITY OF HUTCHINSON/INST 475.00 03/28/2017 195650 REDLINE SYSTEMS INC. 10' CARPET ATTACHMENT 550.00 03/28/2017 195651 REINER ENTERPRISES INC GERTEN'S ROUND TRIP 800.00 03/28/2017 195652 RITE INC MARCH PURCH 915.71 03/28/2017 195653 RJO CORPORATE TOURNAMENT SHIRTS 2,004.48 03/28/2017 195654 ROYAL TIRE FIRESTONE DRIVE TIRES (STRT-972-HTK) 2,602.88 03/28/2017 195655 RTVISION ONEOFFICE SOFTWARE UPGRADE 1,700.00 03/28/2017 195656 SAM'S TIRE SERVICE WALKING FLOOR TRAILER- SEMI ALL POSITION 2,224.00 03/28/2017 195657 SAMS FLORIST & GREENSHOUSE FUNERAL FLOWERS PER POLICY -ANDERSON 35.00 03/28/2017 195658 SCHELITZCHE, JAY SAFETY FOOTWEAR 134.99 03/28/2017 195659 SCHIMMEL CONSTRUCTION LLC CITY DOWNTOWN RENTAL REHAB -G. HEINTZ 628 10,945.00 03/28/2017 195660 SCHWEISS BI -FOLD DOORS FBO HANGAR DOOR 1,244.20 03/28/2017 195661 SEAY, JEFFREY SOCCER REIMBURSEMENT 30.00 03/28/2017 195662 SEBORA, MARC ULLAND & COURT TRAVEL 217.72 03/28/2017 195663 SEH HUTCH 2016 ANTENNA PROJECT THRU 01/28/17 1,489.12 03/28/2017 195664 SIRCHIE FINGERPRINT LABORATORIES TEST 05-DUQUENOIS 68.60 03/28/2017 195665 SOUTHERN WINE & SPIRITS OF MN MARCH PURCH 15,414.81 03/28/2017 195666 SOUTHWEST INITIATIVE FOUNDATION 2017 EDA CONTRIBUTION TO SWIF 5,000.00 03/28/2017 195667 SPS COMMERCE INC ASSORTMENT CATALOG MONTHLY FEE 310.70 03/28/2017 195668 STANDARD PRINTING SKATING ROAD TRIP TICKETS 481.00 03/28/2017 195669 STANDARD SIGNS INC AIRFIELD SIGNAGE -SMALL REPLACEMENT PANEL 1,227.53 03/28/2017 195670 STAPLES ADVANTAGE PADS WIDE RULE 8.5X11.75 63.16 03/28/2017 195671 STAR TRIBUNE SUBSCRIPTION 3/25-9/23/17 189.54 03/28/2017 195672 STEWARD ENTERPRISE INC PREMIUM BAR & CHAIN 4 GALLON CASE 61.70 03/28/2017 195673 STREICH TRUCKING ON SITE HAULING, DULUTH TO CREEKSIDE 6,015.00 03/28/2017 195674 STREICHERS PANTS, SHIRTS, BELTS, NAME TAG CLOTH 213.94 03/28/2017 195675 SURE FOOT CORPORATION HEEL TRACTION AID DUE NORTH 341.00 03/28/2017 195676 1 TAPS-LYLESCHROEDER ICLEANED LINEN &TOPS 25.00 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 03/08/2017 - 03/28/2017 Check Date Check Vendor Name Description Amount 03/28/2017 195677 TASER INTERNATIONAL AXON CAMERA ASSEMBLY, AXON DOCK, TASER A 22,738.90 03/28/2017 195678 THOMSON REUTERS-WEST DISCOUNT PLAN CHARGES 1,852.84 03/28/2017 195679 TKO WINES MARCH PURCH 532.00 03/28/2017 195680 TOWMASTER INC. VIBRATOR COUGAR, MOUNT PLATE 743.75 03/28/2017 195681 TRI COUNTY WATER BOTTLE WATER DEL & CHARGE 250.75 03/28/2017 195682 TWO WAY COMMUNICATIONS INC KMC-45 2 PIN MIC 90.79 03/28/2017 195683 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR APRIL 2017 2,219.05 03/28/2017 195684 USA BLUE BOOK MICROSCOPE & CAMERA FOR LABORATORY 2,737.91 03/28/2017 195685 VERIZON WIRELESS FEB03'17-MAR02'17 USAGE 38.07 03/28/2017 195686 VERTECH SOLUTIONS & SERVICES RENTAL AC-A4#12053 DISHMACHINE 69.95 03/28/2017 195687 VIKING BEER MARCH PURCH 13,605.40 03/28/2017 195688 VIKING COCA COLA MISC BEVERAGES 1,533.38 03/28/2017 195689 VINOCOPIA INC MARCH PURCH 1,107.50 03/28/2017 195690 WASTE MANAGEMENT OF WI-MN 2/16-2/28/17 DISPOSAL FEES 4,254.37 03/28/2017 195691 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENT VISITS- MARCH 60.00 03/28/2017 195692 WEST CENTRAL SANITATION INC. FEBRUARY REFUSE SERVICE 45,632.15 03/28/2017 195693 WEST CENTRAL SHREDDING PAPER SHRED- MONTHLY AND 6 LEGAL BOXES 107.00 03/28/2017 195694 WISCONSIN DEPT OF AGRICULTURE LICENSE RENEWAL & TONNAGE FOR SOIL 2016 52.00 03/28/2017 195695 ZENK READ TRYGSTAD & ASSOCIATES INC HUTCHINSON ENTERPRISE CENTER 23,862.00 Total - Check Disbursements 896,237.21 CITY OF HUTCHINSON Department Purchasing Card Activity - February 2017 Dept Date Card Vendor Name Description Amount 2/9/2017 ADMIN MNEFILE Court Filing Fees for Sam Ulland 107.00 2/15/2017 ADMIN MNEFILE Court Filing Fees for Sam Ulland 107.00 2/16/2017 FINANCE MN GFOA Annual membership renewal for Andy Reid 60.00 2/16/2017 FINANCE MN GFOA Annual membership renewal for Justin Juegensen 60.00 2/3/2017 IT BEST BUY USB drives for surface pro backups 31.97 2/6/2017 IT AMAZON Network patch cables 88.97 2/8/2017 IT AMAZON Wireless presenter for EDA 34.95 2/11/2017 IT ORACLE AMERICA INC Oracle support for AMI system 164.13 2/10/2017 IT AMAZON Return of wireless headset 249.00 2/18/2017 IT AMAZON 2 surge protectors; usb flash drives; mini display adapter 70.33 2/23/2017 IT BEST BUY TV and mount for lobby at City Center 459.98 2/26/2017 IT AMAZON Phone Case for Tim Gratke 7.39 2/27/2017 IT BEST BUY 2 LED TVs and wall mounts for digital signs Rec Center 759.96 2/27/2017 IT AMAZON 2 mini-pcs for digital signage at Rec Center 220.98 2/9/2017 PLAN OAK RIDGE Kyle Dimler conference Association of MN Building Officials 235.12 2/16/2017 PLAN WAL-MART COMMUNITY cell phone case for Dan Jochum. 42.91 2/3/2017 FIRE ARROWWOOD RESORT & CONF CTR Lodging at Arrowwood Resort 251.66 2/3/2017 FIRE ARROWWOOD RESORT & CONF CTR Lodging at Arrowwood Resort 251.64 2/3/2017 FIRE ARROWWOOD RESORT & CONF CTR Lodging at Arrowwood Resort 251.66 2/15/2017 PUB WKS SQUEAKY'S Annual Biosolids Program Appreciation Lunch 300.16 2/16/2017 PUB WKS SAM'S CLUB Equipment Shelving Units 1,199.84 2/18/2017 PUB WKS EYEWASHDIRECT Eye Wash System Repair Parts 205.52 2/24/2017 PUB WKS MN SOCIETY OF PROF ENGINEER Annual MSPE Membership Dues 364.00 2/24/2017 PUB WKS ATSSA Employee Training 145.00 2/16/2017 EDA ZELLAS Lunch for EDA Finance Team 83.75 2/22/2017 EDA LANDY LODGE BAR & GRILL Lunch for EDA Board 97.60 TOTAL - Purchasing Cards 5,850.52 GRAND TOTAL 1 902,087.73 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Public Hearing for WWTF MBR Cassettes Replacements Project (L8/P17-08) Department: PW/Eng LICENSE SECTION Meeting Date: 3/28/2017 Application Complete Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff Public Hearing Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff is currently preparing to administer the replacement of the membrane bioreactor (MBR) cassettes within the Wastewater Treatment Facility. The anticipated usable life of this equipment is typically 10 to 12 years. Please note that our membranes were installed in 2008 and have been fully utilized during their 10 years of utilization. Also, the City most likely will receive a substantial price break per the original installation agreement (early estimates indicate possibly up to 50%) if the replacement membranes are procured within 10 years of the initial construction. Thus, addressing these replacements at this time appears to be feasible, justifiable and fiscally responsible. This project is included within the most recently approved City Capital Improvement Plan, and the necessary funding has been reviewed with City Finance staff. Following a brief project overview by City staff and potential public comments, staff will request that the City Council move forward with the final preparation of project plans/specifications and future advertisement for bids. The anticipated bid opening date is Thursday, April 27th (11:00 AM). BOARD ACTION REQUESTED: Approval of Resolutions Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 560,000.00 Total City Cost: $ 560,000.00 Funding Source: Wastewater Utility Funds Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14695 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 8/PROJECT NO. 17-08 WHEREAS, a resolution of the City Council adopted the 28th day of February 2017, fixed a date for a Council Hearing on the following improvements: Wastewater Treatment Facility (WWTF) Membrane Bioreactor Cassettes Replacements: Equipment procurement, installation, startup, training and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed in the resolution adopted the 28th day of February 2017. 3. Such improvement has no relationship to the comprehensive municipal plan. 4. Kent Exner is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 5. The City Council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Adopted by the Council this 28th day of March 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich RESOLUTION NO. 14696 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 8/PROJECT NO. 17-08 WHEREAS, the Director of Engineering/Public Works has prepared plans and specifications forthe following described improvement: Wastewater Treatment Facility (WWTF) Membrane Bioreactor Cassettes Replacements: Equipment procurement, installation, startup, training and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering/Public Works shall prepare and cause to be inserted in the official newspaper, the City of Hutchinson Web -Site and in Finance and Commerce, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the Director of Engineering/Public Works until 11:00 am on Thursday, April 27th, 2017, at which time they will be publicly opened in the Main Conference Room of the Hutchinson City Center by the City Administrator and Director of Engineering/Public Works, will then be tabulated, and the responsibility of the bidders will be considered by the Council at 6:00 pm on Tuesday, May 9th, 2017 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering/Public Works and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 28th day of March 2017. Mayor: Gary Forcier City Administrator: Matt Jaunich Public Works Group 2016 Annual Report Summary ENGINEERING OPERATIONS & MAINTENANCE WATER & WASTEWATER The Public Works Group is made up of three primary divisions. Most Public Works programs are interdisciplinary and significant coordination between each division occurs on a routine basis. Organization • Engineering Kent Exner, DPW/City Engineer - Project Planning/Engineering/Construction - Infrastructure Improvement Program - Infrastructure Asset Management - Assessments & Property Info Administration - Private Development Coordination/Support - Planning & Building Support - Storm Water, Environmental & Regulatory John Paulson, Proj/Enviro/Reg Manager Operations & Maintenance John Olson, Public Works Manager - Streets & Alleys - Airport - Cemetery - Water Distribution System - Wastewater/Storm water Collection System - HATS Facility Water Treatment Eric Levine, Water Supervisor - Water Treatment Plant Wastewater Treatment Tim Gratke, Wastewater Supervisor - Wastewater Treatment Facility Our current organization provides for focus in the four main areas of Public Works. Kent Exner, the department director, oversees the Engineering staff. Kent serves as the primary contact with the public, elected officials and City staff for issues relating to the Public Works department. John Paulson is the Project/Environmental/Regulatory Manager. He oversees a variety of regulatory issues, including wastewater pre-treatment and storm water regulations. John Olson, Public Works Manager, oversees operators, mechanics and technicians involved in day- to-day provision of services and operations and maintenance of infrastructure, equipment, and Public Works facilities. Eric Levine is the Water Supervisor. Tim Gratke is the Wastewater Supervisor. These Supervisors oversee the operations and maintenance of respective treatment plant functions. PA Department Staff • Engineering 3.60 Kent Exner, Director of PW/City Engineer Keith Messner, Sr Engineering Spec. Chad Muchow, Sr. Engineering Specialist John Paulson, Proj/Enviro/Reg Manager Patrice VanderVeen, Engineering Secretary 5.80 Operations & Maintenance 4.40 John Olson, Public Works Manager Dick Ebert, Sr. PW Maintenance Spec. Ken Wichterman, Equipment Mechanic Dave Telecky, Maint. Lead Operator/Supv. Bruce Fenske, Sr. PW Maintenance Spec. Jerome Burmeister, Equipment Operator Pete Dehn, Equipment Operator DeNeil Thompson, Equipment Operator Larry Botzet, PW Maintenance Spec. (to 5127116) Sonja Muellerleile, PW Secretary James Trnka, Equipment Operator Donovan Schuette, Arborist Erc Inselmann, PW Maint. Spec. (10/24/16) 0.95 Water Treatment 0.75 Eric Levine, Water Supervisor Mike Lien, Water Plant Operator Jim Navratil, Water Maintenance Tech. 0.75 • Wastewater Treatment 0.75 Tim Gratke, Wastewater Supervisor Eric Moore, Plant Equipment Mechanic II Troy Zwilling, Lab Tech/WW Op. (to 11127/16) Cory Franek, Plant Equipment Mechanic I Randy Czech, Wastewater Operator Debra Paulson, WlWW Office/Lab Spec. Unfilled - Lab Tech/WW Op. 2.26 Justin Juergensen. Senior Accountant (partial) Andrea Schwartz, Permit Tech (partial) Amy Rick, Utility Billing Specialist (partial) 6.00 Departmental full-time regular staffing budgets: FTE Budget: 2016 2015 2014 2013 2012 Change Engineering: 3.60 3.60 4.85 4.65 5.43 Streets & Alleys: 5.80 5.10 4.40 4.60 6.32 +0.70 Airport: 0.20 0.20 0.20 0.20 0.28 Cemetery: 0.95 0.95 0.95 0.75 1.49 HATS Facility: 0.75 0.75 0.75 0.75 1.15 Storm Water: 2.70 1.40 2.26 2.26 1.70 +130 Water: 6.00 5.61 6.05 5.65 5.56 +0-39 Wastewater: 7.40 8.01 7.62 8.65 8.10 - 0.61 Total: 27.40 25.62 27.08 27.51 30.03 +1.78 Staffing changes in 2016: Larry Botzet, retired 05/27/2016 Eric Inselmann, replaced Larry's position 10/24/16 Troy Zwilling, Lab Technician/WW Operator resigned effective 11/27/2016. 3 Seasonal Staff • Engineering Seasonal Engineering Technician Seasonal Engineering Technician • Operations & Maintenance Forestry Ground Worker Forestry Ground Worker Storm Sewer Maintenance Worker Jetter Assistant Water Treatment Water Maintenance Worker Wastewater Treatment Wastewater Maintenance Worker Environmental Intern Seasonal staff was made up of: FTE Budget: 2016 2015 2014 2013 2012 Change Engineering: 0.20 0.15 0.17 0.17 0.17 +0.05 Streets & Alleys: 0.50 0.27 0.86 0.86 0.91 +0.23 Airport: 0.00 0.00 0.00 0.00 0.00 Cemetery: 0.00 0.45 0.75 0.75 0.75 -0.45 HATS Facility: 0.00 0.00 0.00 0.00 0.00 Storm Water: 0.42 0.50 1.04 0.91 1.00 -0.08 Water: 0.25 0.25* 0.25 0.25 0.25 Wastewater: 0.25** 0.25 0.25 0.25 0.25 Total: 1.62 1.87 3.32 3.19 3.33 -0.25 Change: -0.25 -1.45 +0.13 -0.84 +0.88 *does not include seasonal staff hired as part of the Automated Meter Reading project. **does not include intern 4 The majority of Public Works services are categorized as essential or critical. Several programs, identified as basic services, are very important to residents because they see a direct benefit of services they would need to otherwise address at their own expense or effort (e.g., mosquito control and leaf removal). Public Works also addresses a few items that are classified as targeted services. Core Services Identification Public Works Essential___Services Critical Services. _ Ba_s_I_e3arvk_es_ l... Targeted Services I SpecialServices A program or service that program or service that A program or cervica that programthat s critical to maintaining 'aignifieantty improves the significantly improves the A program or service that, creates inlfaainfrastructureservice essential services or is quality of lifelmeets thef quality of lite/meets tha removed. would not without which the city necessary support special needs of a asic needs of the gnificantly reduce the would not survive r essential services. specific sub -group of ajorfryoldtzena. citizens quality of life for citizens. Snow and Ice Control _ bridge Maintenance CemeteryAirport Crow River Fountain _ I Street Maintenance Engneedng Services Mosgwto Control Alleys gmergeocy Management ForestryO ratans Tra(fc Operations _ _Parking Lots �tary Sewer Collection _ FnvironmeNW Services rail/Sidewalk Construction Public Event Support _ Storm Water/Flood "wpmentiFleef Mans ement ssessments AdNNse'atlarl General Customer Service Wastewater TreaanerM _anagemenit _ aciti Ma_na�nt_ nfrastructure Planning Water Treatment 8 Oistnbution_ - -- -ftht-of-Wair Ianning and Devirlopment 31S 6 Mappiry Man Date Mansall isk ManagementrLegai evlew Transportation iosolids Management Leaf Removal Proararn SM Maintenance Sump PurnplDrainage in sWionNVW system int.ter _ Reading fP DES -Phase 11 ulations ---- ___-- treat Cleani _ Utility Coordination Utility, Locating F Furq.-Mlny a.rrir. s Fun rvit The majority of Public Works services are categorized as essential or critical. Several programs, identified as basic services, are very important to residents because they see a direct benefit of services they would need to otherwise address at their own expense or effort (e.g., mosquito control and leaf removal). Public Works also addresses a few items that are classified as targeted services. 2016 Major Accomplishments • Project Development & Construction — 2017 Pavement Management Program • Church St SW (Linden Ave SW — Miller Ave SW) • Linden Ave SW (Harrington St SW — Main St S) • Madson Ave SW (Dale St SW — Lynn Rd SW) • Milwaukee Ave SW (Dale St SW — Dead end) • West Shore Dr SW (South Grade Ct SW — 1,420 LF north) — Denver Avenue SE Extension (early start of 2017 project) — Water Tower Reconditioning - Golf Course Rd — Street Seal Coating (165,246 SY) — Roberts Park Lift Station Improvements — Trail Improvement (adjacent to Super America - Hwy 7) — Wayfinding Signage (bid document preparation) 2016 Accomplishments Infrastructure Rehabilitation • Partial reconstruction of Church St SW, Linden Ave SW, Madson Ave SW, Milwaukee Ave SW and full -depth reclamation of West Shore Dr SW. • Construction of Denver Ave SE began in 2016. • Clean, repair and recoat Golf Course Rd NW water tower, to include removal and reinstallation of wireless communications equipment. • Seal coat prices came in very favorable, so over 165,000 SY were able to be treated with the available budget. • Roberts Park lift station was replaced. • Trail improvements School Rd/Hwy 7 and Engineering staff assisted with the wayfinding signs projects along the trails and in the downtown area. 0 2016 Maior Accomplishments • Infrastructure Maintenance & Improvements — Replay pavement sealing (2013/14 Jefferson St. project areas) — Seal coating of City parking lots A, D & L — Street crack repairs — Cemetery parking area surfacing — Repainted "HUTCHINSON" entrance signs — Repainted South Grade Rd/TH 15 traffic signal system — Water Street garage facility improvements — City parking lot E improvements (islands, sidewalk, lighting, etc.) — Clean & seal colored concrete (Main St./downtown area) — Bridge deck crack sealing/repairs (Adams St. NE, 5t' Avenue) — Replace street light GFCI outlets (Main St./downtown area) 2016 Accomplishments Rehabilitation & Maintenance • Applied Replay pavement sealant on 2013 & 2014 pavement project areas • Refinished surface by installing TMat/MacMAT on parking lots A, D & L. • Performed crack filling and crack repair on various streets and trails throughout the City. • Completed paving of parking area at columbaria area at the Cemetery. • Worked with community groups to repaint "HUTCHINSON" entrance signs • Repainted the South Grade Rd SW/Hwy 15 S traffic signal system • Reroofed the Water St garage facility. Roofed and installed overhead doors on the old salt shed to create additional garage storage. • Removal of islands and boulevard improvements — Parking Lot E (behind Dairy Queen). • Blasted, washed and sealed colored concrete in downtown streetscape area. • Crack sealing on Adams St NE bridge and 5th Ave SE bridge. • Replaced GFCI receptacles on streetlights downtown to support Christmas lights. VA 2016 Maior Accomplishments • Infrastructure Maintenance & Improvements — Storm sewer improvements —1135 Hwy 7 W — Water valve exercise program — WTP anti-scalant pump upgrades — WTP well #4 & #6 rehabilitations finished — WTP piping/trap improvements for backwash waste line — WTP piping and backflow prevention for waste manhole — WTP well pump/pipe grounding improvements — WTP pre-RO filter housing cleaning procedures — WWTF oxidation ditch splitter valve replacement — Creekside lot/yard paving (project engineering) 2016 Accomplishments Infrastructure maintenance • Installed storm sewer using trenchless technology to improve drainage along Hwy 7 W. • Completed second phase of water valve exercise program west of Dale St SW. • Upgraded water treatment plant anti-scalant pumps • Completed rehabilitation of wells #4 and #6. • Made piping and trap improvements for waste manhole at the water plant and improved backflow prevention in the waste manhole to mitigate any hazardous gasses in work areas. • Made improvements to pump/pipe electrical grounding • Established and implemented pre-RO filter housing cleaning procedures • Replaced the splitter valve at the wastewater plant oxidation ditches. • Assisted in delivering a paving project for Creekside Soils. 8 2016 Maior Accomplishments • Planning, Policy & Administrative — City surface water management plan finalization — South central drainage area improvements study — River/lake basin functionality study administration — Dakota Rail Trail master plan finalization — EDA enterprise center project (bidding/administration assistance) — Hwy 7/15 intersection development coordination — South Grade Rd trail project concept & development — Emerald Ash Borer response plan update (per current info) — ADA transition plan (processicriteria & inventory) 2016 Accomplishments Planning, Policy & Administrative • Finalized the City' surface water management plan • Continued work on proposals for improving the South Central drainage area. Worked on plans to address potential reduction in the number of softball fields. • Performed significant data gathering in support of a study of Crow River and lake basins. • Provided significant support for the Dakota Rail trail master plan and for the subsequent grant application. • Assisted EDA with plans to construct a business incubator facility in the industrial park. • Continued to work on development proposal for the NE corner of TH 7/15 intersection. • Refined plans for a multi-purpose trail along the north side of South Grade Rd SW west of Hwy ISS. • Updated Emerald Ash Borer response plan using up-to-date industry information. 9 2016 Maior Accomplishments • Planning, Policy & Administrative — Wellhead protection plan update development — WTP well corrosion issues evaluation — Water high hazard cross connection program review — Wastewater NPDES/State Disposal Permit application — Wastewater lift station conditions/improvements study — Wastewater collection control system (SCADA) analysis — WWTF headworks grit removal review/study — WWTF oxidation ditch use optimization (one ditch) — WWTF MBR operations optimization review (w/GE xenon) — 3M trunk sanitary sewer lining (development & quotes) 2016 Accomplishments Planning, Policy & Administrative • Continued work on the City's wellhead protection plan update. • Evaluated the condition of wells to determine the cause of corrosion and steps necessary to repair and improve wells. • Reviewed cross -connection program to identify potential high -hazard users. • Worked on wastewater permitting and disposal permits. • Conducted a lift station study and PLC evaluation to establish short-term, mid-term and long- term plans for lift station improvements. • Using information from study, identified collection system SCADA needs. • Reviewed options relating to grit removal at the headworks of the wastewater treatment plant. • Reviewed options to optimize WWTF plant operations, including utilization of only one of the two oxidation ditches. • Reviewed WWTF membrane bio -reactor processes and operations to optimize utilization of the MBR. • Reviewed a project to line the 3M trunk sanitary sewer system, to include project development and pricing. 10 2016 Maior Accomplishments • Planning, Policy & Administrative — Green Step Cities levels 3 & 4 achievements — Telecommunications & right-of-way ordinances review — Water quality communications & public meeting — WWTF & WTP facility tours — Modified fluoride sampling per MDH guidelines — WTP bio -filtration media conditions analysis — City storm water ordinance amendments — Energy Star Community Partner informational event — Wastewater MPCA Operational Excellence Award — WWTF solar installation project awards 2016 Accomplishments Planning, Policy & Administrative • Achieved levels 3 and 4 of Green Step Cities, highlighting City sustainability efforts. • Reviewed telecommunications and right-of-way ordinances to address new technologies. • Engaged in outreach efforts to educate public about issues relating to water treatment, which included a public meeting/open house. • A number of tours were hosted at the water and wastewater plants in an effort to increase public awareness of these important City facilities. • Performed analysis of bio -filtration media at the Water Plant. • Reviewed and updated storm water ordinances • Conducted an Energy Star Community Partner information event. • Received the Wastewater Operational Excellence Award from MPCA • Received awards relating to installation of solar power at the Wastewater Facility. 11 2016 Major Accomplishments • Grants — DNR LCCMR grant for tree planting (1 14 trees planted) — Closed out 2014/15 Airport grants (total grants = $2.04M) — CERTs grant for Energy Star buildings certification outreach — MPCA/Green Step Cities drinking water awareness grant — Achieved full Federal Aid funding for 2018 Century Avenue SE project (80% eligible costs - $t.OM) 2016 Accomplishments Grants • Oversaw a grant provided by Legislative -Citizen Committee on Minnesota Resources (LCCMR) administered by Mn DNR. Resulted in 114 trees being planted in 2016, with additional trees to be planted in 2017. • Closed out airport improvement grant for full -depth reclamation of runway, taxiway and apron. Total project = $2,153,702 ---$1,922,580 (FAA); $120,811 (MnDOT); and $110,311 of City funds. • $5,000 CERTs grant was used in certification of Energy Star buildings. • MPCA grants. Two small MPCA grants were received. One was used for the open house/public meetings for the water treatment and the other was used to host the Energy Star Community Partner Kickoff event. • Achieved full Federal Aid funding for the 2018 Century Ave SE project for 80% of eligible costs, which will equate to $1.0 M 12 2017 Major Goals • Capital Projects — Denver Avenue SE Extension project completion — School Rd SW & Roberts Rd SW Reconstruction — School Rd SW & Robert Rd SW Trail Improvements — WWTF MBR Cassette Replacements — SC Drainage Area Improvements Phase 1 (pond & fields) — 2017 Pavement Management Program (to be determined) — South Grade Road improvements (Dale St - TH 15) — Sanitary sewer CIPP lining (3M trunk main) — Harmony Lane lift station rehabilitation — HATS lift station mechanical grinder installation — City parking lot I & alley improvements (Mc Bank. drive-thru) 2017 Goals Capital Projects • Pavement construction (Denver Ave SE extension, final completion). • Pavement rehabilitation (School Rd SW, Roberts Rd SW, including new trail). • WWTF membrane bio -reactor cassette replacements. • South Central drainage area ponds and balifields. • Pavement maintenance (as identified by 2017 Pavement Management Program). • South Grade Rd improvements and trail (Dale St -Hwy 15). • Sanitary sewer lining (3M trunk line). • Rehabilitate Harmony Ln lift station, to include improvements in PLC and communications equipment. • Install grinder at HATS lift station to ensure optimal headworks screening and grit removal. • Perform parking lot & alley improvements in conjunction with Mid -Country Bank drive-thru. 13 2017 Major Goals • Infrastructure Maintenance Projects — Street pavement maintenance (crack repairs & patching) — Mill/overlay of School Road SW (TH 7 to bridge) — Drainage & surfacing improvements in alley #29 (5th Ave s.) — Crack repairs on School Road bridge — Replay sealant of 2015 PMP project areas — Downtown alley/parking lot improvements — Clean & paint Adams Street NE bridge — Grading & drainage improvements of gravel parking lots — Install water service to McLeod County Veterans Park — WTP well #6 cleaning per capacity monitoring 2017 Goals Infrastructure Maintenance Projects • Various street maintenance, including patching & crack repairs. • Mill -overlay School Rd SW (Bridge to Hwy 7 W) in conjunction with School Rd project. • Improvements in alley #29 (near NU -Telecom building) to address deterioration near vault • Crack repair of School Rd SW bridge — coordinate with other projects • Replay sealant of 2015 paving project areas • Downtown alley and parking lot improvements • Clean and paint Adams St NE bridge • Grading and drainage improvements of gravel parking lots at various parks • Install water service at Mcleod Co. Veterans park. • Well cleaning for well #6, as dictated by capacity monitoring. 14 2017 Maior Goals • Operations & Maintenance — Examination of street lighting standards & LED upgrades — Repainting of one traffic signal system — Downtown parking lot improvements (landscaping, islands, etc.) — Sealing of City parking lot L (behind Main St. antique store) — Inventory of alley conditions (surfacing, panels, drainage, etc.) — Water valve exercise program — WTP repair/replace bio -filter tank meters — Review water lead/copper & bacteriological sampling — Sanitary sewer manhole lining — Wastewater lift station improvements development — Flushable wipes issue public education & outreach 2017 Goals Operations & Maintenance • Examine streetlight standards and potential LED streetlight upgrades. • Repaint one traffic signal • Continue downtown landscaping projects at islands, in alleys, parking lots, etc. • Seal Parking Lot L (Main St Antiques) using TMAT/MACMAT. • Conduct an inventory of alley conditions, related to surfacing, panels, drainages.... • Continue water valve exercise program (Dale St SW to Main St) • Repair or replace, as necessary, the meters for the biofilters at the water treatment plant • Review lead and copper sampling, implementing any necessary changes to the program. • Line sanitary manholes, focusing on brick/block manholes with infiltration in areas previously rehabilitated. • Develop prioritized lift station improvements identified in the recent study. • Continue public education and outreach efforts related to'flushable wipes' and the costs associated with treating them in the wastewater stream. 15 2017 Major Goals • Planning, Policy & Administrative — Employee structure review/revisions (vacancies & retirements) — Employee development & specific training — TH15/Main St. Recon project development w/MnDOT — Telecommunication & right-of-way ordinance revisions — Lakes/river basin improvements study finalization — Update Infrastructure Maintenance Needs document — Water user rates analysis (conservation rates approach) — Wellhead protection plan finalization — WW bio -solids program review (analyze disposal aitematives) — Sustainability committee formation & plan development — Construction specifications updates & reformatting — Support regional transportation (coalition formation & trail causes) 2017 Goals Planning, Policy & Administrative • Review and revise employee structure/department organization to address vacancies and upcoming retirements. • Identify employee development and specific training requirements of revised organization. • Work with MnDOT and consultant on development of upcoming Main St/Hwy 15 project. • Continue work on telecommunication and right-of-way ordinances to protect public property and to take advantage of new communication technologies. • Finalize the river/lake basin study. • Update the infrastructure maintenance needs document (last update 2014). • Undertake a water rate analysis, looking at required conservation rates. • Complete the wellhead protection plan. • Conduct an analysis of the wastewater biosolids disposal plan, identifying disposal alternatives and cost-effective disposal. • Assist City Council/Administration with formation of and planning for a Sustainability Committee. • Update and reformat construction specifications. • Support regional transportation initiatives, including a regional coalition and trail proposals 16 BudgetlFinancial Responsibilities • City General Fund - $2.05M (2016 approx. budgeted expenditures) — Streets & Alleys - $1.41 M DISTRIBUTION OF 2016 GENERAL FUND — Engineering - $ 404K BUDGETED EXPENDITURES — Cemetery - $ 131K — Airport - R•10 $ 105K "•• ^ 61 1 • Enterprise Funds - $10.73M — Wastewater - $5.11 M A — Water — $3.96M — Storm Water - $ 868K — HATS - $ 789K 365 • 16.)•1 • Infrastructure Improvement Program - $4M to $81VI annually • Total Annual Public Works Budgets — approx. $17M to $21M • Administered/Managed by two (2) Director/Manager level positions • Delivered by three (3) Supervisor level positions, twenty-one (21) full-time positions & nine (9) seasonal/intern employees • Public Works General Funds account for 18.9% of General Fund expenditures, or $2.26 million • Public Works Enterprise Funds account for $11.27 million • The total infrastructure improvement program generally ends up being between $5 million and $8 million annually Public Works operations administered by: 2 Director/Manager positions 3 Supervisor positions 21 Full-time operators 9 Seasonal positions 17 Public Works Summary • Most Public Works core services are classified: Essential or Critical. • Public Works continues to effectively and efficiently administer quality services as resources allow. • Mission Statement — "We shall efficiently manage the environmental, infrastructure and transportation resources of the Hutchinson area." Mobility, whether by vehicle or other modes, is supported through planning, engineering, construction, operation and maintenance of appropriate infrastructure. Mobility is one of our collective basic needs. Every attempt is made to ensure mobility within and to and from the city. The people of Hutchinson interact with water every day. Water is used for drinking and cooking, for cleaning and for sanitary reasons. Precipitation of various types also affects all of us. While water is necessary for our existence, it can also present a potential threat to people and property. Many Public Works programs focus on providing safe water for consumption, returning safe water to the environment, and managing precipitation to avoid property damage, health problems or environmental degradation. Our goal is to continually improve our department. We work to improve how we plan, how we manage, and how we build, operate and maintain infrastructure. We want to protect and maintain infrastructure in a manner that allows it to function as it was designed for many years to come. Continual improvement on our part will help to address concerns of environment, mobility and health by implementing, operating and maintaining quality infrastructure and facilities. Additional General Information • City of Hutchinson Utility Rates • Employee Time/Work Allocations Data • Infrastructure Inventory • Public Works Facilities • Urban Forest Additional General Information The following information is presented for general information and includes utility rates, time/work allocation information, infrastructure inventory, facilities information, and urban forestry inventories. 19 TOTAL UTILITY RATES BY METRO/STATE • Nb 2011 Rates MINNUOTA All Utilities: -•- a YA r�.ei: Mrxi N�„ $82.06 •..px. Yx « N.9f y MI.N ,tl.N MRM tlmm.nn.n NM w.M'�Rp:a.. YN Nlt. N4,1 N,M to )I tN.tt MiA MYI x.. u- rrxi w.ar y bx w. u�i«M.: rrxi u,y NUM trn �N# Wu In the period between 2008, when the plants were upgraded and 2011, prior to the sales tax, Hutchinson's utility rates were among the highest in outstate Minnesota. Upgrades to both the water and wastewater plants accounted for increased utility rates. 20 Since construction of the water treatment plant and improvements to the wastewater treatment facility were completed in 2008, the City of Hutchinson has had relatively high overall utility rates when compared to other outstate Minnesota cities. Both water and wastewater revenues dropped dramatically during the recent recession, putting significant stress on revenues available to pay down debt. In 2012, voters approved a %% local option sales tax. Sales tax revenue in 2016 was $1.27 million. Sales tax revenue is used to pay down debt related to the construction and improvements of the two plants. The local sales tax, along with a slow recovery in water and wastewater revenues, has made it possible to maintain the same rates for water and sewer services since 2011. The 3% increase in overall amounts paid for utilities are attributable to a deliberate effort to bring Storm Water rates up to the midpoint for outstate Minnesota cities. In the past 5 years, overall rates have dropped slightly, but still remain relatively high when compared to other outstate cities. Local comparisons are better, as Glencoe has costs of $96.50 (for water & sewer), while Hutchinson's rates are $84.59 for water, sewer, and storm water. You will note that Marshall upgraded their water/wastewater treatment infrastructure between 2011 and 2015, ending up with an increase of $19.69 between 2011 and 2015 an average 6.8% per year while Hutchinson's only increases 0.77% per year during that same period. As upgrades to infrastructure are made in outstate Minnesota, these trends toward higher overall utility rates will continue and we can expect Hutchinson to continue to drop in overall rates. 21 MINNESOTA J1.1 xg M.Waw's& Pao MetFql 2015 Rates BY'�. ATI I'Ocdsl(n_MN ti« 52971 048 sov FSF:a.ew � u79e NmrcnN. MI — WWI All Utilities: N"~M X6,5 S, COW - W 3 Water & Wastewater At ta. MB as6n Based on 6000 Gallons $84.59 awn M1 lwdl IbdhWt ,W 55674 At.d D, W $686 3% increase E& R— " ' 11'4t8M' Fah. MFI W b;65 since 2011 D,%w 4aM 8d0'as, Ml f� td'. Vb'IMgon, MI S65 S'. 0.77% tmk Fans. M, IVA FM" Fib. Mr $671 annual L^w.M WN M.4wkm W,81 increase hM UW MN 41783 D~ Lmn M $,17 W#— Md mi (attributable 9 wA hM to Storm Water fees) M 1W+'N Wi 5?64, Glencoe $96.50 'Water & WW only ARE"s NEXUSgi Since construction of the water treatment plant and improvements to the wastewater treatment facility were completed in 2008, the City of Hutchinson has had relatively high overall utility rates when compared to other outstate Minnesota cities. Both water and wastewater revenues dropped dramatically during the recent recession, putting significant stress on revenues available to pay down debt. In 2012, voters approved a %% local option sales tax. Sales tax revenue in 2016 was $1.27 million. Sales tax revenue is used to pay down debt related to the construction and improvements of the two plants. The local sales tax, along with a slow recovery in water and wastewater revenues, has made it possible to maintain the same rates for water and sewer services since 2011. The 3% increase in overall amounts paid for utilities are attributable to a deliberate effort to bring Storm Water rates up to the midpoint for outstate Minnesota cities. In the past 5 years, overall rates have dropped slightly, but still remain relatively high when compared to other outstate cities. Local comparisons are better, as Glencoe has costs of $96.50 (for water & sewer), while Hutchinson's rates are $84.59 for water, sewer, and storm water. You will note that Marshall upgraded their water/wastewater treatment infrastructure between 2011 and 2015, ending up with an increase of $19.69 between 2011 and 2015 an average 6.8% per year while Hutchinson's only increases 0.77% per year during that same period. As upgrades to infrastructure are made in outstate Minnesota, these trends toward higher overall utility rates will continue and we can expect Hutchinson to continue to drop in overall rates. 21 MINNESOTA � iLw � � t136s S14% — $1864 �. t1Na to 83 i4k.^.si, G'NI t38% N+J•r.:u. N 4. $1943 .kl: [.4la3rs.-X a V881 i,: ai!an. Vkn M 47196 2016 Water Rates "°'" °'n Flux. AlNa � 17611 ..n!wl NNa $7569 *Based on 6000 'n." 5i mo,i NN, SAM Gallons W.,hV.,MN. SHOO A (bA MN' 47641 dlP-4a wNe SIM Idtk flk ww 47'61 Glencoe - $45.50 1nWs{hh3AN X926 4iaM 8e:N+s NNP � $7989 8ar.� Mw � f31H "., .1aM Vtl_ $1303 ... •�.�nn Ntu � Sua; MvoA M38 4%38 M-t.6d. MM- $3653 NI. UW M S 4919 St 3asnh MU 43855 I3aA 16K+fd1A/M' $6S1S (at unMfats, Mi' � 15883 7008 318 Yfe ct4 Urt t37W P.pE25 • NEXUS@O While Hutchinson's water rates have remained steady since 2011, infrastructure improvements in other local communities have driven water rates up. Glencoe, for example, has a water rate of $45.50, based on 6,000 gallons, because of improvements made to their infrastructure. Hutchinson's rate has remained at $34.42 for 6,000 gallons for the last six years. 22 MINNESOTA (iaWsmrt W t�15o 51 61eBiel W'. — sn 16 L (IaA. 1Y3. 47150 A'�ray}w bM 11613 Wstn W. LKM Oh.MUN W. 1$M (estl Repdt W. 1056 2016 Wastewatertun 112 Water & Wastewater AOM tea W1 Rates ew rr W1 t31A Based on 8000 Gallons Mmmalk. Wa HIB WA- MNr to u "Based on 6000 Bute. MN'i 43,u Gallons b hqq MN, 43165 New UMrt MN1 SR3i kl W.w MNe SA 03 Glencoe - $51.00; pfegn MNI MtA [pl fjyq ta4 MN. N368 MRrhmn MN1 tW9? M.9NR Wt U4% M..ti SW. 4tn B tl W L]% 1WMw l" t510R to oo si<c.t uR.a u>oo twoo tMao I VPKAl MONtw11 RI UDINIM WASH WAIIR NTRI V Oil H1 ��f�S _NEXUS® Likewise, for sanitary sewer rates, Hutchinson's rates have remained steady since 2011, while infrastructure improvements in other local communities have driven their rates up. Glencoe, for example, has a water rate of $45.50, based on 6,000 gallons, because of improvements made to their infrastructure. Hutchinson's rate has remained at $44.93 for 6,000 gallons for the last six years. 23 d FIGURE l: AVERAGE REPORTED 2016 RATE INCREASE FOR METRO AND NON -METRO UTILITIES 0 40% C? 0 o ao 3b% 11 11 u 3S% c C c 0 0 0 30% c c c L L L U U U 2S% > S 2 S 20% 15% 14% 12% 10% 6% j8% 5% 4% 0% 5,000 to 10,000 10,001 to 20,000 9% 7% 7% J4%S% 20,001 to 50,000 Greater than 50,000 POPULATION ■Water ■Wastewater ■Stormwater Again, since 2011, rates for water and sewer have remained constant. The increase for the Storm Water Utility for 2016 was 8.3%, the last of a 5 -year effort to bring Storm Water Utility rates up to levels that could sustain anticipated costs. For 2017, the Storm Water budget included an inflationary increase of 3.3%. 24 2016 Public Works Employee Hours Engineering rWastewa water 13,518 hrs 11,017 hrs 19.0% o Engineering ■ Operations & Maintenance Water o Water 6,956 hrs � p o 12.0% Maintenance ■ Wastewater :0 hrS The majority of time was spent in Operations & Maintenance, followed by Wastewater, Engineering and Water. Division/Hours: 2016 2015 2014 2013 2012 Engineering 11,017 10,752 10,673 11,303 12,016 Operations & Maintenance 26,380 25,219 21,105 22,759 26,413 Water* 6,956 8,011 12,349 11,569 12,056 Wastewater* 13,518 12,359 15,537 16,848 17,019 Total Hours 57,871 56,341 59,664 62,479 67,504 +1,530 -3,323 -2,815 -5,025 +1,447 *2014-2016 does not include finance staff Change + 265 +1,161 -1,055 +1,159 +1,530 25 Pay Categories Descriptions Treatment plant operations. Operations, maintenance and supporting tasks relating to the water and wastewater treatment plants. Compensated absences. All compensated absences (vacation, holiday, sick leave, etc ) Engineering: Project planning, administration, design and construction management, infrastructure inspections/program, assessments, storm water, regulatory and development supporting activities. Roadway maintenance: Maintenance of bituminous, concrete, and gravel pavements and rights-of- way Vehicle & equipment maintenance: Servicing, repairing and ensuring vehicles/equipment are serviceable. Admin & Training: Administrative support, meetings, and employee training. Distribution & collection systems: Operation, maintenance and repair of water distribution and sanitary and storm sewer collection. Facility maintenance: Activities directly related to facility maintenance, including janitorial, grounds maintenance, and mechanical systems (Airport, Cemetery. HATS. Water, Wastewater). Snow removal & ice control. All activities relating to snow & ice General services. Direct customer service and code enforcement Cemetery operations All operations relating to funerals and funeral services (other than facility maintenance) Street sweeping & cleaning. Spring sweeping. general sweeping, leaf vacuum service. litter control Traffic. All operations and maintenance related to traffic control system (signs, signals. streetlights). Forestry. All operations and maintenance related to planting, pruning, removing trees Treatment plant operations: Operations, maintenance and supporting tasks relating to the water and wastewater treatment plants. Compensated absences: All compensated absences (vacation, holiday, sick leave, etc.) Engineering: Project planning, administration, design and construction management, infrastructure inspections/program, assessments, storm water, regulatory and development supporting activities. Roadway maintenance: Maintenance of bituminous, concrete, gravel pavements & rights-of-way. Vehicle & equipment maintenance: Servicing, repairing and ensuring vehicles/equipment are serviceable. Admin & Training: Administrative support, meetings, and employee training. Distribution & collection systems: Operation, maintenance and repair of water distribution and sanitary and storm sewer collection. Facility maintenance: Activities directly related to facility maintenance, including janitorial, grounds maintenance, and mechanical systems (Airport, Cemetery, HATS, Water, Wastewater). Snow removal & ice control: All activities relating to snow & ice. General services: Direct customer service and code enforcement Cemetery operations: All operations relating to funerals and funeral services (other than facility maintenance). Street sweeping & cleaning: Spring sweeping, general sweeping, leaf vacuum service, litter control Traffic: All operations and maintenance related to traffic control system (signs, signals, streetlights). Forestry: All operations and maintenance related to planting, pruning, removing trees 26 General 2016 Public Works Pay Categories $25,272 Forestry Sweep Traffic Change Snow/Ice $88,521 $28,595 $15,873 $ 238,385 $30,462 $ 202,624 ❑ Treatment Plants Cemetery $ 121,936 ■ Engineering $28,102 $ 91,352 ❑ Compensated absence Facility $ 33,354 $ 46,623 $67,444 Treatment plants ■ Admin & Trng $ 275,644 $372,685 ❑ Distribution/Collection 0adway 912 $786,,912 $ 313,572 ■ Veh/Eq p ui maint , $ 394,026 ❑ Roadway • �' $ 417,302 ■ Facility maint. Dist/Coll $ 112,330 ❑ Cemetery $118,974 $ 113,755 ■ Snow removal $ 67,444 $ 70,512 ❑ General Services $ 60,032 • Compensated ■ Forestry $ 28,102 Absences ❑ Street sweeping $ 29,267 $195,602 ; $ (10,174) $ 76,911 - - - 0 Traffic Treatment plant operations and Engineering operations are the most homogenous operations in the department. Operations & Maintenance are spread over a wide variety of tasks that are typically seasonal in nature and/or are in response to specific conditions. Compensated absences Admin & training Gen'I services Engineering Treatment plants Dist/Coll systems Facility maintenance Cemetery operations Roadway maintenance Snow removal Forestry operations Traffic control & safety Street sweeping Vehicle/Equip maint 2016 2015 2014 2013 2012 Change $ 195,602 $ 191,515 $ 238,385 $ 128,788 $ 202,624 $ 4,087 $ 187,201 $ 121,936 $ 77,705 $ 138,353 $ 91,352 $ 65,265 $ 25,272 $ 33,354 $ 46,623 $ 65,141 $ 54,429 $ (8,082) $ 275,644 $ 266,071 $ 205,065 $ 323,959 $ 313,572 $ 9,573 $ 372,685 $ 394,026 $ 398,507 $ 445,301 $ 417,302 $ (21,341) $ 118,974 $ 112,330 $ 73,038 $ 70,636 $ 113,755 $ 6,644 $ 67,444 $ 70,512 $ 67,858 $ 60,032 $ 71,941 $ (3,068) $ 28,102 $ 38,276 $ 26,689 $ 29,267 $ 31,458 $ (10,174) $ 76,911 $ 75,860 $ 141,689 $ 127,857 $ 117,508 $ 1,051 $ 30,462 $ 36,327 $ 66,497 $ 48,978 $ 29,621 $ (5,865) $ 88,521 $ 28,690 $ 13,823 $ 16,244 $ 29,769 $ 59,831 $ 15,873 $ 18,721 $ 16,991 $ 14,993 $ 12,054 $ (2,848) $ 28,595 $ 30,005 $ 20,678 $ 28,854 $ 33,934 $ (1,410) $ 84,609 $ 96,746 $ 99,726 $ 95,104 $ 91,363 $ (12,137) $ 1,595,895 $ 1,514,369 $ 1,493,274 $ 1,593,507 $ 1,610,682 $ 81,526 $ 81,526 $ 21,095 $ (100,233) $ (17,175) $ (104,371) 27 Cemetery Roadway Admin9Gen Svc orest $598 $364 $77 $75 Forestry Dist/Coll Facility $1,750 $8 Engineering ❑ Engineering Treatment $8,147 ■ Snow/ice plants ❑ Treatment plant $2,960 ■ Dist/coil ❑ Cemetery ■ Roadway ❑Admin & trng ■ General svc LL 7,123 2016 Public Works Overtime —1.3% of total wages Overtime represented 1.3% of total wages. 2016- 497 (1.3%) 2015- 520 (1.4%) 2014- 1,080 (2.7%) 2013- 1,140 (2.9%) 2012- 874 (2.1%) Most overtime wages were paid for treatment plant operations, snow & ice operations, water, sewer & storm sewer infrastructure issues, and engineering. Each group continues to utilize flexible schedules to help manage the need for overtime. A majority of the overtime paid in 2016 was for Engineering. Wet weather required more responses and responses outside of normal working hours to address issues with construction projects. As usual, a significant amount of overtime was in response to snow & ice. Overall, overtime was managed efficiently in 2016, being the least amount of hours in the last 5 years. Most overtime situations required emergency maintenance that took place after-hours, on weekends or holidays. Overtime will continue to be incurred into the future, and will continue to depend upon the need to respond to specific issues. 28 Infrastructure Inventory • Streets & roadways — City 76.2 miles — County 7.9 — State 6.5 90.6 miles — 4 ea. City bridges (South Grade, School Rd S, 2nd Ave, 5th Ave) — 2 ea. County bridges (Adams St N, Adams St S) —1 ea. State bridges (Main St N). 7 bridges Streets City streets 76.2 mi. County roads 7.9 mi. State highways 6_5 mi. Unimproved streets 90.6 mi. Bridees 1. South Grade Rd SW 2. School Rd SW 3. Main St N 4. Adams St NE 5. Adams St SE 6. 2nd Ave SE 7. 5th Ave SE Bituminous streets 79.9 mi. Concrete streets 7.7 mi. Gravel streets 2.1 mi. Unimproved streets 0.9 mi. 90.6 mi. City City State County County City City (turnback) (turnback) W Infrastructure Inventory • Alleys — Paved 1.3 miles — Unpaved 5_1 6.4 miles • Municipal parking lots 12 ea. (526 spaces, 27 handicap, 92 overnight = 553 total) • City facilities • 70,518 sq yds paved • 39,392 sq yds unpaved 109,910 SY (23 acres) Paved alleys: 1.3 mi. Unpaved alleys: 5.1 mi. Total alleys: 6.4 mi. Parking lot Spaces Handicap Overnight Total spaces Parking lot A 18 0 0 18 Parking lot B 143 4 9 147 Parking lot C 33 1 0 34 Parking lot D 12 0 0 12 Parking lot E 88 5 22 93 Parking lot F 53 3 12 56 Parking lot G 41 1 13 42 Parking lot H 59 4 12 63 Parking lot 1 50 2 0 52 Parking lot J 30 5 11 35 Parking lot K 25 2 0 27 Parking lot L 4 0 0 4 Total 526 27 92 553 Municipal facilities Paved parking, circulation areas 70,518 SY Unpaved parking, circulation areas 39.392 SY Total area 109,910 SY 30 Infrastructure Inventory • Sidewalks (ISD Walks — 2.3 miles not included) — Concrete 29.8 miles • Trails (LL State & ISD Trails — 6.6 miles not included) — Concrete 3.7 miles — Bituminous 14.6 — Unpaved 2.6 20.9 miles • Pedestrian bridges & underpasses 6 ea. (Hwy 7 W, School Rd S, Main St bridge, Adams St N bridge, 5th Ave bridge, Shopko bridge) Sidewalk/Trail System Concrete sidewalks & trails Bituminous trails Unpaved trails Total system Sidewalk/Trail system bridges & underpasses: 1. Highway 7 W 2. School Rd S 3. Main St bridge 4. Shopko S. Adams St NE 6. 5th Ave SE 29.8 mi. 20.9 mi. 2.6 mi. 53.3 mi. underpass (West of McLeod Co. Museum) underpass (North of bridge, South of Super America) underpass (Near Crow River Dam) pedestrian bridge (Northeast corner of Shopko) bridge underpass (Near Ohly America) bridge underpass (W of Michigan St SE) 31 Infrastructure Inventory • Signs Signs not required to meet — Parking -related 1,179 — Stop, Yield & related 732 — Street name, guide 591 — Warning signs 246 — Bicycle -related 190 — Other 497 3,435 • Traffic signals 10 • Streetlights 1,995 Signs required to meet Highway 7 W & School Rd Signs not required to meet 1,520 retro -reflectivity standards: Highway 7 & Highway 15 retro -reflectivity standards: 185 3. Highway 7 E & Adams/Bluff St Stop, yield & related 732 Parking related 1,179 Warning signs 246 Street name, guide 591 Bicycle related 190 6. 1,770(52%) Other 497 Total signs 3,435 1,665(48%) Traffic sienals Streetliehts 1. Highway 7 W & School Rd Decorative Acorn 1,520 2. Highway 7 & Highway 15 Cobra (wood poles) 185 3. Highway 7 E & Adams/Bluff St Downtown decorative 169 4. Main St N & 11t Ave N Signal lights 37 S. Main St & Washington Ave Other 84 6. Main St S & 2ndAve S Total 1,995 7. Highway 15 S & South Grade Rd 8. Highway 15 S & Century Ave S 9. Highway 15 S & Denver Ave S 10. Highway 15 S & Edmonton Ave S 32 Infrastructure Inventory • Storm water 112.87 miles of pipe 1,340 manholes 7 debris collectors 4,236 catch basins/inlets 79 system outlets 20 control structures 108 storm water ponds 2 rain gardens 4,720 customers 110 ponds Storm sewer system primary functions Street cleaning Spring cleanup General sweeping Fall leaf collection Inspections Pond inspections Outfall inspections NPDES permit -required inspections Storm sewer televising Maintenance Catch basin & curb repair—full repairs and seal/grout repairs Pond maintenance — excavate debris, repair inlets/outlets Manhole repair — full repairs and seal/grout repairs Project restoration — pavement restoration, turf restoration Crow River & Dam — dam maintenance, river bank maintenance, fountain Other Coordinate with improvement projects Locate storm sewer utilities Maintain accurate mapping 33 Infrastructure Inventory • Sanitary sewer 91.07 miles of pipe 0.82 miles abandoned 1,811 manholes 10 abandoned m/h 20 cleanouts 2 air releases 20 force main valve m/h 13 lift stations 4,791 customers Sanitary sewer system primary functions Servicing Routine cleaning (approx. half of <10" lines each year) Root cutting/cleaning Trouble spot monitoring and cleaning Clean lift stations Clean on-site municipal systems Service interruption Respond to service interruptions Pumping and bypassing System repairs Manhole repairs Sanitary sewer pipe repairs Restoration of disturbed areas Ongoing inspections Televise sanitary sewer General inspections/responses Other Coordination with improvement projects Locate sanitary sewer utilities Maintain accurate mapping 34 Infrastructure Inventory • Water 99.27 miles of pipe 1,816 valves 935 fire hydrants Water primary functions Servicing Hydrant flushing Valve exercise Hydrant inspection Service interruption Respond to service interruptions Temporary service System repairs Water main breaks Valve & hydrant repairs Service pipe repairs Restoration of disturbed areas Ongoing inspections Flow testing General inspections/responses Other Coordination with improvement projects Locate water utilities Maintain accurate mapping 1.07 mi. abandoned 4,790 customers 35 Infrastructure Inventory • Vehicles & Equipment Car 1 Grounds equip 8 Vans, SUV's 4 Skid steers 2 % ton truck 1 Tractors 3 '/2 ton trucks 11 Loaders 3 % ton truck 1 Heavy equip 10 1 -ton trucks 12 Forklifts 2 Heavy trucks 12 Utility equip 14 Trailers 5 Total 89 Equip Type # of units Ave. unit age Car 1 13.0 Vans, SUV 4 9.8 ton truck 1 15.0 %2 ton truck 11 12.5 ton truck 1 16.0 1 ton truck 12 15.6 Heavy trucks 12 14.3 Trailers 5 14.0 Grounds equip 8 9.6 Skid steers 2 3.5 Tractors 3 17.7 Loaders 3 10.3 Heavy equip 10 9.8 Forklifts 2 5.5 Utility equip 14 14.8 Total 89 12.6 Dept Airport Cemetery Engineering Storm water Streets Wastewater Water Total 2016 Fuel 877.6 872.9 835.6 2,879.0 9,485.7 3,136.8 1,486.5 19,574.1 36 Public Works Facilities - Airport • Land area = 257.98 acres (fee) 53.81 acres (easement) • Paved area = 85,422 SY • Buildings = 64,888 SF • Facility features 4,000' runway w/ parallel taxiway, FBO, fuel - Cemetery • Land = 32.08 acres • Paved area: 30,549 SY • Buildings = 9,023 SF • Facility features Columbaria, perimeter fencing Airport facility Funded by: Hangar rent Airport Aid from MnDOT Aeronautics Agricultural rent Refunds/Reimbursements , primarily for utilities Fuel sales Otherrevenue Significant expenditures: Utilities Contract maintenance Property taxes Wages for maintenance staff Cemetery facility Funded by: Cemetery fees Other revenues Significant expenditures: Wages for Cemetery staff Contract repair & maintenance Capital improvements 37 Public Works Facilities — HATS Facility • Land area = 18.65 acres • Paved area = 16,366 SY • Buildings = 97,501 SF • Facility features fuel terminal, salt storage — Wastewater Treatment Facility • Land area = 30.67 acres • Paved area = • Buildings = • Permitted max flow = • Facility features HATS Facility Funded by: Fuel sales Partner agency rent Significant expenditures: Fuel purchases Utilities Wages for maintenance staff Contract maintenance Wastewater Treatment Facility Funded by: Wastewater services City sales tax Other revenues Significant expenditures: Long-term debt Depreciation Wages for wastewater staff Capital improvements Contract maintenance Chemicals Professional services 7,914 SY 9 9.62 mgd MPCA certified lab 38 Public Works Facilities — Water Treatment Plant (WTP) • Land= 6.52 acres (south tower on Ridgewater; south park tower on park) • Paved area: 3,435 SY • Buildings = 2 • Water towers = 3 • Water storage = 3.15 mg • Wells WTP = 5 Raw water = 1 • Facility features — Reverse osmosis & bio -filtration treatment — 6.5 MGD plant capacity — Standby generator Water Treatment Plant Funded by: Water services City sales tax Other revenues Significant expenditures: Long-term debt Depreciation Wages for water staff Utilities Capital improvements Contract maintenance Chemicals 39 Urban Forest — Tree inventory 19%(3,342) • Boulevard trees 8,123 • Parks 3,916 • Cemetery 777 • School district 637 • Other 318 Total public trees 13,771 • Private trees inventoried 4.068 Total Trees 1ZJM Public Private Total Ash trees 16%(2,203) 28%(1,139) 19%(3,342) Maple trees 18% 13% 17% Elm trees 7% 6% 7% Linden/Basswood trees 8% 7% 8% Oak trees 9% 5% 8% Spruce trees 5% 14% 7% Crabapple trees 3% 1% 3% Locust trees 2% 2% 2% Hackberry 8% 4% 7% Other species 24% 20% 22% 100% 100% 100% ASH BORER POTENTIAL Removal 2,203 public ash trees @ $250 = $ 550,750 Replacement 2,203 public ash trees @ $300 = S 660,900 Potential public ash tree impact = $1,211,650 ($362K saved to -date) There has been significant growth in the 'other species' category in recent years, much due to species diversification projects and utilization of grant funds. Ash and Maple species continue to be of concern, since their totals exceed 10% of the total inventory. Efforts will continue to reduce the ash and maple species to move closer to the 10% mark in the future. 40 Urban Forest — Tree Disease/Infestation Mitigation Account • 2014 $22,337 • 2015 15,586 • 2016 -0- Total expenditures $37,923 Annual transfer $55,000 Balance (12/31/16) $362.QU Transfers in Expenditures Balance 2014 = Area east and north of the Rec Center Blvd trees = $17,991 Park trees = $4,346 2015 = %: of area north of Middle School & %: of area in NE corner of town (11th Ave NE) Blvd trees = $11,506 Park trees = $4,080 2016 = No expenses. Work was done in conjunction with LCCMR grant, so no expenditures were made from this account. Several ash trees were removed and replaced on boulevards and in parks, primarily in the area around South Park & North Park. 2017 = Plans are to identify ash trees in declining health that property owners would just as soon have removed, so far several trees have been identified. Costs would be for removal/replacement up to the maximum $20,000 for boulevard trees and $5,000 for Park trees. 41 Mw.^!I,.J� nnnnNlnnonP nnuntrng111��or�rtnr NNNMMMwn��n�'nt'M arm.....•.. flu ' CHIN SON VVAon S i 7VATER TRE xT�M- iWiviazz.-AF E.V st a Table of Contents 2016 Water Accomplishments...................................................................1 2017 Water Goals........................................................................................2 2016 Water Operations..............................................................................3 2016 Water Chemical Purchases............................................................ 4 2016 Water Utility Expenses.....................................................................5 2016 Water Year -End Summary............................................................8 2016 Water New Meters........................................................................... 9 2016 Water Account Activity.................................................................10 2016 Wastewater Accomplishments......................................................11 2017 Wastewater Goals...........................................................................12 2016 Wastewater Operations................................................................13 2016 Wastewater Chemical Purchases................................................14 2016 Wastewater Utility Expenses........................................................15 2016 Wastewater Purchases/Repairs................................................ 22 2016 Expenses/Hours By Liftstation..................................................... 23 2016 Liftstation Total Expenses........................................................... 24 Wastewater Graphs Influent Flow and Precipitation Influent/Effluent Phosphorus and Ammonia Influent/Effluent CBOD and TSS Removal of CBOD & TSS 2016 Water Accomplishments 1. Maintained water department operations within budget, while successfully meeting all MDH and EPA regulations. 2. Managed the successful reconditioning of Golf Course water tower. 3. Replaced unreliable diaphragm antiscalant pumps with peristaltic pumps. Also changed the feed location to decrease scaling of downstream concentrate pipes. 4. Investigated potential power quality/stray voltage/grounding issues and cathodic protection. Installed and tested improvements to well grounding. 5. Continued the water distribution valve exercising program. 6. Replaced worn sewer backflow preventers and improved sewer piping to block sewer gas and chemical fumes from getting into the water plant work areas. 7. Started discussions of High Hazard Cross Connection program. 8. Continued working to update the wellhead protection plan. 9. Finished rehabilitation work on well 4 and well 6 to replace corrodes parts with corrosion resistant stainless steel, plastic, and epoxy coated parts. 10. Continued analyzing water rates and requirements of the Conservation Rate legislation and associated DNR Water Supply Plan approval process. 2017 Water Goals 1. Continue water department employee development and learning. 2. Install a variable frequency drive for the RO membrane clean -in- place system to eliminate water hammer, increase cleaning effectiveness, and protect the membranes. 3. Continue to monitor well specific capacity and determine the best approach to cleaning well 6 and eventually well 5. 4. Repair or replace non-functioning bio -filter tank meters. 5. Successfully complete required lead and copper sampling with an emphasis on locating the most appropriate sampling sites. 6. Identify new bacteriological sampling sites to better target areas that serve sensitive populations. 7. Continue the water distribution valve exercising program. 8. Investigate RO concentrate sewer line changes that would save about $3,000 in annual jetting costs. 9. Investigate HVAC improvements in well 4 and 5 VFD enclosures and also in the main electrical room to improve efficiency and reliability. 10. Continue work on updating the wellhead protection plan and analyzing water conservation rates. 11. Obtain bids for and oversee the construction of a new steel roof for the water plant garage. 12. Determine the necessity of and the best approach to providing tempered water to water plant eye wash/emergency showers. 2016 Water Operations Water Operations includes the Water Facilities and towers along with metering and customer service. This is an enterprise fund. 112 520,000 II 4 124, 076, 700 II 5 143,108,900 II 6 90,830,000 117 170, 391, 500 II 8 123.012.900 Water Pumped - S Year Trend 800,000,000 ■ ■ M 700,000,000 651,940,000 600,000,000 500,000,000 c� 400, 000, 000 300, 000, 000 200, 000, 000 100,000,000 0 Year \\HU-CH01\hu$\PUBLIC WORKS\ReportWnnual\2016\Water Annual Report ■ ■ 2016\2016 Water Operations 2016 Water Chemical Purchases Chemical Date Quantity Units Cost Hydrofluorosilicic Acid Hawkins 3873882 4/27/2016 400 gallons $ 1,156.00 Hawkins 3928660 8/2/2016 400 gallons $ 1,156.00 Hawkins 3979191 11/8/2016 400 gallons $ 1,156.00 Total Hydrofluorosilicic Acid 1,200 gallons $ 3,468.00 Hydrochloric Acid Hawkins 3837054 2/9/2016 1,080 lbs 1,403.04 Total Hydrochloric Acid 1,080 lbs $ 1,403.04 Sodium Hypochlorite Hawkins 3832309 1/26/2016 1,187 gallons $ 1,359.47 Hawkins 3840624 2/9/2016 200 gallons $ 229.00 Hawkins 3866869 4/11/2016 1,346 gallons $ 1,541.04 Hawkins 3900234 6/10/2016 1,193 gallons $ 1,366.28 Hawkins 3917991 7/12/2016 896 gallons $ 1,025.92 Hawkins 3943490 8/25/2016 1,318 gallons $ 1,509.27 Hawkins 3961229 9/29/2016 400 gallons $ 458.00 Hawkins 3979099 11/7/2016 1,300 gallons $ 1,488.84 Total Sodium Hypochlorite 7,841 gallons $ 8,977.83 Sodium Hydroxide, 30% Hawkins 3854707 3/8/2016 2,302 gallons $ 2,875.74 Hawkins 3885807 5/7/2016 21302 gallons $ 2,875.74 Hawkins 3921263 7/8/2016 21326 gallons $ 2,904.96 Hawkins 3949281 9/9/2016 21295 gallons $ 2,866.74 Hawkins 3986066 11/21/2016 2,301 gallons $ 2,873.49 Total Sodium Hydroxide 11,527 gallons $ 14,396.66 Sodium Hydrosulfite Anderson 297529 2/9/2016 440 lbs $ 1,383.86 Anderson 303329 8/26/2016 440 lbs $ 1,390.90 Total Sodium Hydrosulfite 880 lbs $ 2,774.76 Antiscalant PWT CD100236 3/31/2016 700 gallons $ 5,369.00 PWT CD101383 8/15/2016 700 gallons $ 5,369.00 Total Antiscalant 1,400 gallons $ 10,738.00 Grand Total Usage January - December 2016 L+C 11N]I 19[U1111 aGici1r[iif.'Y[t[: tieciric;o e-eaK is Ig[: 1:�1:;) uaaiirsage uYs;o [ofl o WTP January 160,100.00 $15,512.91 4.22 $2,532.00 79,296.00 $751.51 $18,796.42 439 Prospect St February 162,400.00 $14,605.18 4.18 $2,508.00 91,283.00 $823.84 $17,937.02 March 149,400.00 $13,614.78 4.34 $2,604.00 73,247.00 $696.58 $16,915.36 April 144,400.00 $12,658.28 3.36 $2,016.00 29,145.00 $296.14 $14,970.42 May 169,000.00 $14,429.30 3.29 $1,974.00 3,959.00 $67.45 $16,470.75 June 172,500.00 $15,275.25 4.27 $2,562.00 1,760.00 $47.48 $17,884.73 July 185,400.00 $18,625.98 5.18 $3,108.00 440.00 $35.50 $21,769.48 August 214,300.00 $19,837.54 5.20 $3,120.00 3,959.00 $67.45 $23,024.99 September 163,900.00 $15,157.71 3.71 $2,226.00 3,079.00 $59.46 $17,443.17 October 164,600.00 $14,735.02 4.34 $2,604.00 22,436.00 $235.22 $17,574.24 November 156,700.00 $14,122.79 4.29 $2,574.00 35,304.00 $352.06 $17,048.85 December 154,200.00 $13,452.54 3.48 $2,088.00 96,123.00 $904.30 $16,444.84 Total 11996,900 $182,027.28 50 $29,916.00 440,031 $4,336.99 $216,280.27 5th Avenue NE January 9,700.00 $119.58 $119.58 Storage February 7,500.00 $96.60 $96.60 March 4,300.00 $70.54 $70.54 April 2,400.00 $53.29 $53.29 May 600.00 $36.95 $36.95 June 500.00 $36.04 $36.04 July 600.00 $36.95 $36.95 August 600.00 $36.95 $36.95 September 500.00 $36.04 $36.04 October 600.00 $36.95 $36.95 November 2,400.00 $53.29 $53.29 December 7,600.00 $100.51 $100.51 Total $0.00 $0.00 37,300 $713.69 713.69 South Park Well January 2,172.00 $233.29 $233.29 February 2,173.00 $219.12 $219.12 March 1,848.00 $188.36 $188.36 April 1,497.00 $156.37 $156.37 May 1,036.00 $114.38 $114.38 June 1,176.00 $127.13 $127.13 July 1,290.00 $150.42 $150.42 August 1,316.00 $145.55 $145.55 September 1,184.00 $134.01 $134.01 October 1,275.00 $136.15 $136.15 South Park Well November 1,176.00 $127.13 $127.13 December 1,881.00 $191.36 $191.36 Total 18,024 $1,923.27 $0.00 $0.00 1923.27 Century Ave January 1,229.00 $131.03 $131.03 Water Tower February 1,280.00 $127.62 $127.62 March 1,108.00 $110.94 $110.94 April 911.00 $92.99 $92.99 May 783.00 $81.33 $81.33 June 391.00 $45.62 $45.62 July 307.00 $41.04 $41.04 August 365.00 $44.82 $44.82 September 333.00 $42.07 $42.07 October 494.00 $55.00 $55.00 November 677.00 $71.67 $71.67 December 1,131.00 $113.03 $113.03 Total 9,009 $957.16 $0.00 $0.00 957.16 Golf Course January 1,509.00 $158.61 $158.61 Water Tower February 1,608.00 $157.76 $157.76 March 1,488.00 $145.56 $145.56 April 1,349.00 $132.89 $132.89 May 956.00 $97.09 $97.09 June 559.00 $60.92 $60.92 July 302.00 $40.53 $40.53 August 169.00 $26.13 $26.13 September 257.00 $34.75 $34.75 October 499.00 $55.46 $55.46 November 652.00 $69.40 $69.40 December 2,199.00 $209.21 $209.21 Total 11,547 $1,188.31 $0.00 $0.00 1188.31 ANNUAL WATER SUMMARY Month H.S. Pumpage MG Power Consumed KWH Peak Usage KWH Anti Scalant gal Fluoride gal NaOH gal NaOCI gal Biofilter Total RO Influent Permeate gal x 1000 gal x 1000 Total RO Concentrate gal x 1000 Wells Combined gal x 1000 Pilot RO Concentrate gal x 1000 WTP Production gal x 1000 Jan 2016 40.918 169.100 114.61 111.1 108.1 984.2 551.7 10,467.1 30,523.6 10,761.3 50.836.7 94.7 10,947.3 Feb 2016 36.842 152,200 115.09 102.9 84.2 835.1 479.4 9,420.6 27,862.6 9,935.4 46,210.8 0.0 10,029.2 Mar 2016 39.296 151.700 119.12 104.5 96.5 927.6 506.0 10,082.9 29.118.8 10.325.5 49,506.7 219.2 10,638.4 Apr 2016 40.405 148,600 99.03 98.0 98.9 977.3 533.1 10,371.7 28,283.7 9,440.2 50,926.4 763.2 10,294.8 May 2016 46.099 164.500 99.51 108.7 114.4 1,048.6 612.1 11,713.7 32,012.8 10.613.5 57,310.9 859.2 11,578.9 Jun 2016 48.273 176,400 112.52 117.5 114.2 1,125.2 667.7 12,355.1 34,131.7 11,312.7 60,932.8 883.6 12,288.6 Jul 2016 55.517 203.600 148.81 132.6 130.1 1,290.9 756.1 14.155.3 39,105.5 12,949.6 69,437.6 1,002.6 14,071.1 Aug2016 52.436 200,500 157.83 129.5 137.0 1,313.2 740.1 13,365.6 36,810.3 12,235.9 65,244.0 973.1 13,310.4 Sep 2016 41.925 162,200 109.52 111.2 125.8 988.5 571.6 10,664.9 29,358.2 9,736.8 51,999.2 800.0 10,618.8 Oct 2016 39.635 160,800 130.65 107.5 116.8 938.2 567.4 10,236.9 28,708.4 9,415.0 49,595.1 646.6 10,139.2 Nov 2016 39.300 157,600 122.20 107.8 111.8 952.9 552.5 10,161.2 27,770.8 9,107.7 49,683.5 753.9 9,945.3 Dec 2016 38.832 151,400 108.46 108.6 104.8 932.2 529.9 9,951.0 27,402.1 8,988.1 48,647.9 741.9 9,805.1 Minimum 36.842 148,600 99.03 98.0 84.2 835.1 479.4 9,420.6 27,402.1 8,988.1 46,210.8 0.0 9,805.1 Maximum 55.517 203,600 157.83 132.6 137.0 1,313.2 756.1 1 14,155.3 39,105.5 12,949.6 69,437.6 1,002.6 14,071.1 Total 519.475 1.998.600 1,437.35 1,339.9 1 1,342.6 12,313.91 7,067.6 1 132,946.0 371,088.5 124,821.7 1 650,331.6 1 7,738.0 133,667.1 Average 43.290 166,550 119.78 111.7 1 111.9 1,026.2 1 589.0 1 11,078.8 30,924.0 10,401.8 1 54,194.3 1 644.8 11,138.9 CONNECTION TYPE GALLONS SOLD # CONNECTIONS Residential 261.344.000 4.450 Commercial 110,235,000 430 Industrial 115,352,000 3 Bulk Fill Station 520,000 1 CONNECTION TYPE GALLONS NOT BILLED # CONNECTIONS Water Supplier Services 10,175,000 36 Other 1,502,352 NA WTP Production Gallons 133,667,100 NA TOTAL GALLONS SOLD = 487,451,000 TOTAL GALLONS NOT BILLED = 145,344,452 TOTAL GALLONS ACCOUNTED FOR = 632,795,452 TOTAL GALLONS WITHDRAWN = 650,851,600 TOTAL UN -ACCOUNTED FOR WATER = 18,056,148 WATER LOSS PERCENT = 2.8% 2016 NEW METERS Meters by Building Type ATE ADDRESS I METER SIZE I I BUILDING TYPE INSDTALLED 40 113 Summerset Lane SE 1/7/2016 3/4 in. Residential 270 Ottawa Ave SE 1/25/2016 3/4 in. Residential 1130 Prairie View Dr SW 2/1/2016 3/4 in. Residential 1140 Prairie View Dr. SW 2/1/2016 3/4 in. Residential 1205 Oakwood CT NW 3/9/2016 3/4 in. Residential 1193 Bluejay Dr. SW 3/28/2016 3/4 in. Residential 1460 Calgary St. SE 4/6/2016 3/4 in. Residential 823 Texas Court NW 4/18/2016 3/4 in. Residential 145 1st Ave. SE 4/20/2016 3/4 in. Commercial I 1800 Scenic Heights Ct. SW 5/10/2016 3/4 in. Residential 1803 Scenic Heights Ct. SW 5/10/2016 3/4 in. Residential 404 Toronto Blvd. SE 5/23/2016 3/4 in. Residential 1875 Scenic Heights Ct. SW 7/19/2016 11/2 in. T2 Commercial 1547 9th Ave. SW 8/25/2016 3/4 in. Residential 1189 BlueJay Drive 9/8/2016 3/4 in. Residential 1440 Calgary St. SE 10/11/2016 3/4 in. Residential 985 Texas Circle NW10/11/2016 3/4 in. Residential 1465 Calgary St. SE R._. 10/11/2016 3/4 in. Residential 142 Summerset Ln SE 10/26/2016 3/4 in. Residential 504 Hilltop Dr. NE 11/18/2016 3/4 in. Residential 805 Willow Dr. 11/22/2016 3/4 in. Residential 1579 9th Ave. SW 11/29/2016 3/4 in. Residential 1372 Bradford St. SE. 12/12/2016 3/4 in. Residential 241 Summerset Ln. 12/14/2016 3/4 in. Residential 1205 Dale St. SW 12/16/2016 3/4 in. Residential 126 Summerset Lane SE 12/16/2016 3/4 in. Residential 174 Eauclaire Ave 12/28/2016 3/4 in. Residential Meters by Building Type ■Commercial ■ Residential 50 40 30 m m 20 — -- 5 25 10 7 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 35 30 25 20 15 10 5 0 2016 Existing Account Activity Removed Meter 0 07 -Jan -16 136 Hassen St. SE Meter New New New Larger Removed 07 -Jan -16 Date Address Bottom I Chamber I Register Meter Meter Meter Comments 07 -Jan -16 136 Hassen St. SE FALSE FALSE FALSE TRUE FALSE FALSE 07 -Jan -16 1310 Delaware St. FALSE FALSE FALSE TRUE FALSE FALSE 18 -Jan -16 25 Michigan St. NE FALSE FALSE FALSE TRUE FALSE FALSE 19 -Jan -16 446 Erie St. SE FALSE FALSE FALSE TRUE FALSE FALSE 25 -Jan -16 583 Grove St. SW FALSE FALSE FALSE TRUE FALSE FALSE 13 -Feb -16 535 4th Ave. SW FALSE FALSE FALSE TRUE FALSE FALSE 17 -Feb -16 108 4th Ave. NW FALSE FALSE FALSE TRUE FALSE FALSE 22 -Feb -16 1142 Fairway Ave. FALSE FALSE FALSE TRUE FALSE FALSE 26 -Feb -16 3 Northwoods FALSE FALSE FALSE TRUE FALSE FALSE 03 -Mar -16 1816 Scenic FALSE FALSE FALSE TRUE FALSE FALSE 10 -Mar -16 1380 Hwy 15 S FALSE FALSE FALSE TRUE FALSE FALSE 28 -Apr -16 505 4th Ave. FALSE FALSE FALSE TRUE FALSE FALSE 29 -Apr -16 617 Bluff St. NE FALSE FALSE FALSE TRUE FALSE FALSE 17 -May -16 17 5th Ave. NW FALSE FALSE FALSE TRUE FALSE FALSE 20 -May -16 1085 Dale St. SW FALSE FALSE FALSE TRUE FALSE FALSE 24 -May -16 830 2nd Ave. SW FALSE FALSE FALSE TRUE FALSE FALSE 05 -Jul -16 35 Selchow Ave. FALSE FALSE FALSE TRUE FALSE FALSE 20 -Jul -16 706 Franklin St. FALSE FALSE FALSE TRUE FALSE FALSE 10 -Aug -16 1219 Golf View Ct. FALSE FALSE FALSE TRUE FALSE FALSE 31 -Aug -16 475 Shady Ridge FALSE FALSE FALSE TRUE FALSE FALSE 12 -Sep -16 231 Adams St SE FALSE FALSE FALSE TRUE TRUE FALSE 12 -Sep -16 776 Ivy Ln SE FALSE FALSE TRUE TRUE FALSE FALSE 13 -Sep -16 1210 Bradford St. FALSE FALSE TRUE TRUE FALSE FALSE 19 -Sep -16 528 Hwy 7 E. FALSE FALSE TRUE TRUE FALSE FALSE 29 -Sep -16 1420 Heritage FALSE FALSE FALSE TRUE FALSE FALSE 06 -Oct -16 465 Rose Lane NE FALSE FALSE TRUE TRUE FALSE FALSE 13 -Oct -16 1290 Hwy. 15 S FALSE FALSE FALSE FALSE FALSE FALSE 21 -Oct -16 625 Harmony Ln. FALSE FALSE FALSE TRUE FALSE FALSE 15 -Nov -16 406 Hassan St. SE FALSE FALSE FALSE TRUE FALSE FALSE 09 -Dec -16 534 East Highland FALSE FALSE FALSE TRUE FALSE FALSE 3/4" IPLKL 3/4" IPERL Meter froze 3/4ii IPERL Meter froze/ IPERL Meter Froze/ 2" meter froze - noisey meter IPERL broken meter 1" IPERL installed Meter froze IPERL meter froze IPERL Meter froze and 2" meter quit Low water press. Low water IPERL installed Old meter register Old meter struck replaced 1" meter Low water Upgraded to 1" threw away IPERL froze IPERL froze IPERL installed 2016 Wastewater Accomplishments 1. Recognized by MPCA with Operational Excellence Award. 2. Renewed and maintained MPCA laboratory certification. 3. Effectively managed use of certified biosolids acreage to minimize landfill charges. 4. Heightened safety focus and awareness leading to zero work hours lost due to injuries. 5. Replacement of oxidation ditch splitter box slide gate valves with new stainless steel units without incurring any disturbance to plant operations or discharge effluent quality. 6. Reconditioning and epoxy painting of all facility structure doors and clarifier fiberglass domes. 7. Completed a comprehensive study of collection system lift station condition and the plan formulation for systematic rehabilitation of structures and equipment. 8. Development of a plan to replace the proprietary and obsolete programmable logic control system within the wastewater plant and lift stations with more universally available and supported components and technology. 9. Survived a deluge rainfall in August with sustained influent flows well above plant instantaneous flow design without a single drop of untreated wastewater reaching the receiving stream. MPCA discharge permit compliance was operationally maintained throughout the event. 2016 Wastewater Accomplishments continued 10. Completion of the headworks bypass piping project facilitated the replacement of the plugged eight inch HATS forcemain valve; victim of a six foot long strand of flushed woven material. 11. Applied for renewal of the facility's NPDES/State Disposal System Permit for another five year term. Operation of the facility will continue under the existing permit during the interim prior to issuance of the new permit. 12. Finalized investigation into further opportunities for treatment plant energy and process efficiencies: a. Installed new dewatering polymer makedown system which cut neat polymer usage by 40%, significantly lowering chemical costs. b. Operated the entire year on a single oxidation ditch, saving additional aeration power and precipitant chemical usage. c. Initiated an MBR blower piping project in an effort to gain higher efficiency out of plant variable speed PD blowers with information from MNTap study results. d. A majority of building exterior security and interior high pressure sodium lighting was switched to immediately illuminated and energy efficient LED fixtures and bulbs. 2017 Wastewater Goals 1. Continued encouragement of operator educational opportunities and the advancement of state operations certification. 2. Continue to research alternatives for long-term biosolids disposal; options to include increased certified acreage, exercising dryer equipment, and possible collaborations with Creekside for the beneficial and profitable use of dried biosolid materials. 3. Research advanced technologies of grit and rag removal upstream of the treatment facility. Install mechanical grinder at HATS Lift Station to provide wastewater plant headworks with influent of consistent characteristics. Refurbish grit separation equipment and classifier. 4. Increased use of automation and programmable logic to create process reliability. Look to create synergies in process components with less proprietary emphasis. 5. Initiate the plan to recondition collection system lift stations over a ten year cycle. Perform Phase I: control systems upgrade and Harmony Lane Lift Station Rehabilitation. 6. Possible reorganization of personnel in filling vacated positions and realizing better utilization of the knowledge and skills of remaining staff. Establish a means of job skill sharing to facilitate a more collaborative workforce amongst Water and Wastewater personnel within the Public Works department. 7. Successfully complete the replacement and refurbishment of MBR cassette modules, to include the addition of an eighth cassette. This will make both flow trains of equal capacity. 2016 Wastewater Operations Wages & Benefits $605,415 $598,745 $621,317 $655,584 Supplies $196,910 $187,609 $181,221 $219,650 Services and Charges $746,169 $681,596 $785,145 $780,450 Misc. $31,900 $22,266 $33,679 $32,500 Transfers Out $147,520 $79,025 $79,523 $60,000 Capital Outlay $0 $1,693,900 $276,930 $350,000 Debt Service $373,716 $337,635 $1,554,937 $1,460,65 G:\Annual Reports\2016\Finished\2016 Wastewater Operations Wastewater - 5 Year Trend 1,100,000,000 _ 1,000,000,000 930,509,000 900,000,000 820,690,000 800,000,000 719,690,000 719,950,000 728,632,000 700,000,000 N 600,000,000 c� 0 500,000,000 400,000,000 300,000,000 200,000,000 100,000,000 0 � 10 � IP If, 1.1 l f Year G:\Annual Reports\2016\Finished\2016 Wastewater Operations 2016 Wastewater Chemical Purchases Chemical Uate Quantity Units Gost Polymer US Water 1/19/2016 1,800 lbs $ 4,125.90 US Water 3/3/2016 1,800 lbs $ 4,125.04 US Water 5/17/2016 1,800 lbs $ 4,134.28 US Water 7/15/2016 1,800 lbs $ 4,113.26 US Water 9/28/2016 1,800 lbs $ 4,143.66 Chemisolv 11/17/2016 450 lbs $ 612.00 lbs Total Polymer 9,450 Ibs $ 21,254.14 Sodium Hypochlorite Hawkins 2/9/2016 892 gals $ 1,021.53 Hawkins 9/29/2016 859 gals $ 989.90 gals $ - gals $ - Total Sodium Hypochlorite 1,751 gals $ 2,011.43 Citric Acid Hawkins 2/16/2016 3,425 lbs $ 1,842.87 Hydrite 10/25/2016 3,296 Ibs $ 1,677.78 Ibs $ - Total Citric Acid 6,721 Ibs $ 3,520.64 Ferric Chloride DPC lbs $ - Chemisoly 1/7/2016 45,000 Ibs $ 4,477.50 Chemisolv 1/28/2016 45,080 lbs $ 4,485.46 DPC 3/9/2016 45,380 lbs $ 4,642.37 DPC 4/7/2016 45,660 Ibs $ 4,671.02 DPC 5/17/2016 45,340 lbs $ 4,638.28 DPC 7/19/2016 44,980 lbs $ 4,642.39 Chemisolv 8/8/2016 45,060 lbs $ 4,483.47 Chemisolv 9/8/2016 45,080 lbs $ 4,485.46 Chemisolv 10/14/2016 46,000 lbs $ 4,577.00 Chemisolv 11/18/2016 45,040 lbs $ 4,481.48 Total Ferric Chloride 452,620 Ibs $ 45,584.43 January - December 2016 WWTF JAN 243,900 $22,139.90 460 $2,760.00 760,402 $6,967.45 $29,107.35 1300 Adams St. FEB 258,600 $21,745.84 478 $2,868.00 643,383 $5,647.57 $27,393.41 MAR 237,500 $19,871.67 453 $2,718.00 487,101 $4,485.88 $24,357.55 APR 219,300 $18,689.16 475 $2,850.00 283,638 $2,638.43 $21,327.59 MAY 218,700 $18,375.83 430 $2,580.00 157,161 $1,490.02 $19,865.85 JUNE 203,400 $17,354.77 444 $2,664.00 21,556 $258.73 $17,613.50 JULY 204,100 $19,651.51 485 $2,910.00 77,206 $764.03 $20,415.54 AUG 222,600 $19,723.73 451 $2,706.00 88,094 $862.89 $20,586.62 SEP 207,100 $18,545.38 422 $2,532.00 96,672 $940.78 $19,486.16 OCT 242,200 $20,097.14 434 $2,604.00 246,135 $2,297.91 $22,395.05 NOV 199,100 $16,744.20 394 $2,364.00 378,551 $3,500.24 $20,244.44 DEC 269,700 $22,155.35 446 $2,676.00 606,980 $5,574.38 $27,729.73 Total 2, 726,200 $235,094.48 5,372 $3Z232.00 3,846,879 $35,428.31 $270,522.79 WWTF - MBR Building JAN 50,140 $0.00 1300 Adams St. FEB 48,350 $0.00 MAR 49,520 $0.00 APR 51,180 $0.00 MAY 66,360 $0.00 JUNE 63,040 $0.00 JULY 61,370 $0.00 AUG 66,650 $0.00 SEP 60,030 $0.00 OCT 64,280 $0.00 NOV 73,800 $0.00 DEC 70,990 $0.00 Total 725,710 $0.00 0 $0.00 0 $0.00 $0.00 January - December 2016 Hats Liftstation JAN 2,420 $478.21 105 $630.00 $1,108.21 1300 Adams St. FEB 60 $357.30 103 $618.00 $975.30 MAR 60 $357.30 115 $690.00 $1,047.30 APR 60 $357.30 99 $594.00 $951.30 MAY 2,510 $466.99 105 $630.00 $1,096.99 JUNE 2,340 $221.27 112 $672.00 $893.27 JULY 2,050 $216.98 126 $756.00 $972.98 AUG 3,830 $365.18 100 $600.00 $965.18 SEP 2,750 $270.63 100 $600.00 $870.63 OCT 2,880 $267.44 106 $636.00 $903.44 NOV 3,010 $278.56 109 $654.00 $932.56 DEC 3,810 $346.96 101 $606.00 $952.96 Total 25,779 $3,984.12 1,281 $7,686.00 0 $0.00 $11,670.12 Main Liftstation JAN 32,000 $2,966.56 62 $372.00 $3,338.56 Ontario & 4th FEB 31,200 $2,720.09 66 $396.00 $3,116.09 MAR 30,200 $2,561.74 56 $336.00 $2,897.74 APR 29,000 $2,515.30 63 $378.00 $2,893.30 MAY 36,100 $3,932.57 212 $1,272.00 $5,204.57 JUNE 36,900 $3,583.53 144 $864.00 $4,447.53 JULY 32,500 $3,542.25 137 $822.00 $4,364.25 AUG 52,800 $6,440.93 387 $2,322.00 $8,762.93 SEP 41,400 $4,130.46 144 $864.00 $4,994.46 OCT 38,000 $3,826.60 171 $1,026.00 $4,852.60 NOV 33,100 $2,901.47 77 $462.00 $3,363.47 DEC 40,200 $3,460.74 83 $498.00 $3,958.74 Total 433,400 $42,582.24 1,602 $9,612.00 $0.00 $52,194.24 Harmony Lane LS JAN 263 $35.90 $35.90 FEB 279 $35.64 $35.64 MAR 278 $35.33 $35.33 APR 253 $33.05 $33.05 MAY 322 $39.33 $39.33 JUNE 333 $40.34 $40.34 JULY 254 $35.68 $35.68 AUG 955 $101.12 $101.12 SEP 503 $58.44 $58.44 OCT 365 $43.25 $43.25 January - December 2016 Harmony Lane LS NOV 312 $38.42 $38.42 DEC 512 $56.64 $56.64 Total 4,629 $553.14 $0.00 $0.00 $553.14 Our Saviors LS JAN 71 $16.99 $16.99 Bluff St NE FEB 70 $16.44 $16.44 MAR 67 $16.10 $16.10 APR 63 $15.74 $15.74 MAY 72 $16.56 $16.56 JUNE 73 $16.65 $16.65 JULY 56 $15.66 $15.66 AUG 53 $15.06 $15.06 SEP 53 $15.11 $15.11 OCT 59 $15.37 $15.37 NOV 61 $15.56 $15.56 DEC 74 $16.74 $16.74 Total 772 $191.98 $0.00 $0.00 $191.98 Highway 15 N LS JAN 296 $39.15 $39.15 FEB 260 $33.90 $33.90 MAR 244 $32.23 $32.23 APR 222 $30.22 $30.22 MAY 259 $33.59 $33.59 JUNE 232 $31.14 $31.14 JULY 209 $31.13 $31.13 AUG 286 $37.28 $37.28 SEP 265 $35.52 $35.52 OCT 281 $35.60 $35.60 NOV 243 $32.14 $32.14 DEC 312 $38.42 $38.42 Total 3,109 $410.32 $0.00 $0.00 $410.32 Shady Ridge LS JAN 187 $28.42 $28.42 FEB 197 $28.11 $28.11 MAR 207 $28.86 $28.86 APR 199 $28.13 $28.13 MAY 248 $32.59 $32.59 JUNE 273 $34.87 $34.87 JULY 150 $25.17 $25.17 Shady Ridge LS Total Campbell Lane LS Total Stoney Point LS Total West Elementary LS AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC JAN FEB MAR APR 239 240 259 224 273 2,696 64 66 66 68 70 67 57 75 68 70 68 187 926 4,288 4,593 2,565 1,380 1,652 1,728 1,297 2,109 1,948 1,838 1,642 4,256 29,296 250 253 225 206 U N= $32.80 $33.11 $33.59 $30.41 $34.87 $370.93 $16.30 $16.06 $16.01 $16.19 $16.38 $16.10 $15.76 $17.15 $16.54 $16.38 $16.19 $27.04 $206.10 $419.47 $417.53 $240.51 $135.72 $160.50 $167.42 $141.13 $210.61 $197.59 $177.44 $159.59 $385.09 $2,812.60 $34.63 $33.25 $30.50 $28.77 - December 2016 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $32.80 $33.11 $33.59 $30.41 $34.87 $370.93 $16.30 $16.06 $16.01 $16.19 $16.38 $16.10 $15.76 $17.15 $16.54 $16.38 $16.19 $27.04 $206.10 $419.47 $417.53 $240.51 $135.72 $160.50 $167.42 $141.13 $210.61 $197.59 $177.44 $159.59 $385.09 $2,812.60 $34.63 $33.25 $30.50 $28.77 January - December 2016 MAY 213 $29.40 $29.40 West Elementary LS JUNE 174 $25.85 $25.85 JULY 146 $24.76 $24.76 AUG 224 $31.38 $31.38 SEP 236 $32.73 $32.73 OCT 252 $32.96 $32.96 NOV 243 $32.14 $32.14 DEC 280 $35.51 $35.51 Total 2,702 $371.88 $0.00 $0.00 $371.88 McDonalds LS JAN 658 $74.80 $74.80 Darrel Drive SW FEB 644 $69.18 $69.18 MAR 742 $77.60 $77.60 APR 681 $72.04 $72.04 MAY 809 $83.70 $83.70 JUNE 865 $88.80 $88.80 JULY 622 $72.88 $72.88 AUG 1,038 $109.03 $109.03 SEP 971 $103.51 $103.51 OCT 896 $91.63 $91.63 NOV 798 $82.70 $82.70 DEC 978 $99.10 $99.10 Total 9,702 $1,024.97 $0.00 $0.00 $1,024.97 Otter Lake LS JAN 482 $57.47 $57.47 South Grade RD SW FEB 518 $57.60 $57.60 MAR 469 $52.73 $52.73 APR 405 $46.90 $46.90 MAY 427 $48.90 $48.90 JUNE 422 $48.44 $48.44 JULY 338 $44.17 $44.17 AUG 467 $54.55 $54.55 SEP 415 $49.97 $49.97 OCT 461 $52.00 $52.00 NOV 486 $54.27 $54.27 DEC 588 $63.57 $63.57 Total 5,478 $630.57 $0.00 $0.00 $630.57 - December 2016 Delaware LS JAN 120 $21.82 $21.82 Hwy 7 West FEB 123 $21.31 $21.31 MAR 126 $21.48 $21.48 APR 104 $19.47 $19.47 MAY 108 $19.84 $19.84 JUNE 90 $18.20 $18.20 JULY 74 $17.48 $17.48 AUG 98 $19.35 $19.35 SEP 103 $19.92 $19.92 OCT 124 $21.30 $21.30 NOV 120 $20.93 $20.93 DEC 127 $21.57 $21.57 Total 1,317 $242.67 $0.00 $0.00 $242.67 5th Ave SE LS JAN 107 $20.54 $20.54 FEB 116 $20.66 $20.66 MAR 104 $19.47 $19.47 APR 82 $17.47 $17.47 MAY 72 $16.56 $16.56 JUNE 57 $15.19 $15.19 JULY 51 $15.16 $15.16 AUG 106 $20.12 $20.12 SEP 51 $14.92 $14.92 OCT 86 $17.83 $17.83 NOV 92 $18.38 $18.38 DEC 113 $20.29 $20.29 Total 1,037 $216.59 $0.00 $0.00 $216.59 Grand Total 96 $49,530.00 90 2016 Wastewater Purchases and Repairs Over $2.000 (Certain more costly repairs were divided out to the building housing the repair.) Building 1 Admin. $124,258.48 Equinox $24,975.00 Tool Cat $50,498.48 Painting all Doors at WWTF $22,800.00 WWTF HVAC Study Mini Split Air Conditioner HVAC Softwater Upgrade Tool Cat Snowblower $11,000.00 $3,684.00 $6,229.00 $5,072.00 Building i Main Lift Station00 Painting of Doors $7,900.00 Installation of New Doors & Frames $3,120.00 Building 1 Preliminary $9,355.00 Replacement Acuator for Force Main #2 $3,387.00 Additional Material & Labor for Gas Monitor System $2,930.00 Drum Screen Valves $3,038.00 Building #50 Oxidation Ditches $16,470.00 Removal & Installation of 4 Slide Gates $14,000.00 Wall Mount Brackets for Ditch $2,470.00 Building #55 MBR $38,407.74 Membrane Training $2,480.00 MBR Cassette Aeration Boxes $8,151.06 Pinch Valve Electric Actuator $9,906.00 Mixed Liquor Foam Box Mixer $10,110.00 Replacement Gear Box For Perm Pump #1 $7,760.68 Building #60 Clarificationi Painting of Clarifier Domes $26,400.00 Building #80 Disinfection $0.00 Building #90 Biosolids Building $2,400.00 Polymer Press Feed Flowmeters $2,400.00 Building 0r Dryer Building $11,072.08 Replacement Heater $4,800.00 Replacement Heater $3,903.31 Fire Alarm Panel $2,368.77 HATS LS 00 Replacement VFD on Pump #3 $3,481.00 New Grinder $47,240.00 Association Fees $4,700.00 IMESERB Dues $4,700.00 Maintenance Supply $0.00 Maintenance Contracts $36,294.26 Hach Company (Measuring Instruments) $14,865.00 Automatic Systems (SCADA and PLC programming) $15,000.00 (MMC, Inc (HVAC) $6,429.26 NOTE: 2,437 Preventative Maintenance Work Orders Completed in 2016. 22 2016 EXPENSES AND HOURS BY LIFTSTATION Electric Costs Landscaping Materials Repairs Service Checks I TUBLIC WORKS\Report\Annual\2016\Wastewater Annual Report 2016\Expenses-Liftstations 2016 draft N Influent Flow/ Precipitation Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16 Date ( 1/1/2016 to 12/31/2016 ) DAILY INFLUENT FLOVWRECIPITATION (Mo Avg) (Mo Avg) MMS (Hutchinson) 2016 Influent Flow % Precipitation c� Influent/Effluent Phosphorus Jan'16 Feb'16 Mar'16 Apr'16 May'16 .Jun'16 JuI'16 Auq'16 Sep'16 Oct'16 Nov'16 Dec'16 A INF PHOSPHORUS (NDEFF PHOSPHORUS (Mo Avg) Avg) WW (MutChinson) 2016 bnluetWEA7usnt Phosphorus tnfiuent/Effl 1 = Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16 ♦ INF AMMONIA (Mo MR EFF AMMONIA (Mo /M*(,►*«►1 MS k*uw*IYNuwK Anw xx" Influent/Effluent CBOD Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov '16 Dec'16 ♦ CBOD INF (Mo Avg) CBOD EFF (Mo Avg)AW(Huwhkwn) 2016 brfluerWEflru*M CSOO InfIuent/EffIuent TSS Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16 ♦ INF TSS (Mo Avg) EFF TSS (Mo Avg)mus(Hwhi,,.) 2016 kMwne'E'MUON TSS 0 Jan'16 Feb'16 Mar'16 Apr'16 May'16 Jun'16 Jul'16 Aug'16 Sep'16 Oct'16 Nov'16 Dec'16 Date ( 1/1/2016 to 12/31/2016) / TSS % REMOVED (Md CBOD % REMOVAL (Mo Avg) Avg) MUS (Hutchinson) 2016 % Rwnovsl TSS COW HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Discussion on McLeod County Assessment Agreement Department: Administration LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As was noted at our joint meeting with the County Board, we received the attached letter and revised agreement earlier this month. The revised agreement is $14,467 higher then the agreement I signed back in October (attached) and the additional costs were not included in our 2017 budget. The costs associated with the Agreement are now at a level of which I cannot sign off on and require Council action. Before asking you to act on the revised agreement, I wanted to first gauge your opinion/feelings on how you would like me to address this issue with the County. Obviously we have some concerns on how everything went about and on how the change in costs will impact our budget in 2017. For years the City has used the County to do our assessing and I'm not sure if we are interested in pursuing any other options at this time. I'm looking for direction from the Council on how you would like me to approach this. BOARD ACTION REQUESTED: None at this time. Staff is asking for discussion and direction on this item at this time. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this l9th day of October , 2016 . WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of Mcleod County, beginning with the assessment of the year 2017 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and shall be until December 31. 2017 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $46,496.00 , such payment to be made to the County Auditor on or before December 1, 2017 5812 parcels a ' $8.00 per parcel IN WITNESS WHEREOF, the parties have executed this agreement this day of In Presence Of: In Presence Of: For City: Signed: By Attest For County Signed: By Attest Office of Sue Schulz McLeod County Assessor COUNTY ASSESSOR Court House 2383 Hennepin Ave N Glencoe, Minnesota 55336 October 19, 2616 ASSESSMENT AGREEMENT FOR 2617 TELEPHONE 320-864-1254 FAX 320-864-3268 Please find enclosed the Assessment Agreement between your city and McLeod County for the year 2017. This is the Agreement Document not a bill. Please sign and return to the Assessor's Office. If you have any questions please give me a call. Sue Schulz McLeod County Assessor (320)864-1255 Equal Opportunity Employer Sue Schulz County Assessor March 2, 2017 Office Of McLeod County Assessor North Complex 2383 Hennepin Ave Glencoe, Minnesota 55336 To: Town boards and City Council RE: Assessment Fees Telephone 320-864-1254 am very embarrassed to send out this letter. Politics are certainly not my forte and the lack of understanding them has ended up with me having to ask for your understanding and forgiveness. When I sent out our assessment agreement last fall it never occurred to me that there would be an issue with reducing our assessment fee. 1 was wrong. Hind sight — I should have sent out the agreement with the higher amount and sent out the reduction but that is not what I did. Due to some issues that some of the taxing districts had with us reducing the fees the county board did not pass my recommended changes to the fee structure. In turn I must revert back to the $10.50 per parcel charge we were at before. I am so sorry for the confusion and am hoping you will sign the revised agreement that is included. Please contact me with any questions that you may have. Si cereiy, Sue Schulz Mcleod County 320-864-1255 sue.schulz@co.mcleod.mn.us CITY ASSESSMENT AGREEMENT BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this 2 day of March , 2017 . WHEREAS, the City of Hutchinson wishes to abolish the Office of Assessor for said City, under the provisions of Minnesota Statues Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED, IT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2017 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and shall be until December 31, 2017 In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $60,963.00 , such payment to be made to the County Auditor on or before December 1, 2017 5806 parcels @ ! $10.50 per parcel IN WITNESS WHEREOF, the parties have executed this agreement this day of , In Presence Of: In Presence Of: For City: Signed: By Attest For County Signed: By Attest HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: 1 st Reading Ordinance Amendment to Section 154.115 of City Code Department: Planning LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The City Council directed staff to do some more research and come back with a revised landscape ordinance. Please see the attached landscape ordinance. The biggest difference between this new proposed ordinance and the current one is the specificity is has. This will make it easier for developers to understand what the City is looking for. In addition, after reviewing ordinances from other cities it became apparent that we should have a green space percentage required for commercial and industrial projects. The ordinance requires 20% green or managed landscape area. Based on the current ordinance the setback areas are the only areas that would be green or landscaped area. Based on a 1 acre lot these setback areas would equate to 18% open space, which isn't much different then what is being proposed. A public hearing was held on March 21, 2017 with the planning commission and no comments were received on the proposed ordinance. The planning commission had a few minor questions related to the ordinance and why it is so much longer than the current ordinance. Staff noted that while the new ordinance is longer it provides developers more direction on what is required and should save time. In addition, the PC asked about smaller projects and how this ordinance relates. Staff noted that this ordinance allows a certified landscape designer to design the landscape plan which would be likely cheaper than a landscape architect. In addition, the landscaping could be installed by the owner. The Planning Commission recommends approval of these ordinance changes as presented. BOARD ACTION REQUESTED: Approval of landscape ordinance revisions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: PUBLICATION NO. 8211 ORDINANCE NO. 16-767 AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT STANDARDS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the Development Standards as follows: § 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY. (A) Screening. (1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to soften the appearance of the fence or wall from the affected residential area. (2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type required by this code would interfere with the provision of adequate amounts of light and air to the residential properties. (3) All required screening devices shall be designed so that they are architecturally harmonious with the principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than when originally constructed. (B) Landscaping. (1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or merchandise. (a) Tree plapiting at t4e rate 4 at least one tree per 900 squffe feet of W-Aseaping area 0140 1,750 sattare 0e! .,F.,fe ,,.,r 1,.,,-.l ,.-faee.1 (buildine, nt o .,t4er ifffl3eR40tis ,,.-f \• n., A eambiwation a 4 enA-44g-ai4d tree plapitins-and (3) T -4e +Rini+�mm size of planted trees sl4all be two 1.5 ine4es ealiper for deei&otts t+ees aad six feet inlwigI4 for .,;e r s trees. Landscape Requirements Purpose. Commercial/industrial landscaping reauirements are established to foster aestheticallv pleasing developments that protect and preserve the appearance, character, health, safety, and welfare of the community. In addition, these requirements are intended to increase the compatibility of adjacent land uses by minimizing the harmful impact of noise, dust, debris, motor vehicle headlight glare, other artificial light intrusions, and other objectionable activities or impacts conducted on or created by the development or adjoining or nearby land uses. General requirements. In addition to required landscaping standards, all commercial/industrial development sites shall meet the following requirements. 1) As part of a site plan review, conditional use or other development proposal, a landscaping plan is required, prepared by a qualified landscape designer or landscape architect, which demonstrates compliance with provisions herein. Landscape designs shall address: a. Planting schedule indicating symbols, common and botanical names, sizes of plant material and special planting instructions. Trees proposed shall be on the City's approved species list, or be approved in advance of submitting the design. Ordinance # 16-767 154.115 March 28, 2017 Page 2 b. Location, type and size of all existing trees over 6 inches diameter that are to be removed or preserved. A reasonable attempt shall be made to preserve as many existing trees as practical and to incorporate them into the site plan. c. Planting detail showing all species to scale at their normal mature crown diameter or spread for the local hardiness zone. d. Typical sections with details of fences, tie walls, berms and other site amenities. e. Typical sections with details of landscape islands, planter beds and foundation plantings with identifications of materials to be used. f Notes indicating how disturbed soil areas will be restored through the use of seeding, sodding, or other techniques. g. Delineation of areas that will be sodded, hydro -seeded, seeded, or areas where gxound cover is to be established by other means. h. Where landscape materials are used to provide screening from adjacent and neighboring properties, a cross -through section shall be provided indicating the perspective from the neighboring property at the property line elevation and any existing or proposed conditions that could potentially affect landscaping for screening of the site. 2) Finished sites. All managed landscaped areas shall be brought to finished grade and planted in sod, turf grass, native grasses, or other appropriate ground covers. Undisturbed areas containing existing viable natural vegetation may be left in their natural state, provided they are kept free of litter, debris and noxious and/or unsightly weeds. 3) Sodding/Seeding requirements. Sod or hydro -seeding shall be utilized on all public rights-of-way. Seeding or other acceptable ground cover establishment methods may be permitted in other areas of the site. Required landscaping. For all commercial and industrial areas, at least 20% of the lot area shall be managed landscaped area. The landscaping shall be concentrated between the principal structure and any adjacent street right-of-way or other areas of the lot which are visible from a street or adjacent residentially zoned property. The composition and locations of managed landscaped areas shall complement the scale of the development and its surroundings. In general, larger, well-placed contiguous planting areas are preferable to smaller, disconnected areas. Managed landscaped areas of the site shall be landscaped as follows: 1) In areas where trees are used, not less than one tree, as follows: a. One shade tree for each 1,500 square feet of managed landscaped area, or fraction thereof, and/or, b. One evergreen tree for each 700 square feet of managed landscaped area, or fraction thereof, and/or, c. One omamental tree for each 450 square feet of managed landscaped area, or fraction thereof. 2) The remainder of landscaped areas shall be covered with turf grass, native grasses, or other perennial flowerings plants, vines, shrubs or trees. Exceptions to landscaping requirements. Substitution or reduction of landscaped plant materials, managed landscaped areas, or other landscaping standards may be approved by the City. Plant material standards. Landscape species shall be indigenous or be proven adaptable to the climate, but shall not be invasive to native species. Plant materials shall comply with American Standard for Nursery Stock and the following standards. Minimum plant size: Plant type Minimum Size Deciduous shade tree 1'/2 -inch diameter Deciduous ornamental tree 1'/2 -inch diameter Coniferous/evergreen tree 6 -feet in height o Trees and landscape plants shall be tolerant of specific site conditions, including but not limited to heat, cold, drought and salt. Ordinance # 16-767 154.115 March 28, 2017 Page 3 Installation and maintenance of landscape materials. All landscape materials installed shall comply with the following: 1) Areas to be landscaped shall be prepared and improved as specified by current Minnesota Department of Transportation standards for soil preparation and drainage. 2) All landscape materials shall be installed to current industry standards. 3) Maintenance and replacement of landscape materials shall be the responsibility of the applicant/property owner. 4) All landscaping shall be subject to inspection within one growing season by the City. Landscaping not installed, maintained or replaced, as needed to comply with provisions herein, shall be considered in violation. Property owners shall receive notice of violation in accordance with City code enforcement requirements. (C) Outdoor storage and displays. (1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use permit. All other storage shall be maintained within an enclosed building or structure. (2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale, rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special temporary permission and only following agreement to all conditions which may be attached to that authorization. (2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999 EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 11th day of April, 2017. Attest Matthew Jaunich Gary T. Forcier City Administrator Mayor First reading of the Ordinance: March 28, 2017 Second reading of the Ordinance: April 11, 2017 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Special Event - Made in McLeod - Main Street Sports Bar Department: Police LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Sheila Murphy, and the Made in McLeod organization is requesting approval to conduct a special event on Friday May 5, 2017 between the hours of 8:00 pm and 12:30 am. This event will be held in front of 16 Main St North, Main Street Sports Bar. They are questing approval to block off 5 parking stalls on Hwy 15/Main St directly in front of Main Street Sports Bar. This would be accomplished with temporary fencing, traffic barricades and traffic cones. The restricted parking would not impact the normal flow of south or north bound traffic at any time during the event. They are also requesting authorization to park a food truck, specifically Taqueria Del Buen Pastor, within the barricaded area to provide Mexican food during the event. This particular food truck is currently in compliance with the City of Hutchinson's ordinance as they relate to food trucks. Main Street Sports Bar will be the host of the event providing both liquor and food from within there establishment. Alcohol would not be served outside but would be allowed outside on the sidewalk within the fenced area. Main Street Sport Bar will provide security to ensure all participants are of legal drinking age and that all beverages remain within the fenced area or inside the establishment. The intent of this event is to raise funds for the STREAM (Science, Technology, Reading, Engineering, Arts, and Mathematics) group. Made in McLeod is a group of local manufacturing leaders focused on increasing education and sharing of resources in our communities. I have reviewed this request and look forward to working with Sheila Murphy, Made in McLeod, and STREAM to ensure this is a safe and successful event. BOARD ACTION REQUESTED: Recommend Approval Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Consideration of the First Reading of Ordinance 17-769 Department: Administration LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: We have received a request (attached) from the General Contractor of the Hutchinson High School addition and renovation project to lift our noise restrictions for construction activities over the weekends beginning in May and ending in September. Our current ordinance restricts construction activities over the weekends to 9 am. to 9 pm. The Contractor would like us to lift that restriction for the High School Project and extend those hours to 7 am. to 10 pm. (which is currently allowed during the weekday). When considering this request, please note that we have done this three previous times over the last 12 years, all through an ordinance. The last three times this occurred were for the following: - In 2005 for the Highway 7 Construction Project - In 2010 for the Adams Street Reconstruction Project - In 2011 for the School Road Reconstruction Project When considering the first reading and potential second reading and adoption, please take into consideration the following: 1) Are you comfortable with the times being proposed? The request is to basically extend working hours by six hours on the weekend (3 on Saturday and 3 on Sunday) 2) Are you comfortable with the length of time? The request is from May 13 through September 10, 2017. 3) Do you want to have a public hearing on this request, especially something for the property owners in the area? There is no requirement for a public hearing and we did not hold one the previous three times we did this. Just wanted to throw that out to you. Depending on how the conversation goes on Tuesday, the second reading and potential adoption of the ordinance would be scheduled for April 11. BOARD ACTION REQUESTED: Consider having the first reading of Ordinance 17-769 - An ordinance suspending enforcement of City Ordinance 92.018 pertaining to hours of construction during the Hutchinson High School Reconstruction Project Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: �! [OCH MAN CONSTRUCTION March 21, 2017 Mx. Matt Jaunich City Administrator City of Hutchinson, MN 111 Hassan Street SE Hutchinson, MN 55350 RE: Hutchinson High School Addition and Renovation Dear Matt: We are the General Contractor for the new High School Addition and Renovation project. The schedule of completion for Phase 2 of this project will require us to work weekends starting on May ITh, 2017 through September 100', 2017. We request that construction activities be allowed between the hours of 7:00 a.m. and 10:00 p.m, on weekends (Saturday and Sundays) between these dates. Please review and advise if your construction activities noise ordinance can be amended accordingly. Yours truly, W. Gohman Construction Co Denis Anderson, Vice President oGENERAL CONTRACTOR © DESIGN/BUILD © CONSTRUCTION MANAGEMENT o BUILDING + REMODELING PH: 320 363 77B'+ 815 E CO RD 75 • PO 250 FH: 320 363 7207 ST. JOSEPH, MN 55374 Sam -- wgahman.carn ORDINANCE NO. 17-769 AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.018 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HUTCHINSON HIGH SCHOOL RECONSTRUCTION PROJECT Findings of the City Council: That a reconstruction project of the Hutchinson High School commenced in August of 2016. In order to have the project completed in a timely manner and to eliminate delays and additional expenses for the Hutchinson School District, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours then permitted in Hutchinson City Code §92.018(V)(2)(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.018 or any other City ordinance pertaining to noise shall not be enforced on the Hutchinson High School Reconstruction project from May 13, 2017, through September 10, 2017, and that specifically construction activities will be allowed between the hours of 7:00 a.m. and 10:00 p.m. on Saturdays and Sundays between the dates noted above. Adopted by the City Council this 11th day of April, 2017. Attest: Matthew Jaunich, City Administrator Gary T. Forcier, Mayor HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of the 2017 (and beyond) Goals and Ojectives Department: Administration LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: As a follow up to last month's workshop on the City's goals and objectives, I wanted to officially bring this item back to you for approval. Last year the Council never officially "approved" the goals and objectives. From here on out, I would like for you to do that. The council officially "approving" of the goals and objectives does two things for the organization. One, it paints a clear picture to staff on what they should be focusing on. And two, it communicates to the public the items of the importance to the City Council for this year and the foreseeable future. It's important to remember that this is a major function of what you do (setting goals and objectives). If there are items you don't like or if you feel there are some items of more importance then others and those should become more of a priority for the City, that should be properly communicated. This should be a document that you are comfortable with and can use to carry our mission statement and 6 core areas of focus. As we look to the future, I'll probably be looking to have more of a full-day work session with you and staff to help us prioritize our goals. Along with establishing a more formal document that identifies our goals and objectives, I would also like to identify Legislative priorities in the future as well. With that being said, this should be a good step in getting us to that point. Upon adoption, this document will be placed on the City's website. BOARD ACTION REQUESTED: Approve (or Deny) the 2017 City Goals and Objectives Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ADMINISTRATORUTY OJECTIVES (2017 AND BEYOND) 2016 OBJECTIVES — CARRYOVER Carryover Objective #1 — Complete the Salary & Classification Study Work on this project began back in April of 2016. Work is currently about 95% complete. The final recommendation is expected to go to the Council for approval in February with the performance matrix expected to be updated prior to next year's performance review. Completion of the project will be important for us to ensure our salaries, job descriptions and grade placements are properly in place to prepare us for this next phase of baby boom retirements and the recruitment and retention of current and future employees. With the ever challenging landscape on the need for a skilled workforce, the end product of this study should put us in the lead to handle these challenges for the foreseeable future. (Approved February 14 - Performance Matrix is still in need of being updated) Carryover Objective #2 — Complete the Aquatic Center Project Approved as a project by the Council in 2015, work began in early June of 2016 to construct a new State of the Art Aquatic Center which included the update of the lobby area, locker rooms, and concession area at the Rec Center. Even with flood waters delaying the project for a period of time, we are still pace to see a completion and opening of the facility this coming May. My goal is to assist the staff when needed to assure the completion of this project as planned. Carryover Objective #3 — Work with the PRCE Director on coming up with a Concessions Plan for our Rec Facilities (Pool & Ballfields) With the new Aquatic Center opening in the spring of 2017, there is a need for us to look at a more organized "system "for concessions throughout all of our park and recreation facilities that provide them. It has been noted that the concessions of the new Aquatic Center will go a long way in the financial success of the facility. With that in mind, the City currently does not have an organized system in place for purchasing concessions. Concessions are currently purchased from various local outlets. Is this the best approach? Work on a new plan began in the summer of 2016 with plans to have something in place prior to the aquatic center opening this spring. Carryover Objective #4 — Complete the Hutchinson Enterprise Center The City Council approved of the project and accepted bids on the work in November of 2016. Work on the construction of the project is set to begin the spring/summer of 2017 with an opening of the facility expected in mid to late 2017. The goal of a business incubator project is to nurture the development of entrepreneurial companies, helping them to survive and grow during their most vulnerable time period, the start-up. Carryover Objective #5 — As an Entire Organization, I would like for us to continue our Focus on Increasing the Accessibility to all of our Public Buildings and Infrastructure Whether it is consciously recognizing our deficiencies or purposely addressing our areas of lack, I would like for us to be more deliberate in improving the accessibility levels of our public infrastructure to all users of the public. This includes items like adding handicap accessible doors to the rec center during the aquatic center project. The review, preparation and implementation of a City ADA Transition Plan relative to infrastructure related improvements will be another tool used to address this objective. This work is really ongoing. The new aquatic center will be handicap accessible. Other facilities are being looked at as well. At this point, the majority of an inventorying effort has been completed to develop an infrastructure related (primarily sidewalks, trails, pedestrian ramps, street crossings, etc) ADA Transition Plan in the future. Carryover Objective #6 — Preparation for the Planned State Trunk Highway 15/Main Street Reconstruction project through Downtown Hutchinson (2020 bidding process & construction start) Currently, MN/DOT has identified the TH 15IMain Street upgrade in their proposed 2016-2020 District 8 Area Transportation Improvement Plan (STIP). At this point, MNDOT has communicated that this project be publicly bid and started (andpossibly substantially finished?) within the 2020 construction season. MNDOT and the District 8 Area Transportation Partnership (ATP -8) have finalized and adopted the STIP document and associated timeframe. Fortunately, the City has already administered the preparation of a very detailed project feasibility study (June 2014) that will be utilized to expedite this project's scoping, preliminary design and cost estimating efforts. However, City staff will be required to be intimately involved in this project's consultant selection, scoping and development/design activities (to be led by MNDOT) which are currently underway. Please note that staff will be engaging adjacent property/business owners, along with the City's business, organizational and community leaders, as the City prepares for this significant endeavor. City staff has been meeting with MNDOT to assist in the initial project scoping and consultant selection process. During 2017, City staff will begin the public engagement process relative to the proposed City utility improvements and assist with MNDOT's project development efforts. 2017 OBJECTIVES 2017 Objective #1— Assist in the completion of the remaining 2017 Capital Projects While most of these projects are assigned to specific departments, I'll be monitoring the CIP and may be somewhat involved with the work that goes into making sure the projects are completed. Significant projects in 2017 include: Denver Avenue SE Extension; School & Roberts Reconstruction; School and Roberts Trail Improvements; Street Repair & Maintenance projects; etc. 2017 Objective #2 — Develop a multi -use Ballfield and Tennis Facility Plan in Conjunction with the School District With the construction of a new high school and an aging city infrastructure, an opportunity has presented itself for a potential cooperative effort with the School District to improve the City & School tennis facilities. On top of this, stormwater infrastructure improvements may require that the Linden Park ballfzelds be moved to a different location. Staff has already had some initial conversations with the School district back in March of 2016 and we're currently waiting on direction from the District. Dolf and Kent, in conjunction with School District representatives are currently examining a variety of ballfield upgrade/replacement opportunities. 2017 Objective #3 — South Central Drainage Area Improvements Phase 1 Project Development Per an extensive study and modeling effort, City staff has determined that significant storm water collection along with detention and treatment improvements can be achieved within the Linden Park area that would have several benefits. The identified potential improvements are a unique opportunity that is compatible, relatively cost-effective and achievable within the framework of the City's existing stormwater collection/conveyance system. As noted above, the utilization of the Linden Park ballfzelds is being analyzed to determine appropriate upgrades/replacements if this facility is impacted by the construction of a stormwater pond. Also, City staff is reviewing alternatives to ensure that the area north of the City Recreation Center would remain a park -like area, even with the construction of a pond and necessary piping. At this point, a survey of private property owners within the Linden and South Grade areas that have possibly been impacted by rain event flooding is being administered. Looking forward, City staff will continue to gather and develop project information and will consult with the City Council prior to proceeding with the final design of these improvements. 2017 Objective #4 — Work with Public Works Staff to begin the process of identifying the City's role in improving the Community Waterbodies In the 2015 National Citizen Survey, 86% of respondents indicated that they would at least somewhat support measures to improve Hutchinson's waterbodies. The City's Local Surface Water Management Plan has identified projects to improve these waterbodies, and a local citizens group (Hutchinson Waters) has been formed to look at ways to help preserve the waters. City staff will continue to assist the Hutchinson Waters group as they determine their direction and focus in the future. A Lakes/River Basin Improvement Study was authorized in July of 2016 and a preliminary draft of this document is anticipated to be available for an upcoming public meeting/input in April/May of 2017. It is the hope that these projects and relationships will provide direction to the City which may include the development of a future "River Plan " or "Community Waterbodies Plan " to address how to improve these natural resources. 2017 Objective #5 — Work with the Finance Director on the Establishment of a Financial Management Plan The City currently has several different financialpolicies scattered throughout the organization and several policies that are in need of being updated. A Financial Management Plan is meant to serve as the framework upon which consistent operations may be built and sustained that guides responsible use of municipal resources and contributes to the City's overall financial health. A Financial Management Plan serves three distinct purposes. 1) It draws together in single document the City's major financial policies; and 2) The plan establishes principles to guide both staff and Council members in making consistent and informed financial decisions; and 3) The plan provides guidelines for ensuring and maintaining an appropriate level of funds, unreserved and reserved, to sustain the financial integrity of the City. Several policies were updated in 2016. A couple more are still in need of being updated with the eventual organization of the policies into one document is expected to be completed in 2017. 2017 Objective #6 — Create a Master Park Plan that looks at everything from our Facilities to the Eventual Replacement/Update of the City's Playground System The City of Hutchinson's park system includes 36 parks with 21 playgrounds; 22 ball fields; 15 shelters; the Depot and Historic Church, the Aquatic Center and Rec Center, Burich Arena, and the Event/Senior Center. It is estimated that the playground system alone contains a value of roughly over $1 million. Like everything else, the life of this system ages over time. At this point, there is no system in place to systematically replace and/or update our playground system and no long term plan for any of our facilities. On top of that, with the construction of our new Aquatic Center, a long-term look at our Recreation Center should be considered. Do we have a desire to add on? If so, what would that look like? Does it make sense to look at potentially combining our Event Center/Senior Center to the Rec Center when our debt obligation on the Event Center expires? With the expansion of activities in the private market, is there still the need for the City to have an Event Center that operates like it does or can an expanded rec center and ice arena meet these needs? These are some of the many questions that hopefully could be answered with a Master Park Plan. I'll work with the PRCE Director to come up with a plan and/or strategy to be considered for implementation. At the end of the day we're really talking about a comprehensive plan for our park system. 2017 Objective #7 — Completion of the Master Facilities Plan for the City Center, Police Station and Fire Station Work on this project began with the hiring of Wold Architects back in October of 2016. Dan Jochum has taken the lead on this project and a facilities committee has been assigned to assist with it. The project will take a look at the needs of the City Center, Police Station, and Fire Station when it comes to possibly renovating those facilities to make them more efficient for today's government. The Plan/Study will focus on security measures, room upgrades, and one service window. This year will hopefully be a year of analysis and plan development that lays out the long-term plan for all three facilities. 2017 Objective #8 — Consolidation of the Tree Board with Creekside Advisory Committee to create a Sustainability Board The City of Hutchinson currently relies on various boards and committees for guidance and engagement related to different sustainability activities. Possibly consolidating these two boards to form a Sustainability Board could provide for more robust agendas and proactive activities/initiatives. Topic areas such as energy efficiency, renewable energy, and GreenStep Cities guidance would also be integrated into the current Boards' framework. The Tree Board and Creekside Advisory Committee guide decision-making about two specific topics that are both related to sustainability activities and goals. Combining these boards together with other City sustainability principles will empower the City to be more effective and holistic with sustainable planning decisions. 2017 Objective #9 — Continue to Support the Efforts to Improve Trail Corridors of Value/Benefit to the City In the past, the City Council has acknowledged that multi -use trail corridors within and connecting to the City are a beneficial amenity, valuable asset and potential attraction to not only City residents but also the entire region. With that in mind, the future development of trail corridors (City trail system, Luce Line State Trail, Dakota Rail Trail, potential McLeod County trails, etc.) most likely cannot be accomplished without the assistance of City staff. Because of this, staff has been encouraged to assist with the development of trail systems/corridors of interest to the City, but not at a level that disrupts the needs and priorities of the City. 2016 saw staffparticipate in the finalization of the county trails plan; finalization of the School District's Safe Routes to School Plan; examination of the Luce Line Trail corridor improvements; and preparation of the Dakota Rail Trail Master Plan. 2017 Objective #10 — We need to have a Discussion on the Long Term Plan of the Hutchinson Joint Planning Board We need to have a serious discussion on what the long-term goal of this committee and whether or not our needs are being met. There currently is a difference between the perception and reality of how this group/board functions and in the end it paints a picture of the City that is simply not accurate and potentially detrimental to what we are trying to accomplish. This discussion would have to include the McLeod County Board. :i 2017 Objective #11— Pursue Options to Expand Upon the Use of Social Media throughout the Entire Organization With the ever shifting demographics and the way we as a society consume information, past ways of how a City disseminates information to the public are starting to fall by the wayside. Staff hears more and more often that the use of newspapers, the radio and even our website to push information out are no longer reaching the audience that they once use to. In an effort to reach more of the public, I'll be working with the IT Director and other Departments to pursue options of entering into the social media network of modes like Facebook, Twitter, etc. The initial purpose of these sites will be to push information out and not necessary be used as a medium of back and forth communication. 2017 Objective #12 — Revise Right -Of -Way and Telecommunications Ordinances Related to Small Cell Development In 2016, the City began hearing from parties interested in developing small cell installations. A Public Hearing was held in late 2016 to receive comments related to proposed changes to the Right -Of -Way and Telecommunications Ordinances to address these possible installations. Following the public hearing, the Council held a workshop in January of 2017 to receive more detailed information about small cell technologies and how they are different from macro cell installations. The workshop assisted in helping the City Council and public better understand these technologies. Upon completion of the workshop, further discussions are being held to develop a plan to proceed with City Ordinance revisions that potentially allows for responsible deployment of small cell installations without compromising the integrity of the right-of-way. 2017 Objective #13 — Establish a New Employee City Orientation Program that would be conducted by the City Administrator Every employee goes through an orientation process here at the City that touches on the personnel policy, work expectations, payroll, timesheet entry, and various other policies related to their work. On top of this, employees receive 'field training "from the field that they are working in. I would like to expand upon this initial training and branch out into a more broad approach of orientation that touches on more of the philosophical perspectives of working here at the City. In the upcoming year, I would like to implement an orientation program for new employees, put on by the City Administrator, which touches on items like what our Mission Statement is, city vision, core values and a code of ethics. I would also touch on other items like our philosophy when it comes to paying our employees and the type of pay system we use. 2017 Objective #14 — Explore the Possibility of Forming a Regional Transportation Coalition Similar to the TH 7 Coalition, the TH 15 Coalition may not be as relative today as it had been in the past. In an effort to revitalize this, City and County (McLeod and Meeker) staff have been reviewing with the Mid -Minnesota Development Commission the potential evolution of the TH 15 Coalition into a more regionally focused transportation advocacy group. Conceivably, the new coalition would advocate for a variety of local/regional highway, bridge, multi -use trail, transit, safety, mobility, and connectivity improvements and would work to engage MNDOT and other agencies/organizations accordingly. 2017 Objective #15 — Expand upon the initial 2016 Conversation about Deploying Wi-Fi throughout the Community at Highly Concentrated Public Areas In late 2015, NU -Telecom approached the City about putting up Wi Fi antenna's in Library Square. Due to some technical difficulties it simply wasn't feasible for the City to allow the 9 deployment of Wi-Fi in the Library area. However, in 2016 the City worked with NU -Telecom to put up Wi Fi antenna's at Dave Mooney Baseball Complex for the State Amateur Baseball Tournament. That experience went well and was well received. Discussions between the City and NU -Telecom took place at the tail end of 2016 about deploying Wi-Fi in other public areas throughout town. I'll be exploring these possibilities in 2017 with the hope of having a public Wi Fi system throughout town. 2017 Objective #16 — Explore the Creation of a Downtown/Main Street Historic Preservation District Hutchinson has a wonderful asset in its Main Street/Downtown area. In Hutchinson we recognize that a robust main street/downtown is the heart to a great community. With this great asset is years of history and experiences that date back decades. To preserve this asset for future generations, the City should look at the pros and cons of establishing a Downtown/Main Street Historic Preservation District. 2017 should be a year of exploration that may include outside agencies as a resource (Preservation Alliance of Minnesota, State Historic Society, etc.) to shed light on the possibilities for Hutchinson. 2017 Objective #17 — Complete the Purchase and Implementation of a Police Body Camera System After years of discussion, the 2016 Minnesota Legislature passed a much needed Statue regarding portable recording systems (body cameras) that should help police department across the State like Hutchinson. With the adoption of this new law, and after a generous donation by a local businessman, Hutchinson is now in the position to explore the use of body cameras within our department. After conducting the appropriate public hearings and adopting a written set of policies and procedures for the proper use of this equipment, staff will begin the process of ordering and then implementing this new system to be used by our staff hopefully by the middle of the year. 2017 Objective #18 — Continue with the Organization Wide Improvements to our Technology Levels Whether its implementing the BS&A purchase order module; a new software system for the Parks and Rec Department; the conversion of the Armer System from microwave to hard wired; a new security system at Liquor Hutch; updated communications within the fire department; the review of street lighting standards; or improvements to the SCADA system at our water/wastewater plant, staff will be encouraged throughout the year to continue to explore options for making sure we are ready for the future needs of the community. Technology advancements should always be a focus for our staff and 2017 will be no different. 2017 Objective #19 — Continue with the Robust Firefighter Health and Safety Initiative With cancer rates among firefighters on the rise, the City has taken an active approach to try to protect our members. We took the first step in 2016 with the purchase of a new style filtered firefighting hood that filters andprotects firefighters against contaminates and toxins they are exposed to during emergency scenes. Phase two of this project is to improve PPE cleaning and laundering capabilities through facility improvements. New laundry and drying equipment will be purchased and installed at the fire station as well as adding decontaminating capabilities to each fire engine. Phase three is to improve firefighter safety on the roadways as we partner with 3M to add "Chevron Striping" to the back of all of our fire trucks to help deter traffic from getting too close to our firefighters and our equipment on the roadway when we respond to A motor vehicle accidents, car fires, etc. We have confirmation from 3M as to their commitment to bring this project to completion in early 2017. FUTURE OBJECTIVES Future Objective — Look at the PILOT arrangement between the City and HUC (2018 or 2019) For years the City and the HUC have an agreement in place that the HUC will transfer 2.75% of its operating revenue to the City. This is known as a Payment in Lieu of Taxes (PILOT). PILOTS are payments made voluntarily by certain entities, usually nonprofits, as a substitute for property taxes. When it comes to the City & HUC, our PILOT is about $1.16 million or the equivalent of a 25% tax increase if we did not have it. At one time or another, the City looked at our PILOT payment compared to other municipalities with an electric/gas utility. At that time, it was determined that the average PILOT payment was actually closer to 5%. I propose for a goal sometime in the future that we review this topic once again. Is our payment appropriate? What is the average? Is there a need to change our PILOT agreement payment and if so, what planning needs to go into that? This would obviously include a cooperative effort with the HUC, but one I believe we need to start looking at. Future Objective — Phase II of the Wayfinding Study (2018 or 2019) With the completion of Phase I in the fall of 2016, implementation of the rest of plan should be pursued in the upcoming years. Phase II very well could be the interpretive signage project that is being considered throughout town... Future Objective — Founder's Park and Interpretive Signage Project (2018 or 2019) The interpretive signage project is likely phase 2 or 3 of the City's Wayfinding project. This would be a continued effort from a previous private endeavor and would include the investigation of historic signage grant opportunity. This might fit well as cooperative project with the development of the former Medical Clinic site downtown. Future Objective — Examine the Creation of a City Sustainability Plan (2018 or 2019) The City has been using sustainability as a governing principle for many years for transportation, utility management, natural resources, waste management, energy efficiency improvements, etc. This has been accomplished by taking actions one step at a time without a cohesive strategy or plan to maximize effectiveness of any one action. Sustainability Planning is a comprehensive plan that seeks to ensure a city can continue to meet its current and ongoing environmental, social, and economic needs without compromising the future for succeeding generations. The City would look at items like an Energy Action Plan (EAP), a City Operations Energy Action Plan and a Climate Action Plan (CAP). Future Objective — Light Traffic Plan 25 Year Celebration (2018) 2018 will be the 25 year anniversary of the City's Light Traffic Plan that included partnerships with MNDOT and the Finnish Highway Administration. This plan/pilot program was the start of our local trail system. Let's celebrate it! Future Objective — Look at becoming a Cohort City on Race Equity (2018) The City should look at partnering with the League of MN Cities or the Government Alliance on Race and Equity (GARE) to become a cohort city focused on local government racial equity. As we look to the future of Hutchinson, I think we can all agree that there is a high probability that 7 we will see an increase in diversity to our community and that diversity will be vitally important to the future of our community. It is important for us to prepare now for that diversity change. The League of MN Cities is looking at developing a program that will assist cities in looking at their policies, practices and structures to enhance race equity. It should be a future goal of the City to look at participating in this type of program. Future Objective — Explore the Opportunity of a Sister City Program (2018 or 2019) Whether it's a relationship with a city in Mozambique or Finland, there has been some interest in establishing a "Sister City" relationship/program with another foreign city. A sister city relationship is a broad-based, long-term relationship between two communities in two countries. It's usually based off of some sort of commonality with a shared goal or outcome; maybe something like sustainability programs or agricultural practices. A strong sister -city relationship reaches beyond the walls of government and includes, among others, the business community and its resources. A future goals should be the exploration of a sister city program with a community that makes sense for Hutchinson. Future Objective — Leadership development/training for all levels (including council) that includes some LEAN training (2018 or 2019) At some point in the future, I would like to look at bringing in-house a leadership development course including LEAN training for all levels of employees. Investing in leadership development may be the City's most important and highest impact investment Future Objective — Look at Establishing a Citizens Academy to help Foster Future Leaders for Committees, Commissions, Boards and the City Council (2018 or 2019) A Citizens Academy is basically a series of sessions or courses (4-12) designed to give a resident an in-depth look into City departments and programs. It's basically a free opportunity for people to find out more about how the City of Hutchinson operates. A Citizens Academy would involve the participation of each Department Director and the City Council as a whole. The Academy involves a "behind the scenes " look at how we do things around here. Future Objective — Look at reestablishing the Employee Wellness Committee to Promote Employee Wellness Initiatives (2018 or 2019) The HR Director has identified this as a future goal and it is a goal that should be pursued. A healthy workforce benefits the entire organization in various different ways. MEDICA has formed and/or is forming a wellness group to assist their clients in this initiative. The City should work to develop a realistic program with useable and achievable wellness initiatives filled with exciting ideas and activities for employees. Future Objective — Establish a long-term plan for the Police/Fire Training Facility (2018 or 2019) The City's police and fire training facility is a heavily used facility that is rented from time -to - time from various agencies throughout the state. The facility provides state-of-the-art training for our firefighters and police officers. Over the past couple of years there have been requests for various improvements to the grounds. The Police Chief and Fire Chief should work together to establish a long-term plan for that facility that includes a budget for improvements. Future Objective — Study the Concept of a Reorganized Structure for the City (As needed) The City's current organizational structure is that of a departmental structure. This type of structure results in 12-14 individuals directly reporting to me (12 if you take out Miles & Jean E3 who have separate boards). Ideally, that number should be closer to 4-6. While I don't have a lot of major concerns with our current organizational structure, I do think it is something that should at least be explored when opportunities present themselves. With that being said, somewhere down the road I would like for us to at least look at the option ofgoing from an organization structured with 14 departments to one that is structured in a divisional setting with something like S-7 divisions. Generally speaking, I believe this type of restructure could have the following benefits: 1) Provide for better oversight ofstaff; 2) Improve internal back up and cross training; and 3) Provide for opportunities to redesign our delivery of services/better customer service. Additional Items to Address in 2017 Meeting with County Commissioners —Last year's meeting with the County Board was very productive. We should make it an effort and priority to meeting with our county board members at least once a year. I'll be working to try to set up another meeting with the County Commissioners to discuss items that are of mutual interest to both of us. Hopefully some time in February. It would be good to get some feedback from staff/council members on what those items will be that we would like to discuss with them. (Conducted on March 9) • Performance Review Training — One of the items identified through our Compensation and Job Evaluation Study was the need for some additional training for those of our staff that conduct performance evaluations. I'll be looking to implement some sort of training program to assist us in this area. • City of Hutchinson Logo Redesign —With our desire to be more involved in Social Media and due to technology advancements and changes over the years, the City is in need of updating its logo for the needs of today's "marketing" efforts. Simply put it's outdated and in need of makeover. • Creekside Open House —It has been several years since Creekside held its last open house. 2017 should be a year in which the public will once again be invited to tour this community asset. • Examine the City's Current Water User Rates The City's "declining block" water rate structure is in need of being reviewed so it can become compliant with existing water conversation rate legislation per the Minnesota Department of Natural Resources. Also, the possibility of implementing a fee on water users to account for the future replacement of existing water meters will be analyzed. • State of the City Report —Look at taking this from a presentation format to that of a more written format to distributed throughout the community. • Update the City's Drug & Alcohol Testing Policy — The City's current Drug and Alcohol Testing Policy is 20 years old and is in need of being updated. I'll be working with the HR Director and other Department Directors to update this policy. Some early work on the updated policy was done in 2016 with the hope to be completed in 2017. RESOLUTION NO. 14701 A RESOLUTION SUPPORTING LOCAL DECISION-MAKING AUTHORITY WHEREAS, Hutchinson city council members are in the best position to determine what health, safety and welfare regulations best serve their constituents; and WHEREAS, just like state legislative leaders, local elected officials are held accountable through Minnesota's robust elections process; and WHEREAS, ordinances at the local level are enacted only after a comprehensive, legal and open process; and WHEREAS, local units of government are required to publish notices about meetings where policies will be discussed and decisions will be made; and WHEREAS, under the state's Open Meeting Law, public policy discussions and decisions must occur in meetings that are accessible to members of the public; and WHEREAS, cities are often laboratories for determining public policy approaches to the challenges that face residents and businesses; and WHEREAS, the City of Hutchinson believes that city government most directly impacts the lives of people and therefore must have sufficient authority and flexibility to meet the challenges of governing and providing citizens with local services; and WHEREAS, more than two dozen bills that restrict local decision-making authority have been introduced in the 2017 legislative session to date and collectively serve to undermine Minnesota's vital city-state partnership; and WHEREAS, of the several bills introduced, the following are of a major concern to the City of Hutchinson: • HF 739 and SF 561 that severely hinders Hutchinson from placing restrictions on the installation of new poles or the use of existing public utility poles for small cell sites within our right-of-way along with restricting our ability to recover costs and fees from the party that would be using our poles for their equipment; • HF 330, 1242 and SF 201, 1224 that restricts our ability to set local ordinances; • HF 1146 and SF 2092 that restricts our right to use certain fee structures; • HF 112, 654 and SF 1849, 1590 that interferes with our ability to effectively represent the community in which we are elected; and • HF 1664, 754, 2107, 2187, and SF 2157, 2155, 881 that reduces local government aid based on factors with no relation to the statutory LGA formula NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that this Council supports local decision-making authority and opposes legislation that removes the ability for local elected officials to respond to the needs of their businesses and constituents. FUTHERMORE BE IT RESOLVED that a copy of this resolution be passed onto our local Representative Gruenhagen and Urdahl and Senator Newman, along with to Legislative Leadership and the Governor's office. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF MARCH, 2017 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR 2017 Bills to Restrict Municipal Authority (Updated 3-16-17) ISSUE HF SF CURRENT STATUS Local Government Finance Eliminates LGA for cities that meet definition of sanctuary city 1664 n/a House: Referred to Gov Ops; Amended into HF754 during Property Tax Division, laid over for possible inclusion No Senate version Reduces LGA for cities who contribute to a world's fair, eliminates LGA for cities that are sanctuary cities, and reduces aid to cities and counties operating unauthorized driver diversion programs 754 n/a House: Heard in Property Tax Division, laid over for possible inclusion No Senate version Eliminates LGA for cities with sick time laws and other local labor regulations 2107 2157 House: Heard in Property Tax Division, laid over for possible inclusion Senate: Referred to Taxes Reduces LGA for lobbying expenses of local units of government 2187 2155 House: Heard in Property Tax Division, laid over for possible inclusion Senate: Referred to Taxes Requires biennial notice and referendum for whether a municipality may use franchise fees to raise revenue 1146 2092House: Heard in Gov Ops, Laid Over in House Property Tax Division Senate: Heard in Local Gov, referred to Taxes ISSUE HF SF CURRENT STATUS Provides for a reverse referendum approval of issuance 112 1849 House: Heard in Gov Ops, heard in Property Tax Division, laid of debt over for possible inclusion Senate: Referred to Taxes Provides for a voter petition for a referendum on a levy 654 1590 House: Heard in Gov Ops, heard in Ed Finance, hearing certification if a city or county's proposed levy for next scheduled in Property Tax Division year is greater than the actual levy for the current year. Senate: Referred to Taxes Creates special tax district to finance operating costs of 1315 1825 House: Heard in Transportation Policy, referred to light rail and BRT lines, and prohibits TIF districts from Transportation Finance being created in the special taxing district for fixed Senate: Referred to Transportation Finance and Policy guideway lines in operation or for which a locally preferred alternative has been designated, and no abatement of the incremental tax for the special taxing district may be made Repeals city authority to establish special service 2412 n/a House: Hearing scheduled in Property Tax Division districts No Senate version Prohibits LGA for cities with sanctuary ordinances n/a 881 No House version Senate: Introduced, referred to Taxes Public Safety Prohibits law enforcement agencies from using 1200 1529 House: Referred to Public Safety unmanned aerial cameras to gather evidence in certain Senate: Referred to Public Safety circumstances ISSUE HF SF CURRENT STATUS Prohibits political subdivisions (and the State Building 681 579 House: Referred to Commerce and Fire Code) from requiring installation of fire Senate: Referred to Jobs sprinklers in certain dwelling units Requires law enforcement agencies to comply with 26 n/a House: Referred to Public Safety federal immigration detainers No Senate version Worker Benefits Prohibits cities from enacting local employer benefit or 600 580 House: Bill passed 76-53 minimum wage requirements Senate: On General Orders Prohibits local governments including cities, towns, 180 n/a House: Initially referred to Commerce, was re-referred to counties, etc., from enacting their own minimum wage Jobs requirements No Senate version Administrative Issues Imposes new restrictions on interim ordinances related 330 201 House: Passed 87-44 to housing I Senate: On General Orders Requires cities and counties to notify potentially 1242 1224 House: On General Register impacted businesses of an ordinance that impacts a Senate: On General Orders business licensed in the jurisdiction, including if the ordinance changes the location or availability of a product or service provided by the business Requires a minimum three-year data retention period 1185 1719 House: Heard in Gov Ops, Civil Law, now in State Gov for "correspondence", and defines correspondence in Senate: Referred to Judiciary government record retention law Requires a local government's data retention schedules 70 123 House: Referred to Gov Ops provides for at least 18 months of retention for Senate: Heard informationally in Judiciary electronic records from the date the record is created ISSUE HF SF CURRENT STATUS Adds new notification requirements on counties and 61 n/a House: Referred to Gov Ops cities related to written procedures across the local No Senate version governmental enterprise Transportation Prohibits cities, counties, special taxing districts, and 465254 s House: Heard in Transportation Policy, Heard in Property Tax others from spending money on studying feasibility, Division, laid over for possible inclusion. planning, designing, engineering, etc. the development Senate: Heard in Transportation, laid over for possible or operation of intercity or interregional passenger rail inclusion facilities or operations between the City of Rochester, or locations in the metro area, and any location in the metro area. Prohibits regional rail authorities and metro counties 418 150 House: HF 418 heard in House Transportation Policy, was laid and cities from spending any money to study, plan, & over for possible inclusion in a later bill and was subsequently design, or construct a light rail line, or expand an 1866 added into HF 1866; HF 1866 heard in Transportation existing line, unless the legislature explicitly authorizes Finance, now in Ways and Means it. Senate: Heard in Local Gov, Transportation Finance and Policy, referred to Finance Prohibits political subdivisions from expending public 1630 n/a House: Referred to Transportation Policy sources of funds for a guideway project, whether for a No Senate version new or extending line, including study, alternatives analysis, design, engineering, environmental analysis, land acquisition, purchasing rolling stock and other equipment, and construction ISSUE HF SF CURRENT STATUS Prohibits road authorities including cities from using 1062 n/a House: Referred to Transportation Policy funds that increase the cost for any aesthetic No Senate version enhancements that increase the cost of a project on a highway or bridge, including monuments, markers, memorials, sculptures, statues, decorative fixtures, alternative materials, specialty signage and other treatments designed to impact the perceived beauty or visual appeal of the infrastructure. Housing Requires legislative approval of local housing goals that 1037 House: Heard and passed in Transportation and Regional are currently negotiated between cities and the Governance Policy, and Government Operations and Metropolitan Council for the purpose of regional grant Elections Policy. Hearing in Job Growth and Energy program funding. Affordability Policy and Finance is pending approval by Rules Committee due to missing deadline. No Senate version Solid Waste and Recycling Adds more requirements which erode a local 1976 1755 House: Referred to Gov Ops government's ability to manage solid waste collection. Senate: Referred to Local Gov Prohibits local government from banning or taxing 1504 1195 House: Heard in Gov Ops and Property Tax Division, laid over plastic bags. for possible inclusion Senate: Heard in Local Gov and Environment, laid over for possible inclusion Regulatory Issues Prohibits cities from imposing municipal planning fees 957 n/a House: Heard in Property Tax Division, laid over for possible to review or investigate a permitted use for compliance inclusion with any official control, which are ordinances or No Senate version regulations that control the physical development of a city etc., including ordinances establishing zoning, ISSUE HF SF CURRENT STATUS subdivision controls, site plan regulations, sanitary codes, building codes, and official maps Allows for profit entities unregulated access to public 739 551 House: Heard in Commerce, Gov Ops, Jobs, laid over for right-of-way for installation of "small cell wireless" possible inclusion equipment, and supersedes many zoning ordinances Senate: Heard in Energy, referred to Local Gov and comprehensive plans in place. March 29, 2017 Senator Scott Newman 95 University Avenue West Senate Building, Room 3105 St. Paul, MN 55155 Representative Glenn Gruenhagen 487 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 Office of the City Administrator 111 Hassan Street SE Hutchinson, MN 55350-2522 320-2344241/Fax 320-234-4240 Representative Dean Urdahl 473 State Office Building 100 Rev. Dr. Martin Luther King Jr. Blvd. St. Paul, MN 55155 Dear Senator Newman and Representatives Urdahl & Gruenhagen: Nearly three weeks ago, on behalf of the City Council, I wrote to you to express concerns the city of Hutchinson had on a piece of legislation that was being considered in House and Senate committees. The legislation was HF739 and SF561 which dealt with "small cell wireless" equipment and distributed antenna systems. I noted at that time that the city of Hutchinson had concerns with the bill because we believed it would severely limit local authority to manage small cell technology in our public rights of way. I write to you once again, on behalf of the City Council, to continue to express our concerns on what is being considered in regards to small cell technology and the impact that it will have on the City's public rights of way. It has been brought to the City's attention that language was recently introduced in the Omnibus Jobs and Energy Bill related to the use of public rights-of- way and assets within the public right-of-way for small cell site installations. It is also our understanding that the version of the language added was that of the small cell providers industry which is opposed by the League of MN Cities and the City of Hutchinson. This bill would significantly hinder the City of Hutchinson from placing restrictions on the installation of new poles or the use of existing public utility poles for small sites within our right of way. It also restricts our ability to recover costs and fees from small cell provider companies who would use our poles for their equipment. Please note that the City of Hutchinson vehemently opposes this language being added to the Omnibus Jobs and Energy Bill. The City questions the need for this type of approach to dealing with our public right-of-ways. We question why these providers should be allowed access to our right-of-ways unregulated when the phone companies, cable companies, fiber optic companies, and public utilities don't have that same luxury? Anyone else who may be looking to erect new towers or certain � 5 . a-), equipment or rent space on private or public property would be faced with similar regulations. Small cell providers should not be exempt. Cities have a 20 -year working relationship with other users in our right-of-ways, there is no reason we cannot come to a similar relationship with the small cell providers. According to the League of MN Cities, the small cell providers have walked away from the negotiation table and have apparently decided to go the route of the Omnibus Jobs and Energy Bill. This even after the League offered alternative bill language that included amendments to the current right-of-way management law and works within the existing law to ensure small cell companies enjoy the same rights and privileges afforded to other users in the public rights of way. It incorporated small cell providers into current law while retaining local decision-making authority. As stated previously in our March 10 letter, the City of Hutchinson would ask that you support the city in rejecting a bill or any language in a bill that has these provisions in it. The City of Hutchinson strongly believes that it should be the right of local decision -makers to decide on what is best for a community, and more importantly, what is best for city -owned and city - operated property. We are more than willing to work with the small cell providers; however this approach makes it almost impossible. I or my staff continues to be more than willing to discuss this in more detail at your convenience. Sincerely, Matthew Jaunich City Administrator 2 HUTCHINSON CITY COUNCIL ci=v-f AFQ� Request for Board Action 7AL =-a Agenda Item: Resolution 14700 -- Supporting Charter School Tax Exemption Department: Administration LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: A few weeks ago, the City was approached by Jim Fahey in an effort to gain our support for the adoption of SF 2041 and HF 2403; legislation that would make real estate taxes exempt for property that is privately held and rented to public charter schools. Currently this exemption does not exist for charter schools. Jim has provided some additional information in regards to this request (which is included) and I have put together a resolution for your consideration. Please note that I have spoken with Dave Conrad and Jason Becker of New Discoveries and New Century Academy and they are both in support of this proposed legislation. They estimate that it would save the Charter school about $110,000/year, which would be redirected to educational efforts within the schools. Please note that this would likely have a minor impact on our tax rate as the tax burden currently being paid by the Charter School will get shifted to other properties throughout the community. BOARD ACTION REQUESTED: Approve (or Deny) the resolution of support Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: In 2016 there is an inequity in the exemption of real estate taxes due on privately owned property that is leased to public schools in Minnesota. In 272.42 Property that is leased or rented to a public school district is exempt from taxation regardless of haw the property is owned, if the lease meets certain requirements. However, the exemption is not available when the property is privately owned and lease to a public charter school. This policy places an unfair real estate tax burden on Minnesota charter schools leasing facilities from private property owners regardless if the terms of the lease include the cost of real estate taxes in the rent or are the responsibility of the public charter school through the terms of a triple net lease. To fund said tax burden, charter schools are forced to use general education dollars taking those funds away from their intended purpose to educate students. / FAH EY SALES AUG7t0NEE RS d A?PRAISERS JIM FISHEY AUCTiODter I Appraiser `Broker Assonatewith Eciii afficE: (320) S64-3510 Mobac: (320) 553-8559 Email: jimfaheygUevsales.com Address: 2910 9"' Sueec East, Glencoe, MN WWW.FAHEYSALES.GQM Subd. 42. Property leased to schools. (a) Property that is leased or rented to a school district is exempt from taxation if it meets the following requirements: (1) the lease must be for a period of at least 12 consecutive months; (2) the terms of the lease must require the school district to pay a nominal consideration for use of the building; (3) the school district must use the property to provide direct instruction in any grade from kindergarten through grade 12; special education for disabled children; adult basic education as described in section 124D.52; preschool and early childhood family education; or cominunity education programs, including provision of administrative services directly related to the educational program at that site; and (4) the lease must provide that the school district has the exclusive use of the property during the lease period. (b) Property that is Ieased or rented to a charter school formed and operated under chapter 124E is exempt from taxation if it meets all of the following requirements: (1) the lease is for a period of at least 12 consecutive months; --'O,► (2) the property is owned by (i) a nonprofit corporation or association exempt from federal income tax under section 501(c)(2) or (3) of the Internal Revenue Code; (ii) a public school district, college, or university; (iii) a private academy, college, university, or seminary of learning; (iv) a church; or (v) the state or a political subdivision of the state; (3) the charter school must use the property to provide (i) direct instruction in any grade from kindergarten through grade 12; (ii) special education for disabled children; or (iii) administrative services directly related to the educational program at that site; and (4) except for lease provisions that allow for the shared use of the property by (i) the charter school and another public or private school; (ii) the charter school and a church; or (iii) the charter school and the state or a political subdivision of the state, the lease must provide that the charter school has the exclusive right to use the property during the lease period. f�G-'mac!' /It'; -fll a" 0,,10h L=r'- Subd. 42. Property leased to school districts. Property that is leased or rented to a school district is exempt from taxation if it meets the following requirements; (1) the lease must be for a period of at least 12 consecutive months; (2) the terms of the lease must require the school district to pay a nominal consideration for use of the building; (3) the school district must use the property to provide direct instruction in any grade from kindergarten through grade 12; special education for handicapped children; adult basic education as described in section40.52; preschool and early childhood family education; or community education programs, including provision of administrative services directly related to the educational program at that site; and (4) the lease must provide that the school district has the exclusive use of the property during the lease period. P9- 1 ox- +11 What is a 'Triple Net Lease' A triple net lease is a lease agreement that designates the lessee, which is the tenant, as being solely responsible for all the costs relating to the asset being leased, in addition to the rent fee applied under the lease. The structure of this type of lease requires the lessee to pay the net amount for three types of costs, including net real estate taxes on the leased asset, net building insurance and net common area maintenance. This type of lease can also be referred to as a net -net -net (NNN) lease. S AX IMA At c,C-- ��f �--t"A ar /y`NV''ATL— /1.44 A1117 rX1!5F o.4 �� � t j yr z 5 �t.P} / i� ls�7C ►�sj t ems►= � � :/ c- ;c S 4 Cif- MINNESOTA• REVENUE t2,,;r�, ���x�s�se-rte 7 CRP, Certificate of Rent Paid 2016 104"0 IL Eligible renters (see eligibility requirements below) may receive a refund based on property taxes paid on their principal place of residence in Minnesota and their income. The landlord is required to give each renter a completed CRP, Certificate of Rent Paid, no later than January 31, 2017. c Renters will need this CRP to apply for a property tax refund. CL You must file Form M1PR and include all Cli to claim a refund. Your refund will be denied or delayed if you do not include rL all CRPs when filing Form M1PR. Roommates: The landlord is required to give each unmarried renter living in a unit a separate CRP snowing that each roommate Vid at equal portion of the rent regardless of the portion ac ga_ lly amid or whose _names are on 1 lease. _— Renter's name and address of the unk rented Owner's or managing agent's name and address [including lip cadet Property Ip number or parcel number County Number of units an this property 90 Rented from (MM/Dp/YYYY):Ito (MM/dp/yyyy): Total months rented q Number of adults living in unit Place an X in box if count _ _ _ — count married couple as.1) includes married couple to --- Place an X if: i Nursing home Intermediate care facility I Adult foster care Assisted living A. Amount paid for the renter by medical assistance (Medicaid) ............... y B. Group Residential Housing (GRH) payments received by landlord CL on behalf of this renter . 0 0 1 Rent paid to you by this individual renter or married couple for 2016 (round to nearest whole dollar) o If a government housing agency paid you part of the rent for this unit, place an X in this box, � but do not include the amounts paid by the government agency in line 1. Place an X in this box if rent was for a mobile home lot. Place an X in this box if this renter received reduced rent for being caretaker. Enter the rent reduction For this renter that is included on line 1 here: 2 The percentage for all renters is 17 percent (.17) .............................................. 2 X7% 3 Multiply line 1 by line 2. Renters: I nclude this amount on line 9 of Form M1PR (round to nearest whole dollar) 3 pm landlord: i declare that this certificate Fs correct and gampfete to the best of my knowledge and belief.._ `p owner's or agent's signature Date �l3usiness phone a s r bip Eligibility Requirements for Renters ` You may qualify for the property tax refund if all of the following conditions apply to you for 2016: • You were a full -year or part -year resident of Minnesota: a You cannot be claimed as a dependent on someone else's 2016 federal income tax return; and Your total household income is less than $58,880. (Household income is your federal adjusted gross income plus most nontax- C able income. If you are married and living together, both incomes are included in household income. If you are single, use your income only; do not include the income of any other person living with you. Also, to arrive at your total household income, a S0 subtraction is allowed if you have dependents, if p y you contribute to a qualified retirement plan, or if you or your spouse are age 65 $ or older or disabled.) S If you meet the above eIigibi Iity requirements, complete Form M1PR, Homeowners Horn estea d Credit Refund and Renters Property Tax Refund, to determine the amount of your refund. You must include this CRP when you file your return. Your refund will be delayed or denied if you do not include your CRP(s) when you file Form M1PR. M6 You can find Form M1PR and oth e r tax- re late d information on aur website at www.revenue.state.mn.us. If you have questions, tail the department at 651-296-3781 or 1-800-652-9094_ If you qualify, complete and file Form MSPR. You must Include this CRP when you file your M1PR return. Your refund will be delayed or den led If you do not include this CRP when you Elle your M11PR. LMake copies of your Form M1PR and this form and keep them with your records. _J (- IN DY K.1li i.E.:11 F(ili i:) c'l.f.rn)ro€ :\ly{,l lll1F41.1kl ".Si iii is f Property Statement ?391 1.11.4tilL- VALUES AND CLASSIFICATION (it.i. .1k..1 -f1 Taxes Payable Year: 211095 2M16 Estimated Market Value: 2.536.700 2,436.600 Step Improvements Excluded: Homestead Exclusion: BILL: Taxable Market Value: 2.536.700 2,436,600 19893 New Improvements/ el— ._.-..--__-._...,.-...Y..—_....» Expired Exclusions. Property ID#: R 23.261.0030 Property Classification: Comm COMM ax pays Y: Sent in March 2015 PROPOSEDTAX TAXPAYER ID:Step 23146 2 Proposed Tax: 98.322.00 Sent in November 2015 Description; Step PROPERTY TAX STATEMENT First-half Taxes: 51,451.00 GOEBEL'S ADDITION Bluck-002 4,97 AC 3 second -half Taxes: 51,451,00 LOTS 2 & 3 Total Taxes Due in 2016: 10290200 You be for r$$1r$i may eligible one or even Iwo refunds to reduce your property tax. 1000 5TH AVE SE HUTCHINSON MN ---- --- ............ — ..........._— ........ .... ._..._- -- - REFl1NC7$? Ithe back W Ihls statement to find out how to apply. Taxes Payable Year: . 2015 µ -- —2016 1. Use this amount on Form M 1 P R to see if you are eligible for a property tax refu rid S File by August 15 If this box is checke d, you owe delinquent taxes and are not eligible, 2. Use these amounts on Form M1 PR to see if you are eligible for a special refund. $ Prop" Tax and Credils 3- Property taxes before Credits. $ 102,930.00 $ 102,902.00 4. Credits that reduce your property tax A. Agriculture Market Value Credits B Other Credits 5_ Praperfy taxes after credits $ 102,830.00 $ 102.902-00 Property Tax by uns lction 6. County MCLEOD COUNTY $ $ 25,383.40 24,471.25 7. City or Town CITY OF HUTCHINSON 37,196.09 35,490.3T 8. State General Tax 0423 # 25,411.87 23,338.92 9- School District A. Voter approved levies 5,769.21 10,757.33 B. Other local levies 10, Special Taxing Districts A. COUNTYWIDE 7,233.01 7,088.44 88.47 87,33 B. HUTCHINSON EDA 855.23 825,77 C. OTHERS 872.72 842.55 R. 11. Non -school Voter approved referenda levies 12. Total property tax before special assessments a.00 1 Special sessmen s on Your Property 13. Special assessments Principal: interest: Z $ 14. YOUR TOTAL PR.... Y TAX SPECIAL ASSESSMENTS ................... _................ --- ... 102,830.00 $ 102,902.00 $ .............................._ ... ............................ ....... '= L Lj [.� McLeod County There is no Tax 5tatemerrt ami ilable for this arcei and this parcel does not haeme Taxes _.. Special Assessments. - This may mean that this parcel is an exempt parcel. Check with the Treasures office if you are in need of additional information on this parcel. rN Uirar Ly sn90r1rnd1L90n Parcel Number 23.050.0970 Payable Year: 2016 Property Address Tax Roll Type: Real Estate 145 SW GLEN ST HUTCHINSON Jurisdiction : School District: SCHOOL DISTRICT 0423 -owner information Primary Taxpayer/ owner nis web site may contain abbreviated legal descriptions that should NOT be used to prepare legal recording documents. -Legai Description Plat: 23050 Real Estate and Personal Property Taxes are determined using the previous year assessment value. Mobile Home Taxes are determined using the current year assessment value. **Additional reductions in taxable value may apply due to special tax deferrals, This Old Hause, Plat Laws, etc. Property Classification: Assessment Year rayame Tear Total Tax $0.00 Penalty $0.00 Interest $0.00 Fee $0.00 Tax/Asmts $0.00 Total $0.00 Paid To Date $0,00 Unpaid Balance $0.00 RESOLUTION NO. 14700 A RESOLUTION SUPPORTING THE PASSAGE OF MINNESOTA HOUSE FILE 2403 AND SENATE FILE 2041 WITH REGARD TO REAL ESTATE TAX EXEMPTION FOR PUBLIC CHARTER SCHOOLS WHEREAS, Minnesota House File 2403 has been introduced that would make real estate taxes exempt on property that is privately held and rented to a Public Charter School; and WHEREAS, Senate File 2041 has also been introduced as a companion bill to HF 2403 that would make real estate taxes exempt on property that is privately held and rented to a Public Charter School; and WHEREAS, local charter school officials have noted that if the bills were the pass, the new law would provide a significant benefit to providing additional resources to educate Charter School students in Hutchinson; and WHEREAS, the Hutchinson City Council believes that a strong school system, at all levels, benefits the community as a whole. NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby goes on the record as being in support of the passage of Minnesota House File 2403 and Minnesota Senate File 2041 with regard to amending Minnesota statute section 272.02 subdivision 42, the real estate tax exemption, to include property that is privately held and rented to Public Charter Schools. ADOPTED BY THE HUTCHINSON CITY COUNCIL THIS 28TH DAY OF MARCH, 2017 GARY T. FORCIER, MAYOR ATTEST: MATTHEW JAUNICH, CITY ADMINISTRATOR h HRA HUTCMNSON HOUSING AND REOEVE LOPM ENT "'.10RITY Regular Board Meeting Tuesday, February 21, 2017, 7:00 AM Minutes CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present: Gary Forcier, Steve Jensen, LouAnn Holmquist and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JANUARY 17, 2017 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Renee Lynn Johnson Kotlarz moved to approve a. City Center General Fund payments of $13,474.34 for checks 8819 to 8825. b. City Center December 31, 2016 Financial Reports. c. Park Towers Operating Account payments of $32,925.80 for checks 13863 to 13887. d. Park Towers December 31, 2016 Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously. 4. CONSIDERATION OF RESOLUTION 2017-1 TO ADOPT THE 2016 KEYSTONE COMPENSATION STUDY AND TO ADOPT THE 2017 CITY OF HUTCHINSON COMPENSATION PLAN Jean Ward review with the Board 2016 Keystone compensation study and the City of Hutchinson compensation plan. LouAnn Holmquist moved to approve Resolution 2017-1 to Adopt the 2016 Keystone Compensation Study and to Adopt the 2017 City of Hutchinson Compensation Plan. Steve Jensen seconded and the motion carried unanimously. 5. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied. b. FYI the Park Towers' February Newsletter. c. Jean Ward updated the Board on the Renovation Project — handicapped unit, first floor lobby renovations and corridor painting. The Notice to Proceed issued January 31, 2017. The expected completion is May 1, 2017. d. Jean updated the Board on the laundry room fire renovation. The property insurance has a deductible of $5,000. e. Jean reviewed with the Board the Insurance Register, and the 2017 Property/Liability Insurance Renewal Proposal. £ Jean reviewed with the Board the February 14, 2017 Rental Ordinance Inspection Results: • Nineteen apartment cited for resident use of extension cords or cubed adapters not meeting code • Apartment 707 - city attorney reviewing non -renewal of lease due to code violations that have repeated since July 2016 6. DOWNTOWN SCDP RENTAL REHAB PROGRAM Judy Flemming updated the Board on the Downtown Rental Rehab Program. February 21, 2017 Minutes Paget of 2 7. CONSIDERATION OF HRA YEAR END REPORT Jean Ward reviewed with the Board the HRA Year End Report. LouAnn Holmquist moved to approve the 2016 HRA Year End Report. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. S. CONSIDERATION OF RESIGNATION FOR PAT LEMBCKE, BOARD CHAIR The Board accepted the resignation as of March 1, 2017. 9. CONSIDERATION OF ELECTION OF OFFICERS LouAnn Holmquist moved to elect Renee Lynn Johnson Kotlarz as Chair of the HRA Board. Gary Forcier seconded and the motion carried unanimously. 10. OTHER COMMUNICATIONS a. None 11. ADJOURNMENT There being no other business, Chairman Pat Lembcke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Garyforcier, Secretary./Treasurer February 21, 2017 Minutes Page 2 of 2 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: February 2017 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 3/28/2017 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the February Financial Reports for the general fund and enterprise funds. Also attached is the February Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 2017 2016 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED General Fund Taxes - - 4,763,796 4,763,796 - - 4,581,035 - Other Taxes 4,950 4,950 300,000 295,050 1.7 3,921 272,000 1.4 Licenses & Permits 38,388 267,024 283,550 16,526 94.2 33,521 271,500 12.3 Intergovernmental Revenue 49,033 49,033 1,423,830 1,374,797 3.4 21,035 1,284,330 1.6 Charges for Services 100,291 296,676 2,817,291 2,520,615 10.5 263,058 2,350,666 11.2 Miscellaneous Revenues 9,351 29,027 299,500 270,473 9.7 105,900 291,300 36.4 Transfers -In - - 2,292,161 2,292,161 - - 2,332,404 - Fines & Forfeitures 7,516 7,516 55,000 47,484 13.7 3,620 55,000 6.6 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 209,529 654,226 12,260,128 11,605,902 5.3 431,054 11,463,235 3.8 Wages & Benefits 561,585 918,768 8,175,052 7,256,284 11.2 854,704 7,595,480 11.3 Supplies 26,070 70,909 866,545 795,636 8.2 86,343 770,593 11.2 Services & Charges 104,622 269,911 2,556,456 2,286,545 10.6 235,935 2,461,936 9.6 Miscellaneous Expenses 3,503 42,747 552,075 509,328 7.7 45,816 525,226 8.7 Transfers -Out - - 100,000 100,000 - - 600,000 - CapitalOutlay 720 1,720 10,000 8,280 17.2 - 10,000 - TOTAL EXPENDITURES 696,500 1,304,056 12,260,128 10,956,072 10.6 1,222,799 11,963,235 10.2 NET REVENUE (486,970) (649,830) - 649,830 (791,745) (500,000) Comments Licenses & Permits We have surpassed our 2017 budgeted Building Permit revenue as of February with permits issued for the school reconstruction project and the second Highfield apartment building. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 2017 ACTUALS FEBRUARY YTD General Fund Exoense by Deoartment 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED Mayor & City Council 2,910 4,804 49,962 45,158 9.6 3,756 44,290 8.5 City Administrator 29,723 49,571 395,266 345,695 12.5 45,924 430,251 10.7 Elections - - 6,850 6,850 - - 15,950 - Finance Department 20,985 34,000 355,653 321,653 9.6 37,112 361,468 10.3 Motor Vehicle 17,237 25,799 217,890 192,091 11.8 27,158 203,836 13.3 Assessing - - 46,496 46,496 - - 60,911 - Legal 20,344 31,868 294,100 262,232 10.8 32,809 288,193 11.4 Planning 12,306 18,949 151,585 132,636 12.5 12,532 149,972 8.4 Information Services 52,265 81,090 535,168 454,078 15.2 58,507 504,738 11.6 City Hall Building 10,769 20,100 173,368 153,268 11.6 10,150 131,322 7.7 Police Department 223,848 371,929 3,176,585 2,804,656 11.7 353,298 3,062,565 11.5 Hospital Security 25,442 38,465 296,977 258,512 13.0 33,034 293,886 11.2 Emergency Management 6,328 7,034 10,000 2,966 70.3 782 12,800 6.1 Safety Committee 312 8,796 10,000 1,204 88.0 8,298 9,500 87.3 Fire Department 13,582 30,548 343,461 312,913 8.9 39,599 306,733 12.9 Protective Inspections 17,481 28,645 236,552 207,907 12.1 22,415 227,556 9.9 Engineering 31,639 54,619 418,877 364,258 13.0 49,694 402,714 12.3 Streets & Alleys 68,841 107,046 1,548,036 1,440,990 6.9 93,793 1,517,341 6.2 Park/Recreation Administration 18,281 37,515 233,898 196,383 16.0 28,674 222,323 12.9 Recreation 13,270 29,360 232,724 203,364 12.6 42,005 234,397 17.9 Senior Citizen Center 5,294 11,264 84,801 73,537 13.3 10,158 83,747 12.1 Civic Arena 17,984 49,704 333,284 283,580 14.9 51,817 323,727 16.0 Park Department 49,993 90,723 879,100 788,377 10.3 104,608 852,751 12.3 Recreation Building & Pool 8,966 21,944 211,726 189,782 10.4 15,483 170,818 9.1 Events Center 13,733 33,384 259,478 226,094 12.9 32,497 243,017 13.4 Evergreen Building 1,571 3,967 26,225 22,258 15.1 3,096 25,450 12.2 Library 1,803 6,306 211,842 205,536 3.0 6,540 206,365 3.2 Waterpark 382 6,382 424,753 418,371 1.5 - - - Cemetery 8,476 14,679 132,974 118,295 11.0 10,780 130,785 8.2 Airport 2,016 6,671 103,679 97,008 6.4 8,950 104,635 8.6 Unallocated General Expense 718 78,894 858,818 779,924 9.2 79,331 1,341,194 5.9 TOTAL EXPENDITURES 696,500 1,304,056 12,260,128 10,956,072 10.6 1,222,799 11,963,235 10.2 REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 Cost of Sales 292,186 586,896 4,591,390 2017 12.8 611,922 2016 13.9 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 568,211 FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Liquor Fund 17,400 12.8 Services & Charges 11,728 30,116 218,550 188,434 Sales 388,809 768,859 6,123, 000 5,354,141 12.6 786,507 5,868,000 13.4 Miscellaneous Revenues 526 571 4,000 3,429 14.3 658 3,000 21.9 TOTAL REVENUES 389,335 769,430 6,127,000 5,357,570 12.6 787,165 5,871,000 13.4 Cost of Sales 292,186 586,896 4,591,390 4,004,494 12.8 611,922 4,398,810 13.9 Wages & Benefits 44,234 69,266 651,377 582,111 10.6 66,981 568,211 11.8 Supplies 817 1,653 24,250 22,597 6.8 2,231 17,400 12.8 Services & Charges 11,728 30,116 218,550 188,434 13.8 25,565 198,350 12.9 Miscellaneous Expenses 120 120 5,850 5,730 2.1 200 5,650 3.5 Transfers -Out - - 500,000 500,000 - - 475,000 - CapitalOutlay - - 20,000 20,000 - - 20,000 - Depreciation Expense - - 80,000 80,000 - - 80,200 - Debt Service 104,000 - 127,635 127,635 - - 128,055 - TOTAL EXPENDITURES 453,085 688,050 6,219,052 5,531,002 11.1 706,899 5,891,676 12.0 NET REVENUE (63,750) 81,380 (92,052) (173,432) 80,266 (20,676) Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 32,431 33,028 -1.8% 23.71 $ 23.81 -0.4% 23.7% 25.0% 9.0% 10.6% 16,344 $ 23.79 $ 22.2% 8.5% 16,627 -1.7% 23.97 -0.8% 25.0% 9.7% Year to Date Sales February Sales Comments 2017 2016 Change 2017 2016 Change Sales Revenue: Liquor 277,915 284,059 -2.2% 138,777 144,200 -3.8% Beer 350,120 358,209 -2.3% 177,953 180,718 -1.5% Wine 127,160 131,666 -3.4% 64,747 67,148 -3.6% Other 13,665 12,573 8.7% 7,332 6,526 12.4% 768,860 786,507 -2.2% 388,809 398,592 -2.5% Customer Count Average Sale per Customer $ Gross Margin on Sales Labor to Sales Ratio 32,431 33,028 -1.8% 23.71 $ 23.81 -0.4% 23.7% 25.0% 9.0% 10.6% 16,344 $ 23.79 $ 22.2% 8.5% 16,627 -1.7% 23.97 -0.8% 25.0% 9.7% REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 Wages & Benefits 34,024 55,833 461,635 405,802 2017 55,492 479,983 2016 Supplies 2017 ACTUALS 14,844 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Water Fund 40 6,821 12,200 5,379 55.9 7,718 13,500 57.2 Sales 180,585 381,591 2,384,950 2,003,359 16.0 352,256 2,306,000 15.3 Local Sales Tax 1,929 1,841 625,000 623,159 0.3 1,050 685,000 0.2 Intergovernmental Revenue - - - - - - - - Charges for Services 2,066 31,805 50,000 18,195 63.6 38,878 50,000 77.8 Miscellaneous Revenues 55,216 5,605 92,000 86,395 6.1 7,140 85,000 8.4 Capital Contributions - - - - - - - - TOTAL REVENUES 239,796 420,842 3,151,950 2,731,108 13.4 399,324 3,126,000 12.8 Wages & Benefits 34,024 55,833 461,635 405,802 12.1 55,492 479,983 11.6 Supplies 4,660 14,844 126,600 111,756 11.7 17,109 122,400 14.0 Services & Charges 8,602 35,932 522,250 486,318 6.9 99,298 507,350 19.6 Miscellaneous Expenses 40 6,821 12,200 5,379 55.9 7,718 13,500 57.2 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay - - 250,000 250,000 - - 250,000 - Depreciation Expense - - 1,205,000 1,205,000 - - 1,150,000 - Debt Service 122,216 194,921 1,481,305 1,286,384 13.2 227,937 1,408,611 16.2 TOTAL EXPENDITURES 169,543 308,352 4,118,990 3,810,638 7.5 407,553 3,974,989 10.3 NET of REVENUES & EXPENDITURES 70,254 112,489 (967,040) (1,079,529) (8,229) (848,989) Comments Sales Water sales are up about 2% for Residential, Commercial and Industrial customers. The increase over the prior year is mainly attributed to the connection charge for the second Highfield apartment building. Services & Charges The prior year expense level was substantially higher due to repairs/improvements made to well #4. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 Wages & Benefits 41,205 66,425 655,584 589,159 2017 71,624 622,085 2016 Supplies 2017 ACTUALS 16,665 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT Services & Charges FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Sewer Fund - 274 32,500 32,226 0.8 7,980 24,500 32.6 Sales 260,723 572,839 3,330,000 2,757,161 17.2 552,877 3,213,000 17.2 Local Sales Tax 1,929 1,841 625,000 623,159 0.3 1,050 685,000 0.2 Intergovernmental Revenue - - - - - - - - Licenses & Permits - 5,100 6,500 1,400 78.5 5,200 7,000 74.3 Charges for Services - - 3,500 3,500 - - 4,000 - Miscellaneous Revenues 57,665 9,587 123,000 113,413 7.8 8,325 117,000 7.1 Capital Contributions - - - - - - - - TOTAL REVENUES 320,316 589,367 4,088,000 3,498,633 14.4 567,452 4,026,000 14.1 Wages & Benefits 41,205 66,425 655,584 589,159 10.1 71,624 622,085 11.5 Supplies 9,944 16,665 219,650 202,985 7.6 30,584 236,100 13.0 Services & Charges 24,966 98,747 780,450 681,703 12.7 83,892 742,550 11.3 Miscellaneous Expenses - 274 32,500 32,226 0.8 7,980 24,500 32.6 Transfers -Out - - 60,000 60,000 - - 43,145 - CapitalOutlay 47,240 52,312 350,000 297,688 14.9 199,807 350,000 57.1 Depreciation Expense - - 1,623,000 1,623,000 - - 1,530,000 - Debt Service 90,418 384,986 1,460,650 1,075,665 26.4 481,899 1,568,854 30.7 TOTAL EXPENDITURES 213,773 619,408 5,181,834 4,562,426 12.0 875,786 5,117,234 17.1 NET of REVENUES & EXPENDITURES 106,543 (30,041) (1,093,834) (1,063,793) (308,334) (1,091,234) Comments Sales Sewer sales are down 5% for Residential, flat for Commercial and up 5.5% for Industrial customers. The increase over the prior year is mainly attributed to the connection charge for the second Highfield apartment building. Capital Outlay The prior year capital expense level was substantially higher due to the forcemain bypass project, necessitated by wet wipes clogging the system. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 Wages & Benefits 10,147 17,437 188,733 2017 9.2 15,497 2016 8.1 2017 ACTUALS 2017 AVAILABLE % BDGT 2016 YTD 2016 % BDGT 62,400 FEBRUARY YTD BUDGET BALANCE USED ACTUAL BUDGET USED Refuse Fund 704,727 8.8 Miscellaneous Expenses 39 571 5,750 5,179 Sales 96,622 194,954 1,193, 300 998,346 16.3 190,308 1,149, 500 16.6 Intergovernmental Revenue - - 12,500 12,500 - - 12,500 - Miscellaneous Revenues 1,077 1,815 7,000 5,185 25.9 2,201 2,500 88.0 TOTAL REVENUES 97,698 196,769 1,212,800 1,016,031 16.2 192,509 1,164,500 16.5 Wages & Benefits 10,147 17,437 188,733 171,296 9.2 15,497 190,804 8.1 Supplies 11,170 11,793 62,400 50,607 18.9 720 62,400 1.2 Services & Charges 55,596 68,377 731,550 663,173 9.3 61,743 704,727 8.8 Miscellaneous Expenses 39 571 5,750 5,179 9.9 323 3,750 8.6 Transfers -Out - - 805,000 805,000 - - 55,000 - CapitalOutlay - - 190,374 190,374 - - 95,000 - Depreciation Expense - - 138,000 138,000 - - 124,000 - Debt Service - (580) 24,261 24,841 (2.4) (1,136) 24,260 (4.7) TOTAL EXPENDITURES 76,952 97,599 2,146,068 2,048,469 4.5 77,147 1,259,941 6.1 NET of REVENUES & EXPENDITURES 20,746 99,170 (933,268) (1,032,438) 115,362 (95,441) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2017 ACTUALS FEBRUARY YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 182,813 287,971 1,991,476 1,703,505 14.5 214,359 1,636,796 13.1 - - 58,500 58,500 - 55 58,500 0.1 1,693 2,919 7,000 4,081 41.7 4,246 6,000 70.8 184,506 290,890 2,056,976 1,766,086 14.1 218,659 1,701,296 12.9 107,449 174,020 1,348,002 1,173, 982 12.9 128,827 1,117, 265 11.5 (22,014) (32,259) (538,028) (505,769) 6.0 (31,953) (525,746) 6.1 37,333 61,363 582,363 521,000 10.5 62,038 559,899 11.1 4,550 8,083 78,626 70,543 10.3 8,000 70,257 11.4 11,212 29,843 231,004 201,161 12.9 20,396 188,573 10.8 292 1,064 14,000 12,936 7.6 175 13,500 1.3 - - 110,000 110,000 - - 110,000 - - - 623,000 623,000 - - 150,000 - - - 174,000 174,000 - - 134,000 - 138,822 242,114 2,622,967 2,380,853 9.2 187,482 1,817,748 10.3 45,685 48,776 (565,991) (614,767) 31,177 (116,452) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 2017 ACTUALS FEBRUARY YTD Storm Water Utili 2017 2017 AVAILABLE % BDGT BUDGET BALANCE USED 2016 YTD 2016 ACTUAL BUDGET 2016 % BDGT USED Sales 73,787 145,746 881,475 735,729 16.5 137,704 855,867 16.1 Licenses & Permits - 100 1,500 1,400 6.7 35 - - Charges for Services - - - - - - - - Miscellaneous Revenues 1,295 2,663 7,000 4,337 38.0 2,951 7,000 42.2 Capital Contributions - - - - - - - - TOTAL REVENUES 75,083 148,509 889,975 741,466 16.7 140,691 862,867 16.3 Wages & Benefits 18,197 30,047 256,432 226,385 11.7 27,905 243,986 11.4 Supplies 35 99 38,800 38,701 0.3 2,570 43,925 5.9 Services & Charges 3,898 7,609 163,600 155,991 4.7 1,451 164,100 0.9 Miscellaneous Expenses - 194 11,250 11,056 1.7 1,064 11,250 9.5 Transfers -Out - - - - - - - - CapitalOutlay - - 170,000 170,000 - - 120,000 - Depreciation Expense - - 153,000 153,000 - - 133,000 - Debt Service - 145,750 150,850 9,867 93.5 140,983 193,992 70.2 TOTAL EXPENDITURES 22,130 183,699 943,932 765,000 19.5 173,973 910,253 19.1 NET of REVENUES & EXPENDITURES 52,952 (35,191) (53,957) (23,533) (33,282) (47,386) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING FEBRUARY 28, 2017 HATS Ooeration Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES 10149ne M:7 AT/=1►111=99:It*:l»►Ilk tI]:1*I Comments Charges for Services Supplies 2017 ACTUALS FEBRUARY YTD 2017 AVAILABLE BUDGET BALANCE 2017 % BDGT 2016 YTD USED ACTUAL 2016 BUDGET 2016 % BDGT USED 6,650 13,300 162,280 148,980 8.2 52,444 156,045 33.6 12,360 33,374 325,000 291,626 10.3 28,189 530,000 5.3 168 300 3,500 3,200 8.6 440 3,150 14.0 - - 100,000 100,000 - - 99,755 - 19,178 46,974 590,780 543,806 8.0 81,073 788,950 10.3 1,909 2,912 39,495 36,583 7.4 7,075 59,470 11.9 33,008 49,536 341,650 292,114 14.5 22,381 528,600 4.2 7,758 19,939 162,000 142,061 12.3 16,145 161,200 10.0 - - 5,600 5,600 - - 5,171 - - - 42,035 42,035 - - 33,600 - 42,674 72,387 590,780 518,393 12.3 45,600 788,041 5.8 (23,497) (25,413) - 25,413 35,472 909 The main activity in this account is fuel sales to City departments, the State, County and Hutchinson Utilities. The main activity in this account is the cost of fuel for the fueling system. The YTD 2017 expense is up from 2016 due to the timing of re -fueling at the end of February in 2017 versus early March in 2016. The revenue from the February 2017 re -fueling will be recognized in March 2017 as entities utilize the fuel. � UBS Executive summary as of February 28, 2017 Asset allocation review Value on % of 02/28/2017 ($) portfolio A Cash 5,011,548.71 26.20 Cash 5,01 1,548.71 26.20 B Fixed Income 14,119,536.82 73.80 us 14,119,536.82 73.80 C Equity 0.00 0.00 �A D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 a Total Portfolio $19,131,085.53 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 63 52 42 31 21 10 0 Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb 2017 2018 2018 0 Taxable income Total taxable income: $276,612.55 Total expected cash flow: $276,612.55 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 02/28/2017 ($) port. A Aaa/AAA/AAA 7 3,869,869.31 27.38 B Aa/AA/AA 4 2,008,675.75 14.20 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 35 8,240,991.77 58.42 G Not rated 0 0.00 0.00 Total 46 $14,119,536.82 100% Report created on: March 01, 2017 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of February 28, 2017 Bond overview Total quantity 14,112,000 Total market value $14,078,826.75 Total accrued interest $40,710.07 Total market value plus accrued interest $14,119,536.82 Total estimated annual bond interest $240,711.50 Average coupon 1.71% Average current yield 1.71% Average yield to maturity 1.77% Average yield to worst 1.68% Average modified duration 3.10 Average effective maturity 3.77 Credit quality of bond holdings Value on % of Effective credit rating Issues 02/28/2017 ($) port. A Aaa/AAA/AAA 7 3,869,869.31 27.38 B Aa/AA/AA 4 2,008,675.75 14.20 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 35 8,240,991.77 58.42 G Not rated 0 0.00 0.00 Total 46 $14,119,536.82 100% Investment type allocation % of Tax-exempt / bond Investment type Taxable ($) deferred ($) Total ($) port. Certificates of deposit 8,240,991.77 0.00 8,240,991.77 58.37 Municipals 2,981,797.00 0.00 2,981,797.00 21.12 U.S. federal agencies 2,896,748.06 0.00 2,896,748.06 20.52 Tota I $14,119,536.83 Bond maturity schedule $ Millions 4 23.8% 3 16.2% 17.4% 2 13.9% 13.9% 58%0 1 0 ■ ■ ■ ■ ■ ■ 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2028 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. $0.00 $14,119,536.83 100% Report created on: March 01, 2017 Page 1 of 2 as of February 28, 2017 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) 2017 4 817,000 11,297.50 1.38% 1.23 % 1.23 % 0.45 817,000 1,103.18 818,852.33 2018 8 1,961,000 22,181.50 1.13% 1.01 % 1.01 % 1.18 1,961,000 2,718.28 1,965,493.131 2019 9 2,262,000 43,015.50 1.89% 1.57 % 1.08 % 2.13 2,265,628.49 16,076.55 2,289,377.921 2020 7 1,970,000 32,990.00 1.68% 1.71 % 1.71 % 3.29 1,969,995 -2,609.95 1,974,385.481 2021 8 3,380,000 49,080.00 1.46% 2.00 % 2.00 % 4.31 3,379,100 -19,104.15 3,368,621.131 2022 7 2,482,000 48,747.00 1.98% 2.45 % 2.45 % 4.88 1,726,355 733,803.15 2,469,695.621 2023 0 0 NA NA NA 1 2024 2 1,000,000 28,000.00 2.84% 3.02 % 3.02 % 6.71 1,011,454.95 -26,604.95 990,200.001 2025 1 240,000 5,400.00 2.22% NA NA NA 240,000 2,911.20 242,911.201 2026 0 0 NA NA NA 1 2027 0 0 NA NA NA 1 2028 0 0 NA NA NA 1 2029 0 0 NA NA NA 1 2030 0 0 NA NA NA 1 2031 0 0 NA NA NA 1 2032 0 0 NA NA NA 1 2033 0 0 NA NA NA 1 2034 0 0 NA NA NA 1 2035 0 0 NA NA NA 1 2036 0 0 NA NA NA 1 2037 0 0 NA NA NA 1 2038 0 0 NA NA NA 1 2039 0 0 NA NA NA 1 2040 0 0 NA NA NA 1 2041 0 0 NA NA NA 1 2042 0 0 NA NA NA 1 2043 0 0 NA NA NA 1 2044 0 0 NA NA NA 1 2045 0 0 NA NA NA 1 2046 0 0 NA NA NA 1 2046+ 0 0 NA NA NA 1 Other 0 0 NA NA NA 1 Total 46 14,112,000 $240,711.50 1.71% 1.77 % 1.68% 3.10 $13,370,533.44 $708,293.31 $14,119,536.82 =7% 1.73% % of bond p 5.81 % _ 13.95% _ 16.21 % - 13.97% — 23.87% N 17.47% maturi Report created on: March 01, 2017 Page 1 of 7 UBS Prepared for City Hutchinson 4* U RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income Bond holdings - as of February 28, 2017 (continued) Details of bond holdings Report created on: March 01, 2017 Page 2 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 14,112,000 1.71% 12/04/2020 NA $240,711.50 1.77% 3.10 $13,370,533.44 NA $14,078,826.75 100% Total Bond Portfolio 1.71% 1.68% $708,293.31 $40,710.07 $14,119,536.82 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 2.99% 0.30 200,000.00 99.445 198,889.00 1.41% 01.1500% MAT 06/19/17 FIXED 1.16% 2.99% -1,111.00 157.53 RATE JUMBO CD /DE GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 0.64% 0.43 247,000.00 100.474 248,170.78 1.76% 01.7500% MAT 08/03/17 FIXED 1.74% 0.64% 1,170.78 284.22 RATE CD /UT GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.64% 0.43 130,000.00 100.474 130,616.20 0.93% RT 01.7500% MAT 08/03/17 1.74% 0.64% 616.20 149.59 FIXED RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.70% 0.59 240,000.00 100.178 240,427.20 1.71% 01.0000% MAT 10/03/17 FIXED 1.00% 0.70% 427.20 157.81 RATE CD /NJ Total 2017 817,000 1.38% 08/10/2017 $11,297.50 1.23% 0.45 $817,000.00 $818,103.18 5.81% 1.38% 1.23% $1,103.18 $749.15 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 0.87% 0.99 248,000.00 100.375 248,930.00 1.77% MAT 02/26/18 FIXED RATE CD 1.25% 0.87% 930.00 16.99 /UT GOLDMAN SACHS BK U NY US CD 248,000 1.30% 02/26/2018 3,224.00 1.02% 0.99 248,000.00 100.276 248,684.48 1.77% RT 01.3000% MAT 02/26/18 1.30% 1.02% 684.48 26.50 FIXED RATE CD /NY BANK OF NRTH CAROL NC US RT CD 245,000 1.00% 02/27/2018 2,450.00 0.97% 0.99 245,000.00 100.027 245,066.15 1.74% 01.0000% MAT 02/27/18 FIXED 1.00% 0.97% 66.15 6.71 RATE CD /NC MERRICK BK UT US RT 00.9000% CD 245,000 0.90% 05/10/2018 2,205.00 0.87% 1.19 245,000.00 100.040 245,098.00 1.74% MAT 05/10/18 FIXED RATE CD 0.90% 0.87% 98.00 108.74 /UT Report created on: March 01, 2017 Page 2 of 7 Bond holdings - as of February 28, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Report created on: March 01, 2017 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 KEYBANK NA IN US RT CD 245,000 1.00% 05/11/2018 2,450.00 0.97% 1.18 245,000.00 100.038 245,093.10 1.74% 01.0000% MAT 05/11/18 FIXED 1.00% 0.97% 93.10 731.64 RATE CD /IN CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 0.97% 1.20 245,000.00 100.035 245,085.75 1.74% 01.0000% MAT 05/14/18 FIXED 1.00% 0.97% 85.75 100.68 RATE CD /NJ BANK LEUMI NY US RT CD 245,000 1.25% 06/22/2018 3,062.50 1.14% 1.30 245,000.00 100.144 245,352.80 1.74% 01.2500% MAT 06/22/18 FIXED 1.25% 1.14% 352.80 570.55 RATE CD /NY ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 1.24% 1.58 240,000.00 100.170 240,408.00 1.71% MAT 10/04/18 FIXED RATE CD 1.35% 1.24% 408.00 213.04 /UT Total 2018 1,961,000 1.13% 05/07/2018 $22,181.50 1.01% 1.18 $1,961,000.00 $1,963,718.28 13.95% 1.13% 1.01% $2,718.28 $1,774.85 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 MAIN STREET BK COR WV US RT CD 245,000 1.45% 02/14/2019 3,552.50 1.37% 1.93 245,000.00 100.146 245,357.70 1.74% 01.4500% MAT 02/14/19 FIXED 1.45% 1.37% 357.70 729.97 RATE CD /WV WORLD'S FOREMOST B NE US RT CD 200,000 1.30% 05/28/2019 2,600.00 1.64% 2.21 200,000.00 99.262 198,523.00 1.41% 01.3000% MAT 05/28/19 FIXED 1.31% 1.64% -1,477.00 14.25 RATE JUMBO CD /NE i RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.72% 2.35 503,628.49 101.489 507,445.00 3.60% TAX SR B BE/R/ 2.345 NR/NR/NR 2.31% 1.72% 3,816.51 879.38 080119 DTD 052914 /CA AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.53% 2.61 247,000.00 101.647 251,068.09 1.78% 02.1500% MAT 11/13/19 FIXED 2.12% 1.53% 4,068.09 1,556.78 RATE CD /UT CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.53% 2.61 240,000.00 101.516 243,638.40 1.73% 02.1000% MAT 11/13/19 FIXED 2.07% 1.53% 3,638.40 1,477.48 RATE CD /UT BMW BK OF NA NA UT US RT CD 245,000 1.55% 12/16/2019 797.50 NA NA 245,000.00 100.019 245,046.55 1.74% 01.5500% MAT 12/16/19 FIXED 1.55% 1i NA 46.55 790.71 RATE CD /UT TBK BANK SSB TX US RT CD 245,000 1.60% 12/16/2019 03/14/2017 3,920.00 1.54% 0.04 245,000.00 100.158 245,387.10 1.74% 01.6000% MAT 12/16/19 FIXED 100.00 1.60% -2.51% 387.10 816.22 RATE CD /TX Report created on: March 01, 2017 Page 3 of 7 Bond holdings - as of February 28, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Maturing 2020 Effective rating/ Est. annual Adjusted % of Underlying rating CD 245,000 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond 245,080.85 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2019 0.00 RATE CD /UT BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.50% 2.70 240,000.00 101.493 243,583.20 1.73% 02.0500% MAT 12/17/19 FIXED 499,995.00 100.531 502,655.00 3.57% 2.02% 1.50% 3,583.20 984.00 2.08% RATE CD /DE 2,660.00 3,396.25 052814 /MA AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.54% 2.70 100,000.00 101.656 101,656.00 0.72% 02.1500% MAT 12/18/19 FIXED 3,185.00 1.36% 3.13 245,000.00 2.11% 1.54% 1,656.00 01.3000% MAT 05/11/20 FIXED 424.11 RATE CD /UT 1.30% 1.36% -490.00 148.34 RATE CD /IL Total 2019 2,262,000 1.90% 09/20/2019 $43,015.50 1.57% 2.13 $2,265,628.49 $2,281,705.04 16.21% CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 1.89% 1.08% $16,076.55 245,000.00 $7,672.88 244,083.70 1.73% Effective rating/ Est. annual 1.30% Adjusted -916.30 % of 69.81 Underlying rating RATE CD /AR Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 SALLIE MAE BANK UT US RT CD 245,000 1.75% 03/09/2020 4,287.50 NA NA 245,000.00 100.033 245,080.85 1.74% 01.7500% MAT 03/09/20 FIXED 1.75% NA 80.85 0.00 RATE CD /UT MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.92% 3.04 499,995.00 100.531 502,655.00 3.57% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.08% 1.92% 2,660.00 3,396.25 052814 /MA MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 1.36% 3.13 245,000.00 99.800 244,510.00 1.74% 01.3000% MAT 05/11/20 FIXED 1.30% 1.36% -490.00 148.34 RATE CD /IL CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.42% 3.15 245,000.00 99.626 244,083.70 1.73% 01.3000% MAT 05/20/20 FIXED 1.30% 1.42% -916.30 69.81 RATE CD /AR CAPITAL ONE NA VA US RT CD 245,000 1.40% 09/21/2020 3,430.00 1.84% 3.43 245,000.00 98.491 241,302.95 1.71% 01.4000% MAT 09/21/20 FIXED 1.42% 1.84% -3,697.05 1,503.56 RATE CD /VA FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.73% 3.58 245,000.00 98.818 242,104.10 1.72% 01.4000% MAT 11/13/20 FIXED 1.42% 1.73% -2,895.90 1,043.10 RATE CD /WI CAPITAL ONE BANK N VA US RT CD 245,000 2.05% 12/29/2020 5,022.50 1.76% 3.66 245,000.00 101.081 247,648.45 1.76% 02.0500% MAT 12/29/20 FIXED 2.03% 1.76% 2,648.45 839.38 RATE CD /VA Total 2020 1,970,000 1.68% 07/09/2020 $32,990.00 1.71% 3.29 $1,969,995.00 $1,967,385.05 13.97% 1.68% 1.71% $-2,609.95 $7,000.43 Report created on: March 01, 2017 Page 4 of 7 Bond holdings - as of February 28, 2017 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 Effective rating/ FHLMC STEP UP CALL 02.000 % Aaa/AAA/AA+ DUE 012622 DTD 012617 FC NR/NR/NR Est. annual 2.32% STATE BK INDIA NY US RT Adjusted 02.3500% MAT 01/26/22 FIXED 2.36% % of 494,230.00 98.351 Underlying rating Aa1/NR/NR SR B BE/R/ 2.317 050122 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2021 COMENITY CAP BK UT US RT CD 245,000 1.60% 06/07/2021 3,920.00 1.88% 4.12 245,000.00 98.862 242,211.90 1.72% 01.6000% MAT 06/07/21 FIXED 1.62% 1.88% -2,788.10 236.27 RATE CD /UT COMMUNITY BK CA US RT CD 245,000 1.55% 06/15/2021 3,797.50 1.83% 4.15 245,000.00 98.827 242,126.15 1.72% 01.5500% MAT 06/15/21 FIXED 1.57% 1.83% -2,873.85 135.25 RATE CD /CA EAST BOSTON SVGS B MA US RT CD 245,000 1.50% 06/23/2021 3,675.00 1.89% 4.14 245,000.00 98.383 241,038.35 1.71% 01.5000% MAT 06/23/21 FIXED 1.52% 1.89% -3,961.65 674.59 RATE CD /MA FHLMC MTN STEP UP CALL Aaa/AAA/AA+ 500,000 1.00% 10/28/2021 04/28/2017 5,000.00 NA NA 500,000.00 99.327 496,635.00 3.53% 01.000 % DUE 102821 DTD NR/NR/NR 100.00 1.01% NA -3,365.00 1,666.67 102816 FC 04282017 FNMA NTS STEP-UP 01.000 % Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 05/19/2017 9,000.00 NA NA 899,100.00 99.345 894,105.00 6.35% DUE 111921 DTD 111915 FC NR/NR/NR 100.00 1.01% NA -4,995.00 2,475.00 05192016 MIZRAHI TEFAHOT BK CA US RT CD 245,000 1.25% 11/30/2021 03/31/2017 3,062.50 NA NA 245,000.00 100.161 245,394.45 1.74% 01.2500% MAT 11/30/21 STEP 100.00 1.25% NA 394.45 0.00 RATE CD /CA FHLB NTS STEP UP CALL 02.000 Aaa/NR/AA+ 500,000 2.00% 12/30/2021 03/30/2017 10,000.00 NA NA 500,000.00 100.007 500,035.00 3.55% % DUE 123021 DTD 123016 FC NR/NR/NR 100.00 2.00% NA 35.00 1,666.67 06302017 FNMA NTS 02.125 % DUE Aaa/AAA/AA+ 500,000 2.13% 12/30/2021 06/30/2017 10,625.00 2.19% 4.56 500,000.00 99.690 498,450.00 3.54% 123021 DTD 123016 FC NR/NR/NR 100.00 2.13% 2.19% -1,550.00 1,770.83 06302017 Total 2021 3,380,000 1.45% 10/26/2021 $49,080.00 2.00% 4.31 $3,379,100.00 $3,359,995.85 23.87% 1.46% 2.00% $-19,104.15 $8,625.28 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2022 10,000.00 FHLMC STEP UP CALL 02.000 % Aaa/AAA/AA+ DUE 012622 DTD 012617 FC NR/NR/NR 07262017 2.32% STATE BK INDIA NY US RT CD 02.3500% MAT 01/26/22 FIXED 2.36% RATE CD /NY 494,230.00 98.351 MARYSVILLE MI PUB SCHS TAX Aa1/NR/NR SR B BE/R/ 2.317 050122 A2/NR/NR DTD 042116 /Ml 500,000 2.00% 01/26/2022 07/26/2017 10,000.00 100.00 2.00% 247,000 2.35% 01/26/2022 5,804.50 2.08% 4.61 2.32% 500,000 2.32% 05/01/2022 11,585.00 250,099.85 2.36% NA NA 0.00 99.811 499,055.00 3.54% NA 499,055.00 888.89 2.08% 4.61 0.00 101.255 250,099.85 1.78% 2.08% 250,099.85 524.79 2.66% 4.80 494,230.00 98.351 491,755.00 3.49% 2.66% -2,475.00 3,765.13 Report created on: March 01, 2017 Page 5 of 7 Bond holdings - as of February 28, 2017 (continued) Maturing 2022 NEW YORK NY CITY TRANSI TAX A-2 RV BE/R/ 1.650 050122 DTD 072816 /NY JPMORGAN CHASE & C DE US RT 01.2500% MAT 05/31/22 STEP RATE CD /DE DISCOVER BANK DE US RT 02.4500% MAT 11/18/22 FIXED RATE CD /DE WELLS FARGO BK NA CA US RT 01.6500% MAT 11/23/22 STEP RATE CD /CA Total 2022 Maturing 2024 COMMERCE BANK OF SOUTHWE ASSUR TAX OID97.826BE/R/ 3.000 080124 DTD 033016 /CA NEW YORK CITY TRANSITION TAX C-3 RV BE/R/ 2.600 110124 DTD 120412 /NY Total 2024 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Aa1/AAA/AAA 500,000 1.65% 05/01/2022 15,000.00 8,250.00 2.52% 4.89 497,125.00 95.804 479,020.00 3.40% NR/NR/NR 240,000 3.01% 3.07% 1.72% 2.52% -18,105.00 2,681.25 500,000 CD 245,000 1.25% 05/31/2022 -M 05/31/2017 3,062.50 NA NA 245,000.00 100.090 245,220.50 1.74% 100.00 2.67% 2.98% 445.00 100.00 1.25% NA 220.50 1,000,000 0.00 09/16/2024 CD 245,000 2.45% 11/18/2022 $984,850.00 6,002.50 2.26% 5.28 245,000.00 101.008 247,469.60 1.76% 3.02% $-26,604.95 Quantity $5,350.00 maturity Call price ($) 2.43% 2.26% 2,469.60 price ($) 1,677.41 port. CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.50 NA NA 245,000.00 101.036 247,538.20 1.76% Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) 100.00 1.63% NA 2,538.20 YTW (%) duration 0.00 price ($) Accr. interest ($) 2,482,000 1.97% 05/16/2022 $48,747.00 2.45% 4.88 $1,726,355.00 $2,460,158.15 17.47% 1.98% 2.45% $733,803.15 $9,537.47 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 3.07% 6.59 524,704.95 99.531 497,655.00 3.53% NR/NR/A Total 2025 240,000 3.01% 3.07% -27,049.95 NA 1,125.00 Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 2.98% 6.84 486,750.00 97.439 487,195.00 3.46% NR/NR/NR $0.00 100.00 2.67% 2.98% 445.00 4,225.00 Adjusted 1,000,000 2.80% 09/16/2024 $28,000.00 3.02% 6.71 $1,011,454.95 $984,850.00 7.00% YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ 2.84% 3.02% $-26,604.95 Quantity $5,350.00 maturity Call price ($) Effective rating/ YTW (%) duration Unreal. g/I ($) price ($) Est. annual port. Adjusted 14,112,000 % of Underlying rating $240,711.50 1.77% 3.10 Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT 02.2500% MAT 03/11/25 STEP RATE CD /DE CD 240,000 2.25% 03/11/2025 03/11/2020 100.00 5,400.00 2.22% NA NA NA 240,000.00 2,911.20 101.213 242,911.20 0.00 1.73% Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $242,911.20 1.73% 2.22% NA $2,911.20 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 14,112,000 1.71% 12/04/2020 NA $240,711.50 1.77% 3.10 $13,370,533.44 NA $14,078,826.75 100% Total Bond Portfolio 1.71% 1.68% $708,293.31 $40,710.07 $14,119,536.82 Report created on: March 01, 2017 Page 6 of 7