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01-24-2017 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JANUARY 24, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that a revised resolution has been distributed under Item 7(c). Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — River of Hope 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 10, 2017 (b) Workshop Meeting of January 10, 2017 Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Habitat for Humanity on April 28, 2017, at Crow River Golf Club (b) Consideration for Approval of Resolution No. 14682 — Resolution Approving Conditional CITY COUNCIL MINUTES JANUARY 24, 2017 Use Permit for a Daycare Center in an R-2 Zoning District Located at 700 Main Street North, Unit G with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 14683 — Resolution Supporting a State of Minnesota Long -Term Transportation Funding Package (d) Consideration for Approval of the 2017 City of Hutchinson Pay Equity Report (e) Claims, Appropriations and Contract Payments Item 7(c) was pulled for further discussion. Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item 7(c). Motion carried unanimously. Council Member Cook asked that the revisions to the resolution be explained. Kent Exner, City Engineer, noted that the sixth paragraph has been added to the resolution to address an approach or feedback from legislators on efficiencies within MnDOT. Also, Highway 15 references have been added throughout the resolution as a critical corridor. Language was also added noting that the resolution would be passed onto Hutchinson's legislators showing the City's support of a long-term transportation funding package. Motion by Cook, second by Lofdahl, to approve Item 7(c). Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 8. LIQUOR HUTCH 2016 YEAR END REPORT Candice Woods, Liquor Hutch Manager, presented before the Council. Ms. Woods explained that 2016 was a very successful year and sales almost hit $6 million. Sales have increased over $1.5 million since the expansion/remodel in 2006. The Liquor Hutch has transferred $4,370,660 in the last 11 years to the City's general fund. After the transfer in 2016, the Liquor Hutch was able to add $160,000 to its own bottom line. Ms. Woods reviewed sales trends in the industry as well as successful ongoing promotions at the store. Ms. Woods also reviewed operational challenges which include increasing price competition caused by large corporate stores continuing to erode profits; staffing (filling a full time position soon); Sunday Sales legislation; and marketing/advertising. Ms. Woods spoke in more depth about the Sunday Sales legislation and how that can affect the store if approved. 9. CREEKSIDE 2016 YEAR END REPORT Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek provided an overview on the tonnage received at the site as well as bagged sales volumes and the yards of materials needed for bagging product. Mr. Kosek also reviewed sales volume and margins. Mr. Kosek reviewed trends and challenges of the facility. Mr. Kosek reviewed budget comparison from 2015 to 2016. The refuse fund has transferred a total of $385,000 to the tree disease/infestation mitigation fund since 2010. The compost fund has transferred a total of $686,928 to the City's general fund since 2009. Council Member Cook asked if the facility has considered having an open house. Mr. Kosek noted that staff has discussed it and is considering options for the best time to hold one. 2 CITY COUNCIL MINUTES JANUARY 24, 2017 UNFINISHED BUSINESS NEW BUSINESS 10. APPROVE/DENY AUTHORIZING ADVERTISEMENT FOR BIDS FOR REPLACEMENT OF WOOD GRINDER AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr.Kosek explained that the wood grinder is scheduled to be replaced this year. The grinder was originally purchased in a partnership situation with McLeod County. There does not appear to be an opportunity to partner with McLeod County on the purchase of a replacement machine because of the different types of materials each facility intends to process which ultimately requires different types of machines to suit each application. Creekside staff has continued to seek information on various machines that will suit its needs moving into the future. There may be multiple machines that can satisfy Creekside's needs, however there does not appear to be any cooperative purchasing contract available to take advantage of with this type of equipment and therefore the need to go out for bid. Motion by Cook, second by Czmowski, to authorize advertisement for bids for replacement of wood grinder at Creekside. Motion carried unanimously. 11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 14, 2017, AT 4:00 P.M. TO REVIEW AND DISCUSS GUIDING PRINCIPLES AND PROJECT GOALS OF THE FACILITIES MASTER PLAN Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that staff would like to hold a workshop session with the Council to discuss the City's master planning process on the City Center, police station and fire hall. The workshop will be led by the City's consultant, Wold Architect, who will discuss with the Council the project's guiding principles and project goals. The workshop session will be used to seek the Council's input on the project and to gauge the Council's opinion on what is being sought and if there is anything that is currently being left out. Motion by Christensen, second by Cook, to set Council workshop for February 14, 2017, at 4:00 p.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 20, 2016 b) Planning Commission Minutes from December 20, 2016 (c) 2016 Motor Vehicle Department Recap MISCELLANEOUS 13. STAFF UPDATES Kent Exner — Mr. Exner noted that a bid opening is scheduled for March 1, 2017, for the School Road/Roberts Road project. Also, the City received an honorable mention award for the solar CITY COUNCIL MINUTES JANUARY 24, 2017 project. Matt Jaunich — Mr. Jaunich noted that the aquatic center is seeking applicants and staff is working on a fee structure for the facility. Mr. Jaunich also noted that the motor vehicle department received word back from the federal government that it will not be approved as a passport agency due to its close proximity to the passport agency in Glencoe. Motion by Christensen, second by Cook, to recess at 6:45 p.m. until 7:00 p.m. for the public hearing. Motion carried unanimously. PUBLIC HEARINGS (7:00 P.M.) 7. POLICE DEPARTMENT BODY CAMERA PROGRAM Chief Dan Hatten presented before the Council. Chief Hatten explained that tonight's public hearing will include a review of the Taser/Axon equipment, data storage, a draft of the department policy, training/implementation and receive final comments and questions. Chief Hatten displayed the proposed body camera equipment that officers will be using. Chief Hatten reviewed Minnesota Statutes 626.8473 and 13.825 which are the guiding principles of the body camera program. Discussion was held on data storage and the use of an off-site third party storage center. Todd Schnobrich, 135 Adams Street, asked about to whom body camera footage can be released to. Various scenarios were discussed and reviewed. It was noted that ultimately, only subjects of the data (those who can be seen or heard on the audio/video) can be given footage. However, if other subjects on the footage do not want the footage released, those subjects must be redacted from the footage. Chief Hatten distributed a draft policy on mobile video recorders and reviewed the various sections of it. Mr. Schnobrich noted that he has followed this topic in the legislature and one item that was discussed is when the body cameras are used by the officer, as in when they should be turned on and when they should not be turned on. Chief Hatten explained that the intention of the department is that the officer will turn on the body camera every time they come in contact with a member of the public and they are safe to do so. Chief Hatten also explained that when an officer activates his/her taser, the body camera will automatically come on. Chief Hatten also reviewed who can review the recordings, specifically when officers can review recordings. It was noted that a second public hearing will be held prior to formal adoption of the final policy. The intention is to have the program implemented in April 2017. Mr. Schnobrich expressed that he feels a body camera program is beneficial and many of his questions were answered this evening. Motion by Cook, second by Lofdahl, to close public hearing at 8:10 p.m 14. COUNCIL/MAYOR UPDATE 15. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO 430 WATER STREET NW Marc Sebora, City Attorney, noted that this matter is related to McLeod County court file number CV -16-646. 11 CITY COUNCIL MINUTES JANUARY 24, 2017 Motion by Christensen, second by Lofdahl, to convene into closed session at 8:12 p.m. Motion carried unanimously. Motion by Cook, second by Czmowski, to reconvene into open session at 8:53 p.m. Motion carried unanimously. ADJOURNMENT Motion by Czmowski, second by Christensen, to adjourn at 8:54 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator