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cp02-14-2017Marc A. Sebora, City Attorney
Office of the City A[t[rrney 1 1 I Hassan Street SE
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson. MN 773x0-2522
320-234-56831Phone. 320-234-4201 /Fax
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, February 14, 2017
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, February 14, 2017, in the Council Chambers at the Hutchinson City Center, 111
Hassan Street SE, Hutchinson, Minnesota for the following purpose:
■ Review and Discuss Guiding Principles and Project Goals of the Facilities Master Plan
Matthew ich, City Adm' ' trator
DATED: February 9, 2017
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, FEBRUARY 14, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Our Savior's Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) School Bus Driver Appreciation Day — February 22, 2017
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 24, 2017
(b) Summary of City Administrator Performance Review of January 24, 2017
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA I
(a) Claims, Appropriations and Contract Payments — Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Register B
PUBLIC HEARINGS - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(T e purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
CITY COUNCIL AGENDA FEBRUARY 14, 2017
9. FIRE DEPARTMENT 2016 YEAR END REPORT
10. REVIEW OF 2017 PAVEMENT MANAGEMENT PROGRAM REPORT
11. REVIEW OF TRUNK HIGHWAY 15 DOWNTOWN RECONSTRUCTION PROJECT
DELIVERY PROCESS AND SCHEDULE
12. REVIEW OF SCHOOL ROAD & ROBERTS ROAD PROJECT CONSTRUCTION
PHASING PLAN
UNFINISHED BUSINESS
NEW BUSINESS
13. APPROVE/DENY ACCEPTANCE OF THE RESULTS OF THE JOB EVALUATION
AND COMPENSATION STUDY CONDUCTED BY KEYSTONE COMPENSATION
GROUP
14. APPROVE/DENY RESOLUTION NO. 14684 — CITY OF HUTCHINSON 2017
COMPENSATION PLAN, POSITION CLASSIFICATION TABLE AND PAY GRID
15. APPROVE/DENY SETTING PUBLIC HEARING FOR FEBRUARY 28, 2017, FOR
BODY CAMERA PROGRAM POLICY ADOPTION
16. APPROVE/DENY EQUIPMENT TRANSACTION WITH MCLEOD COUNTY
17. APPROVE/DENY FEDERAL AVIATION ADMINISTRATION AIRPORT
IMPROVEMENT PROGRAM ENTITLEMENT TRANSFER TO THE CITY OF TRACY
18. APPROVE/DENY SETTING COUNCIL WORKSHOP TO REVIEW 2017 GOALS AND
OBJECTIVES
GOVERNANCE
(Thep urpose o,777 is portion of the agenda is to deal with or
development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City Snow Removal & Ice Control Report for January 2017
(b) Sidewalk Snow Removal Monthly Report for January 2017
MISCELLANEOUS
20. STAFF UPDATES
21. COUNCIL/MAYOR UPDATE
ADJOURNMENT
2
L IH RE SOTA SCH60L 808 OPERATOR 5 ASSOCIATtCh
3
Contact:
Chris Duffy
612-599-7982
duffykgoffpublic.com
February 22
School Bus
FOR IMMEDIATE RELEASE
is Minnesota's First -Ever
Driver Appreciation Day
February 9, 2017
School districts around the state to show drivers how much they are appreciated
SAINT PAUL, Minn. — In darkness and daylight, on dirt roads and multi -lane highways, from
warm spring days to frigid winters, Minnesota school bus drivers safely transport more than
760,000 students to and from school each day. To recognize this important profession,
Wednesday, February 22, has been proclaimed by Governor Mark Dayton the first-ever
statewide celebration of School Bus Driver Appreciation Day in Minnesota.
The Minnesota School Bus Operators Association (MSBOA) and Minnesota Association of
Pupil Transportation (MAPT) teamed up to create School Bus Driver Appreciation Day as a way
to encourage school leaders, parents, and students to celebrate the often overlooked profession.
Appreciation cards are available to download here for students around the state to fill out and
deliver to bus drivers on February 22.
"School bus drivers transport parents' most precious cargo — their children — day in and day out,
and they do this job humbly and with great pride," said MSBOA President Josh Schiffler. "We
are thankful that Governor Dayton has declared February 22 School Bus Driver Appreciation
Day in Minnesota so that we can give these quiet heroes the recognition they deserve."
A press conference held in St. Louis Park on February 22 will provide an opportunity for parents,
students, and school administrators to recognize several Minnesota school bus drivers.
Minnesota Education Commissioner Brenda Cassellius will be on hand to provide remarks and
gratitude.
"School bus drivers are often the first person a student interacts with every morning, and the last
person they see from school in the afternoon," said Dr. Cassellius. "They are part of the many,
wonderful Minnesotans who positively impact a student's school experience every day, and I am
excited to honor our school bus drivers for all of their hard work."
Additional reasons to celebrate School Bus Driver Appreciation Day include the impact that
school buses have on student safety and the environment. Students are nearly eight times safer
riding to and from school in a school bus than in cars, thanks to rigorous safety standards for
vehicles and drivers, as well as student training efforts. The school bus driving industry is the
largest form of mass transit in Minnesota, and it has reduced its environmental impact through
the use of alternative fuels and retrofits on diesel engines.
"Our school bus drivers take their jobs seriously and are committed to getting kids to and from
school safely," said MAPT President Derrick Agate Sr. "We hope that Minnesotans help us
recognize school bus drivers in their communities on February 22, and that more people consider
this important and in -demand career."
About the Minnesota School Bus Operators Association
The Minnesota School Bus Operators Association (MSBOA) represents Minnesota's privately
owned school bus contractors who provide more than 60% of the school buses used to transport
Minnesota children to and from school and school -related activities. Its members represent an
average of more than 45 years of experience in the industry and are responsible for more than
400,000 students transported 233,000 miles per day.
About the Minnesota Association for Pupil Transportation
Founded in 1975, the Minnesota Association for Pupil Transportation (MAPT) is a nonprofit
association of school transportation professionals and industry leaders who promote safe and
efficient student transportation within the state of Minnesota. MAPT encourages active
participation by anyone interested in the safe and efficient transportation of Minnesota students
and is a resource for all school districts throughout Minnesota.
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, JANUARY 24, 2017
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Steve
Cook, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that a revised resolution has been distributed under
Item 7(c).
Motion by Czmowski, second by Christensen, to approve the agenda as presented. Motion
carried unanimously.
2. INVOCATION — River of Hope
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of January 10, 2017
(b) Workshop Meeting of January 10, 2017
Motion by Czmowski, second by Lofdahl, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Habitat for Humanity on April 28, 2017, at Crow River Golf Club
(b) Consideration for Approval of Resolution No. 14682 — Resolution Approving
CITY COUNCIL MINUTES JANUARY 24, 2017
Conditional Use Permit for a Daycare Center in an R-2 Zoning District Located at 700
Main Street North, Unit G with Favorable Planning Commission Recommendation
(c) Consideration for Approval of Resolution No. 14683 — Resolution Supporting a State of
Minnesota Long -Term Transportation Funding Package
(d) Consideration for Approval of the 2017 City of Hutchinson Pay Equity Report
(e) Claims, Appropriations and Contract Payments
Item 7(c) was pulled for further discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda with the
exception of Item 7(c). Motion carried unanimously.
Council Member Cook asked that the revisions to the resolution be explained. Kent
Exner, City Engineer, noted that the sixth paragraph has been added to the resolution to
address an approach or feedback from legislators on efficiencies within MnDOT. Also,
Highway 15 references have been added throughout the resolution as a critical corridor.
Language was also added noting that the resolution would be passed onto Hutchinson's
legislators showing the City's support of a long-term transportation funding package.
Motion by Cook, second by Lofdahl, to approve Item 7(c). Motion carried unanimously.
MM"ICATIONS RE UESTS AND PETITIONS
purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. LIQUOR HUTCH 2016 YEAR END REPORT
Candice Woods, Liquor Hutch Manager,presented before the Council. Ms. Woods
explained that 2016 was a very successful year and sales almost hit $6 million. Sales have
increased over $1.5 million since the expansion/remodel in 2006. The Liquor Hutch has
transferred $4,370,660 in the last 11 years to the City's general fund. After the transfer in
2016, the Liquor Hutch was able to add $160,000 to its own bottom line. Ms. Woods
reviewed sales trends in the industry as well as successful ongoing promotions at the store.
Ms. Woods also reviewed operational challenges which include increasing price competition
caused by large corporate stores continuing to erode profits; staffing (filling a full time
position soon); Sunday Sales legislation; and marketing/advertising. Ms. Woods spoke in
more depth about the Sunday Sales legislation and how that can affect the store if approved.
9. CREEKSIDE 2016 YEAR END REPORT
Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek provided an
overview on the tonnage received at the site as well as bagged sales volumes and the yards of
materials needed for bagging product. Mr. Kosek also reviewed sales volume and margins.
Mr. Kosek reviewed trends and challenges of the facility. Mr. Kosek reviewed budget
comparison from 2015 to 2016. The refuse fund has transferred a total of $385,000 to the
tree disease/infestation mitigation fund since 2010. The compost fund has transferred a total
of $686,928 to the City's general fund since 2009.
Mayor Cook asked if the facility has considered having an open house. Mr. Kosek noted that
staff has discussed it and is considering options for the best time to hold one.
2
CITY COUNCIL MINUTES JANUARY 24, 2017
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY AUTHORIZING ADVERTISEMENT FORBIDS FOR
REPLACEMENT OF WOOD GRINDER AT CREEKSIDE
Andy Kosek, Creekside Manager, presented before the Council. Mr.Kosek explained that
the wood grinder is scheduled to be replaced this year. The grinder was originally
purchased in a partnership situation with McLeod County. There does not appear to be an
opportunity to partner with McLeod County on the purchase of a replacement machine
because of the different types of materials each facility intends to process which ultimately
requires different types of machines to suit each application. Creekside staff has continued
to seek information on various machines that will suit its needs moving into the future.
There may be multiple machines that can satisfy Creekside's needs, however there does not
appear to be any cooperative purchasing contract available to take advantage of with this
type of equipment and therefore the need to go out for bid.
Motion by Cook, second by Czmowski, to authorize advertisement for bids for replacement
of wood grinder at Creekside. Motion carried unanimously.
11. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 14, 2017, AT
4:00 P.M. TO REVIEW AND DISCUSS GUIDING PRINCIPLES AND PROJECT
GOALS OF THE FACILITIES MASTER PLAN
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
staff would like to hold a workshop session with the Council to discuss the City's master
planning process on the City Center, police station and fire hall. The workshop will be led
by the City's consultant, Wold Architect, who will discuss with the Council the project's
guiding principles and project goals. The workshop session will be used to seek the
Council's input on the project and to gauge the Council's opinion on what is being sought
and if there is anything that is currently being left out.
Motion by Christensen, second by Cook, to set Council workshop for February 14, 2017, at
4:00 p.m. Motion carried unanimously.
GOVERNANCE
(Thep urpose o,777 is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 20, 2016
�b) Planning Commission Minutes from December 20, 2016
c) 2016 Motor Vehicle Department Recap
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Mr. Exner noted that a bid opening is scheduled for March 1, 2017, for the School
Road/Roberts Road project. Also, the City received an honorable mention award for the solar
proj ect.
CITY COUNCIL MINUTES JANUARY 24, 2017
Matt Jaunich — Mr. Jaunich noted that the aquatic center is seeking applicants and staff is
working on a fee structure for the facility. Mr. Jaunich also noted that the motor vehicle
department received word back from the federal government that it will not be approved as a
passport agency due to its close proximity to the passport agency in Glencoe.
Motion by Christensen, second by Cook, to recess at 6:45 p.m. until 7:00 p.m. for the public
hearing. Motion carried unanimously.
PUBLIC HEARINGS (7:00 P.M.)
7. POLICE DEPARTMENT BODY CAMERA PROGRAM
Chief Dan Hattenpresented before the Council. Chief Hatten explained that tonight's public
hearing will include a review of the Taser/Axon equipment, data storage, a draft of the
department policy, training/implementation and receive final comments and questions. Chief
Hatten displayed the proposed body camera equipment that officers will be using. Chief
Hatten reviewed Minnesota Statutes 626.8473 and 13.825 which are the guiding principles of
the body camera program. Discussion was held on data storage and the use of an off-site
third party storage center.
Todd Schnobrich, 135 Adams Street, asked about to whom body camera footage can be
released to. Various scenarios were discussed and reviewed. It was noted that ultimately,
only subjects of the data (those who can be seen or heard on the audio/video) can be given
footage. However, if other subjects on the footage do not want the footage released, those
subjects must be redacted from the footage.
Chief Hatten distributed a draft policy on mobile video recorders and reviewed the various
sections of it. Mr. Schnobrich noted that he has followed this topic in the legislature and one
item that was discussed is when the body cameras are used by the officer, as in when they
should be turned on and when they should not be turned on. Chief Hatten explained that the
intention of the department is that the officer will turn on the body camera every time they
come in contact with a member of the public and they are safe to do so. Chief Hatten also
explained that when an officer activates his/her taser, the body camera will automatically
come on. Chief Hatten also reviewed who can review the recordings, specifically when
officers can review recordings.
It was noted that a second public hearing will be held prior to formal adoption of the final
policy. The intention is to have the program implemented in April 2017.
Mr. Schnobrich expressed that he feels a body camera program is beneficial and many of his
questions were answered this evening.
Motion by Cook, second by Lofdahl, to close public hearing at 8:10 p.m
14. COUNCIL/MAYOR UPDATE
15. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION
STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO 430
WATER STREET NW
Marc Sebora, City Attorney, noted that this matter is related to McLeod County court file
number CV -16-646.
Motion by Christensen, second by Lofdahl, to convene into closed session at 8:12 p.m.
.19
CITY COUNCIL MINUTES JANUARY 24, 2017
Motion carried unanimously.
Motion by Cook, second by Czmowski, to reconvene into open session at 8:53 p.m. Motion
carried unanimously.
ADJOURNMENT
Motion by Czmowski, second by Christensen, to adjourn at 8:54 p.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
SUMMARY OF CLOSED MEETING PROCEEDINGS
CITY ADMINISTRATOR ANNUAL PERFORMANCE REVIEW SESSION
January 24, 2017
On January 24, 2017, the Hutchinson City Council closed its meeting to conduct the annual
performance review for the City Administrator, Matthew Jaunich. Individuals present included
Hutchinson Mayor Gary Forcier, City Council members Mary Christensen, Steve Cook, Chad
Czmowski, and John Lofdahl, City Administrator Matthew Jaunich, City Attorney Marc Sebora,
and Human Resources Director Brenda Ewing. Mr. Jaunich exercised his right to close the
proceedings to the public.
Motion by Christensen, second by Lofdahl, to convene into closed session at 4:04p.m. to conduct
the city administrator performance review. The motion passed unanimously. The Council then
proceeded into a closed session.
The Council reviewed with Mr. Jaunich his performance for calendar year 2016, in the following
categories: Organizational Management, Fiscal/Business Management, Program Development,
Relationship & Communication with the Council, Long -Range Planning, and Relationship with
Public & Outside Organizations.
Mr. Jaunich provided the Council with a summary of his progress in the positon of City
Administrator for calendar year 2016, and his proposed future goals and projects.
The consensus of the Council is that Mr. Jaunich's cumulative performance for the review period
was found to be meeting or exceeding job requirements. Per the City of Hutchinson
Compensation Plan, this results in a 5% increase in salary.
Council member Cook abstained from any action regarding an increase in salary as he is newly
appointed to the Council.
Motion by Czmowksi, second by Christensen, to grant a 5% performance increase to Mr.
Jaunich's current salary. The motion passed on a 4-0 vote with Council member Cook
abstaining.
Motion by Czmowski, second by Lofdahl, to close the closed proceedings at 5:21 p.m. The
motion passed unanimously. The Council moved back into open session.
Motion by Christensen, second by Lofdahl to adjourn the meeting at 5:21 p.m. The motion
passed unanimously.
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017
- 02/14/2017
Check Date
--------------------
02/01/2017
Check
--------------
194900
Vendor Name
-----------------------------------------------------------------
HUTCHINSON CENTER FOR THE ARTS
Description
---------------------------------------------------------------------
2017 ANNUAL PLEDGE
Amount
--------------------
15,000.00
02/14/2017
194901
3D SPECIALTIES
2"X10FTTELESPAR, KB SURFACE MOUNT
1,150.89
02/14/2017
194902
AARP
AARP INSTRUCTION -FEB CLASS
450.00
02/14/2017
194903
ABELSON, RANDY
MNFITOAM CONF
46.04
02/14/2017
194904
ACE HARDWARE
CAULK LEXEL CLEAR
1,779.93
02/14/2017
194905
VOID
0.00
02/14/2017
194906
VOID
0.00
02/14/2017
194907
ADULTTRAINING AND HABILITATION CEN
RECYCLING PICKUP -JAN
125.00
02/14/2017
194908
AG SYSTEMS
TOOL CAT WATER VALVE FOR RINK FLOODING
48.15
02/14/2017
194909
ALLAMERICAN SCOREBOARDS
HIROSE
41.00
02/14/2017
194910
ALPHA TRAINING & TACTICS LLC
PARACLETE ARMIS TACTICAL ARMOR
2,688.00
02/14/2017
194911
ALPHA WIRELESS
MONTHLY UHF DISPATCH
848.19
02/14/2017
194912
AMBO
AMBO MEMBERSHIP K.DIMLER, J. TIEGS
200.00
02/14/2017
194913
AMERICAN BLAST & BULLET RESISTANT
AMERICAN BLAST NIJ LEVEL III RIFLE PROTE
5,800.00
02/14/2017
194914
AMERICAN BOTTLING CO
JAN PURCH
112.32
02/14/2017
194915
AMERIPRIDE SERVICES
TOWELS, MOPOS
97.88
02/14/2017
194916
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
498.00
02/14/2017
194917
ARCTIC GLACIER USA INC.
ICE
208.58
02/14/2017
194918
ARNESON DISTRIBUTING CO
JAN PURCH
518.00
02/14/2017
194919
ARTISAN BEER COMPANY
JAN PURCH
989.00
02/14/2017
194920
AUTO VALUE - GLENCOE
HYD HOSE COUPL.- FLARE
474.19
02/14/2017
194921
B & B SPORTS
HIGH PRESSURE REGULATOR
10.35
02/14/2017
194922
B & C PLUMBING & HEATING INC
UNIT HEATER IN SPRINKLER ROOM OUT
2,369.86
02/14/2017
194923
BARR ENGINEERING COMPANY
PROF SERVICES - RIVER BASIN STUDY
5,927.00
02/14/2017
194924
BAUMETZ, BRUCE
SKI CLUB REIMBURSEMENT
225.00
02/14/2017
194925
BECKER ARENA PRODUCTS
OLY EDGER BLADE
75.36
02/14/2017
194926
BELLBOY CORP
SQUEEZE LIME
10,278.43
02/14/2017
194927
BENNY'S MEAT MARKET
ANNUALTOWN BOARD MTG
112.88
02/14/2017
194928
BERGER PLUMBING HEATING AC
PERMIT
55.00
02/14/2017
194929
BERNICK'S
JAN PURCH
189.85
02/14/2017
194930
BERNICK'S FOOD SERVICE
FEB PURCH
308.30
02/14/2017
194931
BERRY, AARON
JUVENILE OFFICER'S CONFERENCE
461.04
02/14/2017
194932
BLUE EARTH COUNTY
RADIO BD DUES
631.89
02/14/2017
194933
BRADLEY SECURITY LLC
REKEY LOCK- EVENT CENTER
1,434.50
02/14/2017
194934
BRAUN INTERTEC CORP
PROF SERVICES - COBBLESTONE HOTEL SITE
3,300.25
02/14/2017
194935
BREAKTHRU BEVERAGE
JAN PURCH
35,358.95
02/14/2017
194936
BREUE, TERESA
SKI CLUB REIMBURSEMENT
150.00
02/14/2017
194937
BUSINESSWARE SOLUTIONS
JANUARY Cost per Print
1,664.58
02/14/2017
194938
C & L DISTRIBUTING
JAN PURCH
63,226.66
02/14/2017
194939
CARDIACSCIENCE
AED RESCUE 8 & COMMAND VEHICLE
281.54
02/14/2017
194940
CASH WISE
ELECTION- SOU P,SANDWI CHES, BARS, CHIPS, P
432.92
02/14/2017
194941
CENTRAL HYDRAULICS
TENNENT SWEEPER -FITTING, SWIVEL, HOSE
7,237.35
02/14/2017
194942
CENTRAL MCGOWAN
ACETYLENE, OXYGEN
609.44
02/14/2017
194943
CM SERVICES LLC
564 LYNN RD- SNOW BLOWING
105.00
02/14/2017
194944
COMDATA CORPORATION
MISC PURCHASES
215.39
02/14/2017
194945
COUNTRY INN & SUITES
LODGING- C. FRANEK
204.54
02/14/2017
194946
COUNTRYSIDE FLAGPOLE
6X10,3X5,4X6,5X8 FLAGS
1,260.00
02/14/2017
194947
CROW RIVER AUTO & TRUCK REPAIR
TRANSMISSION FLUSH- 2006 FORD FREESTAR S
327.14
02/14/2017
194948
CROW RIVER FLORAL & GIFTS
BEST WISHES -T. HATTEN
55.00
02/14/2017
194950
CROW RIVER GOLF CLUB
BANQUET- EVENT 1/19/17
536.88
02/14/2017
194951
CROW RIVER PRESS INC
#10 ENVELOPES
398.23
02/14/2017
194952
CROW RIVER WINERY
JAN PURCH
503.67
02/14/2017
194953
CUMMINS NPOWER LLC
BATTERY REPLACEMENT, STANDARD PM- UNIT W
747.60
02/14/2017
194954
DALE A. ZORMAN TRUCKING SERVICE INC
MULCH MATERIALS, CREEKSIDE TO FOSTERS WA
550.00
02/14/2017
194955
DAVE'S PALLET SERVICE
#2 4 WAY PALLET
5,880.00
02/14/2017
194956
DEHN, PETER
SAFETY FOOTWEAR
129.99
02/14/2017
194957
DENT BREAKAWAY INDUSTRIES
DENT BOLTS- SIGNS
240.41
02/14/2017
194958
DIGITALALLY INC
EMERGENCY UNLOCK KEY
110.00
02/14/2017
194959
DIMLER, KYLE
SAFETY FOOTWEAR REIMB
175.00
02/14/2017
194960
DLTSOLUTIONS
AUTOCAD 20017 1 YR RENEWAL, INFRASTRUCTU
2,610.54
02/14/2017
194961
DPC INDUSTRIES INC
SODIUM HYPO 12.5
2,121.75
02/14/2017
1194962
1 DRIVERS LICENSE GUIDE CO
2017 ID CHECKING GUIDE
29.95
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017
- 02/14/2017
Check Date
--------------------
02/14/2017
Check
--------------
194963
Vendor Name
-----------------------------------------------------------------
DROP -N -GO SHIPPING INC
Description
---------------------------------------------------------------------
B. MATHWIG SHIPPING RETIREMENT GIFT
Amount
--------------------
1,433.62
02/14/2017
194964
DRUSCH-FIECKE, TIFFANY
REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10
300.00
02/14/2017
194965
DVS RENEWAL
PDTABS
11.00
02/14/2017
194966
DYNA SYSTEMS
GEAR GUARD OPEN GEAR LUBRICANT, MACHINE
243.59
02/14/2017
194967
E.G. RUD & SONS INC.
OFFICE SETUP, COMPUTATIONS & PROJ MANAGE
421.00
02/14/2017
194968
E2 ELECTRICAL SERVICES INC
MH 400 LAMP
7,542.42
02/14/2017
194969
EBERT CONSTRUCTION
HUTCHINSON ENTERPRISE CENTER PAY REQUEST#1
20,900.00
02/14/2017
194970
ECOLAB PEST ELIMINATION
RODENT PROGRAM
219.49
02/14/2017
194971
EWERT BROS INC
TELEVISE STORM SEWER, SANITARY SEWER, AC
8,225.34
02/14/2017
194972
FARM -RITE EQUIPMENT
BRISTLE
5,672.82
02/14/2017
194973
FASTENAL COMPANY
PIPE CLAMPS
1,274.50
02/14/2017
194974
FENSKE, BRUCE
SAFETY FOOTWEAR
144.99
02/14/2017
194975
FIRE SAFETY USA INC
PPE FLASHLIGHTS
805.00
02/14/2017
194976
FIRST ADVANTAGE LNS OCC HEALTH SOLU
EMPLOYEE TESTING
283.10
02/14/2017
194977
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
349.10
02/14/2017
194978
FLAGSHIP RECREATION LLC
DUMOR 6' BACKLESS BENCH, STL SEAT
6,002.00
02/14/2017
194979
FOSTER MECHANICAL
HVAC R SYSTEM/EQUIPMENT REPAIR -ROOF TOP
250.05
02/14/2017
194980
FRATTALONE COMPANIES
ISSUE W/ CREDIT MEMO ON WONDERBLEND GARD
370.80
02/14/2017
194981
G & K SERVICES
TOWELS
438.27
02/14/2017
194982
GEMPLER'S INC
RESCUE HELMET, HI -VIZ
992.00
02/14/2017
194983
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#8
19,000.00
02/14/2017
194984
GRAINGER
FLANGE GASKET, FULL FACE
675.13
02/14/2017
194985
GRAPE BEGINNINGS, INC
JAN PURCH
543.50
02/14/2017
194986
GRATKE, TIM
MWOA CENTRAL SECT MTG
126.25
02/14/2017
194987
HACH COMPANY
REAGENTSET, CHLORINE
975.73
02/14/2017
194988
HALI-BRITE INC
AIRPORT BEACON- LAMP
550.87
02/14/2017
194989
HANSEN GRAVEL
TRUCK 207 -4 1/2HRS SNOW REMOVAL
4,563.50
02/14/2017
194990
HANSON & VASEK CONSTRUCTION
4.5HRS SNOW HAULING
360.00
02/14/2017
194991
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT#8
132,562.05
02/14/2017
194992
HAUGEN, MARV
REIMBURSE COST OF CPI HANDBOOK
29.40
02/14/2017
194993
HAUSER, ROBERT
SKI CLUB REIMBURSEMENT
225.00
02/14/2017
194994
HCVN-TV
4TH QTR FRANCHISE FEES- MEDIACOM & NUTEL
24,413.70
02/14/2017
194995
HD SUPPLY WATERWORKS LTD
3/4S IMPERL 1000G
1,017.77
02/14/2017
194996
HENRYS FOODS INC
NACHO CHEESE SAUCE, TACO MEAT
174.41
02/14/2017
194997
HILLYARD/ HUTCHINSON
MOP
1,091.48
02/14/2017
194998
HINTERLAND VINEYARDS
JAN PURCH
324.00
02/14/2017
194999
HJERPE CONTRACTING
REPLACE 2 CURB STOP AND BOX AT THE RV PA
1,427.90
02/14/2017
195000
HOFF, RANDY
S. SEVARTY SERVICE
50.00
02/14/2017
195001
HOHENSTEINS INC
FEB PURCH
480.92
02/14/2017
195002
HOLTTOUR AND CHARTER INC.
CHANHASSEN DINNER THEATER 2/22/17
1,170.00
02/14/2017
195003
HUTCH AUTO & TRUCK PARTS
PICKUP BOX- DAKOTA CLUB CAB
1,400.00
02/14/2017
195004
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL -JAN
3,024.56
02/14/2017
195005
HUTCHINSON CO-OP
PREM 91 GAS,LP GAS
1,636.78
02/14/2017
195006
HUTCHINSON CONVENTION & VISITORS BU
DECEMBER 2016 LODGING TAX
5,099.48
02/14/2017
195007
HUTCHINSON HEALTH CARE
FEB COMMON AREA MAINTENANCE - EVENT CTR
2,277.99
02/14/2017
195008
HUTCHINSON LEADER
ADVERTISING
633.00
02/14/2017
195009
HUTCHINSON SENIOR ADVISORY BOARD
TOUR REIMBURSEMENT- CHANHASSEN TICKETS
3,627.56
02/14/2017
195010
HUTCHINSON UTILITIES
DAMAGE TO STREET LIGHT, LIGHTS IN FRONT
7,202.70
02/14/2017
195011
HUTCHINSON UTILITIES
JANUARY UTILITIES 1/01/17 - 2/01/17
118,872.67
02/14/2017
195012
HUTCHINSON WHOLESALE
TUBING CUTTER
2,854.91
02/14/2017
195013
HUTCHINSON, CITY OF
2017 WATERCRAFT REG RENEWALS FOR PARKS
80.00
02/14/2017
195014
HUTCHINSON, CITY OF
WATER & SEWER SERVICE 12/01/16-12/31/16
1,136.17
02/14/2017
195015
HYDRO KLEAN
TELEVISE LINE -MINI CAMERA INSP, UTILITY
1,302.75
02/14/2017
195016
INDIANHEAD SPECIALTY CO
BLACK REPLACEMENT PAD, INK
114.70
02/14/2017
195017
INSELMANN, ERIC
ANNUAL BOILER LICENSE RENEWAL FEE
30.00
02/14/2017
195018
INTERNATIONAL SOCIETY OF ARBORICULT
ISA MEMBERSHIP- D. SCHUETTE
290.00
02/14/2017
195019
INTERSTATE POWER COMPANIES INC
PRCATTACHMENTCHAIN, PRC PRC WH78 RIVET
1,282.69
02/14/2017
195020
INTERSTATE BATTERY SYSTEM MINNEAPOL
12REBUILD, 4D-XHD, BSL 1078
1,283.32
02/14/2017
195021
INTOXIMETERS INC
MOUTHPIECE ASIV OR ECIR
95.00
02/14/2017
195022
J & R AUTO & RADIATOR
CLEAN & PRESSURE TEST RADIATOR FOR LEAKS
407.30
02/14/2017
195023
JAY MALONE MOTORS
OIL CHANGE 2014 FORD FUSION
31.63
02/14/2017
1195024
IJEFF MEEHAN SALES INC.
JAN 2017 CREEKSIDE COMMISSIONS
5,932.20
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017 -
02/14/2017
Check Date
--------------------
02/14/2017
Check
--------------
195025
Vendor Name
-----------------------------------------------------------------
JEFFSAUTOMOTIVE MACHINE LLC
Description
---------------------------------------------------------------------
SURFACE HD EXT MANIFOLD
Amount
--------------------
95.70
02/14/2017
195026
JESERITZ, PAUL
FF CLASS @ ST CLOUD TECH
111.28
02/14/2017
195027
JJ TAYLOR DIST OF MN
JAN PURCH
6,315.52
02/14/2017
195028
JOHNSON BROTHERS LIQUOR CO.
JAN PURCH
32,325.63
02/14/2017
195029
JOHNSTONE SUPPLY
FAN BLADE
46.29
02/14/2017
195030
J U U L CO NTRACTI NG CO
SNOW REMOVAL
720.00
02/14/2017
195031
K & S MILLWRIGHTS
BUILT A -FRAME LIFTING UNIT & REPLACED 10
2,431.89
02/14/2017
195032
KDUZ KARP RADIO
ADVERTISING
344.00
02/14/2017
195033
KEEPRS INC
12 GU SUPER SOCK BEANBAG
290.40
02/14/2017
195034
KENNEDY & GRAVEN CHARTERED
SERVICES THROUGH 12/31/16 -SMALL CELL ORD
637.50
02/14/2017
195035
KERI'SCLEANING
CLEANING 1/16-1/31, CITY,LIBRARY,SENIOR DINING
3,344.00
02/14/2017
195036
KEYSTONE COMPENSATION GROUP LLC
ADD'L COMPENSATION STUDY EXPENSE
1,850.00
02/14/2017
195037
KOSEK, JEFF
4 1/2HRS SNOW REMOVAL
360.00
02/14/2017
195038
L & P SUPPLY CO
CITY CENTER SNOW BLOWER & OTHER SUPPLIES
2,805.59
02/14/2017
195039
LAW OFFICE OF JOE PEZZUTO
WAGE GARNISHMENT
32.68
02/14/2017
195040
LEAGUE OF MN CITIES
2017 SAFETY & LOSS CONTROL WORSHOP
40.00
02/14/2017
195041
LEAGUE OF MN CITIES -INS TRUST
Q12017 WORKERS COMP
62,834.00
02/14/2017
195042
LEVINE, ERIC
EPDM GASKET SHEET
45.40
02/14/2017
195043
LEXISNEXIS
JAN 2017
155.95
02/14/2017
195044
LIESTMAN, CALYN
TRAVEL- MAKE DAILY BANK DEPOSITS
47.52
02/14/2017
195045
LOCHER BROTHERS INC
JAN PURCH
32,657.30
02/14/2017
195046
LOGIS
NETWORK THRU 12/17/16 -VARIOUS
2,612.50
02/14/2017
195047
M -R SIGN
6" B ALL U/C H/INT PRISMATIC
915.03
02/14/2017
195048
MADDEN GALANTER HANSEN LLP
SERVICES RENDERED THROUGH 1/31/17
873.48
02/14/2017
195049
MAIN STREET SPORTS BAR
EDA MEETING
118.11
02/14/2017
195050
MAPA
ASPHALT CONST WORKSHOP
100.00
02/14/2017
195051
MARICLE, CHARLES
SKI CLUB REIMBURSEMENT
225.00
02/14/2017
195052
MARK BETKER CONSTRUCTION LLC
CITY DOWNTOWN RENTAL REHAB- A&K PRELLWIT
20,405.00
02/14/2017
195053
MATHESON TRI -GAS INC
ACETYLENE, HIGH PRESSURE
17.52
02/14/2017
195054
MAYTAG LAUNDRY & CAR WASH
CLEANING TABLE CLOTHS
125.90
02/14/2017
195055
MCLEOD COUNTY AUDITOR -TREASURER
STATE DEED TAX- DAME'S DIGS LLC
1.65
02/14/2017
195056
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL-N.SCHREPPEL
200.00
02/14/2017
195057
MCLEOD COUNTY SOLID WASTE MANAGEMEN
NON PCB BALLASTS
9.50
02/14/2017
195058
MCLEOD PUBLISHING INC
BRIDE & GROOM SUPPLEMENT
144.20
02/14/2017
195059
MCRAITH,JOHN
LUNCH DURING MAXGALAXYTRIANING FOR STAF
54.69
02/14/2017
195060
MEEKER COUNTY SHERIFF'S OFFICE
ULLAND CASE- 1/25/17 SERVICE CHARGE K. P
70.00
02/14/2017
195061
MEI TOTAL ELEVATOR SOLUTIONS
FEB BI -MONTHLY SERVICE
183.33
02/14/2017
195062
MENARDS HUTCHINSON
ICE MELT, PAPER TOWELS
2,380.55
02/14/2017
195063
VOID
0.00
02/14/2017
195064
MES - MIDAM
BOOTS (PPE) 141N
379.84
02/14/2017
195065
MESSAGE MEDIA
MONTHLY ACCESS FEE -FEB
30.00
02/14/2017
195066
MIDWEST PLAYSCAPES INC.
PLAYGROUND SYSTEMS PLAYSTRUCTURE
56,438.00
02/14/2017
195067
MILLNER HERITAGE VINEYARD & WINERY
JAN PURCH
1,644.60
02/14/2017
195068
MINNEAPOLIS, CITY OF
APS TRANSACTION FEES -DEC 2016 SECURITY C
62.10
02/14/2017
195069
MINNESOTA DEPT OF COMMERCE
INSPECTION#28000736
331.50
02/14/2017
195070
MINNESOTA DEPT OF HEALTH
TEST FEE
32.00
02/14/2017
195071
MINNESOTA ECONOMIC DEV FOUNDATION
2017 MN ECONOMIC DEVELOPMENT FOUNDATION
500.00
02/14/2017
195072
MINNESOTA ICE ARENA MANAGERS ASSN
MEMBERSHIP ARENA MEMBER 2017
175.00
02/14/2017
195073
MINNESOTA RURAL WATER ASSN
33RD ANNUAL MRWA-J. NAVRATIL
690.00
02/14/2017
195074
MINNESOTA RURAL WATER ASSN
33RD ANNUAL MRWA- C. FRANEK
230.00
02/14/2017
195075
MINNESOTASTATE FIRE DEPTASSN
2017 MSFDA MEMBERSHIP DUES
423.00
02/14/2017
195076
M I N N ESOTA VALLEY TESTI NG LAB
BOD, PHOSPHORUS
2,568.60
02/14/2017
195077
MN STATE FIRE CH I EFS ASSOCIATIO N
FIRE OFFICER SCHOOL -PETERSON
225.00
02/14/2017
195078
MN STATE PATROL
2017 INSPECTION DECALS
40.00
02/14/2017
195079
MN TRANSPORTATION ALLIANCE
2017 TRANSPORTATION AT THE CAPITAL- COOK
180.00
02/14/2017
195080
MUCHOW, CHAD
CONSTRUCTION GRADE PHONE PROTECTOR
107.36
02/14/2017
195081
NAGEL, JOSEPH
FOOTWEAR REIMBURSEMENT
160.67
02/14/2017
195082
NBS CALIBRATIONS
SERVICE & CALIB OF BALANCE/SCALE
167.00
02/14/2017
195083
NERO ENGINEERING
HATS GRINDER INSTALLATION, INFLUENT SPLI
5,354.20
02/14/2017
195084
NORTHERN BUSINESS PRODUCTS
TISSUE TOILET, PLATES
635.58
02/14/2017
195085
NORTHERN SAFETY & INDUSTRIAL
FIRE EXTING CAB-NORTHWOODS PER SAFETY WA
68.34
02/14/2017
1195086
1 NORTHERN SAFETY TECHNOLOGY
L41 BEACON AMBER LOW MAG
298.25
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017
- 02/14/2017
Check Date
--------------------
02/14/2017
Check
--------------
195087
Vendor Name
-----------------------------------------------------------------
NORTHERN STATES SUPPLY INC
Description
---------------------------------------------------------------------
FUEL 1/2" HAMMER DRILL/DRIVER, PLOWBOLT
Amount
--------------------
725.85
02/14/2017
195088
NU -TELECOM
JAN PHONE SERVICE
4,257.84
02/14/2017
195089
O'REILLYAUTO PARTS
FLARING TOOL
301.19
02/14/2017
195090
OFFICE DEPOT
CANDY, WERTHERS, PEPPERMINT PUFFS
241.61
02/14/2017
195091
OFFICE OF MN IT SERVICES
DEC SERVICES
109.18
02/14/2017
195092
OLD DOMINION BRUSH
PARTS FOR SEAL SUCKERS-PINTLE EYE ASSY
837.51
02/14/2017
195093
OPG -3, INC
LASERFICHE
6,256.00
02/14/2017
195094
PAULSO N, JOHN
CEAM ANNUAL CONF, MECA ANNUAL CONF
252.90
02/14/2017
195095
PAUSTIS WINE COMPANY
JAN PURCH
5,766.10
02/14/2017
195096
PHILLIPS WINE & SPIRITS
JAN PURCH
26,930.83
02/14/2017
195097
POSTMASTER
FEB SR NEWSLETTER POSTAGE
98.00
02/14/2017
195098
PREMIER LIFT PRODUCTS LLC
GENERAL MAINT & TESTING SERVICES ON THE
300.00
02/14/2017
195099
PREMIER TECH CHRONOS
AP -425 ELEVATOR VFD & GEARMOTOR RETROFIT
7,169.10
02/14/2017
195100
PRO AUTO MN INC.
AG COMPUTER DIAGNOSIS- 2005 FORD F350 SU
515.32
02/14/2017
195101
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD ANTISCALANT
5,369.01
02/14/2017
195102
PUBLIC SAFETY TRAINING CONSULTANTS
FEB 14-16 2017 CTO WORKSHOP ST PETER
399.00
02/14/2017
195103
QUADE ELECTRIC
F032 V50 LAMPS
555.00
02/14/2017
195104
RAMAKER & ASSOCIATES INC
ECIMS SET UP FEE (CEMETERY SOFTWARE)
4,950.00
02/14/2017
195105
RATH RACING
JON BOAT MOUNTS
480.99
02/14/2017
195106
RED BULL DISTRIBUTION COMPANY
JAN PURCH
72.00
02/14/2017
195107
REDLINE SYSTEMS INC.
4 LEGS FOR NET, BATTERS EYES- PLASMA TAB
681.79
02/14/2017
195108
REGION VI CHIEFS ASSC
2017 DUES
40.00
02/14/2017
195109
REINER ENTERPRISES INC
FLATBED TRUCKING- GERTENS BACKHAULS
1,600.00
02/14/2017
195110
RIDGEWATER COLLEGE
FIRST RESPONDER BLENDED COURSE, BOOKS -
441.08
02/14/2017
195111
ROYALTIRE
BD DLT CAP +A CASING
1,124.33
02/14/2017
195112
RUNNING'S SUPPLY
CREEKSIDE ADVERTISING CREDIT MEMOS -201
3,564.58
02/14/2017
195113
SAM'S CLUB
CONCESSIONS, SERVICE FEE, OPERATING SUPP
2,266.32
02/14/2017
195114
SCHIROO ELECTRICAL REBUILDING INC
REGULATOR, BEARING
324.48
02/14/2017
195115
SCHUETTE, DONOVAN
PARKING
22.00
02/14/2017
195116
SEBORA, MARC
COURT, CITYATTORNEY'S CONF
127.33
02/14/2017
195117
SEH
HUTCH SCHOOL ROAD PROJ THROUGH 12/31/16
8,957.87
02/14/2017
195118
SEPPELT, MILES
LUNCH MTG HOTEL DEV, 3M HEADQUARTERS IN
325.91
02/14/2017
195119
SERVOCAL INSTRUMENTS INC
TROUBLESHOOT PIT FLOW METER, HATS 8" FLO
480.00
02/14/2017
195120
SHAW, KAREN
PILATES & YOGA -JAN
390.00
02/14/2017
195121
SIMONSON LUMBER CO
ROTARY PARK BENCH BROKEN- OAK BOARDS
109.65
02/14/2017
195122
SMSC ENTERPRISES
ORGANICS RECYCLING DEC 2016
5,607.00
02/14/2017
195123
SOUTHERN WINE & SPIRITS OF MN
JAN PURCH
20,659.45
02/14/2017
195124
SPARTAN STAFFING
WK ENDING 1/15/17 - CREEKSIDE TEMP STAFFING
2,777.63
02/14/2017
195125
ST. CLOUD TECHNICAL COLLEGE
INCIDENT SAFETY OFFICER- P. JESERITZ
20.00
02/14/2017
195126
STAPLES ADVANTAGE
VARIOUS OFFICE SUPPLIES
1,141.87
02/14/2017
195127
STATE OF MINNESOTA DEPT OF PUBLICS
SECTION 312- RIGHTTO KNOW REQUIREMENTS
50.00
02/14/2017
195128
STRATEGIC EQUIPMENT AND SUPPLY
JAN PURCH- SHAKER, BAGS, STRAWS
562.97
02/14/2017
195129
STREICHERS
SUPRESSOR: SIG SAUER 5.56 STAINLESS - PD
3,056.00
02/14/2017
195130
SUNDBERG AMERICA
MOTOR AC/DCEVAP FAN
39.69
02/14/2017
195131
SWANSON, ALEX
FFI TRAINING- DASSEL, HOWARD LAKE
43.87
02/14/2017
195132
TAPS-LYLE SCHROEDER
CLEANED LINENS & TOPS -JAN
25.00
02/14/2017
195133
TASC
March 2017 Flex Adm. Fees
126.04
02/14/2017
195134
TEK MECHANICAL
REFUND ON PERMIT- WATER HEATER DID NOT N
1,354.42
02/14/2017
195135
TIEGS, JIM
U OF M- BUILDING OFFICIAL CONF
54.57
02/14/2017
195136
TIERNEY
CITY COUNCIL CHAMBER UPGRADES -STATE CON
10,401.53
02/14/2017
195137
TITAN MACHINERY
KIT WATER PUMP
120.10
02/14/2017
195138
TRI COUNTY WATER
BOTTLE WATER DEL
216.25
02/14/2017
195139
TRI-STATE BOBCAT
BRUSH BANDIT 250 XP 12" DISC STYLE BRUSH
31,145.50
02/14/2017
195140
TWO WAY COMMUNICATIONS INC
15 AMP NOISE SUPP ANTENEX
29.95
02/14/2017
195141
UECKER, TROY
SAFETY FOOTWEAR
175.00
02/14/2017
195142
UNCLE CHARLIE'S FLOWERS II
FLOWERS -A. MAYLAND
43.25
02/14/2017
195143
UNITED FARMERS COOP
DYED FUEL #2 TRANS
13,029.46
02/14/2017
195144
UNIVERSITY OF MINNESOTA
MINNESOTA TRANSPORTATION CONF 3/1-2
200.00
02/14/2017
195145
US BANK EQUIPMENT FINANCE
CONTRACT ALLOWANCE 1/20-2/20/17
398.31
02/14/2017
195146
VERIZON WIRELESS
DEC24-JAN23'16 USAGE
2,993.25
02/14/2017
195147
VFW POST 906
CITY HOLIDAY PARTY
1,518.00
02/14/2017
1195148
IVIKING BEER
JAN PURCH
24,984.60
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017
- 02/14/2017
Check Date
--------------------
02/14/2017
Check
--------------
195149
Vendor Name
-----------------------------------------------------------------
VIKING COCA COLA
Description
---------------------------------------------------------------------
JAN PURCH
Amount
--------------------
2,478.10
02/14/2017
195150
VINOCOPIA INC
JAN PURCH
5,643.84
02/14/2017
195151
VORTEX OPTICS
SPITFIRE 2X PRISM SCOPE
279.99
02/14/2017
195152
WAHL REBUILD & REPAIR INC
IHCTRUCK REPAIR FUELTANK
659.98
02/14/2017
195153
WALSER, DON
SKI CLUB REIMBURSEMENT
150.00
02/14/2017
195154
WASTE MANAGEMENT OF WI -MN
1/2-1/13/17 DISPOSAL FEES
4,945.89
02/14/2017
195155
WEST CENTRAL SANITATION INC.
1700 BUTLER FIELD 2 YD
383.46
02/14/2017
195156
WM MUELLER & SONS - SEPARATE CK
L1P16-01 #7
9,936.91
02/14/2017
195157
WOOD & RUE, PLLP
S. NOKES & M. NORTROM, TELEPHONE CONF, R
217.50
G RAND TOTAL
1,064,053.82
CHECK REGISTER B -FOR CITY OF HUTCHINSON
CHECK DATE FROM 01/25/2017 - 02/14/2017
Check Date Check
----------------------------------
02/14/2017 194949
Vendor Name Description Amount
----------------------------------------------------------------- --------------------------------------------------------------------- --------------------
CROW RIVER GLASS SIDE MIRROR FOR FORESTRY BOOM TRUCK 40.00
G RAND TOTAL
40.00
HUTCHINSON CITY COUNCIL
agfof
Aa
Request for Board Action
Ls
Agenda Item: Review of 2017 Pavement Management Report
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Public Works staff will be presenting the 2017 Pavement Management report.
Highlights of the report include:
Street network average Pavement Condition Index (PCI) = 70
This is right in the middle of our stated goal of maintaining network PCI between 65 and 75.
There are 90.6 miles of street in Hutchinson, including:
74.0 miles - City streets (paved, rated streets)
3.3 miles - City streets (gravel or not paved)
6.6 miles - County roads
6.7 miles - State highways
90.6 miles - Total
Street rehabilitation included in the 5-year Capital Improvement Plan (CIP) is expected to allow for maintaining
network average PCI between 65 and 75.
BOARD ACTION REQUESTED:
No action required - Report presented by Public Works staff
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
February 14, 2017
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
From: John Olson, Public Works Manager
Subject: 2017 Pavement Management Report (including 2016 construction)
Pavement Management
The City uses a pavement management system to collect and manage information about
pavement conditions. Since 1996, this system has helped the City manage its significant
investment in pavements, which are worth well over $100 million in replacement value.
The pavement management system helps the City make the best use of available funds by
providing decision -makers with important information related to pavement maintenance. Using
this information, appropriate maintenance can be scheduled in a timely manner. For over 20
years, the City has used pavement management system information to make effective decisions
about performing appropriate maintenance in a timely manner.
The pavement network has grown at an annual pace of around 1.5% over the last 20 years.
Unrated streets, around 23% of the total network, are those streets under the State's or County's
jurisdiction, as well as streets under City jurisdiction that are not paved or are not in service.
Pavement Condition Index (PCI)
PCI is determined by physically surveying and cataloging distresses found on individual
pavement sections. PCI is based on a 100 -point scale (100 = no distresses, 0 = fully deteriorated
street). The City's stated goal has been to maintain an average system -wide PCI of between 65
and 75.
Physical surveys provide a snapshot of pavement conditions in time. Between physical surveys,
standard decay curves are applied to each pavement section and PCI scores are adjusted
accordingly. The last physical survey was completed in 2014. The next physical survey is
scheduled for 2017. Overall condition of the pavement network for the last five physical surveys
is:
Year System -wide PCI rating
2014
71
2011
66
2007
69
2004
77
1996
72
Based upon current decay curves built into pavement management software, the system -wide PCI
rating for the beginning of 2017 was calculated at 70, after accounting for 2014-2016
construction activity. This calculated PCI, which indicates a 1 point loss since 2014, falls within
the City's stated goal of maintaining PCI's between 65 and 75.
Proiect Alternatives for Pavement Maintenance
There are a number of alternatives used to rehabilitate and maintain pavements. These commonly
used alternatives are listed from most expensive to least expensive:
Strategy Estimated cost
Descrintion Der sa vd
Proiects/maintenance
New construction
$144.00
All new infrastructure (street, water, sewer) where none existed
Reconstruction
$144.00
All new infrastructure (street, water, sewer) in place of existing
Partial reconstruction
$103.50
Replace curb/gutter, street surface and drainage; minimal utility work
Full -depth reclamation
$38.25
Replace street surface & drainage; minimal curb/gutter & utility work
Structural overlay
$20.25
Grind off at least 2" of existing surface and resurface with new material
Thin overlay
$13.50
Grind off up to 2" of existing surface and resurface with new material
Seal coat/fog seal
$1.85
Asphalt & aggregate surface application; no drainage & utility work
Replay sealant
$1.50
Polymerized agricultural based asphalt sealant
Crack Repair
$0.25
Rout and apply sealant to cracks and/or over -band larger cracks
Site-specific repairs
Full -depth Patch $51.50
Mill or cut bituminous, fill holes using hot mix or cold mix patching material
Partial Depth Patch $31.50
Mill up to 3 "from small sections of distressed pavement, place new patching material
Skim Patch $22.50
Apply maintenance overlay on a small, distinct section of street
Proiect Development
Whenever possible, projects are developed to maximize the lifespan of associated pavements.
Ideally, low-cost maintenance projects should be undertaken early and at critical points during the
life of a pavement. When the PCI drops too low, less expensive treatments are no longer an
option. Pavements will eventually decay to the point where costly rehabilitation or reconstruction
is the only option.
In the past 5 years, various projects have affected 906,453 sq yds of pavement. The areas
affected by projects represent 11.9% of the City's street network, annually, over the last 5 -year
period. The distribution of projects over the last 5 years was:
Structural projects:
0.5% - New construction
4.4% - Reconstruction
5.6% - Partial reconstruction
4.8% - Full -depth reclamation
6.3% - Overlay
Maintenance projects:
52.0% - Seal coat
26.4% - Replay sealant
If the mix of projects completed in the last 5 years were to continue into the future, it would take
just under 10 years for all pavements to be affected by one of these types of projects, after
adjusting for seal coat projects, which are delivered every other year.
The City's 5 -year Capital Improvement Plan (CIP) includes projects that should result in
maintaining an average network PCI of 65-75. Actual PCI scores will be updated after physical
surveys are completed. During the period covered by the current CIP, physical surveys are
scheduled for 2017 and 2020.
The CIP includes an annual allocation for pavement management projects. The purpose of
funding these pavement management projects is to allow the flexibility to deliver timely
maintenance treatments. The goal is to do the right treatment at the right time at the lowest
possible cost, in order to prolong the life of pavement. Of particular concern is performing
appropriate maintenance on pavements constructed since the early 2000's in order to maintain
them in relatively good condition for as long as possible at the lowest cost possible.
Funding sources for the City are limited, and often it is necessary to utilize available funds for
purposes that do not directly impact system -wide PCI ratings. This results in a higher backlog of
work, ultimately driving the system -wide PCI ratings down.
Other Factors
A significant challenge to maintaining PCI's of 65-75 comes in the form of severe weather.
There have been years when it has been necessary to secure additional funding to repair frost
damaged streets. hi most cases, additional costs relate to local repairs. There have been times,
however, when entire blocks of street have had to be reconstructed because of significant frost
damage. Public Works staff regularly updates the City Council regarding frost damaged streets
Data Analysis
Of the 90.6 miles of streets in Hutchinson, 6.7 miles of street are operated by Mn/DOT and 6.5
miles by McLeod County. The City operates around 77.3 miles of streets, of which about 74.0
miles receive PCI ratings. The 3.3 miles of streets that do not get rated include streets with gravel
surfaces or undeveloped streets that are not in-service.
It appears likely the average system -wide PCI will remain within the 65-75 range for the next 5 -
year period, provided anticipated spending levels remain in place and provisions are made in the
future to account for inflationary factors.
Public Works staff generally focuses the majority of maintenance efforts towards streets in
"Excellent" and "Good" condition. Streets rated as "Adequate" are evaluated to determine
whether any localized or system improvements can be made at reasonable costs that will increase
their performance. Streets in "Marginal" or "Poor" condition are often maintained only for
safety-related issues until such time as a rehabilitation project is warranted.
Budget Recommendation
Using data collected during the most recent physical survey, the program is set to look out over a
20 -year period to determine the most economically advantageous 5 -year project list. To further
refine the budget, calculations are based on: 1) maintaining the current PCI; 2) increasing PCI by
10%; and 3) decreasing PC I by 10%. Projects that appear in all three selections generally
demonstrate significant economic value and positive effects on system -wide PCI.
Using this method, the budget for pavement projects ends up at around $2.8 million per year.
It is important to understand that not all spending on capital projects directly affects PCI scores.
Spending for utilities, streetlights, trees, signs, etc. does not affect the PCI score, but is for
necessary or desirable components of capital projects. It is also important to understand that
due to the fact that there are limited funds available for capital projects, funds may be needed for
new construction, utility projects or other municipal projects that have little or no effect on PCI
ratings.
Recommended funding targets for the next five year period are at least:
Reconstruction/partial reconstruction $ 1,701,000
Full -depth reclamation/overlays 1,013,000
Seal coat 125.000
Total capital improvements $2,839,000
GO Improvement Bonds $ 1,900,000
Assessments 814,000
Infrastructure maintenance funds 125,000
Total project funding 2.839.000
For general maintenance activities, it appears that proposed general fund budget amounts should
be adequate:
Neighborhood maintenance $ 110,000
Patching 60,000
Crack repair 30,000
Total maintenance projects $ 200,000
General funding $ 200,000
Condition Ratings
-:00-35 MARGINAL: 36-50 ADEQUATE: 51-70 GOOD: 71-85 EXCELLENT: 85-100
PCI by City Quadrant
Length
Miles
%%
SY Area
2017
2014
Northwest
75,526
14.30 mi
14.1%
269,486
77
77
69
Northeast
42,908
8.13 mi
8.9%
170,464
66
73
- 7
Southwest
171,531
32.49 mi
33.0%
630,881
65
65
92
Southeast
100,625
19.06 mi
21.3%
407,930
76
62
+14
Rated Streets
390,591
73.97 mi
77.3%
1,478,761
70
71
- 1
Streets not rated
87,820
16.63 mi
22.7%
432,658
n a
n a
na
Total Network
478,411
90.60 mi
1oo.o%
1,911,419
70
71
- 1
PCI by Street Designation
Length
Miles
%%
SY Area
2017
2014
Local Roads
295,700
56.00 mi
56.6%
1,082,091
69
59
+10
MSA streets
60,891
11.53 mi
14.1%
268,966
62
68
- 6
C.S.A.H. turnback
10,188
1.93 mi
2.4%
45,170
92
88
+ 4
County Rd turnback
22,721
4.30 mi
3.9%
74,656
86
74
+12
Trunk Highway turnback
1,091
0.21 mi
0.4°%
7,878
100
100
Gravel/not in service
17,299
3.28 mi
1.9%
36,194
na
na
STATE Highway
35,548
6.73 mi
13.4%
255,289
na
na
COUNTY roads
34,973
6.62 mi
7.4%
141,175
na
na
Total Streets
478,411
90.60 mi
1oo.o%
1,911,419
70
71
- 1
0 Included for your reference are photos of streets with various PCI ratings.
PCI = 100
PCI = 80
4 = `- �A9►yam � �; � rj
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PCI = 40
1�-pCI = 40
Q4JEWIl7
Pavement Management Report
Review of
2017 findings
Pavement Inventory
Inventory -Streets
Streets: 90.6 miles
State 6.7 miles
County 6.6 miles
city 77.3 miles (1,514,955 sq yd)
Pavement Management - Why?
Rehabilitation costs for existing streets in the
City = well over $100 million.
It is less expensive to
good.
keep good pavements
Extending the life of existing pavements saves
money - - lots of money!
Pavement Management Pavement Benefit
100
[ rkller M ewi- e-nar g
D Gca,y Ouryro 13 efore Mainieri,tince
---------------------------------------- --------------------------
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D Bcey G Aftef M nafice
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2---------------------------------------------------------------------------
0 .
5 10 15 20 25 30 35
Age Since Construction
Pavement Condition Surveys
Last pavement survey - 2014.
Next survey - 2017.
Goodpointe Technology
Consistency
Limited time period
Cost
76
74
72
70
68
66
64
62
60
Pavement Condition Index -- Pavement Surveys
77
72 71
70 —
hwl,--1
69
66
1996 2004 2007 2011 2014 2017
Year
t
L + •
iY'ltli mfr a a
woe.
'�_'•.. � `�`�'-� -r �.�• �r +Iz '.f+� _ .L :'r ti,• � s ••- i r, r� '`•r+' � '_'-_� ��v} •tia
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'��jF Y „ti•., y''1'� '' , . r ia' Lr -i+• r r �— L_= v _ •L }f` i xi,';'. ,_ _�-A
'•� ' ; -. ',. . v'`.. _ �_''r a ,-rt'•'�,r •F�2,.�11 _-= ti-••' �'•,'i. y a}}� { Y'f••�iti. _ '-ti �• �1 ,L_, 11
•� 1 r-~ ��'�,, f: �ti +, .. •�' •, '• -L•':• t, _ 7 ;R}.'y tr Y X"- ti •� •'`1'•�
ai .� _. r:.- •. rI'Jti a ._ L _ J i _ J �•:' �' _ 1•� •' ry _ �5 ,�
�f 'IJT1�r` y' �'r• ti �Yti' tL ya• '. -�', _a- • -i Pita 1•'�:' r•y3 ,'� ti■ r}r
•�' •:+ �y� _ S 7,F+J• i y 4 ,1 �, � {'}J�.F �+ �Yi •_ L• Z•S�
1�r y�r '_' •_, a. t •r,,yams{+.. rr yA}•�ti _.='.- fir' y'_ +f'~'#t
FJ;L.'1L ,.�_-' •• y'r.��'t lj ij:• . +'��i{-y'J-"{i-•�T_1 4�• ' '4.'a Vir`' . • 1•
G- * � 'r ,. Y ti's y 1�x moi} k �. .�}•' +}rf�, ,tL§ y'a-_ r ^�v PCI — 90
' � t•'4 rl- J' e ,�,'r,� L, I t - '{ -' �}' �. 4+71TM�,y �3 i'y; k 4' , f� 4•
r F -r.'L F�•�+ 'r- �•1`iTa� ��fi f �I-; {ti'}: r�ri ��-`, •Arr ti 1��+r�•,.
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4' J• { T �:J 'a. i i` r.� �' JiYs ai L'. t. .L -. •Ji . t.'rJL"Yr M43 rf. ..
x rl J
;LIP�..�a
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1�4
- Uvera i i, i
network
:rcondition
_ PCI
ris
- Uvera i i, i
network
:rcondition
_ PCI
141, Noll
=AP-70-
4__7 -
Note large crack,
deterioration at curb
line & poor drainage
& poor drainage
PCI = 10
Maintaining Target PCI Ratings
GOAL:
Maintain average PCI of 65 - 75
❑ Anticipated cost of $2.8 million/yr.
Network Condition
Network Average Condition Index
1996 72 csooa
2004 77 Good
zoos
2011
2014
69
66
71
2017 ('14-'16 work) 70
Good
PCI
Comparison
Condition by
% of area
2004 2007 2011 2014 2017 Change
Poor (0-35) =
(35-50) =
(50-70) =
Good (70-85) =
Exce I le ni (85-100) =
6.1% 16.7% 12.9% 13.9% +1.0%
MIX
15.3% 24.5% 17.0% 16.2% 16.8% +0.6%
22.5% 32.0% 22.9% 19.2% 20.9% +1.7%
46.8% 28.7% 31.6% 43.1% 39.8% -3.3%
PCI Comparison
50.0%
45.0%
L 40.0%
O
y 35.0%
c
0 30.0%
c
v 25.0%
L
IL 20.0%
15.0%
10.0%
5.0%
0.0%
Area by condition: 1996, 2004, 2007, 2011, 2014 & 2017
Ideal Curve
M
Poor 0-35 Marginal 35-50 Adequate 50-70 Good 70-85 Excellent 85-100
PCI Comparison
50.0%
45.0%
40.0%
35.0%
30.0%
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%
Condition by year: 1996, 2004, 2007, 2011, 2014 & 2017
1996 2004 2007 2011 2014 2017
Poor 0-35
Marginal 35-50
Adequate 50-70
Good 70-85
Excellent 85-100
Previous 5 -year Projects
Equivalent Depreciation = 8 years
1%
4%
6%
5%
6%
52%
27%
100%
12%
Sq Yd
5 yr Avg
New =
51261
11052
Reconstruct =
401757
81151
Partial recon
= 511681
101336
Reclaim =
441795
81959
Overlays =
571780
111556
Seal Coat =
4711296
941259
. Ag oil seal =
243,044
48,609
— 5 -year =
9091353
1811871
■ Al I Streets =
115141955
Equivalent Depreciation = 8 years
1%
4%
6%
5%
6%
52%
27%
100%
12%
Capital Projects Cost
Project TyT
Reconstruct, partial $1,701,000
Reclaim, overlay $1,013,000
Seal coat $ 125,000
Capital Projects $2,839,000
Project Funding
GO Impr Bonds $1,900,000
Assessments $ 814,000
Infrastructure maint. funds $ 125,000
Project Funding $2,839,000
* recently increased
Summary
Pavement Management Goals
Protect investment in pavements
Maintain PCI of 65-75
Adjusted GO Bond limit to $1.9 million
Keep close tabs on pavement conditions
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Review of Trunk Highway 15 Downtown Reconstruction Project Delivery
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Following a recent meeting with MnDOT District 8, City staff would like to provide a brief update regarding the
preliminary project delivery process and schedule associated with the programmed (per current State Transportation
Improvement Plan in 2020) Trunk Highway 15 Downtown Reconstruction (2nd Avenue N. to 5th Avenue S.). At this
point, the design consultant scope of services document is being finalized, and the consultant selection process is to
begin in the near future. Also, the City was recently informed that MnDOT intends to administer a concrete pavement
rehabilitation project (5th Avenue S. to Denver Avenue S.) during the same time frame as the downtown project due
to a portion of the TH15 traffic being detoured at that time.
City staff will review draft project documents at the meeting and be available to answer any questions.
BOARD ACTION REQUESTED:
None, other than feedback.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
0000000
MnDOT Contract Services Exhibit A -Scope of Servicess
Project Development for the Downtown Reconstruction of Trunk Highway 15 from
5"' Ave. S. to 2°a Ave. N. and Concrete Pavement Repair from 5" Ave. S. to Denver Ave.
in Hutchinson, MN
Section 1.0 — Introduction and Proiect Information
1.1 - Introduction — This contract includes project development, from project inception through
letting (construction liaison) for the downtown reconstruction and Concrete Pavement Repair (CPR)
of Trunk Highway 15 (TH 15) in the City of Hutchinson. "The purpose of this contract is to provide
the State with project development, detailed design services, and deliverables needed to bring S.P.
4304-53 and S.P. 4304-96 to letting on schedule. These projects will be tied and let together on the
same date. The current, proposed letting date is November 22. 2019. The products and services
needed for this project include, but are not limited to: overall project management, environmental
work and documentation, geometric layout, construction limits, hydraulic design, detailed design,
construction staging plans, traffic design, building inspections, cultural/historical work and
documentation, utility coordination, road plans & special provisions, permits, public involvement.
business liaison, and agency involvement.
1.2.1. - Project Information -Reconstruct — This project calls for a full reconstruction of streets and
public utilities of 7 blocks ofTH 15 from 5th .Ave. S. to 2nd Ave. N. The State Project (SP) number
for this project is 4304-53. This project includes the reconstruction of the street and storm sewer
system, city -owned public utilities including water main and sanitary sewer. Sidewalk improvements
will also be completed under this project to better facilitate pedestrian/.Americans with Disabilities
Act (ADA) accommodations. The traffic signal system will be updated/synchronized to improve
traffic flow and safety.
This project will be a joint venture between the City of Hutchinson and the Minnesota Department of
Transportation (MnDOT). The City of Hutchinson completed a Feasibility Study for the TH 15/Main
Street Improvement Project in June of 2014. Recommendations from the Study will be considered
when designing this project.
Known items to work through that this reconstruction project may encounter include:
A) Storm water runoff
B) Deep Sanitary Sewer and Water Main Replacements/Installations
C) Assumed Historic properties — Contractor will need to coordinate with State's MnDOT
Cultural Resource Unit and SHPO throughout this project.
D) Heavy commercial vehicle traffic through downtown
E) Business access
F) Pedestrian detours
G) Traffic signal synchronization
1.2.2. - Project Information -Concrete Pavement Repair — This project will include the concrete
pavement repair of TH-15 from 5th Ave. S. to Denver Ave. The SP number for the concrete
pavement repair is 4304-96. This portion of TH-I5 is in need of concrete pavement repair and was
previously considered but was not performed due to the large traffic impact that it would have. plftw
the reconstruction of downtown Hutchinson will require TH-15 to be closed and detoured, the CPR
project will be included in conjunction with SP4304-53 to reduce the impact to motorists. The
termini for this project will be from 200' S. of Denver Ave. (RP 99.666) to 5`s Ave. S. (RP 100.989).
The CPR project is adjacent to the south termini of the reconstruction project mentioned above.
Sidewalk improvements will also be completed under this project to better facilitate
pedestrian/Americans with Disabilities Act (ADA) accommodations.
Page 1 of 15
MnDOT Contract 0000000
Exhibit A - Scope of Services
Section 13.0 — Permits (Source Type Code 114 1)
13.1 - Permit Applications - The Contractor will prepare all required permits and exhibits for all
permits required for this project as requested by the State. This may include, but is not limited to
investigating the needs for the Department of Natural Resources (DNR) Public Waters permit and
Wetland permit, County Ditch Orders, and National Pollutant Discharge Elimination System
(NPDES) permit.
13.2 - Permits Deliverables and Dues Dates(s) or Time Requirement
State's Deliverables:
A) Review permit applications
Contractor's Deliverables:
A) Prepare exhibits for permit submittals. (as requested by the State)
B) Submit permit
Section 14.0 — Project Schedule
The following schedule is for the major items and is based off an assumed date (notice to proceed) of
May 1, 2017. The schedule should be adjusted accordingly as per the actual notice to proceed date at
the time of contract execution.
The Contractor will be responsible for carrying out all work on the project according to the following
schedule. Dates shown are the date a task must be complete and the work accepted by the State's
Project Manager.
Deliverable Item Deliverable Date
Project Management Duration of the Project
Cost Estimation
Updated project schedule
Design Vehicles
Distribute ENM
Public involvement Plan
Preliminary Geometric Layout
Layout to CO for review
Prelim Hydraulics Study Tech Memo
Design Memo
Final signed layout
Wetland Documents
Construction Limits
305/o Submittal
Signed CATEX
60% Submittal
Final Hydraulic study
90% Submittal
Duration of the Project
Monthly
Month Day, Year
Month Day, Year (Initial ENM was sent, on date.)
Month Day, Year
Month Day, Year
Month Day, Year
August 18, 2017
June 30, 2017
June 30, 2017
June 30, 2017
August 18, 2017
August 18, 2017
November 16, 2018 (Prior to any offers made to purchase
R/W, typically 1 year out from letting)
August 31, 2018
March 29, 2019
March 29, 2019
Page 14 of 15
MnDOT Contract 0000000
Exhibit A - Scope of Services
100% Submittal July 19, 2019
Permits (completed and approved) July 26, 2019 (A week prior to turn -in date?)
Project Turn -in August 1, 2019
Letting November 22, 2019
Page 15 of 15
Y0NN�
ATP 8 State Area Transportation Improvement Program 2017 - 2020
C*"
Ortonville
MN4
b
Sunburg
71
0
3
Clarkfiel
Sacred Heart Danube
4
Odessa
Reclaim from MN 23 (Clara City) to US 71
45
Hazel Run Renville
Olivia
He for
Correll
26 Saint Leo
°
7
14 New London
0
8
MN22
Bird Island �
9
38
Appleton
Hanley F s 67
MN29
Spicer
Lo isburg o
MN30
Mill and overlay from Lake Wilson to jct. of US 59
Kerkhoven o
US59
Porter
13
41
18
Grave Ci
Bellingham 119
Milan
33
Pennock
Kandiyohr
Nassau
MN277
40
�-
Atwater
�
US12
°
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32
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75
1
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23
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10
7
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15 Lake Lillian
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22 24
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19
FY 2017 Projects
1
MN4
b
39 Gra ite Falls
MN4
Mill and overlay from . 4miles N. of 220th St. to S. of RR tracks near US 12 (Grove City)
3
Clarkfiel
Sacred Heart Danube
4
34
Reclaim from MN 23 (Clara City) to US 71
45
Hazel Run Renville
Olivia
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6
26 Saint Leo
°
7
MN22
Canby 0
8
MN22
Bird Island �
9
MN23
69
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MN29
Replace bridge # 9111 .2 miles N. of US 212 over TC&W Railroad (Montevideo)
11
MN30
Mill and overlay from Lake Wilson to jct. of US 59
Buff o
US59
Porter
13
41
Left turn/acceleration lane at 240th Avenue/Michigan Rd. (Marshall TED )
14
US71
Mill and overlay, turn lanes from .5 miles N. of jct. of MN 23 to .2 miles N. of jct. of MN 9
33
US71/MN 7
Roundabout
16
MN277
Wood Lake
FY 2018 Projects
35 Taunton
US12
°
18
US12/MN40
Minneofa
cho o Delhi
MN19
Hendrick
Ghent
25 Redwood
allS Morton
21
46Franklin
Signal at the jct. of MN 19 & CSAH 101 (Redwood Falls)
20
1
UTB & overlay from US 12 to MN 55 (Eden Valley)
23
a hall 30
Fai
24
MN55
Mill and overlay from Eden Valley to Meeker/Stearns Co. line
° Seaforth
MN67
Micro mill and overlay from .4 miles W. of 4th Ave in Echo to MN 19
19
MN67
Replace bridge plus stream stabilization 2.1 miles E. of US 75
27
MN68
Overlay on bridge .6 miles N. of US 59
28
Milroy Lucan
Mill and overlay, replace bridge plus ADA and TWLT from S. jct. of MN 23 to .1 miles N. of jct. of MN 23
(Pipestone)
FY 2019 Projects
0
29
°
an 1
30
ArcoWabasso
Lynd
68
12
o
Overlay bridge .6 miles E. of E. city limits (Currie)
32
MN40
Replace Lac qui Parle Bridge 3 miles W. of Milan
Clements
MN67
Replace bridges .74 miles N. of Echo
34
71
Replace bridges 3.6 miles W. of Canby
35
Tyler
Russell
o
MN91
Mill and overlay plus replace bridge from MN 30 (Lake Wilson) to MN 23
14 0
MN91
Wanda
38
MN119
Mill and overlay from MN 40 to US 12; except in Appleton
Balaton
Tracy 5
Mill and overlay plus rumble strips from MN 29 (Monteviedo) to MN 67 (Granite Falls)
FY 2020 Projects
40
Rever
Urban reconstruction from 5th Ave. SW to 2nd Ave. NE (Hutchinson)
41
Floren a
Mill and concrete overlay plus turn lanes from .1 miles N. of CSAH 24 (Cottonwood) to jct. of US 212
(Granite Falls)
Garvin
MN29
Replace bridge .9 miles N. of US 212 (Montevideo)
43
MN40
Walnut Grove Lamberton
anborn
MN55/MN4
Ruthton
36
MN67
Mill and overlay from US 59 to 6th St. (Clarkfield)
46
23
Shoulder widening and culvert/bridge work from Minneota to Marshall
4'
Fiscal Years 2017 to 2020
Replace bridge 2.8 miles S. of US 14 (Sanborn)
31 Currie
State Highway Projects
Holland 91
23 i
stone Woodstoc
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0 Westbrook
Dovray
— 2017 � 2019
Hadley
8 Lak
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o Hatfield
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19
FY 2017 Projects
1
MN4
Replace bridges N. and S. of Cosmos
2
MN4
Mill and overlay from . 4miles N. of 220th St. to S. of RR tracks near US 12 (Grove City)
3
MN4
Mill and overlay from MN 68 to MN 19
4
MN7
Reclaim from MN 23 (Clara City) to US 71
5
US14/MN330
Mill and Overlay from .1 mile W. of Revere to US 71 and overlay MN 330
6
MN19
Micro mill and UTBWC from Greely Street to Bruce Street (Marshall)
7
MN22
UTBWC and overlay, reclaim shoulders, culvert work from W. jct. of MN 7 to S. edge of Litchfield
8
MN22
ADA and sidewalks (Glencoe)
9
MN23
Mill and overlay from bridge #12012 to .6 miles E. of Kandiyohi CSAH 5
10
MN29
Replace bridge # 9111 .2 miles N. of US 212 over TC&W Railroad (Montevideo)
11
MN30
Mill and overlay from Lake Wilson to jct. of US 59
12
US59
Left turn lane at US 59 and Lyon CSAH 40
13
MN68
Left turn/acceleration lane at 240th Avenue/Michigan Rd. (Marshall TED )
14
US71
Mill and overlay, turn lanes from .5 miles N. of jct. of MN 23 to .2 miles N. of jct. of MN 9
15
US71/MN 7
Roundabout
16
MN277
Replace bridge 3.7 miles S. of MN 40
FY 2018 Projects
17
US12
Offset free right at US 12 and Meeker CSAH 34
18
US12/MN40
Design Build Willmar Wye Project
19
MN19
Rehab bridge .2 miles N. of US 59/MN 68 (Marshall)
20
MN19/US71
ADA & TWLT from S. Minnesota St. to Pattern St. on MN 19 and Tin to 2nd St. on US 71 (Redwood Falls)
21
MN19/US71
Signal at the jct. of MN 19 & CSAH 101 (Redwood Falls)
22
MN22
UTB & overlay from US 12 to MN 55 (Eden Valley)
23
MN30
Mill and overlay from SD/MN state line to 5th Ave. in Pipestone
24
MN55
Mill and overlay from Eden Valley to Meeker/Stearns Co. line
25
MN67
Micro mill and overlay from .4 miles W. of 4th Ave in Echo to MN 19
26
MN67
Replace bridge plus stream stabilization 2.1 miles E. of US 75
27
MN68
Overlay on bridge .6 miles N. of US 59
28
US75
Mill and overlay, replace bridge plus ADA and TWLT from S. jct. of MN 23 to .1 miles N. of jct. of MN 23
(Pipestone)
FY 2019 Projects
29
US12
Urban reconstruction 4th St. to S. jct. of MN 22 (Litchfield)
30
MN19
CIR and overlay from Marshall to jct. of MN 67
31
MN30
Overlay bridge .6 miles E. of E. city limits (Currie)
32
MN40
Replace Lac qui Parle Bridge 3 miles W. of Milan
33
MN67
Replace bridges .74 miles N. of Echo
34
MN68
Replace bridges 3.6 miles W. of Canby
35
US75
Mill and overlay from MN 19 (Ivanhoe) to Canby
36
MN91
Mill and overlay plus replace bridge from MN 30 (Lake Wilson) to MN 23
37
MN91
Mill and overlay plus replace bridge from Murray/Nobles Co. line to MN 30 (Lake Wilson)
38
MN119
Mill and overlay from MN 40 to US 12; except in Appleton
39
US212
Mill and overlay plus rumble strips from MN 29 (Monteviedo) to MN 67 (Granite Falls)
FY 2020 Projects
40
MN15
Urban reconstruction from 5th Ave. SW to 2nd Ave. NE (Hutchinson)
41
MN23
Mill and concrete overlay plus turn lanes from .1 miles N. of CSAH 24 (Cottonwood) to jct. of US 212
(Granite Falls)
42
MN29
Replace bridge .9 miles N. of US 212 (Montevideo)
43
MN40
Replace bridge 2.4 miles E. of MN 277
44
MN55/MN4
Mill and overlay from N. Kandiyohi/Stearns Co. line to E. Kandiyohi/Stearns Co. line on MN 55 and from
MN 55 to N. Kandiyohi/Stearns Co. line on MN 4
45
MN67
Mill and overlay from US 59 to 6th St. (Clarkfield)
46
MN68
Shoulder widening and culvert/bridge work from Minneota to Marshall
47
US71
Replace bridge 2.8 miles S. of US 14 (Sanborn)
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Review of School Road & Roberts Road Project Construction Phasing Plan
Department: PW/Eng
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As City Staff recently finalized the project plans and specifications for the School Road & Roberts Road
Reconstruction, the proposed project construction phasing plan was firmly established Thus, City staff would like to
provide the City Council a detailed review of the attached document and specifically evaluate the identified project
time frames.
BOARD ACTION REQUESTED:
None, other than feedback.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PHASE 1— Roadway/Utility/Trail Work on School Road (no trail work included) from Sta. 3+83 to 13+00 and Roberts Road (includes trail work) from Ste. 33+90
to 47+95: Start Constructlon on May 15th, 2017, or after with INTERIM COMPLETION of gravel surfacing (Including utilities, grading, and
aggregate base placement) and open to local traffic on or before June 16th, 2017 (5 weeks). SUBSTANTIAL COMPLETION of curbing, bituminous
base courses and trail work (including curbing, sidewalk, roadway/trail paving, temporary pavement markings, driveway surfacing, traffic signs and
temporary restoration) on or before July 28th, 2017 (6 weeks).
_ PHASE 2a— Roadway/Utility Work on School Read from Sts. 23+25 to 29+59: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION
of forcemain, curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary
pavement marking6 driveway surfacing traffic signs and temporary restoration) and open to local traffic on or before July 14 2017 (4 weeks).
®
PHASE 21bv v
— Roadwa /Utlllt Work on School Road from Sta. 13+00 to 23+25: Start Construction on June 19 2017 or affer with SUBSTANTIAL COMPLETION
of curbing and bituminous base courses (Including u4Rtles, grading, aggregate belie placement, curbing, roadway paving, temporary pavement
markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 28, 2017 (6 weeks).
— PHASE 3— Roadway/Utility Nrork on Roberts Road from Ste. 12+50 to 33+50: Start Construction on July 31, 2017, or after with SUBSTANTIAL COMPLETION
of curbing and bituminous base course (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement
markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before August 25, 2017 (4 weeks). / \
PHASE 4— Site Available to Trail Improvements Project Contractor (Boulevard/Trall Areas Following Temporary Restoration) on School Road from Sts. 6+39 to `� 1
29+49 and Roberts Road from Se. 14+03 to 33+43: Starting on August 28, 2017, or before until September 29, 2017 (5 weeks).
PHASE 5— Roadway/ Restoration Work on all of School Road and Roberts Road: FINAL COMPLETION of all work including bituminous wear course
(Contractor to provide paving Schedule/approach, traffic control plan and flagging operations guidance for the City Engineer's approval at least 10
days prier to the work starting - all costs to be considered incidental to the wear course pay item), street lighting, pedestrian crossing system,
landscaping, restoration, project cleanup and appurtenances required for acceptance under this Contract shall be completed on or before November
3, 2017.
Q '
LAST REVISION DATE 2—FEB-2017 � J
N-03
ROBERTS
ROAD SW
K0
NO. BY DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR
DRAWN BY: %X UNDER MY DIRECT SURERVISION NO THAT I AM A DULY LICENSED SHEET
PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES
DESIGNED BY: XX �� 0 150 300 1
APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF
1PRINTED NAME: KENT EXNER LIC. NO. 42907
ROBERTS
W40
5.14tFoo-141.
ROBERTS
ROAD SW
DRAWN BY: XX NO. BY I DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR
UNDER MY DIRECT SURERVISION AND THAT I AM A DULY LICENSED SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES SHEET
DESIGNED BY: XX PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 0 150 300 ,
APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF
PRINTED NAME: KENT EXNER UC. NO. 42907 I
PHASE 1—
Roadway/Utility/Trail Work on School Road (no trail work included) from Sta. 3+83 to 13+00 and Roberts Road (includes trail work) from Sta. 33+90
to 47+95: Start Construction on May 15th, 2017, or after with INTERIM COMPLETION of gravel surfacing (including utilities, grading, and
aggregate base placement) and open to local traffic on or before June 16th, 2017 (5 weeks). SUBSTANTIAL COMPLETION of curbing, bituminous
base courses and trail work (including curbing, sidewalk, roadway/trail paving, temporary pavement markings, driveway surfacing, traffic signs and
temporary restoration) on or before July 28th, 2017 (6 weeks).
j
1
PHASE 2a—
Roadway/Utility Work on School Road from Sta. 23+25 to 29+59: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION
of forcemain, curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary
pavement markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 14, 2017 (4 weeks).
PHASE 2b—
Roadway/Utility Work on School Road from Sta. 13+00 to 23+25: Start Construction on June 19, 2017, or after with SUBSTANTIAL COMPLETION
©,
of curbing and bituminous base courses (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement
markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before July 28, 2017 (6 weeks).
_
PHASE 3—
Roadway/Utility Work on Roberts Road from Sta. 12+50 to 33+50: Start Construction on July 31, 2017, or after with SUBSTANTIAL COMPLETION
of curbing and bituminous base course (including utilities, grading, aggregate base placement, curbing, roadway paving, temporary pavement
markings, driveway surfacing, traffic signs and temporary restoration) and open to local traffic on or before August 25, 2017 (4 weeks).
PHASE 4—
Site Available to Trail Improvements Project Contractor (Boulevard/Trail Areas Following Temporary Restoration) on School Road from Sta. 6+39 to
/
\�
29+49 and Roberts Road from Sta. 14+03 to 33+43: Starting on August 28, 2017, or before until September 29, 2017 (5 weeks).
Gj
PHASE 5—
Roadway/Restoration Work on all of School Road and Roberts Road: FINAL COMPLETION of all work including bituminous wear course
/
(Contractor to provide paving schedule/approach, traffic control plan and flagging operations guidance for the City Engineer's approval at least 10
days prior to the work starting - all costs to be considered incidental to the wear course pay item), street lighting, pedestrian crossing system,
landscaping, restoration, project cleanup and appurtenances required for acceptance under this Contract shall be completed on or before November
3, 2017.
Q
O
LAST REVISION DATE 2—FEB-2017
ROBERTS
W40
5.14tFoo-141.
ROBERTS
ROAD SW
DRAWN BY: XX NO. BY I DATE REVISIONS I HEARBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR
UNDER MY DIRECT SURERVISION AND THAT I AM A DULY LICENSED SCHOOL ROAD & ROBERTS ROAD 2017 CONSTRUCTION PHASES SHEET
DESIGNED BY: XX PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA 0 150 300 ,
APPROVED BY: KE SIGNATURE: DATE: SCALE FEET OF
PRINTED NAME: KENT EXNER UC. NO. 42907 I
HUTCHINSON CITY COUNCIL agfof
Aa
Ls
Request for Board Action
Agenda Item: Consideration of Consulting Services - Job Evaluation & Compensation Study
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In April 2016, the City entered into an agreement with Keystone Compensation Group to conduct a comprehensive
Job Evaluation and Compensation Study. The project included the following:
* Review & revision of job descriptions; completion of position questionnaires, and consultant interviews with
employees
* Consultant evaluation of positions and confirmation of internal equity
* Competitive market survey and consultant data analysis
* Department head feedback about the current compensation program and departmental equity
* Calibration and revision of salary structure based on the market and internal position evaluation
* Estimation of budget impacts of revised plan implementation
* Review of preliminary results with Administration, and subsequently department heads and departmental
employees
* Review of the study results and recommended position table and pay grid with the Wage Committee
The study has been completed and specific information regarding the results of the study was conveyed to the
Council at the Workshop held on December 27, 2016.
Information regarding the 2017 recommended position classifications and pay grid will be addressed at the meeting,
and a memorandum is attached regarding the recommendation. I have also included some summary information that
will be used for review at the meeting.
BOARD ACTION REQUESTED:
Consideration of acceptance of the results of the Job Evaluation and Compensation Study conducted by Keystone
Compensation Group
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 2/8/17
Office of the City Administrator
111 Hassan Street SE
Hutchinson, NIN 55350-2522
320-234-4241/Fax 320-234-4240
Re: Memo on Job Study and a Market Grid Adjustment for 2017
At Tuesday's council meeting, the City Council will be officially asked to approve the 2016 Job
Evaluation and Compensation Study along with the 2017 pay grid and compensation plan. Since
the council presentation in late December, Brenda and I have met with council members Lofdahl
and Cook on a couple of different occasions to review and discuss the study's process and
methodology used to come up with the final recommendation that was brought forth by our
Consultant. I think both council members Lofdahl and Cook can speak to the greater
understanding they now have of the study results.
As the four of us poured through the analytics, council members Cook and Lofdahl started to
discuss the idea of a "Lead the Market" factor for our pay structure. This came about as we
discussed the City's general pay philosophy (actual written statement) which states that we will
be "highly competitive within our defined market and that we want to lead or exceed the market
in attracting and retaining qualified, reliable and motivated employees who are committed to
quality and excellence for those we serve". While the group acknowledged that "leading the
market" cannot be completely achieved simply through compensation, we did recognize that pay
is and will be an important factor in this ever -tightening labor market. Through several different
discussions, both council members thought that this should be an important aspect of our
compensation plan as we enter 2017.
As you may recall from the December presentation to the City Council, our Consultant
recommended that the 2016 pay grid resulting from the study be adjusted by 2.5% in 2017 to
account for "market adjustments". Through conversation with council members Lofdahl and
Cook, we are proposing an additional one time 2.5% "Lead the Market" adjustment also be
incorporated for a total grid adjustment in 2017 of 5%. So why "Lead the Market" you may
ask? There are a number of pertinent reasons behind this recommendation:
1. As noted above, one of the City's pay objectives is to lead or exceed the market in
attracting and retaining qualified, reliable and motivated employees... We believe that
adjusting the grid by 5% in 2017 would be staying true to this thought process.
a. The compensation plan as proposed would place our midpoint at market. This
adjustment would put us slightly "above" the market
b. This is consistent with our current plan which analysis shows the "market rate"
of our pay grades is mostly above the market
2. It better positions the City for the future needs of the community.
a. We know from information provided to us by EDA Director Seppelt that in
Minnesota alone, over 8,000 skilled jobs are going unfilled and that number is
closer to 600,000 nationally. On top of this, there are 40,000 fewer workers in
Minnesota then one year ago
b. We know that in manufacturing alone, between now and 2025, there will be
shortage of about 2 million skilled workers
c. Here in Hutchinson, we have all heard about the difficulty in recruiting and
retaining the needed workers to do the work that is available
d. With the ever changing landscape on the need for a skilled workforce, this
recommendation puts us in the lead to handle that challenge as the labor market
continues to tighten
3. This type of strategy, in combination with the proposed increase in the maximum
potential performance pay, should hopefully increase the supply of candidates for any
one position; increase the selection rates of qualified applicants; decrease and hopefully
prevent employee turnover; and increase employee morale and productivity.
So what is being asked of the Council at Tuesday night's meeting is to adopt the 2016 job
evaluation and wage study as presented by the Consultant with one noted change. That change
would be moving the 2.5% recommended market adjustment in 2017 to 5%. This would be a
one-time adjustment with an annual review of the market conditions dictating future market
adjustments as has been the case in the past. This concept, at the request of council members
Cook and Lofdahl, was presented to the wage committee on February 2nd for consideration. After
review and discussion, the Wage Committee is in support of the "Lead the Market" strategy as
brought forth by council members Lofdahl and Cook and is bringing that forward as a
recommendation.
When considering this request, cost is and should be an obvious concern. When discussing this
proposal with the Wage Committee and Department Directors, the ability to finance this
adjustment was the biggest concern raised. Staff has looked at this and it is estimated that the
additional 2.5% adjustment (to 5%) would have a fiscal impact of about $26,514 in the general
fund and $31,563 overall when including enterprise funds in 2017. Both council members Cook
and Lofdahl feel this is an acceptable amount based off of what impact this will have on the
future recruitment and retention efforts for the City. I am confident, and past history will show,
this difference can be made up during the year with increased revenues and/or decreased
expenditures.
It is an important distinction to keep in mind that a 5% market adjustment does not mean
that every employee is receiving a 5% wage increase. Many times this gets reported, but that
is inaccurate. Adjusting the grid by 5% basically means that we are broadening the scope within
which our staff assigns performance evaluations. For years now, the City has operated its pay
system based off of performance and has gone away from the classic step system. Annual wage
2
adjustments for every employee are based off of their performance as measured by their
supervisor through a performance matrix system. So while we may be adjusting the grid 5%; that
does not directly result in a 5% wage increase. The additional costs of $26,514 are a reflection of
those who may fall under the minimum or below the maximum due to the grid shift. Actual wage
increases based off of performances can range from 0% to 7% on the employee's compa-ratio, or
where the current pay is in the pay range for their position. When looking at the past four years,
the average city employee receives a wage increase more in the area of 3% to 3.5% with some
higher and others lower.
This will be discussed in more detail on Tuesday. However, if you have any questions and or
concerns prior to that meeting, please don't hesitate to ask.
Thanks!
Matt
PEER GROUP
City of Hutchinson Peer Group
City of Hutchinson Peer Group
Name
Population
Name
Population
Fairmont
10,328
Willmar
19,570
Alexandria
11,680
Hastings
22,564
Waconia
11,774
Farmington
22,571
Worthington
12,932
Meeker County
23,102
New Ulm
13,258
Champlin
23,591
Fergus Falls
13,304
Faribault
23,594
Brainerd
13,452
Austin
24,716
Marshall
13,641
Chaska
24,838
Hutchinson
14,200
Chanhassen
24,918
Bemidji
14,453
Prior Lake
25,039
Sibley County
14,875
Owatonna
25,625
Renville County
14,892
Winona
27,384
Red Wing
16,470
McLeod County
35,932
Albert Lea
17,815
Carver County
98,741
Northfield
19,166
Wright County
131,311
Market Definition:
29 Cities and Counties
comparable in size, type of
services delivered, and where
the City's talent pool exists
MARKET STUDY RESULTS
1. Benchmarked 90% (74) of City jobs with the
defined market
2. Benchmark jobs cover 88% of City incumbents
3. Actual pay for City employees is at 104.3% of
market
4. The City's actual average midpoint is at 99.7% of
the new market data
S. Overall, City's pay program is competitive and
requires some internal and external alignment
6. City is paying employees competitively with
market
5 FACTORS OF POINT EVALUATION
1. Knowledge, Skills & Competence The knowledge and
skills gained through education, training, and experience
required for achieving the overall purpose of the job
2. Responsibility and Accountability - The impact by the
job holder on achieving the objectives of the team,
department, function or organization
3. job Complexity - Complexities encountered and degree of
original thinking required to provide solutions
4. Contacts & Interpersonal Skills - The extent of making
contacts, communication, negotiating, or influencing
decision making with people in and outside the City
5. Working Conditions - Level of exposure to unpleasant
conditions and potential exposure to injury, health
hazards, and the physical demands
CURRENT JOB GRADES (19)
Grade Position , _
Grade
Position,
Grade
Position
1 PT Office Specialist (Event Center)
4
Arborist
8
Building Official
PT Compost Scale Operator
Building Inspector
Facilities Manager
PT Custodian (City Center/Event Center)
Emergency Dispatcher (FT/PT)
Motor Vehicle Deputy Registrar
PT PRCE Receptionist
Engineering Specialist
Parks Supervisor
Equipment Mechanic
Police Sergeant
2 Compost Laborer
Lab Technician/WW Operator
Recreation Facilities Operations Manager
Permit Technician
Payroll/Benefits Specialist
Water Supervisor
PT Human Resources Administrative Technician
Police Investigations Specialist
Wastewater Supervisor
PT Liquor Sales Clerk
Plant Equipment Mechanic II
PT Licensing Clerk
Senior Public Works Maintenance Specialist
10
Police Lieutenant
PT Recreation Facility Maintenance Technician
Water Plant Operator
Fire Chief
3 Administrative Secretary (Engineering)
5
Compost Operations Specialist
11
Public Works Manager
Administrative Secretary (Public Works)
Event Center Coordinator
Compost Equipment Operator
Executive Assistant/Paralegal
12
Compost Manager
General Maintenance Worker (Event Center)
Information Technology Specialist
Economic Development Director
General Maintenance Worker (HATS)
Parks Maintenance Specialist
Finance Director
Heavy Equipment Operator
Police Officer (FT/PT)
Human Resources Director
Hospital Security Guard (FT/PT)
Maintenance Lead Operator/Supervisor
IT Director
Parks Maintenance Equipment Operator
Sales & Marketing Specialist
Liquor Sales Manager
Plant Equipment Mechanic I
Senior Engineering Specialist
Planning Director
Police Records Specialist
Police Supplemental Services Specialist
6
Compost Coordinator
14
Police Chief/Emergency Management Director
Senior Accounting Specialist
Recreation Services Coordinator
PRCE Director
Senior Liquor Sales Clerk
Utility Billing Specialist
7
Operations & Maintenance Supervisor
16
City Attorney
Wastewater Services Operator
Project/Environmental/Regulatory Manager
Public Works Director/City Engineer
Water Maintenance Technician
Senior Accountant
Water/Wastewater Office/Laboratory Specialist
Server/Network Technician
19
City Administrator
PROPOSED NEW JOB GRADES (16)
Grade
Position
Grade
Position
110
PT Compost Scale Operator
140
Compost Equipment Operator
110
PT Custodian (Maintenance)
140
Compost Operations Specialist
110
PT Custodian - Event Center
140
Information Technology Specialist
110
PT Liquor Sales Clerk
140
Lab Technician/Wastewater Operator
110
PT Office Specialist - Event Center
140
Parks Maintenance Equipment Operator
110
PT PRCE Receptionist
140
Payroll/Benefits Specialist
140
Plant Equipment Mechanic II
120
Administrative Secretary - Public Works
140
Police Investigations Specialist
120
General Maintenance Worker - Event Center
140
Senior Accounting Specialist
120
Permit Technician
140
Senior Liquor Sales Clerk
120
Police Records Specialist
140
Senior Public Works Maintenance Specialist
120
PT Licensing Clerk
120
PT Recreation Facility Maintenance Technician
150
Building Inspector
120
Utility Billing Specialist
150
Compost Coordinator
120
Water Maintenance Technician
150
Engineering Specialist
120
Water/Wastewater Office/Laboratory Specialist
150
Equipment Mechanic
150
Maintenance Lead Operator/Supervisor
130
Administrative Secretary - Engineering
150
Parks Maintenance Specialist
130
Compost Laborer
150
Sales & Marketing Specialist
130
Emergency Dispatcher - FT & PT
130
Heavy Equipment Operator
160
Arborist
130
Hospital Security Guard - FT
160
Executive Assistant/Paralegal
130
Plant Equipment Mechanic I
160
Police Officer - FT & PT
130
Police Supplemental Services Specialist
130
PT Human Resources/Administrative Technician
170
Event Center Coordinator
130
Wastewater Services Operator
170
Operations & Maintenance Supervisor
130
Water Plant Operator
170
Recreation Services Coordinator
170
Senior Engineering Specialist
170
Server/Network Technician
I Grad
Position
180
Building Official
180
Facilities Manager
180
Motor Vehicle Deputy Registrar
180
Parks Supervisor
180
Police Sergeant
180
Project/Environmental/Regulatory Manager
180
Senior Accountant
180
Wastewater Supervisor
180
Water Supervisor
190 Police Lieutenant
190 Recreation Facilities Operations Manager
200
Compost Manager
200
Economic Development Director
200
Fire Chief
200
Liquor Sales Manager
200
Public Works Manager
220 Finance Director
220 Human Resources Director
220 Information Technology Director
220 Parks/Recreation/Community Ed (PRCE) Director
220 Planning Director
230 City Attorney
230 Police Chief/Emergency Management Director
230 Public Works Director/City Engineer
260 City Administrator
CURRENT PAY STRUCTURE
City of Hutchinson
2016 Compensation Plan - Pay Grid (2% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115%
19
$7,887
$45.504
$9,613
$55.458
$9,859
$56.880
$11,338
$65.412
18
$7,600
$43.847
$9,263
$53.439
$9,500
$54.809
$10,925
$63.030
17
$7,313
$42.190
$8,912
$51.419
$9,141
$52.738
$10,512
$60.648
16
$7,024
$40.524
$8,561
$49.388
$8,780
$50.655
$10,097
$58.253
15
$6,738
$38.872
$8,211
$47.375
$8,422
$48.589
$9,685
$55.878
14
$6,450
$37.210
$7,860
$45.350
$8,062
$46.512
$9,271
$53.489
13
$6,162
$35.548
$7,509
$43.325
$7,702
$44.435
$8,857
$51.101
12
$5,874
$33.891
$7,159
$41.305
$7,343
$42.364
$8,444
$48.719
11
$5,585
$32.221
$6,806
$39.269
$6,981
$40.276
$8,028
$46.317
10
$5,298
$30.564
$6,456
$37.249
$6,622
$38.205
$7,615
$43.935
9
$5,010
$28.902
$6,105
$35.224
$6,262
$36.128
$7,201
$41.547
8
$4,722
$27.241
$5,754
$33.199
$5,902
$34.051
$6,787
$39.158
7
$4,434
$25.584
$5,404
$31.180
$5,543
$31.979
$6,374
$36.776
6
$4,148
$23.931
$5,055
$29.166
$5,185
$29.914
$5,963
$34.401
5
$3,858
$22.256
$4,701
$27.124
$4,822
$27.820
$5,545
$31.993
4
$3,573
$20.613
$4,354
$25.122
$4,466
$25.766
$5,136
$29.631
3
$3,282
$18.937
$4,000
$23.080
$4,103
$23.672
$4,718
$27.222
2
$2,995
$17.280
$3,650
$21.060
$3,744
$21.600
$4,306
$24.840
1
$2,707
$15.619
$3,299
$19.035
$3,384
$19.523
$3,892
$22.452
PT Custodian
$13.63
$16.61
$17.04
$19.60
PT Liquor Store Clerk
$10.33
$12.59
$12.91
$14.85
PT Compost Monitor
$9.70
$11.82
$12.12
$13.94
City of Hutchinson - Police Officer Bargaining Unit
2016 Compensation Plan - Pay Grid (2.25% increase)
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115%
5 $3,876 $22.362 $4,724 $27.254 $4,845 $27.952 $5,572 $32.145
70.00
H 50.00
0
u
r 40.00
1
Y
C 30.00
0
m
p 20.00
10.00
CURRENT PAY STRUCTURE
Comparison of Current Ranges Midpoint to Market Median
♦ Current Range Midpoint
■ Market Median
■
0.00 !' =
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Current Grade
PROPOSED NEW PAY STRUCTURE
2016 Hutchinson Structure
Grade
MIN
MID
MAX
Range Spread
260
$45.00
$56.25
$67.50
50.0%
50.0%
250
$42.40
$53.00
$63.60
50.0%
50.0%
240
1 $40.20
$50.25
$60.30
1 50.0%
1 50.0%
230
$38.40
$48.00
$57.60
50.0%
50.0%
220
$35.00
$43.75
$52.50
50.0%
50.0%
210
$33.20
1 $41.50
$49.80
50.0%
50.0%
200
$31.60
$39.50
$47.40
50.0%
50.0%
190
$28.60
$35.75
$42.90
50.0%
1 50.0%
180
$26.40
1 $33.00
$39.60
50.0%
50.0%
170
$24.16
$30.20
$36.24
50.0%
50.0%
160
$23.00
$28.75
$34.50
50.0%
50.0%
150
$21.20
$26.50
$31.80
50.0%
1 50.0%
140
1 $20.00
$25.00
$30.00
50.0%
50.0%
130
$18.60
$23.25
$27.90
50.0%
50.0%
120
$17.00
$21.25
$25.50
50.0%
50.0%
110
$14.80
$18.50
$22.20
50.0%
PT Cust
100
$13.20
$16.50
$19.80
50.0%
PT LIQ
95
$10.32
$12.90
1 $15.48
50.0%
PT Comp
90
1 $9.72
1 $12.15
1 $14.58
$15.31
2017 Hutchinson Structure
Grade
MIN
MID
MAX
Range Spread
%
260
$47.25
$59.06
$70.88
50.0%
250
$44.52
$55.65
$66.78
50.0%
240
$42.21
$52.76
$63.32
1 50.0%
230
$40.32
$50.40
$60.48
50.0%
220
$36.75
$45.94
$55.13
50.0%
210
$34.86
$43.58
$52.29
50.0%
200
$33.18
$41.48
$49.77
50.0%
190
$30.03
$37.54
$45.05
1 50.0%
180
$27.72
$34.65
$41.58
50.0%
170
$25.37
$31.71
$38.05
50.0%
160
$24.15
$30.19
$36.23
50.0%
150
1 $22.26
$27.83
$33.39
1 50.0%
140
$21.00
$26.25
$31.50
50.0%
130
$19.53
$24.41
$29.30
50.0%
120
$17.85
$22.31
$26.78
50.0%
110
$15.54
$19.43
1 $23.31
50.0%
PT Cust
100
$13.86
$17.33
$20.79
50.0%
PT LIQ
1 95
$10.84
$13.55
$16.25
50.0%
PT Comp
1 90
1 $10.21
1 $12.76
$15.31
1 50.0%
PROPOSED NEW PAY STRUCTURE
Calibration of New Salary
Range Midpoints with Market and Internal Job Grades
$75.00
s r�
$70.00
■
M New CH MORT
0 New MIN
! New MAX
-
R2 6.9402
!
r
r
J �r
J
$65.00
r
— — —Market Grade Avg Line
New Range MART Line
r '
r
•
•J y
$60.04
r �r
ew ange me
— — — New Range Line
H
$5 5.00
X J ■
0
0.9942
u
$50.04
r
$45.00
Y
$40.00
R
a
$35.00
t
e
$30.00
$25.00
$20.00
$15.00
$10.00
100 110 120 130 140 150
160 17D 180 150 200 210 220 230 240 250
260 270
New Keystone Joky Grades
s r�
■
r
r
r
J �r
J
J r
J r
r '
r
•
r �r
X J ■
PAY STRUCTURE CHANGES
• Range maximum increased to 20% above the midpoint
up from 17.5% in the old structure
• The midpoint is set at 100% of market median vs.
97.5% of market in the old structure
• Range Max will move to 120% of midpoint, up from
115%
• Range minimum remains at 80% of midpoint
• On average, the new actual midpoint for every
employee would be at 100.8% of the current market
results
• On average, the new midpoint for each job is 1.28%
above the previous midpoint
• The average actual pay for all employees is 0.14%
above the market (before performance increases)
• More competitive and slightly wider ranges in place to
attract and retain qualified talent
CITY'S PAY OBJECTIVES
• To establish and maintain a compensation plan that enables the City of
Hutchinson to be highly competitive within our defined market
• To lead or exceed the market in attracting and retaining qualified,
reliable and motivated employees who are committed to quality and
excellence for those we serve
• To ensure, subject to the financial condition of the City, that employees
receive fair and equitable compensation in relation to their individual
contributions to the City's success
• To follow the principles of pay equity in establishing and maintaining
pay relationships among positions based on the categories of the
Keystone Point Factor System
• To ensure program flexibility necessary to meet changing economic,
competitive, technological, and regulatory conditions encountered by
the City
• To balance compensation and benefit needs with available resources
WHY "LEAD THE MARKET"?
• One of the City's objectives is to lead or exceed the market in
attracting and retaining qualified, reliable and motivated
employees... -- We would be staying true to this
• It better positions the City for the future needs of the
community
— With the ever changing landscape on the need for a skilled
workforce, this recommendation puts us in the lead to handle that
challenge as the labor market tightens
• This type of strategy, along with the rest of the plan, should
hopefully increase the supply of candidates for any one
position; increase the selection rates of qualified applicants;
decrease and hopefully prevent employee turnover; and
provides another avenue for increased employee morale and
productivity.
• We are recommending a 5% adjustment in 2017 instead of
2.5
"LEAD THE MARKET"?
2017 Structure with 2.5% Increase
2017 Structure with 5% Increase
2017 Hutchinson Structure
Grade
MIN
MID
MAX
Range Spread %
260
1 $46.13
$57.66
$69.19
50.0%
250
$43.46
$54.33
$65.19
50.0%
240
$41.21
$51.51
$61.81
50.0%
230
$39.36
$49.20
$59.04
50.0%
220
$35.88
$44.84
$53.81
50.0%
210
$34.03
$42.54
$51.05
50.0%
200
200
$32.39
$40.49
$48.59
50.0%
$30.03
190
$29.32
$36.64
$43.97
50.0%
$34.65
180
$27.06
$33.83
$40.59
50.0%
$38.05
170
$24.76
$30.96
$37.15
50.0%
50.0%
160
$23.58
$29.47
$35.36
50.0%
50.0%
150
$21.73
$27.16
$32.60
50.0%
50.0%
140
$20.50
$25.63
$30.75
50.0%
50.0%
130
$19.07
$23.83
$28.60
50.0%
50.0%
120
$17.43
$21.78
$26.14
50.0%
50.0%
110
$15.17
$18.96
$22.76
50.0%
PT Cust
100
$13.53
$16.91
1 $20.30
1 50.0%
PT LIQ
95
$10.58
$13.22
$15.87
50.0%
PT Comp
1 90
$9.96
$12.45
$14.94
50.0%
2017 Structure with 5% Increase
2017 Hutchinson Structure
Grade
MIN
MID
MAX
Range Spread
%
260
$47.25
$59.06
$70.88
50.0%
250
$44.52
$55.65
$66.78
50.0%
240
$42.21
$52.76
$63.32
50.0%
230
1 $40.32
$50.40
$60.48
50.0%
220
$36.75
$45.94
$55.13
50.0%
210
S34.86
$43.58
552.29
50.0%
200
$33.18
$41.48
$49.77
50.0%
190
$30.03
537.54
$45.05
50.0%
180
$27.72
$34.65
S41.S8
SO.O%
170
$25.37
$31.71
$38.05
50.0%
160
$24.15
$30.19
$36.23
50.0%
150
$22.26
527.83
$33.39
50.0%
140
$21.00
$26.25
$31.50
50.0%
130
$1%53
$24.41
$29.30
50.0%
120
$17.85
$22.31
$26.78
50.0%
110
$15.54
$19.43
$23.31
50.0%
PTCust
100
$13.86
$17.33
$20.79
50.0%
T LIQ
95
$10.84
$13.55
$16.25
50.0%
TCom
90
$10.21
$12.76
1 $15.31
50.0%
WHAT'S LEFT TO DO?.
• Officially Accept the Results of the Job
Evaluation and Compensation Study (Tonight)
• Approve the 2017 Compensation Plan, Position
Classification Table and Pay Grid (Tonight)
• Update the Merit/Performance Model to
Coincide with the New Compensation Plan (By
the End of the Year)
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Resolution No. 14684 - 2017 City Compensation Plan/Classification Table
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Attached is Resolution No. 14684 the proposed 2017 Compensation Plan for the City of Hutchinson. Please note
that this policy, proposed to be effective on January 1, 2017, will replace the current 2016 Compensation Plan.
The position classification table incorporates the pay grades and position grade placement as determined by the
results of the recent job evaluation and compensation plan study conducted by Keystone Compensation Group.
The consultant also established a 2016 pay grid per the results of the study. The proposed 2017 pay grid included in
the plan reflects a 5% market adjustment to the 2016 pay grid, and the adjustment has been reviewed and
recommended for adoption by the Wage Committee. Please note that this market increase adjusts the pay grid but
does not result in comprehensive across the board market increases for all regular employees. Increases are only
proposed for those employees whose pay would fall below the minimum of the grid when the adjustment is applied
retroactively effective as of January 1, 2017.
BOARD ACTION REQUESTED:
Consideration and approval of Resolution No. 14684 City of Hutchinson 2017 Compensation Plan, Position
Classification Table and Pay Grid
Fiscal Impact: Funding Source: General Fund and Enterprise Fund Budgets
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14684
CITY OF HUTCHINSON
2017 COMPENSATION PLAN
RESOLUTION ADOPTING THE PLAN, POSITION CLASSIFICATION
ASSIGNMENT TABLE AND PAY GRID EFFECTIVE JANUARY 1, 2017
WHEREAS, the City Council has considered the existing classification of positions for the
City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Compensation Plan is hereby adopted. All positions covered by this
Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For
each position there shall be a title; and there shall be shown examples of work which are
illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills
necessary for performance of the work; and a statement of experience and training desirable for
recruitment into a position.
A. Plan Objectives
• To establish and maintain a compensation plan that enables the City of Hutchinson to be
highly competitive within our defined market.
• To lead or exceed the market in attracting and retaining qualified, reliable and motivated
employees who are committed to quality and excellence for those we serve.
• To ensure, subject to the financial condition of the City, that employees receive fair and
equitable compensation in relation to their individual contributions to the City's success.
• To follow the principles of pay equity in establishing and maintaining pay relationships
among positions based on the categories of the Keystone Job Leveling System.
• To ensure program flexibility necessary to meet changing economic, competitive,
technological, and regulatory conditions encountered by the City.
• To balance compensation and benefit needs with available resources.
B. Plan Structure
The compensation plan specifies salary range minimums and maximums. The intent of each
salary grade is to fall within 80% and 120% of identified market for positions within the grade.
(See Attachment B)
Each numbered pay grade in the basic table consists of the following -
1 .
ollowing:
1. Salary Minimum: The lowest amount paid to an employee in a specific job
grade or class. No employee will receive less than the minimum rate. (80% of market)
2. Salary Mid-point/Market Rate: The middle of the salary range. (100% of market)
3. Salary Maximum: The highest amount paid to an employee in a specific job
grade or class. No employee will be paid a base rate above the maximum of the salary
range. (120% of market).
C. Open Salary Range
The City shall adopt an Open Salary Range compensation plan that will allow for maximum
flexibility and in -range salary administration since there are not defined or pre -calculated
"steps". Employee movement within the pay grade range to which their position is assigned is
based solely on performance. The open salary range concept rewards good and exceptional
performers and advances employees to the market rate more quickly. (See item I. [4])
D. Position Classification Assignment
The position assignment table shall assign all of the various positions to the appropriate pay
grade (See Attachment A).
The City Administrator and Human Resources Director may jointly approve a reclassification of a
position provided the reclassification does not exceed two grades upward or two grades downward
from the current pay grade. To initiate consideration of this type of reclassification, the department
director shall submit in writing the specific reasons for the reclassification.
Any changes to the classification of a position of more than two pay grades shall be approved
by the City Council. Requests for reclassification are normally brought before the Council with
the annual budget process, and at other times of the year, as needed. To initiate such a
reclassification request, the department director shall submit a written request for consideration
to the City Administrator and the Human Resources Director. The request shall include a
description of significant or considerable changes to the position that warrant a reclassification.
The City Administrator and Human Resources Director will determine if the reclassification
request is to be forwarded to the City Council for consideration.
E. Allocation of New Positions
When a new position is created for which no appropriate description exists or when the duties of
an existing position are sufficiently changed so that no appropriate description exists, the City
Council, after recommendation of the Human Resources Director, shall cause an appropriate
job description -specification to be written for said position.
F. Pay Grades
1. Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust
individual rates within the assigned pay grades as required. The Council will determine
any pay increase for the City Administrator.
2. Non -Exempt Employees
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of the required probationary
period, an increase may be granted as warranted by the annual performance appraisal.
Thereafter, consideration for increases may be given annually on a standardized date
established by the City. The City Administrator reserves the discretion to adjust individual
rates within the assigned pay grades as required.
3. Police Patrol Positions
The position of full time police patrol officer is assigned to Grade 160 on the pay plan.
Temporary assignments will be made from these positions as needed for the
investigative function for the department. With said assignment, there will be an
additional $200.00 per month premium on top of the employee's patrol officer pay grid
assignment.
4. Part -Time Liquor Store Clerk, Part -Time Custodial and Part -Time Compost Site
Monitor Positions
The part-time positions of liquor store clerk, custodian, and compost site monitor have
been placed in separate pay plans that recognize the specific industry labor markets in
which they work.
The City Administrator and the Human Resources Director, as directed by the Administrator, shall
maintain the discretion to hire at any point within the range based on the qualifications, experience,
market conditions or other relevant factors, to secure the best candidate for the position.
G. Promotion, Position Reclassification, and Demotion Pay Rate Adjustment
1. When an employee is promoted or the position to which they are appointed is
reclassified upward, the employee's pay rate will be adjusted as follows:
a. If the promotion or reclassification results in a one grade adjustment upward, the
employee shall be compensated within the higher salary range at a rate that is equal
to the compa ratio of the employee's pay rate in their current range.
b. If the promotion or reclassification results in more than a one grade adjustment
upward, the employee's pay rate will be adjusted by using one of the following
methods:
To at least the minimum of the higher salary range for classified staff positions; or
If the employee's current pay rate is at or above the minimum of the promotional
or reclassified position, the pay rate may be increased to a level within the salary
range or budgeted pay rate amount that is equitable, based on the employee's
related experience, qualifications and the pay rates of the other employees in the
same position; or, the appropriate pay rate based on market conditions and
competition. Generally, this pay rate increase ranges from 5% to 10%; or,
iii. To a level within the higher salary range that is equal to the compa ratio of the
employee's pay rate in the current range if the increase does not exceed 10%.
2. When an employee is demoted or the position to which they are appointed is reclassified
downward, the employee's salary will be adjusted as follows:
a. If the employee's current pay rate is within the salary range of the resulting position,
the pay rate will remain unchanged.
b. If the employee's current pay rate is above the maximum of the salary range, the
current pay rate may be maintained, but frozen until the pay rate falls within the
salary range as a result of adjustments to the pay grid, or may be lowered to the
maximum pay rate of the lower pay grade.
When making salary adjustment decisions, the following may be considered:
• market condition trends, such as inflation and the current salary rates for the external
market
• employee performance to reward increased productivity and performance improvements
• available resources, salary maximums, and other restrictions to ensure that the increase
is allowable and that funds exist to cover it
The City Administrator will normally discuss the proposed pay adjustment with the
director/department head and the Human Resources Director. The City Administrator must
approve any pay rate adjustment due to promotion, reclassification or demotion and may
vary from this policy and approve a different pay rate adjustment, per his/her discretion.
Definitions
Promotion - A promotion is the appointment of a current, active regular employee to a
position in a higher salary range than the one to which the position is presently assigned.
Most promotions will occur as a result of a job posting or a departmental reorganization. A
promotion is also advancement to a position that requires performing accountabilities of
increased complexity or responsibility.
Demotion - A demotion is the appointment of a current, active regular employee to a position
in a lower salary range than the one to which the position is presently assigned. Most
demotions will occur as a result of a departmental reorganization or disciplinary action. A
demotion is also an appointment to a position that requires performing accountabilities of
decreased complexity or responsibility.
Reclassification — A reclassification is the placement of a current position in a higher or lower
salary grade because the position evaluation criteria have changed and now meet the
requirements of a higher or lower pay grade.
H. Apprenticeship Program
The City has implemented an apprenticeship program for those Water and Wastewater
Department positions subject to identified employee development including required
licensures/demonstrated skills, experience /longevity, and maturation in a position that directly
affect the department's ability to deliver municipal services.
I. Performance Evaluations
1. For all regular full time and part time employees, a performance appraisal or evaluation
will be made on, at minimum, an annual basis and per city policy No. 3.08. An
evaluation made by the employee's supervisor shall be submitted in writing to the
employee and to the City Administrator/Human Resources Director. All evaluations will
be forwarded to Human Resources for filing in the employee files.
2. Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include level
of knowledge, skills, ability, and quality of work, personal work traits, compliance with
established City or departmental rules and regulations or any other criteria that is
indicative of performance.
3. The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
Outstanding - Performance is exceptional in all areas and is recognizable as being far
superior to others.
Exceeds Job Requirements - Results clearly exceed most positions requirements.
Performance is of high quality and is achieved on a consistent basis.
Meets Job Requirements - Competent and dependable level of performance. Meets
performance standards of the job.
Needs Improvement - Performance is deficient in certain area(s). Improvement is
necessary.
Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
4. Results
The results of the employee's evaluation will normally have the following effect on his/her
salary per the following Merit Increase Guide:
Merit Increase Guide for Open Salary Ranges
Achievement Level
Merit/performance increases for eligible regular full time and regular part time employees
will be effective on the first date of the first full pay period commencing on or after March
1, except for newly hired employees. For 2017, the effective date is Sunday, March 12,
2017. New employees are eligible for consideration for a merit/performance increase
0 to
1.1 to
2.0 to
2.76 to
3.51 to
4.26 to
Compa-Ratio*
1.0
1.99
2.75
3.5
4.25
5.0
80.0-84.9
0%
0%
4%
5%
6%
7%
85.0-89.9
0%
0%
4%
5%
6%
7%
90.0-94.9
0%
0%
3%
4%
5%
6%
95.0-99.9
0%
0%
2%
3%
4%
5%
100.0
— 104.9
0%
0%
0%
2%
3%
4%
105.0
— 109.9
0%
0%
0%
1 %
2%
3%
110.0
— 115.0
0%
0%
0%
0%
2%
3%
115.0
— 120.0
0%
0%
0%
0%
1 %
2%
*Compa-ratio refers to
the location of the individual in the range
relative
to the market.
Merit/performance increases for eligible regular full time and regular part time employees
will be effective on the first date of the first full pay period commencing on or after March
1, except for newly hired employees. For 2017, the effective date is Sunday, March 12,
2017. New employees are eligible for consideration for a merit/performance increase
after one year of continuous employment, generally, the first year anniversary date. In
subsequent years, eligible employees will be eligible for consideration for the
merit/performance increase as specified previously and at the discretion of the
department director. Application of merit/performance increases for employees
appointed to the position of full time police patrol officer is subject to collective
bargaining.
5. Market Conditions
Notwithstanding any language to the contrary, the City Council retains the right to deviate
from the pay plan when, in the sole judgment of the City Council, market conditions or
other circumstances dictate such a decision.
The City Administrator and Human Resources Director maintain final approval responsibility for
salary increases.
J. Annual Market Adjustment Consideration
As part of the budget preparation process, an annual market adjustment to the existing pay grid,
expressed as a percentage increase, is recommended to the City Council for review and
consideration for approval.
In determining a recommendation for an annual market adjustment, at least the following
information shall be considered -
1 .
onsidered:
1. U.S., Midwest, and Minneapolis/St. Paul consumer price index changes (CPIU & CPIW)
2. Employment cost data
3. Social Security and PERA calculation of cost of living increase
4. Unemployment rate
5. Employee turnover rate
6. Legislative growth factor constraints
An approved market adjustment is applied only to the City Pay Grid, and no individual market
increases will be granted in 2017. If an adjustment to the pay grid results in a regular
employee's wages being below the minimum rate of the grid, the wages for the affected
employee(s) will be increased to the newly established minimum rate effective January 1St
K. Modification of the Plan
The City Council reserves the right to modify any or all of the components or to vary from any of
the components of the Compensation Plan at its discretion and at any time.
L. Review of the Plan
As often as necessary to assure continued correct classification, the Position Evaluation and
Compensation Plan shall be reviewed by the Human Resources Director and necessary
adjustments recommended to the City Council. It is recommended that a comprehensive review
be completed at least every five years.
M. Filing of the Plan
Upon adoption of the Resolution, a copy of the Compensation Plan approved by the City
Council shall be placed on file with the City Administrator. The plan so filed and subsequently
adjusted by the Council shall be the Compensation Plan of the City.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following tables are hereby adopted as the City Position Classification Table and Pay
Grid, to be reviewed from time to time, as appropriate.
CITY OF HUTCHINSON
2017 Position Classification Table
Grade
Position
Grade
Position
110
PT Compost Scale Operator
150
Maintenance Lead Operator/Supervisor
110
PT Maintenance (City Center)
150
Parks Maintenance Specialist
110
PT Custodian - Event Center
150
Sales & Marketing Specialist
110
PT Liquor Sales Clerk
110
PT Office Specialist - Event Center
160
Arborist
110
PT PRCE Receptionist
160
Executive Assistant/Paralegal
160
Police Officer - FT & PT
120
Administrative Secretary - Public Works
120
General Maintenance Worker - Event Center
170
Event Center Coordinator
120
Permit Technician
170
Operations & Maintenance Supervisor
120
Police Records Specialist
170
Recreation Services Coordinator
120
PT Licensing Clerk
170
Senior Engineering Specialist
120
PT Recreation Facility Maintenance Technician
170
Server/Network Technician
120
Utility Billing Specialist
120
Water Maintenance Technician
180
Building Official
120
Water/Wastewater Office/Laboratory Specialist
180
Facilities Manager
180
Motor Vehicle Deputy Registrar
130
Administrative Secretary - Engineering
180
Parks Supervisor
130
Compost Laborer
180
Police Sergeant
130
Emergency Dispatcher - FT & PT
180
Project/Environmental/Regulatory Manager
130
Heavy Equipment Operator
180
Senior Accountant
130
Hospital Security Guard - FT
180
Wastewater Supervisor
130
Plant Equipment Mechanic 1
180
Water Supervisor
130
Police Supplemental Services Specialist
130
PT Human Resources/Administrative Technician
190
Police Lieutenant
130
Wastewater Services Operator
190
Recreation Facilities Operations Manager
130
Water Plant Operator
200
Compost Manager
140
Compost Equipment Operator
200
Economic Development Director
140
Compost Operations Specialist
200
Fire Chief
140
Information Technology Specialist
200
Liquor Sales Manager
140
Lab Technician/Wastewater Operator
200
Public Works Manager
140
Parks Maintenance Equipment Operator
140
Payroll/Benefits Specialist
220
Finance Director
140
Plant Equipment Mechanic 11
220
Human Resources Director
140
Police Investigations Specialist
220
Information Technology Director
140
Senior Accounting Specialist
220
Parks/Recreation/Community Ed (PRCE) Director
140
Senior Liquor Sales Clerk
220
Planning Director
140
Senior Public Works Maintenance Specialist
230
City Attorney
150
Building Inspector
230
Police Chief/Emergency Management Director
150
Compost Coordinator
230
Public Works Director/City Engineer
150
Engineering Specialist
150
Equipment Mechanic
260
City Administrator
Attachment A
City of Hutchinson - Police Officer Bargaining Unit
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115%
5 $3,790 1 $21.868 1 $4,620 1 $26.652 1 $4,738 1 $27.335 1 $5,449 1 $31.435
Adopted by the City Council this day of 2017. (This replaces Resolution No.
14498)
ATTEST:
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
Attachment B
2017 Hutchinson Pay Grid
Grade
MIN
MID/ MARKET
MAX
80%
100%
120%
260
$47.25
$59.06
$70.88
250
$44.52
$55.65
$66.78
240
$42.21
$52.76
$63.32
230
$40.32
$50.40
$60.48
220
$36.75
$45.94
$55.13
210
$34.86
$43.58
$52.29
200
$33.18
$41.48
$49.77
190
$30.03
$37.54
$45.05
180
$27.72
$34.65
$41.58
170
$25.37
$31.71
$38.05
160
$24.15
$30.19
$36.23
150
$22.26
$27.83
$33.39
140
$21.00
$26.25
$31.50
130
$19.53
$24.41
$29.30
120
$17.85
$22.31
$26.78
110
$15.54
$19.43
$23.31
PT Cust
100
$13.86
$17.33
$20.79
PT LIQ
95
$10.84
$13.55
$16.25
PT Comp
90
$10.21
1 $12.76
1 $15.31
City of Hutchinson - Police Officer Bargaining Unit
Mid -Pt. Mid -Pt. Market Market
Grade 80% 80% 97.5% 97.5% 100% 100% 115% 115%
5 $3,790 1 $21.868 1 $4,620 1 $26.652 1 $4,738 1 $27.335 1 $5,449 1 $31.435
Adopted by the City Council this day of 2017. (This replaces Resolution No.
14498)
ATTEST:
Gary Forcier, Mayor
Matthew Jaunich, City Administrator
Attachment B
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Setting a Public Hearing for February 28 for the Body Camera Policy Adoption
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At our January 24 Council Meeting, the city council conducted a public hearing on a proposed Police Body Camera
Policy. Hopefully everyone has had enough time to review the policy, both from the Council and Public side of things.
Before adopting the policy, we are required to conducted a second public hearing. We would like to schedule that next
public hearing during our regular council meeting that is scheduled for February 28. 1 am proposing a time of 6 p.m.
for that hearing.
BOARD ACTION REQUESTED:
Approval of calling a public hearing for 6:00 p.m. on February 28, 2017 for consideration of adopting a Police Body
Camera Policy
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=qf AFQ�
Request for Board Action 7AL =-a
Agenda Item: Consideration of Approving Equipment Transaction with McLeod County
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Since acquiring a replacement snow blower, the City's 1991 RPM Tech snow blower is available. McLeod County
Highway Department desires to acquire this snow blower.
McLeod County has a tandem -axle dump truck they are disposing of. The City has identified the need for a used
tandem -axle dump truck in the Capital Improvement Plan.
Based on these situations County & City staff reviewed the relative value of each of these pieces of equipment. The
used snow blower was valued at $12,000 and the value of the used tandem -axle truck was also $12,000.
A transaction with McLeod County is possible whereby they get an upgraded snow blower and we add a used
tandem -axle dump truck to the fleet without any net cost to either entity.
This transaction stipulates that the snow blower must be available to the City of Hutchinson as a back-up to our
existing snow blower and, if the County decides to dispose of the snow blower, that the City of Hutchinson would get
the first opportunity to buy the snow blower back from them. In this way, the City will not be without a backup snow
blower.
BOARD ACTION REQUESTED:
Approve/deny equipment transaction with McLeod County for disposal of a 1991 RPM Tech snow blower and
acquisition of a 1999 Sterling tandem -axle dump truck.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
January 26, 2017
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: John Brunkhorst, McLeod County Engineer
From: John Olson, City of Hutchinson Public Works Manager
Subject: 1991 RPM Tech snow blower & 1999 Sterling tandem -axle dump truck
In an effort to create a mutually beneficial equipment transaction, County and City staff has
discussed the following transaction:
Based on in-house appraisals conducted by County and City staff, the following values have been
placed on the equipment:
1991 RPM Tech snow blower owned by the City $12,000
1999 Sterling tandem -axle dump truck owned by the County $12.000
Net:
The proposed transaction includes McLeod County acquiring the snow blower from the City of
Hutchinson. The City of Hutchinson would acquire the tandem -axle dump truck from the
County, with the understanding that the RPM Tech snow blower must be stored in Hutchinson so
it is available to the City of Hutchinson as a back-up snow blower for City snow removal
operations. And, since the equipment is used as a back-up for City operations, the County must
provide the City with the opportunity to acquire the equipment prior to its sale or disposal by the
County.
Upon approval from both the McLeod County board and the City of Hutchinson City Council, the
transaction can be completed.
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Consideration of Approving FAA AIP Entitlement Transfer to City of Tracy
Department: PW/Engineering
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City of Tracy has requested transfer of $93,000 in 2017 entitlements from the Federal Aviation Administration
Airport Improvement Program (FAA AIP).
In 2009, the City of Hutchinson received a transfer of $93,000 in entitlements from the City of Tracy to help in the
construction of a 5,600 sq. ft. hangar, formerly used by Life Link III and now used by the Airport FBO, ASI Jet.
The Airport Commission is recommending transfer of the entitlements under the following understanding:
1. There is no planned FAA AIP project in Hutchinson for 2017.
2. A transfer back from City of Tracy to City of Hutchinson for proposed 2018 work in Hutchinson would be feasible,
and
3. A transfer back from City of Hutchinson to City of Tracy would be necessary soon after this to allow repair of the
apron at Tracy airport.
With these understandings, the Commission unanimously voted to recommend approval of the transfer.
During their discussions, the Airport Commission reiterated their view that transferring FAA entitlements, whenever
feasible, ultimately helps aviation in Minnesota by allowing airports to make improvements.
*There is no actual money that will be transferred back and forth. The City of Hutchinson is merely assigning a
portion of our 2017 AIP entitlements, which is $150,000 per year, to the City of Tracy.
BOARD ACTION REQUESTED:
Approve/deny transfer of $93,000 of 2017 FAA AIP entitlement to the City of Tracy.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
C
January 20, 2017
City of Hutchinson
Hutchinson Municipal Airport — Butler Field
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor and City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
RE: Transfer of 2017 FAA Entitlement to City of Tracy
The transfer of $93,000 of 2017 FAA entitlements from the City of Hutchinson to the City of
Tracy was discussed at the January 19, 2017 Airport Commission meeting. The Commission
voted unanimously to recommend the transfer.
Hutchinson received a request for a transfer to help them with a project underway at their
airport in 2017. Hutchinson has no federal project in 2017.
In 2009, Hutchinson had requested a $93,000 transfer of 2009 FAA entitlements from Tracy.
This was used to help in the construction of Hangar 91720. This is the hangar located next to
the maintenance hangar, which was formerly utilized by Life Link III Air Medical, now
utilized by ASI Jet, the FBO. When Hutchinson received this transfer, a willingness to
reciprocate if Tracy was in the situation of needing a transfer was indicated.
Two options were considered. 1) discount the transfer using the Engineering News Record
construction cost index, considering the length of time between requests, if Tracy was not in a
position to reciprocate, or; 2) if Tracy were able to reciprocate for a 2018 Hutchinson project,
to proceed with the full amount of the transfer.
I contacted Bollig Engineering, Tracy's airport engineers asking if it would be possible for
Tracy to reciprocate for a 2018 Hutchinson project. Bollig indicated that would be possible,
but that they would also have need in the future due to an upcoming apron project they are
considering. These transfers appear to be workable for both parties.
4h)
U.S. Department
of Transportation
Federal Aviation
Administration
AGREEMENT FOR TRANSFER OF ENTITLEMENTS
In accordance with section 47117(c)(2) of Title 49 U.S.C. (hereinafter called the "Act).
City of Hutchinson, Minnesota
(Name of Transferor Sponsor)
Hereby waives receipt of the following amount of funds apportioned to it for each fiscal year
specified under section 47114(c) or 47114(d)(3)(A) of the Act.
Amount Fiscal Year
$ 93,000 2017
$ 20
$ 20
TOTAL $ 93,000
On the condition that the Federal Aviation Administration makes the waived amount available to:
City of Tracy, Minnesota
(Name of Transferee Sponsor)
for eligible projects under section 47104(a) Act. This waiver shall expire on earlier of 09/30/2017
(date) or when the availability of apportioned funds would lapse under section 47117(b) of the Act.
FOR THE UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION
(Signature)
(Typed Name)
(Title)
FOR City of Hutchinson, Minnesota
(Signature)
(Typed Name)
(Title)
(Date) (Date)
CERTIFICATE OF SPONSOR'S ATTORNEY
I, acting as Attorney for the Sponsor do hereby certify:
That I have examined the foregoing Agreement and find that the Sponsor has been duly
authorized to make such transfer and that the execution thereof is in all respects due and proper
and in accordance with the laws of the State of Montana and the Act
Dated at this day of ,
By
(Signature of Sponsor's Attorney)
FAA Form 5100-110 (10/89)
HUTCHINSON CITY COUNCIL c'=y-fAa�
Request for Board Action 7AL =-ft
Agenda Item: Calling a Special Workshop Meeting to Discuss the 2017 Goals and Objectives
Department: Administration
LICENSE SECTION
Meeting Date: 2/14/2017
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Myself and the Department Directors would like to have a workshop session with the City Council to discuss the City's
2017 Goals and Objectives. We could easily schedule it for 4 p.m. before our next council meeting (February 28), but I
don't want to always assume that is ideal for everyone. Meeting before our next council meeting will work, but I'm
open for other suggestions as well.
BOARD ACTION REQUESTED:
Approval of calling a special workshop meeting to discuss the 2017 City Goals and Objectives
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Snow Removal -Ice Control
by the numbers
JANUARY 2017 2016 2015 2014
Days with operations 14 17 9 25
Actual snowfall (inches) 4.91 1.9 3.8 14.1
Average snowfall (inches) 8.51 8.5 8.5 8.5
Days with below 00 temps
10
9
8
20
Actual average high temp
26
23
26
18
Actual average low temp
13
81
11
-4
Average high temp
23
231
23
23
Average low temp
31
31
3 1
3
City employees utilized 18 17 16 18
Contractors utilized 7 3 - 7
Total personnel hours 556.25 269.25 281.25 1,115.00
City equipment units used
21 20 21 25
Contractor equipment units used
7 3 - 8
Total equipment hours
563.25 269.25 281.25 1,140.00
Gallons of fuel used
1,549.60 868.71 943.00 3,283.20
Salt brine used (gallons)
3,610.00
2,000.00
2,420.00
1,930.00
Sand -Salt used (tons)
273.15
184.50
272.30
439.05
De-icing salt used (tons)
51.90
30.60
23.10
6.60
01/01/17
1
Personnel
Equip
301
High
Low
01/02/17 Sanding
5
10.00
5
Operators
hours
400.00
hours
7.90
Salt brine
Sand/Salt
De-icesaft
temp
temp
Precip
Snow
Date
Description
(ea)
(hrs)
Equip (ea)
(hrs)
Fuel (gal)
(gal)
(ton)
(ton)
(F)
(F)
(in.)
(in.)
01/01/17
1
1
301
17
01/02/17 Sanding
5
10.00
5
10.00
10.00
400.00
40.75
7.90
32
28
01/03/17 Sanding
5
13.50
5
13.50
49.00
300.00
38.65
31
-2
01/04117
1
-8
010/17
-1
-10
011©6/17
6
-13
01/07/17
6
-7
01/08/17
19
-9
01/09/17 Sanding
5
9.00
5
9.00
6.00
375.00
47.50
7.25
25
9
0.08 0.90
01/10/17 Plow & sand
16
102.50
16
102.50
285.50
580.00
49.15
7.55
28
2
0.10 2.00
01/11/17 Plow & sand
16
110.00
16
110.00
345.00
425.00
39.95
5.90
9
3
01/12/17 Plow & cleanup
23
130.00
24
135.50
309.10
425.00
20.60
3.00
12
-9
01/13/17 Cleanup & sand
9
28.25
8
28.25
102.50
350.00
36.55
7.00
11
-13
01/14/17
17
-2
01.115117
31
-4
01/16/17
32
9
01/17/17 Cleanup
6
16.25
6
16.25
71.00
32
23
01/18/17 Cleanup
4
7.00
5
8.50
40.00
391
21
01/19/17
38
29
01/20/17 Cleanup
2
5.00
2
5.00
36
34
0.10
01/21/17
37
34
0.03
01/22/17
371
33
01/23/17 Cleanup
3
17.50
3
17.50
10.00
331
32
01/24/17
321
31
01/25/17 Plow & sand
16
74.50
16
74.50
229.00
475.00
13.30
32
28
0.10 2.00
01/26/17 Plow & sand
11
31.75
12
31.75
87.50
280.00
28
24
01/27/171
31
22
01/28/171
28
24
01/29/17
30
18
01/30/17
42
20
01/31/17 Sanding
1
1.00
1
1.00
5.00
38
31
Month: 10 days below zero; Season: 17 days below zero
JANUARY 14 556.25 23 563.25 1,549.60 3,610.00 273.15 51.90 26 13 0.41 4.90
23 3 Avg temp
Average month snowfall 8.50
SEASON TO -DATE (NOV-JAM) 32 1,305 1,324 3,512 6,205 552 109 5.3 16.6
HOURS
EQUIP # YEAR MAKE DESCRIPTION SNOW ATTACH Nov. 2016 Dec. 2016 Jan. 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total
U¢ht Trucks
1 PARK-497-TK3
LTK
2011 Ford
Pickup, 3/4 ton 4x4
Snowplow I
2 PARK-221-TKI
LTK
2009 Ford
Pickup, 1/2 ton 4x4
Snowplow 1.25 41.00 29.25 71.50
3 STRT-156-TK1
LTK
1999 Ford
Truck, 1 ton 4x4 w/ dump box
Snowplow j
4 1 STRT-170-TK1
LTK
2008 Ford
Pickup, 1 ton 4x4
Snowplow 16.00 12.50 28.50
5 STRT-660-TK1
LTK
2004 Ford
Pickup, 1 ton 44
Snowplow 4.50 4.50
Snowplow Trucks
1 STRT-115-HTK
HTK
1996 Ford
Truck, S/A w/ dump box
Snowplow, wing, sander
5.50
32.50
39.50
77.50
2 STRT-441-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
5.50
28.00
32.75
66.25
3 STRT-522-HTK
HTK
2003 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander
5.00
41.75
5.00
51.75
4 STRT-613-HTK
HTK
1999 Mack
Truck, S/A w/ dump box
Snowplow, wing, sander, underbody
5.50
32.00
47.25
84.75
5 STRT-658-HTK
HTK
1992 Ford
Truck, S/A w/ dump box
Snowplow, wing
TRC
13.00
36.50
49.50
6 STRT-781-HTK
HTK
2005 Ford
Truck, S/A w/ hooklift
Snowplow, wing, sander
3.75
3.75
7 STRT-812-HTK
HTK
I 2014 Mack
Truck, S/A w/ dump box
Isnowplow. win& sander
5.75
33.25
27.00
66.00
8 STRT-894-HTK
I HTK
I 2007 Freightliner
ITruck, S/A w/ dump box
ISnowplow, wing, sander, underbody
5.50
16.00
35.00
56.50
Skid steer Loaders (4 ea.)
1 CEMT-412-SKD
SKD
2011 Bobcat
Toolcat
Snowplow, blower 2.00 8.50 1 5.50 16.00
2 PARK-032-SKD
21.00
2006 Bobcat
Skid steer, 5250 & Toolcat
Snowplow, blower 5.25 42.75 1 42.50 90.50
3 PARK-211-SKD
-SKID
SKI)
2009 Bobcat
Skid steer, 5250
ISnowplow, blower 43.75 30.75 74.50
4PARK-370-SKD
SKID
I 2004 Bobcat
Toolcat
Snowplow, blower
Tractors[4 ea.J
1 AIRP-055-TRC
TRC
20121 New Holland
Tractor. TV6070
HLA snow wing, snow blower
6.00 38.00
21.00
65.00
2 PARK -357 -TRC
TRC
2013 John Deere
Tractor, 4720
Snow blower
jWheel loader, 621D
Snowplow, wing 6.00 28.50 31.25 65.75
6 STRT-969-LDR
3 STRT-390-HEQ
TRC
2006 Trackless
Tractor. MT5
Snow blower, plow
3.00
3.00
4 STV,/T-013-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
8.00 28.00
12.50
48.50
5 STWT-0I4-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
7.50 40.00
29.50
77.00
6 STWf-184-TRC
TRC
2016 John Deere
Tractor, 6125R
HLA snow wing
28.00
20.00
48.00
Wheel Loaders (6 ea.]
1 COMP-925-LDR
LDR
2013 Case
Wheel loader, 621F
Snowblower
4 STRT-447-LDR
LDR
1 2001 Case
Wheel loader, 621C
Snowplow, wing 6.00 32.50 26.50 65.00
5 STRT-750-LDR
LDR
1 2003 Case
jWheel loader, 621D
Snowplow, wing 6.00 28.50 31.25 65.75
6 STRT-969-LDR
LDR
1 2003 Case
lWheel loader, 621D
Snowplow, wing 6.00 34.50 34.25 74.75
Heavy Equipment [1 ea.)
1 STRT-116-HEQ I HEQ 12015 1 Fair Mfg ISnow blower jWheel loader 11.50 7.00 18.50
Snow Hauling Trucks
1 McLeod Co. Tandem HTK Mack
Truck, T/A w/ dump box
none
3.00
3.00
2 STRT-972-HTK HTK 1997 Mack
Truck, T/A w/ dump box
none
6.00
2.50
8.50
Contractors
Hansen Gravel
none
35.50
13.50
49.00
Contractors
Hanson & Vasek
none
11.00
11.00
Contractors
Juul Contracting
none
16.00
9.00
25.00
Contractors
Kosek, Jeff
none
I 1 11.00
9.00 1 k
20.00
80.75 679.50 563.25 1,323.50
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Employee Department Primary role Nov. 2016 Dec. 2016 Jan. 2017 Feb. 2017 Mar. 2017 Apr. 2017 Total
Burmeister, Jerome
I PW - Operations
Route SW1
5.50
36.00
35.00 1
76.50
Carter, Randy
JPRCE
Schools, PRCE, trails
Juul
41.00
34.00 1
75.00
Carter, Ron
PRCE
Schools, PRCE, trails
7.50
45.00
29.50
82.00
Dehn, Pete
PW - Operations
Route SW2
5.50
38.00
48.75
92.25
Ebert, Dick
PW - Operations
Route SE1
5.75
33.25
24.50
63.50
Fenske. Bruce
PW - Operations
Isnow Removal, Routes
6.00
26.00
22.25
54.25
Franek, Cory
PW - Wastewater
lRoutes, Snow Removal
3.50
3.50
Hutton, Chris
PRCE
I Downtown, Schools, PRCE
6.50
43.75
34.00
84.25
Inselmann, Eric
PW - Operations
Routes, Snow Removal
6.00
32.50
33.00
71.50
Magnusson, Brian
PRCE
Downtown, Schools, PRCE
12.00
12.50
24.50
Navratil, Jim
PW - Water
Downtown W
28.00
18.00
46.00
Olson, John
PW - Operations
Airport
6.00
38.00
23.00
67.00
Schelitzche, Jay
PRCE
ISchools, PRCE, trails
37.75
34.50
72.25
Schuette, Donovan
PW - Operations
Downtown E
8.00
28.00
12.50
48.50
Telecky, Dave
PW - Operations
Route NEI
7.00
50.25
47.00
j 104.25
Thompson, DeNeil
PW - Operations
Route NW1
5.50
43.50
49.50
98.50
Trnka, Jemes
PW - Operations
Cul-de-sac, dead ends {
6.00
37.00
44.25
87.25
Wichterman, Ken
PW - Operations
I Downtown route {
5.50
24.50
19.00
49.00
Hansen Gravel
Contract snow haul
Snow removal
35.50 13.50
49.00
Hanson - Vasek
Contract snow haul
Snow removal
11.00
11.00
Juul
Contract snow haul
Snow removal
16.00 9.00
25.00
Kosek
Contract snow haul
Snow removal {
11.00 9.00
{ 20.00
TOTAL PERSONNEL HOURS 80.75 668.00 556.25 ��� _,3J�.�0
Sidewalk Snow Removal
Monthly Report
January 2017
Monthly Summary of Sidewalk Snow Removal Noncompliance
A summary of sidewalk snow removal notices left at properties not in compliance with Chapter
90.01 Ice and Snow on Public Sidewalks, of the Hutchinson City Code of Ordinances can be
found below. 24 hours were given to those receiving notice to remove snow deposited onto the
public sidewalk.
Number of properties that received snow removal notice
7
Number of properties cleared by City order
3
Number of properties pending compliance at month's end
0
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City PID
Julie Schuettpelz
564
Lynn Rd
SW
5100 Vega Ave
01-116-30-09-0020
New Germany, MN 55336
Clinton Scherping
338
4th Ave
SE
18491 CSAH 15
06-116-29-05-0350
Dassel, MN 55325
Vineyard United Methodist
444
Larson St
SW
444 Larson St SW
01-116-30-06-0370
Hutchinson, MN 55350
Terry Bakke
605
Main St
S
20755 Hwy 15 N
06-116-29-11-0670
Hutchinson, MN 55350
Elena Volkov
542
Adams St
SE
743 Grove St SW
06-116-29-07-0720
Hutchinson, MN 55350
Venjamin Verstyak
570
Adams St
SE
570 Adams St SE
06-116-29-10-0020
Hutchinson, MN 55350
Elena Volkov
542
Adams St
SE
743 Grove St SW
06-116-29-07-0720
Hutchinson, MN 55350
