12-27-2016 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, DECEMBER 27, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that he would like to add Resolution No. 14671 to
the agenda under 4(b). The Resolution is to accept a $1000 donation to the fire department
from Village Ranch.
Motion by Czmowski, second by Arndt, to approve the agenda with the addition noted above.
Motion carried unanimously.
2. INVOCATION — Due to the absence of the pastor, the invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Mayor Forcier commented that tonight is Bill Arndt's last Council meeting as his term is
complete.
(a) Resolution No. 14668 — Resolution Accepting Donation from William & Burdella Main
for Law Enforcement Memorial Park
(b) Resolution No. 14671 — Resolution Accepting Donation from Village Range to
Hutchinson Fire Department
Matt Jaunich noted that the donation from the Mains is for $200 to the police department
for the Law Enforcement Memorial Park. The donation from the Village Ranch is $1000
to the fire department. The fire department intends to use the donation to help pay for the
newest and safest technology in firefighting hoods.
Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14668 and 14671.
Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
Doreen Smithers, 526 Adams Street, presented before the Council. Ms. Smithers asked about
alley improvements to the 500 block of Adams Street. Kent Exner, City Engineer, noted that
5'' Avenue SE improvements are slated for 2019, however stormwater utility funds can be
used next year to cut into the pipe in the alleyway to help with drainage issues in the alley.
There will need to be permission from a property owner as part of this. This new pipe is
CITY COUNCIL MINUTES DECEMBER 27, 2016
scheduled to be put in in the summer of 2017.
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 13, 2016
(b) Workshop Meeting of December 13, 2016
Motion by Christensen, second by Lofdahl, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2017 License Renewals
(b) Consideration for Approval of Resolution No. 14669 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Lot Split at 406, 410 and 540 3rd Avenue NW with
Favorable Planning Commission Recommendation
(c) Consideration for Approval of Out of State Travel for Dan Jochum to Attend the National
Planning Conference in New York City from May 5 — 9, 2017
(d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Cutters on February 3 & 4, 2017, at McLeod County Fairgrounds
(e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever on March 11, 2017, at McLeod County Fairgrounds
(f) Consideration for Approval of Board Appointments/Reappointments
1. Don Martinez to Hutchinson Utilities Commission to December 2018 (fill Donna
Luhring's term)
2. Monty Morrow to Hutchinson Utilities Commission to December 2021
3. Mark Girard to Hutchinson Utilities Commission to December 2021
4. Kristine Leuze to Library Board to April 2017 (fill Jon Ross's term)
(g) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 17-01
(Denver Avenue SE Extension)
(h) Claims, Appropriations and Contract Payments
Motion by Czmowski, second by Arndt, to approve consent agenda. Motion carried
unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
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CITY COUNCIL MINUTES DECEMBER 27, 2016
NEW BUSINESS
8. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET
SECOND READING AND ADOPTION FOR JANUARY 10, 2017)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that
this proposed ordinance changes tree plantings from a rate of at least one tree per 800 square
feet of landscaping area to one tree per 1750 square feet of area not hard -surfaced (building,
pavement, or other impervious surface) and it changes the minimum size of planted trees
from two inches to 1.5 inches caliper.
Motion by Czmowski, second by Christensen, to waive first reading and set second reading
and adoption of Ordinance No. 16-767 for January 10, 2017. Motion carried unanimously.
9. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING
DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS
SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND
ADOPTION FOR JANUARY 10, 2017)
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that
the applicant associated with this project is seeking to vacate the drainage and utility
easements for Island View Height Sixth Addition, Block 1, Lots 16 and 17 in order to
combine these lots into one new lot. This is occurring through a plat — Nokes Addition to
Island View Heights which the Council has previously approved. The new lot created
through the plat will have all of the needed drainage and utility easements in place. The
vacation of the easements is required to be done by ordinance.
Motion by Arndt, second by Lofdahl, to waive first reading and set second reading and
adoption of Ordinance No. 16-768 for January 10, 2017. Motion carried unanimously.
10. APPROVE/DENY RESOLUTION NOS. 14658 —14667 —ADOPTING 2017 CITY OF
HUTCHINSON BUDGETS AND TAX LEVIES
Andy Reid, Finance Director, presented before the Council. Mr. Reid reviewed and provided
detail on all of the city budgets and tax levies that the Council had reviewed previously. No
changes have been made to the budgets that have been previously provided to the Council. The
budgets included the liquor fund, water, sewer, storm water utility, refuse, compost, and general
fund. The levies included the City's general fund and debt levy, HRA and EDA. The general
fund levy has a 4% increase from 2016 and the debt levy sees no increase from 2016. While the
tax levy is budgeted to increase 4%, the City tax bill on the median home should actually
decrease slightly due to the increasing tax capacity.
Motion by Arndt, second by Lofdahl, to approve Resolution No. 14658. Motion carried
unanimously.
Motion by Czmowski, second by Christensen, to approve Resolution Nos. 14659-14664 City
budgets. Motion carried unanimously.
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14665 — 2017 Final
Tax Levy for City of Hutchinson in the amount of $6,951,796. Motion carried unanimously.
Motion by Arndt, second by Christensen, to approve Resolution No. 14666 — 2017 Final Tax
Levy for Hutchinson Redevelopment Authority in the amount of $166,373. Motion carried
unanimously.
CITY COUNCIL MINUTES DECEMBER 27, 2016
Motion by Lofdahl, second by Christensen, to approve Resolution No. 14667 — 2017 Final
Tax Levy for Hutchinson Economic Development Authority in the amount of $163,046.
Motion carried unanimously.
11. APPROVE/DENY ADOPTION OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
this document is presented annually to the Council itemizing the capital projects that are
planned for the next five years. This plan serves as a guide that lays out on-going capital
expenditures and the potential funding sources for those expenditures. This plan is meant as
a guide for the Council and management but does not give authorization for the projects until
formally approved based on purchasing authorization thresholds. This is a fluid document
that is updated annually with some projects getting pushed back to later years, or moving up
to earlier years or dropping off the plan entirely. A few minor changes have been made since
the truth in taxation hearing.
Motion by Czmowski, second by Forcier, to approve adoption of five-year capital
improvement plan. Motion carried unanimously.
12. APPROVE/DENY 2017-2020 MOSQUITO MANAGEMENT PROFESSIONAL
SERVICES AGREEMENT
John Olson, Public Works Manager, presented before the Council. The proposed contract
includes the same components and pricing that were included in the 2015-2016 amended
contract. This includes $295/month for mosquito traps, surveillance and monitoring; $25/site
for larvae control per site; $3500/treatment for ULV treatments on Wednesday evenings; and
$225/event for barrier treatments (community events). The contract includes six scheduled
ULV treatments and seven unscheduled ULV treatments. Mr. Olson noted that Clarke's
pricing has remained stable and they have been responsive to the needs of the City.
Motion by Christensen, second by Forcier, to approve 2017-2020 mosquito management
professional services agreement. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) 2016 Residential Leaf Vacuum Service Annual Report
(b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 15, 2016
c) City of Hutchinson Financial Report and Investment Report from November 2016
d) Library Board Minutes from November 28, 2016
John Olson provided a review of the 2016 residential leaf vacuum service, including statistics
and variables related to the program.
MISCELLANEOUS
14. STAFF UPDATES
Kent Exner — Mr. Exner reminded the Council that the next Resource Allocation Committee
meeting is scheduled for January 3, 2017, at 4:00 p.m.; Mr. Exner also noted that MnDOT has
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CITY COUNCIL MINUTES DECEMBER 27, 2016
approved the engineering design concept for the Hwy 7/1\4ontana Trail Pedestrian Crossing.
This allows for staff to apply for federal aid dollars which is due on January 13, 2016.
Matt Jaunich — Mr. Jaunich reminded the Council that City offices will be closed January 2,
2016, in observance of New Years' Day; The Council's organizational meeting is scheduled for
January 3, 2017, at 9:00 a.m.; Mr. Jaunich also reminded the Council that if there is any interest
in attending the LMC Elected Official Conference at end of January they should let him know.
15. COUNCIL/MAYOR UPDATE
All Council Members thanked Council Member Arndt for his years of service.
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 6:35 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator