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cp01-24-2017r CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA Hutchinson City Center NOTICE OF A SPECIAL CITY COUNCIL MEETING Tuesday, January 24, 2017 4:00 p.ln, Council Chambers -- Hutchinson City Center I i 1 Hassan Strect SE Hutchinson, MN 55350-2522 320-587-541511Fax 324-2344244 Notice is hereby given that the Hutchinson City Council has called a special meeting for '1'tiesday, January 24, 2017, at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, Minnesota for the following purpose: ■ Conduct City Administrator Performance Review I]A'1 ED: January 19, 2017 POSTED: City Center -Primed on retydc! paper- Matthew iich, City Ad ' istrator HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, JANUARY 24, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — River of Hope 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of January 10, 2017 (b) Workshop Meeting of January 10, 2017 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Issuing Short -Term Gambling License to Crow River Habitat for Humanity on April 28, 2017, at Crow River Golf Club (b) Consideration for Approval of Resolution No. 14682 — Resolution Approving Conditional Use Permit for a Daycare Center in an R-2 Zoning District Located at 700 Main Street North, Unit G with Favorable Planning Commission Recommendation (c) Consideration for Approval of Resolution No. 14683 — Resolution Supporting a State of Minnesota Long -Term Transportation Funding Package (d) Consideration for Approval of the 2017 City of Hutchinson Pay Equity Report (e) Claims, Appropriations and Contract Payments CITY COUNCIL AGENDA JANUARY 24, 2017 PUBLIC HEARINGS (7:00 P.M.) 8. POLICE DEPARTMENT BODY CAMERA PROGRAM COMMUNICATIONS RE UESTS AND PETITIONS (T epurpose o this portion o the agenda is to provide the Councilwith information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 9. LIQUOR HUTCH 2016 YEAR END REPORT 10. CREEKSIDE 2016 YEAR END REPORT UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY AUTHORIZING ADVERTISEMENT FOR BIDS FOR REPLACEMENT OF WOOD GRINDER AT CREEKSIDE 12. APPROVE/DENY SETTING COUNCIL WORKSHOP FOR FEBRUARY 14, 2017, AT 4:00 P.M. TO REVIEW AND DISCUSS GUIDING PRINCIPLES AND PROJECT GOALS OF THE FACILITIES MASTER PLAN GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Board Minutes from December 20, 2016 �b) Planning Commission Minutes from December 20, 2016 c) 2016 Motor Vehicle Department Recap MISCELLANEOUS 14. STAFF UPDATES 15. COUNCIL/MAYOR UPDATE 16. CLOSED SESSION PURSUANT TO MINN. STAT. 13D.05 TO DISCUSS LITIGATION STRATEGY UNDER THE ATTORNEY-CLIENT PRIVILEGE AS IT RELATES TO 430 WATER STREET NW ADJOURNMENT 2 HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, JANUARY 10, 2017 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Steve Cook, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Jody Winters, Assistant City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich noted four Resolutions need to be added to the agenda for consideration. Two are related to agenda item number 11 and the other two are related to the Roberts Road/School Road project. These are Resolution Nos. 14678 and 14679 which will be considered as item number 11.5 and Resolution Nos. 14680 and 14681 coincide with item number 11. Motion by Cook, second by Czmoswki, to approve the agenda with the Resolutions noted above added. Motion carried unanimously. 2. INVOCATION — Bethlehem United Methodist 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14677 — Resolution Accepting Cash Donation from the William Main Estate to Hutchinson Fire Department (b) Proclamation — "One Book, One Community" Mary Henke, Heart of Hutch, presented before the Council. Ms. Henke noted that this is the fourth year of "One Book, One Community". Ms. Henke spoke about the book that was selected, Under the Flaming Sky. Ms. Henke noted that three events are being held throughout the year pertaining to the book, which include a book discussion at the museum, a presentation at the fire station on the difference of fires from the past and the current which also includes a talk from a wild fire prevention specialist and lastly a speaker from the Hinckley Fire Museum. Motion by Lofdahl, second by Christensen, to approve Resolution No. 14677. Motion carried unanimously. Steve Cook recognized the service of retired county commissioner, Sheldon Nies. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES CITY COUNCIL MINUTES JANUARY 10, 2017 (a) Regular Meeting of December 27, 2016 (b) Workshop Meeting of December 27, 2016 Motion by Czmowski, second by Lofdahl, to approve minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Resolution No. 14676 - Resolution In Support of Appleton Prison (b) Consideration for Approval of Letter of Support for McLeod County Historic Preservation Director Position (c) Consideration for Approval of Senior Advisory Board Appointments/Reappointments 1. Reappoint Curt Dahl to January 2020 2. Reappoint Darlene Kenning to January 2020 3. Appoint Jeanette Meyer to January 2020 (d) Consideration for Approval of Issuing Short -Term Gambling License to 3M Club on April 1, May 2, and September 23, 2017 (e) Consideration for Approval of Issuing Short -Term Gambling License to Minnesota Deer Hunters' Association on April 1, 2017 (f) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson Rotary Foundation on April 21, 2017 (g) Consideration for Approval of Issuing Caterer's Permit to Busties Inc. at Hutchinson Event Center on March 11, 2017 (h) Claims, Appropriations and Contract Payments — Check Register A Items 7(a) and 7(b) were pulled for separate discussion. Motion by Christensen, second by Lofdahl, to approve Consent Agenda I with the exception of the items noted above. Motion carried unanimously. Item 7(a) had further discussion. Council Member Lofdahl commented that the governor most likely will veto this matter in the legislature due to the costs to rehab the prison. The intent is to have the prison run by the State of Minnesota and it has been a contentious issue. Motion by Cook, second by Czmowski, to approve Item 7(a). Motion carried unanimously. 2 CITY COUNCIL MINUTES JANUARY 10, 2017 Item 7(b) had further discussion. Council Member Lofdahl noted he will be abstaining from this item due to him serving on the McLeod County Historical Society board. This is a request from the historical society that gets forwarded to the county board asking for their financial support of the position. Motion by Cook, second by Christensen, with Lofdahl abstaining, to approve Item 7(b). Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B Motion by Lofdahl, second by Cook, with Forcier abstaining, to approve Consent Agenda IL Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE purpose o t is portion oj the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum noted that the Planning Commission has recommended approval of this ordinance and it has been reviewed and discussed with the city arborist. It has been noted that perhaps the City is planting trees too densely in some areas and therefore it is being proposed to cut the tree planting rate as well as reducing the minimum size of planted trees from two inches to 1.5 inches caliper for deciduous trees and six feet in height for coniferous trees. Council Member Cook raised some concerns with the change in the tree planting rate from one tree per 800 square feet of landscaping area to one tree per 1750 square feet of area not hard - surfaced. Council Member Cook suggested language that could provide more flexibility and other alternatives. Kent Exner, City Engineer, noted that the city arborist feels that these revisions allow for better maturation of trees. Mr. Exner also expressed that in commercial development plans many developers don't want any trees at all. Discussion was held pertaining to green space. The arborist has also noted that the tree canopy would increase with the one tree per 1750 square feet of area. Mr. Exner feels that this is more of a commercial development issue as opposed to a tree issue. Mr. Cook suggested that the starting point is the ordinance as written, but then if trees are removed at the developer's request, the developer would have to pay a fee in to the City. Dan Jochum suggested that language could be incorporated into the ordinance adding a percentage of green space per lot as well as impervious surface that would be required to be mitigated. Mr. Jochum stated that a revised ordinance can be presented to the Planning Commission for their review and consideration. CITY COUNCIL MINUTES JANUARY 10, 2017 Motion by Czmowski, second by Christensen, to table this item. Motion carried unanimously. 10. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that the applicant had platted two lots into one and therefore has to vacate the easements between the two lots. Motion by Czmowski, second by Lofdahl, to approve second reading and adoption of Ordinance No. 16-768. Motion carried unanimously. NEW BUSINESS 11. APPROVE/DENY TRANSPORTATION ALTERNATIVES PROGRAM (TAP) FUND APPLICATION — TRUNK HWY 7/22 AND MONTANA STREET TRAIL CROSSING Kent Exner, City Engineer, presented before the Council. Mr. Exner distributed the grant application for the Trunk Hwy 7/22 and Montana Street trail crossing project. The application is for funding in 2021. Mr. Exner reviewed portions of the full application form. The application must be submitted by January 13, 2017. The application request includes installation of a HAWK signal system that would stop traffic on Hwy 7 for pedestrians in the crossing. Design features will be finalized by staff. Construction cost for the project is estimated at $160,000 in 2016 with an inflated estimate of $175,000 in 2021. City project engineering and administration has an estimated 2021 price of $36,750. The grant is an 80/20 split and therefore the City will be applying for $140,000 with the City contributing $35,000. Mr. Exner requested that the Council approve Resolution Nos. 14680 and 14681 as they related to this project: Resolution No. 14680 — Resolution of Sponsorship for the Transportation Alternatives Program Application for the State TH 7/22 & Montana Street Pedestrian Crossing and Resolution No. 14681 — Resolution Agreeing to Maintain the TH 7/22 & Montana Street Pedestrian Crossing Facility. Motion by Czmowski, second by Christensen, to approve transportation alternatives program fund application and Resolution Nos. 14680 and 14681. Motion carried unanimously. 11.5 APPROVE/DENY RESOLUTION NOS. 14678 14679 Resolution No. 14678 — Resolution Relating to Parking Restrictions S.P. 133-116-003 From Station 33+30 to Station 47+95 (Roberts Road SW) in the City of Hutchinson, Minnesota Resolution No. 14678 — Resolution Relating to Parking Restrictions S.P. 133-117-014 From Station 3+83 to Station 29+54 (School Road SW) in the City of Hutchinson, Minnesota .19 CITY COUNCIL MINUTES JANUARY 10, 2017 Kent Exner indicated that these Resolutions are required as part of the School Road/Roberts Road project that was approved at the last Council meeting. Motion by Lofdahl, second by Czmowksi to approve Resolution Nos. 14678 and 14679. Motion carried unanimously. 12. APPROVE/DENY SETTING PUBLIC HEARING FOR HUTCHINSON POLICE DEPARTMENT BODY CAMERA PROGRAM Dan Hatten, Police Chief, presented before the Council. Mr. Hatten noted that officers will begin to be trained on the equipment the beginning of March. Therefore, as part of the adoption of the program, a public hearing must be set to review the program. At the hearing, feedback will be considered to be put into the policy before the training begins. The public hearing will review statutory requirements as well as the police department's responsibility and where the cameras will be used in the field. Motion by Czmowski, second by Christensen, to set January 24, 2017, at 7:00 p.m. as public hearing for Hutchinson Police Department Body Camera Program. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City Snow Removal and Ice Control Report — November/December 2016 (b) Sidewalk Snow Removal Monthly Report for December 2016 c Planning, Zoning, Building Department Quarterly Report NHSCELLANEOUS 14. STAFF UPDATES Kent Exner — Mr. Exner spoke of signal lights at Hwy 15/5t' Avenue SW which is a topic that comes up frequently. Mr. Exner noted that traffic warrants do not constitute a traffic signal at this intersection and Mn/DOT is very particular on where signal systems are installed. With the reconstruction of this area in 2020, the turn lane/driving lane configurations will be cleaned up which will improve this area. Matt Jaunich — Mr. Jaunich noted that the county commissioners would like to hold a joint meeting with the Council near the end of February. Mr. Jaunich also noted that City offices will be closed January 16, 2016, and he reminded council members of various meetings coming up. 15. COUNCIL/MAYOR UPDATE John Lofdahl — Council Member Lofdahl mentioned that Legislative Action Day is set for February 1St Gary Forcier — Mayor Forcier thanked residents for cleaning out fire hydrants ADJOURNMENT CITY COUNCIL MINUTES JANUARY 10, 2017 Motion by Christensen, second by Lofdahl, to adjourn at 7:15 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL SPECIAL WORKSHOP MEETING MINUTES TUESDAY, JANUARY 10, 2017, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary Christensen, Steve Cook and John Lofdahl. Others present were Matt Jaunich, City Administrator and Kent Exner, City Engineer and other City staff. DISCUSSION/REVIEW ITEMS 2. Review of Telecommunications and Right of Way Ordinances Matt Jaunich, City Administrator, presented before the group. Mr. Jaunich noted that staff would like to review in-depth the proposed ordinance revisions related to small cell technologies, as well as the feedback received from telecommunications companies. John Paulson, Project/Environmental/Regulatory Manager, presented before the Council. Mr. Paulson noted that the purpose of today's workshop is to review what small cell means to the City, the evolution of telecommunication technology, how the systems work, the impacts and benefits of small cell, statutory changes and options moving forward. Mr. Paulson reviewed how small cells can affect the city. Mainly, the City is tasked with managing the right-of-way such as the continued function of existing utilities, protecting future uses of right-of-way and integrity of the existing infrastructure, ensuring that public safety aligns with uses (such as HUC's efforts to put electric underground and reliability/resiliency in changing climate and street lights and poles), managing risks associated with street reconstruction projects and costs (such as project coordination and relocation efforts, fiber installations would become much more common and very expensive to fix and usually located by private parry services), aesthetics of City right-of- ways and to stay competitive with demands of data users. Mr. Paulson explained that the telecommunications world has evolved with a fundamental shift in telecommunications equipment installation and offload capacity from macro to small cell sites. Mr. Paulson reviewed macro cells vs. small cells. Macro cells generally cover mile(s) of area where small cells generally cover a smaller area such as a building or up to one mile. Mr. Paulson reviewed right of way areas and the vast amount of infrastructure that is included in the right of way. Mr. Paulson noted that there are currently no small cell sites in Hutchinson, however two different parties have inquired in the last 12 months for two locations. They are two very different models of how small cell deployment could work. The small cell site could be a stand alone with a new tower (76' tall tower located in right-of-way — installations would require utility routing and a new pole at each location). Another model could include a private light pole not in the right-of-way. These sites would be installed on existing parking lot light poles (pole to maintain function as light pole with equipment as an add on, possible replacement of pole with heavier duty pole to accommodate additional equipment, cables routed inside pole and underground) or private property with direct connection to existing utilities in right-of-way, fiber & electric (access of right-of-way would be perpendicular to make connection, private agreement between carrier and property owner). Other examples of small cell sites include a wide variety of installations that exist (the City is receiving mixed messages from carriers regarding equipment used, size of equipment available, height of poles, etc.), the City has not found an example of small cell sites being developed on poles with decorative acorn fixtures (most installations are on wooden or metal utility and light poles and also can be installed on roof tops), small cell sites need to connect with macro cell site to transmit over long distances (microwave dish, direct fiber optic connection between sites). Mr. Paulson expressed that the City must consider the following when thinking of the next steps related to small cell site: protecting the intended use/integrity of City right-of-way; continue to monitor possible statutory changes; backhaul of data on fiber optic lines may create a much more complicated web of fiber optic lines throughout the city, assess extent of fiber needs; consider right-of-way access for small cell sites connecting to utilities, and process, for this type of right- of-way use; consider limiting development to certain zoning districts and height requirements for new installations. Matt Jaunich, City Administrator, presented a bill that has been introduced in the Minnesota legislature that relates to telecommunications providing for collocation of small wireless facilities. Mr. Jaunich and other staff members expressed concerns with some of the language contained in the proposed bill. General discussion was held on how to craft an ordinance that allows the small cell installations but protects the interests and right of way of the City. Staff will be looking for direction from the Council on how to proceed. Motion by Lofdahl, second by Christensen, to adjourn at 5:28 p.m. Motion carried unanimously. HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-WZ Agenda Item: Short-Term Gambling License - Crow River Habitat for Humanity Department: Administration LICENSE SECTION Meeting Date: 1/24/2017 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Crow River Habitat for Humanity has submitted a short-term gambling license application into administration for review and processing. The application is for an event the organization is holding on April 28, 2017, at the Crow River Golf Club in Hutchinson, Minnesota. The applicant has completed the appropriate application in full and all pertinent information has been received. BOARD ACTION REQUESTED: Approve issuing short-term gambling license to Crow River Habitat for Humanity on April 28, 2017. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 0q of a, 5 in" 1 I I liassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax.(320) 234.4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered plication Ty2e ® Short Tenn Date(s) April 28, 2017 _ April 28, 2017 Pee: rllonthvUaylYear - AllonihIDa i'Yy ear ianization Information Crow River Habitat for Humanity, Inc. .. .Name 218 Main St. S, #116 Hutchinson 320-587-8868 Phone Number M N 55350 Address where regular meeting are held City State Zip Day and time of meetings? Board meets. 3rd Mon. of each month at 5:30pm Is this organization organized under the laws of the State of Minnesota? ®yes ❑ no z -pe How long has the organization been in existence? 23 Years How may members in the organization? 30 iso+-19pe.tmg.rnlI--. 1. what is the purpose of the organization? non-profit builds/rehabs homes for low income families In whose custody will organization records be kept? Micheie Meis, CRWH-Executive ©hector 320-587-8868 Name Phone Number 218 Main 5t. 5, #116 Address Hutchinson MN 55350 Slate Z Duly Authorized Officer of the Organization Information William Hard 320-587-7063 True Name Phone Number 22023 WAIden Ave- Hutchinson MN 55350 Residence Address city Stale Zip Date of Birth: 1 1 Place of Birth: Monih1daylyear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes U no If yes, explain: City of fluichi+rson Application for Ringo Gambling Devices License Page 2 of 3 gnated Gambling Manager (Qualified under Michele Meis, CRHFWExecutive Director True Name 626 Harmony Lane SW Residence Addt•ess Date of Birth: 08 / 06 1958 Hutchinson City Place of Birth: Clear Lake Monih1day year Have you ever been convicted of any crime other than a traffic offense? ❑ yes If yes, explain - How long have you been a member of the organization? 3 Years 320 -587-8868 Phone Number MN 55350 State Lip SD City Slate ® no Game Information Location 91 Crow River Golf Club _ _ (320) 587-3070 Name of location ivhe)•e game will be played Phone Naimber 915 Colorado 5t. NW Hutchinson MN 55350 Address of location where game will be played City State 7ip Date(s) and/or day(s) gambling devices will be used: 04-28-2017 through 04-28-2017 AM Hours of the day gambling devices will be used: From 5:30 JpMj To 9:30 pM Maximum number of player: 550 Will prizes be paid in money or merchandise? W money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ® yes ❑ no If yes, will a charge be made for such refreshments? W yes ❑ no Game Information Location 92 Name of location where game will be played Phone Nttmber Address of location where game will be played City State 71p Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From PM To PM Maximum number of player: Will prizes be paid in money or merchandise? ❑ money ❑ merchandise Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no If yes, will a charge be made for such refreshments? ❑ yes ❑ no Officers of the Or anization (if necessary. list additional names on s William (Bill) Hard Name 22023 Walden Ave. Residence Address Mavis Schwanke President Title Hutchinson MN 55350 City State Zip Board Treasurer Name Title 874 Elm St NE Hutchinson MN 56350 Residence Address City State 7_ip City of Hutchinson Applicofion for Bingo Gambling Devices bcense Page 3 of 3 Kelsey L. Midthun Name 23199 735th Ave. Residence Address Secretary Title Dassel Mn 55325 City State Zi Officers or Other Persons Paid for Services Information ffnecessary, list additional names on separate .sheet) Name Title Residence Address City State 7_ip A'ame Title Residence Address City state lip Name Title Residence Address city Stale Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)? Gambling Manager ® yes ❑ no l l l Authorized Officer ® yes ❑ noA, L Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114,20 relating to gambling and 1 will familiarize myself with the contents thereof. William Hard Signature of authorized officer o forganization e Michele Meis n Signature i f manager of organization City Council ❑ approved J denied Notes: Date L-1- /'7 Date HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Consideration of a Conditional Use Permit - 700 Main St North, Unit G Department: Planning LICENSE SECTION Meeting Date: 1/24/2017 Application Complete N/A Contact: Dan Jochum Agenda Item Type: Presenter: Dan Jochum Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Stew and Sally Hunter have applied for a Conditional Use Permit for a daycare center located at 700 Main St. N, Unit G. The daycare facility would be located in an existing building on the Maplewood Academy Campus. Daycare facilities are allowed by Conditional Use Permit in the R-2 Zoning District. Nobody from the public spoke regarding this request. Stew Hunter, applicant, answered questions for the Planning Commission. The Planning Commission unanimously recommended approval of the Conditional Use Permit for a daycare center. BOARD ACTION REQUESTED: Approval of Conditional Use Permit application. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14682 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A DAYCARE CENTER IN AN R-2 ZONING DISTRICT LOCATED AT 700 MAIN STREET N UNIT G, STEW & SALLY HUNTER, APPLICANT. FACTS Stew and Sally Hunter are the applicant (owners MN Con£ Assn 7th Day Advent) of a parcel of land located at 700 Main St N Unit G, Hutchinson Minnesota; and, 2. The subject property is legally described as: W'LY 3/4 of Lot 22, Auditors Plat S %2 Section 30 & N %2 Section 31-117-29 3. Stew & Sally Hunter, applicants, have applied to the City for a conditional use permit for a daycare center in an R-2 zoning district located at 700 Main St N Unit G. 4. The property is located in the R-2 (Medium Density Residential) Zoning District. 5. The request for a conditional use permit is required because of Section 154.057(C)(3) of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on January 17, 2017 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the R-2 zoning district and the Zoning Ordinance. c. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. d. The Applicant must obtain all necessary permits for any construction that would be needed. e. Employees of the daycare shall not park in front of the building. These spaces shall be reserved for drop-off and pick-up. £ If parking proves to be an issue in the future more parking spaces may be required to accommodate the parking need. g. All of the parking spaces for the daycare center need to be paved. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on January 24, 2017 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: h. The standards for granting a conditional use permit would be met, subject to the conditions stated. Findings of Fact — Resolution 14682 Conditional Use Permit 700 Main St N Unit G 01/24/2017 Page 2 i. The proposed building improvements shall comply with the standards of the R-2 zoning district and the Zoning Ordinance. j. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. k. The Applicant must obtain all necessary permits for any construction that would be needed. 1. Employees of the daycare shall not park in front of the building. These spaces shall be reserved for drop-off and pick-up. m. If parking proves to be an issue in the future more parking spaces may be required to accommodate the parking need. n. All of the parking spaces for the daycare center need to be paved. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.057 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Stew and Sally Hunter, applicant, to house a daycare center in an R-2 zoning district located at 700 Main St N Unit G, is hereby approved. Adopted by the City Council this 24th day of January, 2017. Findings of Fact — Resolution 14682 Conditional Use Permit 700 Main St N Unit G 01/24/2017 Page 3 ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: January 12, for January 17, 2017, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A DAYCARE CENTER LOCATED IN AN R-2 ZONING DISTRICT, LOCATED AT 700 MAIN ST N, UNIT G. Applicant: Stew and Sally Hunter CONDITIONAL USE PERMIT FOR DAYCARE FACILITY Stew and Sally Hunter have applied for a Conditional Use Permit for a daycare center located at 700 Main St. N, Unit G. The daycare facility would be located in an existing building on the Maplewood Academy Campus. Daycare facilities are allowed by Conditional Use Permit in the R-2 Zoning District. Conditional Use Permit 700 Main St N, Unit G — Daycare Facility Planning Commission—1-17-17 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: GENERAL INFORMATION R-2 — Medium Density Residential District 700 Main St. N, Unit G 120 Acres (this lot includes the large agricultural field to the west) Campus — building is %2 vacant and %2 used for school maintenance department Agricultural and School Campus R-2 — Medium Density Residential District Public/Institutional Sections 154.057(C) (3) Overview: Half of the building will continue to house the maintenance department for Maplewood Academy. The other half is proposed to be the daycare center. The application states that the child care center will be for children age 6 months to 12 years old. The daycare center will be licensed for approximately 50 children. The size of the space for the daycare center is approximately 3,600 square feet. (See attached drawing). Site Access: The building is located on the Maplewood Academy Campus. This site has an internal circulation system of private streets. Access to the Campus is off of Academy Lane NW, which intersects with Highway 15. Typically the peak times for a daycare center are between 7:00 AM and 8:00 AM and 4:00 and 6:00 PM. Parking/Circulation: There is not a large parking demand for daycare uses as parents are typically dropping off and leaving. Staff feels the 5 parking stalls on site and the drop off/pick area will sufficiently handle the parking need. There is a circular drive that is just south of the building that can be used for vehicles to turn around and exit. Staff recommends that employees of the daycare center do not use the spaces in front of the building. There is sufficient parking on campus to accommodate employee parking. Conditional Use Permit 700 Main St N, Unit G — Daycare Facility Planning Commission—1-17-17 Page 3 Conditional Use Permit: The Conditional Use Permit (CUP) is required for a daycare center located in an R-2 Zoning District. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the R-2 Zoning district and the Zoning Ordinance. 3. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 4. The Applicant must obtain all necessary permits for any construction that would be needed. 5. Employees of the daycare shall not park in front of the building. These spaces shall be reserved for drop-off and pick-up. 6. If parking proves to be an issue in the future more parking spaces may be required to accommodate the parking need. GII;LS 1 �7 �+ua rDq x uM f�,TKn+6 BDYS'UOIZM L �alsrrcnrlaH� '' WILDING I pnmc�Ka �� M .�dHG LDDE AMAi144 V°,f ML 890. 0�` sdra.r . AI11a rL.LY[ F6[ "'T 6 � X11-� a PMTIM RL PLAN - DRY G YEA � moo 5F:VENTH-DAY ADVENTIST CHURCH + nirrcii[�rs[ipi.M M1TiNFS�A 1 O v •�v .c. a.wN ear.,. v .na HALCfii AIOCHITECRJRE. INC. _ ;.,wvu� ,•j.<.. e.. e,,. w 3 A.da..e.� • r..�a • AdpF,. & RESOLUTION NO. 14683 RESOLUTION SUPPORTING A STATE OF MINNESOTA LONG-TERM TRANSPORTATION FUNDING PACKAGE WHEREAS, Cities all across Minnesota are struggling to maintain city streets and local bridges with an estimated annual shortfall of $400 million. WHEREAS, A safe and effective transportation system is necessary to grow and expand the state's economy; WHEREAS, The House, Senate and Governor all agree that Minnesota faces a highway funding shortfall of $600 million annually which should be addressed during the 2017 Legislative Session; WHEREAS, A number of programs have been offered and funded in previous years to assist local units of government in addressing growing street and bridge maintenance and replacement needs including the small cities assistance account, the Local Bridge program and the Local Road Improvement program; WHEREAS, Minnesota projects a $1.4 billion budget surplus and has significant bonding capacity after the legislature failed to pass a capitol bonding bill last year; WHEREAS, Several potential long-term transportation funding approaches and mechanisms have been identified and are being considered by policymakers, including the development of additional efficiencies to existing agencies, departments, services, functions and implementations, that may be appropriate to address long-term local and state-wide system needs; WHEREAS, Highway 212 serves a critical role in connecting the Twin Cities to South Dakota and Beyond and has been designated a High Priority Interregional Corridor in the Twin Cities, while also being placed on the National Highway System; WHEREAS, A consistent four -lane highway through Carver County will remove barriers to efficient freight movement, provide economic development opportunities at key locations, preserve existing infrastructure, and improve the Highway 212 corridor's mobility and safety for all users; WHEREAS, Without additional resources, important road and bridge needs including improvements to Highway 212 will not be met; WHEREAS, Trunk Highway 15 is an important corridor that provides a direct north/south connection between Interstates 90 and 94 that is significantly utilized for local traffic, long-distance commuting, freight hauling, agricultural functions and recreational travel purposes; WHEREAS, Potential safety and mobility improvements to the Trunk Highway 15 corridor have been identified and should be implemented in the near future; THREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota strong urges the Legislature and Governor to pass and enact a long-term transportation funding package that includes revenue streams and funding tools for local units of government to meet growing needs and rising costs for maintenance of the transportation system. BE IT FURTHER RESOLVED that a copy of this resolution should be passed onto Hutchinson's Legislators to express the City's support of a long-term transportation funding package. Approved by the City Council of the City of Hutchinson this 24th day of January, 2017. Mayor, Gary Forcier City Administrator, Matt Jaunich RESOLUTION NO. 14683 RESOLUTION SUPPORTING A STATE OF MINNESOTA LONG-TERM TRANSPORTATION FUNDING PACKAGE WHEREAS, Cities all across Minnesota are struggling to maintain city streets and local bridges with an estimated annual shortfall of $400 million. WHEREAS, A safe and effective transportation system is necessary to grow and expand the state's economy; WHEREAS, The House, Senate and Governor all agree that Minnesota faces a highway funding shortfall of $600 million annually which should be addressed during the 2017 Legislative Session; WHEREAS, A number of programs have been offered and funded in previous years to assist local units of government in addressing growing street and bridge maintenance and replacement needs including the small cities assistance account, the Local Bridge program and the Local Road Improvement program; WHEREAS, Minnesota projects a $1.4 billion budget surplus and has significant bonding capacity after the legislature failed to pass a capitol bonding bill last year; WHEREAS, Highway 212 serves a critical role in connecting the Twin Cities to South Dakota and Beyond and has been designated a High Priority Interregional Corridor in the Twin Cities, while also being placed on the National Highway System; WHEREAS, A consistent four -lane highway through Carver County will remove barriers to efficient freight movement, provide economic development opportunities at key locations, preserve existing infrastructure, and improve the Highway 212 corridor's mobility and safety for all users; WHEREAS, Without additional resources, important road and bridge needs including improvements to Highway 212 will not be met; THREFORE BE IT RESOLVED, that the City of Hutchinson, Minnesota strong urges the Legislature and Governor to pass and enact a long-term transportation funding package that includes revenue streams and funding tools for local units of government to meet growing needs and rising costs for maintenance of the transportation system. Approved by the City Council of the City of Hutchinson this 24th day of January, 2017. Mayor, Gary Forcier City Administrator, Matt Jaunich HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Consideration and Approval of the 2017 City of Hutchinson Pay Equity Report Department: Administration LICENSE SECTION Meeting Date: 1/24/2017 Application Complete N/A Contact: Brenda Ewing Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The required Pay Equity Report for 2017 (2016 data) has been prepared for submission to the Minnesota Management and Budget (MMB) Department. The attached report must be approved by the City Council and submitted to MMB by January 31, 2017. The information to be submitted indicates that the City continues to be in compliance in regards to the pay equity requirements. The underpayment ratio value of 114.71 included in Section 11 of the Compliance Report is above the minimum ratio of 80 required to be in compliance. It is requested that the Council approve the enclosed report to be included on the consent agenda at your meeting scheduled for Tuesday, January 24, 2017. The report will be sent to MMB before the deadline of January 31, 2017, however, we generally do not receive confirmation from MMB that we are compliant until later in the year. BOARD ACTION REQUESTED: Approve the 2017 City of Hutchinson Pay Equity Report Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Compliance Report Jurisdiction: Hutchinson Report Year: 2017 111 Hassan Street S. E. Case: 1 - 2016 Data (Private (Jur Only)) Hutchinson MN 55350 Contact: Brenda Ewing Phone: (320) 234-4213 E -Mail: bewing@ci.hutchinson.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts 11, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION # Job Classes # Employees Avg. Max Monthly Pay per employee II. STATISTICAL ANALYSIS TEST A. Underpayment Ratio = 114.71 Male Female Balanced All Job Classes Classes Classes Classes 51 26 5 82 75 35 27 137 7,093.99 5,813.29 6,123.64 Male Female Classes Classes a. # At or above Predicted Pay 24 14 b. # Below Predicted Pay 27 12 c. TOTAL 51 26 d. % Below Predicted Pay 52.94 46.15 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 108 Value of T = 0.489 a. Avg. diff. in pay from predicted pay for male jobs = $45 b. Avg. diff. in pay from predicted pay for female jobs = ($7) III. SALARY RANGE TEST = 0.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 0.00 B. Avg. # of years to max salary for female jobs = 0.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Hutchinson Job Class Data Entry Verification List LGID 504 Case: 2016 Data Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 78 Part Time Custodian 1 0 M 179 $2,362.00 $3,396.00 0.00 1.00 79 EDA Intern 1 0 M 179 $2,600.00 $2,600.00 0.00 1.00 80 PT Seasonal Arena Attend 0 1 F 179 $1,733.00 $1,906.00 0.00 1.00 81 PT Seas Rec Building Atte 1 0 M 179 $1,646.00 $1,733.00 0.00 1.00 82 PT Seasonal Park Mainter 1 0 M 179 $1,733.00 $1,906.00 0.00 1.00 76 Part Time Event Center Re 0 1 F 202 $1,680.00 $2,415.00 0.00 1.00 77 Part Time PRCE Office Sp 0 2 F 202 $2,707.00 $3,891.00 0.00 1.00 75 Rec Facility Maintenance 0 1 F 218 $4,256.00 $5,566.00 0.00 5.00 74 Part Time Tournament Co( 0 1 F 220 $2,600.00 $3,379.00 0.00 9.00 73 Part Time Liquor Sales CIE 11 6 B 224 $1,790.00 $2,573.00 0.00 7.00 72 Part Time Licensing Clerk 1 3 F 226 $2,995.00 $4,305.00 0.00 6.00 71 Compost Laborer 1 0 M 230 $2,995.00 $4,305.00 0.00 9.00 70 Permit Technician 0 1 F 244 $4,256.00 $5,566.00 0.00 5.00 69 Part Time HR Admin Tech 0 1 F 247 $2,995.00 $4,305.00 0.00 5.00 64 Parks Maintenance Equipr 4 0 M 254 $4,543.00 $5,979.00 0.00 7.00 65 Event Ctr General Maint V\ 0 1 F 254 $4,543.00 $5,979.00 0.00 8.00 66 Plant Equipment Mechanic 1 0 M 254 $4,543.00 $5,979.00 0.00 3.00 67 Public Works Admin. Secr( 0 1 F 254 $4,543.00 $5,979.00 0.00 19.00 68 Water Maintenance Techn 1 0 M 254 $4,543.00 $5,979.00 0.00 1.00 63 Utility Billing Specialist 0 1 F 258 $4,543.00 $5,979.00 0.00 2.00 62 Compost Maint. Equip. Op 2 0 M 260 $4,543.00 $5,979.00 0.00 1.00 59 Water/Wastewaster Office) 0 1 F 262 $4,543.00 $5,979.00 0.00 3.00 60 Wastewater Services Oper 1 0 M 262 $4,543.00 $5,979.00 0.00 17.00 61 PW General Maintenance 1 0 M 262 $4,543.00 $5,979.00 0.00 12.00 57 Heavy Equipment Operato 3 0 M 268 $4,543.00 $5,979.00 0.00 8.00 58 Sr. Accounting Specialist 0 1 F 268 $4,543.00 $5,979.00 0.00 5.00 56 Engineering Admin Secrets 0 1 F 278 $4,543.00 $5,979.00 0.00 39.00 55 Sr. Liquor Sales Clerk 1 1 B 294 $4,543.00 $5,979.00 0.00 14.00 52 Police Supplemental Servi 1 0 M 304 $4,543.00 $5,979.00 0.00 18.00 53 Full Time Security Guard 3 0 M 304 $4,543.00 $5,979.00 0.00 2.00 54 Part Time Security Guard 1 1 B 304 $3,282.00 $4,718.00 0.00 1.00 51 Police Records Specialist 0 2 F 310 $4,543.00 $5,979.00 0.00 15.00 50 Water Plant Operator 1 0 M 319 $4,833.00 $6,396.00 0.00 4.00 48 Full Time Emergency Disp 0 5 F 320 $4,833.00 $6,396.00 0.00 5.00 49 Part Time Emergency Disr 1 1 B 320 $3,572.00 $5,135.00 0.00 5.00 47 Lab Tech nician/Wastewate 1 0 M 323 $4,833.00 $6,396.00 0.00 12.00 46 Police Investigations Spec 0 1 F 326 $4,833.00 $6,396.00 0.00 7.00 45 Building Inspector 1 0 M 332 $4,833.00 $6,396.00 0.00 1.00 44 Plant Equipment Mechanic 1 0 M 336 $4,833.00 $6,396.00 0.00 9.00 43 Payroll/Benefits Specialist 0 1 F 347 $4,833.00 $6,396.00 0.00 2.00 41 Arborist 1 0 M 350 $4,833.00 $6,396.00 0.00 1.00 42 Sr. Public Works Maint. Sp 2 0 M 350 $4,833.00 $6,396.00 0.00 28.00 40 Equipment Mechanic 1 0 M 351 $4,833.00 $6,396.00 0.00 37.00 38 Sales & Marketing Special 0 1 F 382 $5,118.00 $6,805.00 0.00 18.00 39 Compost Operations Spec 1 0 M 382 $5,118.00 $6,805.00 0.00 12.00 36 Executive Assistant/Parale 0 1 F 386 $5,118.00 $6,805.00 0.00 15.00 37 Parks Maintenance Specie 1 0 M 386 $5,118.00 $6,805.00 0.00 15.00 35 Event Center Coordinator 0 1 F 388 $5,118.00 $6,805.00 0.00 13.00 30 Senior Engineering Specie 2 0 M 392 $5,118.00 $6,805.00 0.00 16.00 31 Police - Investigations 2 2 B 392 $5,318.00 $7,005.00 0.00 10.00 32 Full Time Police Officer 11 0 M 392 $5,136.00 $6,832.00 0.00 7.00 33 Part Time Police Officer 1 0 M 392 $3,857.00 $5,544.00 0.00 5.00 34 Information Technology Sr 0 1 F 398 $5,118.00 $6,805.00 0.00 15.00 29 Maintenance Lead Operate 1 0 M 422 $5,118.00 $6,805.00 0.00 26.00 28 Recreation Services Coorc 1 0 M 442 $5,408.00 $7,223.00 0.00 35.00 27 Compost Site Coordinator 1 0 M 460 $5,408.00 $7,223.00 0.00 12.00 26 Senior Accountant 1 0 M 484 $5,695.00 $7,634.00 0.00 1.00 25 Server/Network Techniciar 1 0 M 488 $5,695.00 $7,634.00 0.00 4.00 1 Hutchinson Job Class Data Entry Verification List LGID 504 Case: 2016 Data Job Class Nbr Nbr Class Jobs Min Mo Max Mo Yrs to Max Yrs of Exceptional Nbr Title Males Females Type Points Salary Salary Salary Service Service Pay 24 Project/Environl/Regulatory 1 0 M 502 $5,695.00 $7,634.00 0.00 10.00 23 Motor Vehicle Deputy Reg 0 1 F 506 $5,982.00 $8,047.00 0.00 16.00 21 Building Official 1 0 M 510 $5,982.00 $8,047.00 0.00 2.00 22 Police Sergeant 5 0 M 522 $5,982.00 $8,047.00 0.00 17.00 20 Facilities Manager 1 0 M 526 $5,982.00 $8,047.00 0.00 1.00 18 Water Supervisor 1 0 M 530 $5,982.00 $8,047.00 0.00 14.00 19 Wastewater Supervisor 1 0 M 530 $5,982.00 $8,047.00 0.00 1.00 17 Recreation Facilities/Oper 1 0 M 544 $5,982.00 $8,047.00 0.00 36.00 16 Parks Supervisor 0 1 F 556 $5,982.00 $8,047.00 0.00 15.00 15 Fire Chief 1 0 M 644 $6,558.00 $8,875.00 0.00 2.00 14 Police Lieutenant 1 0 M 651 $6,558.00 $8,875.00 0.00 19.00 13 Public Works Manager 1 0 M 708 $6,845.00 $9,288.00 0.00 19.00 12 Compost Manager 1 0 M 729 $7,134.00 $9,704.00 0.00 15.00 9 Economic Development Di 1 0 M 740 $7,134.00 $9,704.00 0.00 2.00 8 Liquor Sales Manager 0 1 F 744 $7,134.00 $9,704.00 0.00 14.00 10 Human Resources Directo 0 1 F 758 $7,134.00 $9,704.00 0.00 22.00 11 IT Director 1 0 M 762 $7,134.00 $9,704.00 0.00 22.00 6 Planning Director 1 0 M 774 $7,134.00 $9,704.00 0.00 6.00 7 Finance Director 1 0 M 774 $7,134.00 $9,704.00 0.00 5.00 5 PRCE Director 1 0 M 827 $7,709.00 $10,531.00 0.00 27.00 4 Police Chief/Emergency M 1 0 M 854 $7,709.00 $10,531.00 0.00 12.00 3 Public Works Director/City 1 0 M 950 $8,537.00 $11,771.00 0.00 12.00 2 City Attorney 1 0 M 951 $8,537.00 $11,771.00 0.00 14.00 1 City Administrator 1 0 M 1,126 $9,147.00 $12,597.00 0.00 2.00 Job Number Count: 82 Predicted Pay Report for Hutchinson Case : 2016 Data 200 400 600 Points I 1000 * Male Jobs 0 Female Jobs 0 Balanced Jobs Predicted Pay --- Line Continuation (Min) ---Line Continuation (Max) Page 1 of 4 1/18/2017 1200 14000 12000 10000 8000 c� U) 6000 4000 2000 0 0 Predicted Pay Report for Hutchinson Case : 2016 Data 200 400 600 Points I 1000 * Male Jobs 0 Female Jobs 0 Balanced Jobs Predicted Pay --- Line Continuation (Min) ---Line Continuation (Max) Page 1 of 4 1/18/2017 1200 Predicted Pay Report for Hutchinson 1/18/2017 Case : 2016 Data Job Nbr Job Title Nbr Males Nbr Females Total Nbr Job Type Job Points Max Mo Salary Predicted Pay Pay Difference 78 Part Time Custodian 1 0 1 Male 179 $3,396.00 $3,566.18 ($170.18) 79 EDA Intern 1 0 1 Male 179 $2,600.00 $3,566.18 ($966.18) 80 PT Seasonal Arena Attendant 0 1 1 Female 179 $1,906.00 $3,566.18 ($1,660.18) 81 PT Seas Rec Building Attendant 1 0 1 Male 179 $1,733.00 $3,566.18 ($1,833.18) 82 PT Seasonal Park Maintenance 1 0 1 Male 179 $1,906.00 $3,566.18 ($1,660.18) 76 Part Time Event Center Recepti 0 1 1 Female 202 $2,415.00 $4,043.71 ($1,628.71) 77 Part Time PRCE Office Speciali 0 2 2 Female 202 $3,891.00 $4,043.71 ($152.71) 75 Rec Facility Maintenance 0 1 1 Female 218 $5,566.00 $4,376.51 $1,189.49 74 Part Time Tournament Coord 0 1 1 Female 220 $3,379.00 $4,417.86 ($1,038.86) 73 Part Time Liquor Sales Clerk 11 6 17 Balanced 224 $2,573.00 $4,501.56 ($1,928.56) 72 Part Time Licensing Clerk 1 3 4 Female 226 $4,305.00 $4,542.91 ($237.91) 71 Compost Laborer 1 0 1 Male 230 $4,305.00 $4,626.60 ($321.60) 70 Permit Technician 0 1 1 Female 244 $5,566.00 $4,917.06 $648.94 69 Part Time HR Admin Technician 0 1 1 Female 247 $4,305.00 $4,980.07 ($675.07) 64 Parks Maintenance Equipment Op 4 0 4 Male 254 $5,979.00 $5,124.81 $854.19 65 Event Ctr General Maint Worker 0 1 1 Female 254 $5,979.00 $5,124.81 $854.19 66 Plant Equipment Mechanic 1 1 0 1 Male 254 $5,979.00 $5,124.81 $854.19 67 Public Works Admin. Secretary 0 1 1 Female 254 $5,979.00 $5,124.81 $854.19 68 Water Maintenance Technician 1 0 1 Male 254 $5,979.00 $5,124.81 $854.19 63 Utility Billing Specialist 0 1 1 Female 258 $5,979.00 $5,208.50 $770.50 62 Compost Maint. Equip. Operator 2 0 2 Male 260 $5,979.00 $5,249.86 $729.14 59 Water/Wastewaster Office/Lab 0 1 1 Female 262 $5,979.00 $5,291.21 $687.79 60 Wastewater Services Operator 1 0 1 Male 262 $5,979.00 $5,291.21 $687.79 61 PW General Maintenance Worker 1 0 1 Male 262 $5,979.00 $5,291.21 $687.79 57 Heavy Equipment Operator 3 0 3 Male 268 $5,979.00 $5,416.26 $562.74 58 Sr. Accounting Specialist 0 1 1 Female 268 $5,979.00 $5,416.26 $562.74 56 Engineering Admin Secretary 0 1 1 Female 278 $5,979.00 $5,960.93 $18.07 55 Sr. Liquor Sales Clerk 1 1 2 Balanced 294 $5,979.00 $6,080.20 ($101.20) 52 Police Supplemental Services S 1 0 1 Male 304 $5,979.00 $6,141.91 ($162.91) 53 Full Time Security Guard 3 0 3 Male 304 $5,979.00 $6,141.91 ($162.91) 54 Part Time Security Guard 1 1 2 Balanced 304 $4,718.00 $6,141.91 ($1,423.91) 51 Police Records Specialist 0 2 2 Female 310 $5,979.00 $6,183.70 ($204.70) 50 Water Plant Operator 1 0 1 Male 319 $6,396.00 $6,246.22 $149.78 48 Full Time Emergency Dispatcher 0 5 5 Female 320 $6,396.00 $6,253.13 $142.87 49 Part Time Emergency Dispatcher 1 1 2 Balanced 320 $5,135.00 $6,253.13 ($1,118.13) Page 2 of 4 Predicted Pay Report for Hutchinson 1/18/2017 Case : 2016 Data Job Nbr Job Title Nbr Males Nbr Females Total Nbr Job Type Job Points Max Mo Salary Predicted Pay Pay Difference 47 Lab Tech nician/Wastewater Oper 1 0 1 Male 323 $6,396.00 $6,274.19 $121.81 46 Police Investigations Speciali 0 1 1 Female 326 $6,396.00 $6,331.92 $64.08 45 Building Inspector 1 0 1 Male 332 $6,396.00 $6,365.30 $30.70 44 Plant Equipment Mechanic II 1 0 1 Male 336 $6,396.00 $6,388.61 $7.39 43 Payroll/Benefits Specialist 0 1 1 Female 347 $6,396.00 $6,453.26 ($57.26) 41 Arborist 1 0 1 Male 350 $6,396.00 $6,465.87 ($69.87) 42 Sr. Public Works Maint. Specia 2 0 2 Male 350 $6,396.00 $6,465.87 ($69.87) 40 Equipment Mechanic 1 0 1 Male 351 $6,396.00 $6,472.27 ($76.27) 38 Sales & Marketing Specialist 0 1 1 Female 382 $6,805.00 $6,670.56 $134.44 39 Compost Operations Specialist 1 0 1 Male 382 $6,805.00 $6,670.56 $134.44 36 Executive Assistant/Paralegal 0 1 1 Female 386 $6,805.00 $6,700.63 $104.37 37 Parks Maintenance Specialist 1 0 1 Male 386 $6,805.00 $6,700.63 $104.37 35 Event Center Coordinator 0 1 1 Female 388 $6,805.00 $6,715.67 $89.33 30 Senior Engineering Specialist 2 0 2 Male 392 $6,805.00 $6,757.98 $47.02 31 Police - Investigations 2 2 4 Balanced 392 $7,005.00 $6,757.98 $247.02 32 Full Time Police Officer 11 0 11 Male 392 $6,832.00 $6,757.98 $74.02 33 Part Time Police Officer 1 0 1 Male 392 $5,544.00 $6,757.98 ($1,213.98) 34 Information Technology Special 0 1 1 Female 398 $6,805.00 $6,812.51 ($7.51) 29 Maintenance Lead Operator/Supv 1 0 1 Male 422 $6,805.00 $7,025.44 ($220.44) 28 Recreation Services Coordinato 1 0 1 Male 442 $7,223.00 $7,229.45 ($6.45) 27 Compost Site Coordinator 1 0 1 Male 460 $7,223.00 $7,391.21 ($168.21) 26 Senior Accountant 1 0 1 Male 484 $7,634.00 $7,617.11 $16.89 25 Server/Network Technician 1 0 1 Male 488 $7,634.00 $7,623.76 $10.24 24 Project/Environl/Regulatory Mg 1 0 1 Male 502 $7,634.00 $7,778.03 ($144.03) 23 Motor Vehicle Deputy Registrar 0 1 1 Female 506 $8,047.00 $7,822.33 $224.67 21 Building Official 1 0 1 Male 510 $8,047.00 $7,866.10 $180.90 22 Police Sergeant 5 0 5 Male 522 $8,047.00 $7,994.47 $52.53 20 Facilities Manager 1 0 1 Male 526 $8,047.00 $8,035.92 $11.08 18 Water Supervisor 1 0 1 Male 530 $8,047.00 $8,076.87 ($29.87) 19 Wastewater Supervisor 1 0 1 Male 530 $8,047.00 $8,076.87 ($29.87) 17 Recreation Facilities/Oper Mgr 1 0 1 Male 544 $8,047.00 $8,125.72 ($78.72) 16 Parks Supervisor 0 1 1 Female 556 $8,047.00 $8,229.49 ($182.49) 15 Fire Chief 1 0 1 Male 644 $8,875.00 $8,878.67 ($3.67) 14 Police Lieutenant 1 0 1 Male 651 $8,875.00 $8,936.53 ($61.53) 13 Public Works Manager 1 0 1 Male 708 $9,288.00 $9,387.64 ($99.64) Page 3 of 4 Job Nbr Job Title Nbr Males Predicted Pay Report for Hutchinson Case : 2016 Data Nbr Total Job Females Nbr Type Job Points Max Mo Salary Predicted Pay 1/18/2017 Pay Difference 12 Compost Manager 1 0 1 Male 729 $9,704.00 $9,523.96 $180.04 9 Economic Development Director 1 0 1 Male 740 $9,704.00 $9,734.39 ($30.39) 8 Liquor Sales Manager 0 1 1 Female 744 $9,704.00 $9,767.07 ($63.07) 10 Human Resources Director 0 1 1 Female 758 $9,704.00 $9,877.98 ($173.98) 11 IT Director 1 0 1 Male 762 $9,704.00 $9,839.13 ($135.13) 6 Planning Director 1 0 1 Male 774 $9,704.00 $9,953.07 ($249.07) 7 Finance Director 1 0 1 Male 774 $9,704.00 $9,953.07 ($249.07) 5 PRCE Director 1 0 1 Male 827 $10,531.00 $10,457.49 $73.51 4 Police Chief/Emergency Managem 1 0 1 Male 854 $10,531.00 $10,714.21 ($183.21) 3 Public Works Director/City Eng 1 0 1 Male 950 $11,771.00 $11,429.00 $342.00 2 City Attorney 1 0 1 Male 951 $11,771.00 $11,437.89 $333.11 1 City Administrator 1 0 1 Male 1,126 $12,597.00 $12,931.62 ($334.62) Job Number Count: 82 Page 4 of 4 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/11/2017 - 01/24/2017 Check Date -------------------- 01/24/2017 Check -------------- 194720 Vendor Name ----------------------------------------------------------------- AARP Description --------------------------------------------------------------------- JAN 2017 AARP CLASS Amount -------------------- 345.00 01/24/2017 194721 ABDO EICK & MEYERS PROGRESS BILL 2016 AUDIT 4,000.00 01/24/2017 194722 ACE HARDWARE TIES MOUNT, CABLE 854.07 01/24/2017 194723 ADULT TRAINING AND HABILITATION CEN RECYCLING PICK UPS 12/6,13,20,27 100.00 01/24/2017 194724 ALPHA WIRELESS MAINT ON CONSOLE & FIXED TRANSMITTERS -J 848.19 01/24/2017 194725 AMERICAN BOTTLING CO JAN PURCH 100.00 01/24/2017 194726 AMERIPRIDE SERVICES TOWELS & MOPS 195.76 01/24/2017 194727 ANIMAL MEDICAL CENTER ON CROW RIVER CAT & DOG BOARDING 337.00 01/24/2017 194728 APWA C. MUCHOW- NONMEMBER CERTIFIED INFRASTRU 145.00 01/24/2017 194729 ARCTIC GLACIER USA INC. ICE 75.50 01/24/2017 194730 ARNESON DISTRIBUTING CO JAN PURCH 687.72 01/24/2017 194731 ARTISAN BEER COMPANY JAN PURCH 1,096.83 01/24/2017 194732 ASCAP LICENSE FEE 1/1/17-12/31/17 14.00 01/24/2017 194733 BAHR, EVELYN REPURCHASE OF 2 GRAVE UPRIGHT 1,000.00 01/24/2017 194734 BELLBOY CORP JAN PURCH 314.30 01/24/2017 194735 BERNICK'S JAN PURCH 78.75 01/24/2017 194736 BREAKTHRU BEVERAGE JAN PURCH 36,107.37 01/24/2017 194737 BROUCEK, DANIEL PARKING & LUNCH AT MNLA GREEN EXPO AT MP 56.13 01/24/2017 194738 BUREAU OF CRIM. APPREHENSION CJDN ACCESS FEE 390.00 01/24/2017 194739 C & L DISTRIBUTING JAN PURCH 31,477.81 01/24/2017 194740 CARLOS CREEK WINERY JAN PURCH 840.00 01/24/2017 194741 CARS ON PATROL SHOP LLC SQUAD #2 CHEVY CAPRICE- LEFT FRONT WHEEL 75.00 01/24/2017 194742 CDW GOVERNMENT INC TOUGH BOOK CF -31 10,208.45 01/24/2017 194743 CENTRAL HYDRAULICS SPRING BOLTS FOR BORS PLOW F250 8.93 01/24/2017 194744 CHEMISOLV CORP FERRIC CHLORIDE 38% 4,483.47 01/24/2017 194745 COMMISSIONER OF TRANSPORTATION C. MUCHOW- MNDOT CERTIFIED LANDSCAPE SPE 30.00 01/24/2017 194746 CORRA GROUP CREDIT REPORT- M. DOUVIER 11.00 01/24/2017 194747 CROW RIVER AUTO & TRUCK REPAIR OIL CHANGE- 2016 CHEV CAPRICE PPV 239.50 01/24/2017 194748 CROW RIVER OFFICIALS ASSN OFFICIAL FEES FOR JAN, FEB & MARCH ADULT 2,685.00 01/24/2017 194749 CROW RIVER PRESS INC SENIOR NEWSLETTERS 91.90 01/24/2017 194750 CROW RIVER WINERY JAN PURCH 898.22 01/24/2017 194751 CZECH, RANDY MPCA OPERATOR CONF, APPLICATION FEE 400.00 01/24/2017 194752 DAAK REFRIGERATION REPAIR OF VULCAR GAS RANGE AT EVERGREEN 192.00 01/24/2017 194753 DAVE'S PALLET SERVICE #2 4 WAY PALLET 2,882.25 01/24/2017 194754 DIMLER, KYLE MEAL & LODGING -ANNUAL INSTITUTE FOR BU 96.58 01/24/2017 194755 DOBBS, NICK BATTERY FOR VAN- ST CLOUD SAM'S CLUB 118.32 01/24/2017 194756 DORSEY & WHITNEY 2016 HOUSING TIF DIST 4-18 783.00 01/24/2017 194757 DROP -N -GO SHIPPING INC JEFF MEEHAN SALES MAILING 1,088.71 01/24/2017 194758 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 64.93 01/24/2017 194759 EDAM MEMBERSHIP RENEWAL 2017 M. SEPPELT 295.00 01/24/2017 194760 ELECTRIC MOTOR CO NEW MOTOR 342.00 01/24/2017 194761 ELECTRONIC SERVICING COMPUTER KEYBOARD 212.70 01/24/2017 194762 ESRI INC ESRI ANNUAL SOFTWARE RENEWAL 5,500.00 01/24/2017 194763 FASTENAL COMPANY VIRTA EYEWEAR, 1" CHIP BRSH, MED PWDR FR 320.62 01/24/2017 194764 FOSTER MECHANICAL SERVICE CONTRACT AT LIQUOR STORE 475.00 01/24/2017 194765 G & K SERVICES MATS & TOWELS 45.88 01/24/2017 194766 GALCO INDUSTRIAL ELECTRONICS INTEGR DUPLEX CONTROLLER 420.94 01/24/2017 194767 GAVIN WINTERS TWISS THIEMANN & LONG FLAT FEE AGREEMENT- DEC 3,200.00 01/24/2017 194768 GEB ELECTRICAL INC SOCKET & BALLASTS FOR RING LITES 322.75 01/24/2017 194769 GRAINGER EYEWEAR SCRATCH RESISTANT 461.51 01/24/2017 194770 GRAPE BEGINNINGS, INC JAN PURCH 3,611.25 01/24/2017 194771 HANSON & VASEK CONSTRUCTION CONSTRUCT CONCRETE PAD- GOLF COURSE RD- 1,500.00 01/24/2017 194772 HATTEN, DANIEL GIFTCARD FORCITY EVENT 50.00 01/24/2017 194773 HILLYARD/HUTCHINSON NUTRA-RINSE 292.00 01/24/2017 194774 HOHENSTEINS INC JAN PURCH 1,041.50 01/24/2017 194775 HOLIDAY INN J. PAULSON- MN ENERGY DESIGN CONF 309.30 01/24/2017 194776 HRA NEW TIF ADMIN FEES FOR HRA TIME SPENT 3,020.64 01/24/2017 194777 HUTCHINSON CO-OP NEW TIRES, SCRAP TIRES, K1 KEROSENE 4,695.87 01/24/2017 194778 HUTCHINSON HEALTH EMPLOYEE TESTING -OCT & NOV 539.50 01/24/2017 194779 HUTCHINSON LEADER ADVERTISING 7,300.44 01/24/2017 194780 HUTCHINSON SENIOR ADVISORY BOARD JAN POSTAGE SR NEWSLETTER 56.40 01/24/2017 1194781 IHUTCHINSON UTILITIES DECEMBER UTILITIES 12/01/16 - 1/01/17 158,465.35 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/11/2017 - 01/24/2017 Check Date -------------------- 01/24/2017 Check -------------- 194782 Vendor Name ----------------------------------------------------------------- HUTCHINSON WHOLESALE Description --------------------------------------------------------------------- SHOP SUPPLIES- OIL DRY Amount -------------------- 42.74 01/24/2017 194783 HUTCHINSON YOUTH BASKETBALL ASSN HYBA REIMBURSEMENT 3,056.00 01/24/2017 194784 HUTCHINSON, CITY OF WATER & SEWER SERVICE 12/1-12/31/16 4,810.51 01/24/2017 194785 HUTCHINSON, CITY OF REPLENISH ATM 3,000.00 01/24/2017 194786 IACP IACP ANNUAL DUES- 2017 D. HATTEN 150.00 01/24/2017 194787 INDEPENDENT EMERGENCY SERVICES 2017 SERVICES 105.24 01/24/2017 194788 INDIAN ISLAND WINERY JAN PURCH 111.84 01/24/2017 194789 INTERNATIONAL ECON DEV COUNCIL MEMBERSHIP RENEWAL 2017 M. SEPPELT 405.00 01/24/2017 194790 INTERSTATE POWER COMPANIES INC TIMING PULLEY 3/4" BORE 262.59 01/24/2017 194791 IOWA DEPT OF AGRICULTURE TONNAGE JULY -DEC 2016 4.28 01/24/2017 194792 ISD423/PRCE FULL PAGE ADV IN 2017 PRCE WINTER BROCHU 412.50 01/24/2017 194793 JACK'S UNIFORMS & EQUIPMENT TEXTROP2 SHIRTS 657.39 01/24/2017 194794 JAY MALONE MOTORS 2016 F350 REG CAB 4X4 TRUCK 30,249.00 01/24/2017 194795 JEFF MEEHAN SALES INC. DEC 2016 COMMISSIONS 1,081.69 01/24/2017 194796 JEFFERSON FIRE & SAFETY INC FIRE HOODS -HON HD-213-PRB, HONEYWELL LIF 3,076.00 01/24/2017 194797 JJ TAYLOR DIST OF MN JAN PURCH 5,136.60 01/24/2017 194798 JOHNSON BROTHERS LIQUOR CO. JAN PURCH 52,363.80 01/24/2017 194799 KDUZ KARP RADIO ADVERTISING 898.70 01/24/2017 194800 KERI'S CLEANING CITY CENTER, LIBRARY, SENIOR DINING, FIR 2,044.00 01/24/2017 194801 KOBOW, BECKY BREAKFAST AT MNLA GREEN EXPO AT MPLS CON 7.59 01/24/2017 194802 KOSEK, ANDREW PARKING & LUNCH AT MNLA GREEN EXPO AT MP 21.19 01/24/2017 194803 L & M SUPPLY BRONZE SPONSORSHIP 2,375.00 01/24/2017 194804 L & P SUPPLY CO EPA/SHOP SUPPLIES 35.25 01/24/2017 194805 LAKELAND BROADCASTING ADVERTISING -2016 240.00 01/24/2017 194806 LEXISNEXIS DEC 2016 USER 155.95 01/24/2017 194807 LOCHER BROTHERS INC JAN PURCH 16,266.75 01/24/2017 194808 LOGIS C767 -ENTRUST TOKEN- 6,998.03 01/24/2017 194809 LYNDE & MCLEOD INC. COMPOST SALES-YARDWASTE ACTIVITY FOR DEC 1,857.62 01/24/2017 194810 MAIN STREET SPORTS BAR EDA MEETING 125.61 01/24/2017 194811 MARSHALL CONCRETE PRODUCTS CRACOVIA PAVERS, SAND, EDGING 2,096.84 01/24/2017 194812 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT- HENNAGER, JOEL 500.00 01/24/2017 194813 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE MED 17.52 01/24/2017 194814 MAXIMUM SOLUTIONS, INC TRAINING TRAVEL EXPENSES- NEW POS SYSTEM 12,187.92 01/24/2017 194815 MAYTAG LAUNDRY & CAR WASH CLEANING OF LINENS 153.31 01/24/2017 194816 MCLEOD COUNTY COURT ADMINISTRATOR BAIL -Z. PORTER 300.00 01/24/2017 194817 MCLEOD COUNTY COURT ADMINISTRATOR BAIL- W.LAMBRECHT 300.00 01/24/2017 194818 MCLEOD COUNTY HISTORICAL SOCIETY 2017 CONTRIBUTION TO GROUNDS MAINT 1,500.00 01/24/2017 194819 MCLEOD COUNTY RECORDER PERM DRAINAGE/EASEMENT- ROLFS,RES 14642, 227.00 01/24/2017 194820 MCLEOD PUBLISHING INC ADVERTISING -WEDDING DIRECTORY 17.50 01/24/2017 194821 MDRA 2017 MDRA DUES FOR DEPUTY#53 HUTCHINSON 367.00 01/24/2017 194822 MECA J. PAULSON- MEMBERSHIP FEE 50.00 01/24/2017 194823 MEDICA MEDICAL INSURANCE FOR FEBRUARY 2017 124,187.11 01/24/2017 194824 MENARDS HUTCHINSON GLAV BUSING, TEE 1,121.16 01/24/2017 194825 MES - MIDAM FIRE BOOTS 1,499.88 01/24/2017 194826 MINNEAPOLIS MARRIOTT NORTHWEST R. CZECH- WW OPERATIONS CONFERENCE 308.77 01/24/2017 194827 MINNESOTA CONTINUING LEGAL EDUCATIO MN DWI DESKBOOK 2016 UPDATE 82.00 01/24/2017 194828 MINNESOTA DEPT OF HEALTH 2017- FOOD MANAGER CERTIFICATION- R. BUS 35.00 01/24/2017 194829 MINNESOTA DEPT OF NATURAL RESOURCES PERMIT #1968-0209 WATER USE -2016 6,508.65 01/24/2017 194830 MINNESOTA SPORTS FEDERATION WOMEN'S VBALL, CO REC VBALL, MENS BBALL 165.00 01/24/2017 194831 MINNESOTASTATE HORTICULTURAL SOCIE 2017 COMMERCIAL MEMBERSHIP- B. KOBOW 200.00 01/24/2017 194832 MINNESOTA UNEMPLOYMENT INSURANCE 4TH QTR UNEMPLOYMENT BENEFITS 2016 2,561.22 01/24/2017 194833 MINNESOTA VALLEY TESTING LAB BOD, PHOSPHORUS 484.80 01/24/2017 194834 MMC OPEN UP BOILER FOR STATE INSPECTION 4,550.60 01/24/2017 194835 MN DEPT OF LABOR & INDUSTRY/CODE 4TH QTR SURCHARGE 2016 3,676.45 01/24/2017 194836 MRPA WOMEN'S VBALL, CO REC VBALL 162.00 01/24/2017 194837 NORTH AMERICAN SAFETY INC WINTER SAFETY SWEATSHIRTS 246.60 01/24/2017 194838 NORTH SHORE ANALYTICAL INC EFFLUENT, INFLUENT, GELMAN AQUAPREP 600 410.00 01/24/2017 194839 NORTHERN BUSINESS PRODUCTS TOWEL, PAPER, KLEENEX, HANDWASH 398.91 01/24/2017 194840 NORTHERN SAFETY & INDUSTRIAL FIRST AID KIT 365.06 01/24/2017 194841 NU -TELECOM JAN PHONE SERVICE 4,149.00 01/24/2017 194842 O'REILLY AUTO PARTS VARIOUS AUTO PARTS 534.05 01/24/2017 1194843 1 PAUSTIS WINE COMPANY JAN PURCH 2,270.51 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 01/11/2017 - 01/24/2017 Check Date -------------------- 01/24/2017 Check -------------- 194844 Vendor Name ----------------------------------------------------------------- PEAT INC. Description --------------------------------------------------------------------- SPHAGNUM COARSE - CREEKSIDE Amount -------------------- 2,101.50 01/24/2017 194845 PETERSON, SONJA FASTPITCH SKILLS REIMB-PD IN DEC 40.00 01/24/2017 194846 PHILLIPS WINE & SPIRITS JAN PURCH 32,626.30 01/24/2017 194847 PIDC/PORTFOL PORFOL SUPPORT 1/1/17-12/31/17 1,560.00 01/24/2017 194848 PIEPENBURG, MIRANDA GYM RENTAL REIMB 20.00 01/24/2017 194849 P LU N KETTS P EST CO NTRO L GENERAL PEST CONTROL JAN -DEC 2017 45.60 01/24/2017 194850 POSTMASTER FEB SR NEWSLETTER POSTAGE 94.00 01/24/2017 194851 POSTMASTER POSTAGE FEB 1,700.00 01/24/2017 194852 QUADE ELECTRIC PIGTAIL ENDS FOR BLDG 20 POWER UNIT 33.00 01/24/2017 194853 QUILL CORP MULTIFOLD TOWELS, PAPER TOWELS 218.85 01/24/2017 194854 RED BULL DISTRIBUTION COMPANY JAN PURCH 85.00 01/24/2017 194855 REDWOOD COUNTY SHERIFF'S OFFICE SUBPOENA- 1/5/17- CR -16/1034 60.00 01/24/2017 194856 REGION V EMERGENCY MGMT ASSN 2017 MEMBERSHP- D.HATTEN 15.00 01/24/2017 194857 RICK-PAULSON, EMILY REFUND FOR SECURITY AT 9/17/16 EVENT 204.00 01/24/2017 194858 ROUND LAKE VINEYARDS & WINERY JAN PURCH 144.00 01/24/2017 194859 RUNNING'S SUPPLY J EANS,ADAPTE R, FACE MASK, WRENCH SET,HEX 712.34 01/24/2017 194860 SAFEASSURE CONSULTANTS INC SAFETY TRAINING 7,959.06 01/24/2017 194861 SAKATAH CARVERS LLC BLOCK ICE CARVING DEMO - Public Arts Comm 500.00 01/24/2017 194862 SCHOOL DIST # 423 2016 REIMB FOR ACTIVITY FEES 4,959.00 01/24/2017 194863 SEEKON, MARY UB refund for account: 2-035-6080-1-00 11.11 01/24/2017 194864 SHOPKO STORES OPERATING CO, LLC HWY15/HWY7 BANNER STORAGE TOTES 51.96 01/24/2017 194865 SIGNATURE AQUATICS PROJ MANAGEMENT FLOOD DAMAGE 22,559.41 01/24/2017 194866 SITEIMPROVE, INC SOFTWARE/WEB CONTRACT RENEWAL 2,678.00 01/24/2017 194867 SOUTHERN WINE & SPIRITS OF MN JAN PURCH 37,967.05 01/24/2017 194868 SPARTAN STAFFING WEEK ENDING 12/25/16 3,079.76 01/24/2017 194869 SPS COMMERCE INC WEBFORMS MONTHLY SUB UNITED HARDWARE 195.60 01/24/2017 194870 STAPLES ADVANTAGE HOLMES UTRASONIC HUMIDIFIER 365.21 01/24/2017 194871 STARTRIBUNE SUBSCRIPTION 1/22-7/23/17 189.54 01/24/2017 194872 SUN LIFE FINANCIAL DENTAL INSURANCE FOR JANUARY 2017 8,250.30 01/24/2017 194873 TASC February 2017 Flex Adm. Fees 109.60 01/24/2017 194874 THOMSON REUTERS -WEST WEST INFO CHARGES- DEC (Legal) 4,240.00 01/24/2017 194875 TKO WINES JAN PURCH 2,138.60 01/24/2017 194876 TOWN & COUNTRY TIRE REPAIR LF TIRE- 2005 JEEP GRAND CHEROKEE 28.77 01/24/2017 194877 TRICK'S WOODWORKING LLC 8"X13"X54" DESK TOPPER 275.00 01/24/2017 194878 TURCK'S TREES LIB SQUARE FOUNTAIN TREE 129.00 01/24/2017 194879 ULLR COOLERS BOTTLE AND CAN BAGS, SINGLE & DOUBLE GRO 430.60 01/24/2017 194880 UNCLE CHARLIE'S FLOWERS II FLOWERS. R.ZIJICEK 50.00 01/24/2017 194881 UNIVERSITY OF MINNESOTA D. SCHUETT- SHADE TREE SHORT COURSE 3/14 200.00 01/24/2017 194882 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR FEB 2017 2,136.78 01/24/2017 194883 USAQUATICS FLOOD DAMAGE CONSTRUCTION ADMIN 10,616.19 01/24/2017 194884 VALLEY SALES OF HUTCHINSON SUSPENSION/STEERING- 2014 CHEV CAPRICE 2,306.84 01/24/2017 194885 VERIZON WIRELESS DEC03'16-JAN 02'17 USAGE 38.07 01/24/2017 194886 VERTECH SOLUTIONS & SERVICES RENTAL AC -A4#12053 DISHMACHINE (Sr. Dining) 69.95 01/24/2017 194887 VIKING BEER JAN PURCH 9,345.95 01/24/2017 194888 VIKING COCA COLA JAN PURCH 541.10 01/24/2017 194889 VINOCOPIA INC JAN PURCH 627.50 01/24/2017 194890 WASTE MANAGEMENT OF WI -MN DECEMBER WASTE DISPOSAL AT LANDFILL 11,556.54 01/24/2017 194891 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENTVISITS- DEC 60.00 01/24/2017 194892 WELLS FARGO PRIVATE -REG MINNESOTA MANUFACTURING 2017 499.80 01/24/2017 194893 WEST CENTRAL SANITATION INC. DEC REFUSE SERVICE 45,315.74 01/24/2017 194894 WEST CENTRAL SHREDDING PAPER SHRED -305 LB 86.00 01/24/2017 194895 WINE COMPANY, THE JAN PURCH 3,292.17 01/24/2017 194896 WINE MERCHANTS INC JAN PURCH 1,902.74 01/10/2017 ACH WELLS FARGO DECEMBER P -CARD PURCHASES (See Below) 8,568.14 GRAND TOTAL 836,474.74 CITY OF HUTCHINSON Department Purchasing Card Activity - December 2016 Date -------------------- 12/07/2016 Dept -------------- ADMIN Vendor Name ----------------------------------------------------------------- GEORGE PATTON ASSOCIATION Description --------------------------------------------------------------------- Display Case for Front Lobby Amount -------------------- 951.00 12/13/2016 IT B&H PHOTO SDI to HDMI Converterfor Council Chambers TV 185.25 12/14/2016 IT AMAZON MKTPLACE PMTS Scanner for BSA CLiestman FI-7160 896.57 12/15/2016 IT AMAZON MKTPLACE PMTS Monitor and wall mount for training.lPenke 257.68 12/15/2016 IT BEST BUY Surface Pros BOlson and CHarmening 1,606.85 12/16/2016 IT AMAZON MKTPLACE PMTS Keyboards BOlson and CHarmening Surface Pros 213.38 12/23/2016 IT AMAZON MKTPLACE PMTS Desk Chair Tom Kloss Steel Case Leap Chair 734.27 12/27/2016 IT ZELLAS Fit for Fall Challenge award - 2 employees 36.21 12/28/2016 IT URBAN ARMOR GEAR Surface Pro Cases 139.90 12/29/2016 IT BEST BUY Surface Pros HUC 1,499.73 12/30/2016 IT AMAZON MKTPLACE PMTS Surface Pro Keyboards HUC 213.90 12/09/2016 PLAN ALLIEDHANDD For Miles at Depot 392.34 12/15/2016 PLAN TARGET Frame for Bill Arndts retirement - Planning Comm 24.67 12/19/2016 PLAN ZELLAS Fit for Fall Challenge award - 3 employees 42.97 12/09/2016 POLICE AMERICINN HOTEL & SUITES Lodging for police officer training 286.68 12/26/2016 POLICE SQ MINNESOTA JUVENILE OF MN JOA membership Conference Registration 240.00 12/29/2016 FIRE WALMART Ridgid S24 Bolt Cutter 85.63 12/29/2016 FIRE WALMART Ridgid S24 Bolt Cutter 85.63 12/05/2016 PUBLIC PAYPAL MAAPT Conference Registration 175.00 12/06/2016 PUBLIC MN NURSERY LANDSCAPE AS MNLA Northern Green Trade Show registrations 479.00 12/14/2016 CREEK SQ WOODY'S GRAPHIC Supplies for Creekside's Landscape Show booth 21.48 TOTAL I 1 8,568.14 REVISED 11-09-16 Mobile Video Recorders 600 Purpose This policy is intended to provide officers with instruction on when and how to use in -car mobile video recorders (BWC/MVRs) and body worn cameras (BWCs) so that they may reliably record their contacts with the public in accordance with the law. 600.1 Policy It is the policy of the Hutchinson Police Department that officers shall activate the BWC/MVR when such use is appropriate in the proper performance of his or her official duties, where the recordings are consistent with this policy and the law. This policy does not govern the use or surreptitious recording devices used in investigative or undercover operation. 600.1.1 DEFINITIONS (a) Activate - Any process that causes the BWC/MVR system to transmit or store audio-visual signals. (b) Evidence.com - The online web -based digital media storage facility. The virtual warehouse stores digitally -encrypted data (photographs, audio and video recordings) in a highly secure environment. The digital recordings are accessible to authorized personnel based upon a security clearance and maintains an audit trail of user activity. (c) MGDPA - The Minnesota Government Data Practices Act, Minn. Stat. Chapter 13. (d) Mobile Video Recorder (MVR) - This refers to any system that captures audio and video signals that is capable of installation in a vehicle. (e) Body -Worn Cameras (BWC) - This refers to any system that captures audio and video signals that is individually worn by officers. (f) BWC/MVR Administrator - Designated personnel certified or trained in the operational use of BWC/MVRs, storage and retrieval methods and procedures who assigns, tracks and maintains BWC/MVR equipment, oversees needed repairs or replacement equipment through the vendor, controls user rights and access, and acts as a liaison with the vendor. Also responsible for the training of law enforcement operators on the use of the BWC/MVR. (g) Recorded Media - Audio -video signals recorded or digitally stored on a storage device or portable media. 600.2 POLICY The Hutchinson Police Department may equip officers with access to Body -worn Cameras for use during the performance of their duties. Use of recorders is intended to enhance the Department's mission by accurately documenting contacts between officers of the Department and the public. 600.2.1 BODY -WORN CAMERA OBJECTIVES The Hutchinson Police Department has adopted the use of BWCs and MVRs to accomplish the following objectives: (a) To enhance officer safety. (b) To document statements and events during the course of an incident. (c) To enhance the officer's ability to document and review statements and actions for both internal reporting requirements and for courtroom preparation/presentation. (d) To preserve audio and visual information for use in current and future investigations. (e) To provide a tool for self -critique and field evaluation during officer training. (f) To enhance the public trust by preserving factual representations of officer -citizen interactions in the form of audio -video recordings. (g) To assist with the defense of civil actions against Hutchinson Police Officers and the City of Hutchinson. (h) To assist with the training and evaluation of officers. 600.3 OFFICER RESPONSIBILITIES Officers who are issued a BWC will, as part of their uniform, shall wear and activate the BWC consistent with this policy. Prior to going into service each officer will properly equip him/herself to record audio and video in the field. The exception is if the officer's BWC system is not functioning and a Supervisor and BWC/MVR administrator have been notified. At the start of each shift, officers will confirm the BWC and MVR systems are is operational in accordance with manufacturer specifications and department operating procedures and training. During their shift, officers will follow the established policies and procedures for documenting, categorizing and retaining any recorded media. Any time an officer reasonably believes a recorded contact may be beneficial in a non -criminal matter (e.g., a hostile contact), the officer should promptly notify a supervisor of the existence of the recording. Malfunctions, damage, loss or theft of BWC/MVR equipment shall immediately be documented with the Communication Center and report it to a Supervisor, and BWC/MVR administrator. BWC shall not be worn while officers are engaged in outside agency employment, unless previously authorized by the Chief of Police. 600.4 SUPERVISOR RESPONSIBILITIES Supervisors shall ensure officers are using their BWC/MVR equipment per policy. Supervisors shall on a quarterly basis, randomly review BWC recordings of their officers to ensure that the equipment is operating properly and that officers are using the devices appropriately and in accordance with policy and to identify any areas in which additional training or guidance is required. Supervisors should determine corrective action for non-functioning BWC/MVR equipment. When an incident arises that requires the immediate retrieval of the recorded media (e.g., serious crime scenes, peace officer -involved shootings, department -involved collisions), a supervisor shall respond to the scene and ensure that the BWC/MVR is properly uploaded. 600.5 ACTIVATION OF THE BWC/MVR Minnesota law permits an individual to record any conversation in which one party to the conversation has given his/her permission (Minn. Stat. § 626A.02). The BWC/MVR system will be used to document events and the media recordings are to be preserved in a web based digital storage facility. If no recording is made, the officer shall document and explain why their BWC/MVR was not activated. 600.5.1 REQUIRED ACTIVATION OF THE BWC/MVR This policy is not intended to describe every possible situation in which the BWC/MVR system may be used, although there are many situations where its use is appropriate. An officer may activate the system any time the officer believes its use would be appropriate and/or valuable to document an incident. All self -initiated activity in which an officer would normally notify the Hutchinson Police Communication Center. At no time is an officer expected to jeopardize his/her safety in order to activate the BWC/MVR. When and How to Use the BWC/MVR 1. Each Hutchinson Police Department marked patrol squad is equipped with an MVR system. 2. Prior to the beginning of each patrol shift, officers shall sign into the BWC/MVR system and ensure that it is in proper working order. If it is not, the officer shall notify a supervisor and BWC/MVR Administrator including the squad number and a description of the problem. 3. Each officer has been issued a body microphone for the MVR in their assigned squad. With the issuance of BWCs to each patrol officer, use of the MVR body mic will no longer be required. However, if the officer's BWC is out of service for any reason, officers will be required to switch back to using their assigned body mic. 4. The MVRs are programmed to automatically activate when the squad's emergency lights are activated. They are also outfitted with a crash sensor which activates the MVR when the squad is involved in a crash significant enough to trip the sensor. 5. The MVR front camera shall be activated for all emergency driving situations and traffic stops. The MVR back seat camera shall be activated any time someone is placed in the back seat. While not required, activation of the MVR is encouraged for all other calls for service. II. When and How to Use the BWC 1. For each officer issued a BWC system, it is the individual officer's responsibility to ensure that the equipment is in proper working order. If it is not, notify the Supervisor and BCW/MVR Administrator immediately. 2. Officers shall activate the BWC to record all contacts with citizens and prior to arriving at all in-person calls for service. The department recognizes that due to the sometimes spontaneous nature of some police -public encounters, it may be impractical, unreasonable, or unsafe to immediately activate the BWC. In those cases, officers shall activate their BWC at the first reasonable opportunity. Once activated, the BWC shall remain activated for the duration of the event. 3. If an officer fails to activate the BWC, or fails to record the entire contact, or interrupts the recording, the officer shall notify Communications so to be included in the CAD notes, and his or her supervisor in writing with an explanation. 4. The BWC and all data, images, video, and metadata captured, recorded, or otherwise produced by the equipment is the sole property of the Hutchinson Police Department. 5. Officers shall not edit, alter, erase, duplicate, copy, share, or otherwise distribute in any manner BWC recordings without prior written authorization and approval of the Chief of Police or his or her designee. 6. Officers are encouraged to inform their supervisor of any recordings which may be of value for training purposes. 7. Requests for deletion of portions of the recordings (e.g., inadvertent personal recordings) must be submitted in writing and approved by the Chief of Police or his or her designee in accordance with state record retention laws. All requests and final decisions will be kept on file. 8. Officers shall note in ICR/CAD report when recordings were made during the incident in question.. However, BWC recordings are not a replacement for written reports. 600.5.2 CESSATION OF RECORDING Once activated the BWC/MVR system shall remain on continuously until the officer's direct participation in the incident is complete or the situation no longer fits the criteria for activation. Recording may be temporarily ceased to exchange information with other officers. The reason to cease and resume recording will be noted by the officer either verbally on the BWC/MVR or in a written report. Formal statements recorded on the BWC/MVR shall be recorded as separate recordings. Recordings shall be categorized, titled and ID'd in accordance with established policies and procedures (600.10). 600.5.3 WHEN ACTIVATION IS NOT REQUIRED Activation of the BWC/MVR system is not required: (a) During encounters with undercover officers or informants. (b) When an officer is on break or is otherwise engaged in personal activities. (c) In any location where individuals have a reasonable expectation of privacy, such as a restroom, locker room or break room. (d) When not in service or actively on patrol. (f) Officers will try to avoid recording videos of persons who are nude or when sensitive human areas are exposed. 600.6 PROHIBITED USE OF RECORDERS Intentional interference with the BWC/MVR system is strictly prohibited. Members shall not intentionally record another department member without a court order unless lawfully authorized by the Chief of Police, or authorized designee, for the purpose of conducting a criminal investigation. Officers are prohibited from using department -issued BWC/MVR equipment for personal use and are prohibited from making personal copies of recordings created while on -duty or while acting in their official capacity. There shall be no audio or video recordings made in any court of law, unless authorized by a judge (Minn. Court Rule 4, General Rules of Practice). 600.7 REVIEW OF RECORDINGS All recordings are the property of the Hutchinson Police Department and subject to the provisions of the MGDPA. Dissemination outside of the agency is strictly prohibited except to the extent permitted or required under the MGDPA, Peace Office Discipline Procedures Act (Minn. Stat. § 626.89), or other applicable law. Supervisors are authorized to review recordings whenever such recordings would be beneficial in reviewing the officer's performance or actions. Officers are authorized to access not public (confidential or private) BWC Data for legitimate law enforcement purpose, including but not limited to report writing. Nothing in the policy restricts an officer from reviewing BWC Data created by the BWC issued to and operated by the officer, excepting authorized administrative lockdown. Officers involved in a Critical Incident may view or listen the BWC Data of the incident only after: (a) The officer has met with the Minnesota Public Employee Association representative or legal counsel, if requested and (b) The officer and legal counsel have met with the investigative entity or designee regarding the investigative process to ensure the integrity of the investigative entity's Critical Incident investigation: including but not limited to investigations -Incidents where Serious injury or death results during police custody or involvement. An investigator assigned to a related criminal investigation may review BWC Data relevant to their investigation. Nothing in this policy limits or prohibits the use of BWC Data by the department to evaluate alleged misconduct or as a basis for discipline. Officers may not copy or record BWC Data with smart phones, video cameras, or any other means. Supervisors may not access or review BWC Data for the purpose of surveillance of any employee. However, BWC Data may be accessed by a supervisor investigating a complaint of misconduct. A complaint of misconduct may include any allegation of improper procedure or misconduct, from an informal allegation or question to a formalized internal affairs complaint. Officers needing to access BWC Data from another officer's BWC must make a request to their supervisor to access data from another officer's BWC. Requests may be granted only for a legitimate purpose relating to employment, such as the need to complete a report. Response to Resistance or Aggression Review BWC Data may be accessed as part of the department's review of officer response to resistance or aggression. Only supervisors and department personnel who have the responsibility to review a response to resistance or aggression may access BWC Data pertaining to the incident. Pursuit Review BWC Data showing a vehicle pursuit may be accessed by supervisors and department personnel who have the responsible to review the incident. BWC Data showing an accident may be disclosed to the Accident Review Board pursuant to General Order 640.07. Showing BWC Data to Witnesses Officers may display portions of BWC Data to witnesses as necessary for purposes of investigation as allowed by Minnesota Statutes section 13.82, subdivision 15, which states this is allowable to "aid the law enforcement process, promote public safety, or dispel widespread rumor or unrest." Recorded files may also be reviewed: (a) To assess proper functioning of BWC/MVR systems. (b) By court and prosecutorial personnel through proper process or with permission of the Chief of Police or Police Lieutenant. (c To assess possible training value. (d) Officers will be notified if their recordings may be shown for staff or public safety training purposes. If an involved officer objects to showing a recording, his/her objection will be submitted to the Police Chief to determine if the training value outweighs the officer's objection. (e) Citizens will not typically be allowed to review the recordings; however, a Supervisor may authorize the video recording to viewed by the citizens at the scene in order to mitigate possible complaints or as part of an investigation. Members shall document in the Post Note field of Evidence.com the purpose for accessing any recorded file. This documentation is to clarify the reason for viewing the recording when developing the audit trail. In no event shall any recording be used or shown for the purpose of ridiculing, embarrassing or intimidating any employee; this includes submission of any portion of a video recording to a media organization. 600.8 DOCUMENTING BWCIMVR USE If any incident or video statements are recorded with the BWC/MVR system, the existence of that recording shall be documented in the officer's report. If a citation is issued, the officer shall make a notation on the citation indicating that the incident was recorded. 600.9 RECORDING MEDIA STORAGE AND INTEGRITY At the end of their shift, officers shall place the BWC/MVR into the docking station. This will allow the data to be transferred from the BWC/MVR through the docking station to Evidence.com. The data is considered impounded at this point and the BWC/MVR is cleared of existing data. The BWC/MVR should not be removed from the docking station until the data has been uploaded and the battery has been fully recharged. 600.9.1 COPIES OF RECORDING MEDIA Evidentiary copies of digital recordings will be accessed and copied from Evidence.com for official law enforcement purposes only. Access rights may be given to the McLeod County Attorney, the Hutchinson City Attorney, or other prosecutorial agencies associated with any future prosecution arising from an incident in which the BWC/MVR was utilized. Officers shall ensure relevant recordings are preserved. Officers or BWC/MVR administrators may prevent automatic deletion by changing the category of the media at any time prior to deletion. 600.10 SYSTEM OPERATIONAL STANDARDS (a) BWC/MVR system use should be based on officer safety requirements and device manufacturer recommendations. (b) The BWC/MVR system should be configured to minimally record for 2 minutes prior to activation. (c) For each digital recording, officers shall select the proper category (e.g., case file, citation, extraneous, internal affairs, miscellaneous, permanent, or training). For recordings where a category of case file, citation, internal affairs or permanent has been selected, officers shall enter an ID number and descriptive title. ID numbers should be an 8 -digit case file number (e.g., 16000001) or the full citation number (e.g., 190116900573). The title should clearly describe the nature of the recording. For example: 1. Initial Contact (if use of force was used, add UOF) 2. Booking 3. Transport (if The Wrap was used, add Wrap) 4. Impound 5. Narr (narrative report) 6. IC Jane Doe (implied consent) 7. SS John Doe (suspect statement) 8. VS Jane Doe (victim statement) 9. WS Jane Doe (witness statement) 10. Telephone Call with John Doe (d) Digital recordings shall be retained according to the Department's retention schedule or as required by the rules of evidence, unless a specific request is made to store them for a longer period of time by an authorized person. (e) Officers shall not attempt to delete, alter, reuse, modify or tamper with BWC/MVR recordings. 600.11 BWC/MVR ADMINISTRATOR RESPONSIBILITIES The BWC/MVR administrator is responsible for deleting media: (a) Pursuant to a court order. (b) In accordance with established records retention policies, including reissuing all other media deemed to be of no evidentiary value. (c) In instances where privacy issues are noted. (d) Ordering, issuing, retrieving and storing all BWC/MVR equipment. (e) Logs reflecting BWC/MVR equipment assignments, serial number, the date it was issued, and the officer to which it was issued. 600.12 CLASSIFICATION OF BWC/MVR DATA Nothing in this policy shall be interpreted as changing the underlying classification of data collected by BWC/MVR systems. The classification of data collected by BWC/MVR systems will need to be determined on a case-by-case basis upon application and interpretation of the MGDPA and other laws. 600.13 SANCTIONS FOR MISUSE OF RECORDED MEDIA Any member misusing recorded media for other than official law enforcement purposes will be subject to disciplinary action. The Chief of Police, or designee, shall meet with the person who is alleged to have violated the policy and determine appropriate sanctions, which may include any or all of the standard discipline policies currently in place at the Hutchinson Police Department including verbal reprimand, written reprimand, suspension or termination. Intentional misuse of recorded media is a serious violation. if criminal behavior is believed to have occurred, appropriate agencies will be notified for further investigation. The specific situation in each case of misuse of recorded media will be looked at with all circumstances considered when determining disciplinary actions. Consideration will be given to the extent of the loss or injury to the system, agency, or other person upon release or disclosure of sensitive or classified information to an unauthorized individual. 600.14 TRAINING Users of the BWC/MVR systems and supervisors shall successfully complete an approved course of instruction prior to being deployed. This training shall be documented by the designated trainer. Y 626.8473 - 2016 Minnesota Statutes Page 1 of 1 2016 Minnesota Statutes Authenticate 626.8473 PORTABLE RECORDING SYSTEMS ADOPTION; WRITTEN POLICY REQUIRED. Subdivision 1. Definition. As used in this section, "portable recording system" has the meaning provided in section 13.825. subdivision 1. Subd. 2. Public comment. A local law enforcement agency must provide an opportunity for public comment before it purchases or implements a portable recording system. At a minimum, the agency must accept public comments submitted electronically or by mail, and the governing body with jurisdiction over the budget of the law enforcement agency must provide an opportunity for public comment at a regularly scheduled meeting. Subd. 3. Written policies and procedures required. (a) The chief officer of every state and local law enforcement agency that uses or proposes to use a portable recording system must establish and enforce a written policy governing its use. In developing and adopting the policy, the law enforcement agency must provide for public comment and input as provided in subdivision 2. Use of a portable recording system without adoption of a written policy meeting the requirements of this section is prohibited. The written policy must be posted on the agency's Web site, if the agency has a Web site. (b) At a minimum, the written policy must incorporate the following: (1) the requirements of section 13.825 and other data classifications, access procedures, retention policies, and data security safeguards that, at a minimum, meet the requirements of chapter 13 and other applicable law; (2) procedures for testing the portable recording system to ensure adequate functioning; (3) procedures to address a system malfunction or failure, including requirements for documentation by the officer using the system at the time of a malfunction or failure; (4) circumstances under which recording is mandatory, prohibited, or at the discretion of the officer using the system; (5) circumstances under which a data subject must be given notice of a recording; (6) circumstances under which a recording may be ended while an investigation, response, or incident is ongoing; (7) procedures for the secure storage of portable recording system data and the creation of backup copies of the data; and (8) procedures to ensure compliance and address violations of the policy, which must include, at a minimum, supervisory or internal audits and reviews, and the employee discipline standards for unauthorized access to data contained in section 13.09. History: 2016 c 171 s 6 NOTE: This section, as added by Laws 2016, chapter 171, section 6, is effective August 1, 2016, provided that a law enforcement agency using a portable recording system on that date must adopt the policy required under this section no later than January 15, 2017. Laws 2016, chapter 171, section 6, the effective date. Copyright © 2016 by the Revisor of Statutes, State of Minnesota. All rights reserved. https://www.revisor.nm.gov/statutes/?id=626.8473 1/23/2017 13.825 - 2016 Minnesota Statutes Page 1 of 4 2016 Minnesota Statutes Authenticatg 13.825 PORTABLE RECORDING SYSTEMS. Subdivision 1. Application; definition. (a) This section applies to law enforcement agencies that maintain a portable recording system for use in investigations, or in response to emergencies, incidents, and requests for service. (b) As used in this section: (1) "portable recording system" means a device worn by a peace officer that is capable of both video and audio recording of the officer's activities and interactions with others or collecting digital multimedia evidence as part of an investigation; (2) "portable recording system data" means audio or video data collected by a portable recording system; and (3) "redact" means to blur video or distort audio so that the identity of the subject in a recording is obscured sufficiently to render the subject unidentifiable. Subd. 2. Data classification; court -authorized disclosure. (a) Data collected by a portable recording system are private data on individuals or nonpublic data, subject to the following: (1) data that document the discharge of a firearm by a peace officer in the course of duty, if a notice is required under section 626.553. subdivision 21 or the use of force by a peace officer that results in substantial bodily harm, as defined in section 609.02, subdivision 7a, are public; (2) data are public if a subject of the data requests it be made accessible to the public, except that, if practicable, (i) data on a subject who is not a peace officer and who does not consent to the release must be redacted, and (ii) data on a peace officer whose identity is protected under section 13.82, subdivision 17, clause (a), must be redacted; (3) portable recording system data that are active criminal investigative data are governed by section 13.82, subdivision 7, and portable recording system data that are inactive criminal investigative data are governed by this section; (4) portable recording system data that are public personnel data under section 13.43. subdivision 2, clause (5), are public; and (5) data that are not public data under other provisions of this chapter retain that classification. (b) A law enforcement agency may redact or withhold access to portions of data that are public under this subdivision if those portions of data are clearly offensive to common sensibilities. (c) Section 13.04. subdivision 2, does not apply to collection of data classified by this subdivision. (d) Any person may bring an action in the district court located in the county where portable recording system data are being maintained to authorize disclosure of data that are private or nonpublic under this section or to challenge a determination under paragraph (b) to redact or withhold access to portions of data because the data are clearly offensive to common sensibilities. The person bringing the action must give notice of the action to the law enforcement agency and subjects of the data, if known. The law enforcement agency must give notice to other subjects of the data, if known, who did not receive the notice from the person bringing the action. The court may order that all or part of the data be released to the public or to the person bringing the action. In making this determination, the court shall consider whether the benefit to the person bringing the action or to the public outweighs any harm to the public, to the law enforcement agency, or to a subject of the data and, if the action is challenging a determination under paragraph (b), whether the data are clearly offensive to common sensibilities. The data in dispute must be examined by the court in camera. This paragraph does not affect the right of a defendant in a criminal proceeding to obtain access to portable recording system data under the Rules of Criminal Procedure. https://www.revisor.mn.gov/statutes/?id=13.825 1/23/2017 13.825 - 2016 Minnesota Statutes Subd. 3. Retention of data. (a) Portable recording s) stem data that are not active or inactive criminal investigative data and are not described in paragraph (b) must be maintained for at least 90 days and destroyed according to the agency's records retention schedule approved pursuant to section 138.17. (b) Portable recording system data must be maintained for at least one year and destroyed according to the agency's records retention schedule approved pursuant to section 138.17 if: (1) the data document (i) the discharge of a firearm by a peace officer in the course of duty if a notice is required under section 626.553, subdivision 2, or (ii) the use of force by a peace officer that results in substantial bodily harm; or (2) a formal complaint is made against a peace officer related to the incident. (c) If a subject of the data submits a written request to the law enforcement agency to retain the recording beyond the applicable retention period for possible evidentiary or exculpatory use related to the circumstances under which the data were collected, the law enforcement agency shall retain the recording for an additional time period requested by the subject of up to 180 days and notify the requester that the recording will then be destroyed unless a new request is made under this paragraph. (d) Notwithstanding paragraph (b) or (c), a government entity may retain a recording for as long as reasonably necessary for possible evidentiary or exculpatory use related to the incident with respect to which the data were collected. Subd. 4. Access by data subjects. (a) For purposes of this chapter, a portable recording system data subject includes the peace officer who collected the data, and any other individual or entity, including any other peace officer, regardless of whether the officer is or can be identified by the recording, whose image or voice is documented in the data. (b) An individual who is the subject of portable recording system data has access to the data, including data on other individuals who are the subject of the recording. If the individual requests a copy of the recording, data on other individuals who do not consent to its release must be redacted from the copy. The identity and activities of an on -duty peace officer engaged in an investigation or response to an emergency, incident, or request for service may not be redacted, unless the officer's identity is subject to protection under section 13.82, subdivision 17, clause (a). Subd. 5. Inventory of portable recording system technology. A law enforcement agency that uses a portable recording system must maintain the following information, which is public data: (1) the total number of recording devices owned or maintained by the agency; (2) a daily record of the total number of recording devices actually deployed and used by officers and, if applicable, the precincts in which they were used; (3) the policies and procedures for use of portable recording systems required by section 626.8473; and (4) the total amount of recorded audio and video data collected by the portable recording system and maintained by the agency, the agency's retention schedule for the data, and the agency's procedures for destruction of the data. Subd. 6. Use of agency -issued portable recording systems. While on duty, a peace officer may only use a portable recording system issued and maintained by the officer's agency in documenting the officer's activities. Subd. 7. Authorization to access data. (a) A law enforcement agency must comply with sections 13.05, subdivision 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. (b) The responsible authority for a law enforcement agency must establish written procedures to ensure that law enforcement personnel have access to the portable recording system data that are not public only if authorized in writing by the chief of police, sheriff, or head of the law enforcement agency, or their designee, to obtain access to the data for a legitimate, specified law enforcement purpose. Page 2 of 4 https://www.revisor.mn.gov/statutes/?id=13.825 1/23/2017 13.825 - 2016 Minnesota Statutes Page 3 of 4 Subd. 8. Sharing among agencies. (a) Portable recording system data that are not public may only be shared with or disseminated to another law enforcement agency, a government entity, or a federal agency, upon meeting the standards for requesting access to data as provided in subdivision 7. (b) If data collected by a portable recording system are shared with another state or local law enforcement agency under this subdivision, the agency that receives the data must comply with all data classification, destruction. and security requirements of this section. (c) Portable recording system data may not be shared with, disseminated to, sold to, or traded with any other individual or entity unless explicitly authorized by this section or other applicable law. Subd. 9. Biennial audit. (a) A law enforcement agency must maintain records showing the date and time portable recording system data were collected and the applicable classification of the data. The law enforcement agency shall arrange for an independent, biennial audit of the data to determine whether data are appropriately classified according to this section, how the data are used, and whether the data are destroyed as required under this section, and to verify compliance with subdivisions 7 and 8. If the governing body with jurisdiction over the budget of the agency determines that the agency is not complying with this section or other applicable law, the governing body may order additional independent audits. Data in the records required under this paragraph are classified as provided in subdivision 2. (b) The results of the audit are public, except for data that are otherwise classified under law. The governing body with jurisdiction over the budget of the law enforcement agency shall review the results of the audit. If the governing body determines that there is a pattern of substantial noncompliance with this section, the governing body must order that operation of all portable recording systems be suspended until the governing body has authorized the agency to reinstate their use. An order of suspension under this paragraph may only be made following review of the results of the audit and review of the applicable provisions of this chapter, and after providing the agency and members of the public a reasonable opportunity to respond to the audit's findings in a public meeting. (c) A report summarizing the results of each audit must be provided to the governing body with jurisdiction over the budget of the law enforcement agency and to the Legislative Commission on Data Practices and Personal Data Privacy no later than 60 days following completion of the audit. Subd. 10. Notification to BCA. Within ten days of obtaining new surveillance technology that expands the type or scope of surveillance capability of a portable recording system device beyond video or audio recording, a law enforcement agency must notify the Bureau of Criminal Apprehension that it has obtained the new surveillance technology. The notice must include a description of the technology and its surveillance capability and intended uses. The notices are accessible to the public and must be available on the bureau's Web site. Subd. 11. Portable recording system vendor. (a) For purposes of this subdivision, "portable recording system vendor" means a person who is not a government entity and who provides services for the creation, collection, retention, maintenance, processing, or dissemination of portable recording system data for a law enforcement agency or other government entity. By providing these services to a government entity, a vendor is subject to all of the requirements of this chapter as if it were a government entity. (b) A portable recording system vendor that stores portable recording system data in the cloud must protect the data in accordance with the security requirements of the United States Federal Bureau of Investigation Criminal Justice Information Services Division Security Policy 5.4 or its successor version. (c) Subject to paragraph (d), in an action against a vendor under section 13.08 for a violation of this chapter, the vendor is liable for presumed damages of $2,500 or actual damages, whichever is greater, and reasonable attorney fees. (d) In an action against a vendor that improperly discloses data made not public by this chapter or any other statute classifying data as not public, the vendor is liable for https://www.revisor.mn.gov/statutes/?id=13.825 1/23/2017 13.825 - 2016 Minnesota Statutes Page 4 of 4 presumed damages of $10.000 or actual damages. whichever is greater, and reasonable attorney fees. Subd. 12. Penalties for violation. In addition to any other remedies provided by law, in the case of a willful violation of this section a law enforcement agency is subject to exemplary damages of not less than twice the minimum, nor more than twice the maximum allowable for exemplary damages under section 13.08. sub li _ision 1. History: 2016 c 171 s .i Coovri4ht n 2016 by the Revisor of Statutes, State of Minnesota. All rights reserved. https://www.revisor.mn.gov/statutes/?id=13.825 1/23/2017 'Ak ❑uv 0 Oft 6�'Iales History lfl I� 00 Ol O O O O O O O O O r N M 111 lD O O O O O O O N N N N N N N Sales General Fund Transfers $4,370,660 i n last 11 years $ 500,000 - -- -- --- -- - - $400,000 $300,000 $200,000 $100,000 $0 Q0 M O N M d' 111 C.0 O O O O O O O O O O O N N N N N N N N N N N in Transfers Sales Gross Profit Dollars: Customer Count: Average Sale per Customer: Gross Profit Percentage: 2015 2016 Change $5,850,729 $5,990,201 2.4% increase Liquor $1,959,123 $ 2,034,694 3.9% increase Beer $ 2,844,071 $ 2,866,497 0.8% increase Wine $ 937,031 $ 965,433 3.8% increase $1,462,779 $1,503,945 2.8% increase 234,953 236,564 0.7% increase $24.94 $25.31 $0.37 increase 25.07% 25.12% .05% increase 2016 Budget Comparisons: Budget Sales $5,871,000 Gross Profits $1,499,190 Net Profits including depreciation $ 534,524 (before transfer — unaudited) Actual $5,990,201 $1,503,945 $ 635,998 Difference +$119,201 +$4,755 +101,474 ► Beer sales rebounded in 2015 - flat in 2016 ► Craft/Local wineries, distilleries, breweries continue to increase in sales and customer support ► Wine and Liquor sales showing increases ► Gross Profit Dollars " given up" to marketing efforts increasing due to increased competition Successful Ongoing Promotions ► Liquor Hutch Grapevine Wine Club ► Liquor Hutch PubClub Beer Club ► " Ad Match" Mondays 15% Off Craft/Import Beer on Thursdays ► Annual Customer Appreciation ► Annual Wine Sale ► Special Seminars and In -Store Tastings - Focusing on Regional Products and Trends Challenges ,#�perational ► Increasing price competition caused by large corporate stores continues to erode profits ► Staffing - Full Time Position filling soon ► Sunday Sales Legislation ► Marketing /Advertising - How we reach established and new customers changing HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration for Approval to Request Bids for Wood Grinder at Creekside Department: Compost LICENSE SECTION Meeting Date: 1/24/2017 Application Complete N/A Contact: Andy Kosek Agenda Item Type: Presenter: Andy Kosek Reviewed by Staff ❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OF AGENDA ITEM: As mentioned in a memo previously submitted to you from myself regarding the progress with the grinder replacement at Creekside, it appears there is not an opportunity to partner with McLeod County on the purchase of a machine because of the different types of materials each facility intends to process which ultimately requires different types of machines to suit each application. With that said, Creekside staff has continued to seek information on various machines that will suit our needs moving forward into the future. At this time, there may be multiple machines that can satisfy our needs and to the best of our knowledge, there is not any Cooperative Purchasing Contracts available to take advantage of with this type of equipment, thus the need to go out for bid. I am requesting your approval for Staff to request bids from various dealers/manufacturers based on machine specifications (bid specs). Items to be included in the bid spec may include, but is not limited to - *Horsepower (range) *Production rates for various materials *Clutch/Drive system *Fuel consumption *Ability to color mulch *Operator remote control *Safety devices *Service location(s) *A multitude of various subsystem requirements *Trade value of current machine, 2003 Vermeer HG525, S/N:1VRU4337021000142 A formal Request for Bid document will be sent and available to machine vendors, as well as publicly advertised. Thank you for your consideration. BOARD ACTION REQUESTED: Approval for Staff to seek machine bids based on specs provided and disposal of current machine through trade-in. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Calling a Special Workshop Meeting for 4:00 pm on February 14 Department: Administration LICENSE SECTION Meeting Date: 1/24/2017 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: Staff would like to have a workshop session with the Council to discuss the City's Master Planning Process on the City Center, Police Station and Fire Hall. The City's consultant, Wold Architect, will be present to discuss with the Council the project's guiding principles and project goals. The workshop session will be used to seek your input on the project and to gauge your opinion on what is being sought and if there is anything that is currently being left out. Staff is asking that the Council officially set that workshop date and time. BOARD ACTION REQUESTED: Approval of calling a special workshop meeting for 4:00 p.m. on Febrary 14 Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: h HRA HUTCHINSON HOOSING AND REDEVELOPMENT AUTHORITY Regular Board Meeting Tuesday, December 20, 2016, 7:04 AM Minutes CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present: Gary Forcier, LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 15, 2016 Steve Jensen moved to approve the Minutes of the regular board meeting as written. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments of $13,145.16 for checks 8803 to 8811. LouAnn Holmquist seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the City Center November 30, 2016 Financial Reports. Steve Jensen seconded and the motion carried unanimously. c. Renee Lynn Johnson Kotlarz moved to approve the Park Towers operating account payments of $35,502.00 for checks 13801 to 13829. Steve Jensen seconded and the motion carried unanimously. d. Steve Jensen moved to approve the October 31, 2016 Park Towers financial statements. LouAnn Holmquist seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. Occupancy Report — 99% occupied. Keeping the 1 unit vacant for the conversion into a handicap accessible unit. b. Jean Ward reviewed with the Board the 2016 Operating subsidy with a 94% final proration. c. FYI the Park Towers' December Newsletter. d. Renee Lynn Johnson Kotlarz moved to approve the Revised Smoke Free Policy. LouAnn Holmquist seconded and the motion carried unanimously. e. Jean Ward reviewed with the Board the bids received and project costs. Steve Jensen moved to approve Resolution #2015-19 Contract award for Handicapped unit base bid "G", alternate "G-1" for lobby improvements and Alternate "G-2" corridor painting project. LouAnn Holmquist seconded and the motion carried unanimously. 5. CONSIDERATION OF EXECUTION OF COMMUNITY HOMEOWNERSHIP IMPACT FUND AGREEMENT ID NUMBER 10-2016-13 OWNER OCCUPIED REHAB LOAN PROGRAM AND APPROVAL OF ACCEPTANCE OF COMMUNITY FIX UP FUND INITIATIVE Jean Ward and Judy Flemming reviewed with the Board the programs. Steve Jensen moved to approve the execution of the Community Homeownership Impact Fund Agreement ID Number 10-2016-13 Owner Occupied Rehab Loan Program and approve of acceptance of the Community Fix Up Fund Initiative. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. December 20, 2016 Minutes Page 1 of G. CONSIDERATION OF AUDIT CONTRACT AWARD TO ABDO, EICK & MEYERS Steve Jensen moved to approve the audit contract award to Abdo, Eick & Meyers. LouAnn Holmquist seconded and the motion carried unanimously. 7. REVIEW OF HRA COMPENSATION PAY GRID Jean Ward reviewed with the Board the HRA Compensation Plan and Compensation Pay Grid. OTHER COMMUNICATIONS a_ FYI the Final Rule for Violence Against Women Act (VAWA). b. FYI Dr. Ben Carson to serve as Secretary of the United States Department of Housing and Urban Development (HUD). c. Jean Ward updated the Board on the TIF project; Highfield Apartments will be starting on the second building. 9. ADJOURNMENT There being no other business, Chairman Pat Lembcke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Gary F Secretary/Treasurer December 20, 2016 Minutes Page 2 of 2 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 20, 2016 5:30 p.m. 1. CALL TO ORDER 5:30 P.M. The December 20, 2016 Planning Commission meeting was called to order by Chair Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt, Commissioner Wick, Commissioner Forcier, and Commissioner Fahey. Also present were Dan Jochum, City Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, John Paulson, City Environmental Specialist and Andrea Schwartz, City of Hutchinson Permit Technician 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA A. CONSIDERATION OF MINUTES DATED November 15, 2016. Motion by Commissioner Fahey, Second by Commissioner Arndt. Motion approved. Motion to Approve — Motion to Reject 4. PUBLIC HEARINGS A. CONSIDERATION OF A LOT SPLIT FOR 406 AND 540 3' AVE NW, NATHAN ALBEE, APPLICANT. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum explained that this is more of a boundary revision than a lot split. The buildings located at 410 and 406 3rd Ave NW are being purchased and the property line of 410 encroaches into the building located at 540 3rd Ave NW. The county has asked that the City take action on this property. Commissioner Norton asked is this a nonconforming lot? Yes it would be due to the way the buildings are located. Commissioner Fahey asked what paperwork will be used for the recording at the county. A survey and the resolution along with a deed will be used to record this Minutes Hutchinson Planning Commission December 20, 2016 Page 2 at the county. Commissioner Fahey suggested we send the meeting minutes along also. Commissioner Arndt asked if there are any issues with the pond — No Chair Hantge inquired about plating 410 and 406 together. Parcels may be tax combined but will remain separate lots. Motion by Fahey, second by Norton to close hearing at 5:41 p.m. Motion by Commissioner Arndt to Second by Norton. Motion approved agenda on 12/27/2016. approve with Staff recommendations. Item will be on City Council consent Motion to close hearing — Motion to approve with staff recommendations — Motion to reject B. CONSIDERATION OF AN AMENDMENT TO THE LANDSCAPE ORDINANCE 154.115 Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Mr. Jochum explained that there was discussion reducing the number of trees to be planted on new lots from 1/800 square feet of impervious surface to 1/1750 sq. ft. to help the trees grow better and also to reduce the size of the tree being planted from 2 inch caliper tree to 1.5 inch. Motion by Fahey second by Kalenberg to close hearing at 5:44 p.m. Motion by Commissioner Norton to approve. Second by Forcier. Motion approved. Item will be on City Council consent agenda on 12/27/2016. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject C. CONSIDERATION OF A VACATION OF EASEMENT FOR NOKES ADDITION TO ISLAND VIEW HEIGHTS LOCATED AT PREVIOUS LOTS 16 AND 17, BLOCK 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, SCOTT NOKES, APPLICANT. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission's packets. Last months meeting was a re -plat to combine the two lots and we are now vacating the interior lot line easements. There is currently nothing in this easement. Minutes Hutchinson Planning Commission December 20, 2016 Page 3 Motion by Arndt, second by Fahey to close hearing at 5:47 p.m. Motion by Commissioner Fahey to approve. Second by Kalenberg. Motion approved. Item will be on City Council consent agenda on 12/27/2016. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 5. NEW BUSINESS Solar installation in Hutchinson. Recently, the City was offered technical assistance from SolSmart, which is a national designation program funded by the U.S. Department of Energy SunShot Initiative. SolSmart did a review of our ordinances and recommends the City eliminate potential barriers to solar development. Mr. Jochum in proposing we wait and see if this becomes an issue in our community. 6. UNFINISHED BUSINESS Chair Hantge asked if there was going to be any reconstruction of the Century Ave trail. Mr. Exner replied that the federal money they secured for 2019 funding should be able to bump up to 2018 to extend the trail from Hwy 15 to Jefferson St. 7. COMMUNICATION FROM STAFF A. Recognition of Bill Arndt's service on the Planning Commission 1985-2002, 2012-2016; 11 years of service, thank you for your service. B. Upcoming Meetings Dan Jochum noted that we have one application for the January Planning Commission meeting at this time. 8. ADJOURNMENT Motion by Commissioner Arndt, Second by Commissioner Norton to adjourn at 6:08 p.m. 2616 Motor Vehicle Recap Transitioned to a 5 day/week office Implemented new medical examiner certification forms for CDL drivers Implemented the collection of insurance requirements for self-propelled vehicles Implemented the acceptance of credit cards for payment of driver's license and motor vehicle transactions for customers convience Expedited 156 motor vehicle titles in 2616 Processed 2117 new to fleet or title transfers for 6 dealerships Total fee transactions of 41974. Participated in the first of three Time and Motion Studies initiated by the MDRA with the intent to ask for a fee increase. This is in response to the implementing of MnLars and the added time and expenses that the deputy's will incur with this new operating system in 2017. Goals for 2017 Implement DVS new MnLars Program in motor vehicle to provide real time service for customers Participate in the remaining two Time and Motion Studies and actively help MDRA in their request for a fee increase for deputy registrars Research feasibility of a drop box in the drive through for preprinted pre -bills only - 2016 ___-- -- 1 - 5 Year End Recap Comparison 2015 2014 2013 2012 Grand Totals: Litt' Fees: $ $ 5,828,962.56 289,052.00 Grand Totals: City Fees: 15 $ S08,65&55 281,993.50 41425 Grand Totals: City Fees: Transactions: 5 5 5,627,657.01 278,347.00 40,445 Grand Totals: $5,327,337.05 Grand Totals: $4,856,796.04 City Fees: $257,286,75 City Fees: Transactions: 40,123 Transactions: $270,406.00 41,494 Transactions: 41,974 Transactions: State Total: City Fees: Motor Vehicle $ _ $ 5,287,633.13 202_,807.00 State TotaL City Fees: Motor Vehicle Is is 5,151,518.00 200,710.00 Total: City Fees: Motor Vehicle $. $ 5,127,329.16 202,214.00 Total: Motor Vehicle .$ 4,828,074.02 Total: Motor Vehicle $ 4,333,060.33 City Fees: $_ 198,363.00 lCity Fees: Transactions: 30,478 Transactions: 30,312 Transactions: 29,422 Transactions: Drivers License 28,777 Transactions: _$ Drivers License _195,402.00 28,946 Drivers License Drivers License Drivers License State Total: $ 134,501.25 State Total: $ 129,506.00 Total: $ 120,459.25 Total: $ 123,876.25 Total: $ _ 139,528.00 City Fees: $ 65,476.00 City Fees: $ 61,296.00 City Fees: $ 57,448.00 City Fees: Transactions: $ 36,680.00 7,398 City Fees: Transactions: $ 39,660.00 8,140 _ Transactions: 8,460 Transactions: 7838 Transactions: 7,730 Passport Passport Passport Pictures Passport I Passport _ plications: Applications: Applications: Applications: Applications- $ 1.1;275.00 _ Photos: $ 5,325.00 Photos: $ 4,110.00 Photos: $ 3,660.00 Photos: $ 7,095.00 Photos: _ $ 8,070.00 — Postage: Postage: Postage: Postage: Postage: __....- Transactions: (Apps & Photos) DNR 355. Transactions: {Apps & Phal>j DNR _ 274 Transactions: DNR_ 244 Transactions: [apps a rhot 473 Transactions: (,apps & P 989 Total; _ R_NR $ 104,068.78 Total: DNR $ 102,060.46 State Tata{: $ 105,041.43 State Total: $ 92,164.55 Total: 5 .87,125.35. City Fees: $ 12,568.50 City Fees: $ 12,302.00 _ City Fees: $ 11,676.00 City Fees: $ 12,294.50 City Fees: __ $ 13,259.50 Transactions: 2,652 Transactions: 2512 Transactions: 2,472 Transactions: 2,813 Transactions: 2,702 } F&G - F&G F&G Fish & Game Fish & Game State Tota l: $ 12,734.75 _ State Total: $ 13,376,50 Total: $ 14,397.25 Total: $ 16,356.25 Total: $ 13,956.25 City Fees: Transactions: LMoWhl $ ATM $ 428.00 429 2,447.50 Itity Fees: Transactions: 12 Month Total $ ATM $ 440.50 489 3,135,00 City Fees:$ _ T Transactions; ATM Fees 112 Months Total $ 556.50 577 2,792.50 City Fees: Transactions: $ 529.25 662 City Fees: Transactions: $ 524.50 — 717 ATM Fees ATM Fees 112 Months Total $ 2,325.06 12 Months Total $ 2,215.90 CITY OF HUTCHINSON MCLEOD COUNTY HUTCHINSON, MINNESOTA NOTICE OF A PUBLIC HEARING Tuesday, January 24, 2017 7:00 p.m. Council Chambers — Hutchinson City Center Hutchinson City Center 1 I1 Hassan S[reel SE Hutchinson, MN 5535{1-2522 320-587-51511F'ax 320-2-744240 Notice is hereby given that the Hutchinson City Council has called a public hearing for Tuesday, January 24, 2017, at 7:00 p,rn. in the Council Chambers at the Hutchinson City Center, 11 I Hassan Street SE, Hutchinson, Minnesota for the following purpose: ■ Review Police Department Body Camera Program DATED: January 19, 2017 POSTED: City Center P] iulri[ 011 rencicd pa.per Matthew n1ch, City Administr r