12-20-2016 HRAMh
HRA
HUTCHINSON HOUSING AND
REDEVELOPMEN7 AUTHORITY
Regular Board Meeting Tuesday, December 20, 2016, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON NOVEMBER 15,
2016
Steve Jensen moved to approve the Minutes of the regular board meeting as written_ Renee
Lynn Johnson Kotlarz seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments
of $13,145.16 for checks 8803 to 8811. LouAnn Holmquist seconded and the motion
carried unanimously.
b. LouAnn Holmquist moved to approve the City Center November 30, 2016 Financial
Reports. Steve Jensen seconded and the motion carried unanimously.
c. Renee Lynn Johnson Kotlarz moved to approve the Park Towers operating account
payments of $35,502.00 for checks 13801 to 13829. Steve Jensen seconded and the
motion carried unanimously.
d. Steve Jensen moved to approve the October 31, 2016 Park Towers financial statements.
LouAnn Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied. Keeping the 1 unit vacant for the conversion into a
handicap accessible unit.
b. Jean Ward reviewed with the Board the 2016 Operating subsidy with a 90% final
proration.
c. FYI the Park Towers' December Newsletter.
d. lienee Lynn Johnson Kotlarz moved to approve the Revised Smoke Free Policy. LouAnn
Holmquist seconded and the motion carried unanimously.
e. Jean Ward reviewed with the Board the bids received and project costs. Steve Jensen
moved to approve Resolution 42016-19 Contract award for Handicapped unit base bid
"0", alternate "G-1" for lobby improvements and Alternate "G-2" corridor painting
project. LouAnn Holmquist seconded and the motion carried unanimously.
5. CONSIDERATION OF EXECUTION OF COMMUNITY HOMEOWNERSHIP IMPACT
FUND AGREEMENT ID NUMBER 10-2016-13 OWNER OCCUPIED REHAB LOAN
PROGRAM AND APPROVAL OF ACCEPTANCE OF COMMUNITY FIX UP FUND
INITIATIVE
Jean Ward and Judy Flemming reviewed with the Board the programs. Steve Jensen moved
to approve the execution of the Community Homeownership Impact Fund Agreement ID
Number 10-2016-13 Owner Occupied Rehab Loan Program and approve of acceptance of the
Community Fix Up Fund Initiative. Renee Lynn Johnson Kotlarz seconded and the motion
carried unanimously.
December 20, 2016 Minutes Page 1 of 2
6. CONSIDERATION OF AUDIT CONTRACT AWARD TO ABDO, FTCK & 11 EYERS
Steve Jensen moved to approve the audit contract award to Abdo, Eick & Meyers. LouAnn
Holinyuist seconded and the motion carried unanimously.
7. REVIEW OF HRA COMPENSATION PAY GRID
Jean Ward reviewed with the Board the HRA Compensation Plan and Compensation Pay
Grid.
8. OTHER COMMUNICATIONS
a. FYI the Final Rule for Violence Against Women Act (VAWA).
b. FYI Dr, Ben Carson to serve as Secretary of the United States Department of Housing
and Urban Development (HUD).
c. .lean Ward updated the Board on the TIF project; Highfield Apartments will he starting
on the second building.
9. ADJOURNMENT
There being no other business, Chairman Pat Lembcke declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
XV�c
Gary
, Secretary/Treasurer
December 20, 2016 Minutes Page 2 of 2