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09-20-2016 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday,September 20, 2016 5:30 p.m. 1.CALL TO ORDER 5:30 P.M. The September 20, 2016 Planning Commission meeting was called to order by Chair Chair Hantge Hantgeat 5:30 p.m. Members in bold were present , Commissioner Commissioner KalenbergCommissioner Norton, Commissioner Arndt, Kirchoff, , Commissioner Wick, Commissioner FaheyDan Jochum and. Also present were ,City Kent ExnerMarc Sebora,Kyle Dimler Planner,, City Engineer, City Attorney,and , City Building Official. 2.PLEDGE OF ALLEGIANCE 3.CONSENT AGENDA A.CONSIDERATION OF MINUTES DATED JULY 19, 2016. Motion by Commissioner Norton, Second by Commissioner Fahey. Motion approved. Motion to Approve –Motion to Reject 4.PUBLIC HEARINGS A.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A POLE- FRAMED ADDITION TO AN EXISTING BUILDING AT 1110 HIGHWAY 7 EAST FOR THE PURPOSE FO RETAIL SALES, INCLUDING OUTDOOR STORAGE AND DISPLAY. Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the application as outlined in the Commission’s packets. Mr. Jochum noted the proposal is for a 3,500 sq. ft. addition to the existing 4,000 sq. ft. building. Mr. Jochum noted that the required setbacks on the site will be met as proposed. Mr. Jochum noted that the parallel parking on the north side of the parking lot proposal is not necessary and Staff recommends removal of the parallel parking noted on the west side of the building as it interferes with required fire apparatus access space. Mr. Jochum noted that Staff recommends requiring verification of a formal agreement with the neighboring property to the east for shared use of the site access in the NE corner of the site. Minutes Hutchinson Planning Commission September 20, 2016 Page 2 Mr. Jochum noted Staff would like to have a certificate of survey submitted at the time of permit application for any construction to verify location of all building areas and site drainage. Mr. Jochum noted the existing outdoor storage on the owner’s site is in an orderly manner. Staff would like to see an opaque fence around outdoor storage but the applicant would like to have visibility for items for sale on their site. Mr. Jochum stated that this site is not within any of the City’s zoning districts which require any particular aesthetic components. Commissioner Kalenberg asked if the outsheds would be just like utility sheds. Mr. Jochumstated that the outsheds need to be in compliance with both the building code requirements and the zoning requirements and the structures are maintained in good repair. Chair Hantge called Misty 23502 215th St. Hutchinson, MN owner of Treasure Shed addressed the Commission. Misty stated she would like to use the outbuildings as they are a component of their business’s image and would be maintained in good condition. Commissioner Fahey asked for information regardingthe outdoor doors of the building. Mike Howe of Cleary Corp addressed the Commission and stated the final doors of the proposed addition would be designed by a consulting architect. Mr. Jochum noted that sizing of doors will be reviewed by Staff at the time of permit application. Chair Hantge asked for clarification of where the outdoor storage is proposed to be. Mr. Jochum noted that the storage would be on the south side and the east sides of the proposed addition. Mr. Jochum shared that all parking areas will need to be improved to commercial property standards of having either bituminous or concrete surfaces. Commissioner Kalenberg recommended fencing on south side of property be an opaque fence so neighboring property owners would not be exposed to the outdoor storage items. Mr. Jochum stated that the City ordinance does provide for outdoor display of retail items and distinguishes between these items and outdoor storage. Minutes Hutchinson Planning Commission September 20, 2016 Page 3 The applicant stated they would be agree Fahey, Norton to close hearing at 5:50 p.m. Motion by Commissioner Fahey to approve with Staff recommendations with the change of outdoor storage on south side having opaque fencing. Second by Norton.Motion approved. Item will be on City Council consent agenda on 9/27/2016. Motion to approve with staff recommendations Motion to close hearing ––Motion to reject B.CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN 11 UNIT ADDITION TO AN EXISTING BUILDING AND GARAGE AT 1025 DALE ST. SW. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum reviewed the application as documented in the Commission’s packets. Mr. Jochum stated that there are multiple items that the developer/owner must complete formally prior to any permitting of future development. These items include the provision of a fire apparatus access agreement with the church to the north of their property, proper number of parking stalls being provided (33 spaces total), and the provision of a formal easement for a water service main. Mr. Jochum stated that the storm water retention pond constructed as part of the original building project will need to be evaluated and possibly modified to accommodate any additional site drainage. This will be reviewed by the City Engineer. Mr. Jochum noted that the signed copy of the water main easement was received by Staff prior to the Commission’s meeting. Motion by Fahey Second by Wick to close public hearing at 5:56 p.m. Motion by Commissioner Norton to recommend approval with the Staff recommendations 1-10, Second by Commissioner Fahey. Motion approved. Item will be on City Council consent agenda 9/27/2016. Motion to approve with staff recommendations Motion to close hearing ––Motion to reject Minutes Hutchinson Planning Commission September 20, 2016 Page 4 C.CONSIDERATION OF A VARIANCE TO REDUCE THE SETBACK FOR A GARAGE ADDITION AT 1109 LEWIS AVE. SW. Dan Jochum, City Planner, addressed the Commission. Mr. Jochum reviewed a survey of the applicant’s site and the relevant property line. There is an existing encroachment of the existing single-family dwelling on the site. Mr. Jochum noted that the applicant is proposing to add a second stall to the attached garage on this property, which is quite common in contemporary residential lots. Mr. Jochum noted that there is already hard surfacedlandscaping and bituminous which in effect indicates that there is no additional impervious coverage added as part of this proposal. Mr. Jochum reviewed the 3-part test required by MN Statute to approve a variance to the City’s Zoning Ordinance. Staff generally believes that the proposal meets the requirements of the 3-part test and recommends approval. Mr. Jochum noted the practical difficulties are having a one-stall garage and difficulty of placing agarage in the rear yard due to site topography. Motion Norton Second by Wick to close hearing at 6:02 p.m. Motion by Commissioner Arndt, Second by Commissioner Kalenberg to approve with 6 noted Staff recommendations. Motion approved. Item will be on City Council consent agenda 9/27/2016. Motion to approve with staff recommendations Motion to close hearing ––Motion to reject 5.NEW BUSINESS A.CONSIDERATION OF A SITE PLAN REVIEW AT 1164 BENJAMIN AVE. SE. Dan Jochum, Planning Director, reviewed the application before the Commission. Mr. Jochum noted the application is fairly straightforward as the development is a largely unoccupied industrial park development. Mr. Jochum reviewed the civil drawing showing layout of the proposed site. Mr. Jochum noted that Staff held a One Stop Shop meeting with the project architect this afternoon and Staff did not have any strong concerns with the Minutes Hutchinson Planning Commission September 20, 2016 Page 5 proposal and more detailed plans will be reviewed by Staff at the time of permit application, should the project proceed. Commissioner Norton asked what was used for guidance of the design as it seems quite industrial. Miles Seppelt, EDA Director stated that guiding idea was to make multiple 4,000 sq. ft. bays available for potential tenants and there is room for an additional 2 bays to the south. The type of building was designed with a targeted manufacturing business clientele. No outside storage is anticipated on this site. Commissioner Kalenberg asked to verify if there is no access on the south side of the building. Chair Hantge asked if the Fire Department had reviewed the limited access. Mr. Seppelt noted that City Fire Staff has reviewed the site plan and is comfortable with the proposed access provision. Motion by Commissioner Fahey, Second by Commissioner Kalenberg moved to approve. Motion approved. Motion to close hearing — Motion to approve with staff recommendations — Motion to reject 6. UNFINISHED BUSINESS Dan Jochum reviewed the progress of the signage as part of the City's Way Finding project. There are 5 directional signs along the river and 3 additional kiosk signs provided at this time. 7. COMMUNICATION FROM STAFF A. Upcoming Meetings Dan Jochum noted that one application has been received and an additional one is anticipated for the October Planning Commission meeting. 8. ADJOURNMENT Motion by Commissioner Norton, Second by Commissioner Arndt to adjourn at 6:15 p.m.