11-07-2016 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
MONDAY, NOVEMBER 7, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Arndt, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Accepting $38,906 from Hutchinson Elks Lodge and Proceeding with
Installation of Play Structure at Elks Park
Tammy Lehn, Catherine Libor and Ricky Hilgeman presented before the Council. The
women provided a check to the City of Hutchinson in the amount of $38,906. The group
provided information on phase one of their project. Phase one includes an inclusive park
that includes a slide, sensory play and other items. The park is handicap -accessible. Ms.
Lehn explained that upon approval, Sara Witte with the City parks department has agreed
to order the equipment in 2016 so that it will be ready for installation in the spring of
2017.
Motion by Christensen, second by Lofdahl, to accept donation from Hutchinson Elks and
proceed with phase one of the project. Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 25, 2016
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
CITY COUNCIL MINUTES NOVEMBER 7, 2016
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14633 — Resolution Designating VFW
Funds for VFW Park Playground Structure
(b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson
Center for the Arts
(c) Consideration for Approval of Change Order No. 1 — Letting No. 1, Project No. 17-01
(Denver Avenue SE Extension)
(d) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices Policies
(e) Claims, Appropriations and Contract Payments — Check Register A
Motion by Lofdahl, second by Christensen, to approve Consent Agenda L Motion carried
unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Consent Agenda
IL Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RENEWING CONTRACT WITH GAVIN, WINTERS & LONG, LTD.
FOR PROSECUTORIAL SERVICES
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora stated that the Gavin
Law Office has been assisting him with prosecutorial services for the past several years. The
firm serves as an associate for court appearances to allow him to be present at the city center
and the hospital regularly. The contract is the same as it has been other than a $100 increase.
Motion by Lofdahl, second by Czmowski, to approve renewing contract. Motion carried
unanimously.
2
CITY COUNCIL MINUTES NOVEMBER 7, 2016
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Parks, Recreation, Community Education Board Minutes from October 3, 2016
MISCELLANEOUS
11. STAFF UPDATES
Kent Exner — Mr. Exner provided a project update — which included the contractor going over
the deadline on the School Road water tower. The Denver Avenue extension is proceeding. Mr.
Exner spoke of the School Road project scheduled for 2017. Staff is inquiring into federal grant
dollars for a system at the pedestrian crossing at Montana Street/Hwy 7 West. Mn/DOT is just
starting proposal/solicitation for the Hwy 15/1\4ain Street project.
Matt Jaunich — Mr. Jaunich reminded the Council that the City's Truth in Taxation hearing is set
for December 6, 2016; City offices will be closed on Friday, November 11, 2016, in observance
of Veterans' Day; and the Council will be canvassing the election results on November 14,
2016, at 9:00 a.m.
12. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 6:05 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator