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cp12-27-2016Marc A. Sebora, City Attorney
0I'fl" or the City Attorney F 1 I Hassan Street 5E
Hutchinson, MN 55350-2522
CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
324-234-56831Phone.320-234-420IIFax
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, December 27, 2016
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, December 27, 2416, in the Council Chambers at the Hutchinson City Center, 111
1 lassan Street SE, Hutchinson, Minnesota for the following purpose:
Review of City of Hutchinson 2016 Compensation Study
Matthe aunich, City tnistrator
DA'Z'ED: December 21, 2016
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, DECEMBER 27, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Seventh Day Adventist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14668 — Resolution Accepting Donation from William & Burdella Main
for Law Enforcement Memorial Park
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of December 13, 2016
(b) Workshop Meeting of December 13, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of 2017 License Renewals
(b) Consideration for Approval of Resolution No. 14669 — Resolution Adopting Findings of
Fact and Reasons for Approval of a Lot Split at 406, 410 and 540 3rd Avenue NW with
Favorable Planning Commission Recommendation
(c) Consideration for Approval of Out of State Travel for Dan Jochum to Attend the National
Planning Conference in New York City from May 5 — 9, 2017
(d) Consideration for Approval of Issuing Short -Term Gambling License to Crow River
Cutters on February 3 & 4, 2017, at McLeod County Fairgrounds
(e) Consideration for Approval of Issuing Short -Term Gambling License to McLeod County
Pheasants Forever on March 11, 2017, at McLeod County Fairgrounds
(f) Consideration for Approval of Board Appointments/Reappointments
CITY COUNCIL AGENDA DECEMBER 27, 2016
1. Don Martinez to Hutchinson Utilities Commission to December 2018 (fill Donna
Luhring's term)
2. Monty Morrow to Hutchinson Utilities Commission to December 2021
3. Mark Girard to Hutchinson Utilities Commission to December 2021
4. Kristine Leuze to Library Board to April 2017 (fill Jon Ross's term)
(g) Consideration for Approval of Change Order No. 2 — Letting No. 1, Project No. 17-01
(Denver Avenue SE Extension)
(h) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
UNFINISHED BUSINESS
NEW BUSINESS
8. APPROVE/DENY ORDINANCE NO. 16-767 — AN ORDINANCE AMENDING
SECTION 154.115 REGARDING DEVELOPMENT STANDARDS WITH FAVORABLE
PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING, SET
SECOND READING AND ADOPTION FOR JANUARY 10, 2017)
9. APPROVE/DENY ORDINANCE NO. 16-768 — AN ORDINANCE VACATING
DRAINAGE AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS
SIXTH ADDITON WITH FAVORABLE PLANNING COMMISSION
RECOMMENDATION (WAIVE FIRST READING, SET SECOND READING AND
ADOPTION FOR JANUARY 10, 2017)
10. APPROVE/DENY RESOLUTION NOS. 14658 — 14667 — ADOPTING 2017 CITY OF
HUTCHINSON BUDGETS AND TAX LEVIES
11. APPROVE/DENY ADOPTION OF FIVE-YEAR CAPITAL IMPROVEMENT PLAN
12. APPROVE/DENY 2017-2020 MOSQUITO MANAGEMENT PROFESSIONAL
SERVICES AGREEMENT
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) 2016 Residential Leaf Vacuum Service Annual Report
b) Hutchinson Housing & Redevelopment Authority Board Minutes from November 15, 2016
�c) City of Hutchinson Financial Report and Investment Report from November 2016
d) Library Board Minutes from November 28, 2016
2
CITY COUNCIL AGENDA DECEMBER 27, 2016
NHSCELLANEOUS
14. STAFF UPDATES
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: Resolution 14668 Approving Cash Donations
Department: Finance
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Police department received the following donation for the Law Enforcement Memorial Park:
$200 - William & Burdella Main
BOARD ACTION REQUESTED:
Approve Resolution #14668 accepting the donation.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14668
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor
William & Burdella Main
Amount Donation Date
$200.00 12/14/2016
WHEREAS, such donation has been contributed to the Hutchinson Police department
as a donation to the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 27th day of December 2016.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
Resolution No. 14671
RESOLUTION ACCEPTING DONATION
WHEREAS, the City of Hutchinson is generally authorized to accept donations of
real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of
its citizens, and is specifically authorized to accept gifts and bequests for the benefit of
recreational services pursuant to Minnesota Statutes Section 471.17; and,
WHEREAS, the following organization has offered to contribute the cash amount
set forth below to the City:
Name of Donor
Village Ranch
Amount
$1000.00
WHEREAS, such donation has been contributed to the Hutchinson Fire
Department; and,
WHEREAS, the intended use for this donation is to help pay for the newest and
safest technology in firefighting hoods; and,
WHEREAS, the City Council finds that it is appropriate to accept the donation
offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier, Mayor
Matthew Jaunich, City Administrator
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, DECEMBER 13, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Arndt, second by Czmowski, to approve the Council agenda as presented.
Motion carried unanimously.
2. INVOCATION — Seventh Day Adventist Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Lofdahl recognized Bill Arndt for his years of service as his term will be
done at the end of the year.
Mayor Forcier recognized Lindsay Whalen for donating two shooting machines to the high
school basketball program and working with the athletes in the programs yesterday.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 22, 2016
(b) Truth in Taxation Hearing Minutes of December 6, 2016
Council Member Lofdahl noted that under the Miscellaneous section of the November
22, 2016, minutes he was speaking of requiring bike racks and not bike lanes with new
major building construction.
Motion by Lofdahl, second by Czmowski, to approve the minutes with the revision noted
to the regular minutes. Motion carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14645 - Amendment to the 2016 General
Fund Budget
CITY COUNCIL MINUTES DECEMBER 13, 2016
(b) Consideration for Approval of Resolution No. 14646 - Transfer Funds to Finance 2016
Aquatic Center Construction Costs
(c) Consideration for Approval of Resolution No. 14647 - Transfer Funds to 2016
Construction Fund and General Fund
(d) Consideration for Approval of Resolution No. 14648 — Resolution to Sell At Auction
Unclaimed Bicycles
(e) Consideration for Approval of Resolution No. 14649 - Authorizing Senior Deferral of
Special Assessment
(f) Consideration for Approval of Resolution No. 14650 - Adopting the 2017 Fee Schedule
(g) Consideration for Approval of Resolution No. 14651 - Transferring Funds to the 2014
Construction Fund
(h) Consideration for Approval of Issuing Short -Term Gambling License to Upper Midwest
Allis-Chalmers Club on July 23, 2017, for Orange Spectacular Event at McLeod County
Fairgrounds
(i) Consideration for Approval of Out -of -State Travel for Miles Seppelt on January 9 & 10,
2017, to Attend "Cardinal Manufacturing" Workshop at Eleva-Strum High School in
Wisconsin
(j) Consideration for Approval of Renewing Joint Powers Agreement With the Southwest
Metro Drug Task Force
(k) Consideration for Approval of Improvement Project Change Orders
- Letting No. 4/Project No. 16-04 (Water Tower Reconditioning —Golf Course Road)
- Letting No. I/Project No. 17-01 (Denver Avenue SE Extension)
(1) Reappointment of Becky Felling as City Representative to the Hutchinson Health Board
to December 2019
(m)Appointments/Reappointment to Parks/Recreation/Community Education Board
1. Don DeMeyer to August 2019
2. Liz Marcus to August 2019
3. Craig Juhnke to August 2019
4. Eric Westlund to August 2020
(n) Claims, Appropriations and Contract Payments
Item 7(f) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve the consent agenda with the
exception noted above. Motion carried unanimously.
Item 7(f) had further discussion. Mayor Forcier commented that there had been talk of
requiring a damage deposit for the historic church and depot rentals. There is currently
one for rental of the Evergreen space in the amount of $100. Mayor Forcier suggested
that a damage deposit be included for rental of the historic church and for the depot.
2
CITY COUNCIL MINUTES DECEMBER 13, 2016
Matt Jaunich stated that a damage deposit can be added to the fee schedule and a revised
fee schedule will be presented at an upcoming meeting. However, he recommended
adopting the fee schedule as presented this evening so that those fees could move
forward.
Motion by Czmowski second by Christensen to approve Resolution No. 14650 noting
that a damage deposit will be added to the fee schedule and approved at a later meeting.
Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
8. CONSIDERATION OF RESOLUTION NO. 14656 - RESOLUTION TO VACATE CITY
RIGHT OF WAY
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that this
topic has been discussed at a couple of previous Council meetings. The City is in process of
conveying a 1 '/2 foot strip of land to Cheryl Dooley's realty business, Dame's Digs LLC, so
that the building can be entirely out of the city right-of-way. Mr. Sebora reminded the
Council that when the building was constructed many years ago, the building was built into
the right-of-way. To make the transfer of this property complete, the City has to vacate that
portion of the right-of-way that will be conveyed to Dame's Digs, LLC. As part of the
process, a public hearing is required under the City Charter. Mr. Sebora also noted that since
this topic was first introduced last September, a discrepancy in the legal description was
discovered and therefore a Resolution with a corrected legal description is before the Council
for approval.
Motion by Lofdahl, second by Arndt, to close public hearing. Motion carried unanimously.
Motion by Lofdahl, second by Czmowski, with Christensen abstaining, to approve
Resolution No. 14656 with the revised legal description. Motion carried unanimously.
9. APPROVE/DENY ORDINANCE NO. 16-766 - AN ORDINANCE AUTHORIZING THE
SALE OF REAL PROPERTY TO DAME'S DIGS, LLC (SECOND READING AND
ADOPTION)
Marc Sebora, City Attorney, explained that this item involves the same parcel as was vacated
through Resolution No. 14656. This strip of land is being proposed to be sold to Cheryl
Dooley of Dame's Digs, LLC. The City Charter requires the sale of property be done by
ordinance and public hearing.
Motion by Arndt, second by Lofdahl, to close public hearing. Motion carried unanimously.
Motion by Lofdahl, second by Christensen, with Christensen abstaining, to approve second
reading and adoption of Ordinance No. 16-766. Motion carried unanimously.
10 APPROVE/DENY ORDINANCE NO. 16-764 - TELECOMMUNICATIONS ORDINANCE
REVISIONS (SECOND READING AND ADOPTION)
Matt Jaunich, City Administrator, introduced the ordinance and public hearing but noted that
staff is recommending that the second reading and adoption be tabled. John Paulson,
Environmental Specialist, presented before the Council. Mr. Paulson explained that staff has
been administering an effort to revise the City's telecommunication ordinance relating to the
use of small cell technologies. Mr. Paulson noted that staff has received some comments
from interested parties about the proposed changes to the ordinance. Additional time is
needed to review and consider the comments that have been received. If additional
comments are received tonight, they will be included in the staff review of all comments.
Once comments are reviewed, staff will respond to those comments and meet with interested
parties as necessary. Mr. Paulson explained the proposed changes as presented. The first
proposed revision relates to the size of equipment placed on private property poles. The
CITY COUNCIL MINUTES DECEMBER 13, 2016
second proposed revision relates to use of right-of-way.
Peter Coyle, Larkin Hoffinan, representing T -Mobile, presented before the Council. Mr.
Coyle noted that he appreciates the City tabling consideration of this item. Mr. Coyle
explained that small cell technology likes to take advantage of equipment that is already in
place. This technology needs to be placed close to users, such as on Main Street, on light
fixtures on light poles and on fiber lines. Mr. Coyle detailed how equipment is placed and
where pieces are stored. Mr. Coyle explained that the equipment is rather small and typically
is not visible to the eye.
Jay Littlejohn, representing Verizon Wireless, presented before the Council. Mr. Littlejohn
noted that Verizon Wireless has no applications in with the City and does not have a desire to
do so at this time. Mr. Littlejohn explained that services are in high demand. Small cell
facilities allow for cell phones to work better and faster. Mr. Littlejohn agreed that Main
Street and light poles are a prime place for small cells to be placed. Mr. Littlejohn suggested
that the City not outright ban use of right-of-way, but rather allow room for regulation.
Valerie Bergman, AT&T, presented before the Council. Ms. Bergeman noted that AT&T's
goal is to provide the best services for their customers. Ms. Bergman also noted that she
supports local regulation of right-of-way but not an outright ban. Ms. Bergman noted that
small cell technology is the best way to get the best use to customers while living, traveling
and shopping. Ms. Bergman noted that AT&T would be happy to work with staff on
ordinance revisions.
Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook commented that if all of
the cell providers are going to want to all be placed on the same poles in the same locations
serving the same customers and what that might look like.
Wes Greve, 1301 Roberts Road, presented before the Council. Mr. Greve noted that he has
seen cell towers in palm trees and on steeples on churches in Mesa, Arizona.
Motion by Lofdahl, second by Christensen, to close public hearing. Motion carried
unanimously.
Motion by Lofdahl, second by Christensen, to table action on this item. Motion carried
unanimously.
11. APPROVE/DENY ORDINANCE NO. 16-765 - USE OF PUBLIC RIGHT-OF-WAY
ORDINANCE REVISIONS (SECOND READING AND ADOPTION)
Matt Jaunich, City Administrator, noted that the second reading and adoption of this
ordinance will not be considered tonight in accordance with the same issues related to the
telecommunications ordinance.
John Paulson, Environmental Specialist, explained that the current proposed ordinance
revisions prohibit smell cell and telecommunications equipment to be used in public rights-
of-way. Again, staff will be reviewing comments received from interested parties on the
proposed revisions and bringing forth action to the Council at a later date.
Motion by Lofdahl, second by Arndt, to close public hearing. Motion carried unanimously.
Motion by Lofdahl, second by Czmowski, to table action on this item. Motion carried
unanimously.
12. SCHOOL ROAD & ROBERTS ROAD RECONSTRUCTION PROJECT (LETTING NO.
2/PROJECT NO. 17-02)
(a) Resolution No. 14652 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
.19
CITY COUNCIL MINUTES DECEMBER 13, 2016
(b) Resolution No. 14653 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that in
January 2014 the City applied for federal aid dollars and has received them to initiate a trail
project on School Road from Roberts Road to the south side of the bridge. With additional
funding, a trail extension is being proposed from School Road and on Roberts Road to
Roberts Park. Staff has discovered that the roadway would need to be improved in order for
the trail improvements to be made. The road was built in 1978 and had a mill and overlay in
2000. The project on School Road is being proposed as a full reconstruction (minus
water/sewer installation) to be a 34 foot curb to curb roadway with parking on one side of the
street and a trail. A rehabilitation and reclaim is being proposed on Roberts Road. Mr.
Exner
noted that a neighborhood meeting was held on December 6, 2016, with property owners
adjacent to the proposed School Road/Roberts Road reconstruction project. An estimated
improvement assessment amount has been provided to adjacent property owners within the
formal public hearing notice mailing. Mr. Exner reviewed the project scope, estimated
project costs & funding, and the apportionment of the City and the property owner. The
estimated project cost is $3,288,760. A proposed bidding date has been established for
March 1, 2016, for this project. The project is slated to begin May 15, 2016, and be
completed on or before Setpember 29, 2016, with final completion on or before November 3,
2016.
Wes Greve, 1301 Roberts Road, asked about bonding required by the contractors. Exner
explained that the general contractor must provide a performance bond and a project bond.
Greve asked about bike lanes. Exner noted that the bike lanes will be removed on Roberts
Road and the trails will be used for biking/walking.
Council Member Arndt asked about street lighting that will be installed. Exner noted that at
this point the project is calling for 16' acorn -shaped lighting. Staff is looking at LED lights
within the acorn poles. Council Member Arndt raised concerns with the lighting because
the bright light they give off can be blinding to drivers and don't necessarily provide the best
lighting to see pedestrians at crossings. Exner noted that perhaps certain areas could be
invested into a cobra -type lighting or shoebox-type lighting so the roadway/trail is well lit.
Motion by Arndt, second by Christensen, to close public hearing.. Motion carried
unanimously.
Motion by Lofdahl, second by Christensen, to approve Resolution Nos. 14652 and 14653.
Motion carried unanimously.
13. SCHOOL ROAD & ROBERTS ROAD TRAIL IMPROVEMENTS PROJECT (LETTING
NO. 3/PROJECT NO. 17-03)
(a) Resolution No. 14654 - Resolution Ordering Improvement and Preparation of Plans and
Specifications
(b) Resolution No. 14655 - Resolution Approving Plans and Specifications and Ordering
Advertisement for Bids
Kent Exner, City Engineer, explained that this project is for trail improvements along School
Road and Roberts Road. Mr. Exner spoke of trail options being considered on the bridge.
Mr. Exner and Council Members also spoke of trail signage/striping near the school. This
project is being funded with aid dollars and bonding dollars.
Motion by Lofdahl, second by Arndt, to close public hearing.. Motion carried unanimously.
Motion by Christensen, second by Lofdahl, to approve Resolution Nos. 14654 and 14655.
Motion carried unanimously.
5
CITY COUNCIL MINUTES DECEMBER 13, 2016
purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
14. REVIEW OF 2016 COMPENSATION STUDY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich requested that
the Council table this item to a workshop to be held on December 27, 2016, at 4:00 p.m. Mr.
Jaunich noted that he had met with public works staff yesterday on this topic and the meeting
wasquite lengthy, therefore he is suggesting a workshop so this can be discussed in more
detail.
Motion by Czmowski, second by Lofdahl, to table this item to December 27, 2016, at 4:00
p.m. to review at a workshop. Motion carried unanimously.
15. REVIEW OF TRUTH IN TAXATION HEARING
Matt Jaunich City Administrator, presented before the Council. Mr. Jaunich asked if there
are any suggested changes before this item is brought forward for formal approval at the next
meeting. No suggestions were made.
UNFINISHED BUSINESS
NEW BUSINESS
16. CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 14657 — SUPPORTING A
FASTLANE FEDERAL GRANT APPLICATION FOR U.S. HIGHWAY 212
IMPROVEMENTS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that Carver
County is leading this project development. The application is to expand Hwy 212 between
Carver up to Cologne. The project cost is estimated at $22 million. Staff is proposing
support of Carver County's application for federal funds for this expansion from a two-lane
highway to a four -lane highway. The grant program provides dedicated discretionary
funding for projects that address critical freight issues facing the nation's highways and
bridges.
Motion by Arndt, second by Lofdahl, to approve Resolution No. 14657. Motion carried
unanimously.
17. CONSIDERATION FOR APPROVAL OF COALITION OF GREATER MINNESOTA
CITIES VOLUNTARY ASSESSMENT
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that
the City participated in this program one year ago. The request is for a voluntary payment
committing to the voluntary assessment to work on environmental issues. Staff feels there is
no specific purpose outlined and is very broad in nature. Staff notes that the CGMC already
represents its members interests on issues related to the environment and those costs are
covered through the City's regular annual dues. While staff agrees with the CGMC in that
rel
CITY COUNCIL MINUTES DECEMBER 13, 2016
greater Minnesota cities are facing more environmental regulations, staff has concerns on
how this funding request is being handled by CGMC. Staff feels that if environmental
concerns are increasing and the demand on CGMC increase, then dues should reflect that.
Staff sees no direct purpose like the one the city participated in last year. Council Member
Lofdahl noted he would argue that this may be a worthwhile investment and an extension of
the work that was done last year.
Motion by Czmowski, second by Arndt, to deny participation in Coalition of Greater
Minnesota Cities voluntary assessment. Roll call vote was taken: Christensen — aye; Lofdahl
— nay; Arndt — aye; Czmowski — aye; Forcier — aye. Motion carried 4 to 1.
18. CONSIDERATION FOR APPROVAL OF SETTING 2017 ORGANIZATIONAL
MEETING FOR JANUARY 3, 2017
Mr. Jaunich noted that the City Charter notes that the City Council must meet the first
Monday in January following a regular municipal election in order for newly elected
members of the council to assume their duties. The Charter states that if the first Monday is
a holiday, the first Tuesday in January shall then be used. In 2017, the first Monday is a
reserved holiday, therefore the Council must meet on Tuesday, January 3, 2017.
Motion by Czmowski, second by Christensen, to set 2017 organizational meeting for January
3, 2017, at 9:00 am. Motion carried unanimously.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items)
19. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Public Library Board Minutes from October 24, 2016
MISCELLANEOUS
20. STAFF UPDATES
Kent Exner — Mr. Exner noted that the Golf Course Water Tower rehabilitation is complete; He
stated that the Denver Avenue extension work is in progress and continued to encourage drivers
not to use that roadway as it is technically not open for travel; He also noted that the McLeod
County Parks is receiving legacy dollars for Dakota Trail work.
Matt Jaunich — Mr. Jaunich noted that the Aldi's grand opening is this Thursdya, December 15th
at 8:30 a.m.; a ceremony is being held on December 15 that 8:00 a.m. at the police station
honoring Officer Michael Hogan; City offices will be closed December 26, 2016, in honor of
Christmas Day; the League of Minnesota Cities experienced officials conference is being held
in January and council members that are interested in attending should inform him or Melissa
Starke; legislative action day is February 1, 2016; the state budget forecast is still good for
Hutchinson and is pushing for special session on December 20, 2016; the airport received a
paving award and the City received a financial reward; Mr. Jaunich's review needs to be
scheduled in the near future
21. COUNCIL/MAYOR UPDATE
7
CITY COUNCIL MINUTES DECEMBER 13, 2016
Mayor Forcier — Mayor Forcier asked residents to adopt a fire hydrant and please make sure
they are shoveled out with a two -foot path around the hydrant; He also commented that with the
new snow, he has been informed that snowmobiles have been traveling across private property
and need to be reminded that they are only allowed to travel on streets via the most direct in and
out of town, but are not allowed to travel on any city street or sidewalk.
ADJOURNMENT
Motion by Arndt, second by Czmowski, to adjourn at 7:30 p.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
SPECIAL WORKSHOP
MEETING MINUTES
TUESDAY, DECEMBER 13, 2016 AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Mary
Christensen and John Lofdahl. Member absent was Bill Arndt. Others present were Matt
Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney and
other city directors.
DISCUSSION/REVIEW ITEMS
2. Review of current Committees, Commissions and Boards
3. Review of Purpose and Objectives of the current Committees, Commissions and Boards
a. Are those purposes and objectives being met?
b. Is there a need for new purposes and objectives for certain groups?
4. Discussion on the Strengths and Weaknesses of each group — Director Feedback
5. Is there a need for a new Committees, Commissions or Boards?
6. Are there Committees, Commissions or Boards no longer needed?
7. 2017 City Council Appointments
8. Recruitment of Community Members to serve on Committees, Commissions and Boards
9. Anything Else?
10. Adjournment
Matt Jaunich, City Administrator, reviewed a listing of the current boards and commissions and
the council members assigned to them.
Mayor Forcier commented that he has found it hard to get the public involved on serving on
boards and commissions or even attending board meetings after they are appointed.
Mr. Jaunich asked if the Council is comfortable with the boards and commissions that are
currently established. Mr. Jaunich reminded the Council that the Solid Waste Committee is no
longer active and the City/School Joint Planning Committee is inactive. Council Member
Lofdahl noted that he feels the boards/commissions that he serves on are all necessary. General
discussion was held on whether or not the City/School Joint Planning Committee should be taken
offline rather than inactive as there are different subcommittees that are established that are
project specific. Council Member Lofdahl commented that perhaps the Tree Board and the
Creekside Advisory Board could be combined. Andy Kosek, Creekside Manager, noted that the
Creekside Advisory Board meets quarterly and is more of a sounding board for the facility.
Kosek mentioned that because of the length of time between meetings it provides more for an
update from staff to the advisory board. Kent Exner, City Engineer, noted that it has been
contemplated to create an environmental/sustainability board that encapsulates Creekside
activities and forestry activities and energy activities. The overall consensus was that this may be
a good direction to head. Another board that needs to be reviewed and discussed is the Joint
Planning Board. It was noted that the majority of the boards/commissions in the City are required
either by statute or by an agreement. Council Member -Elect Cook commented that perhaps some
of the boards could reduce their number of members.
Dan Jochum, Planning Director, recommended that the Public Arts Commission and City Council
meet on an annual basis for the PAC to present to the Council their annual plan and programs
being considered for the Council to provide their feedback and approval.
Council Member Bill Arndt arrived at 4:30 p.m.
Council Member Czmowski also suggested that the PRCE board be provided with more purpose
and provide specific recommendations to the Council on projects.
Mr. Jaunich spoke about the annual updates provided by about half of the boards/commissions
and the value that provides to the Council.
Council Member -Elect Steve Cook suggested that the boards/commissions be part of the
Chamber Leadership program to get information out and perhaps use a City Facebook page to
provide information about the City's boards/commissions.
Exner mentioned that a regional transportation coalition may be formed over the next couple of
years. Cook mentioned perhaps a historic preservation commission could be created to
complement Historic Hutchinson, as well as a downtown historic preservation commission. Cook
also suggested creating a youth board — they could meet semi-annually, or it could be part of
PRCE Board or it could be an annual summit. Cook suggested some sort of board would be
beneficial in helping to make decisions for the youth in the community.
Council Member Lofdahl brought up the Hutchinson Waters group and perhaps a necessity of the
City to create a group to work on issues with the river. Exner noted that staff will begin
initiatives to administer a study and will be working with Hutchinson Waters to begin with to
come up with an action plan. At this point, Hutchinson Waters has been rather informal.
Council Members expressed their interested on the boards they would like to be assigned to in
2017.
Mayor Forcier noted that an appointment will need to be made to the Hutchinson Utilities
Commission due to the resignation of Donna Luhring. Mayor Forcier will be recommending the
appointment of Don Martinez.
Chief Hatten spoke of the duties of the Police Commission.
Motion by Lofdahl, second by Christensen to adjourn at 5:07 p.m. Motion carried unanimously.
To: Mayor and City Council
From: Stephanie Nelson, Legal Technician
Date: December 22, 2016
Subject: License Renewals for 2017
The following establishments have applied for 2017 license renewals. The appropriate paperwork has been
submitted. Please approve the following licenses:
On -Sale Intoxicating Sunday Liquor License Wine/Strom Beer License
Applebee's Applebee's Country Kitchen
Buffalo Wild Wings Buffalo Wild Wings Tokyo Grill AA, Inc
Crow River Golf Club Crow River Golf Club
El Loro's
Landy Lodge Bar & Grill
Little Crow Bowling Lanes
Main Street Sports Bar
Sonora's
V.F.W. Post 906
Zella's
Massage Services
Catherine's Massage
Genesis Salon & Enso Spa, LLC
Hutchinson Therapeutic Massage Center
Main Massage LLC
Liz Lindemeier
Harmony Massage LLC
Maria's Hair Salon
Club On -Sale Intoxicating
Hutchinson Elks
On -Sale 3.2 Malt Liquor
Hutchinson Center for the Arts
Hutchinson Huskies Baseball
Tara Tepley - The Paint Factory
Taxi Cab
Eric Labraaten (ACC Midwest Trans
Duane Buske (Quality Transportation)
Hutch Cab Company, LLC
Garbne/Haulins! Licenses
Renville -Sibley Sanitation, LLC
Waste Management
West Central Sanitation, Inc
El Loro's
Hutchinson Elks Inc.
Landy Lodge Bar & Grill
Little Crow Bowling Lanes
Main Street Sports Bar
V.F.W. Post 906
Zella's
Off -Sale 3.2 Malt Liquor
Kwik Trip
Northern Tier Retail LLC (SA -West)
Viking Oil Corp (SA -East)
Wal-Mart Stores Inc
Tobacco
Casey's
Coborn's Inc - Cash Wise Foods
Coborn's Inc - Holiday Station
Crow River Golf Club
Hutchinson Co -Op —Adams
Hutchinson Co -Op - Hwy 7
Hutchinson Outpost, Inc
Hutchinson Smokes4Less
Hutchinson Tobacco & Accessories Plus
Kwik Trip
Landy Lodge Bar & Grill
Main Street Sports Bar
Murphy USA
Northern Tier Retail LLC (SA -West)
Viking Oil Corp (SA -East)
Walgreens
Wal-Mart Stores Inc
Pawn Licenses
Security Coin & Pawn Shop Inc
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Lot Split 406, 410, and 540 3rd Ave NW
Department: Planning
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
This a very unique case. Originally staff felt the property line boundary adjustment could have been have been
handled through a simple deed. After the title company conferred with McLeod County, the County preferred that the
City take a formal action on this issue. Staff felt a lot split was the easiest way to handle the request. A plat would
have also worked but would have been more difficult and costly for the owner.
The property owner is attempting to sell parcels 406 and 410 but the building located on parcel 540 encroaches into
parcel 410. The lot split/boundary line adjustment will ensure there are no encroachments. As noted above, the
building located on parcel 410 is used for cold storage.
Nobody from the public spoke regarding this request. The applicant was in attendance at the meeting but did not
speak. The Planning Commission unanimously recommended approval of this request.
BOARD ACTION REQUESTED:
Approval of lot split.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14669
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF A LOT
SPLIT AT 406,410 and 540 3rd Ave NW.
FACTS
Nathan Albee is the owner of land located at 406, 410 and 540 3rd Ave NW, Hutchinson.
2. The subject property is legally described as:
4063 rd Ave NW - (60' X 86' OF SE 1/4 SE 1/4) That part of the Southeast Quarter of the Southeast
Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on
the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing,
of the Northwest Corner5 of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along
said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South
of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14
feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said
Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of
beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554
4103 rd Ave NW - (71' X 132' OF SE 1/4 SE 1/4) That part of the Southeast Quarter of the Southeast
Quarter of Section 36, Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on
the North line of said Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing,
of the Northwest Corner of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along
said North line; thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South
of said Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14
feet to a point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said
Northerly right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of
beginning. County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554
5403 rd Ave NW - (TRACTS 132'X 132'& 72'X 86' OF SE 1/4 SE 1/4, .54 AC) That part
of the Southeast Quarter of the Southeast Quarter of Section 36, Township 117, Range 30, McLeod County,
Minnesota, described as beginning at a point on the North line of said Southeast Quarter of the Southeast Quarter,
said point begin 898.00 feet East, assumed bearing, of the Northwest Corner of said Southeast Quarter of the
Southeast Quarter; thence continuing East 42.00 feet along said North line; thence South 33.00 feet; thence East
264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said Northwest Corner of the Southeast Quarter of
the Southeast Quarter of said Section 36; thence South 290.14 feet to a point on the Northerly right-of-way line of
Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly right-of-way line to a point South of the
point of beginning; thence North 384.81 feet to the point of beginning. County PID Numbers 23.036.3200,
23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554. (APPROX 1.03 ACRES NORTH OF RR
IN SE 1/4 SE 1/4, 1.03 AC) That part of the Southeast Quarter of the Southeast Quarter of Section 36,
Township 117, Range 30, McLeod County, Minnesota, described as beginning at a point on the North line of said
Southeast Quarter of the Southeast Quarter, said point begin 898.00 feet East, assumed bearing, of the Northwest
Corner5 of said Southeast Quarter of the Southeast Quarter; thence continuing East 42.00 feet along said North line;
thence South 33.00 feet; thence East 264.00 feet to a point 1204.00 feet East of and 33.00 feet South of said
Northwest Corner of the Southeast Quarter of the Southeast Quarter of said Section 36; thence South 290.14 feet to a
point on the Northerly right-of-way line of Dakota Rail Inc.; thence Southwesterly 312.18 feet along said Northerly
right-of-way line to a point South of the point of beginning; thence North 384.81 feet to the point of beginning.
County PID Numbers 23.036.3200, 23.036.3300, 23.036.4100, 23.036.4600 Doc# A-356554
Nathan Albee has applied to the City for a lot split to clear up property lines between lots at 406, 410
and 540 3rd Ave NW.
4. The Planning Commission met on December 20, 2016, and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
Findings of Fact — Resolution # 14669
Nathan Albee, Lot Split
Page 2
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a) The applicant shall record the lot split with McLeod County.
b) If there is any difficulty with recording this lot split a plat will be required to remedy this
situation.
5. The City Council of the City of Hutchinson reviewed the requested lot split at its meeting on
December 27, 2016, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of the lot split, subject to the following findings
and conditions:
c) The applicant shall record the lot split with McLeod County.
d) If there is any difficulty with recording this lot split a plat will be required to remedy this
situation.
APPLICABLE LAW
6. The lot split request meets the standards as required in Section 153.005 of the City of Hutchinson
Municipal Code, Subdivision Control.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the
application to issue a lot split to Nathan Albee is approved.
Adopted by the City Council this 27th day of December, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP
Date: December 15, 2016 for December 20, 2016, Planning Commission Meeting
Application: Consideration of a Lot Split for 406 and 540 Yd Avenue NW
Applicant: Nathan Albee
LOT SPLIT/BOUNDARY LINE ADJUSTMENT
The property owner is requesting a lot split/boundary line adjustment to rectify a building
encroachment issue. The McLeod County Recorders Office suggested the applicant get City
approval to adjust the boundaries. The property owner is attempting to sell parcels 406 and 410
but the building located on parcel 540 encroaches into parcel 410. The lot split/boundary line
adjustment will ensure there are no encroachments. The building located on parcel 410 is used
for cold storage.
Lot Split
406 and 540 3'd Ave NW
Planning Commission —12/20/16
Page 2
GENERAL INFORMATION
Existing Zoning: I/C Industrial/Commercial District
Property Location: 406 and 540 3rd Ave NW
Existing Land Use: Industrial/Storage
Adjacent Land Use: Industrial and Commercial
Adjacent Zoning: I/C District
Comprehensive
Land Use Plan: Industrial
Zoning History: Previous Conditional Use Permits for New Dimension Plating
Applicable
Regulations: Sections 153.005 of the City Code
Lot Split
This a very unique case. Originally staff felt the property line boundary adjustment could have
been have been handled through a simple deed. After the title company conferred with McLeod
County, the County preferred that the City take a formal action on this issue. Staff felt a lot split
was the easiest way to handle the request. A plat would have also worked but would have been
more difficult and costly for the owner.
The property owner is attempting to sell parcels 406 and 410 but the building located on parcel
540 encroaches into parcel 410. The lot split/boundary line adjustment will ensure there are no
encroachments. As noted above, the building located on parcel 410 is used for cold storage.
Staff recommends approval of this request.
If Planning Commission feels this lot split is acceptable the following conditions should be
applied to the approval:
1. The applicants shall record the lot split with McLeod County.
2. If there is any difficulty with recording this lot split a plat will be required to remedy this
situation.
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Out-of-State Travel Request for Planning Director
Department: Planning
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
I am requesting out of state travel to the National Planning Conference in New York City from May 5th through 9th
2017. 1 have my American Institute of Certified Planners (AICP) certification and to maintain this certification, 36
hours of continuing education are needed to meet certification requirements. The conference will provide an
opportunity to attain credits and will provide training on relevant topics in the planning and zoning field.
This training opportunity has been budgeted for within the budget for the Planning Department.
If there are any questions on this request please let me know.
BOARD ACTION REQUESTED:
Approval of out of state travel request.
Fiscal Impact: Funding Source: Planning Department Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-XZ
Agenda Item: Short-Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding from February 3 & 4, 2017, at the McLeod County Fairgrounds. The applicant has completed
the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters on February 3 & 4, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
city�f4
,4a�
7P =- m-'-?
I 1 I I iassan Street SOt1theast
Hutchinson, MN 55350
(324) 587-5151 Fav [320] 234-4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
ication T
L] Short 'berm Date(s) L3 .I & a Q Fee: $30.00
Mont Dav Year — MonlhlDa Year
Organization Information
CuJfets — P4 W �_T 32 D
Name Phone Number
Address adhere regular meeting are heck! City Slate Zip
Federal or State [I): 5' - 6,-� _l `j r,' j
Day and time of meetings? U5K4 t ( X Nj /til z
Is this organization organized under the laws of the State of Minnesota? byes ❑ no
I low long has the organization been in existence? . I low mf ay members in the organization? I S
What is the purpose of the organization? )P/40(46
—_ _�
In whose custody will organization records be kept? _
- —11anie Phone: Number
Cit Stare Zip —
Duly Authorized Officer of the Organization Information
True Name Phone Number
I?esrdem'e Address City Stare zip
Date ol' Birth: Q — 1 %G —1-- Place of Birth
Monlhldavlvear
I lave you ever been convicted of any crime other than a traffic
offense`?
If yes, explain:
City Slate
❑ yes Ino
00? of thfichin saP
Applicarionfor Ckunhlrng Devices [stens(,
Page 2 of 3
IJesignated Gambling Manager (Qatadied asnder Minnesota Statute 029}
'Price Nike Phone Number
Residence Address City Stale Zip
Date of Birth: 0 1 / / (j / , * jr/ y -3 Place of Birth: M,,3 H M At
Mnnihldrrylvear Cr�` State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 2Lno
[ryes, explain:
How lung have you been a member of the organization?
Game Information
Location 111 -- . --_
Nance raJ local, I where gam gill be played !j Phone Number)
cn- 6 i r} ! -.-.- I- '" i � " I �i f �i G� F� M ! j 3 � d
address ref tucalion where game will Q played Cit)r Score I.ip
Date(s) and/or day(s) gambling devices will be used: �'C J 26-q through Fe --b. a c C7
AM ' AM
Hours of the day garnbl i ng devices wi I I be used: From i'r `; -ro
Maximum number of player:
Will priycs be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? Aq yes Llno
l f cs, will a _char c be made for such refreshments? Ayes ❑ no
Game Information
Location I!2
Name o/ location where game will be played Phone Number
--- ftddress nl location where gattte will he played
Date(s) and/or day(s) gambling devices will be used:
[lours of the day gambling devices will be used: From
City
State _ "Lip
_ through
AM
PM TO
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes © no
_ If yes, will a charms be made for such refreshments? ❑ yes ❑ no
AM
Cilr of Nrrrchinson
P01carion irri• Chat bhm4 Oevice.s Lice me
Page 3 oj'3
Officers of the Or anization (i necessa , list additional names on separate sheet)
--PA
Name Mile h
rrµ.7 i
Residence Address City State Zip
Name Title
ern) .�
Residence Address City Slate Zip
Name
,residence Address
Title
Ci1V Slate Zin
Officers or Other Persons Paid for Services Information (ifnecessary, list additional names on separate sheet)
Nan1'e
Titl e
Residence Address
City
Slate
Zip
Name
Title
Residence Address
CitJr
Stade
Zip
-- - -- -- --- Name
Title
residence Address
City
Slate
Zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
Hutchinson Ordinance 114.20 and Minnesota Statutes Chapter 349)?
Gambling Manager �9 yes Lino Authorized Officer M -yes ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Ordinance No. 114.20 relating to gambling and [ will familiarize myself with the contents thereof.
Signature ref authorized off cer of organisation Drte
Signature «f grambling manage organization . Date r s
Internal Use Only
City Council Ll approved ❑ denied Notes:
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Short-Term Gambling License
Department: Administration
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete Yes
Contact: Matthew Jaunich
Agenda Item Type:
Presenter: Matthew Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The McLeod County Pheasants Forever organization has submitted a short-term gambling license application into
administration for review and processing. The application is for an event the organization is holding on March 11,
2017, at the McLeod County Fairgrounds. The applicant has completed the appropriate application in full and all
pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing a short-term gambling license to McLeod County Pheasants Forever on March 11, 2017.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2L1
ci,y 0�f0
7 k �
1 I I Hassan Street 5outhcast
Hulchinson, MN 55350
(320) 587-5151 Fax: (320) 2344240
City of Hutchinson
APPLICATION FOR GAMBLYNG DEVICES LICENSE
In provisions of the City of Hutchinson Ordinance No. 655
and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
plication Tvt
a� Short "term Uate(s) _3_.. -II -11 3-/1-172 Fee: $30.00
_ Month/Day/Year - Mondv'Da IYear
Or antxation Information
��-- --- _
Address where regtdar ineeting are held
L11- Ji
Federal or State ID: - 7
32v- Evc V -63zS
Phone Number
City State Zip
Day and time of meetings?
Is this organization organized under the laws of the State A Minnesota? Wyes ❑ no
How lona_ has the organization been in existence? jr How may members in the organization?
What is the purpose of the organization? C.�� 42a-��r
In whose custody will organi at' records be Kept?
--Ina
et6
Name Phone Numher
_-_5332
Address City State Z121 -
Duly Authorized Officer of the Organization information
1 r
Drug Name Phare Number
Residence Address City Slate Zip
Date of Birth: - 1 - -1-� Place of Birth: (�L
Monthldaylyear City Stale
Have you ever been convicted of any crime other than a traffic
offense? ❑ yes Ero
If Yes, explain:
Cir, of thirchinson
:lpplicalionforOwnhli" Devices license
Page 2 0f3
11 Designated Gambling Manager (Qualified Lander Minnesota Statute &3293
True Name Phone Number
NQS -L- �1� ue�_ �� • r'
Residence Address Cit}, State Zip
Date of E3irth:--L l i �� Place of Birth
Monrh1dayl)7ear city- SIafe
Have you ever been convicted of any crime other than a traffic offense? ❑ yes
€lyes, explain:
I low long have you been a member of the organization?
Game Information
I,acation If ] • �- - — -
Nurtac of Incudo where galne x ill he lalery°ecl Phone Number
Address r�locuti n �� h -ere game will he played 0)"State zip
Dates) and/or day(s) gambling devices will be used: -� `` through
AM AM
I ours of the day gambling devices will be used: From _L To
Maximum number of player:
Will prizes be paid in money or merchandise? Ild"maney Q'tnerchandise
Will refreshments be served during the time the gambling devices will be used?2 yes ❑ no
If yes, will a charge be made for such refreshments? s ❑ no
11 Game Information
Location 112
Nume of locralion where game will he played
Address (?f tocition where gan7e ivill be played
Dates) and/or day(s) gambling devices will be used:
€ IourS of the day gambling devices will be used: From
Phone Number
C ily Stale Zip
through
AM
PM To
Maximum number of player: _
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used?
€f ycs, will a charge be made for such refreshments? ❑ yes ❑ no
❑ yes
❑ no
AM
Ca'off hat hinson
.91,11)ri—ion (or Ganrbh)vq 0ewrces License
Page 3 of 3
Officers of the Organization (if necessarv, list additional names on separate sheet) 11
Name �1T,ittll�e } �7,
.P-- a -t i�-� 1 ✓f J f' 5[—�--0
Residence Address Cil}, Stare zip
Name
Name
Residence Address
Officers or Other Persons Paid for Services information
Name
Residence Address
Name
Residence Address
Name
_ Cit ?
Title
State
zip
City
Title
State
zip
list additional names on separate sheet)
City
Title
Stale
zip
Title
City
State
Title
Residence Address city State zip
I lave you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of ail
laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of
I Iutchinson Ordinance�1 144 -0 and Minnesota Statutes Chapter 349)?
Gambling Manz er q� es ❑ no Authoria
I g y ed Officer yes ❑ no
lniria! fniria!
I declare that the in lbrination 1 have provided on this application is truthful, and I authorize the City of Hutchinson
to investigate the information submitted. Also, 1 have received from the City of Hutchinson a copy of the City
Oynance4.20 r�- to gambling and 1 will familiarize myself with the contents thereof.
na ire of authorised officer r f organization Date
ru gambling manager of organi�ution Date
Internal Use Only
City Council ❑ approved L7 denied Notes:
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Improvement Project Change Orders
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Change Order No. 2 — Letting No. 1/Project No. 17-04 — Denver Avenue SE Extension
This Change Order addresses the addition of pedestrian curb ramps within the bituminous trail at the proposed
apartment development access points and the reconstruction of a relatively short segment of existing trail along
Denver Avenue within the adjacent Summerset housing development. This work does not affect the interim or final
completion dates. This Change Order results in an increase to the contract in the amount of $30,117.10.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Tuesday, December 13, 2016
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 2
Page 1 of 1
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
L1 P17-01
CONTRACT NO.
L1 P17-01
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
R & R Excavating
Denver Ave SE from Montreal St SE to Bradford St SE
1149 Hwy 22 South
TOTAL CHANGE ORDER AMOUNT
Hutchinson, MN 55350
$30,117.10
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions
This Change Order addresses the addition of pedestrian ramps for construction of the new trail and reconstruction of existing bituminous trail segment
on the East end of Denver Avenue SE.
This work does not affect the interim completion date or final completion date. This Change Order results in an increase to the Contract in the amount of
$30,117.10.
COST BREAKDOWN
Item No.
I Item
Unit
Unit Price
Quantity
Amount
Funding Category No. 001
2104.501
REMOVE CURB & GUTTER
LF
$6.00
35
$210.00
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
$12.00
182
$2,184.00
2112.604
SUBGRADE PREPARATION
SQ YD
$4.00
164
$656.00
2360.503
TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL (3")
SY
$17.52
164
$2,873.28
2521.501
6" CONCRETE WALK
SQ FT
$10.90
800
$8,720.00
2531.501
CONCRETE CURB & GUTTER DESIGN S
LF
$47.50
35
$1,662.50
2531.618
TRUNCATED DOMES
SQ FT
$65.00
170.36
$11,073.40
3882.100
CONTRACTOR 10% ALLOWANCE
LUMP SUM $2,737.92
1
$2,737.92
Funding Category No. 001 Total:
$30,117.10
Change Order No. 2 Total:
$30,117.10
. Funding category is required for federal projects.
CHANGE IN CONTRACT TIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation
[ ] Is Decreased by Calendar Days
Approved By Project Engineer: Kent Exner Approved By Contractor: R & R Excavating
Signed Signed
Date: Phone: (320) 234-4212 Date: Phone: (320) 587-5918
Approved by Hutchinson City Council 07/14/2015.
Signed
Mayor, Gary Forcier
Date: 12/27/2016
Signed
City Administrator, Matt Januich
Date: 12/27/2016
Original Contract Amt $381,578.95 Previous Change Orders: $35,435.21 Completion Date: 06/16/2017
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/14/2016 -
12/27/2016
Check Date
--------------------
12/20/2016
Check
--------------
1(EFT)
Vendor Name
-----------------------------------------------------------------
WELLSFARGOPURCHASINGCARD - ADMIN
Description
---------------------------------------------------------------------
Parking fee for Clean Energy Community
Amount
--------------------
10.00
12/20/2016
2(EFT)
WELLS FARGO PURCHASING CARD - FINANCE
GFOA Books; EDA Board lunch
188.85
12/20/2016
3(EFT)
WELLS FARGO PURCHASING CARD - IT
Single Gang, Push Button Wall Plate
655.32
12/20/2016
4(EFT)
WELLS FARGO PURCHASING CARD - PLANNING
Training Registration
550.00
12/20/2016
5(EFT)
WELLS FARGO PURCHASING CARD - PD
Police Training
389.96
12/20/2016
6(EFT)
WELLS FARGO PURCHASING CARD - P. WORKS
John P. SWWWP Recertification
155.00
12/20/2016
7(EFT)
WELLS FARGO PURCHASING CARD - CREEK
2016 Nebraska Dept of Ag License renewal
17.12
12/20/2016
8(EFT)
WELLS FARGO PURCHASING CARD - LIQUOR
Replacement pricing gun
76.16
12/27/2016
194342
ACE HARDWARE
BRASS HOSE W/SHUTOFF
921.42
12/27/2016
194343
ADULTTRAINING AND HABILITATION CEN
RECYCLING PICK UP- NOV
100.00
12/27/2016
194344
AEM MECHANICAL SERVICES INC
SHOP SINK PLUMBING
894.63
12/27/2016
194345
AHLGREN ELECTRIC
2 LAMP T8 HIGH EFF BALLAST
1,403.57
12/27/2016
194346
ALPHA WIRELESS
MAINT & CONSOLE & FIXED TRANSMITTERS - D
794.75
12/27/2016
194347
AMERICAN BOTTLING CO
DEC PURCH
106.16
12/27/2016
194348
AMERIPRIDE SERVICES
TOWEL, MOPS
97.88
12/27/2016
194349
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
656.00
12/27/2016
194350
ARCTIC GLACIER USA INC.
ICE
212.52
12/27/2016
194351
ARNESON DISTRIBUTING CO
DEC PURCH
516.30
12/27/2016
194352
ARROW TERMINAL LLC
CLEAR SEAL SPLICE
92.51
12/27/2016
194353
ARROWHEAD SCIENTIFIC INC
PAPER EVIDENCE BAGS, PISTAL BOX, KNIFE B
310.56
12/27/2016
194354
ARTISAN BEER COMPANY
DEC PURCH
1,579.30
12/27/2016
194355
ASSOCIATION OF TRAINING OFFICERS
2016 ATOM LAW ENFORCEMENT TRAINING -T. S
500.00
12/27/2016
194356
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR DEC 2016
9,634.80
12/27/2016
194357
AUTO VALUE - GLENCOE
SS CAP, HEX, WASHER
398.68
12/27/2016
194358
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE - NOV
2,000.00
12/27/2016
194359
B & C PLUMBING & HEATING INC
UNITS 4 & 5 BAD BEARINGS
1,828.31
12/27/2016
194360
BARR ENGINEERING COMPANY
HUTCHINSON RIVER BASIN IMP STUDY PROF SE
2,307.00
12/27/2016
194361
BELLBOY CORP
BAG #12 X-HVY 60#
765.90
12/27/2016
194362
BERNICK'S
DEC PURCH
219.51
12/27/2016
194363
BNO SHEET METAL INC
CUMBUSTION DRAFTSHEILD/BOILER ROOM
50.47
12/27/2016
194364
BRANDON TIRE CO
2011 CHEVY SUBURBAN- SQUAD#4-TIRES
1,357.67
12/27/2016
194365
BRAUN INTERTEC CORP
DENVER AVE SE EXT. PROF SERVICES THROUGH
1,845.50
12/27/2016
194366
BREAKTHRU BEVERAGE
DEC PURCH
7,378.32
12/27/2016
194367
BUFFALO CREEK ENTERPRISES
BLOODY MARY SEASONING, MARGARITA SALT
52.08
12/27/2016
194368
BUSINESSWARE SOLUTIONS
HP 23.8" LED P240VA- PLANT 1 T. HAND
2,015.00
12/27/2016
194369
C & L DISTRIBUTING
DEC PURCH
19,676.80
12/27/2016
194370
CARLOS CREEK WINERY
DEC PURCH
444.00
12/27/2016
194371
CARTER, RANDY
SAFETY FOOTWEAR
144.99
12/27/2016
194372
CASH DRAWER #4
PETTY CASH RECONCILIATION- 2016
36.01
12/27/2016
194373
CENTRAL HYDRAULICS
FITTING, QUICK COUPLER
509.92
12/27/2016
194374
CENTRAL MCGOWAN
HIGH PRESSURE CYL
425.39
12/27/2016
194375
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,481.48
12/27/2016
194376
CORRA GROUP
PATROL CHECK-J.HENNAGER
11.00
12/27/2016
194377
CREEKSIDE SOILS
WAYFINDING DNR-BITCON
886.12
12/27/2016
194378
CROW RIVER AUTO & TRUCK REPAIR
2011 CHEV SUB- RIGHT REAR SIDE MARKER LI
111.60
12/27/2016
194379
CROW RIVER PRESS INC
2500 REG #10 ENVELOPES
985.91
12/27/2016
194380
CROW RIVER WINERY
DEC PURCH
1,133.26
12/27/2016
194381
DALE A. ZORMAN TRUCKING SERVICE INC
WOOD RIVER GARDEN- GRANSTBURG WI- LANDSC
475.00
12/27/2016
194382
DOG -ON -IT -PARKS
DOI ROLL BAGS- CASE OF 6000
234.00
12/27/2016
194383
DOMINO'S PIZZA
PIZZA -ADAPTIVE REC
292.50
12/27/2016
194384
DORSEY & WHITNEY
HOTEL DEVELOPMENT- LEGAL SERVICES THROUG
332.00
12/27/2016
194385
DROP -N -GO SHIPPING INC
DEC STATEMENTS & SNOW EMERGENCY INSERTS
1,999.06
12/27/2016
194386
DRUSCH-FIECKE, TIFFANY
REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10
300.00
12/27/2016
194387
DYNASYSTEMS
CLAMP ALL STAINLESS HOSE, PENETRANT, GRE
193.50
12/27/2016
194388
E2 ELECTRICAL SERVICES INC
TROUBLESHOOT HARMONY LANE LIFT STATION-
6,409.92
12/27/2016
194389
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM- DEC
62.73
12/27/2016
194390
ELECTRIC PUMP
CRANE LIFT CABLE FOR FLYGT, WIRE ROPE AS
236.94
12/27/2016
194391
ELECTRO WATCHMAN
FIRE & SECURITY ALARM-LIQUOR,HATS,WATER
240.13
12/27/2016
194392
ELK RIVER COMPOSTING INC
CONTRACTED COMPOST DELIVERED 6/9/16-8/30
22,875.48
12/27/2016
194393
EXNER, KENT
LUCE LINE TRAIL MTG, GREEN CORPS MTG, HI
618.08
12/27/2016
194394
FASTENAL COMPANY
JOBBER
248.30
12/27/2016
1194395
1 FILZEN, MARY
MDRA/MNLARS MEETING
36.83
Check Date
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
12/27/2016
Check
194396
194397
194398
194399
194400
194401
194402
194403
194404
194405
194406
194407
194408
194409
194410
194411
194412
194413
194414
194415
194416
194417
194418
194419
194420
194421
194422
194423
194424
194425
194426
194427
194428
194429
194430
194431
194432
194433
194434
194435
194436
194437
194438
194439
194440
194441
194442
194443
194444
194445
194446
194447
194448
194449
194450
194451
194452
194453
194454
194455
194456
194457
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/14/2016 - 12/27/2016
Vendor Name
---------------------------------------------------------
FIRST CHOICE FOOD & BEVERAGE SOLUTI
FORCE AMERICA
FOREST EDGE WINERY
FOSTER MECHANICAL
G & K SERVICES
GAVIN WINTERS TWISS THIEMANN & LONG
GEB ELECTRICAL INC
GEMPLER'S INC
GK2 PROMOTIONS
GOLDSTAR PRODUCTS INC
GRAINGER
GRAPHIC HOUSE INC
GREEN EARTH LAWN CARE INC
GRO-WELL BRANDS
HAGER JEWELRY INC.
HANSEN GRAVEL
HANSON & VASEK CONSTRUCTION
HARPER BROOMS
HAWKINS INC
HD SUPPLY WATERWORKS LTD
HENRY'S WATERWORKS INC
HILLYARD/ HUTCHINSON
HJERPE CONTRACTING
HOFF, RANDY
HP INC
HUTCH AUTO & TRUCK PARTS
HUTCH CAFE
HUTCHFIELD SERVICES INC
HUTCHINSON AREA CHAMBER OF COMMERCE
HUTCHINSON CO-OP
HUTCHINSON HEALTH
HUTCHINSON LEADER
HUTCHINSON SENIOR ADVISORY BOARD
HUTCHINSON UTILITIES
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
HUTCHINSON, CITY OF
HUTCHINSON, CITY OF
INTERSTATE POWER COMPANIES INC
INTERSTATE BATTERY SYSTEM MINNEAPOL
JACK'S UNIFORMS & EQUIPMENT
JJ TAYLOR DIST OF MN
JOHNSON BROTHERS LIQUOR CO.
JOHNSTONE SUPPLY
JORDAHL, JIM
J U U L CO NTRACTI NG CO
KAHL, DENNIS
KDUZ KARP RADIO
KERI'S CLEANING
KOBOW, BECKY
KOHLS SWEEPING SERVICE
KOSEK, JEFF
KRAFT WALSER LAW OFFICE
L & P SUPPLY CO
LEXISNEXIS
LINCOLN MARKETING MN
LITTLE FALLS MACHINE INC
LOCATORS & SUPPLIES
LOCHER BROTHERS INC
LOGIS
MADDEN GALANTER HANSEN LLP
MARSHALL CONCRETE PRODUCTS
uescnpuon
--------------------------------------------------------------
COFFEE
3/8" NPT MOBILE HALF, STUCCHI COUPLER
DEC PURCH
HVAC- R SYSTEM/EQUIPMENT REPAIR, CONDENS
TOWELS
FLAT FEE AGREEMENT NOV
REPAIR RINK LITES
HELMET VISOR MIRROR
HPD COFFEE CUPS
RED HOT-25LBS
SAFETY GLASSES
L8P16-08 #2
PRE EMERGENT CARBRASS CONTROL
ALL WEST CEDAR 2CF
PEWTER TRAY & BOWL
2 1/2 HRS SNOW REMOVAL
6HRS SNOW HAULING, RETAINER FEE
16" BROOM, GREEN WASH BRUSH
SODIUM HYDROXIDE 30% DIAPHRAGM
3/4 S IPERL
SPRING/FALL GRADE HIGH PERFORMANCE COLD
HEAVY DUTY FLOOR CLEANER, NEUTRALIZER, S
CONNECT WATER PLANT VALVE BOX TO DRAIN L
24 INCH GREEN WREATH
HP PROMO ELITE DISPLAY E202 & E240 MONIT
FUELTANK
FELLOWSHIP DINNERSJUNE-DEC
COMMERCIAL JANITORIAL- DEC
BASIC LEVEL MEMBERSHIP
FUEL & OPERATING SUPPLIES -GRASS SEED
EMPLOYEE TESTING
2 YEAR SUBSCRIPTION
TOUR REIMB- PLYMOUTH PLAYHOUSE, GREEN MI
NOVEMBER UTILITIES 11/01- 12/01/16
4TH QTR BILLING -B. FITZPATRICK
FINISH CUT COMPOUND
WATER & SEWER SERVICE 11/01/16-11/30/16
EVENT RENTAL 12/6/16- CITY OF HUTCHINSON
PRC- IMPORT CONN
31- MHD
CUSTOM BADGE, COLLAR INSIGNIAS
DEC PURCH
DEC PURCH
NS-SWT1271 SWT1271 LIMIT SWT
12/13/16 ADAPTED REC DANCE
RETAINAGE 2016-17, 6 HRS TRUCKING
MOWING- 430,455,465 WATER ST & 791 CALIF
ADVERTISING
CLEANING 12/1 -12/15 -CITY, LIBRARY,SENIO
CHRISTMAS CARDS - CREEKSIDE CUSTOMERS
HAULED MATERIAL FROM LUTHEN TO CREEKSIDE
SNOW PLOW 3AM-9AM, RETAINER FEE
430 WATER -RETAINER FEE FOR MEDIATION -CO
V BELT
NOV 1 USER
ADVERTISING ON MCLEOD COUNTY HUTCHINSON
20 1/2" SIDE LEG PUSH BAR
MONK LENS CLEANING TOWELETTES
DEC PURCH
NETWORK THRU 11/5/16 V VASKE
SERVICES RENDERED THROUGH 11/30/16
POLYMERIC SAND 50#
___Amount_
460.00
604.43
234.00
1,091.63
205.35
3,200.00
633.00
418.00
464.91
1,999.00
211.01
4,910.12
2,268.25
6,018.71
117.75
3,650.00
1,150.00
742.33
2,873.49
1,001.62
781.20
2,190.26
746.00
50.00
888.55
215.00
1,464.25
1,512.28
3,000.00
5,495.52
1,107.80
1,007.66
2,475.03
83,854.00
6,067.00
1,264.15
15.00
47.14
640.95
618.98
4,347.68
24,964.30
236.42
200.00
1,150.00
300.00
176.00
92.17
1,735.00
1,380.00
200.00
101.88
155.95
449.00
118.83
21.46
13,053.65
7,229.50
133.94
129.75
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/14/2016 -
12/27/2016
Check Date
--------------------
12/27/2016
Check
--------------
194458
Vendor Name
-----------------------------------------------------------------
MAYTAG LAUNDRY & CAR WASH
Description
---------------------------------------------------------------------
LINEN SERVICE NOV
Amount
--------------------
288.35
12/27/2016
194459
MCDONALD,AMANDA
WRESTLING REIMB
86.00
12/27/2016
194460
MCLEODCOUNTY COURT ADMINISTRATOR
BAIL -E. PORTER
600.00
12/27/2016
194461
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL- M. CADY
200.00
12/27/2016
194462
MCLEOD COUNTY HHW
HID BULBS
90.00
12/27/2016
194463
MCLEOD COUNTY RECORDER
C.U.P. RES # 14618,14630,14631 CITY VS W
450.00
12/27/2016
194464
MCLEOD PUBLISHING INC
WEDDING DIRECTORY- NOV, GIFT GUIDE
138.45
12/27/2016
194465
MCRAITH,JOHN
LUNCH DURING MAXGALAXY TRAINING FOR STAFF
106.07
12/27/2016
194466
MEEKER COUNTY SHERIFF'S OFFICE
SERVICE CHARGE- 34 -CR -16-797 R. HASTINGS
70.00
12/27/2016
194467
MEEKER COUNTY SHERIFF'S OFFICE
SERVICE CHARGE- CORT DOCKET CR -16-797. H
70.00
12/27/2016
194468
MEEKER WASHED SAND & GRAVEL
40.02 SAND
2,078.55
12/27/2016
194469
MEI TOTAL ELEVATOR SOLUTIONS
POWER OUTAGE, WILL NOT RUN- FOUND FLOOR
423.33
12/27/2016
194470
MENARDS HUTCHINSON
ICE MELT 50#
1,477.41
12/27/2016
194471
MESSNER, KEITH
COOKIES FOR PUBLIC MEETING
17.16
12/27/2016
194472
MIDWEST MACHINERY CO
HYD QUICK CONNECT COUPLER
430.21
12/27/2016
194473
MINI BIFF
RENT REG BLUE -SHOOTING RANGE
63.58
12/27/2016
194474
MINNEAPOLIS, CITYOF
APS TRANSACTION FEE-NOV
67.50
12/27/2016
194475
MINNESOTA DEPT OF HEALTH
ARENA CONCESSIONS
85.00
12/27/2016
194476
M I N N ESOTA VALLEY TESTI NG LAB
CHEM SERIES BOD/TSS
1,251.20
12/27/2016
194477
MN DEPT OF LABOR & INDUSTRY/CODE
ELEVATOR ANNUAL- CIVIC ARENA
100.00
12/27/2016
194478
MN TRANSPORTATION ALLIANCE
ANNUAL MEETING REG- EXNER
110.00
12/27/2016
194479
MNDRIVERSMANUALS.COM
MANUAL- COMMERCIAL DRIVER LICENSE REQUIR
305.54
12/27/2016
194480
MWOA
TWO YEAR DUES- M. LIEN
25.00
12/27/2016
194481
NERO ENGINEERING
HATS GRINDER INSTALLATION, HARMONY LIF S
6,911.56
12/27/2016
194482
NILSSEN'SSUPER VALU
REIMB- PAYMENTSENTTO US BY MISTAKE
49.50
12/27/2016
194483
NORTH CENTRAL LABORATORIES
QA/QC XTANDARD
864.31
12/27/2016
194484
NORTHERN BUSINESS PRODUCTS
STAMP MESSAGE
358.41
12/27/2016
194485
NORTHERN STATES SUPPLY INC
NC 2H HVY NUT, PLOWBOLT
27.70
12/27/2016
194486
NU -TELECOM
DEC PHONE SERVICE
4,230.48
12/27/2016
194487
O'REILLY AUTO PARTS
COPPER PLUG
4.38
12/27/2016
194488
OFFICE DEPOT
FS COLOR NCR SS 2PRT LTR
229.98
12/27/2016
194489
PAUSTIS WINE COMPANY
DEC PURCH
1,251.50
12/27/2016
194490
PEAT INC.
SPHAGNUM FINE
4,436.50
12/27/2016
194491
PHILLIPS WINE & SPIRITS
DEC PURCH
14,784.34
12/27/2016
194492
QUADE ELECTRIC
2097 GREY GFI, PHOTOCELL
116.95
12/27/2016
194493
RATH RACING
WELDING OF WATER PIPES
75.00
12/27/2016
194494
RDO EQUIPMENT CO.
LOADER
1,324.64
12/27/2016
194495
RED BULL DISTRIBUTION COMPANY
RED BULL
193.00
12/27/2016
194496
REFLECTIVE APPAREL FACTORY INC
ANSI 3 HOODED WINDBREAKER, ANSI 2 ZIPPER
852.41
12/27/2016
194497
REINER ENTERPRISES INC
FLATBED TRUCKING 12/02/16
14,192.28
12/27/2016
194498
ROYALTIRE
WHIDS166-80E
1,529.36
12/27/2016
194499
SAM'S CLUB
BIC WHITE OUT, COFFEE BLEND
62.17
12/27/2016
194500
SCH M E LI NG, TYLE R
TRAINING
94.96
12/27/2016
194501
SCHOOL DIST # 423
NOV ACTIVITIES
4,050.40
12/27/2016
194502
SEH
GOLF COURSE WATER TOWER RECOND
14,239.55
12/27/2016
194503
SEPPELT, MILES
DELIVER CONTAMINATION CLEANUP GRANT APP
82.38
12/27/2016
194504
SIBLEY COUNTY COURT ADMINISTRATOR
BAI L -S. ZAVALA
200.00
12/27/2016
194505
SORENSEN'S SALES & RENTALS
TM50 NIFTY LIFT RENTAL
300.00
12/27/2016
194506
SOUTHERN WINE & SPIRITS OF MN
DEC PURCH
6,776.85
12/27/2016
194507
SPARTAN STAFFING
WK ENDING 120416
1,591.60
12/27/2016
194508
SPS COMMERCE INC
ASSORTMENT- CATALOG MONTHLY FEE
299.30
12/27/2016
194509
STAPLES ADVANTAGE
PENS, 3 TAB FOLDER MANILA, 3X3 STICKIES,
725.21
12/27/2016
194510
STRATEGIC EQUIPMENT AND SUPPLY
BAGS, BAMBOO 7" KNOT PICK, CAN OPENER
220.08
12/27/2016
194511
STREICH TRUCKING
LESTER PRAIRIE TO CREEKSIDE 11/29
2,595.00
12/27/2016
194512
STREICHERS
SIGHTTRJ-MRO, STORM SLING, SLING ADAPTO
488.00
12/27/2016
194513
TAPS-LYLE SCHROEDER
CLEANED LINENS & TOPS
25.00
12/27/2016
194514
THOMSON REUTERS -WEST
DISCOUNT PLAN CHARGES- NOV
1,014.00
12/27/2016
194515
TITAN MACHINERY
WIPER DUAL 800 MM, WIPER BLADE
289.32
12/27/2016
194516
TRI COUNTY WATER
BOTTLE WATER DEL
179.75
12/27/2016
194517
U.S. WATER SERVICES
LIQUID POLYMER
4,154.70
12/27/2016
194518
UNITED FARMERS COOP
DYED FUEL #2 TRANS NRPT
24,485.03
12/27/2016
1194519
1 UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR JAN 2017
2,076.27
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 12/14/2016 -
12/27/2016
Check Date
--------------------
12/27/2016
Check
--------------
194520
Vendor Name
-----------------------------------------------------------------
VAL SEVERSON & CROW RIVER SIGNS
Description
---------------------------------------------------------------------
SIGN & AWNING GRANT
Amount
--------------------
585.19
12/27/2016
194521
VERIZON WIRELESS
NOV03-DECO2'16 USUAGE
38.10
12/27/2016
194522
VERTECH SOLUTIONS & SERVICES
RENTAL AC -A4#12053 DISHMACHINE
69.95
12/27/2016
194523
VIKING BEER
DEC PURCH
17,643.40
12/27/2016
194524
VIKING COCA COLA
DEC PURCH
15.06
12/27/2016
194525
VINOCOPIA INC
DEC PURCH
1,117.23
12/27/2016
194526
WASTE MANAGEMENT OF WI -MN
11/16-11/30/16 DISPOSAL FEES
5,547.92
12/27/2016
194527
WESTCENTRAL SANITATION INC.
NOV REFUSE SERVICE
45,654.43
12/27/2016
194528
WEST CENTRAL SHREDDING
3 CONSOLES PAPER SHRED
50.00
12/27/2016
194529
WIELINSKI, BOBBI
REFUNDABLE DAMAGE DEPOSIT WEDDING REC 10
265.00
12/27/2016
194530
WINE COMPANY, THE
DEC PURCH
1,529.45
12/27/2016
194531
WINE MERCHANTS INC
DEC PURCH
767.50
12/27/2016
194532
ZEP SALES AND SERVICE
LUBRISIL, ZEPLON AERO DZ, SUPER ROYAL FL
346.57
,GRAND TOTAL
I
I
L 510,791.50
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: 1 st Reading Ordinance Amendment to Section 154.115 of City Code
Department: Planning
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Based on review of other communities landscape standards and discussion with City Arborist, Donovan Schuette the
following amendments are recommended to the City Landscape Standards.
A public hearing was held on December 20, 2016 with the planning commission and no comments were received on
the proposed ordinance.
The Planning Commission recommends approval of these ordinance changes as presented.
BOARD ACTION REQUESTED:
Approval of landscape ordinance revisions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO. 8211
ORDINANCE NO. 16-767
AN ORDINANCE AMENDING SECTION 154.115, REGARDING DEVELOPMENT
STANDARDS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Section 154.115 regarding the
Development Standards as follows:
§ 154.115 SCREENING; LANDSCAPING; OUTDOOR STORAGE AND DISPLAY.
(A) Screening.
(1) All commercial or industrial principal and accessory buildings which are situated adjacent to a residential
zoning district shall be screened from that district by a wooden wall or fence of not less than 100% opacity and not less than eight feet
in height above the level of the residential district property at its boundary. This wall or fence shall be set back from the property line
at least five feet. In the setback area shall be planted a combination of coniferous and deciduous plants and, possibly, vines in order to
soften the appearance of the fence or wall from the affected residential area.
(2) Walls or fences of lesser heights or planting screens may be permitted by the City Council if there is a
finding that the nature or extent of the use being screened is such that a lesser degree of screening will as adequately promote and
protect the use and enjoyment of the properties within the adjacent residential district, or there is a finding that a screening of the type
required by this code would interfere with the provision of adequate amounts of light and air to the residential properties.
(3) All required screening devices shall be designed so that they are architecturally harmonious with the
principal structures on the site and they shall be properly maintained so as to not become unsightly, hazardous or less opaque than
when originally constructed.
(B) Landscaping.
(1) All exposed ground areas surrounding or within a principal or accessory use including street boulevards
which are not devoted to drives, sidewalks, patios or other such uses shall be landscaped. All landscaped areas shall be kept neat, clean
and uncluttered. No landscaped area shall be used for the parking of vehicles of the storage or display of materials, supplies or
merchandise.
(2) Landscaping shall include:
(a) Tree planting at the rate of at least aRe Orr. per- 900 squaw feet o f lap sGapi g a one tree per
1,750 square feet of area not hard -surfaced (building, pavement, or other impervious surface);
(b) A combination of berming and tree planting; and
(c) Berming with low ground cover (slopes shall be no greater than one foot in elevation per three
horizontal feet).
(3) The minimum size of planted trees shall be tie 1_5 inches caliper for deciduous trees and six feet in height
for coniferous trees.
(C) Outdoor storage and displays.
(1) Open storage in industrial or commercial district buildings shall be allowed only with a conditional use
permit. All other storage shall be maintained within an enclosed building or structure.
(2) All materials, by-products, supplies, merchandise or other similar matter not on display for direct sale,
rental or lease to the consumer or user shall be stored within a completely enclosed building or within the confines of a 100% opaque
wall or fence no less than five feet tall or other buffering approved by the City Council. Merchandise which is offered for sale as
described heretofore may be displayed beyond the confines of a building only upon application to the City Council for special
temporary permission and only following agreement to all conditions which may be attached to that authorization.
(2004 Code, § 154.115) (Ord. 464, passed 1- -1996) Penalty, see § 154.999
Ordinance # 16-767
154.115
December 20, 2016
Page 2
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Adopted by the City Council this 10th day of January, 2017.
Attest:
Matthew Jaunich Gary T. Forcier
City Administrator Mayor
First reading of the Ordinance: December 27, 2016
Second reading of the Ordinance: January 10, 2017
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-WZ
Agenda Item: Ordinance 1 st Reading -Vacation of Easement - Island View Heights Sixth Add.
Department: Planning
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The applicant is seeking to vacate the drainage and utility easements for Island View Height Sixth Addition, Block 1,
Lots 16 and 17 in order to combine these lots into one new lot. That is occurring through a plat - Nokes Addition to
Island View Heights, which the City Council approved in November. The new lot created through the plat will have all
of the needed drainage and utility easements in place.
This is the 1 st reading of the ordinance. The 2nd reading and adoption will take place on January 10, 2017 if the
Council approves this reading.
BOARD ACTION REQUESTED:
Approval of Ordinance for vacation of easement
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
PUBLICATION NO.
ORDINANCE NO. 16-0768
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING DRAINAGE
AND UTILITY EASEMENTS LOCATED IN ISLAND VIEW HEIGHTS SIXTH ADDITION
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and
was made to appear to the satisfaction of the City Council that it would be in the best interests of
the City to vacate drainage and utility easements located in Island View Heights Sixth Addition.
Section 2. That the drainage and utility easements to be vacated are described as follows:
Lot 16, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00
foot wide drainage and utility easement lying easterly of and adjoining the west line of Lot 16,
Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof,
lying south the North 10.00 feet of said Lot 16 distant 88.51 feet north of the southwest corner of
said Lot 16; thence easterly to a point on the east line of said Lot 16 distant 92.29 feet north of the
southeast corner of said Lot 16".
Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION — Vacate that part of the 6.00
foot wide drainage and utility easement lying westerly of and adjoining the east line of Lot 17,
Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the recorded plat thereof,
lying south of the North 10.00 feet of said Lot 17 and lying northerly of a line described as
"beginning at a point on the east line of said Lot 17 distant 88.51 feet north of the southeast
corner of said Lot 17; thence westerly, to a point on the westerly line of said Lot 17 distant 87.26
feet northerly of, as measured along said westerly line, the southwest corner of said Lot 17".
Section 3. This ordinance shall take effect from and after passage and publication. Release of the
easement is contingent upon the project occurring.
Adopted by the City Council this 10th day of January, 2017.
ATTEST:
Matt Jaunich Gary T. Forcier
City Administrator Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: December 15, 2016 for December 20, 2016, Planning Commission Meeting
Application: Consideration of Vacation of Easements Island View Heights Sixth Addition
Lots 16 and 17, Block 1.
Applicant: Scott Nokes
Vacation of Easements
The property owner is requesting to vacate the easements that were in place prior to the re -plat
that was approved last month. The re -plat (Kokes Addition to Island View Heights) will re-
establish the needed easements when the plat is recorded.
Vacation of Easements
Island View Heights Sixth Addition — lots 16 and 17, Block 1.
Planning Commission —12/15/16
Page 2
Existing Zoning:
Property Location:
Existing Lot Sizes:
Proposed Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Vacation of Easements:
GENERAL INFORMATION
R-2 PD
1852 and 1860 Island View Circle SW
1852 Island View Circle SW — 13,480 sq. ft.
1860 Island View Heights SW — 14,810 sq. ft.
28,290 square feet
Vacant
Residential. R2 -PD Zoning
Medium Density Residential Neighborhood
This property was originally platted in 2004 and has remained
vacant since that time.
City Charter Section 13.05
The existing drainage and utility easements surrounding the property need to be vacated in order
for the existing two lots to be combined into one. New easements will be established when the
Nokes Addition to Island View Heights Plat is recorded. The existing easements related to the
storm water pond will remain in place.
Vacation: Section 13.05 of the City Charter states: "A majority of the council may by resolution
vacate any street, alley or any public grounds within the city. Such vacation may be made only
after published notice and an opportunity of affected property owners and public to be heard, and
upon such further terms and by such procedure as is prescribed in MN Stat 412.851, and which
the council by resolution may prescribe. A notice of completion of such proceedings shall be
filed with the proper county officers in accordance with law."
Recommendation:
Staff recommends approval of the vacation and release of easements as noted above.
{ 1Isl ANO I VIEW 5 {
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CIRCLE 9
NOKES ADDITION TO ISLAND VIEW HEIGHTS
PRELIMINARY PLAT
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HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: 2017 Budget & Tax Levy Approvals
Department: Finance
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached are the 2017 Budgets and Tax Levies for council's review and approval.
The following budgets have had no major changes made since the Truth in Taxation Meeting:
- Liquor Fund
- Water Fund
- Sewer Fund
- Storm Water Fund
- Refuse Fund
- Compost Fund
- General Fund
The following levies are presented for your review and approval:
- General Fund Levy (4% incr) & Debt Levy (0% incr) - $6,951,796; total levy increase of 2.7%
- HRA Levy (3.9% incr) - $166,373
- EDA Levy (3.9% incr) - $163,046
- Overall Tax Levy Increase of 2.8%
I've also attached the analysis that shows the impact the total City levy has on the median home value. Option #4 is
what we are currently proposing. While the tax levy is budgeted to increase 4%, the City tax bill on the median home
should actually decrease slightly due to the increasing tax capacity.
BOARD ACTION REQUESTED:
Approve each Budget and set each Tax Levy per resolution, or with any changes as council may decide.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
December 27, 2016
To the Honorable Mayor Gary Forcier and
City Council Members of the city of Hutchinson
RE: 2017 Budget Message
Dear Mayor Forcier and Council Members:
Office of the City Administrator
111 Hassan Street SF
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
The following material constitutes the proposed general fund, enterprise funds, debt service
funds and the Capital Improvement Plan (CIP) for the city of Hutchinson for 2017. There have
been no changes to the general fund and only a couple of minor changes to the enterprise funds
and CIP since the truth -in -taxation hearing that was held on December 6. The budget package
before you for consideration represents extensive work done by the department directors and
their staff, finance director Andy Reid, myself, and you, the Mayor and City Council. The budget
development process began in April and continued throughout the summer into September when
the preliminary budget and tax levy was adopted. The preliminary budget included a deficit of
$92,130. The department directors worked on reducing that deficit during the months of
September through November, and the budget was subsequently revised and reprioritized by
myself and Andy Reid in conjunction with the Directors. The 2017 final budget and tax levy
numbers being presented to you today is balanced and is the culmination of 8 months of work by
the great staff of the city of Hutchinson that included four work sessions and a public hearing
with the city council.
Our budget is driven by several different factors. The primary factor is the type and level of
services we want to provide to the community as a whole. It is within your role as the City
Council and policymakers to determine what types, and to what extent, services will be provided
to the citizens of Hutchinson regarding public safety; streets and highways; culture and
recreation; general government; water, sewer and garbage services; as well as the airport,
cemetery, library services, liquor store and Creekside. Another factor that goes into developing a
local municipal budget has to do with how affected the City is by unfunded mandates made at
the State and Federal levels of government. Some of those requirements may be good, some may
be bad, and some may be questionable in value. Still, many times local governments have no
choice but to meet these requirements and pay the associated costs. Unfunded mandates can
range from personnel practices to water and wastewater treatment standards, with the costs of
these mandates being covered by the taxpayers and/or ratepayers.
When it comes to developing a budget, it is my belief that the annual budget, which includes a 5 -
year capital plan, is one of the biggest if not the biggest policy decision a city council can make.
The policy of a budget more or less drives the "work" of the city and is one of the forces behind
achieving the City's Mission Statement and funding its six core areas of focus. My philosophy in
helping to develop this budget and future budgets is to balance the needs of the City Council,
department directors and staff with the costs associated with the desired service levels and needs
of the public, all the time being aware of the desire to keep the tax levy low to encourage growth
within the community. Ultimately, the needs versus the wants are decided by you, the elected
officials.
The development of the 2017 budget included the consideration of five long-term goals that will
be an emphasis on budget planning in the years to come. Those goals are as follows:
1. What should current and future tax levies look like?
2. What levels of services should the City perform and provide now and in the future?
3. What is an acceptable level of debt?
4. What is our level of investment in technology and equipment, and what period of
payback is acceptable?
5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we
going to pay for them?
This coming year represents the fourth straight year that the City will see its Local Government
Aid (LGA) increased. Our 2017 LGA payment is expected to be at $2,295,074, an $8,414
increase from our 2016 amount. However, we went into the budget planning process this past
spring with a much greater hope of a significant increase to our LGA. During the 2016
legislative session, the Legislature proposed and passed a $20 million permanent increase to
LGA which would have raised Hutchinson's LGA share by $114,214. Unfortunately, a "pocket
veto" by the Governor of the omnibus tax bill due to an error in the language regarding the
charitable gambling tax section resulted in no additional LGA increase for 2017.
Even with the slight increase in LGA for next year and the fact that this is the fourth straight year
of an increase, our amount is still $137,503 (5.7%) less than the amount we received in 2006. As
a matter of fact, LGA has been quite volatile over the past 16 or so years. Since 2000, including
next year, we will have seen our LGA raised 9 different times with significant increases in 2002
($728,479), 2006 ($452,309) and 2014 ($428,927). However, we have also seen our LGA
lowered 4 times during that same period with significant decreases in 2003 ($374,467), 2008
($509,456) and 2010 ($268,501). Our peak years for total LGA received were in 2002
($2,305,717), 2006 ($2,432,577) and 2007 ($2,371,950). Our valley years were 2010 to 2013
when our LGA amount was set at $1,784,272.
As we look to the future, I believe it will continue to be important for the City to continue its
efforts to encourage growth throughout all aspects of the City. Obviously it's important to see
continued growth within the housing and commercial markets. However, the greatest impact to
the City would be to see new industrial growth; something our EDA is currently working on.
More property taxpayers mean everyone pays less if the overall tax levy stays constant. More
commercial and industrial growth will lower the tan burden on all other properties due to their
higher tax classification. Therefore, budgets and levies that grow with inflation and/or new
spending can remain stable on individual taxpayers due to more taxpayers sharing the burden.
Unless the tax base grows faster than the rate of inflation plus new spending, the individual tax
burden will grow if we increase the tax rate.
OA
Fortunately for the City, our tax base is growing and our tax levy increases continue to remain
relatively low allowing us to keep our tax burden steady if not lower than previous years. From
2015 to 2016 we saw our overall market value increase by 3.9% from $865,629,000 to
$899,314,200; the fourth straight year of an increase. The largest area of growth was seen in our
residential values which experienced a 6.0% growth. Along with our market values increasing,
we have also seen our total tax capacity increase from $9,323,770 in 2015 to $9,670,641; an
increase of 3.7%. One thing to be aware of when setting tax levies in Hutchinson is the fact that
the city's value (58.27%) and tax capacity (47.41%) is wrapped up mostly in our residential
homesteaded property. While Hutchinson's residential homesteaded property values and tax
capacity is lower than the state average, it is the fifth -highest (out of 19) among outstate regional
centers we compare ourselves too. As noted previously, the more commercial and industrial
property a city has; the lower the tax burden will be on residential homes. Identifying
opportunities to expand our commercial and industrial tax base will help to ease the tax burden
not only to our residential properties but to all of our properties.
And with that, here in detail are more specifics regarding the 2017 municipal budget.
Tax Levy
The tax levy for the general fund has been set at $4,751,796 up by $182,761 from 2016; an
increase of 4.0 percent. This will be the second straight increase to the general fund tax levy and
only the second increase since 2011. The debt service levy for 2016 has been set at $2,200,000;
the same as in 2016 and is the first time there has not been an increase in debt levy since 2013.
Due to excellent planning by previous staffs and city councils, the debt service levy is not
expected to increase again until 2023. The EDA and HRA tax levies are budgeted to increase by
3.9% in 2017. Overall, the total tax levy impact to a Hutchinson resident has been set at
$7,281,215, up by $195,100 from 2016; an increase of 2.8%. For comparison purposes, the 2016
total tax levy increased by 1.7% from 2015.
There are two main reasons behind the need for a tax levy increase. Reason one is to cover costs
associated with increases to wages and benefits. Some of this is normal growth related to general
wage and benefit increases; some of it is related to new positions being hired in the police and
parks departments. The second reason for the tax increase is to help cover costs with the loss of
$111,773 in our HUC Pilot payment. The tax increase for next year will represent at least the
fourth straight year of a municipal tax increase which includes our general fund and debt fund
levies. Since 2011 our total property tax levy impact has increased on an average basis by 1.5%.
Even with the tax levy increase, the proposed estimated average city tax rate for next year will be
at 71.89%, down from 73.97% in 2016. A home valued at $146,000 will see an estimated city tax
decrease of $9 (-1.1%) in 2017. It is more likely that a home owner will see a property tax
increase due to their home value increasing, then as a result of the Council raising its tax levy.
For comparison purposes, a 0% tax levy increase would have still resulted in a likely property
tax decrease of $31.
General Fund Revenues and Expenditures
The General Fund is the primary operation fund of the City. It is used to account for all financial
resources except those required to be accounted for in another fund. The general fund consists of
the departments and functions necessary to conduct the day to day operations of the City. The
general fund is balanced in 2017 with revenues of $12,260,128 and expenditures of $12,260,128.
The need for additional budget reserves is not needed at this time due to a healthy general fund
balance. 2015 audit numbers showed that the City had a general fund balance of $6,859,613,
approximately 61% of the general fund budget for 2016. The State Auditor has recommended to
cities that their general fund balance should be in the range of 30% to 50%. With that in mind,
please be aware of the fact that our general fund balance will decrease by roughly $1 million in
an effort to help cover costs associated with the construction of the new aquatic center/updated
rec center locker rooms and concessions. That will likely lower our general fund balance to about
50% of budgeted expenditures if all other factors remain the same.
Outside of the general fund tax levy increase and minor LGA increase, there were a couple of
other notable additional changes to general fund revenues. The 2017 budget includes a minor
shift in how we utilize our LGA monies. For next year, the general fund portion of our LGA
payment will increase from $862,500 to $1,000,000. This increase was necessary to address the
$111,773 gap caused by the reduced transfer from Hutchinson Utilities. The remaining LGA
money will continue to be utilized in the Capital Fund. For 2017, 43% of our LGA is being
allocated to the general fund, up from 38% in 2016. The City's goal for future budgets is to keep
that split at a 40/60 rate.
The general fund also includes a $120,000 transfer from our self-insurance fund to help cover the
City's employee HSA contribution costs. This is the second straight year of such a transfer.
Long-term speaking, this will have to be addressed somewhere along the line, in particular the
sustainability of being able to do this. We have about another 2-3 years of transfer money
available to cover these costs. Also included in the 2017 budget for general fund revenue is an
increase in amount of $466,625 in our "Charges for Services". This is to account for the new
aquatic center and the revenue it is expected to produce upon its opening in May. Our budget
assumes new revenue in the amount of $444,000 to be generated by this facility. Generally
speaking, property taxes account for 39% of all general fund revenues in 2017, 23% comes from
charges for service (DMV, recreation and community education fees, etc.), and 19% comes from
transfers -in (HUC, Liquor, Creekside, Hospital, etc.). The general fund revenues of $12,260,128
are a budget increase of 7.0% from 2016.
With regard to general fund expenditures, the biggest reason for the increase derives from
increases in employee salary and benefits. Wages and benefits are expected to increase by over
$579,000 in 2017. This is a combination of three things; one being normal growth due to
performance evaluations; the other factor being from the addition of new positions within the
police department and parks department; and the third factor stems from our need to employ staff
at the new aquatic center. Wages and benefits account for 67% of all general fund expenditures
in 2017. In regards to our salary and benefit package, the City continues to offer an attractive
wage and benefit package to assist in the recruitment and retention of capable and well-qualified
employees. This will continue be an important issue for the City as we move forward into the
baby -boom retirement years where we'll see more competition between all industries for well-
qualified skilled workers.
Minor needs like additional costs associated with operational and supply needs for the aquatic
center, inflation, and other miscellaneous costs influenced the increase in budgeted expenses. In
regards to the aquatic center, we are anticipating that expenditures will total $423,596 in 2017.
Staff has taken a conservative approach to these numbers and we are hoping that at the very
least, the aquatic center will break even next year if not show a slight profit. Generally speaking,
public safety accounts for 33% of all budgeted expenditures in the general fund in 2017; 25%
goes to general government; 24% goes to culture and recreation, and 16% goes to streets and
highways. Those percentages are roughly the same as our 2016 budget with a slight increase
E
within our culture and recreation budget due to the costs associated with the aquatic center.
Overall, budgeted general fund expenditures increased by 7.0% from $11,463,235 in 2016 to
$12,260,128 in 2017.
Public Enterprise Funds
Liquor Hutch, Creekside, water, sewer, storm water and refuse (garbage) funds all comprise the
City's public enterprise funds. Enterprise funds are used to account for operations that are
financed and operated in a manner similar to that of a private business enterprise. Public
enterprise funds should be self-sufficient with user charges (revenues) supporting the
expenditures. That is the case in Hutchinson as our public enterprise funds remain healthy with
good fund balances. It is estimated that 2016 year-end numbers will show the liquor fund with an
estimated cash balance of about $150,000; the water fund with an estimated cash balance of
about $3 million; the sewer fund with an estimated cash balance of about $4.7 million; the storm
sewer fund with an estimated cash balance of about $1.3 million; the refuse fund with an
estimated cash balance of about $1.25 million; and the Creekside fund with an estimated cash
balance of about $2 million. Five of the six enterprise funds will have cash balances well above
their targeted amount, which is based on 25% of their operating costs plus one year of debt
service payments, except for the liquor fund.
The 2017 budget for three of the six enterprise funds projects sufficient revenue to cover the
expenses outside of depreciation. The other three funds have planned deficits that will be
touched on shortly. With that being said, revenues and expenses for next year are expected to
remain relatively steady in the water, sewer and refuse funds with none of those funds
experiencing a rate increase. Garbage rates were last increased in 2008 with water and sewer
rates last being increased in 2011. Budgeted water revenues are set at $3,151,950 in 2017, up
from $3,126,000 (0.8%) in 2016. Budgeted water expenses are set at $4,118,990 in 2017, up
from $3,974,989 (3.6%) in 2016. Budgeted sewer revenues are set at $4,088,000 in 2017, up
from $4,026,000 (1.5%) in 2016. Budgeted sewer expenses are set at $5,181,834 in 2017, up
from $5,117,234 (1.3%) in 2016. Both the water and sewer funds are seeing increased costs due
to a combination of depreciation, wages and benefits, and debt service requirements. Budgeted
refuse revenues are set at $1,212,800 in 2017, up from $1,164,500 (4.1%) in 2016. Budgeted
refuse expenses are set at $2,146,068 in 2017, significantly up from $1,259,941 (70%) in 2016
resulting in a negative cash flow. The refuse fund is seeing a significant increase in expenses
because the City is borrowing $750,000 from this fund to help pay for the additional costs
associated with the aquatic center. This was the fund the City Council selected to assist paying
for the additional costs associated with higher than expected bids and will be repaid over 5 years
with 2% interest starting in 2018. Budgeted storm water revenues are set at $889,975 in 2017, up
from $862,867 (3.1%) in 2016. Budgeted storm water expenses are set at $953,632 in 2017, up
from $867,111 (10%) in 2016. The storm water fund has budgeted for a rate increase of about
3.0%. The largest increase in storm water expenses is associated with some additional capital
expenditures in 2017.
Liquor Hutch is projecting revenue to grow from $5,871,000 in 2016 to $6,127,000 in 2017. This
revenue growth is the result of a projected sales growth of 2% based off of 2016 forecasted sales
and a 4.4% budgeted increase from 2016. Liquor Hutch is also projecting expenses to grow from
$5,891,676 in 2016 to $6,219,052 in 2017. This growth in expenses of about 6% is due to an
increase in wages and benefits and the cost of products. The increase in wages and benefits
includes the hire of a full-time employee. Creekside is projecting revenue to increase from
$1,701,296 in 2016 to $2,056,976 in 2017, a 21% increase in revenue. The budgeted increase in
5
revenue is due to the reduced production model implemented in 2016 faring better than expected.
Budgeted expenses are expected to increase along with the revenue in 2017. The 2017 budget
shows expenses coming in at $2,622,967, an increase from the 2016 budget of $1,817,748
(44%). One of the big factors behind the large increase in expenses is due to the costs associated
with the replacement of the wood grinder at Creekside which is estimated to cost $500,000.
Additional costs are a direct results of costs associated with sales.
The 2017 budget for the City's enterprise funds are expected to see a positive cash flow within
the water, sewer and storm sewer funds, with the liquor, compost and refuse funds seeing a
negative cash flow. The positive growth in the three enterprise funds should result in a growth of
an already healthy fund balance for each fund. The three funds experience a negative cash flow
are all planned and already have healthy fund balances that can take on the loss. Liquor Hutch
($500,000) and Creekside ($110,000) continue to be a valuable asset to the City and will
contribute $610,000 to the general fund in 2017. Overall, the enterprise funds are expected to
transfer $785,000 to the general fund in 2017, up from $726,290 in 2016 (8.1%). These fund
transfers continue to assist the City as a means to soften the tax burden to the residents of
Hutchinson. The City would have to raise its property taxes or lower its expenses by over 11% to
replace this revenue if these transfers did not exist. Enterprise fund revenues account for about
6.4% of our total general fund revenue.
Debt Service Funds
Debt service funds are maintained to account for the payment of principal and interest related to
debt issued by the City. Fund balances of these funds are restricted to debt service requirements
and are not available for current expenditure purposes until the debt is retired. Debt service
payments for next year will cost the City $2,387,490, an 8.1% decrease from 2016 ($2,598,524).
Revenue collected for these payments will amount to $2,947,000 of which $2,200,000 will come
from property taxes through our debt levy. Additional revenues for debt service payments come
from special assessments, interest, and construction fund transfers. Debt service related to water,
sewer, and storm water are not included within the debt service funds, but are accounted for
within those respective enterprise funds. The total long term debt of the City is currently at
$18,540,000, up from $16,780,000 in 2016.
2017 will be the first full year under the City's new Debt Management Plan. The original plan
was adopted in 2008 and called for an annual debt levy to be set at $2.2 million and that levy
would be sustained for the years to follow. The City reached that sustained debt levy in 2016. In
an effort to address rising costs and higher capital needs, the City council revised its debt plan
earlier this year and targeted a $2.6 million debt levy to cover future capital needs. However, due
to the structure of the City's existing debt, the city will not need to increase our debt levy again
until 2023. Starting in 2023, the debt levy will be increased annually by approximately 1.75%
until the $2.6 million debt levy target is reached in 2032.
Capital Improvement Plan
On an annual budgeting basis, the City develops a five-year Capital Improvement Plan (CIP) to
assist in the financing of major capital needs of the city. The CIP is a budget document that
realistically projects city needs, outlines means by which those needs can be met, and provides
prioritization of those needs. The capital planning process provides the City with a framework to
make decisions regarding current and future city needs considering the city's financial capability.
The CIP commits the City to a long term capital plan that ensures that expenditures can be made
to add or replace capital items when needed, without significant fluctuations in the property tax
C�
levy. Capital planning enables the City to maintain a stable property tax rate, prevents peaks and
valleys in its debt retirement program, and establishes and thereafter improves its credit rating.
The plan is based upon numerous long-range planning documents that are updated regularly by
several different committees and staff members.
Next year's five-year CIP is valued at $50,361,119, a slight increase from last year's
$49,987,017 five-year plan. The 2017 budget portion of that plan is set at $11,965,132, an
increase of 30% from our 2016 budgeted amount. The significant increase is due to the second
half payment of the aquatic center and due to some costly infrastructure improvements that are
tied to time -sensitive federal grant dollars. The five-year plan accounts for various investments
throughout many different levels of city government. 70% of the five-year plan will go to
investments in the City's infrastructure system (new construction, reclaims, partial
reconstruction); 13% will be spent on park and recreation activities (second half of the new
aquatic center, civic arena, parks, etc.); 8% will be spent on enterprise related activities
(Creekside, Liquor Hutch, water, sewer, etc.); with the remaining dollars being spent on various
public works projects, public safety and general government. In regards to the 2017 budget, 55%
of the CIP will go to pay for infrastructure projects; 28% will be spent on park and recreation
activity; and 10% will be spent on enterprise related projects. The largest projects slated for next
year include the conclusion of the aquatic center project ($3 million); an improvement to Roberts
Road and School Road which includes a trail; the South Central Trunk Storm Sewer Project;
capital equipment upgrades to Creekside and the wastewater plant; and heavy equipment/fleet
vehicle replacements to various departments. Funding for the five-year CIP will come from
various sources. The largest revenue source over the next five years will come from borrowing to
help pay for the capital needs to the tune of 27% of the CIP. State and Federal aid/grants (24%);
Enterprise Funds (22%); Property taxes (17%); and special assessments (8%) make up the
majority of the rest of the funding. Probably one of the more anticipated projects for next year
will be the conclusion and opening of the new aquatic center which is slated for May.
Conclusion
As with past years, developing budgets is an on-going process of balancing costs with the desired
levels of services, needs and wants of the community, elected officials and department directors.
Having to balance the wants of the community and sometimes their unwillingness to pay for
those wants is always a challenging aspect of the city budgeting process. Budgets that require
property tax increases are always difficult for me to recommend. Excessive taxes are an
impediment to economic development and growth. Many residents will question the value of
services they do not use. The difficult part as public policy makers is helping them to understand
the overall value of those services to the community as a whole, and not as individuals. With that
being said, I do not believe the proposed tax levy is excessive and history will show that the City
has always been very conscientious when it comes to the tax burden it's willing to put on its
residents. I believe the city staff does a great job of planning for the future keeping in mind the
financial impact it may have on the City. Because of this, I believe it is appropriate to
recommend a modest tax increase of roughly 2.8% for 2017. With that being said, I am
recommending that you approve the resolutions setting the tax levies and budgets for 2017.
As I noted back in October, the "State of the City" is healthy, well-run, fiscally stable, and we
are looking forward to the future with high anticipation. The greatest relief to a City's tax burden
is growth and more importantly, growth within the commercial and industrial tax bases. Signs
continue to point to that growth occurring within the City. The City's average monthly
unemployment rate dropped again in 2016 for the seventh straight year to 4.0% (through
7
November), numbers we haven't seen since 2000/2001. Our average monthly employed numbers
for 2016 (through November) was at 7,240, the highest it's been since 2006. Vacancy rates for
our market rate rental units continue to be at historic lows and our median sales price of our
residential homes have raised from their lows of $101,400 in 2012 to $149,250 through
November of 2016. Home resales continue to remain high and home foreclosures (lack thereof)
continue to remain low. While home resales continue to remain high, we have seen a tighter
housing market which has resulted in more new homes being constructed in town. Through
November of this year we have issued 25 building permits for new homes, representing the third
straight year where we have issued 20 or more new home permits. The 25 new home permits (or
more) we will have issued in 2016 will be the most since 2007.
I feel comfortable in making the statement that the recession years appear to be in the rear-view
mirror for Hutchinson. 2016 brought us the start of construction on a new, nearly $6 million
aquatic center/renovated rec center. It also brought us the start of construction on a new 87 -unit
apartment complex on Denver Avenue that will go a long way in addressing our low market -rate
rental vacancy issue. 2016 also brought us the opening of an Aldi's store and saw work begin on
the $45 million remodeling of the Hutchinson High School. The EDA continued its work with
the school district, business community, and Ridgewater College to address the community's
need for a more skilled workforce.
2017 looks to be just as exciting as 2016 was. 2017 should bring us the conclusion of the aquatic
center with an anticipated opening in late May. We are also anticipating the opening of a Caribou
Coffee/Einstein bagel shop at the old Freedom Gas Station site and Pizza Ranch next to Aldi's.
2017 could also bring us a new hotel at the intersection of Highway 15 & 7. 2017 will also
include continued work on the new High School and we are anticipating the EDA's Enterprise
Center should open in late summer/early fall. On top of this, the City will continue to market the
Industrial Park and the old medical clinic site for additional commercial and industrial growth,
and we anticipate continued growth in new homes being built to offset the tight housing market.
Finally, I would like to thank the department directors; more importantly finance director Andy
Reid, and the Mayor and City Council for your assistance in this budget planning process. Your
involvement in this process is valuable to the citizens of Hutchinson. We are blessed as a
community to have those who work for us knowing the hard work they put into their job every
day. The City is well positioned to not only handle growth, but any challenges that may present
themselves in the future. I hope the information provided to you is useful in helping you
understand the 2017 Hutchinson Municipal Budget and I look forward to what the upcoming
year has in store for all of us!
Sincerely,
Matthew Jaunich
City Administrator
CITY OF HUTCHINSON
RESOLUTION NO. 14658
ADOPTING 2017 LIQUOR FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Liquor Sales $ 2,066,000
Beer Sales 2,956,000
Wine Sales 991,000
Miscellaneous Sales 110,000
Other Revenues 4,000
TOTAL REVENUES $ 6,127,000
EXPENSES
Cost of Sales
$ 4,591,390
Wages & Benefits
651,377
Supplies
24,250
Services & Charges
218,550
Miscellaneous Expenses
5,850
Depreciation Expense
80,000
Capital Outlay
20,000
Debt Service - Interfund Loan payments to Water & Sewer
127,635
Transfers -Out
500,000
TOTAL EXPENSES
$ 6,219,052
NET REVENUE / (LOSS) $ (92,052)
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matt Jaunich
City Administrator
REVENUES:
Sales - Liquor
Sales - Beer
Sales - Wine
Sales - Other
Total Sales
Other Revenues
TOTAL REVENUES
Gross Margin %
EXPENDITURES:
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation Expense
Capital Outlay
Debt Service
Transfers -Out
Liquor Fund
Summary Budget
Approved Proposed
Actual Budget Budget
2015 2016 2017
2016/2017 Change
Amount %
1,959,649
1,978,000
2,066,000
88,000
4.4%
2,844,079
2,852,000
2,956,000
104,000
3.6%
937,034
927,000
991,000
64,000
6.9%
109,821
111,000
110,000
(1,000)
-0.9%
5,850,584
5,868,000
6,123,000
255,000
4.3%
3,705 3,000 4,000 1,000 33.3%
5,854,290
24.8%
5,871,000
25.0%
6,127,000
25.0%
256,000 4.4%
4,399,681
4,398,810
4,591,390
192,580
4.4%
537,857
568,211
651,377
83,166
14.6%
19,027
17,400
24,250
6,850
39.4%
203,526
198,350
218,550
20,200
10.2%
4,013
5,650
5,850
200
3.5%
82,273
80,200
80,000
(200)
-0.2%
-
20,000
20,000
-
100.0%
27,951
128,055
127,635
(420)
-0.3%
465,000
475,000
500,000
25,000
5.3%
TOTAL EXPENDITURES 5,739,329 5,891,676 6,219,052 327,376 5.6%
NET REVENUE / (LOSS) 114,961 (20,676) (92,052) (71,376)
Reconciliation to Cash Flow:
Net Revenue
Add non-cash activity (Depreciation)
Net Change in Cash for Year
(92,052)
80,000
(12,052)
Estimated Cash Balance 150,000 137,948
CITY OF HUTCHINSON
RESOLUTION NO. 14659
ADOPTING 2017 WATER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Water Fund Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Water Revenues $2,384,950
Local Sales Tax Revenue 625,000
Charges for Services 50,000
Other Revenue 92,000
TOTAL REVENUES $3,151,950
EXPENSES
Wages & Benefits
$ 461,635
Supplies
126,600
Services & Charges
522,250
Miscellaneous Expenses
12,200
Depreciation
1,205,000
Debt Service
1,481,305
Capital Outlay
250,000
Transfers -Out
60,000
TOTAL EXPENSES
$4,118,990
NET REVENUE / (LOSS) $ (967,040)
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Water Fund
Summary Budget
TOTAL REVENUES 3,730,502 3,126,000 3,151,950 25,950 0.8%
EXPENDITURES:
Wages & Benefits
455,693
Approved
Proposed
(18,348)
-3.8%
Supplies
Actual
Budget
Budget
2016/2017 Change
3.4%
Services & Charges
2015
2016
2017
Amount
%
REVENUES:
13,226
13,500
12,200
(1,300)
-9.6%
Local Sales Tax
612,423
685,000
625,000
(60,000)
-8.8%
Water Sales
2,398,997
2,306,000
2,384,950
78,950
3.4%
Charges for Services
56,979
50,000
50,000
-
0.0%
Miscellaneous Revenue
99,889
85,000
92,000
7,000
8.2%
Fund Balance
562,213
-
-
-
0.0%
TOTAL REVENUES 3,730,502 3,126,000 3,151,950 25,950 0.8%
EXPENDITURES:
Wages & Benefits
455,693
479,983
461,635
(18,348)
-3.8%
Supplies
126,861
122,400
126,600
4,200
3.4%
Services & Charges
503,357
507,350
522,250
14,900
2.9%
Miscellaneous Expenses
13,226
13,500
12,200
(1,300)
-9.6%
Depreciation
1,159,268
1,150,000
1,205,000
55,000
4.8%
Debt Service
389,687
1,408,611
1,481,305
72,694
5.2%
Capital Outlay
-
250,000
250,000
-
0.0%
Transfers -Out
277,058
43,145
60,000
16,855
39.1%
TOTAL EXPENDITURES
2,925,150
3,974,989
4,118,990
144,001
3.6%
NET REVENUES 805,353 (848,989) (967,040) (118,051)
Reconciliation to Cash Flow:
Net Revenue
Add non-cash activity (Depreciation)
Net Change in Cash for Year
Estimated Cash Balance
(967,040)
1,205,000
237,960
3,000,000 3,237,960
CITY OF HUTCHINSON
RESOLUTION NO. 14660
ADOPTING 2017 SEWER BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Sewer Fund Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Sewer Revenues
$ 3,330,000
Local Option Sales Tax Revenue
625,000
Licenses & Permits
6,500
Charges for Services
3,500
Other Revenue
123,000
TOTAL REVENUES
$ 4,088,000
EXPENSES
Wages & Benefits $ 655,584
Supplies 219,650
Services & Charges 780,450
Miscellaneous Expenses 32,500
Depreciation 1,623,000
Debt Service 1,460,650
Capital Outlay 350,000
Transfers -Out 60,000
TOTAL EXPENSES $ 5,181,834
NET REVENUE / (LOSS) $(1,093,834)
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Sewer Fund
Summary Budget
Approved Proposed
Actual Budget Budget
2015 2016 2017
REVENUES:
2016/2017 Change
Amount %
Local Sales Tax
612,423
685,000
625,000
(60,000)
-8.8%
Sewer Sales
3,359,884
3,213,000
3,330,000
117,000
3.6%
Intergovernmental Revenue
958,369
-
-
-
0.0%
Licenses & Permits
6,100
7,000
6,500
(500)
-7.1%
Charges for Services
3,584
4,000
3,500
(500)
-12.5%
Miscellaneous Revenue
109,733
117,000
123,000
6,000
5.1%
Fund Balance
186,623
-
-
-
0.0%
TOTAL REVENUES 5,236,717 4,026,000 4,088,000 62,000 1.5%
EXPENDITURES:
Wages & Benefits
598,745
622,085
655,584
33,499
5.4%
Supplies
187,609
236,100
219,650
(16,450)
-7.0%
Services & Charges
681,875
742,550
780,450
37,900
5.1%
Miscellaneous Expenses
(7,681)
24,500
32,500
8,000
32.7%
Depreciation
1,552,532
1,530,000
1,623,000
93,000
6.1%
Debt Service
337,635
1,568,854
1,460,650
(108,204)
-6.9%
Capital Outlay
-
350,000
350,000
-
0.0%
Transfers -Out
79,025
43,145
60,000
16,855
39.1%
TOTAL EXPENDITURES 3,429,740 5,117,234 5,181,834 64,600 1.3%
NET REVENUES 1,806,977 (1,091,234) (1,093,834) (2,600)
Reconciliation to Cash Flow:
Net Revenue (1,093,834)
Add non-cash activity (Depreciation) 1,623,000
Net Change in Cash for Year 529,166
Estimated Cash Balance 4,700,000 5,229,166
CITY OF HUTCHINSON
RESOLUTION NO. 14661
ADOPTING 2017 STORM WATER UTILITY BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Storm Water Revenues $ 881,475
Licenses & Permits 1,500
Other Revenue 7,000
TOTAL REVENUES $ 889,975
EXPENSES
Wages & Benefits $ 256,432
Supplies 38,800
Services & Charges 163,600
Miscellaneous Expenses 11,250
Depreciation 153,000
Debt Service 160,550
Capital Outlay 170,000
TOTAL EXPENSES $ 953,632
NET REVENUE / (LOSS) $ (63,657)
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
Storm Water Fund
Summary Budget
Reconciliation to Cash Flow
Net Revenue (63,657)
Add non-cash activity (Depreciation) 153,000
Net Change in Cash for Year 89,343
Estimated Cash Balance 1,300,000 1,389,343
Approved
Proposed
Actual
Budget
Budget
2016/2017 Change
2015
2016
2017
Amount
%
REVENUES:
Storm Water Sales
793,199
855,867
881,475
25,608
3.0%
Licenses & Permits
4,552
-
1,500
1,500
0.0%
Charges for Services
630
-
-
-
0.0%
Miscellaneous Revenue
14,217
7,000
7,000
-
0.0%
Fund Balance
352,155
-
-
-
0.0%
TOTAL REVENUES
1,164,753
862,867
889,975
27,108
3.1%
EXPENDITURES:
Wages & Benefits
189,867
243,986
256,432
12,446
5.1%
Supplies
18,525
43,925
38,800
(5,125)
-11.7%
Services & Charges
134,994
164,100
163,600
(500)
-0.3%
Miscellaneous Expenses
10,071
11,250
11,250
-
0.0%
Depreciation
134,222
133,000
153,000
20,000
15.0%
Debt Service
14,780
150,850
160,550
9,700
6.4%
Capital Outlay
-
120,000
170,000
50,000
41.7%
Transfers -Out
127,454
-
-
-
0.0%
TOTAL EXPENDITURES
629,913
867,111
953,632
86,521
10.0%
NET REVENUES
534,840
(4,244)
(63,657)
(59,413)
Reconciliation to Cash Flow
Net Revenue (63,657)
Add non-cash activity (Depreciation) 153,000
Net Change in Cash for Year 89,343
Estimated Cash Balance 1,300,000 1,389,343
CITY OF HUTCHINSON
RESOLUTION NO. 14662
ADOPTING 2017 REFUSE FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Refuse Fund Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Refuse Services $ 1,193,300
SCORE - County reimbursement of scale monitoring costs 12,500
Other Revenue 7,000
TOTAL REVENUES $ 1,212,800
EXPENSES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation
Capital Outlay
Debt Service
Transfer -Out: Interfund Loan to Aquatic Center
Transfer -Out: Tree Disease Infestation & Mitigation funding
TOTAL EXPENSES
NET REVENUE / (LOSS)
Adopted by the City Council this 27th day of December 2016.
ATTESTED:
Matthew Jaunich
City Administrator
$ 188,733
62,400
731,550
5,750
138,000
190,374
24,261
750,000
55,000
$ 2,146,068
$ (933,268)
Gary T. Forcier
Mayor
Summary Budget
Refuse Fund
Approved Proposed
Actual Budget Budget
2015 2016 2017
2016/2017 Change
Amount %
REVENUES:
Intergovernmental Revenue 12,608 12,500 12,500 - 0.0%
Refuse Sales 1,146,693 1,149,500 1,193,300 43,800 3.8%
Miscellaneous Revenues 6,506 2,500 7,000 4,500 180.0%
TOTAL REVENUES
EXPENDITURES:
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation
Capital Outlay
Debt Service
Transfers -Out
TOTAL EXPENDITURES
NET REVENUE
1,165,806 1,164,500 1,212,800 48,300 4.1%
148,995
190,804
188,733
(2,071)
-1.1%
54,054
62,400
62,400
-
0.0%
698,126
704,727
731,550
26,823
3.8%
10,567
3,750
5,750
2,000
53.3%
122,518
124,000
138,000
14,000
11.3%
-
95,000
190,374
95,374
100.4%
2,139
24,260
24,261
1
0.0%
55,000
55,000
805,000
750,000
1363.6%
1,091,399 1,259,941 2,146,068 886,127 70.3%
Reconciliation to Cash Flow:
Net Revenue
Add non-cash activity (Depreciation)
Net Change in Cash for Year
74,407 (95,441) (933,268) (837,827)
(933,268)
138,000
(795,268)
Estimated Cash Balance 1,250,000 454,732
CITY OF HUTCHINSON
RESOLUTION NO. 14663
ADOPTING 2017 COMPOST FUND BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT the annual Compost Fund Budget for the City of Hutchinson for the fiscal
year 2017, which has been submitted by the City Administrator and approved by the
City Council is hereby adopted. The total of said budget and major division thereof
being as follows:
REVENUES
Sales $ 1,991,476
Other Charges & Fees 58,500
Other Revenue 7,000
TOTAL REVENUES $ 2,056,976
EXPENSES
Cost of Goods Sold
$ 1,348,002
Inventory Adjustment
(538,028)
Wages & Benefits
582,363
Supplies
78,626
Services & Charges
231,004
Miscellaneous Expenses
14,000
Depreciation
174,000
Capital Outlay
123,000
Capital Outlay - New Grinder
500,000
Transfers -Out
110,000
TOTAL EXPENSES
$ 2,622,967
NET REVENUE / (LOSS) $ (565,991)
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
REVENUES:
Compost Sales
Charges for Services
Miscellaneous Revenue
TOTAL REVENUES
EXPENDITURES:
Cost of Goods Sold
Inventory Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Depreciation
Capital Outlay
Transfers -Out
TOTAL EXPENDITURES
NET REVENUE
Summary Budget
Compost Fund
Approved Proposed
Actual Budget Budget
2015 2016 2017
2016/2017 Change
Amount %
3,034,022 1,636,796 1,991,476 354,680 21.7%
62,164 58,500 58,500 - 0.0%
19,617 6,000 7,000 1,000 16.7%
3,115,802 1,701,296 2,056,976 355,680 20.9%
2,337,377
1,117,265
1,348,002
230,737
20.7%
(986,638)
(525,746)
(538,028)
(12,282)
2.3%
641,985
559,899
582,363
22,464
4.0%
127,480
70,257
78,626
8,369
11.9%
342,496
188,573
231,004
42,431
22.5%
43,765
13,500
14,000
500
3.7%
127,631
134,000
174,000
40,000
29.9%
-
150,000
623,000
473,000
315.3%
110,000
110,000
110,000
-
0.0%
2,744,096
1,817,748
2,622,967
805,219
44.3%
371,706 (116,452) (565,991) (449,539)
Reconciliation to Cash Flow:
Net Revenue
Add non-cash activity (Depreciation)
Net Change in Cash for Year
(565,991)
174,000
(391,991)
Estimated Cash Balance 2,000,000 1,608,009
CITY OF HUTCHINSON
RESOLUTION NO. 14664
ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2017
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the annual General Fund budget of the City of Hutchinson for fiscal year 2017
which has been submitted by the City Administrator and approved by the City Council is
hereby Adopted; the total of said budget and the major division thereof being as follows:
APPROPRIATIONS
Wages & Benefits $ 8,175,052
Supplies 866,545
Services & Charges 2,556,456
Miscellaneous Expenses 552,075
Transfers -Out 100,000
Capital Outlay 10,000
TOTAL EXPENSES $ 12,260,128
NET REVENUE / (LOSS) $ -
Adopted by the City Council this 27th day of December 2016.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
GENERALFUND
CURRENT REVENUES
Taxes
$ 4,763,796
Other Taxes
300,000
Licenses & Permits
283,550
Intergovernmental Revenue
1,423,830
Charges for Services
2,817,291
Fines & Forfeitures
55,000
Miscellaneous Revenues
299,500
Transfers -In
2,292,161
Fund Balance
25,000
TOTAL REVENUES
$ 12,260,128
APPROPRIATIONS
Wages & Benefits $ 8,175,052
Supplies 866,545
Services & Charges 2,556,456
Miscellaneous Expenses 552,075
Transfers -Out 100,000
Capital Outlay 10,000
TOTAL EXPENSES $ 12,260,128
NET REVENUE / (LOSS) $ -
Adopted by the City Council this 27th day of December 2016.
ATTESTED:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
General Fund
Summary Budget
Approved
Actual Budget
2015 2016
REVENUES:
Proposed
Budget 2016 / 2017 Change
2017 Amount %
Taxes
4,500,973
4,581,035
4,763,796
182,761
4.0%
Other Taxes
291,343
272,000
300,000
28,000
10.3%
Licenses & Permits
324,082
271,500
283,550
12,050
4.4%
Intergovernmental Revenue
1,260,580
1,284,330
1,423,830
139,500
10.9%
Charges for Services
2,030,122
2,350,666
2,817,291
466,625
19.9%
Fines & Forfeitures
45,449
55,000
55,000
-
0.0%
Miscellaneous Revenues
688,014
291,300
299,500
8,200
2.8%
Transfers -In
2,215,537
2,332,404
2,292,161
(40,243)
-1.7%
Fund Balance
-
25,000
25,000
-
0.0%
TOTAL REVENUES 11,356,100 11,463,235 12,260,128 796,893 7.1%
EXPENDITURES:
Wages & Benefits
7,434,980
7,595,480
8,175,052
579,572
7.6%
Supplies
664,967
770,593
866,545
95,952
12.5%
Services & Charges
2,299,466
2,461,936
2,556,456
94,520
3.8%
Miscellaneous Expenses
535,186
525,226
552,075
26,849
5.1%
Transfers -Out
96,850
100,000
100,000
-
0.0%
Capital Outlay
199,564
10,000
10,000
-
0.0%
TOTAL EXPENDITURES
11,231,012
11,463,235
12,260,128
796,893
7.0%
NET REVENUES
125,087
-
-
-
CITY OF HUTCHINSON
RESOLUTION NO. 14665
2017 FINAL TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
THAT A NET tax levy for the City of Hutchinson for 2017 is hereby set in the amount
of: $6,951,796
The detail for this levy is as follows:
LEVY Amt.
General Fund 4,751,796
Improvement Bonds
2006
272,889
2007
38,434
2008
117,172
2009
156,622
2010
80,280
2011
160,165
2012
128,566
2013
141,981
2014
133,187
2015
149,971
2016
820,733
Total Improvement Bonds
$ 2,200,000
TOTAL TAX LEVY $ 6,951,796
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
`"y7AL
''? a
�, Preliminary Tax Levy
General Fund levy:
Debt levy:
TAX CAPACITY
% Change
Tax Levy - General Fund
Tax Levy - Debt Service
TOTAL LEVY
Total Levy % Increase over 2016
Tax Rate
Change in Tax Rate
Homestead Property:
Median Home Value
Homestead Exclusion
Net Taxable Value
% Change
Tax Capacity (1%)
Estimated City Tax
Change from 2016
% Change
2.7%
71.886%
-2.110%
Option #4
146,000
(24,100)
121,900
1.8%
1,219
876
PRELIMINARY 2017
Adopted 2016
Option #1
Option #2
Option #3
Option #4
2.0%
0.0%
2.0%
3.0%
4.0%
1.0%
0.0%
0.0%
0.0%
0.0%
$ 9,012,465
$ 9,670,641 $
9,670,641 $
9,670,641 $
9,670,641
7.3%
7.3%
7.3%
7.3%
4,569,035
4,569,035
4,660,416
4,706,106
4,751,796
2,200,000
2,200,000
2,200,000
2,200,000
2,200,000
$ 6,769,035
$ 6,769,035 $
6,860,416 $
6,906,106 $
6,951,796
2.7%
71.886%
-2.110%
Option #4
146,000
(24,100)
121,900
1.8%
1,219
876
0.0%
1.3%
2.0%
73.996%
69.996%
70.941%
71.413%
-4.000%
-3.055%
-2.583%
PRELIMINARY 2017
Adopted 2016
Option #1
Option #2
Option #3
$ 144,000
$
146,000
$
146,000
$
146,000 $
(24, 300)
(24,100)
(24,100)
(24,100)
$ 119,700
$
121,900
$
121,900
$
121,900 $
1.8%
1.8%
1.8%
$ 1,197
$
1,219
$
1,219
$
1,219 $
886
853
865
871
$
(32)
$
(21)
$
(15) $
-3.7%
-2.4%
-1.7%
2.7%
71.886%
-2.110%
Option #4
146,000
(24,100)
121,900
1.8%
1,219
876
CITY OF HUTCHINSON
RESOLUTION NO. 14666
CITY OF HUTCHINSON, MINNESOTA
SETTING 2017 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA)
and the financing of such district as authorized under Minn. Statute 469.033.
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times estimated market value of the city.
AND for 2017 the authorization yields: .000185 x $899,314,200 = $166,373; the HRA
Board requests for 2017 a levy of $166,373.
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
$166,373
CITY OF HUTCHINSON
RESOLUTION NO. 14667
CITY OF HUTCHINSON, MINNESOTA
SETTING 2017 FINAL TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA)
and the financing of such district as authorized under Minn. Statute 469.107.
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of
.0001813 times estimated market value of the city.
AND for 2017 the authorization yields- .0001813 x $899,314,200 = $163,046; the EDA
Board requests for 2017 a levy of $163,046.
THAT the City of Hutchinson hereby establishes a final tax levy for the
above named special taxing district of:
Adopted by the City Council this 27th day of December 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
$163,046
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-WZ
Agenda Item: 5 Year Capital Improvement Plan (CIP Plan)
Department: Finance
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached are the Department and Funding Source reports reflecting the 5-year (2017— 2021) Capital Improvement
Plan (CIP). The entire document, consisting of several reports and details of each project, will be placed on the City
website upon approval by City Council. The 5-year Capital Improvement Plan serves as a guide that lays out on-going
capital expenditures over the next 5 years and the potential funding sources for those expenditures. The CIP plan is
meant as a guide for Council and Management but does not give authorization for the projects until formally approved
based on purchasing authorization thresholds.
The 5-year CIP plan is a fluid document that is updated on an annual basis. Some projects get pushed back to later
years, some projects drop off and some projects move up in years depending on priorities. Ultimately, the funding of
potential projects is a major factor in determining which projects within the 5-year CIP plan get completed. In addition,
the Facilities Committee, Fleet Committee and Resource Allocation Committee are instrumental in continually shaping
the priorities of several major components of the 5-year CIP.
If there are any questions ahead of time or if the council would like to see further details regarding the 5-year CIP
plan, please let me know.
BOARD ACTION REQUESTED:
Approve and adopt the five-year capital improvement plan.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
5 -YEAR CAPITAL IMPROVEMENT PLAN
2017-2021
Preliminary Plan — December 27, 2016
CITY OF HUTCHINSON - CAPITAL PLAN
Administrative Summary
VISIONS AND GOALS
Each year, as part of the annual budgeting process, the City of Hutchinson prepares a five-year
Capital Improvement Plan (CIP) that includes the following years' capital budget. The CIP
identifies projects that will support existing and projected needs in the following areas:
transportation, parks & recreation and public safety, etc. It is based upon numerous long range
planning documents that are updated regularly as identified by the Facilities Committee, Fleet
Committee, Resource Allocation Committee and City staff. The CIP prioritizes the use of
limited resources that are available for capital items by identifying which projects will be funded,
how they will be paid for and when they will be purchased. It establishes a comprehensive
development program that is used to maximize outside revenue sources and effectively plan for
the growth and maintenance of the City's infrastructure.
POLICIES
Criteria identified for inclusion of capital items in the CIP plan are as follows:
1) Capital Item must have a minimum cost of $10,000
2) Project must define year proposed
3) Funding source should be identified
4) Detail should include annual operating costs or savings for proposed capital item
5) Department priority should be established
6) Must have a useful life of three years or greater
The plan encompasses projects using the following priority levels:
Priority 1: (Urgent) Projects currently underway or those that are considered essential to the
departments of City operations, and should not be delayed beyond the year requested. Failure to fund
these projects will seriously jeopardize City's ability to provide service to the residents and/or expose the
City to a potential liability and negative legal exposure.
Priority 2: (Very Important) Projects that are needed by a department or the City to improve or
maintain their operations, and to delay would cause deterioration or further deterioration of their current
operation and/or level of service to the residents of the City. These should not be delayed beyond the
year requested.
Priority 3: (Important) Projects that are needed by a department or the City to improve or maintain
their operations, and should be done as soon as funds can reasonably be made available.
Priority 4: (Less Important) Projects, which are desirable, but needing further study.
Priority 5: (Future Consideration) Projects, which sometime in the future will need to be funded to
maintain operations, safety or infrastructure desired within the community.
CIP PROCESS
1. Finance distributes CIP forms and the prior year's data to departments for updating. Any
new capital items should be requested at this time.
2. Departments add, remove and update CIP data from the prior year's report.
3. Finance updates the CIP database with recommendations made by the department
directors and the Fleet, Facility and Resource Allocation committees.
4. Initial draft is reviewed with City Administrator and Department directors; corrections or
adjustments are made.
5. Preliminary CIP plan is submitted to City council by August 1St
6. Final CIP plan is reviewed and adopted by City council by year-end.
PROCESS CALENDAR
April/May - Departments work on updating CIP Plan. Any new capital items should be
requested at this time. The Facilities, Fleet and Resource Allocation Committees begin meeting
to review and prioritize potential improvement projects submitted by Departments.
June/July - Departments return updated CIP items. The Facilities and Fleet Committees submit
a recommended five year plan to the City Administrator. An initial CIP draft is reviewed with
Department directors and corrections or adjustments are made. Current year CIP items are
incorporated into the early stages of the budgeting process during this time frame.
August I st — Per Section 7.05 of the Hutchinson City Charter, the City Administrator shall
submit to the council a preliminary CIP Plan no later than August 1St of each year.
December 31st - Final CIP plan is adopted by City council prior to year-end.
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2017 thm 2021
DEPARTMENT SUMMARY
Department 2017 2018 2019 2020 2021 Total
Airport
800,000
396,332
1,196,332
Cemetery
10,000
10,000
94,413
35,504
35,504
185,421
City Center
300,000
300,000
Civic Arena
590,000
675,000
140,000
1,405,000
Compost
623,000
139,227
355,000
503,000
80,000
1,700,227
Engineering
27,000
127,209
26,663
32,239
213,111
Event Center
200,000
200,000
Fire
88,000
67,500
114,000
55,000
324,500
Information Technology
54,586
18,000
43,000
115,586
Infrastructure Improvements
6,520,000
6,537,848
4,704,841
11,046,124
6,591,472
35,400,285
Library
80,000
80,000
Liquor Fund
20,000
20,000
Parks
343,000
59,500
472,500
145,000
47,500
1,067,500
Police
278,000
294,000
132,000
164,250
119,000
987,250
Pool & Recreation Building
3,000,000
250,000
640,000
3,890,000
Public Works
44,000
100,000
100,000
244,000
Refuse
190,374
85,000
91,500
35,000
401,874
Storm Water
37,000
170,346
270,579
40,000
103,732
621,657
Streets
89,845
222,863
132,874
180,302
167,167
793,051
Wastewater
304,827
269,123
154,275
81,300
133,061
942,586
Water
79,500
47,500
27,500
58,500
59,739
272,739
TOTAL 11,965,132
9,482,116
6,942,482
13,406,975
8,564,414
50,361,119
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2017 tiim 2021
PROJECTS BY DEPARTMENT
Department Project# Priority 2017 2018 2019 2020 2021 Total
Airport
Runway, taxiway, apron crack fill
& seal coat
AIRP 00
2
396,332
396,332
T -Hangar
AIRP 07
3
800,000
800,000
Airport Total
800,000
396,332
1,196,332
Cemetery
Cemetery mower
CEMT 001
4
25,504
25,504
51,008
Tractor/Loader/Backhoe
CEMT 002
3
84,413
84,413
Cemetery Fencing/Roadway
CEMT01
3
10,000
10,000
10,000
10,000
10,000
50,000
Cemetery Total
10,000
10,000
94,413
35,504
35,504
185,421
City Center
City Center Security Remodel
C. CTR -1701
3
300,000
300,000
City Center Total
300,000
300,000
Civic Arena
Replace Dehumidification Units
CA -1501
2
200,000
200,000
Replace East Rink Roof
CA -1502
1
300,000
300,000
East Rink Insulation Resurface
CA -1504
2
200,000
200,000
Replace East dasher boards
CA -1505
3
170,000
170,000
West Rink low emissivity ceiling
CA -1507
2
90,000
90,000
East Rink Locker Room Improv
CA -1509
3
80,000
80,000
HVAC system upgrades
CA -1510
2
225,000
225,000
Zamboni ice resurfacer
CA -2101
3
140,000
140,000
Civic Arena Total
590,000
675,000
140,000
1,405,000
Compost
Bituminous Improvements
COMP -1503
3
30,000
30,000
Bagging Line Upgrades
COMP -1504
3
35,000
30,000
65,000
Skidsteer Loader
COMP -1604
3
51,227
51,227
Grinder replacement
COMP -1703
3
500,000
500,000
Mack truck (used)
COMP -1704
4
58,000
58,000
Mack truck (used)
COMP -1804
4
58,000
58,000
Walking Floor Trailer
COMP -1902
4
80,000
80,000
80,000
240,000
Forklift Replacement
COMP -2001
3
35,000
35,000
1 ton 4x4 crewcab pickup
COMP -2002
3
38,000
38,000
McCloskey Screener replacement
COMP -2020
3
350,000
350,000
Compost Turner Replacement
COMP -2101
3
275,000
275,000
Compost Total
623,000
139,227
355,000
503,000
80,000
1,700,227
Engineering
Survey Equipment Upgrades
ENGR 01
4
33,650
33,650
Department Project# Priority 2017 2018 2019 2020 2021 Total
1/2 ton work truck
ENGR 100
3
27,000
27,000
1/2 ton work truck
ENGR 101
3
29,504
29,504
Replace SUV
ENGR 102
3
26,663
26,663
1/2 ton work truck
ENGR 103
3
32,239
32,239
Survey Equipment
ENGR-1801
4
64,055
64,055
Engineering Total
27,000
127,209
26,663 32,239
213,111
Event Center
Event Center Carpet
EC -1901
3
200,000
200,000
Event Center Total
200,000
200,000
Fire
PPE Washer & Drying Equip
FD -1702
3
20,500
20,500
SCBA air park replacement
FD -1706
2
67,500
67,500
135,000
Exhaust Capture System
FD -1801
3
55,000
55,000
Rescue 8 - 1 ton truck
FD -1901
3
80,000
80,000
Rescue 8 - slide -in skid unit
FD -1902
3
24,000
24,000
Chevy crewcab 44 pickup truck (used)
FD -1903
4
10,000
10,000
Fire Total
88,000
67,500
114,000
55,000
324,500
Information Technology
New Minivan
1T--1501
4
24,586
24,586
Generator City Center
1T--1701
4
30,000
30,000
Virtual Server Refresh
/T--1801
4
18,000
18,000
Core Switch Upgrade
1T--1901
2
43,000
43,000
Information Technology Total
54,586
18,000
43,000
115,586
Infrastructure Improvements
South Central Trunk Storm (Pond & Ballfields)
NewconstOl
3
1,450,000
1,450,000
SC Trunk Storm (local storm sewer)
New const 02
3
900,000
900,000
Bluff SUNorthwoodstrail
New const 04
4
450,000
450,000
South Grade Trail (Dale -Hwy 15 S)
New const 05
4
400,000
400,000
Denver Ave SE (Montreal -Bradford)
New const 06
2
420,000
420,000
School Rd & Roberts Rd trail construction
New const 07
2
260,000
260,000
Roberts Rd SW (Park ent. to Alan)
Patt/a/01
3
1,100,000
1,100,000
School Rd SW (S of Roberts -Bridge)
Patt/a/02
3
1,650,000
1,650,000
Clinton Ave SW (Harrington -Merrill)
Patt/a/03
3
196,650
196,650
Merrill St SW (SGR-Clinton)
Patt/a/ 04
3
218,275
218,275
Neal Ave SW (Keith -Sunset)
Patt/a/05
3
208,150
208,150
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Pattial08
3
1,478,015
1,478,015
Dale St SW (SGR-Roberts)
Patt/a/09
3
1,668,205
1,668,205
Washington Ave W (Lynn -Main)
Pattial 10
3
1,236,477
1,236,477
Pavement Management Program
PMP
2
415,000
413,223
413,223
413,223 413,223
2,067,892
Church St SW (SGR-Linden)
Reclaim 05
3
254,700
254,700
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
127,350
127,350
Harrington St SW (SGR-Linden)
Reclaim 07
3
255,350
255,350
Merrill St SW (Clinton -Linden)
Reclaim 08
3
129,300
129,300
Neal Ave SW (Dale -Keith)
Reclaim 09
3
92,500
92,500
Sunset St SW (SGR-Linden)
Reclaim 10
3
272,753
272,753
Roberts Rd SW (School -Dale)
Reclaim 12
3
750,000
750,000
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
600,000
600,000
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
750,200
750,200
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
861,000
861,000
Department Project# Priority 2017 2018 2019 2020 2021 Total
1stAve NE (Main -Adams)
Reclaim 19
3
371,901
371,901
1stAve SE (Main -Adams)
Reclaim 20
3
371,901
371,901
2nd Ave SW (Franklin -Main)
Reclaim 21
3
148,760
148,760
Grove St SW (2nd -Washington)
Reclaim 22
3
289,256
289,256
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
3
738,650
738,650
2nd Ave SE Bridge
Recon 01
3
1,149,500
1,149,500
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
1,968,500
1,968,500
TH 15/Main St Reconstruction
Recon 03
2
8,400,000
8,400,000
Pavement sealing/Seal coating
SCFSIRP
3
250,000
250,000
500,000
Bradford St drainage improvemenets
STWT300
3
100,000
100,000
Well #6 Cleaning
WA TR 200
3
90,000
90,000
Meter replacement program
WA TR 201
3
550,000
550,000
1,100,000
Well #5 Cleaning
WA TR 202
3
90,000
90,000
Water SCADA Upgrade
WA TR 203
3
100,000
100,000
Well #5 Rehabilitation
WA TR 204
3
80,000
80,000
Well #8 Rehabilitation
WA TR 205
3
80,000
80,000
MBR Cassette Replacement
WWTF 100
2
400,000
400,000
Additional MBR Cassettes
WWTF 101
3
160,000
160,000
Harmony Ln Lift Station
WWTF 102
3
90,000
90,000
Grinder at HATS lift station
WWTF 103
3
85,000
85,000
Preliminary treatment rehabilitation
WWTF 104
3
125,000
125,000
Wastewater SCADA Upgrade
WWTF 105
3
150,000
150,000
Oxidation Ditch Aero 2 bridges
WWTF 106
3
200,000
200,000
MBR Blower Upgrade
WWTF 107
3
100,000
100,000
Biosolids Handling
WWTF 108
3
500,000
500,000
Plant equipment upgrades
WWTF 109
3
215,000
215,000
Infrastructure Improvements Total
6,520,000
6,537,848
4,704,841
11,046,124
6,591,472
35,40D,285
Library i
Library carpet replacement
LIB -1901
3
80,000
80,000
Library Total
80,000
80,000
Liquor Fund
Security Camera System Update
LIQ -1601
3
20,000
20,000
Liquor Fund Total
20,000
20,000
Parks
Roberts Park -lighting improvements
PARK -1601
1
350,000
350,000
North Park -tennis court improv
PARK -1602
3
60,000
60,000
1/2 Ton 42 pickup
PARK -1604
3
24,000
24,000
John Deere tractor 4710 4 x4
PARK -1702
3
61,000
61,000
1 ton 44
PARK -1703
4
48,000
48,000
1 ton 44 pickup
PARK -1704
4
48,000
48,000
1/2 Ton 4X2 pickup
PARK -1802
4
24,000
24,000
1 -ton 42w/flat dump
PARK -1803
4
48,000
48,000
1/2 ton 42 pickup
PARK -1804
4
29,500
29,500
1/2 Ton 4X4 Pickup
PARK -1901
4
27,000
27,000
1/2 Ton 4X2 Pickup
PARK -1902
4
27,000
27,000
3/4 -ton 44 pickup
PARK -1903
4
38,500
38,500
Skid steer loader S250 used
PARK -2001
4
42,000
42,000
John Deere mower 12 wide
PARK -2002
4
73,000
73,000
Rail Line Purchase Debt (Exp 2020)
PARK -2020
3
30,000
30,000
30,000
30,000
120,000
Tractor, 4720 w/ cab
PARK -2101
3
47,500
47,500
Department Project# Priority 2017 2018 2019 2020 2021 Total
Parks Total 343,000 59,500 472,500 145,000 47,500 1,067,500
Police
Squad car#2 replacement
PD -1401
2
40,000
40,000
Squad car#6 replacement
PD -1402
2
40,000
40,000
Squad Car#3 replacement
PD -1501
2
41,500
41,500
Squad Car#7 replacement
PD -1502
2
41,500
41,500
Police Special Response Vehicle
PD -1503
3
150,000
150,000
Squad car#5 replacement
PD -1601
2
42,750
42,750
Squad car#8 replacement
PD -1602
2
38,000
44,000
82,000
Police Firearms Berm Improvement
PD -1701
3
40,000
40,000
Replace Minivan
PD -1703
4
19,000
19,000
PSAP Equipment Upgrade
PD -1801
2
179,000
179,000
EOC Chair Replacement
PD -1802
3
16,000
16,000
Locker room remodel
PD -1901
4
75,000
75,000
New Chief vehicle
PD -1902
4
24,500
24,500
New 3/4 ton 4x4 crew cab pickup
PD -1903
4
24,500
24,500
SUV, Suburban 44
PD -2001
4
50,000
50,000
Replacement of portable radios
PD -2002
3
121,500
721,500
Police Total
278,000
294,000
132,000
164,250
119,000
987,250
Pool & Recreation Building
Pool/Waterparkimprovements
PR -1601
2
3,000,000
3,000,000
Recreation Center Roof (gym area)
PR -1701
2
250,000
250,000
RecCenter/Civic Arena Parking Lot
PR -1702
3
640,000
640,000
Pool & Recreation Building Total
3,000,000
250,000
640,000
3,890,000
Public Works
Tip up joint sealant replacement
HA TS 01
4
14,000
14,000
Pavement repairs, seal coat
HA TS 02
3
30,000
30,000
Pond excavation, ditch shaping
HA TS 03
4
35,000
35,000
Stormceptor for wash area
HA TS O4
4
65,000
65,000
Wash bay/ Water fill station
HA TS 05
4
100,000
100,000
Public Works Total
44,000
100,000
100,000
244,000
Refuse
Stacking Conveyor
REFS -1601
3
45,000
45,000
Leaf Vacuum
REFS -1701
3
45,374
45,374
Airlift Separator for plastics
REFS -1703
3
50,000
50,000
Tipping Building Remediation
REFS -1704
1
50,000
50,000
Truck, TA w/hooklift
REFS -1801
3
85,000
85,000
Walking Floor Trailer
REFS -1901
3
91,500
91,500
Forklift Replacement
REFS -2101
3
35,000
35,000
Refuse Total
190,374
85,000
91,500
35,000
401,874
Storm Water
Leaf Vacuum
STWT 001
3
98,346
53,732
152,078
Mechanical Street Sweeper
STWT 002
3
175,579
175,579
Skid steer loader
STWT 003
3
17,000
17,000
Storm Sewer System Repairs
STWT 01
3
20,000
20,000
20,000
20,000
20,000
100,000
Ridgewater College Flood Study
STWT02
4
12,000
12,000
Alan Street outfall management
STWT03
3
40,000
40,000
Department Project# Priority 2017 2018 2019 2020 2021 Total
9th Ave NW flood improvement
STWT 05
3
75,000
75,000
Greens pond improvement
STWT06
3
20,000
20,000
Bridgewater pond improvement
STWT 07
4
30,000
30,000
Storm Water Total
37,000
170,346
270,579
40,000
103,732
621,657
Streets
Dustless Sandblasting Equipment
STRT002
4
50,000
50,000
1 Ton 4x4 w/ aerial bucket
STRT 01
3
65,673
65,673
Brush chipper
STRT04
2
43,845
43,845
1 -ton 44 truck w/ snowplow
STRT 08
3
45,895
40,598
86,493
Tractor w/ 12' mower
STRT 10
3
35,453
35,453
1 -Ton flatbed truck
STRT 11
4
47,271
47,271
Tandem -axle Dump Truck
STRT 12
3
95,668
101,494
197,162
1/2 Ton 44 pickup
STRT 13
3
31,300
32,239
63,539
Skid steer loader
STRT 18
3
46,000
46,000
1 -ton dump truck
STRT 19
3
50,150
50,150
100,300
1 -ton Service truck
STRT20
3
57,315
57,315
Streets Total
89,845
222,863
132,874
180,302
167,167
793,051
Wastewater
Pumps & Generators
WWTF 001
2
31,827
18,008
49,835
Tractor Mower
WWTF 004
1
19,123
19,123
1 Jon truck w/plow
WWTF 005
2
38,267
38,267
Utility vehicle
WWTF 006
4
13,000
13,000
Utility vehicle
WWTF 007
4
13,000
13,000
Work truck
WWTF 008
3
31,300
32,239
63,539
Pressure Washer
WWTF 009
3
15,000
15,000
Biosolids Spreader
WWTF010
3
35,822
35,822
Boiler Replacement (10 or 90)
WWTF 02
3
70,000
70,000
Security system upgrades
WWTF 03
2
25,000
25,000
HVAC system upgrade
WWTF 04
4
80,000
80,000
Main LS Pump #1
WWTF 07
3
40,000
40,000
Lift station repairs & upgrades
WWTF 08
3
60,000
50,000
50,000
50,000
50,000
260,000
Channel Grinder Main LS
WWTF 09
4
25,000
25,000
Dry storage warehouse/garage
WWTF 10
4
35,000
35,000
Oxidation ditch cleaning
WWTF 12
4
80,000
80,000
160,000
Wastewater Total
304,827
269,123
154,275
81,300
133,061
942,586
Water
Pavement repairs & maintenance
WA41W01
3
27,500
27,500
27,500
27,500
27,500
137,500
Garage roof replacement
WA TR 02
3
10,000
10,000
Roof & building repairs
WA TR 05
3
20,000
20,000
Replace CIP pump VFD
WA TR 07
3
15,000
15,000
High bay lighting
WA TR 10
4
16,000
16,000
1/2 ton work truck
WA TR 100
3
27,000
32,239
59,239
Replace HSP #2 VFD
WA TR 11
3
15,000
15,000
Water Total
79,500
47,500
27,500
58,500
59,739
272,739
GRAND TOTAL
11,965,132
9,482,116
6,942,482
13,406,975
8,564,414
50,361,119
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2017 tiim 2021
FUNDING SOURCE SUMMARY
Source 2017 2018 2019 2020 2021 Total
Airport Construction Fund
Capital Projects Fund
Capital Projects Fund - Facilities Plan
Capital Projects Fund - Misc Infrastructure Maint
Compost Fund
Cooperative Agreement - HUC
Equipment Replacement - Heavy Fleet
Equipment Replacement - Small Fleet
G.O. Improv Bonds - Debt Tax Levy
G.O. Stormwater Bonds
General Fund
General Fund (Perpetual Care Fund)
Grants - Federal
Grants - Other
Grants - State
HATS Fund (City only)
Lease Purchase
Liquor Fund
Municipal State Aid
Pool Project - Capital Projects Fund
Pool Project - Community Improvement Fund
Pool Project - General Fund Reserves
Pool Project- Interfund Loan
Refuse Fund
Rural Fire Dept Fund
Sale or Trade in of Equipment
Special Assessments
Storm Water Utility Fund
Wastewater Fund
Water Fund
450,000
40,000
154,250
370,185
360,000
590,000
1,000,000
250,000
123,000
139,227
500,000
20,270
150,000
95,668
482,431
235,199
1,917,500
2,309,160
1,450,000
1,000
862,500
33,000
10,000
10,000
200,000
1,556,000
430,750
14,666
275,000
54,667
3,000
14,667
450,000
39,633
20,000
151,500
750,000
1,100,000
1,000,000
250,000
750,000
503,000
500,000
646,322
750,000
390,219
190,374
85,000
33,750
33,750
50,000
1,000
862,500
760,288
227,000
329,746
1,103,577
769,373
430,750
670,250
995,000
80,000
241,494
214,916
2,642,570
10,000
1,000,000
91,500 35,000
52,000
758,381
39,633
30,000
151,500
600,000
730,000
696,410
250,000
83,000
503,000
84,413
646,322
419,374
390,219
1,778,060
1,839,810
31,000
10,000
10,000
356,699
33,332
200,000
33,334
5,000,000
33,334
275,000
3,000
700,000
1,200,000
995,000
80,000
241,494
214,916
2,642,570
10,000
1,000,000
91,500 35,000
52,000
758,381
449,314
1,211,802
473,209
340,000
285,166
696,410
1,148,550
1,202,144
757,135
798,250
646,322
79,633
705,935
3,275, 000
500,000
928,227
20,270
571,575
1,742,139
10,487,100
1,450,000
64,000
50,000
2,112,699
247,998
5,088,001
48,001
725,000
23,000
4,750,000
1,000,000
750,000
500,000
750,000
401,874
119,500
51,000
4,042,285
1,655,121
4,920,054
3,302,707
GRAND TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50361,119
City of Hutchinson, MN
CITY OF HUTCHINSON - CAPITAL PLAN
2017 thru 2021
PROJECTS BY FUNDING SOURCE
Source Project# Priority 2017 2018 2019 2020 2021 Total
Capital Projects Fund - Misc InfrastruI
Pavement sealing/Seal coating SCFS7RP
2
Airport Construction Fund
Runway, taxiway, apron crack fill & seal coat
AIRP 00
T -Hangar
AIRP 01
Airport Construction Fund Total
1 300,000
40,000
39,633
Capital Projects Fund
Survey Equipment Upgrades
ENGR 01
Survey Equipment
ENGR-1801
PPE Washer & Drying Equip
FD -1702
SCBA air park replacement
FD -1706
Generator City Center
IT -1701
Rail Line Purchase Debt (Exp 2020)
PARK -2020
Police Firearms Berm Improvement
PD -1701
PSAP Equipment Upgrade
PD -1801
Replacement of portable radios
PD -2002
Dustless Sandblasting Equipment
STRT 002
Capital Projects Fund Total
30,000
30,000 30,000
120,000
Capital Projects Fund - Facilities Plan
City Center Security Remodel
C. CTR -1701
Replace Dehumidification Units
CA -1501
Replace East Rink Roof
CA -1502
East Rink Insulation Resurface
CA -1504
Replace East dasher boards
CA -1505
West Rink low emissivity ceiling
CA -1507
East Rink Locker Room Improv
CA -1509
HVAC system upgrades
CA -1510
Event Center Carpet
EC -1901
Exhaust Capture System
FD -1801
Library carpet replacement
LIB -1901
Roberts Park -lighting improvements
PARK -1601
North Park -tennis court improv
PARK -1602
Locker room remodel
PD -1901
Recreation Center Roof (gym area)
PR -1701
Rec Center/Civic Arena Parking Lot
PR -1702
Capital Projects Fund - Facilities Plan
Total
Capital Projects Fund - Misc InfrastruI
Pavement sealing/Seal coating SCFS7RP
2
39,633
39,633
3
40,000
40,000
1 300,000
40,000
39,633
79,633
4
33,650
33,650
4
43,785
43,785
3 20,500
20,500
2 33,750
33,750
67,500
4 30,000
225,000
30,000
3 30,000
30,000
30,000 30,000
120,000
3 40,000
55,000
40,000
2
179,000
80,000
179,000
3
350,000
121,500
121,500
4
50,000
50,000
154,250
370,185
30,000 151,500
705,935
2
250,000
250,000
3 300,000
300,000
2 200,000
200,000
1 300,000
300,000
2
200,000
200,000
3
170,000
170,000
2 90,000
90,000
3
80,000
80,000
2
225,000
225,000
3
200,000
200,000
3
55,000
55,000
3
80,000
80,000
1
350,000
350,000
3 60,000
60,000
4
75,000
75,000
2
250,000
250,000
3
640,000
640,000
360,000 590,000
600,000 730,000
995,000
3,275,000
3 250,000 250,000 500,000
Source Project# Priority
Capital Projects Fund - Misc
Infrastructure Maint Total
51,008
3 27,000
30,000
Compost Fund
Bituminous Improvements
COMP -1503
Bagging Line Upgrades
COMP -1504
Skidsteer Loader
COMP -1604
Mack truck (used)
COMP -1704
Mack truck (used)
COMP -1804
Walking Floor Trailer
COMP -1902
Forklift Replacement
COMP -2001
1 ton 4x4 crewcab pickup
COMP -2002
McCloskey Screener replacement
COMP -2020
Core Switch Upgrade
1T--1901
Compost Fund Total
4
(Cooperative Agreement - HUC
4
Survey Equipment
ENGR-1801
Cooperative Agreement - HUC Total
80,000
240,000
3
Equipment Replacement - Heavy Fleetl
Zamboni ice resurfacer
CA -2101
Tractor/Loader/Backhoe
CEMT 002
Police Special Response Vehicle
PD -1503
Tandem -axle Dump Truck
STRT 12
Equipment Replacement - Heavy Fleet
38,000
Total
Equipment Replacement - Small Fleet
350,000
Cemetery mower
CEMT 001
1/2 ton work truck
ENGR 100
1/2 ton work truck
ENGR 101
Replace SUV
ENGR 102
1/2 ton work truck
ENGR 103
Rescue 8 -1 ton truck
FD -1901
Rescue 8 - slide -in skid unit
FD -1902
Chevy crewcab 4x4 pickup truck (used)
FD -1903
New Minivan
1T--1501
1/2 Ton 42 pickup
PARK -1604
John Deere tractor 4710 4x4
PARK -1702
1 ton 4x4
PARK -1703
1 ton 4x4 pickup
PARK -1704
1/2 Ton 4X2 pickup
PARK -1802
1 -ton 42 w/ flat dump
PARK -1803
1/2 ton 42 pickup
PARK -1804
1/2 Ton 4X4 Pickup
PARK -1901
1/2 Ton 4X2 Pickup
PARK -1902
3/4 -ton 4x4 pickup
PARK -1903
Skid steer loader S250 used
PARK -2001
John Deere mower 12 wide
PARK -2002
2017 2018 2019 2020 2021 Total
250,000 250,000 500,000
3 30,000
25,504 25,504
51,008
3 27,000
30,000
3 35,000
30,000
3
29,504
65,000
3
51,227
26,663
26,663
3
51,227
4 58,000
32,239
3
40,000
58,000
4
58,000
12,000
4
58,000
4
10,000
80,000
80,000
80,000
240,000
3
35,000
3 61,000
35,000
3
61,000
4 48,000
38,000
38,000
3
350,000
4 24,000
350,000
2
24,000
3,000
3,000
123,000
139,227
83,000
503,000
80,000
928,227
4
20,270
4
27,000
20,270
4
20,270
38,500
4
20,270
3
42,000
4
140,000
140,000
3
84,413
84,413
3 150,000
150,000
3
95,668
101,494
197,162
150,000
95,668
84,413
241,494
571,575
4
25,504 25,504
51,008
3 27,000
27,000
3
29,504
29,504
3
26,663
26,663
3
32,239
32,239
3
40,000
40,000
3
12,000
12,000
4
10,000
10,000
4 24,586
24,586
3 24,000
24,000
3 61,000
61,000
4 48,000
48,000
4 48,000
48,000
4 24,000
24,000
4 48,000
48,000
4
29,500
29,500
4
27,000
27,000
4
27,000
27,000
4
38,500
38,500
4
42,000
42,000
4
73,000
73,000
Source Project# Priority
Tractor, 4720 w/ cab
PARK -2101 3
Squad car#2 replacement
PD -1401 2
Squad car#6 replacement
PD -1402 2
Squad Car#3 replacement
PD -1501 2
Squad Car#7 replacement
PD -1502 2
Squad car#5 replacement
PD -1601 2
Squad car#8 replacement
PD -1602 2
Replace Minivan
PD -1703 4
New Chief vehicle
PD -1902 4
New 3/4 ton 44 crew cab pickup
PD -1903 4
SUV, Suburban 44
PD -2001 4
1 Ton 4x4 w/ aerial bucket
STRT 01 3
Brush chipper
STRT04 2
1 -ton 44 truck w/ snowplow
STRT 08 3
Tractor w/ 12' mower
STRT 10 3
1 -Ton flathed truck
STRT 11 4
1/2 Ton 44 pickup
STRT 13 3
Skid steer loader
STRT 18 3
1 -ton dump truck
STRT 19 3
1 -ton Service truck
STRT20 3
Equipment Replacement - Small Fleet
42,750
Total
G.O. Improv Bonds - Debt Tax Levy
SC Trunk Storm (local storm sewer)
New const 02 3
Bluff SUNorthwoodstrail
New const 04 4
South Grade Trail (Dale -Hwy 15 S)
New const 05 4
Denver Ave SE (Montreal -Bradford)
New const 06 2
School Rd & Roberts Rd trail construction
New const 07 2
Roberts Rd SW (Park ent. to Alan)
Pattial01 3
School Rd SW (S of Roberts -Bridge)
Pattial02 3
Clinton Ave SW (Harrington -Merrill)
Pattial03 3
Merrill St SW (SGR-Clinton)
Pattial04 3
Neal Ave SW (Keith -Sunset)
Pattial05 3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Pattial08 3
Dale St SW (SGR-Roberts)
Pattial09 3
Washington Ave W (Lynn -Main)
Pattial 10 3
Pavement Management Program
PMP 2
Church St SW (SGR-Linden)
Reclaim 05 3
Clinton Ave SW (Merrill -Lynn)
Reclaim 06 3
Harrington St SW (SGR-Linden)
Reclaim 07 3
Merrill St SW (Clinton -Linden)
Reclaim 08 3
Neal Ave SW (Dale -Keith)
Reclaim 09 3
Sunset St SW (SGR-Linden)
Reclaim 10 3
Roberts Rd SW (School -Dale)
Reclaim 12 3
Linden Ave SW (Dale -Harrington)
Reclaim 14 3
McDonald Dr SW (Lakewood - School)
Reclaim 15 3
Northwoods, Spruce, 11th Ave NE
Reclaim 16 3
1stAve NE (Main -Adams)
Reclaim 19 3
1stAve SE (Main -Adams)
Reclaim 20 3
2nd Ave SW (Franklin -Main)
Reclaim 21 3
Grove St SW (2nd -Washington)
Reclaim 22 3
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23 3
2nd Ave SE Bridge
Recon 01 3
2017
2018
2019
2020
2021
Total
47,500
47,500
40,000
40,000
40,000
40,000
41,500
41,500
41,500
41,500
42,750
42,750
38,000
44,000
82,000
19,000
19,000
24,500
24,500
24,500
24,500
50,000
50,000
65,673
65,673
43,845
43,845
45,895
40,598
86,493
35,453
35,453
47,271
47,271
31,300
32,239
63,539
46,000
46,000
50,150
50,150
100,300
57,315
57,315
482,431
235,199
419,374
390,219
214,916
1,742,139
900,000
900,000
250,000
250,000
400,000
400,000
10,000
10,000
60,000
60,000
385,000
385,000
785,000
785,000
128,450
128,450
143,015
143,015
135,865
135,865
369,015
369,015
601,205
601,205
161,460
161,460
277,500
290,000
290,000
290,000
290,000
1,437,500
172,690
172,690
86,295
86,295
172,975
172,975
87,955
87,955
53,872
53,872
188,108
188,108
420,865
420,865
320,000
320,000
421,200
421,200
588,810
588,810
261,000
261,000
261,000
261,000
104,400
104,400
203,000
203,000
600,640
600,640
249,500
249,500
Source Project# Priority
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
TH 15/Main St Reconstruction
Recon 03 2
G.O. Improv Bonds - Debt Tax Levy
Tip up joint sealant replacement
Total
Pavement repairs, seal coat
G.O. Stormwater Bonds
Pond excavation, ditch shaping
South Central Trunk Storm (Pond & Ballfields)
NewconstOl 3
G.O. Stormwater Bonds Total
1,778,060
(General Fund
2,642,570
Virtual Server Refresh
IT --1801 4
Core Switch Upgrade
IT --1901 2
EOC Chair Replacement
PD -1802 3
General Fund Total
1,450,000
General Fund (Perpetual Care Fund)
Pond excavation, ditch shaping
Cemetery Fencing/Roadway
CEMT OI 3
General Fund (Perpetual Care Fund)
TH 15/Main St Reconstruction
Total
31,000
Grants - Federal
(HATS Fund (City only)
2017
2018
2019
2020
2021
Total
Tip up joint sealant replacement
78,280
Pavement repairs, seal coat
450,000
Pond excavation, ditch shaping
78,280
450,000
1,917,500
2,309,160
1,778,060
1,839,810
2,642,570
10,487,100
1,450,000
T -Hangar
AIRP 01 3
Tip up joint sealant replacement
1,450,000
1,450,000
HATS 02 3
Pond excavation, ditch shaping
HA TS 03 4
Stormceptor for wash area
1,450,000
TH 15/Main St Reconstruction
18,000
15,000
31,000
(HATS Fund (City only)
18,000
31,000
15,000
33,000
31,000
64,000
10,000
10,000
10,000
10,000
10,000
50,000
10,000
10,000
10,000
10,000
10,000
50,000
Runway, taxiway, apron crack fill & seal coat AIRP 00 2
T -Hangar AIRP 01 3 720,000
School Rd & Roberts Rd trail construction New const 07 2 200,000
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
Grants - Federal Total
4,667
Grants - Other
10,000
Tip up joint sealant replacement
HATS 01 4
Pavement repairs, seal coat
HATS 02 3
Pond excavation, ditch shaping
HA TS 03 4
Stormceptor for wash area
HA TS O4 4
Bluff SUNorthwoodstrail
New const 04 4
Grants - Other Total
(Grants - State
T -Hangar
AIRP 01 3
Tip up joint sealant replacement
HATS 01 4
Pavement repairs, seal coat
HATS 02 3
Pond excavation, ditch shaping
HA TS 03 4
Stormceptor for wash area
HA TS O4 4
TH 15/Main St Reconstruction
Recon 03 2
Grants - State Total
(HATS Fund (City only)
356,699
356,699
720,000
200,000
836,000
200,000 1,556,000 356,699 2,112,699
4,666 4,666
10,000 10,000
11,666 11,666
21,666 21,666
200,000 200,000
14,666 33,332 200,000 247,998
40,000
40,000
4,667
4,667
10,000
10,000
11,667
11,667
21,667
21,667
5,000,000
5,000,000
54,667 33,334 5,000,000
5,088,001
Source Project# Priority
Tip up joint sealant replacement
HATS 01 4
Pavement repairs, seal coat
HATS 02 3
Pond excavation, ditch shaping
HA TS 03 4
Stormceptor for wash area
HA TS O4 4
HATS Fund (City only) Total
10,000
Lease Purchase
Grinder replacement
COMP -1703 3
Compost Turner Replacement
COMP -2101 3
Lease Purchase Total
21,667
Liquor Fund
Core Switch Upgrade
IT --1901 2
Security Camera System Update
LIQ -1601 3
Liquor Fund Total
450,000
Municipal State Aid
Roberts Rd SW (Park ent. to Alan)
Part/al 01 3
School Rd SW (S of Roberts -Bridge)
Part/al 02 3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08 3
Dale St SW (SGR-Roberts)
Part/al 09 3
Washington Ave W (Lynn -Main)
Partial 10 3
Roberts Rd SW (School -Dale)
Reclaim 12 3
2nd Ave SE Bridge
Recon 01 3
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
TH 15/Main St Reconstruction
Recon 03 2
Municipal State Aid Total
20,000
3,000
Pool Project - Capital Projects Fund
Pool/Waterpark improvements
PR -1601 2
Pool Project - Capital Projects Fund
Total
335,000
(Pool Project - Community Improve�
Pool/Waterpark improvements
PR -1601 2
Pool Project - Community Improvement
Fund Total
700,000
Pool Project - General Fund Reserves
2017 2018 2019 2020 2021 Total
PoolMaterpark improvements PR -1601 2 500,000
Pool Project - General Fund Reserves 500,000
Total
Pool Project - Interfund Loan
PoolMaterpark improvements PR -1601 2 750,000
500,000
500,000
750,000
4,667
4,667
10,000
10,000
11,667
11,667
21,667
21,667
14,667
33,334
48,001
450,000
450,000
275,000
275,000
450,000
275,000
725,000
3,000
3,000
20,000
20,000
20,000
3,000
23,000
335,000
335,000
415,000
415,000
700,000
700,000
350,000
350,000
500,000
500,000
150,000
150,000
900,000
900,000
200,000
200,000
1,200,000
1,200,000
750,000
1,100,000
700,000
1,200,000 1,000,000
4,750,000
1,000,000
11000,000
1,000,000
11000,000
750,000
750,000
750,000
750,000
PoolMaterpark improvements PR -1601 2 500,000
Pool Project - General Fund Reserves 500,000
Total
Pool Project - Interfund Loan
PoolMaterpark improvements PR -1601 2 750,000
500,000
500,000
750,000
Source Project# Priority
Pool Project - Interfund Loan Total
Refuse Fund
Stacking Conveyor
REFS -1601
Leaf Vacuum
REFS -1701
Airlift Separator for plastics
REFS -1703
Tipping Building Remediation
REFS -1704
Truck, TA w/hooklift
REFS -1801
Walking Floor Trailer
REFS -1901
Forklift Replacement
REFS -2101
Refuse Fund Total
3
85,000
Rural Fire Dept Fund
SCBA air park replacement
FD -1706
Rescue 8 -1 ton truck
FD -1901
Rescue 8 - slide -in skid unit
FD -1902
Rural Fire Dept Fund Total
35,000
Sale or Trade in of Equipment
Grinder replacement
COMP -1703
EOC Chair Replacement
PD -1802
Sale or Trade in of Equipment Total
2 33,750
33,750
Special Assessments
Denver Ave SE (Montreal -Bradford)
New const 06
Roberts Rd SW (Park ent. to Alan)
Patt/al01
School Rd SW (S of Roberts -Bridge)
Patt/al02
Clinton Ave SW (Harrington -Merrill)
Patt/al03
Merrill St SW (SGR-Clinton)
Patt/al04
Neal Ave SW (Keith -Sunset)
Patt/al05
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Pattlal08
Dale St SW (SGR-Roberts)
Patt/al09
Washington Ave W (Lynn -Main)
Pattlal 10
Pavement Management Program
PMP
Church St SW (SGR-Linden)
Reclaim 05
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
Harrington St SW (SGR-Linden)
Reclaim 07
Merrill St SW (Clinton -Linden)
Reclaim 08
Neal Ave SW (Dale -Keith)
Reclaim 09
Sunset St SW (SGR-Linden)
Reclaim 10
Roberts Rd SW (School -Dale)
Reclaim 12
Linden Ave SW (Dale -Harrington)
Reclaim 14
McDonald Dr SW (Lakewood - School)
Reclaim 15
Northwoods, Spruce, 11th Ave NE
Reclaim 16
1stAve NE (Main -Adams)
Reclaim 19
1stAve SE (Main -Adams)
Reclaim 20
2nd Ave SW (Franklin -Main)
Reclaim 21
Grove St SW (2nd -Washington)
Reclaim 22
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23
2017 2018 2019 2020 2021 Total
750,000 750,000
3 45,000
45,000
3 45,374
45,374
3 50,000
50,000
1 50,000
50,000
3
85,000
85,000
3
91,500
91,500
3
35,000
35,000
190,374
85,000
91,500
35,000
401,874
2 33,750
33,750
67,500
3
40,000
40,000
3
12,000
12,000
33,750
33,750
52,000
119,500
3 50,000
50,000
3
1,000
1,000
50,000
1,000
51,000
2 410,000
410,000
3 100,000
100,000
3 275,000
275,000
3
30,700
30,700
3
33,660
33,660
3
32,285
32,285
3
194,000
194,000
3
500,000
500,000
3
365,017
365,017
2 77,500
63,223
63,223
63,223 63,223
330,392
3
39,510
39,510
3
19,755
19,755
3
39,375
39,375
3
19,845
19,845
3
23,228
23,228
3
40,645
40,645
3
46,635
46,635
3
180,000
180,000
3
225,000
225,000
3
129,190
129,190
3
56,901
56,901
3
56,901
56,901
3
22,760
22,760
3
44,256
44,256
3
113,010
113,010
Source Project# Priority
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
TH 15/Main St Reconstruction
Recon 03 2
Special Assessments Total
Total
Storm Water Utility Fund
514,220
Wash bay / Water fill station
HATS 05 4
Roberts Rd SW (Park ent. to Alan)
Part/al 01 3
School Rd SW (S of Roberts -Bridge)
Part/al 02 3
Clinton Ave SW (Harrington -Merrill)
Part/al 03 3
Merrill St SW (SGR-Clinton)
Part/al 04 3
Neal Ave SW (Keith -Sunset)
Part/al 05 3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08 3
Dale St SW (SGR-Roberts)
Partial 09 3
Washington Ave W (Lynn -Main)
Partial 10 3
Pavement Management Program
PMP 2
Church St SW (SGR-Linden)
Reclaim 05 3
Clinton Ave SW (Merrill -Lynn)
Reclaim 06 3
Harrington St SW (SGR-Linden)
Reclaim 07 3
Merrill St SW (Clinton -Linden)
Reclaim 08 3
Neal Ave SW (Dale -Keith)
Reclaim 09 3
Sunset St SW (SGR-Linden)
Reclaim 10 3
Roberts Rd SW (School -Dale)
Reclaim 12 3
Linden Ave SW (Dale -Harrington)
Reclaim 14 3
McDonald Dr SW (Lakewood - School)
Reclaim 15 3
Northwoods, Spruce, 11th Ave NE
Reclaim 16 3
1stAve NE (Main -Adams)
Reclaim 19 3
1stAve SE (Main -Adams)
Reclaim 20 3
2nd Ave SW (Franklin -Main)
Reclaim 21 3
Grove St SW (2nd -Washington)
Reclaim 22 3
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23 3
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
TH 15/Main St Reconstruction
Recon 03 2
Leaf Vacuum
STWT 001 3
Mechanical Street Sweeper
STWT 002 3
Skid steer loader
STWT 003 3
Storm Sewer System Repairs
STWT 01 3
Ridgewater College Flood Study
STWT 02 4
Alan Street outfall management
STWT 03 3
9th Ave NW flood improvement
STWT 05 3
Greens pond improvement
STWT 06 3
Bridgewater pond improvement
STWT 07 4
Bradford St drainage improvemenets
STWT300 3
Storm Water Utility Fund Total
40,000
Wastewater Fund
10,000
Wash bay / Water fill station
HATS 05 4
Core Switch Upgrade
1T--1901 2
Roberts Rd SW (Park ent. to Alan)
Partial 0l 3
Clinton Ave SW (Harrington -Merrill)
Partial 03 3
Merrill St SW (SGR-Clinton)
Partial 04 3
Neal Ave SW (Keith -Sunset)
Partial 05 3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08 3
2017
2018
2019
2020
2021
Total
514,220
514,220
200,000
200,000
862,500
760,288
758,381
449,314
1,211,802
4,042,285
33,334
33,334
80,000
80,000
100,000
100,000
12,500
12,500
13,900
13,900
13,500
13,500
15,000
15,000
45,000
45,000
40,000
40,000
10,000
10,000
10,000
10,000
10,000
50,000
14,200
14,200
7,100
7,100
14,500
14,500
7,200
7,200
5,130
5,130
15,000
15,000
28,500
28,500
20,000
20,000
24,000
24,000
31,000
31,000
9,000
9,000
9,000
9,000
3,600
3,600
7,000
7,000
5,000
5,000
80,000
80,000
250,000
250,000
98,346
53,732
152,078
175,579
175,579
17,000
17,000
20,000
20,000
20,000
20,000
20,000
100,000
12,000
12,000
40,000
40,000
75,000
75,000
20,000
20,000
30,000
30,000
100,000
100,000
227,000
329,746
473,209
340,000
285,166
1,655,121
33,333
33,333
3,000
3,000
25,000
25,000
12,500
12,500
13,850
13,850
13,250
13,250
100,000
100,000
Source Project# Priority 2017 2018 2019 2020 2021 Total
Dale St SW (SGR-Roberts)
Part/al 09
3
86,000
86,000
Washington Ave W (Lynn -Main)
Partial 10
3
85,000
85,000
Pavement Management Program
PMP
2
25,000
25,000
25,000
25,000
25,000
125,000
Church St SW (SGR-Linden)
Reclaim 05
3
14,150
14,150
Clinton Ave SW (Merrill -Lynn)
Reclaim 06
3
7,100
7,100
Harrington St SW (SGR-Linden)
Reclaim 07
3
14,250
14,250
Merrill St SW (Clinton -Linden)
Reclaim 08
3
7,150
7,150
Neal Ave SW (Dale -Keith)
Reclaim 09
3
5,135
5,135
Sunset St SW (SGR-Linden)
Reclaim 10
3
14,500
14,500
Roberts Rd SW (School -Dale)
Reclaim 12
3
52,000
52,000
Linden Ave SW (Dale -Harrington)
Reclaim 14
3
40,000
40,000
McDonald Dr SW (Lakewood - School)
Reclaim 15
3
40,000
40,000
Northwoods, Spruce, 11th Ave NE
Reclaim 16
3
56,000
56,000
1stAve NE (Main -Adams)
Reclaim 19
3
22,500
22,500
1stAve SE (Main -Adams)
Reclaim 20
3
22,500
22,500
2nd Ave SW (Franklin -Main)
Reclaim 21
3
9,000
9,000
Grove St SW (2nd -Washington)
Reclaim 22
3
17,500
17,500
Hassan St (5th Ave S -1st Ave N)
Reclaim 23
3
10,000
10,000
Century Ave SE (Hwy 15 -Jefferson)
Recon 02
3
130,000
130,000
TH 15/Main St Reconstruction
Recon 03
2
650,000
650,000
Pavement repairs & maintenance
WA41W 01
3
13,750
13,750
13,750
13,750
13,750
68,750
Meter replacement program
WATR201
3
137,500
137,500
275,000
Pumps & Generators
WWTF 001
2
31,827
18,008
49,835
Tractor Mower
WWTF 004
1
19,123
19,123
1 Jon truck w/plow
WWTF 005
2
38,267
38,267
Utility vehicle
WWTF 006
4
13,000
13,000
Utility vehicle
WWTF 007
4
13,000
13,000
Work truck
WWTF 008
3
31,300
32,239
63,539
Pressure Washer
WWTF 009
3
15,000
15,000
Biosolids Spreader
WWTF 010
3
35,822
35,822
Boiler Replacement (10 or 90)
WWTF 02
3
70,000
70,000
Security system upgrades
WWTF 03
2
25,000
25,000
HVAC system upgrade
WWTF 04
4
80,000
80,000
Main LS Pump #1
WWTF 07
3
40,000
40,000
Lift station repairs & upgrades
WWTF 08
3
60,000
50,000
50,000
50,000
50,000
260,000
Channel Grinder Main LS
WWTF 09
4
25,000
25,000
Dry storage warehouse/garage
WWTF 10
4
35,000
35,000
MBR Cassette Replacement
WWTF 100
2
400,000
400,000
Additional MBR Cassettes
WWTF 101
3
160,000
160,000
Harmony Ln Lift Station
WWTF 102
3
90,000
90,000
Grinder at HATS lift station
WWTF 103
3
85,000
85,000
Preliminary treatment rehabilitation
WWTF 104
3
125,000
125,000
Wastewater SCADA Upgrade
WWTF 105
3
150,000
150,000
Oxidation Ditch Aero 2 bridges
WWTF 106
3
200,000
200,000
MBR Blower Upgrade
WWTF 107
3
100,000
100,000
Biosolids Handling
WWTF 108
3
500,000
500,000
Plant equipment upgrades
WWTF 109
3
215,000
215,000
Oxidation ditch cleaning
WWTF 12
4
80,000
80,000
160,000
Wastewater Fund Total
1,103,577
769,373
696,410
1,148,550
1,202,144
4,920,054
Water Fund
Wash bay / Water fill station
HATS 05
4
33,333
33,333
Core Switch Upgrade
1T--1901
2
3,000
3,000
Roberts Rd SW (Park ent. to Alan)
Partial 0l
3
175,000
175,000
Source Project# Priority
School Rd SW (S of Roberts -Bridge)
Part/al 02 3
Clinton Ave SW (Harrington -Merrill)
Part/al 03 3
Merrill St SW (SGR-Clinton)
Part/al 04 3
Neal Ave SW (Keith -Sunset)
Part/al 05 3
5th Ave SW/SE (Lynn Rd SW - Ontario St SE)
Partial 08 3
Dale St SW (SGR-Roberts)
Part/al 09 3
Washington Ave W (Lynn -Main)
Partial 10 3
Pavement Management Program
PMP 2
Church St SW (SGR-Linden)
Reclaim 05 3
Clinton Ave SW (Merrill -Lynn)
Reclaim 06 3
Harrington St SW (SGR-Linden)
Reclaim 07 3
Merrill St SW (Clinton -Linden)
Reclaim 08 3
Neal Ave SW (Dale -Keith)
Reclaim 09 3
Sunset St SW (SGR-Linden)
Reclaim 10 3
Roberts Rd SW (School -Dale)
Reclaim 12 3
Linden Ave SW (Dale -Harrington)
Reclaim 14 3
McDonald Dr SW (Lakewood - School)
Reclaim 15 3
Northwoods, Spruce, 11th Ave NE
Reclaim 16 3
1stAve NE (Main -Adams)
Reclaim 19 3
1stAve SE (Main -Adams)
Reclaim 20 3
2nd Ave SW (Franklin -Main)
Reclaim 21 3
Grove St SW (2nd -Washington)
Reclaim 22 3
Hassan St (5th Ave S-1 st Ave N)
Reclaim 23 3
Century Ave SE (Hwy 15 -Jefferson)
Recon 02 3
TH 15/Main St Reconstruction
Recon 03 2
Pavement repairs & maintenance
WA41W 01 3
Garage roof replacement
WA TR 02 3
Roof & building repairs
WA TR 05 3
Replace CIP pump VFD
WA TR 07 3
High bay lighting
WA TR 10 4
1/2 ton work truck
WA TR 100 3
Replace HSP #2 VFD
WA TR 11 3
Well #6 Cleaning
WA TR 200 3
Meter replacement program
WA TR 201 3
Well #5 Cleaning
WA TR 202 3
Water SCADA Upgrade
WA TR 203 3
Well #5 Rehabilitation
WA TR 204 3
Well #8 Rehabilitation
WA TR 205 3
Water Fund Total
2017 2018 2019 2020 2021 Total
75,000
75,000
12,500
12,500
13,850
13,850
13,250
13,250
100,000
100,000
86,000
86,000
85,000
85,000
25,000
25,000
25,000
25,000
25,000
125,000
14,150
14,150
7,100
7,100
14,250
14,250
7,150
7,150
5,135
5,135
14,500
14,500
52,000
52,000
40,000
40,000
40,000
40,000
56,000
56,000
22,500
22,500
22,500
22,500
9,000
9,000
17,500
17,500
10,000
10,000
130,000
130,000
650,000
650,000
13,750
13,750
13,750
13,750
13,750
68,750
10,000
10,000
20,000
20,000
15,000
15,000
16,000
16,000
27,000
32,239
59,239
15,000
15,000
90,000
90,000
412,500
412,500
825,000
90,000
90,000
100,000
100,000
80,000
80,000
80,000
80,000
430,750
670,250
757,135
798,250
646,322
3,302,707
GRAND TOTAL 11,965,132 9,482,116 6,942,482 13,406,975 8,564,414 50,361,119
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 2017-2020 Mosquito Management Professional Services Agreement
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
2016 was the last of a the amended 3 -year contract we had with Clarke Environmental Mosquito Management. As
you may remember, an amended contract was done for 2015 & 2016, because treatment days were changed from
Monday to Wednesday.
The proposed contact includes the same components and pricing that were included in the 2015-2016 amended
contract.
Mosquito traps, surveillance and monitoring $295 per month
Larvae control per site (50 sites) $25 per site
ULV treatments (Wednesday evenings) $3,500 per treatment
Barrier treatments (community events, 4 ea.) $225 per event
In past contracts, we've included six scheduled ULV treatments and seven unscheduled ULV treatments. The warm,
wet summer of 2016 resulted in 17 total ULV treatments. There was no price increase for the 4 additional ULV
treatments that were not under contract.
Clarke's pricing has remained stable and they have been responsive to the needs of the City. It is good to work with
their staff, who have been very helpful. They have consistently followed up when residents have questions, and I
appreciate their being proactive when responding to any concerns I've received from residents.
I recommend entering into a professional services agreement with Clarke Environmental Mosquito Management, Inc.
for the period 2017-2020.
BOARD ACTION REQUESTED:
Approve professional services agreement with Clarke Environmental Mosquito Management, Inc. for 2017-2020
Fiscal Impact: $ 99,680.00 Funding Source: General funds 2017-2020
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2017 — 2020 City of Hutchinson (010532)
Clarke Environmental Mosquito Management, Inc.
Professional Services Outline for 2013 - 2016
City of Hutchinson
Environmental Mosquito Management (EMM) Program
Part I. General Service
A. Computer System and Record Keeping Database
B. Public relations and public education opportunities through a company website
and/or by providing general mosquito control education material to be posted on the
City's website.
C. Mosquito Hotline Citizen Response — (800) 942-2555
D. Comprehensive Insurance Coverage naming the City of Hutchinson as additional
insured
E. Program Consulting and Quality Control Staff
F. Monthly Operational Reports, Periodic Advisories, and Annual Report
G. Regulatory compliance on local, state, and federal levels
Part II. Surveillance and Monitoring
A. Arbovirus Surveillance:
Clarke New Jersey Light Trap Network: Operation of Two (2) traps within the
City of Hutchinson to monitor and evaluate adult mosquito activity at $295.00 per
month per trap for June, July, and August. City of Hutchinson will supply power
to the locations of the Light Traps. The City of Hutchinson will be responsible for
damage of Light Traps placed in public areas.
Part III. Larval Control
A. Larval Site Monitoring and Inspections
1. One (1) complete inspection and treatment of up to (50) sites as outlined by most
recent Clarke Survey and Prescription Larval Control with Altosid® 150 Day
Briquettes @ $25.00 per site performed at the beginning of the season. Optional
New Clarke Survey can be performed at the request of the City ($500.00).
Part IV. Adult Control
A. Adulticiding in Residential Areas:
1. Six (6) community -wide truck ULV treatments of up to 100 miles of streets with
Biomist® or synthetic pyrethroid insecticide @ $3,500.00 per treatment to be
performed on Wednesday Evenings. Any additional authorized community ULV
treatments will be priced at $3,500.00 per treatment. Up to seven unscheduled
adulticide applications, provided upon request of the City, of adulticide.
Treatments approved by the City five days prior to the due date for scheduling.
Page 1 of 4
2017 — 2020 City of Hutchinson (010532)
B. Adulticiding Operational Procedures
1. Notification of community contact.
2. Weather limit monitoring and compliance.
3. Notification of residents will be handled by the City of Hutchinson
4. ULV particle size evaluation.
5. Insecticide dosage and quality control analysis.
6. All ULV Trucks will be equipped with GPS real-time and recording
devices/software
C. Adulticiding for community events:.
1. Four (4) backpack barrier treatments at selected park(s) to coincide with
community activities, at the request of City, with a synthetic pyrethroid
insecticide (treatments at all ballparks coincidental to ULV applications) @
$900.00.
Page 2 of 4
2017 — 2020 City of Hutchinson (010532)
Clarke Environmental Mosquito Management, Inc.
Client Agreement and Authorization 2013
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
I. Program Payment Plan:
2017 EMM Payment Total Cost for Parts I, II, III, IV
Surveillance and Monitoring $1,770.00
Larval Control $1,250.00
Six Scheduled Adult ULV Treatments $21,000.00
Barrier Treatment (Community Event) $900.00
Core Total $24,920.00
**Sales Tax is not charged if Sales Tax Exemption Certificate is on file
Billing:
Monthly invoicing based on services performed
**NPDES Permit: A National Pollutant Discharge Elimination System (NPDES) permit is not
necessary for the execution of the work for mosquito control effective October 31, 2011 for the
City of Hutchinson. Any additional costs associated with activities and/or services that may be
required by Clarke in order to comply with an NPDES permit in the future are not included in this
proposal.
II. Approved Contract Period and Agreement:
Please check the following contract period:
❑ 2017 thru 2020 Season ( less than 5% increase per year)
(New areas to be covered in 2018 - 2020 will be pro -rated
to the program cost at the rates in effect at the time.)
For The City of Hutchinson:
Sign Name: Title:
For Clarke Environmental Mosquito Management, Inc.:
Date:
Name: _>�`r� Title: Control Consultant Date: 12/1/16
Rob Olson
Page 3 of 4
2017 — 2020 City of Hutchinson (010532)
Clarke Environmental Mosquito Management, Inc.
Client Authorization 2013
The City of Hutchinson
Environmental Mosquito Management (EMM) Program
Administrative Information:
Invoices should be sent to:
Name:
Address:
City: State: Zip
Office Phone: Fax: P.O. #
E-mail Address: County:
**In an effort to be more sustainable, we ask that you provide us with an
e-mail address that the invoices should be sent to.**
Treatment Address (if different from above):
Address:
City:
State:
Contact Person for The City of Hutchinson:
Name: Title:
Office Phone: Fax: E -Mail:
Home Phone: Cell: Pager:
Alternate Contact Person for The City of Hutchinson:
Name:
Office Phone:
Home Phone:
Fax:
Cell:
Title:
E -Mail:
Pager:
Please sign and return a copy of the complete contract for our files to:
Clarke Environmental Mosquito Management, Inc., Attn: Rob Olson
20061 Edison Circle East, Clearwater, MN 55320 or Fax at (320) 558-2223
Email: rolson@clarke.com
Page 4 of 4
Zip
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: 2016 Annual Report - Residential Leaf Vacuum Service
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff
Governance
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The attached report shows all 7 years of activity relating to the Residential Leaf Vacuum Service. The report is to
provided along with others in the Governance section of the agenda, and no separate action or highlights of the report
are necessary. However, Public Works staff will be available to answer any questions there may be regarding the
service or report.
BOARD ACTION REQUESTED:
None requested
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
N
December 15, 2016
City of Hutchinson
Public Works Department
Operations & Maintenance
1400 Adams St SE
Hutchinson, MN 55350
Phone (320) 234-4219 Fax (320) 234-6971
To: Honorable Mayor & City Council members
From: John Olson, Public Works Manager
CC: Matt Jaunich, City Administrator
Kent Exner, DPW/City Engineer
Subject: Residential Leaf Vacuum Service - 2016 Service Report
Increase in Loads
Residential Leaf Vacuum services have been provided for the last seven years. The number of loads
increased 10% in 2016. At the same time, there was a 7% decrease in volume (tons).
The increased loads and decreased volume result from wet conditions this past fall. During wet conditions
it is more difficult to fully load the leaf vacuums because the vacuums are less efficient. Wet conditions
resulted in relatively high tons -per -load ratios.
Operations
In 2016, there was not a concentrated `heavy' period. During the busiest part of the season, loads were
very evenly distributed over the second, third and fourth weeks. Weeks 2, 3 & 4 averaged 55 loads per
week. There was no overtime expended this season.
Operators take great care when operating leaf vacuums. There were no accidents this season. For safety,
all units are equipped with mirrors, backup cameras, and warning signs.
The two oldest leaf vacuums are scheduled to be replaced in 2018. The machines will be ordered early in
2018 to ensure they are ready for service before October.
Conclusion
I'd like to thank the Public Works staff for their dedication. This service has been successful for several
years. The staff has worked hard to improve this valued service. Plans are to continue this service into the
foreseeable future unless directed otherwise
RESIDENTIAL LEAF VACUUM SERVICE
ANNUAL SERVICE REPORT
Service period
CDB Leaf Vacuum
2016
2015
2014
2013
2012
2011
2010
Service began
CDB Leaf Vacuum
10/11/16
10/13/15
10/14/14
10/15/13
10/09/12
10/11/11
10/19/10
Service ended
CDB Leaf Vacuum
11/21/16
11/23/15 snow 11/07/14
11/25/13
11/19/12
11/21/11
11/22/10
Weeks of service
STWT-024-HEQ
6
6
4
6
6
6
5
Loads Hauled
STWT-879-HTK
2016
MATERIALS
2015
2014
2013
2012
2011
2010
REFS-013-HEQ
CDB Leaf Vacuum
79
71
88
105
116
110
55
STWT-014-HEQ
CDB Leaf Vacuum
89
83
77
115
116
103
51
STWT-184-HEQ
CDB Leaf Vacuum
70
70
74
47
-
STWT-024-HEQ
Challenger Sweeper
5
-
-
4
-
54
7
STWT-879-HTK
Vac -All Sweeper
14
9
-
84
104
56
50
Total Loads Hauled
257
233
239
355
336
323
163
10%
-3%
-33%
6%
4%
98%
Tons Hauled
REFS-013-HEQ
CDB Leaf Vacuum
244.4
258.5
229.2
321.1
307.0
224.7
124.4
STWT-014-HEQ
CDB Leaf Vacuum
207.6
241.9
197.0
306.5
264.9
171.1
98.6
STWT-184-HEQ
CDB Leaf Vacuum
189.1
219.4
168.0
139.5
-
-
STWT-024-HEQ
Challenger Sweeper
8.1
-
-
16.8
-
24.2
25.0
STWT-879-HTK
Vac -All Sweeper
31.2
15.1
-
91.4
208.8
78.5
129.1
Total Tons Hauled
680.4
734.9
594.2
875.3
780.7
498.5
377.1
-7%
24%
-32%
12%
57%
32%
RESIDENTIAL LEAF VACUUM SERVICE
ANNUAL SERVICE REPORT
eO.
(*indirect labor rates per FEMA report September 2011)
Direct & Indirect Labor - Per Hour 37.48 35.21 32.78 33.35 30.78 30.44 33.28
2016
2015
2014
2013
2012
2011
2010
Regular Hours
563.50
596.00
450.25
727.00
842.50
628.50
465.00
Overtime Hours
-
2.00
18.50
14.50
54.50
21.50
13.00
Total Hours
563.50
598.00
468.75
741.50
897.00
650.00
478.00
-6%
28%
-37%
-17%
38%
36%
Regular Pay
14,197.39
14423.15
9,938.32
16,215.78
17,143.96
12,726.69
10,364.29
Overtime Pay
-
57.76
734.77
494.74
1,721.70
695.54
400.29
Total Pay
14,197.39
14,480.91
10,673.09
16,710.52
18,865.66
13,422.23
10,764.58
Indirect Labor Rate (Regular) = 48.75%
6,921.23
6561.97
4,526.80
7,905.19
8,357.68
6,204.26
5,052.59
Indirect Labor Rate (Overtime) = 22.60%
-
13.05
166.06
111.81
389.10
157.19
90.47
Total Indirect Labor
6,921.23
6,575.02
4,692.86
8,017.00
8,746.78
6,361.45
5,143.06
(*indirect labor rates per FEMA report September 2011)
Direct & Indirect Labor - Per Hour 37.48 35.21 32.78 33.35 30.78 30.44 33.28
RESIDENTIAL LEAF VACUUM SERVICE
ANNUAL SERVICE REPORT
EQUIPMENT
2016 Hours Repairs Fuel Operating Refurbish Capital Total
2009 ODB Leaf Vacuum (13)*
126.0
1,112.53
1,418.51
2,531.04
3,225.00
6,497.86
12,253.90
2009 CDB Leaf Vacuum (14)*
155.0
843.00
1,421.57
2,264.57
3,225.00
6,497.86
11,987.43
2013 CDB Leaf Vacuum (184)*
135.0
767.35
1,213.08
1,980.43
3,225.00
6,497.86
11,703.29
John Deere Tractors (3 ea.)**
480.0
165.56
-
165.56
-
20,800.00
20,965.56
2003 Sterling/Vac-AIIv
69.0
132.00
737.95
869.95
-
16,166.67
17,036.62
2010 Challenger Sweeper"'
6.0
3,725.82
255.38
3,981.20
-
22,285.71
26,266.91
Totals
971.0
6,746.26
5,046.49
11,792.75
9,675.00
78,745.96
100,213.71
Cost per hour
103.21
Leaf Vacuums ($45,485 replacement cost =7 years); Tractor rent per year;
v Vac -All ($194K replacement cost., 12 years); `v Sweeper ($156K replacement cost _ 7 years)
RESIDENTIAL LEAF VACUUM SERVICE
ANNUAL SERVICE REPORT
rreT e
*Note, capital costs divided over fewer weeks of service results in higher annual costs
2016
2015
2014
2013
2012
2011
2010
Direct labor
14,197.39
14,480.91
10,673.09
16,710.52
18,865.66
13,422.23
10,764.58
Indirect labor
6,921.23
61575.02
4,692.86
8,017.00
8,746.78
6,361.45
5,143.06
Equipment operating costs
21,467.75
18,223.20
9,993.90
7,888.92
14,502.36
36,426.61
12,967.80
Equipment capital costs
78,745.96
78,745.96
78,747.00
80,538.50
60,401.49
59,604.40
60,211.00
Total program costs
121,332.33
118,025.09
104,106.85
113,154.94
102,516.29
115,814.69
89,086.44
3%
13%
-8%
10%
-11%
30%
Cost per load
472.11
506.55
435.59
318.75
305.11
358.56
546.54
Cost per ton
178.33
160.60
175.21
129.28
131.31
232.33
236.24
Cost per curb mile
175 est. 693.33
674.43
594.90
646.60
585.81
661.80
509.07
Cost per house
4,100 est. 29.59
28.79
25.39
27.60
25.00
28.25
21.73
Cost per week
20,222.05
19,670.85
26,026.71
18,859.16
17,086.05
19,302.45
17,817.29
*Note, capital costs divided over fewer weeks of service results in higher annual costs
2010-2015 Residential Leaf Vacuum Service
1000 ons re & boads(blue)
900 875.3
780.7
800 -73-4.9-
700 - _ 680.4
594.2
600 - -
8.5
500 - - --
400 7.1
32
300
200
100
0
2010 2011 2012 2013 2014 2015 2016
romak,
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, November 15, 2016, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, and Renee Lynn Johnson Kotlarz. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 18,
2016
LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written
Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments
of $10,752.78 for checks 8799 to 8802. LouAnn Holmquist seconded and the motion
carried unanimously.
b. LouAnn Holmquist moved to approve the City Center October 31, 2016 Financial
Reports, the Park Towers operating account payments of $28,425.68 for checks 13774 to
13800, the Park Towers Security Account payments of $234.23 for check 1551, the
September 2016 Park Towers financial statements, Resolution #2016-17 to Write Off
Uncollectable Accounts of Vacated Tenants, and Resolution #2016-18 to Dispose of Nine
Park Towers Wall Unit Air Conditioners. Gary Forcier seconded and the motion carried
unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied. Keeping 1 unit vacant for the new handicap
accessible unit.
b. FYI the Park Towers' November Newsletter.
c. LouAnn Holmquist moved to approve the LSS Senior Nutrition Program 2017 Site Use
Agreement. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously.
d. Jean Ward updated the Board on handicap accessible unit project. Bid opening
November 22, 2016.
5. CONSIDERATION OF CITY OF HUTCHINSON DEFERRED GRANT PROGRAM,
STREAMLINED DEFERRED GRANT PROGRAM, AND ACCESSIBILITY DEFERRED
GRANT PROGRAM GENERAL CRITERIA CHANGES INCLUDE UPDATE OF
CHARGES AND LISTING OF ELIGIBLE ITEMS FOR HANDICAPPED ACCESSIBLE
GRANT PROGRAM
Jean Ward reviewed with the Board the program changes. LouAnn Holmquist moved to
approve the revised City of Hutchinson Deferred Grant Program, Streamlined Deferred Grant
Program, and Accessibility Deferred Grant Program General Criteria. Gary Forcier seconded
and the motion carried unanimously.
6. CONSIDERATION OF REVISED HRA FEE SCHEDULE 11/15/2016
LouAnn Holmquist moved to approve the revised HRA Fee Schedule. Gary Forcier seconded
and the motion carried unanimously.
November 15, 2016 Minutes Page i of 2
7. CONSIDERATION OF REVISED LOCAL ADMINISTRATIVE PRACTICES POLICY
Renee Lynn Johnson Kotlarz moved to approve the revised Local Administrative Practices
Policy. LouAnn Holmquist seconded and the motion carried unanimously.
8. OTHER COMMUNICATIONS
a. FYI Foreclosure Report
b. Jean Ward reviewed with the Board the PHADA letter regarding Affirmatively
Furthering Fair Housing Assessment Tool.
c. Judy Flemming updated the Board on the Downtown Rental Rehab Program projects.
d. Results of the City Compensation Study which HRA was included in should be available
next month.
e. Jean Ward is in the process of getting Auditor proposals, since our current auditor retired.
So far she has received a proposal from the current City auditor, Abdo Eick & Meyers
LLP.
9. ADJOURNMENT
Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other
business, Chairman Pat Leznbcke declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary
ier, Secretary/Treasurer
November 15, 2016 Minutes Page 2 of 2
HUTCHINSON CITY COUNCIL
c'=y-fAa�
Request for Board Action
7AL =-ft
Agenda Item: November 2016 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 12/27/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the November Financial Reports for the general fund and enterprise funds. Also
attached is the November Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
NOVEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
General Fund
Supplies
56,666
541,954
770,593
228,639
70.3
555,410
782,636
Taxes
-
2,280,967
4,581,035
2,300,068
49.8
2,316,431
4,491,446
51.6
Other Taxes
9,335
229,236
272,000
42,764
84.3
228,412
257,500
88.7
Licenses & Permits
75,837
322,731
271,500
(51,231)
118.9
343,073
267,900
128.1
Intergovernmental Revenue
7,306
1,293,677
1,284,330
(9,347)
100.7
1,231,592
1,225,766
100.5
Charges for Services
146,164
1,727,637
2,350,666
623,029
73.5
1,403,232
2,031,070
69.1
Miscellaneous Revenues
41,806
190,033
291,300
101,267
65.2
511,261
666,225
76.7
Transfers -In
-
1,215,335
2,332,404
1,117,069
52.1
1,153,720
2,160,537
53.4
Fines & forfeitures
4,123
38,191
55,000
16,809
69.4
40,415
55,000
73.5
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES 284,571 7,297,807 11,463,235 4,165,428 63.7 7,228,135 11,180,444 64.6
Wages & Benefits
553,872
6,750,257
7,595,480
845,223
88.9
6,659,341
7,491,996
88.9
Supplies
56,666
541,954
770,593
228,639
70.3
555,410
782,636
71.0
Services & Charges
187,609
2,194,628
2,461,936
267,308
89.1
2,045,273
2,303,346
88.8
Miscellaneous Expenses
259,205
486,938
525,226
38,288
92.7
494,425
498,116
99.3
Transfers -Out
-
99,755
100,000
245
99.8
96,850
96,850
100.0
Capital Outlay
980
6,984
10,000
3,016
69.8
192,564
192,058
100.3
TOTAL EXPENDITURES
1,058,331
10,080,515
11,463,235
1,382,720
87.9
10,043,863
11,365,002
88.4
NET REVENUE
(773,759)
(2,782,709)
-
2,782,709
(2,815,728)
(184,558)
DESCRIPTION
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
2016 ACTUALS
NOVEMBER YTD
General Fund Exaense by Deaartment
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
Mayor & City Council
4,270.64
31,764.17
44,290.00
12,525.83
71.7
34,531.81
46,380.00
74.5
City Administrator
43,267.61
364,437.29
430,251.00
65,813.71
84.7
310,455.70
410,458.00
75.6
Elections
7,773.34
12,892.23
15,950.00
3,057.77
80.8
7,921.73
7,378.00
107.4
Finance Department
22,207.54
316,675.14
361,468.00
44,792.86
87.6
333,994.10
428,830.00
77.9
Motor Vehicle
15,454.81
192,246.56
203,836.00
11,589.44
94.3
162,594.70
184,836.00
88.0
Assessing
-
60,952.50
60,911.00
(41.50)
100.1
60,910.50
60,911.00
100.0
Legal
24,200.41
244,195.54
288,193.00
43,997.46
84.7
240,307.74
243,497.00
98.7
Planning
8,290.77
118,186.29
149,972.00
31,785.71
78.8
130,553.50
145,943.00
89.5
Information Services
31,898.90
410,038.94
504,738.00
94,699.06
81.2
372,792.46
414,288.00
90.0
City Hall Building
9,672.57
97,821.77
131,322.00
33,500.23
74.5
85,460.95
95,343.00
89.6
Police Department
217,094.04
2,690,894.15
3,062,565.00
371,670.85
87.9
2,635,287.28
3,072,077.00
85.8
Hospital Security
24,221.06
253,971.48
293,886.00
39,914.52
86.4
243,783.76
291,299.00
83.7
Emergency Management
96.93
9,305.79
12,800.00
3,494.21
72.7
6,363.26
14,388.00
44.2
Safety Committee
171.48
8,771.64
9,500.00
728.36
92.3
7,956.35
9,590.00
83.0
Fire Department
39,119.01
290,373.77
306,733.00
16,359.23
94.7
264,556.42
292,199.00
90.5
Protective Inspections
21,779.03
203,201.31
227,556.00
24,354.69
89.3
219,622.48
233,248.00
94.2
Engineering
32,271.44
353,484.10
402,714.00
49,229.90
87.8
347,720.12
452,058.00
76.9
Streets & Alleys
76, 346.45
1, 246, 610.81
1, 517, 341.00
270, 730.19
82.2
1, 237, 616.62
1, 409, 089.00
87.8
Park/Recreation Administration
16,062.79
209,773.66
222,323.00
12,549.34
94.4
209,578.90
223,966.00
93.6
Recreation
10,703.41
190,951.05
234,397.00
43,445.95
81.5
196,523.07
222,940.00
88.2
Senior Citizen Center
6,399.05
73,490.10
83,747.00
10,256.90
87.8
79,490.98
74,795.00
106.3
Civic Arena
32,402.90
266,985.44
323,727.00
56,741.56
82.5
263,697.28
324,826.00
81.2
Park Department
54,239.49
789,871.76
852,751.00
62,879.24
92.6
772,139.16
839,821.00
91.9
Recreation Building & Pool
16,807.37
146,035.42
170,818.00
24,782.58
85.5
180,804.01
188,732.00
95.8
Events Center
19,030.31
210,866.37
243,017.00
32,150.63
86.8
200,611.35
234,707.00
85.5
Evergreen Building
3,956.17
21,916.89
25,450.00
3,533.11
86.1
10,914.31
12,688.00
86.0
Library
44, 732.32
201, 483.48
206, 365.00
4,881.52
97.6
200, 015.76
198, 724.00
100.7
Cemetery
8,881.88
129, 421.38
130, 785.00
1,363.62
99.0
301, 269.93
301, 398.00
100.0
Airport
21, 964.06
89, 921.11
104, 635.00
14, 713.89
85.9
75, 546.45
107,159.00
70.5
Unallocated General Expense
245,014.96
843,975.20
841,194.00
(2,781.20)
100.3
850,842.35
823,434.00
103.3
TOTAL EXPENDITURES
1,058,331
10,080,515
11,463,235
1,382,720
87.9
10,043,863
11,365,002
88.4
DESCRIPTION
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
2016 ACTUALS
NOVEMBER YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
495,661
5,307,525
5,870,000
562,475
90.4
5,174, 855
5,697,000
90.8
31
578
1,000
422
57.8
1,839
1,000
183.9
495,693
5,308,103
5,871,000
562,897
90.4
5,176,694
5,698,000
90.9
383,805
4,029,274
4,398,810
369,537
91.6
3,881,447
4,271,071
90.9
45,287
497,710
568,211
70,501
87.6
472,928
521,408
90.7
2,064
18,612
17,400
(1,212)
107.0
16,932
16,600
102.0
12,064
181,913
198,350
16,437
91.7
173,886
196,793
88.4
220
4,121
5,650
1,530
72.9
3,920
5,500
71.3
-
-
475,000
475,000
-
-
465,000
-
-
9,685
20,000
10,315
48.4
24,164
27,000
89.5
-
-
80,200
80,200
-
-
82,075
-
-
-
128,055
128,055
-
-
128,305
-
443,440
4,741,314
5,891,676
1,150, 362
80.5
4,573,277
5,713,752
80.0
52,253
566,789
(20,676)
(587,465)
603,417
(15,752)
DESCRIPTION
Water Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
2016 ACTUALS
NOVEMBER YTD
2016
2016 AVAILABLE % BDGT
BUDGET BALANCE USED
2015 YTD 2015
ACTUAL BUDGET
2015
% BDGT
USED
Sales
216,345
2,178, 225
2,306,000
127,775
94.5
2,215,820
2,300,000
96.3
Local Sales Tax
51,658
445,912
685,000
239,088
65.1
496,644
725,000
68.5
Intergovernmental Revenue
-
500
-
(500)
-
-
-
-
Charges for Services
2,066
59,941
50,000
(9,941)
119.9
49,631
50,000
99.3
Miscellaneous Revenues
4,749
20,084
85,000
64,916
23.6
34,975
84,153
41.6
TOTAL REVENUES
274,818
2,704,662
3,126,000
421,338
86.5
2,797,071
3,159,153
88.5
Wages & Benefits
37,057
424,212
479,983
55,771
88.4
379,960
500,766
75.9
Supplies
14,147
110,450
122,400
11,950
90.2
115,473
123,250
93.7
Services & Charges
36,923
431,111
507,350
76,239
85.0
412,068
457,724
90.0
Miscellaneous Expenses
743
12,361
13,500
1,139
91.6
10,521
16,700
63.0
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
115,585
552,431
250,000
(302,431)
221.0
652,211
543,750
119.9
Depreciation Expense
-
-
1,150,000
1,150,000
-
-
1,104,000
-
Debt Service
-
1,262,363
1,408,611
146,248
89.6
1,302,687
1,312,414
99.3
TOTAL EXPENDITURES
204,455
2,792,928
3,974,989
1,182,061
70.3
2,872,921
4,101,749
70.0
NET of REVENUES & EXPENDITURES
70,363
(88,266)
(848,989)
(760,723)
(75,850)
(942,596)
DESCRIPTION
Sewer Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
2016 ACTUALS
NOVEMBER YTD
2016
2016 AVAILABLE % BDGT
BUDGET BALANCE USED
2015 YTD 2015
ACTUAL BUDGET
2015
% BDGT
USED
Sales
302,198
2,984,674
3,233,000
248,326
92.3
3,090,242
3,215,000
96.1
Local Sales Tax
51,658
445,912
685,000
239,088
65.1
496,644
725,000
68.5
Licenses & Permits
-
5,200
7,000
1,800
74.3
6,100
7,000
87.1
Charges for Services
-
1,295
4,000
2,705
32.4
3,584
4,000
89.6
Miscellaneous Revenues
7,237
26,087
97,000
70,913
26.9
17,244
89,153
19.3
TOTAL REVENUES
361,092
3,463,167
4,026,000
562,833
86.0
3,613,814
4,040,153
89.4
Wages & Benefits
47,372
548,483
622,085
73,602
88.2
505,474
679,626
74.4
Supplies
7,547
161,871
236,100
74,229
68.6
169,546
249,300
68.0
Services & Charges
67,220
726,464
742,550
16,086
97.8
608,374
762,511
79.8
Miscellaneous Expenses
2,249
33,193
24,500
(8,693)
135.5
21,613
24,000
90.1
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
-
276,930
350,000
73,070
79.1
1,587,530
691,250
229.7
Depreciation Expense
-
-
1,530,000
1,530,000
-
-
1,495,000
-
Debt Service
-
1,439,408
1,568,854
129,446
91.7
1,508,635
1,573,470
95.9
TOTAL EXPENDITURES
124,388
3,186,348
5,117,234
1,930,886
62.3
4,401,171
5,518,302
79.8
NET of REVENUES & EXPENDITURES
236,704
276,819
(1,091,234)
(1,368,053)
(787,357)
(1,478,149)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
NOVEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Refuse Fund
Supplies
13,627
46,918
62,400
15,482
75.2
51,742
65,400
Sales
98,821
1,071,567
1,149, 500
77,933
93.2
1,049,864
1,133, 700
92.6
Intergovernmental Revenue
-
9,167
12,500
3,334
73.3
9,606
12,500
76.8
Miscellaneous Revenues
1,736
6,968
2,500
(4,468)
278.7
2,235
2,500
89.4
TOTAL REVENUES
100,556
1,087,701
1,164,500
76,799
93.4
1,061,705
1,148,700
92.4
Wages & Benefits
17,898
157,939
190,804
32,865
82.8
138,122
179,288
77.0
Supplies
13,627
46,918
62,400
15,482
75.2
51,742
65,400
79.1
Services & Charges
80,086
602,623
704,727
102,104
85.5
585,419
702,650
83.3
Miscellaneous Expenses
461
3,523
3,750
227
93.9
8,378
3,250
257.8
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
2,117
79,091
95,000
15,909
83.3
75,083
159,418
47.1
Depreciation Expense
-
-
124,000
124,000
-
-
131,500
-
Debt Service
-
23,124
24,260
1,136
95.3
2,139
24,261
8.8
TOTAL EXPENDITURES
114,188
913,218
1,259,941
346,723
72.5
860,883
1,320,767
65.2
NET of REVENUES & EXPENDITURES
(13,632)
174,483
(95,441)
(269,924)
200,822
(172,067)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
DESCRIPTION
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
NOVEMBER YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
47,572
2,039,926
1,636,796
(403,130)
124.6
3,002,969
2,729,160
110.0
2,075
17,441
58,500
41,059
29.8
19,612
58,500
33.5
3,129
38,514
6,000
(32, 514)
641.9
9,177
6,000
152.9
52,776
2,095,881
1,701,296
(394,585)
123.2
3,031,757
2,793,660
108.5
47,306
1,337,678
1,117, 265
(220, 413)
119.7
2,023,739
2,357,500
85.8
(52,723)
(419,727)
(525,746)
(106,019)
79.8
(871,420)
(1,054,568)
82.6
41,753
499,836
559,899
60,063
89.3
648,371
797,164
81.3
9,450
79,815
70,257
(9,558)
113.6
113,759
154,500
73.6
22,639
215,978
188,573
(27,405)
114.5
233,906
344,350
67.9
1,903
8,397
13,500
5,103
62.2
40,251
13,500
298.2
-
-
110,000
110,000
-
-
110,000
-
2,117
215,269
150,000
(65,269)
143.5
152,104
250,000
60.8
-
-
134,000
134,000
-
-
142,600
-
72,444
1,937,246
1,817,748
(119,498)
106.6
2,340,710
3,115,046
75.1
(19,668)
158,635
(116,452)
(275,087)
691,048
(321,386)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
NOVEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Storm Water Utility
Supplies
3,952
15,428
43,925
28,497
35.1
18,446
34,175
Sales
72,738
791,006
857,367
66,361
92.3
729,309
790,200
92.3
Licenses & Permits
300
4,470
-
(4,470)
-
4,517
-
-
Charges for Services
-
-
-
-
-
630
-
-
Miscellaneous Revenues
2,024
8,321
5,500
(2,821)
151.3
2,381
6,000
39.7
TOTAL REVENUES
75,062
803,796
862,867
59,071
93.2
736,837
796,200
92.5
Wages & Benefits
18,136
205,296
243,986
38,690
84.1
136,334
241,318
56.5
Supplies
3,952
15,428
43,925
28,497
35.1
18,446
34,175
54.0
Services & Charges
5,437
141,755
164,100
22,345
86.4
124,138
146,350
84.8
Miscellaneous Expenses
127
8,877
11,250
2,373
78.9
9,231
11,250
82.1
Capital Outlay
8,140
8,140
120,000
111,860
6.8
-
128,000
-
Depreciation Expense
-
-
133,000
133,000
-
-
116,000
-
Debt Service
-
145,633
150,850
9,867
93.5
149,780
193,992
70.2
TOTAL EXPENDITURES
35,793
525,129
867,111
346,632
60.6
437,928
871,085
50.3
NET of REVENUES & EXPENDITURES
39,269
278,667
(4,244)
(287,561)
298,908
(74,885)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING NOVEMBER 30, 2016
DESCRIPTION
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
NOVEMBER YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
6,395
149,650
156,045
6,395
95.9
144,930
151,500
95.7
19,897
210,191
530,000
319,809
39.7
258,548
546,000
47.4
318
1,270
3,150
1,880
40.3
6,158
3,250
189.5
-
99,755
99,755
-
100.0
96,850
96,850
100.0
26,609
460,867
788,950
328,083
58.4
506,486
797,600
63.5
2,847
44,548
59,470
14,922
74.9
56,219
57,898
97.1
13,073
205,108
528,600
323,492
38.8
268,131
546,925
49.0
8,300
118,486
161,200
42,714
73.5
132,053
159,700
82.7
-
25
5,171
5,146
0.5
60
6,550
0.9
-
-
33,600
33,600
-
35,910
26,527
135.4
24,220
368,167
788,041
419,874
46.7
492,373
797,600
61.7
2,388
92,699
909
(91,790)
14,113
-
w
Executive summary
as of November 30, 2016
Asset allocation review
Value on % of
11/30/2016 ($) portfolio
A Cash
2,249,824.31
15.93
Cash
2,249,824.31
15.93
B Fixed Income
11,869,925.46
84.07
us
11,629,767.42
82.37
International
240,158.04
1.70
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
14,119,749.77
100%
Balanced mutual funds are allocated in the 'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
52
43
34
26
17
9
E
0
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov
2016 2017 2017
0 Taxable income
Total taxable income: $197,817.44
Total expected cash flow: $197,817.44
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 11/30/2016 ($) port.
A Aaa/AAA/AAA 5 2,791,625.58 23.51
B Aa/AA/AA 4 2,021,764.13 16.96
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
30
7,056,535.76
59.53
G Not rated
0
0.00
0.00
Total
39 $11,869,925.46 100%
Report created on: December 01, 2016 Page 1 of 3
w
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of November 30, 2016
Bond overview
Total quantity
11,814,000
Total market value
$11,833,261.64
Total accrued interest
$36,663.82
Total market value plus accrued interest
$11,869,925.46
Total estimated annual bond interest
$209,345.75
Average coupon
1.77%
Average current yield
1.77%
Average yield to maturity
1.41%
Average yield to worst
1.41%
Average modified duration
2.79
Average effective maturity
3.47
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 11/30/2016 ($)
port.
A Aaa/AAA/AAA 5 2,791,625.58
23.51
B Aa/AA/AA 4 2,021,764.13
16.96
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
30
7,056,535.76
59.53
G Not rated
0
0.00
0.00
Total
39
$11,869,925.46
100%
W_ A
FArV,
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
7,056,535.76
0.00
7,056,535.76
59.45
Municipals
2,984,015.93
0.00
2,984,015.93
25.14
U.S. federal agencies
1,829,373.77
0.00
1,829,373.77
15.41
Total
$11,869,925.46
$0.00
$11,869,925.46
100%
Bond maturity schedule
$ Millions
3.0
2.5 20 n%
16.9
2.0 14.5
13.1 % 12.5
1.5 10.3
%/. 8.2%
1.0
o.s 2.0%z.o%
0.0%
0.0%
0.0%
0.0 % 0.0
0.0 1
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: December 01, 2016 Page 1 of 2
w
as of November 30, 2016
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($)
2016
1
240,000
2,280.00
0.95%
0.37 %
0.37 %
0.03
240,000
45.60 240,158.04
2017
7
1,996,000
49,308.75
2.46%
0.86 %
0.86 %
0.38
2,082,522.83
-79,838.80 2,017,792.331
2018
7
1,716,000
19,119.00
1.11%
0.81 %
0.81 %
1.40
1,716,000
7,289.57 1,725,575.101
2019
6
1,527,000
31,745.50
2.04%
1.42 %
1.42 %
2.72
1,534,485
21,138.39 1,563,219.231
2020
5
1,480,000
23,680.00
1.59%
1.46 %
1.46 %
3.47
1,479,995
7,116.50 1,489,061.511
2021
6
2,380,000
28,455.00
1.20%
1.45 %
1.45 %
4.37
2,379,100
-8,079.15 2,373,765.071
2022
4
1,235,000
21,357.50
1.74%
2.23 %
2.23 %
5.28
1,232,125
-2,953.10 1,230,033.831
2023
0
0
NA
NA
NA
1
2024
2
1,000,000
28,000.00
2.86%
3.11 %
3.11 %
6.90
1,013,345
-34,915.00 984,435.561
2025
1
240,000
5,400.00
2.20%
NA
NA
NA
240,000
5,884.80 245,884.801
2026
0
0
NA
NA
NA
1
2027
0
0
NA
NA
NA
1
2028
0
0
NA
NA
NA
1
2029
0
0
NA
NA
NA
1
2030
0
0
NA
NA
NA
1
2031
0
0
NA
NA
NA
1
2032
0
0
NA
NA
NA
1
2033
0
0
NA
NA
NA
1
2034
0
0
NA
NA
NA
1
2035
0
0
NA
NA
NA
1
2036
0
0
NA
NA
NA
1
2037
0
0
NA
NA
NA
1
2038
0
0
NA
NA
NA
1
2039
0
0
NA
NA
NA
1
2040
0
0
NA
NA
NA
1
2041
0
0
NA
NA
NA
1
2042
0
0
NA
NA
NA
1
2043
0
0
NA
NA
NA
1
2044
0
0
NA
NA
NA
1
2045
0
0
NA
NA
NA
1
2045+
0
0
NA
NA
NA
1
Other
0
0
NA
NA
NA
1
Total
39
11,814,000
$209,345.75
1.77%
1.41 %
1.41 %
2.79
$11,917,572.83
$-84,311.19 $11,869,925.46
% of bond portfolio maturi
-
2.03%
16.92%
—
14.56%
—
13.15%
— 12.57%
20.04%
— 10.39%
8.27%
2.08%
Report created on: December 01, 2016 Page 1 of 7
w
Bond holdings - as of November 30, 2016 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2016
Effective rating/
240,000
0.95%
12/12/2016
Est. annual
0.37%
Adjusted
$240,000.00
% of
2.03%
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
$112.44
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
11,814,000
1.77%
05/18/2020 NA
$209,345.75
1.41% 2.79
$11,917,572.83
NA
$11,833,261.64
100%
Total Bond Portfolio
Market
Mkt. value ($)/
bond
1.77%
1.41%
$-84,311.19
maturity Call price ($)
$36,663.82
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
$11,869,925.46
Effective rating/
Est. annual
Aa3/AA-/NR
Adjusted
2.41%
01/01/2017
% of
0.97%
Underlying rating
524,500.00
100.123
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
2.41%
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.37% 0.03
240,000.00
100.019
240,045.60
2.03%
00.9500% MAT 12/12/16 FIXED
4.85%
0.54%
0.95%
0.37%
45.60
7,762.49
112.44
07172007
RATE CD /PR
Total 2016
240,000
0.95%
12/12/2016
$2,280.00
0.37%
0.03
$240,000.00
$240,045.60
2.03%
0.95%
0.37%
$45.60
$112.44
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.97%
0.09
524,500.00
100.123
500,615.00
4.23%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.41%
0.97%
-23,885.00
4,983.22
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.54%
0.13
493,022.83
100.564
1 433,430.84
3.66%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.85%
0.54%
-59,591.99
7,762.49
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
0.58%
0.40
248,000.00
100.574
249,423.52
2.11%
02.0000% MAT 04/27/17 FIXED
1.99%
0.58%
1,423.52
462.03
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
2.14%
0.55
200,000.00
99.457
198,914.00
1.68%
01.1500% MAT 06/19/17 FIXED
1.16%
2.14%
-1,086.00
170.14
RATE JUMBO CD /DE w
i
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.66%
0.67
247,000.00
100.731
248,805.57
2.10%
01.7500% MAT 08/03/17 FIXED
1.74%
0.66%
1,805.57
1,397.41
RATE CD /UT
GOLDMAN SACHS BK U UT US
CD
130,000
1.75%
08/03/2017
2,275.00
0.66%
0.67
130,000.00
100.731
130,950.30
1.11 %
RT 01.7500% MAT 08/03/17
1.74%
0.66%
950.30
162.05
FIXED RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.73%
0.84
240,000.00
100.227
240,544.80
2.03%
01.0000% MAT 10/03/17 FIXED
1.00%
0.73%
544.80
170.96
RATE CD /NJ
Total 2017
1,996,000
2.47%
04/20/2017
$49,308.75
0.86%
0.38
$2,082,522.83
$2,002,684.03
16.92%
2.46%
0.86%
$-79,838.80
$15,108.30
Report created on: December 01, 2016 Page 2 of 7
w
Bond holdings - as of November 30, 2016 (continued)
Maturing 2018
ALLY BK UT US RT 01.2500%
MAT 02/26/18 FIXED RATE CD
/UT
GOLDMAN SACHS BK U NY US
RT 01.3000% MAT 02/26/18
FIXED RATE CD /NY
BANK OF NRTH CAROL NC US RT
01.0000% MAT 02/27/18 FIXED
RATE CD /NC
MERRICK BK UT US RT 00.9000%
MAT 05/10/18 FIXED RATE CD
/UT
KEYBANK NA IN US RT
01.0000% MAT 05/11/18 FIXED
RATE CD /IN
CONNECTONE BANK NJ US RT
01.0000% MAT 05/14/18 FIXED
RATE CD /NJ
ENERBANK UT US RT 01.3500%
MAT 10/04/18 FIXED RATE CD
/UT
Total 2018
Maturing 2019
WORLD'S FOREMOST B NE US RT
01.3000% MAT 05/28/19 FIXED
RATE JUMBO CD /NE
RIVERSIDE CA CMNTY COLGE
TAX SR B BE/R/ 2.345
080119 DTD 052914 /CA
AMERICAN EXPRESS F UT US RT
02.1500% MAT 11/13/19 FIXED
RATE CD /UT
CIT BK SALT LAKE C UT US RT
02.1000% MAT 11/13/19 FIXED
RATE CD /UT
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
1,716,000
1.11%
04/30/2018
Est. annual
0.81% 1.40
$1,716,000.00
Adjusted
$1,723,289.57
14.56%
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
CD
248,000
1.25%
02/26/2018
3,100.00
0.71%
1.23
248,000.00
100.664
249,646.72
2.11%
1.24%
0.71%
1,646.72
CD
815.34
1.30%
CD
248,000
1.30%
02/26/2018
3,224.00
0.86%
1.23
248,000.00
100.540
249,339.20
2.11%
1.31%
1.60%
-1,452.00
1.29%
0.86%
Aa2/NR/AA
1,339.20
2.35%
856.79
11,725.00
CD
245,000
1.00%
02/27/2018
2,450.00
0.81%
1.24
245,000.00
100.231
245,565.95
2.08%
-245.00
3,875.76
1.00%
0.81%
2.15%
565.95
5,310.50
20.14
247,000.00
CD
245,000
0.90%
05/10/2018
2,205.00
0.68%
1.43
245,000.00
100.311
245,761.95
2.08%
247.34
CD
240,000
0.90%
0.68%
5,040.00
761.95
240,000.00
120.82
246,463.20
2.08%
2.04%
1.17%
6,463.20
■
234.74
CD
245,000
1.00%
05/11/2018
2,450.00
0.78%
1.43
245,000.00
100.310
245,759.50
2.08%
1.00%
0.78%
759.50
127.53
CD
245,000
1.00%
05/14/2018
2,450.00
0.79%
1.44
245,000.00
100.309
245,757.05
2.08%
1.00%
0.79%
757.05
114.11
CD
240,000
1.35%
10/04/2018
3,240.00
1.02%
1.82
240,000.00
100.608
241,459.20
2.04%
1.34%
1.02%
1,459.20
230.79
Report created on: December 01, 2016 Page 3 of 7
1,716,000
1.11%
04/30/2018
$19,119.00
0.81% 1.40
$1,716,000.00
$1,723,289.57
14.56%
1.11%
0.81%
$7,289.57
$2,285.53
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
CD
200,000
1.30%
05/28/2019
2,600.00
1.60% 2.45
200,000.00
99.274
198,548.00
1.68%
1.31%
1.60%
-1,452.00
28.49
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.79% 2.56
507,485.00
101.448
507,240.00
4.29%
NR/NR/NR
2.31%
1.79%
-245.00
3,875.76
CD
247,000
2.15%
11/13/2019
5,310.50
1.17% 2.86
247,000.00
102.837
254,007.39
2.15%
2.09%
1.17%
7,007.39
247.34
CD
240,000
2.10%
11/13/2019
5,040.00
1.17% 2.86
240,000.00
102.693
246,463.20
2.08%
2.04%
1.17%
6,463.20
234.74
Report created on: December 01, 2016 Page 3 of 7
w
Bond holdings - as of November 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2020
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Aa1/AA+/AA+
500,000
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
503,020.00
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2019
841.81
052814 /MA
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.14% 2.93
240,000.00
102.702
246,484.80
2.08%
02.0500% MAT 12/17/19 FIXED
245,000.00
101.002
247,454.90
2.09%
2.00%
1.14%
6,484.80
2,237.59
1.29%
RATE CD /DE
2,454.90
165.79
RATE CD /IL
REPO
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.18% 2.92
100,000.00
102.880
102,880.00
0.87%
02.1500% MAT 12/18/19 FIXED
3,185.00
1.06%
3.39
245,000.00
2.09%
1.18%
2,880.00
01.3000% MAT 05/20/20 FIXED
971.92
RATE CD /UT
1.29%
1.06%
2,01 1.45
87.26
RATE CD /AR
Total 2019
1,527,000
2.08%
09/27/2019
$31,745.50
1.42% 2.72
$1,534,485.00
$1,555,623.39 13.15%
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
2.04%
1.42%
$21,138.39
245,000.00
$7,595.84
244,304.20
2.06%
Effective rating/
Est. annual
1.40%
Adjusted
-695.80
% of
657.81
Underlying rating
RATE CD /VA
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.91%
3.28
499,995.00
100.604
503,020.00
4.25%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.08%
1.91%
3,025.00
841.81
052814 /MA
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
1.00%
3.37
245,000.00
101.002
247,454.90
2.09%
01.3000% MAT 05/11/20 FIXED
1.29%
1.00%
2,454.90
165.79
RATE CD /IL
REPO
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.06%
3.39
245,000.00
100.821
247,011.45
2.09%
01.3000% MAT 05/20/20 FIXED
1.29%
1.06%
2,01 1.45
87.26
RATE CD /AR
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
3,430.00
1.48%
3.69
245,000.00
99.716
244,304.20
2.06%
01.4000% MAT 09/21/20 FIXED
1.40%
1.48%
-695.80
657.81
RATE CD /VA
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.37%
3.83
245,000.00
100.131
245,320.95
2.07%
01.4000% MAT 11/13/20 FIXED
1.40%
1.37%
320.95
197.34
RATE CD /WI
Tota 12020
1,480,000
1.60%
07/01/2020
$23,680.00
1.46%
3.47
$1,479,995.00
$1,487,111.50
12.57%
1.59%
1.46%
$7,116.50
$1,950.01
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2021
COMENITY CAP BK UT US RT
CD
245,000
1.60%
06/07/2021
3,920.00
1.47%
4.35
245,000.00
100.587
246,438.15
2.08%
01.6000% MAT 06/07/21 FIXED
1.59%
1.47%
1,438.15
257.75
RATE CD /UT
Report created on: December 01, 2016 Page 4 of 7
w
Bond holdings - as of November 30, 2016 (continued)
Maturing 2021
COMMUNITY BK CA US RT
01.5500% MAT 06/15/21 FIXED
RATE CD /CA
EAST BOSTON SVGS B MA US RT
01.5000% MAT 06/23/21 FIXED
RATE CD /MA
FHLMC MTN STEP UP CALL
01.000 % DUE 102821 DTD
102816 FC 04282017
FNMA NTS STEP-UP 01.000 %
DUE 111921 DTD 111915 FC
05192016
MIZRAHI TEFAHOT BK CA US RT
01.2500% MAT 11/30/21 STEP
RATE CD /CA
Tota 12021
Maturing 2022
NEW YORK NY CITY TRANSI TAX
A-2 RV BE/R/ 1.650 050122
DTD 072816 /NY
JPMORGAN CHASE & C DE US RT
01.2500% MAT 05/31/22 STEP
RATE CD /DE
DISCOVER BANK DE US RT
02.4500% MAT 11/18/22 FIXED
RATE CD /DE
WELLS FARGO BK NA CA US RT
01.6500% MAT 11/23/22 STEP
RATE CD /CA
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
2,380,000
1.20%
09/28/2021
$28,455.00
Est. annual
$2,379,100.00
Adjusted
$2,371,020.85 20.04%
% of
Underlying rating
1.20%
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
CD
245,000
1.55%
06/15/2021
price ($)
3,797.50
1.42% 4.38
245,000.00
100.574
246,406.30
2.08%
1.54%
1.42%
1,406.30
1.65%
156.06
8,250.00
CD
245,000
1.50%
06/23/2021
4.04%
3,675.00
1.47% 4.37
245,000.00
100.117
245,286.65
2.07%
-18,785.00
664.58
CD
1.50%
1.47%
286.65
3,062.50
1,610.96
245,000.00
Aaa/AAA/AA+
500,000
1.00%
10/28/2021
04/28/2017
5,000.00
NA NA
500,000.00
99.222
496,110.00
4.19%
NR/NR/NR
CD
245,000
100.00
1.01%
NA
-3,890.00
245,000.00
444.44
255,454.15
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
02/19/2017
9,000.00
NA NA
899,100.00
99.039
891,351.00
7.53%
NR/NR/NR
245,000
1.65%
11/23/2022 11/23/2018
100.00
1.01%
NA
-7,749.00
249,258.10
275.00
CD
245,000
1.25%
11/30/2021
03/31/2017
3,062.50
NA NA
245,000.00
100.175
245,428.75
2.07%
100.00
1.25%
NA
428.75
0.00
Tota 12022 1,235,000 1.74% 07/30/2022 $21,357.50 2.23% 5.28 $1,232,125.00 $1,229,171.90 10.39%
1.74% 2.23% $-2,953.10 $861.93
Report created on: December 01, 2016 Page 5 of 7
2,380,000
1.20%
09/28/2021
$28,455.00
1.45% 4.37
$2,379,100.00
$2,371,020.85 20.04%
1.20%
1.45%
$-8,079.15
$2,744.22
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Aa1/AAA/AAA
500,000
1.65%
05/01/2022
8,250.00
2.51% 5.13
497,125.00
95.668
478,340.00
4.04%
NR/NR/NR
1.72%
2.51%
-18,785.00
664.58
CD
245,000
1.25%
05/31/2022 05/31/2017
3,062.50
NA NA
245,000.00
100.457
246,119.65
2.08%
w100.00
1.24%
NA
1,119.65
0.00
CD
245,000
2.45%
11/18/2022
6,002.50
1.70% 5.55
245,000.00
104.267
255,454.15
2.16%
2.35%
1.70%
10,454.15
197.34
CD
245,000
1.65%
11/23/2022 11/23/2018
4,042.50
NA NA
245,000.00
101.738
249,258.10
2.11%
100.00
1.62%
NA
4,258.10
0.00
Tota 12022 1,235,000 1.74% 07/30/2022 $21,357.50 2.23% 5.28 $1,232,125.00 $1,229,171.90 10.39%
1.74% 2.23% $-2,953.10 $861.93
Report created on: December 01, 2016 Page 5 of 7
w
Bond holdings - as of November 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Underlying rating Effective Call date/
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($)
Est. annual Adjusted % of
income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port.
11,814,000 1.77% 05/18/2020 $209,345.75 1.41% 2.79 $11,917,572.83 NA $11,833,261.64 100%
Total Bond Portfolio 0 1.77% 1.41% $-84,311.19 $36,663.82
$11,869,925.46
Report created on: December 01, 2016 Page 6 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
COMMERCE BANK OF SOUTHWE
NR/NR/AA
500,000
3.00%
08/01/2024
15,000.00
3.11% 6.73
526,595.00
99.246
496,230.00
4.19%
ASSUR TAX OID97.826BE/R/
NR/NR/A
3.02%
3.11%
-30,365.00
4,958.33
3.000 080124 DTD 033016 /CA
NEWYORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
3.11% 7.07
486,750.00
96.440
482,200.00
4.07%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.70%
3.11%
-4,550.00
1,047.22
1 10124 DTD 120412 /NY
Total 2024
1,000,000
2.80%
09/16/2024
$28,000.00
3.11% 6.90
$1,013,345.00
$978,430.00
8.27%
2.86%
3.11%
$-34,915.00
$6,005.56
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
102.452
245,884.80
2.08%
02.2500% MAT 03/11/25 STEP
100.00
2.20%
NA
5,884.80
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$245,884.80
2.08%
2.20%
NA
$5,884.80
$0.00
Effective rating/
Underlying rating Effective Call date/
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($)
Est. annual Adjusted % of
income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port.
11,814,000 1.77% 05/18/2020 $209,345.75 1.41% 2.79 $11,917,572.83 NA $11,833,261.64 100%
Total Bond Portfolio 0 1.77% 1.41% $-84,311.19 $36,663.82
$11,869,925.46
Report created on: December 01, 2016 Page 6 of 7
Library Board Meeting Minutes
Monday, November 28, 2016
Present: Dianne Wanzek, Gerry Grinde, Jack Sandberg, Julie Lofdahl and Katy Hiltner, Ex -Officio
Excused: Steve Bailey and Mary Christensen.
Dianne Wanzek called the meeting to order. The minutes from the October 24, 2016 meeting were reviewed.
Motion to approve by Jack Sandberg, seconded by Gerry Grinde. Motion approved.
Old Business:
Adult and Children's program updates -
a) Author Allen Eskens - 33 people attended the program. He was paid by Legacy Funds. HCVN
filmed the event. Great author.
b) Puppet Show by Linda Goetz - 9 children attended. Linus the Lion was the show and Sherry had
a craft for the kids to do. May try to do this as a special event next time.
c) Family History Research Series -The beginning classes are done and were well attended. The
next sessions will start in February at the museum and they will learn how to use the microfilm
machine.
d) Kiwanis Lego Club - 5 children came to first meeting and 10 came to the second meeting.
Joseph Stolp was the winner in naming the club, Building Buddies. Joseph received a Lego kit as
a prize. This name builds on the Bookworm Buddies. The next meeting is December 12th from
6:30 to 7:30 pm. This is a family program. Sherry will talk with Kay Johnson of the Hutchinson
Leader for an interview to explain how this program promotes STEM learning.
e) R.E.A.D. was a six-week program where children read to therapy dogs and a therapy rabbit. A
total of 11 children participated in this program. The program will start for another 6 weeks on
January 19th. Great children's program.
f) Bookworm Buddies is a Story Hour that has an average attendance of 10-12 little ones, including
4 babies. They share several books, songs, and activities. Afterwards, Sherry has a craft project
for them to do.
g) Sherry has done five school visits this fall for 22 students per class. The classes come to the
library and the younger students share a story hour and the older students have a tour of the
library and learn how to research items.
2. Annual Report to McLeod County -
Jackee and Katy presented to the County Board of Commissioners on November 1St. They had a
PowerPoint presentation that is now posted on each library's Web site. The Commissioners had
thoughtful questions, were interested in the technology, and were happy with the variety of services
offered. Katy said they were very receptive. The County was asked for a 2% increase. They will finalize
their budget by the end of December. The City of Hutchinson will finalize their budget December 27,
2016.
3. Sale of Old Computers -
Two computers sold in Winsted right away. Hutchinson has had some interest, but no buyers. Dianne
will check with Bev Bonte to see if Common Cup has people in need they think would be interested in
having them.
4. Project Bookshelf/McLeod County project -
This annual community project will run until Friday, Dec. 9th. There are drop off boxes at the local
elementary schools and at the library. Monetary donations are also welcomed.
5. Memorial Books for Jon Ross -
Katy is purchasing the books Canoes: A Natural History in North America by Mark Neuzil and Norman
Sims and Let's Go Fishing: Fish Tales from the North Woods by Eric Dregni. When the books are here,
Katy will be displaying them in the display case along with others that have been donated as memorials.
Update: Library Board Appointments -
Kristine Leuze, Carolyn Ulrich, and LaVonne Hansen have submitted applications. Katy will email copies
of the applications to the board members. As a Board, we have the opportunity to recommend a name
to the Mayor. The Mayor will then make the final decision and appointment.
The plan is to recommend a name to the Mayor, so we may fill one Library Board position soon after the
start of the New Year. We will then need to fill a second position in March as Dianne's second -term
ends in April.
Jack Sandberg is now on the Pioneerland Board.
New Business:
2017 One Book, One Community Book Announcement and Program Schedule -
The book is Under a Flaming Sky: The Great Hinckley Firestorm of 1894 by Daniel James Brown. The
book is a tough topic, but much can be learned from reading it. It a very well written book. The
committee read a variety of books and this one kept coming back as the one to pick. It is an interesting
process that the committee members go through to choose a book.
The schedule of events is as follows:
Community Book Discussion
Sunday, February 12, 2017 at 2:00 pm at McLeod County Historical Society & Museum.
The Hinckley Firestorm: Could It Happen Today?
Speakers: Wade Mapes, MN DNR Wildfire Prevention Specialist; Mike Schumann, Hutchinson
Fire Chief Sunday, March 12, 2017 at 2:00 p.m., Hutchinson Fire Hall
The Hinckley Fire Museum Presents
Speaker: Carl Jerdin, Hinckley Fire Museum Volunteer
Sunday, April 2, 2017 at 2:00 p.m., Hutchinson Event Center
2. Friends Annual Used Christmas Sale and Holiday Decorating -
The decorating is done and the library looks great. The used book sale started November 21.
3. December Library Board Meeting -
Motion by Gerry Grinde to change the December meeting to December 19 as the library is not open on
December 26, motion seconded by Jack Sandberg. Motion Approved.
4. Other -
Thank you to Katy for doing such a fine job since taking the Head Librarian position. Katy said she really
likes her job.
Jack said he used the libraries in Rochester and Red Wing and it was a smooth process.
Dianne feels that libraries are a gift to a community.
Motion to adjourn by Jack Sandberg, seconded by Gerry Grinde. Meeting adjourned 5:10 pm
Minutes submitted by Julie Lofdahl, Secretary
Next meeting: December 19, 2016
October 2016 Donations
American Legion Auxiliary (memorial books) $85.00
Jon Ross Memorial $ 5.00
Total $90.00
