11-15-2016 HRAM�e�
HRA
HUTCHINSON HOUSING AND
RFbEVELOPMENT AUTHORITY
Regular Board Meeting Tuesday, November 15, 2016, 7:00 AM
Minutes
1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, and Renee Lynn Johnson Kotlarz. Staff Present: Jean
Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON OCTOBER 18,
2016
LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written.
Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments
of $10,752.78 for checks 8799 to 8802. LouAnn Holmquist seconded and the motion
carried unanimously.
b. LouAnn Holmquist moved to approve the City Center October 31, 2016 Financial
Reports, the Park Towers operating account payments of $28,425.68 for checks 13774 to
13 80 0, the Park Towers Security Account payments of $234.23 for check 1551, the
September 2015 Park Towers financial statements, Resolution #2016-17 to Write Off
Uncollectable Accounts of Vacated Tenants, and Resolution #2016-18 to Dispose of Nine
Park Towers Wall Unit Air Conditioners. Gary Forcier seconded and the motion carried
unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied. Keeping 1 unit vacant for the new handicap
accessible unit.
b. FYI the Park Towers' November Newsletter.
c. LouAnn Holmquist moved to approve the LSS Senior Nutrition Program 2017 Site Use
Agreement. Renee Lynn Johnson Kotlarz seconded and the motion carricd unanimously.
d. Jean Ward updated the Board on handicap accessible unit project. Bid opening
November 22, 2016.
5. CONSIDERATION OF CITY OF HUTCHINSON DEFERRED GRANT PROGRAM,
STREAMLINED DEFERRED GRANT PROGRAM, AND ACCESSIBILITY DEFERRED
GRANT PROGRAM GENERAL CRITERIA CHANGES INCLUDE UPDATE OF
CHARGES AND LISTING OF ELIGIBLE ITEMS FOR HANDICAPPED ACCESSIBLE
GRANT PROGRAM
Jean Ward reviewed with the Board the program changes. LouAnn Holmquist moved to
approve the revised City of Hutchinson Deferred Grant Program, Streamlined Deferred Grant
Program, and Accessibility Deferred Grant Program General Criteria. Gary Forcier seconded
and the motion carried unanimously.
6. CONSIDERATION OF REVISED HRA FEE SCHEDULE 11/15/2016
LouAnn Holmquist moved to approve the revised HRA Fee Schedule. Gary Forcier seconded
and the motion carried unanimously.
November 15, 2016 Minutes Page 1 of 2
7. CONSIDERATION OF REVISED LOCAL ADMINISTRATIVE PRACTICES POLICY
Renee Lynn Johnson Kotlarz moved to approve the revised Local Administrative Practices
Policy. LouAnn Holmquist seconded and the motion carried unanimously.
S. OTHER COMMUNICATIONS
a. FYI Foreclosure Report
b. Jean Ward reviewed with the Board the PHADA letter regarding Affirmatively
Furthering Fair Housing Assessment Tool.
c. Judy Flemming updated the Board on the Downtown Rental Rehab Program projects.
d. Results of the City Compensation Study which HRA was included in should be available
next month.
e. Jean Ward is in the process of getting Auditor proposals, since our current auditor retired.
So far she has received a proposal from the current City auditor, Abdo Eick & Meyers
LLP.
9. ADJOURNMENT
Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other
business, Chairman Pat Lexnbcke declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary
ier, Secretary/Treasurer
November 15, 2016 Minutes Page 2 of 2