10-11-2016 CCMHUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 11, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom
constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, requested that Item 11.5 be added to the agenda to set the
City recognition event as a formal meeting on October 24' .
Motion by Arndt, second by Christensen, to approve the agenda with the additional item
noted. Motion carried unanimously.
2. INVOCATION — Bethlehem United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14622 — Resolution Accepting Cash Donation from Walter & Lynne Clay
for Hutchinson Police Department Memorial Park
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14622. Motion
carried unanimously.
(b) Proclamation — October 2016 to be General Aviation Appreciation Month
PUBLIC COMMENTS
(This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be
included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 27, 2016
Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES OCTOBER 11, 2016
(a) Consideration for Approval of Resolution No. 14613 — Resolution to Appropriate
Unclaimed Property to Department Use
(b) Consideration for Approval of Resolution No. 14614 — Resolution to Sell at Auction
Unclaimed Property
(c) Consideration for Approval of Spooky Sprint Event on October 29, 2016
(d) Appointment of Doug McGraw to Airport Commission to September 2018
(e) Appointment of Jessica Forcier to Planning Commission to March 2018 (unexpired term
of Dean Kirchoff)
(f) Consideration for Approval of Activation of Deferred Improvement Special Assessments
(g) Consideration for Approval of Resolution No. 14623 — Revising Resolution No. 14559 for
City of Hutchinson and McLeod County Roadway Turnback Agreement (South Grade
Road and Adams Street NE)
(h) Consideration for Approval of Change Order No. 5 — Letting No. 1, Project No. 16-01
(2016 Pavement Management Program)
(i) Consideration for Approval of Sale of Fire Department 2001 Pierce Saber Rescue Truck —
"Rescue 5"
(j) Consideration for Approval of Sale of Fire Department Decommissioned Command
Vehicle — 2007 Chevrolet Tahoe
(k) Consideration for Approval of Resolution No. 14624 — Resolution Supporting Historic
Hutchinson Grant Application
(1) Consideration for Approval of Resolution No. 14626 - Resolution Appointing Additional
Election Judges for General Election
(m) Claims, Appropriations and Contract Payments — Check Register A
Items 7(b), 7(e) and 7(0 and 7(1) were pulled
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the
exception of the items noted above. Motion carried unanimously.
Item 7(b) had further discussion. Council Member Lofdahl asked if it was legal to sell a
gun silencer. Matt Jaunich will follow up with the police chief on this item. Motion by
Lofdahl, second by Christensen, to approve Item 7(b). Motion carried unanimously.
Item 7(e) had further discussion. Mayor Forcier will be abstaining from this item as
Jessica Forcier is his daughter-in-law. Motion by Lofdahl, second by Christensen, with
Forcier abstaining, to approve Item 7(e). Motion carried unanimously.
Item 7(0 had further discussion. Kent Exner, City Engineer, noted that a revised
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CITY COUNCIL MINUTES OCTOBER 11, 2016
Resolution was distributed to the Council this evening. This item is due to various reasons
for the deferred assessments becoming activated, such as the deferral term being expired,
the property being developed/built on or the senior citizen deferral status changing due to
the sale of the property.
Motion by Czmowski, second by Christensen, to approve Item 7(f). Motion carried
unanimously.
Item 7(1) had further discussion. Council Member Arndt asked the necessity for more
election judges. Melissa Starke, Election Administrator, noted that additional election
judges are needed for the general election due to the higher voter turnout than the primary
election. The majority of the additional judges will be used at the registration table as
many voters use same day registration. Ms. Starke noted that student election judges
from the Hutchinson High School will be used in this capacity. Motion by Arndt, second
by Lofdahl, to approve Item 7(1). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
Motion by Lofdahl, second by Christensen, with Czmowski abstaining, to approve
Consent Agenda IL Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS, REQUESTS AND PETITIONS
(The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities.)
9. REVIEW OF WEST CENTRAL SANITATION'S FIRST YEAR OF SERVICE
Jeff Bertram and Don Williamson, West Central Sanitation, appeared before the Council. Mr.
Bertram and Mr. Williamson noted the good working relationship that their company has had
with the City over the first year of business. Mr. Jaunich noted that the Chamber President
sent him an email today noting that they are more than pleased with West Central Sanitation's
service over the year.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY AMENDING CITY POLICY 3.25 — EMPLOYEE BADGES
Mr. Jaunich explained that the police department has requested that former police officers
receive a retired badge upon their retirement. The purpose of the identification card is to
identify the officer's retirement status to ensure the officer is accorded all of the respect and
CITY COUNCIL MINUTES OCTOBER 11, 2016
courtesy due them for their many years of dedicated and professional service. The id card
does not authorize the retiree to act as a law enforcement officer on behalf of the City of
Hutchinson or any other entity, nor does it allow the retiree to carry a weapon or a concealed
weapon in the State of Minnesota or in any other state. The initial id card will be issued to the
eligible retiree free of charge when they complete and submit the Retired Officer Photographic
Identification Request Form. The card is valid for the life of the retired officer. The id card at
all times remains the property of the City and must be surrendered upon request.
Motion by Czmowski, second by Arndt, to approve amending City Policy 3.25 — Employee
Badges. Motion carried unanimously.
11. APPROVE/DENY SETTING CANVASSING BOARD MEETING TO CANVASS
GENERAL ELECTION RESULTS
Motion by Christensen, second by Lofdahl, to set canvassing board meeting for November 14,
2016, at 9:00 a.m. to canvass general election results. Motion carried unanimously.
11.5 APPROVE/DENY SETTING RECOGNITION EVENT
Motion by Arndt, second by Czmowski, to approve setting recognition event for October 24,
2016, at 5:30 p.m. at Hutchinson Event Center. Motion carried unanimously.
GOVERNANCE
(The purpose of this portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
MISCELLANEOUS
13. STAFF UPDATES
Kent Exner — Exner provided a project update, specifically on the Golf Course Road water
tower, Linden Avenue/Harrington Avenue temporary transition for now and is scheduled for
completion no later than 2018 (Czmowski asked about a streetlight at that intersection), Denver
Avenue just started yesterday, Hwy 15 (Main Street) reconstruction meeting held last week, and
212 corridor work. Leaf vacuuming started today. He reminded residents not to rake the leaves
into the street until the day before their scheduled day.
Mike Schumann — Fire Chief Schumann presented before the Council. Chief Schumann noted
that this week is fire prevention week and he explained the presentations that are given to
elementary students within the city. In addition, three new firefighter candidates were hired
recently. Lastly, the new fire truck has been delivered and was on display this evening. Chief
Schumann also spoke about the rental inspections that are conducted and the fire safety
deficiencies.
Matt Jaunich — Jaunich reminded the Council of the recognition event on October 24th. In
addition, he reminded the Council that the first Council meeting in November will be on Monday
November 7h due to the election on November 8h. He also noted that the City was one of five
cities that received the Clean Energy Community Award Program. A recognition event is being
held for that on November 10''.
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CITY COUNCIL MINUTES OCTOBER 11, 2016
14. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl noted that he met the gentleman that authored the
"granny pod" legislation and he informed Lofdahl that he had purposely left the language vague
for cities to mold to their needs.
Bill Arndt — Council Member Arndt commented that he has noticed that boulevards are being
seeded rather than sodded along the roadway improvement projects and he is in favor of that.
ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 6:20 p.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator