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07-21-2016 APM+HUTCHINSON AIRPORT COMMISSION July 21, 2016 Hutchinson Municipal Airport 1700 Butler Field Dr SW Hutchinson, MN 55350 Airport Commission Minutes Members present: Cheryl Dooley, Dave Skaar, Steve Hahn, Mayor Gary Forcier (Council Representative) Members absent: Dick Freeman, Ross Peterson Others Present: John Olson, City of Hutchinson; Tom Ashenfelter, ASI; Others present: Jason Malecha, Bolton & Menk, Inc. Meeting called to order at 5:33 p.m. There was a quorum of members present. 1. Approve May 19, 2016 Minutes Motion made by Dooley, second by Hahn to approve minutes. Unanimous approval 2. Airport Commission Ross Peterson (to 09/17, second full -tern) Steve Hahn (to 09/17, first partial term) Dick Freeman (to 09/18, second full -tern) Dave Skaar (to 09/18, fust full -tern) Cheryl Dooley (to 09/19, fust full -tern) Gary Forcier (Council representative) Review meeting schedules & find interest forms for serving on the Airport Commission at www.ci.hutchinson.mn.us Commissioners were reminded to start thinking about who could fill Ross Peterson's seat this fall. Ross is on his second full term and must take a "break" before serving again. Olson indicated he could do another email to tenants, as the date approaches. Please note that the scheduled meeting for August will be on August 25, instead of August 18, due to staff vacation. 3. Hangars See attached map. Temporary tenants from Litchfield who moved down for the paving project at their airport have moved back to Litchfield. There is a new tenant, Steve Goldman, and a packet was sent out to another prospective tenant, so at this time, only one open -sided hangar is available. It is understood that Steve Walling (#2-7) has sold his aircraft. Olson will contact him regarding his intent, so Hangar #2-7 may become available, if Mr. Walling's does not intend to replace his aircraft. 4. Finance/Budget a) Airport financial statements — Report attached • June 2016 (updated, unaudited) 39.5% budget used, 50.0% of year expired • Olson reported that the City will be receiving approximately $27,000 from the Airport Maintenance & Operation grant. The reporting period of 07/01/15 — 03/31/16 has been submitted to -date. 5. Operational Issues (Oven Proiects) a) 2013 AIP Project Update (Master Plan, ALP Update) — This project is complete. Final payment has been received. Mr. Malecha reported that MnDOT Aeronautics has submitted their comments, with not significant revisions to the Master Plan/ALP update. To -date, FAA has not submitted their comments. Olson reported the project has been closed, so if any of the MnDOT or FAA comments result in work done by the consultant, these charges would be paid for directly from the Airport budget. b) 2014/2015 AIP Project Update (Runway, taxiway, apron rehab) — Status of the 2015 project (construction). Reseeding in the areas adjacent to the runway/taxiway was completed. Contractor and consultant are working on final expenditures for the project. The final contractor invoice is expected to be approved for payment at the July 26 or August 9 City Council meeting. The closeout report is anticipated to be completed later this year, with final closure anticipated before year end. c) 2016/2017 AIP Projects Malecha reported recent communication regarding the status of funds from MnDOT Aeronautics indicates that it may be possible that MnDOT will have some money available for projects in the remainder of the 2017 fiscal year. This is possible, since some of the bids for airport construction projects are coming in below estimates. Olson is working on soliciting quotes from applicators to do a pavement sealing project, at least on the runway, in calendar year 2016. The project would include application of Replay® agricultural oil sealer on the runway (and perhaps other areas, if funding permits). This is the same product the City's been using on street projects for the last 5 years with success. The goal of this effort is to have a project on the shelf and ready to go should funding from MnDOT become available, which would increase the likelihood of obtaining a grant. 6. Other Discussions & New Business a) Staffing. Public Works will be adding a full-time employee to replace Larry Botzet, who retired at the end of May. It is anticipated this position will be filled in late August or early September. Meanwhile, mowing has been being done by Kevin Olson, who sometimes operates a power parachute from the airport. Kevin has done a great job of maintaining the airport. Commissioners were encouraged to thank Kevin for his work. b) Crack sealing. A crack sealing project will be conducted in the area around Hangar 4 (north end of the airport). New cracks will be routed & sealed. Existing crack fill material will be over -banded. Depending upon the cost of that work; the entrance road, main parking area, and south hangars may also be considered for crack sealing this season. c) Update on cost of push-button locks for the A/D building. It is estimated the cost to install push-button electric locks with a key pad for the A/D building would be in the range of $2,200 - $3,000, depending upon the complexity of the key pad and how it ends up being programmed. The consensus of the Airport Commission is to defer this project. d) The smaller of the two Air Conditioning condensers will be replaced and moved to another location to keep it further away from the door and thereby reduce the likelihood of deterioration from ice control chemicals. e) An LED light will be installed on the existing ramp light pole to provide some illumination for the parking area between the CAP building and Hangar # 1720. f) City staff is working on options to prevent water from entering the AD building during significant rain/wind events. The assumption at this point is that it is coming from the area between the building and curb on the ramp -side of the building. One potential option being looked into would be to install concrete across the top of the curb area that is angled sharply out toward the ramp. g) Staff is planning to have concrete and a catch basin near the AD building repaired later this season. h) The Civil Air Patrol will be hosting a search/rescue exercise on August 6 and 7. Several CAP aircraft will be on hand and will require fuel. Energy-efficient windows for the CAP building are being proposed. Apparently, price quotes for replacing the windows have been obtained, so the squadron will be putting together a letter to the City to have the cost of windows paid up -front by the City, with a long-term payment being made by CAP to repay the cost of installing the windows. i) Historic Hutchinson will be hosting a gala event at the airport on August 27. The event is scheduled from 11:00 to 3:00. The Commemorative Air Force will be bringing in WW2 era aircraft, the Cogley Sisters will be performing `40s era music and efforts are being made to invite WW2 veterans to speak about their experiences. Airport tenants will be encouraged to display their aircraft for the event. j) On September 24, the Flying Cloud air tour will be making Hutchinson their first stop on a poker run. 40-50 aircraft are expected, along with around 100 people. It should take around an hour to cycle the aircraft through, beginning around 9:00 to 9:15 that morning. September 25 is the rain date. At 6:00, a motion to adjourn was made by Dooley, second by Hahn. Unanimous approval. NEXT MEETING: Regularly scheduled meeting August 25, 2016.