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cp11-22-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, NOVEMBER 22, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14641 — Resolution Recognizing the 2016 Achievements of Hutchinson
Native Lindsay Whalen
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of November 7, 2016
(b) Workshop of November 7, 2016
(c) Canvassing Board of November 14, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14634 — Resolution Establishing Location
for Traffic Control Devices (No Parking Signs on 5t' Avenue SE)
(b) Consideration for Approval of Resolution No. 14636 — Resolution to Sell at Auction
Forfeited Vehicles
(c) Consideration for Approval of Resolution No. 14643 - Resolution Canvassing Election
Returns
CITY COUNCIL AGENDA NOVEMBER 22, 2016
(d) Consideration for Approval of Resolution No. 14642 — Resolution Adopting Findings of
Fact and Reasons for Approval of Nokes Addition to Island View Heights Preliminary
and Final Plat With Favorable Planning Commission Recommendation
(e) Consideration for Approval of School Road and Roberts Road Reconstruction Project
(Letting No. 2, Project No. 17-02)
i. Resolution No. 14637 — Resolution Ordering Preparation of Report on Improvement
ii. Resolution No. 14638 — Resolution Receiving Report and Calling Hearing on
Improvement
(f) Consideration for Approval of School Road and Roberts Trail Improvements Project
(Letting No. 3, Project No. 17-03)
i. Resolution No. 14639 — Resolution Ordering Preparation of Report on Improvement
ii. Resolution No. 14640 — Resolution Receiving Report and Calling Hearing on
Improvement
(g) Appointment of Jack Sandberg to Pioneerland Library Board
(h) Claims, Appropriations and Contract Payments — Check Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. RECOGNITION OF MINNESOTA CLEAN ENERGY COMMUNITY AWARD TO THE
CITY OF HUTCHINSON
UNFINISHED BUSINESS
10. APPROVE/DENY PROJECT AWARD FOR EDA ENTERPRISE CENTER PROJECT
(LETTING NO. 11, PROJECT NO. 16-11) — RESOLUTION NO. 14644 ACCEPTING BID
AND AWARDING CONTRACT
NEW BUSINESS
11. APPROVE/DENY ORDINANCE NO. 16-766 - AN ORDINANCE AUTHORIZING THE
SALE OF REAL PROPERTY TO DAME'S DIGS, LLC (WAIVE FIRST READING, SET
SECOND READING AND ADOPTION FOR DECEMBER 13, 2016)
12. APPROVE/DENY AGREEMENT WITH TASER FOR POLICE DEPARTMENT BODY
CAMERAS
2
CITY COUNCIL AGENDA NOVEMBER 22, 2016
13. APPROVE/DENY FIRST READING AND ORDERING PUBLIC HEARING FOR
TELECOMMUNICATIONS ORDINANCE REVISIONS — ORDINANCE NO. 16-764
14. APPROVE/DENY FIRST READING AND ORDERING PUBLIC HEARING FOR USE
OF PUBLIC RIGHT-OF-WAY ORDINANCE REVISIONS — ORDINANCE NO. 16-765
15. APPROVE/DENY SCHOOL ROAD AND ROBERTS ROAD TRAIL IMPROVEMENTS
FEDERAL AID PROJECT MEMORANDUM
GOVERNANCE
(Thep urpose o,777 is portion of the agenda is to deal with or
development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
16. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Board Minutes from October 18, 2016
�b) Planning Commission Minutes from October 18, 2016
c) City of Hutchinson Financial Report and Investment Report for October 2016
MISCELLANEOUS
17. STAFF UPDATES
18. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
c'=y-fAa�
Request for Board Action
7AL =-ft
Agenda Item: Resolution Recognizing Lindsay Whalen
Department: Administration
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As had been recommended at a previous council meeting, I have put together a resolution recognizing the
achievements of Hutchinson native Lindsay Whalen from this past year. The attached resolution is being presented to
you for consideration.
BOARD ACTION REQUESTED:
Approve the resolution recognizing Lindsay Whalen
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14641
A RESOLUTION RECOGNIZING THE 2016 ACHIEVEMENTS OF HUTCHINSON
NATIVE LINDSAY WHALEN
WHEREAS, Hutchinson Native Lindsay Whalen just recently completed another successful
season in the WNBA; and
WHEREAS, on top of finishing her thirteenth professional season and her seventh with the
Minnesota Lynx, she also competed in her second Olympics; and
WHEREAS, Lindsay accomplished the following throughout the past year:
• Helped Team USA to a gold medal in the Rio de Janeiro Olympic games;
• Helped the Minnesota Lynx to a franchise best 28-6 record and a second place finish in
the WNBA;
• Was included in the WNBA's Top 20@20, recognizing the best players in the WNBA's
twenty years of activity;
• Became the 15th WNBA player to score 5,000 points for her career;
• Became the first WNBA player ever to record 5,000 points, 2,000 assists, and 1,500
rebounds in a career; and
WHEREAS, Lindsay is a two-time Olympic gold medalist, five -time WNBA All-Star and a
three -time All-WNBA First Team selection; and
WHEREAS, Lindsay continues to be a great source of community pride and she represents not
only her hometown, but her State and Nation;
NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby recognizes
the accomplishments of Hutchinson native Lindsay Whalen and hereby thanks her for being a
wonderful ambassador, not only to the basketball community, but to the City of Hutchinson and
congratulates her on a season well done.
ADOPTED BY THE HUTCHINSON CITY COUNCIL, 22nd DAY OF NOVEMBER, 2016
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL
MEETING MINUTES
MONDAY, NOVEMBER 7, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and John Lofdahl. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Motion by Arndt, second by Czmowski, to approve the agenda as presented. Motion carried
unanimously.
2. INVOCATION — St. Anastasia Catholic Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Accepting $38,906 from Hutchinson Elks Lodge and Proceeding with
Installation of Play Structure at Elks Park
Tammy Lehn, Catherine Libor and Ricky Hilgeman presented before the Council. The
women provided a check to the City of Hutchinson in the amount of $38,906. The group
provided information on phase one of their project. Phase one includes an inclusive park
that includes a slide, sensory play and other items. The park is handicap -accessible. Ms.
Lehn explained that upon approval, Sara Witte with the City parks department has agreed
to order the equipment in 2016 so that it will be ready for installation in the spring of
2017.
Motion by Christensen, second by Lofdahl, to accept donation from Hutchinson Elks and
proceed with phase one of the project. Motion carried unanimously.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 25, 2016
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
CITY COUNCIL MINUTES NOVEMBER 7, 2016
(The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14633 — Resolution Designating VFW
Funds for VFW Park Playground Structure
(b) Consideration for Approval of Issuing Short -Term Gambling License to Hutchinson
Center for the Arts
(c) Consideration for Approval of Change Order No. 1 — Letting No. 1, Project No. 17-01
(Denver Avenue SE Extension)
(d) Consideration for Approval of Reaffirmation of City of Hutchinson Data Practices
Policies
(e) Claims, Appropriations and Contract Payments — Check Register A
Motion by Lofdahl, second by Christensen, to approve Consent Agenda I. Motion
carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
Motion by Lofdahl, second by Arndt, with Forcier abstaining, to approve Consent
Agenda IL Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS RE UESTS AND PETITIONS
(T e purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY RENEWING CONTRACT WITH GAVIN, WINTERS & LONG, LTD.
FOR PROSECUTORIAL SERVICES
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora stated that the Gavin
Law Office has been assisting him with prosecutorial services for the past several years. The
firm serves as an associate for court appearances to allow him to be present at the city center
and the hospital regularly. The contract is the same as it has been other than a $100 increase.
Motion by Lofdahl, second by Czmowski, to approve renewing contract. Motion carried
unanimously.
2
CITY COUNCIL MINUTES NOVEMBER 7, 2016
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
po icy development and governance process items.)
10. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Parks, Recreation, Community Education Board Minutes from October 3, 2016
NHSCELLANEOUS
11. STAFF UPDATES
Kent Exner — Mr. Exner provided a project update — which included the contractor going over
the deadline on the School Road water tower. The Denver Avenue extension is proceeding.
Mr. Exner spoke of the School Road proj ect scheduled for 2017. Staff is inquiring into federal
grant dollars for a system at the pedestrian crossing at Montana Street/Hwy 7 West. Mn/DOT
is just starting proposal/solicitation for the Hwy 15/Main Street project.
Matt Jaunich — Mr. Jaunich reminded the Council that the City's Truth in Taxation hearing is
set for December 6, 2016; City offices will be closed on Friday, November 11, 2016, in
observance of Veterans' Day; and the Council will be canvassing the election results on
November 14, 2016, at 9:00 a.m.
12. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 6:05 p.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
REVIEW OF 2017 ENTERPRISE FUND BUDGETS
MINUTES
TUESDAY, NOVEMBER 7, 2016, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:04 p.m. Members present included Mary
Christensen, Chad Czmowski and John Lofdahl. Member absent was Bill Arndt. Others present
were: Matt Jaunich, City Administrator; Kent Exner, City Engineer; Andy Reid, Finance
Director; Andy Kosek, Creekside Manager; Candice Woods, Liquor Hutch Manager; John Olson,
Public Works Manager; John Paulsen, Environmental Specialist and Tim Gratke,
Water/Wastewater Supervisor.
REVIEW OF 2016 ENTERPRISE FUND BUDGETS
2. Liquor Hutch Budget
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
proposed budget for 2017 which sees a total revenue increase of 4.4%. Mr. Jaunich noted that
since 2007, total sales have increased at an average annual rate of 3% and the customer count has
increased by an average annual rate of 1.5%. Proposed expenses for 2017 have increased 5.5%.
This includes a budgeted capital item for an upgrade to the video security system and the hiring
of one more fulltime employee. The debt service is related to the 2005 store upgrades and the
loan will be repaid in 2020. The budget includes a proposed 2017 fund balance of $1,087,272.
Bill Arndt arrived at 4:20 p.m.
Creekside Budget
Mr. Jaunich explained that Creekside's 2017 budget is the second year under a reduced
production model, focusing on higher margin products. This model faired better than expected in
its first year. This model lowers Creekside's business risks and extends the life of equipment.
Total revenue is budgeted at an increase of 20.9% with expenses having an increase of 44.2%
which includes a wood grinder replacement. The ending cash balance for Creekside is budgeted
at $1,625,088.
Refuse/Garbage Budget
Mr. Jaunich noted that the refuse/garbage budget sees an increase in revenue of 4.1% from 2016.
The residential rates have held flat with no rate increase since 2008 and will have no increase in
2016. Expenses for the refuse/garbage budget will see an increase of 70.3% for 2017. There is a
transfer out of $55,000 that goes to the tree disease infestation/mitigation fund and an additional
transfer out of $750,000 that is going for an interfund loan for the aquatic center. The final debt
service payment is in 2017. The ending cash balance for Refuse/Garbage is budgeted at
$395,364.
Water Fund Budget
Mr. Jaunich explained that the Water Fund budget shows a 0.8% increase in total revenue for
2017. The 2017 local sales tax has been reduced $60,000 as actual receipts were quite lower in
2015 compared to 2014. Staff believes there is a learning curve in reporting the local sales tax,
especially related to capital equipment. There will be no rate increase in 2017 and hasn't been
since 2011. A brief discussion was held about potentially implementing a meter fee in 2018.
Water fund expenses are budgeted at a 4.2% increase. There is a first increase of transfers to the
general fund since 2008. The ending cash balance for the water fund budget is budgeted at
$3,930,012.
Sewer Fund Budget
Mr. Jaunich explained that the sewer fund budget sees a 1.5% increase in revenues for 2017. The
2017 local sales tax has been reduced $60,000 as actual receipts were quite lower in 2015
compared to 2014. Sewer rates will see no increase in 2017 and haven't since 2011. Total
expenses have a budgeted increase of 1.9%. There is a first increase of transfers to the general
fund since 2008. The sewer fund budget has an ending cash balance budgeted at $5,089,838.
Mr. Jaunich reviewed the local option sales tax program and the purpose of it which is dedicated
solely to retiring the debt in water and sewer funds. Mr. Jaunich provided quick facts in reference
to local option sales tax, which included: local sales tax on a $100 purchase amounts to $.050;
local sales tax is applicable to the same retail purchases, subject to Minnesota sales tax; sale of
vehicles by dealers are exempt and instead are subject to an excise fee of $20 per vehicle sold;
local sales tax is applicable to any sale made within city limits as determined by the last four
digits of your zip code; point of possession determines taxability; purchases item/service
received/performed within city limits is subject to the local sales tax; purchased items/service is
received/performed outside city limits ex exempt from local sales tax; organization exempt from
paying state sales tax are also exempt from the local sales tax. Mr. Jaunich also reviewed other
nearby cities with local sales tax. Mr. Jaunich explained that early retirement of debit is an option
if cash reserves are sufficient. While the main purpose of the tax is to retire existing debt, it also
allows the City to build healthy cash reserves to help with annual street projects with water &
sewer infrastructure improvements, improvements that may be needed in each facility, other
projects that create efficiencies and stable water/sewer rates.
Stormwater Fund Budget
Mr. Jaunich explained that total revenue in the stormwater fund budget is seeing an increase of
3.1%. There is a planned rate increase of 3% over nine classifications. Expenses are budgeted at
a 10.3% increase. City's leaf vacuuming program is accounted for in this fund and street
sweeping is also funded by this account. The ending cash balance in the stormwater fund budget
for 2016 is $1,446,063. A general discussion was held on the South Central Drainage Project
(Linden Park).
Lastly, Mr. Jaunich provided an overview on enterprise fund transfers to the general fund. Mr.
Jaunich noted that the liquor fund continues to do well. Creekside assumes a second year of a
reduced production model focusing on higher margin products. There are no rate changes for
garbage, water and sewer users. There is a slight rate increase in the stormwater fees. The
enterprise fund transfers into the general fund account for 6.4% of general fund revenue — fifth
straight year liquor fund will increase their transfer to the general fund and first increase in water
and sewer transfer to the general fund since 2008. Cash balances continue to remain healthy and
the City is borrowing against the healthy balance in the refuse fund to help pay for the aquatic
center.
3. Adjournment
Motion by Christensen, second by Czmowski, to adjourn the workshop at 5:15 p.m. Motion
carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
MINUTES
SPECIAL MEETING — HUTCHINSON CANVASSING BOARD
MONDAY, NOVEMBER 14, 2016
The Canvassing Board was called to order at 9:00 a.m. The following were present: Mayor
Gary Forcier, Council Member Mary Christensen, Council Member Bill Arndt, Council Member
John Lofdahl and Council Member Chad Czmowski. Also present were City Administrator,
Matt Jaunich and City Attorney Marc Sebora.
CANVASSING OF ELECTION RESULTS
Election Administrator Melissa Starke presented the Council with the abstracts of votes cast in
the precincts of the City of Hutchinson for the General Election that was held November 8, 2016.
Council Member Mary Christensen proceeded to canvass the election returns of Precinct 1;
Council Member John Lofdahl proceeded to canvass the election returns of Precinct 2; and
Council Member Bill Arndt proceeded to canvass the election returns of Precinct 3.
The results of the election were declared and noted in Resolution No. 14643.
Motion by Czmowski, second by Christensen, to certify the election results as presented. Motion
carried unanimously.
Motion by Christensen, second by Arndt, to adjourn at 9:10 a.m. Motion carried unanimously.
ATTEST:
Gary T. Forcier
Mayor
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Consideration for Approval of Traffic Control Resolution
Department: PW/Eng
LICENSE SECTION
Meeting Date: 12/22/2015
Application Complete
Contact: John Olson
Agenda Item Type:
Presenter: Kent Exner/John Olson
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
5th Ave SE has no parking along the majority of its length between Adams St SE and Hwy 22. Only about 1/4 mile of
the section between Michigan and Hackbarth Streets has on -street parking.
At a recent Resource Allocation Committee meeting, City staff was directed to review parking along 5th Ave SE,
particularly concerning large vehicles (e.g., farm equipment and school buses) that routinely use that section of 5th
Ave SE.
City staff conducted a parking study at the charter schools, determining that adequate on-site parking exists for their
operations. Both the charter schools and local businesses along the route were contacted by mail and invited to
respond. Discussions with those who responded to the notice indicated that in all cases businesses and institutions
supported at least a restriction to parking on the south side of the street, with some respondents identifying a desire
for no on -street parking.
City staff from Police and Public Works reviewed the responses and have determined it would be in the City's best
interest to restrict parking on both sides of 5th Ave SE between Michigan and Hackbarth Streets. This proposal
addresses concerns initially identified, while providing consistency for the entire 1.6 mile roadway and for
enforcement.
Depending upon weather conditions, it appears likely that permanent signs will be able to be installed along this
section of 5th Ave SE yet this season. If freezing conditions preclude installation of permanent signs, the intent would
be to post both sides no parking this fall using temporary signposts.
City staff will be available for any questions or clarifications.
BOARD ACTION REQUESTED:
Approval of Traffic Control Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14634
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision I of the Hutchinson City Code,
and;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
"NO PARKING" signs for both sides of 5th Ave SE between at its intersection with
Michigan St SE and Hackbarth St SE.
Adopted by the City Council this 22nd day of November, 2016.
Gary Forcier
Mayor
ATTEST:
Matt Jaunich
City Administrator
Existing -- No parking both sides of street (Adams St SE to Michigan St SE); (Hackbarth St SE to Hwy 22)
- PROPOSED -- No parking both sides of street 5t" Ave SE (Michigan St SE to Hackbarth St SE)
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HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Resolution to sell Forfeited Property
Department: Police
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Resolution to sell forfeited property:
• 2000 Volkswagen Jetta VIN #3VW5A29MOYM131541— forfeited in a fleeing peace officer crime
• 2000 Chevrolet Impala VIN #2G1 WF55E6Y9130157 — forfeited in a fleeing police officer crime
• 1996 Ford Ranger w/topper VIN #1 FTCR15XOTPB34212 — forfeited in a driving under the influence crime
• 2000 Pontiac Grand Am VIN #1G2NW12E9YM844078— forfeited in a driving under the influence crime
BOARD ACTION REQUESTED:
Authorization to sell
Fiscal Impact: $ 0.00 Funding Source: 0
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION TO SELL AT AUCTION FORFEITED
VEHICLES
Resolution No. 14636
WHEREAS, the Hutchinson Police Department has accumulated various forfeited
vehicles.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 169A.63 for the
disposition of vehicles forfeited in connection with driving while intoxicated arrests.
AND WHEREAS, Minnesota State Statute provides pursuant to Section 609.5315 for
the disposition of vehicles forfeited in connection with a fleeing a peace officer in a motor
vehicle crime.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUTCHINSON, MINNESOTA.
That the Hutchinson City Council hereby approves the sale at auction through Fahey
Auction Center the following vehicles:
• 2000 Volkswagen Jetta VIN 93VW5A29MOYM131541— forfeited in a fleeing
peace officer crime
• 2000 Chevrolet Impala VIN 92G1WF55E6Y9130157 — forfeited in a fleeing
police officer crime
• 1996 Ford Ranger w/topper VIN #1FTCR15XOTPB34212 — forfeited in a driving
under the influence crime
• 2000 Pontiac Grand Am VIN #1G2NW12E9YM844078— forfeited in a driving
under the influence crime
Adopted by the City Council this 22nd day of November, 2016.
Mayor
City Administrator
RESOLUTION NO. 14643
RESOLUTION CANVASSING FLECTION RETURNS OF GENERAL MUNICIPAL ELECTION
HELD ON NOVEMBER 8, 2016
WHEREAS, the City Council has duly met as a canvassing board as required by the City Charter for
the purpose of canvassing the election returns of the General Municipal Election held November 8, 2016,
wherein ballots were used for the casting of votes in every voting precinct in the City, and
WHEREAS, the City Council has duly inspected the abstract of votes cast of each precinct prepared
and certified to by the election officers of the three precincts in which the election was held,
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
THAT Said election returns be hereby canvassed, and the number of votes received together with the number
of absentee ballots, if any, is hereby determined as indicated in the Abstract of Votes Cast attached hereto.
Adopted by the City Council this 22°d day of November, 2016.
AT FEST:
Matthew ]aunich Gary T. Fortier
City Administrator Mayor
Abstract of Votes Cast
In the Precincts of the City of Hutchinson
State of Minnesota
at the STATE GENERAL ELECTION
Held Tuesday, November 8, 2016
as compiled from the official returns.
Abstract print version 16187, generated 11/10/2016 3:13:03 PM
Number of persons registered as of 7 a. M.
Number of persons registered on Election Day
Summary of Totals
City of Hutchinson
Tuesday, November 8, 2016 STATE GENERAL ELECTION
7886
1146
Number of accepted regular, military, and overseas absentee balIo€s and mail ballots 1235
Number of federal office only absentee ballots
Number of presidential absentee ballots
Total number of persons voting
7109
Abstract print version 16187, generated 11110!2016 3:13:03 PM Page 1 of 7
KEY TO PARTY ABBREVIATIONS
NP - Nonpartisan
Mayor (Hutchinson)
Summary of Totals
City of Hutchinson
Tuesday, November 8, 2016 STATE GENERAL ELECTION
NP WI
Gary T Forcier WRITE-IN"
5833 145
Council Member Seat 3 (Hutchinson)
NP NP WI
Steve Cook William K Teetzel WRITE-IN"
3909 2512 18
Council Member Seat 4 (Hutchinson)
NP NP WI
Chad C. Czmowski Joel Uldrych WRITE -€N"
4076 2000 35
CITY QUESTION 1 (Hutchinson)
NP
NP
YES
NO
3186
3562
CITY QUESTION 2 (Hutchinson)
NP
NP
YES
No
4303
2186
Page 2 of 7
Detail of Election Results
City of Hutchinson
Tuesday, November 8, 2016 STATE GENERAL ELECTION
Precinct
Persons Registered
Persons Registered
Total Number of
as of 7 A.M.
on Election Day
Persons Voting
43 0070: HUTCHINSON CITY P-1
2549
439
2274
43 0675: HUTCHINSON CITY P-2
2466
380
2214
43 0080: HUTCHINSON CITY P-3
2871
327
2621
City of Hutchinson Total:
7886
1146
7109
Page 3 of 7
Detail of Election Results
City of Hutchinson
Tuesday, November 8, 2016 STATE GENERAL ELECTION
Office Title: Mayor (Hutchinson)
Precinct
NP
WI
W!
Gary T Forcier
WRITE-IN"
43 0070: HUTCHINSON CITY P-1
1885
46
43 0075: HUTCHINSON CITY P-2
1819
44
43 0080: HUTCHINSON CITY P-3
2129
55
Total:
5833
145
Office Title' Council Member Seat 3 (Hutchinson)
Precinct
NP
NP
W!
Steve Cook
William K Teetzel
WRITE-IN'"
43 0070: HUTCHINSON CITY P-1
1154
887
5
43 0075 : HUTCHINSON CITY P-2
1194
787
6
43 0080: HUTCHINSON CITY P-3
1561
838
7
Total:
3909
2512
18
Office Title: Council Member Seat 4 (Hutchinson)
Precinct
NP
NP
WI
Chad C. Czmowski
Joel Uldrych
WRITE-IN"
43 0670: HUTCHINSON CITY P-1
1243
700
10
43 0075: HUTCHINSON CITY P-2
1229
617
15
43 0080: HUTCHINSON CITY P-3
1604
683
10
Total:
4076
2000
35
Page 4 of 7
Detail of Election Results
City of Hutchinson
Tuesday, November 8, 2016 STATE GENERAL ELECTION
Office Title: CITY QUESTION 1 (Hutchinson)
Precinct
NP
NP
YES
NO
43 0070: HUTCHINSON CITY P-1
1022
1130
43 0075: HUTCHINSON CITY P-2
958
1147
43 0080: HUTCHINSON CITY P-3
1206
1285
Total:
3186
3562
Office Title: CITY QUESTION 2 (Hutchinson)
Precinct
NP
NP
YES
NO
43 0070: HUTCHINSON CITY P-1
1372
697
43 0075: HUTCHINSON CITY P-2
1299
719
43 0080: HUTCHINSON CITY P-3
1632
770
Total:
4303
2186
Page 5 of 7
We, the legally constituted county canvassing board, certify that we have herein specified the names of the persons receiving votes and the number of votes received by each
office voted on, and have specified the number of votes for and against each question voted on, at the STATE GENERAL ELECTION held on Tuesday, November 8, 2016
As appears by the returns of the election precincts voting in this election, duly retu mad to, filed, opened, and canvassed, and now remaining on file in the office of the City of
Hutchinson Clerk. Witness our official signature at C' ;! ;_;_.j� c,r•_ in ^ ,11r ter. County this �'' 4� day of
2096.
Member ajpnvassing board
Uafnber of canvassing bo�t'd
Ca
Member of canvassing board
Member of canvassing board
Page 6 of 7
State of Minnesota
City of
Hutchinson
�
Clerk of the City of Hutchinson do hereby certify the within and foregoing pages to be a full
and correct copy of the original abstract and return of the votes cast in the City of Hutchinson STATE GENERAL ELECTION held on Tuesday, November 8, 2016,
Witness my hand an official se AiG�a ihi day of 2016,
Page 7 of 7
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Preliminary and Final Plat of Nokes Addition to Island View Heights
Department: Planning
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The proposed Nokes Addition to Island View Heights combines two existing lots into one lot. The property owner
proposes to build a new home on the property once the plat is completed. The new lot will be approximately 28,290
square feet or about .65 acres. Minimum lot area in the R-2 district is required to be at least 8,400 square feet.
Nobody from the public spoke or attended the meeting on this request. The applicant answered a few questions
regarding his request from the Planning Commission.
The Planning Commission unanimously recommended approval of this request with the stated conditions.
BOARD ACTION REQUESTED:
Approval of Preliminary and Final Plat.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14642
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF NOKES
ADDITION TO ISLAND VIEW HEIGHTS PRELIMINARY AND FINAL PLAT
FACTS
1. Scott Nokes, applicant, has submitted a preliminary and final plat of Nokes Addition to Island View
Heights.
2. The subject property is legally described as:
Lot 16 and Lot 17, Block 1, ISLAND VIEW HEIGHTS SIXTH ADDITION, according to the plat
thereof on file and record in the Office of the Registrar of Titles in and for the County of McLeod and
State of Minnesota.
3. The applicant has applied to the City for a I lot preliminary and final plat to be known as Nokes
Addition to Island View Heights.
4. The Planning Commission met on November 15, 2016 and held a public hearing on the request and
considered the effects of the proposal on the health, safety, and welfare of the occupants of the
surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in
the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval
of the request subject to the following findings and conditions:
a. The applicants shall record the final plat with McLeod County.
b. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being
recorded.
c. Any future accessory buildings must be placed in the rear yard and not in any easement areas.
d. If the lot is platted as proposed, future assessments will be larger due to the increased front footage
of the properties.
e. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie
View Dr. SW for possible accessory structures would need to be approved by the City Engineer.
f. The fees that were agreed to in the original Island View Heights Sixth Addition subdivision
agreement will have to be paid before building permits are issued for a project. Those fees include
$175 for each of the original two lots for parks and playground fees and $800 electric service
territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges
shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300
sewer availability charge, $1,750 water availability charge for the new lot.
g. The City Engineer may require a subdivision agreement be developed between City and the
property owner prior to the City's execution of the Final Plat document.
h. The City of Hutchinson Stormwater Ordinance and the correspondence to Mr. Nokes dated August
3, 2016 must be abided by.
5. The City Council of the City of Hutchinson reviewed the request at its meeting on November 22, 2016
and has considered the recommendation and findings of the Planning Commission and hereby does
recommend approval of the preliminary and final plat of Nokes Addition to Island View Heights
subject to the following findings and conditions:
Findings of Fact — Resolution # 14642
Preliminary and Final plat
Nokes Addition to Island View Heights
November 22, 2016
Page 2
i. The applicants shall record the final plat with McLeod County.
j. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being
recorded.
k. Any future accessory buildings must be placed in the rear yard and not in any easement areas.
1. If the lot is platted as proposed, future assessments will be larger due to the increased front footage
of the properties.
m. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of Prairie
View Dr. SW for possible accessory structures would need to be approved by the City Engineer.
n. The fees that were agreed to in the original Island View Heights Sixth Addition subdivision
agreement will have to be paid before building permits are issued for a project. Those fees include
$175 for each of the original two lots for parks and playground fees and $800 electric service
territory fee for each lot. In addition, Sewer Availability Charges and Water Availability Charges
shall be paid for the two original lots prior to building permits being issues. Those fees are $2,300
sewer availability charge, $1,750 water availability charge for the new lot.
o. The City Engineer may require a subdivision agreement be developed between City and the
property owner prior to the City's execution of the Final Plat document.
p. The City of Hutchinson Stormwater Ordinance and the correspondence to Mr. Nokes dated August
3, 2016 must be abided by.
APPLICABLE LAW
6. The preliminary and final plat request meets the following standards as required in Sections 153.35 —
153.39 and 153.50 — 153.51 of the City of Hutchinson Municipal Code.
CONCLUSIONS OF THE LAW
7. The requested plat is consistent with the comprehensive plan and applicable ordinances.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota,
that the application to issue a one lot preliminary and final plat of Nokes Addition to Island View Heights is
hereby approved.
Adopted by the City Council this 22nd day of November, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
DIRECTORS REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: November 10, 2016 for November 15, 2016, Planning Commission Meeting
Application: Consideration of a one lot preliminary and final plat of Nokes Addition to
Island View Heights
Applicant: Scott Nokes
PRELIMINARY AND FINAL PLAT OF NOKES ADDITION TO ISLAND VIEW
HEIGHTS
The property owner is requesting to replat two lots in Island View Heights Sixth Addition into
one lot. The new plat is proposed to be called Nokes Addition to Island View Heights.
Preliminary and Final Plat
Nokes Addition to Island View Heights
Planning Commission —11/15/16
Page 2
Existing Zoning:
Property Location:
Existing Lot Sizes:
Proposed Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
Zoning History:
Applicable
Regulations:
Preliminary and Final Plat:
GENERAL INFORMATION
R-2 PD
1852 and 1860 Island View Circle SW
1852 Island View Circle SW — 13,480 sq. ft.
1860 Island View Heights SW — 14,810 sq. ft.
28,290 square feet
Vacant
Residential. R2 -PD Zoning
Medium Density Residential Neighborhood
This property was originally platted in 2004 and has remained
vacant since that time.
Sections 153.36 and 153.50 of the City Code
The proposed Nokes Addition to Island View Heights combines two existing lots into one lot.
The property owner proposes to build a new home on the property one the plat is completed.
The new lot will be approximately 28,290 square feet or about .65 acres. Minimum lot area in the
R-2 district is required to be at least 8,400 square feet.
There are other considerations that staff would like the Planning Commission to
discuss/consider.
1) Infrastructure Utilization — When developments are originally built infrastructure is
sized to accommodate the amount of lots/homes in the development. When lot land
is "re -platted" into larger lots the infrastructure is not fully utilized, and more
importantly there are less users of the infrastructure to pay for maintenance and future
repairs to the infrastructure. In addition, the City collects sewer and water availability
charges, also known as SAC/WAC fees when a lot is developed with a home. In this
instance the City will not have the opportunity to collect the $4,050 in SAC/WAC
fees on one of the lots due to it being combined into another lot.
2) Future Assessment Liability — Having larger lots leads to homeowners incurring
larger assessments since assessments are typically administered on a property
frontage basis meaning the more lineal feet in front of a property the larger the
Preliminary and Final Plat
Nokes Addition to Island View Heights
Planning Commission —11/15/16
Page 3
assessment. The purpose of this item is to make the homeowners and Planning
Commission aware of the future assessment liability
Final Plat Review Criteria
After the submittal of the final plat, the Planning Commission shall recommend approval or
disapproval of the plat. Failure of the Planning Commission to act upon the final plat shall be
deemed a recommendation of approval of the plat. If plat disapproval is recommended, the
grounds for disapproval shall be stated in the records of the Planning Commission.
A plat shall not be recommended for approval unless it:
(a) Conforms to the preliminary plat;
(b) Conforms to the design standards set forth in this chapter;
(c) Conforms to the adopted Comprehensive Plan; and
(d) Is in accordance with all requirements and laws of this state.
Discussion:
The Planning Commission should discuss the items above and determine if this type of plat is
acceptable in relation to this request, as well as potential future requests like this.
If Planning Commission feels this Plat is acceptable the following conditions should be applied
to the preliminary and final plat and vacation of easements approval:
1. The applicants shall record the final plat with McLeod County.
2. Easements as noted on preliminary plat to be vacated, must be vacated prior to plat being
recorded.
3. Any future accessory buildings must be placed in the rear yard and not in any easement
areas.
4. If the lot is platted as proposed, future assessments will be larger due to the increased
front footage of the properties.
5. The lot is allowed a 24 foot curb cut for access from the street. Any future access off of
Prairie View Dr. SW for possible accessory structures would need to be approved by the
City Engineer.
6. The fees that were agreed to in the original Island View Heights Sixth Addition
subdivision agreement will have to be paid before building permits are issued for a
project. Those fees include $175 for each of the original two lots for parks and
playground fees and $800 electric service territory fee for each lot. In addition, Sewer
Availability Charges and Water Availability Charges shall be paid for the two original
lots prior to building permits being issues. Those fees are $2,300 sewer availability
charge, $1,750 water availability charge for the new lot.
7. The City Engineer may require a subdivision agreement be developed between City and
the property owner prior to the City's execution of the Final Plat document.
8. The City of Hutchinson Stormwater Ordinance and the correspondence to Mr. Nokes
dated August 3, 2016 must be abided by.
NGKES ADDITION T4 ISLAND VIEW HEIGHTS
1 l I I PRELIMINARY PLAT
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.SEMEN L RINI:T K M
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HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for School Road & Roberts Road Reconstruction Project (L2/P17-02)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their December 13th meeting. Please note that City staff will be administering a Project
Open House meeting to discuss project related information with adjacent property owners prior to this future hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 2,974,000.00
Total City Cost: $ 2,474,000.00 Funding Source: Bonding, State Aid, Water, WW, Stormwater
Remaining Cost: $ 500,000.00 Funding Source: Special Improvement Assessments
RESOLUTION NO. 14637
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 17-02
WHEREAS, it is proposed to improve:
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of
Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer,
street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 2/Project No. 17-02, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 22nd day of November 2016.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: November 22, 2016
SUBJECT: Letting No. 2/Project No. 17-02
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L2/P17-02 School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of Roberts
Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street lighting,
trail, sidewalk, pedestrian crossing systems, landscaping, restoration and appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$2,400,000
Engineering
$360,000
Administration
$144,000
Engineering Services - Geotechnical
$40,000
Street Lighting Materials
$30,000
ESTIMATED TOTAL
$2,974,000
ESTIMATED FUNDING
TOTAL
Assessable Costs
$500,000
State Aid
$750,000
Cit - Bonding
$1,269,000
City -Water Funds
$250,000
Cit -Wastewater Funds
$25,000
City - Stormwater Funds
$180,000
ESTIMATED TOTAL
$2,974,000
RESOLUTION NO. 14638
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 2/PROJECT NO. 17-02
WHEREAS, pursuant to a resolution of the Council adopted November 22nd, 2016, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of
Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer,
street lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and
appurtenances; and
said report was received by the Council on November 22nd, 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $2,974,000.00.
2. A public hearing shall be held on such proposed improvements on the 13th day of December,
2016, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 22nd day of November 2016.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8203
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 2
PROJECT NO. 17-02
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of December,
2016, to consider the making of an improvement of Letting No. 2/Project No. 17-02, an improvement of:
School Road & Roberts Road Reconstruction: School Road (approximately 300 LF south of
Roberts Rd. to bridge) and Roberts Road (Roberts Park entrance to Alan St.); roadway
reconstruction/reclamation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, water distribution, sanitary sewer, street
lighting, trail, sidewalk, pedestrian crossing systems, landscaping, restoration and
appurtenances.
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $1,724,000.00, State Aid Funding in the amount of
$750,000.00, and an Assessable cost of $500,000.00 for the total estimated cost of $2,974,000.00 A
reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desire
to be heard with reference to the proposed improvement will be heard at this meeting.
Dated: 11/22/2016
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30TH 2016 AND
WEDNESDAY, DECEMBER 7TH 2016.
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Items for School Road & Roberts Road Trail Improvements Project (D/P17-03)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff requests that the City Council approve the appropriate Resolutions to set a Public Hearing for the above
referenced project letting at their December 13th meeting. Please note that City staff will be administering a Project
Open House meeting to discuss project related information with adjacent property owners prior to this future hearing.
BOARD ACTION REQUESTED:
Approval of Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 314,760.00
Total City Cost: $ 114,760.00 Funding Source: Bonding
Remaining Cost: $ 200,000.00 Funding Source: Federal Aid
RESOLUTION NO. 14639
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 17-03
WHEREAS, it is proposed to improve:
School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd.
to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use
trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps,
restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed improvement, called Letting No. 3/Project No. 17-03, be referred to the Engineer for study
and that that person is instructed to report to the Council with all convenient speed advising the Council in a
preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it
should best be made as proposed or in connection with some other improvement; the estimated cost of the
improvement as recommended; and a description of the methodology used to calculate individual
assessments for affected parcels.
Adopted by the Council this 22nd day of November 2016.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT
Hutchinson City Center/111 Hassan St SE/Hutchinson MN 55350-2522/320-234-4209/FAX 320-234-4240
ENGINEERING REPORT & FEASIBILITY STUDY
TO: Mayor & City Council
FROM: Kent Exner, DPW/City Engineer
DATE: November 22, 2016
SUBJECT: Letting No. 3/Project No. 17-03
I have studied the following proposed improvements and find that the proposed project is feasible and recommend it
be constructed:
L3/P17-03 School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to bridge)
and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail installation by
construction of grading, bituminous surfacing, concrete sidewalk/ramps, restoration and
appurtenances.
ESTIMATED COST
TOTAL
Construction Cost
$256,000
Engineering
$38,400
Administration
$15,360
Engineering Services - Geotechnical
$5,000
Street Lighting Materials
$0
ESTIMATED TOTAL
$314,760
ESTIMATED FUNDING
TOTAL
Assessable Costs
$0
Federal Aid - Transportation Alternatives Program
$200,000
State Aid
$0
City - Bonding
$114,760
Cit -Water Funds
$0
City -Wastewater Funds
$0
Cit - Stormwater Funds
$0
ESTIMATED TOTAL
$314,760
RESOLUTION NO. 14640
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 3/PROJECT NO. 17-03
WHEREAS, pursuant to a resolution of the Council adopted November 22nd, 2016, a report has been
prepared by Kent Exner, Public Works Director/City Engineer with reference to the following proposed
improvements:
School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd.
to bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use
trail installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps,
restoration and appurtenances; and
said report was received by the Council on November 22nd, 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the improvement in accordance with the report at an estimated total cost
of the improvement of $314,760.00.
2. A public hearing shall be held on such proposed improvements on the 13th day of December,
2016, in the Council Chambers of the Hutchinson City Center at 6:00 PM and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 22nd day of November 2016.
Mayor: Gary Forcier
City Administrator: Matt Jaunich
PUBLICATION NO. 8202
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 3
PROJECT NO. 17-03
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the
Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 13th day of December,
2016, to consider the making of an improvement of Letting No. 3/Project No. 17-03, an improvement of:
School Road & Roberts Road Trail Improvements: West side of School Road (Roberts Rd. to
bridge) and north side of Roberts Road (Roberts Park entrance to School Rd.); multi -use trail
installation by construction of grading, bituminous surfacing, concrete sidewalk/ramps,
restoration and appurtenances.
pursuant to Minnesota Statutes, Sections 429.011 to 429.111.
The estimated City cost of said improvement is $314,760.00 and an Assessable cost of $0.00 for the total
estimated cost of $314,760.00 A reasonable estimate of the impact of the assessment will be available at the
hearing. Such persons as desire to be heard with reference to the proposed improvement will be heard at this
meeting.
Dated: 11/22/2016
Matt Jaunich, City Administrator
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR
AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE
REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON WEDNESDAY, NOVEMBER 30TH 2016 AND
WEDNESDAY, DECEMBER 7TH 2016.
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/09/2016 -
11/22/2016
Check Date
--------------------
11/08/2016
Check
--------------
193888
Vendor Name
---------------------------------------------------------------
ZELLER STUDIO
Description
-----------------------------------------------------------------------
VOIDED (from last council check run)
Amount
--------------------
(15,500.00)
11/09/2016
193892
ZELLER STUDIO
INFANT CEMETERY SCULPTURE- 50% DOWN
7,750.00
11/10/2016
193893
MAPA
2016 ANNUAL ASPHALT PAVING AWARDS BANQUE
55.00
11/22/2016
193894
ABELSON, RANDY
MN STATE FIRE CHIEF'S CONF. ST CLOUD
543.94
11/22/2016
193895
ACE HARDWARE
3" WHITE LETTERS
385.52
11/22/2016
193896
ADULT TRAINING AND HABILITATION CEN
RECYCLING PICK UPS FOR OCT
100.00
11/22/2016
193897
ALPHA WIRELESS
MAINT ON CONSOLE & FIXED TRANSMITTERS -NO
848.19
11/22/2016
193898
AMERICAN BOTTLING CO
NOV PURCH
214.64
11/22/2016
193899
AMERICAN WATER WORKSASSN
MEMBERSHIP RENEWAL- M. LIEN 12/1/16-11/3
394.00
11/22/2016
193900
AMERIPRIDE SERVICES
TOWEL BAR, MOPS, MATS
97.88
11/22/2016
193901
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG GROOMING
871.00
11/22/2016
193902
ARCTIC GLACIER USA INC.
ICE
202.68
11/22/2016
193903
ARNESON DISTRIBUTING CO
NOV PURCH
1,492.80
11/22/2016
193904
ARTISAN BEER COMPANY
NOV PURCH
816.50
11/22/2016
193905
AUTO VALUE - GLENCOE
LABLE CARTRIDGE
151.71
11/22/2016
193906
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE AGREEMENT- OCT 2016
2,000.00
11/22/2016
193907
B & C PLUMBING & HEATING INC
LABOR & MATERIALTO INSTALL NEW 2" THREA
1,183.64
11/22/2016
193908
BACHMAN'S
UTILITIES -CROW RIVER REC SUBSTATION
684.60
11/22/2016
193909
BELLBOY CORP
NOV PURCH
1,314.50
11/22/2016
193910
BERNICK'S
NOV PURCH
204.90
11/22/2016
193911
BIOBAG AMERICAS INC
13 GAL CUSTOM BULK BAGS (COMPOST BAGS)
11,100.00
11/22/2016
193912
BLACK HILLS AMMUNITION
GR HARNADY AMAX
259.00
11/22/2016
193913
BOCK, CINDY
UNIFORM REIMB
15.86
11/22/2016
193914
BRANDON TIRE CO
ECARL MT CS
1,394.32
11/22/2016
193915
BRAUN INTERTEC CORP
HUTCHINSONAQUATICCENTER- CONSTRUCTION
10,867.50
11/22/2016
193916
BREAKTHRU BEVERAGE
NOV PURCH
10,413.77
11/22/2016
193917
C & C CONTRACTING
LAYOUT & STIPE TURNING LANES
5,750.00
11/22/2016
193918
C & L DISTRIBUTING
NOV PURCH
44,171.62
11/22/2016
193919
CANNON RIVER WINERY
NOV PURCH
276.00
11/22/2016
193920
CARLOS CREEK WINERY
NOV PURCH
528.00
11/22/2016
193921
CARS ON PATROL SHOP LLC
DETAIL NEW FIRE DEPT COMMAND SUV
6,218.90
11/22/2016
193922
CENTRAL HYDRAULICS
PIPE THREAD REDUCER, FITTING
34.82
11/22/2016
193923
CENTRAL MCGOWAN
HIGH PRESSURE CYL
138.88
11/22/2016
193924
CLEAN N SEAL, INC
ESTIMATE TO COMPLETE ADAMS ST NE BRIDGE
10,215.00
11/22/2016
193925
COLD SPRING GRANITE CO
NS -3 COMP NICHE PLAQUE- R. WENDOLEK
230.00
11/22/2016
193926
CREEKSIDE SOILS
BITCON, 50/50 COMPOST BLACK DIRT- CAMPGR
595.29
11/22/2016
193927
CROW RIVER AUTO & TRUCK REPAIR
RIGHT REAR TIRE LOW- 2016 CHEV CAPRICE
103.92
11/22/2016
193929
CROW RIVER PRESS INC
SENIOR NEWSLETTERS
2,355.33
11/22/2016
193930
CROW RIVER WINERY
NOV PURCH
629.59
11/22/2016
193931
CUSTOMIZED FIRE RESCUE TRAINING INC
3 HOUR CLASS 2/15/16- ICE & WATER RESUE
1,170.00
11/22/2016
193932
DESIGN ELECTRICAL CONTRACTORS INC
COUNTDOWN WALK FACE, BUCKETTRAIL
793.08
11/22/2016
193933
DOMINO'S PIZZA
12 LARGE PIZZAS- ELECTIONS
96.61
11/22/2016
193934
DORSEY& WHITNEY
TIF DESTRICT4-18, LEGAL SERVICES RENDER
1,113.00
11/22/2016
193935
DROP -N -GO SHIPPING INC
NOV WATER STATEMENTS
1,340.13
11/22/2016
193936
DYNA SYSTEMS
THERMAPOD CLEAR, CRYOBIT WITH FLATS
200.99
11/22/2016
193937
E.G. RUD & SONS INC.
OFFICE SETUP & PROJECT MANAGEMENT, FIELD
182.00
11/22/2016
193938
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM- NOV
212.07
11/22/2016
193939
EHLERS & ASSOCIATES INC
2016 DISCLOSURE REPORTING FOR G.O. DEBT ISSUES
3,800.00
11/22/2016
193940
FAIR MANUFACTURING
BOCE-D BOLTON CUTTING EDGES
1,513.16
11/22/2016
193941
FARM -RITE EQUIPMENT
FILTER, AIR OUT, OUTER, INNER
5,744.99
11/22/2016
193942
FASTENAL COMPANY
JOBBER
309.47
11/22/2016
193943
FEARER, ROBERT & SHANNA
UB refund for account: 3-957-7350-9-00
51.00
11/22/2016
193944
FENSKE'S STUMP REMOVAL
TREE/STUMP REMOVALS AT VARIOUS SITES
16,207.00
11/22/2016
193945
FIL-TREK
PN MPS-PO-10-52-BN-MERA PLEAT SILVER, PO
5,149.75
11/22/2016
193946
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
420.00
11/22/2016
193947
G & K SERVICES
COVERALLS
223.90
11/22/2016
193948
GAVIN WINTERS TWISS THIEMANN & LONG
FLAT FEE AGREEMENT -SEPT
3,200.00
11/22/2016
193949
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#5
505,875.00
11/22/2016
1193950
IGOODYEAR COMMERCIAL TIRE
IDU 295/75R22.5- WALKING FLOOR TRAILERS
1,562.40
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/09/2016
-11/22/2016
Check Date
--------------------
11/22/2016
Check
--------------
193951
Vendor Name
---------------------------------------------------------------
GOPHER STATE FIRE EQUIPMENT CO.
Description
-----------------------------------------------------------------------
10# AM EREX ABC 6 YEAR
Amount
--------------------
1,354.70
11/22/2016
193952
GRAINGER
EYEWASH W/DRENCH HOSE
268.20
11/22/2016
193953
GRO-WELL BRANDS
ALL WEST SMALL BARK
4,898.01
11/22/2016
193954
HACH COMPANY
KTO, KIT RGT APA
1,108.83
11/22/2016
193955
HANSEN GRAVEL
GRANITE SAND
77.00
11/22/2016
193956
HANSEN TRUCK SERVICE
2 DOT, FORD TURCK
150.00
11/22/2016
193957
HARRISON TRUCK PARTS
15 SERIES LICENSE LAMP 12V
7.08
11/22/2016
193958
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT#5
199,873.35
11/22/2016
193959
HENNEPIN TECHNICAL COLLEGE
COMMERCIAL VEHICLE INSPECTOR RECERT- 10/
1,050.00
11/22/2016
193960
HILLYARD / HUTCHINSON
TISSUE, TOWEL ROLL
439.10
11/22/2016
193961
HJERPE CONTRACTING
HUTCHINSON AQUATICS CENTER- SOIL CORRECT
51,656.53
11/22/2016
193962
HOHENSTEINS INC
NOV PURCH
719.00
11/22/2016
193963
HOLT MOTORS INC
2017 F550 CAB CHASSIS -AERIAL BUCKETTRUCK
35,067.70
11/22/2016
193964
HP INC
HP PRO DISPLAY MONITOR -A. MAYLAND
295.02
11/22/2016
193965
HRA
CITY HOME IMPROVEMENT LOAN- TIF - C. DE L
332.55
11/22/2016
193966
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL- NOV 2016
1,512.28
11/22/2016
193967
HUTCHINSON CO-OP
FUEL, GRASS FEED
9,679.77
11/22/2016
193968
HUTCHINSON CONVENTION & VISITORS BU
SEPT 2016 LODGING TAX
10,442.34
11/22/2016
193969
HUTCHINSON LEADER
ADVERTISING
2,107.22
11/22/2016
193970
HUTCHINSON SENIOR ADVISORY BOARD
TOURREIMB- CAMELOT- CHANHASSEN DINNER
250.00
11/22/2016
193971
HUTCHINSON UTILITIES
OCTOBER UTILITIES 9/30 -11/01/16
79,188.36
11/22/2016
193972
HUTCHINSON WHOLESALE
PINTLE HOOK
265.60
11/22/2016
193973
HUTCHINSON, CITY OF
CITY HOME IMPROVEMENT LOAN- C. DE LA BAR
500.00
11/22/2016
193974
HUTCHINSON, CITY OF
WATER SERVICE 10/1-10/31/16
4,819.83
11/22/2016
193975
HUTCHINSON, CITY OF
15% FOOD & BEVERAGE CHARGE -2016 RECOGNI
217.80
11/22/2016
193976
HYDRITE CHEMICAL
CITRIC ACID 50%
1,677.78
11/22/2016
193977
INNOVATIVE FOUNDATION SUPPORTWORKS
POLY LEVEL, NEXUS PRO SEALANT
4,633.00
11/22/2016
193978
INTOXIMETEIRS INC
MOUTHPIECE ASIV OR ECIR
95.00
11/22/2016
193979
J & N SPECIALTY IMPORTS LLC
NOV PURCH
134.76
11/22/2016
193980
JACK'S UNIFORMS & EQUIPMENT
UNIFORMS FOR NEW OFFICERS
2,586.39
11/22/2016
193981
JAY MALONE MOTORS
RANGER PICKUP
27.50
11/22/2016
193982
JEFF MEEHAN SALES INC.
OCTOBER COMMISSIONS
796.81
11/22/2016
193983
JJ TAYLOR DIST OF MN
NOV PURCH
6,786.54
11/22/2016
193984
JOANIE'S CATERING
2016 RECOGNITION DINNER
1,452.00
11/22/2016
193985
JOHNSON BROTHERS LIQUOR CO.
NOV PURCH
25,256.07
11/22/2016
193986
KAHNKE BROTHERS NURSERY
DNR GRANT TREES
159.30
11/22/2016
193987
KCB WELDING & MANUFACTURING, LLC
SINGLE BOLT, RAILED BACK TIP, 7/8" BOLT
788.20
11/22/2016
193988
KDUZ KARP RADIO
ADVERTISING
344.00
11/22/2016
193989
KERI'S CLEANING
NOV CLEANING 11/1-11/15, CITY CENTER, LI
4,088.00
11/22/2016
193990
KEYSTONE COMPENSATION GROUP LLC
BALANCE OF BUDGET FOR COMPENSATION STUDY
12,600.00
11/22/2016
193991
KOHLS SWEEPING SERVICE
PILED CONCRETE &ASPHALTCHUNKS
585.00
11/22/2016
193992
KRIS ENGINEERING
SSSTRAP36
7,492.81
11/22/2016
193993
L & P SUPPLY CO
JD GATER
641.50
11/22/2016
193994
LAKOVIC, JULIE
REFUND FOR NOV SILVER HIGH TIDES
60.00
11/22/2016
193995
LANDSCAPE CONCEPTS INC
SPRAY NORTH ROUND A BOUT
950.00
11/22/2016
193996
LEXISNEXIS
OCT 2016 USER
155.95
11/22/2016
193997
LOCHER BROTHERS INC
NOV PURCH
19,739.15
11/22/2016
193998
LONCORICH, EDNA
UB refund for account: 2-308-8350-6-00
46.21
11/22/2016
193999
LORI A MEIXELL
ULLAND CASE -APPEARANCE FEE DEPOSITION O
200.00
11/22/2016
194000
LYNDE & MCLEOD INC.
COMPOST SALES
263.90
11/22/2016
194001
MAIN STREET SPORTS BAR
EDA MEETING
67.64
11/22/2016
194002
MANEY INTERNATIONAL INC
CYLINDER WHEEL
223.01
11/22/2016
194003
MARK BETKER CONSTRUCTION LLC
CITY HOME IMPROVEMENT LOAN- TIF - C. DE L
5,651.00
11/22/2016
194004
MARSHALL CONCRETE PRODUCTS
SIGNAGE
2,748.13
11/22/2016
194005
MATHESON TRI -GAS INC
ACETYLENE
17.52
11/22/2016
194006
MAYTAG LAUNDRY & CAR WASH
OCT LINEN SERVICE
323.88
11/22/2016
194007
MCLEOD COUNTY ZONING ADM
REZONEJP16-R1
646.00
11/22/2016
194008
MCLEOD PUBLISHING INC
ADVERTISER- WEDDING DIRECTORY
17.50
11/22/2016
1194009
1 MEEKER WASHED SAND & GRAVEL
IWASHED SAND & DELIVERY
7,652.47
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/09/2016
-11/22/2016
Check Date
--------------------
11/22/2016
Check
--------------
194010
Vendor Name
---------------------------------------------------------------
MENARDS HUTCHINSON
Description
-----------------------------------------------------------------------
TAPCON, PEERLESS LAUNDRY FAUCT
Amount
--------------------
1,069.83
11/22/2016
194011
MES - MIDAM
SCOTT REPAIR- CAMERA
10.22
11/22/2016
194012
MESSAGE MEDIA
MONTHLY ACCESS FEE- NOV
30.00
11/22/2016
194013
MIDWEST MACHINERY CO
FILLER CAP
40.86
11/22/2016
194014
MILLNER HERITAGE VINEYARD & WINERY
NOV PURCH
356.40
11/22/2016
194015
MINI BIFF
RENT REG BLUE -AQUATIC CENTER
186.66
11/22/2016
194016
MINNEAPOLIS CONVENTION CENTER
ELECTRIC FOR MNLA GREEN EXPO -JAN 2017
107.00
11/22/2016
194017
MINNESOTA COUNTY ATTORNEY ASSN
2012 FORFEITURE FORM
44.00
11/22/2016
194018
MINNESOTA DEPT OF AGRICULTURE
RENEWAL 2017-CREEKSIDEPERMITS
1,200.00
11/22/2016
194019
MINNESOTA DEPT OF PUBLIC SAFETY
2017 BUYERS CARD
20.00
11/22/2016
194020
MINNESOTA DEPT OF TRANSPORTATION
REPLACE "ODDFELLOWS PARK" SIGNS ON HWY 7
1,020.00
11/22/2016
194021
MINNESOTA RURAL WATER ASSN
TRAINING SESSIONS -T. GRATKE, J. PAULSON
250.00
11/22/2016
194022
MINNESOTA VALLEY TESTING LAB
VARIOUSTESTING -WASTEWATER
5,526.80
11/22/2016
194023
MMC
HVAC SOFTWARE UPGRADE - WASTEWATER
6,229.00
11/22/2016
194024
MN DEPT OF LABOR & INDUSTRY/CODE
3RD QTR SURCHARGE REIMB TO STATE
4,471.11
11/22/2016
194025
MPPOA
2016-2017 MPPOA MEMBERSHIP RENEWAL
300.00
11/22/2016
194026
NORTH CENTRAL LABORATORIES
3.8 LITER, AMMONIA STANDARD
190.09
11/22/2016
194027
NORTHERN STATES SUPPLY INC
CHX CAP, FIN NUT
85.69
11/22/2016
194028
NU -TELECOM
NOV PHONE SERVICE
12,363.54
11/22/2016
194029
O'REILLYAUTO PARTS
GOG
170.66
11/22/2016
194030
OFFICE DEPOT
CD -R VERBATIM SPINDLE
173.43
11/22/2016
194031
OLSON, JOHN
RATCHETTIE DOWN- RENTED EASEMENT MACHI
25.74
11/22/2016
194032
OTTESON, JOHN
OVERPAID FOR SITE AT CAMPGROUND
20.00
11/22/2016
194033
OTTO, SAM & TON IA
UB refund for account: 3-115-9050-2-02
120.62
11/22/2016
194034
PAGE, JEFFREY
EDA MEETING LUNCHES & SUPPLIES
93.15
11/22/2016
194035
PARALLEL TECHNOLOGIES INC
CAMERA AUDIO IN INTERVIEW ROOMS NOT WORK
460.00
11/22/2016
194036
PAUSTIS WINE COMPANY
NOV PURCH
1,133.28
11/22/2016
194037
PEAT INC.
SPHAGNUM FINE INVENTORY
5,710.50
11/22/2016
194038
PHILIPS HEALTHCARE
HS1 BATTERY PACK
332.21
11/22/2016
194039
PHILLIPS WINE & SPIRITS
NOV PURCH
16,806.22
11/22/2016
194040
PIONEERLAND LIBRARY SYSTEM
4TH QTR REQUEST -2016 LIBRARY FUNDING
40,843.75
11/22/2016
194041
POSTMASTER
DEC WATER BILLS
1,000.00
11/22/2016
194042
POSTMASTER
SR NEWSLETTER- DEC
94.00
11/22/2016
194043
PRO AUTO MN INC.
DIAG LONG CRANK TIME -2005 DODT DAKOTA
439.65
11/22/2016
194044
QT PETROLEUM ON DEMAND LLC
OVERLAY, KEYPAD
366.67
11/22/2016
194045
QUADE ELECTRIC
V50 LAMP
75.20
11/22/2016
194046
QUILL CORP
RY17 COLORING DESK, PAPER TOWELS
289.83
11/22/2016
194047
RED BULL DISTRIBUTION COMPANY
OCT PURCH
26.79
11/22/2016
194048
REINER ENTERPRISES INC
HAULING 11/07-11/11/16 CREEKSIDE
8,971.42
11/22/2016
194049
RIDGEWATER COLLEGE
SEPT EMR REFRESHER 44 -PLAN
986.00
11/22/2016
194050
RUNNING'SSUPPLY
FUEL SUPPLEMENT, SCREW PIN, SOCKET
184.82
11/22/2016
194051
SALTMAN LLC
50 LBS SALT
123.00
11/22/2016
194052
SAM'S TIRE SERVICE
SEMI ALL POSITION REB: DOUBLE COIN RT500
195.00
11/22/2016
194053
SCHOOL DIST # 423
OCTACTIVITIES
4,403.41
11/22/2016
194054
SCHUETTE, DONOVAN
FORESTRY- HELMET
35.00
11/22/2016
194055
SCHUMANN, MIKE
MN STATE FIRE CHIEFS CONF - ST CLOUD
331.34
11/22/2016
194056
SEH
HUTCH SCHOOL ROAD
15,238.11
11/22/2016
194057
SEPPELT, MILES
BUSINESS RECRUITMENT, AWARD JUDGING, LUN
81.05
11/22/2016
194058
SHAW, KAREN
PILATES, YOGA
210.00
11/22/2016
194059
SIMONSON LUMBER CO
ICE ARENA- HOLLOW METAL FRAM
659.00
11/22/2016
194060
SIMPLEXGRINNELL LP
HUTCHINSON EVENT CENTER CONTRACT 6/16-5/
849.22
11/22/2016
194061
SKYVIEW DAIRY INC
NOVEMBER COMPOST IN YARDS
4,104.72
11/22/2016
194062
SOUTHERN WINE & SPIRITS OF MN
NOV PURCH
7,470.42
11/22/2016
194063
SPARTAN STAFFING
WK ENDING 11/06/16
4,318.53
11/22/2016
194064
SPS COMMERCE INC
ASSORTMENT- CATALOG MONTHLY FEE
186.60
11/22/2016
194065
SR. ADVISORY BOARD
POSTAGE-NOV
47.00
11/22/2016
194066
STANLEY ACCESS TECH LLC
CONTROL BOX -LOW ENERGY MAG, OUTSWING HDW
2,053.65
11/22/2016
194067
STAPLES ADVANTAGE
P TOUCH TAPE, PENS
479.24
11/22/2016
1194068
STARKE, MELISSA
ELECTION ITEMS- PENS & ROLLS
20.68
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/09/2016
-11/22/2016
Check Date
--------------------
11/22/2016
Check
--------------
194069
Vendor Name
---------------------------------------------------------------
STREICH TRUCKING
Description
-----------------------------------------------------------------------
CREEKSIDE TO LORRETO
Amount
--------------------
385.00
11/22/2016
194070
STREICHERS
POLICE GUN ACCESSORIES
11,546.52
11/22/2016
194071
SUMMIT FIRE PROTECTION
FIRE SPRINKLER SERVICE, PROVIDED HYDRAUL
475.00
11/22/2016
194072
TASER INTERNATIONAL
XDPM BATTERY PK ASSEMBLED
833.26
11/22/2016
194073
TIEGS, JIM
LUNCH ICC SW MN CHAPTER MEETING
8.41
11/22/2016
194074
TKO WINES
NOV PURCH
940.60
11/22/2016
194075
TRANSPORTATION SAFETY APPAREL
FULL ZIP SWEATSHIRT
306.90
11/22/2016
194076
TRI COUNTY WATER
RENTAL WATER COOLER
24.00
11/22/2016
194077
TRI-POINT PRODUCTS INC
2017 QUARTERLY CALENDAR
97.75
11/22/2016
194078
TRIM BO, DAVID
DEEP SCRUB ALL TILE IN PD AND INVESTIGAT
935.00
11/22/2016
194079
TRNKA, JAMES
UNIFORM PANTS
129.95
11/22/2016
194080
ULTRAMAX
9MM FULL METAL JACKET, NON MARKING ROUND
880.49
11/22/2016
194081
UNIVERSITY OF MINNESOTA
2017 BRIDGE SAFETY INSPECTION- C. MUCHOW
95.00
11/22/2016
194082
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSUARNCE FOR DEC
2,177.25
11/22/2016
194083
USA BLUE BOOK
10" X 1/8 FULL FACE
148.31
11/22/2016
194084
VIKING BEER
NOV PURCH
11,363.75
11/22/2016
194085
VIKING COCA COLA
MISC BEVERAGES
726.20
11/22/2016
194086
VIKING PLASTIC PACKAGING, INC
SMO 90 GAUGE 30"
1,476.23
11/22/2016
194087
WASTE MANAGEMENT OF WI-MN
BIO REACTOR LIQUIDS
6,856.48
11/22/2016
194088
WELCOME NEIGHBOR
HUTCHINSON NEW RESIDENTVISITS- OCT
60.00
11/22/2016
194089
WELLS FARGO
MISC PURCH
4,776.32
11/22/2016
194090
WEST CENTRAL SANITATION INC.
OCTOBER REFUSE SERVICE, RATE CHANGE OCT
46,289.24
11/22/2016
194091
WEST CENTRAL SHREDDING
PAPER SHRED
50.00
11/22/2016
194092
WILD MOUNTAIN WINERY, INC
NOV PURCH
114.00
11/22/2016
194093
WINE COMPANY, THE
NOV PURCH
4,470.05
11/22/2016
194094
WM MUELLER & SONS
SIZE A BLACKTOP
394.80
GRAND TOTALS
I
I
1
1,421,652.76
CHECK REGISTER B - FOR CITY OF HUTCHINSON
CHECK DATE FROM 11/09/2016 - 11/22/2016
Check Date Check
----------------------------------
11/22/2016 193928
Vendor Name
---------------------------------------------------------------
CROW RIVER GLASS
Description Amount
----------------------------------------------------------------------- --------------------
22X44X5/8 UNIT 1,101.00
GRAND TOTALS 1
1 1,101.00
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Recognition of MN Clean Energy Community Award to the City of Hutchinson
Department: PW
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: John Paulson/Kent Exner
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
Communications, Requests
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
On November 10th the City of Hutchinson received the Minnesota Clean Energy Community Award for it's efforts to
construct a 400 kW solar array on a closed landfill, and supplies the power generated by the system to the
Wastewater Treatment Facility. This is the 1 st Annual Clean Energy Community Awards that were hosted by the
Minnesota Department of Commerce, Division of Energy Resources.
The other achievement award winners included:
* City of Minneapolis
* City of St. Cloud
* City of Morris
* Mn Air National Guard
Councilman Lofdahl received the award on behalf of the City of Hutchinson. City staff, representatives from
tenKsolar, Hunt Electric, AMERESCO, and Jamie Johnson were also in attendance. The event was held at the
Science Museum of Minnesota and included representatives and speakers from multiple state agencies and
environmental non -profits.
The City project was highlighted with a 10 minutes presentation to the audience followed by a Q&A session with the
award recipients as panelists.
Attached for your reference is a summary of the winners as well as the original program criteria used for selecting the
award recipients.
Staff will be available to answer any questions that you may have.
BOARD ACTION REQUESTED:
None
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
2016 Clean Energy Community Award Winners
Eight communities in Minnesota have earned 2016 Clean Energy Community Awards.
The award winners will be honored on Thursday, November 10, at the Clean Energy Community Awards
Conference at the Science Museum of Minnesota in Saint Paul.
The Minnesota Commerce Department is the sponsor and coordinator of the awards program, with financial
support from the U.S. Department of Energy and The McKnight Foundation.
Achievement Awards
City of Hutchinson
Clean Energy Generation: Capped Landfill Solar Development
In November 2015, the City of Hutchinson completed construction of a 400 kW solar array constructed on a
capped landfill. The array is the first of its kind in Minnesota and will be a model for ushering in the solar
revolution in Minnesota while minimizing environmental impacts of solar arrays.
City of Minneapolis
Minneapolis Clean Energy Partnership
The Minneapolis Clean Energy Partnership (CEP) is a new approach that partners the City of Minneapolis in a
unique way with Xcel Energy and CenterPoint Energy—its electric and gas utilitiesto help the City reach its
Climate Action Plan and Energy Vision for 2040 goals of 30% greenhouse gas reduction by 2025 and 80%
reduction by 2050. The CEP is a collaborative leadership framework through which the City and utilities study,
prioritize, plan, coordinate, implement, market, track, and report progress on clean energy activities in the City.
Minnesota Air National Guard, 133rd Air Wing
Energy Efficiency in Public Buildings and Infrastructure
The Minneapolis-based Minnesota Air National Guard is a long-standing leader within the Air National Guard
and the local community when it comes to optimizing facility energy efficiency. While executing federal and
state missions, the base decreased its total annual energy intensity (KBTU per square feet) by 40% from 2003 to
2015 and it decreased its total annual water intensity (GAL per square feet) by nearly 50% from 2007 to 2015.
The Air National Guard has accomplished these impressive reductions through a comprehensive strategy that
includes local policy, community partnership, user education, and replicable technical initiatives including
retro -commissioning, high efficiency system upgrades, submetering, and HVAC controls.
City of Morris
The Morris Model: Catalyzing Community Resilience, Energy Conservation and Clean Energy Planning
and Action
Over the past 12 months, the City of Morris has launched several complementary initiatives with diverse
partners to incorporate clean energy and conservation goals into its overall community planning efforts. These
efforts were developed in close partnership with the University of Minnesota, Morris. The City has also worked
with local partners (Stevens County, Horizons Public Health, SW-RSDP) and statewide collaborators
(Eutectics, LLC, Minnesota Clean Energy Resource Teams, Institute on the Environment, Jefferson Center,
Institute for Agriculture and Trade Policy).
City of St. Cloud
City of St. Cloud's Renewable Energy and Efficiency Initiative (REEI)
The City's Wastewater Utility's Resource Recovery and Energy Efficiency master planning efforts in 2014
were the catalyst that developed into identifying citywide renewable energy and efficiency opportunities. These
efforts led to the City's Renewable Energy and Efficiency Initiative that looked at opportunities that could be
implemented communitywide. This initiative includes the 2015 Solar Initiative, 2015-16 Wastewater Energy
Efficiency & Biogas (E2B) Project, 2016 Street Light Improvement Project (SLIP), and the development of a
communitywide Energy Action Plan through Xcel Energy's Partners in Energy Program.
Planning Awards
Chisago County
Chisago County Clean Energy Hub
The Chisago County Clean Energy Hub is a citizen -driven, countywide initiative to advance clean energy
economic development across Chisago County, with a focus on energy efficiency and solar energy projects. The
Clean Energy Hub, a partnership of several local groups, has the goal of facilitating at least $40 million in direct
project investment, above and beyond the 134 MW of utility -scale and community solar garden projects
currently in development in the County. Hub activities are focused on underserved market segments, including:
Main Street businesses and small- and medium-sized nonprofit organizations; small- and medium-sized public
buildings; and multifamily properties and single-family residences across Xcel Energy, rural cooperative and
municipal utility service territories.
Leech Lake Band of Ojibwe
Minnesota Solutions to Energy Poverty
This initiative will deploy the first 100% low-income community solar installation in the State of Minnesota,
and the first community solar installation in the nation on tribal lands. The installation will further provide a
unique capacity -building occasion to support training and renewable employment opportunities for Leech Lake
Band members. Select construction trades trainees will obtain their Registered Unlicensed Electrician license
and receive hands-on training in solar installations, positioning them for a growing number of clean energy job
opportunities across the state and beyond. The Leech Lake Band of Ojibwe is collaborating on this effort with
the grantee, the Rural Renewable Energy Alliance (RREAL).
Cities of Pelican Rapids and Fergus Falls
Targeting Energy Efficiency in Wastewater Treatment Plants
The City of Pelican Rapids and the City of Fergus Falls both renovated their wastewater treatment plants by
pairing energy-efficient upgrades with rebates available through Otter Tail Power Company's Conservation
Improvement Program.
m i n n e s o t a
clean energy
community
Be Clean Energy Community Awards are an acknowledgment of the work done by Minnesota
communities to further the state's clean energy goals by implementing programs, policies, and
technologies that encourage energy efficiency, conservation, and renewable energy generation.
Minnesota's Clean Energy Goals Benefits
Minnesota has a number of clean energy goals, including: Applicant communities will be invited to attend an event at the
• Minnesota Next Generation Energy Act Eco Experience at the Minnesota State Fair, where award finalists
• Renewable Electricity Standard will be announced.
• Solar Electricity Standard
• Petroleum Replacement Goal
• Biofuel and Biodiesel Content Mandates
Support
The Minnesota Department of Commerce is the sponsor and coordi-
nator of the program, with financial support from the U.S. Depart-
ment of Energy and The McKnight Foundation. Additional support
provided by:
• Clean Energy Resource Teams
• Climate Generation: A Will Steger Legacy
• U.S. Environmental Protection Agency, Office of Sustainable
Communities
• Great Plains Institute
• League of Minnesota Cities
• Minnesota Pollution Control Agency
• U.S. Department of Energy; Office of Energy Efficiency and
Renewable Energy
• Southwest Regional Development Commission
• University of Minnesota, Center for Sustainable Building
Research
• University of Minnesota, Institute on the Environment
Eligibility
• Communities can consist of any group united in implementing
clean energy goals. Units of government (city, county, tribal
nation, or other jurisdiction) must be among the participating
members, but nonprofits, service organizations, and businesses
will strengthen the application.
• Programs from the Possible Initiatives list will be given high
priority by evaluators.
• Programs must be in operation during the last 12 months.
• Applications will be considered from throughout the state,
regardless of population or geographic location.
• Finalist communities (up to 10) will have their initiatives
featured as part of an exhibit at the Eco Experience. Additionally,
they will receive admission tickets to the Fair to attend the
announcement event.
• Award recipient communities (up to 5) will receive:
— A stipend to send community members to attend a
celebratory event and press conference during Energy
Awareness Month in October.
— Statewide media coverage including press packets for
distribution to local media outlets.
— Achievement Award and signage suitable for public display.
— Web recognition on Commerce website.
Award Criteria
Successful Clean Energy Community applicants will have imple-
mented initiatives that satisfy a majority (or demonstrate intense
efforts in one or more) of the following criteria:
• Policy development, such as incorporation of energy goals in a
communitys Comprehensive, Sustainability, Zoning, or Climate
Action Plans that provide measurable clean energy achievements
in public buildings/infrastructure and/or private businesses/
residences.
• Community partnerships and stakeholder education with local
business/industry/agriculture, nonprofits, utilities, or residents to
meet energy goals.
• Expansion of energy efficiency and/or renewable energy
opportunities to historically underserved communities.
• Innovation that is replicable by Minnesota communities and that
serves to advance Minnesotas clean energy goals.
Application Process
To apply to be a Minnesota Clean Energy Community, go to
mncerts.org/clean-energy-awards and complete an application by
July 15, 2016.
Questions to: iNNESOTA DEPARTMENT OF
energy.infoCa state.mn.us ILC -o M M E RC E
m i n n e s o t a
clean energy
community
Possible Initiatives
Communities can meet the Award Criteria from among a variety of initiatives that achieve
demonstrated progress towards the state's clean energy goals. The listing below is a sample
of possible initiatives that are of interest to the evaluators.
Planning
• Creation of multi-year Comprehensive, Sustainability, Zoning,
or Climate Action Plans, including:
— Prioritized steps towards mitigation of climate change
through energy efficiency, conservation, and clean energy
generation systems.
— Goals of achieving net -zero energy in public buildings.
— Participation in programs such as the Guaranteed Energy
Saving Program.
— Measuring efficient building operation through
benchmarking tools such as B3.
— Meeting the Better Buildings Challenge.
Energy Efficiency in Public Buildings
• Existing Buildings:
— Implementing repairs and updates of public buildings to
reflect priorities of energy efficiency/ conservation through
building shell improvements (including insulation, air
sealing, windows), lighting upgrades, HVAC maintenance
and replacements, appliance/equipment maintenance and
upgrades.
• New Buildings:
— Designing & speccing new building construction to high
standards of efficiency, comfort, safety, and durability
through certification such as ENERGY STAR, 133, SB 2030,
and LEED.
Energy Efficiency in Private Buildings
• Facilitate improvements in existing buildings and new
construction through codes, permitting, financing, or incentive
programs.
• Benchmarking private buildings.
• Implement public engagement efforts that promote the benefits
of going "beyond energy code."
Energy Efficiency in Public Infrastructure
• Relamping or upgrading public streetlights to energy efficient
lighting.
• Achieving efficiencies in sewage or water treatment facilities that
reduce energy usage.
• Other infrastructure improvements that provide energy savings.
Clean Energy Generation
• Facilitate installations of non -carbon based clean energy
generation systems through land use, permitting, financing, or
incentive programs:
— Installation of clean energy generation systems on public
buildings or public land.
— Creation of streamlined permitting process for private or
community-based clean energy generation systems.
— Offering financing programs (PACE, etc.) for business/
homeowners to install clean energy generation systems.
— Offering incentives (TIF, etc.) for developments (business/
residential) utilizing clean energy generation systems
— Qualifying systems include solar electric, solar thermal,
wind, ground source heat pumps, biomass, biogas, hybrid
renewable, combined heat and power.
Transportation
• Conversion/replacement of city vehicle fleets to low/no carbon
fuels.
• Infrastructure support for electric/NG/hydrogen vehicle fueling
stations:
— Siting on public property (public parking areas, schools, other
public buildings).
— Encouragement of private business to site on their property.
r
INNESOTA DEPARTMENT OF
OMMERCE
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: ACCEPTING BID AND AWARDING CONTRACT FOR THE HUTCHINSON ENTJ
Department: EDA
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City received a total of nine bids for the construction of the proposed Hutchinson Enterprise Center small
business incubator. The low bid was submitted by Ebert Construction of Corcoran, Minnesota.
After review of the bids and consideration of options for the design the building, the EDA is recommending that the
base bid along with alternates 1,2,3,& 5 be awarded to Ebert Construction. Cost for the building and alternates will
total $2,220,200.
Additional costs include soils testing and monitoring by Braun Intertec, various Information Technology items, sewer &
water access charges, a security access (key card) system for the building and budgeting for contingencies, bringing
the total project cost to $2,444,955.
Funding for the project comes from a DEED grant, Minnesota Investment Fund grant dollars previously obtained by
the City, Tax Increment Financing dollars and the Community Improvement Fund.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of resolution accepting bid and awarding contract
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 2,444,955.00
Total City Cost: $ 1,681,205.00 Funding Source: MIF from EDA, TIF, Community Improvemenbi
Remaining Cost: $ 763,750.00 Funding Source: DEED Grant
Id*IQ ILIA 11:0PIZ[0111111EI*E,I
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 11/PROJECT NO. 16-11
EDA ENTERPRISE CENTER
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of:
Economic Development Authority Enterprise Center Building: General Construction: Economic Development Authority 20,000 SF
Enterprise Center Building at 1164 Benjamin Ave SE, Hutchinson per Divisions 1 through 16 of the specifications (less work indicated to
be performed by Owner) and related drawings.
bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement:
and whereas, it appears that Ebert Construction of Corcoran MN is the lowest responsible bidder;
and whereas the Economic Development Authority's recommendation is for award of the Base Bid along with Alternates 1,2,3 & 5 in the amount
of $2,220,200.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with Ebert Construction of Corcoran MN in
the amount of $2,220,200 (Base Bid, Alternates 1,2,3 & 5) in the name of the City of Hutchinson, for the improvement contained herein,
according to the plans and specifications therefor approved by the City Council and on file in the office of the Economic Development
Authority.
The Economic Development Authority is hereby authorized and directed to return forthwith to all bidders the deposits made with their
bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and
the deposit of the successful bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 22nd day of November 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
Exc
Gran
Bidder
CY
CY
Base Bid
Alt A-1
Alt A-2
Alt A3
Alt A-4
Alt A-5
Alt A-6
Alt M-1
Total
Ebert Construction
Corcoran MN
$12.00
$14.00
$2,038,000
$138,800
$11,300
$25,000
$30,600
$7,100
$35,400
-$1,778
$2,284,422
Everstrong Construction Inc
Redwood Falls MN
$12.60
$14.70
$2,126,359
$169,178
$7,287
$10,176
$16,512
$4,015
$12,868
-$1,778
$2,344,617
Gopher State Contractors Inc
Rice MN
$14.00
$17.00
$2,322,400
$145,000
$0
$15,000
$45,000
$7,000
$45,000
-$1,780
$2,577,620
Hasslen Construction Co Inc
Ortonville MN
$18.00
$20.00
$2,215,000
$202,000
$17,400
$25,900
$9,500
$8,650
$42,000
-$500
$2,519,950
KUE Contractors Inc
Watkins MN
$14.00
$16.00
$2,097,376
$116,000
$19,200
$22,300
$11,900
$12,300
$12,200
-$700
$2,290,576
Marcus Construction
Willmar MN
$12.00
$14.00
$2,088,900
$172,000
$27,500
$23,700
$8,200
$9,600
$30,300
-$1,200
$2,359,000
Ram General Contracting Inc
Winsted MN
$15.00
$23.00
$2,255,000
$168,600
$63,400
$25,570
$15,100
$6,860
$39,200
$1,955
$2,575,685
Versacon Inc
-
Park MN
$12.00
$14.00
$2,331,018
$182,402
$80,617
$32,892
$21,413
$7,361
$41,180
-$1,398
$2,534,251
-Brooklyn
Vos Construction Inc
Green Isle MN
$12.00
$14.00
$2,270,000
$139,000
$70,818
$22,866
$24,950
$11,400
$31,960
-$1,500
$2,569,494
and whereas, it appears that Ebert Construction of Corcoran MN is the lowest responsible bidder;
and whereas the Economic Development Authority's recommendation is for award of the Base Bid along with Alternates 1,2,3 & 5 in the amount
of $2,220,200.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with Ebert Construction of Corcoran MN in
the amount of $2,220,200 (Base Bid, Alternates 1,2,3 & 5) in the name of the City of Hutchinson, for the improvement contained herein,
according to the plans and specifications therefor approved by the City Council and on file in the office of the Economic Development
Authority.
The Economic Development Authority is hereby authorized and directed to return forthwith to all bidders the deposits made with their
bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and
the deposit of the successful bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 22nd day of November 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
Hutchinson
MINNESOTA'S MANUFACTURING CITY
City Council
November 22, 2016
Hutchinson Enterprise Center
Prospective Tenants
Building = 250' x ff
Am
Company 1 Truck maneuvering area
_ Company 2
DI DD DD DI DD DD DI
40'x 50'
2,000 sf 400ad f I 4,0000 sf 8C' x 5C' 80' x 50'
4,00C sf 4,00C sf 80'
Offices
2,000 sf
10'
Bid Contractor
1 Ebert Construction
2 Kue Contractors
3 Everstrong Construction
4 Marcus Construction
5 Hasslen Construction
6 Versacon, Inc.
7 Vos Construction, Inc.
8 Ram General Contracting
9 Gopher State Contractors
Base
Bid
$2,038,000
$2,097,376
$2,126,359
$2,088,900
$2,215, 000
$2,331,018
$2,270,000
$2,255,000
$2,322,400
Bid Results
TOTAL
$2,284,422
$2,294,576
$2,344,617
$2,359,000
$2,519,954
$2,534,251
$2,569,494
$2,575,685
$2,577,620
Concrete
Drywall &
Block
Metal Two more
Alternate
Offices
Truck Lot
Windows
Wainscot
Liner
Docks
HVAC
$138,800
$11,300
$25,000
$30,600
$7,100
$35,400
-$1,778
$116,000
$19,200
$22,300
$11,900
$12,300
$12,200
-5700
$169,178
$7,287
$10,176
$16,512
$4,015
$12,868
-$1,778
$172,000
$27,500
$23,700
$8,200
$9,600
$30,300
-$1,200
$202,000
$17,400
$25,900
$9,500
$8,650
$42,000
-$500
$182,402
-$80,617
$32,892
$21,413
$7,361
$41,184
-$1,398
$139,000
$70,818
$22,866
$24,950
$11,400
531,960
-$1,500
$168,600
$63,400
$25,570
$15,100
$6,860
$39,200
$1,955
$145,000
$0
$15,000
$4.5,000
$7,000
$45,000
-$1,780
TOTAL
$2,284,422
$2,294,576
$2,344,617
$2,359,000
$2,519,954
$2,534,251
$2,569,494
$2,575,685
$2,577,620
Additional Cost Due to Soil Corrections
i -0 1 L-1 MWIM-M, MWMW-
I I f 1 ( G,AX )Nrc
;� i 11 I III 1111(
�::,�.
44.
Jill 11111 §1I1
8T-2 �I llil (IIT I
. SS (111 111111 II
41 O
III l ( (ill IIIII III
00 11/11
/ r
Bad soils
o Topsoil on bottom
o Clay, etc. on top
111
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44.
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00 11/11
/ r
Bad soils
o Topsoil on bottom
o Clay, etc. on top
Project Options
1. Build essentially as planned (Zo,000sf,offices)
2. Build "bare bones"' (2o,000sf,nooffices)
3. Build smaller project c16,000sf,
4. Cancel project
Alternate # 1
VEST
LJAdd 2,000 sf offices
OFFICE
12'-6"x15'-3" 5 10 -10 X10' -t'11 10 -10'x10'-t
_ IC. 4 '
J 4-a0,.
_ KIICHEN/LUNCH
/ 6' R
CONFERENCE B �0"
-------- ------
12'-6"x24'-10"
WORK OFFICE
'x1 0' -t"
9' 9
x10'-1'
5'I
7
-ELECTRICAL
- \` j
12'-6" 5'
X8, / t7M
J STOR.
6'Cx14'-21 z" x5'-7"
va
Alternate # 2
LIConcrete Truck
maneu;;er,ng 10'
(instead of bituminous)
Alternate # 3
LJAdd 2 windows to
each tcnai �t -paCe &
8' finished wall on
west side of
building.
Alternate # 5
LJAdd metal liner to
ti.ei iU1 +L bUyJ lV
protect walls
O' — - - --. —— A I I — — —
Minnesota Investment Fund Grants (3)
DEED Capital Project Grant
Community Improvement Fund
Tax Increment Financing
Development Fund
Other (contingency)
TOTAL
Hutchinson Enterprise Center
amount
$749,268
<763 7r,0
1. , v , , ✓
$250,000
$499,483
$27,162
$170,000
$2,459,663
$2,417,257
Requested Action
Adoption of Resolution # 14644
Accepting bid and awarding contract to Ebert
Construction for Base Bid and
Alternates 1,2,3 & 5
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Ordinance No. 16-0766 - Authorizing Land Sale to Dame's Digs, LLC
Department: Legal
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As you may recall at the July 12, 2016, City Council meeting, the City Council considered renewing a franchise to
Dame's Digs, LLC (Hometown Realty - Cheryl Dooley) to utilize a portion of the right-of-way on the Jefferson Street
side of their building. The City granted a franchise to Cheryl Dooley in the 1990s after it was discovered that the then
new Hometown Realty building was built over the lot line approximately 1 1/2 feet into the city right-of-way.
At the July 12 meeting, I mentioned to the Council that it may be better for all parties concerned if the 1 1/2 foot strip
of land was simply conveyed to Dame's Digs, LLC in order to avoid the parties having to periodically renew the
franchise agreement and also to help ensure the marketability of the Hometown Realty building. The matter was
tabled at the July 12 meeting so that the feasibility of a conveyance was explored.
I have spoken with Kent Exner and Ms. Dooley about this and at this time we would recommend that the City simply
convey the property to Ms. Dooley rather than entering into a series of future franchise agreements. Ms. Dooley has
agreed to pay $460.00 (approximately $10.00 per square foot) for the strip of land.
Attached for your consideration then is the first reading of an ordinance which would allow the conveyance of the
property to Dame's Digs, LLC.
Should the ordinance be approved there will then be a public hearing at the December 13, 2016, Council meeting
which is required under the Hutchinson City Charter anytime a portion of the city right-of-way is vacated.
I recommend that you approve this ordinance.
BOARD ACTION REQUESTED:
Approve first reading and set second reading and adoption of Ordinance No. 16-0766 for December 13, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
ORDINANCE NO. 16-766
PUBLICATION NO.
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE OF
MUNICIPALLY OWNED REAL PROPERTY
THE CITY OF HUTCHINSON ORDAINS:
Section 1. That the municipally owned real property legally described as follows:
That part of Jefferson Street described as follows: Beginning at the northeast corner of Block 7,
TOWNSITE OF HUTCHINSON SOUTH HALF: Thence easterly, along the easterly
prolongation of the north line of said Block 7, a distance of 1.60 feet; thence southerly, parallel
with the east line of said Block 7, a distance of 28.50 feet; thence westerly, parallel with said
easterly prolongation of the north line, a distance of 1.60 feet to said east line; thence northerly,
along said east line, a distance of 28.50 feet to the point of beginning.
for good and valuable consideration is hereby transferred and conveyed to Dame's Digs, LLC.
Section 2. The City Administrator, Matthew Jaunich, or his designee is authorized to sign any
and all documents on behalf of the City to effectuate the closing of this transaction.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this 13"' day of December, 2016.
Gary T. Forcier
Mayor
ATTEST:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-ft
Agenda Item: Approval of Taser Agreement
Department: Police
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
This is the contact with Taser to enter into a 5 year agreement to provide 22 body-worn cameras, vehicle cameras for
10 vehicles, and data storage. The contract also includes updating equipment 2.5 years into the contract in ensure
reliable equipment in the field.
BOARD ACTION REQUESTED:
Request Authorization to enter into the contract
Fiscal Impact: $ 146,227.00 Funding Source: Private Pledge
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 146,227.00
Total City Cost: $ 76,227.00 Funding Source: Private Pledge
Remaining Cost: $ 70,000.00 Funding Source:
TASER International
Protect Life. Protect Truth.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
Phone: (800) 978-2737
Fax: (480) 448-9922
Daniel Hatten
(320)234-4252
(320)587-6427
dhatten@ci.hutchinson.mn.us
Sill To:
Hutchinson Police Department - MN
10 FRANKLIN ST. SW.
HUTCHINSON, MN 55350
US
'Nate this will vary based on the shipment date of the product.
AXON BODY 2 - Due: NET 30
39
T�EFR
Ship To:
Daniel Hatten
Hutchinson Police Department - MN
10 FRANKLIN ST. SW,
HUTCHINSON, MN 55350
us
Quotation
Quote: Q-76084-5
Date: 1 111 112016 10:18 AM
Quote Expiration: 11/30/2016
Contract Start Date*: 1/15/2017
Contract Term: 5 years
AX Account Number:
178706
QTY
ITEM #
DESCRIPTION
UNIT
TOTAL BEFORE
DISCOUNT (S)
NET TOTAL
PRICE
DISCOUNT
23
74901
AXON CAMERA ASSEMBLY, ONLINE,
USD 399.00
USD 9,177.00
USD 8,050.00
USD 1,127.00
AXON BODY 2, BLK
23
74020
MAGNET MOUNT, FLEXIBLE, AXON
USB 0.00
USD 0.00
USD 0.00
USD 0.00
BODY 2
23
74021
MAGNET MOUNT, THICK OUTERWEAR,
USD 0.00
USD 0.00
USD 0.00
USD 0.00
AXON BODY 2
23
73DD4
WALL CHARGER, USB SYNC CABLE,
USD 0.00
USD 0.00
USD 0.00
USD 0.00
FLEX
4
74008
AXON DOCK, 6 BAY +CORE, AXON
USD
USD 5,980.00
USD 0.00
USD 5,980.00
BODY 2
1,495.00
4
70033
WALL MOUNT BRACKET, ASSY,
USD 35.00
USD 140.00
USD 140.00
USD 0.00
EVIDENCE.COM DOCK
23
85130
OFFICER SAFETY PLAN YEAR 1
USD
USD 27,324.00
j USF 0.00
USD 27,324.00
PAYMENT
1,188.00
Page 1 of 4
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
920
85110
EVIDENCE.COM INCLUDED STORAGE
USD 0.00
USD 0.00
USB 0.06
USD 0.00
AXON BODY 2 - Due: NET 30 Total Before Discounts:
AXON BODY 2 - Due: NET 30 Discount:
AXON BODY 2 - Due: NET 30 Net Amount Due:
USD 42,621.00
USD 8,190.00
USD 34,431.00
DAY OF ON- SITE TRAINING - Due: NET 30
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
1
85144
AXON STARTER
USD
2,500.00
USD 2,500.00
USD 0.00
USD 2,500.00
DAY OF ON- SITE TRAINING - Due: NET 301'otal Before Discounts:
DAY OF ON- SITE TRAINING - Due: NET 30 Net Amount Due:
USD 2,500.00
USD 2,500.00
TASER X26P- Due: NO CHARGE
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
24
11002
HANDLE, BLACK, CLASS III, X26P
USD 0:00
USD 0.00
USD 0.00
USD 0.00
24
70116
PPM, SIGNAL
USD 0.00
USD 0.00
USD 0.00
USD 0.00
24
11501
HOLSTER, BLACKHAWK, RIGHT, X26P
USD 0.00
USD 0.00
USD 0.00
USD 0.00
24
11004
WARRANTY, 4 YEAR, X26P
USD 0.00
USD 0.00
USD 0.00
USD 0.00
50
34200
Cartridge- 15'
USD 22.98
USD 1,149.00
USD 1,149.00
USD 0.00
TASER X26P - Due: NO CHARGE Total Before Discounts:
TASER X26P - Due: NO CHARGE Discount:
TASER X26P - Due: NO CHARGE Net Amount Due:
USD 1,149,00
USD 1,149.00
USD 0.00
AXON BODY 2 SPARE - Due: NO CHARGE
QTY
ITEM #
DESCRIPTION
UNIT
TOTAL BEFORE
DISCOUNT {$)
NET TOTAL
? ;
85131
OFFICER SAFETY PLAN YEAR 2
PAYMENT
PRICE
DISCOUNT
USD 0.00
USD 27,324.04
2
74001
AXON CAMERA ASSEMBLY, ONLINE,
USD 0.00
USD 0.00
USD 0.00
USD 0.00
OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Total Before Discounts:
OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Net Amount Due:
USD 27,324.00
AXON BODY 2, BLK
2
74021
MAGNET MOUNT, THICK OUTERWEAR,
USD 0.00
USD 0.00
USD 0.00
USD 0.00
AXON BODY 2
2
74020
MAGNET MOUNT, FLEXIBLE, AXON
USD 0.00
USD 0.00
USD 0.00
USD 0.00
BODY 2
2
73004
WALL CHARGER, USB SYNC CABLE,
USD 0.00
USD 0.00
USD 0.00
USD 0.00
FLEX
AXON BODY 2 SPARE - Due: NO CHARGE Total Before Discounts:
USD 0.00
AXON BODY 2 SPARE - Due: NO CHARGE Net Amount Duc:
USD 0.00
OFFICER SAFETY PLAN - YEAR 2 - Due 2018
Q'14'
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
? ;
85131
OFFICER SAFETY PLAN YEAR 2
PAYMENT
USD
1,188.00
USD 27,324.00
USD 0.00
USD 27,324.04
920
85110
EVIDENCE.COM INCLUDED STORAGE
USD 0.00
USD 0 00
USD 0.00
USD 0.00
OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Total Before Discounts:
OFFICER SAFETY PLAN - YEAR 2 - Due: 2018 Net Amount Due:
USD 27,324.00
USD 27,324.00
Page 2 of 4
OFFICER SAFETY PLAN - YEAR 3- DUE: 2019
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
23
85132
OFFICER SAFETY PLAN YEAR 3
PAYMENT
USD
1,188.00
USD 27,324.00
USD 0.00
USD 27,324.00
920
85110
EVIDENCE.COM INCLUDED STORAGE
USD 0.00
USD 0.00
USD 0,00
USD 0.00
OFFICER SAFETY PLAN - YEAR 3- DUE: 2419 Total Before Discounts:
OFFICER SAFETY PLAN - YEAR 3- DUE: 2019 Net Amount Due:
USD 27,324.00
USD 27,324.00
OFFICER SAFETY PLAN - YEAR 4 - DUE' 2020
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT (S)
NET TOTAL
23
85133
OFFICER SAFETY PLAN YEAR 4
PAYMENT
USD
1,188.00
USD 27,324.00
USD 0.00
USD 27,324.00
920
85110
EVIDENCE -COM INCLUDED STORAGE
USD 0.00
USD 0.00
USD 0.00
USD 0.00
OFFICER SAFETY PLAN - YEAR 4 - DUE: 2020 Total Before Discounts:
OFFICER SAFETY PLAN - YEAR 4 - DUE: 2020 Net Amount Due:
USD 27,324.00
USD 27,324.00
OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021
QTY
ITEM #
DESCRIPTION
UNIT
PRICE
TOTAL BEFORE
DISCOUNT
DISCOUNT ($)
NET TOTAL
23
85134
OFFICER SAFETY PLAN YEAR 5
PAYMENT
USD
1,188.00
USD 27,324.00
USD 0.00
USD 27,324.00
920
85110
EVIDENCE.COM INCLUDED STORAGE
USD 0.00
USD 0.00
USD 0.00
USD 0.00
OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021 Total Before Discounts:
OFFICER SAFETY PLAN - YEAR 5 - DUE: 2021 Net Amount Due:
USD 27,324.00
USD 27,324.00
Subtotal USD 146,227.00
Estimated Shipping & handling Cost USD 92.39
Grand Total USD 146,319.39
Signal Performance Power Magazine (SPPM) Pre -order
Thank you for your interest in the Signal. Performance Power Magazine (SPPM). This pre -order is a commitment to purchase the SPPM. The SPPM is available
for delivery starting in November 2016. You will be notified if there are any delays. TASER reserves the right to make product changes without notice.
Officer Safety Pian Includes:
• Evidence.com Pro License
• Upgrades to your purchased AXON cameras and Docks at years 2.5 and 5 under TAP
• Extended warranties on AXON cameras and Docks for the duration of the Plan
• Unlimited Storage for your AXON devices and data from the Evidence Mobile App
• One TASER CEW of your choice with a 4 year extended warranty (5 years total of warranty coverage)
• One CEW holster and battery pack of your choice
• 40 G13 of included storage for other digital media
Additional terms apply. Please refer to the Evidence.coin Master Service Agreement for a full list of terms and conditions for the Officer Safety Plan.
Page 3 of 4
TASER International, Inc.'s Sales Terms and Conditions
for Direct Sales to End User Purchasers
By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and TASER's Master
Seryices and Purchasing Agreement posted at www,taser.co�- You represent that you are lawfully aisle to enter into contracts and if you are entering into
this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to TASER that you have legal authority to
bind that entity. If you do not have this authority, do not sign this Quote.
Signature: Bate:
Name (Print):
Psi+ (if needed):
Title:
Quote: Q-76084-5
Please sign and email to Steven Insalaco at sinsalaco©taser.com or fax to (48 0) 448-9922
THANK YOU FOR YOUR BUSINESS!
Protect Life' and 10 are trademarks of TASER International, Inc., and TASERO is a registered trademark of TASER International, Inc., registered in the U.S.
0 2013 TASER International, Inc. All rights rescrved.
Page 4 of 4
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Order Public Hearing & 1st Reading of Telecommunications Ordinance Revision
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete
Contact: Kent Exner/John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
City staff has been administering an effort to revise the City's Telecommunications Ordinance, Chapter 154.119,
relating to the use of small cell technologies. These changes are specific to the use of right-of-way and the allowable
size of the equipment used for small cell technologies. These changes have included feedback from a potential tsmall
cell provider as well as the City's Telecommunications consultant.
A Public Hearing would be ordered for the December 13th City Council meeting and would be followed by the second
reading the same night. If no revisions to the ordinance is needed after the Public Hearing, City staff requests that the
second reading of this ordinance occur (ultimate City Council approval) on December 13th.
A draft of the Ordinance is attached for your reference.
City staff will be available to answer any questions.
BOARD ACTION REQUESTED:
Approve/Deny first reading or Ordinance 16-0764, an ordinance amending Chapters 154.119 and set second reading
and Public Hearing for December 13th.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 1
Ordinance No. 16-0764
AN ORDINANCE AMENDING CHAPTER 154 (ZONING) OF THE CITY OF HUTCHINSON CODE
OF ORDINANCES ADDING LANGUAGE IN SECTION 154.119 (TELECOMMUNICATIONS);
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made to
appear to the satisfaction of the City Council that it would be in the best interests of the City to amend
the Telecommunications Ordinance to add language in Section 154.119 of the City Code as follows:
§ 154.119 TELECOMMUNICATIONS ORDINANCE
(A) Purpose and intent. In order to accommodate the communication needs of the residents,
business and industry while protecting the health, safety and general welfare of the City, the following
regulations are imposed in order to:
(1) Facilitate the use of wireless communication services, television and radio antennas, for
residents, business and industry of the City;
(2) Minimize adverse effects of towers through careful design and site standards;
(3) Avoid potential damage to adjacent properties from tower or antenna failure through
structural standards and setback requirements; and
(4) Maximize the use of existing and approved towers and buildings to accommodate new
wireless telecommunication antennas in order to reduce the number of towers needed to serve the
community; and
(5) To regulate access to and ongoing use of public rights-of-way and facilities, such as
water tanks, building roof tops, lighting masts and other structures by telecommunications providers
for their telecommunications facilities.
(B) Definitions
(1) "Accessory Equipment" are the wires, cables, generators, air conditioning units, and
other equipment or facilities that are used with Antennas.
(2) "Aesthetics" (also known as "Conceal" or "Concealment" or "Stealth Design") refers to
state-of-the-art design techniques used to blend the object into the surrounding environment and to
minimize the negative aesthetic impacts (to be further defined in the review process). Examples of
aesthetic design techniques include architecturally screening roof mounted antennas and accessory
Equipment; integrating Telecommunications Facilities into architectural elements; nestling
Telecommunications Facilities into the surrounding landscape so that the topography or vegetation
reduces their view; using the location that would result in the least amount of visibility to the public,
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 2
minimizing the size and appearance of the Telecommunications Facilities; and designing Towers to
appear other than as Towers, such as light poles, power poles, flag poles, and trees..
(3) "Applicant" is any person or entity who files an application for any permit or is party
to any lease agreement required by this Ordinance for the construction, replacement, installation, or
alteration of wireless communication facility or any component thereof.
(4) "Antenna" is any exterior transmitting or receiving device mounted on a Tower,
Monopole, building, or other structure and used in communications that radiate or capture
electromagnetic waves, digital signals, analog signals, radio frequencies(excluding radar signals),
wireless telecommunications signals or other communications signals. "Antenna" does not include a
lightning rod.
(5) "Antenna Support Structure" is any new or existing Tower, building, water tower, or
electric transmission tower carrying over 200 kilo volts of electricity that can be used for the location
of Antennas without increasing the height or mass of the existing structure.
(6) "Applicant" shall mean and refer to the person(s), party or entity, owning and/or
operating the transmission equipment proposed in an application.
(7) "City" shall mean and refer to the City of Hutchinson or the authorized agent as
designated by the City Council of the City of Hutchinson.
(8) "Co -location" is the sharing of structures by two or more wireless service providers on
a single support structure or otherwise sharing a common location.
(9) "Easement" is a legal interest in real property that transfers a partial property right to
the holder of the easement authorizing a person or party to use the land or property of another for a
particular purpose.
(10) "Engineer" refers to but is not limited to a radio, electrical, structural, or mechanical
engineer, licensed by the State of Minnesota.
(11) "Equipment Lease Area" is an specified area at the at the base of or near a
Telecommunication Facility, Tower, or Antenna that can contain an enclosed structure or open
platform within which are housed, among other things, batteries, generators, air conditioning units,
wireless communications or electrical equipment, or other Accessory Equipment, which may be
connected to the Telecommunications Facility, Tower or Antenna by cable.
(12) "Inventory of Small Cell Sites" refers to an accurate and current inventory of all Small
Cell Sites approved by Lessor pursuant to this Lease Agreement, including sites that become inactive
for any reason.
(13) "Landline Broadband Backhaul Transport Service" refers to a fiber or other high-
speed landline communications transport service contracted by Lessee from a third -party provider that
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 3
interconnects with the Base Station Equipment at the Point -of -Demarcation and provides transport
service back to Lessee's network.
(14) "Lessee" is the party who rents land or property from a lessor. The lessee is also known
as the "tenant", and must uphold specific obligations as defined in the lease agreement and by law.
(15) "Lessor" is the owner of an asset that is leased under an agreement to the lessee. The
lessee makes one-time or periodic payments to the lessor in return for the use of the asset. The lease
agreement is binding on both the lessor and the lessee, and spells out the rights and obligations of both
parties.
(16) "Monopole" is a structure composed of a single spire used to support
telecommunications equipment having no guy wires or ground anchors.
(17) "Permit Holder" a person or entity who holds a permit issued pursuant to this
Ordinance for a Telecommunications Facility.
(18) "Point of Demarcation" is the point of where the Transmission Media of Small Cell
Equipment terminates and interconnects with broadband backhaul transmission facilities, whether
provided by landline or wireless communications infrastructure.
(19) "Public Utility Structure" is a structure which is owned by a governmental agency or
utility company and which may be/can be used to support illumination devices or lines and other
equipment carrying electricity or communications.
(20) "Radio Propagation Study" the propagation of radio waves is described through the
modeling of the different physical mechanisms (free -space attenuation, atmospheric attenuation,
vegetation and hydrometer attenuation, attenuation by diffraction, building penetration loss, etc). This
modeling is necessary for the conception of telecommunications systems and, once they have been
designed, for their actual field deployment. Propagation models are implemented in engineering tools
for the prediction different parameters useful for the field deployment of systems, for the study of the
radio coverage (selection of the emission sites, frequency allocation, powers evaluation, antenna gains,
polarization) and for the definition of the interferences occurring between distant transmitters.
(21) "Residential Accessory Communication Devices" are any satellite dishes, television
Antennas, radio Antennas, amateur radio Antennas, and similar communication transmission/reception
devices and associated Accessory Equipment that are a permitted accessory use within a residential
district.
(22) "Right -of -Way (ROW)" is the actual physical land area within a route that is acquired
for a specific purpose, such as a transmission line or roadway.
(23) "Rooftop Mounted Wireless Telecommunications Facility means a wireless
telecommunication facility with antennas located on the roof of a building or on top of a structure and
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 4
consisting of antennas, support structures and accessory equipment, but are adequately screened so as
not to appear as stand-alone devices above the top of the roof line.
(24) "Small Cell Equipment" refers to Wireless Facilities and Transmission Media
attached, mounted, or installed on a proprietary or leased utility pole, street light, building or other
structure and used to provide Personal Communications Service.
(25) "Small Cell Site" is defined as a low-power radio access facility, together with
associated antennas, mounting and mechanical equipment, which provides and extends wireless
communications systems' service coverage and increases network capacity.
(26) "Street Light" is defined as a raised source of light usually mounted on a pole and
constituting one of a series spaced at intervals along a public street or highway used to illuminate a
public area, usually urban. Also referred to as a streetlamp.
(27) "Telecommunications Equipment" refers to Antennas, Accessory Equipment, or
Towers.
(28) "Telecommunications Facilities" are the structures and equipment which make up a
telecommunications network. Telecommunications facilities are defined by Federal Standard 1037C as
the following:
a) A fixed, mobile, or transportable structure, including (1) all installed electrical and
electronic wiring, cabling, and equipment and (2) all supporting structures, such as
utility, ground network, and electrical supporting structures.
b) A network provided service to users or the network operating administration.
c) A transmission pathway and associated equipment.
d) In a protocol applicable to a data unit, such as a block or frame, an additional item of
information or a constraint encoded within the protocol to provide the required control.
e) A real property entity consisting of one or more of the following: a building, a structure,
a utility system, pavement, and underlying land.
(29) "Tower" is any of the following: a ground or roof mounted pole; spire; free standing,
self-supporting lattice or monopole structure; or combination thereof taller than fifteen (15) feet,
including but not limited to supporting lines, cables, wires, braces, and masts, intended primarily for
the purpose of mounting an Antenna, meteorological device, or similar apparatus above grade (except
amateur radio Antennas).
(30) "Traffic Light/Traffic Signal System" are electrically operated colored signaling
devices positioned at road intersections, pedestrian crossings, and other locations to control conflicting
flows of traffic.
(31) "Transmission Media" is all of the Lessee's radios, antennas, transmitters, wires, fiber
optic cables, and other wireless transmission devices that are part of the Small Cell Equipment.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 5
(32) "Wireless Communications" refers to any personal wireless services as defined in the
Federal Communications Act of 1996, including FCC licensed commercial wireless
Telecommunications services such as cellular, personal communication services (PCS), specialized
mobile radio (SMR), enhanced specialized mobile radio (ESMR), global system of mobile
communication (GSM), paging and similar services that currently exist or may be developed.
(33) "Utility Pole" is a structure that is: (1) owned or operated by: (a) a public utility; (b) a
communications service provider; (c) a municipality; (d) an electric membership corporation; or (e) a
rural electric cooperative; and (2) designed and used to: (a) carry lines, cables, or wires for telephone,
cable television, or electricity; or (b) provide lighting.
(C) Permit required
(1) Permit required. Prior to any construction of installation activities, a
telecommunications provider planning to install, construct or operate telecommunications facilities in
the City shall apply for a telecommunications application and obtain a building permit and, if required,
a conditional use permit pursuant to this Ordinance as applicable.
(2) Building and Design Standards and Allowed Locations for Telecommunications
Facilities. All Telecommunications Facilities shall be constructed and maintained in accordance with
the following standards:
A. Existing Telecommunication Facilities:
1.Existing Telecommunications Facilities located on or attached to existing
structures, prior to the adoption of this Ordinance, are regulated by the
provisions of the zoning district for each such parcel. Once the leases for
existing Telecommunication Facilities expire or are otherwise terminated, the
owner of the Telecommunication Facilities shall apply for a permit under this
Ordinance and those existing Telecommunications Facilities shall be required
to conform to all requirements of this Ordinance for new Telecommunication
Facilities. The City may, among other remedies, require relocation of
equipment, at the Telecommunication Facilities expense, to permitted areas
under this Ordinance.
B. New Telecommunications Facilities:
1.New Telecommunications Towers shall be located only on parcels owned and
controlled by the City without a conditional use permit, with the exact location
on such parcels determined at the sole discretion of the City.
2.Antennas shall be located on a new or replacement Tower at the locations
permitted for Telecommunications Facilities only if the Applicant complies
with the following requirements, in addition to the other requirements of this
Ordinance:
a) Unless the Applicant is a provider of Wireless Communications, the
Applicant shall provide an analysis prepared by a radio or electrical
engineer demonstrating that the proposed location of the Antennas is
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 6
necessary to meet the coverage and/or capacity needs of its system.
The Applicant shall provide a network map describing all of the
Applicant's Telecommunications Facilities that provide any coverage
within the City's limits. All Applicants shall provide documentation
prepared by a radio or electrical engineer to show the Antennas would
not cause interference with other existing or approved
Telecommunications Equipment. The Applicant shall also pay the
reasonable expenses of a radio or electrical engineer retained by the
City, at the City's option, to review this analysis;
b) The new or replacement Telecommunications Facilities shall use
Stealth Design techniques as approved by the City. Economic
considerations or hardships shall not be the sole justification for failing
to provide Stealth Design techniques.
c) The new or replacement Tower and Antenna, including attachments
other than lightning rods, shall not exceed 150 feet in height, measured
from grade. The City may, but shall not be required to, increase this
height up to 190 feet if the Entity finds the increase in height would not
have a significant visual impact, would not have a negative property
value impact on surrounding properties because of proximity,
topography or screening by trees or buildings or would accommodate
two or more users. The City may waive this height limitation for a
Tower and/or Antenna if used wholly or partially for essential public
services, such as public safety.
3.A new Antenna may be attached to an existing public utility structure, utility
pole or street light within a right-of-way if-
a)
£
a) The Antenna does not extend more than fifteen (15) feet above the top
of the existing utility structure.
b) The Antenna is no larger than three (3) cubic feet and has no individual
surface larger than four (4) feet.
c) The Antenna extends outward from the utility structure no more than
three (3) feet.
d) There is no ground mounted equipment.
e) There is no interference with public safety communications or with the
original use of the public utility structure.
f) The Applicant agrees that the Antenna must be removed and relocated,
at Applicant's expense, when the City or utility requires the removal
and relocation of the public utility structure.
g) The Telecommunications Permit Application and all necessary
agreements permitting the use of public property are approved.
h) Its inclusion/attachment does not exceed the facilities structural
capacity.
i) Note: no equipment will be allowed on fiberglass light poles.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 7
4."Construction Plan"
a) A new wireless support structure will require a written plan for
construction that demonstrates the use of aesthetics as defined in the
definitions and approved by the City; includes the total height and
width of the wireless facility and wireless support structure, including
cross section and elevation, footing, foundation and wind speed details;
a structural analysis indicating the capacity for future and existing
antennas, including a geotechnical report and calculations for the
foundations capacity; the identity and qualifications of each person
directly responsible for the design and construction; and signed and
sealed documentation from a professional engineer that shows the
proposed location of the wireless facility and wireless support structure
and all easements and existing structures within two hundred (200) feet
of such wireless facility or wireless support structure.
b) Substantial modification of an existing wireless facility or wireless
support structure requires the following:
1) An application with the name, business address, and point of
contact for the applicant;
2) The location of the proposed or affected wireless support
structure or wireless facility; and
3) A construction plan that describes the proposed modifications
to the wireless support structure and all equipment and network
components, including antennas, transmitters, receivers, base
stations, power supplies, cabling, and related equipment.
(3) Telecommunications Permit Application. Telecommunications providers shall apply for a
permit on an application form obtained from the City. A telecommunications provider shall file three
copies of the applications with the City. Applications shall be complete and include all information
required by this ordinance, including a route map showing the location of the provider's existing and
proposed facilities.
(4) Public Data. The contents of all telecommunications permit applications and any other
documents supporting the application may be classified as public data and as such may be released in
accordance with the Minnesota Data Practices Act or other applicable regulation or court order.
(5) Application Fee and Escrow. The application shall be accompanied by a one-time non-
refundable application fee in the amount identified on the application form. At the discretion of the
City, an escrow fee may be required for applications that require analysis by the City's
communications consultant, such as an interference analysis and intermodulation study. The
application fee and escrow amount are established in the City's fee schedule, set annually by the City
Council. The Applicant shall also pay the expenses of a third -party engineer's service or technical
study as required by the City.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 8
(6) Additional Information. The City may request an applicant to submit such additional
information as the City deems reasonably necessary or relevant. The applicant shall comply with all
such requests within reasonable deadlines for such additional information established by the City.
(D) Amateur radio antenna towers. The construction or erection of towers supporting amateur
radio antennas shall be a permitted use in all zoning districts, subject to the following requirements:
(1) This type of tower requires a building permit;
(2) This type of tower shall be allowed only in the rear yard of residentially zoned properties.
If there is insufficient space within the rear yard to erect the tower and any related guy wires, then the
property owner may apply for a conditional use permit to erect a tower in another yard (front or side);
(3) This type of tower shall not exceed 75 feet in height, except by conditional use permit;
(4) This type of tower shall conform to the accessory structure setback for the district in which
it is located:
(5) Amateur radio antenna towers shall be installed in accordance with the instructions
furnished by the manufacturer of the tower model. Antennas mounted on a tower may be modified and
changed at any time so long as the published allowable load on the tower is not exceeded and the
structure of the tower remains in accordance with the manufacturer's specifications; and
(6) This type of tower shall be exempt from the requirements of divisions (E) — (R) of this
section.
(E) Antennae Mounted on Roofs, Walls, and Existing Towers. The placement of wireless
telecommunication antennae on roofs, walls and existing towers must be approved by the City,
provided the antennae meet the requirements of this ordinance, and after submittal and approval of all
permits, applications, fees and information identified in Section B of this ordinance.
(F) Tower Locations. Antennas on a public structure or existing structures are allowed in all
districts by resolution approved by the City, without a conditional use permit. However, all antenna
installations must comply with the requirements of this ordinance. Towers not exceeding 75 feet in
height may be erected after the issuance of a building permit, without a conditional use permit.
However, all tower installations must comply with the requirements of this ordinance. All towers
shall be of a monopole construction and subject to the regulations listed in Chapter 151 of the City
Code, regarding airport zoning. Towers exceeding 75 feet in height shall be allowed only by
conditional use permit and shall only be allowed in the following zoning districts:
(1) C-1, neighborhood convenience commercial district;
(2) C-2, automotive service commercial district:
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 9
(3) C-3, central commercial district;
(4) C-4, fringe commercial district;
(5) C-5, conditional commercial district;
(6) UC, industrial/commercial district;
(7) I-1, light industrial park district;
(8) I-2, heavy industrial district; and
(9) BP, business park district.
(G) Tower setbacks. The following setbacks shall apply in the listed districts.
(1) In C-1, C-2, C-3, C-4, C-5, BP, UC, I-1 and I-2 districts, the setback of the tower shall beat
a ratio of one foot of setback for every two feet of height of tower (i.e., a 100 -foot tower would require
a 50 -foot setback from all property lines and the street right-of-way).
(2) In the event that any portion of the property directly abuts a district zoned R-1,
single-family residential; R-2, medium density residential; R-3, medium-high density residential; R-4,
high density residential; R-5, manufactured home park; any residential planned unit development; or
A-1, agricultural or R-1, rural residential in the Joint Planning Area; the setback to these districts shall
be at a ratio of one foot for every one foot of height of structure (i.e., a 100 -foot tower would require a
100 -foot setback from any property line which is residentially or agriculturally zoned).
(H) Co -location requirements. All commercial towers erected, constructed or located within the
City shall comply with the following requirements.
(1) A proposal for a new commercial tower shall not be approved unless the applicant has
provided proof that the proposed tower cannot be accommodated on an existing or approved tower or
building within a one -mile search radius of the proposed tower due to one or more of the following
reasons:
A. The antenna would exceed the structural capacity of the existing or approved tower or
building, as documented by a qualified and licensed professional engineer, and the
existing or approved tower cannot be reinforced, modified or replaced to
accommodate planned or equivalent equipment at a reasonable cost;
B. The antenna would cause interference materially impacting the usability of other
existing or planned antenna at the tower or building as documented by a qualified and
licensed professional engineer, and the interference cannot be prevented at a
reasonable cost;
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 10
C. Existing or approved towers and building within the search radius cannot
accommodate the planned antenna at a height necessary to function reasonably as
documented by a qualified and licensed professional engineer; or
D. Other unforeseen reasons that make it unfeasible to locate the planned antenna
equipment upon an existing or approved tower or building.
(2) Any proposed commercial tower shall be designed, structurally, electronically and in all
respects, to accommodate both the applicant's antennas and comparable antennas for at least two
additional users if the tower is over 100 feet in height or, for at least one additional user, if the tower is
over 75 feet in height. Towers must be designed to allow for future rearrangement of antennas upon
the tower and to accept antennas mounted at varying heights.
(I) Structural and landscaping requirements. Proposed or modified towers and antennas shall
meet the following design requirements:
(1) Towers and antennas shall be designed to blend into the surrounding environment through
the use of color and camouflaging architectural treatment, except in instances where the color is dictated
by federal or state authorities, such as the Federal Aviation Administration:
(2) Commercial towers shall be of a monopole design unless the City determines that an
alternative design would better blend into the surrounding environment. Towers must be self-
supporting without the use of wires, cables, beams, or other means;
(3) Landscaping plans for the base of the tower must be submitted with the application of the
conditional use permit, or building permit, should a conditional use permit not be needed. These plans
must be compatible with the surrounding character of the area and must be approved either by the City
prior to the issuance of the conditional use permit or building permit; and
(4) Screening plans, as may be required by the City, and reviewed shall be inclusive of the
following:
A. When used, walls or fences must provide for full visual screening of accessory
buildings or storage areas, as viewed from residential areas and state and county
roads;
B. The materials used for constructing the wall or fence shall be specified in the site plan
and shall meet the requirements of this ordinance;
C. Berms, if used, shall be constructed with a slope not to exceed 3:1 and shall be
covered with sod or other landscape material sufficient to prevent erosion of the berm.
D. Trees, hedges or other vegetative materials, when used, must provide at 75 percent
(75%) screening capacity throughout the year. Such screening must also conform to
all vegetative setback requirements of the Hutchinson Zoning Ordinance.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 11
(J) Construction Requirements. Proposed or modified towers and antennas shall meet the
following construction requirements:
(1) All antennae, towers, and accessory structures shall comply with all applicable provisions
of this ordinance.
(2) Towers shall be certified by a qualified and licensed professional engineer to conform to the
current structural standards and wind loading requirements of the Minnesota State Building Code and
Electronics Industry Association.
(3) No part of any antenna or tower nor any lines, cable, equipment, wires, or braces in
connection with either shall at any time extend across or over any part of the right-of-way,
public street, highway, sidewalk, or property line.
(4) Towers and associated antennae shall be designed to conform to accepted electrical
engineering methods and practices and to comply with the provisions of the National Electrical Code.
(5) All signed and remote control conductors of low energy extending substantially
horizontally above the ground between a tower or antenna and a structure, or between towers, shall be
at least eight (8') above the ground at all points, unless buried underground.
(6) As applicable to its location, with final determination by the City, towers affixed to the
ground shall include security fencing to discourage access by unauthorized persons.
(7) Tower locations should provide the maximum amount of screening possible of off-site
views of the facility. Existing on-site vegetation shall be preserved to the maximum extent practicable.
The area around the base of the tower and any accessory structures shall be landscaped and/or
screened. The tenant must maintain, in good and healthy condition, at all times, all landscaping
attendant to the wireless telecommunications facility, including landscaping of the public right-of-way.
Any dead or dying landscaping must be promptly replaced or rehabilitated. See Section I of this
ordinance.
(K) Resolution of Interference. The installation and operation of new antennas, towers, and
associated facilities shall not cause harmful interference to pre-existing telecommunication system
broadcast or reception, whether they be commercial or residential. Telecommunications providers
shall, at their own expense, maintain any equipment in a safe condition, in good repair and in a manner
so as not to conflict with the use of the surrounding premises. If within 60 days from the initial
installation and operation of any new antenna system, the City receives notice of interference from an
adjacent property, additional study and remedy may be required. The applicant shall be responsible for
the expenses incurred in any independent validation of interference, provided, however, should the
independent analysis conclude that the interference objections were valid; the new antenna facility
owner shall be responsible for any independent validation fees. If new facilities are found to cause
impermissible interference, the new tenant shall take all measures reasonably necessary to correct and
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 12
eliminate the interference. If the interference cannot be eliminated within 30 days, the new facility
owner shall immediately cease operating its facility until the interference has been eliminated.
(L) Tower Lighting. Towers shall be required to meet Federal Aviation Administration (FAA) and
Federal Communications Commission (FCC) requirements and shall not be artificially lighted unless
required by the Federal Aviation Administration to do so. If the tower does require artificial lighting, a
letter stating this need and a description of the lighting shall be provided to the City prior to approval.
The lighting, unless required by the FAA to be otherwise, must be defused.
(M) Lights and Other Attachments. No antenna or tower shall have affixed or attached to it in any
way, except during time of repair or installation, any lights, reflectors, flashers, or other illuminating
device, except as required by the Federal Aviation Administration (FAA) or the Federal
Communications Commission (FCC), nor shall any tower have constructed on, or attached to, in any
platform, catwalk, crow's next, or like structure, except during periods of construction or repair.
(N) Accessory Utility Buildings. All utility buildings and structures accessory to a tower shall be
architecturally designed to blend in with the surrounding environment and shall meet the minimum
setback requirements of the zoning district in which the tower site is located. Ground mounted
equipment shall be screened from view by suitable vegetation, except where a design of non -vegetative
screening better reflects and complements the architectural character of the surrounding neighborhood.
(0) Maintenance Requirements.
(1) The yard area in front of the fences and walls shall be trimmed and maintained in a neat and
attractive manner.
(2) Repairs to damaged areas of walls or fences shall be made within thirty (30) days of
sustaining said damage.
(3) Areas left in a natural state and vegetative screening areas shall be properly maintained in a
well -kept condition.
(4) Diseased, dying, or dead vegetative screening elements shall be removed and then replaced,
at a minimum, with healthy plants of the same size required when first planted.
(P) Abandoned or Unused Towers and Antennas. Abandoned or unused towers or portions of
towers shall be removed as follows:
(1) All abandoned or unused towers and associated facilities shall be removed within six
months of cessation of operations at the site unless a time extension is approved by the Planning
Commission. In the event that a tower is not removed within six months of cessation of operations at a
site, the tower and associated facilities may be removed by the City, and the costs of removal assessed
against the property; or
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 13
(2) Unused portions of towers above a manufactured connection shall be removed within six
months of the time of antenna location. The replacement of portions of a tower previously removed
requires the issuance of a new conditional use permit.
(Q) Public Safety Telecommunication Interference. Commercial wireless telecommunications
services shall not interfere with public safety telecommunications. Before the introduction of new
service or changes in existing services, telecommunication providers shall notify the City at least ten
days in advance of any changes and allow the City to monitor interference levels during the testing
process.
(R) Signs and Advertising. The use of any portion of a tower for signs, other than warning or
equipment information signs, is prohibited.
(S) Additional Submittal Requirements. In addition to information listed elsewhere in this section,
conditional use permit applications for towers shall include the following supplemental information:
(1) A report from a qualified and licensed professional engineer which:
A. Describes the general tower height and design including a cross-section and elevation;
B. Documents the height above grade for all potential mounting positions for co -located
antennas and the minimum separation distances between antennas. This information
can be general in scope, with specific documentation to be submitted with the
building permit application;
C. Describes the tower's capacity, including the number and type of antennas it can
accommodate;
D. Includes an engineer's stamp, registration number, and signature; and
E. Additional information necessary to evaluate the request.
(2) For all commercial towers, a letter of intent committing the tower owner and his or her
successors to allow the shared use of the tower if an additional user agrees in writing to meet
reasonable terms and conditions for shared use;
(3) If the tower exceeds 200 feet, a letter of approval from the Federal Aviation Administration
(FAA);
(4) A letter from the FAA if artificial lighting is deemed necessary; and
(5) Recommendation for approval by the Municipal Airport Commission.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 14
(T) Satellite Dishes. Satellite dishes greater than one meter in diameter shall be allowed only by a
conditional use permit in all districts. Design plans shall include provisions for screening and shall be
submitted with the conditional use permit application.
(U) Small Cell Sites.
(1) Small Cell Site Plan.
A. Small Cell Submissions. The applicant shall submit a preliminary site plan to the
City, for review and approval. The applicant shall also submit an application which
shall include: (i) photographs or accurate renderings, including correct colors and
exact dimensions, of each type of proposed small wireless facility; (ii) a statement
signed by a professional engineer licensed in the State of Minnesota stating that the
proposed facilities comply with all applicable Federal Communications Commission
regulations, including, without limitation, regulations pertaining to the emission of
radio frequency radiation; and (iii) such additional information as the planning
director may reasonably require in order to determine whether the requirements of
this section are met. The application and site plan for the communication small cell
shall be approved only if the following minimum standards are met:
1. The communication small cells may encompass multiple sites.
2. The communication small cells shall be substantially concealed from view by
means of painting, tinting, or use of camouflage or stealth materials to match the
surface of the building or other structure to which they are affixed or by other
suitable methods, such as by flush -mounting or integration into the design
elements of the building or structure.
3. Electrical power and battery backup cabinets shall, to the extent practicable, be
roof -mounted or otherwise located so as not to be visible from a public street or,
where not practicable as determined by the City, such equipment shall be
appropriately screened by landscaping or other means minimizing visibility
from a public street.
4. The placement of small cells may be approved by the City, provided the antenna
meets the requirements of this ordinance, and after submittal and approval of all
permits, applications, fees and information identified in Section B of this
ordinance. Small cell antennas on a public structure or existing structures are
allowed in all districts by resolution approved by the City, without a conditional
use permit. However, all antenna installations must comply with the
requirements of this ordinance.
5. At such time that the communication small cell ceases to be used for
communications purposes for three (3) consecutive months, the applicant shall
remove the communication small cell from the property. If the applicant fails to
remove the communication small cell within 30 days of written notice from the
zoning administrator, the director of development and permits or designee,
through his or her own agents or employees, shall be authorized to remove the
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 15
communication small cell and assess all charges incurred in such removal on the
applicant.
6. Special requirements based on whether communication small cell is affixed to a
building or pole:
a) Building -mounted:
1). The communication small cell may be attached to any building
that is at least twenty (20) feet in height as measured from the
ground level;
2). When attached to such building, the communication small cell
shall be affixed at least eighteen (18) feet in height as measured
from the ground level.
b) Pole -mounted:
1). The communication small cell shall be mounted on a pole that
supports an athletic field or parking lot light, street light or utility
line. Such pole shall be at least fifteen (15) feet in height as
measured from the ground level. Note: fiberglass poles, poles for
traffic lights or traffic signal systems cannot be used and are
prohibited for the mounting of any antennas or
telecommunications equipment;
2). Height Restrictions. All Small Cell Equipment installations shall
be in compliance with height restrictions applicable to poles and
other structures in certain overlay zoning districts. In all other
zoning areas, Small Cell Equipment shall not be installed at a
height exceeding thirty (30) feet;
3). The communication small cell shall not protrude outward more
than two (2) feet from the pole on which it is mounted;
4). There shall be no more than one (1) communication small cell
per pole;
5). The antenna size does not exceed 18 inches diameter and radio
units do not exceed 3 square feet of surface area on a side. No
more than 2 radio heads are allowed per pole.the a;.,metet: �r
.;ath of the polo „ whieh it is metinted.
6). Security - construction for small cell sites on existing utility poles
must be installed in a manner that will not allow the public to
come into physical contact with the equipment or create injury.
Equipment must be mounted securely and include electrical surge
protection, safety cable connector locks, no sharp edges, or any
other potential hazards.
(1) Placement of Small Cell Technology on City Propert i : The following
Standards shall apply for the placement of Small Cell Technology ' , of oo a
on City property.
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 16
A. The City will determine whether the location (and any existing pole) identified by the
applicant as a Small Cell Site is within the City Right -of -Way. If it is *et, the request
would be denied. The use of public right-of-way for small cell equipment is not
allowed in accordance with Chapter 90.03, Uses of Rights -of -waw
Gell Site Appheafieff.
B. In determining whether to allow the installation of a Small Cell Technology Wireless
Support Structure on City propegy , the City shall consider
the following factors and make a determination if it is appropriate:
1. Demonstrated need for the Small Cell Technologies within the geographic area
requested by a radio propagation study, or other Citgpproved method, in order
to deliver adequate service;
2. Proof that all co -location sites in the area of need are/were pursued and have been
denied; or that there does not exist the ability to co -locate using existing
structures. The Applicant must demonstrate all actions taken to achieve
colocation.
3. The character of the area in which the Small Cell Technology Wireless Support
Structure is requested, including evidence of surrounding properties and uses;
4. Stealth Technology, if any, proposed to be utilized by the Applicant, or proof that
Stealth Technology is either: (a) unnecessary; or (b) cannot be used.
5. Proof that the proposed Small Cell Technology Wireless Support Structure is the
minimal physical installation that will achieve the Applicant's goals.
6. The safety and aesthetic impact of any proposed Small Cell Technology Wireless
Support Structure, related accessory equipment, and/or Equipment Compound.
(2) Ownership of the Pole. The Lessor will determine the ownership of the pole identified for
installation of Small Cell Equipment.
(3) Site Eligibility. Lessor shall determine whether a requested City sit light pole or the
location for the installation for a new pole is eligible as a Small Cell Site based on space availability or
other considerations. In addition, Lessor must determine whether public safety considerations prevent
eligibility of a Ci1y stfeet light pole as a Small Cell Site. Concerning a request to install a new pole,
Lessor shall determine whether City policies and availability of City property_prevent
the pole installation at the requested location.
(4) Structural Capacity. For any proposed installation on an existing pole, the applicant must
provide evidence that the pole has adequate structural capacity to carry the additional loading from the
proposed installation. The City may retain the services of an independent technical expert at the
applicant's expense to review, evaluate, and provide an opinion regarding the applicant's structural
documentation.
(5) Historic Preservation. All Small Cell Site installations on an historic building, site, or
within an historic district shall be stealth installations subject to the review of the Minnesota State
Historic Preservation Office (SHPO) in order to satisfy that the installations are compatible with the
regulations applicable to the historic building, site or district. Lessee shall implement design concepts,
and the use of camouflage or stealth materials, as necessary in order to achieve compliance with SHPO
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 17
review, the City and other applicable regulations as amended. Further, Lessee acknowledges that under
City regulations, all installations on City property Publie Rights ef Way are subject to review by
SHPO. Prior to submitting a Small Cell Site Application, Lessee shall meet with SHPO to discuss any
potential design modifications appropriate for the installation.
(6) Review Criteria. All Small Cell Site Applications requesting access to a City stfeet light
pole must include a load bearing study to determine whether the attachment of Small Cell Equipment
may proceed without pole modification or whether the installation will require pole re -enforcement or
replacement. If pole re -enforcement or replacement is necessary, applicant shall provide engineering
design and specification drawings demonstrating the proposed alteration to the pole. Engineering
documents will be review to determine:
A. compliance with contractual requirements under this Lease Agreement;
B. no interference with City public safety radio system, traffic signal light system, or
other communications components;
C. inclusion of appropriate design of stealth components necessary to comply with
historic preservation requirements or aesthetic design elements for downtown
attachments; and
D. compliance with City pole attachment regulations for stfeet light poles, including
replacement of Utility electric meter with dual meters.
(7) Determine Compliance with any other Applicable Requirements. As appropriate, the City
or their designee shall require Lessee to make design modifications in order to comply with applicable
contractual, regulatory, or legal requirements. Failure to make the requested design modifications shall
result in an incomplete Small Cell Site Application, which may not be processed under this Lease
Agreement.
(8) Approval of Application. Upon finding that the Small Cell Site Application is complete and
in compliance with all applicable requirements as outlined above, the City shall consider such Small
Cell Site application. The approval of the Small Cell Site Application requesting to attach to a City
light pole, or to install a new pole, shall authorize Lessee to proceed to obtain an excavation Permit
from the City. Lessee shall comply with the requirements and pay all appropriate Minnesota standard
promulgated ROW Permit fees. Upon obtaining a ROW use agreementRe t, Lessee may proceed to
install the Small Cell Equipment in coordination with any affected City departments. Approval of a
Small Cell Site Application related to the use of a utility pole, or a pole owned by any other third -
party, shall authorize Lessee to proceed with attachment process applicable to the pole owner and in
accordance with the pole owner's regulations proceed to obtain a ROW use agreement. Again,
Lessee shall proceed with the Small Cell Equipment installation in coordination with any affected City
departments. Upon completion of the installation, Lessee shall notify the City, or their designee, in
writing and provide a picture of said installation to be included in the Small Cell Site Application
records.
(9) Repair of Public Right -of -Way. The tenant must repair, at its sole cost and expense, any
damage (including, but not limited to, subsidence, cracking, erosion, collapse, weakening, or loss of
lateral support) to City streets, sidewalks, walks, curbs, gutters, trees, parkways, street light poles,
utility lines and systems, underground utility lines and systems, or sewer lines and systems, that results
from any activity performed in connection with the permittee's installation, operation, or maintenance
of a wireless telecommunications facility. In the event the tenant fails to complete said repair within
Ordinance 16-0764 (Draft 11/14)
Telecommunications
Page 18
the number of days stated on a written notice from the City, the City may cause said repair to be
completed and invoice the tenant for all costs incurred by the City as a result of such repair. The tenant
must promptly pay any costs so invoiced.
(V) EFFECTIVE DATE AND APPLICABILITY TO EXISTING FACILITIES. All Wireless
Telecommunications Facilities existing on or before July 1, 2009, shall be allowed to continue as they
presently exist, as legally permitted non -conforming uses. Such facilities shall be used or repaired
without having to comply with the Ordinance. Any material modification, including changes that
could result in interference, additional structural loading, or aesthetics of an existing
Telecommunications Facility, will require review and permitting in compliance with this Ordinance.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Order Public Hearing & 1st Reading of Chapter 90.03 Uses of Rights-of-way
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: John Paulson/Kent Exner
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff
New Business
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Ordinance No. 16-0764. An Ordinance Amending Chapters 90.03 Pertaining to Uses of Public Rights-of-Way.
Public rights-of-way are important. They serve the community as areas to place utilities and pedestrian ways, provide
for roadway maintenance (such as for snow storage), and serve as a protective zone between roadways and private
property and structures.
In an effort to ensure rights-of-way are used for their intended purpose, City staff has been reviewing the appropriate
use of these rights-of-way for small cell telecommunications. The changes recommended by City staff address:
* Right-of-way use should be limited to existing utilities and would not allow small cell technology that can utilize other
existing properties to serve the needs of cellular customers.
A draft of the Ordinance is attached for your reference.
City staff will be available to answer any questions.
BOARD ACTION REQUESTED:
Approve/Deny first reading or Ordinance 16-0765, an ordinance amending Chapters 90.03 and set second reading
and Public Hearing for December 13th.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Ordinance 16-0765 (Draft 11/14)
Streets and Sidewalks
Page 1
Ordinance No. 16-0765
AN ORDINANCE AMENDING CHAPTER 90 (STREETS AND SIDEWALKS) OF THE CITY OF
HUTCHINSON CODE OF ORDINANCES AMENDING LANGUAGE IN SECTION 90.03
(OBSTRUCTIONS IN STREETS);
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Notice of hearing was duly given and publication of said hearing was duly made and was made
to appear to the satisfaction of the City Council that it would be in the best interests of the City
to amend the Streets and Sidewalks Ordinance to add language in Section 90.03 of the City
Code as follows:
CHAPTER 90: STREETS AND SIDEWALKS
Section
90.03 Obstructions in streets
§ 90.03 OBSTRUCTIONS IN STREETS.
(A) Obstructions. It is a misdemeanor for any person to place, deposit, display or offer for
sale, any fence, goods or other obstructions upon, over, across or under any street without first
having obtained a written permit from the Council, and then only in compliance in all respects
with the terms and conditions of that permit, and taking precautionary measures for the
protection of the public. An electrical cord or device of any kind is hereby included, but not by
way of limitation, within the definition of an obstruction.
(B) Fires. It is a misdemeanor for any person to build or maintain a fire upon a street.
(C) Dumping in streets. It is a misdemeanor for any person to throw or deposit in any street
any nails, dirt, glass or glassware, cans, discarded cloth or clothing, metal scraps, garbage,
leaves, grass or tree limbs, paper or paper products, shreds or rubbish, oil, grease or other
petroleum products, or to empty any water containing salt or other injurious chemical thereon,
except for leaves raked into the gutter line specifically for and in compliance with a municipal
leaf pick up program. It is a violation of this section to haul any material of this type,
inadequately enclosed or covered, thereby permitting the same to fall upon streets. It is also a
violation of this section to place or store any building materials or waste resulting from building
construction or demolition on any street without first having obtained a written permit from the
Council.
(D) Signs and other structures. It is a misdemeanor for any person to place or maintain a
sign, advertisement or other structure in any street without first having obtained a written permit
from the Council. In a district zoned for commercial or industrial enterprises, special permission
allowing an applicant to erect and maintain signs overhanging the street may be granted upon
Ordinance 16-0765 (Draft 11/14)
Streets and Sidewalks
Page 2
terms and conditions as may be set forth in the zoning or construction provisions in Title XV of
this code of ordinances.
(E) Placing snow or ice in a roadway or on a sidewalk.
(1) It is a misdemeanor for any person not acting under a specific contract with the city, or
without special permission from the City Administrator, to remove snow or ice from private
property and place the same in any roadway. Snow or ice on driveways, sidewalks and the like
shall not be pushed across traveled portions of roadways and may only be stored on private
property or on rights -of- way adjacent to the private property. The city may assess the cost of
removal of snow or ice against the affected property owner pursuant to the provisions of §
90.01(C) of this code.
(2) Where permission is granted by the City Administrator, the person to whom that
permission is granted shall be initially responsible for payment of all direct or indirect costs of
removing the snow or ice from the street or sidewalk. If not paid, collection shall be by civil
action or assessment against the benefitted property as any other special assessment.
(F) Uses of rights-of-way. Purpose: Rights-of-way provide many public benefits, including
providing for placement of utilities, roadway safety and maintenance, and access to and
protection of private property. Therefore, the City of Hutchinson regulates utilization of rights-
of-way to retain these and other public benefits of rights-of-way.
(1) Permanent and semi-permanent fixtures in rights-of-way require a franchise from the
City. Franchise agreements for permanent or semi-permanent fixtures must be approved
by the City Council. Other uses of rights-of-way may be regulated by permit or
ordinance as the Council sees fit.
(2) Permanent and semi-permanent fixtures shall include, but are not limited to, the
following:
a. Fixtures that are affixed to the ground by posts or foundations.
b. Fixtures not affixed to the ground, but of size, mass, and/or dimension that may
adversely affect the public function of the right-of-way.
c. Fixtures specifically exempt from the definition of permanent or semi-permanent
fixtures include:
i. Traffic control devices placed by a road authority, as defined by
Minnesota Statutue 160.02.
ii. Boulevard trees and landscaping features approved by a road authority.
iii. Fixtures required to provide municipal utilities.
Ordinance 16-0765 (Draft 11/14)
Streets and Sidewalks
Page 3
(3) Permanent and semi-permanent fixtures shall conform to the following requirements:
a. After placement of a fixture, there shall remain at least six (6) feet of
unobstructed sidewalk in commercial districts and four (4) feet of unobstructed
sidewalk in residential and industrial districts where sidewalk exists. In all cases
where trails exist, ten (10) feet of unobstructed trail shall remain.
b. Fixtures shall not block any traffic control device and shall not exceed thirty (30)
inches in height within the sight triangle area, defined as: that triangular area
formed by the hypotenuse of measurements twenty-five (25) feet each direction
from the intersection of corner property lines. A greater distance may be
required as determined by the City.
c. Fixtures shall not pose unreasonable safety hazards because of the type of
materials, objects or property placed within rights-of-way.
d. Fixtures shall not unreasonably restrict other necessary or beneficial uses of
rights-of-way.
e. Nothing herein shall prohibit:
i. The repair of fixtures and related appurtenances placed within rights-of-
way by existing franchisees, a road authority, or municipal utilities.
ii. The placement of mailboxes approved by the United States Postal
Service.
iii. The placement of driveways and accesses to private property otherwise
permitted.
(4) Maintenance of rights-of-way.
a. Work to maintain properties within rights-of-way is allowed by the City and
franchisees, as governed by Code Section 90.04.
b. Materials, objects or property may be placed in rights-of-way by the City or
under permit from the City in association with community and special events.
c. Landscape restoration by the City and franchisees shall consist of restoring
disturbed areas within rights-of-way with turf grasses
(5) Other uses of rights-of-way.
a. No use of rights-of-way shall cause a nuisance, hazard, danger, or sight
obstruction for any traffic, vehicles, pedestrians, or bicyclists using the right-of-
Ordinance 16-0765 (Draft 11/14)
Streets and Sidewalks
Page 4
way. The City may at its discretion remove, or order to be removed, at the
owners expense, any property causing such nuisance, hazard, danger or sign
obstruction and/or require appropriate warnings be placed.
b. The owner of property placed within rights-of-way shall be liable for any
damage, theft, vandalism, etc. of any fixture, item, object or property placed
within rights-of-way or any damage caused thereby. The owner of any such
property so placed shall hold the City harmless in any claims therefor.
(6) Small cell and telecommunications equipment prohibited
a. Public rights-of-way shall not be used for the purpose of small cell and
telecommunications equipment installations. The use of public rights-of-way for
this purpose is limited to access of communications or power utilities that are
authorized to exist in public right-of-way through agreement with the City.
(G) Continuing violation. Each day that any person continues in violation of this section shall
be a separate offense and punishable as such.
(H) Condition. Before granting any permit under any of the provisions of this section, the
Council may impose insurance or bonding conditions thereon as it, considering the projected
danger to public or private property or to persons, deems proper for safeguarding those persons
and property. The insurance or bond shall also protect the city from any suit, action or cause of
action arising by reason of the obstruction.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: School Road & Roberts Road Trail Improvements Project Memorandum
Department: PW/Eng
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As required to receive project Federal Aid ($200,000 - Transportation Alternatives Program) funding, City staff has
administered the preparation of a Project Memorandum document for MnDOT and FHWA consideration/approval. At
this point, City staff would like to review this document (final draft to be provided at the meeting) and proposed project
improvements with the City Council, and, hopefully, receive the Council's approval. Please note that this draft
document has been reviewed by the City's Resource Allocation Committee and must be formally submitted before
December 1, 2016.
BOARD ACTION REQUESTED:
Approval of Project Memorandum Document
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
.f R
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
and
City of Hutchinson
PROJECT MEMORANDUM
AND SECTION 4(F) EVALUATION
FOR
SP 133-090-004
Minn Proj No.
ROUTE NAME: School Road (MSAS 117) and Roberts Road (MSAS 116)
FROM: Just South of the School Road Bridge (Br. No. 43614) over the
South Fork Crow River
TO: Roberts Road
PROPOSED IMPROVEMENT: Construction of 0.81 miles of multi -use,
non -motorized trail.
Recommended:
City of Hutchinson Engineer Date
Reviewed and Recommended:
----------------------------------------------- ----------------------------
District State Aid Engineer Date
Approved:
State Aid Engineer
Date
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Project Memorandum
SP 133-090-004
November 2016
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1. REPORT PURPOSE
This Project Memorandum (PM) documents the need for the proposed
improvement, environmental impacts and mitigation, and schedule, funding
and design information.
This documentation was prepared to demonstrate that the project does not
have a significant environmental effect and is excluded from the requirement
to prepare an EA or EIS in accordance with 23 CFR 771.115.
Project Owner
Name: Kent Exner, PE
Title: City Engineer
Address: 111 Hassan Street SE, Hutchinson, MN 55350
Phone: (320) 234-4212
Fax: (320) 234-4240
E-mail: kexner@ci.hutchinson.mn.us
Project Manager
Name: Bob Rogers, AICP
Title: SEH Project Manager
Address: 3535 Vadnais Center Drive, St. Paul, MN 55110
Phone: (651) 765-2945
Fax: (651) 490-2150
E-mail: brogers@sehinc.com
Preparer
Name: Samuel Turrentine, AICP
Title: SEH Transportation Planner
Address: 3535 Vadnais Center Drive, St. Paul, MN 55110
Phone: (651) 765-2983
Fax: (651) 490-2150
E-mail: sturrentine@sehinc.com
2. HIGHWAY SECTION DESCRIPTION
The proposed multi -use trail implementation project is intended to address
missing pedestrian (including handicap vehicle and roller -type device users)
infrastructure along School Road and Roberts Road as well as to encourage
and accommodate safe bicycling for all types of bicyclists (e.g., advanced',
basic2, and children3).
1 Experienced bicyclists who use their bicycle as they would a motor vehicle.
Z Casual or new adult and teenage bicyclists who are less willing or able to operate in motor vehicle traffic without
provisions such as bike lanes or paved shoulders or roads with lower speeds and motorized vehicle traffic volume.
3 Teenage or younger who bike on their own or with supervision.
Project Memorandum
SP 133-090-004
November 2016 Page 4
Children cyclists, in particular, often need additional accommodation in
residential areas near schools and parks; these are the predominant land uses
within the study area. Roberts Park is a 38.2 -acre community park that is
located directly north of Roberts Road, just west of School Road. Hutchinson
Senior High School (grades 9-12, with an enrollment of over 900 students) is
located in the southeast quadrant of School Road and Roberts Road.
Existing non -motorized facilities within the study area include striped bicycle
lanes along School Road and Roberts Road (east of School Road only) and
several discontinuous sidewalk and multi -use trail segments, as defined
below.
• Along the west side of School Road, north of Stoney Point Road
• Along the south side of Roberts Road adjacent to Hutchinson Senior
High School, between School Road and Alan Street
• Along the north side of Roberts Road, east of Stoney Point Road
• Along the east side of School Road, south of Roberts Road
No sidewalks, trails, or designated on -street bicycle facilities exist along
Roberts Road to Roberts Park.
The project area is located within a previously disturbed urban right-of-way.
Note to MnDOT Reviewers: M 2017, the City will be reconstructing School
Road from the south end of the South Fork Crow River Bridge to
approximately 300 feet south of Roberts Road and rehabilitating Roberts Road
from approximately the Roberts Park entrance to Alan Street. Both of these
(non-federal) projects should be substantially coMplete by early September
2017. Construction of the federally -funded trail project (SP 133-090-004) will
commence immediately following substantial completion of the roadway
projects. While the City intends to let these individual projects at approximately
the same, time, they will not be combined into one letting for construction.
Overall, the projects are fully compatible. It should also be noted that the
existing striped bicycle lanes along School Road and Roberts Road will be
removed as part of the roadway prefects.
Route Designation or Name: School Road (MSAS 117) and Roberts Road
(MSAS 116)
Project Memorandum
SP 133-090-004
November 2016
Page 5
Highway Section Termini
The logical termini for the proposed project are identified below.
School Road (MSAS 117)
From: Trunk Highway 7/Trunk Highway 22 on the north
To: Roberts Road on the south
Combined Length: 2,314 linear feet of new multi -use, non -motorized trail
Functional Class: Minor Arterial
Number of Vehicle Lanes: 2
ADT: 7,200
Posted Speed: 30 mph
Roberts Road (MSAS 116)
From: Roberts Park entrance road on the west
To: School Road on the east
Combined Length: 1,942 linear feet of new multi -use, non -motorized trail
Functional Class: Major Collector (east of School Road, MSAS 116) and Minor
Collector (west of School Road)
Number of Vehicle Lanes: 2
ADT: 2,300 (east of School Road)
Posted Speed: 30 mph
See additional 'existing condition' elements description in the Design Study
Section.
Unusual Traffic or Road / Facility Use: None
Horizontal/Vertical Alignment: Winding & Relatively Flat
Adjacent Land Use: Residential, Institutional, and Parkland
Bridge Crossing(s): None; the northern project terminus begins just south of the
School Road Bridge (Br. No. 43514) over the South Fork Crow River.
Railroad Crossing Location: No
Airport Proximity: No
Traffic Signal(s): No
Project Memorandum
SP 133-090-004
November 2016
Page 6
3. PROJECT PURPOSE AND NEED
Purpose/Objectives
The purpose of the proposed action is to:
• Enhance pedestrian safety by completing gaps, extending the City's
multi -use trail system, and enhancing pedestrian awareness;
• Promote a bikeway network with continuity and consistency and options
for bicyclists with varying skills and experience; and
• Encourage non -motorized transportation use in accordance with the
City's 2012 Transportation Plan.
Need/Deficiencies
There are substantial deficiencies in the City's sidewalk system along School
Road and Roberts Road. Currently, there are segments of the sidewalk
system that dead end. There are also portions without sidewalks and other
areas that have several gaps. Additionally, many of the pedestrian curb ramps
in the project area do not meet current ADA/PROWAG guidelines.
Furthermore, bicyclists' skills, confidence, and preferences vary considerably.
Some bicyclists are comfortable riding anywhere they are legally allowed to
operate, including space shared with motorized vehicles. Some bicyclists
prefer to use roadways that provide space separated from motorists. Although
children may be confident bicyclists and have some level of bicycle handling
skills, they most often do not have the experience of adults nor the training or
background in traffic laws necessary to operate safely on the road. Although
the existing on -street facilities (striped bike lanes) have worked well for
experienced bicyclists, many people in the community have indicated that they
are not comfortable using the system, and many have expressed safety
concerns for use by inexperienced riders.
4. ALTERNATIVES
No Build Alternative
The No Build Alternative would involve no improvements being made. The No
Build Alternative was not recommended because it would not address the
need for the project which is to remedy identified deficiencies in the City's non -
motorized transportation system and to improve usability.
Preferred Alternative
The project will construct 0.81 miles of multi -use, non -motorized trail along the
west side of School Road from the South Fork Crow River Bridge on the north
to Roberts Road on the south and along the north side of Roberts Road from
the Roberts Park entrance road on the west to School Road on the east. See
Appendix A for the preliminary layout and proposed typical sections.
Project Memorandum
SP 133-090-004
November 2016
Page 7
Design/Construction Alternatives
A 10 -foot wide boulevard between the trail and street was considered in
accordance with the City's trail design guidelines but is not being carried
forward into the project due to greater impacts on private property. To
minimize impacts, the proposed boulevard width has been reduced to five feet.
Location Alternatives
No location alternatives were considered for this project.
Bridge Alternatives
None
5. PROJECT CONSTRUCTION COSTS AND FUNDING SUMMARY
Estimated Project Construction Costs
Trail Construction Costs: $255,840
Total Estimated Construction Costs: $255,840
Anticipated Funding
Federal TAP Funds: $200,000
City Funds: $55,840
STIP Details
STIP Document Years: 2017-2020
STIP Project Year: 2017
STIP Sequence Number: 1157
STIP Federal Funding Amount: $200,000
STIP Estimate Construction Cost: $2,000,000
* Note to MnDOT Reviewers: The project's description in the 2017-2020 STIP incorrectly
states that this project is tied to SAP 133-117-014 (hence, the high project construction cost
estimate in the 2017-2020 STIP).
6. PROJECT SCHEDULE
Project Memo:
Public Hearing:
Right of Way Acquisition:
Plans, Specs and Estimate
Bid Opening:
Desired Construction Start:
Future Stages or Improvements:
Project Memorandum
SP 133-090-004
November 2016
December 2016
Early December 2016
None
February 2017
April 2017
September 2017
None
Page 8
7. PUBLIC INVOLVEMENT
Public Information Meetings
Due to the nature of the proposed improvements, no public informational
meetings have been held to date. Coordination with the traveling public and
adjacent property owners will occur before and during the project's
construction. Please note that the Hutchinson City Council reviewed and
formally approved the associated Transportation Alternatives program grant
application during their meeting on January 28, 2014. Also, the City Council
formally reviewed and approved the final draft of this Project Memorandum
document during their meeting on November 22, 2016.
Public Hearing Meetings
A public hearing is planned for early December 2016.
Other Meetings
Contact has been initiated with adjacent landowners. To date, some one-on-
one property owner discussions with the City have occurred.
8. SOCIAL, ECONOMIC AND ENVIRONMENTAL (SEE) IMPACTS
Section 4(f) of the Transportation Act of 1966
The proposed project requires encroachment onto Roberts Park. This Section
4(f) property is owned and under the jurisdiction of the City of Hutchinson.
Figure 1 in Appendix A shows the proposed project in relation to the city park
boundaries. The relatively minor impacts to the park include tree plantings,
limited grading matches, and a formal stormwater outfall to address existing
drainage.
The proposed project is an independent bikeway/walkway project covered by
the bikeway/walkway Negative Declaration statement. The City of Hutchinson
believes the project is acceptable and consistent with the designated use of
the Section 4(f) property and that all possible planning to minimize harm has
been accomplished in the location and design of the bikeway/walkway facility.
The Hutchinson Parks and Recreation Department letter can be found in
Appendix B.
Section 6(f) of the Land and Water Conservation Fund Act of 1965
The project will not impact Section 6(f) lands or properties.
Section 106 of the National Historic Preservation Act of 1966
The MnDOT Cultural Resources Unit (CRU) has determined there are "No
Historic Properties Affected" within the Area of Potential Effect (APE). The
CRU determination letter can be found in Appendix B.
Project Memorandum
SP 133-090-004
November 2016
Page 9
Endangered Species Act of 1973
Available information regarding reported occurrences of rare, threatened, and
endangered (RT&E) species or critical habitats in proximity to the proposed
alignment was obtained from the MnDOT Office of Environmental Stewardship
(OES) for federally -listed species. As a result, this project will have no effect
on threatened and endangered species or critical habitat. See the attached
letter from MnDOT OES for federally -listed species in Appendix C.
Right -Of -Way
This project will not require permanent right of way acquisitions, permanent or
temporary easements, changes in access, or relocations, and has a low risk of
hazardous materials involvement.
Hazardous Materials
Potential for impacts from contaminated properties has been considered, but
because of the project location and nature of the planned work, there is little
potential for encountering contaminated materials. Any potentially
contaminated materials encountered during construction will be handled and
treated in accordance with applicable state and federal regulations.
The project will not require bridge or building demolition/relocation.
Farmland Protection Policy Act Of 1981
The project will not involve the acquisition of farmland.
Air Quality
The project will not significantly impact air quality.
Highway Traffic Noise
The project is not a Type 1 project. Procedures for the abatement of highway
traffic noise do not apply in accordance with 23 CFR 772.
Construction Noise
Construction noise has been considered and no impact is anticipated.
Night construction activities are not anticipated.
Floodplain Management
The project will not encroach into a floodplain.
Wetland Protection
The project will not encroach in a wetland.
Project Memorandum
SP 133-090-004
November 2016
Page 10
Section 404 of the Clean Water Act (CWA)
The project will not involve placement of fill into waters of the U.S. (defined in
33CFR 328).
Water Pollution / MPCA--NPDES
The construction activities will disturb one or more acre of land area (including
clearing, grading, & excavation). A Phase II National Pollutant Discharge
Elimination System (NPDES) permit is required. The permit will be submitted
to MnDOT State Aid prior to project authorization, and a Stormwater Pollution
Prevention Plan (SWPPP) will be included in the construction plan package.
This project will minimally increase the existing impervious surface area and
associated runoff. The drainage patterns will remain unchanged as the
construction activity will take place in existing road right-of-way.
Environmental Justice
The purpose of Executive Order 12898 is to identify, address, and avoid
disproportionately high and adverse human health or environmental effects on
minority and low income populations. Based on the nature and location of the
project, which includes non -motorized transportation improvements within
existing road right-of-way, there are no anticipated Environmental Justice
concerns on this project.
State Environmental Review (MEQB)
The project has been determined to be an exemption category project in
accordance with current Minnesota Rules, Part 4410.4600, Subp. 14.
Controversy
The project is not anticipated to be controversial.
Federal Action Determination Statement
Based on the environmental study in accordance with 23 CFR 771.117, it is
determined that the proposed improvement is a Class II Action (categorical
exclusion) anticipated to have no foreseeable change on the quality of the
human environment.
9. AGENCY COORDINATION
County Coordination
None
Municipal Coordination
The City of Hutchinson is the proposer of this project.
MnDNR Natural Heritaae and Non -Game Research Proaram
The MnDNR Ecological Service Division was contacted regarding the potential
for encountering State Threatened & Endangered Species. A search of the
Project Memorandum
SP 133-090-004
November 2016
Page 11
MnDNR Natural Heritage Information System including the Rare Features
database (Biotics) covered an area within approximately one -mile of the
proposed project. Based on this review, the MnDNR replied that there are no
rare features that have been documented within the search area. The MnDNR
response letter can be found in Appendix C.
Permits Required
Permits that are required for the proposed project are listed in Table 1.
i ame -i - rermirs Kequirea
Agency Permits or Agreements
REQ'D
USACE Section 404
No
Coast Guard
No
DNR—Water Appropriation
No
DNR—Public Waters
No
MPCA—NPDES
Yes
MPGA—Section 401
No
Watershed District
No
Wetland Conservation Act 1 BSWR
No
Railroad
No
Other
No
MPCA-NPDES Permit Status / Date Received
To Be Submitted
10. DESIGN STUDY
The project will be designed in accordance with the FHWA-MnDOT
Stewardship Agreement. For this project, the following design standards are
applicable.
State Aid Geometric Design Standards
8820.9995 State Aid Minimum Bicycle Path Standards
Other Specifications and Guidelines
MnDOT Bikeway Facility Design Manual (March 2007)
Minnesota Manual on Uniform Traffic Control Devices (MMUTCD)
AASHTO Guide for the Planning, Design, and Operation of Pedestrian
Facilities, July 2004
Americans with Disabilities Act (ADA)
Project Memorandum
SP 133-090-004
November 2016
Page 12
BIKE PATH DATA
Design Element
Existing Condition
Proposed Design
Required
Bike Path Type
N/A
Off -Road
Two Way
8 ft min.
Multi -Use
Path Width, ft
N/A
loft
Path Surfacing
N/A
Bituminous
2 ft
Shoulder Width, ft
N/A
2 ft
Shoulder Surfacing
N/A
Turf
2 ft
Clear Zone, ft
N/A
2 ft Minimum From
Edge of Trail
Inslope, rise:run
N/A
1:4,11:2 maximum
1:2 Max
Design Speed, mph
N/A
20 mph
20 mph
Maximum Grade, %
N/A
Less than 5.0 percent
wherever possible
8.3 percent max
Vertical Clearance, ft
N/A
N/A
10
Roadway Lighting,
Type
N/A
Yes
(16' fiber glass pole with a
decorative fixture)
Landscaping
No
Nothing Unusual
Nothing Unusual
Nothing Unusual
Signing
No
Pavement Marking
No
11. Traffic During Construction
The proposed construction work will be accomplished behind the roadway
curb. So other than shoulder and parking lane restrictions, traffic disturbances
will be minimal.
Project Memorandum
SP 133-090-004
November 2016
Page 13
12. Design Exceptions
The proposed project meets State Aid Rules, there are no design exceptions
required for this project.
13. Safety Enhancements
Beneficiaries of the project will include pedestrians, bicyclists and other users
(including handicap vehicle and roller -type device users) in the immediate area
since the trail improvements are anticipated to improve mobility and safety
conditions.
14. Other Work Tied to this Contract or Additional Phases
No additional work will be added to this contract. There are no other phases
related to this project. Please note that the letting and construction of this
project will be closely coordinated with the adjacent School Road & Roberts
Road Reconstruction project (as discussed in greater detail on page 5 of this
document).
List of Appendices
Appendix A Preliminary Layout and Proposed Typical Section
Appendix B Section 4(f) Project Concurrence Letter
Appendix C Section 106 Correspondence
Appendix D MnDNR Natural Heritage & Non -Game Research Program
Correspondence
MnDOT OES Threatened and Endangered Species Letter
Project Memorandum
SP 133-090-004
November 2016
Page 14
Appendix A
Preliminary Layout and Proposed Typical Section
ROBERTS PARK
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TYPICAL SECTION
SCHOOL ROAD / ROBERTS ROAD TRAIL
DETAIL A
5' 10'
-1.50% I 1:4
INPLACE DETAIL A
8618 CURB
AND GUTTER
TYPE SP 9.5 WEARING COURSE MIXTURE (2,B) 3.0" THICK
(SPWEA230B) SPEC 2360
8" AGGREGATE BASE (CV) CLASS 5
SPEC 2211
GEOTEXTILE FABRIC TYPE V. SPEC 3733
ON COMPACTED SUBGRADE
SPEC 2105 AND 2112
Appendix B
Section 4(0 Project Concurrence Letter
November 21, 2016 RE: School Road/Roberts Road Trail Project
Memorandum
SP 133-090-004
Hutchinson City Park/Section 4(f) Impacts
Kent Exner, PE
City of Hutchinson Engineer
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mr. Exner:
As you know, the City of Hutchinson is proposing to construct 0.81 miles of multi -use, non -motorized
trail along the west side of School Road from the South Fork Crow River Bridge on the north to Roberts
Road on the south and along the north side of Roberts Road from the Roberts Park entrance road on the
west to School Road on the east. The improvements are discussed and evaluated in the School
Road/Roberts Road Trail Project Memorandum (PM). No significant social, economic, or environmental
impacts are anticipated. The proposed project is an independent bikeway/walkway project covered by the
bikeway/walkway Negative Declaration statement.
The purpose of the School Road/Roberts Road Trail Project is to:
Enhance pedestrian safety by completing gaps, extending the City's multi -use trail system, and
enhancing pedestrian awareness;
Promote a bikeway network with continuity and consistency and options for bicyclists with
varying skills and experience; and
Encourage non -motorized transportation use in accordance with the City's 2012 Transportation
Plan.
As stated in the PM, there are substantial deficiencies in the City's sidewalk system along School Road
and Roberts Road. Currently, there are segments of the sidewalk system that dead end. There are also
portions without sidewalks and other areas that have several gaps. Additionally, many of the pedestrian
curb ramps in the project area do not meet current ADA/PROWAG guidelines. Furthermore, bicyclists'
skills, confidence, and preferences vary considerably. Some bicyclists are comfortable riding anywhere
they are legally allowed to operate, including space shared with motorized vehicles. Some bicyclists
prefer to use roadways that provide space separated from motorists. Although children may be confident
bicyclists and have some level of bicycle handling skills, they most often do not have the experience of
adults nor the training or background in traffic laws necessary to operate safely on the road. Although the
existing on -street facilities (striped bike lanes) have worked well for experienced bicyclists, many people
in the community have indicated that they are not comfortable using the system, and many have
expressed safety concerns for use by inexperienced riders.
As stated in the PM, the proposed project will require minor encroachment onto one park described below
which has been established and maintained primarily for active recreation, open space, and similar
purposes. The park is owned or under the jurisdiction of the City of Hutchinson.
Kent Exner, PE
November 21, 2016
Page 2
Roberts Park
Roberts Park is a 38.2 -acre community park that is located directly north of Roberts Road, just west of
School Road. As depicted on the Preliminary Layout in the PM, the project's construction limits extend
into the park. The relatively minor impacts to the park include tree plantings, limited grading matches,
and a formal stormwater outfall to address existing drainage. The impacts to the Section 4(f) property
have been minimized to the greatest extent feasible. The impacts that are proposed are minimal and occur
in a mostly undeveloped area which is currently not useable for recreational purposes. No recreational
functions or facilities (existing or planned) will be impacted by the proposed project. Mitigation for the
impacts to the Section 4(f) property includes restoration of the land to an equal or improved condition.
As noted above, the Negative Declaration/4(f) statement by the Federal Highway Administration dated
May 23, 1977 for bikeway/walkways applies to the proposed action. The City of Hutchinson believes the
project is acceptable and consistent with the designated use of the Section 4(f) property and that all
possible planning to minimize harm has been accomplished in the location and design of the
bikeway/walkway facility.
If you have any questions or require additional information please feel free to contact me at (320) 234-
5637.
Sincerely,
Dolf Moon
Hutchinson Director of Parks, Recreation & Community Education
c: Samuel Turrentine, SEH
Appendix C
Section 106 Correspondence
�weeo�i
�P Minnesota Department of Transportation
Office of Environmental Stewardship Office Tel: (651) 366-4291
Mail Stop 620 Fax: (651) 366-3603
395 John Ireland Boulevard
St. Paul, MN 55155-1800
August 15, 2016
Bob Rogers
SEH Inc.
3535 Vadnais Center Drive
Saint Paul, MN 55110
Re: S.P. 133-090-004 Reconstruct School Road and Roberts Road, City of
Hutchinson, McLeod County
Dear Mr. Rogers,
We have reviewed the above -referenced undertaking pursuant to our FHWA-
delegated responsibilities for compliance with Section 106 of the National Historic
Preservation Act, as amended (36 CFR 800), and as per the terms of the applicable
Programmatic Agreements between the FHWA and the Minnesota State Historic
Preservation Office (SHPO). The Section 106 review fulfills MnDOT's responsibilities
under the Minnesota Historic Sites Act (MS 138.665-.666), the Field Archaeology Act of
Minnesota (MS 138.40); and the Private Cemeteries Act (MS 307.08, Subd. 9 and 10).
The project proposes to reconstruct School Road from the south end of the South Fork
Crow River Bridge to just south of Roberts Road. This section of School Road will be
narrowed to allow for the construction of a 10' wide trail on the west side of the
roadway. At the intersection of School Road and Roberts Road the trail will continue
west along the north side of Roberts Road to the Roberts Park entrance road.
Pavement rehabilitation/resurfacing is also proposed along Roberts Road from
approximately McDonald Drive on the west to Boulder Street on the east. All work is
proposed to occur within existing road right of way.
Based on our existing programmatic agreements with various tribal groups, there are
no tribes that want to be consulted on projects in this area of the state and/or projects
with the proposed scope of work.
The area of potential effects (APE) for direct effects of the project consists of the
proposed construction area. There are no known archaeological sites in the APE.
Much of the APE has been disturbed by previous roadway construction. The APE has
low potential for containing unidentified significant archaelogical resoures. The APE
for indirect effects of the project consist of properites adjacent to the proposed
project. There are no eligible or potentially -eligible buildings or structures in the APE.
The finding of this office is that there will be no historic properties affected by the
project as currently proposed. If the project scope changes, please provide our office
with the revised information and we will conduct an additional review.
Sincerely,
Ren6e Hutter Barnes, Historian
Cultural Resources Unit
cc: MnDOT CRU Project File
Appendix D
MnDNR Natural Heritage & Non -Game Research Program Correspondence
MnDOT OES Threatened and Endangered Species Letter
Minnesota Department of Natural Resources
Division of Ecological and Water Resources, Box 25
500 Lafayette Road
1KSt. Paul, Minnesota 55155-4025
MND R Phone: (651) 259-5091 E-mail: samantha.bump@state.mn.us
October 4, 2016 Correspondence # ERDB 20170120
Mr. Bob Rogers
Short Elliott Hendrickson, Inc.
3535 Vadnais Center Drive
St. Paul, MN 55110
RE: Natural Heritage Review of the proposed School Rd/Roberts Rd Trail & Rehab;
T116N R30W Sections 1 & 2; McLeod County
Dear Mr. Rogers,
As requested, the Minnesota Natural Heritage Information System (NHIS) has been queried to
determine if any rare species or other significant natural features are known to occur within an
approximate one -mile radius of the proposed project. Based on this query, there are no known
occurrences of rare features in the area searched.
The Natural Heritage Information System (NHIS), a collection of databases that contains
information about Minnesota's rare natural features, is maintained by the Division of Ecological and Water
Resources, Department of Natural Resources. The NHIS is continually updated as new information
becomes available, and is the most complete source of data on Minnesota's rare or otherwise significant
species, native plant communities, and other natural features. However, the NHIS is not an exhaustive
inventory and thus does not represent all of the occurrences of rare features within the state. Therefore,
ecologically significant features for which we have no records may exist within the project area. If
additional information becomes available regarding rare features in the vicinity of the project, further
review may be necessary.
For environmental review purposes, the results of this Natural Heritage Review are valid for one
year; the results are only valid for the project location (noted above) and the project description provided
on the NHIS Data Request Form. Please contact me if project details change or for an updated review if
construction has not occurred within one year.
The Natural Heritage Review does not constitute review or approval by the Department of Natural
Resources as a whole. Instead, it identifies issues regarding known occurrences of rare features and
potential effects to these rare features. To determine whether there are other natural resource concerns
associated with the proposed project, please contact your DNR Regional Environmental Assessment
Ecologist (contact information available at
http://www.dnr.state.mn.us/eco/ereview/erp reeioncontacts.html). Please be aware that additional site
assessments or review may be required.
www.mndnr.gov
AN EQUAL OPPORTUNITY EMPLOYER
Thank you for consulting us on this matter, and for your interest in preserving Minnesota's rare
natural resources. An invoice will be mailed to you under separate cover.
Sincerely,
S�avna�JLw;F�u�-_.
Samantha Bump
Natural Heritage Review Specialist
Page 2 of 6
--J� Fw: SP 133-090-004, ESA (Section 7) - No Effect Determination
SEH Bob Rogers to: Samuel Turrentine 09/21/201603:25 PM
FYI,
Robert Rogers, AICP I Associate I Senior Planner
SEH Inc. 13535 Vadnais Center Drive I St. Paul, MN 55110-5196
651.765.2945 direct 1651.490.2000 main
www.sehinc.com
SEH—Building a Better World for All of USTM
APlease consider the environment before printing this e-mail.
---- Forwarded by Bob Rogers/seh on 09/21/2016 03:25 PM -----
From: "Smith, Christopher E (DOT)" <Christopher. E.Smith @state. mn. us>
To: Bob Rogers <brogers@sehinc.com>
Cc: "Reihl, Gary (DOT)" <gary.reihl@state.mn.us>, "Roshell, Lynnette (DOT)"
<lynnette.roshell@state.mn.us>
Date: 09/21/2016 02:19 PM
Subject: SP 133-090-004, ESA (Section 7) - No Effect Determination
No Effect Determination
S.P. 133-090-004, School and Roberts roads
Hutchinson, McLeod County, Minnesota
Description: The project proposes to reconstruct School Road from the south end of the South Fork Crow River
Bridge to just south of Roberts Road. This section of School Road will be narrowed to allow for the construction of a
10' wide trail on the west side of the roadway. At the intersection of School Road and Roberts Road the trail will
continue west along the north side of Roberts Road to the Roberts Park entrance road. Pavement
rehabilitation/resurfacing is also proposed along Roberts Road from approximately McDonald Drive on the west to
Boulder Street on the east. All work is proposed to occur within existing road right of way.
In response to your request, the above referenced action has been reviewed for potential effect to federally -listed
threatened, endangered, proposed, candidate species and listed critical habitat As a result of this review, a
determination of No Effect has been made.
Federally -Listed Species/Designated Critical Habitat in the Action Area
Section 7 of Endangered Species Act of 1973, as amended (Act), requires each Federal agency to review any action
that it funds, authorizes or carries out to determine whether it may affect threatened, endangered, proposed species,
or listed critical habitat. Federal agencies (or their designated representatives) must consult with the U.S. Fish and
Wildlife Service (Service) if any such effects may occur as a result of their actions. Consultation with the Service is
not necessary if the proposed action will not directly or indirectly affect listed species or critical habitat If a federal
agency finds that an action will have no effect on listed species or critical habitat, it should maintain a written record of
that finding that includes the supporting rationale. According to the official County Distribution of Minnesota's
Federally -Listed Threatened, Endangered. Proposed. and Candidate Species list (revised in August 2016),
maintained by the Service, the project county is within the distribution range of the following
Revised August 2016
Myotis
alis
Potential Impacts to Northern Long -Eared Bat Habitat
Amount of Tree Removal Anticipated Potential Impacts to NLEB Hibernacula Bridge/Box Culvert Work Involy(
Approximately 50 boulevard trees — unsuitable habitat. None Anticipated None Anticipated
Based on the information that you provided and the nature of the activities proposed. MnDOT on behalf of
the FHWA, has made a determination of No Effect for the above referenced project. No further action under
Section 7 of the Act is required. However, if information becomes available indicating that federally -listed
species or designated critical habitat may be affected. please contact this office and consultation with the
Service will be initiated if necessa
Please contact me if there are any questions or concerns.
Thank you,
Christopher E. Smith, M.Sc., CWB(&
Wildlife Ecologist I Office of Environmental Stewardship
Minnesota Department of Transportation
395 John Ireland Blvd., MS 620
Saint Paul, MN 55155
E-mail: Christopher. E.Smith(o)state.mn.us
Phone: 651-366-3605
The Minnesota Department of Transportation invites you to take our two -minute survey
to help us improve our services. MnDOT External Customer Survey
Thank you for telling us about your experience
HRA
HUTCHINSON HOUSING AND
RE QEVE LOP M ENT AVTHORPTY
Regular Board Meeting Tuesday, October 18, 2016, 7:00 AM
Minutes
CALL TO ORDER: Vice Chairman Steve Jensen called the meeting to order. Members
Present: Gary Forcier, LouAnn Holmquist, and Renee Lynn Johnson Kotlarz. Staff Present:
Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON SEPTEMBER 20,
2016
LouAnn Holmquist moved to approve the Minutes of the regular board meeting as written.
Gary Forcier seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Renee Lynn Johnson Kotlarz moved to approve the City Center General Fund payments
of $18,512.10 for checks 8789 to 8798. LouAnn Holmquist seconded and the motion
carried unanimously.
b. Renee Lynn Johnson Kotlarz moved to approve the City Center September 30, 2016
Financial Reports. LouAnn Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve the Park Towers operating account payments of
$51,567.55 for checks 13740 to 13773 and approval of Park Towers Security Account
payments of $241.25 for check 1550. Renee Lynn Johnson Kotlarz seconded and the
motion carried unanimously.
d. Renee Lynn Johnson Kotlarz moved to approve the August 2016 Park Towers financial
statements. LouAnn Holmquist seconded and the motion carried unanimously.
e. Renee Lynn Johnson Kotlarz moved to approve the Resolution #2016-16 to Void Checks
1530 and 1532 for Park Towers Security Deposit Account and 13717 and 13719 Park
Towers Operating Account. LouAnn Holmquist seconded and the motion carried
unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied. Apartment 215 will be kept vacant so it can be
converted into the handicapped accessible unit required by HUD.
b. FYI the Park Towers' October Newsletter.
c. Jean Ward reviewed with the Board the final eligibility calculation for 2016 operating
subsidy $112,417 at 82% proration = $92,182 compared to budget of $98,400.
d. Gary Forcier moved to go out to bid for the replacement of 2 water heaters estimated at
up to $25,000. LouAnn Holmquist seconded and the motion carried unanimously.
5. CRV FUNDING AWARD
Jean Ward reviewed with the Board the CRVIImpact award.
6. OTHER COMMUNICATIONS
a. Jean Ward reviewed with the Board the new Federal Regulation - HOTMA-notice and
guidance to follow from HUD
b. FYI 2014 POHP Application Summary
c. FYI Housing Authority Insurance Group Low Loss Achievement Award for general
liability claims
October 18, 2016 Minutes Page 1 of 2
d. FYI City council approval 9-28-2016 Rental Rehab target area
e. FYI City council approval 9-28-2016 for TIF development agreement assignment from
Highfield Apartments to Minnwest Bank
f. FYI Housing data for September 30, 2016
g. Working with Engan Architects to prepare bid packet for 2016 CFP project -conversion of
apartment 215 to handicapped accessible unit (required by HUD)
h. RFP for audit services due November 11, 2016
i. Recertifications in progress at Park Towers
7. ADJOURNMENT
Gary Forcier moved to adjourn and LouAnn Holmquist seconded. There being no other
business, Vice Chairman Steve Jensen declared the meeting adjourned.
Recorded by .lean Ward, HRA Executive Director
Gary Forcier, Secretary/Treasurer
October l8, 2016 Minutes Page 2 of 2
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, October 18, 2016
5:30 p.m.
1. CALL TO ORDER 5:32 P.M.
The October 18, 2016 Planning Commission meeting was called to order by Chair
Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kalenberg, Commissioner Norton, Commissioner Arndt, Commissioner Wick,
Commissioner Forcier, and Commissioner Fahey. Also present were Dan Jochum,
City Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, and Andrea
Schwartz, City Permit Technician.
2. PLEDGE OF ALLEGIANCE
3. WELCOMEING OATH OF OFFICE
Jessica Forcier
4. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED September 20, 2016.
Motion by Commissioner Fahey, Second by Commissioner Arndt. Motion
approved.
Motion to Approve — Motion to Reject
5. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR THE
OPERATION OF AN ASSISTED LIVING FACILITY IN AN R-2 ZONING
DISTRICT LOCATED AT 225 SHADY RIDGE RD NW.
Dan Jochum, City Planner addressed the Commission.
Mr. Jochum reviewed the application as outlined in the Commission's packets.
Mr. Jochum stated the need for the permit because the facility was closed for
more than one year, the old permit had expired. There will be no physical
change to interior or exterior of the building. The facility will have all licensing.
Mr. Jochum showed the commissioners the issue of hard surface in the city right-
of-way. The west portion of the existing parking lot will need to be returned to
turf in the boulevard area and the 5 foot setback. The existing parking lot will
Minutes
Hutchinson Planning Commission
October 18, 2016
Page 2
lose 4 parking spaces. There should still be adequate parking space for
employees and visitors.
Jan Sutter, 312 Connecticut St NW, Hutchinson, questioned security. She is
concerned about adequate parking. If there is not enough parking in the lot are
public allowed to park on the street? Dan replied yes.
Jeff Kreig 9401 Trenton Ln N, Maple Grove, addressed the security issue. There
is no need or issue for dedicated security.
Motion by Kalenberg, second by Arndt to close hearing at 5:43 p.m.
Motion by Commissioner Fahey to approve with 6 Staff recommendations.
Second by Kalenberg. Motion approved. Item will be on City Council consent
agenda on 10/25/2016.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR
CONSTRUCTION OF A DRIVE THROUGH AUTOMATIC TELLER
MACHINE (ATM) IN A C-4 ZONING DISTRICT LOCATED AT 1060
HIGHWAY 15 S.
Dan Jochum, City Planner, addressed the Commission.
John Rodeberg, SEH, gave an overview of the project on behalf of Novation
Credit Union. Mr. Rodeberg explained the traffic flow (south to north). There
will be islands on all ends to help with traffic. Peak traffic is Friday at noon
hour. Lane is designed for 4 vehicles at a time.
Commissioner Arndt asked how this will affect Jay Malone Motors tent sales.
This should help confine and control traffic at this time.
Mr. Jochum reviewed the application as documented in the Commission's
packets.
Mr. Jochum noted that ATM's are allowed in a C-4 zone. The City will need to
locate and have updated record of the utilities in this area. Water main is close to
ATM machine.
Commissioner Arndt questioned adequate parking for the mall when we have
other operations going. (Garden Center, Jay Malone). Dan replied that there is
adequate parking. The mall has more parking than they need.
Commissioner Kalenberg asked if there is any lighting
Minutes
Hutchinson Planning Commission
October 18, 2016
Page 3
Todd Brandel, 1267 Denver Ave SE, Hutchinson (Novation Representative),
stated this is under a parking lot light
Motion by Fahey Second by Arndt to close public hearing at 5:56 p.m.
Motion by Commissioner Kalenberg to recommend approval with the Staff
recommendations 1-5, Second by Commissioner Fahey. Motion approved. Item
will be on City Council consent agenda 10/25/2016.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
6. NEW BUSINESS
7. UNFINISHED BUSINESS
8. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Dan Jochum noted that one application has been received for the November
Planning Commission meeting.
9. ADJOURNMENT
Motion by Commissioner Arndt, Second by Commissioner Kalenberg to adjourn
at 5:58 p.m.
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: October 2016 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 11/22/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the October Financial Reports for the general fund and enterprise funds. Also
attached is the October Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
2016 2015
2016 ACTUALS 2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
DESCRIPTION OCTOBER YTD BUDGET BALANCE USED ACTUAL BUDGET USED
General Fund
Taxes
-
2,280,967
4,581,035
2,300,068
49.8
2,316,431
4,491,446
51.6
Other Taxes
61,260
219,901
272,000
52,099
80.8
198,979
257,500
77.3
Licenses & Permits
37,580
246,894
271,500
24,606
90.9
289,325
267,900
108.0
Intergovernmental Revenue
8,404
1,286,371
1,284,330
(2,041)
100.2
1,224,093
1,225,766
99.9
Charges for Services
142,219
1,581,473
2,350,666
769,193
67.3
1,287,934
2,031,070
63.4
Miscellaneous Revenues
4,329
148,227
291,300
143,073
50.9
430,464
666,225
64.6
Transfers -In
118,197
1,215,335
2,332,404
1,117, 069
52.1
1,153, 720
2,160, 537
53.4
Fines & forfeitures
2,795
34,068
55,000
20,932
61.9
36,662
55,000
66.7
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES 374,783 7,013,235 11,463,235 4,450,000 61.2 6,937,606 11,180,444 62.1
Wages & Benefits
751,666
6,196, 385
7,595,480
1,399,095
81.6
6,142, 053
7,491,996
82.0
Supplies
59,058
485,288
770,593
285,305
63.0
517,768
782,636
66.2
Services & Charges
139,594
2,007,020
2,461,936
454,916
81.5
1,902,764
2,303,346
82.6
Miscellaneous Expenses
38,533
227,733
525,226
297,493
43.4
236,589
498,116
47.5
Transfers -Out
-
99,755
100,000
245
99.8
96,850
96,850
100.0
Capital Outlay
980
6,004
10,000
3,996
60.0
192,564
192,058
100.3
TOTAL EXPENDITURES
989,831
9,022,185
11,463,235
2,441,050
78.7
9,088,588
11,365,002
80.0
NET REVENUE
(615,048)
(2,008,949)
-
2,008,949
(2,150,982)
(184,558)
DESCRIPTION
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
2016 ACTUALS
OCTOBER YTD
General Fund Exoense by Deoartment
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Mayor & City Council
3,027.87
27,493.53
44,290.00
16,796.47
62.1
31,690.69
46,380.00
68.3
City Administrator
35,026.57
321,169.68
430,251.00
109,081.32
74.6
290,616.35
410,458.00
70.8
Elections
119.31
5,118.89
15,950.00
10,831.11
32.1
5,603.84
7,378.00
76.0
Finance Department
22,322.92
294,467.60
361,468.00
67,000.40
81.5
307,818.37
428,830.00
71.8
Motor Vehicle
15,911.78
176,791.75
203,836.00
27,044.25
86.7
149,297.21
184,836.00
80.8
Assessing
-
60,952.50
60,911.00
(41.50)
100.1
60,910.50
60,911.00
100.0
Legal
18, 952.43
219, 995.13
288,193.00
68,197.87
76.3
217,138.36
243, 497.00
89.2
Planning
31,896.70
109,895.52
149,972.00
40,076.48
73.3
119,286.06
145,943.00
81.7
Information Services
29,667.43
378,140.04
504,738.00
126,597.96
74.9
335,801.46
414,288.00
81.1
City Hall Building
7,738.58
88,149.20
131,322.00
43,172.80
67.1
76,517.14
95,343.00
80.3
Police Department
250,649.82
2,473,800.11
3,062,565.00
588,764.89
80.8
2,406,521.14
3,072,077.00
78.3
Hospital Security
23,472.23
229,750.42
293,886.00
64,135.58
78.2
221,946.77
291,299.00
76.2
Emergency Management
3,823.61
9,208.86
12,800.00
3,591.14
71.9
5,408.57
14,388.00
37.6
Safety Committee
-
8,600.16
9,500.00
899.84
90.5
7,956.35
9,590.00
83.0
Fire Department
40,266.23
251,254.76
306,733.00
55,478.24
81.9
240,034.87
292,199.00
82.1
Protective Inspections
(734.50)
181,422.28
227,556.00
46,133.72
79.7
206,893.82
233,248.00
88.7
Engineering
30,828.59
321,212.66
402,714.00
81,501.34
79.8
321,527.07
452,058.00
71.1
Streets & Alleys
98, 334.12
1,170, 264.36
1, 517, 341.00
347, 076.64
77.1
1,155,148.05
1, 409, 089.00
82.0
Park/Recreation Administration
16,665.99
193,710.87
222,323.00
28,612.13
87.1
192,884.61
223,966.00
86.1
Recreation
15,608.03
180,247.64
234,397.00
54,149.36
76.9
185,892.64
222,940.00
83.4
Senior Citizen Center
4,533.33
67,091.05
83,747.00
16,655.95
80.1
68,614.90
74,795.00
91.7
Civic Arena
26, 750.26
234, 582.54
323, 727.00
89,144.46
72.5
235, 736.28
324, 826.00
72.6
Park Department
60,828.46
735,632.27
852,751.00
117,118.73
86.3
719,650.67
839,821.00
85.7
Recreation Building & Pool
8,373.34
129,228.05
170,818.00
41,589.95
75.7
172,758.95
188,732.00
91.5
Events Center
17,289.90
191,836.06
243,017.00
51,180.94
78.9
182,421.00
234,707.00
77.7
Evergreen Building
2,121.36
17,960.72
25,450.00
7,489.28
70.6
8,979.58
12,688.00
70.8
Library
3,517.55
156,751.16
206,365.00
49,613.84
76.0
199,295.19
198,724.00
100.3
Cemetery
14,490.41
120,539.50
130,785.00
10,245.50
92.2
286,179.97
301,398.00
95.0
Airport
(266.65)
67,957.05
104,635.00
36,677.95
64.9
76,632.70
107,159.00
71.5
Unallocated General Expense
208,615.76
598,960.24
841,194.00
242,233.76
71.2
599,424.82
823,434.00
72.8
TOTAL EXPENDITURES
989,831
9,022,185
11,463,235
2,441,050
78.7
9,088,588
11,365,002
80.0
DESCRIPTION
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
455,499
4,811,863
5,870,000
1,058,137
82.0
4,704,647
5,697,000
82.6
41
547
1,000
453
54.7
1,782
1,000
178.2
455,540
4,812,411
5,871,000
1,058,590
82.0
4,706,429
5,698,000
82.6
343,781
3,645,468
4,398,810
753,342
82.9
3,524,899
4,271,071
82.5
42,656
452,423
568,211
115,788
79.6
431,417
521,408
82.7
1,804
16,549
17,400
851
95.1
15,101
16,600
91.0
14,609
169,850
198,350
28,500
85.6
161,063
196,793
81.8
-
3,901
5,650
1,750
69.0
3,900
5,500
70.9
-
-
475,000
475,000
-
-
465,000
-
-
9,685
20,000
10,315
48.4
1,319
27,000
4.9
-
-
80,200
80,200
-
-
82,075
-
-
-
128,055
128,055
-
-
128,305
-
402,850
4,297,874
5,891,676
1,593,802
72.9
4,137, 699
5,713,752
72.4
52,690
514,536
(20,676)
(535,212)
568,730
(15,752)
DESCRIPTION
Water Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Sales
191,321
1,961,880
2,306,000
344,120
85.1
2,026,346
2,300,000
88.1
Local Sales Tax
63,678
394,254
685,000
290,746
57.6
447,774
725,000
61.8
Intergovernmental Revenue
-
500
-
(500)
-
-
-
-
Charges for Services
1,677
57,875
50,000
(7,875)
115.8
47,601
50,000
95.2
Miscellaneous Revenues
1,989
15,335
85,000
69,665
18.0
28,880
84,153
34.3
TOTAL REVENUES
258,666
2,429,844
3,126,000
696,156
77.7
2,550,602
3,159,153
80.7
Wages & Benefits
36,997
387,155
479,983
92,828
80.7
345,820
500,766
69.1
Supplies
5,017
96,302
122,400
26,098
78.7
114,013
123,250
92.5
Services & Charges
20,488
394,188
507,350
113,162
77.7
383,813
457,724
83.9
Miscellaneous Expenses
943
11,619
13,500
1,881
86.1
10,507
16,700
62.9
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
389,481
436,846
250,000
(186,846)
174.7
642,330
543,750
118.1
Depreciation Expense
-
-
1,150,000
1,150,000
-
-
1,104,000
-
Debt Service
-
1,262,363
1,408,611
146,248
89.6
1,156,890
1,312,414
88.1
TOTAL EXPENDITURES
452,925
2,588,473
3,974,989
1,386,516
65.1
2,653,373
4,101,749
64.7
NET of REVENUES & EXPENDITURES
(194,259)
(158,629)
(848,989)
(690,360)
(102,772)
(942,596)
DESCRIPTION
Sewer Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
2016 ACTUALS
OCTOBER YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
Sales
262,105
2,682,476
3,233,000
550,524
83.0
2,802,592
3,215,000
87.2
Local Sales Tax
63,678
394,254
685,000
290,746
57.6
447,774
725,000
61.8
Licenses & Permits
-
5,200
7,000
1,800
74.3
6,100
7,000
87.1
Charges for Services
-
1,295
4,000
2,705
32.4
3,584
4,000
89.6
Miscellaneous Revenues
2,233
18,850
97,000
78,150
19.4
17,044
89,153
19.1
TOTAL REVENUES
328,016
3,102,076
4,026,000
923,924
77.1
3,277,094
4,040,153
81.1
Wages & Benefits
43,965
501,111
622,085
120,974
80.6
460,568
679,626
67.8
Supplies
15,170
154,324
236,100
81,776
65.4
157,077
249,300
63.0
Services & Charges
39,110
659,244
742,550
83,306
88.8
562,861
762,511
73.8
Miscellaneous Expenses
421
30,944
24,500
(6,444)
126.3
21,496
24,000
89.6
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
-
276,930
350,000
73,070
79.1
1,313,324
691,250
190.0
Depreciation Expense
-
-
1,530,000
1,530,000
-
-
1,495,000
-
Debt Service
-
1,439,408
1,568,854
129,446
91.7
1,379,639
1,573,470
87.7
TOTAL EXPENDITURES
98,666
3,061,961
5,117,234
2,055,273
59.8
3,894,965
5,518,302
70.6
NET of REVENUES & EXPENDITURES
229,350
40,115
(1,091,234)
(1,131,349)
(617,871)
(1,478,149)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
DESCRIPTION
Refuse Fund
Sales
Intergovernmental Revenue
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
98,842
972,747
1,149, 500
176,753
84.6
954,000
1,133, 700
84.1
3,267
9,167
12,500
3,334
73.3
5,795
12,500
46.4
575
5,232
2,500
(2,732)
209.3
2,235
2,500
89.4
102,684
987,145
1,164,500
177,355
84.8
962,029
1,148,700
83.7
19,869
140,041
190,804
50,763
73.4
132,530
179,288
73.9
4,908
33,290
62,400
29,110
53.3
50,100
65,400
76.6
54,335
522,537
704,727
182,190
74.1
527,385
702,650
75.1
351
3,062
3,750
688
81.7
7,910
3,250
243.4
-
-
55,000
55,000
-
-
55,000
-
40,214
76,974
95,000
18,026
81.0
75,083
159,418
47.1
-
-
124,000
124,000
-
-
131,500
-
-
23,124
24,260
1,136
95.3
1,003
24,261
4.1
119,679
799,030
1,259,941
460,911
63.4
794,011
1,320,767
60.1
(16,995)
188,115
(95,441)
(283,556)
168,018
(172,067)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
DESCRIPTION
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
31,648
1,992,354
1,636,796
(355, 558)
121.7
2,971,006
2,729,160
108.9
3,340
15,366
58,500
43,134
26.3
19,512
58,500
33.4
1,068
35,385
6,000
(29, 385)
589.8
4,106
6,000
68.4
36,056
2,043,105
1,701,296
(341,809)
120.1
2,994,623
2,793,660
107.2
22,620
1,290,372
1,117, 265
(173,107)
115.5
2,021,094
2,357,500
85.7
(49,325)
(367,004)
(525,746)
(158,742)
69.8
(798,415)
(1,054,568)
75.7
42,586
458,084
559,899
101,815
81.8
599,122
797,164
75.2
9,805
70,366
70,257
(109)
100.2
97,348
154,500
63.0
12,389
193,339
188,573
(4,766)
102.5
216,894
344,350
63.0
200
6,493
13,500
7,007
48.1
40,071
13,500
296.8
-
-
110,000
110,000
-
-
110,000
-
55,990
213,152
150,000
(63,152)
142.1
81,981
250,000
32.8
-
-
134,000
134,000
-
-
142,600
-
94,265
1,864,802
1,817,748
(47,054)
102.6
2,258,095
3,115,046
72.5
(58,209)
178,303
(116,452)
(294,755)
736,528
(321,386)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
DESCRIPTION
Storm Water Utilit
Sales
Licenses & Permits
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
71,871
718,268 857,367
139,099 83.8
662,621 790,200 83.9
1,270
4,170 -
(4,170) -
4,312 - -
-
- -
- -
630 - -
649
6,296 5,500
(796) 114.5
2,381 6,000 39.7
73,789
728,735 862,867
134,132 84.5
669,944 796,200 84.1
18,137
187,160
243,986
56,826
76.7
119,038
241,318
49.3
1,825
11,476
43,925
32,449
26.1
16,248
34,175
47.5
35,513
136,318
164,100
27,782
83.1
112,802
146,350
77.1
128
8,750
11,250
2,500
77.8
9,221
11,250
82.0
-
-
120,000
120,000
-
-
128,000
-
-
-
133,000
133,000
-
-
116,000
-
-
145,633
150,850
9,867
93.5
144,863
193,992
70.2
55,602
489,336
867,111
382,425
56.4
402,172
871,085
46.2
18,187
239,398
(4,244)
(248,292)
267,772
(74,885)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING OCTOBER 31, 2016
DESCRIPTION
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
0I4t6 MNA140l01*F.11 1»NU]kiI]:7*9
2016 ACTUALS
OCTOBER
YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
46,050
182,911
156,045
(26, 866)
117.2
138,722
151,500
91.6
21,924
190,294
530,000
339,706
35.9
239,746
546,000
43.9
96
953
3,150
2,197
30.2
6,158
3,250
189.5
-
99,755
99,755
-
100.0
96,850
96,850
100.0
68,070
473,913
788,950
315,037
60.1
481,475
797,600
60.4
16,859
41,701
59,470
17,769
70.1
51,718
57,898
89.3
31,218
192,035
528,600
336,565
36.3
223,360
546,925
40.8
7,466
110,186
161,200
51,014
68.4
137,913
159,700
86.4
25
25
5,171
5,146
0.5
60
6,550
0.9
-
-
33,600
33,600
-
22,950
26,527
86.5
55,568
343,947
788,041
444,094
43.6
436,001
797,600
54.7
12,501
129,966
909
(129,057)
45,474
-
N
Executive summary
as of October 31, 2016
Asset allocation review
Value on % of
10/31/2016 ($) portfolio
A Cash
1,729,808.78
12.19
Cash
1,729,808.78
12.19
B Fixed Income
12,455,784.98
87.81
us
12,215,539.10
86.11
International
240,245.88
1.70
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
14,185,593.77
100%
Balanced mutual funds are allocated in the 'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
52
43
35
26
17
9
0
Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
2016 2017 2017
0 Taxable income
Total taxable income: $191,033.82
Total expected cash flow: $191,033.82
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 10/31/2016 ($) port.
A Aaa/AAA/AAA 5 2,845,686.33 22.80
B Aa/AA/AA 4 2,055,044.58 16.44
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
32
7,555,054.07
60.76
G Not rated
0
0.00
0.00
Total
41 $12,455,784.98 100%
AW_ A
row— B
Report created on: November 01, 2016 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of October 31, 2016
Bond overview
Total quantity
12,294,000
Total market value
$12,400,036.61
Total accrued interest
$55,748.37
Total market value plus accrued interest
$12,455,784.98
Total estimated annual bond interest
$214,025.75
Average coupon
1.75%
Average current yield
1.73%
Average yield to maturity
1.20%
Average yield to worst
1.20%
Average modified duration
2.75
Average effective maturity
3.43
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 10/31/2016 ($)
port.
A Aaa/AAA/AAA 5 2,845,686.33
22.80
B Aa/AA/AA 4 2,055,044.58
16.44
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
32
7,555,054.07
60.76
G Not rated
0
0.00
0.00
Total
41
$12,455,784.98
100%
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
7,555,054.07
0.00
7,555,054.07
60.65
Municipals
3,058,115.83
0.00
3,058,115.83
24.55
U.S. federal agencies
1,842,615.08
0.00
1,842,615.08
14.79
Total
$12,455,784.98
$0.00
$12,455,784.98
100%
Bond maturity schedule
$ Millions
3.0
2.5 19.2%
16.1
2.0 13.9%
12.6% 12.0%
1.5 10.0%
8.1
1.0 5.8%
0.5 1.9
0.0 % I � 0.0% 0.0% 0.0% 0.0
0.0 N-
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: November 01, 2016 Page 1 of 2
N
as of October 31, 2016
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($) % of bond portfolio maturi
2016
3
720,000
6,960.00
0.97%
0.57 %
0.57 %
0.06
720,000
194.40 722,505.96
- 5.s1 %
16.18%
19.21%
%
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2017 7 1,996,000 49,308.75 2.46% 0.72 % 0.72 % 0.46 2,082,522.83
-76,465.30 2,017,759.531
2018 7 1,716,000 19,119.00 1.11% 0.75 % 0.75 % 1.48 1,716,000
9,175.32 1,728,003.111-13.91%
2019 6 1,527,000 31,745.50 2.03% 1.27 % 1.27 % 2.80 1,534,485
28,370.46 1,573,299.881-12.6%
2020 5 1,480,000 23,680.00 1.58% 1.25 % 1.25 % 3.54 1,479,995
17,754.15 1,505,265.071-12.08/
2021 6 2,380,000 28,455.00 1.19% 1.41 % 1.41 % 4.45 1,879,100
503,065.90 2,388,001.431
2022 4 1,235,000 21,357.50 1.71% 1.81 % 1.81 % 5.32 1,232,125
13,473.05 1,250,459.201-10.05
2023 0 0 NA NA NA
2024 2 1,000,000 28,000.00 2.76% 2.60 % 2.60 % 6.97 1,013,345
555.00 1,024,150.001-8.18%
2025 1 240,000 5,400.00 2.19% NA NA NA 240,000
6,340.80 246,340.8011.99%
2026 0 0 NA NA NA
2027 0 0 NA NA NA
2028 0 0 NA NA NA
2029 0 0 NA NA NA
2030 0 0 NA NA NA
2031 0 0 NA NA NA
2032 0 0 NA NA NA
2033 0 0 NA NA NA
2034 0 0 NA NA NA
2035 0 0 NA NA NA
2036 0 0 NA NA NA
2037 0 0 NA NA NA
2038 0 0 NA NA NA
2039 0 0 NA NA NA
2040 0 0 NA NA NA
2041 0 0 NA NA NA
2042 0 0 NA NA NA
2043 0 0 NA NA NA
2044 0 0 NA NA NA
2045 0 0 NA NA NA
2045+ 0 0 NA NA NA
Other 0 0 NA NA NA
Total 41 12,294,000 $214,025.75 1.73% 1.20% 1.20% 2.75 $11,897,572.83
$502,463.78 $12,455,784.98
Report created on: November 01, 2016 Page 1 of 7
N
Bond holdings - as of October 31, 2016 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Report created on: November 01, 2016 Page 2 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
12,294,000
1.75%
04/04/2020 NA
$214,025.75
1.20% 2.75
$11,897,572.83
NA
$12,400,036.61
100%
Total Bond Portfolio
1.73%
1.20%
$502,463.78
$55,748.37
$12,455,784.98
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
0.58% 0.04
240,000.00
100.014
240,033.60
1.94%
RT 00.9500% MAT 11/14/16
0.95%
0.58%
33.60
1,061.92
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
0.63% 0.04
240,000.00
100.014
240,033.60
1.94%
01.0000% MAT 11/14/16 FIXED
1.00%
0.63%
33.60
1,130.96
RATE CD /VA
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.49% 0.11
240,000.00
100.053
240,127.20
1.94%
00.9500% MAT 12/12/16 FIXED
0.95%
0.49%
127.20
118.69
RATE CD /PR
Total 2016
720,000
0.97%
11/24/2016
$6,960.00
0.57% 0.06
$720,000.00
$720,194.40
5.81%
0.97%
0.57%
$194.40
$2,311.56
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.70% 0.17
524,500.00
100.283
501,415.00
4.04%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.40%
0.70%
-23,085.00
4,013.33
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.37% 0.21
493,022.83
100.950
435,094.50
3.51%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.83%
0.37%
-57,928.33
6,069.92
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
0.57% 0.49
248,000.00
100.695
249,723.60
2.01%
02.0000% MAT 04/27/17 FIXED
1.99%
0.57%
1,723.60
54.36
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
1.99% 0.63
200,000.00
99.469
198,938.00
1.60%
01.1500% MAT 06/19/17 FIXED
1.16%
1.99%
-1,062.00
176.44
RATE JUMBO CD /DE
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.61% 0.75
247,000.00
100.859
249,121.73
2.01%
01.7500% MAT 08/03/17 FIXED
1.74%
0.61%
2,121.73
1,042.14
RATE CD /UT
Report created on: November 01, 2016 Page 2 of 7
N
Bond holdings - as of October 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.75% 1.48 $1,716,000.00 $1,725,175.32 13.91%
1.11% 0.75% $9,175.32 $2,827.79
Report created on: November 01, 2016 Page 3 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
GOLDMAN SACHS BK U UT US
CD
130,000
1.75%
08/03/2017
2,275.00
0.61% 0.75
130,000.00
100.859
131,116.70
1.06%
RT 01.7500% MAT 08/03/17
1.74%
0.61%
1,116.70
168.29
FIXED RATE CD /UT
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.71% 0.92
240,000.00
100.270
240,648.00
1.94%
01.0000% MAT 10/03/17 FIXED
1.00%
0.71%
648.00
177.53
RATE CD /NJ
Total 2017
1,996,000
2.47%
04/20/2017
$49,308.75
0.72% 0.46
$2,082,522.83
$2,006,057.53
16.18%
2.46%
0.72%
$-76,465.30
$11,702.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.67% 1.31
248,000.00
100.765
249,897.20
2.02%
MAT 02/26/18 FIXED RATE CD
1.24%
0.67%
1,897.20
560.55
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
0.82% 1.31
248,000.00
100.634
249,572.32
2.01%
RT 01.3000% MAT 02/26/18
1.29%
0.82%
1,572.32
591.80
FIXED RATE CD /NY
BANK OF NRTH CAROL NC US RT
CD
245,000
1.00%
02/27/2018
2,450.00
0.77% 1.32
245,000.00
100.308
245,754.60
1.98%
01.0000% MAT 02/27/18 FIXED
1.00%
0.77%
754.60
26.85
RATE CD /NC
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2,205.00
0.62% 1.51
245,000.00
100.417
246,021.65
1.98%
MAT 05/10/18 FIXED RATE CD
0.90%
0.62%
1,021.65
126.86
/UT
KEYBANK NA IN US RT
CD
245,000
1.00%
05/11/2018
2,450.00
0.73% 1.51
245,000.00
100.415
246,016.75
1.98%
01.0000% MAT 05/11/18 FIXED
1.00%
0.73%
1,016.75
1,161.23
RATE CD /IN
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
2,450.00
0.73% 1.52
245,000.00
100.416
246,019.20
1.98%
01.0000% MAT 05/14/18 FIXED
1.00%
0.73%
1,019.20
120.82
RATE CD /NJ
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
0.94% 1.90
240,000.00
100.789
241,893.60
1.95%
MAT 10/04/18 FIXED RATE CD
1.34%
0.94%
1,893.60
239.67
/UT
Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.75% 1.48 $1,716,000.00 $1,725,175.32 13.91%
1.11% 0.75% $9,175.32 $2,827.79
Report created on: November 01, 2016 Page 3 of 7
N
Bond holdings - as of October 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2019
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Quantity
Coupon
Effective Call date/
maturity Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/ Modified
YTW (%) duration
Adjusted
cost basis ($)/
Unreal.g/I ($)
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.
Maturing 2019
2.03%
1.27%
$28,370.46
$10,444.42
WORLD'S FOREMOST B NE US RT
CD
200,000
1.30%
05/28/2019
2,600.00
1.58%
2.53
200,000.00
99.286
198,572.00
1.60%
01.3000% MAT 05/28/19 FIXED
Underlying rating
Effective Call date/
1.31%
1.58%
-1,428.00
Market
35.62
bond
RATE JUMBO CD /NE
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.43%
2.65
507,485.00
102.467
0 512,335.00
4.13%
TAX SR B BE/R/ 2.345
NR/NR/NR
2.09%
05/01/2020
10,450.00
2.29%
1.43%
499,995.00
4,850.00
511,460.00
2,931.25
B BE/R/ 2.090 050120 DTD
080119 DTD 052914 /CA
2.04%
1.42%
11,465.00
5,225.00
052814 /MA
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.11 %
2.91
247,000.00
103.098
254,652.06
2.05%
02.1500% MAT 11/13/19 FIXED
245,000
1.30%
05/11/2020
3,185.00
2.09%
1.11%
245,000.00
7,652.06
248,008.60
2,487.93
01.3000% MAT 05/11/20 FIXED
RATE CD /UT
1.28%
0.95%
3,008.60
174.52
RATE CD /IL
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.11 %
2.91
240,000.00
102.949
247,077.60
1.99%
02.1000% MAT 11/13/19 FIXED
245,000
1.30%
05/20/2020
3,185.00
2.04%
1.11%
245,000.00
7,077.60
247,557.80
2,361.21
01.3000% MAT 05/20/20 FIXED
RATE CD /UT
1.29%
1.00%
2,557.80
95.99
RATE CD /AR
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.09%
3.01
240,000.00
102.952
247,084.80
1.99%
02.0500% MAT 12/17/19 FIXED
245,000
1.40%
09/21/2020
3,430.00
1.99%
1.09%
245,000.00
7,084.80
244,833.40
1,833.21
01.4000% MAT 09/21/20 FIXED
RATE CD /DE
1.40%
1.42%
-166.60
375.89
RATE CD /VA
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.13%
3.01
100,000.00
103.134
103,134.00
0.83%
02.1500% MAT 12/18/19 FIXED
245,000
1.40%
11/13/2020
3,430.00
2.08%
1.13%
245,000.00
3,134.00
245,889.35
795.21
01.4000% MAT 11/13/20 FIXED
RATE CD /UT
1.39%
1.31%
889.35
1,644.52
RATE CD /WI
Total 2019
1,527,000
2.08%
09/26/2019
$31,745.50
1.27%
2.80
$1,534,485.00
$1,562,855.46 12.60%
2.03%
1.27%
$28,370.46
$10,444.42
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.42%
3.34
499,995.00
102.292
511,460.00
4.12%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.04%
1.42%
11,465.00
5,225.00
052814 /MA
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
0.95%
3.44
245,000.00
101.228
248,008.60
2.00%
01.3000% MAT 05/11/20 FIXED
1.28%
0.95%
3,008.60
174.52
RATE CD /IL
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.00%
3.47
245,000.00
101.044
247,557.80
2.00%
01.3000% MAT 05/20/20 FIXED
1.29%
1.00%
2,557.80
95.99
RATE CD /AR
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
3,430.00
1.42%
3.77
245,000.00
99.932
244,833.40
1.97%
01.4000% MAT 09/21/20 FIXED
1.40%
1.42%
-166.60
375.89
RATE CD /VA
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.31%
3.89
245,000.00
100.363
245,889.35
1.98%
01.4000% MAT 11/13/20 FIXED
1.39%
1.31%
889.35
1,644.52
RATE CD /WI
Total 2020
1,480,000
1.60%
07/01/2020
$23,680.00
1.25%
3.54
$1,479,995.00
$1,497,749.15
12.08%
1.58%
1.25%
$17,754.15
$7,515.92
Report created on: November 01, 2016 Page 4 of 7
N
Bond holdings - as of October 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2021
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Quantity
Coupon
Effective Call date/
maturity Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/ Modified
YTW (%) duration
Adjusted
cost basis ($)/
Unreal.g/I ($)
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.
Maturing 2021
1.19%
1.41%
$503,065.90
$5,835.53
COMENITY CAP BK UT US RT
CD
245,000
1.60%
06/07/2021
3,920.00
1.42%
4.43
245,000.00
100.801
246,962.45
1.99%
01.6000% MAT 06/07/21 FIXED
Effective Call date/
income ($)/
YTM (%)/ Modified
1.59%
1.42%
Mkt. value ($)/
1,962.45
268.49
Quantity
RATE CD /UT
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
COMMUNITY BK CA US RT
CD
245,000
1.55%
06/15/2021
3,797.50
1.37%
4.46
245,000.00
100.785 1
246,923.25
1.99%
01.5500% MAT 06/15/21 FIXED
5.19
497,125.00
98.891
494,455.00
3.99%
1.54%
1.37%
1,923.25
166.47
1.86%
RATE CD /CA
-2,670.00
2,131.25
DTD 072816 /NY
EAST BOSTON SVGS B MA US RT
CD
245,000
1.50%
06/23/2021
CD
3,675.00
1.43%
4.45
245,000.00
100.318
245,779.10
1.98%
01.5000% MAT 06/23/21 FIXED
245,953.05
1.98%
01.2500% MAT 05/31/22 STEP
1.50%
1.43%
1.25%
779.10
1,308.90
RATE CD /MA
RATE CD /DE
FHLMC MTN STEP UP CALL
Aaa/AAA/AA+
500,000
1.00%
10/28/2021
04/28/2017
5,000.00
NA
NA
0.00
99.857
499,285.00
4.03%
01.000 % DUE 102821 DTD
NR/NR/NR
100.00
1.00%
NA
10,402.70
499,285.00
2,729.90
41.67
RATE CD /DE
102816 FC 04282017
WELLS FARGO BK NA CA US RT
CD
FNMA NTS STEP-UP 01.000 %
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
11/19/2016
9,000.00
NA
NA
899,100.00
99.786
898,074.00
7.24%
DUE 111921 DTD 111915 FC
NR/NR/NR
1.62%
NA
100.00
1.00%
NA
-1,026.00
4,050.00
05192016
Total 2022
1,235,000
1.74%
07/29/2022
MIZRAHI TEFAHOT BK CA US RT
CD
245,000
1.25%
11/30/2021
11/30/2016
3,062.50
NA
NA
245,000.00
100.058
245,142.10
1.98%
01.2500% MAT 11/30/21 STEP
$13,473.05
$4,861.15
100.00
1.25%
NA
142.10
0.00
RATE CD /CA
Total 2021
2,380,000
1.20%
09/28/2021
$28,455.00
1.41%
4.45
$1,879,100.00
$2,382,165.90 19.21%
1.19%
1.41%
$503,065.90
$5,835.53
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2022
NEW YORK NY CITY TRANSI TAX
Aa1/AAA/AAA
500,000
1.65%
05/01/2022
8,250.00
1.86%
5.19
497,125.00
98.891
494,455.00
3.99%
A-2 RV BE/R/ 1.650 050122
NR/NR/NR
1.67%
1.86%
-2,670.00
2,131.25
DTD 072816 /NY
JPMORGAN CHASE & C DE US RT
CD
245,000
1.25%
05/31/2022 05/31/2017
3,062.50
NA
NA
245,000.00
100.389
245,953.05
1.98%
01.2500% MAT 05/31/22 STEP
100.00
1.25%
NA
953.05
0.00
RATE CD /DE
DISCOVER BANK DE US RT
CD
245,000
2.45%
11/18/2022
6,002.50
1.71%
5.56
245,000.00
104.246
255,402.70
2.06%
02.4500% MAT 11/18/22 FIXED
2.35%
1.71%
10,402.70
2,729.90
RATE CD /DE
WELLS FARGO BK NA CA US RT
CD
245,000
1.65%
11/23/2022 11/23/2018
4,042.50
NA
NA
245,000.00
101.954
249,787.30
2.01%
01.6500% MAT 11/23/22 STEP
100.00
1.62%
NA
4,787.30
0.00
RATE CD /CA
Total 2022
1,235,000
1.74%
07/29/2022
$21,357.50
1.81%
5.32
$1,232,125.00
$1,245,598.05
10.05%
1.71%
1.81%
$13,473.05
$4,861.15
Report created on: November 01, 2016 Page 5 of 7
N
Bond holdings - as of October 31, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Underlying rating Effective Call date/
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($)
Est. annual Adjusted % of
income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port.
12,294,000 1.75% 04/04/2020 $214,025.75 1.20% 2.75 $11,897,572.83 NA $12,400,036.61 100%
Total Bond Portfolio 0 1.73% 1.20% $502,463.78 $55,748.37
$12,455,784.98
Report created on: November 01, 2016 Page 6 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
COMMERCE BANK OF SOUTHWE
NR/NR/AA
500,000
3.00%
08/01/2024
15,000.00
2.60% 6.85
526,595.00
102.783
513,915.00
4.14%
ASSUR TAX OID97.826BE/R/
NR/NR/A
2.92%
2.60%
-12,680.00
3,750.00
3.000 080124 DTD 033016 /CA
NEW YORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.60% 7.09
486,750.00
99.997
499,985.00
4.03%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.60%
2.60%
13,235.00
6,500.00
1 10124 DTD 120412 /NY
Total 2024
1,000,000
2.80%
09/16/2024
$28,000.00
2.60% 6.97
$1,013,345.00
$1,013,900.00
8.18%
2.76%
2.60%
$555.00
$10,250.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
102.642
246,340.80
1.99%
02.2500% MAT 03/11/25 STEP
100.00
2.19%
NA
6,340.80
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$246,340.80
1.99%
2.19%
NA
$6,340.80
$0.00
Effective rating/
Underlying rating Effective Call date/
(Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($)
Est. annual Adjusted % of
income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond
Curr. yield %) YTW %) duration Unreal. g/I price ($) Accr. interest port.
12,294,000 1.75% 04/04/2020 $214,025.75 1.20% 2.75 $11,897,572.83 NA $12,400,036.61 100%
Total Bond Portfolio 0 1.73% 1.20% $502,463.78 $55,748.37
$12,455,784.98
Report created on: November 01, 2016 Page 6 of 7
