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08-23-2016 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, AUGUST 23, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy andpractices, inputfrom constituents, and other questions or information that has not yet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, requested the Council consider a request from Crow River Winery to sell wine at the Arts & Crafts Festival. This will be considered as Item 14.1 under New Business. Motion by Czmowski, second by Christensen, to approve the agenda with the addition noted. Motion carried unanimously. 2. INVOCATION — Hutchinson Evangelical Free Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the record. Please keep comments under S minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of August 9, 2016 (b) Canvass Meeting of August 12, 2016 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Riverside Church Event on September 10, 2016 (b) Consideration for Approval of Ordering Assessment Hearing for Denver Avenue SE Project (Letting No. 1, Project No. 17-01) 1. Resolution No. 14603 — Resolution Declaring Cost to be Assessed and Ordering CITY COUNCIL MINUTES AUG UST 23, 2016 Preparation of Proposed Assessment 2. Resolution No. 14604 — Resolution for Hearing on Proposed Assessment (c) Consideration for Approval of Resolution No. 14605 — Resolution Authorizing an Interfund Loan for Advance of Certain Costs in Connection With Tax Increment Financing District No. 4-17 (d) Consideration for Approval of Calling for a Public Hearing on September 27, 2016, on the SCDP Downtown Rental Rehab Project (e) Claims, Appropriations and Contract Payments Motion by Lofdahl, second by Christensen, to approve the consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) - NONE COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities.) 8. PRESENTATION OF THE FIRST DRAFT OF THE COUNCIL BYLAWS Matt Jaunich noted that before the Council is a first draft of Bylaws for the Council to review. The Bylaws contain rules of procedure and bylaws policy. Sections include the Open Meeting Law, Quorum, Council Meetings, Presiding Officer, Rules of Order and Procedure, Decorum of Council Members, Voting, Meeting Schedule, Order of Business, Agenda, Consent Agenda, Minutes, Public Comment at Council Meetings and at Public Hearings, Public Hearings, Procedure for Resolution and Ordinance Adoption, Board, Commission and Committee Assignments, Mayoral and City Proclamations, Conflicts of Interest, Interaction with City Staff and Suspension or Amendment of These Rules. Mr. Jaunich noted there is no discipline clause contained in the policy, however some items could be included if the Council would desire. Ultimately, there is very little that a Council can do to discipline a Council Member other than removing them from boards and commissions. The Council asked that staff research including a discipline section and options available to the Council. Mr. Jaunich would like to bring a formal policy before the Council at the second meeting in September. UNFINISHED BUSINESS 9. APPROVE/DENY ORDINANCE NO. 16-763 - AN ORDINANCE OPTING -OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, noted that at the last Council meeting the Council considered the first reading of the ordinance to allow the City to opt -out of allowing temporary family health care dwellings. The state legislature passed a law allowing temporary family health care dwellings, however allowed cities the option to opt -out of the law. These dwellings are accessory structures similar to tiny homes and are also known as "granny pods". Staff and the Planning Commission discussed this item and feel that there are a lot of unanswered questions regarding the impact of these dwellings on neighborhoods. In addition, there has not been a demand for these types of dwellings and therefore staff feels the City should opt - out of the requirements of the law. 2 CITY COUNCIL MINUTES AUG UST 23, 2016 Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of Ordinance No. 16-763. Motion carried unanimously. NEW BUSINESS 10. APPROVE/DENY RESOLUTION NO. 14602 — DECLARING INTENT ON BONDING REIMBURSEMENT Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this item is a requirement by the IRS due to the City reimbursing itself with bond proceeds. The City reimburses itself with bond proceeds upon administering street and capital improvement projects that are financed by GO improvement bonds. Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14602. Motion carried unanimously. 11. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITION — SNOW PLOW TRUCK John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that this transaction is for a new snowplow truck replacing a twenty -year-old snowplow truck. The current truck is a 1996 Ford Single -Axle dump truck. This equipment was identified for funding within the recently updated debt management plan in the amount of $193,953. Motion by Christensen, second by Czmowski, to approve snow plow truck acquisition. Motion carried unanimously. 12. APPROVE/DENY SENDING LETTER OF SUPPORT FOR MCLEOD COUNTY'S PARKS AND TRAILS LEGACY FUNDING REQUEST Matt Jaunich explained that before the Council is a letter of support to be sent to McLeod County for their potential application to the Parks and Trails Legacy Fund to help develop the Dakota Rail Trail from the McLeod/Carvery County line to the City of Hutchinson. Included in the letter, the City is offering to assist the County in working with the County's engineering staff and provide an in-kind contribution of City engineering staff to help engineer the project valued at about $160,000. The City is also offering to construct a trail that would connect the Dakota Rail Trail at Ranch Avenue to the existing City trail under the 5'' Avenue bridge. This would provide Dakota Rail Trail users the option to connect with the newly paved trail over to the Depot Marketplace, the Luce Line State Trail or the city trail system. The estimated cost is $80,000. Lastly, the City is offering to cover future maintenance costs along that portion of the Dakota Rail Trail that is within the city limits and willing to explore partnerships on the maintenance of the trail adjacent to city limits. Mr. Jaunich noted that the Council has not specifically discussed providing such efforts to the trail, but should be considered at this time. Motion by Arndt, second by Lofdahl, to approve letter of support as presented including the items discussed this evening. Motion carried unanimously. 13. APPROVE/DENY RE -SETTING NOVEMBER 8, 2016, CITY COUNCIL MEETING Motion by Arndt, second by Christensen, to reschedule November 8, 2016, Council meeting to November 7, 2016, at 5:30 p.m. 14. APPROVE/DENY SETTING BUDGET WORKSHOP FOR SEPTEMBER 13, 2016, AT 4:00 P.M. CITY COUNCIL MINUTES AUG UST 23, 2016 Motion by Christensen, second by Lofdahl, to set budget workshop for September 13, 2016, at 4:00 p.m. Motion carried unanimously. 14.1 CONSIDERATION OF AUTHORIZING CROW WINERY TO DISPENSE WINE AT ARTS & CRAFTS FESTIVAL Matt Jaunich explained that the Arts & Crafts Festival organizer would like to have an added feature of wine sales at the event this year. The Crow River Winery has been contacted as a vendor for wine sales. Because the Winery is a license holder in an adjacent municipality, the Council must formally authorize them to dispense wine at the event. Motion by Christensen, second by Forcier, to authorize Crow River Winery to provide wine sales at Arts & Crafts Festival. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) City of Hutchinson Investment Reports and Financial Reports from July 2016 MISCELLANEOUS 16. STAFF UPDATES John Olson — Mr. Olson provided a project update to the Council. Linden and Milwaukee boulevard seeding is completed, Madson Avenue subgrade corrections made with final grading being completed this week and potentially paving, Church Street is proceeding, West Shore Drive utility work is completed and final grade is being placed. Work on the Golf Course Road water tower has begun. One more planned mosquito spray is scheduled for tomorrow. Due to the high trap count, one or two additional applications may be scheduled. Matt Jaunich — The brick on the downtown sidewalks will begin to be cleaned up later this week. Mr. Jaunich acknowledged that the City has insurance for the damage done to the new lap pool earlier this month with the large rain amounts. This will be worked through over the next several weeks. Mr. Jaunich also noted that he had received a petition in support of a dog park with over 400 signatures, however a third of the signators are not city residents. 17. COUNCIL/MAYOR UPDATE Mary Christensen — Council Christensen commented that an event is being held at Butler Field on August 27h honoring the municipal airport. The event will begin at 11:00 a.m. with many fun events. John Lofdahl — Council Member Lofdahl commented that the McLeod County Historical Society is looking for members. He also noted that he has been advised that campaign signs have been removed from residents' lawns and he asked those to please stop doing so. ADJOURNMENT Motion by Arndt, second by Lofdahl, to adjourn at 6:30 p.m. Motion carried unanimously. ATTEST: 11 CITY COUNCIL MINUTES AUG UST 23, 2016 Gary T. Forcier Matthew Jaunich Mayor City Administrator