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cp10-25-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 25, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Bethlehem United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Accepting $40,000 from City of Hutchinson Local Rotary Group and
Proceeding with Installation of Play Structure at Rotary Park
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of October 11, 2016
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14627 — Resolution for Certification of
Special Assessments From the City of Hutchinson to McLeod County Auditor
(b) Consideration for Approval of Resolution No. 14628 — Resolution Amending the
Established Income Guidelines & Asset Limitations for Senior and Disabled Citizens,
Active Duty Military Reserves or National Guard Deferred Assessments and/or Seniors
Reduced Refuse Rate
(c) Consideration of a Conditional Use Permit for the Operation of an Assisted Living
Facility in an R-2 Zoning District Located at 225 Shady Ridge Road NW with Favorable
Planning Commission Recommendation (Adopt Resolution No. 14630)
(d) Consideration of a Conditional Use Permit for Construction of a Drive Through
Automatic Teller Machine (ATM) in a C-4 Zoning District Located at 1060 Highway 15
CITY COUNCIL AGENDA OCTOBER 25, 2016
South with Favorable Planning Commission Recommendation (Adopt Resolution No.
14631)
(e) Claims, Appropriations and Contract Payments — Check Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS REQUESTS AND PETITIONS
(The purpose o this portion oj the agenda is to provide the Council with information necessary to craft wise policy.
Includes items like monthly or annual reports and communications from other entities)
UNFINISHED BUSINESS
NEW BUSINESS
9. APPROVE/DENY PROCUREMENT CARD POLICY
10. APPROVE/DENY ITEMS FOR SUBMISSION OF AN APPLICATION TO THE
MINNESOTA DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT
CONTAMINATION CLEANUP GRANT PROGRAM
(a) Resolution No. 14629 — Resolution Approving Submission of an Application to the
Minnesota Department of Employment and Economic Development Contamination
Cleanup Grant Program
(b) Resolution No. 14632 — Resolution Committing to Provide the Required 25% Local
Match For a Contamination Cleanup Grant and Authorizing Contract Signature
11. APPROVE/DENY AWARDING BID FOR HUTCHINSON ENTERPRISE CENTER
12. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR NOVEMBER 7,
2016, AT 4:00 P.M.
GOVERNANCE
(The purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
13. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
�a) City of Hutchinson Financial Report and Investment Report for September 2016
b) Bicycle -Pedestrian Advisory Committee Minutes from April, May and July 2016
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from September 20, 2016
d) Library Board Minutes from September 26, 2016
(e) Planning, Zoning, Building Department Third Quarter Report
(f) Planning Commission Minutes from July 19 and September 20, 2016
2
CITY COUNCIL AGENDA OCTOBER 25, 2016
(g) City of Hutchinson Weed Report for September 2016
MISCELLANEOUS
14. STAFF UPDATES
15. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL Crry o, f^
Request for Board Action
Agenda Item: Rotary Park Playground
Department: Parks
LICENSE SECTION
Meeting Date: 10125/2016
Application Complete N/A
Contact: Sara Witte
Agenda Item Type:
Presenter: Sara Witte
Reviewed by Staff 0
Recognition of Gifts/Donations
Time Requested (Minutes): 5
License Contingency NIA
Attachments: Yes
BAG[GROUND/EXPLANA TION OF AGENDA ITEM:
The current playground structure at Rotary Park [760 School Rd. NW) was installed in 1993. Within the last five
years a number of pieces have been replaced with panels (due to high costs of individual pieces), platform coatings
have completely warn off, bolts are becoming stripped, etc. In 2011 the playground was actually repainted to give it a
better appearance.
Our focal Rotary group has always been very active in their sponsored park. About six years ago, they approached
the Parks department with the notion of replacing the existing aging playground unit. Since that point, the group has
been saving and today is giving the city $40,000 to contribute the total project. The Rotary group's intention is to give
at least $5,000 to the City for four more years to pay for the entire cost of this new playground project of $59,888. The
difference of the $19,888.00 will come from the Public Sites fund, with Rotary's yearly donation going back into that
account.
The new unit will be purchased this fall to get current 2016 pricing. Parks Department will be removing the existing
unit in November, with an intended Community build project of the new play structure in early May 2017.
Funding source for this project will come from Rotary's October 2016 $40,000 donation with remainder coming out of
the Parkland Dedication Fund.
PRCE Staff recommends that the City Council approve the replacement and purchase of a new playground unit at
Rotary Park in the amount of $59,888-00.
BOARD ACTION REQUESTED:
Approval to move forward on the purchase of a new play structure for Rotary park
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 59,888-00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 59,888-00 Funding Source: Rotarian reimburement over 5 years
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HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, OCTOBER 11, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, requested that Item 11.5 be added to the agenda to set the
City recognition event as a formal meeting on October 24th.
Motion by Arndt, second by Christensen, to approve the agenda with the additional item
noted. Motion carried unanimously.
2. INVOCATION — Bethlehem United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14622 — Resolution Accepting Cash Donation from Walter & Lynne Clay
for Hutchinson Police Department Memorial Park
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14622. Motion
carried unanimously.
(b) Proclamation — October 2016 to be General Aviation Appreciation Month
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 27, 2016
Motion by Christensen, second by Lofdahl, to approve minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
CITY COUNCIL MINUTES OCTOBER 11, 2016
(a) Consideration for Approval of Resolution No. 14613 — Resolution to Appropriate
Unclaimed Property to Department Use
(b) Consideration for Approval of Resolution No. 14614 — Resolution to Sell at Auction
Unclaimed Property
(c) Consideration for Approval of Spooky Sprint Event on October 29, 2016
(d) Appointment of Doug McGraw to Airport Commission to September 2021
(e) Appointment of Jessica Forcier to Planning Commission to March 2018 (unexpired term
of Dean Kirchoff)
(f) Consideration for Approval of Activation of Deferred Improvement Special Assessments
(g) Consideration for Approval of Resolution No. 14623 — Revising Resolution No. 14559
for City of Hutchinson and McLeod County Roadway Turnback Agreement (South
Grade Road and Adams Street NE)
(h) Consideration for Approval of Change Order No. 5 — Letting No. 1, Project No. 16-01
(2016 Pavement Management Program)
(i) Consideration for Approval of Sale of Fire Department 2001 Pierce Saber Rescue Truck
— "Rescue 5"
(j) Consideration for Approval of Sale of Fire Department Decommissioned Command
Vehicle — 2007 Chevrolet Tahoe
(k) Consideration for Approval of Resolution No. 14624 — Resolution Supporting Historic
Hutchinson Grant Application
(1) Consideration for Approval of Resolution No. 14626 - Resolution Appointing Additional
Election Judges for General Election
(m)Claims, Appropriations and Contract Payments — Check Register A
Items 7(b), 7(e) and 7(f) and 7(1) were pulled
Motion by Lofdahl, second by Czmowski, to approve Consent Agenda I with the
exception of the items noted above. Motion carried unanimously.
Item 7(b) had further discussion. Council Member Lofdahl asked if it was legal to sell a
gun silencer. Matt Jaunich will follow up with the police chief on this item. Motion by
Lofdahl, second by Christensen, to approve Item 7(b). Motion carried unanimously.
Item 7(e) had further discussion. Mayor Forcier will be abstaining from this item as
Jessica Forcier is his daughter-in-law. Motion by Lofdahl, second by Christensen, with
Forcier abstaining, to approve Item 7(e). Motion carried unanimously.
Item 7(f) had further discussion. Kent Exner, City Engineer, noted that a revised
2
CITY COUNCIL MINUTES OCTOBER 11, 2016
Resolution was distributed to the Council this evening. This item is due to various
reasons for the deferred assessments becoming activated, such as the deferral term being
expired, the property being developed/built on or the senior citizen deferral status
changing due to the sale of the property.
Motion by Czmowski, second by Christensen, to approve Item 7(f). Motion carried
unanimously.
Item 7(1) had further discussion. Council Member Arndt asked the necessity for more
election judges. Melissa Starke, Election Administrator, noted that additional election
judges are needed for the general election due to the higher voter turnout than the
primary election. The majority of the additional judges will be used at the registration
table as many voters use same day registration. Ms. Starke noted that student election
judges from the Hutchinson High School will be used in this capacity. Motion by Arndt,
second by Lofdahl, to approve Item 7(1). Motion carried unanimously.
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
Motion by Lofdahl, second by Christensen, with Czmowski abstaining, to approve
Consent Agenda II. Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose of this portion of the agenda is to provide the ounci with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF WEST CENTRAL SANITATION'S FIRST YEAR OF SERVICE
Jeff Bertram and Don Williamson, West Central Sanitation, appeared before the Council.
Mr. Bertram and Mr. Williamson noted the good working relationship that their company has
had with the City over the first year of business. Mr. Jaumch noted that the Chamber
President sent him an email today noting that they are more than pleased with West Central
Sanitation's service over the year.
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY AMENDING CITY POLICY 3.25 — EMPLOYEE BADGES
Mr. Jaunich explained that the police department has requested that former police officers
receive a retired badge upon their retirement. The purpose of the identification card is to
identify the officer's retirement status to ensure the officer is accorded all of the respect and
courtesy due them for their many years of dedicated and professional service. The id card
CITY COUNCIL MINUTES OCTOBER 11, 2016
does not authorize the retiree to act as a law enforcement officer on behalf of the City of
Hutchinson or any other entity, nor does it allow the retiree to carry a weapon or a concealed
weapon in the State of Minnesota or in any other state. The initial id card will be issued to
the eligible retiree free of charge when they complete and submit the Retired Officer
Photographic Identification Request Form. The card is valid for the life of the retired officer.
The id card at all times remains the property of the City and must be surrendered upon
request.
Motion by Czmowski, second by Arndt, to approve amending City Policy 3.25 — Employee
Badges. Motion carried unanimously.
11. APPROVE/DENY SETTING CANVASSING BOARD MEETING TO CANVASS
GENERAL ELECTION RESULTS
Motion by Christensen, second by Lofdahl, to set canvassing board meeting for November 14,
2016, at 9:00 a.m. to canvass general election results. Motion carried unanimously.
11.5 APPROVE/DENY SETTING RECOGNITION EVENT
Motion by Arndt, second by Czmowski, to approve setting recognition event for October 24,
2016, at 5:30 p.m. at Hutchinson Event Center. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
NHSCELLANEOUS
13. STAFF UPDATES
Kent Exner — Exner provided a project update, specifically on the Golf Course Road water
tower, Linden Avenue/Harrington Avenue temporary transition for now and is scheduled for
completion no later than 2018 (Czmowski asked about a streetlight at that intersection), Denver
Avenue just started yesterday, Hwy 15 (Main Street) reconstruction meeting held last week, and
212 corridor work. Leaf vacuuming started today. He reminded residents not to rake the leaves
into the street until the day before their scheduled day.
Mike Schumann — Fire Chief Schumann presented before the Council. Chief Schumann noted
that this week is fire prevention week and he explained the presentations that are given to
elementary students within the city. In addition, three new firefighter candidates were hired
recently. Lastly, the new fire truck has been delivered and was on display this evening. Chief
Schumann also spoke about the rental inspections that are conducted and the fire safety
deficiencies.
Matt Jaunich — Jaunich reminded the Council of the recognition event on October 24th. In
addition, he remindei the Council that the first Council meeting in November will be on
Monday November 7 due to the election on November 8t'. He also noted that the City was
one of five cities that received the Clean Energy Community Award Program. A recognition
event is being held for that on November 10th.
.19
CITY COUNCIL MINUTES OCTOBER 11, 2016
14. COUNCIL/MAYOR UPDATE
John Lofdahl — Council Member Lofdahl noted that he met the gentleman that authored the
"granny pod" legislation and he informed Lofdahl that he had purposely left the language vague
for cities to mold to their needs.
Bill Arndt — Council Member Arndt commented that he has noticed that boulevards are being
seeded rather than sodded along the roadway improvement projects and he is in favor of that.
ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 6:20 p.m. Motion carried unanimously.
5
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Resolution 14627 - Special Assessment Certification to McLeod County
Department: Finance
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is the annual certification of special assessments to be sent to McLeod County for collection in 2017. The
list includes the current year of each assessment roll along with unpaid water, sewer utility bills and/or weed removal
bills.
The special assessment dollars collected in 2017 will be recorded in the appropriate debt fund and used to pay the
2017 debt service on the City's bonded debt.
BOARD ACTION REQUESTED:
Approve resolution 14627 for special assessments to be certified to McLeod County for collection in 2017.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14627
RESOLUTION FOR CERTIFICATION OF SPECIAL ASSESSMENTS FROM THE CITY OF HUTCHINSON TO MCLEOD COUNTY AUDITOR
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MN;
This is to certify that the following embraces all unpaid assessments levied by the City Council of Hutchinson, MN under Minnesota Statutes, Chapter
429, various assessments of the City of Hutchinson, to be levied and assessed upon the properties as listed on the "Exhibit A" for the following
purposes for the current year and as required under Minn. Stat. § 429.061, a copy of this Resolution along with the attached "Exhibit A" shall be
provided to the McLeod County Auditor
Installment
Term
SA#
Year
Project
Description
Activation of 1975 deferred assessment on Hilltop Dr
1
10
058D
1975
74-39
NE due to development on lot. - ST
Activation of 1975 deferred assessment on Hilltop Dr
1
10
059D
1975
74-37
N E due to development on lot. — W/SS/SM
Activation of 1978 deferred assessment on Hilltop Dr
1
10
073C
1978
133-119-01
NE due to development on lot. - ST
Activation of 1980 deferred assessment on Hilltop Dr
1
10
080D
1980
79-01/79-07
NE due to development on lot. — SS/W
Activation of 1981 deferred assessment on Hilltop Dr
1
10
0928
1981
81-10
NE due to development on lot. — SS/SM
Activation of 1988 deferred assessment on Hilltop Dr
1
10
239C
1988
L9P88-18
NE due to development on lot. — SS/W
Activation of 1990 deferred assessment on Hilltop Dr
1
10
259C
1990
151390-05
NE due to development on lot. - ST
Activation of 1999 senior deferral on Dale St SW due
1
10
5029C
1999
141399-63
to sale of property —SM/SS/W/ST
Jefferson St SE & Jefferson Ct SE - 10th Ave NE &
future extension of 10th Ave N E to the East -
9
10
5059F
2008
191302-18
SM/SS/W/ST - Activated 2008
Jefferson St SE & Jefferson Ct SE - 10th Ave NE &
future extension of 10th Ave N E to the East -
5
10
5059H
2012
191302-18
SM/SS/W/ST-Activated 10/09/2012
Jefferson St SE & Jefferson Ct SE to Toronto Ave SE -
5
9
5070B
2012
131304-03
SM/SS/W/ST - Activated 2012
Activation of 2006 deferred assessment for TH
1
10
5079G
2006
111306-01
7/15/22 - SM/SS/W/ST
2008 Pavement Mgmt - Phase 1- Lewis, W Pishney
Ln, E Pishney Ln, Pishney Ln, Alan, Circle Dr - ST
9
10
5085
2008
141308-04
REHAB/ST PARTIAL RECON
NE Storm Sewer Phase 2 - 905 Maple St SE - SM/SS/W
- Relevy of 5075 as SA5087A & Activated in 2013 for
4
5
5087A
2013
121308-02
2014 collection for 5 year term.
9
10
5088
2008
111308-01
TH 15 & North High Dr Roundabout - SM/SS/W/ST
2008 Pavement Mgmt - Phase 2 - College, Hillcrest,
Montreal, Oakwood, Alley in Blk 4 S1/2 City - ST
9
10
5089
2008
151308-05
REHAB/ST RECON/ALLEY RECON
Jefferson St SE & Jefferson Ct SE - 10th Ave NE &
future extension of 10th Ave N E to the East -
8
10
5090
2009
131309-03
SM/SS/W/ST
2009 Pavement Mgmt - Phase 2 - Elm St NE, 10th Ave
8
10
5092
2009
141309-04
NE - W/ST REHAB
7
10
5093
2010
111310-01
Adams St & Washington Ave E - SM/SS/W/ST
Sherwood St SE - Edmonton to Airport Rd -
7
10
5094
2010
121310-02
SM/SS/W/ST
2011 Pavement Mgmt - James, Kouwe, Water -
6
10
5096
2011
131311-04
SM/SS/W/ST REHAB
6
10
5097
2011
111311-01
School Rd NW - ST
Indust Blvd SE - ST RECONST & Energy Pk - WEAR
6
10
5098
2011
121311-02/1311-03
CRSE
Installment
Term
SA#
Year
Project
Description
Installment
Term
SA#
Year
Project
Pavement Mgmt - Phase 2 - Jackson & Roberts -
6
10
5099
2011
L4P11-05
ST REHAB
6
10
5100
2011
151311-06
Plaza 15 Parking Lot - ST
234 SE JEFFERSON ST
$49.06
23.050.2080
2012 Pavement Mgmt - Ash, Oak, Maple, TH 15
1373 SE JEFFERSON ST
$47.65
23.230.0190
Service Rd #1, 11th Ave NE, Northwoods Ave - ST
5
10
5101
2012
L3P12-04
REHAB
5
10
5102
2012
111312-01
5th Ave NW - SS/W/ST
Les Kouba Pkwy - Montana to Lind & Lind St - Les
5
10
5103
2012
L8P12-09
Kouba Pkwy to 3rd Ave - ST
2013 Pavement Mgmt - Grove St SW, Brown St SW,
6
10 DEFERRED
5096A
2011
131311-04
Glen St SW, Franklin St SW, Division Ave SW - ST
4
10
5104
2013
131313-03
OVERLAY/REHAB
4
10
5105
2013
L1P13-01
Jefferson St SE - Washington to Oakland - SS/W/ST
4
10
5106
2013
L10P13-10
Parking Lots - City, School Dist, HHC - SM/ST
3
10 DEFERRED
5110C
2014
131314-03
2013 Pavement Mgmt - CO#2 - Milwaukee & Miller -
4
10
5107
2013
131313-03
ST OVERLAY/REHAB
Lynn Rd SW - Washington to Clinton - ST
3
10
5108
2014
121314-02
OVERLAY/REHAB
3
10
5109
2014
L1P14-01
Jefferson St SE - Oakland to Century - SM/SS/W/St
2014 Pavement Mgmt - Dale, TH 15 Service Rd,
Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST
3
10
5110
2014
131314-03
MILL/OVERLAY/RECLAIM
2015 Pavement Mgmt - Shady Ridge Rd N W & Golf
2
10
5111
2015
L3P15-03
Course Rd NW - SM/SS/W/ST
2
10
5112
2015
111315-01
2nd Ave SE - Main to Bridge - SM/ST
2016 Pavement Mgmt— Linden, Madson, Milwaukee,
1
10
5113
2016
L1P16-01
Church, West Shore — W/SS/SM
2
2
TR2015
2015
15 - TREE
Tree Removal on Franklin ST
DEFERRED ASSESSMENTS
Property ID
Address
1178 BLACKHAWK DR
Amount
$123.00
County PID #
23.501.0060
06-116-29-06-0890
Installment
Term
SA#
Year
Project
Description
965 SE HASSAN ST
$49.06
23.154.0100
Adams St & Washington Ave E - SM/SS/W/ST -
25 SE JEFFERSON ST
$49.06
23.050.0380
DEFERRED FORA 10 YEARS OR UNTIL HOOKUP
234 SE JEFFERSON ST
$49.06
23.050.2080
OCCURS, WHICHEVER OCCURS FIRST, WITH INTEREST
1373 SE JEFFERSON ST
$47.65
23.230.0190
ACCRUEING. ACTIVATE IN 2020 FOR 2021
7
10 DEFERRED
5093A
2010
111310-01
COLLECTION.
2011 Pavement Mgmt - James, Kouwe, Water -
SM/SS/W/ST REHAB - 6" WATER SERVICE DEFERRED
FOR 10 YEARS OR UNTIL HOOK UP OCCURS,
WHICHEVER OCCURS FIRST. ACTIVATE IN 2021 FOR
6
10 DEFERRED
5096A
2011
131311-04
COLLECTION IN 2022.
Freemont, Lynn, Michael Ct NW, HHC Parking Lot - ST
MILL/OVERLAY/RECLAIM - DEFERRED FOR 20 YEARS
OR UNTIL DEVELOPED,WITH INTEREST ACCRUING,
3
10 DEFERRED
5110C
2014
131314-03
WHICHEVER OCCURS FIRST.
2
10 DEFERRED
5112A
2015
131315-03
2015 Pavement Mgmt - Shady Ridge Rd NW & Golf
BE IT FURTHER RESOLVED
That the following unpaid water, sewer, weed cutting, snow removal and tree removal bills to be certified to the McLeod County Auditor for
collection with 2016 taxes.
City
12-116-30-06-0030
Property ID
Address
1178 BLACKHAWK DR
Amount
$123.00
County PID #
23.501.0060
06-116-29-06-0890
545 SE HASSAN ST
$197.38
23.050.4870
06-116-29-15-0370
965 SE HASSAN ST
$49.06
23.154.0100
06-116-29-03-0080
25 SE JEFFERSON ST
$49.06
23.050.0380
06-116-29-03-0980
234 SE JEFFERSON ST
$49.06
23.050.2080
07-116-29-08-0050
1373 SE JEFFERSON ST
$47.65
23.230.0190
01-116-30-07-0260
724 SW 5TH AVE
$116.38
23.124.0160
City Property ID
01-116-30-01-0310
Address
516 SW HARMONY LN
Amount
$274.20
County PID #
23.112.0170
02-116-30-16-0210
855 SW HUNTERS ST
$95.97
23.420.0170
01-116-30-09-0020
564 SW LYNN RD
$289.75
23.112.1630
10-116-30-01-1020
1811 SW SCENIC HEIGHTS CT
$44.34
23.435.0080
10-116-30-01-1010
1819 SW SCENIC HEIGHTS CT
$44.34
23.435.0070
10-116-30-01-1070
1824 SW SCENIC HEIGHTS CT
$44.34
23.435.0130
10-116-30-01-1000
1827 SW SCENIC HEIGHTS CT
$44.34
23.435.0060
10-116-30-01-1080
1832 SW SCENIC HEIGHTS CT
$44.34
23.435.0140
10-116-30-01-0990
1835 SW SCENIC HEIGHTS CT
$44.34
23.435.0050
10-116-30-01-0980
1843 SW SCENIC HEIGHTS CT
$44.34
23.435.0040
10-116-30-01-0970
1851 SW SCENIC HEIGHTS CT
$44.34
23.435.0030
31-117-29-12-0710
281 NW 3RD AVE
$20.09
23.056.2520
31-117-29-10-0140
141 NE 5TH AVE
$120.13
23.056.0520
31-117-29-11-0070
17 NW 5TH AVE
$34.32
23.065.0060
31-117-29-11-0080
25 NW 5TH AVE
$49.06
23.065.0080
36-117-30-07-0600
935 NW 8TH AVE
$31.92
23.436.0030
31-117-29-02-0640
7 NE 9TH AVE
$475.89
23.236.0070
06-116-29-10-0240
561 SE ADAMS ST
$15.09
23.139.0220
06-116-29-10-0020
570 SE ADAMS ST
$89.77
23.139.0020
36-117-30-11-0330
485 NW CALIFORNIA ST
$111.56
23.310.0180
36-117-30-11-0200
486 NW CALIFORNIA ST
$49.06
23.310.0110
36-117-30-06-0310
791 NW CALIFORNIA ST
$498.95
23.300.0250
35-117-30-16-0370
415 NW CAMPBELL LN
$196.96
23.237.0080
06-116-29-02-0460
206 SE ERIE ST
$211.24
23.050.1770
06-116-29-07-0170
316 SE ERIE ST
$33.39
23.050.3130
32-117-29-14-0450
112 NE GARDEN RD
$80.95
23.252.0290
25-117-30-12-0460
1415 NW HERITAGE AVE
$29.62
23.480.0080
31-117-29-07-0680
47 NE MCLEOD AVE
$34.90
23.088.0130
36-117-30-02-0270
900 N HIGH DR NW
$1,564.92
23.309.0030
32-117-29-14-0190
107 NE PAULS RD
$49.82
23.252.0040
36-117-30-07-0350
775 NW SHILOH ST
$141.99
23.431.0090
31-117-29-12-0270
430 NW WATER ST
$523.57
23.056.0840
31-117-29-12-0370
455 NW WATER ST
$611.63
23.056.1030
31-117-29-12-0360
465 NW WATER ST
$402.44
23.056.0990
31-117-29-01-0070
1005 MAPLE ST NE *TR
$240.00
23.238.0014
06-116-29-11-0620
655 MAIN ST S *TR
$1,687.47
23.149.0010
31-117-29-09-0390
107 6TH AVE NE *TR
$1,506.94
23.058.0070
$10,457.91 Total Utility Billing & Tree Removal to Assess
Adopted by the Hutchinson City Council this 25th day of October 2016.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Resolution 14628 amending resolution 14421
Department: Finance
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Per State Statutes 435.193 and 435.195, senior citizens 65 years or older, disabled citizens, active duty military
reserves or a active duty Minnesota national guard members may apply for deferred payment of special assessments
for any homestead property. Deferral terminates upon either:
(a) the death of the owner, provided that the spouse is otherwise not eligible for the benefits hereunder;
(b) the sale, transfer or subdivision of the property or any part thereof;
(c) if the property should for any reason lose its homestead status; or
(d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to
require immediate or partial payment.
In addition, City Policy number 2.14 allows senior citizens 65 years or older and disabled citizens to apply for reduced
refuse rates.
Citizens applying for either special assessment deferral or a reduced refuse rate must comply with income guidelines
as defined by the US Department of HUD. HUD defines those guidelines for 2016 as $24,650 per year for one person
and $28,150 per year for a married couple, joint tenants or tenants in common.
The previous annual income guidelines for 2015 were $25,900 for one person and $29,600 for a married couple.
Citizens must also comply with an asset limitation of $30,000, excluding the homestead and automobile.
Each year Finance reviews the income guidelines by HUD and amends the established income guidelines via
resolution.
BOARD ACTION REQUESTED:
Approve Resolution 14628 amending the established income guidelines & asset limitations for Senior and Disabled
Citizens, Active Duty Military Reserves or National Guard deferred assessments and/or Seniors reduced refuse rate.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON MN
RESOLUTION NO. 14628
AMENDING RESOLUTION NO. 14421 ESTABLISHING INCOME GUIDELINES &
ASSET LIMITATIONS, FOR SENIOR CITIZENS 65 YEARS OR OLDER, DISABLED
CITIZENS, ACTIVE DUTY MILITARY RESERVES OR NATIONAL GUARD
DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE
WHEREAS, the Minnesota Statutes provide tax deferral of homestead property for senior citizens 65 years
of age or older, or a person(s) on disability as defined by the Social Security Administration, or for members of the
National Guard or military reserves in active service, for whom it would be a hardship to make payments, and
WHEREAS, the home owner can make application for deferred payment of special assessments on forms
which can be obtained from the City Administrator's office, and
WHEREAS, the home owner/renter can make application for reduced refuse rate on forms which can be
obtained from the City Administrator's office.
NOW THEREFORE, the City Council has established the following income guidelines, asset limitations,
and verification requirements for applications for deferred assessments and/or reduced refuse rates:
To be granted to person(s) with a low income of $24,650.00 per year for one person and $28,150.00
per year for a married couple, joint tenants or tenants in common.
2. To be granted to person(s) with an asset limitation of not to exceed $30,000.00, excluding the
homestead and automobile.
Deferred assessments and/or reduced refuse requests may only be applied for if the following
documents are submitted at the time of said application.
A. Federal Income Tax Form 1040, 1040A, 1040EZ; or
B. Minnesota Property Tax Refund Form M-1PR
Every two years the City can request said information to continue deferral of assessments or reduced
refuse charges; existing deferred assessments and reduced refuse accounts shall submit the same
documentation to continue the reduced charges.
4. The right of deferment is automatically terminated if:
A. The owner dies and the spouse is not otherwise qualified;
B. The property or any part thereof is sold, transferred, or subdivided;
C. The property should lose its homestead status; or
D. If for any reason the City determines that there would be no hardship to require immediate or
partial payment.
Adopted by the Hutchinson City Council this 25th day of October, 2016.
ATTEST:
Matthew Jaunich, City Administrator Gary Forcier, Mayor
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: CUP FOR ASSISTED LIVING FACILITY - 225 Shady RIDGE ROAD NW
Department: Planning
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The reason for this request is that the existing Cedar Crest Facility has been closed for over 1 year which requires a
new conditional use permit to be applied for. The applicant is seeking to utilize the building for an assisted living
facility for seniors needing assistance for mental health. The building has 45 beds in it.
Jan Sutter, 312 Connecticut St NW addressed the Planning Commission regarding the amount of parking spaces
required and whether or not on street parking would be allowed. She also asked if there would be dedicated security
on site.
Jeff Krieg, applicant addressed the City Council and said there isn't a need for dedicated security.
The Planning Commission voted unanimously to recommend approval of this project.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit with stated conditions.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14630
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERNHT FOR THE OPERATION OF AN ASSISTED LIVING
FACILITY IN AN R-2 ZONING DISTRICT LOCATED AT 225 SHADY RIDGE RD NW,
JEFF KRIEG, APPLICANT.
FACTS
1. Jeff Krieg is the applicant ( Current owners Henry & Rosalind Ewald) of a parcel of
land located at 225 Shady Ridge Rd NW, Hutchinson Minnesota; and,
2. The subject property is legally described as:
SECTION 36 TWP 117 RANGE 030.86 AC PART OF SW 1/4 SW 1/4.
3. Jeff Krieg, applicant, has applied to the City for a conditional use permit for the
operation of an assisted living facility in an R-2 zoning district located at 225 Shady
Ridge Rd. NW.
4. The property is located in the R-2 (Medium Density Residential) Zoning District.
5. The request for a conditional use permit is required because of Section 154.057(C)(3)
of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on October 18,
2016 with the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
b. The proposed building improvements shall comply with the standards of the R-2
district and the Zoning Ordinance.
c. The use must meet all applicable building and fire code regulations. Any remodeling
and/or additions must also meet applicable building and fire code regulations.
d. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
e. The Applicant must obtain all necessary permits for any construction that would be
needed.
£ The applicant is required to bring the parking lot in compliance with City Code by
removing the existing parking spaces that encroach into the City right-of-way.
Additionally, the 5 -foot setback needs to be met for the parking lot along Shady Ridge
Rd NW.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on October 25, 2016 and has considered the recommendation and
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
Findings of Fact — Resolution 14630
Conditional Use Permit
225 Shady Ridge Rd NW
10/25/2016
Page 2
g. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
h. The proposed building improvements shall comply with the standards of the R-2
district and the Zoning Ordinance.
i. The use must meet all applicable building and fire code regulations. Any remodeling
and/or additions must also meet applicable building and fire code regulations.
j. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
k. The Applicant must obtain all necessary permits for any construction that would be
needed.
1. The applicant is required to bring the parking lot in compliance with City Code by
removing the existing parking spaces that encroach into the City right-of-way.
Additionally, the 5 -foot setback needs to be met for the parking lot along Shady Ridge
Rd NW.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.057 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Jeff Krieg,
applicant, to operate an assisted living facility in an R-2 zoning district located at 225 Shady
Ridge Rd NW, is hereby approved.
Findings of Fact — Resolution 14630
Conditional Use Permit
225 Shady Ridge Rd NW
10/25/2016
Page 3
Adopted by the City Council this 25th day of October, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: October 13, 2016, for October 18, 2016, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN ASSISTED LIVING
FACILITY IN AN R-2 ZONING DISTRICT LOCATED AT 225 SHADY RIDGE ROAD NW.
Applicant: JEFF KRIEG, APPLICANT
CONDITIONAL USE PERMIT FOR AN ASSITED LIVING FACILITY
The reason for this request is that the existing Cedar Crest Facility has been closed for over 1 year which
requires a new conditional use permit to be applied for. The applicant is seeking to utilize the building for an
assisted living facility for seniors needing assistance for mental health. The building has 45 beds in it.
Conditional Use Permit
225 Shady Ridge Road NW — Assisted Living Facility
Planning Commission—10-18-16
Page 2
GENERAL INFORMATION
Existing Zoning: R-2 (Medium Density Residential District)
Property Location: 225 Shady Ridge Road NW
Lot Size: .86 Acres
Existing Land Use: Vacant Assisted Living Facility
Adjacent Land Use: Single Family Residential and Commercial
Adjacent Zoning: R-2 Medium Density Residential and C4 Fringe Commercial
Comprehensive
Land Use Plan: Medium Density Residential
Applicable
Regulations: Sections 154.057 (C) (3)
Analysis:
Overview:
The facility as it currently exists has 45 beds in it. The applicant proposes to have a maximum of 45 beds in the
facility as well. The applicant states that nothing physically is changing with the interior or exterior of the
property; it will be just as it was when Cedar Crest operated their assisted living facility in the building. As
noted above the facility is proposed to be an assisted living facility for seniors needing assistance with mental
health. The facility will operate under a State of Minnesota Housing with Services License. The applicants are
also licensed by the State for a Comprehensive Home Healthcare License, which used to be called a Class A
license which assisted living/nursing facilities were licensed under. There will be a maximum of 7 employees
on staff at any one time according to the applicant. The site currently has a parking lot that is accessed off of
Shady Ridge Road NW. At present there are approximately 14 parking spaces in the parking lot. However,
four of the spaces encroach into City right-of-way which is a violation of City Code. Because of this, a
condition will be added to the CUP that the parking lot can't encroach into the City right-of-way and must meet
the 5 foot parking lot setback. It appears that 4 parking spaces will be impacted by this condition, which still
leaves 10 parking spaces on site which will be adequate for employee parking (up to 7 employees) and will
leave room for up to 3 visitors/guests spaces.
It is important to note that the City can't discriminate regarding which type of licensed facility is being
proposed. There are various facilities in Hutchinson that cater to a wide array of medical issues.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required because the old Conditional Use Permit expired due to the
building being vacant and unoccupied for a period of time.
The following are standards for granting a conditional use permit:
Conditional Use Permit
225 Shady Ridge Road NW — Assisted Living Facility
Planning Commission—10-18-16
Page 3
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Recommendation:
Staff recommends approval of the proposal with the following conditions:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed use shall comply with the standards of the R-2 district and the Zoning Ordinance.
3. The use must meet all applicable building and fire code regulations. Any remodeling and/or
additions must also meet applicable building and fire code regulations.
4. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use requires approval of a new
conditional use permit.
5. The Applicant must obtain all necessary permits for any construction that would be needed.
6. The applicant is required to bring the parking lot in compliance with City Code by removing the
existing parking spaces that encroach into the City right-of-way. Additionally, the 5 -foot setback
needs to be met for the parking lot along Shady Ridge Road NW.
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-WZ
Agenda Item: CUP - DRIVE THROUGH ATM LOCATED AT 1060 HWY 15 SO.
Department: Planning
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Novation Credit Union has applied for a Conditional Use Permit to construct a drive up automatic teller machine
(ATM) on property owned by the Hutchinson Mall. Drive-through Banking Facilities are allowed by Conditional Use
Permit in the C-4 Zoning District.
John Rodeberg, Engineer for the applicant gave an overview of the Plan. Todd Brandel, of Novation Credit Union
also spoke regarding the location of the ATM and the fact that it will be protected with bollards and will be on a raised
curb on top of a median.
Nobody from the public spoke regarding this request.
Staff recommended approval of the CUP and the Planning Commission voted unanimously to recommend approval of
the request.
BOARD ACTION REQUESTED:
Approval of Conditional Use Permit.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14631
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A DRIVE THROUGH
AUTOMATIC TELLER MACHINE (ATM) IN A C-4 ZONING DISTRICT LOCATED
AT 1060 HIGHWAY 15 S, NOVATION CREDIT UNION, APPLICANT.
FACTS
1. Novation Credit Union is the applicant (owners Hutchinson Mall Realty Group LLC)
of a parcel of land located at 1060 Highway 15 S, Hutchinson Minnesota; and,
2. The subject property is legally described as:
Parcel 1: Lot 1, Block 2, of Hutchinson Mall, excepting therefrom all that
portion thereof platted as Hutchinson Mall Plat 2, and except for that
portion thereof platted as Hutchinson Mall Plat 3, according to the
recorded plat thereof, McLeod County, Minnesota.
Parcel 2: Non-exclusive perpetual easement and right of way for
vehicular and pedestrian ingress and egress purposes over, across and
through portions of Outlots A and B, and Lot 5, Block 2, Hutchinson Mall,
as reserved in the Limited Warranty Deed recorded as Document No.
197056 in Book 189 of Deeds at pages 497-502, records of the County
Recorder, McLeod County, Minnesota.
3. Novation Credit Union, applicant, has applied to the City for a conditional use permit
for construction of a drive through automatic teller machine (ATM) in a C-4 zoning
district located at 1060 Hwy 15 S.
4. The property is located in the C-4 (Fringe Commercial) Zoning District.
5. The request for a conditional use permit is required because of Section 154.064(C)(1)
of the Hutchinson Zoning Ordinance.
6. Following a public hearing on the application, the City of Hutchinson Planning
Commission has recommended approval of the Conditional Use Permit on October 18,
2016 with the following findings and conditions:
a. The standards for granting a conditional use permit would be met, subject to the
conditions stated.
b. The proposed building improvements shall comply with the standards of the C-4
zoning district and the Zoning Ordinance.
c. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
d. The Applicant must obtain all necessary permits for any construction that would be
needed.
Findings of Fact — Resolution 14631
Conditional Use Permit
1060 Highway 15 S
10/25/2016
Page 2
e. If at some point in the future the use is creating a public safety hazard the City
reserves the right to further review the Conditional Use Permit with the applicant and
add conditions to mitigate negative effects.
7. The City Council of the City of Hutchinson reviewed the requested conditional use
permit at its meeting on October 25, 2016 and has considered the recommendation and
findings of the Planning Commission and hereby does recommend approval of the
conditional use permit, subject to the following findings and conditions:
£ The standards for granting a conditional use permit would be met, subject to the
conditions stated.
g. The proposed building improvements shall comply with the standards of the C-4
zoning district and the Zoning Ordinance.
h. The conditional use permit shall remain in effect as long as the conditions required by
the permit are observed. Any expansion or intensification of a conditional use
requires approval of a new conditional use permit.
i. The Applicant must obtain all necessary permits for any construction that would be
needed.
j. If at some point in the future the use is creating a public safety hazard the City
reserves the right to further review the Conditional Use Permit with the applicant and
add conditions to mitigate negative effects.
APPLICABLE LAW
8. The conditional use permit request meets the following standards as required in
Section 154.057 of the City of Hutchinson Municipal Code.
(a) The proposed building or use at the particular location requested is necessary or
desirable to provide a service or a facility which is in the interest of the public
convenience and will contribute to the general welfare of the neighborhood or
community;
(b) The proposed building or use will not have a substantial or undue adverse effect
upon adjacent property, the character of the neighborhood, traffic conditions,
utility facilities and other matters affecting the public health, safety and general
welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to
permit the development and use of neighboring property in accordance with the
applicable district regulations.
CONCLUSIONS OF THE LAW
9. The requested conditional use permit is consistent with the comprehensive plan.
10. The proposed use will not have a substantial or undue adverse effect upon adjacent
property, character of the neighborhood, traffic conditions, utility facilities and other
matters affecting the public health, safety and general welfare.
Findings of Fact — Resolution 14631
Conditional Use Permit
1060 Highway 15 S
10/25/2016
Page 3
11. The proposed use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable
district regulations
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Novation
Credit Union, applicant, to construct an automatic teller machine in a C-4 zoning district located
at 1060 Highway 15 S, is hereby approved.
Adopted by the City Council this 25th day of October, 2016.
ATTEST:
Matt Jaunich
City Administrator
Gary T. Forcier
Mayor
STAFF REPORT - PLANNING DEPARTMENT
To: Hutchinson Planning Commission
From: Dan Jochum, AICP and City of Hutchinson Planning Staff
Date: October 13, 2016, for October 18, 2016, Planning Commission Meeting
Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF A DRIVE
THROUGH ATM LOCATED AT 1060 HWY 15 SO.
Applicant: NOVATION CREDIT UNION, APPLICANT
CONDITIONAL USE PERMIT FOR DRIVE THROUGH ATM
Novation Credit Union has applied for a Conditional Use Permit to construct a drive up automatic teller
machine (ATM) on property owned by the Hutchinson Mall. Drive-through Banking Facilities are allowed by
Conditional Use Permit in the C-4 Zoning District.
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Conditional Use Permit
1060 HWY 15 So. — Drive Through ATM
Planning Commission—10-18-16
Page 2
GENERAL INFORMATION
Existing Zoning: C4 Fringe Commercial District
Property Location: 1060 HWY 15 SO.
Lot Size: 12.78 Acres
Existing Land Use: Parking Lot
Adjacent Land Use: Commercial Land Use
Adjacent Zoning: C4 Fringe Commercial
Comprehensive
Land Use Plan: Commercial
Applicable
Regulations: Sections 154.064 (C) (1)
Analysis:
Overview:
Novation Credit Union is seeking a Conditional Use Permit to locate a drive-through ATM on the eastern side
of the Hutchinson Mall Parking Lot. Drive-through banking facilities are conditionally permitted within the C-
4 Zoning District.
Staff reviewed this application at the October 11th Planning Staff meeting. There was discussion regarding the
amount of traffic in the Mall parking lot and how the traffic is somewhat of a "free for all" in this area. The
consensus was that the traffic patterns in the mall area are less than ideal. The consensus was that if designed
properly, the ATM facility would not make the traffic conditions any worse and may actually improve things by
having the area more delineated.
The consultant for Novation has provided a Memo, which is attached. The conclusion and recommendation
from the engineer states that "The proposed ATM with channelization islands is feasible and will not create
safety, parking capacity or other operational concerns."
Please see the attached plan that identifies the location of the ATM and the traffic flow around the area.
Based on both staff review and the consultant engineer's memo City Staff is recommending approval of this
project with the conditions noted below.
Conditional Use Permit:
The Conditional Use Permit (CUP) is required for the drive-through banking (ATM) facility.
The following are standards for granting a conditional use permit:
Conditional Use Permit
1060 HWY 15 So. — Drive Through ATM
Planning Commission—10-18-16
Page 3
(a) The proposed building or use at the particular location requested is necessary or desirable to provide
a service or a facility which is in the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent
property, the character of the neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
(c) The proposed building or use will be designed, arranged and operated so as to permit the
development and use of neighboring property in accordance with the applicable district regulations.
Recommendation:
Staff recommends approval of the proposal with the following conditions:
1. The standards for granting a conditional use permit would be met, subject to the conditions stated.
2. The proposed building improvements shall comply with the standards of the C-4 Zoning district and
the Zoning Ordinance.
3. The conditional use permit shall remain in effect as long as the conditions required by the permit are
observed. Any expansion or intensification of a conditional use requires approval of a new
conditional use permit.
4. The Applicant must obtain all necessary permits for any construction that would be needed.
5. If at some point in the future the use is creating a public safety hazard the City reserves the right to
further review the Conditional Use Permit with the applicant and add conditions to mitigate negative
effects.
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PHONE: 800.838.8666 NOVCU 138936
1390 HWY, 15 S.
SUITE 200, PO BOX 308 DATE:
SEHwHUTCHINSON, MN 55350-0308
ww.sehinc.com 9/22/16
I
SKETCH PLAN FOR
NOVATION ATM DRIVE THRU
EXHIBIT
NO. 1
-A.
SEH
Building a Better World
for All of Us®
TO: Todd Brandel, Branch Manager
Novation Credit Union, Hutchinson
FROM: Mike Kotila, PE
Senior Transportation Engineer
DATE: September 23, 2016
RE: Feasibility Study — ATM site at Hutchinson Mall
SEH No. NOVCU 138752
MEMORANDUM
This memorandum evaluates the feasibility of constructing a drive through automatic teller machine (ATM)
site in the Hutchinson Mall parking lot. Factors considered in the evaluation include peak period traffic
demand, queuing space, accessibility, traffic circulation, and loss of parking.
BACKGROUND
Novation Credit Union (NCU) currently operates a drive through ATM site at their branch office building site
located at 1250 Highway 15 South in Hutchinson. The branch office operation has been relocated into a
downtown location and the current site has been closed with the exception of the ATM. NCU desires to
relocate the ATM operation in the retail district along Highway 15 South. The preferred location for the drive
through ATM site is along the east side of the Hutchinson Mall parking lot in Hutchinson, Minnesota. The
owners of the Hutchinson Mall are supportive of the proposed ATM site.
Existing and Projected ATM Demand
The current ATM site experiences peak demands on Fridays, especially 3M plant "payday Fridays". NCU
provided historical data for use of the existing ATM site to use as a baseline for projected demand at a new
ATM site. The number of hourly transactions experienced on Friday, August 26, 2016 are shown in Table 1.
The peak hour of demand was 12 -1 pm with 15 transactions occurring at the ATM. Traffic queues at the
existing ATM site are observed to be minimal. The typical duration of an ATM transaction is about 45
seconds. This suggests that an ATM has the potential to serve up to 90 customers per hour. This efficiency of
service results in short waiting times and short vehicle queues.
NCU customers comprise the majority of ATM users at this site. The growth in ATM use is expected to follow
growth in customer base which is modest. NCU staff does not expect an increase in ATM usage.
Engineers I Architects I Planners I Scientists
Short Elliott Hendrickson Inc., 10901 Red Circle Drive, Suite 300, Minnetonka, MN 55343-9302
SEH is 100% employee -owned I sehinc.com 1 952.912.2600 1 800.734.6757 1 888.908.8166 fax
Novation Credit Union — ATM Site Feasibility Study
September 23, 2016
Page 2
Table 1 — Existing NCU ATM Site Hourly Demand (Friday, August 26, 2016)
HOUR
NUMBER OF TRANSACTIONS
(FRIDAY, AUGUST 26, 2016
COMMENT
7-8AM
6
8-9AM
4
9-10AM
14
10-11 AM
8
11 -12 PM
2
12 -1 PM
15
HIGHEST HOUR
1-2PM
14
2-3 PM
8
3-4 PM
9
4-5 PM
9
5-6 PM
7
6-7 PM
8
7-8 PM
9
8-9 PM
4
Proposed ATM Site Location and Operation
Attached is Exhibit 1 which depicts a concept configuration for the ATM site located along the easterly edge of
the existing mall parking lot. Raised concrete islands will be constructed to create the desired traffic
circulation pattern through the ATM lane. The main shopping center north -south drive aisle will not be
impeded by the ATM operation. Customers will enter the ATM lane from the south; the ATM will be positioned
to serve the driver side (left side) of the vehicle. The existing east -west parking lot drive aisles are set up for
one-way flow with angled parking stalls. The proposed ATM islands will block direct access from the outer
circulatory roadway to/from one inbound parking aisle and one outbound aisle. As shown in the exhibit,
movements to and from these lanes will be accommodated in the plan. To encourage drivers to follow the
intended driving lanes to the inbound parking aisle, an additional end cap island is proposed. This end cap
island would also protect the existing light standard positioned in the parking lot.
Service to the ATM machine will be performed through an ATM cabinet door positioned on the back side of
the ATM. Service vehicles will stop on the parking lot side of the ATM as to not impede traffic flow on the main
north south drive aisle of the shopping center.
The ATM lane as shown will accommodate a queue of up to four vehicles. Guidance for queue storage at
ATM's suggest that a queue length storage for at least three vehicles should be provided'. If circumstances
ever occur that exceed the vehicle storage provided within the ATM lane, the overflow will occur within the
parking lot.
Site Impacts
The introduction of raised islands for the ATM sets up a potential improvement to the overall operation of the
mall parking lot. Currently, the parking bays and drive aisles are painted on the bituminous surface. Parking
1) Drive -Through Queue Generation; Countingcars.com; Mike Spack, etal, 2012
Novation Credit Union — ATM Site Feasibility Study
September 23, 2016
Page 3
lot demand does not typically consume a majority of the available capacity. Drivers tend to cut across the
parking lot in direct lines toward their destination rather than following the painted drive aisles. The proposed
islands will channelize flow to the drive aisles. While not part of this project, additional raised end cap islands
could be considered as future parking lot improvements to create a more orderly flow through all of the drive
aisles.
The proposed ATM operation as shown in Exhibit 1 will reduce the capacity of the parking lot by 33 spaces.
The reduction in spaces is not an operational concern based upon historical parking demands during peak
seasons which have been observed to be well under the capacity of the parking lot.
Conclusion and Recommendation
The proposed ATM site with channelization islands is feasible and will not create safety, parking capacity or
other operational concerns. The proposed change should be considered by the City of Hutchinson through
the appropriate site plan review and permitting process.
Attachments:
Exhibit 1 — Proposed ATM Concept Plan
Kristi Mukomela, Novation Credit Union
John Rodeberg, SEH
p:\ko\n\novcu\138936\1-genl\14-corr\ncu atm feasibility memorandum.dou
1) Drive -Through Queue Generation; Countingcars.com; Mike Spack, etal, 2012
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/2016 -
10/25/2016
Check Date
--------------------
10/13/2016
Check
--------------
193516
Vendor Name
---------------------------------------------------------------
SCHOOL DIST#423
Description
-----------------------------------------------------------------------
AUGUST ACTIVITIES
Amount
--------------------
765.83
10/18/2016
193517
HUTCHINSON FIRE DEPT RELIEF ASSN
CITY & STATE FIRE PENSION CONTRIBUTION
181,662.32
10/18/2016
193518
MN STATE FIRE CHIEFS ASSOCIATION
2016 ANNUAL CONFERENCE- R. ABELSON
900.00
10/25/2016
193519
ATO ZINNIA
FALL OUTDOOR MUM- V. DEHN
37.75
10/25/2016
193520
AARP
AARP INSTRUCTION -OCTOBER
290.00
10/25/2016
193521
ABDO EICK & MEYERS
PREP OF DATA COLLECTION FORM FOR REPORTI
250.00
10/25/2016
193522
ACE HARDWARE
CAT FOOD
803.58
10/25/2016
193523
VOID
0.00
10/25/2016
193524
ADULTTRAINING AND HABILITATION CEN
RECYCLING PICK UPS
100.00
10/25/2016
193525
AEM MECHANICAL SERVICES INC
EVAPORATORS PLUGGED UP, CLEANED COILS &
200.50
10/25/2016
193526
AHLGREN ELECTRIC
NON METALLIC LIQUATITE, LIQ CONN
871.74
10/25/2016
193527
ALPHA WIRELESS
TECH SERVICE ON T1 LINK FOR DISPATCH
669.33
10/25/2016
193528
AMERICAN BOTTLING CO
OCT PURCH
132.32
10/25/2016
193529
AMERICAN DOOR WORKS
ZAMBONI DOOR #1
2,235.00
10/25/2016
193530
AMERIPRIDE SERVICES
TOWEL BAR, MOP
97.88
10/25/2016
193531
ANCHOR PROMOTIONS
FIRE PREVENTION SUPPLIES 2016 -CUSTOM JR
812.23
10/25/2016
193532
ANIMAL MEDICAL CENTER ON CROW RIVER
CAT & DOG BOARDING
1,103.00
10/25/2016
193533
AR ENGH HEATING & AIR CONDITIONING
INSTALL NEW RTU AT POLICE DEPT
8,290.00
10/25/2016
193534
ARCTIC GLACIER USA INC.
ICE
420.46
10/25/2016
193535
ARNESON DISTRIBUTING CO
OCT PURCH
479.50
10/25/2016
193536
ARROWHEAD SCIENTIFIC INC
SEAL GUARD EVIDENCE TAPE
130.34
10/25/2016
193537
ARTISAN BEER COMPANY
SEPT PURCH
693.00
10/25/2016
193538
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR OCTOBER
8,642.55
10/25/2016
193539
AUTO VALUE - GLENCOE
DIP GLOVES
356.50
10/25/2016
193540
B & C PLUMBING & HEATING INC
TROUBLESHOOT EXC CARBON MONOXIDE LEVELS
1,801.77
10/25/2016
193541
BARGEN INC
CRACKFILL SGR TRAIL, CRACK REPAIR (GAP)
1,500.00
10/25/2016
193542
BATTERIES PLUS
NICAD, CUSTOME-85
191.84
10/25/2016
193543
BELLBOY CORP
OCT PURCH
3,327.40
10/25/2016
193544
BERNICK'S
OCT PURCH
252.85
10/25/2016
193545
BNO SHEET METAL INC
LABOR AND MATERIAL TO REMOVE OLD UNIT HE
1,524.62
10/25/2016
193546
BOCK, CIN DY
PARKING -ST CLOUD BCA CONF
5.00
10/25/2016
193547
BRADFORD, MELISSA
GYMNASTICS REFUND
20.00
10/25/2016
193548
BRADLEY SECURITY LLC
REKEY LOCK- PANIC BAR ON CITY COUNCIL DOORS
700.50
10/25/2016
193549
BRANDON TIRE CO
WHAM MOWER-MULTITRAC, R&R VALVE STMMOUNT
143.94
10/25/2016
193550
BREAKTHRU BEVERAGE
OCT PURCH
10,243.59
10/25/2016
193551
BRITZ STORE EQUIPMENT INC.
CDS TORQUE -RODS -COOLER DOOR REPAIR PARTS
104.31
10/25/2016
193552
BROUCEK, DANIEL
SAFETY FOOTWEAR
104.97
10/25/2016
193553
BUREAU OF CRIM. APPREHENSION
CJDN ACCESS FEE
390.00
10/25/2016
193554
BURMIS, JAKE
FOOTWEAR REIMB
139.99
10/25/2016
193555
BUSINESSWARE SOLUTIONS
NUANCE DRAGON LEGAL SOFTWARE
506.00
10/25/2016
193556
C & L DISTRIBUTING
OCT PURCH
29,096.53
10/25/2016
193557
CENTRAL HYDRAULICS
VALVE ON TRAILER FOR TARP NOT WORKING
110.10
10/25/2016
193558
CENTRAL MCGOWAN
HIGH PRESSURE CYL
134.40
10/25/2016
193559
CHANKASKA CREEK
OCT PURCH
201.60
10/25/2016
193560
COLD SPRING GRANITE CO
NS -3 COMP NICHE PLAQUE- SCHUMACHER
230.00
10/25/2016
193561
CREATIVE INFORMATION SYSTEMS
1 YR SUPPORT & MAINT
1,065.90
10/25/2016
193562
CREEKSIDE SOILS
LANDSCAPING FOR WAYFINDING SIGN PROJECT
698.01
10/25/2016
193563
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2014 JEEP CHEROKEE SPORT
154.44
10/25/2016
193565
CROW RIVER GOLF CLUB
BANQUET OPEN FOOD - LIQUOR STORE FUNCTION
536.88
10/25/2016
193566
CURTIS 1000 INC - MN
#10 W/BARCODE ENVELOPES
2,112.69
10/25/2016
193567
CZECH, RANDY
SAFETY FOOTWEAR
175.00
10/25/2016
193568
DAVE GRIEP CLEANING
CLEAN WINDOWS
45.00
10/25/2016
193569
DLTSOLUTIONS
ACAD LT
1,197.14
10/25/2016
193570
DOG -ON -IT -PARKS
SMALL DOG STATION- DOI ROLL BAGS
234.00
10/25/2016
193571
DROP -N -GO SHIPPING INC
MN POLLUTION CONTROL MAILING
1,724.66
10/25/2016
193572
DYNA SYSTEMS
CABLE TIE BLACK 50 LB
239.66
10/25/2016
193573
E2 ELECTRICAL SERVICES INC
REPLACE SWITCH
161.44
10/25/2016
193574
ECOLAB PEST ELIMINATION
COCKROACH/RODENT PROGRAM OCT
62.73
10/25/2016
1193575
1 FAIR MANUFACTURING
LOADER- MOUNT SNOW BLOWER (BONDED FOR)
98,175.00
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/2016 -
10/25/2016
Check Date
--------------------
10/25/2016
Check
--------------
193576
Vendor Name
---------------------------------------------------------------
FASTENAL COMPANY
Description
-----------------------------------------------------------------------
EYEWEAR, PAINTTP, BATTERIES
Amount
--------------------
79.32
10/25/2016
193577
FEDEX
FEDEX SERVICE
32.00
10/25/2016
193578
FIRE SAFETY USA INC
FIRE HOUSE
2,140.00
10/25/2016
193579
FIRSTADVANTAGE LNS OCC HEALTH SOLU
COLLECTION SURCHARGE, DRUG TES
380.80
10/25/2016
193580
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
152.00
10/25/2016
193581
G & K SERVICES
MATS
233.64
10/25/2016
193582
GRAINGER
TEE, CONNECTOR, PVC BALL VALVE
151.18
10/25/2016
193583
GRAPE BEGINNINGS, INC
OCT PURCH
260.50
10/25/2016
193584
GREEN EARTH LAWN CARE INC
1150 CAROLINA, 705 DALE
350.00
10/25/2016
193585
GSL COMMUNITY EDUCATION
FALL SOCCER 2016
50.00
10/25/2016
193586
HANSEN GRAVEL
DELIVERY CHARGE
35.00
10/25/2016
193587
HANSON & VASEK CONSTRUCTION
EMERG REPAIR- COLLAPSING C/B
3,935.00
10/25/2016
193588
HAWKINS INC
AZONE 15
1,379.90
10/25/2016
193589
HD SUPPLY WATERWORKS LTD
1-7P15-07 #6 FINAL -AMR PROJECT
42,113.00
10/25/2016
193590
HILLYARD / HUTCHINSON
TOWEL ROLL
1,325.01
10/25/2016
193591
HOFF, RANDY
FLOWERS
50.00
10/25/2016
193592
HOLIDAY INN
C. FRANEK WW- CLASS D TEST, CONFERENCE
254.96
10/25/2016
193593
HOLTTOUR AND CHARTER INC.
BASILICA OF ST MARY 12/9/16
640.00
10/25/2016
193594
HOT WIRE ELECTRIC
HUTCHINSON SIGNS- REPLACE PHOTOEYES
150.65
10/25/2016
193595
HOVEN, MARTHA
OCT PURCH
84.00
10/25/2016
193596
HUTCHFIELD SERVICES INC
COMMERCIAL JANITORIAL- OCT 2016
1,512.28
10/25/2016
193597
HUTCHINSON CO-OP
10% LOW SULFUR DIESEL DYED
19,012.02
10/25/2016
193598
HUTCHINSON HEALTH
EMPLOYEE TESTING
1,430.10
10/25/2016
193599
HUTCHINSON LEADER
ADVERTISING
1,684.71
10/25/2016
193600
HUTCHINSON UTILITIES
SEPTEMBER UTILITIES 8/31- 9/30/16
101,180.23
10/25/2016
193601
HUTCHINSON WHOLESALE
ROOFTOP 55- HI PWR II IND VBELT
304.36
10/25/2016
193602
HUTCHINSON, CITY OF
WATER SERVICE 9/1-9/30/16
4,847.79
10/25/2016
193603
HUTCHINSON, CITY OF
REPLENISH ATM
4,000.00
10/25/2016
193604
HUTCHINSON, CITY OF
RENTAL- COFFEE
22.00
10/25/2016
193605
IDEAL SERVICE INC
REPLACEMENT VFD FOR HATS LS PUMP #3
4,224.63
10/25/2016
193606
INTERSTATE BATTE RY SYSTE M MINNEAPOL
DRY0080-MTP-65
122.94
10/25/2016
193607
J. P. AUSTIN ASSOCIATES INC
A TOPS MED VERMICULITE BULK PALLETS
10,520.12
10/25/2016
193608
JEFF MEEHAN SALES INC.
SEPT COMMISSIONS
874.35
10/25/2016
193609
JJ TAYLOR DIST OF MN
OCT PURCH
5,173.65
10/25/2016
193610
JOHNSON BROTHERS LIQUOR CO.
OCT PURCH
23,359.02
10/25/2016
193611
KDUZ KARP RADIO
ADVERTISING
798.00
10/25/2016
193612
KERI'S CLEANING
CLEANING- 10/1-10/15. CITY CENTER, LIBR
4,088.00
10/25/2016
193613
KEYSTONE COMPENSATION GROUP LLC
COMPENSATION STUDY PMT#2
6,125.00
10/25/2016
193614
KOHLS SWEEPING SERVICE
PILED CONCRETE&ASPHALT CHUNKS
3,250.00
10/25/2016
193615
KOHLS-CUMMINS, LEAH
CLASS CANCELLED- LOW ENROLLMENT
15.00
10/25/2016
193616
L & P SUPPLY CO
REAL ONE INLET NDL
1,988.04
10/25/2016
193617
LEVINE, ERIC
GIFT CARDS FOR WATER OPEN HOUSE & SURVEY
154.77
10/25/2016
193618
LEXISNEXIS
SEPT 20161 USER
155.95
10/25/2016
193619
LOCHER BROTHERS INC
OCT PURCH
12,051.65
10/25/2016
193620
MARSHALL CONCRETE PRODUCTS
ODDFELLOWS-12" SQUARE PATIO BLOCK
2.95
10/25/2016
193621
MATHESON TRI-GAS INC
ACETYLENE
16.95
10/25/2016
193622
MAX, MARC & MICHELE
FACADE IMPROVEMENT MATCHING GRANT- EDA
32,500.00
10/25/2016
193623
MAYTAG LAUNDRY & CAR WASH
LINEN SERVICE- SEPT
320.84
10/25/2016
193624
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL-J. FLECK
300.00
10/25/2016
193625
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL-M. WEBER
400.00
10/25/2016
193626
MCLEOD COUNTY RECORDER
MN RIDGEWATER COLLEGE DEED, UTILITY EASE
92.04
10/25/2016
193627
MCLEOD PUBLISHING INC
ADVERTISER DISPLAY- WEDDING DIRECTORY
17.50
10/25/2016
193628
MCRAITH,JOHN
PHOTO SUPPLIES FOR TEAM PICTURES
97.94
10/25/2016
193629
MEDICA
MEDICAL INS FOR NOV
123,316.83
10/25/2016
193630
MEEKER WASHED SAND & GRAVEL
SAND
3,796.05
10/25/2016
193631
MEI TOTAL ELEVATOR SOLUTIONS
ELEVATOR R&M AT LIBRARY
275.82
10/25/2016
193632
MENARDS HUTCHINSON
COMMON NAIL, ALUM TRIM NAIL, SCRIBE
1,535.84
10/25/2016
193633
MESSAGE MEDIA
MONTHLY ACCESS FEE- OCTOBER
30.00
10/25/2016
1193634
1 MINE SAFETY APPLIANCES COMPANY
A-ULTX-SENS
I 1,340.41
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/2016 -
10/25/2016
Check Date
--------------------
10/25/2016
Check
--------------
193635
Vendor Name
---------------------------------------------------------------
MINI BIFF
Description
-----------------------------------------------------------------------
RENT REG GRAY- NORTHWOODS PARK
Amount
--------------------
57.98
10/25/2016
193636
MINNESOTA CHIEFS OF POLICE ASSN
100 PERMITS FOR HANDGUN APPLICANTS
59.90
10/25/2016
193637
MINNESOTA POLLUTION CONTROL AGENCY
C. FRANEK-CONFERENCE DEC 13-15
300.00
10/25/2016
193638
MINNESOTA POLLUTION CONTROLAGENCY
C. FRANEK- CLASS D
55.00
10/25/2016
193639
MINNESOTA SOCIETY OF ARBORICULTURE
D. SCHUETTE- 11/15 SESSION
25.00
10/25/2016
193640
MINNESOTA UNEMPLOYMENT INSURANCE
3RD QTR UNEMPLOYMENT BENEFITS 2016
4,907.21
10/25/2016
193641
MINNESOTA VALLEY TESTING LAB
BOD
689.80
10/25/2016
193642
NARTEC INC.
NARTEC METH -1, CO -2
158.54
10/25/2016
193643
NERO ENGINEERING
LIFTSTATION STUDY, HEADWORKS GRIT STUDY
5,351.56
10/25/2016
193644
NEW FRANCE WINE
OCT PURCH
1,326.00
10/25/2016
193645
NORTH AMERICAN SAFETY INC
PUG10 ECONOMY GRAY POLYURETHANE PALM DIP
28.00
10/25/2016
193646
NORTH CENTRAL LABORATORIES
CLASS A GLASS GRAD CYLINDER
171.31
10/25/2016
193647
NORTH SHORE ANALYTICAL INC
EFFLUENT, INFLUENT, GELMAN AQUAPREP
410.00
10/25/2016
193648
NORTHERN BUSINESS PRODUCTS
BATTERY, LITHIUM & ALKALINE
117.99
10/25/2016
193649
NU -TELECOM
OCT PHONE SERVICE
76.12
10/25/2016
193650
NUSS TRUCK & EQUIPMENT
VALVE
61.64
10/25/2016
193651
O'REILLY AUTO PARTS
CAPSULE
19.07
10/25/2016
193652
OLSON, ERIK
SAFETY FOOTWEAR
175.00
10/25/2016
193653
PAULSON, DEB
EXCEL LEVEL 2 CLASS, SPECIAL BOILER LIC
159.00
10/25/2016
193654
PAUSTIS WINE COMPANY
OCT PURCH
2,824.84
10/25/2016
193655
PELLINEN LAND SURVEYING
HUTCHINSON DOWNTOWN REDEV PLAT#3
1,577.61
10/25/2016
193656
PETERSON, SONJA
CLASS CANCELLED- LOW ENROLLMENT
50.00
10/25/2016
193657
PHILLIPS WINE & SPIRITS
OCT PURCH
17,920.76
10/25/2016
193658
PIONEER MANUFACTURING CO
BRITE STRIPE WHITE
1,627.50
10/25/2016
193659
PLUMBING & HEATING BY CRAIG
CABLE MAIN SETUP & CAMERA
430.63
10/25/2016
193660
POPE DOUGLAS SOLID WASTE MANAGEMENT
CONFIDENTIAL BURN
52.65
10/25/2016
193661
PREMIER TECH CHRONOS
BAGGER -STEEL LEADING ROLLER PTP, TOP SEA
6,245.79
10/25/2016
193662
QUILL CORP
KLEENEX, FEBREZE
48.42
10/25/2016
193663
RAMY TURF PRODUCTS
SHADY WAY MIX, PROSEEDER COMMERCIAL SUN
222.00
10/25/2016
193664
RANDY'S REPAIR SERVICE
ANNUAL DOT INSPECTIONS
715.00
10/25/2016
193665
RED BULL DISTRIBUTION COMPANY
RED BULL
144.00
10/25/2016
193666
REFLECTIVE APPAREL FACTORY INC
ANSI 2 JERSEY KNIT
454.48
10/25/2016
193667
ROSENBAUER MN LLC
ENGINE #7, RECTANGLE BEZEL, SIZE B LABEL
22.11
10/25/2016
193668
ROYALTIRE
PUNCTURE REPAIR, EST CAP ONLY
277.15
10/25/2016
193669
RUNNING'SSUPPLY
TOOLS, TRAILERS- GARAGE DOOR HINGE
384.41
10/25/2016
193670
SCHOOL DIST#423
SEPTEMBER ACTIVITIES
5,258.50
10/25/2016
193671
SEPPELT, MILES
OFFICE SUPPLIES, LUNCH MTG- MADE IN MCLE
48.81
10/25/2016
193672
SHOPKO STORES OPERATING CO, LLC
HOT COCOA, COFFEE
44.88
10/25/2016
193673
SJF MATERIAL HANDLING INC
RACKS, STURDI-BILT, STANDARD FRAME
286.17
10/25/2016
193674
SOUTHERN WINE & SPIRITS OF MN
OCT PURCH
20,493.02
10/25/2016
193675
SPARTAN STAFFING
WK ENDING 9/25/16 - CREEKSIDE TEMP LABOR
6,288.79
10/25/2016
193676
SPS COMMERCE INC
ASSORTMENT -CATALOG MONTHLY FEE
186.60
10/25/2016
193677
STANDARD PRINTING
CARD STOCK, YELLOW PAPER
132.26
10/25/2016
193678
STAPLES ADVANTAGE
16GB EXTREME COMPACT FLASH
452.95
10/25/2016
193679
STRATEGIC EQUIPMENT AND SUPPLY
BAGS, STRAWS
323.96
10/25/2016
193680
STREICH TRUCKING
HAUL 10/3/16
265.00
10/25/2016
193681
STURGES, JASON
PICKUP E-2 FROM WYOMING MINNESOTA
15.94
10/25/2016
193682
THOMSON REUTERS -WEST
WEST INFORMATION CHARGES
789.85
10/25/2016
193683
TITAN MACHINERY
CASE 621F WHEEL LOADER (BONDED FOR)
136,061.32
10/25/2016
193684
TOWN &COUNTRY TIRE
TUBE -043 LEAF SUCKER
39.66
10/25/2016
193685
TRI COUNTY WATER
BOTTLE WATER DEL
325.03
10/25/2016
193686
TRUE BRANDS
OCT PURCH
291.87
10/25/2016
193687
U.S. WATER SERVICES
LIQUID POLYMER
4,143.66
10/25/2016
193688
UNITED FARMERS COOP
FUEL
15,406.42
10/25/2016
193689
UNITED PACKAGING & DESIGN
30" X5000'X90 GA BL STRETCH WRAP - CREEKSIDE
14,400.00
10/25/2016
193690
UNIVERSITY OF MINNESOTA
K. EXNER-APWA MN FALL CONFERENCE 11/17-
245.00
10/25/2016
193691
UNUM LIFE INSURANCE CO OF AMERICA
LIFE & LTD INSURANCE FOR NOVEMBER
2,167.24
10/25/2016
193692
VERIZON WIRELESS
SEPT SERVICE
38.10
10/25/2016
1193693
1 VERTECH SOLUTIONS & SERVICES
RENTAL AC -A4 DISHMACHINE
69.95
CHECK REGISTER A - FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/2016 -
10/25/2016
Check Date
--------------------
10/25/2016
Check
--------------
193694
Vendor Name
---------------------------------------------------------------
VESSCO INC
Description
-----------------------------------------------------------------------
APCO 3" 147C AIR RELIEF VALVE PARTS- PLU
Amount
--------------------
3,104.82
10/25/2016
193695
VIKING BEER
OCT PURCH
8,152.86
10/25/2016
193696
VIKING COCA COLA
MISC PURCH
1,433.47
10/25/2016
193697
VIKING SIGN & GRAPHICS INC
DECALS FOR AIRPORT- FLAMMABLE, NO SMOKIN
790.00
10/25/2016
193698
VINOCOPIA INC
OCT PURCH
1,815.25
10/25/2016
193699
WASTE MANAGEMENT OF WI -MN
9/16-9/30/16 DISPOSAL FEES
5,363.04
10/25/2016
193700
WELCOME NEIGHBOR
HUTCHINSON NEW RESIDENTVISITS- OCT
60.00
10/25/2016
193701
WELLS FARGO
MISC PURCHASES
5,014.79
10/25/2016
193702
WESTCENTRAL SANITATION INC.
OCTOBER REFUSE SERVICE
45,823.84
10/25/2016
193703
WESTCENTRAL SHREDDING
SHREDDING SERVICE FOR 3 CONSOLES
50.00
10/25/2016
193704
WILSONS NURSERY INC
LANDSCAPING FOR WAYFINDING SIGN PROJECT
854.80
10/25/2016
193705
WINE COMPANY, THE
OCT PURCH
496.40
10/25/2016
193706
WINE MERCHANTS INC
OCT PURCH
15,598.46
10/25/2016
193707
WM MUELLER & SONS
PAVEMENT REPAIRS
6,457.45
10/25/2016
193708
WOODS, CANDICE
TRAINING ANS SUPPLIES REIMBURSEMENT
246.88
10/25/2016
193709
WOODY'S GRAPHICS
20 TEES
300.00
10/25/2016
193710
ZARNOTH BRUSH WORKS INC
6' BOBCAT POLY WAFER BROOM REFILL
393.90
G RAND TOTAL
1,142,867.94
CHECK REGISTER B - FOR CITY OF HUTCHINSON
CHECK DATE FROM 10/11/2016 - 10/25/2016
Check Date Check
----------------------------------
10/25/2016 193564
Vendor Name
---------------------------------------------------------------
CROW RIVER GLASS
Description Amount
----------------------------------------------------------------------- --------------------
WINDSHIELD- 2013 DODGE DURANGO 416.82
GRAND TOTAL I
i 416.82
HUTCHINSON CITY COUNCIL ci=v�fAa�
Request for Board Action 7AL =-NZ
Review and Approval of the Proposed Purchasing Card Policy
Agenda Item:
Department: Finance
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Attached is a draft of a proposed City policy providing detailed guidelines regarding the use of procurement cards for
departmental purchases of supplies and services. The procurement cards are issued by Wells Fargo bank as a Visa
card, similar to any other Visa credit card. However, as a "procurement card program" we receive many benefits,
advantages and protections as compared to a basic credit card.
Please refer to the attached memorandum and proposed policy for more information regarding the purchasing card
program.
BOARD ACTION REQUESTED:
Authorize and approve the new Procurement Card Policy, in accordance with State Statute 471.382.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
TO: Mayor and Council members
FROM: Andy Reid
CC: Matthew Jaunich, Department Directors
DATE: October 25, 2016
RE: Proposed Procurement Card Policy
Today's purchasing environment has changed substantially in the past decade, with more vendors
requiring on-line purchases paid with a credit card. In addition, many supply items can be found at a
lower cost on-line and in some cases can only be purchased on-line. While our current practice of
being invoiced for purchases and paying via check disbursement is still our preferred method, we
recognize the need for credit purchases within city departments.
The finance department has maintained one "City" credit card since 2012 for all city departments to
use in those instances where a check disbursement is not possible. The card's usage has increased
substantially in the past year to a point where city staff believes it would be more efficient to issue
department cards. We contacted our Wells Fargo bank representative to discuss options for
departmental credit cards and found that procurement cards offer more controls and benefits than
standard credit cards. Wells Fargo offers a procurement card program that we believe meets our needs
with the benefits as follows:
Procurement Card Advantages:
1) Cardholders have on-line access to review and approve purchases.
2) The monthly purchasing card billing statement is paid electronically from our Wells Fargo
bank account.
a. Monthly credit card bills are paid through the City's check disbursement process. We
often incur late fees as the credit card companies are not flexible with extending
payment terms to net 30 days. The timing of city council meetings where
disbursements are approved often don't match up with the credit card due dates.
3) The on-line feature allows for a direct upload to our accounting software with vendor names,
expense accounts and descriptions of purchase information being automatically populated.
a. Credit cards don't have this feature and the information must be manually entered into
our system.
4) Vendor purchases will be reflected in our accounting system as paid to the actual vendor.
Disbursement registers submitted for the council agenda will list each credit purchase
separately with the appropriate vendor identified.
a. Credit card purchases do not have this capability and only the payment to the credit card
company is reflected in our disbursement system and on council check registers.
5) The City can place restrictions on the purchasing cards to prevent unauthorized purchases. For
example, with a restriction on liquor, the purchasing card will be denied at a liquor store. The
program has an extensive list of merchant category codes that the Finance department has
reviewed and placed restrictions. Restrictions can differ from one department to another.
a. Credit card companies don't offer restrictions to this extent.
6) The Finance department has administrative access to the on-line program and can change
restrictions and credit limits as needed. Finance can also disable cards and request new cards
with the on-line program.
a. For a credit card, these actions would require a call to the customer service line.
7) Wells Fargo will dedicate a representative to the City for assistance with all issues related to the
purchasing card program.
8) The City will receive cash -back rewards if procurement card purchases reach an annual
threshold. Rewards could reach $10,000 or higher, depending on the level of use.
The City Administrator will authorize departmental cards and address any issues related to misuse.
The Finance department will issue the cards as approved by the City Administrator, review the
monthly activity for compliance with the policy, assist departments with purchasing issues or
discrepancies, and lost or stolen cards. In addition, the Finance department will serve as the
administrator of the on-line features and will assist departments in navigating the on-line system.
While there are many advantages to the procurement card program, it does present the City with
another form of potential fraud or misuse. We believe the proposed procurement card policy addresses
those issues and lays out a comprehensive set of rules for cardholders to follow, with cardholders being
limited to department directors. Each cardholder will be required to read the policy and sign a form
acknowledging that he or she understands the responsibilities and consequences that come with being a
cardholder.
Proposed Departmental Cards and Monthly Limits:
1)
Administration
$
10,000
2)
Finance
$250,000
3)
Motor Vehicle
$
5,000
4)
IT
$
10,000
5)
Inspections/Planning
$
5,000
6)
Police
$
10,000
7)
Fire
$
5,000
8)
Public Works
$
10,000
9)
Park & Recreation
$
10,000
10) Creekside
$
5,000
11) Liquor Fund
$
5,000
*The Finance card potentially will be used to pay larger, recurring invoices if possible in order to take
advantage of the program's cash back rewards. We will evaluate and adjust the limit downward if not
needed.
Please feel free to contact me with any questions you may have regarding this proposed policy.
CITY OF HUTCHINSON, MN
PROCUREMENT CARD POLICY
POLICY:
The purpose of this policy is to provide detailed information regarding the use of procurement cards
authorized by the Hutchinson City Council and assigned by the City Administrator to selected
department directors to purchase goods and services for the City. The use of the procurement card is
an alternate means of payment and is not meant to replace the standard purchasing order system of
the city. The use of procurement cards should only take place when the normal purchasing order
system cannot be used and/or the use of a credit card is the only purchasing mechanism allowed.
STATUE AUTHORITY:
Minnesota Statute 471.382 Credit Cards. "A city council may authorize the use of a credit card by
any city officer or employee otherwise authorized to make a purchase on behalf of the city. If a city
officer or employee makes or directs a purchase by credit card that is not approved by the city
council, the officer or employee is personally liable for the amount of the purchase. A purchase by
credit card must otherwise comply with all statutes, rules, or city policy applicable to city purchases."
POLICY ADMINISTRATION:
The City Administrator shall determine the appropriate department directors to be issued City
procurement cards. The Finance Director, with the oversight of the City Administrator, is hereby
designated the responsibility of procurement card issuance, accounting, monitoring of use, retrieval,
payment of all charges, maintenance of a list of authorized users and cards assigned to them and
general compliance with the City's Procurement Card Policy.
MAXIMUM LIMITS:
The monthly maximum card limit per director will be established by the City Administrator and
Finance Director based on the anticipated need.
DOCUMENTATION:
Invoices or receipts are required to support all procurement card purchases since the monthly billing
statements lack sufficient detail to comply with Minnesota Statutes. For purchases in which a receipt
is not normally available, a copy of the completed application or order form should be used as a
receipt (for example, conference registration forms).
CARDHOLDER RESPONSIBILITIES:
1) The Department Director is responsible for the authorized use of the City issued procurement
card and for any purchases made on it.
2) Ensure that the procurement card is used in compliance with the City's Purchasing Policy.
a. Purchases must be budgeted for.
b. Use of the procurement card for personal purchases is strictly prohibited. If the
procurement card is inadvertently used for a personal purchase, contact the Finance
Director/City Administrator immediately. Not reporting inadvertent personal purchases
will result in immediate revocation of the procurement card and the cardholder may be
subject to disciplinary and/or legal actions. The cardholder will be personally
responsible for reimbursing the City for any inadvertent personal purchases.
3) The procurement card may be used for the purchase of goods or services for only official City
business.
a. The procurement card may not be used for cash advances or any other type of
purchase not permitted under the City's Purchasing Policy. No cardholder shall be
allowed to make any purchases for personal use through the City. Use of card for
personal use or inappropriate purchases as deemed by the City Administrator may
result in discipline, including reimbursement of the purchase to the City. Two or more
inappropriate purchases may be cause for revocation of the credit/procurement card.
b. Purchase of motor fuels is prohibited, with the exception of extended travel with a city
owned vehicle. Fuel for personal vehicles used for official city business is reimbursed to
the employee based on the IRS mileage reimbursement through the Employee Expense
Reimbursement process covered under separate policy.
c. Cardholders shall verify with the Finance Department and notify vendors if the
transaction is exempt from Minnesota sales tax. All transactions should be exempt from
the Hutchinson local sales tax.
4) Authorized cardholders are responsible for the secure custody of the procurement card and
protection against theft, misuse and fraud.
a. Notify the Finance Director immediately if the procurement card is lost or stolen and
when fraudulent activity is suspected.
b. When fraudulent activity is suspected, immediately contact the procurement card
company at the phone number listed on the back of the card. The procurement card
must not be used again until the situation is resolved. A new procurement card will be
issued if the activity was in fact fraudulent.
c. To prevent fraudulent activity, the cardholder shall not make transactions over
unsecured websites. Giving out procurement card information over the telephone is not
recommended and should only be done in rare instances where the order cannot be
completed in any other manner.
5) Monthly review, approval and reporting of transactions:
a. At the end of each month, department directors shall have 10 days to review and
approve the prior month purchases via the Wells Fargo online portal.
i. Each transaction shall be evidenced by a detailed receipt or order confirmation.
ii. Directors shall code each purchase to the correct departmental expense code
and provide an adequate description of the expense within the online portal.
iii. Directors shall print from the online portal a listing of all purchases made during
the month and submit to the Finance department along with all detailed receipts
supporting the purchases. Finance shall receive this information by the 11th day
of the month, or next business day if the 11 th falls on a weekend.
b. The Finance department will review all transactions and provide the final approval to
Wells Fargo to deduct from the City's bank account the total payment amount to cover
all authorized purchases.
6) Returns or Disputed Transactions:
a. It is the cardholder's initial responsibility to work directly with the merchant to receive
proper credit on returned merchandise or disputed transactions.
b. Finance Department will be available to assist cardholders with returns or disputed
transactions if initial contact by the cardholder is unsuccessful.
7) The cardholder must immediately surrender the procurement card to the Finance Director
upon retirement or termination of employment. All receipts for current purchases shall be
coded and submitted to the Finance Director when the credit card is surrendered.
8) Any exceptions to this policy must be approved in advance by the City Administrator.
SUSPENSION OR REVOCATION OF CARDS:
If any of the following occur, immediate suspension and/or revocation of the procurement card
privileges may result, including discipline, as determined by the City Administrator:
1) Use of the card for personal purchases or cash advances.
2) Unauthorized use of card.
3) Failure to notify the procurement card company and Finance Director of a lost or stolen card,
and fraudulent activity.
4) Repeated failure to submit in a timely manner the monthly billing statement with proper
receipts/support for payment.
5) Repeated failure in which the attached receipts do not match the item description or dollar
amounts listed on the monthly billing statement with no explanation.
Applicant:
City of Hutchinson
Request for Procurement Card
Department:
Requested Monthly Card Limit: $1,000 $2,000 $5,000 Other: $
By requesting a City procurement card, I acknowledge the following:
1. The procurement card is to be used only to make purchases in compliance with Minnesota
Statutes and the City's Purchasing Policy.
2. The card must be used in accordance with the City's Procurement Card Policy.
3. Violation of the Procurement Card Policy may result in suspension or revocation of use
privileges. Employees found to have inappropriately used the procurement card will be
subject to discipline, including potentially the requirement to reimburse the City for all costs
associated with such improper use.
Director Signature:
Authorization Information
Approved Monthly Card Limit: $
City Administrator Approval:
Finance Director Approval:
Date:
Date:
Date:
This fully approved request gives the Finance Director authorization to issue a City of Hutchinson
procurement card in the name of the applicant with a monthly card limit as approved by the City
Administrator.
City of Hutchinson
Acknowledgement of Receipt of Procurement Card
I acknowledge that on the date indicated below, I received my City of Hutchinson Procurement
Card. I have previously received a copy of the Procurement Card Policy explaining the use and
responsibilities of the procurement card. I understand that:
1) The procurement card is a cost-effective method for the purchase and payment of small
dollar material transactions and is limited to $ per month.
2) The procurement card is to be used solely for City business purchases; not personal
purchases.
3) 1 am responsible for reconciling monthly statements and maintaining accurate accounting
records.
4) 1 must attach the itemized receipt with my statement each month.
5) Should my employment with the City of Hutchinson terminate, I am responsible for
returning the procurement card to the City Administrator or Finance Director, along with all
receipts for purchases within the current billing cycle.
If the procurement card is used for personal purchases, for unauthorized items, or used by someone
not authorized to do so, I hereby agree to personally pay the City for such purchases and hereby
authorize the City, if necessary, to withhold from my paycheck any amount necessary to pay these
charges.
This acknowledgement will be kept in my personnel file and I may be subject to discipline or
termination from employment for violation of this policy.
Procurement Card #:
Employee Name:
(please print)
Employee Signature: Date:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: CONSIDER RESOLUTIONS NEEDED TO APPLY FOR A CONTAMINATION II6
Department: EDA
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
In connection with the proposed hotel development on the northeast corner of State Highways 15 & 7, the city can
apply to the Minnesota Department of Employment and Economic Development for a Contamination Investigation and
Cleanup grant.
If awarded, the grant would cover up to 75% of the costs the environmental investigation and cleanup of the site.
One of the requirements to apply is that city council pass two resolutions. These are:
A RESOLUTION APPROVING SUBMISSION OF AN APPLICATION TO THE MINNESOTA DEPARTMENT OF
EMPLOYMENT AND ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP GRANT PROGRAM
A RESOLUTON COMMITTING TO PROVIDE THE REQUIRED 25% LOCAL MATCH FOR A CONTAMINATION
CLEANUP GRANT AND AUTHORIZING CONTRACT SIGNATURE
The required resolutions are attached for your review.
If you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Adoption of the attached resolutions.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION # 14629
A RESOLUTION APPROVING SUBMISSION OF AN APPLICATION TO THE MINNESOTA
DEPARTMENT OF EMPLOYMENT AND ECONOMIC DEVELOPMENT CONTAMINATION CLEANUP
GRANT PROGRAM
BE IT RESOLVED that the City of Hutchinson has approved the Contamination Cleanup grant
application submitted to the Department of Employment and Economic Development (DEED)
on October 31, 2016, by the City of Hutchinson for the Prochnow Addition site.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson on
October 25, 2016.
Authorized Official
Gary T. Forcier, Mayor
ATTEST
Matt Jaunich, City Administrator
Date
RESOLUTION # 14632
A RESOLUTON COMMITTING TO PROVIDE THE REQUIRED 25% LOCAL MATCH FOR A
CONTAMINATION CLEANUP GRANT AND AUTHORIZING CONTRACT SIGNATURE
BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for the project contained in
the Contamination Cleanup Grant Program application to be submitted on October 31, 2016
and that Matt Jaunich, City Administrator, is hereby authorized to apply to the Department of
Employment and Economic Development for funding of this project on behalf of the City of
Hutchinson.
BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for
financial assistance, and the institutional, managerial, and financial capability to ensure
adequate project administration.
BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the
application are committed to the project identified.
BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice.
BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of
Hutchinson may enter into an agreement with the State of Minnesota for the above -referenced
project, and that the City of Hutchinson certifies that it will comply with all applicable laws and
regulations as stated in all contract agreements.
NOW, THEREFORE BE IT FINALLY RESOLVED that the Mayor and City Administrator are hereby
authorized to execute such agreements as are necessary to implement the project on behalf of
the City of Hutchinson.
I CERTIFY THAT the above resolution was adopted by the City Council of the City of Hutchinson
on October 25, 2016.
Authorized Official
Gary T. Forcier, Mayor
ATTEST
Matt Jaunich, City Administrator
Date
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Project Award for Hutchinson Enterprise Center Building Project
Department: EDA
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Miles R. Seppelt
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The City will receive bids for construction of the Hutchinson Enterprise Center small business incubator at 10 AM on
Monday, October 24th.
Because bids are not due until the Monday morning before Tuesday's City Council meeting, the bid tabulation
worksheet and Resolution accepting bid and awarding contract are not available for inclusion in the City Council
packet.
Ordinarily this would simply be added to the next City Council agenda so that complete information could be provided
to the Council in advance.
Due to the time of year and need to get the project moving as rapidly as possible, it became necessary to add this to
the current City Council agenda and bring the supporting documentation directly to Tuesday's meeting.
Staff will also email Council members with the bid results sometime on Monday afternoon.
At Tuesday's meeting staff will present:
1. Updated Board Action Form
2. Bid Tabulation Worksheet
3. Resolution accepting bid and awarding contract
Staff will provide a brief overview of the project, bid results, and answer any questions the Council may have.
In the meantime, if you have any questions or need additional information, please give me a call anytime at 234-4223.
BOARD ACTION REQUESTED:
Approval of Resolution to be presented at Tuesday's City Council meeting.
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: State grant, EDA MIF Funds, Community Impa
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Calling a Special Budget Workshop Meeting for 4 pm on November 7
Department: Administration
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Staff is working on finalizing the details of the 2017 budget. To assist us with that process, I would like to have a
workshop meeting with the council to discuss and review the enterprise fund budgets for next year. The workshop will
review the proposed budgets for Liquor Hutch, Creekside, Refuse/Garbage, Water, Sewer and Stormwater. We'll
looking to call the workshop meeting for 4 pm before our next regularly scheduled council meeting.
BOARD ACTION REQUESTED:
Approval of calling a special budget workshop meeting for 4:00 p.m. on November 7
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: September 2016 Financial and Investment Reports
Department: Finance
LICENSE SECTION
Meeting Date: 10/25/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Governance
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
For Council review, attached are the September Financial Reports for the general fund and enterprise funds. Also
attached is the September Investment Report.
Feel free to contact me with any questions. Thank you.
BOARD ACTION REQUESTED:
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
SEPTEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
General Fund
Supplies
37,601
426,230
770,593
344,363
55.3
484,451
782,636
Taxes
-
2,280,967
4,581,035
2,300,068
49.8
2,316,431
4,491,446
51.6
Other Taxes
9,063
158,641
272,000
113,359
58.3
163,873
257,500
63.6
Licenses & Permits
13,963
209,314
271,500
62,186
77.1
248,938
267,900
92.9
Intergovernmental Revenue
283,980
1,277,968
1,284,330
6,362
99.5
943,058
1,225,766
76.9
Charges for Services
112,964
1,439,254
2,350,666
911,412
61.2
1,125,859
2,031,070
55.4
Miscellaneous Revenues
8,057
143,898
291,300
147,402
49.4
387,978
666,225
58.2
Transfers -In
326,314
1,097,139
2,332,404
1,235,266
47.0
731,624
2,160, 537
33.9
Fines & forfeitures
3,820
31,273
55,000
23,727
56.9
33,358
55,000
60.7
Capital Contributions
-
-
25,000
25,000
-
-
25,000
-
TOTAL REVENUES 758,160 6,638,452 11,463,235 4,824,783 57.9 5,951,119 11,180,444 53.2
Wages & Benefits
816,899
5,444,719
7,595,480
2,150,761
71.7
5,150,429
7,491,996
68.7
Supplies
37,601
426,230
770,593
344,363
55.3
484,451
782,636
61.9
Services & Charges
356,605
1,867,426
2,461,936
594,510
75.9
1,702,987
2,303,346
73.9
Miscellaneous Expenses
24,479
189,200
525,226
336,026
36.0
201,108
498,116
40.4
Transfers -Out
49,878
99,755
100,000
245
99.8
96,850
96,850
100.0
Capital Outlay
-
5,024
10,000
4,976
50.2
182,878
192,058
95.2
TOTAL EXPENDITURES
1,285,462
8,032,353
11,463,235
3,430,882
70.1
7,818,703
11,365,002
68.8
NET REVENUE
(527,301)
(1,393,901)
-
1,393,901
(1,867,584)
(184,558)
DESCRIPTION
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
2016 ACTUALS
SEPTEMBER YTD
General Fund by Deaartment
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
Mayor & City Council
3,801.25
24,465.66
44,290.00
19,824.34
55.2
25,549.86
46,380.00
55.1
City Administrator
41,320.99
286,143.11
430,251.00
144,107.89
66.5
265,406.44
410,458.00
64.7
Elections
0.53
4,999.58
15,950.00
10,950.42
31.3
5,603.07
7,378.00
75.9
Finance Department
32,656.04
272,144.68
361,468.00
89,323.32
75.3
261,551.87
428,830.00
61.0
Motor Vehicle
23,168.29
160,879.97
203,836.00
42,956.03
78.9
129,659.18
184,836.00
70.1
Assessing
60,952.50
60,952.50
60,911.00
(41.50)
100.1
60,910.50
60,911.00
100.0
Legal
27, 747.96
201, 042.70
288,193.00
87,150.30
69.8
190, 261.95
243, 497.00
78.1
Planning
11,961.35
77,998.82
149,972.00
71,973.18
52.0
103,380.08
145,943.00
70.8
Information Services
50,087.89
348,472.61
504,738.00
156,265.39
69.0
294,696.74
414,288.00
71.1
City Hall Building
10,709.86
80,410.62
131,322.00
50,911.38
61.2
67,885.10
95,343.00
71.2
Police Department
338,442.48
2,223,150.29
3,062,565.00
839,414.71
72.6
2,088,279.38
3,072,077.00
68.0
Hospital Security
31,472.41
206,278.19
293,886.00
87,607.81
70.2
191,997.56
291,299.00
65.9
Emergency Management
98.16
5,385.25
12,800.00
7,414.75
42.1
5,133.08
14,388.00
35.7
Safety Committee
-
8,600.16
9,500.00
899.84
90.5
7,956.35
9,590.00
83.0
Fire Department
25,104.35
210,988.53
306,733.00
95,744.47
68.8
201,606.38
292,199.00
69.0
Protective Inspections
29,099.01
182,156.78
227,556.00
45,399.22
80.0
171,769.03
233,248.00
73.6
Engineering
43,332.13
290,384.07
402,714.00
112,329.93
72.1
285,206.15
452,058.00
63.1
Streets & Alleys
223, 718.74
1, 071, 930.24
1, 517, 341.00
445, 410.76
70.6
1, 016, 934.15
1, 409, 089.00
72.2
Park/Recreation Administration
24,095.45
177,044.88
222,323.00
45,278.12
79.6
170,503.55
223,966.00
76.1
Recreation
16,251.23
164,639.61
234,397.00
69,757.39
70.2
170,465.33
222,940.00
76.5
Senior Citizen Center
5,496.44
62,557.72
83,747.00
21,189.28
74.7
60,068.78
74,795.00
80.3
Civic Arena
20,300.06
207,832.28
323,727.00
115,894.72
64.2
205,290.49
324,826.00
63.2
Park Department
92,588.01
674,803.81
852,751.00
177,947.19
79.1
647,580.04
839,821.00
77.1
Recreation Building & Pool
12,845.93
120,854.71
170,818.00
49,963.29
70.8
164,513.11
188,732.00
87.2
Events Center
21, 748.74
174, 546.16
243, 017.00
68, 470.84
71.8
160,103.57
234, 707.00
68.2
Evergreen Building
1,838.98
15,839.36
25,450.00
9,610.64
62.2
8,072.74
12,688.00
63.6
Library
2,306.42
153,233.61
206,365.00
53,131.39
74.3
156,029.56
198,724.00
78.5
Cemetery
16, 343.07
106, 049.09
130, 785.00
24, 735.91
81.1
257, 874.51
301, 398.00
85.6
Airport
5,643.24
68,223.70
104,635.00
36,411.30
65.2
65,726.61
107,159.00
61.3
Unallocated General Expense
112,330.20
390,344.48
841,194.00
450,849.52
46.4
378,687.49
823,434.00
46.0
TOTAL EXPENDITURES
1,285,462
8,032,353
11,463,235
3,430,882
70.1
7,818,703
11,365,002
68.8
DESCRIPTION
Liquor Fund
Sales
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
Debt Service
TOTAL EXPENDITURES
NET REVENUE
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
2016 ACTUALS
SEPTEMBER YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
473,252
4,356,364
5,870,000
1,513,636
74.2
4,232,789
5,697,000
74.3
43
506
1,000
494
50.6
1,728
1,000
172.8
473,295
4,356,870
5,871,000
1,514,130
74.2
4,234,516
5,698,000
74.3
356,446
3,301,687
4,398,810
1,097,123
75.1
3,181,980
4,271,071
74.5
61,908
409,767
568,211
158,444
72.1
373,741
521,408
71.7
1,395
14,745
17,400
2,655
84.7
14,000
16,600
84.3
16,596
155,240
198,350
43,110
78.3
147,854
196,793
75.1
-
3,901
5,650
1,750
69.0
3,900
5,500
70.9
-
-
475,000
475,000
-
-
465,000
-
-
9,685
20,000
10,315
48.4
-
27,000
-
-
-
80,200
80,200
-
-
82,075
-
-
-
128,055
128,055
-
-
128,305
-
436,345
3,895,024
5,891,676
1,996,652
66.1
3,721,476
5,713,752
65.1
36,950
461,846
(20,676)
(482,522)
513,040
(15,752)
DESCRIPTION
Water Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
2016 ACTUALS
SEPTEMBER YTD
2016
2016 AVAILABLE % BDGT
BUDGET BALANCE USED
2015 YTD 2015
ACTUAL BUDGET
2015
% BDGT
USED
Sales
224,811
1,770,559
2,306,000
535,441
76.8
1,816,632
2,300,000
79.0
Local Sales Tax
68,002
330,576
685,000
354,424
48.3
398,984
725,000
55.0
Intergovernmental Revenue
500
500
-
(500)
-
-
-
-
Charges for Services
2,066
56,198
50,000
(6,198)
112.4
43,284
50,000
86.6
Miscellaneous Revenues
854
13,346
85,000
71,654
15.7
28,795
84,153
34.2
TOTAL REVENUES
296,234
2,171,178
3,126,000
954,822
69.5
2,287,695
3,159,153
72.4
Wages & Benefits
54,838
350,158
479,983
129,825
73.0
296,996
500,766
59.3
Supplies
8,405
91,285
122,400
31,115
74.6
100,271
123,250
81.4
Services & Charges
57,590
373,700
507,350
133,650
73.7
322,061
457,724
70.4
Miscellaneous Expenses
535
10,675
13,500
2,825
79.1
10,452
16,700
62.6
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
-
47,366
250,000
202,634
18.9
642,051
543,750
118.1
Depreciation Expense
-
-
1,150,000
1,150,000
-
-
1,104,000
-
Debt Service
-
1,262,363
1,408,611
146,248
89.6
1,156,890
1,312,414
88.1
TOTAL EXPENDITURES
121,368
2,135,547
3,974,989
1,839,442
53.7
2,528,720
4,101,749
61.6
NET of REVENUES & EXPENDITURES
174,866
35,630
(848,989)
(884,619)
(241,025)
(942,596)
DESCRIPTION
Sewer Fund
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
2016 ACTUALS
SEPTEMBER YTD
2016
2016 AVAILABLE % BDGT
BUDGET BALANCE USED
2015 YTD 2015
ACTUAL BUDGET
2015
% BDGT
USED
Sales
263,633
2,420,372
3,233,000
812,628
74.9
2,515,962
3,215,000
78.3
Local Sales Tax
68,002
330,576
685,000
354,424
48.3
398,984
725,000
55.0
Licenses & Permits
-
5,200
7,000
1,800
74.3
6,100
7,000
87.1
Charges for Services
-
1,295
4,000
2,705
32.4
3,584
4,000
89.6
Miscellaneous Revenues
1,162
16,618
97,000
80,382
17.1
12,044
89,153
13.5
TOTAL REVENUES
332,797
2,774,060
4,026,000
1,251,940
68.9
2,936,674
4,040,153
72.7
Wages & Benefits
70,373
457,146
622,085
164,939
73.5
396,899
679,626
58.4
Supplies
10,081
139,154
236,100
96,946
58.9
145,938
249,300
58.5
Services & Charges
84,382
620,135
742,550
122,415
83.5
503,379
762,511
66.0
Miscellaneous Expenses
1,923
30,523
24,500
(6,023)
124.6
19,191
24,000
80.0
Transfers -Out
-
-
43,145
43,145
-
-
43,145
-
CapitalOutlay
-
276,930
350,000
73,070
79.1
439,762
691,250
63.6
Depreciation Expense
-
-
1,530,000
1,530,000
-
-
1,495,000
-
Debt Service
-
1,439,408
1,568,854
129,446
91.7
1,379,639
1,573,470
87.7
TOTAL EXPENDITURES
166,758
2,963,295
5,117,234
2,153,939
57.9
2,884,808
5,518,302
52.3
NET of REVENUES & EXPENDITURES
166,039
(189,235)
(1,091,234)
(901,999)
51,866
(1,478,149)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
SEPTEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Refuse Fund
Supplies
1,731
28,382
62,400
34,018
45.5
37,593
65,400
Sales
98,697
873,905
1,149, 500
275,595
76.0
857,487
1,133, 700
75.6
Intergovernmental Revenue
-
5,900
12,500
6,601
47.2
5,795
12,500
46.4
Miscellaneous Revenues
308
4,657
2,500
(2,157)
186.3
2,235
2,500
89.4
TOTAL REVENUES
99,005
884,461
1,164,500
280,039
76.0
865,516
1,148,700
75.3
Wages & Benefits
19,705
120,172
190,804
70,632
63.0
125,424
179,288
70.0
Supplies
1,731
28,382
62,400
34,018
45.5
37,593
65,400
57.5
Services & Charges
58,294
468,202
704,727
236,525
66.4
465,803
702,650
66.3
Miscellaneous Expenses
353
2,711
3,750
1,039
72.3
7,910
3,250
243.4
Transfers -Out
-
-
55,000
55,000
-
-
55,000
-
CapitalOutlay
-
36,760
95,000
58,240
38.7
75,083
159,418
47.1
Depreciation Expense
-
-
124,000
124,000
-
-
131,500
-
Debt Service
-
23,124
24,260
1,136
95.3
1,003
24,261
4.1
TOTAL EXPENDITURES
80,082
679,351
1,259,941
580,590
53.9
712,816
1,320,767
54.0
NET of REVENUES & EXPENDITURES
18,923
205,110
(95,441)
(300,551)
152,700
(172,067)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
DESCRIPTION
Compost Fund
Sales
Charges for Services
Miscellaneous Revenues
TOTAL REVENUES
Cost of Sales
Inventory Cost Adjustment
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Transfers -Out
Capital Outlay
Depreciation Expense
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
SEPTEMBER YTD
2016 2015
2016 AVAILABLE % BDGT 2015 YTD 2015 % BDGT
BUDGET BALANCE USED ACTUAL BUDGET USED
56,598
1,960,706
1,636,796
(323, 910)
119.8
2,902,665
2,729,160
106.4
465
12,026
58,500
46,474
20.6
12,542
58,500
21.4
598
34,317
6,000
(28, 317)
572.0
4,106
6,000
68.4
57,661
2,007,050
1,701,296
(305,754)
118.0
2,919,313
2,793,660
104.5
106,324
1,267,752
1,117,265
(150,487)
113.5
2,018,719
2,357,500
85.6
(34,750)
(317,679)
(525,746)
(208,067)
60.4
(703,957)
(1,054,568)
66.8
58,991
415,497
559,899
144,402
74.2
528,494
797,164
66.3
14,994
60,561
70,257
9,696
86.2
88,075
154,500
57.0
24,913
180,950
188,573
7,623
96.0
206,603
344,350
60.0
201
6,294
13,500
7,206
46.6
40,043
13,500
296.6
-
-
110,000
110,000
-
-
110,000
-
-
157,162
150,000
(7,162)
104.8
74,210
250,000
29.7
-
-
134,000
134,000
-
-
142,600
-
170,674
1,770,537
1,817,748
47,211
97.4
2,252,188
3,115,046
72.3
(113,013)
236,513
(116,452)
(352,965)
667,125
(321,386)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
DESCRIPTION
2016 ACTUALS
SEPTEMBER YTD
2016
BUDGET
AVAILABLE
BALANCE
2016
% BDGT
USED
2015 YTD
ACTUAL
2015
BUDGET
2015
% BDGT
USED
Storm Water Utility
Supplies
613
9,651
43,925
34,274
22.0
13,536
34,175
Sales
73,472
646,397
857,367
210,970
75.4
594,430
790,200
75.2
Licenses & Permits
170
2,900
-
(2,900)
-
3,872
-
-
Charges for Services
-
-
-
-
-
630
-
-
Miscellaneous Revenues
345
5,648
5,500
(148)
102.7
2,381
6,000
39.7
TOTAL REVENUES
73,987
654,945
862,867
207,922
75.9
601,313
796,200
75.5
Wages & Benefits
25,673
169,023
243,986
74,963
69.3
94,563
241,318
39.2
Supplies
613
9,651
43,925
34,274
22.0
13,536
34,175
39.6
Services & Charges
37,143
100,805
164,100
63,295
61.4
98,260
146,350
67.1
Miscellaneous Expenses
3,151
8,621
11,250
2,629
76.6
9,163
11,250
81.4
Capital Outlay
-
-
120,000
120,000
-
-
128,000
-
Depreciation Expense
-
-
133,000
133,000
-
-
116,000
-
Debt Service
-
145,633
150,850
9,867
93.5
144,863
193,992
70.2
TOTAL EXPENDITURES
66,580
433,734
867,111
438,027
50.0
360,385
871,085
41.4
NET of REVENUES & EXPENDITURES
7,407
221,211
(4,244)
(230,105)
240,928
(74,885)
REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON
PERIOD ENDING SEPTEMBER 30, 2016
DESCRIPTION
HATS Ooeration
Intergovernmental Revenue
Charges for Services
Miscellaneous Revenues
Transfers -In
TOTAL REVENUES
Wages & Benefits
Supplies
Services & Charges
Miscellaneous Expenses
Capital Outlay
TOTAL EXPENDITURES
NET of REVENUES & EXPENDITURES
2016 ACTUALS
SEPTEMBER YTD
2016 AVAILABLE
BUDGET BALANCE
2016
% BDGT 2015 YTD
USED ACTUAL
2015
BUDGET
2015
% BDGT
USED
6,395
136,861
156,045
19,184
87.7
94,013
151,500
62.1
20,788
168,370
530,000
361,630
31.8
216,554
546,000
39.7
61
856
3,150
2,294
27.2
6,158
3,250
189.5
49,878
99,755
99,755
-
100.0
96,850
96,850
100.0
77,121
405,843
788,950
383,107
51.4
413,575
797,600
51.9
-
24,842
59,470
34,628
41.8
45,435
57,898
78.5
3,316
160,817
528,600
367,783
30.4
220,418
546,925
40.3
19,233
102,720
161,200
58,480
63.7
130,800
159,700
81.9
-
-
5,171
5,171
-
60
6,550
0.9
-
-
33,600
33,600
-
-
26,527
-
22,548
288,378
788,041
499,663
36.6
396,712
797,600
49.7
54,572
117,465
909
(116,556)
16,863
-
N
Executive summary
as of September 30, 2016
Asset allocation review
Value on % of
09/30/2016 ($) portfolio
A Cash
1,714,211.41
12.08
Cash
1,714,211.41
12.08
B Fixed Income
12,480,855.33
87.92
us
12,240,550.89
86.23
International
240,304.44
1.69
C Equity
0.00
0.00
D Commodities
0.00
0.00
E Non -Traditional
0.00
0.00
F Other
0.00
0.00
Total Portfolio
$14,195,066.74
100%
Balanced mutual funds are allocated in the
'Other' category
Equity sector analysis
Portfolio does not contain applicable holdings - exhibit
intentionally left blank.
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Expected cash flow
$ Thousands
49
41
33
25
16
8
0
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2016 2017 2017
0 Taxable income
Total taxable income: $202,183.38
Total expected cash flow: $202,183.38
Cash flows displayed account for known events such as maturities and mandatory puts.
Credit quality of bond holdings
Value on % of
Effective credit rating Issues 09/30/2016 ($) port.
A Aaa/AAA/AAA 4 2,861,432.55 22.86
B Aa/AA/AA 4 2,063,386.63 16.51
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB
0
0.00
0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
32
7,556,036.15
60.64
G Not rated
0
0.00
0.00
Total
40 $12,480,855.33 100%
4 W_ A
row— B
Report created on: October 03, 2016 Page 1 of 3
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of September 30, 2016
Bond overview
Total quantity
12,294,000
Total market value
$12,430,260.46
Total accrued interest
$50,594.87
Total market value plus accrued interest
$12,480,855.33
Total estimated annual bond interest
$218,275.75
Average coupon
1.78%
Average current yield
1.76%
Average yield to maturity
1.15%
Average yield to worst
1.14%
Average modified duration
2.63
Average effective maturity
3.62
Credit quality of bond holdings
Value on
% of
Effective credit rating Issues 09/30/2016 ($)
port.
A Aaa/AAA/AAA 4 2,861,432.55
22.86
B Aa/AA/AA 4 2,063,386.63
16.51
C A/A/A 0 0.00 0.00
D Baa/BBB/BBB 0 0.00 0.00
E Non -investment grade
0
0.00
0.00
F Certificate of deposit
32
7,556,036.15
60.64
G Not rated
0
0.00
0.00
Total
40
$12,480,855.33
100%
Investment type allocation
Investment type
Taxable ($)
Tax-exempt /
deferred ($)
Total ($)
% of
bond
port.
Certificates of deposit
7,556,036.15
0.00
7,556,036.15
60.54
Municipals
2,574,947.18
0.00
2,574,947.18
20.63
U.S. federal agencies
2,349,871.99
0.00
2,349,871.99
18.83
Total
$12,480,855.32
$0.00
$12,480,855.32
100%
Bond maturity schedule
$ Millions
2.5
16.1%
2.0
1.5
1.0
0.5
0.0
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other
0 Effective maturity schedule
Cash, mutual funds and some preferred securities are not included.
Report created on: October 03, 2016 Page 1 of 2
UBS
n Prepared for City Hutchinson
U L`7 RP 38446 •City of Hutchinson •Business Service Account
Risk profile: Conservative
Return Objective: Current Income
SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities.
as of September 30, 2016
Summary of bond holdings
Maturity
Year
Issues
Quantity
Est. annual
income ($)
Current Yield to
yield (%) maturity (%)
Yield to Modified
worst (%) duration
Adjusted
cost basis ($)
Unrealized
gain/loss ($) Mkt. value ($) % of bond portfolio maturi
2016
3
720,000
6,960.00
0.97%
0.57 %
0.57 %
0.15
720,000
427.20 722,335.04-5.8%
16.16%
13.88 %
%
15.16/
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
2017 7 1,996,000 49,308.75 2.45% 0.76 % 0.76 % 0.55 2,082,522.83
-73,812.15 2,019,245.911
2018 7 1,716,000 19,119.00 1.11 % 0.77 % 0.77 % 1.56 1,716,000
9,208.33 1,727,262.591-
2019 6 1,527,000 31,745.50 2.03% 1.24 % 1.24 % 2.88 1,534,485
30,510.95 1,572,944.041-12.59/
2020 5 1,480,000 23,680.00 1.58% 1.20 % 1.20 % 3.62 1,479,995
21,074.50 1,507,085.471-12.08
2021 5 1,880,000 23,455.00 1.25% 1.39 % 1.39 % 4.53 1,879,100
4,821.00 1,888,606.601
2022 3 735,000 13,107.50 1.74% 1.72 % 1.72 % 5.65 735,000
16,297.40 753,517.501-6.04%
2023 1 1,000,000 17,500.00 1.75% NA NA NA 1,000,000
100.00 1,007,488.891-8.05/
2024 2 1,000,000 28,000.00 2.72% 2.41 % 2.38 % 6.26 1,013,345
14,835.00 1,036,018.891-8.27%
2025 1 240,000 5,400.00 2.19% NA NA NA 240,000
6,350.40 246,350.4011.98%
2026 0 0 NA NA NA
2027 0 0 NA NA NA
2028 0 0 NA NA NA
2029 0 0 NA NA NA
2030 0 0 NA NA NA
2031 0 0 NA NA NA
2032 0 0 NA NA NA
2033 0 0 NA NA NA
2034 0 0 NA NA NA
2035 0 0 NA NA NA
2036 0 0 NA NA NA
2037 0 0 NA NA NA
2038 0 0 NA NA NA
2039 0 0 NA NA NA
2040 0 0 NA NA NA
2041 0 0 NA NA NA
2042 0 0 NA NA NA
2043 0 0 NA NA NA
2044 0 0 NA NA NA
2045 0 0 NA NA NA
2045+ 0 0 NA NA NA
Other 0 0 NA NA NA
Total 40 12,294,000 $218,275.75 1.76% 1.15 % 1.14% 2.63 $12,400,447.83
$29,812.63 $12,480,855.33
Report created on: October 03, 2016 Page 1 of 7
N
Bond holdings - as of September 30, 2016 (continued)
Details of bond holdings
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM (%)/ Modified
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P) Quantity Coupon
maturity Call price ($) Curr. yield (%)
YTW (%) duration
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
12,294,000 1.78%
05/13/2020 NA $218,275.75
1.15% 2.63
$12,400,447.83 NA
$12,430,260.46
100%
Total Bond Portfolio
1.76%
1.14%
$29,812.63
$50,594.87
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
$12,480,855.33
Report created on: October 03, 2016 Page 2 of 7
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2016
BMW BANK NORTH AME UT US
CD
240,000
0.95%
11/14/2016
2,280.00
0.55% 0.12
240,000.00
100.049
240,117.60
1.93%
RT 00.9500% MAT 11/14/16
0.95%
0.55%
117.60
868.27
FIXED RATE CD /UT
CAPITAL ONE BANK U VA US RT
CD
240,000
1.00%
11/14/2016
2,400.00
0.60% 0.12
240,000.00
100.049
240,117.60
1.93%
01.0000% MAT 11/14/16 FIXED
1.00%
0.60%
117.60
927.12
RATE CD /VA
FIRSTBANK P R SANT PR RT
CD
240,000
0.95%
12/12/2016
2,280.00
0.55% 0.20
240,000.00
100.080
240,192.00
1.93%
00.9500% MAT 12/12/16 FIXED
0.95%
0.55%
192.00
112.44
RATE CD /PR
Total 2016
720,000
0.97%
11/24/2016
$6,960.00
0.57% 0.15
$720,000.00
$720,427.20
5.80%
0.97%
0.57%
$427.20
$1,907.84
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
MASSACHUSETTS DEPT TRANS
Aa3/AA-/NR
500,000
2.41%
01/01/2017
12,040.00
0.63% 0.25
524,500.00
100.448
502,240.00
4.04%
TAX SR B RV BE/R/ 2.408
NR/NR/NR
2.40%
0.63%
-22,260.00
2,976.56
010117 DTD 113011 /MA
FED FARM CREDIT BANK 04.875
Aaa/AAA/AA+
431,000
4.88%
01/17/2017
21,011.25
0.56% 0.30
493,022.83
101.279
436,512.49
3.51%
% DUE 011717 DTD 010907 FC
NR/NR/NR
4.81%
0.56%
-56,510.34
4,260.61
07172007
STATE BK INDIA NY US RT
CD
248,000
2.00%
04/27/2017
4,960.00
0.60% 0.57
248,000.00
100.800
249,984.00
2.01%
02.0000% MAT 04/27/17 FIXED
1.98%
0.60%
1,984.00
2,119.89
RATE CD /NY
COMENITY BANK DE US RT
CD
200,000
1.15%
06/19/2017
2,300.00
1.88% 0.71
200,000.00
99.481
198,962.00
1.60%
01.1500% MAT 06/19/17 FIXED
1.16%
1.88%
-1,038.00
170.14
RATE JUMBO CD /DE
GE CAP RETAIL BK UT US RT
CD
247,000
1.75%
08/03/2017
4,322.50
0.67% 0.83
247,000.00
100.907
249,240.29
2.01%
01.7500% MAT 08/03/17 FIXED
1.73%
0.67%
2,240.29
675.02
RATE CD /UT
Report created on: October 03, 2016 Page 2 of 7
N
Bond holdings - as of September 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Maturing 2018
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
CD
248,000
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
249,954.24
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2017
297.26
/UT
GOLDMAN SACHS BK U UT US
CD
130,000
1.75%
08/03/2017
2,275.00
0.67% 0.83
130,000.00
100.907
131,179.10
1.06%
RT 01.7500% MAT 08/03/17
248,000.00
100.648
249,607.04
2.01%
1.73%
0.67%
1,179.10
162.05
1.29%
FIXED RATE CD /UT
1,607.04
317.98
FIXED RATE CD /NY
SUN NATL BK NJ US RT
CD
240,000
1.00%
10/03/2017
2,400.00
0.75% 1.00
240,000.00
100.247
240,592.80
1.94%
01.0000% MAT 10/03/17 FIXED
2,450.00
0.78%
1.40
245,000.00
1.00%
0.75%
592.80
01.0000% MAT 02/27/18 FIXED
170.96
RATE CD /NJ
1.00%
0.78%
739.90
20.14
RATE CD /NC
Total 2017
1,996,000
2.48%
04/19/2017
$49,308.75
0.76% 0.55
$2,082,522.83
$2,008,710.68 16.16%
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2.45%
0.76%
$-73,812.15
245,000.00
$10,535.23
246,006.95
1.98%
Effective rating/
Est. annual
0.90%
Adjusted
1,006.95
% of
120.82
Underlying rating
/UT
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2018
ALLY BK UT US RT 01.2500%
CD
248,000
1.25%
02/26/2018
3,100.00
0.69%
1.39
248,000.00
100.788
249,954.24
2.01%
MAT 02/26/18 FIXED RATE CD
1.24%
0.69%
1,954.24
297.26
/UT
GOLDMAN SACHS BK U NY US
CD
248,000
1.30%
02/26/2018
3,224.00
0.84%
1.39
248,000.00
100.648
249,607.04
2.01%
RT 01.3000% MAT 02/26/18
1.29%
0.84%
1,607.04
317.98
FIXED RATE CD /NY
BANK OF NRTH CAROL NC US RT
CD
245,000
1.00%
02/27/2018
2,450.00
0.78%
1.40
245,000.00
100.302
245,739.90
1.98%
01.0000% MAT 02/27/18 FIXED
1.00%
0.78%
739.90
20.14
RATE CD /NC
MERRICK BK UT US RT 00.9000%
CD
245,000
0.90%
05/10/2018
2,205.00
0.64%
1.60
245,000.00
100.411
246,006.95
1.98%
MAT 05/10/18 FIXED RATE CD
0.90%
0.64%
1,006.95
120.82
/UT
KEYBANK NA IN US RT
CD
245,000
1.00%
05/11/2018
2,450.00
0.74%
1.59
245,000.00
100.410
246,004.50
1.98%
01.0000% MAT 05/11/18 FIXED
1.00%
0.74%
1,004.50
953.15
RATE CD /IN
CONNECTONE BANK NJ US RT
CD
245,000
1.00%
05/14/2018
2,450.00
0.75%
1.61
245,000.00
100.410
246,004.50
1.98%
01.0000% MAT 05/14/18 FIXED
1.00%
0.75%
1,004.50
1 14.1 1
RATE CD /NJ
ENERBANK UT US RT 01.3500%
CD
240,000
1.35%
10/04/2018
3,240.00
0.95%
1.98
240,000.00
100.788
241,891.20
1.95%
MAT 10/04/18 FIXED RATE CD
1.34%
0.95%
1,891.20
230.79
/UT
Total 2018
1,716,000
1.11%
04/30/2018
$19,119.00
0.77%
1.56
$1,716,000.00
$1,725,208.33
13.88%
1.11%
0.77%
$9,208.33
$2,054.26
Report created on: October 03, 2016 Page 3 of 7
N
Bond holdings - as of September 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Total 2019
Effective rating/
Underlying rating
(Mdy/Fitch/S&P)
Quantity
Coupon
Effective Call date/
maturity Call price ($)
Est. annual
income ($)/
Curr. yield (%)
YTM (%)/ Modified
YTW (%) duration
Adjusted
cost basis ($)/
Unreal.g/I ($)
Market
price ($)
Mkt. value ($)/
Accr. interest ($)
% of
bond
port.
Maturing 2019
2.03%
1.24%
$30,510.95
$7,948.09
WORLD'S FOREMOST B NE US RT
CD
200,000
1.30%
05/28/2019
2,600.00
1.57%
2.61
200,000.00
99.298
198,596.00
1.60%
01.3000% MAT 05/28/19 FIXED
Underlying rating
1.31%
1.57%
YTM (%)/ Modified
-1,404.00
cost basis ($)/
28.49
Mkt. value ($)/
RATE JUMBO CD /NE
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
RIVERSIDE CA CMNTY COLGE
Aa2/NR/AA
500,000
2.35%
08/01/2019
11,725.00
1.32%
2.73
507,485.00
102.852
0 514,260.00
4.14%
TAX SR B BE/R/ 2.345
NR/NR/NR
500,000
2.09%
05/01/2020
2.28%
1.32%
3.42
6,775.00
102.641
1,921.60
4.13%
080119 DTD 052914 /CA
NR/NR/NR
2.04%
1.33%
13,210.00
4,325.14
AMERICAN EXPRESS F UT US RT
CD
247,000
2.15%
11/13/2019
5,310.50
1.13%
3.00
247,000.00
103.125
254,718.75
2.05%
02.1500% MAT 11/13/19 FIXED
CD
245,000
1.30%
05/11/2020
2.08%
1.13%
3.52
7,718.75
101.195
2,036.90
1.99%
RATE CD /UT
1.28%
0.96%
2,927.75
165.79
CIT BK SALT LAKE C UT US RT
CD
240,000
2.10%
11/13/2019
5,040.00
1.13%
3.00
240,000.00
102.972
247,132.80
1.99%
02.1000% MAT 11/13/19 FIXED
CD
245,000
1.30%
05/20/2020
2.04%
1.13%
3.55
7,132.80
101.006
1,933.15
1.99%
RATE CD /UT
1.29%
1.02%
2,464.70
87.26
BARCLAYS BK DE US RT
CD
240,000
2.05%
12/17/2019
4,920.00
1.11 %
3.09
240,000.00
102.971
247,130.40
1.99%
02.0500% MAT 12/17/19 FIXED
CD
245,000
1.40%
09/21/2020
1.99%
1.11 %
3.85
7,130.40
99.865
1,415.34
1.97%
RATE CD /DE
1.40%
1.43%
-330.75
84.58
AMERICAN EXPRESS C UT US RT
CD
100,000
2.15%
12/18/2019
2,150.00
1.15%
3.09
100,000.00
103.158
103,158.00
0.83%
02.1500% MAT 12/18/19 FIXED
CD
245,000
1.40%
11/13/2020
2.08%
1.15%
3.98
3,158.00
101.144
612.60
1.99%
RATE CD /UT
1.38%
1.12%
2,802.80
1,353.21
Total 2019
1,527,000
2.08%
09/26/2019
$31,745.50
1.24%
2.88
$1,534,485.00
$1,564,995.95
12.59%
2.03%
1.24%
$30,510.95
$7,948.09
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2020
MASS ST GO CONSOL LN TAX SR
Aa1/AA+/AA+
500,000
2.09%
05/01/2020
10,450.00
1.33%
3.42
499,995.00
102.641
513,205.00
4.13%
B BE/R/ 2.090 050120 DTD
NR/NR/NR
2.04%
1.33%
13,210.00
4,325.14
052814 /MA
MB FINL BK NA IL US RT
CD
245,000
1.30%
05/11/2020
3,185.00
0.96%
3.52
245,000.00
101.195
247,927.75
1.99%
01.3000% MAT 05/11/20 FIXED
1.28%
0.96%
2,927.75
165.79
RATE CD /IL
CENTENNIAL BANK AR US RT
CD
245,000
1.30%
05/20/2020
3,185.00
1.02%
3.55
245,000.00
101.006
247,464.70
1.99%
01.3000% MAT 05/20/20 FIXED
1.29%
1.02%
2,464.70
87.26
RATE CD /AR
CAPITAL ONE NA VA US RT
CD
245,000
1.40%
09/21/2020
3,430.00
1.43%
3.85
245,000.00
99.865
244,669.25
1.97%
01.4000% MAT 09/21/20 FIXED
1.40%
1.43%
-330.75
84.58
RATE CD /VA
FIRST BUS BK WI US RT
CD
245,000
1.40%
11/13/2020
3,430.00
1.12%
3.98
245,000.00
101.144
247,802.80
1.99%
01.4000% MAT 11/13/20 FIXED
1.38%
1.12%
2,802.80
1,353.21
RATE CD /WI
Total 2020
1,480,000
1.60%
07/01/2020
$23,680.00
1.20%
3.62
$1,479,995.00
$1,501,069.50 12.08%
1.58%
1.20%
$21,074.50
$6,015.97
Report created on: October 03, 2016 Page 4 of 7
N
Bond holdings - as of September 30, 2016 (continued)
Maturing 2021
COMENITY CAP BK UT US RT
01.6000% MAT 06/07/21 FIXED
RATE CD /UT
COMMUNITY BK CA US RT
01.5500% MAT 06/15/21 FIXED
RATE CD /CA
EAST BOSTON SVGS B MA US RT
01.5000% MAT 06/23/21 FIXED
RATE CD /MA
FNMA NTS STEP-UP 01.000 %
DUE 111921 DTD 111915 FC
05192016
MIZRAHI TEFAHOT BK CA US RT
01.2500% MAT 11/30/21 STEP
RATE CD /CA
Total 2021
Maturing 2022
JPMORGAN CHASE & C DE US RT
01.2500% MAT 05/31/22 STEP
RATE CD /DE
DISCOVER BANK DE US RT
02.4500% MAT 11/18/22 FIXED
RATE CD /DE
WELLS FARGO BK NA CA US RT
01.6500% MAT 11/23/22 STEP
RATE CD /CA
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
1,880,000
1.25%
09/20/2021
$23,455.00
Est. annual
$1,879,100.00
Adjusted
$1,883,921.00 15.16%
% of
Underlying rating
1.25%
Effective
Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
CD
245,000
1.60%
06/07/2021
price ($)
3,920.00
1.44% 4.51
245,000.00
100.737
246,805.65
1.99%
1.59%
1.44%
1,805.65
1.25%
257.75
3,062.50
CD
245,000
1.55%
06/15/2021
1.98%
3,797.50
1.39% 4.53
245,000.00
100.721
246,766.45
1.99%
1,021.65
0.00
CD
1.54%
1.39%
1,766.45
6,002.50
156.06
245,000.00
CD
245,000
1.50%
06/23/2021
3,675.00
1.35% 4.54
245,000.00
100.702
246,719.90
1.98%
2,220.10
CD
245,000
1.65%
1.49%
1.35%
1,719.90
245,000.00
996.78
249,929.40
Aaa/AAA/AA+
900,000
1.00%
11/19/2021
11/19/2016
9,000.00
NA NA
899,100.00
99.815
898,335.00
7.23%
NR/NR/NR
100.00
1.00%
NA
-765.00
3,275.00
CD
245,000
1.25%
11/30/2021
11/30/2016
3,062.50
NA NA
245,000.00
100.120
245,294.00
1.97%
100.00
1.25%
NA
294.00
0.00
Total 2022 735,000 1.79% 09/25/2022 $13,107.50 1.72% 5.65 $735,000.00 $751,297.40 6.04%
1.74% 1.72% $16,297.40 $2,220.10
Report created on: October 03, 2016 Page 5 of 7
1,880,000
1.25%
09/20/2021
$23,455.00
1.39% 4.53
$1,879,100.00
$1,883,921.00 15.16%
1.25%
1.39%
$4,821.00
$4,685.60
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. q/I ($)
price ($)
Accr. interest ($)
port.
CD
245,000
1.25%
05/31/2022 05/31/2017
3,062.50
NA NA
245,000.00
100.417
246,021.65
1.98%
100.00
1.24%
NA
1,021.65
0.00
CD
245,000
2.45%
11/18/2022
6,002.50
1.72% 5.65
245,000.00
104.223
255,346.35
2.05%
2.35%
1.72%
10,346.35
2,220.10
CD
245,000
1.65%
11/23/2022 11/23/2018
4,042.50
NA NA
245,000.00
102.012
249,929.40
2.01%
100.00
1.62%
NA
4,929.40
0.00
Total 2022 735,000 1.79% 09/25/2022 $13,107.50 1.72% 5.65 $735,000.00 $751,297.40 6.04%
1.74% 1.72% $16,297.40 $2,220.10
Report created on: October 03, 2016 Page 5 of 7
N
Bond holdings - as of September 30, 2016 (continued)
Prepared for City of Hutchinson
RP 38446 • City of Hutchinson • Business Service Account
Risk profile: Conservative
Return Objective: Current Income
Effective rating/
Effective rating/
Adjusted
Est. annual
Underlying rating
Adjusted
YTM (%)/ Modified
cost basis ($)/ Market
% of
bond
Underlying rating
maturity Call price ($) Curr. yield (%)
YTW (%) duration
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
$12,430,260.46
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2023
$12,480,855.33
FHLMC MED TERM NTS STEP
Aaa/AAA/AA+
1,000,000
1.75%
04/28/2023 10/28/2016
17,500.00
NA NA
1,000,000.00
100.010
1,000,100.00
8.05%
01.750 % DUE 042823 DTD
NR/NR/NR
100.00
1.75%
NA
100.00
7,388.89
042816 FC 10282016
Total 2023
1,000,000
1.75%
04/28/2023
$17,500.00
NA
$1,000,000.00
$1,000,100.00
8.05%
1.75%
NA
$100.00
$7,388.89
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal.g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2024
COMMERCE BANK OF SOUTHWE
NR/NR/AA
500,000
3.00%
08/01/2024
15,000.00
2.38% 6.95
526,595.00
104.400
522,000.00
4.20%
ASSUR TAX OID97.826BE/R/
NR/NR/A
2.87%
2.38%
-4,595.00
2,458.33
3.000 080124 DTD 033016 /CA
NEW YORK CITY TRANSITION
Aa1/AAA/AAA
500,000
2.60%
11/01/2024 11/01/2022
13,000.00
2.43% 5.55
486,750.00
101.236
506,180.00
4.07%
TAX C-3 RV BE/R/ 2.600
NR/NR/NR
100.00
2.57%
2.38%
19,430.00
5,380.56
1 10124 DTD 120412 /NY
Total 2024
1,000,000
2.80%
09/16/2024
$28,000.00
2.41% 6.26
$1,013,345.00
$1,028,180.00
8.27%
2.72%
2.38%
$14,835.00
$7,838.89
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/
income ($)/
YTM (%)/ Modified
cost basis ($)/
Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P)
Quantity
Coupon
maturity Call price ($)
Curr. yield (%)
YTW (%) duration
Unreal. g/I ($)
price ($)
Accr. interest ($)
port.
Maturing 2025
HSBC BANK USA DE US RT
CD
240,000
2.25%
03/11/2025 03/11/2020
5,400.00
NA NA
240,000.00
102.646
246,350.40
1.98%
02.2500% MAT 03/11/25 STEP
100.00
2.19%
NA
6,350.40
0.00
RATE CD /DE
Total 2025
240,000
2.25%
03/11/2025
$5,400.00
NA
$240,000.00
$246,350.40
1.98%
2.19%
NA
$6,350.40
$0.00
Effective rating/
Est. annual
Adjusted
% of
Underlying rating
Effective Call date/ income ($)/
YTM (%)/ Modified
cost basis ($)/ Market
Mkt. value ($)/
bond
(Mdy/Fitch/S&P) Quantity Coupon
maturity Call price ($) Curr. yield (%)
YTW (%) duration
Unreal. g/I ($) price ($)
Accr. interest ($)
port.
12,294,000 1.78%
05/13/2020 NA $218,275.75
1.15% 2.63
$12,400,447.83 NA
$12,430,260.46
100%
Total Bond Portfolio
1.76%
1.14%
$29,812.63
$50,594.87
$12,480,855.33
Report created on: October 03, 2016 Page 6 of 7
CITY OF HUTCHINSON
Pedestrian and Bicycle Advisory Committee
Wednesday, April 20th, 2016
2:00 p.m.
City Center
Meetin! Minutes
Members present: Melissa Goldstein, Ron Johnson, John Lofdahl (CC), David May, Sara
Turrell
Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Jean Johnson
(McLeod Public Health)
Meeting began at 2:05 p.m.
1. Review of last meetings minutes- Ron made a motion to approve the February meeting
minutes. Sara T. seconded.
2. Safe Routes to School
Final Draft went before City Council on April 12th. 90 page document it will open up
opportunities to secure grant funding. Good list of goals and obejectives.
3. Education/Promotion/Community Wellness -
a) Bike to Work- Friday May 20th 6:30-8am @ Library Square
b) Bike Rides- Rotary will be June 11 th, 2016, with a start at the Winery, 50 people
signed up so far.
c) "Move" (H of H) -looking to add biking/running routes to their website?
d) Friends of Luce Line -annual meeting 4/20 6-8pm @ Winery, 4/23 trail clean up
e) Bike and Blade bonanza May 21St -Sara W. will contact Chad to see ifJC's need any
help with the event.
4. Transportation Plan Items
Goals and Objectives -represented in Safe Rounds to school plan
5. ADA Transition Plan
Kent and engineering staff will start working on this summer.
6. TH 7/Montana Crossing
Kent is going to have a consultant do the counting at this location -June
7. Street Crossings
Inventory/Study-this ties into ADA plan, along with Safe Routes to School
Sharrow markings -Kent will talk with John Olson to see if help is needed on
evaluating marking and will let Sara T./3M bike group know.
8. Luce Line Trail
Proposed MNDOT trail use counter install near Arch Street this summer.
Kent working on establishing an agreement with DNR about in town trail maint.
Working on temporary gravel surfacing in Winsted-Cty working on signage.
9. County Trails Plan
Meeting May 3rd- Glencoe City Hall on County Trail plan -all invited to attend!
Dakota Trail meeting/open house @ Depot Monday May 9th S: 30-7pm
NEXT MEETING: Schedule next meeting: May 11th @ 2: 00 pm
*NOTE WEEK EARLIER MEETING TIME!!!
City Center Main Conference Room
Misc:
* Wheels of Mercy- local bike group that repairs bikes and gives to those less fortunate. Dawn
Mitchell is presenting at Rotary on March 3rd Sara T. will give an update at our next meeting.
*Wayfznding signage installed mid/late summer.
CITY OF HUTCHINSON
Pedestrian and Bicycle Advisory Committee
Wednesday, May I Ith 2016
2:00 p.m.
City Center
Meeting Minutes -Not a formal meeting
Members present: John Hassinger
Others Present: Kent Exner (City Engineer), Sara Witte (Parks Supervisor), Candace H.
(Heart of Hutch)
CITY OF HUTCHINSON
Pedestrian and Bicycle Advisory Committee
Wednesday, July 20', 2016
2:00 p.m.
City Center
Meeting Minutes
Members present: Ron Johnson, John Lofdahl (CC), David May, Sara Turrell
Others Present: Sara Witte (Parks Supervisor), Jean Johnson (McLeod Public Health),
Dolf Moon (PRCE Director), John Olson (Public Works Manager)
Meeting began at 2:00 p.m.
1. Review of last meetings minutes- John L. made a motion to approve the April meeting
minutes. Ron seconded.
2. Education/Promotion/Community Wellness -
a) Bike to Work- Friday Aug. 12th 6:30-8am @ Library Square, good turn -out in May
120 people. Walk to School -date to be determined in Oct.
b) Bike Rides- Rotary X0195 people participated in June. John L. participated in
Habitat ride. HAMBA-Thursday evenings @ Stahl's Lake
c) "Move" (H of H) -looking to add biking/running routes to their website?
d) Friends of Luce Line -Steve will have a upcoming meeting
e) Bike and Blade bonanza -100 helmets given out
fi SHIP Grant- Jean in process
g) Wayfznding signage, estimated project cost $92, 000
3. ADA Transition Plan
Kent and engineering staff will start working on this summer, inventory taken
right now, if we do all now it would cost one million plus, deadline 2017
Curb cut to be added along 3rd Avenue
4. TH 7/Montana Crossing
Consultant had camera out in June, no info yet
5. Street Crossings
Inventory/Study-this ties into ADA plan, along with Safe Routes to School
Sharrow markings -3M bike group helped with evaluations
Bike racks saved from Recreation Center to be put in Park locations
6. Luce Line Trail
Proposed MNDOT trail use counter install near Arch Street this early fall.
Kent working on establishing an agreement with DNR about in town trail maint.
Working on temporary gravel surfacing in Winsted-Cty working on signage;
Hutch has material, County truck it and City of Winsted spread it out
7. County Trails Plan
NEXT MEETING: Schedule next meeting: August 17th @ 2: 00 pm
City Center Main Conference Room
Misc:
* Wheels of Mercy- local bike group that repairs bikes and gives to those less fortunate.
* Check out BikeHutchinson Facebook page
HUTCHINSON HOUSING AND
REDEVELOPMENT ALITHORITY
Regular Board Meeting Tuesday, September 20, 2016, 7:00 AM
Minutes
CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, and Steve Jensen. Staff Present: Jean Ward and Judy
Flemming,
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON AUGUST 16,
2016
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. Steve Jensen moved to approve the City Center General Fund payments of $11,282.60
for checks 8783 to 8788. LouAnn Holmquist seconded and the motion carried
unanimously.
b. Steve Jensen moved to approve the City Center August 31, 2016 Financial Reports.
LouAnn Holmquist seconded and the motion carried unanimously.
c. LouAnn Holmquist moved to approve the Park Towers operating account payments of
$37,736.32 for checks 13712 to 13739 and approval of Park Towers Security Account
payments of $101.09 for check 1548 (check 1549 voided). Steve Jensen seconded and the
motion carried unanimously.
d. Steve Jensen moved to approve the July 2016 Park Towers financial statements. LouAnn
Holmquist seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. Occupancy Report — 99% occupied
b. FYI the Park Towers' September Newsletter.
5. REVIEW OF HUTCHINSON APARTMENT VACANCY RATES & GUIDE
Jean Ward reviewed with the Board the Hutchinson apartment vacancy rate.
6. DOWNTOWN RENTAL REHAB PROJECT
a. Gary Forcier moved to recommend to the City Council to expand the SCDP Downtown
Rental Rehab target area. Steve Jensen seconded and the motion carried unanimously.
b. Steve Jensen moved to approve Downtown Rental Rehab Loan #5 Heintz contingent to
the Loan Review Committee's approval. LouAnn Holmquist seconded and the motion
carried unanimously.
7. CITY TIF OWNER OCCUPIED HILP PROGRAM
a. Steve Jensen moved to approve City TIF, Owner Occupied HILP Loan - de la Barra
contingent to the Loan Review Committee's approval. LouAnn Holmquist seconded and
the motion carried unanimously.
8. OTHER COMMUNICATIONS
a. Letter from NAHRO to HUD regarding bedbugs
b. HUD is making some changes so there will be more policy & procedures revision
coming.
September 20, 2016 Minutes Page 1 of 2
4. PARK TOWERS UPDATE Continued
c. 7:30 A.M. PUBLIC HEARING
• Chairman Pat Lembcke opened the Public Hearing.
■ Jean Ward reviewed: 2017 Annual Plan and 2017 Capital Fund Form 50075. 1, and
review revisions to ACOP, Lease, Resident Handbook, Grievance Policy and
Schedule of Charges.
• No public comments.
• Gary Forcier moved to close the Public Hearing and LouAnn Holmquist seconded.
+ Chairman Pat Lembcke closed the Public Hearing.
d. Steve Jensen moved to approve Resolution 42016-12 PHA Certification of Compliance
with PHA Plans and Related Regulations. LouAnn Holmquist seconded and the motion
carried unanimously.
e. Gary Forcier moved to approve the:
■ 2017 Capital Fund Plan
• Revisions to Resident Handbook, ACOP, Lease, Grievance Policy and Schedule of
Charges
• Civil Rights Certification HUD -50077 -CR Resolution #2015-13
• Resolution #2016-14 to approve Park Towers 2017 budget
• Resolution #2016-15 to adopt Passbook Savings Rate Procedure
* No change in 2017 flat rent
LouAnn Holmquist seconded and the motion carried unanimously.
9. ADJOURNMENT
There being no other business, Chairman Pat Lembcke declared the meeting adjourned.
Recorded by .lean Ward, HRA Executive Director
orcier, Secretary/Treasurer
September 20, 2016 Minutes Page 2 of 2
UNAPPROVED MINUTES
Library Board Meeting Minutes
Monday, September 26, 2016
Present: Steve Bailey, Mary Christensen, Dianne Wanzek, Gerry Grinde, Julie Lofdahl, and
Katy Hiltner, Ex -Officio
Excused: Jack Sandberg
Dianne Wanzek called the meeting to order. The minutes from the August 22, 2016 meeting
were reviewed. Motion to approve the minutes made by Mary Christensen and seconded by
Steve Bailey. Minutes approved as written.
Old Business:
Summer Reading Report- Sherry Lund
Sherry Lund reported that the program was only nine weeks this year because of school starting
early. There were 503 children in the program compared to 488 last year. A total of 245
children finished the program. This is on target for the nine weeks compared to last year.
There were 95 participants in the teen program. Kids had fun even with a shortened program.
Thank you to the community for the funds to purchase prizes!
Rain played a big part in the attendance for Stories in the Park this year, and attendance was
lower than the previous year. Of the 10 Stories in the Park, five were moved to a rain location.
We still had great programs and the kids had a fun time. Rain locations were Maplewood
Academy, the fairgrounds, and the library. It does get noisy in the library, but it is only % hour
to 45 minutes and other patrons did not complain.
New Hire
Pending PLS Board approval Rachel Randall (LA 1) will be hired. It was a hard choice as Katy
interviewed many qualified applicants. Rachel is from Hutchinson and is taking online classes
through Ridgewater for an Early Childhood major. She will be working Mondays, Tuesdays &
Wednesdays from 3-6 p.m. She is a natural to the library.
Legacy Program: One Another
During the Arts and Craft Festival, Mike Hoyt drew portraits in Chinese ink for no cost. Many
people sat in the risers to watch. He was very good. Katy will look for another program for the
community. Julie had her portrait done and will bring to the next meeting for board members
to see Mike's talent.
Annual Used Books Sale
Friends of the Library raised $1,857.85 during the book sale. They also received a $250 Thrivent
grant. Children's audio book kits will be purchased with the grant funds. Leftover books were
taken by St. John Lutheran Church to recycle to receive money for mission trips. The
community's generosity is amazing for this event.
Library Parking
The Library does not have designated parking spots as the road is public parking. Some
complaints have been raised.
New Business:
Library Board Terms and Appointments
Steve Bailey and Julie Lofdahl's board terms are up for renewal. Both have said they will stay
on, and their reappointments will be on the agenda for the City Council meeting tomorrow.
With the death of Jon Ross, we have to appoint a new President of the Board. Steve
recommended that Dianne Wanzek move up from Vice President to President. Dianne
accepted the nomination. Motion to approve Dianne Wanzek as President made by Steve
Bailey and seconded by Mary Christensen. Motion approved.
Gerry Grinde nominated Steve Bailey for Vice President, and Steve accepted the nomination.
Motion to appoint Steve Bailey as Vice President made by Gerry Grinde and seconded by Mary
Christensen. Motion approved.
Julie Lofdahl will remain Secretary.
The Library Board will need another board member. Suggestions are Kristine Lueze and
Theresa Quinn.
Mary Christensen, Chad Czmowski, and another council member will be going to the upcoming
Pioneerland Board meeting.
Library Memorial for Jon Ross
Dianne purchased a sympathy card for Jon's family from the Board. Board members donated
money to purchase a book in memory of Jon. Katy will purchase book about canoeing,
photography or humor as these are things Jon loved.
Resignation of Young Adult Librarian
Kris Jones was offered a full-time job as Children's Librarian in Waconia. Last week was her final
week in Hutchinson. She will come back Tuesday, Oct. 111h for an evening teen program. Katy
is looking at how to restructure to see if this position can be replaced.
Kris had the momentum building in the teen program. Nine teens submitted bookmark
designs, and 75 people voted for a winner. Mariah Ralston, an LA II, will do an art journaling
program for teens as part of Teen Read Week Oct. 9th -15th.
Other
Katy will be making a report to the City of Hutchinson tomorrow night. Katy and Jackie will be
reporting to McLeod County on November 151. PLS is requesting a 2% increase.
Steve Bailey wanted to let everyone know that Scott Johnson passed away. Scott was a police
officer in Hutchinson years ago and was injured on the job.
Motion to adjourn by Steve Bailey, seconded by Gerry Grinde. Meeting adjourned at 5:28 pm
Minutes submitted by Julie Lofdahl, Secretary
Next meeting: October 24, 2016 at 4:30 p.m.
August 2016 Donations
QuiltMaker Magazine subscription (one year) — Celia Smykalski $21.97
Memorial for Jon Ross $25.00
Total $46.97
Planning, Zoning and Building Dept. Quarterly Report
3rd Quarter 2016
Building Department Permit Activities
A Commercial New
B Commercial/Ind. Remodel 900 Harrington St SW (aquatic center) pump house- $1,403,000; 900 Harrington St SW (aquatic center)
pool and deck - $3,000,000; 1320 Hwy 15 S(Aldi) remodel- $950,000;
C New Single Family 1465 Calgary Ln - $198,930; 1579 9th Ave - $208,667; 142 Summerset Ln - $206,912; 1384 Bradford
St - $207,980; 1372 Bradford St - $216,702; 805 Willow Dr - $191,063; 174 Eau Claire Ave - $167,828;
126 Summerset Ln - $248,444; 1835 Scenic Heights Ct - $130,499; 1827 Scenic Heights Ct - $130,499;
1819 Scenic Heights Ct - $130,499; 1811 Scenic Heights Ct - $130,499
Other Building Inspection Activities Sept. 8th CCLD Delegation Review; Sept. 21 SW MN Chapter mtg
Evergreen Meals served July - September
Week of
3rd Qtr. 2015
3rd Qtr. 2016
2015 Year to Date
2016 Year to Date
Total Number Inspections
Stewart
529
393
149
1526
242
904
of Inspections done within 24 HRS
week
100.0%
100.00%
86
100.00%
124
100.00%
Total Number Plan Review
1325
66
56
638
148
323
134
of Plan Reviews completed in 21 Days
368
100%
100%
173
100%
week
100%
Building Permits Issued by Type
Number of Permits &
Valuation
Number of Permits &
Valuation
Year to Date Number
Permits & Valuation
Year to Date Number
Permits & Valuation
Commercial (new)
0
$0.00
0$0.00
2
$1,757,000.00
0
$0.00
Commercial ( additions/remodels)
20
$1,598,750.00
29 $6,197,310.00
66
$5,958,654.00
55
$6,763,362.00
Total Commercial
20
$1,598,750.00
29 $6,197,310.00
68
$7,715,654.00
55
$6,763,362.00
Industrial (new)
0
$0.00
0 $0.00
0
$0.00
0
Industrial (additions/remodels)
0
$0.00
01$0.00
0
$0.00
0
$0.00
Total Industrial
0
$0.00
0 $0.00
0
$0.00
0
$0.00
Fire Sprinkling
3
$71,300.00
1 $11,536.00
6
$143,650.00
2
$12,486.00
New Residential
6
$1,083,234.00
12 $2,168,522.00
16
$2,864,304.00
18
$3,412,840.00
Residential mist (additions/remodels)
38
$192,200.00
39 $236,748.00
102
$629,950.00
97
$632,071.00
Set Fee permits (reside, reroof, window)
181
$0.00 162 $0.00
448
387
HRA Permits
2
$1,000.00
2 $45,710.00
5
$29,980.00
3
$45,710.00
Waived Fees
3
$284,200.00
0 $0.00
5
$284,200.00
0
$0.00
Subtotal Building Permits 253
$3,230,684.00 245 $8,659,826.00
650
$11,667,738.00
562 $10,866,469.00
Mechanical
47
$367,747.52
53 $346,775.00
1231
$1,070,980.52
137
$564,413.00
HRA Mechanical
0
$0.00
2 $18,200.00
2
5
$19,100.00
Plumbing
18
$0.00
36 $0.00
63
69
HRA Plumbing
0
$0.00
0 $0.00
0
1
Signs
26
$320.00
14 $0.00
53
$372.00
48
$400.00
Total Valuation
13441
$3,598,751.52 350 $9,024,801.00 1
8911
12,739,090.52
822 $11,450,382.00
*Set fees not included in valuation
A Commercial New
B Commercial/Ind. Remodel 900 Harrington St SW (aquatic center) pump house- $1,403,000; 900 Harrington St SW (aquatic center)
pool and deck - $3,000,000; 1320 Hwy 15 S(Aldi) remodel- $950,000;
C New Single Family 1465 Calgary Ln - $198,930; 1579 9th Ave - $208,667; 142 Summerset Ln - $206,912; 1384 Bradford
St - $207,980; 1372 Bradford St - $216,702; 805 Willow Dr - $191,063; 174 Eau Claire Ave - $167,828;
126 Summerset Ln - $248,444; 1835 Scenic Heights Ct - $130,499; 1827 Scenic Heights Ct - $130,499;
1819 Scenic Heights Ct - $130,499; 1811 Scenic Heights Ct - $130,499
Other Building Inspection Activities Sept. 8th CCLD Delegation Review; Sept. 21 SW MN Chapter mtg
Evergreen Meals served July - September
Week of
Hutchinson
Park Towers
Silver Lake
Glencoe
Brownton
Stewart
week
531
149
48
242
115
72
week
805
242
86
407
124
128
week
1325
328
162
638
122
323
week
1071
368
150
590
173
180
week
755
297
81
401
110
192
4487
1384
527
2278
644
895
Total Meals served April - June 10215
Dates Closed July 4; September 5
Planning and Zoning Quarterly Activities Year: 3rd Quarter, 2016
Activity
Number
Additional Info.
Number of Planning Applications Reviewed and
8
Ordinance opting -out of the requirements
Processed
of Minnesota Statutes, Section 462.3593;
Consideration of a Conditional Use Permit
for a pole -framed addition to an existing
building at 1110 Hwy 7 E for the purpose
of retail sales, including outdoor storage
and display; Consideration of a Conditional
Use Permit for a pole -framed addition to an
existing building at 1110 Highway 7 East
for the purpose of retail sales, including
outdoor storage and display;
Consideration of a Conditional Use Permit
for an 11 unit addition to an existing
building and garage at 1025 Dale St SW;
Consideration of a Site Plan Review at
1164 Benjamin Ave SE; Consideration of
a Variance to reduce the setback for
garage addition at 1109 Lewis Ave SW;
Consideration of a Conditional Use Permit
for the operation of an assisted living
facility in an R-2 zoning district located at
225 Shady Ridge Rd NW; Consideration of
a Conditional Use Permit for construction
of a drive through automatic teller machine
(ATM) in a C-4 zoning district located at
1060 Hwy 15 S
Number of Joint Planning Board Applications
1
Consideration to Rezone property from
Reviewed and Processed
Agricultural to 1-1 located in Section 8,
Hassan Valley Township, Hutchinson,
MN
Number of Planning Commission Meetings
3
Resolution of the City of Hutchinson
Planning Commission Finding that a
modification to the development program
for development district No. 4 and a tax
increment financing plan for tax increment
financing district No. 4-18 conforms to the
general plans for the development and
redevelopment of the City; Consideration
of a Conditional Use Permit to construct a
40 x 80 finished metal building in an I/C
zoning district located at 805 Hwy 7 W
parcel B; Ordinance opting -out of the
requirements of Minnesota Statutes,
Section 462.3593; Consideration of a
Conditional Use Permit for a pole -framed
addition to an existing building at 1110
Hwy 7 E for the purpose of retail sales,
including outdoor storage and display;
Consideration of a Conditional Use Permit
for a pole -framed addition to an existing
building at 1110 Highway 7 East for the
purpose of retail sales, including outdoor
storage and display; Consideration of a
Conditional Use Permit for an 11 unit
addition to an existing building and garage
at 1025 Dale St SW; Consideration of a
Site Plan Review at 1164 Benjamin Ave
SE; Consideration of a Variance to reduce
the setback for garage addition at 1109
Lewis Ave SW
Number of Joint Planning Meetings
1
Consideration to Rezone property from
Agricultural to 1-1 located in Section 8,
Hassan Valley Township, Hutchinson,
Number of Zoning Reviews for Building Permits
30
(Compliance with Zoning Code)
Number of Land Use Permits Issued - (Fences,
57
small sheds, patios, driveways, detached decks, etc.)
Number of Zoning Review for Sign Permits
14
Number of Predevelopment/Pre Application
10
Caribou Coffee, MidCounty Bank (2),
Meetings
Antique Business (2), Novation Credit
Union, Daycare Facility, Pizza Ranch,
Enterprise Center, Woodstone Senior
Living
Number of Misc. Planning Meetings
68
Resource Allocation - 3
City Council - 6
Directors Meeting - 5
Public Arts - 3
PBZ Staff Mtg - 7
Mid Country Bank - 2
Planning Staff mtg
Facilities - 8
Treasure Shed - 2
Construction Contract/Gordain
Sign Location Verification - 2
Audit Workshop
Harrington Merrill Church mtg
Council/County Board workshop
Sara/Utility locates
DanWazniak
Delecation Agreement
City of Plymouth
Job Eval. & Compensation Consultant
Backflow Prevention
Hospital fiber request
ISO
Hotel Access
Access Control - 2
Council Workshop
Steve Cook - 2
Barton - Smoke Detector
Cleary Building
Graphic House
Todd Brandel
Land Use Training - St. Louis Park
Solsmart call
Maplewood Academy Daycare
Pizza Ranch
Paul Betker
One -Stop -Shop Hutch Enterprise
One -Stop -Shop Woodstone
Number of Zoning Enforcement Cases
7
Number of Walk -In Customers Served
941
Site Visits
25
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, July 19, 2016
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The July 19, 2016 Planning Commission meeting was called to order by Chair Hantge at
5:30 p.m. Members in bold were present Chair Hantge, Commissioner Kirchoff,
Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt,
Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City
Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, and Kyle Dimler, City
Building Official.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED JUNE 21, 2016.
Motion by Commissioner Wick, Second by Commissioner Norton. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A
40 X 80 FINISHED METAL BUILDING IN AN UC ZONING DISTRICT
LOCATED AT 805 HWY 7 W parcel B.
Dan Jochum, City Planner addressed the Commission. Mr. Jochum reviewed the
lot and proposed building on the site of 805 Hwy 7 W, and the need for
conditional use permits in an UC zoning district and metal construction.
Mr. Jochum reviewed the subject application as included in the Staff report in the
Commissioners' packets.
Mr. Jochum noted that this project is not in the shoreland district. The parcel is a
landlocked parcel. There is an easement on the west neighboring property to
access this proposed building. The current gravel surface is not part of the
easement but part of the conditions by the City Planning Staff is to have this area
be a part of the easement or current easement area to be improved.
Building to be used for personal storage now (this could change in future).
Minutes
Hutchinson Planning Commission
June21, 2016
Page 2
There will be a small apron the west side of building to accommodate 2 parking
stalls to be compliant with the City standards.
Property is fairly well screened from residential properties to the north, however
City Planning Staff would like to see 6' evergreen trees planted every 6 feet on
the north side of the property to help with screening during the late fall and winter
months.
Drainage needs to be handled on site and not affect neighboring properties. Most
of the drainage should go south with the lay of the land. If easement remains on
the far east of the property drainage will need to be addressed.
Fahey questions lot coverage on the proposed lot. Mr. Jochum assured the
commissioners that there will be enough room for the proposed construction and
some future growth.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
A. RESOLUTION OF THE CITY OF HUTCHINSON PLANNING COMMISSION
FINDING THAT A MODIFICATION TO THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO. 4 AND A TAX INCREMENT
FINANCING PLAN FOR TAX INCREMENT FINANCING DISTRICT NO. 4-
18 CONFOMS TO THE GENERAL PLANS FOR THE DEVELOPMENT AND
REDEVELOPMENT OF THE CITY.
Jean Ward presented to the commission and reviewed that this finding is only to
indicate that this proposed use is consistent with the comprehensive plan.
Motion made by commissioner Norton, second by commissioner Kalenburg to approve the
resolution. Motion approved unanimously.
B. DISCUSSION REGARDING REGULATION OF TEMPORARY FAMILY
HEALTH CARE DWELLINGS.
Mr. Jochum explained that the State level passed a temporary healthcare family
dwelling law that folks in need of medical care would be able to stay in a "tiny
house" on the property of a care giver as an accessory use, for a 6 month period.
Cities have until September 1, 2016 to opt out of this law and just follow their
own existing City ordinance.
Mr. Jochum explained that there are many communities in our State that are
opting out.
Mr. Jochum expressed his concern for how these units would be hooked up to city
water and sewer, and the standard that would need to be met. How does this
affect neighborhoods? How does this affect residences?
Minutes
Hutchinson Planning Commission
June21, 2016
Page 3
City Attorney, Marc Sebora, explained that many cities have the same concerns as
we do and how this will all work to make sure that it is used for the correct
purpose.
Motion made by commissioner Arndt to opt out of this legislation, second by commissioner
Wick. Motion approved unanimously.
6. UNFINISHED BUSINESS
None.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Mr. Jochum noted that Staff has not yet received any applications for the August
meeting, but the deadline has not yet expired.
8. ADJOURNMENT
Motion by Commissioner Arndt, Second by Commissioner Wick to adjourn at
5:59 p.m.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, September 20, 2016
5:30 p.m.
1. CALL TO ORDER 5:30 P.M.
The September 20, 2016 Planning Commission meeting was called to order by Chair
Hantge at 5:30 p.m. Members in bold were present Chair Hantge, Commissioner
Kirchoff, Commissioner Kalenberg, Commissioner Norton, Commissioner Arndt,
Commissioner Wick, and Commissioner Fahey. Also present were Dan Jochum, City
Planner, Kent Exner, City Engineer, Marc Sebora, City Attorney, and Kyle Dimler,
City Building Official.
2. PLEDGE OF ALLEGIANCE
3. CONSENT AGENDA
A. CONSIDERATION OF MINUTES DATED JULY 19, 2016.
Motion by Commissioner Norton, Second by Commissioner Fahey. Motion
approved.
Motion to Approve — Motion to Reject
4. PUBLIC HEARINGS
A. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A POLE -
FRAMED ADDITION TO AN EXISTING BUILDING AT 1110 HIGHWAY 7
EAST FOR THE PURPOSE FO RETAIL SALES, INCLUDING OUTDOOR
STORAGE AND DISPLAY.
Dan Jochum, City Planner addressed the Commission.
Mr. Jochum reviewed the application as outlined in the Commission's packets.
Mr. Jochum noted the proposal is for a 3,500 sq. ft. addition to the existing 4,000
sq. ft. building. Mr. Jochum noted that the required setbacks on the site will be
met as proposed. Mr. Jochum noted that the parallel parking on the north side of
the parking lot proposal is not necessary and Staff recommends removal of the
parallel parking noted on the west side of the building as it interferes with
required fire apparatus access space.
Mr. Jochum noted that Staff recommends requiring verification of a formal
agreement with the neighboring property to the east for shared use of the site
access in the NE corner of the site.
Minutes
Hutchinson Planning Commission
September 20, 2016
Page 2
Mr. Jochum noted Staff would like to have a certificate of survey submitted at
the time of permit application for any construction to verify location of all
building areas and site drainage.
Mr. Jochum noted the existing outdoor storage on the owner's site is in an
orderly manner. Staff would like to see an opaque fence around outdoor storage
but the applicant would like to have visibility for items for sale on their site.
Mr. Jochum stated that this site is not within any of the City's zoning districts
which require any particular aesthetic components.
Commissioner Kalenberg asked if the outsheds would be just like utility sheds.
Mr. Jochum stated that the outsheds need to be in compliance with both the
building code requirements and the zoning requirements and the structures are
maintained in good repair.
Chair Hantge called
Misty 23502 215th St. Hutchinson, MN owner of Treasure Shed addressed the
Commission. Misty stated she would like to use the outbuildings as they are a
component of their business's image and would be maintained in good condition.
Commissioner Fahey asked for information regarding the outdoor doors of the
building.
Mike Howe of Cleary Corp addressed the Commission and stated the final doors
of the proposed addition would be designed by a consulting architect.
Mr. Jochum noted that sizing of doors will be reviewed by Staff at the time of
permit application.
Chair Hantge asked for clarification of where the outdoor storage is proposed to
be.
Mr. Jochum noted that the storage would be on the south side and the east sides
of the proposed addition.
Mr. Jochum shared that all parking areas will need to be improved to commercial
property standards of having either bituminous or concrete surfaces.
Commissioner Kalenberg recommended fencing on south side of property be an
opaque fence so neighboring property owners would not be exposed to the
outdoor storage items.
Mr. Jochum stated that the City ordinance does provide for outdoor display of
retail items and distinguishes between these items and outdoor storage.
Minutes
Hutchinson Planning Commission
September 20, 2016
Page 3
The applicant stated they would be agree
Fahey, Norton to close hearing at 5:50 p.m.
Motion by Commissioner Fahey to approve with Staff recommendations with the
change of outdoor storage on south side having opaque fencing. Second by
Norton. Motion approved. Item will be on City Council consent agenda on
9/27/2016.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
B. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR AN 11 UNIT
ADDITION TO AN EXISTING BUILDING AND GARAGE AT 1025 DALE
ST. SW.
Dan Jochum, City Planner, addressed the Commission.
Mr. Jochum reviewed the application as documented in the Commission's
packets.
Mr. Jochum stated that there are multiple items that the developer/owner must
complete formally prior to any permitting of future development. These items
include the provision of a fire apparatus access agreement with the church to the
north of their property, proper number of parking stalls being provided (33
spaces total), and the provision of a formal easement for a water service main.
Mr. Jochum stated that the storm water retention pond constructed as part of the
original building project will need to be evaluated and possibly modified to
accommodate any additional site drainage. This will be reviewed by the City
Engineer.
Mr. Jochum noted that the signed copy of the water main easement was received
by Staff prior to the Commission's meeting.
Motion by Fahey Second by Wick to close public hearing at 5:56 p.m.
Motion by Commissioner Norton to recommend approval with the Staff
recommendations 1-10, Second by Commissioner Fahey. Motion approved.
Item will be on City Council consent agenda 9/27/2016.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
Minutes
Hutchinson Planning Commission
September 20, 2016
Page 4
C. CONSIDERATION OF A VARIANCE TO REDUCE THE SETBACK FOR A
GARAGE ADDITION AT 1109 LEWIS AVE. SW.
Dan Jochum, City Planner, addressed the Commission.
Mr. Jochum reviewed a survey of the applicant's site and the relevant property
line. There is an existing encroachment of the existing single-family dwelling on
the site.
Mr. Jochum noted that the applicant is proposing to add a second stall to the
attached garage on this property, which is quite common in contemporary
residential lots.
Mr. Jochum noted that there is already hard surfaced landscaping and bituminous
which in effect indicates that there is no additional impervious coverage added as
part of this proposal.
Mr. Jochum reviewed the 3 -part test required by MN Statute to approve a
variance to the City's Zoning Ordinance. Staff generally believes that the
proposal meets the requirements of the 3 -part test and recommends approval.
Mr. Jochum noted the practical difficulties are having a one -stall garage and
difficulty of placing a garage in the rear yard due to site topography.
Motion Norton Second by Wick to close hearing at 6:02 p.m.
Motion by Commissioner Arndt, Second by Commissioner Kalenberg to approve
with 6 noted Staff recommendations. Motion approved. Item will be on City
Council consent agenda 9/27/2016.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
5. NEW BUSINESS
A. CONSIDERATION OF A SITE PLAN REVIEW AT 1164 BENJAMIN AVE.
SE.
Dan Jochum, Planning Director, reviewed the application before the Commission.
Mr. Jochum noted the application is fairly straightforward as the development is a
largely unoccupied industrial park development.
Mr. Jochum reviewed the civil drawing showing layout of the proposed site.
Mr. Jochum noted that Staff held a One Stop Shop meeting with the project
architect this afternoon and Staff did not have any strong concerns with the
Minutes
Hutchinson Planning Commission
September 20, 2016
Page 5
proposal and more detailed plans will be reviewed by Staff at the time of permit
application, should the project proceed.
Commissioner Norton asked what was used for guidance of the design as it seems
quite industrial.
Miles Seppelt, EDA Director stated that guiding idea was to make multiple 4,000
sq. ft. bays available for potential tenants and there is room for an additional 2
bays to the south. The type of building was designed with a targeted
manufacturing business clientele. No outside storage is anticipated on this site.
Commissioner Kalenberg asked to verify if there is no access on the south side of
the building.
Chair Hantge asked if the Fire Department had reviewed the limited access.
Mr. Seppelt noted that City Fire Staff has reviewed the site plan and is
comfortable with the proposed access provision.
Motion by Commissioner Fahey, Second by Commissioner Kalenberg moved to
approve. Motion approved.
Motion to close hearing — Motion to approve with staff recommendations — Motion to reject
6. UNFINISHED BUSINESS
Dan Jochum reviewed the progress of the signage as part of the City's Way
Finding project. There are 5 directional signs along the river and 3 additional
kiosk signs provided at this time.
7. COMMUNICATION FROM STAFF
A. Upcoming Meetings
Dan Jochum noted that one application has been received and an additional one is
anticipated for the October Planning Commission meeting.
8. ADJOURNMENT
Motion by Commissioner Norton, Second by Commissioner Arndt to adjourn at
6:15 p.m.
Hutchinson Properties Orded To Be Cleared By City
10/18/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0161
705 Park Island Dr SW
02-116-30-10-0351
Tall Grass/Noxious We&
09/01/2016
Closed
09/08/2016
EEN16-0169
541 4th Ave SW
01-116-30-08-0360
Tall Grass/Noxious We&
09/01/2016
Abated
10/14/2016
EEN16-0170
715 Park Island Dr SW
02-116-30-10-0360
Tall Grass/Noxious We&
09/01/2016
Closed
09/08/2016
EEN16-0171
141 5th Ave NE
31-117-29-10-0140
Tall Grass/Noxious We&
09/01/2016
Abated
10/14/2016
EEN16-0172
791 California St NW
36-117-30-06-0310
Tall Grass/Noxious We&
09/15/2016
Abated
09/30/2016
EEN16-0173
532 Jefferson St SE
06-116-29-06-0860
Tall Grass/Noxious We&
09/15/2016
Closed
09/27/2016
EEN16-0174
595 Jefferson St SE
06-116-29-10-0380
Tall Grass/Noxious We&
09/15/2016
Closed
09/27/2016
EEN16-0175
1000 Goebel St SW
01-116-30-10-1140
Tall Grass/Noxious We&
09/15/2016
Closed
09/26/2016
EEN16-0176
527 Main St N
31-117-29-10-0320
Tall Grass/Noxious We&
09/20/2016
Closed
09/26/2016
EEN16-0177
103 5th Ave NE
31-117-29-10-0080
Tall Grass/Noxious We&
09/30/2016
Closed
10/12/2016
EEN16-0178
47 McLeod Ave NE
31-117-29-07-0680
Tall Grass/Noxious We&
09/30/2016
Abated
EEN16-0179
1373 Jefferson St SE
07-116-29-08-0050
Tall Grass/Noxious We&
09/30/2016
Abated
EEN16-0180
206 Monroe St SE
06-116-29-02-0560
Tall Grass/Noxious We&
09/30/2016
Closed
10/12/2016
Records: 13
Population: All Records
Enforcement.DateFiled Between 9/1/2016 12:00:00 AM AND 10/1/2016
11:59:59 PM
