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cp10-11-2016HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, OCTOBER 11, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Bethlehem United Methodist
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14622 — Resolution Accepting Cash Donation from Walter & Lynne Clay
for Hutchinson Police Department Memorial Park
(b) Proclamation — October 2016 to be General Aviation Appreciation Month
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 27, 2016
CONSENT AGENDA
(The items listedjor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Resolution No. 14613 — Resolution to Appropriate
Unclaimed Property to Department Use
(b) Consideration for Approval of Resolution No. 14614 — Resolution to Sell at Auction
Unclaimed Property
(c) Consideration for Approval of Spooky Sprint Event on October 29, 2016
(d) Appointment of Doug McGraw to Airport Commission to September 2021
(e) Appointment of Jessica Forcier to Planning Commission to March 2018 (unexpired term
of Dean Kirchoff)
CITY COUNCIL AGENDA OCTOBER 11, 2016
(f) Consideration for Approval of Activation of Deferred Improvement Special Assessments
(g) Consideration for Approval of Resolution No. 14623 — Revisingg Resolution No. 14559
for City of Hutchinson and McLeod County Roadway Turnback Agreement (South
Grade Road and Adams Street NE)
(h) Consideration for Approval of Change Order No. 5 — Letting No. 1, Project No. 16-01
(2016 Pavement Management Program)
(i) Consideration for Approval of Sale of Fire Department 2001 Pierce Saber Rescue Truck
— "Rescue 5"
(j) Consideration for Approval of Sale of Fire Department Decommissioned Command
Vehicle — 2007 Chevrolet Tahoe
(k) Consideration for Approval of Resolution No. 14624 — Resolution Supporting Historic
Hutchinson Grant Application
(1) Consideration for Approval of Resolution No. 14626 - Resolution Appointing Additional
Election Judges for General Election
(m)Claims, Appropriations and Contract Payments — Check Register A
8. APPROVAL OF CONSENT AGENDA II
(a) Claims, Appropriations and Contract Payments — Check Register B
PUBLIC HEARINGS (6:00 P.M.) - NONE
purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. REVIEW OF WEST CENTRAL SANITATION'S FIRST YEAR OF SERVICE
UNFINISHED BUSINESS
NEW BUSINESS
10. APPROVE/DENY AMENDING CITY POLICY 3.25 — EMPLOYEE BADGES
11. APROVE/DENY SETTING CANVASSING BOARD MEETING TO CANVASS
GENERAL ELECTION RESULTS
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
12. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
2
CITY COUNCIL AGENDA OCTOBER 11, 2016
MISCELLANEOUS
13. STAFF UPDATES
14. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL ci=v-f AFQ�
Request for Board Action 7AL =-a
Agenda Item: Resolution 14622 Approving Cash Donation
Department: Finance
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Police department received the following cash donation for the specific purpose of maintaining or
improving the Law Enforcement Memorial Park. These funds will be held in a separate fund by the City along with
other funds received for this same purpose.
$400.00 - Walter & Lynne Clay
State law requires that all donations are accepted by formal resolution.
BOARD ACTION REQUESTED:
Approve Resolution No. 14622; formally accepting the cash donation from Walter and Lynne Clay
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14622
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following person has offered to contribute the cash amount set forth below
to the city:
Name of Donor
Walter & Lynne Clay
Amount Donation Date
$400.00 9/21/2016
WHEREAS, such donation has been contributed to the Hutchinson Police department
as a donation to the Law Enforcement Memorial Park fund.
WHEREAS, the City Council finds that it is appropriate to accept the donation offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donation described above is hereby accepted by the City of Hutchinson.
Adopted by the City Council this 11th day of October 2016.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
PROCLAMATION
GENERAL AVIATION APPRECIATION MONTH
OCTOBER 2016
WHEREAS, the City of Hutchinson in the State of Minnesota has a significant interest in
the continued vitality of general aviation, aircraft manufacturing, aviation educational
institutions, aviation organizations and community airports; and
WHEREAS, general aviation and Hutchinson Municipal Airport have an immense
economic impact on the City of Hutchinson; and
WHEREAS, Minnesota is home to 135 public -use airports, which serve 12,478 pilots and
5,679 active general aviation aircraft; and
WHEREAS, Minnesota is home to 109 fixed -base operators, 51 repair stations, 83
heliports, 12 FAA -approved pilot schools, 1,933 flight students and 2,500 flight instructors; and
WHEREAS, general aviation in Minnesota contributes over $5.3 billion to the state's
total economic output; and
WHEREAS, general aviation not only supports Minnesota's economy, it improves
overall quality of life by supporting emergency medical and healthcare services, law
enforcement, firefighting and disaster relief, and by transporting business travelers to their
destinations quickly and safely; and
WHEREAS, the nation's aviation infrastructure represents an important public benefit,
and Congressional oversight should be in place to ensure stable funding of this system;
NOW THEREFORE, I, Gary Forcier, Mayor of the City of Hutchinson, do hereby proclaim
general aviation a vital strategic resource to the City of Hutchinson and declare October 2016 as
General Aviation Appreciation Month.
Gary T. Forcier, Mayor
Hutchinson, MN
HUTCHINSON CITY COUNCIL
MEETING NHNUTES
TUESDAY, SEPTEMBER 27, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER — 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, noted that a massage license application has been
submitted that should be considered this evening. The applicant is Amber Rogers from
Harmony Massage LLC. This item may be added at Item 7(1) under the consent agenda.
Motion by Arndt, second by Czmowski, to approve the agenda with the addition noted.
Motion carried unanimously.
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Resolution No. 14615 — Resolution Accepting Cash Donations from Village Ranch Inc.
and The Paint Factory LLC for Hutchinson Police Department Memorial Park
Motion by Czmowski, second by Arndt, to approve Resolution No. 14615. Motion
carried unanimously.
Chief Hatten noted that the donations received will help maintain the park.
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
An Solinger, 525 Harvest Street, presented before the Council. Ms. Solinger noted that at
the last meeting the Council noted that a group should be formed to seek private donations
for construction of a dog park. Ms. Solinger noted that the group soliciting funds is not a
non-profit or other organization and therefore are looking for a place for the funds to placed
and held. Mr. Jaunich noted that the City can accept the funds as donations, however he has
concerns with tracking the funds and the intended purpose of the funds if the project does not
proceed. Ms. Solinger noted that the donators have indicated that if the project does not
move forward, they are in agreement with the funds being donated to the animal shelter. The
group cannot open a bank account unless they are a 501(c)3 and their group does not meet
the criteria to be a 501(c)3. They are awaiting word from an organization to assist them but
have not heard back from them to date. Staff noted that once the funds are donated to the
City, they are considered city funds and cannot be donated to another nonprofit organization,
such as the animal shelter, if the dog park project did not proceed.
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
John Nichols presented before the Council. Mr. Nichols noted that based on the petitions
received, there is an extreme interest in a dog park being constructed in the city. Donations
have already been received and the group intends to raise $10,000. It was suggested that
perhaps the group donate funds to the City in $2500 increments and have a timeline that the
project be completed by. It was lastly suggested that the group meet with the city
administrator to work out details.
6. APPROVAL OF MINUTES
(a) Regular Meeting of September 13, 2016
(b) Workshop Minutes of September 13, 2016
Motion by Czmowski, second by Christensen, to approve the minutes as presented.
Motion carried unanimously.
CONSENT AGENDA
(The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Water Department Equipment Donation
(b) Consideration of Resolution No. 14617 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit for a Pole -Framed Addition to an
Existing Building at 1110 Hwy 7 East for the Purpose of Retail Sales, Including Outdoor
Storage and Display with Favorable Planning Commission Recommendation
(c) Consideration of Resolution No. 14618 — Resolution Adopting Findings of Fact and
Reasons for Approval of Conditional Use Permit to Allow Construction of an I 1 -Unit
Addition to an Existing Building and Garage at 1025 Dale Street SW in an R-4 Zoning
District with Favorable Planning Commission Recommendation
(d) Consideration of Resolution No. 14619 — Resolution Adopting Findings of Fact and
Reasons for Approval of Variance Application to Reduce Setbacks at 1109 Lewis
Avenue with Favorable Planning Commission Recommendation
(e) Consideration of Resolution No. 14620 — Resolution Adopting Findings of Fact and
Reasons for Approval of Site Plan Review at 1164 Benjamin Avenue SE with Favorable
Planning Commission Recommendation
(f) Consideration for Approval of Issuing Caterer's Permit to J&N Schlagel at Hutchinson
Event Center on October 8, 2016
(g) Consideration for Approval of Assignment of Highfield Apartments TIF Development
Agreement
2
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
(h) Consideration for Approval of Out -of -State Travel for Dan Hatten to Attend the Annual
International Association of Chief of Police Conference October 14 -18, 2016, in San
Diego, California
(i) Consideration for Approval of Premises Permit Application for Hutchinson Hockey
Association, Inc.
0) City of Hutchinson Board Reappointments
- Julie Lofdahl and Steve Bailey to Library Board to April 2019
- Sara Turrell to Bicycle/Pedestrian Advisory Committee to August 2019
- Todd Brandel to Police Commission to May 2019
- Haley Jacobson and Heather Marcus to Public Arts Commission to August 2019
(k) Claims, Appropriations and Contract Payments
(1) Consideration for Approval of Issuing Massage License to Amber Rogers of Harmony
Massage, LLC
Items 7(c) and 70) were pulled for separate discussion. Motion by Czmowski, second by
Christensen, to approve the consent agenda with the exception of the items noted.
Motion carried unanimously.
Item 7(c) had further discussion. Roland Ebent, Christ the King Lutheran Church,
presented before the Council. Mr. Ebent explained that when the initial construction of
Woodstone began in 2013 the owners of Woodstone noted that a reciprocal easement
agreement would be entered into for emergency vehicles to turnaround between Christ
the King and Woodstone. That has not been done to date. Mr. Ebent asked that the
consideration before the Council tonight be subject to a permanent reciprocal easement
between Woodstone and Christ the King.
Mr. Sebora noted that he has spoken with Mr. Ebent in the past regarding this issue and
has spoken with a representative of Bear Paw Properties, LLC, the owner of the
Woodstone. The owner is in agreement and has no issues with entering into a reciprocal
agreement. Matt Tauer, Bear Paw Properties, presented before the Council. Mr. Tauer
explained that a rough draft of an easement agreement has been presented to the church
however, the Church Council doesn't meet until October 12 for formal approval to be
considered. Mr. Tauer noted that on behalf of Bear Paw Properties, LLC, he would
accept that an additional condition of the CUP be that an easement agreement be entered
into between Woodstone and Christ the King Church before a certificate of occupancy be
issued.
Motion by Lofdahl, second by Christensen, to add condition 10 to the CUP noting that an
easement agreement be finalized between the two property owners before a certificate of
occupancy be issued. Motion carried unanimously.
Motion by Czmowski, second by Christensen, with Lofdahl abstaining, to approve Item
70). Motion carried unanimously.
PUBLIC HEARINGS (6:00 P.M.)
8. SMALL CITIES DEVELOPMENT PROGRAM DOWNTOWN RENTAL REHAB
PROJECT
Jean Ward, HRA Director, presented before the Council. Ms. Ward noted that the HRA is
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
proposing to expand the SCDP Downtown Rental Rehab Target area. The slight expansion
of the current target area is necessary to meet the grant goal to rehab 35 units by December
31, 2017. The boundaries have shifted from Franklin to Glen Street and Main Street to
Jefferson Street. The initial target area was composed of 34 properties signing an intent to
participate, however most owners did not follow through with the program. Therefore, the
HRA is now at a standstill until the target area is expanded. Three properties with 30 units
near the original target area have expressed interest in the program and have submitted pre -
applications for properties that meet eligibility criteria. If the expanded target area is
approved and these properties are added, the HRA and city will be able to meet or exceed the
grant unit goals.
Motion by Lofdahl, second by Czmowski, to close public hearing. Motion carried
unanimously.
Motion by Lofdahl, second by Christensen, to approve expansion of target area and grant
adjustment request. Motion carried unanimously.
NIlV"ICATIONS RE UESTS AND PETITIONS
purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
9. UPDATE/PRESENTATION BY HUTCHINSON CENTER FOR THE ARTS
Lisa Bergh, Executive Director for the Hutchinson Center for the Arts, presented before the
Council. Ms. Bergh explained the partnerships created with several organizations and the
CFA. These organizations pay dues to the CFA and the CFA provides them space and
provides them other assistance. Ms. Bergh spoke of the CFA programs developed over the
last few years with the youth programs really taking off. Ms. Bergh reviewed in more detail
the youth programs offered at CFA.
Matt Jaunich noted that the City contributes $15,000 to the CFA and has that commitment
until 2017.
10. UPDATE/PRESENTATION BY PUBLIC ARTS COMMISSION ON PROPOSED
SCULPTURE AT OAKLAND CEMETERY
Haley Jacobson, Public Arts Commission, presented before the Council. Ms. Jacobson noted
that the PAC is requesting $5000 from the PAC fund to be used towards a sculpture at
Oakland Cemetery to assist with funding the project. As of September 20, 2016, there is
$12,565.49 for public arts projects within the Community Improvement Fund. A $5000
grant has been received from SMAC and other grants totaling $5000. The goal is to have
the unveiling of the sculpture next Fall.
Motion by Lofdahl, second by Christensen to earmark $5000 for sculpture at Oakland
Cemetery. Motion carried unanimously.
11. ANNUAL UPDATE ON THE HUTCHINSON LIBRARY AND PIONEERLAND
LIBRARY SYSTEM
Katy Hiltner, Head Librarian, presented before the Council. Ms. Hiltner provided an
overview of activities at the public library and statistics of visitors and users of the library
system. In high demand is technology usage. In addition, creating lifelong readers is a
mission of the library. Ms. Hiltner also reviewed the vast amounts of programs offered at the
library. Ms. Hiltner also spoke about the partnerships and volunteers in place at the library.
Pioneerland Library System will be seeking a 2% increase over FY2016 funding. The
increase will be spent on services, collection and programs to benefit the community of
.19
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
Hutchinson. Mr. Jaunich noted this increase has been included in the preliminary budget.
12.2016 RESIDENTIAL LEAF VACUUM SERVICE PREVIEW
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that the
leaf vacuum service will begin October 11 and will end November 21. Mr. Olson reminded
residents to put only leaves into windrows, to put leaves in neat rows as close to the gutter
line as possible, that operators will be by residents' homes the day after garbage pickup and
if for some reason the operators get behind, they will work daily to service the appropriate
area on the scheduled day and then return to complete the previous day's route. The service
typically begins at 7:00 a.m. and ends at 6:00 p.m. in the residential areas. Some other areas
may begin earlier or work overnight.
UNFINISHED BUSINESS
13. APPROVE/DENY RESOLUTION NO. 14621 — RESOLUTION APPROVING A CITY
COUNCIL "RULE OF PROCEDURE AND BYLAWS" POLICY
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that the
bylaws have been reviewed over the last two Council meetings and are now in their final
form with a Resolution for consideration of approval.
Motion by Lofdahl, second by Czmowski, to approve Resolution No. 14621. Motion
carried unanimously.
NEW BUSINESS
14. APPROVE/DENY FINANCIAL CONTRIBUTION TO HUTCHINSON POLICE
DEPARTMENT BODY CAMERA PROGRAM
Chief Dan Hatten presented before the Council. Chief Hatten explained that since state statute
has been implemented governing body camera data, the police department is ready to move
forward with a body camera program. AG Systems, Inc., a local business, has offered a pledge
to contribute $70,000 to the City and the police department for the purchase of a body camera
system. Chief Hatten explained the process that the police department and City Council must
follow to implement a body camera program, such as policy development and public
input/public hearings. The goal is to have the body camera program in place and in use by
Spring 2017. The initial investment of the program is $150,000, with additional maintenance
costs as the program continues.
Motion by Christensen, second by Czmowski, to approve financial contribution from AG
Systems, Inc., of $70,000 for body camera program. Motion carried unanimously.
15. APPROVE/DENY RESOLUTION NO. 14616 — RESOLUTION APPROVING THE
GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2017 TAX LEVIES
Matt Jaunich noted that the preliminary levies are before the Council which have not changed
since presented at the workshop two weeks ago. The total tax levy is prof ected to increase 2.7%
consisting of a 4% general fund levy increase and no increase to the debt levy. The final levy
will be approved in December.
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14616. Motion carried
unanimously.
16. APPROVE/DENY CHANGES TO SNOW EMERGENCY PARKING ORDINANCE
5
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that Chief
Hatten would like to review this ordinance amendment in more detail prior to any formal
approval. Mr. Olson noted that staff is requesting to propose a change to allow for parking
during the period of midnight and 7:00 a.m. when snow removal operations have been conducted
on the street to the extent that streets have been fully plowed curb to curb. Mr. Exner noted that
many cities have ordinances in place that do not allow any on -street parking during a snow
emergency until streets are plowed from curb to curb so this is not a new concept.
Motion by Arndt, second by Czmowski, to table this item to October 11, 2016, to allow for more
discussion amongst staff. Motion carried unanimously.
17. APPROVE/DENY CITY PARKING LOT I IMPROVEMENTS (MIDCOUNTRY BANK
DRIVE-THRU)
Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that he received
information today from MidCountry Bank representatives that they will not be proceeding with
the parking lot improvements for a drive thru until next Spring. Because of this, Mr. Exner is
requesting that this item be tabled until staff is certain that MidCountry Bank will proceed with
the project. In addition, MidCountry Bank will not be proceeding with their option to purchase
this portion of the parking lot at this time.
Motion by Arndt, second by Czmowski, to table this item. Motion carried unanimously.
18. APPROVE/DENY AQUATIC CENTER PROJECT CHANGE ORDER
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reminded the
Council of a significant rainfall event that occurred in August that damaged the main pool area
that had recently been constructed. The damage occurred due to flooding and is covered by
insurance. Therefore, a change order needs to be approved to reconstruct the main pol area.
The
preliminary insurance settlement amount is $643,499.50. Global Specialty's portion is
$553,344.50. The current change order request is for $480,864.36. Two items listed on the
change order (winter conditions -heating and protecting and snow handling and removal
contingency) have not been included and will be approved if and when the work is deemed
necessary to maintain completion dates. Mr. Jaunich again noted that the costs for the change
orders will be covered by insurance proceeds minutes the City's $25,000 deductible.
Motion by Czmowski, second by Christensen, to approve aquatic center project change order.
Motion carried unanimously.
19. APPROVE/DENY SETTING TRUTH -IN -TAXATION HEARING FOR DECEMBER 6, 2016,
AT 6:00 P.M.
Matt Jaunich noted that a public hearing is required to review the proposed levy/budget for
2017. Mr. Jaunich is proposing to set the hearing for December 6, 2016, at 6:00 p.m.
Motion by Czmowski, second by Lofdahl, to set truth in taxation hearing for December 6, 2016,
at 6:00 p.m. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
rel
CITY COUNCIL MINUTES SEPTEMBER 27, 2016
�a) Weed Notices Monthly Report for August 2016
b) City of Hutchinson Financial Report and Investment Report for August 2016
�c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 16, 2016
d) Library Board Minutes from August 22, 2016
MISCELLANEOUS
21. STAFF UPDATES
Kent Exner, City Engineer, provided a project updated. Denver Avenue extension will be
beginning shortly. The Golf Course Road water tower project has not begun yet as scheduled,
but the contractor is aware of their responsibilities and activity will be starting in the near
future. Property owners will be notified of the contractor's working hours once they are
established. Mr. Exner also spoke to an editorial that was published in the September 14, 2016,
edition of the Hutchinson Leader in reference to the City's Complete Streets policy and
sidewalks. Mr. Exner noted that he feels the City is doing the right thing in building sidewalks
where they can under conditions that they can, but staff does need flexibility in determining
when sidewalks or trails are constructed.
22. COUNCIL/MAYOR UPDATE
ADJOURNMENT
Motion by Arndt, second by Christensen, to adjourn at 7:30 p.m. Motion carried
unanimously.
HUTCHINSON CITY COUNCIL
ci=v-f�
Request for Board Action
7AL =-ft
Agenda Item: Resolution
Department: Police
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Daniel Hatten
Agenda Item Type:
Presenter: Daniel Hatten
Reviewed by Staff ✓❑
consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Presenting 2 resolutions 14613 , and 14614,
requesting authorization to sell unclaimed
property.
BOARD ACTION REQUESTED:
Approval to sell unclaimed items.
Fiscal Impact: $ 0.00
Funding Source:
FTE Impact: 0.00
Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost:
Funding Source:
Remaining Cost: $ 0.00
Funding Source:
RESOLUTION TO APPROPRIATE UNCLAIMED
PROPERTY TO DEPARTMENT USE
i zwne nwom►rem Eraw
WHEREAS, Hutchinson Police Services has accumulated unclaimed property,
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70
for the appropriation of unclaimed property to departmental use.
AND WHEREAS, the unclaimed property has been in the possession of
Hutchinson Police Services for more than sixty days;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
That the Hutchinson City Council hereby approves the appropriation of the
following items of unclaimed property to Hutchinson Police Services use:
2 Crowbars, Yard Tool, Hammer
Adopted by the City Council this11th day of October, 2016.
Mayor
City Administrator
RESOLUTION TO SELL AT AUCTION
Unclaimed Property
Resolution No. 14614
WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items.
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph
C for the sale at auction of unclaimed property.
AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of
the police services for more than sixty (60) days.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, NHNNESOTA.
That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on
"Attachment A."
Items to be sold through Fahey Auction Center.
Adopted by the City Council this 11th Day of October, 2016. .
Mayor
City Administrator
Attachment A
Item Description
Carspeakers in carpeted boxes
Optimus crossover system
Rockford Fos ate amplifier
Roadside kit, home repair tool kit, Sony car stereo, Garmin GPS Eagle, Pioneer
car stereo
DVD's
Road ear am lifier/Road earspeaker
Silver colored ring
Crossfire amplifier
Sony car stereo, Clarion car stereo
8 Playstation games
Pla station, extension cable, handset controller
Black jacket
Black Winchesterspotting scope box
Earring with clear stone
Pipe wrench
Television set
Cable cutter
Rollerblades
Silver Colored Ring
Gold Colored Ring
Bracelet
Ring with clear stones
American flag on wooden pole
Cordless V -Tech Phone
Silver colored ring with stone
DVD's (13) CD's (2)
Men's silver colored Mossimo watch, men's Swiss Army watch
Norelco trimmer, pair of khaki pants
Wallet
Gold colored ring with blue & clear stones and silver colored watch
Silver colored ring
Gold colored "Edwin" necklace
Woman's watch
Black plastic gun case
Microphone
54 piece socket set
Silver colored ring with clear stones
Black firearm silencer
Silver colored men's ring
Small plastic tackle box with tackle
Silver colored bracelet
Silver case with five ice fishing rods
Roadside kit in red and black bag
Eight gun cases from firearms forfeitures
Four Rims
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: 5K family Run/Walk (Spooky Sprint)
Department: Police
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete Yes
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The 5K family Run/Walk Saturday October 29th, 2016 We are in the planning stages for a 5k (3.1 mile) family fun run
and walk to be staged in Hutchinson with a start time of 9AM. The proceeds of this run will go to the REACH program
at the Hutchinson High School.
We want to take advantage of a great resource in town, the area around the Library (Library Square). As such,
we would like to start and end this race there, on 1 st Ave SE. We realize that having a 3 mile run throughout the
city may cause disruption, so we are attempting to run on city streets for about 20% of the total run distance.
The remainder would be run on the Luce Line Trail.
Our goal is to offer 2 runs, a 5k run and walk, and a'h mile dash for children. The 'h mile dash will begin at
9:15AM, the 5k run and walk will begin at 9:30AM.
Each participant will be required to sign a waiver stating the following:
"I am properly trained and enter this walk/run totally at my own risk and hereby waive all claims that I or my
heirs may have against all sponsors, walk/run directors and all others associated with this walk/run, for any
injuries or problems I may sustain, regardless of any negligence. I am totally responsible for my safety and any
injury I may suffer."
The Hutchinson Police Department has reviewed and approved the proposed route. The organizers are seeking
approval for closure of 1 st Ave SE for this run. they will also be running down Adams Street towards the Luce Line,
Adams will not need to be closed off. We will be using cones to create a separation lane on Adams.
SE 1 st Ave SW will be closed from Main St to Adams St during the hours of 6:00 am until 12:00 pm or as determined
by the Hutchinson Police Dept on Saturday October 25th, 2014. The businesses impacted by this temporary closure
will be notified and their customers impacted by this closure will be given access to the businesses during the street
closure.
We understand there may be costs associated with this Traffic Control and have accounted for this in our budget.
We are looking forward to this annual event in Hutchinson, and to continuing it in the years to come.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL
CityafA
Request for Board Action
Agenda Item: Activation of Deferred Assessments
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
New Business
Time Requested (Minutes): 5
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Several deferred assessments, as shown on Resolution No. 14625, are being activated for various reasons. Either
the deferral term has expired, or the property is being developed/built on, or the Senior Citizen Deferral status has
changed due to sale of the property.
City staff requests that the City Council approve Resolution No. 14625 for activation of these assessments.
BOARD ACTION REQUESTED:
Approval of Resolution Activating Deferred Assessments.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14625
RESOLUTION ACTIVATING DEFERRED ASSESSMENT
ASSESSMENT ROLLS SA -058, SA -059, SA -073, SA -080, SA -092,
SA -239, SA -259, SA -5029, SA -5079A, & SA5079F
WHEREAS, the following properties have assessments in deferred status:
AND WHEREAS, the deferral period has expired,
AND WHEREAS, the City proposes to activate said assessment, with payments over a ten (10 year period at the
original interest rate or 5%, whichever is less,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment
against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first
of the installments to be payable on or before the first Monday in January, 2017 and shall bear interest at the per annum
rate shown above as set down by the adoption of this resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Administrator, except that no interest shall be charged if the entire assessment is paid by the 15th day of November,
2016; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment
remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such
payment must be made before November 15, or interest will be charged through December 31, of the next succeeding
year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 11th day of October 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
Interest
Original
Accrued
Activation
SA Roll
City PID
County PID
Rate
Assess.
Interest
Amount
SA -058
32-117-29-14-0500
23.235.0010
5.00%
$ 73.82
$ 171.51
$ 245.33
SA -059
32-117-29-14-0500
23.235.0010
5.00%
$ 163.60
$ 380.10
$ 543.70
SA -073
32-117-29-14-0500
23.235.0010
5.00%
$ 327.27
$ 694.90
$ 1,022.17
SA -080
32-117-29-14-0500
23.235.0010
5.00%
$ 1,817.65
$ 3,768.59
$5,586.24
SA -092
32-117-29-14-0500
23.235.0010
5.00%
$ 129.02
$ 251.82
$ 380.84
SA -239
32-117-29-14-0500
23.235.0010
5.00%
$ 2,408.40
$ 3,152.70
$ 5,561.10
SA -259
32-117-29-14-0500
23.323.0010
5.00%
$ 1,310.36
$ 1,579.17
$ 2,889.53
SA -5029
12-116-30-03-0070
23.012.1600
4.96%
$10,625.00
$ 7,577.32
$18,202.32
SA5079A
31-117-29-11-0530
23.056.1320
4.97%
$ 4,369.20
$ 2,207.69
$ 6,576.89
SA5079A
31-117-29-11-0590
23.071.0020
4.97%
$ 2,074.20
$ 1,048.08
$ 3,122.28
SA5079A
31-117-29-11-0710
23.056.2150
4.97%
$ 1,204.20
$ 608.47
$ 1,812.67
SA5079A
31-117-29-11-0730
23.056.2170
4.97%
$ 2,074.20
$ 1,048.08
$ 3,122.28
SA5079A
31-117-29-12-0120
23.056.0720
4.97%
$ 2,074.20
$ 1,048.08
$ 3,122.28
SA5079A
31-117-29-12-0250
23.056.0830
4.97%
$ 4,369.20
$ 2,207.69
$ 6,576.89
SA5079A
36-117-30-10-0010
23.036.2000
4.97%
$ 2,295.00
$ 1,159.61
$ 3,454.61
SA5079A
36-117-30-10-0031
23.036.2500
4.97%
$ 2,295.00
$ 1,159.61
$ 3,454.61
SA5079F
36-117-30-13-0250
23.036.1300
4.97%
$ 3,499.20
$ 1,768.08
$ 5,267.28
SA5079A
36-117-30-14-0040
23.036.0600
4.97%
$ 2,295.00
$ 1,159.61
$ 3,454.61
SA5079A
36-117-30-14-0070
23.036.0900
4.97%
$ 2,295.00
$ 1,159.61
$ 3,454.61
AND WHEREAS, the deferral period has expired,
AND WHEREAS, the City proposes to activate said assessment, with payments over a ten (10 year period at the
original interest rate or 5%, whichever is less,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment
against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first
of the installments to be payable on or before the first Monday in January, 2017 and shall bear interest at the per annum
rate shown above as set down by the adoption of this resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Administrator, except that no interest shall be charged if the entire assessment is paid by the 15th day of November,
2016; and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment
remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such
payment must be made before November 15, or interest will be charged through December 31, of the next succeeding
year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 11th day of October 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
RESOLUTION NO. 14625
RESOLUTION ACTIVATING DEFERRED ASSESSMENT
ASSESSMENT ROLL NO. SA -058, SA -059, SA -073, SA -080, SA -092, SA -239, SA -259
WHEREAS, the following properties have assessments in deferred status:
SA Roll
City PID
County PID
Interest
Rate
Original
Assess.
Accrued
Interest
Activation
Amount
SA -058
32-117-29-14-0500
23.235.0010
7.00%
$ 73.82
$ 171.51
$ 245.33
SA -059
32-117-29-14-0500
23.235.0010
7.00%
$ 163.60
$ 380.10
$ 543.70
SA -073
32-117-29-14-0500
23.235.0010
7.00%
$ 327.27
$ 694.90
$ 1,022.17
SA -080
32-117-29-14-0500
23.235.0010
7.00%
$ 1,817.65
$ 3,768.59
$5,586.24
SA -092
32-117-29-14-0500
23.235.0010
10.50%
$ 129.02
$ 250.68
$ 379.70
SA -239
32-117-29-14-0500
23.235.0010
6.71%
$ 2,408.40
$ 3,136.11
$ 5,544.51
SA -259
32-117-29-14-0500
23.323.0010
6.60%
$ 1,310.36
$ 1,570.55
$ 2,880.91
SA -5029
12-116-30-03-0070
23.012.1600
4.96%
$10,625.00
$ 7,577.32
$18,202.32
SA5079
31-117-29-11-0530
23.056.1320
4.97%
$ 4,369.20
$ 2,207.68
$ 6,576.88
SA5079
31-117-29-11-0590
23.071.0020
4.97%
$ 2,074.20
$ 1,048.06
$ 3,122.26
SA5079
31-117-29-11-0710
23.056.2150
4.97%
$ 1,204.20
$ 608.46
$ 1,812.66
SA5079
31-117-29-11-0730
23.056.2170
4.97%
$ 2,074.20
$ 1,048.06
$ 3,122.26
SA5079A
31-117-29-12-0120
23.0560720
4.97%
$ 2,074.20
$ 1,048.06
$ 3,122.26
SA5079A
31-117-29-12-0250
23.056.0830
4.97%
$ 4,369.20
$ 2,207.68
$ 6,576.88
AND WHEREAS, the deferral period has expired,
AND WHEREAS, the City proposes to activate said assessment, with payments over a ten (10 year period at the
original interest rate,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such proposed activation of said assessments is hereby approved, and shall constitute a special assessment
against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed
improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first
of the installments to be payable on or before the first Monday in January, 2017 and shall bear interest at the per annum
rate shown above as set down by the adoption of this resolution.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Administrator, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2016;
and owner may, at any time thereafter, pay to the City Administrator the entire amount of the assessment remaining
unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment
must be made before November 15, or interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 11th day of October 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: City and McLeod County Roadway Turnback Agreement (Adams & South Grade)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
At the City Council's May 10th meeting, Resolution No. 14559 which revoked a portion of Municipal State Aid Street
104 (Adams Street NE) was approved. Thereafter, MnDOT staff requested two fairly minor revisions to this document
(changes to the segment description/limits and noting that this corridor will be designated a County State Aid
Highway) and the approval of an updated resolution (see attached Resolution No. 14623). Also, the McLeod County
Board of Commissioners have approved an associated revised resolution.
BOARD ACTION REQUESTED:
Approval of Resolution No. 14623
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION 14623
REVISING RESOLUTION NO. 14559
RESOLUTION REVOKING PORTIONS OF
MUNICIPAL STATE AID STREET 104
(ADAMS STREET NE)
WHEREAS, it appears to the City Council of the City of Hutchinson MN that the road hereinafter described is a
Municipal State Aid Street under the provisions of Minnesota Law.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson MN that the road described as
follows, to -wit:
Beginning in McLeod County at a point on the centerline of Adams Street Northeast at the
intersection of Washington Avenue East in Hutchinson, Minnesota, said point being 1,093 feet
easterly of the South Corner of Section 31, Township 117 North, Range 29 West along the south line
of said section; thence northeasterly 1,230 feet along the centerline of Adams Street Northeast to
the midpoint of a line drawn between point B28 and B29 on Minnesota Department of
Transportation Right of Way Plat 43-47. This length being approximately 0.233 miles.
Shall be, and hereby is, revoked as a Municipal State Aid Street of said City of Hutchinson MN, subject to the
approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED that the ownership of said road will be transferred to McLeod County of Minnesota and
designated a County State Aid Highway under the provisions of Minnesota law.
BE IT FURTHER RESOLVED, that the City of Hutchinson MN is hereby authorized and directed to forward two
certified copies of this resolution to the Commissioner of Transportation for his consideration.
Adopted by the City Council of the City of Hutchinson MN this 11th day of October, 2016.
City Administrator, Matt Jaunich
Mayor, Gary Forcier
CERTIFICATION
I do hereby certify that the foregoing resolution is a true and correct copy of a resolution presented and adopted
by the City Council of the City of Hutchinson MN at a duly authorized meeting thereof, on the 11th day of October,
2016.
City Administrator, Matt Jaunich
HUTCHINSON CITY COUNCIL CityafA
Request for Board Action
Agenda Item: Approval of Improvement Project Change Orders
Department: PW/Eng
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff
Consent Agenda
Time Requested (Minutes): 0
License Contingency
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Change Order No. 5 — Letting No. 1 /Project No. 16-01 — 2016 Pavement Management Program
This Change Order addresses the extension of the interim completion date from August 12, 2016, to August 18, 2016,
and extension of the substantial completion date of September 16, 2016, to September 20, 2016, due to excessive
rainfall amounts. This Change Order does not impact the current contract amount.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
L1P16-01 9/26/2016 Page 1 of
STATE AID FOR LOCAL TRANSPORTATION
CHANGE ORDER
City/County of City of Hutchinson
Change Order No. 5
FEDERAL PROJECT NO.
STATE PROJECT NO.
LOCAL PROJECT NO.
CONTRACT NO.
I
NA
NA
L1P16-01
L1P16-01
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Wm Mueller & sons Inc
2016 Pavement Management Program
TOTAL CHANGE ORDER AMOUNT
831 Park Ave, P O box 247
$0.00
Hamburg MN 55339
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
This Change Order addresses the extension of the interim completion date from August 12, 2016, to August 18, 2016, and extension of the substantial completion dat(
of September 16, 2016, to September 20, 2016, due to excessive rainfall amounts.
This additional work does not affect the Final Completion Date
This Change Order does not result in an increase to the Contract
COST BREAKDOWN
Item No. Item Unit Unit Price Quantity Amount
FUNDING CATEGORY NO. 001
Funding Category No. 001 Total: 0 $0.00
Change Order No. 5 Total: 0 $0.00
- runaing caiegory is requlrea Tor Teaerai projecis
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days
[ ] Is Decreased by Calendar Days
b. [ X ] Is Not Changed
c. [ ] Maybe revised if work affected the controlling operation.
,pproved by Project Engineer: Kent Exner Approved byContractor: Wm Mueller & Sons Inc
igned Signed
0/11/2016 Date: Phone:
,pproved by Hutchinson City Council 10/11/2016.
igned Signed
Mayor, Gary Forcier City Administrator, Matt Jaunich
late: 10/11/2016 Date: 10/11/2016
Ong. Contract Amt 52,413,998.03 Change Orders: 57,872.50 Completion Date: 06/14/2017
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-XZ
Agenda Item: Sale of 2001 Pierce Saber Rescue Truck "Rescue 5"
Department: Fire
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Mike Schumann
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The HFD has just taken delivery of a new 2016 Rosenbauer rescue/pumper, "Engine 2". This multipurpose vehicle
will take the place of "Rescue 5" and also "Engine 3". We are currently training our staff on the operations of this
vehicle and anticipate having it in service around November 1st. This project had been approved through the City of
Hutchinson, Cedar Mills and Biscay, all rural townships within our fire district and the City of Hutchinson fleet
committee for delivery in 2016.
We want to start preparing to decommission "Rescue 5" so that we can have it ready for auction in early November
with an anticipated sale prior to the end of 2016. This vehicle is jointly owned by both city and rural entities.
"Engine 3" will remain in service through 2016 with an anticipated decommissioning in early 2017. Engine 3 has
minimal value and is more important to have it in our station as a backup Engine until our new Engine 2 is fully
operational and all of our staff is proficient with it. This vehicle is solely owned by the city of Hutchinson. A request for
sale of Engine 3 will be submitted at a later date.
At this time we are asking for approval to sell the decommissioned 2001 Pierce Saber Rescue truck.
VIN#4P1 CT02U41 A001594
BOARD ACTION REQUESTED:
Approval to sell the HFD 2001 Pierce Saber Rescue Truck, VIN#4P1CT02U41A001594.
Fiscal Impact: $ 50,000.00 Funding Source: Accounts Receivable (income, city/rural)
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=qf�
Request for Board Action 7AL =-WZ
Agenda Item: Sale of decommissioned HFD command vehicle (2007 Chevrolet Tahoe)
Department: Fire
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Mike Schumann
Agenda Item Type:
Presenter: Schumann
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
The HFD has just taken delivery of a new 2017 Ford Interceptor SUV, fire command vehicle. This new vehicle is
currently being outfitted with emergency equipment and will be in service by mid-October. This project had been
approved through the City of Hutchinson and City of Hutchinson fleet committee for purchase in 2016.
The vehicle it is replacing is a 2007 Chevrolet Tahoe. This vehicle has now been decommissioned from service and
taken to the outfitters to have all of its emergency equipment removed and to prepare it for auction.
At this time we are asking for approval to sell at auction the decommissioned 2007 Chevrolet Tahoe
VIN# 1 GN FK13047J 128114.
BOARD ACTION REQUESTED:
Approval to sell at auction the HFD 2007 Chevrolet Tahoe VIN#1GNFK13047J128114.
Fiscal Impact: $ 5,000.00 Funding Source: Accounts Receivable (income)
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Approval of Resolution 14624 - Supporting Historic Hutchinson Grant Application
Department: Administration
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 1
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Last October, the City Council pledged $6,000 to Historic Hutchinson for a preservation project at the Depot. That
$6,000 was to be set aside for the Historic Graffiti Preservation Project that Historic Hutchinson was looking at. The
monies were pledged last year noting that it would likely be a 2016/2017 project.
Historic Hutchinson is currently in the process of applying for a Grant from the Minnesota Historical Society to begin
phase one of this project. To assist them with that application, Historic Hutchinson is requesting a resolution of
support authorizing them to apply for the grant on the behalf of the City. That resolution is attached is before you for
consideration.
BOARD ACTION REQUESTED:
Approval of Resolution 14624 - A resolution supporting Historic Hutchinson's Grant Application for the Historic Graffiti
Project at the Depot
Fiscal Impact: $ 100.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 6,000.00
Total City Cost: $ 100.00 Funding Source:
Remaining Cost: $ 5,900.00 Funding Source:
RESOLUTION NO. 14624
A RESOLUTION SUPPORTING HISTORIC HUTCHINSON'S GRANT APPLICATION
FOR THE HISTORIC GRAFFITI PROJECT AT THE DEPOT
WHEREAS, the Historic Depot building is owned and operated by the City of Hutchinson
(City); and
WHEREAS, the City has worked with Historic Hutchinson, both in a formal and informal
manner to help preserve historic buildings throughout town, including buildings like the
Harrington Merrill House and St. John's Episcopal Church; and
WHEREAS, the City, with help from Historic Hutchinson, worked to rescue the Depot building
from demolition and worked to preserve the building to be used for future generations; and
WHEREAS, at the October 13, 2015 council meeting, the City Council pledged $6,000 to
Historic Hutchinson for the Historic Graffiti Preservation Project at the Historic Depot; and
WHEREAS, the first $100 of which is to be applied toward the recording and research of the
graffiti; and
WHEREAS, Historic Hutchinson is currently seeking a grant application from the Minnesota
Historical Society to help preserve the graffiti within the Historic Depot; and
WHEREAS, the project will photograph and record the historic graffiti inside the Depot and
will help to identify and research that graffiti for local historic significance; and
WHEREAS, the Hutchinson City Council has asked Historic Hutchinson to assist the city in the
preservation of this important historic structures throughout town;
THEREFORE, BE IT RESOLVED that the Hutchinson City Council hereby supports and
approves of the project and Historic Hutchinson's grant application with the Minnesota
Historical Society that will look to preserve historic graffiti inside the former Great Northern
Railrod Depot building.
ADOPTED BY THE HUTCHINSON CITY COUNCIL 11TH DAY OF OCTOBER, 2016
GARY T. FORCIER, MAYOR
ATTEST:
MATTHEW JAUNICH, CITY ADMINISTRATOR
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Res. No. 14626 - Appointing Additional Election Judges for General Election
Department: Administration
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Melissa Starke
Agenda Item Type:
Presenter:
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
As we all know, the State and City General Election is being held November 8, 2016, at the Hutchinson Recreation
Center located at 900 Harrington Street. In accordance with State law, cities must appoint election judges to serve at
the election. Although the City Council did appoint election judges for the General Election in July, it has been
determined that additional judges will be required. Therefore, the attached Resolution is attached to do so. At the
time of the publishing of the Council packet, the complete list of additional judges had not been finalized, therefore the
attachment to the Resolution will be distributed at the Council meeting on Tuesday.
BOARD ACTION REQUESTED:
Approve Resolution No. 14626.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14626
RESOLUTION APPOINTING ADDITIONAL JUDGES FOR THE 2016 CITY OF
HUTCHINSON AND STATE GENERAL ELECTION
WHEREAS, Chapter 204B, Section 20413.2 1, Subd. 2 of the Laws of Minnesota states
that the governing body of any municipality may by resolution authorize the appointment of
additional election judges 25 days before the City and State General Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That additional election judges will be required for the general election being held
on November 8, 2016, and are hereby appointed in accordance with the attached
list.
2. The City Council also authorizes the City Administrator to make emergency
appointments of election judges to fill last-minute vacancies.
Adopted by the City Council this 11th day of October, 2016.
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON AND STATE GENERAL ELECTION 2016
STUDENT ELECTION JUDGES
KEAGEN PETERSEN
JORDYN CARTER
TRENTON BETTENHAUSEN
JACOB NADEAU
PATRICK KUSESKE
BIANCA GARCIA
ANDREW STROMING
EMILY BASSLER
ALAINA BUTCHER
CHASE ALJETS
ELLI GIFFERSON
JASMINE FOSLAND
RESOLUTION NO. 14626
RESOLUTION APPOINTING ADDITIONAL JUDGES FOR THE 2016 CITY OF
HUTCHINSON AND STATE GENERAL ELECTION
WHEREAS, Chapter 204B, Section 204B.21, Subd. 2 of the Laws of Minnesota states
that the governing body of any municipality may by resolution authorize the appointment of
additional election judges 25 days before the City and State General Election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That additional election judges will be required for the general election being held
on November 8, 2016, and are hereby appointed in accordance with the attached
list.
2. The City Council also authorizes the City Administrator to make emergency
appointments of election judges to fill last-minute vacancies.
Adopted by the City Council this 11th day of October, 2016.
Gary T. Forcier, Mayor
ATTEST:
Matthew Jaunich, City Administrator
CITY OF HUTCHINSON AND STATE GENERAL ELECTION 2016
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/28/2016 -10/11/2016
Check Date
--------------------
09/23/2016
Check
--------------
193298
Vendor Name
---------------------------------------------------------------
JONATHON VLIET
Description
-----------------------------------------------------------------------
UB REFUND
Amount
--------------------
900.34
09/26/2016
193299
MINNESOTA POLLUTION CONTROLAGENCY
MN0055832-2016 MPCA ANNUAL PERMIT FEE
1,240.00
09/27/2016
193302
NELSON AUTO CENTER
2017 FORD POOLICE INTERCEPTOR
31,314.95
10/11/2016
193303
A & K REPAIR
BAGGER- ELEVATOR MOTOR
1,141.90
10/11/2016
193304
A.M. LEONARD INC
TAPE PLANTTIE 1 IN 8 MIL
132.85
10/11/2016
193305
ABELSON, RANDY
FUEL FOR NEW COMMAN VEHICLE- RETURN FROM
25.00
10/11/2016
193306
ACE HARDWARE
CHLORINE LIQUID
974.55
10/11/2016
193307
AEM MECHANICAL SERVICES INC
TIP BLDG OFFICE
100.75
10/11/2016
193308
AHLGREN ELECTRIC
LAMP T8 HIGH EFF BALLAST, BLANK COVER
983.40
10/11/2016
193309
AIR COMPRESSORS PLUS LLC
SOLENOID DRAIN W/STRAINER MOUNTED OR W/F
172.30
10/11/2016
193310
AL'S AUTO REPAIR & ACCESSORIES
REFLEX BOX BLACK OVERRAIL
550.00
10/11/2016
193311
ALEX AIR APPARATUS INC
BAUER COMPRESSOR SERVICE, COMPRESSOR AIR
575.00
10/11/2016
193312
ALL AMERICA PRESSURE WASHER MFG
24" MOLDED WAND, 36" INSULATED WAND, DEL
150.00
10/11/2016
193313
AMERICAN BOTTLING CO
SEPT PURCH
100.00
10/11/2016
193314
AMERICAN DOOR WORKS
LM J5011-5, LOCK OUT, WEATHERSTRIP, SERV-
1,466.00
10/11/2016
193315
AMERIPRIDE SERVICES
TOWEL BAR, MOP, MATS
89.53
10/11/2016
193316
ARCTIC GLACIER USA INC.
ICE
314.02
10/11/2016
193317
ARNESON DISTRIBUTING CO
SEPT PURCH
513.50
10/11/2016
193318
ARTISAN BEER COMPANY
SEPT PURCH
1,136.40
10/11/2016
193319
ASPEN MILLS
UNIFORMS
519.62
10/11/2016
193320
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR SEPT
7,940.39
10/11/2016
193321
ATOMIC TARP LLC
ATOMIC TARP REPAIR- PPE REPAIR
260.00
10/11/2016
193322
AUTOVALUE- GLENCOE
CLEAR ADVANTAGE WIPE
108.85
10/11/2016
193323
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE - SEPT 2016
2,000.00
10/11/2016
193324
AWWA- MINNESOTA SECTION
J. BURMEISTER, D. EBERT- AWWA WATER OPE
90.00
10/11/2016
193325
B & C PLUMBING & HEATING INC
MINI SPLIT OUT IN 1 T ROOM SYSTEM LOW ON
2,101.69
10/11/2016
193326
BAILEY NURSERIES INC
DNR GRANT TREES
7,724.28
10/11/2016
193327
BARR ENGINEERING COMPANY
HUTCHINSON RIVER BASIN IMPROVEMENT STUDY
1,467.50
10/11/2016
193328
BELLBOY CORP
DOLE PINAPPLE JUICE, LIME
817.25
10/11/2016
193329
BENNY'S MEAT MARKET
15LBS PORK -BADGE PINNING
74.85
10/11/2016
193330
BERNICK'S
MISC BEVERAGES
190.85
10/11/2016
193331
BOLTON & MENK INC.
RECLAMATION OF RUNWAY 15/33, TAXIWAYA &
12,000.00
10/11/2016
193332
BRAUN INTERTEC CORP
2016 PAVEMENT MANAGMENT PROGRAM L#1PMP 1
21,769.75
10/11/2016
193333
BREAKTHRU BEVERAGE
SEPT PURCH
40,747.61
10/11/2016
193334
C & L DISTRIBUTING
SEPT PURCH
25,408.99
10/11/2016
193335
CARLOSCREEK WINERY
SEPT PURCH
840.00
10/11/2016
193336
CARS ON PATROL SHOP LLC
7/16/16 TOW FROM 438 CALIF TO IMPOUND, T
417.49
10/11/2016
193337
CENTRAL HYDRAULICS
QUICKCOUPLER
223.07
10/11/2016
193338
CENTRAL LANDSCAPE SUPPLY
ADVERTISING IN 2016 CATALOG
145.00
10/11/2016
193339
CENTRAL MCGOWAN
AUGUST 2016 CYLINDER RENT CORRECTION
27.52
10/11/2016
193340
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,485.46
10/11/2016
193341
CLARKE ENVIRONMENTAL MOSQUITO MANAG
MOSQUITO CONTRACT- SEPT
14,890.00
10/11/2016
193342
COLD SPRING GRANITE CO
NS -3 COMP NICHE PLAQUE
230.00
10/11/2016
193343
COMDATA CORPORATION
MISC PURCH
566.46
10/11/2016
193344
COMMISSIONER OF TRANSPORTATION
K.EXNER- SIGNAL & LIGHTING RECERTIFICATI
250.00
10/11/2016
193345
CORNER POST EROSION CONTROL
SCARIFY & OVERSEEDING MACHINE RENTAL- 40
392.50
10/11/2016
193346
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2016 CHEV CAPRICE
68.82
10/11/2016
193347
CROW RIVER FLORAL & GIFTS
FALL MUM- M. AUNE
27.50
10/11/2016
193348
CROW RIVER OFFICIALS ASSN
YOUTH SOCCER & YOUTH TACKLE FOOTBALL
2,790.00
10/11/2016
193349
CROW RIVER WINERY
SEPT PURCH
369.35
10/11/2016
193350
CULVER'S OF HUTCHINSON
SILO FIRE EAST OF TOWN
90.55
10/11/2016
193351
DAVE GRIEP CLEANING
CLEAN WINDOWS
45.00
10/11/2016
193352
DAVE'S PALLET SERVICE
#2 4 WAY PALLET
2,730.00
10/11/2016
193353
DIRECT PLASTICS GROUP
SPLENDOR GRO 20LB POT SOIL
15,611.10
10/11/2016
193354
DROP -N -GO SHIPPING INC
MICHMAN BROTHERS DELIVERY
30.37
10/11/2016
193355
DUNDEE
FRESH CUT ARRANGEMENT- M. MATHWIG
62.00
10/11/2016
193356
ECOLAB PEST ELIMINATION
RODEN PROGRAM- SEPT
149.34
10/11/2016
193357
ELDER, JULIE
PERMIT REFUND
50.00
10/11/2016
1193358
1 EMERGENCY APPARATUS MAINT
INFPAPUMPTEST,AUTOMATIC TRANSMISSION F
2,441.97
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/28/2016 -10/11/2016
Check Date
--------------------
10/11/2016
Check
--------------
193359
Vendor Name
---------------------------------------------------------------
EWERT BROS INC
Description
-----------------------------------------------------------------------
STORM SEWER, SANITARY SEWER
Amount
--------------------
6,673.50
10/11/2016
193360
FARM -RITE EQUIPMENT
2010 A300 BOBCAT PARTS
236.62
10/11/2016
193361
FASTENAL COMPANY
SPRING/SCR YELLOW/GREEN, ROLL TOWELS, BO
707.24
10/11/2016
193362
FEDERAL SIGNAL CORP
2 -WAY DIGITAL FSK & DTMF ENCODER, DIGITA
5,997.00
10/11/2016
193363
FINANCE & COMMERCE
L11/P16-11 MILWAUKEE COUNTY- HUTCHINSON
432.62
10/11/2016
193364
FIRE SAFETY USA INC
6" LEATHER FRONT
130.00
10/11/2016
193365
FOREST EDGE WINERY
SEPT PURCH
351.00
10/11/2016
193366
FRINGE HAIR STUDIO
SIGN & AWNING GRANT
1,000.00
10/11/2016
193367
G & K SERVICES
MATS, TOWELS
141.80
10/11/2016
193368
GARY CARLSON EQUIPMENT
TM3696 LITE COLORED TRAKMAT
2,650.00
10/11/2016
193369
GAVIN WINTERS TWISS THIEMANN & LONG
FLAT FEE AGREEMENT -AUGUST
3,200.00
10/11/2016
193370
GEB ELECTRICAL INC
WIRE DOOR OPENER
479.80
10/11/2016
193371
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT#4
236,075.00
10/11/2016
193372
GOPHER STATE FIRE EQUIPMENT CO.
INFINITY FIRE PROTECTION CALLED TO WORK
517.00
10/11/2016
193373
GRAINGER
BATTERY, NICKEL CADMIUM
10.27
10/11/2016
193374
GRANITE ELECTRONICS
MINITOR V NIMH BATTERY PACK
71.52
10/11/2016
193375
GRAPHIC HOUSE INC
1_8P16-08 #1
93,292.31
10/11/2016
193376
GRATKE, TIM
WORKING LUNCH, PWX CONFERENCE, TRAVEL TO
405.44
10/11/2016
193377
HACH COMPANY
CHLORINE ACCUVAC, AMMONIA TNT+
477.56
10/11/2016
193378
HANSEN GRAVEL
VMF-WASHED SAND
361.00
10/11/2016
193379
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT#4
311,484.10
10/11/2016
193380
HATTEN, DANIEL
POLICE TRAINING
187.63
10/11/2016
193381
HAWKINS INC
SODIUM HYDROXIDE 30%
2,866.74
10/11/2016
193382
HD SUPPLY WATERWORKS LTD
1 IPERL 1000
582.73
10/11/2016
193383
HENRY'S WATERWORKS INC
SCREW IN CAST IRON VALVE BOX RISER
314.46
10/11/2016
193384
HILLYARD / HUTCHINSON
TOP CLEAN
47.20
10/11/2016
193385
HIRSHFIELD'S INC
US HP DTM ACRY GLS SAFTY
712.70
10/11/2016
193386
HJERPE CONTRACTING
AQUATIC CENTER WORK & EMERGENCY REPAIRS
49,856.25
10/11/2016
193387
HOHENSTEINS INC
SEPT PURCH
250.50
10/11/2016
193388
HOLT MOTORS INC
2007 FORD F550 REPAIRS -STREET DEPT
2,656.26
10/11/2016
193389
HOLTTOUR AND CHARTER INC.
PARAMOUNT THEATRE -COYOTE MOON, 11/1/16
640.00
10/11/2016
193390
HOT WIRE ELECTRIC
TRACE WIRES FOR PUMP MOTORS- 475 CLARK
160.00
10/11/2016
193391
HUTCHINSON AREA CHAMBER OF COMMERCE
HUTCHINSON LEADERSHIP INSTITUTE- A.BERRY
550.00
10/11/2016
193392
HUTCHINSON CONVENTION & VISITORS BU
AUGUSET 2016 LODGING TAX
8,370.07
10/11/2016
193393
HUTCHINSON LEADER
ADVERTISING
218.00
10/11/2016
193394
HUTCHINSON UNITED SOCCER ASSOCATION
REIMB FOR PROVIDING COACHES K-3
1,162.50
10/11/2016
193395
HUTCHINSON WHOLESALE
RUSTTREATMENT- PAINTING BATHROOMS
530.63
10/11/2016
193396
HUTCHINSON YOUTH VOLLEYBALLASSOC
REIMB FOR VOLLEYBALL 1ST -5TH
1,375.00
10/11/2016
193397
HUTCHINSON, CITY OF
ATM CASH
4,000.00
10/11/2016
193398
HUTTON, CHRIS
WORK PANTS
69.98
10/11/2016
193399
HYDRO KLEAN
TRUCK MOUNTED WATER JET EQUIP, MINI CAME
4,033.50
10/11/2016
193400
ICE SKATING INSTITUTE
DOMESTIC ARENA/CLUB RENEWAL- MEMBER #200
395.00
10/11/2016
193401
IDEAL SERVICE INC
FIELD SERVICE LABOR -TROUBLE SHOOT PUMP
1,436.25
10/11/2016
193402
INDEPENDENT SCHOOL DIST #423
AUGUST ACTIVITIES
765.83
10/11/2016
193403
INTERSTATE BATTERY SYSTEM MINNEAPOL
DRY0075
21.60
10/11/2016
193404
INTOXIMETERS INC
MOUTHPIECE ASIV OR ECIR
95.00
10/11/2016
193405
JACOBSEN, SEPTEMBER
KEYBOARD / MOUSE
42.92
10/11/2016
193406
JEFFERSON FIRE & SAFETY INC
SMALL TOOLS FOR ENGINE 2
2,242.32
10/11/2016
193407
JJ TAYLOR DIST OF MN
SEPT PURCH
5,290.05
10/11/2016
193408
JOES SPORT SHOP
MEDALS & RIBBONS- FAST PITCH
72.00
10/11/2016
193409
JOHNSON BROTHERS LIQUOR CO.
SEPT PURCH
55,056.52
10/11/2016
193410
JOHNSTONE SUPPLY
AIR GRILLE
280.40
10/11/2016
193411
JUERGENSEN, JUSTIN
MILEAGE REIMB - MNGFOA CONFERENCE
194.14
10/11/2016
193412
JUUL CONTRACTING CO
EMERG. REPAIR OF LEAKING VALVE- LYNDALE
6,797.94
10/11/2016
193413
KERI'SCLEANING
SEPT CLEANING
1,300.00
10/11/2016
193414
KOHLS SWEEPING SERVICE
REPAINTED SHARROWS
882.00
10/11/2016
193415
L & P SUPPLY CO
TITANIUM LINE
154.60
10/11/2016
193416
LARSON, KARI
CANCELLED OUT OF SLIP N SLIDE
50.00
10/11/2016
1193417
1 LAW OFFICE OF JOE PEZZUTO
IWAGE GARNISHMENT
87.64
CHECK REGISTER A -FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/28/2016
-10/11/2016
Check Date
--------------------
10/11/2016
Check
--------------
193418
Vendor Name
---------------------------------------------------------------
LEAGUE OF MN CITIES -INS TRUST
Description
-----------------------------------------------------------------------
HATS GEN LIAB/ PROP INS 2016/17
Amount
--------------------
10,729.00
10/11/2016
193419
LEVINE, ERIC
AWWA ANNUAL CONF IN DULUTH
864.00
10/11/2016
193420
LOCATORS & SUPPLIES
BLUE, GREEN AND WHITE FLAGS
293.65
10/11/2016
193421
LOCHER BROTHERS INC
SEPT PURCH
32,664.60
10/11/2016
193422
LOGIS
NETWORK THRU 8/27/16 A. MALONEY
82.50
10/11/2016
193423
MAIERS, TAMMY
CALSS CANCELLED
40.00
10/11/2016
193424
MARK BETKER CONSTRUCTION LLC
RE -ROOF WATER ST GARAGE
24,691.77
10/11/2016
193425
MCLEOD COOP POWER ASSN
ELECTRIC CONNECTIONS
1,600.00
10/11/2016
193426
MCLEOD COUNTY SHERIFF'S OFFICE
CIVIL FILE#16001023- SUMMONS & COMPLAINT
120.00
10/11/2016
193427
MEEKER COUNTY SHERIFF'S OFFICE
STATE VS T. TISDELL
70.00
10/11/2016
193428
MENARDS HUTCHINSON
RIVERSIDE RESTROOMS-TOILET REPAIR
1,666.30
10/11/2016
193429
MEYER LABORATORY INC
NILODEW
183.21
10/11/2016
193430
MIDWEST ASPHALT MAINTENANCE LLC
DAY RATES- SPRAY INJECTION PATCHING
8,250.00
10/11/2016
193431
MILLNER HERITAGE VINEYARD & WINERY
SEPT PURCH
1,029.60
10/11/2016
193432
MINI BIFF
RENT REG BLUE
414.11
10/11/2016
193433
MINNESOTA ASSN OF CEMETERIES
ANNUAL CONFERENCE- 2016 S. PETERSON
250.00
10/11/2016
193434
MINNESOTA COUNTYATTORNEY ASSN
RECEIPT, INVENTORY & RETURN FORM PACKTO
44.00
10/11/2016
193435
MINNESOTA VALLEY TESTING LAB
NITROGEN, AMMONIA
281.90
10/11/2016
193436
MMC
ANNUAL SERVICE AGT7/1/16-6/30/17-SEWER
6,429.26
10/11/2016
193437
MN DEPT OF LABOR & INDUSTRY/CODE
29790 PRESSURE VESSEL
10.00
10/11/2016
193438
MN DEPT OF MOTOR VEHICLE
TITLE APP FOR 2017 FOR FORD FIRE TRUCK,
21.50
10/11/2016
193439
MN DEPT OF NATURAL RESOURCES
SIGNAGE
30.59
10/11/2016
193440
MOORE, ERIC
MWOA SECTION MEETING
20.00
10/11/2016
193441
MOTOROLA
RADIO BATTERIES
228.00
10/11/2016
193442
MYGUY INC.
TOTAL POWER #115850
647.84
10/11/2016
193443
NAVRATIL, JAMES
AWWA WATER OPERATOR TRAINING
45.00
10/11/2016
193444
NICKLASSON ATHLETIC COMPANY
BRINE#SBATTK4, MARTIN
517.80
10/11/2016
193445
NORTH CENTRAL LABORATORIES
NCL GLASS FIBER FILTERS
520.16
10/11/2016
193446
NORTHERN BUSINESS PRODUCTS
BAG, PAPER COPY
595.67
10/11/2016
193447
NORTHERN STATES SUPPLY INC
CXA-6426-PZ
16.15
10/11/2016
193448
NU -TELECOM
OCT PHONE SERVICE
4,112.85
10/11/2016
193449
O'REI LLY AUTO PARTS
GALANTIFREEZE
133.95
10/11/2016
193450
OEM
STEEL CUTTING & WELDING SUPPLIES
3,379.22
10/11/2016
193451
OFFICE DEPOT
VARIOUS OFFICE SUPPLIES
36.95
10/11/2016
193452
OFFICE OF MN IT SERVICES
AUGUSTSERVICES
107.13
10/11/2016
193453
OLSON, JOHN
APWA EXPO, MEAL FOR OLSON, GRATKE, PAULS
253.20
10/11/2016
193455
PAUSTIS WINE COMPANY
SEPT PURCH
3,566.98
10/11/2016
193456
PAVEMENT RESOURCES
DAY RATES- SPRAY INJECTION PATCHING
9,610.00
10/11/2016
193457
PETERSON, SONJA
ANNUAL CEMETERY CONVENTION HOTEL & MILEA
281.22
10/11/2016
193458
PHILIPS HEALTHCARE
HS1 BATTERY PACK
106.60
10/11/2016
193459
PHILLIPS WINE & SPIRITS
SEPT PURCH
20,765.07
10/11/2016
193460
PRO AUTO MN INC.
OIL CHANGE- 2013 DODT DURANGO
11.95
10/11/2016
193461
PROGRESSIVE BUSINESS PUBLICATIONS
PAYROLL PUBLICATIONS
299.00
10/11/2016
193462
QUADE ELECTRIC
PHOTOCELL, LAMPS
216.85
10/11/2016
193463
QUALITY FLOW SYSTEMS
FIELD LABOR, GENERAL REPAIR- HARMONY LIF
972.00
10/11/2016
193464
R J L TRANSFER
FREIGHT 8/17-9/14/16
1,518.00
10/11/2016
193465
RANISATE, MURIEL
2015 CREEKSIDE WONDERBLEND MAIL -IN REBAT
14.00
10/11/2016
193466
RAPIDS PROCESS EQUIPMENT INC
NEW NORD GEARBOX FOR PERMEATE PUMP #1, R
4,961.61
10/11/2016
193467
RATH RACING
ALUM LICENSE PLATES -ALL TRUCKS
171.00
10/11/2016
193468
RDO EQUIPMENTCO.
SHAFT, HEAD, SPROCKET, DRIVE SPROCKET, M
12,038.45
10/11/2016
193469
RED BULL DISTRIBUTION COMPANY
SEPT PURCH
121.00
10/11/2016
193470
REFLECTIVE APPAREL FACTORY INC
ANSI 3 HOODED WINDBREAKER
423.80
10/11/2016
193471
REID, ANDY
ROUND TRIP MILEAGE TO ANNUAL MNGFOA CONF
125.28
10/11/2016
193472
REINER ENTERPRISES INC
FLATBED TRUCKING 9/14-9/16
927.52
10/11/2016
193473
RICK-PAULSON, EMILY
REFUND FOR SECURITY AT 9/17/16 EVENT
204.00
10/11/2016
193474
ROSENBAUER MN LLC
SPANNER WRENCH- ENGINE 7
93.43
10/11/2016
193475
RUNNING'SSUPPLY
TERMINAL ASSORTMENT, BELT
148.89
10/11/2016
193476
SAM'S CLUB
MISC PURCH
296.75
10/11/2016
1193477
ISCHATZ CONSTRUCTION INC
REPLACEMENT OF DOORS & FRAME AT MAIN LIF
3,120.00
CHECK REGISTER A-FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/28/2016
-10/11/2016
Check Date
--------------------
10/11/2016
Check
--------------
193478
Vendor Name
---------------------------------------------------------------
SEBORA, MARC
Description
-----------------------------------------------------------------------
COURT
Amount
--------------------
64.80
10/11/2016
193479
SEH
VARIOUS ENGINEERING PROJECTS
27,707.49
10/11/2016
193480
SHELLENBARGER, VIRGENE
LABELS FOR MARKING GUN 14CT
27.37
10/11/2016
193481
SIGNATURE AQUATICS
HUTCHINSON AQUATIC CENTER 30% COMPLETE
20,786.75
10/11/2016
193482
SIMONSON LUMBER CO
1-1/2" COLORED SCREW FASTENERS-MINI SHEL
40.02
10/11/2016
193483
SKYVIEW DAIRY INC
AUGUST COMPOST IN YARDS
1,460.00
10/11/2016
193484
SOUTHERN WINE & SPIRITS OF MN
SEPT PURCH
12,197.82
10/11/2016
193485
SPARTAN STAFFING
WK ENDING 9/18/16
2,879.65
10/11/2016
193486
STAPLES ADVANTAGE
LYSOL WIPES
156.30
10/11/2016
193487
STREICH TRUCKING
HAULING 9/22/16
1,500.00
10/11/2016
193488
STURGES, JASON
NEW FIRE TRUCK VISIT- WYOMING MN
15.25
10/11/2016
193489
SYLVESTER CUSTOM GRINDING, INC
DOUBLE GRIND MULCH 1495 YARDS
4,485.00
10/11/2016
193490
TASC
October 2016 Flex Adm. Fees
104.80
10/11/2016
193491
THOMSON REUTERS-WEST
WEST INFORMATION CHARGES
789.85
10/11/2016
193492
TRI COUNTY WATER
FINANCE CHARGE
5.43
10/11/2016
193493
TRUE BRANDS
DOUBLE- HINGED CORKSCREW
1,097.37
10/11/2016
193494
TWO WAY COMMUNICATIONS INC
TWO WAY RADIO- SOLDER CONNECTION ON REMO
22.71
10/11/2016
193495
UNIFORMS UNLIMITED
NAME BAR-J. STURGES
22.90
10/11/2016
193496
UNIVERSITY OF MINNESOTA
AIR TAP FALL FORUM-J.OLSON
125.00
10/11/2016
193497
UNIVERSITY OF MINNESOTA
C. MUCHOW- CONSTRUCTION INSTALLER 12/14/
235.00
10/11/2016
193498
UNIVERSITYOF MINNESOTA
K. MESSNER- CONSTRUCTION INSTALLER 12/14
115.00
10/11/2016
193499
US BANK EQUIPMENT FINANCE
CONTRACT ALLOWANCE 9/20-10/20/16
400.18
10/11/2016
193500
USAQUATICS
HUT13016 HUTCHINSON AQUATIC CENTER
10,000.00
10/11/2016
193501
VESSCO INC
RENU PUMPHEAD
198.00
10/11/2016
193502
VIKING BEER
SEPT PURCH
21,455.50
10/11/2016
193503
VIKING COCA COLA
ARMADA HOT COCO, VANILLA CAPP
500.45
10/11/2016
193504
VINOCOPIA INC
SEPT PURCH
927.29
10/11/2016
193505
VIVID IMAGE
ANNUAL SAFE & SOUND HOSTING & UPGRADE PL
1,440.00
10/11/2016
193506
VOECKS AG SERVICE
SERVICE CALL TO CHECK A/C
229.50
10/11/2016
193507
WASTE MANAGEMENT OF WI-MN
9/1-9/15/16 DISPOSAL FEES
5,793.08
10/11/2016
193508
WINE COMPANY, THE
SEPT PURCH
2,711.58
10/11/2016
193509
WM MUELLER & SONS
STREETS, PAVEMENT REPAIRS
1,283.00
10/11/2016
193510
WM MUELLER & SONS - SEPARATE CK
L1P16-01 #5
215,814.28
10/11/2016
193511
BUSINESSWARE SOLUTIONS
SEPTEMBER COST TO PRINT
1,443.00
10/11/2016
193512
VERIZON WIRELESS
AUG24-SEP23'16 USAGE
3,192.84
GRAND TOTAL
I
I
1
1,530,078.28
CHECK REGISTER B-FOR CITY OF HUTCHINSON
CHECK DATE FROM 09/28/2016 - 10/11/2016
Check Date Check
----------------------------------
10/11/2016 193454
Vendor Name
---------------------------------------------------------------
OUTDOOR MOTION
Description Amount
----------------------------------------------------------------------- --------------------
BURLEY FLAG 22.00
GRAND TOTAL I
i 22.00
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-ft
Agenda Item: Review of West Central Sanitation's First Year of Service
Department: Administration
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: West Central
Reviewed by Staff ❑
Communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
3111111111111
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Jeff Bertram and Don Williamson from West Central Sanitation will be present to give an annual update of their
services to the City and to answer any questions/concerns you may have on the services they are providing. West
Central has requested to be placed on the agenda to give a review of their first year with the City and to get feedback
from the Council on the job they are doing.
BOARD ACTION REQUESTED:
No action requested
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Consideration to Amend City Policy 3.25 Employee Badges
Department: Administration/Police
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENDA ITEM:
It is customary for some Police Departments to issued identification cards to eligible retired law enforcement officers.
The Hutchinson Police Department has received requests from former officers for such cards.
Attached is City Policy 3.25 - Employee Badges that includes proposed language to allow the City of Hutchinson and
the Hutchinson Police Department to issue identification card to retired officers who separated from service to the City
in good standing.
It is important to note that the purpose of the card is to identify the officer's retirement status to ensure the officer is
accorded all of the respect and courtesy due them for their many years of dedicated and professional service.
The card will contain the retiree's name, photograph, date of retirement, and rank at retirement. The card does not
authorize the retiree to act as a law enforcement officer on behalf of the City of Hutchinson or any other entity, nor
does it allow the retiree to carry a weapon or a concealed weapon in the state of Minnesota or in any other state.
Language will be included on the card noting the preceding.
The initial identification card will be issued to the eligible retiree free of charge when they complete and submit the
Retired Officer Photographic Identification Request Form (attached). A card is valid for the life of the retired officer. If
the card is lost or stolen, the retired officer should notify the Police Department as soon as is possible. Lost, stolen or
damaged cards may be replaced at the expense of the retiree. The card at all times remains the property of the City
of Hutchinson and must be surrendered upon request.
BOARD ACTION REQUESTED:
Consideration to amend City Policy No. 3.25 Employee Badges to add language to authorize the issuance of
identification cards to eligible retired law enforcement officers
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Policy 3.25
CITY OF HUTCHINSON
POLICY
- Personnel -
EMPLOYEE BADGES NO. 3.25
DATE 2= 2016 SOURCE ADMINISTRATION
All employees are required to wear an identification badge while at work. The
badge will be issued to the employee by the City. Badges are the property of the
City of Hutchinson.
All full-time, part-time, seasonal and temporary employees will be provided with a
photo identification badge. Badges are to be worn with the photo and/or name
visible at all times unless specific circumstances warrant otherwise and are
approved by City administration (i.e. common uniformed position — fire and
police; lifeguards; etc.).
Other individuals with regular access to City facilities may be issued photo
identification badges at the discretion of the City.
Requests for replacement badges are to be submitted to Human Resources. The
cost to replace a badge that is lost, stolen, or damaged is the responsibility of the
employee unless otherwise determined by the City.
Failure to wear the identification badge as required will be addressed by the
immediate supervisor and is grounds for disciplinary action.
Upon termination, all badges shall be returned to Human Resources and retained
in the employment file.
Anv Citv of Hutchinson law enforcement officer who retires from the Citv in aood
standinq may be issued a retired officer identification card. The identification
card will contain the following information about the retiree:
• Retired Officer photograph
• Retired Officer's name
• Retirement date
• Officer's rank at retirement
Retired Officers may request an identification card by completing the Hutchinson
Police Department Retiree Photographic Identification Card request form and
submitting it to the Chief of Police.
Retired Officer Identification Cards do not authorize retirees to perform the duties
of a Law Enforcement Officer, but are solely for the purpose of identifying the
officer's retirement status to ensure the officer is accorded all of the respect and
courtesy due them for their many years of dedicated and professional service.
The Retired Officer Identification Card alone does not authorize the retired officer
to carry a weapon or a concealed weapon in the state of Minnesota or in any
other state.
The Retired Officer Identification Card is valid for the life of the retired officer and
does not require renewal. The initial card is issued free of charge. if the Retired
Officer Identification Card is lost or stolen, the retired officer shall notify the
Hutchinson Police Department as soon as practical. A replacement card may be
issued at the expense of the Retired Officer.
The Retired Officer Identification Card remains the property of the City of
Hutchinson Police Department and must be surrendered upon request by the
City
FiUtCHINSON
POLICE.,
Retired
HUTCHINSON POLICE DEPARTMENT
Officer Photographic Identification Card Request Form
Retired Employee Information
Last Name First Name
Street Address
City
Phone
State
E -Mail
Zip Code
I have separated from service in good standing with the Hutchinson Police Department.
MI
I am requesting a Retiree Photographic Identification Card from the City of Hutchinson Police
Department. This card will identify me as a retired police officer of the City of Hutchinson.
If issued, the card does not identify me as an officer or agent of the City of Hutchinson Police
Department, and the identification card does not give me, as the bearer, any authority to act on the
City's or the Department's behalf or to exercise law enforcement authority.
If issued, the card does not permit me to carry a firearm or a concealed firearm.
The photographic identification card will remain the property of the Hutchinson Police Department and
must be surrendered/returned to the department, for any reason, if requested.
I have read and understand the preceding. If a card is issued, I agree to return the photographic
identification card to the Hutchinson Police Department if requested to do so.
Signature
Submit this completed and signed form to:
Hutchinson Police Services
Attn: Chief of Police/Emergency Management Director
10 Franklin St SW
Hutchinson, MN 55350
Date
For Office Use Only
Date Received: Date Issued: Date Denied:
HUTCHINSON CITY COUNCIL ci=v-f�
Request for Board Action 7AL =-WZ
Agenda Item: Consideration of Setting Date to Canvass General Election Results
Department: Administration
LICENSE SECTION
Meeting Date: 10/11/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 2
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OFAGENDA ITEM:
Minnesota Statute Section 205.185 requires that the governing body of a city conducting any election shall act as the
canvassing board, canvass the returns, and declare the results of the election. The canvassing must occur between
the third and tenth days following the general election, which would be November 11-18. November 11th is Veterans'
Day and City offices are closed, therefore a canvassing date should be the week of November 14th. The time of the
meeting to canvass the returns will be at the discretion of the Council.
BOARD ACTION REQUESTED:
Approve setting date and time the week of November 14th to canvass the results of the City general election.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
