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cp09-27-2016HUTCHINSON CITY COUNCIL MEETING AGENDA TUESDAY, SEPTEMBER 27, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. (a) Approve the Council agenda and any agenda additions and/or corrections 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY (a) Resolution No. 14615 — Resolution Accepting Cash Donations from Village Ranch Inc. and The Paint Factory LLC for Hutchinson Police Department Memorial Park PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL 6. APPROVAL OF MINUTES (a) Regular Meeting of September 13, 2016 (b) Workshop Minutes of September 13, 2016 CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Water Department Equipment Donation (b) Consideration of Resolution No. 14617 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit for a Pole -Framed Addition to an Existing Building at 1110 Hwy 7 East for the Purpose of Retail Sales, Including Outdoor Storage and Display with Favorable Planning Commission Recommendation (c) Consideration of Resolution No. 14618 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow Construction of an I I -Unit Addition to an Existing Building and Garage at 1025 Dale Street SW in an R-4 Zoning District with Favorable Planning Commission Recommendation CITY COUNCIL AGENDA SEPTEMBER 27, 2016 (d) Consideration of Resolution No. 14619 — Resolution Adopting Findings of Fact and Reasons for Approval of Variance Application to Reduce Setbacks at 1109 Lewis Avenue with Favorable Planning Commission Recommendation (e) Consideration of Resolution No. 14620 — Resolution Adopting Findings of Fact and Reasons for Approval of Site Plan Review at 1164 Benjamin Avenue SE with Favorable Planning Commission Recommendation (f) Consideration for Approval of Issuing Caterer's Permit J&N Schlagel at Hutchinson Event Center on October 8, 2016 (g) Consideration for Approval of Assignment of Highfield Apartments TIF Development Agreement (h) Consideration for Approval of Out -of -State Travel for Dan Hatten to Attend the Annual International Association of Chief of Police Conference October 14 -18, 2016, in San Diego, California (i) Consideration for Approval of Premises Permit Application for Hutchinson Hockey Association, Inc. 0) City of Hutchinson Board Reappointments - Julie Lofdahl and Steve Bailey to Library Board to April 2019 - Sara Turrell to Bicycle/Pedestrian Advisory Committee to August 2019 - Todd Brandel to Police Commission to May 2019 - Haley Jacobson and Heather Marcus to Public Arts Commission to August 2019 (k) Claims, Appropriations and Contract Payments PUBLIC HEARINGS (6:00 P.M.) 8. SMALL CITIES DEVELOPMENT PROGRAM DOWNTOWN RENTAL REHAB PROJECT COMMUNICATIONS RE UESTS AND PETITIONS (T e purpose o this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 9. UPDATE/PRESENTATION BY HUTCHINSON CENTER FOR THE ARTS 10. UPDATE/PRESENTATION BY PUBLIC ARTS COMMISSION ON PROPOSED SCULPTURE AT OAKLAND CEMETERY 11. ANNUAL UPDATE ON THE HUTCHINSON LIBRARY AND PIONEERLAND LIBRARY SYSTEM 12.2016 RESIDENTIAL LEAF VACUUM SERVICE PREVIEW UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA SEPTEMBER 27, 2016 13. APPROVE/DENY RESOLUTION NO. 14621 — RESOLUTION APPROVING A CITY COUNCIL "RULE OF PROCEDURE AND BYLAWS" POLICY NEW BUSINESS 14. APPROVE/DENY FINANCIAL CONTRIBUTION TO HUTCHINSON POLICE DEPARTMENT BODY CAMERA PROGRAM 15. APPROVE/DENY RESOLUTION NO. 14616 — RESOLUTION APPROVING THE GENERAL FUND AND DEBT SERVICE FUND PRELIMINARY 2017 TAX LEVIES 16. APPROVE/DENY CHANGES TO SNOW EMERGENCY PARKING ORDINANCE 17. APPROVE/DENY CITY PARKING LOT I IMPROVEMENTS (MIDCOUNTRY BANK DRIVE-THRU) 18. APPROVE/DENY AQUATIC CENTER PROJECT CHANGE ORDER 19. APPROVE/DENY SETTING TRUTH -IN -TAXATION HEARING FOR DECEMBER 6, 2016, AT 6:00 P.M. GOVERNANCE (Thepurposeof'this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 20. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS �a) Weed Notices Monthly Report for August 2016 b) City of Hutchinson Financial Report and Investment Report for August 2016 �c) Hutchinson Housing & Redevelopment Authority Board Minutes from August 16, 2016 d) Library Board Minutes from August 22, 2016 NHSCELLANEOUS 21. STAFF UPDATES 22. COUNCIL/MAYOR UPDATE ADJOURNMENT HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-WZ Agenda Item: Resolution 14615 Approving Cash Donation Department: Finance LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Recognition of Gifts/Donations Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Police department received the following cash donations for the specific purpose of maintaining or improving the Law Enforcement Memorial Park. These funds will be held in a separate fund by the City along with other funds received for this same purpose. $1,000.00 -Village Ranch Inc $1,078.00 - The Paint Factory LLC - this was a 9/11 fundraiser State law requires that all donations are accepted by formal resolution. BOARD ACTION REQUESTED: Approve Resolution No. 14615; formally accepting the cash donations from Village Ranch Inc and The Paint Factory LLC. D Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14615 RESOLUTION ACCEPTING DONATIONS WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens, and is specifically authorized to accept gifts and bequests for the benefit of recreational services pursuant to Minnesota Statutes Section 471.17; and WHEREAS, the following person or entity has offered to contribute the cash amount set forth below to the city: Name of Donor Village Ranch Inc. The Paint Factory LLC Amount Donation Date $1,000.00 8/26/2016 $1,078.00 9/13/2016 WHEREAS, such donations have been contributed to the Hutchinson Police department as donations to the Law Enforcement Memorial Park fund. WHEREAS, the City Council finds that it is appropriate to accept the donations offered. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, AS FOLLOWS: THAT, the donations described above are hereby accepted by the City of Hutchinson. Adopted by the City Council this 27th day of September 2016. ATTESTED: Matthew Jaunich City Administrator APPROVED: Gary T. Forcier Mayor HUTCHINSON CITY COUNCIL MEETING NHNUTES TUESDAY, SEPTEMBER 13, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Matt Jaunich, City Administrator, noted that Peace Lutheran Church has withdrawn their request for a street closure for an event they are holding due to weather predicted. Mr. Jaunich stated the Council could remove the item from the agenda or act on it in case the event does move forward as requested. The Council opted to have the item remain on the agenda for action. Motion by Arndt, second by Lofdahl, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Lofdahl noted that Landy Lodge and Main Street Sports Bar are conducting fund raisers for the McLeod County Historical Society on September 19 and September 26 . Persons interested in the events can contact Council Member Lofdahl or any other board member for more information. Council Member Christensen noted that the president of the Library Board, Jon Ross, passed away a couple of weeks ago and will be deeply missed. A moment of silence was observed. (a) Approve/Deny Resolution No. 14608 — Resolution Approving Cash Donations to Hutchinson Police Department from Laura Wendorff and Hutchinson Health Employee Fund Matt Jaunich noted that Laura Wendorff donated $20 and the Hutchinson Health Employee Fund donated $50 to the police department. Motion by Arndt, second by Christensen, to approve Resolution No. 14608. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou have a question, concern or comment, please ask to be recognized by the mayor — state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or derogatory attacks on individuals.) 5. CITIZENS ADDRESSING THE CITY COUNCIL CITY COUNCIL MINUTES SEPTEMBER 13, 2016 6. APPROVAL OF MINUTES (a) Regular Meeting of August 23, 2016 (b) Workshop Minutes of August 23, 2016 Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listedfor consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA (a) Consideration for Approval of Peace Lutheran Church Event on September 17, 2016 (b) Consideration for Approval of Issuing Short Term Gambling License to Crow River Cutters at Main Street Sports Bar September 19 — October 26, 2016 (c) Consideration for Approval of Issuing Transient Merchant License to Tina Novotny to Operate Pop -Up Shop Featuring Women's Apparel and Accessories (d) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on September 30, 2016, for Homecoming Parade (e) Consideration for Approval of Resolution No. 14612 - Approving the Decertification of Tax Increment Financing District 911 of the City of Hutchinson (f) Consideration for Approval of Improvement Project Change Orders 1. Change Order No. 2 —Letting No. 4/Project No. 16-04 —Water Tower Reconditioning - Golf Course Road 2. Change Order No. 2 —Letting No. 8/Project No. 16-08 —Downtown Signage (g) Claims, Appropriations and Contract Payments Motion by Czmowski, second by Christensen, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS (6:00 P.M.) 8. ASSESSMENT HEARING FOR DENVER AVENUE SE PROJECT (LETTING NO. 1, PROJECT NO. 17-01) (a) Approve/Deny Resolution No. 14610 — Adopting Assessment (b) Approve/Deny Resolution No. 14611 — Accepting Bid and Awarding Contract Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that four bids were received for this project which is to extend Denver Avenue SE from Montreal Street SE to Bradford Street SE. The low bid came in at $381,578.95 from R&R Excavating. This bid is 14.5% lower than the final engineer's estimate. The assessment roll includes two property owners — Ridgewater College and Kuepers Inc.. Kuepers Inc. is developing a large apartment complex, which is the driver of this improvement project. Ridgewater's assessments are $75,000, however will be deferred for 15 years without interest. If the land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, developed or platted, the assessment shall be activated and 2 CITY COUNCIL MINUTES SEPTEMBER 13, 2016 paid. Motion by Czmowski, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Christensen, second by Arndt, to approve Resolution Nos. 14610 & 14611. Motion carried unanimously. NIlVIUNICATIONS REQUESTS AND PETITIONS purpose oJ this portion oJ the agenda is to provide the Council with information necessary to craft wise policy. ides items like monthly or annual reports and communications from other entities.) 9. FORMAL PRESENTATION OF PETITION FOR SUPPORT OF CITY DOG PARK Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that a petition has been submitted to his office from individuals in favor of a City dog park. Mr. Jaunich noted that of the 510 signatures on the petition, 173 were not residents of the city. 36 signators were willing to provide funding for the project. Mr. Jaunich noted that there is no legal requirement for the City to officially act on this "petition" according to the City's Charter. However, staff is looking for direction from the Council on how they would like to proceed with this potential project. Council Member Lofdahl noted that he would like those interested persons to donate funds toward a dog park project. Council Members Czmowski and Christensen also expressed that they feel those in favor of the project should donate funds for it. Lofdahl feels at least half of the project should be privately funded by donations. Mayor Forcier expressed that a project organizer should collect the private donations or have a fund established at a financial institution and then submit one donation to the City to put towards the project. Amy Solinger, 525 Harvest Street SW, presented before the Council. Ms. Solinger noted that she signed the petition in favor of a dog park. Ms. Solinger noted that she has two puppies and would like a larger space for them to run and play. Ms. Solinger noted that she has been researching how to set up a "go fund me" page and she is willing to spearhead such a project to collect donated funds. Ms. Solinger also noted that there are also grants available that she would be willing to further research. Ms. Solinger will work with John Nichols, who authored the petition, for putting a plan together. Mr. Jaunich noted they can speak with him to aid in orchestrating getting things started as well, as far as collecting donations and having them deposited with the City. UNFINISHED BUSINESS 10. REVIEW OF CHANGES ON PROPOSED COUNCIL BYLAWS Matt Jaunich, City Administrator, noted that a draft of Council Bylaws was presented at the last Council meeting. At that time, the Council asked that a section on discipline be included. Mr. Jaunich provided a new draft of the bylaws that includes a section on discipline. Although there is little a Council can do in regard to an individual council member's discipline, items included in the section relate toprocedure and censure. If the Council is agreeable with the discipline section, as well as the remainder of the bylaws, Mr. Jaunich will draft a Resolution adopting the bylaws for the Council's consideration at the next Council meeting. The Council Members voiced no concerns with the proposed discipline section. NEW BUSINESS 11. APPROVE/DENY RESOLUTION NO. 14609 — AUTHORIZING ISSUANCE OF $4,010,000 GENERAL OBLIGATION BONDS 2016A CITY COUNCIL MINUTES SEPTEMBER 13, 2016 Andy Reid, Finance Director, introduced Nick Anhut of Ehlers & Associates. Mr. Anhut presented before the Council. Mr. Anhut presented the bids received for the 2016 bond issuance. The new debt, with a total par value of $3,880,000 will finance two components as follows (very favorable bids were received earlier today hence the lower debt issuance): 1. 2016 Pavement Management Program (PMP) with a par value of $2,435,000. - debt service is repaid over a 15 year period from the debt service fund with assessments and the debt tax levy as the funding sources. - special assessments are paid by property owners to the City over a 10 year period at an interest rate equal to the true interest rate on the bonds plus 1%. 2. 2016 Heavy Equipment with a par value of $1,445,000. - debt service is repaid over a 5 year period using the existing debt levy as the funding source. The debt service payments for both components will be funded by the existing debt levy and does not require a tax increase. These are 15 -year bond issues and the low bid came in at 1.62% from Piper Jaffray. If approved, closing will occur on October 6, 2016. Motion by Czmowski, second by Christensen, to approve Resolution No. 14609. Motion carried unanimously. 12. APPROVE/DENY PLANS & SPECIFICATIONS AND AUTHORIZATION FOR ADVERTISEMENT OF BIDS FOR THE HUTCHINSON ENTERPRISE CENTER Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the Hutchinson EDA is ready to move forward with construction of a 20,000 square foot small business incubator to be called the "Hutchinson Enterprise Center" which will be constructed on the east end of the City's industrial park. The purpose of the project is to help early-stage and start-up client companies grow and be successful. The goal of the center is to help client companies grow to a point where they will be able to construct their own buildings in the industrial park. Funding for the project includes Minnesota Investment Fund grant dollars, community improvement fund, tax increment financing and DEED capital projects grant for a total of $1,776,250. The intent is to have construction begin as soon as possible this fall and be complete by May 12, 2017. Mr. Seppelt explained how the project is being bid out, which is a base bid with several alternates. Mr. Seppelt noted he has letters of intent from two companies who would like to occupy space in the center. Motion by Czmowski, second by Lofdahl, to approve plans and specifications and authorize advertisement for bids for Hutchinson Enterprise Center. Motion carried unanimously. 13. APPROVE/DENY SETTING HUTCHINSON REDEVELOPMENT AUTHORITY 2017 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14606) Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in accordance with state statute, the City must certify a preliminary 2017 tax levy to the county by September 15th. This tax levy will fund the 2017 operations of the HRA. The HRA's 2017 statutory levy limit is $166,373, which is the levy amount the HRA is requesting. The levy represents a 3.9% increase from the 2016 levy of $160,141. Motion by Arndt, second by Lofdahl, to approve Resolution No. 14606. Motion carried unanimously. .19 CITY COUNCIL MINUTES SEPTEMBER 13, 2016 14. APPROVE/DENY SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY 2017 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14607) Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that in accordance with state statute, the City must certify apreliminary 2017 tax levy to the county by September 15th. This tax levy will fund the 2017 operations of the EDA. The EDA's 2017 statutory levy limit is $163,046, which is the levy amount the EDA is requesting. The levy represents a 3.9% increase from the 2016 levy of $156,939. Motion by Christensen, second by Lofdahl, to approve Resolution No. 14607. Motion carried unanimously. 15. CONSIDERATION OF AUTHORIZING LANDY LODGE TO DISPENSE BEER/LIQUOR AT ARTS & CRAFTS FESTIVAL Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich explained that this request is similar to that which was approved for the Crow River Winery at the last Council meeting. Landy Lodge is proposing to sell beer and bloody mary's at the Arts & Crafts Festival. Landy Lodge has provided a security plan which was distributed prior to the meeting. Motion by Lofdahl, second by Christensen, to approve Landy Lodge dispensing beer/liquor at Arts & Crafts Festival. Motion carried unanimously. 16. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR OCTOBER 24, 2016, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER Matt Jaunich, City Administrator,ppresented before the Council. Mr. Jaunich explained that this annual recognition event will be similar in nature to that which was held last year. The proposed date is October 24, 2016. Motion by Lofdahl, second by Forcier, to approve setting City recognition event for October 24, 2016, at 5:30 p.m. at Hutchinson Event Center. Motion carried unanimously. GOVERNANCE (T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Hutchinson Housing & Redevelopment Authority Annual Board Meeting Minutes From August 18, 2015, and Regular Meeting Minutes From July 19, 2016 (b) City of Hutchinson Weed Notices Monthly Report for June & July 2016 MISCELLANEOUS 18. STAFF UPDATES Kent Exner — Mr. Exner spoke of volunteer work provided by River of Hope Church in some public works projects. Mr. Exner also spoke of a Drinking Water Source Protection Awareness Summit/Open House being held October 6, 2016, at the Hutchinson Event Center. In addition, leaf vacuum service will start October 18, 2016. Annual crow river clean-up is scheduled for this Saturday at 8:00 a.m. at Tartan Park. Lunch and t -shirts will be provided for participants. Mr. Exner also spoke about narrower streets that are being built as part of the improvement projects. Mr. Exner noted that work will be starting very soon on the Golf Course Road water 5 CITY COUNCIL MINUTES SEPTEMBER 13, 2016 tower reconditioning project and the contractor will be working right up until the hours allowed by the noise ordinance. Matt Jaunich — Mr. Jaunich noted that the wayfinding signs began going up today and will be completed tomorrow. Mr. Jaunich spoke to the damage done to the pool construction last month. The damage was estimated at over $600,000, however the City has insurance on the project which will be covering all of the damage costs other than a $25,000 deductible. 19. COUNCIL/MAYOR UPDATE Bill Arndt — Council Member Arndt proposed that a letter of recognition be sent to Lindsay Whalen for all of her accomplishments and representation of the City. Mr. Jaunich noted he will draft a letter for the Council to act on at the next meeting. Gary Forcier — Mayor Forcier recognized September 11th and thanked police and fire for all of their protection. Mayor Forcier also noted the locating of Jacob Wetterling's and how it has affected Minnesota and the nation. ADJOURNMENT Motion by Christensen, second by Arndt, to adjourn at 7:00 p.m. Motion carried unanimously. rol HUTCHINSON CITY COUNCIL REVIEW OF 2017 PRELIMINARY BUDGET MINUTES TUESDAY, SEPTEMBER 13, 2016, AT 4:00 PM CITY CENTER — COUNCIL CHAMBERS 1. Call to Order Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary Christensen, Bill Arndt, and John Lofdahl. Member absent was Chad Czmowski. Others present were: Matt Jaunich, City Administrator, Marc Sebora, City Attorney and Kent Exner, City Engineer REVIEW OF 2017 PRELIMINARY BUDGET 2. 2017 Preliminary Budget Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich noted that today's agenda will include a review of the state budget impact, preliminary levy and past levies, general fund revenue and expenses, proposed staff changes, aquatic center budget, enterprise funds revenue and expenses, debt management plan and next steps. Mr. Jaunich also reviewed the City's mission statement, the six core areas of focus and five long-term goals the Council should consider every budget season. Those goals include: 1. What should future tax levies look like? 2. What levels of services should the City perform and provide in the future? 3. What is an acceptable level of debt? 4. What is our level of investment in technology and equipment, and what period of payback is acceptable? 5. What are our future infrastructure needs (roads, utilities, buildings, etc.) and how are we going to pay for them? Mr. Jaunich reminded the Council that the City Charter requires staff to submit an annual budget by September 1St. The City Charter also requires the Council to act on the preliminary budget by the second regular meeting in September and state law requires it by September 30. After the levy is set, it can only be lowered, not raised. The Council will need to set the date and time of its Truth -in -Taxation hearing and the budget will be adopted in mid -late December. Mr. Jaunich reported that there was a minor effect on the City's budget due to the lack of any action by the state legislature on a tax bill. The tax bill would have impacted the City's LGA payment in a positive manner by $114,214, but instead the lack of a tax bill now means only a slight increase of $8414 in LGA for 2017. The 2016 State budget began with a surplus of just over $900 million. That surplus still exists and the current state budget situation continues to remain positive. The next budget forecast is expected in October and current expectations are mixed. Unallotment and levy limits don't expect to be in place in the near future. Staff is proposing to increase the general tax levy by 2.7%, with a 3.9% increase in the EDA and HRA tax levy, with a total tax impact of 2.8%. Mr. Jaunich provided an overview of past tax levies with percent change breakdowns and changes with an average increase of 1.7% since 2010. Mr. Jaunich provided the Council five options for the Council to consider for the preliminary tax level. The first option would hold both levies flat; the second option would increase the general fund levy by 2% and the debt levy by 0%; the third option would increase the general fund levy by 3% and the debt levy by 0%; the fourth option would increase the general fund levy by 4% and the debt levy by 0%; and the fifth option would increase the general fund levy by 6% and the debt levy by 0%. The fourth option is the recommendation of staff with an overall total levy percent increase of 2.7%. Mr. Jaunich reviewed general fund revenues and how they are proposed to be increased and decreased, again with an average of a 2.7% increase. Property taxes see an increase of 4%; other taxes increase 10.3%; licenses & permits increase 2.6%; intergovernmental revenue increase 11.6%; charges for service increase of 19.9%; no increase in fines & forfeitures, increase of 2.8% in miscellaneous revenue, decrease of 1.8% in transfers -in and no increase in the fund balance. More than half of the revenue increases are due to the new aquatic center to be completed in 2017. The general fund revenues include a reduction of the transfer from the HUC in the amount of $111,773 or 4.8%. HUC had a good financial year with a change in their net of position of $1.1 million and an increase in their cash of $4.8 million but their operating revenue was down about $4.06 million. The City's PILOT payment is based off of operating revenue, not net positions or cash. Council Member Czmowski joined the workshop at 4:23 p.m. Staff increased the LGA portion to the general fund by $137,500 to help offset the loss of HUC money. There was a $444,000 increase in charges for service to account new waterpark revenue. Staff is expecting most of the other revenue sources to remain relatively flat. There are minor changes in transfer -ins from enterprise funds. Mr. Jaunich noted that a 1% tax levy in the general fund is equivalent to $45,690. Mr. Jaunich then reviewed the LGA allocation changes. General fund expenses are proposed to increase 7.8%, mainly due to construction of the aquatic center. Wages & benefits are increased 8.5%, supplies increased 13.6%, services & charges increased 4.6%, miscellaneous expenses increased 4.5%, transfers -out increased 3.7% and no increase in capital outlay. The largest impact on the city's general fund expenses is associated with wages and benefits (includes costs for general performance increases and insurance increases/staff timing changes and includes costs for additional staff for aquatic center seasonal staff, new full time waterpark/other maintenance position, new police officer and other changes/shifts). The preliminary budget is not balanced by 2%. Mr. Jaunich specifically reviewed the proposed staff changes for 2017, which include: seasonal staff for the aquatic center, adding one full time maintenance person for aquatic center/facility system, transferring .25 full time employee from HATS to Public Works, adding one full time lead position at the liquor store, adding a new full time police officer and other changes including moving Facility Manager to general fund and Council salary increases. Mr. Jaunich provided a proposed budget for the aquatic center which shoes revenue in the amount of $444,000 and expenses of $423, 596. This is being proposed conservatively. Mr. Jaunich reviewed the enterprise funds and their proposed increases. Mr. Jaunich noted that the liquor fund continues to do well. Creekside's business model change performed better than expected in 2016. Other utility funds are doing well. There are no proposed rate changes for garbage, water and sewer. There will be a slight rate increase in the stormwater rates. There will be minor changes in transfers to the general fund from the enterprise funds. These include an additional $25,000 from the liquor fund and an additional $33,710 from water/sewer funds. Additional budget factors include an $11.94 million capital improvement plan, no significant staffing cuts and/or changes in service, no new programs/services being added outside of the aquatic center, aquatic center costs are projected to be covered by aquatic center revenue, staffing costs and capital needs are the biggest driver of the city's budget, no funding for proposed dog park currently included in the budget for 2017 and fund balances continue to remain healthy. Mr. Jaunich then briefly reviewed the debt management plan. Mr. Jaunich reviewed the following considerations: a 1% levy increase is equal to $67,690, staff is proposing a preliminary City tax levy increase of 2.7%, combined with the EDA and HRA levy increases, the total tax impact to Hutchinson residents will be the equivalent to a 2.8% increase, the current budget is not balanced by $92,130, this would require a preliminary tax levy increase of 4% to cover current deficit, the current proposed tax levy increase would not have an impact on property taxes due to the increase in value and a 4% levy increase would have a minor impact on property taxes. Mr. Jaunich also reviewed the three factors behind a levy increase which include general wage and benefit increases expected to cost the city $188,918 (2.8% overall levy increase), new positions and salary adjustments not associated with the aquatic center are expected to cost the city $178,583 (2.6%), there is a loss of $111,773 in RUC PILOT payment or 1.7%. Council Member Lofdahl noted he is in favor of Option #4 as presented. It does lower a resident's property tax bill. Council Members Christensen and Czmowski also noted they were in favor of Option 94. Formal action will be taken at the September 27, 2016, Council meeting. Mayor Forcier noted it is important to him to keep the level of service that we currently have. 3. Adjournment Motion by Lofdahl, second by Arndt, to adjourn the workshop at 5:10 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Water Department equipment donation Department: PW/Eng LICENSE SECTION Meeting Date: 9/27/2016 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Consent Agenda Time Requested (Minutes): 0 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Water Department seeks approval for donating surplus equipment to the St. Cloud Technical & Community College (Water Environment Technologies program). This is the same program that our current Water Maintenance Technician, Jim Navratil, graduated from at the top of his class. Students in this program will gain valuable experience working with the donated items. The program will also receive matching funds up to the value of the donation for use in their classrooms. The equipment includes: 3 ea. Pulsafeeder Model 25B chemical metering pumps and 4 ea. Endress & Hauser Pro -Sonic M series ultrasonic level transmitters. Two pumps were used as antiscalant feed pumps and the third was used to feed hydrochloric acid during membrane cleaning. These diaphragm pumps are 10 years old and were removed from service for a couple reasons. First, the feed location for antiscalant was changed from before the cartridge filters to before each RO skid, so we needed three feed pumps instead of two. Second, these pumps are no longer reliable (on the third set of circuit boards) and were coming due for some costly maintenance. Therefore, these pumps were replaced with Watson Marlow Qdos-30 peristaltic pumps, useful for very accurate and reliable antiscalant feed. The Watson Marlow pumps have brushless motors and last a long time. All other chemical feed pumps in the plant are 10 -year old Watson Marlow pumps and they have never had any sort of problem. The two ultrasonic level transmitters were removed from chemical bulk tanks a few years ago because they failed. The other two ultrasonic level transmitters were removed from the chemical tanks about 7 years ago because they were unreliable. Unreliable level sensors can result in tanks overfilling. All ultrasonic level transmitters were replaced with level transducers which are more reliable for use in chemical tanks. Estimated value of the pumps at about $600 each and about $200 for the lot of level transmitters, for a total $2,000 donation. BOARD ACTION REQUESTED: Approve/Deny donation of Water Department surplus equipment to St. Cloud Technical & Community College, Water Environment Technologies program. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Consideration of CUP for Pole Building at 1110 HWY 7 E Department: Planning LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Dan Jochum/Kyle Dimler Agenda Item Type: Presenter: Kyle Dimler Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This request is for an approximately 3,750 square foot addition onto the existing buildings at 1110 Highway 7 E in Hutchinson. The existing building is approximately 4,000 square feet. The proposed use is The Treasure Shed antique/re-sale store which is currently located just outside of Hutchinson. Nobody from the public spoke regarding this request. The applicant and the applicant's builder answered questions from the planning commission. It was noted from Commissioner Kalenberg that he would like to see an opaque fence along the south side of the property to screen items stored outside from the adjacent neighborhood. The Commission added this condition and voted to unanimously approve the request. BOARD ACTION REQUESTED: Approval of CUP with conditions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14617 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERMIT FOR A POLE -FRAMED ADDITION TO AN EXISTING BUILDING AT AT 1110 HWY 7 E FOR THE PURPOSE OF RETAIL SALES, INCLUDING OUTDOOR STORAGE AND DISPLAY, MISTY UECKER, APPLICANT. FACTS 1. Misty Uecker is the applicant (owners Robert & Arlys Gehlen) of a parcel of land located at 1110 HWY 7 E, Hutchinson Minnesota; and, 2. The subject property is legally described as: SECTION 32 TWP 117 RANGE 029.90 AC 155' X 250' OF SW '/4 SE 1/4. 3. Misty Uecker, applicant, has applied to the City for a conditional use permit for a pole framed addition and outdoor storage and display at 1110 HWY 7 E in a C-2 zoning district. 4. The property is located in the C-2 (Automotive Service Commercial) Zoning District. 5. The request for a conditional use permit is required because of Section 154.123(a) and 154.115 of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on September 20, 2016 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the C-2 district and the Zoning Ordinance. c. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. e. The Applicant must obtain all necessary permits for any construction that would be needed. £ Proposed drainage must not impact surrounding properties. g. A survey that shows drainage contours is required prior to a building permit being issued. h. The City will require 11 parking spaces which will include the required handicap parking stall(s). i. A maximum of 4 sheds will be allowed out front subject to building and zoning code requirements. Findings of Fact — Resolution 14617 Conditional Use Permit 1110 Hwy 7 E 9/27/2016 Page 2 j. Any items for sale outside under outdoor storage and display will have to be located within one of the sheds or behind a fence. The fence on the south side of the lot shall be opaque. k. The applicant is to provide the City a copy of the access agreement with Slumberland for the access off of HWY 7. 1. The applicant must plan two trees at least 2.5 inches in diameter on the west side of the building in the existing green space. 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on September 27, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: m. The standards for granting a conditional use permit would be met, subject to the conditions stated. n. The proposed building improvements shall comply with the standards of the C-2 district and the Zoning Ordinance. o. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. p. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. q. The Applicant must obtain all necessary permits for any construction that would be needed. r. Proposed drainage must not impact surrounding properties. s. A survey that shows drainage contours is required prior to a building permit being issued. t. The City will require 11 parking spaces which will include the required handicap parking stall(s). u. A maximum of 4 sheds will be allowed out front subject to building and zoning code requirements. v. Any items for sale outside under outdoor storage and display will have to be located within one of the sheds or behind a fence. The fence on the south side of the lot shall be opaque. w. The applicant is to provide the City a copy of the access agreement with Slumberland for the access off of HWY 7. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and Findings of Fact — Resolution 14617 Conditional Use Permit 1110 Hwy 7 E 9/27/2016 Page 3 (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Misty Uecker, applicant, to have a pole framed addition and outdoor storage and display in the C-2 zoning district at 1110 Hwy 7 E is hereby approved. Adopted by the City Council this 27th day of September, 2016. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 15, 2016, for September 20, 2016, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A POLE FRAMED ADDITION TO AN EXISTING BUILDING FOR RETAIL SALES, INCLUDING OUTDOOR STORAGE AND DISPLAY AT 1110 HWY 7 E. Applicant: MISTY UECKER, THE TREASURE SHED CONDITIONAL USE PERMIT FOR A POLE FRAMED ADDITION TO A BUILDING AND OUTDOOR STORAGE AND DISPLAY. This request is for an approximately 3,750 square foot addition onto the existing buildings at 1110 Highway 7 E in Hutchinson. The existing building is approximately 4,000 square feet. The proposed use is The Treasure Shed antique/re-sale store which is currently located just outside of Hutchinson. �i Conditional Use Permit 1110 HWY 7 E— Treasure Shed Planning Commission — 9-20-16 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: GENERAL INFORMATION C-2 (Automotive Service Commercial District) 1110 Highway 7 E 87 Acres Vacant Commercial Property Commercial C-2 (Automotive Service Commercial) and C-4 (Fringe Commercial) Commercial Sections 154.123 (a) and 154.115 Setbacks: The proposed building setbacks and requirements for the C-2 (automotive service commercial) district are identified below. The plans would meet the building setbacks as follows: Landscaping: One tree is required per 800 square feet of landscaped area. Based on this requirement, two trees would be required to be planted. Staff suggests two trees be planted on the west side of the building in the green space that currently exists. Access and Parking: There one shared access off of Highway 7 and two access of off Garden Road. The City will need to see a shared access agreement between the subject property and Slumberland Furniture in order for this access to be used. Principal Proposed Structure Structure Setback Setback Front Yard (street 30 feet 42 feet ROW) Street ROW —west 30 feet 40 feet side Interior Lot Line — 20 feet 20 feet east side Rear Yard 20 feet 20 feet Landscaping: One tree is required per 800 square feet of landscaped area. Based on this requirement, two trees would be required to be planted. Staff suggests two trees be planted on the west side of the building in the green space that currently exists. Access and Parking: There one shared access off of Highway 7 and two access of off Garden Road. The City will need to see a shared access agreement between the subject property and Slumberland Furniture in order for this access to be used. Conditional Use Permit 1110 HWY 7 E— Treasure Shed Planning Commission — 9-20-16 Page 3 A use similar to this typically requires 1 parking stall per 1,000 square feet of building space. The total building square footage is about 8,000 which would require 8 parking stalls. In addition, I parking space per employee should be added. We understand there are typically two employees working at a time. City Staff feels 11 parking spaces on-site would be adequate. There are 11 spaces shown on the site plan in front of the building that would meet this requirement. Staff suggests eliminating the parallel parking stalls located on the north edge of the parking lot. In addition, the parking spaces on the west side of the building are not adequate because fire code requires a 24' drive aisle for emergency access. With the parking stalls located on the west side 24' would not be met. Fire apparatus would need to have access to three sides of the building. It should also be noted that any area that isn't green space/landscaping on the site will have to be paved as it is a commercial use. Stormwater Management/Erosion Control: A survey will be required prior to a building permit being issued. The survey should show drainage contours and where water will be draining to. Drainage cannot impact neighboring properties. Following the final construction plan submittal and City review the City Environmental Specialist will provide comments that need to be addressed prior to building permits being issued in regards to SWMPP and erosion control plans. Utilities: Any electric, gas, or other utilities that need to be relocated will be at the cost of the applicant. Outdoor Storage: The applicant also applied for a Conditional Use Permit to allow outdoor storage and display. As noted in the attach sketch there are three small sheds that are proposed to be placed where the building is recessed. The applicant would like to have four shed here instead of three. The purpose of these sheds is to display items for sale. The doors would be opened in the morning and then closed at the end of the day. In addition, the applicant would like to have a fenced in area on the south and east sides of the property to display items for sale. Staff recommends that this fence be opaque so that items can't be seen from the outside. Items that would be outside would either need to be inside the fence or in one of the sheds and not out in the open. Conditional Use Permit: The Conditional Use Permit (CUP) is required for the pole building addition, as well as outdoor storage and display. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 1110 HWY 7 E— Treasure Shed Planning Commission — 9-20-16 Page 4 Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the C-2 district and the Zoning Ordinance. 3. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 5. The Applicant must obtain all necessary permits for any construction that would be needed. 6. Proposed drainage must not impact surrounding properties. 7. A survey that shows drainage contours is required prior to a building permit being issued. 8. The City will require 11 parking spaces which will include the required handicap parking stall(s). 9. A maximum of 4 sheds will be allowed out front subject to building and zoning code requirements. 10. Any items for sale outside under outdoor storage and display will have to be located within one of the sheds or behind an opaque fence. The fence shall be 6 feet or higher. 11. The applicant is to provide the City a copy of the access agreement with Slumberland for the access off of HWY 7. 12. The applicant must plan two trees at least 2.5 inches in diameter on the west side of the building in the existing green space. ELIARP.O. Box 930220 Y VERONA, WI 53593-0220 BUILDING CORP. (608) 845-97001 Fax (bas) 845-7070 CfearyBuilding.com ca Serving our Clients since 1978 STATE HIGHWAY NO. 7 0 z 155.00 a m I PARKING W ; > - 0 F o o F 16'-5"' m C� 24'-0" a 1011 z X PROPOSED 0 ADDITION (L m cc l •� ," BITUMINOUS J o 0 I o h ilt wit &ide laefore the is applzec 1 ' All L , AV FAA pp SAA HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Consideration for a CUP for an 11 unit addition at 1025 Dale St. SW Department: Planning LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Dan Jochum/Kyle Dimler Agenda Item Type: Presenter: Kyle Dimler Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: This request is for an 11 unit addition to the existing Woodstone Assisted Living Facility. The original CUP required any expansion of the use to come in for a new CUP. The original CUP was granted in 2013 and was for a 30 unit Assisted Living Facility. Nobody from the public spoke regarding this request. The Planning Commission approved the request unanimously. BOARD ACTION REQUESTED: Approval of CUP with conditions. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14618 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF CONDITIONAL USE PERK HT TO ALLOW CONSTRUCTION OF AN 11 UNIT ADDITION TO AN EXISTING BUILDING AND GARAGE AT 1025 DALE ST SW IN A R-4 ZONING DISTRICT, WOODSTONE, APPLICANT. FACTS 1. Woodstone is the applicant (owner Matt Tauer) of a parcel of land located at 1025 Dale ST SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: OUTLOT B, WELCOME TO OUR HOME ADDITION 3. Woodstone, applicant, has applied to the City for a conditional use permit for an 11 unit addition to an existing building and garage at 1025 Dale St SW in a R-4 zoning district. 4. The property is located in the R-4 (High Density Residential) Zoning District. 5. The request for a conditional use permit is required because of Section 154.059 of the Hutchinson Zoning Ordinance. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the Conditional Use Permit on September 20, 2016 with the following findings and conditions: a. The standards for granting a conditional use permit would be met, subject to the conditions stated. b. The proposed building improvements shall comply with the standards of the R-4 district and the Zoning Ordinance. c. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. d. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. e. The Applicant must obtain all necessary permits for any construction that would be needed. f. Proposed drainage must not impact surrounding properties. Runoff cannot be directed west or south and must be funneled into existing stormwater pond on-site. g. Developer must provide drainage calculations to the City Engineer for review. h. Parkland fees are $135.00 per unit and paid with building permit. i. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. j. An additional 10 parking spaces are required as noted on the site plan. Currently there are 23 parking spaces on site. These spaces could be shared parking spaces with Christ the King Church if an agreement can be provided to the City stating the shared use of the parking lots. Findings of Fact — Resolution 14618 Conditional Use Permit 1025 Dale St SE 9/27/2016 Page 2 7. The City Council of the City of Hutchinson reviewed the requested conditional use permit at its meeting on September 27, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: k. The standards for granting a conditional use permit would be met, subject to the conditions stated. 1. The proposed building improvements shall comply with the standards of the R-4 district and the Zoning Ordinance. m. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. n. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. o. The Applicant must obtain all necessary permits for any construction that would be needed. p. Proposed drainage must not impact surrounding properties. Runoff cannot be directed west or south and must be funneled into existing stormwater pond on-site. q. Developer must provide drainage calculations to the City Engineer for review. r. Parkland fees are $135.00 per unit and paid with building permit. s. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. t. An additional 10 parking spaces are required as noted on the site plan. Currently there are 23 parking spaces on site. These spaces could be shared parking spaces with Christ the King Church if an agreement can be provided to the City stating the shared use of the parking lots. APPLICABLE LAW 8. The conditional use permit request meets the following standards as required in Section 154.175 of the City of Hutchinson Municipal Code. (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. CONCLUSIONS OF THE LAW 9. The requested conditional use permit is consistent with the comprehensive plan. Findings of Fact — Resolution 14618 Conditional Use Permit 1025 Dale St SE 9/27/2016 Page 3 10. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 11. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a conditional use permit to allow Woodstone, applicant, to have an 11 unit addition to existing building and garage in the R-4 zoning district at 1025 Dale St SW is hereby approved. Adopted by the City Council this 27th day of September, 2016. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP and City of Hutchinson Planning Staff Date: September 15, 2016, for September 20, 2016, Planning Commission Meeting Application: CONSIDERATION OF A CONDITIONAL USE PERMIT TO ADD AN 11 UNIT ADDITION ONTO AN EXISTING ASSISTED LIVING FACILITY AT 1025 DALE ST SW. Applicant: MATT TAUER, WOODSTONE SENIOR LIVING, APPLICANT AND PROPERTY OWNER CONDITIONAL USE PERMIT FOR AN ADDITION TO WOODSTONE SENIOR LIVING FACILITY This request is for an 11 unit addition to the existing Woodstone Assisted Living Facility. The original CUP required any expansion of the use to come in for a new CUP. The original CUP was granted in 2013 and was for a 30 unit Assisted Living Facility. Conditional Use Permit 1025 DALE ST SW — Addition to Assisted Living Facility Planning Commission — 9-20-16 Page 2 Existing Zoning: Property Location: Lot Size: Existing Land Use: Adjacent Land Use: Adjacent Zoning: Comprehensive Land Use Plan: Applicable Regulations: Analysis: GENERAL INFORMATION R4 (High Density Residential District) 1025 Dale St SW 5.53 Acres Assisted Living Facility Single Family Residential, High Density Residential, Church R-1 Single Family Residential, R-2 Medium Density Residential and R-4 High Density Residential. Medium Density Residential Sections 154.059 (C) (3) Setbacks: The proposed building setbacks and requirements for the R-4 (high density residential) district are identified below. The plans would meet the building setbacks as follows: Landscaping_: Landscaping is completed from the original project. Landscaping will not be effected by the addition, other than trees possibly having to be removed to make room for the addition. Any trees removed for the addition shall be replaced on a 1 to 1 ratio on another portion of the site. The screening that was put in on the west side of the property when the first building was built appears adequate for the addition. Principal Proposed Structure Structure Setback Setback Front Yard 35 feet n/a Interior Lot Line — 35 feet 36 feet west side Interior Lot Line — 35 feet n/a east side Rear Yard 35 feet 36 feet Landscaping_: Landscaping is completed from the original project. Landscaping will not be effected by the addition, other than trees possibly having to be removed to make room for the addition. Any trees removed for the addition shall be replaced on a 1 to 1 ratio on another portion of the site. The screening that was put in on the west side of the property when the first building was built appears adequate for the addition. Conditional Use Permit 1025 DALE ST SW — Addition to Assisted Living Facility Planning Commission — 9-20-16 Page 3 P There are currently 23 parking stalls on site. The zoning ordinance requires .5 spaces per dwelling unit, which means 21 spaces are required, plus whatever parking needs staff of the facility have. There are 33 spaces on the proposed site plan which exceeds what is existing on site presently. City staff is aware of parking issues that have occurred on the site in the past and believes adding 10 spaces will help take care of any parking issues. Stormwater Management: The applicant must submit a detailed grading plan prior to building permits being issued. No drainage from the site can be directed to the west or south. It all must be funneled toward the existing stormwater pond on site. City staff will review the grading plans to ensure it is designed this way. Pond calculations will also need to be provided to ensure the additional building area runoff can be directed to the existing pond. The pond may need to be upsized if it isn't big enough. Following the final construction plan submittal and City review the City Environmental Specialist will provide comments that need to be addressed prior to building permits being issued. Utilities: Any electric, gas, or other utilities that need to be relocated will be at the cost of the applicant. Miscellaneous: There is a fire truck turnaround that was built when the original facility was built that goes from the Woodstone Senior Living parking lot in the Christ the King Church parking lot. The City of Hutchinson understands that there is an agreement between Woodstone and Christ the King Church regarding cross access between the properties. Christ the King has a portion of their parking lot built on Woodstone property and the Fire Truck turnaround from Woodstone goes into the church parking lot. The City needs a copy of this agreement for our records. There is also a water main utility easement that was supposed to have been recorded that hasn't been yet. The City of Hutchinson will not issue any building permits for the addition until the water main easement is recorded. Conditional Use Permit: The Conditional Use Permit (CUP) is required for the addition to the building. The following are standards for granting a conditional use permit: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. Conditional Use Permit 1025 DALE ST SW — Addition to Assisted Living Facility Planning Commission — 9-20-16 Page 4 Recommendation: Staff recommends approval of the proposal with the following conditions: 1. The standards for granting a conditional use permit would be met, subject to the conditions stated. 2. The proposed building improvements shall comply with the standards of the R-4 district and the Zoning Ordinance. 3. The use must meet all applicable building and fire code regulations. Any remodeling and/or additions must also meet applicable building and fire code regulations. 4. The conditional use permit shall remain in effect as long as the conditions required by the permit are observed. Any expansion or intensification of a conditional use requires approval of a new conditional use permit. 5. The Applicant must obtain all necessary permits for any construction that would be needed. 6. Proposed drainage must not impact surrounding properties. Runoff cannot be directed west or south and must be funneled into existing stormwater pond on-site. 7. Developer must provide drainage calculations to the City Engineer for review. 8. Parkland fees are $135.00 per unit and paid with building permit. 9. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. 10. An additional 10 parking spaces are required as noted on the site plan. Currently there are 23 parking spaces on site. These spaces could be shared parking spaces with Christ the King Church if an agreement can be provided to the City stating the shared use of the parking lots. ' r E --- r r r ' + 7 1 r r � f I � f f t €g I a r I r � I r , i f � I `K Cs f }3 U f H—WOODSTONP , SENIOR LIVING �� �� ADDITIONrr-Nu7CxIN5A N. MN � r iF MATE RIAUSYMBDL KEY Ta CEJUNG PLAN NOTES: m Olt �j god Al -31 aayy ROOF PLAN NOTES: �----}----- 1 _------------ -----------L_ Olt �j god Al -31 �----}----- 1 _------------ -----------L_ IN E a E-_ m ASA 00 � - o -ZI °o Olt �j god Al -31 EXTERIOR ELEV. NOTES: 1 1 im .� .� iu wESl 9fVAig1! Nirrowy•dunw (I71J L7q ,,a�, ra• 1 narwr�rw 1 7 .ww>r�iw:a,. rr " _til.-_--• -- -- �{..�1�:--. -� Mgt E EB ,k 1 I [k 11 II EAHf aEYA,R111 � Tfl �'� ------------ Naoo a °o I Li 111 �i!OO,I� ElEVAlNf/1 �� e fouo, atiwrlorl _ ;�,�owK A2-11 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-WZ Agenda Item: Consideration of a Variance at 1109 Lewis Ave SW Department: Planning LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Dan Jochum/Kyle Dimler Agenda Item Type: Presenter: Kyle Dimler Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Jay and Carleen Hamilton are requesting a variance to allow for the construction of a 12'x20' addition to the existing single car garage. The applicant states the unique circumstance for the variance is that the property is a river lot so there is no access to the back of the lot from the rear of the property. The lot is unique in that it is sloping towards the lake and there aren't typically garages between the house and lake on lake lots. Lastly, the current garage is original to the home that was constructed in 1957 and is a single car garage. The applicant also states the practical difficulty of the lot is only having a one-stall garage in today's era of families with several cars. The second practical difficulty noted is that it isn't feasible to add a garage to rear of house due to sloping topography and lack of access to rear yard. The other point the applicant states is that a portion of the home is already encroaching into the setback area and the garage will be even with portion of the home that is currently encroaching the setback area so it won't look out of place or scale. Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. Nobody from the Public spoke regarding the request. The Planning Commission voted to unanimously approve the variance. BOARD ACTION REQUESTED: Approval of Variance. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14619 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF VARIANCE APPLICATION TO REDUCE SETBAKCS AT 1109 LEWIS AVENUE SW, JAY & CARLEEN HANVHLTON, APPLICANTS. FACTS 1. Jay and Carleen Hamilton are the applicants and owner of a parcel of land located at 1009 Lewis Avenue SW, Hutchinson Minnesota; and, 2. The subject property is legally described as: Commencing at the center of Section 1, Township 116, Range 30, McLeod County, Minnesota, thence west on the quarter section line 803.88 feet; thence North parallel to the east line of the Northwest Quarter of said Section 1, 1311.22 feet to an iron stake; thence East 61.38 feet to the southwest corner of a certain tract of land used for road purposes; thence west along the south line of said road as extended to the West 169.2 feet to the place of beginning of the following described tract of land; thence West along the South line of said road as extended to the West, a distance of 80.0 feet to the West line of a tract of land now known as Lot 5, AUDITOR'S PLAT OF THE NORTHWEST QUARTER OF SECTION 1, TOWNSHIP 116, RANGE 30, lying South of the Mill Pond; thence North approximately 400 feet to the shore line of the Crow River; thence Easterly along said shore line to a point 80.0 feet East of the West line of said Lot 5; thence South on a line parallel to the West line of said Lot 5, approximately 400 feet to the place of beginning. 3. Jay and Carleen Hamilton, have applied to the City for a variance to reduce setbacks for a garage addition located at 1109 Lewis Avenue SW. 4. The property is located in the R-1 (Single -Family Residential) Zoning District. 5. The proposal would vary from Section 154.056 (F)(2) in that the side yard setback would be reduced to 2 feet. 6. Following a public hearing on the application, the City of Hutchinson Planning Commission has recommended approval of the variance on September 20, 2016 with the following findings: a) All three questions of the "variance test" are answered yes. b) The request meets the intent and purpose of the zoning ordinance. c) The request is consistent with the Comprehensive Plan. d) The property owner proposes to use the property in a reasonable manner. e) The landowner's problem is unique to the property. The property is sloping and it would be very difficult to build a garage in the rear yard. In addition, the existing home already encroaches into the setback area and the proposed garage addition will not encroach further. Findings of Fact — Resolution 14619 Variance 1109 Lewis Avenue SW 9/27/2016 Page 2 I) The request will not alter the essential character of the locality. The home on the subject lot already encroaches into the setback area. The variance is in harmony with the purpose and intent of the ordinance and the variance is consistent with the Comprehensive Plan. 7. The City Council of the City of Hutchinson reviewed the requested variance at its meeting on September 27, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the variance request with the following findings: g) All three questions of the "variance test" are answered yes. h) The request meets the intent and purpose of the zoning ordinance. i) The request is consistent with the Comprehensive Plan. j) The property owner proposes to use the property in a reasonable manner. k) The landowner's problem is unique to the property. The property is sloping and it would be very difficult to build a garage in the rear yard. In addition, the existing home already encroaches into the setback area and the proposed garage addition will not encroach further. 1) The request will not alter the essential character of the locality. The home on the subject lot already encroaches into the setback area. The variance is in harmony with the purpose and intent of the ordinance and the variance is consistent with the Comprehensive Plan. APPLICABLE LAW 8. Minnesota Statue Section 462.357, subd. 6 provides: (a) Variances shall only be permitted (a) when they are in harmony with the general purposes and intent of the ordinance and (b) when the variances are consistent with the comprehensive plan. (b) Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the zoning ordinance. "Practical difficulties," as used in connection with the granting of a variance, means that (a) the property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance; (b) the plight of the landowner is due to circumstances unique to the property not created by the landowner; and (c) the variance, if granted, will not alter the essential character of the locality. 9. City ordinance allows variances if the strict enforcement would cause practical difficulties because of circumstances unique to the individual property under consideration, and to grant such variances only when it is demonstrated that such actions will be in keeping with the spirit and intent of the ordinance and when the variances are consistent with the comprehensive plan. Findings of Fact — Resolution 14619 Variance 1109 Lewis Avenue SW 9/27/2016 Page 3 CONCLUSIONS OF THE LAW 10. There are unique circumstances to the property not created by the landowner. 11. The variance will maintain the essential character of the locality. 12. The variance is consistent with the Zoning Ordinance. Section 154.001 (J) provides a mechanism to provide for variations from these regulations, standards, restrictions and limitations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application to issue a variance to allow Jay and Carleen Hamilton, applicant and property owners at 1109 Lewis Avenue SW, to reduce setbacks at 1011 Lewis Avenue SW so as to deviate from Section 154.056 (F)(2) is hereby approved. Adopted by the City Council this 27th day of September, 2016. ATTEST: Matt Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: September 14, 2016 for the September 20, 2016 Planning Commission Meeting Application: CONSIDERATION OF A VARIANCE TO CONSTRUCT AN ADDITION TO A GARAGE AT 1109 LEWIS AVE. SW. Applicant: Jay and Carleen Hamilton VARIANCE —1109 LEWIS AVE SW Jay and Carleen Hamilton are requesting a variance to allow for the construction of a 12'x20' addition to the existing single car garage. The applicant states the unique circumstance for the variance is that the property is a river lot so there is no access to the back of the lot from the rear of the property. The lot is unique in that it is sloping towards the lake and there aren't typically garages between the house and lake on lake lots. Lastly, the current garage is original to the home that was constructed in 1957 and is a single car garage. The applicant also states the practical difficulty of the lot is only having a one -stall garage in today's era of families with several cars. The second practical difficulty noted is that it isn't feasible to add a garage to rear of house due to sloping topography and lack of access to rear yard. The other point the applicant states is that a portion of the home is already encroaching into the setback area and the garage will be even with portion of the home that is currently encroaching the setback area so it won't look out of place or scale. Variances may be granted when the applicant establishes that there are practical difficulties in complying with the official control as noted in Section 154.167 of the Zoning Ordinance. Variance 1109 Lewis Avenue SW Planning Commission — 9-20-16 Page 2 GENERAL INFORMATION Existing Zoning: R-1 (Single Family Residential) Property Location: 1109 Lewis Avenue SW Lot Size: Approximately 80' x 335' (26,800 sq. ft.) Existing Land Use: Residential Adjacent Land Use And Zoning: Residential — R-1 Single Family Residential Comprehensive Land Use Plan: Low Density Residential Neighborhood Applicable Regulations: Section 154.172 Analysis and Recommendation: In order to grant a variance, the request must meet the standards for granting a variance, including the finding of "practical difficulties." Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means that the property owner proposes to use the property in a reasonable manner not permitted by an official control; the plight of the landowner is due to circumstances unique to the property not created by the landowner; and the variance, if granted, will not alter the essential character of the locality. Economic considerations alone do not constitute a practical difficulty if reasonable use for the property exists under the terms of the ordinance. The conditions cited as reason for granting a variance must be due to physical conditions unique to the land or building involved and must not be applicable to other sites in the same zoning district. Economic considerations may be taken into account but shall not by themselves be the reason for which a variance is granted. There is a basic "test" to determine if a request meets the practical difficulties standard. To constitute practical difficulties all three questions must be answered yes. The following are the factors that must be considered: Practical difficulties "Practical difficulties" is a legal standard set forth in law that cities must apply when considering applications for variances. It is a three -factor test and applies to all requests for variances. To constitute practical difficulties, all three factors of the test must be satisfied. 1. Reasonableness The first factor is that the property owner proposes to use the property in a reasonable manner. This factor means that the landowner would like to use the property in a particular reasonable way but cannot do so under the rules of the ordinance. It does not mean that the land cannot be put to any reasonable use whatsoever without the variance. For example, if the variance application is for a building too close to a lot line or does not meet the required setback, the focus of the first factor is whether the request to place a building there is reasonable. Variance 1109 Lewis Avenue SW Planning Commission — 9-20-16 Page 3 Stafffeels that the property owner proposes to use the property in a reasonable manner by having a two car garage. Having a two -car garage is a reasonable request. This question was answered YES. 2. Uniqueness The second factor is that the landowner's problem is due to circumstances unique to the property not caused by the landowner. The uniqueness generally relates to the physical characteristics of the particular piece of property, that is, to the land and not personal characteristics or preferences of the landowner. When considering the variance for a building to encroach or intrude into a setback, the focus of this factor is whether there is anything physically unique about the particular piece of property, such as sloping topography or other natural features like wetlands or trees. Stafffeels the landowner's problem is unique to the property because it is not possible to build a garage to the rear of the home because of the river and the placement of the home blocking access to the rear of the home. The lot is also sloping towards the lake. In addition, there is already an existing encroachment into the setback area that was built when the home was constructed. The proposed garage addition will not encroach more into the setback area than the current encroachment. This question was answered YES. 3. Essential character The third factor is that the variance, if granted, will not alter the essential character of the locality. Under this factor, consider whether the resulting structure will be out of scale, out of place, or otherwise inconsistent with the surrounding area. For example, when thinking about the variance for an encroachment into a setback, the focus is how the particular building will look closer to a lot line and if that fits in with the character of the area. Staff feels this request will not alter the essential character of the locality. Under the context of this request, staff believes the "locality" is the general neighborhood area around this property. Stafffeels the essential character of the community won't change because the home on the subject property is already encroaching into the setback area. This question was answered YES. Another factor to consider for granting a variance is whether the variance request is in harmony with the purpose and intent of the ordinance? The Zoning Ordinance has an introductory section (154.001) that says the intent and purpose of this chapter shall be: Please note: Underlined Items are relevant to this request. (A) To regulate and limit the height and bulk of buildings hereafter to be erected; (B) To establish, regulate and limit the building or setback lines on or along any street, traffic way, drive or parkway; (C) To regulate and limit the intensity of use of lot areas and to regulate and determine the area of open spaces within and surrounding buildings hereafter to be erected, (D) To classify, regulate and restrict the location of trades and industries and the location of buildings designed for specified industrial, business, residential and other uses; (E) To divide the entire municipality into districts of such number, shape and area, and of such different classes according to use of land and buildings, height and bulk of buildings, intensity of use of lot areas, area of open spaces and other classifications, as may be deemed best suited to regulate development; (F) To fix standards to which buildings or structures therein shall conform, Variance 1109 Lewis Avenue SW Planning Commission — 9-20-16 Page 4 (G) To prohibit uses, buildings or structures incompatible with the character of established districts: (H) To prevent additions to and alteration or remodeling of existing buildings or structures in such a way as to avoid the restrictions and limitations lawfully imposed; (I) To classify, regulate and restrict the use of property on the basis of land use relationship; (J) To provide for variations from these regulations, standards, restrictions and limitations: (K) To provide for conditional uses, including planned development, within the established districts; (L) To provide administrative bodies and procedures as shall be necessary to the implementation and enforcement of the various provisions of this chapter; (M) To provide for the orderly amendment of this chapter; and (N) To provide regulations pertaining to pre-existing lots, structures and uses which do not conform to the regulations, standards, restrictions and limitations established by this chapter. Another factor to consider is whether the variance is consistent with the Comprehensive Plan? The Hutchinson Comprehensive Plan doesn't specifically get into issues related to variances. The comprehensive plan is used to plan for future uses versus specific dimensional standards that are found in the Zoning Ordinance which is discussed in great detail above. Please see the attached photos of the subject property. In this case, the photos really tell the story. The trailer in the photo is in the location where the garage expanded. The proposed garage expansion area is already impervious surface. Also, the trees on the west side of the property do a good job in screening the proposed garage addition from the neighboring home. Recommendation: Based on the fact that all of the three questions above for the variance test were answered yes, staff recommends the variance be granted due to it meeting the legal standard outlined in the zoning ordinance. It should also be noted that if the Planning Commission feels that answer to any of the above questions are no, the variance can be denied. The variance request also appears to meet the intent and purpose of the Zoning Ordinance. Staff recommends approval of the request for the following reasons: 1) All three questions of the "variance test" are answered yes. 2) The request meets the intent and purpose of the zoning ordinance. 3) The request is consistent with the Comprehensive Plan. 4) The property owner proposes to use the property in a reasonable manner. 5) The landowner's problem is unique to the property. The property is sloping and it would be very difficult to build a garage in the rear yard. In addition, the existing home already encroaches into the setback area and the proposed garage addition will not encroach further. 6) The request will not alter the essential character of the locality. The home on the subject lot already encroaches into the setback area. The variance is in harmony with the purpose and intent of the ordinance and the variance is consistent with the Comprehensive Plan. y, r• s • Tr '� � � #S -., • OL R i r OPAf a MW a I ft iF ib a � f tic �. 1 • i % 40 !, AIW .� '. Oar — r 4. Y MIC: - M +0NE7 f�w- ter} � mss, �� -� •.. ' r OPAf a MW a I ft iF ib a � f tic �. 1 • i % 40 !, AIW .� '. Oar — r 4. Y MIC: - M +0NE7 f�w- N 0 20 40 80 scale in feel CERTIFICATE OF SURVEY FOR JAY HAMILTON IMPERVIOUS SURFACE COVERAGE Lot Area • 26OW Square Feet± House Footprint Area 1851 Sq Ft iledveee avaae] Concrete Surface Area - I&W Sq FI Paver Surface Area - 1106 Sq Ft CROW RIVER I �lil pondlI of t�,� i 150.00 feel t+ 9a°a0�D0' I A THE OF OF 86.00 feel L+ 90°D0'a0' jyln9 M e pow. INe oow.\ ::hN' wanhei. cr 1 Lot 5 ',c HQUle Har+. 1� I I Moo Nor LA 90100'00' 1 i Lot 5 extended to the West 168.2 feet to the place of beglinning of the following described tract of land: thence West along the South Ilne of said road as extended to the West, a distance of 80.0 Feet to the S West line of a tract of land now known os Lot 5, AUDITOR'PLAT OF THE NORTHWEST Ol1ARTER OF SECTION 1, TOWNSHIP 116. RANGE 30. lying South of the Mill Pond: thence North approximately 400 feet to the share line of the Crow River: thence Easterly along sold share Ilne to a point 80.0 feet East of the West line of aoid Lot 5; thence South on a line parallel to the West line of said Lot 5, approximately 400 feet to the place of beginning. 80.0 Hann Ilne of Lewis Avenue (per found monumantaflanl C01th evw a yuI1H eN r Denotes Iron monument found LEWIS AVENUE SW Denotes Iron monument set Demotes concrete surface ,_ sb s avow Denotes paver surface I hereby certify that this Survoy. Plan or Report was prepared by me or under my direct supervision and fho} I vm a duly liaene ed under the lows v1 tA■ State of L o"DESCRIPTION FROM TITLE COMMITMENT MinnesoIaSurv�yar Commencing at the center of Section I, Township 116, Range 30,_y�. McLeod County, Minnesota: thence west on the quarter section line aerft RA eFh 803.88 feet: thence North parallel to the east line of the Northwest Quarter of said Section I, 131 L22 feet to an iron stake; thence East V_3,1.961.38 Feet to the soulhwesT corner of a certoin tract of land used for Date'.LNo. Ic. rood purposes' thence west along the south line of said road as extended to the West 168.2 feet to the place of beglinning of the following described tract of land: thence West along the South Ilne of said road as extended to the West, a distance of 80.0 Feet to the S West line of a tract of land now known os Lot 5, AUDITOR'PLAT OF THE NORTHWEST Ol1ARTER OF SECTION 1, TOWNSHIP 116. RANGE 30. lying South of the Mill Pond: thence North approximately 400 feet to the share line of the Crow River: thence Easterly along sold share Ilne to a point 80.0 feet East of the West line of aoid Lot 5; thence South on a line parallel to the West line of said Lot 5, approximately 400 feet to the place of beginning. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Site Plan Approval - 1164 Benjamin Ave SE Department: Planning LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Dan Jochum/Kyle Dimler Agenda Item Type: Presenter: Kyle Dimler Reviewed by Staff ❑ consent Agenda Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The applicant is proposing building a new steel building that will be used primarily for manufacturing. The building is proposed to be 20,000 square foot and will be divided into several different bays for tenants. There will likely be a small office at the front of the building as well. It should be noted that site plan approvals do not require a public hearing. The planning commission reviewed the site plan and unanimously recommended approval. BOARD ACTION REQUESTED: Approval of site plan. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA RESOLUTION NO. 14620 RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL OF SITE PLAN REVIEW AT 1164 BENJANHN AVE SE, HUTCHINSON, MN. FACTS 1. City of Hutchinson is the owner of the property located at 1164 Benjamin Ave SE, Hutchinson; and, 2. The subject property is legally described as: Lot 1, Block 3, Energy Park North Second Addition. 3. The City of Hutchinson, has applied to the City for a site plan approval to allow construction of an Industrial Business Enterprise Center at 1164 Benjamin Ave SE Hutchinson. 4. The Planning Commission met on September 20, 2016 and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request due to the following findings and conditions: a) The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance. b) A grading plan, signed by a licensed engineer must be submitted with the building permit for review. Review and approval of the final site plan is required by the City Engineer and Planning Director before construction. c) Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. d) SAC and WAC fees will be calculated and due at the time of building permit. e) Exterior doors should be labeled clearly with large letters or numbers for emergency purposes. f) Approval of a SWMPP and erosion control permits are required prior to construction on site. g) Applicable permits are required prior to any construction starting on the site. 5. The City Council of the City of Hutchinson reviewed the requested conditional use permit and site plan approval at its meeting on September 27, 2016 and has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: h) The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance. i) A grading plan, signed by a licensed engineer must be submitted with the building permit for review. Review and approval of the final site plan is required by the City Engineer and Planning Director before construction. j) Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. k) SAC and WAC fees will be calculated and due at the time of building permit. Findings of Fact — Resolution # 14620 1164 Benjamin Ave. Site Plan Page 2 1) Exterior doors should be labeled clearly with large letters or numbers for emergency purposes. m) Approval of a SWMPP and erosion control permits are required prior to construction on site. n) Applicable permits are required prior to any construction starting on the site. APPLICABLE LAW 6. The site plan application request meets the following standards as required in Section 154.174 of the City of Hutchinson Municipal Code: a) The City Council declares it necessary and appropriate to require site plan approval of development in certain zoning districts to preserve and promote attractive, well-planned, stable urban conditions. This includes all proposed multiple -family buildings (three or more units), commercial developments, industrial developments and all proposed developments in the flood plain district. Site plan approval by the Zoning Administrator and Director of Engineering must be obtained before a building permit is issued. CONCLUSIONS OF THE LAW 7. The requested site plan is consistent with the comprehensive plan and applicable ordinances. 8. The proposed use will not have a substantial or undue adverse effect upon adjacent property, character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare. 9. The proposed use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the application for site plan approval at 1164 Benjamin Ave SE, Hutchinson MN is approved. Adopted by the City Council this 27th day of September, 2016. ATTEST: Matthew Jaunich City Administrator Gary T. Forcier Mayor STAFF REPORT - PLANNING DEPARTMENT To: Hutchinson Planning Commission From: Dan Jochum, AICP Date: September 14, 2016, for September 20, 2016, Planning Commission Meeting Application: Site Plan for construction of Hutchinson Enterprise Center (business incubator) at 1164 Benjamin Ave SE. Applicant: Hutchinson EDA SITE PLAN The applicant is proposing building a new steel building that will be used primarily for manufacturing. The building is proposed to be 20,000 square foot and will be divided into several different bays for tenants. There will likely be a small office at the front of the building as well. Planning Commission — September 20, 2016 Site Plan Review 1164 Benjamin Ave. SE Page 2 GENERAL INFORMATION Existing Zoning: I-1 (Light Industrial Park) Property Location: Energy Park North Plat Lot Size: 4.35 acres Existing Land Use: Vacant Adjacent Land Use: Light Industrial and Agricultural Adjacent Zoning: I-1 (Light Industrial Park) Comprehensive Land Use Plan: Industrial Zoning History: R-1 when annexed per City Ordinance. Rezoned to I-1 in 2010. Applicable Regulations: Section 154.174 Building: The proposed building would be a 20,000 square foot one-story steel structure. The building will be divided into several bays. The idea is that the space is transformable and can be changed to meet tenant's needs. The building as proposed has an office area in the front and the rest of the area is divided into four tenant spaces (3 bays at 2,000 sq. ft. and 1 bay at 8,000 sq. ft). The proposed design is typical of what is found in an industrial park and should be compatible with future uses. Access, Circulation and Parking: Access to the site will be off of Benjamin Avenue SE. There will be one entrance for employees/customers to the west and an entrance to the east for truck traffic that will have access to the loading docks. There is proposed to be 56 parking spaces, which is 16 more than is required by code. The parking lot will be bituminous material. The truck entrance and loading dock/truck turnaround area will be concrete. There is adequate access to the building from a fire protection standpoint. The building will be fully sprinkled, so access is need to the south side of the building. There doesn't appear to be any issues with circulation, access or parking. Setbacks: The proposed building setbacks and requirements for the I-1 (Light Industrial Park) district are identified below. The plans would meet the building setbacks as follows: Required Structure Setback Proposed Structure Setback Street Right of Way 30 feet 35 feet Interior Lot Line 20 feet 225 feet (west) 125 feet (east) Residential zoning boundary 75 feet n/a Planning Commission — September 20, 2016 Site Plan Review 1164 Benjamin Ave. SE Page 3 Landscaping and Lighting: The landscaping plan will be reviewed with the building permit. Lighting will have to be down cast and not shine on adjacent properties. Stormwater Management/Erosion Control: Stormwater is proposed to go to the existing stormwater pond on the east/southeast side of the site. Following the final construction plan submittal and City review the City Environmental Specialist will provide comments that need to be addressed prior to building permits being issued. Recommendation: Staff recommends approval of the site plan review with the following findings and conditions: 1. The proposed building and site improvements shall comply with the standards of the I-1 district and the Zoning Ordinance. 2. A grading plan, signed by a licensed engineer must be submitted with the building permit for review. Review and approval of the final site plan is required by the City Engineer and Planning Director before construction. 3. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Arborist. 4. SAC and WAC fees will be calculated and due at the time of building permit. 5. Exterior doors should be labeled clearly with large letters or numbers for emergency purposes. 6. Approval of a SWMPP and erosion control permits are required prior to construction on site. 7. 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XO.y •-••" @1 r�'•1� I1VLI LJ LI V LI C^' 0 IIiiii :,��,:�� �► �ltfi4�� �_� �����1l ;ii���� II lII� �� I��II I �I�I �I ii� IIS 111A111��1111� III zr 111illlllllllll[Ili�§i::I!fIIIIIII I! .II!IIIIIIIlIIIIIIIII � � l llI1,91111111! II[III11JIlII1111111I11 PARTIAL YYILS! v a v o v g -WEST—ELEVAILQN_ a �x Z� PARTIAL EAST ELEu 14 VATION FAST ELEVATION o v v v - 11111A1111111111111111111111111111A1111 � �Ipf�ll� VIII Mill Illlllllllllfllllllllllllllllfffllf_IAllllllllf._f!=_!lEflrllfllllllfllli _ ► v � m 11111111111111I�IIIIIIIIIIIIIIIIiIll111 �lII'!�!!!!!1 1111111 II III I� I��I ill E�� Illllllflllllll■��Il�lllll�9:t?7'.!lllilllllllllllllll PRELIMINARY HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: Caterer's Permit - J&N Schlagel Enterprise II Ltd. Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: J&N Schlagel Enterprise II Ltd. has submitted a caterer's permit application into Administration for review and processing. The applicant would like to provide liquor catering services on October 8, 2016, at the Hutchinson Event Center for a wedding that is being held. The applicant meets statutory requirements and City requirements to hold a caterer's license. BOARD ACTION REQUESTED: Approve caterer's permit to J&N Schlagel Enterprise II Ltd. on October 8, 2016. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CIty0 I l I Hassan Street Southeast Hutchinson_ Mid 55350 (320) 587-51511Fax:(320)234-4240 CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION License Fees Annual $300.00 One -Time $100.00 To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at caterer] events. c Applicant Maitre (Indwidual�cP.arinership, Corporation (Ift'orporation state fill corporate nine) Trade Name or DBA of Restaurant i;to 3j 6-F S eO � gc(7 Wn L,5�j MN 53;-3 9s Address of Restaurant Cray or county where on -sale license issued - due",4 Location of Eivat X_ 1q4F-7 SOS DOB (_�Vq Telephone Date(s) of Event ^ A I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's permi Signature -Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy ofthe applicant's caterer's permit issued by the State of Minnesota 2) A copy of the applicant's valid ort -sale intoxicating liquor license 3) A copy of the applicant's valid restaurant license issued by the Hcal th Department 4) A certificate of liquor liability insurance that states "offpremises coverage included" (No applications, binders or declarations). 5) Check or money order payable to the City of Hutchinson Z:1LicenseslApplieationslCaterer's Peimit.doc DATE (MMIDDIYYYY) iJ CERTIFICATE OF LIABILITY INSURANCE 5/4/206 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER KIM L BRAWN INC PO Box 25407 CONTACTKiM L Brown PHONE551 730-9803 FAX (651) 578-2427 E -MAL 1m ].ns.com Woodbury, MN 55125 X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE El OCCUR www.klbins.cam INSURERS AFFORDING COVERAGE NAIC# , A.Illinois Cas1kalty Company 15571 INSURED Blue Note Ballroom & Bar INSURER B: J & N Schlegel Enterprises II INSURER : INSURER D: 320 3rd St. South P.Q. Bax 847 Wlnsted tori 55395 IN IN F COVERAGES C:FRTIFIC'.ATR MIIMRFR- RFkACInNI NI INAPIFR• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONSOF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BYPAID CLAIMS, INI%R LTR TYPE OF INSURANCE —M t WUK POLICY N M R POLICY EFFEXP L Y yyy LIMITS X COMMERCIAL GENERAL LIABILITY CLAIMS-MADE El OCCUR EACH OCCURRENCE S 11000,000 A P S 100 000 MED EXP (Anyone person)s excluded PERSONAL &ADV INJURY $ 1,000,000 A BP30976 7/1/2016 %l/2017 GEN'L AGGREGATE LI MIT APPLIES PER: X POLICY 1:1 JECOT 0 LOC GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMPIOPAGG $ 2,000,000 AUTOMOBILE LIABILITY C B t L $ BODILY I NJ URY (Per person) $ ANYAUTO ALL OWNEDSCHEDULED AUTOS AUTOS HIREpAUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAR CLAIMS -MADE A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANV FROPRIETORIPARTNER+EXEGUTIVE OFFI7 ERIMEMBER £XCL10EDI NIA WC13454 7,,201. 11'2017 PER OTH- TATLITE I JER ^ „„h E_L.EACH ACCIDENT $ 500 • 000 E.L. DISEASE - EA EMPLOYEE $ r (Mandatory in NHI oy 5, R s ibe under I N500 .L. DI SEASE•P Lt YLIMIT 0 00 A Liquor Liability LL92109 711/20166/30/2017 $500,000 occ. unlinLited aggregate DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IACORD 101, Addilional Remarks Schedule, may be atlached if more space is req ulred) Includes coverage for all events including off premise for food and liquor. CFRTIFIC'.AT✓= HCe npp r'AAICCI I ATInAI City Of W1nstred SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE PO Box 126 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN winsted, MN 55395 ACCORDANCE 7THTHE POLICY P VISIONS. Attn : Raquel AUTHORIZED AT V F 324-485-2858 ©19BOL2014 AVRO CORPORATION. All rights reserved. ACORD 25 (2014101 ) The ACORD name and logo are registered marks of ACORD STATE OF MINNESOTA Mimicsntu Department of 1'uhlic 5atetr- A11,0ag 4XT�b111Mif-101"1116If[ Alcohol and Gambling Enforcement I IAS BEEN 1SSLLi.7'FIIISLICENSE,`PER rfil' BY ii; IE STATE 01= MiNNES[3TA PL RSL'AWTO NIINNNESOTA STATUTE- CH AFTER TATUTE- CHAFTER 340A AND REsE.F IID ItEGL=LATIONS ALCOHOL CATFItER'S PERMIT J & N 5clila;el Ent. 11 I -Ad Blue Note 320 3rd St S winsted MN34_ h� � 0911412[}17 Alcohol & Cawnbling Enfurcement Director $2,600.00 State of Minnesota County of McLeod Na. 2016-02 City of Winsted Liquor License ----- "On Sale" PURSUANT TO APPLICATION THEREFORE, payment of a fee of $ 2,600.00, and upon investigation and satisfactory evidence of the qualification of the license. herein named to receive the same and that the place of sale hereinafter described is a proper and legal place therefore, LICENSE IS HEREBY GRANTED ro J & N Schlagel Enterprises II, Ltd for the term of One (1) Year from the 1 s: day of July, 2016 through the 30'" day of June. 2017, TO SELL INTOXICATING LIQUORS as defined by law AT RETAIL ONLY FOR CONSUMPTION "ON PREMISES" described as 320 - 3"1 Street South Winsted, Minnesota 55395 IN THE MUNICIPALITY OF WINSTED in said County and State, at which premises said licensee controls and operates a Liquor Establishment as defined by law; subject, however, to the laws of the United States, the laws of the State of Minnesota, the regulations and ordinances of said municipality, and the rules and regulations of the LIQUOR CONTROL COMMISIONER, relating to the sale and distribution of intoxicating liquors, he relay made a part hereof. and subject to revocation according to law for violation thereof. This license is non -transferable except by consent of the authority issuing the same. WITNESS THE GOVERNING BODY OF THE MUNICIPALITY OF WINSTED and the seal thereof this 17Eh day of May, 2016, The City Council of the City of Winsted By: Steve Stotko. Mayor Attest: !• _k. *-J R u I(irchoff, e uty City Clrk r . (_ V. POST MINNESOTA DEPARTMENT of HEALTH NOT TRANSFERABLE CONSPICUOUSLY 625 Robert Street North, P.O. Box 64975 AS TO PERSON Environmental Health Division OR PLACE St. Paul, Minnesota 55164-0975 (651) 201-4505 LICENSE NO. FBL-4490-21330 FOR THE OPERATION OF: License Categories: Alcohol Bar Service License, Base Fee - FBL, Hospitality Fee, Fee Paid: $660.00 Medium Establishment 218 LICENSE PERIOD: January 1, 2016 THRU December 31, 2016 ISSUED TO: ESTABLISHMENT NAME: J & N Schlagel Enterprises II, LTD. The Slue Note P.O. Box 847 320 3rd Street South Winsted, Minnesota 55395 Winsted, Minnesota 55395 County; McLeod License Types: Restaurant/Place of Refreshment HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: ASSIGNMENT OF HIGHFIELD APTS TIF DEVELOPMENT AGREEMENT Department: HRA LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Reviewed by Staff ❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In order to secure financing for the development of Highfield Apartments, the developer has requested the assignment of the TIF Development Agreement to the Lender, Minnwest Bank. Legal counsel and staff have reviewed the Assignment of Development Agreement document and recommends that the City acknowledges, consents and agrees to such assignment. BOARD ACTION REQUESTED: Approve the assignment of Highfield Apartments TIF Development Agreement - Tax Increment Financing District 4-18 and execution of Acknowledgment, Consent and Agreement of City for such assignment. Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ASSIGNMENT OF DEVELOPMENT AGREEMENT THIS ASSIGNMENT OF DEVELOPMENT AGREEMENT (this "Assignment") is made and entered into as of the 28th day of September, 2016, by and among HIGHFIELD APARTMENTS OF HUTCHINSON, LLC, a Minnesota limited liability company ("Company") and MINN WEST BANK, a state banking corporation ("Lender"). RECITALS A. The Company and the City of Hutchinson (the "City") have entered into that certain Development Agreement executed July 26, 2016 (the "Contract"), providing for the improvement of the real property described therein (the "Project"). B. At the request of the Company, the Lender has agreed to extend certain financial accommodations to the Company for the Project pursuant to the terms of that certain Loan Agreement dated on or about the date of this Assignment (the "Loan Agreement"). In accordance with the Loan Agreement, the Company executed and delivered to the Lender that certain Promissory Note of even date with the Loan Agreement, in the original principal amount of $1,950,000.00 (the "Note"). C. The obligations of the Company under the Note and Loan Agreement are secured by, in addition to a Mortgage encumbering the Project (the "Mortgage"), a Security Agreement of even date with the Loan Agreement securing all personal property of the Company (the "Security Agreement"). D. In order to further secure performance by the Company of its obligations under the Loan Agreement, the Company has agreed to make a collateral assignment to Lender of all of the Company's right, title and interest in and to the Contract, including without limitation all rights to reimbursements from the City using tax increment as provided in Section 5.02 of the Contract which such rights are to be evidenced by that certain Tax Increment Revenue Note to be given by the City to the Company (the "TIF Note") in accordance with, among other things, Section 5.02 of the Contract (collectively, the "Reimbursements"). AGREEMENT NOW, THEREFORE, in consideration of the foregoing recitals, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged by the parties, the parties agree as follows: 1. Collateral Assignment of Contract, Reimbursements. As additional security for performance by the Company of its obligations under the Loan Agreement, the Company does hereby bargain, sell, assign and set over unto the Lender, for so long as any indebtedness pursuant to the Loan Agreement shall remain outstanding, all of the Company's right, title and interest in and to the Contract, including, but not limited to, Reimbursements now or hereafter payable under the Contract and the TIF Note. This Assignment shall constitute a perfected, absolute and present assignment, provided that Lender shall have no right under this Assignment to enforce the provisions of said Contract until the occurrence of an Event of Default as defined in the Loan Agreement or under any related instrument, document or agreement, including without limitation the Note. Upon the occurrence of any such default, Lender may, without affecting any of its rights or remedies against Company under any other instrument, document or agreement, exercise its rights under this Assignment as Company's attorney-in-fact in any manner permitted by law, and in addition, Lender shall have and possess, without limitation, any and all rights and remedies of a secured party under the Minnesota Uniform Commercial Code or otherwise provided by law. For purposes of exercising any available rights and remedies of a secured party, ten (10) days written notice shall constitute commercially reasonable notice where such is required by the Minnesota Uniform Commercial Code. 2. Collection and Payment. The Company hereby authorizes and directs the City to pay all Reimbursements directly to the Lender. The Lender shall receive said Reimbursements without assuming performance of the Contract. 3. No Assumption of Liability by Lender. The Company agrees that the Lender does not assume any of the obligations or duties of the Company under or with respect to the Contract unless and until the Lender shall have given to the City written notice that it has affirmatively exercised its right to exercise the collateral assignment effected by this Contract and to assume performance under the Contract. 4. Continuing Authorization; Indemnification. The Company's authorization to the City contained in this Agreement, including Sections 2 and 3, above, is absolute and irrevocable. The Company hereby indemnifies and holds the City harmless from and against any claims or liabilities arising or purporting to arise from the City's performance of its obligations under this Assignment. 5. Cure of Events of Default. The Lender may at its absolute discretion, but shall not be required, to cure any default by the Company under the Contract. The Company hereby agrees that any monies advanced by the Lender in furtherance of any cure under the Contract shall be an additional amount secured by and payable under the Note and Mortgage given by the Company to the Lender. 6. Miscellaneous Provisions. The following miscellaneous provisions are a part of this Assignment: a. Accuracy of Recitals. The recitals set forth at the beginning of this Assignment are deemed incorporated herein, and the parties hereto represent they are true and correct. b. Caption Headings. Caption headings in this Assignment are for convenience purposes only and are not to be used to interpret or define the provisions of this Assignment. 2 C. Amendments. This Assignment may not be amended or modified except in a writing executed by all parties hereto. d. Counterparts. It is understood and agreed that this Assignment may be executed in several counterparts, each of which shall, for all purposes, be deemed an original, and all of such counterparts, taken together, shall constitute one and the same Assignment, even though all of the parties hereto may not have executed the same counterpart of this Assignment. e. Choice of Law, Severability. This Assignment is made in the State of Minnesota and shall be construed in accordance with the laws thereof. If any provision hereof is in conflict with any statute or rule of law of the State of Minnesota and is otherwise unenforceable, such provisions shall be deemed null and void only to the extent of such conflict or unenforceability, and shall be deemed separate from and shall not invalidate any other provision of this Assignment. f. Time is of the Essence. Time is of the essence in the performance of this Assignment. g. Notices. All notices required to be given under this Assignment shall be given in writing and shall be effective when actually delivered or when deposited in the United States mail, first class, postage prepaid, addressed to the party to whom the notice is to be given at the address shown below: City: City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Attn. City Administrator 3 Lender: Minnwest Bank 3130 Second Street South P.O. Box 7429 St. Cloud, MN 56302-7429 Attn: Matthew Hodsdon Company: Highfield Apartments of Hutchinson, LLC 17018 Commercial Park Road Brainerd, MN 56401 Attn: Steven Kuepers Any party may change its address for notices under this Assignment by giving formal written notice to the other parties, specifying that the purpose of the notice is to change the party's address. h. Amendments. This Assignment constitutes the entire understanding and agreement of the parties as to the matters set forth in this Assignment. No alteration of or amendment to this Assignment shall be effective unless given in writing and signed by the party or parties sought to be charged or bound by the alteration or amendment. i. Successors and Assigns. This Assignment shall bind the Company, the Lender and the City and the successors and assigns of each. IN WITNESS WHEREOF, the parties have executed this Assignment of Development Agreement as of the day and year first above written. COMPANY: HIGHFIELD APARTMENTS OF HUTCHINSON, LLC, a Minnesota limited liability company an Steven Kuepers Its: Chief Manager .19 LENDER: MINN WEST BANK, a state banking corporation Lo Matthew Hodsdon Its Region President ACKNOWLEDGMENT, CONSENT AND AGREEMENT OF CITY The City of Hutchinson (the "City"), hereby acknowledges the above Assignment of Development Agreement, consents to such assignment to the Lender, and agrees to be bound by the above Assignment and to comply with the Lender's instructions with respect to the payments of Reimbursements under the Contract. In particular, and without limiting the generality of the foregoing, the undersigned acknowledge and agree that: (i) the Company is not in default on the Development Agreement (and specifically, Developer is not in default on the Development Agreement for failing to commence the first Phase of the Project by the commencement date listed in Section 3.02(a) of the Development Agreement, but Developer is required to commence the first Phase of the Project by October 15, 2016), and (ii) the assignment effected by the above is approved by the City and is made in full compliance with the provisions of Section 6.01 of the Contract. Without limiting the foregoing, the City hereby: (i) consents to the foregoing assignment of the Contract and Reimbursements by Company to Lender; and (ii) agrees that the Lender does not assume any of the obligations or duties of the Company under or with respect to the Contract unless and until the Lender shall have given to the City written notice that it has affirmatively exercised its right to exercise the collateral assignment effected by the Contract and to assume performance under the Contract. The City shall remit all Reimbursements payable or which become payable under the Contract directly to the Lender. Upon learning of the occurrence of any Event of Default by the Company under the Contract, the City shall give the Company and the Lender notice thereof. The City shall accept any cure of a default by the Lender in accordance with the Contract as performance by the Company under the Contract; provided, however, that nothing in the foregoing Assignment of Development Agreement will extend the deadline for curing defaults or otherwise limit the City's rights to exercise its remedies as provided in the Contract. IN WITNESS WHEREOF, the undersigned has caused this Assignment of Development Agreement to be duly executed effective as of September 28th, 2016. CITY OF HUTCHINSON, MINNESOTA By Mayor By City Administrator 5 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-WZ Agenda Item: Travel Request Department: Police LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Daniel T. Hatten Reviewed by Staff ✓❑ Consent Agenda Time Requested (Minutes): 2 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: I am requesting authorization to travel to San Diego California for the Annual International Association of Chief of Police Conference October 14 -18, 2016. The training will include a Smaller Agency Technical Assistance Program training track during the annual IACP conference. These sessions focus on practical solutions to the unique challenges facing the smaller-agency executive. They highlight innovation, best practices and suggested resources in a relaxed, collegial environment. The training will also include a Technology and Information Sharing Track: This track focuses on planning, implementing and managing technology to improve public and officer safety, enhance the effectiveness and efficiency of operations and support the professional development of law enforcement personnel. BOARD ACTION REQUESTED: Request Approval Fiscal Impact: $ 1,500.00 Funding Source: Budget FTE Impact: 1.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Gambling Premises Permit Application - Hutchinson Hockey Association Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete Yes Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff✓❑ Consent Agenda Time Requested (Minutes): License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Hockey Association has submitted an application to provide gambling devices (e-pull tabs) at Main Street Sports Bar located at 16 Main Street North in Hutchinson, Minnesota. State law requires that cities grant approval of the premises permit application. The owners of Main Street Sports Bar have approved the permit as well. The applicant will then submit the final application to the State Gambling Control Board for their authorization. BOARD ACTION REQUESTED: Approve premises permit application to Hutchinson Hockey Association to operate gambling devices (e-pull tabs) at 16 Main Street North. Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: MINNESOTA LAWFUL GAMBLING LG214 Premises Permit Application 6/15 Page 1 of 2 Annual Fee $150 (NON-REFUNDABLE) REQUIRED ATTACHMENTS TO L621.4 I. If the premises is leased, attach a copy of your tease. Use LG215 Mail the application and required attachments to: Lease for Lawful Gambling Activity. Minnesota Gambling Control Board 2. $150 annual premises permit fee, for each permit (non-refundable). 1711 West County Road 8, Suite 300 South Make check payable to "State of Minnesota." Roseville, MN 55113 Questions? Call 651-539-1900 and ask for Licensing. ORGANIZATION INFORMATION Organization Name: HUTCHINSON HOCKEY ASSOCIATION, INC. License Number: 02482 Chief Executive Officer (CEO) PETE LADWIG Daytime Phone: 608-239-1612 Gambling Manager: TERENCE DITLEFSEN Daytime Phone: 320-583-7954 GAMBLING PREMISES INFORMATION Current name of site where gambling will be conducted: MAIN STREET SPORTS BAR List any previous names for this location: Street address where premises is located: 16 MAIN ST N (Do not use a P.O. box number or mailing address.) City: OR Township: County: Zip Code: HUTCHINSON MCLEOD 55350 Does your organization own the building where the gambling will be conducted? Yes El No If no, attach LG215 Lease for Lawful Gambling Activity. A lease is not required if only a raffle will be conducted. Is any other organization conducting gambling at this site? Yes ElNo Don't know Note: Bar bingo can only be conducted at a site where another form of lawful gambling is being conducted by the applying organi- zation or another permitted organization. Electronic games can only be conducted at a site where paper puff -tabs are played. Has your organization previously conducted gambling at this site? 1:1Yes ENO [Don't know GAMBLING BANK ACCOUNT INFORMATION; MUST BE IN MINNESOTA Bank Name: CITIZENS BANK & TRUST COMPANY Bank Account Number: 076734 Bank Street Address: 102 MAIN ST S City: HUTCHINSON State: MN Zip Code: 55350 ALL TEMPORARY AND PERMANENT OFF-SITE STORAGE SPACES Address (Do not use a P.O, box number): City: State: Zip Code: MN MN MN LG214 Premises Permit Application 6115 Page 2 of 2 ACKNOWLEDGMENT BY LOCAL UNIT OF GOVERNMENT: APPROVAL BY RESOLUTION CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township City Name: HUTCHINSON County Name: Date Approved by City Council: Date Approved by County Board: Resolution Number: Resolution Number: (If none, attach meeting minutes.) (if none, attach meeting minutes.) Signature of City Personnel: Signature of County Personnel: Title: Date Signed:.. Title: Date Signed: TOWNSHIP NAME: Complete behow only if required by the county. Local unfit of government On behalf of the township, I acknowledge that the organization is must sign applying to conduct gambling activityUithin the township limits. (A township has no statutory authority to approve or deny an application, per Minnesota Statutes 349.213, Subd. 2.) Print Township Name: Signature of Township Officer: Title: Date Signed: ACKNOWLEDGMENT AND OATH I. I hereby consent that local law enforcement officers, 6. I assume full responsibility for the fair and lawful operation of the Board or its agents, and the commissioners of all activities to be conducted. revenue or public safety and their agents may enter and inspect the premises. 7- I will familiarize myself with the laws of Minnesota governing lawful gambling and rules of the Board and agree, if licensed, 2. The Board and its agents, and the commissioners of to abide by those laws and rules, including amendments to revenue and public safety and their agents, are them. authorized to inspect the bank records of the gambling account whenever necessary to fulfill requirements of 8. Any changes in application information will be submitted to the current gambling rules and law. Board no later than ten days after the change has taken effect. 43. I have read this application and all information submitted to the Board is true, accurate, and complete. 9. I understand that failure to provide required information or providing false or misleading information may result in the 4. Ail required information has been fully disclosed. denial or revocation of the license. 5. I am the chief executive officer of the organization. 10. I understand the fee is non-refundable regardless of license approval/denial. p /f Signature of Chief Executive er (designee may not sign) Date Data privacy notice: The Informatio ed on this information when received by the Board. Minnesota's Department of Public Safety, form (and any attachments) will be used by the All other information provided wlll be Attorney General, Commissioners of Gambling Control Board (Board) to determine your private data about your organization until Administration, Minnesota Management & organization's qualifications to be involved in lawful the Board issues the permit. When the Budget, and Revenue; Legislative Auditor, gambling activities in Minnesota. Yo ur orga n izat Ion has Board issues the permit, all information national and international gambling the right to refuse to supply the information; however, provided will become public. If the Board regulatory agencies; anyone pursuant to if your organization refuses to supply this information, does not issue a permit, all information Court order; other Individuals and agencies the Board may not be able to determine your provided remains private, with the specifically authorized by state or federal law organization's qualiflcations and, as a consequence, exception of your organization's name and to have access to the information; individuals may refuse to issue a permit. If your organization address which will remain public. Private and agencies for which law or legal order supplies the information requested, the Board will be data about your organization are available authorizes a new use or sharing of able to process your organization's application. Your to: Board members, Board staff whose information after this notice was given; and organization's name and address will be public work requires access to the information; anyone with your written consent. Thls form will be made available in alternative format, i.e. large print, braille, upon request. An Equal Opportunity Employer 0 City of - pow I 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 587-5151 Fart: (320) 234-4240 City of Hutchinson Application for Massage Service License (Under Ordinance No. 119) usiness Information M USSa 2 LLC - Business Name lyo Main S-Fr�e5 Hvfchioson Business Address City Zoning District *verify the proposed use is allowed in this zoning district Information Corporate Name Address License Fee:75_�� ((�� Operating Year iq 20 X52 2136, Phone Number 55350 State Zip State Phone Number Owner(s)/Corporate Officer(s) (list names and addresses of all persons have a beneficial interest in the business/co oration) �, �j Q p Name: �1 bt r V ` ID 9`-rs i 4 Rw 15 S M to 5a3 Zip p A ress City State Name: Address City State Zip *If necessary, list additional owner(s)/corporate officer(s) on a separate sheet of paper r see if a licable Name: Address City State Zip 7Name: t all individuals involved in givingmassage services) f� inn sir R e� S 1"► J � 15 S }�1-f�hrhSon M 11% 55i3,50 A ress City State Zip Name: Address list additional operators on a City State parate sheet of paper Zip City of Hutchinson Application for Massage Service Page 2 of 5 Describe Nature of Massage Business and f. /7 / Z I Services Offered ev T -S50 -e, j Thi �� ece %G A Insurance Coverage Information (attach public liability Insurance policy or certificate of insurance as required in Section 119.07 o Hutchinson City Code) T SS +e Poi GSSu e /r e'�S).Mnal I �B P�rPSSiahr�ISl�lsSem Insurance Company Agent's Name Genesee Tr1 S"4e 2w 6oIdcrn -- CD goq° Address City State Zip 3b� -1 7y— 9q'7 30-3 ~&7q- 0951 Phone Number Fax Number ik ound Statement Have you or any operators been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ YES NO If yes, state nature of offense and punishment or penalty therefore: Manager Information (Section 119.06 of Hutchinson City Code requires that the manager of the establishment be "a natural person who is a resident of the City" Please complete the following confirming compliance with this ordinance) 60b mcotu-+ Manage ame Phone Number b 2`� A-vt Sw VN 55350 Manager Address City State Zip Checklist (all items must be checked "yes" in order for the application to be processed) The following items need to be completed and/or attached in order for the application to be processed Copy of insurance that meets or exceeds limits established in the ordinance: '�1 yes ❑ no Application fee paid in full (check or money order): 'Ayes ❑ no Annlication comnleted in full and signed: ,yes ❑ no City of Hutchinson Application for Massage Service Page 3 of S 1 hereby certify that I have completely filled out the entire above application, together and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of Chapter 119 of the Hutchinson City Code pertaining to Massage Services is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1000.00 or by 'mprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signa re of Applicant ate -firy Own ���Ma SSQaP, 7�rp% Pri Name Title NOTE: No application will be forwarded to the City Council unless received one weekprior to the regular Council meeting, filled out in completion, and fee payment is attached Internal Use Only Zoning/ Building (approved Fire U approved Police (,approved ❑denied Notes ❑ denied Notes: ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H:Licenses/Applications/Massage.doc City of Hutchinson Application for Massage Service Page 5 of 5 MASSAGE ESTABLISHMENT Ordinance 119.06 requires that the manager of the establishment be "a natural person who is a resident of the City". Please complete and sign the following consuming the above. Establishment Information Establishment Name q0 Math Stre6S Establishment Address Owner/Corporate Information r 1P864 HWq iqb owner/Corporate Address x Information- 00L mc- C ManaLfer Name Ave S W Manager Address 326 2-34 &ITT Phone Number i,1+�hin.San MN 5 J City State zip � Phone Number 1?111:$0/1 / �� Lv City State zip g462 Phone Number R u tclh i nson M N 55� City State zip I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Signature of owner or authorized off icer of establishment Date ABMP MAILING ADDRESS: Certificate of Insurance Associated Bodywork & Massage Professionals 25188 Genesee Trail Road Suite 200 Golden, CO 80401 OCCURRENCE COVERAGE ABMP In -Dues Liability Program MASTER POLICY HOLDER Allied Professionals Insurance RPG AGENT/BROKER Allied Professionals Insurance Services ISSUED BY: POLICY #: API-ABMP-16 Allied Professionals Insurance Company, A Risk Retention Group, Inc. LIABILITY LIMITS (per member) ANNUAL AGGREGATE ............................................... $6,000,000 PER OCCURRENCE LIMIT ........................................... $2,000,000 COMMERCIAL GENERAL LIABILITY with the ABMP Membership Director.) PRODUCTS-COMP/OP.................................................. Included PROFESSIONAL LIABILITY ........................................ Included GENERAL LIABILITY ............................................... Included FIRE LIABILITY LIMIT ............................................. $100,000 To verify information, contact ABMP. Tel: 303-674-8478 Fax: 303-674-0859 This Policy is issued by your risk retention group. Your risk retention group may not be subject to all of the insurance laws and regulations of your State. State insurance insolvency guaranty funds are not available for your risk retention group. Coverage is afforded to person(s) named herein as Named Insureds according to the terms and conditions of the Policy to which this Certificate refers. No other rights or conditions, except as specifically stated herein, are granted or inferred. COVERAGES THIS IS TO CERTIFY THAT THE POLICY OF INSURANCE LISTED ABOVE HAS BEEN ISSUED TO THE INSURED NAMED BELOW. THE INSURED ACTIVE DATE LISTED BELOW APPLIES ONLY TO ELEMENTS OF COVERAGE CONTINUOUSLY IN PLACE SINCE THE INCEPTION OF THE NAMED INSURED's POLICY. CHANGES TO COVERAGE ARE EFFECTIVE RETROACTIVELY ONLY TO THE DATE THE CHANGE WAS MADE. REPORT IN WRITING WITHIN 48 HOURS ANY & ALL CLAIMS, OR INCIDENTS THAT YOU BELIEVE MAY RESULT IN A CLAIM, EVEN IF GROUNDLESS. This Certificate, along with the Policy to which It refers, is valid evidence of coverage extended to the Certificate Holder listed below. CERTIFICATE HOLDER (Active Registered Members are on file with the ABMP Membership Director.) Member/Named Insured: Amber Rogers Membership I.D. #: 710881 Member/Policy Term Active: Sep -09-2016 Member/Policy Term Expires: Sep -08-2017 Total Member Cost: $ 199 (ABMP Membership, including Member Liability Coverage) Authorized Representative CANCELLATION: Should any of the above described policies be cancelled before the expiration date thereof, the issuing company will endeavor to mail 10 days written notice for non-payment or 90 days written notice for any other reason to the certificate holder named above, but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives. ADDITIONAL INSURED: (with inception date) Coverage is extended subject to all terms and conditions of the Policy. CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 09/14/2016 - 09/27/2016 Check Date -------------------- 09/14/2016 Check -------------- 193093 Vendor Name --------------------------------------------------------------- HJERPE CONTRACTING Description ----------------------------------------------------------------------- HUTCHINSON AQUATICS CENTER -AUGUST PAY Amount -------------------- 100,274.00 09/14/2016 193094 SPORTS TECHNOLOGY INC BULB REPLACEMENT AND RE -AIMING OF EXISTI 6,571.00 09/14/2016 193095 VIKING COCA COLA MISC BEVERAGES 328.00 09/14/2016 193096 WELLS FARGO MISC PURCH 2,409.85 09/20/2016 193097 ROSENBAUER MN LLC FINAL PMT- FIRE TRUCK 352,305.00 09/27/2016 193098 AARP SEPTCLASS INSTRUCTION 475.00 09/27/2016 193099 ACE HARDWARE STRAP HOLD DWON RUBBER 448.24 09/27/2016 193100 ADULTTRAINING AND HABILITATION CEN AUGUST RECYCLING PICK UP 125.00 09/27/2016 193101 AEM MECHANICAL SERVICES INC M -101526-F31 FLUSHMATE II GENERIC TANK 2,394.80 09/27/2016 193102 ALPHA WIRELESS MAINT ON CONSOLE & FIXED TRANSMITTERS 848.19 09/27/2016 193103 AMERICAN BOTTLING CO SEPT PURCH 218.48 09/27/2016 193104 AMERIPRIDE SERVICES TOWEL BAR, MOP, MATS 89.53 09/27/2016 193105 ANDERSEN, SARA REFUND WRONG DANCE CLASS 100.00 09/27/2016 193106 ANIMAL MEDICAL CENTER ON CROW RIVER CATAND DOG BOARDING 765.00 09/27/2016 193107 ARCTIC GLACIER USA INC. ICE 436.34 09/27/2016 193108 ARNESON DISTRIBUTING CO SEPT PURCH 418.80 09/27/2016 193109 ARTISAN BEER COMPANY SEPT PURCH 663.95 09/27/2016 193110 AUTO VALUE - GLENCOE TIRE TOOL, INSERTION TOOL TRUCK/TRAILERS 31.08 09/27/2016 193111 B & C PLUMBING & HEATING INC SERVICE THE BOILER -REPLACED IGNITOR/SEN 180.76 09/27/2016 193112 BCA/TRAINING & DEVELOPMENT 36696-T. SCHMELING OCT 11, 2016 375.00 09/27/2016 193113 BELLBOY CORP SEPT PURCH 2,538.76 09/27/2016 193114 BERNICK'S SEPT PURCH 245.20 09/27/2016 193115 BOCK, CINDY FOOTWEAR REIMB 75.00 09/27/2016 193116 BOLTON & MENK INC. RECLAMATION OF RUNWAY 15/33, TAXIWAYA & 3,000.00 09/27/2016 193117 BRANDED SOLUTIONS TUBMLERS, KOOZIES 1,942.44 09/27/2016 193118 BRANDON TIRE CO WHAM 295 MOWER- MOUNT/DISMOUNT, 6PYCRLSL 219.20 09/27/2016 193119 BRAUN INTERTEC CORP SHOPKO TIF DISTRICT 5,500.00 09/27/2016 193120 BREAKTHRU BEVERAGE SPET PURCH 7,545.85 09/27/2016 193121 BROUCEK, DANIEL PRINCE SALES SHOW WISC DELLS 903.83 09/27/2016 193122 BUFFALO CREEK ENTERPRISES BLOODY MARY SEASONING, MARGARITA SALT 81.84 09/27/2016 193123 C & L DISTRIBUTING SEPT PURCH 32,760.75 09/27/2016 193124 CARLSON, MARY DAMAGE DEPOSIT- 7/26/16 250.00 09/27/2016 193125 CARTER, DION SAFETY FOOTWEAR 144.99 09/27/2016 193126 CENTRAL HYDRAULICS WHITE MOTOR 1,222.94 09/27/2016 193127 CENTRAL MCGOWAN HIGH PRESSURE CYL 111.36 09/27/2016 193128 CLARKE ENVIRONMENTAL MOSQUITO MANAG TRUCK APPLICATION, MONTHLY TRAP, TREATME 15,190.00 09/27/2016 193129 CMK SERVICES LLC LAWN MOWING 655 HASSAN ST SE 80.00 09/27/2016 193130 CREEKSIDE SOILS EAST END OF PARKING LOT -HARDWOOD MULCH S 372.50 09/27/2016 193131 CROW RIVER AUTO & TRUCK REPAIR TIRE LEAK- 2014 CHEV CAPRICE 631.96 09/27/2016 193132 CROW RIVER PRESS INC SENIOR NEWSLETTERS 89.95 09/27/2016 193133 CROW RIVER WINERY SEPT PURCH 730.30 09/27/2016 193134 DIRECT PLASTICS GROUP SPLENDOR GRO #36 BAG FILM 89,935.25 09/27/2016 193135 DORSEY & WHITNEY LEGAL SERVICES- HOTEL DEVELOPMENT 2,114.00 09/27/2016 193136 DROP -N -GO SHIPPING INC PHOENIX DISTRIBUTORS MAILING 2,595.09 09/27/2016 193137 DUNDEE FUNERAL- E.MOORE FATHER IN LAW 69.98 09/27/2016 193138 E2 ELECTRICAL SERVICES INC 2 GANG EXTRA -DUTY BOXES, INSTALLED 10,173.33 09/27/2016 193139 ECOLAB PEST ELIMINATION COCKROACH/RODENT PROGRAM 62.73 09/27/2016 193140 EHLERS & ASSOCIATES INC TIF DISCLOSURES 175.00 09/27/2016 193141 EICHTEN, JOYCE DAMAGE DEPOSIT 300.00 09/27/2016 193142 ELDER, JULIE PERMIT REFUND 1,109.82 09/27/2016 193143 ELEVA-STRUM SCHOOLS REGISTRATION FEE- SCHOOL BASED ENTERPRIS 150.00 09/27/2016 193144 EMEDCO COMPANY TRAFFICONE SIGN -HANDICAP SYMBOL 280.96 09/27/2016 193145 EWERT BROS INC SANITARY SEWER KAY ST. TO GOEBEL, SET UP 918.10 09/27/2016 193146 FASTENAL COMPANY 1250ML BOTTLE CHERRY 559.40 09/27/2016 193147 FIRST CHOICE FOOD & BEVERAGE SOLUTI COFFEE 76.00 09/27/2016 193148 FLASCHENRIEM, CARMEN REFUND FOR GYMNASTICS CLASS CHANGE 10.00 09/27/2016 193149 FRASEN, ALICE AARP CLASS CANCELLED 23.00 09/27/2016 193150 FRONTIER PRECISION INC TRIMBLE BUSINESS CENTER ADVANCED DONGLE 2,700.69 09/27/2016 1193151 1 G & K SERVICES ITOWELS I 143.05 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 09/14/2016 - 09/27/2016 Check Date -------------------- 09/27/2016 Check -------------- 193152 Vendor Name --------------------------------------------------------------- GEMPLER'S INC Description ----------------------------------------------------------------------- KINGS 100 GAL 3 -POINT HITCH SPRAYER W/PU Amount -------------------- 2,385.00 09/27/2016 193153 GERTENS CREEKSI DE PALLET CREDIT 10,460.00 09/27/2016 193154 GOLDSCHMIDT, STEPHANIE DAMAGE DEPOSIT 7/23/16 180.00 09/27/2016 193155 GOPHER STATE FIRE EQUIPMENT CO. 10# AMEREX ABC, NECK 0 RING 43.00 09/27/2016 193156 GRAINGER FULL BODY HARNESS 420.60 09/27/2016 193157 GRAPE BEGINNINGS, INC SEPT PURCH 1,093.16 09/27/2016 193158 HANSEN GRAVEL BLACK DIRT 327.50 09/27/2016 193159 HANSON & VASEK CONSTRUCTION STREET, SIDEWALK, ALLEY CONCRETE REPAIRS 5,085.00 09/27/2016 193160 HART'S AUTO SUPPLY CAPRICE FRT & REAR ROTOR 708.00 09/27/2016 193161 HAWKINS INC AZONE 15- EPA 1,509.27 09/27/2016 193162 HENNEPIN COUNTY COURT ADMIN BAIL- C.CABRERA 50.00 09/27/2016 193163 HERALD JOURNAL PUBLISHING SATE BASEBALL WRAP 125.00 09/27/2016 193164 HILLYARD/ HUTCHINSON TISSUE, LINER, AEROSOL 274.48 09/27/2016 193165 HOHENSTEINS INC SEPT PURCH 584.00 09/27/2016 193166 HOISINGTON KOEGLER GROUP INC HUTCHINSON DOWNTOWN SIGNAGE SERVICES 8/1 450.00 09/27/2016 193167 HOLT MOTORS INC WIRE ASY, SENSOR- 2007 FORD F550 501.40 09/27/2016 193168 HP INC BU IDS LIMA 15-63000 850-M.SCHUMANN 996.94 09/27/2016 193169 HRA RENTAL REHAB -J. & K. SCHIMMEL 1,300.00 09/27/2016 193170 HRA RENTAL REHAB- 2ND AVE PROPERTIES 1,593.00 09/27/2016 193171 HUTCHFIELD SERVICES INC COMMERCIAL JANITORIAL -SEPT 1,512.28 09/27/2016 193172 HUTCHINSON CO-OP FUEL 7,886.94 09/27/2016 193173 HUTCHINSON CONVENTION & VISITORS BU JULY 2016 LODGING TAX 9,131.78 09/27/2016 193174 HUTCHINSON LEADER SUBCREIPTION 1YEAR 2,653.68 09/27/2016 193175 HUTCHINSON UTILITIES AUGUST UTILITIES 7/28 - 8/31/16 75,719.39 09/27/2016 193176 HUTCHINSON UTILITIES 3 QTR BILLING B. FITZPATRICK 6,067.00 09/27/2016 193177 HUTCHINSON WHOLESALE 120LB ECON GREASE PKG 2,169.16 09/27/2016 193178 HUTCHINSON, CITY OF WATER SERVICE THRU 8/1-8/31/16 6,036.17 09/27/2016 193179 INTERNATIONAL CODE COUNCIL INC EC 12' IBC PLAN REVIEW PDF 34.99 09/27/2016 193180 INTERSTATE BATTERY SYSTEM MINNEAPOL MTP -65 112.95 09/27/2016 193181 JACK'S UNIFORMS & EQUIPMENT SAFARILAND CUFF/MAG HOLDER 311.99 09/27/2016 193182 JACOBSON, JOCELYN MNLARS TRYIT, MDRA MTG 56.54 09/27/2016 193183 JEFF MEEHAN SALES INC. PRINCE CORP 2016 FALL BOOKING SHOW -2016 240.13 09/27/2016 193184 JJ TAYLOR DIST OF MN SEPT PURCH 5,207.27 09/27/2016 193185 JOES SPORT SHOP VARIED YOUTH & ADULT COLORS & SIZES 2,468.75 09/27/2016 193186 JOHNSON BROTHERS LIQUOR CO. SEPT PURCH 13,549.79 09/27/2016 193187 KDUZ KARP RADIO ADVERTISING 29482-1,29499-1,27439-6,2848 615.50 09/27/2016 193188 KERI'S CLEANING CITY CENTER, LIBRARY, SENIOR DINING, FIR 2,044.00 09/27/2016 193189 KNIFE RIVER VMF-4" TILE, COUPLER AND TEE 90.93 09/27/2016 193190 KOBOW, BECKY PARKING FOSTER SALES 137.62 09/27/2016 193191 KOHLS SWEEPING SERVICE PILED ASPHALT & CONCRETE CHUNCKS 1,390.00 09/27/2016 193192 KOSEK, ANDREW PRINCE DISTRIBUTING TRADE SHOW WISC DELL 2,541.92 09/27/2016 193193 L & P SUPPLY CO EDGER- BLADE, FUEL SYSTEM KIT 185.02 09/27/2016 193194 LANDSCAPE CONCEPTS INC 1/2 YD PEA ROCK 45.00 09/27/2016 193195 LEAGUE OF MN CITIES 2016 REGIONAL MTG- M.CHRISTENSEN,G.FORCIER 135.00 09/27/2016 193196 LEAGUE OF MN CITIES MEMBERSHIP DUES 2016-2017 12,670.00 09/27/2016 193197 LEXISNEXIS AUGUST 2016 USER 155.95 09/27/2016 193198 LINKEDIN CORP LYNDA PRO 2.0 BILLING PERIOD 9/1/16-8/31 1,750.00 09/27/2016 193199 LOCHER BROTHERS INC SEPT PURCH 21,139.00 09/27/2016 193200 LOGIS NETWORK THRU 8/13/16 B. PETERSON 7,037.00 09/27/2016 193201 LYNDE & MCLEOD INC. COMPOSTSALES 3,489.40 09/27/2016 193202 M -R SIGN 6" SIGNS, 4" B ALL U/C H/INT, WHITE W/ B 82.63 09/27/2016 193203 MAIN STREET SPORTS BAR EDA MEETING 6/22/16 65.49 09/27/2016 193204 MARSHALL CONCRETE PRODUCTS VMF-STRASSEN RETAINING, FLATTOP PILLAR 319.70 09/27/2016 193205 MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT- C SEDERLUND, C 1,000.00 09/27/2016 193206 MATHESON TRI -GAS INC ACETYLENE, HIGH PRESSURE 17.52 09/27/2016 193207 MAYTAG LAUNDRY & CAR WASH CLEANING LINENS 367.54 09/27/2016 193208 MBPTA PERMIT TECHNICIANS SEMINAR -A. SCHWARTZ 90.00 09/27/2016 193209 MCLEOD COUNTY ABSTRACT& TITLE TRACT W/OPEN ENCUMBRANCES PID#23.056.160 215.00 09/27/2016 1193210 1 MCLEOD COUNTY AUDITOR -TREASURER 12ND HALF PROP TAX- 220 HASSAN ST SE 1 1,290.00 Check Date ---------------- 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 09/27/2016 Check 193211 193212 193213 193214 193215 193216 193217 193218 193219 193220 193221 193222 193223 193224 193225 193226 193227 193228 193229 193230 193231 193232 193233 193234 193235 193236 193237 193238 193239 193240 193241 193242 193243 193244 193245 193246 193247 193248 193249 193250 193251 193252 193253 193254 193255 193256 193257 193258 193259 193260 193261 193262 193263 193264 193265 193266 193267 193268 193269 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 09/14/2016 - 09/27/2016 Vendor Name --------------------------------------------------------- MCLEOD COUNTY AUDITOR -TREASURER MCLEOD COUNTY AUDITOR -TREASURER MCLEOD COUNTY AUDITOR -TREASURER MCLEOD COUNTY AUDITOR -TREASURER MCLEOD COUNTY COURT ADMINISTRATOR MCLEOD COUNTY RECORDER MCLEOD COUNTY SOLID WASTE MANAGEMEN MCLEOD PUBLISHING INC MEDICA MEEKER WASHED SAND & GRAVEL MENARDS HUTCHINSON MESSAGE MEDIA MIDWEST MACHINERY CO MINNEAPOLIS, CITY OF MINNESOTA DEPT OF HEALTH MINNESOTA MAYORS ASSC MINNESOTA SOCIETY OF ARBORICULTURE MINNESOTA VALLEY TESTING LAB MN AWWA MODERN TOWING MOORE, ERIC MORET, MIKE MORGAN CREEK VINEYARDS MOTOR VEHICLE MUELLER, ROCHELLE MYGUY INC. NERO ENGINEERING NORTHERN BUSINESS PRODUCTS NORTHERN GREEN EXPO NU -TELECOM NUSS TRUCK & EQUIPMENT O'REILLY AUTO PARTS OENOPHILIA OFFICE DEPOT OLSON-BECKARD, LANA PARALLEL TECHNOLOGIES INC PELLINEN LAND SURVEYING PHILIPS HEALTHCARE PHILLIPS WINE & SPIRITS PIONEER MANUFACTURING CO PLAISTED COMPANIES PLUNKETTS PEST CONTROL POSTMASTER POSTMASTER QUADE ELECTRIC QUALITY CONTROL EQUIPMENT CO QUALITY FLOW SYSTEMS RADWELL INTERNATIONAL REINER ENTERPRISES INC RITE INC RUNNING'SSUPPLY SAN DSTE DE/JAN ET VALE N, BOB SCHAEFFER MFG CO SCHAUFLER, ADAM SCHIMMEL CONSTRUCTION LLC SCHIMMEL CONSTRUCTION LLC SEBORA, MARC SIBLEY COUNTY COURT ADMINISTRATOR SOUTHERN WINE & SPIRITS OF MN PROP TAX - SOUTH HALF 1-2-3-8-9-10 2ND HALF PROP TAX- 468 WATER ST 2016 FEE FOR ASSESSMENT SERVICES 2ND HALF PROP TAX- OLD MEDICAL CTR BLDG BAIL -C. WINKELMUELLER RESOLUTION #'S 14577, 14578,14579,14592, CRT- ELECTRONICS ADVERTISER- WEDDING DIRECTORY MEDICAL INSURANCE FOR OCT 160.78 SAND FROSTED P&S, WATT STYLE DRYER MONTHLY ACCESS FEE FOR SEPT LAFORGE SYSTEMS FRONT 3 POINT HITCH FOR APS TRANSACTION FEES -AUG WATER- STATE TESTING FEE ANNUAL DUES 2016- G. FORCIER D. SCHUETTE- MSA FALL CONFERENCE 2016 BOD FALL CONFERENCE 2016-J. PAULSON TOWING CHEVY IMPALA 2009 SAFETY FOOTWEAR UB refund for account: 3-243-3290-3-01 SEPT PURCH TRANSFER MOTOR VEHICLE TITLES FOR FORFEI BIO BAG HANDOUT BLENDCO TANK -CAR WASH LIFT STATION STUDY, HEADWORKS GRIT STUDY INDEX, EXACT 2017 NORTHERN GREEN BOOTH RENTAL SEPT PHONE SERVICE REPAIR PER QUOTE -2003 MACK SINGLE AXLE T GUN HEAD KIT, REFILL KIT SEPT PURCH STAMP, FILES, DESKPAD, DUSTER DAMAGE DEPOSIT 7/26/16 EXAQCVISION UPGRADE- SERVICE TICKET- NOT LOT SURVEY TO ESTABLISH LOTCORNERSOF HS1 BATTERY PACK SEPT PURCH QUIK STRIPE FLUORESCENT ORANGE, BRITE ST CROMWELL FINE GRADE, 3/8" SCREENED PINE GENERAL PEST CONTROL SEPT 2016 -AUG 2017 REIMB POSTAGE DUE ACCT#467014 OCT STATEMENTS LAMPS- HATS BUILDING FAN MOTOR VOLTAGE MONITOR 1 PHASE BACKLIGHT UNIT FLATBED TRUCKING ZONE 9/8/16 GIFT CARD PRINTING WOODEN PADDLE, PIN, BALL UB refund for account: 1-685-5360-3-00 30 TUBE CASE -ULTRA SUPREME DAMAGE DEPOSIT- 7/16/16 RENTAL REHAB- 2ND AVE PROPERTIES RENTAL REHAB- J. & K. SCHIMMEL 46 JEFFER COURT EXP BAI L- C. LUECK SEPT PURCH Amount_ 3,022.44 636.50 60,952.50 9,348.00 400.00 342.00 15.00 17.50 122,370.12 9,622.71 523.23 30.00 30,200.00 62.10 7,597.02 30.00 130.00 534.40 280.00 75.00 175.00 50.53 256.08 39.00 500.00 30.00 15,654.68 77.25 326.40 76.12 42,945.62 49.87 147.07 133.99 261.00 230.00 300.00 106.60 7,248.83 1,539.00 17,764.65 678.63 50.00 1,700.00 308.30 17.49 112.46 177.48 221.72 146.80 104.93 97.97 392.40 103.00 17,510.00 90.72 300.00 135.29 CHECK REGISTER FOR CITY OF HUTCHINSON CHECK DATE FROM 09/14/2016 - 09/27/2016 Check Date -------------------- 09/27/2016 Check -------------- 193270 Vendor Name --------------------------------------------------------------- SPARTAN STAFFING Description ----------------------------------------------------------------------- WK ENDING 9/11/16 Amount -------------------- 8,103.20 09/27/2016 193271 SPS COMMERCE INC WEBFORMS 188.40 09/27/2016 193272 STAPLES ADVANTAGE LYSOL WIPES 385.21 09/27/2016 193273 STRATEGIC EQUIPMENT AND SUPPLY BAGS, SOUFFLE PLASTIC 488.22 09/27/2016 193274 STREICH TRUCKING HAUL- 9/12-9/14 3,400.00 09/27/2016 193275 STREICHERS .223 RIFLE NORDIC 7,710.00 09/27/2016 193276 SUSTEEN INC SECURE VIEW MOBILE FORENSIC SOFTWARE- 1 800.00 09/27/2016 193277 TAPS-LYLE SCHROEDER CLEANED LINENS & TOPS 25.00 09/27/2016 193278 TECH SALES POLYMER PRESS FEED FLOWMETER 2,628.00 09/27/2016 193279 TRADITION TITLE LLC MAX- 134 MAIN ST S 125.00 09/27/2016 193280 TRI COUNTY WATER RENTAL WATER COOLER 117.50 09/27/2016 193281 UNUM LIFE INSURANCE CO OF AMERICA LIFE & LTD INSURANCE FOR SEPT 2,130.33 09/27/2016 193282 USA BLUE BOOK INJECTION QUILL STINGER LENGTH, 3/8 TUBE 684.75 09/27/2016 193283 VAN DESTEEG, BRENDA DAMAGE DEPOSIT-7/30/16 300.00 09/27/2016 193284 VERIZON WIRELESS AUG03-SEPT02'16 USAGE 38.16 09/27/2016 193285 VERTECH SOLUTIONS & SERVICES RENTAL AC-A4#12053 DISHMACHINE 69.95 09/27/2016 193286 VIKING BEER SEPT PURCH 8,335.15 09/27/2016 193287 VIKING COCA COLA MISC BEVERAGES 436.35 09/27/2016 193288 VINOCOPIA INC SEPT PURCH 1,226.25 09/27/2016 193289 WASTE MANAGEMENT OF WI-MN 8/16-8/31/16 DISPOSAL FEES 6,576.12 09/27/2016 193290 WELCOME NEIGHBOR HUTCHINSON NEW RESIDENTVISITS- SEPT 60.00 09/27/2016 193291 WEST CENTRAL SANITATION INC. AUG REFUSE SERVICE 45,564.26 09/27/2016 193292 WEST CENTRAL SHREDDING PAPER SHRED - SEPT 56.00 09/27/2016 193293 WINE MERCHANTS INC SEPT PURCH 1,003.00 09/27/2016 193294 WM MUELLER & SONS STREETS, PAVEMENT REPAIRS 7,260.00 09/27/2016 193295 WOULDS DESIGN SPLENDOR GRO BANNER REPLACEMENT 164.00 09/27/2016 193296 ZENK READ TRYGSTAD & ASSOCIATES INC ARCHITECTURAL & ENGINEERING SERVICES HUT 27,698.00 09/27/2016 193297 ZENON ENVIRONMENTAL CORPORATION KIT 335.36 GRAND TOTALS I I 1 1,378,052.28 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-WZ Agenda Item: APPROVAL OF EXPANDED SCDP RENTAL REHAB TARGET AREA Department: HRA LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Jean Ward Agenda Item Type: Presenter: Jean Ward Reviewed by Staff ❑ Public Hearing Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The Hutchinson Housing & Redevelopment Authority is proposing that the SCDP Downtown Rental Rehab Target area be expanded. The slight expansion of the current target area is necessary to meet the grant goal to rehab 35 units by December 31, 2017. The boundaries have shifted from Franklin to Glen St and Main St to Jefferson St. SCDP Downtown Rental Rehab Progress Report: Contract fully executed 08/15/2015 Expiration date 12/31/2017 Contract goal 35 units 4 properties with 7 units closed. 1 property with 2 units eligible and in inspection phase Total in target area 5 properties with 9 units or 25% of the goal. The initial target area was composed of 34 properties signing an Intent to Participate; however since the application was approved, most owners did not follow through with the program. Therefore, the HRA is now at a standstill until the target area is expanded. The owners expressed various reasons why they chose not to follow through: some properties were listed for sale, others had tenant incomes or rents that were above the program limits, or owners did not want to collect program certifications from tenants. In addition, other owners were not interested because they determined that they did not want to hire a contractor and would do the rehab work themselves, or with the current low vacancy rate did not have trouble filling their units "as is". 3 properties with 30 units near the original target area, have expressed interest in the program and have submitted pre-applications for properties that meet eligibility criteria including rent and tenant income, Expanding the Target Area and adding these properties will enable the HRA and city to meet or exceed grant unit goals. A map of the Target area and Boundary describing the proposed Expanded Target area is attached. The HRA Board has reviewed the expanded target area and is recommending that the City Council approve the expanded target area; there is no change in the budget or unit goals. If you have any questions, please feel free to contact me at 234-4235. BOARD ACTION REQUESTED: Approve the SCDP Downtown Rental Rehab Expanded Target Area and Execution of the Grant Adjustment for Grant CDAP-14-0043-0-FY15 Fiscal Impact: $ 0.00 Funding Source: N/A FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Approved Budget to Rehab 3 %`5 � Rental Units • S CDP Amount $364,359 s � The Amount of Other Funds $212,142 MIF -Program Income $175,000 SCDP Program Income $ 20,000 a Total Project Cost $771,501 0 U * Progress Report • � Contract executed 8/15/2015 s � Expiration date 12/31/2017 N4 properties with 7 units closed [0 1 property with 2 units in bid stage s � Total units in target area completed or in � process - 9 units or 25% of the goal N2 duplexes on Main Street and 5 units above commercial 0 * Status of Current Target Area � Most owners did not follow through with s the program for various reasons: for sale, s tenant incomes or rents above program s limits or did not want to collect program � certifications from tenants, decided they • s would do the work themselves or with the � current low vacancy rate did not have � trouble filling unit "as is" s � OProject now at a standstill until target area 0 expanded U * Expansion of Target Area 3 properties with 3 0 units near the original � target area have filled out pre -applications ID meeting eligibility criteria including rents 4D and tenant incomes. With the expanded target area, HRA and � City will meet or exceed SCDP grant unit s goals. 0 r� s � Request City Council Approval � 1,niRequest City Council approval of expanded target area and to execute Grant Adjustment for Grant CDAP- 14-0043 -0-FY 15 Small Cities Development Program State of Minnesota GRANT ADJUSTMENT REQUEST Ocp.rt n! nT Empinym t and E­nmit 13-I.prs t Provide a narrative describing the change requested and the reason the change is being requested. This must include a justification on why the grantee believes the change will benefit the project. Please see the Grant Agreement chapter of the SDCP A through Z manual for detailed instructions. This Grant adjustment request is to expand the current target area to include properties near the original target area that are similar in age. There were 3 rental properties on the original waiting list. After the grant award, numerous properties who had initially expressed interest were either listed for sale (26 units), had rents or tenant incomes above the program limits or the owner decided to save labor costs and do the work themselves. Therefore, in order to complete the project by December 31, 2017, we now need to expand the target area to include interested properties near the original target area. According to pre -applications received, there are currently three interested and eligible properties composed of 32 units that are near the original target area. See Attached map. Grant Number: CDAP-14-0043-0-FY15 Grantee Name: City of Hutchinson City of Hutchinson Housing Project Grant Adjustment Request# Current Budget Adjustment Requested Adjusted Budget Goals IDIS Activity Current Revised Number Activity SCDP Other Total SCDP Other Total SCDP Other Total Goal Goal 14A SF Rental Rehab 60,207.00 48,856.00 109,063.00 0.00 0.00 0.00 60,207.00 48,856.00 109,063.00 3 0.00 0.00 0.00 181,680.00 262,286.00 443,966.00 24 14B Multi Family Rental Reh 181,680.00 262,286.00 443,966.00 14B Duplex Rental Rehat 80,560.00 96,000.00 176,560.00 0.00 0.00 0.00 80,560.00 96,000.00 176,560.00 8 21A Administration 41,912.00 0.00 41,912.00 0.00 0.00 0.00 41,912.00 0.00 41,912.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0_0_0T_0.00 0.00 0.001 0.001 0.001 0.001 0.001 0.00 Totals 1364,359.001 407,142.o0 771,501.00 0.001 0.001 0.001364,359.001 407,142.00 771,501.00 E --mail signed completed forms to your rep. Signature of Authorized Official Date Signature of DEED Representative Date Questions? Call your SCDP Rep. HUTCHINSON CITY COUNCIL c'=y-fAa� Request for Board Action 7AL =-ft Agenda Item: Annual Update from the Hutchinson Center for the Arts Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Lisa Bergh Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: Lisa Bergh, Executive Director for the Hutchinson Center for the Arts, will be present on Tuesday to give the annual update on the Hutchinson Center for the Arts. A copy of the 2015 Annual Report has been included in your packet. Please note that the City currently contributes $15,000 a year to the Center for the Arts. BOARD ACTION REQUESTED: No action requested Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Together with our Arts & Culture Partner Organizations we broaden and deepen the arts experiences for Hutchinson and surrounding communities. hutchinson CENTER FOR THE RTS Bringing Art to Life Our vision is to be a thriving regional arts hub. From arts advocacy to programming, we create pathways for audiences and artists to connect through the arts Hutchinson Center for the Arts was Our innovative model of resource sharing n a foundation of creative boration leverages community and financial support allowing the Center and our Partner Organizations to flourish and thrive. W�� s ae ART CLUB (b)ART At -W-,1 box of art HYPE NCA Sncic i Set HCA PROGRAMS AP7(oberfest Ar utcbfnson EN RTER T5 SUMMER STUDIO Youth Art Cl sses potlAug'ck E R F O R M A N C E S �� � � � of ♦. y=' 1., 173� 1 � r 4 7 * ;.�p r �. !. �'��'+ �'_ •? � � ��'. � _ "_ � i � � 6 ,i' `.11d� PFI Jit - i - The 2017 Visual Arts Exhibition Series HCA will host 9 exhibits featuring local & regionally recognized artists Painting, photography, textiles, sculpture, ceramics. SMAC Region dnrier 'IMI rintma � . Roller P Exh�b�t Steam Youth Art At the Annual rnpl I -alibi HYPE 15 Escape Room April 22 6-iopm April 2 -,3rd 7-Iopm $io_oo per player Recommended 4-6 players per team Hutchinson Center for the Arts 115 Franklin St. Sw. Hutchinson, MN Chips and Salsa L ....D nj C'.-Ime for Ille C Jakahulrhinaonarls.org 1320.587-7278 Thursday, August 011 6-8pni Hut. -h111 on 4't lllcy Foo Tile Ails T u ,�hl 1,v Kelk, qtr i'.�i mt6 k I Ii1J''Cf11i?50r1 �? CENTER - FOR THE T S Bringing Art to Life 4T. 2015 HIGHLIGHT The creation of ARToberfest, a new family friendly festival built around interactive art experiences, collaboration, and creative play was a big hit. Families spent the day Big Wheel Action Painting, working to- gether on the community build, and taking turns at the giant paint by number. The Annual Night for the Arts, our most important fundraiser of the year, saw record attendance and raised over $19,000 to directly support HCA's pro- gramming and operating expenses. The Annual Night for the Arts has quickly developed a reputation as a premier community event. Afterschool Art Club launched this fall and all sessions quickly filled with eager young artists. Made possible through a grant from the I.J. Burich Family Foun- dation, the program gives elementary aged children in-depth art experiences designed to engage and inspire the im- agination. Together, with our 12 arts and culture partner organizations we are Bringing Arts to Life. The unique platform of collaboration and resource sharing at HCA is the key to our rapid growth and success. If you have attended an art activity in this community, there is a strong chance it was produced by one of our outstanding partner organiza- tions. • 2015 Annual Report COLLABORATION & COMMUNITY Communities become richer when more people participate in the arts. The HCA staff and Board of Directors are working hard to reach audiences of all ages and backgrounds, encouraging more people to feel comfortable interacting and connecting through the arts. In 2015 we launched HYPE 15. This Young Professional So- cial Group is hip and fun. From field trips to a burlesque show, salsa dancing, to escape rooms, HYPE 15 operates on the philosophy of Art as socially transmitted communication (STC). YOUTH ARTS EDUCATION Through our Fund A Need program and a SMAC grant we were able to of f er six different summer art classes for children ages 5-18 and our After School Art Club has filled to capaci- ty. Our Youth Scholarship Program ensures all children have access to the arts. As interest in our youth arts programming continues to grow the Center is working to build capacity to meet the demand. The creation of BART (box of art) allows us to bring art activities into the community. You may have stopped by our "make and take station" at the Hutchinson Farmer's ' Market or other community events. Look for new and unexpected Random Acts of Art com- ing to the community in 2015. - VISUAL ARTS K" The Center renewed its commitment i to the visual arts with our 2015 Exhibi- tion Series. The Center maintains a space for local artists to share their work while introducing regional artists to our community - demonstrating our expanding role as a burgeoning regional art hub. This year's exhibits included the popular Youth Arts Exhibit, Photo Club Showcase and a t. partnership with the McLeod County Historical Society. Ad- ditional exhibits showcased work of professional visual art- ists from St. Joseph, Mankato, St_ Paul, New London, MN and Madison, WI. YOUTH ARTS EDUCATION Through our Fund A Need program and a SMAC grant we were able to of f er six different summer art classes for children ages 5-18 and our After School Art Club has filled to capaci- ty. Our Youth Scholarship Program ensures all children have access to the arts. As interest in our youth arts programming continues to grow the Center is working to build capacity to meet the demand. SPECIAL THANKS To our 2015 Donors Founders Club: $2,500 + Friends of�4 Arts: Up to 3M City of Hutchinson Daggett Foundation Hutchinson Family Den- tistry I.J. Burich Foundation Shad and Melissa Ketcher Mark & Wendy Schierman Southwest Minnesota Arts Council Stearns Foundation Inc. Patrons of the As: $1,000 John Anderson Country Gallery Photog- ra�ppby Studto Inc LuAnn Drazkowski Cris Rernucal Sponsors of t9he Arts: $250 Jon & Bridget Block Buzz Bunch Custom Comfort Beds Steve Cook Jim Fahey Lenore Flinn Steve Gasser Gislason & Hunter Jeff Haag Kevin Heikes Patrick Hiltner Hillyard Inc Hutchinson Theatre Comppany Neil Iensen Gregory Jodzio Claire Lenz Jerry Lindberg David Mach Rhonda Matthias Judy Neufeld Dolf Moon Lena Mowlem Evelyn Mulder Jon Otteson Sara Pollmann Brian Pollmann Betsy Price Reds Hot LIC Stephen Schumaci The Minnesota Website Company Tid��rr T' twads iYm Ulrich WendlingInsurance Services Inc Rich Westlund Evan Wilson Tom Wirt Sarah & Jamb Work Kayla Alexander Roman & Angie Bloemke Bev Bbnte Brian Bonte Celebrate Amber Cannon Sara Carothers Clay Coyote Pottery Citizens Insurance Aggen- cy yOf Hutchinson L1c Glow River 5i ers Downtown Clothing Mike Dove Scott & Cindy Decker Annie Fredrickson Curt Gander Beth Gasser Genisis Salon & Enso Spa Kristine Haag Tiffany Haag Kathy Hanneman Tess Heikes Home Sweet Home Quilt &Design Hutchinson Leader Dr Tom Inglis Kayleen Jensen Betty Jodzio Ann Johnson Dr. Darryl Johnson Dougg Johnson KDUZ KARP Radio Zak Lakovic Catherine Libor -Huse Jeri Lueneburg David Mackenthun Taylor Mackenthun Jamie Mahoney Mark Matthias Barb Max Karie & Matt McDougall Bonnie Mohr Mary Mulenburg Steve Mulder Sheldon Nies TamiNorton Outdoor Motion Riversong DeeDee Reiner Dr. Tim Remple Linda Remucal Slumberland Furniture Chris Schlueter Michael Scott Matthew Shaw Mike Stearns Jill Springer Corey Stearns Sweat Karlene Ulrich The Village Shop Walmart S7apercenter Dave Westlund Kyle Wendling Zellas Ken & Nancy Zeik We apologize to any individual or organization who was inad- vertently omitted or incorrectly listed $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 FINANCIAL STATEMENT HCA Revenue 2015 HCA Expenses - $119,992 Other, Rent, Insurance, Utilities $32,249 Program & I $18,215 . — --- — 707 2015 income Sources ■ Grants ■ Individual Donations ■ Partner Dues Special Events ■ Facility rentals ■Classes & Merchandise sales 2015 BOARD OF DIRECTORS LuAnn Drazkowski- Chair Tom Wirt- Vice Chair Sarah Work -Treasurer Steve Cook Lenore Flinn Deb Froemming Gregg Jodzio Jerry -Lindberg Dolf Moon Lena Mowlem Corey Stearns STAFF Executive Director - Lisa Bergh Program Assistant - Haley Jacobsen Hutchinson Center for tW, A 15 Franklin St. SW 1320-58 -i /• www.hutchinsonarts.org Professional Fees, Office Supplies, Maint, Equipment, Repairs $8,761 -ies $51,636 PARTNER ORGANIZATIONS Crow River Area Youth Orchestra Crow River Singers Historic Hutchinson Hutchinson Concert Association Hutchinson Parks, Recreation & Community Education Hutchinson Photography Club Hutchinson Theatre Company Litchfield Area Male Chorus McLeod County Fair MN Pottery Festival RiverSong Music Festival South Central Artisans 0— • HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: UPDATE BY PUBLIC ARTS COMMISSION ON SCULPTURE AT CEMETERY Department: PAC LICENSE SECTION Meeting Date: Application Complete N/A Contact: Haley Jacobson Agenda Item Type: Presenter: PAC Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 15 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: The Public Arts Commission would like to update the City Council on the status of the proposed Sculpture at Oakland Cemetery, as well as request use of $5,000 of the earmarked Public Arts Commission money to assist with funding the project. As of September 20, 2016, there is $12,656.49 for pubic arts projects within the Community Improvement Fund. BOARD ACTION REQUESTED: Approval of funding. Fiscal Impact: $ 5,000.00 Funding Source: Community Improvement Fund - PAC Dollars FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 15,000.00 Total City Cost: $ 5,000.00 Funding Source: Community Improvement Fund - PAC $$ Remaining Cost: $ 10,000.00 Funding Source: SMAC grant $5,000 other grants $5,000 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Annual Update on the Hutchinson Library and the Pioneerland Library System Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Katy Hiltner Reviewed by Staff ❑ Communications, Requests Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Katy Hiltner, Head Librarian for the Hutchinson Library, will be present on Tuesday to give the annual update on the Library and the Pioneerland Library System. The Pioneerland Library System will be requesting a 2% increase to their funding for 2017. That 2% increase has already been included in the 2017 preliminary city budget. We are currently paying Pioneerland $163,375 for 2016. A 2% increase will put the City's funding level at $166,643 to Pioneerland in 2017. Please see the attached email from Katy on what that city's contribution to Pioneerland pays for here in Hutchinson. BOARD ACTION REQUESTED: No action requested Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Matt Jaunich From: Katy Hiltner <katy.hiltner@pioneerland.lib.mn.us> Sent: Tuesday, August 02, 2016 11:22 AM To: Matt Jaunich Subject: FY2017 funding request Dear Matt Jaunich and Members of the Hutchinson City Council: Pioneerland Library System is requesting a 2% increase over FY2016 funding. This increase will be spent on services, collection, and programs to benefit the community of Hutchinson. To help provide you with an overview of the library's spending and expenses, the following are the operating revenues and expenses of the Hutchinson Public Library in 2416. Total revenues in 2016 = $271,937 2016 City funding includes: $129,643 library operations $21,675 automation services $12,057 central services Total = $163,375 Total projected expenses for 2016 = $288,857, ($16,920 over revenue) Salary increases for 2017 are set at 2%. If you would like additional information or specific numbers, please let me know. Thank you for your time and consideration! The Hutchinson Public Library greatly appreciates your support. Best wishes, Katy Hiltner Katy Hiltner Head Librarian Hutchinson Public Library 50 Hassan Street Hutchinson, MN 55350 320-587-2368 HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: 2016 Residential Leaf Vacuum Service preview Department: PW/Eng LICENSE SECTION Meeting Date: 9/27/2016 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff Communications, Requests Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: The intent of this agenda item is to: 1) inform the public of the upcoming residential leaf vacuum service season (October 11 through November 21). 2) address common items of concern. 3) answer any questions regarding the service. This year's season will commence on Tuesday, October 11, starting with residents who have their garbage picked up on Monday of that week. The service is scheduled to be done for six consecutive weeks. The service will finish on Monday, November 21, ending with residents who had their garbage picked up on the previous Friday. So far, the 2014 season is the only time that services were "snowed out" before the full six weeks were completed. On average, over the past 5 years of service, there have been about 300 loads and 700 tons of leaves disposed of per season. Each of the three operators generally hauls between 3 and 4 loads of leaves per day to Creekside. The service has been provided for a cost of between $25-$30 per house over the last 5 years. Residents will be reminded: 1) to put only leaves into windrows -- any materials that could damage the leaf vacuums will not be picked up. 2) to put leaves in neat rows as close to the gutter line as possible, keeping leaves well back from corners to allow for the tractor/vacuum to make the corner. Narrow, tall rows are better than wide, low rows. 3) that operators will be by their house the day after garbage. There may be times when operators move ahead into other areas, but service will be provided on the scheduled day. 4) if for some reason operators get behind, they will work daily to service the appropriate area on the scheduled day and then return to complete the previous day's route. Public Works staff will be available to answer any questions related to the service. BOARD ACTION REQUESTED: No action required Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: C City of Hutchinson Public Works Department Residential Leaf Vacuum Service Intrnrinction The City of Hutchinson (City) believes it is in the best interest of the City's residents to perform residential leaf vacuum service in the fall of each year. Important components of the residential leaf vacuum service include regularly scheduled service on the day following regular garbage pickup, maintenance of leaf vacuum equipment, and disposing of leaves collected at CreekSide Soils. The City will perform residential leaf vacuum service in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will generally use City employees and equipment for residential leaf vacuum services. Priority This service is classified as a Basic Service. Operations requiring necessary resources for Essential or Critical Services may result in deferral of this service. This document applies to Ends Statements 5.1.1 and 5.1.4 as it applies to Public Works operations. Application This document is used as a general guideline for residential leaf vacuum service. This document is intended to describe issues relating to this service that are of common concern to various stakeholders. This service applies to all residential properties within the City that have individual, residential garbage service. Industries, commercial properties or residential properties that do not receive individual residential garbage services are not eligible for this service. This service will be provided to individual residential garbage service customers, regardless of whether their property abuts a City, County, or State roadway or are on roadways under the jurisdiction of another government or private agency. Residents on roadway that are under construction will not be served until the base course of bituminous paving is completed. No service will be provided to unpaved roadways. Residents on roadways under the jurisdiction of private agencies may opt out of the service, without compensation. Operators will provide service daily on the day after normal individual residential garbage service is provided. For example, if a resident's garbage is picked up on Monday, operators will be by to vacuum leaves on Tuesday. If a resident's garbage is picked up on Friday, operators will be by on Monday to vacuum leaves. Other services may be ordered by the Public Works Manager, and there may be times when operators are dispatched to collect leaves from various publicly owned facilities. In order to ensure timely service to residents, operations at publicly owned facilities may be done during overnight or early morning hours. Service to areas that experience significant on -street parking, such as the downtown area, may also be provided during overnight or early morning hours. The Public Works Manager may authorize service to properties, other than those eligible, only if appropriate maintenance agreements are in place. Routine Leaf Vacuum Service A. Leaf Vacuums — Three leaf vacuums and one or more street sweepers are operated when providing this service. Operators are instructed in the safe operation of the machinery and the appropriate operator -level maintenance required for safe and efficient use of the machinery. Maintenance of the leaf removal equipment will be a high priority during the leaf removal season, as all units are needed to provide adequate service levels. B. Tractors — Three agricultural tractors are used to tow leaf vacuums. At least two tractors will be available every working day during the leaf removal season. Tractors for this service will generally be leased for the season, but City -owned tractors may also be dispatched for this service. Use of City -owned tractors, if available, will generally be limited to situations when an appropriate number of leased tractors are not available for use. 2 C. Schedule — The City will provide leaf vacuum service daily, rain or shine, on each work day between the beginning of the season and for six consecutive weeks. Services will generally be provided between the hours of 7:00 a.m. to 6:00 p.m. Only during severe weather or snow events will service cease. Leaf vacuums may be dispatched at any time, at the Public Works Manager's discretion, for general street cleaning during periods when residential service is not scheduled (e.g., in September or early October). If service is delayed because of necessary work related to Essential or Critical Services, the schedule will generally be resumed on the Tuesday (Monday garbage route) following the delay. D. Problem Areas — Operators shall exercise discretion to avoid properties or areas where, in their opinion, the provision of service would be detrimental to the safety of the public or operators, or be potentially hazardous to machinery. Potential problems may include vehicles parked in a manner that does not allow the vacuum to access the curb and gutter, leaves that are not located within the gutter next to the curb, windrows containing deleterious material, or any other identified problem that could negatively affect the provision of service. When problem areas are identified, operators will report those areas to the Public Works Manager. The Public Works Manager will attempt to contact property owners to rectify any problems, with the goal of restoring service to the property or area the following week. If conditions negatively affecting provision of residential leaf vacuum service continue, operators will not provide service for identified properties or areas. E. Disposal — Leaves will be disposed of at CreekSide in areas designated by CreekSide personnel. Areas identified for disposal will be of appropriate size to allow leaves to be dumped from trailers using the self-contained dumping apparatus integral to the leaf vacuum unit. Areas designated for dumping will also allow for adequate space so operators may inspect and clean equipment, as necessary, each time leaves are dumped. All operators will inspect their leaf vacuum and tractor at the dump site prior to returning to service the area they left. F. Routes — Routes will be established by the Public Works Manager. Routes will be devised to ensure all residential areas that received regular garbage pickup on a given day are vacuumed the following day to the extent possible. From time to time, the Public Works Manager may make minor modifications to routes to ensure efficient use of available resources. Residential properties will be serviced on their assigned days. Operators will be dispatched to service properties outside of the current daily service area, in order to catch up on an area that was missed the day before or to begin operations on the following day's route. However, all residential properties will be serviced on the day of their route, whenever possible. The Public Works Manager may dispatch leaf vacuum(s) to any public facility at any time it is deemed necessary, provided daily residential service requirements are met and providing the service is in the best interest of the City. G. End -of -Route Procedures — Once routes have been completed, operators will perform cleaning, routine maintenance and inspections of all equipment to determine if there are any obvious maintenance issues. Once equipment has been determined to be ready for the following day's routes, operators will be assigned to other work, as directed. Operators will inform supervisors of their availability for other work once end -of -route procedures are completed. Training The City will provide operators with training opportunities on a regular basis to ensure operators are aware of best practices for operation, inspection, maintenance and proficient use of equipment necessary for providing this service. Weather Conditions Leaf vacuum operations are generally conducted in all weather conditions do not endanger the safety of the public, employees or equipment. Weather conditions that could delay operations may include temperatures below 20° F., flooding, heavy rain, snow and severe wind. Documentation The City will document services performed under this policy. These records will not identify specific activities conducted at specific properties, but will identify the general location and nature of services performed. Areas serviced will generally be documented by indicating a route was completed. Operators are encouraged to notate and/or identify any specific, unique situations on route maps and report them to the Public Works Manager. Operators will report, as soon as possible, any issue that may potentially result in the inability to complete a scheduled route to the Public Works Manager. Operators will note whether the issue is of routine nature, relates to equipment malfunctions, or is a potential safety issue. 0 City of Hutchinson - Residential Leaf Vacuum Service 2016 SEASON PRESS RELEASE Residential leaf vacuum service is scheduled to begin on Tuesday, October 11 and will end on Monday, November 21 or when snow arrives. Please DO rake leaves into neat rows along the edge of the curb. Residential services are provided by tractor drawn vacuums, so it's necessary to keep leaves back from corners to allow for turning. Please DO NOT rake leaves into the street until the day of your garbage service. LEAVES ONLY — To make sure the equipment stays running, please don't rake anything other than leaves onto street curbs. If items other than leaves are placed, service will not be provided until the items are removed. Leaves will be vacuumed from your street the day after your garbage is picked up. Vacuums may be in your area ahead of schedule but will return on the designated day. For more information: Visit the City's website: http://www.ci.hutchinson.mn.us/leafvacuumserv.html Contact Public Works at (320) 234-4219, or email information(a)ci.hutchinson.mn.us. HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Resolution Approving Council Bylaws Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ Unfinished Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: At our last two council meetings, you reviewed a first and second draft of a set of bylaws for the city council. Attached is a final draft for your consideration. Once again, the bylaws are a combination of city ordinances, city policies, and city governance policies intertwined with a sample set of council bylaws put together by the Minnesota Mayors Association. If you are comfortable with what has been put together as a set of bylaws, I would ask that you approve the attached resolution. BOARD ACTION REQUESTED: Approval of Resolution 14621 approving a city council "Rules of Procedure and Bylaws" Policy Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: RESOLUTION NO. 14621 A RESOLUTION APPROVING A CITY COUNCIL "RULES OF PROCEDURE AND BYLAWS" POLICY WHEREAS, city councils are authorized to adopt rules of procedure and provide for order at their meetings pursuant to Minnesota Statute §412.191; and WHEREAS, the Hutchinson City Charter, Section 3.03 allows for the city council to establish its own rules of procedure; and WHEREAS, the purpose behind such a policy is to set the groundwork for orderly and respectful communications and conduct between and among councilmembers, city staff, and citizens; and WHEREAS, the attached policy shall be used to enhance the concept of an effective and democratic government; and WHEREAS, it is essential that the City Council establish such a set of rules and bylaws to govern itself by; NOW THEREFORE BE IT RESOLVED that the Hutchinson City Council hereby approves the attached City Council Rules of Procedure and Bylaws policy. FURTHERMORE BE IT RESOLVED that the attached policy shall be reviewed on a regular basis by the City Council, and any amendments to the policy shall be approved by a majority vote of the whole council after a notice has been given at a preceding council meeting. Adopted this 27th day of September, 2016 Gary T. Forcier, Mayor Attest: Matthew Jaunich, City Administrator CITY COUNCIL RULES OF PROCEDURE AND BYLAWS POLICY ADOPTED SEPTEMBER 27, 2016 SECTION 1. PURPOSE It is recognized that in order to enhance the concept of an effective and democratic government, it is essential that a City Council establish a set of rules and bylaws to govern itself by. The purpose of this policy is to set the groundwork for orderly and respectful communications and conduct between and among councilmembers, city staff, and citizens to promote the efficient working of the public's business by or on behalf of the City Council. A. Authority. City councils are authorized to adopt rules of procedure and provide for order at their meetings pursuant to Minn. Stat. § 412.191. Hutchinson City Charter, Section 3.03, also allows for the city council to establish its own rules of procedure and quorum. B. Law. The City Charter, City Code, Ordinances and State Statutes governing the city council shall be followed and shall not be supplemented by the Rules of Procedure and Bylaws of the City Council. SECTION 2. THE OPENMEETING LAW The Minnesota Open Meeting Law, Minn. Stat. Ch. 13D, generally requires that all meetings of public bodies be open to the public. A. This presumption of openness serves three basic purposes: 1. To prohibit actions from being taken at a secret meeting, where it is impossible for the interested public to become fully informed concerning decisions of public bodies, or to detect improper influences. 2. To ensure the public's right to be informed. 3. To afford the public an opportunity to present its views to the public body. B. The city council views providing and encouraging citizen access to city meetings as one of its most important duties. As a result, all council and council committee meetings featuring a quorum of the board, including special and adjourned meetings, with the exception of closed meetings, as provided by Minn. Stat. Ch. 13D, shall be open to the public. C. Social gatherings by chance of the city council do not constitute a public meeting and are not an official meeting of the City. Councilmembers should avoid any discussion of public business at these chance social gatherings. D. In calculating the number of days for providing notice under the Minnesota Open Meeting Law, the first day that the notice is given is not counted, but the last day is counted. If the last day is a Saturday, Sunday, or legal holiday, that day is omitted from the calculation and the following day is considered the last day (unless, it happens to be a Saturday, Sunday, or legal holiday). E. In keeping with the intent of the Minnesota Open Meeting Law, city councilmembers shall not use any form of electronic communications technology, such as text messaging or e-mail, to communicate with one another or third parties during a public meeting in a manner that is hidden or shielded from the public view. F. Pursuant to Minn. Stat. § 13D.01, subd. 6, at least one copy of the written materials made available to the council at or before the meeting shall also be made available for inspection by the public, excluding any non-public data, attorney-client privileged data, or materials related to agenda items of closed meetings. SECTION 3. QUORUM A simple majority (three members) of the council shall constitute a quorum for the valid transaction of any scheduled business to come before the council. SECTION 4. COUNCIL MEETINGS A. Location. All meetings, including special, recessed, and continued meetings, shall be held in the city council chambers at the City Center, 111 Hassan Street SE, Hutchinson, Minnesota, unless otherwise designated, pursuant to Minn. Stat. § 13D.04, subd. 2. B. Regular meetings. Regular meetings are where the normal business of the city council is transacted. Regular meetings of the city council shall be held on the second and fourth Tuesday of each month at 5:30 p.m. No meeting will be held on a federal or legal holiday, and no meeting will be held between 6:00 p.m. and 8:00 p.m. on a primary or general election day. Approval of the regular meeting calendar will take place annually at the organizational meeting as provided in Section 4-I. C. Special meetings. A special meeting is a meeting that is held at a time or location different from that of a regular meeting. A special meeting may be called by the Mayor or by any three other members of the Council by writing filed with the City Administrator at least three days before the meeting. Days shall be counted as provided in Section 3-C. Notice to the public of special meetings must be given pursuant to Minn. Stat. § 13D.04, subd. 2. D. Emergency meetings. An emergency meeting may be called by the mayor or any two city councilmembers. An emergency meeting is a special meeting called because of circumstances (i.e. Natural Disasters) that, in the judgment of the public body; require immediate consideration by the public body. Good financial deals do not constitute an emergency. Posted or published notice of an emergency meeting is not required. However, the city will make a good faith effort to notify each news outlet that has filed a written request for notice. Notice must be given by telephone or any other method to notify members of the public body. The notice must include the subject of the meeting. E. Closed meetings. The Minnesota Open Meeting Law allows some meetings to be closed to the public for defined purposes. When a meeting is closed, the presiding officer at the council meeting will state the reason for closing the meeting on the record and cite the state statute that permits closure. Recessed or continued meetings. Are meetings postponed to a future time for convenience or to complete pending business from a regular meeting. When a meeting is recessed or continued, the presiding officer shall state the time and place for the next meeting to occur pursuant to Minn. Stat. § 13D.04, subd 4. The time and place shall be noted according to the procedures for a special meeting notice. Workshops. Are meetings of the city council to discuss in-depth policy items (budgets, major projects, etc.) where no action will take place except for to open and close the workshop. The notice procedures for a special meeting shall be required when conducting a workshop. H. Public Hearings. Public hearings are a meeting of the city council where members of the public can express their opinions on a specific topic. Guidelines for public hearings can be found in Section 14 below. 1. Organizational meetings. The council will conduct its organizational meeting the first Monday in January following a regular municipal election. If the first Monday is a holiday, the first Tuesday in January shall be used. For all other years, the council will conduct its organizational meeting concurrent with the first regular council meeting in January of each year to: 1. Appoint a Vice Mayor 2. Designate an official newspaper 3. Select an official depository for city funds 4. Review council's bylaws and rules of procedures for any needed changes. 5. Appoint Committees 6. Assign committee duties to members 7. Approve City Calendar SECTION 5. PRESIDING OFFICER The Mayor shall preside over at all meetings of the city council. A. Role of the presiding officer. The presiding officer shall preserve order, enforce the City Council Rules of Order and Procedure as adopted in Section 6, and determine, without debate, all questions of procedure and order. The presiding officer shall determine when to move matters to a vote once the officer has given all members the opportunity to speak. The presiding officer may determine whether a motion or proposed amendment is in order and may call members to order. B. Designation of a sergeant -at -arms. The presiding officer may request that the Hutchinson Police Department designate a member to serve as a sergeant -at -arms at city council meetings. The sergeant -at -arms shall carry out all orders or instructions given by the presiding officer for the purpose of maintaining order and decorum at meetings. C. Motions and voting. The presiding officer may not make motions but can second motions, speak on any questions, and vote on any matter properly before the council. D. Absences of the presiding officer. In the absence of the mayor, the vice mayor shall preside. In the absence of both the mayor and the vice mayor, the city administrator shall call the meeting to order. The first order of business shall be to select a presiding officer for the meeting from the members present. The city administrator shall preside until the councilmembers present choose a member to act as presiding officer. E. Temporary designation of a presiding officer. The presiding officer may choose to designate a temporary presiding officer before participating in debate on a given matter. In the alternative, the council may by majority vote designate a temporary presiding officer to preside over the debate on a given matter. The presiding officer shall resume presiding as soon as action on the matter is concluded. SECTION 6. RULES OF ORDER AND PROCEDURE The proceedings of the city council shall be conducted in accordance with the most recent addition of Roberts Rules of Order. Generally speaking, the parliamentary procedure of the City Council will be quite informal. All motions shall be seconded followed by a discussion/debate. After every member of the City Council has had the opportunity to participate in the discussion, the presiding officer shall call for the vote according to Section 8 below. SECTION 7. DECORUM OF COUNCILMEMBERS A. Aspirational statement: All councilmembers shall assist the presiding officer in preserving order and decorum and in providing for the efficient operation of the meeting. B. Aspirational statement: No councilmember shall engage in conduct which delays or interrupts the proceedings or which hinders honest, respectful discussion and debate. C. Aspirational statement: City council meetings shall be conducted in a courteous manner that recognizes the validity of differing points of view and promotes the ideal of democratic discussion and debate free of insult, slander, and personal attacks and threats. D. To effectuate these aspirational goals, city councilmembers shall conduct themselves at council meetings in a manner consistent with the following: 1. No councilmember shall engage in private conversation or pass private messages while in the chamber in a manner so as to interrupt the proceedings of the council. 2. No councilmember shall leave his or her seat or make any noise of disturbance while a vote is being taken and until the result of the vote is announced. 3. No councilmember shall use profane or obscene words or unparliamentarily language or use language that threatens harm or violence toward another person during a council meeting. 4. No councilmember shall speak on any subject other than the subject in debate. 5. No councilmember shall interrupt the speech of another councilmember. 6. No councilmember shall engage in disorderly conduct that disturbs or disrupts the orderly conduct of any meeting. 7. No councilmember shall engage in conduct that attempts to embarrass or degrade a fellow member of the council or city staff. SECTION 8. VOTING A. Unless otherwise required by the City Charter, the votes of the city council will be taken by voice vote. A roll call will be taken when the vote is not unanimous. The presiding officer shall announce the results of all votes of the council. B. A clear statement of the matter being voted upon and the names of those voting for and against the matter shall be recorded in the official minutes. C. Councilmembers may ask for a roll call of the vote by the administrator or council meeting secretary on any motion, resolution or ordinance. D. The administrator or council meeting secretary may ask for a verification roll call if the vote of a councilmember is not clear on the voice vote. E. A majority vote of the quorum present shall be sufficient for all matters before the council, unless otherwise provided by state law. F. Whenever a matter is put forward for a vote, every councilmember shall vote, unless a bona fide conflict of interest, as defined by state law, exists. SECTION 9. MEETING SCHEDULE A. Each meeting of the council shall convene at the time and place appointed. All public hearings shall commence at the advertised time. B. Council business shall be conducted in the order of the prepared agenda. A majority of the council may move to amend the agenda to add, remove, or add to an item during the "Approval of the Agenda", except that an item may not be added to the agenda of a special or emergency meeting if the item was not included in the notice for the meeting. C. The prepared agenda may also be altered by the presiding officer to accommodate the advertised time of a public hearing or to adjust to the flow of the meeting. D. If all business has not been completed, the meeting may be continued to another date and time following the notice provisions in Section 4 (F). SECTION 10. ORDER OFBUSINESS The order of business for all council meetings shall be: Call to order Approval of Agenda Invocation Pledge of Allegiance Recognition of gifts, donations and community service to the city Public Comments (Open Forum) Approval of minutes Consent agenda Public hearings (when scheduled) Communications, requests and petitions Unfinished business New business Governance Miscellaneous items Adjournment SECTION 11. AGENDA An agenda will be prepared for all regular council meetings by the city administrator. City councilmembers and city staff may submit an item for consideration on the agenda to the Mayor or City Administrator. The Mayor will inform the city administrator of any items for consideration on the Agenda. Members of the public wishing to place items on the agenda must work through department directors, city councilmembers, or the city administrator prior to the meeting date. Members of the public may also address the city council directly at the public comment forum provided at the council meeting. When a special meeting is called, the agenda must be included in the request for the meeting and in the publication of the notice of the meeting pursuant to Minn. Stat. § 13D.04, subd. 2. A. All requests to place an item on the agenda, including supporting information, must be received by the city administrator before 10:00 a.m. on the Thursday prior to the next council meeting. B. All requests to place an item on the agenda must be on the form prescribed by the city. The form should be completed with the goal of clearly describing the subject matter to be considered by council and any action requested or required. Supporting information may be attached to the form as necessary. C. All requests to place an item on the agenda by city staff must be reviewed and approved by the city administrator. D. The agenda, along with information materials, will be mailed, emailed or delivered to all city councilmembers and the city attorney on the Friday prior to the next council meeting at the latest. SECTION 12. CONSENT AGENDA A consent agenda may be used to improve the efficiency of meetings. The consent agenda allows council to consider several items at one time. Only one motion is necessary to approve all items on the consent agenda. A. Policy. The consent agenda shall contain routine, non -controversial items that require Council action but need little or no deliberation. Items such as the following shall be placed on the consent agenda: A. Certain personnel actions, such as those affecting the compensation and classification plan and table; B. The appointment of members to committees, board or commissions; C. Routine finance management actions, such as claims, appropriations, contract terms and payments, and the transfers of funds; D. The approval of project specifications and the setting of bid opening dates; E. Property and land use actions, such as minor subdivisions and land use permits with unanimous planning commission support; F. Licenses or permits for approval that don't require a hearing, such as liquor renewals or gambling; G. The setting of public hearing dates, such as for improvements and budget hearings; H. Resolutions, such as resolutions of support and resolutions dealing with routine city business. Items such as the following shall not be placed on the consent agenda: • Items that require a debate by the Council; • Items that are not routine in nature; • Ordinances; • Items that commit a significant financial contribution by the city that were previously not included in the annual budget; • Items that require a public hearing; • Items that require the Mayor or a council member to abstain from the vote. B. Procedures and Rules. The following procedures and rules shall be set in place to help govern the use of a consent agenda by city staff and the city council: 1. Each consent agenda item shall be either numbered or lettered so it can be easily identified for purposes of removing the item from the consent agenda. 2. Before approving the consent agenda, the Mayor will ask for the removal of any items from the consent agenda. 3. At the request of the any member of the Council, Mayor, or city staff, an item shall be removed from the consent agenda and placed upon the regular agenda for debate. 4. The consent agenda shall be adopted by a majority vote of those councilmembers present at the meeting. SECTION 13. MINUTES Minutes constitute a vital record of the city and are the best means of preserving city council intent, findings of fact, and action. Pursuant to Minn. Stat. § 412.151, the city administrator and/or their designee must keep a minute book. A. The minutes of each meeting shall be typed and signed by the city administrator and mayor. Copies of the minutes shall be included in the agenda for the next council meeting. B. At the next regular meeting, approval of the previous meeting's minutes shall be considered by council. 1. The meeting minutes do not need to be read aloud. 2. The presiding officer shall call for any additions or corrections. 3. If there is no objection to an addition or correction, it will be made with a voice vote of the council. 4. If there is an objection, the council shall vote upon the addition or correction by roll call vote. 5. Council shall take formal action by vote to approve the minutes as distributed or as amended. C. Minutes shall be published as required by Minn. Stat. §§ 412.191, 331A.08, subd. 3, 331A.01, subd 10. SECTION 14. PUBLIC COMMENT AT COUNCIL MEETINGS AND AT PUBLIC HEARINGS A. Public participation and comment at council meetings. City council meetings are the forum for the city council to conduct the city's business. While city council meetings are open to the public pursuant to the Minnesota Open Meeting Law, they are not a forum for public expression. As such, members of the public are not allowed to participate in council discussion and debate without a specific invitation and/or formal recognition by the presiding officer. Members of the public shall not applaud, engage in conversation, or engage in other behavior through words or action that may disrupt the proceedings of council. B. Members of the public shall follow the direction of the presiding officer. Members of the public who do not follow the direction of the presiding officer will be warned that further disruptive conduct will result in removal from the meeting. After warning, if the conduct continues, the presiding officer may ask the member of the public to leave the meeting room. If the member of the public refuses to follow the direction of the presiding officer, the presiding officer may direct the sergeant -at -arms, if one is present, to remove the person through any lawful means. If a sergeant -at -arms is not present, the presiding officer may call the Hutchinson Police Department for assistance in removing the person. In emergency situations, or where conduct is an egregious threat to the safety of the public or the council, a warning is not necessary before the sergeant -at -arms is directed to remove the person. C. Public comment period. A limited forum (Citizens Addressing the City Council) for members of the public to speak with the council is provided on the agenda. Public comments during the Citizens Addressing the City Council period are subject to these limitations: 1. Speakers must be recognized by the presiding officer before speaking and are limited to five (5) minutes for comment. 2. Speakers wishing to address the city council for a period longer than five minutes shall contact the city administrator in advance of the council meeting and asked to be placed on the agenda. 3. When multiple speakers appear to speak on the same topic, comments should not be repetitive. The presiding officer may request speakers to appoint a spokesperson. 4. The presiding officer may place a time limit on the public comment period if necessary to allow for the conduct of city business. If there is not sufficient time at the meeting to hear all public comments, the comment period may be deferred to the next regular council meeting or at a continued meeting. 5. Speakers addressing the city council shall provide their name, address, and brief summary of the subject matter they wish to address. 6. Speakers must direct their remarks toward the presiding officer and the council as a whole. 7. Speakers shall not use obscene, profane or threatening language, nor conduct themselves in a threatening, loud, or boisterous manner that disrupts the conduct of the meeting or the security of the public. 8. Speakers are required to follow the direction of the presiding officer. 9. Speakers who do not follow the direction of the presiding officer will be warned that further disruptive conduct will result in removal from the meeting. After warning, if the conduct continues the presiding officer may ask the speaker to leave. If the speaker refuses to follow the direction of the presiding officer, the presiding officer may direct the sergeant -at -arms to remove the speaker through any lawful means. In emergency situations, or when conduct is an egregious threat to the safety of the public or the council, a warning is not necessary before the sergeant -at -arms is directed to remove the speaker. 10. The city council will generally not respond at the same meeting where an issue is initially raised by a member of the public. Generally the matter will be referred to staff for further research and possible report or action at a future council meeting. 11. The city council will not take action at the same meeting where an action item is initially raised by a member of the public. Any matter requiring an official action of the city council needs to be officially placed on the agenda according to Section 11 above. D. A summary of these rules for public comment may be provided in the council meeting room. SECTION 15. PUBLIC HEARINGS Public hearings are sometimes required by law to allow the public to offer input on city council decisions. When public hearings are required by law, notice shall be provided as required by state statute. Public hearings shall be commenced at the time advertised in any notice required by law. A. General procedure for public hearings. The order of business for all public hearings conducted by council shall be: 1. Opening comments by presiding officer announcing the purpose of the public hearing. 2. Presiding officer opens the public hearing portion of the meeting. 3. Staff presentation (including administrator, attorney, engineering reports if any). 4. Developer/other presentation (if any). 5. Public comments. 6. Reading of written comments. 7. A motion and a second are needed to formally close the public hearing portion of the meeting. B. Speakers who wish to address the city council at a public hearing must follow the same rules in Section 14. However, the presiding officer may allow additional time for speakers, as required, to comply with applicable state law. C. Speakers may also provide written comments to the city council before or at the meeting. Written comments shall be read aloud by the presiding officer or his or her designee as provided within this section. Anonymous, unsigned communications will not be read. D. The presiding officer may continue the hearing, if necessary, following the proper rules of procedure SECTION 16. PROCEDURE FOR RESOLUTION AND ORDINANCE ADOPTION All resolutions and ordinances shall be in writing. Unless otherwise provided by law, all ordinances and resolutions shall be adopted by a majority vote of the councilmembers of the whole. All ordinances, except an emergency ordinance, shall receive at least two readings before adoption. There shall be at least seven (7) days elapsed between the first reading and the second reading and adoption. All resolutions shall take effect immediately upon its passage or at such a later date as is fixed in it. All ordinances, except emergency ordinances, shall take effect upon publication or at such a date as is fixed in it. 10 SECTION 17. BOARD, COMMISSION, AND COMMITTEE ASSIGNMENTS All assignments of councilmembers to serve on city boards, commissions, and committees shall be appointed by the Mayor and approved by a majority vote of councilmembers present at the meeting, unless otherwise provided by law. SECTION 18. MAYORAL AND CITYPROCLAMATIONS Except as otherwise provided by law, all mayoral proclamations recognizing events, persons, and official observances are the prerogative of the Mayor and don't require an adoption of the entire council. All official City and/or City Council of the whole proclamations recognizing events, persons, and official observances shall be adopted by a majority of councilmembers present at the meeting where such proclamation is presented for adoption. SECTION 19. CONFLICTS OF INTEREST The mayor and no councilmember shall use his or her office or position or otherwise act in any manner which would give the appearance of or result in any impropriety or conflict of interest. A. Gifts. Except as otherwise provided by law, the mayor and all councilmembers cannot receive a gift from any interested person. An "interested person" is a person, or a representative of a person or an association, who has a direct financial interest in a decision that the Mayor or a councilmember is authorized to make. B. Contracts. Except as otherwise provided by law, the mayor or a councilmember shall not have a personal financial interest in a sale, lease, or contract they are authorized to make in their official capacity. C. Contractual Exceptions. The City may contract with the mayor or a councilmember when the contract price is under $10,000 and competitive bidding laws are not required for the following types of work: 1. Sale, purchase, or rental of supplies, materials or equipment 2. Construction, alteration, repairs or maintenance of property 3. Other exceptions as provided by law D. Non -Contractual Conflicts. Except as otherwise provided by law, the mayor or a councilmember who has a personal financial interest in an official non -contractual action should not participate in any action on that item. Members are encouraged to stay away from issues when the official's own person interest is so distinct from the public interest that the member cannot be expected to represent the public interest fairly. E. Disclosing Conflicts. Members should disclose their potential interest at the earliest stage with the city attorney. Upon disclosing the interest, a member should stay away from participating in discussions and influencing any decisions. No member shall vote or take any official action unless the city attorney decides there is no prohibited conflict of interest. SECTION 20. INTERACTION WITH CITYSTAFF The mayor and any councilmember shall deal with and control city employees under the jurisdiction of the city administrator solely through the city administrator. Neither the mayor nor any councilmember shall give orders to any city employee. M The mayor or any councilmember may call upon employees under the jurisdiction of the city administrator for the answering of questions and research on policy -related matters or projects. However, any departmental direction shall be taken by the council of the whole and directed through the city administrator. In addition, any direction given to the City Administrator shall be taken by the council of the whole. SECTION 21. DISCIPLINE A. Policy. It is the policy of the mayor and councilmembers to administer discipline amongst itself with the goal of correcting inappropriate conduct and/or conduct unbecoming and to define a standard of conduct of which they will govern themselves by. Appling appropriate discipline amongst themselves will help to instill public confidence and trust in the fair operation and integrity of Hutchinson's city government. The mayor or a councilmember who intentionally and repeatedly does not follow proper conduct or who violates any provisions within these bylaws and/or any other city ordinance, Charter provision, or city policy may be reprimanded by the Council, lose committee assignments (both within the City and with intergovernmental agencies); lose council pay or other privileges afforded by Council. Serious infractions could lead to other discipline measures including censure, as determined by the council of the whole. B. Procedure for Reprimands. The mayor or an individual councilmember should point out to the offending councilmember the perceived infraction(s) in private. If the offenses continue, then the matter should be referred to the mayor in private. If the mayor is the individual whose actions are being questioned, then the matter should be referred to the vice mayor. It is the responsibility of the mayor (or vice mayor) to initiate action if a councilmember's behavior may warrant a reprimand. If no action is taken by the mayor (or vice mayor), then the alleged violation(s) can be brought up with the council of the whole. Any reprimand of a councilmember must be done by a majority vote of the council of the whole. C. Censure. A censure is a formal action by the council of the whole against an individual member stating that the individual has violated the city's ethical rules and expressing disapproval of that member. The Mayor or any councilmember may make a motion to censure a councilmember for serious infractions of the bylaws and/or any other city ordinance, Charter provision, or city policy. A censure will take the form of a resolution adopted by the council vote noting the councilmember's conduct and expressing disapproval of such conduct. SECTION 22. SUSPENSION OR AMENDMENT OF THESE RULES Any or all of these rules may be temporarily suspended by a majority vote of the councilmembers present at the meeting, except as otherwise required by Minnesota law. These rules shall not be repealed or amended except by a majority vote of the whole council after notice has been given at a preceding council meeting. 12 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Body Camera Project/Donation Department: Police LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Daniel T. Hatten Agenda Item Type: Presenter: Presenter Reviewed by Staff ❑ New Business Time Requested (Minutes): 15 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: I will be presenting the Body Camera Program Proposal for the Hutchinson Police Department. I will outlining the cost of the program, the steps the Police Department will be taking to receive approval from Council, receive community input and to comply with Minnesota State Statute. I will also be presenting the financial contribution from AG Systems Inc. in an effort to help expedite this program. BOARD ACTION REQUESTED: Recommend Council to accept the financial contribution Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: 7 AG SYSTEMS INC. EQUIPMENT FOR THE FERTILIZER INDUSTRY August 5, 2016 Mayor and City Council of Hutchinson 1.11 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Forcier and Councilmembers: CASE ►►I Application Egidpnreat It is AG Systems, Inc.'s understanding that the City of Hutchinson and the Hutchinson Police Department are exploring options for deploying a body camera system for its officers. It is our understanding that this type of system is estimated to cost the city in excess of $150,000 and is currently being discussed as a future implementation project. AG Systems, Inc. is a strong proponent for this type of technology for our police department and within our community. In an effort to help expedite this purchase and in an effort to give back to the community that we cherish, we are proposing to offer a financial contribution to help fund this project. To help make this happen, AG Systems,, Inc. is hereby pledging a financial contribution of $70,000 to the City of Hutchinson and the Hutchinson Police Department for the purchase of a body camera system. It is the Company's intention to provide this contribution in three separate installments. The first installment shall be in the amount of $40,000 and will be paid upon the initial purchase of the equipment in 2017. An installment payment of $20,000 will be made in 2018 and the final installment of $10,000 will be paid in 2019. Sincerely, 1180 STATE HWY. 7 EAST • HUTCHINSON, MN 55350 • TELEPHONE. OFFICE (320) 587-4030 • FAX (320) 587-8791 HUTCHINSON CITY COUNCIL ci=q­f� Request for Board Action 7AL =-XZ Agenda Item: Resolution 14616 Approving the General Fund & Debt Service Fund Preliminary 2017 Tax Levies Department: Finance LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ New Business Time Requested (Minutes): 10 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: In accordance with State Statute, the City must certify a preliminary 2017 tax levy to McLeod County by September 30, 2016 for the General Fund and Debt Service Fund. At the budget workshop on September 13th, Matt Jaunich reviewed the preliminary General Fund budget and Debt levy. The total tax levy is projected to increase 2.7%, consisting of a 4% General fund levy increase and no increase to the Debt levy. In the General Fund, Revenues are expected to increase 7.0% to a total of $12,264,867. Total Expenditures are projected to increase by 7.8% to a total expense budget of $12,356,997. The majority of the increase in both categories is due to the assumed operations of the Aquatic Center due to open in 2017. We currently are projecting a deficit of $92,130 which will be resolved by year-end. The Debt levy remains flat since we are at the current target levy of $2,200,000 per the Debt Management plan. The revised debt plan calls for a $400,000 per year increase in funding for street improvements but the debt tax levy will not be affected until 2023, at which point moderate increases will be needed to reach the new target levy of $2,600,000. We will be setting the final tax levy in December. As a reminder, the final levy cannot increase from the amount we are certifying with the Preliminary levy, however it can be reduced. BOARD ACTION REQUESTED: Approve the 2017 preliminary tax levy increase of 2.7%, consisting of a 4% General Fund levy increase and no increase to the Debt levy. Fiscal Impact: Funding Source: FTE Impact: 0.00 Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: CITY OF HUTCHINSON RESOLUTION NO. 14616 2017 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2017 is hereby set in the amount of: $6,951,796 The detail for this levy is as follows: LEVY Amt. General Fund 4,751,796 Improvement Bonds 2006 290,721 2007 38,434 2008 117,172 2009 156,622 2010 80,280 2011 160,302 2012 128,566 2013 141,981 2014 133,187 2015 149,971 2016 802,764 Total Improvement Bonds $ 2,200,000 TOTAL TAX LEVY $ 6,951,796 Adopted by the City Council this 27th day of September 2016. Gary T. Forcier Mayor Matthew Jaunich City Administrator HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Consideration of approval of changes to Snow Emergency parking ordinance Department: PW/Eng LICENSE SECTION Meeting Date: 9/13/2016 Application Complete Contact: John Olson Agenda Item Type: Presenter: John Olson Reviewed by Staff New Business Time Requested (Minutes): 5 License Contingency Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: Currently, City Code regarding snow emergency parking is as follows: § 72.15 DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00 midnight. The snow emergency shall continue to be in effect for 24 hours. (B) Notice of the declaration of a snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7:00 a.m., except as otherwise posted. (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. The proposed change is to allow for parking during the period of 12:00 midnight and 7:00 a.m. when snow removal operations have been conducted on the street to the extent that streets have been fully plowed curb to curb. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7:00 a.m., except as otherwise posted {added language follows} , or until snow removal comprising the full width the public street or alleyway has been completed, whichever occurs first. BOARD ACTION REQUESTED: Approve/deny proposed changes to Snow Emergency parking ordinance Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: $ 0.00 Total City Cost: $ 0.00 Funding Source: Remaining Cost: $ 0.00 Funding Source: City Code § 72.15 DECLARATION OF SNOW EMERGENCY; PARKING PROHIBITED. (A) The City Administrator or other designated official may declare a snow emergency in the city. The emergency shall be declared by 4:00 p.m. and shall take effect later that same evening at 12:00 midnight. The snow emergency shall continue to be in effect for 24 hours. (B) Notice of the declaration of a snow emergency shall be given by notifying the local news media; however the notification shall be a service right only and not a duty on the part of city officials. (C) During a declared snow emergency, no motor vehicle shall be parked on any street or alleyway in the city between the hours of midnight and 7:00 a.m.1 except as otherwise posted! until snow removal comprising the full width the ublic street or alleyway has been completed, whichever occurs first. (D) During a declared snow emergency, any police officer is authorized to have a motor vehicle which is parked in violation of this section removed at the owners' expense. (Ord. 09-0536, passed 12-22-09) Public Works Guidelines Declaration of Snow Emergency To comply with the intent of the proposed ordinance, it is the intent of Public Works to follow the procedures outlined below when declaring a snow emergency: Prior to 4:00 p.m. each day, a decision would be made in accordance with the existing Snow/Ice Policy as to whether notification of parking restrictions for upcoming snow/ice maintenance activities was necessary. While 4:00 p.m. is the deadline, it is the department's intent to declare snow emergencies in the morning, whenever possible. 2. If weather conditions warrant, notification would be sent, via email, to: a. KDUZ/KARP b. HCVN Cable Channell & 10 c. Hutchinson Leader Website d. City of Hutchinson Website e. Designated City staff In addition, Public Works staff would provide these additional notifications: f. Notification of personnel involved in snow removal g. Updating a message on a dedicated telephone message line h. Updating/initiating any other current or future notification systems that may be implemented Once a snow emergency declaration is made, the ordinance indicates parking restrictions would begin at 12:00 a.m. and are in effect between midnight and 7:00 a.m., or until streets are plowed fully from curb to curb. It may be necessary to initiate another snow emergency declaration prior to the end of a previously announced 24-hour period. Each time a notification was made, the 24-hour period begins again, and parking is restricted between midnight and 7:00 a.m.. During snow emergencies, parking is not allowed on City streets between the hours of midnight and 7:00 a.m. Existing parking regulations, if posted, have precedence and will be enforced accordingly. Issues identified by City staff engaged in snow removal operations are reported to the senior Public Works employee, who will report said issues to the Police Department. The intent is to use snow emergencies in a judicious manner, taking into account weather conditions, precipitation type/accumulation, and planned maintenance activities. Generally, a snow emergency will be declared after 4" of snow, severe drifting, or the necessity for widespread treatment of roadways for severe slippery conditions. \l. An example of fully plowed curb -to -curb. An example of NOT fully plowed curb -to -curb An example of NOT fully plowed curb -to -curb i4 This does NOT count as fully plowed from curb -to -curb HUTCHINSON CITY COUNCIL CityafA Request for Board Action Agenda Item: Approval of City Parking Lot I Improvements L12P16-12 Department: PW/Eng LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Kent Exner Agenda Item Type: Presenter: Kent Exner Reviewed by Staff New Business Time Requested (Minutes): 10 License Contingency Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: City staff continues to work with MidCountry Bank representatives (developer) as they development plans and solicit construction bids to implement their drive-thru facility immediately east of their downtown location. At this point, the developer has indicated that they are considering moving forward with this work in the near future. As previously communicated during discussions relative to this potential redevelopment, City staff believes that it would be in the City's best interest to administer improvements to City Parking Lot I concurrently with the developer's work. This will allow for traffic dynamics in this area to be impacted for a relatively short time frame (approximately 6 weeks) and impacts to neighboring property owners (businesses, restaurant, post office, etc.) minimized. To facilitate the very timely delivery of these proposed improvements, City Engineering staff has developed a two stage plan (further review/presentation at the meeting) to address the City's improvements with the first stage being administered through a quotation process this year and the second stage being addressed through quotes and/or bids next year. Per discussions with the City Finance Director, the first stage (approximate construction of $92,000) would be funded with a combination of property sale revenues (approximately $50,000) and the remainder with infrastructure maintenance funds. Looking forward, the second stage (approximate construction of $28,000) would possibly be funded with a combination of infrastructure maintenance funds and City bonding (further City Council approvals would be necessary). At this time, City staff requests the City Council's authorization to proceed with the implementation of the City Parking Lot I improvements. However, please note that no City work will commence until the developer has satisfied building permit requirements and provided sufficient assurance that their work will occur. BOARD ACTION REQUESTED: Approval of City Parking Lot I Improvements Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: $ 130,000.00 Total City Cost: $ 130,000.00 Funding Source: Property Sale, Infrastructure Maintenance Fun Remaining Cost: $ 0.00 Funding Source: City Bonding (per future approvals) o� SCALE IS 3D FEET HASSAN ST. S.E. a 1 1 1 2 3 4 05 6 a 7 8 1 ® � J 2 3 �. 2 N N� z 4 �^ 3 3 So l �- 4 N6N 0 1 2 N 3 4 5 6 7 B 9 10 11 1213 14 7 8 3 9 x 10 Ln (y) 9 U Nw 11 U 4 5 1 13 12�� Ld O W W W\ ql Q Z Cu I 3 I I I I I A M rw CONCEPT- NEW P.O. DROPBOX W/ALLEY ACCESS EXISTING CITY PARKING PROPOSED CITY PARKING OLD CITY LOT NEW CITY PROPERTY 52 38 0 14 TOTAL 52 52 DRAWN BY: NO. BY DATE REVISIONS PROPOSED ALLEY &PARKING LOT RECONFIGURATION 2ND AVE SE TO 3RD AVE SE SHEET DESIGNED BY: APPROVED BY: Lefting NO. 12/Project NO. 16-12 OF 1 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-WZ Agenda Item: Approval of Aquatic Center Project Change Order Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ✓❑ New Business Time Requested (Minutes): 5 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OFAGENDA ITEM: As a result of the damage done to the Aquatic Center by flooding in early August, we are in need of approving a change order to the project to reconstruct the main pool area that was damaged by the flooding. The preliminary insurance settlement amount is $643,499.50. Global Specialty's portion of that amount is $553,344.50 which is attached. The current change order request is for $480,864.36. You will note that items #17 & #20 have not been included and will be approved if/when the work is deemed necessary to maintain completion dates. Because the amount is over $50,000, city council approval is needed. I would also note that the change order does not need to be competitively bid out because the change order is not more than 25% of the original project costs, which is acceptable by State Law. I previously approved of a bid to demo and remove the pool that was damaged for a cost of $34,700 by Hjerpe. That cost was covered by insurance and was within the threshold of my expenditure limit. The costs for the change orders will be covered by insurance proceeds minus our $25,000 deductible. BOARD ACTION REQUESTED: Approval of Aquatic Center Project Change Order Fiscal Impact: $ 480,864.36 Funding Source: Insurance Proceeds FTE Impact: Budget Change: Yes Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: ,Z n xti4re• Change Order i Y A,tCS Date 9/21 /201 Project HUTCHINSON AQUATIC CENTER �` Manager Ryan Johnson Subject: Insurance Change Order - Main Pool Re -Build To: Global Specialty Contractors, Inc. 3220 Terminal Drive, Eagan, MN 55121 Contract: SP - Aquatics Package You are directed to make the following changes in the Contract Documents: C.O. # S P 1 .0 Item Description Amount 1.1 Cost Associated with returning Main Pool to previous condiiton pre -flood. $ 480,864.36 K $ - 0, M Remarks: Total: $ 480,864.36 The above amount does not include work related to items 17 (winter conditions & protecting) 20 (snow removal contingency) in xthe amount of $47,481.14 and $25,000 respectively. The amounts for items 17 & 20 will be approved if/when the work is 0 deemed necessary to maintain completion dates. N LO LO N N NReason for Authorization: co NCity approval of amounts and insurance related work from the flooding on site. m co Original contract: $ 3,294,000.00 Original sub. comp.: 5/10/2017 Original fin. comp.: 5/24/2017 M Previous CO's: $ - Previous COs: ' Previous COs: LO `n Contract prior to: $ 3,294,000.00 Sub. comp. prior to: Fin. comp. prior to: Z ::E This CO: $ 480,864.36 This CO: This CO: N/A Contract as app'd: $ 3,774,864.36 Sub. comp. as app'd: Fin. comp. as app'd: 5/24/2017 Authorization LU _ SIGNATURE AQUATICS PROJECT MGR. 9/21/2016 PM ApWved Organization Title Date Q, Owner Approval Organization Title Date m m NContractor Acceptance Organization Rttachments Cl 100 Item Description x 0 an O a Title Date J"BAL SPIL fCiq /y7 ko" 3220 Terminal Drive Eagan, MN 55121 Phone: (651) 406-8232 Fax: (651) 406-8242 To: Signature Aquatics Contact: Ryan Johnson Address: Delano, MN Phone: (763) 999-7417 $24,416.80 7 Fax: (763)972-5864 Project Name: Hutchinson Family Aquatic Center Bid (Number. 9 Project Location-, 900 Harrington Street 5e, Hutchinson, MN Bid hate: 8/22/2016 Lime # Items # Item Description Rebar Walls Total Price Past Flood Assesment 18 Post Flood Site Assessment And Clean Up $6,500.00 Tvtaf Price for above Post Flood Assesment Items: $6,500.00 Lap Pool Demolition And Earthwork 2 Investigate Soils And Site Condition After Concrete Shell Is Removed. $1,444.50 Total Price for above Lap Pool Demol€tion ,Anti Earthwork Items: $1,444.50 Lap Po®l Reconstruction 4 Project Management $14,750.00 5 Layout And Survey $8,970,00 6 Hand Trim & Finish Grading $24,416.80 7 Farm Floors And Construction Joints $16,337.00 8 Grout Slope $11,260.00 9 Rebar Floor $58,212.00 10 Pour Floors $55,440.00 11 Rebar Walls $49,800.60 12 Form Walls $90,887.16 13 Shotcrete Walls $85,500.00 14 Strip Wall Forms $16,764.90 15 Pool Piping $25,381.00 16 Embedded Equipment $9,500.00 17 Winter Conditions - Heating & Protecting $47,481.14 Total Price for above Lap Pool Reconstruction Items: $514,700.00 Bond 19 Increase In Bond Cost $5,700.00 Total Price for above Bond Items. $5,700.00 Snow Removal Contingency 20 Snow Handling And Removal- Contingency- See Notes Below $25,000.00 Tota( Price for above Snow Remova I Contingency Items: $25,000.00 Total Bid Price: $553,344.50 9/7/2016 2:18:59 PM Page 1 of 2 Notes: • Price includes costs for winter conditions, expedited schedule and associated overtime in order to meet original contract completion date. • Added costs included in pricing for overtime premium is $23,815.00. ■ Per our surety, bond costs would need to be added since the surety is guaranteeing performance and payment on all work whether it's original contract or reconstruction. • Snow removal contingency - if required, any significant snow removal and subsequent effects will be billed on a time & equipment basis for snow handling. All Taxes are included • Permits, engineering, testing and fees are not included. • Prices quoted are good for 14 Days. • If you have any questions, please contact us. Payment Terms: Pricing based on progress payments every 2 weeks. ACCEPTED: CONFIRMED: The above prices, specifications and conditions are satisfactory Global Specialty and hereby accepted. Buyer: Signature: Date of Acceptance: 9/7/2016 2:18:59 PM Authorized Estimator: Bill Kanuit & Zach Page 2 of 2 HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-XZ Agenda Item: Approve Setting Truth-in-Taxation Hearing Date Department: Administration LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Matt Jaunich Agenda Item Type: Presenter: Matt Jaunich Reviewed by Staff ❑ New Business Time Requested (Minutes): 1 License Contingency N/A Attachments: No BACKGROUND/EXPLANATION OFAGENDA ITEM: As we certify our preliminary tax levies to the County, we must also notify the County (and the Public) of the date that we will hold our Truth-in-Taxation Hearing. This is an annual public meeting of which the tax levy and budget will be discussed and a forum will be given to allow the public to comment on the proposed levy/budget. This public hearing is required by state statute. The public meeting requirements are as follows: 1. The Council must set the date, time and place of the meeting at which a final budget and tax levy will be discussed. 2. Meeting must be held after November 25 and at or after 6:00 p.m. 3. The public will be allowed to speak at the meeting. 4. We must have a phone number available where the public can call to ask questions on the budget along with an address available where public comments can be received by mail. Generally speaking we have held our Truth-in-Taxation Hearing on the first Tuesday in December. That first Tuesday is December 6 this year. The alternative would be Thursday, December 8. The County has scheduled their public hearing for December 1 this year. BOARD ACTION REQUESTED: Approve setting the Truth-in-Taxation Hearing date and time for Tuesday, December 6 at 6:00 p.m. in the Council Chambers at City Center. Fiscal Impact: $ 0.00 Funding Source: FTE Impact: Budget Change: No Included in current budget: Yes PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: Hutchinson Properties Orded To Be Cleared By City 09/20/2016 Enforcement Number Address Parcel Category Date Filed Status Date Closed EEN16-0152 1330 Delaware St NW 02-116-30-02-0011 Tall Grass/Noxious We& 08/02/2016 Closed 08/22/2016 EEN16-0153 1257 Birdie Cir NW 25-117-30-14-0110 Tall Grass/Noxious We& 08/26/2016 Closed 09/07/2016 EEN16-0154 1000 North High Dr NW 25-117-30-15-0042 Tall Grass/Noxious We& 08/02/2016 Closed 08/19/2016 EEN16-0155 1150 Carolina Ave NW 36-117-30-06-0450 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0156 705 Dale St SW 01-116-30-10-0300 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0157 741 Arizona St NW 36-117-30-06-0990 Tall Grass/Noxious We& 08/26/2016 Closed 09/08/2016 EEN16-0158 430 Water St NW 31-117-29-12-0270 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0159 415 Campbell Ln NW 35-117-30-16-0370 Tall Grass/Noxious We& 08/26/2016 Closed 09/08/2016 EEN16-0160 731 Arizona St NW 36-117-30-06-1000 Tall Grass/Noxious We& 08/26/2016 Closed 09/08/2016 EEN16-0162 455 Water St NW 31-117-29-12-0370 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0163 465 Hwy 7 E 32-117-29-12-0200 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0164 655 Hassan St SE 06-116-29-11-0550 Tall Grass/Noxious We& 08/26/2016 Abated 09/19/2016 EEN16-0165 206 Monroe St SE 06-116-29-02-0560 Tall Grass/Noxious We& 08/26/2016 Closed 09/08/2016 EEN16-0166 465 Water St NW 31-117-29-12-0360 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0167 570 Adams St SE 06-116-29-10-0020 Tall Grass/Noxious We& 08/26/2016 Abated EEN16-0168 47 McLeod Ave NE 31-117-29-07-0680 Tall Grass/Noxious We& 08/26/2016 Abated Records: 16 Population: All Records Enforcement.DateFiled Between 8/1/2016 12:00:00 AM AND 8/31/2016 11:59:59 PM HUTCHINSON CITY COUNCIL ci=v-f� Request for Board Action 7AL =-ft Agenda Item: August 2016 Financial and Investment Reports Department: Finance LICENSE SECTION Meeting Date: 9/27/2016 Application Complete N/A Contact: Andy Reid Agenda Item Type: Presenter: Reviewed by Staff ❑ Governance Time Requested (Minutes): 0 License Contingency N/A Attachments: Yes BACKGROUND/EXPLANATION OF AGENDA ITEM: For Council review, attached are the August Financial Reports for the general fund and enterprise funds. Also attached is the August Investment Report. Feel free to contact me with any questions. Thank you. BOARD ACTION REQUESTED: Fiscal Impact: Funding Source: FTE Impact: Budget Change: No Included in current budget: No PROJECT SECTION: Total Project Cost: Total City Cost: Funding Source: Remaining Cost: $ 0.00 Funding Source: REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION 2016 ACTUALS AUGUST YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED General Fund Supplies 58,820 388,629 770,593 381,964 50.4 429,491 782,636 Taxes - 2,280,967 4,581,035 2,300,068 49.8 2,316,431 4,491,446 51.6 Other Taxes 6,836 149,578 272,000 122,422 55.0 153,802 257,500 59.7 Licenses & Permits 62,722 195,351 271,500 76,149 72.0 216,084 267,900 80.7 Intergovernmental Revenue 19,647 993,988 1,284,330 290,342 77.4 909,607 1,225,766 74.2 Charges for Services 125,785 1,326,290 2,350,666 1,024,376 56.4 1,011,354 2,031,070 49.8 Miscellaneous Revenues 6,622 135,841 291,300 155,459 46.6 362,989 666,225 54.5 Transfers -In - 770,825 2,332,404 1,561,580 33.0 731,624 2,160, 537 33.9 Fines & forfeitures 2,223 27,453 55,000 27,547 49.9 29,651 55,000 53.9 Capital Contributions - - 25,000 25,000 - - 25,000 - TOTAL REVENUES 223,835 5,880,292 11,463,235 5,582,943 51.3 5,731,541 11,180,444 51.3 Wages & Benefits 610,541 4,627,820 7,595,480 2,967,660 60.9 4,599,157 7,491,996 61.4 Supplies 58,820 388,629 770,593 381,964 50.4 429,491 782,636 54.9 Services & Charges 226,169 1,510,821 2,461,936 951,116 61.4 1,453,514 2,303,346 63.1 Miscellaneous Expenses 7,329 164,721 525,226 360,505 31.4 180,195 498,116 36.2 Transfers -Out - 49,878 100,000 50,123 49.9 48,425 96,850 50.0 Capital Outlay 1,125 5,024 10,000 4,976 50.2 9,947 192,058 5.2 TOTAL EXPENDITURES 903,984 6,746,891 11,463,235 4,716,344 58.9 6,720,729 11,365,002 59.1 NET REVENUE (680,149) (866,599) - 866,599 (989,188) (184,558) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION General Fund by Deaartment 2016 ACTUALS AUGUST YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED Mayor & City Council 2,440.84 20,664.41 44,290.00 23,625.59 46.7 23,008.57 46,380.00 49.6 City Administrator 28,803.16 244,822.12 430,251.00 185,428.88 56.9 246,488.84 410,458.00 60.1 Elections 4,864.55 4,999.05 15,950.00 10,950.95 31.3 5,603.07 7,378.00 75.9 Finance Department 24,764.54 239,488.64 361,468.00 121,979.36 66.3 231,718.14 428,830.00 54.0 Motor Vehicle 16,741.95 137,711.68 203,836.00 66,124.32 67.6 115,873.17 184,836.00 62.7 Assessing - - 60,911.00 60,911.00 - - 60,911.00 - Legal 27,732.45 173,294.74 288,193.00 114,898.26 60.1 163,957.51 243,497.00 67.3 Planning 8,496.17 66,037.47 149,972.00 83,934.53 44.0 91,602.92 145,943.00 62.8 Information Services 42,070.71 298,384.72 504,738.00 206,353.28 59.1 258,047.16 414,288.00 62.3 City Hall Building 11,417.92 69,700.76 131,322.00 61,621.24 53.1 61,575.95 95,343.00 64.6 Police Department 235, 751.56 1, 884, 707.81 3, 062, 565.00 1,177, 857.19 61.5 1, 859, 701.82 3, 072, 077.00 60.5 Hospital Security 21,162.76 174,805.78 293,886.00 119,080.22 59.5 172,410.24 291,299.00 59.2 Emergency Management 97.16 5,287.09 12,800.00 7,512.91 41.3 1,581.89 14,388.00 11.0 Safety Committee - 8,600.16 9,500.00 899.84 90.5 7,956.35 9,590.00 83.0 Fire Department 10,772.59 185,884.18 306,733.00 120,848.82 60.6 178,389.90 292,199.00 61.1 Protective Inspections 20,943.59 153,057.77 227,556.00 74,498.23 67.3 152,955.58 233,248.00 65.6 Engineering 30,650.59 247,051.94 402,714.00 155,662.06 61.3 258,406.45 452,058.00 57.2 Streets & Alleys 126, 202.08 848, 211.50 1, 517, 341.00 669,129.50 55.9 906, 869.19 1, 409, 089.00 64.4 Park/Recreation Administration 27,759.90 152,949.43 222,323.00 69,373.57 68.8 155,812.27 223,966.00 69.6 Recreation 16,553.38 148,388.38 234,397.00 86,008.62 63.3 149,840.12 222,940.00 67.2 Senior Citizen Center 9,130.35 57,061.28 83,747.00 26,685.72 68.1 51,308.21 74,795.00 68.6 Civic Arena 15, 382.35 187, 532.22 323, 727.00 136,194.78 57.9 192, 310.30 324, 826.00 59.2 Park Department 91,713.30 582,215.80 852,751.00 270,535.20 68.3 579,715.42 839,821.00 69.0 Recreation Building & Pool 19,565.49 108,008.78 170,818.00 62,809.22 63.2 146,295.22 188,732.00 77.5 Events Center 16,729.57 152,797.42 243,017.00 90,219.58 62.9 142,487.66 234,707.00 60.7 Evergreen Building 1,910.43 14,000.38 25,450.00 11,449.62 55.0 7,326.17 12,688.00 57.7 Library 44,907.67 150,927.19 206,365.00 55,437.81 73.1 153,057.80 198,724.00 77.0 Cemetery 19, 318.43 89, 706.02 130, 785.00 41, 078.98 68.6 75, 746.83 301, 398.00 25.1 Airport 17,077.48 62,580.46 104,635.00 42,054.54 59.8 56,699.31 107,159.00 52.9 Unallocated General Expense 11,023.23 278,014.28 841,194.00 563,179.72 33.0 273,982.49 823,434.00 33.3 TOTAL EXPENDITURES 903,984 6,746,891 11,463,235 4,716,344 58.9 6,720,729 11,365,002 59.1 DESCRIPTION Liquor Fund Sales Miscellaneous Revenues TOTAL REVENUES Cost of Sales Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET REVENUE REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 2016 ACTUALS AUGUST YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 503,166 3,883,112 5,870,000 1,986,888 66.2 3,776,683 5,697,000 66.3 45 463 1,000 537 46.3 1,666 1,000 166.6 503,211 3,883,575 5,871,000 1,987,425 66.1 3,778,349 5,698,000 66.3 379,162 2,945,241 4,398,810 1,453,569 67.0 2,789,506 4,271,071 65.3 41,634 347,859 568,211 220,352 61.2 333,673 521,408 64.0 1,393 13,350 17,400 4,050 76.7 13,136 16,600 79.1 28,537 138,645 198,350 59,705 69.9 120,602 196,793 61.3 - 3,900 5,650 1,750 69.0 3,900 5,500 70.9 - - 475,000 475,000 - - 465,000 - - 9,685 20,000 10,315 48.4 - 27,000 - - - 80,200 80,200 - - 82,075 - - - 128,055 128,055 - - 128,305 - 450,726 3,458,679 5,891,676 2,432,998 58.7 3,260,817 5,713,752 57.1 52,485 424,897 (20,676) (445,573) 517,532 (15,752) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION Water Fund Sales Local Sales Tax Charges for Services Miscellaneous Revenues TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense Debt Service TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS AUGUST YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 212,675 1,545,747 2,306,000 760,253 67.0 1,583,694 2,300,000 68.9 52,573 262,573 685,000 422,427 38.3 327,544 725,000 45.2 2,066 54,132 50,000 (4,132) 108.3 41,254 50,000 82.5 2,457 12,492 85,000 72,508 14.7 27,472 84,153 32.6 269,771 1,874,944 3,126,000 1,251,056 60.0 1,979,965 3,159,153 62.7 39,314 295,320 479,983 184,663 61.5 261,420 500,766 52.2 20,343 82,880 122,400 39,520 67.7 92,319 123,250 74.9 34,778 316,110 507,350 191,240 62.3 254,116 457,724 55.5 342 10,141 13,500 3,359 75.1 10,353 16,700 62.0 - - 43,145 43,145 - - 43,145 - 7,845 47,366 250,000 202,634 18.9 570,013 543,750 104.8 - - 1,150, 000 1,150, 000 - - 1,104, 000 - 982,277 1,262,363 1,408,611 146,248 89.6 1,156,890 1,312,414 88.1 1,084,900 2,014,179 3,974,989 1,960,810 50.7 2,345,111 4,101,749 57.2 (815,129) (139,235) (848,989) (709,754) (365,146) (942,596) DESCRIPTION Sewer Fund REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 2016 ACTUALS AUGUST YTD 2016 2016 AVAILABLE % BDGT BUDGET BALANCE USED 2015 YTD 2015 ACTUAL BUDGET 2015 % BDGT USED Sales 246,818 2,156, 739 3,233,000 1,076,261 66.7 2,226,078 3,215,000 69.2 Local Sales Tax 52,573 262,573 685,000 422,427 38.3 327,544 725,000 45.2 Licenses & Permits - 5,200 7,000 1,800 74.3 6,100 7,000 87.1 Charges for Services - 1,295 4,000 2,705 32.4 3,584 4,000 89.6 Miscellaneous Revenues 3,597 15,456 97,000 81,544 15.9 12,044 89,153 13.5 TOTAL REVENUES 302,987 2,441,263 4,026,000 1,584,737 60.6 2,575,350 4,040,153 63.7 Wages & Benefits 54,214 386,773 622,085 235,312 62.2 352,475 679,626 51.9 Supplies 15,130 129,073 236,100 107,027 54.7 117,991 249,300 47.3 Services & Charges 118,328 535,753 742,550 206,797 72.2 423,083 762,511 55.5 Miscellaneous Expenses (3,025) 28,600 24,500 (4,100) 116.7 19,093 24,000 79.6 Transfers -Out - - 43,145 43,145 - - 43,145 - CapitalOutlay 50,498 276,930 350,000 73,070 79.1 296,631 691,250 42.9 Depreciation Expense - - 1,530,000 1,530,000 - - 1,495,000 - Debt Service 845,449 1,439,408 1,568,854 129,446 91.7 1,379,639 1,573,470 87.7 TOTAL EXPENDITURES 1,080,594 2,796,537 5,117,234 2,320,697 54.6 2,588,912 5,518,302 46.9 NET of REVENUES & EXPENDITURES (777,606) (355,273) (1,091,234) (735,961) (13,561) (1,478,149) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION 2016 ACTUALS AUGUST YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED Refuse Fund Supplies 2,360 26,652 62,400 35,748 42.7 36,342 65,400 Sales 98,402 775,207 1,149,500 374,293 67.4 760,762 1,133,700 67.1 Intergovernmental Revenue - 5,900 12,500 6,601 47.2 5,795 12,500 46.4 Miscellaneous Revenues 959 4,349 2,500 (1,849) 174.0 2,235 2,500 89.4 TOTAL REVENUES 99,361 785,456 1,164,500 379,044 67.5 768,792 1,148,700 66.9 Wages & Benefits 14,169 100,467 190,804 90,337 52.7 116,302 179,288 64.9 Supplies 2,360 26,652 62,400 35,748 42.7 36,342 65,400 55.6 Services & Charges 54,792 409,908 704,727 294,819 58.2 405,392 702,650 57.7 Miscellaneous Expenses 332 2,358 3,750 1,392 62.9 7,811 3,250 240.3 Transfers -Out - - 55,000 55,000 - - 55,000 - CapitalOutlay - 36,760 95,000 58,240 38.7 75,083 159,418 47.1 Depreciation Expense - - 124,000 124,000 - - 131,500 - Debt Service - 23,124 24,260 1,136 95.3 1,003 24,261 4.1 TOTAL EXPENDITURES 71,653 599,269 1,259,941 660,672 47.6 641,934 1,320,767 48.6 NET of REVENUES & EXPENDITURES 27,708 186,188 (95,441) (281,629) 126,858 (172,067) REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION Compost Fund Sales Charges for Services Miscellaneous Revenues TOTAL REVENUES Cost of Sales Inventory Cost Adjustment Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Transfers -Out Capital Outlay Depreciation Expense TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS AUGUST YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 66,573 1,904,109 1,636,796 (267, 313) 116.3 2,763,128 2,729,160 101.2 2,061 11,561 58,500 46,939 19.8 11,969 58,500 20.5 2,096 33,719 6,000 (27, 719) 562.0 4,106 6,000 68.4 70,730 1,949,389 1,701,296 (248,093) 114.6 2,779,203 2,793,660 99.5 47,287 1,263,077 1,117,265 (145,812) 113.1 2,014,485 2,357,500 85.5 (56,666) (384,578) (525,746) (141,168) 73.1 (658,451) (1,054,568) 62.4 53,175 356,507 559,899 203,392 63.7 465,731 797,164 58.4 6,907 45,566 70,257 24,691 64.9 76,396 154,500 49.4 29,739 156,037 188,573 32,536 82.7 177,002 344,350 51.4 (3,134) 6,092 13,500 7,408 45.1 40,043 13,500 296.6 - - 110,000 110,000 - - 110,000 - 7,888 157,162 150,000 (7,162) 104.8 74,210 250,000 29.7 - - 134,000 134,000 - - 142,600 - 85,195 1,599,863 1,817,748 217,885 88.0 2,189,416 3,115,046 70.3 (14,465) 349,526 (116,452) (465,978) 589,787 (321,386) Revenues and expenditures are substantially below last year's level due to the lower production model. Overall, the new production model is performing very well and is slightly below last year's net revenue. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION 2016 ACTUALS AUGUST YTD 2016 BUDGET AVAILABLE BALANCE 2016 % BDGT USED 2015 YTD ACTUAL 2015 BUDGET 2015 % BDGT USED Storm Water Utility Supplies 434 9,038 43,925 34,887 20.6 8,726 34,175 Sales 72,247 572,925 857,367 284,442 66.8 526,940 790,200 66.7 Licenses & Permits 1,140 2,730 - (2,730) - 3,567 - - Charges for Services - - - - - 630 - - Miscellaneous Revenues 1,089 5,303 5,500 197 96.4 2,381 6,000 39.7 TOTAL REVENUES 74,476 580,958 862,867 281,909 67.3 533,518 796,200 67.0 Wages & Benefits 18,137 143,350 243,986 100,636 58.8 76,283 241,318 31.6 Supplies 434 9,038 43,925 34,887 20.6 8,726 34,175 25.5 Services & Charges 11,659 63,663 164,100 100,437 38.8 59,468 146,350 40.6 Miscellaneous Expenses 119 5,470 11,250 5,780 48.6 6,009 11,250 53.4 Capital Outlay - - 120,000 120,000 - - 128,000 - Depreciation Expense - - 133,000 133,000 - - 116,000 - Debt Service - 145,633 150,850 9,867 93.5 144,863 193,992 70.2 TOTAL EXPENDITURES 30,350 367,154 867,111 504,607 42.3 295,350 871,085 33.9 NET of REVENUES & EXPENDITURES 44,127 213,804 (4,244) (222,698) 238,169 (74,885) Sales revenue is up due to the budgeted rate increase of 8.3%. REVENUE AND EXPENDITURE REPORT for CITY of HUTCHINSON PERIOD ENDING AUGUST 31, 2016 DESCRIPTION HATS Ooeration Intergovernmental Revenue Charges for Services Miscellaneous Revenues Transfers -In TOTAL REVENUES Wages & Benefits Supplies Services & Charges Miscellaneous Expenses Capital Outlay TOTAL EXPENDITURES NET of REVENUES & EXPENDITURES 2016 ACTUALS AUGUST YTD 2016 AVAILABLE BUDGET BALANCE 2016 % BDGT 2015 YTD USED ACTUAL 2015 BUDGET 2015 % BDGT USED 6,395 130,467 156,045 25,578 83.6 87,805 151,500 58.0 22,911 147,583 530,000 382,417 27.8 172,799 546,000 31.6 166 795 3,150 2,355 25.2 6,158 3,250 189.5 - 49,878 99,755 49,878 50.0 48,425 96,850 50.0 29,471 328,722 788,950 460,228 41.7 315,187 797,600 39.5 - 24,842 59,470 34,628 41.8 41,878 57,898 72.3 31,197 157,501 528,600 371,099 29.8 174,090 546,925 31.8 7,444 83,487 161,200 77,713 51.8 94,682 159,700 59.3 - - 5,171 5,171 - 35 6,550 0.5 - - 33,600 33,600 - - 26,527 - 38,641 265,830 788,041 522,211 33.7 310,685 797,600 39.0 (9,170) 62,892 909 (61,983) 4,501 - Executive summary as of August 31, 2016 Asset allocation review Value on % of 08/31/2016 ($) portfolio A Cash 1,953,136.11 13.78 Cash 1,953,136.11 13.78 B Fixed Income 12,225,709.71 86.22 us 11,985,329.42 84.53 International 240,380.29 1.69 C Equity 0.00 0.00 D Commodities 0.00 0.00 E Non -Traditional 0.00 0.00 F Other 0.00 0.00 Total Portfolio 14,178,845.82 100% Balanced mutual funds are allocated in the 'Other' category Equity sector analysis Portfolio does not contain applicable holdings - exhibit intentionally left blank. Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Expected cash flow $ Thousands 50 41 33 25 — 17 8 0 Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug 2016 2017 2017 0 Taxable income Total taxable income: $201,028.93 Total expected cash flow: $201,028.93 Cash flows displayed account for known events such as maturities and mandatory puts. Credit quality of bond holdings Value on % of Effective credit rating Issues 08/31/2016 ($) port. A Aaa/AAA/AAA 4 2,858,209.32 23.32 B Aa/AA/AA 4 2,060,217.08 16.84 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 31 7,307,283.30 59.84 G Not rated 0 0.00 0.00 Total 39 $12,225,709.71 100% AW_ A ror B Report created on: September 01, 2016 Page 1 of 3 Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income summaryIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of August 31, 2016 Bond overview Total quantity 12,049,000 Total market value $12,188,316.96 Total accrued interest $37,392.75 Total market value plus accrued interest $12,225,709.71 Total estimated annual bond interest $214,845.75 Average coupon 1.79% Average current yield 1.76% Average yield to maturity 1.15% Average yield to worst 1.15% Average modified duration 2.68 Average effective maturity 3.69 Credit quality of bond holdings Value on % of Effective credit rating Issues 08/31/2016 ($) port. A Aaa/AAA/AAA 4 2,858,209.32 23.32 B Aa/AA/AA 4 2,060,217.08 16.84 C A/A/A 0 0.00 0.00 D Baa/BBB/BBB 0 0.00 0.00 E Non -investment grade 0 0.00 0.00 F Certificate of deposit 31 7,307,283.30 59.84 G Not rated 0 0.00 0.00 Total 39 $12,225,709.71 100% W_ A F LV -91 _B Investment type allocation Investment type Taxable ($) Tax-exempt / deferred ($) Total ($) % of bond port. Certificates of deposit 7,307,283.30 0.00 7,307,283.30 59.77 Municipals 2,571,380.42 0.00 2,571,380.42 21.03 U.S. federal agencies 2,347,045.99 0.00 2,347,045.99 19.20 Total $12,225,709.71 $0.00 $12,225,709.71 100% Bond maturity schedule $ Millions 2.5 16.5% 2.0 74.1 7 2.5 1.5 1D.3% s.2 % 8.4% 1.0 5.9% 6.1% 0.5 2.D% 0.0% 0.0% 0.0% 0.0% 0.0 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2027 + Other 0 Effective maturity schedule Cash, mutual funds and some preferred securities are not included. Report created on: September 01, 2016 Page 1 of 2 UBS Prepared for City Hutchinson 4* U RP 38446 •City of Hutchinson •Business Service Account Risk profile: Conservative Return Objective: Current Income SIncludes all fixed-rate securities in the selected porfolio. Average yields and durations exclude Structured Product, Pass -Through, Perpetual Preferred, and Foreign securities. as of August 31, 2016 Summary of bond holdings Maturity Year Issues Quantity Est. annual income ($) Current Yield to yield (%) maturity (%) Yield to Modified worst (%) duration Adjusted cost basis ($) Unrealized gain/loss ($) Mkt. value ($) % of bond portfolio maturi 2016 3 720,000 6,960.00 0.97% 0.58 % 0.58 % 0.23 720,000 645.60 722,175.02 - 5.91 % 14.15 10.3 15.45% 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2017 7 1,996,000 49,308.75 2.45% 0.77 % 0.77 % 0.63 2,082,522.83 -71,236.41 2,018,415.351 2018 7 1,716,000 19,119.00 1.11 % 0.79 % 0.79 % 1.65 1,716,000 9,211.97 1,726,573.421- 2019 6 1,527,000 31,745.50 2.03% 1.27 % 1.27 % 2.96 1,534,485 30,494.97 1,570,558.851-12.84% 2020 4 1,235,000 20,250.00 1.61% 1.19 % 1.19 % 3.66 1,234,995 20,501.15 1,260,321.281- 2021 5 1,880,000 23,455.00 1.25% 1.41 % 1.41 % 4.60 1,879,100 3,812.00 1,886,591.681 2022 3 735,000 13,107.50 1.74% 1.73 % 1.73 % 5.73 735,000 16,437.05 753,163.801-6.17 2023 1 1,000,000 17,500.00 1.75% NA NA NA 1,000,000 220.00 1,006,199.171-5.21% 2024 2 1,000,000 28,000.00 2.72% 2.39 % 2.36 % 6.34 1,013,345 16,430.00 1,035,358.331-8.45% 2025 1 240,000 5,400.00 2.19% NA NA NA 240,000 6,352.80 246,352.8012.02% 2026 0 0 NA NA NA 2027 0 0 NA NA NA 2028 0 0 NA NA NA 2029 0 0 NA NA NA 2030 0 0 NA NA NA 2031 0 0 NA NA NA 2032 0 0 NA NA NA 2033 0 0 NA NA NA 2034 0 0 NA NA NA 2035 0 0 NA NA NA 2036 0 0 NA NA NA 2037 0 0 NA NA NA 2038 0 0 NA NA NA 2039 0 0 NA NA NA 2040 0 0 NA NA NA 2041 0 0 NA NA NA 2042 0 0 NA NA NA 2043 0 0 NA NA NA 2044 0 0 NA NA NA 2045 0 0 NA NA NA 2045+ 0 0 NA NA NA Other 0 0 NA NA NA Total 39 12,049,000 $214,845.75 1.76% 1.15 % 1.15 % 2.68 $12,155,447.83 $32,869.13 $12,225,709.71 Report created on: September 01, 2016 Page 1 of 7 Bond holdings - as of August 31, 2016 (continued) Details of bond holdings Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 12,049,000 1.79% 05/10/2020 NA $214,845.75 1.15% 2.68 $12,155,447.83 NA $12,188,316.96 100% Total Bond Portfolio 1.76% 1.15% $32,869.13 $37,392.75 Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 $12,225,709.71 Report created on: September 01, 2016 Page 2 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2016 BMW BANK NORTH AME UT US CD 240,000 0.95% 11/14/2016 2,280.00 0.56% 0.21 240,000.00 100.080 240,192.00 1.97% RT 00.9500% MAT 11/14/16 0.95% 0.56% 192.00 680.88 FIXED RATE CD /UT CAPITAL ONE BANK U VA US RT CD 240,000 1.00% 11/14/2016 2,400.00 0.61% 0.21 240,000.00 100.080 240,192.00 1.97% 01.0000% MAT 11/14/16 FIXED 1.00% 0.61% 192.00 729.86 RATE CD /VA FIRSTBANK P R SANT PR RT CD 240,000 0.95% 12/12/2016 2,280.00 0.56% 0.28 240,000.00 100.109 240,261.60 1.97% 00.9500% MAT 12/12/16 FIXED 0.95% 0.56% 261.60 118.69 RATE CD /PR Total 2016 720,000 0.97% 11/24/2016 $6,960.00 0.58% 0.23 $720,000.00 $720,645.60 5.91% 0.97% 0.58% $645.60 $1,529.42 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 MASSACHUSETTS DEPT TRANS Aa3/AA-/NR 500,000 2.41% 01/01/2017 12,040.00 0.67% 0.33 524,500.00 100.577 502,885.00 4.13% TAX SR B RV BE/R/ 2.408 NR/NR/NR 2.39% 0.67% -21,615.00 2,006.67 010117 DTD 113011 /MA FED FARM CREDIT BANK 04.875 Aaa/AAA/AA+ 431,000 4.88% 01/17/2017 21,011.25 0.53% 0.38 493,022.83 101.638 438,059.78 3.59% % DUE 011717 DTD 010907 FC NR/NR/NR 4.80% 0.53% -54,963.05 2,568.04 07172007 STATE BK INDIA NY US RT CD 248,000 2.00% 04/27/2017 4,960.00 0.62% 0.65 248,000.00 100.901 250,234.48 2.05% 02.0000% MAT 04/27/17 FIXED 1.98% 0.62% 2,234.48 1,712.22 RATE CD /NY COMENITY BANK DE US RT CD 200,000 1.15% 06/19/2017 2,300.00 1.82% 0.80 200,000.00 99.469 198,938.00 1.63% 01.1500% MAT 06/19/17 FIXED 1.16% 1.82% -1,062.00 176.44 RATE JUMBO CD /DE GE CAP RETAIL BK UT US RT CD 247,000 1.75% 08/03/2017 4,322.50 0.72% 0.92 247,000.00 100.948 249,341.56 2.05% 01.7500% MAT 08/03/17 FIXED 1.73% 0.72% 2,341.56 319.75 RATE CD /UT Report created on: September 01, 2016 Page 2 of 7 Bond holdings - as of August 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.79% 1.65 $1,716,000.00 $1,725,211.97 14.15% 1.11% 0.79% $9,211.97 $1,361.45 Report created on: September 01, 2016 Page 3 of 7 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2017 GOLDMAN SACHS BK U UT US CD 130,000 1.75% 08/03/2017 2,275.00 0.72% 0.91 130,000.00 100.948 131,232.40 1.08% RT 01.7500% MAT 08/03/17 1.73% 0.72% 1,232.40 168.29 FIXED RATE CD /UT SUN NATL BK NJ US RT CD 240,000 1.00% 10/03/2017 2,400.00 0.77% 1.08 240,000.00 100.248 240,595.20 1.97% 01.0000% MAT 10/03/17 FIXED 1.00% 0.77% 595.20 177.53 RATE CD /NJ Total 2017 1,996,000 2.48% 04/19/2017 $49,308.75 0.77% 0.63 $2,082,522.83 $2,011,286.42 16.50% 2.45% 0.77% $-71,236.41 $7,128.93 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2018 ALLY BK UT US RT 01.2500% CD 248,000 1.25% 02/26/2018 3,100.00 0.70% 1.48 248,000.00 100.808 250,003.84 2.05% MAT 02/26/18 FIXED RATE CD 1.24% 0.70% 2,003.84 42.47 /UT GOLDMAN SACHS BK U NY US CD 248,000 1.30% 02/26/2018 3,224.00 0.85% 1.47 248,000.00 100.661 249,639.28 2.05% RT 01.3000% MAT 02/26/18 1.29% 0.85% 1,639.28 53.00 FIXED RATE CD /NY BANK OF NRTH CAROL NC US RT CD 245,000 1.00% 02/27/2018 2,450.00 0.80% 1.48 245,000.00 100.295 245,722.75 2.02% 01.0000% MAT 02/27/18 FIXED 1.00% 0.80% 722.75 26.85 RATE CD /NC MERRICK BK UT US RT 00.9000% CD 245,000 0.90% 05/10/2018 2,205.00 0.66% 1.68 245,000.00 100.404 245,989.80 2.02% MAT 05/10/18 FIXED RATE CD 0.90% 0.66% 989.80 126.86 /UT KEYBANK NA IN US RT CD 245,000 1.00% 05/11/2018 2,450.00 0.76% 1.67 245,000.00 100.403 245,987.35 2.02% 01.0000% MAT 05/11/18 FIXED 1.00% 0.76% 987.35 751.78 RATE CD /IN CONNECTONE BANK NJ US RT CD 245,000 1.00% 05/14/2018 2,450.00 0.76% 1.69 245,000.00 100.403 245,987.35 2.02% 01.0000% MAT 05/14/18 FIXED 1.00% 0.76% 987.35 120.82 RATE CD /NJ ENERBANK UT US RT 01.3500% CD 240,000 1.35% 10/04/2018 3,240.00 0.97% 2.06 240,000.00 100.784 241,881.60 1.98% MAT 10/04/18 FIXED RATE CD 1.34% 0.97% 1,881.60 239.67 /UT Total 2018 1,716,000 1.11% 04/30/2018 $19,119.00 0.79% 1.65 $1,716,000.00 $1,725,211.97 14.15% 1.11% 0.79% $9,211.97 $1,361.45 Report created on: September 01, 2016 Page 3 of 7 Bond holdings - as of August 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Total 2019 Effective rating/ Underlying rating (Mdy/Fitch/S&P) Quantity Coupon Effective Call date/ maturity Call price ($) Est. annual income ($)/ Curr. yield (%) YTM (%)/ Modified YTW (%) duration Adjusted cost basis ($)/ Unreal.g/I ($) Market price ($) Mkt. value ($)/ Accr. interest ($) % of bond port. Maturing 2019 2.03% 1.27% $30,494.97 $5,578.88 WORLD'S FOREMOST B NE US RT CD 200,000 1.30% 05/28/2019 2,600.00 1.57% 2.69 200,000.00 99.286 198,572.00 1.63% 01.3000% MAT 05/28/19 FIXED Underlying rating 1.31% 1.57% YTM (%)/ Modified -1,428.00 cost basis ($)/ 35.62 Mkt. value ($)/ RATE JUMBO CD /NE (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. RIVERSIDE CA CMNTY COLGE Aa2/NR/AA 500,000 2.35% 08/01/2019 11,725.00 1.36% 2.81 507,485.00 102.816 514,080.00 4.22% TAX SR B BE/R/ 2.345 NR/NR/NR Aa1/AA+/AA+ 500,000 2.09% 2.28% 1.36% 1.38% 6,595.00 499,995.00 977.08 512,590.00 080119 DTD 052914 /CA B BE/R/ 2.090 050120 DTD NR/NR/NR 2.04% 1.38% 12,595.00 3,483.33 AMERICAN EXPRESS F UT US RT CD 247,000 2.15% 11/13/2019 5,310.50 1.14% 3.08 247,000.00 103.151 254,782.97 2.09% 02.1500% MAT 11/13/19 FIXED MB FINL BK NA IL US RT CD 245,000 1.30% 2.08% 1.14% 0.98% 7,782.97 245,000.00 1,600.42 247,844.45 RATE CD /UT 01.3000% MAT 05/11/20 FIXED 1.29% 0.98% 2,844.45 174.52 CIT BK SALT LAKE C UT US RT CD 240,000 2.10% 11/13/2019 5,040.00 1.14% 3.08 240,000.00 102.995 247,188.00 2.03% 02.1000% MAT 11/13/19 FIXED CENTENNIAL BANK AR US RT CD 245,000 1.30% 2.04% 1.14% 1.03% 7,188.00 245,000.00 1,518.90 247,371.60 RATE CD /UT 01.3000% MAT 05/20/20 FIXED 1.29% 1.03% 2,371.60 95.99 BARCLAYS BK DE US RT CD 240,000 2.05% 12/17/2019 4,920.00 1.12% 3.17 240,000.00 102.990 247,176.00 2.03% 02.0500% MAT 12/17/19 FIXED FIRST BUS BK WI US RT CD 245,000 1.40% 1.99% 1.12% 1.13% 7,176.00 245,000.00 1,010.96 247,690.10 RATE CD /DE 01.4000% MAT 11/13/20 FIXED 1.38% 1.13% 2,690.10 1,071.29 AMERICAN EXPRESS C UT US RT CD 100,000 2.15% 12/18/2019 2,150.00 1.16% 3.17 100,000.00 103.181 103,181.00 0.85% 02.1500% MAT 12/18/19 FIXED Total 2020 1,235,000 1.64% 2.08% 1.16% 1.19% 3,181.00 $1,234,995.00 435.89 $1,255,496.15 RATE CD /UT 1.61% 1.19% $20,501.15 $4,825.13 Total 2019 1,527,000 2.08% 09/26/2019 $31,745.50 1.27% 2.96 $1,534,485.00 $1,564,979.97 12.84% 2.03% 1.27% $30,494.97 $5,578.88 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2020 MASS ST GO CONSOL LN TAX SR Aa1/AA+/AA+ 500,000 2.09% 05/01/2020 10,450.00 1.38% 3.50 499,995.00 102.518 512,590.00 4.21% B BE/R/ 2.090 050120 DTD NR/NR/NR 2.04% 1.38% 12,595.00 3,483.33 052814 /MA MB FINL BK NA IL US RT CD 245,000 1.30% 05/11/2020 3,185.00 0.98% 3.60 245,000.00 101.161 247,844.45 2.03% 01.3000% MAT 05/11/20 FIXED 1.29% 0.98% 2,844.45 174.52 RATE CD /IL CENTENNIAL BANK AR US RT CD 245,000 1.30% 05/20/2020 3,185.00 1.03% 3.63 245,000.00 100.968 247,371.60 2.03% 01.3000% MAT 05/20/20 FIXED 1.29% 1.03% 2,371.60 95.99 RATE CD /AR FIRST BUS BK WI US RT CD 245,000 1.40% 11/13/2020 3,430.00 1.13% 4.06 245,000.00 101.098 247,690.10 2.03% 01.4000% MAT 11/13/20 FIXED 1.38% 1.13% 2,690.10 1,071.29 RATE CD /WI Total 2020 1,235,000 1.64% 06/15/2020 $20,250.00 1.19% 3.66 $1,234,995.00 $1,255,496.15 10.30% 1.61% 1.19% $20,501.15 $4,825.13 Report created on: September 01, 2016 Page 4 of 7 Bond holdings - as of August 31, 2016 (continued) Maturing 2021 COMENITY CAP BK UT US RT 01.6000% MAT 06/07/21 FIXED RATE CD /UT COMMUNITY BK CA US RT 01.5500% MAT 06/15/21 FIXED RATE CD /CA EAST BOSTON SVGS B MA US RT 01.5000% MAT 06/23/21 FIXED RATE CD /MA FNMA NTS STEP-UP 01.000 % DUE 111921 DTD 111915 FC 05192016 MIZRAHI TEFAHOT BK CA US RT 01.2500% MAT 11/30/21 STEP RATE CD /CA Total 2021 Maturing 2022 JPMORGAN CHASE & C DE US RT 01.2500% MAT 05/31/22 STEP RATE CD /DE DISCOVER BANK DE US RT 02.4500% MAT 11/18/22 FIXED RATE CD /DE WELLS FARGO BK NA CA US RT 01.6500% MAT 11/23/22 STEP RATE CD /CA Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ 1,880,000 1.25% 09/20/2021 $23,455.00 Est. annual $1,879,100.00 Adjusted $1,882,912.00 15.45% % of Underlying rating 1.25% Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon CD 245,000 1.60% 06/07/2021 price ($) 3,920.00 1.45% 4.58 245,000.00 100.673 246,648.85 2.02% 1.59% 1.45% 1,648.85 1.25% 268.49 3,062.50 CD 245,000 1.55% 06/15/2021 2.02% 3,797.50 1.41% 4.61 245,000.00 100.657 246,609.65 2.02% 1,087.80 0.00 CD 1.54% 1.41% 1,609.65 6,002.50 166.47 245,000.00 CD 245,000 1.50% 06/23/2021 3,675.00 1.36% 4.62 245,000.00 100.638 246,563.10 2.02% 1,726.75 CD 245,000 1.65% 1.49% 1.36% 1,563.10 245,000.00 694.73 250,056.80 Aaa/AAA/AA+ 900,000 1.00% 11/19/2021 11/19/2016 9,000.00 NA NA 899,100.00 99.741 897,669.00 7.36% NR/NR/NR 100.00 1.00% NA -1,431.00 2,550.00 CD 245,000 1.25% 11/30/2021 11/30/2016 3,062.50 NA NA 245,000.00 100.172 245,421.40 2.01% 100.00 1.25% NA 421.40 0.00 Total 2022 735,000 1.79% 09/25/2022 $13,107.50 1.73% 5.73 $735,000.00 $751,437.05 6.17% 1.74% 1.73% $16,437.05 $1,726.75 Report created on: September 01, 2016 Page 5 of 7 1,880,000 1.25% 09/20/2021 $23,455.00 1.41% 4.60 $1,879,100.00 $1,882,912.00 15.45% 1.25% 1.41% $3,812.00 $3,679.68 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. q/I ($) price ($) Accr. interest ($) port. CD 245,000 1.25% 05/31/2022 05/31/2017 3,062.50 NA NA 245,000.00 100.444 246,087.80 2.02% 100.00 1.24% NA 1,087.80 0.00 CD 245,000 2.45% 11/18/2022 6,002.50 1.73% 5.73 245,000.00 104.201 255,292.45 2.09% 2.35% 1.73% 10,292.45 1,726.75 CD 245,000 1.65% 11/23/2022 11/23/2018 4,042.50 NA NA 245,000.00 102.064 250,056.80 2.05% 100.00 1.62% NA 5,056.80 0.00 Total 2022 735,000 1.79% 09/25/2022 $13,107.50 1.73% 5.73 $735,000.00 $751,437.05 6.17% 1.74% 1.73% $16,437.05 $1,726.75 Report created on: September 01, 2016 Page 5 of 7 Bond holdings - as of August 31, 2016 (continued) Prepared for City of Hutchinson RP 38446 • City of Hutchinson • Business Service Account Risk profile: Conservative Return Objective: Current Income Effective rating/ Effective rating/ Adjusted Est. annual Underlying rating Adjusted YTM (%)/ Modified cost basis ($)/ Market % of bond Underlying rating maturity Call price ($) Curr. yield (%) YTW (%) duration Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond $12,188,316.96 (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2023 $12,225,709.71 FHLMC MED TERM NTS STEP Aaa/AAA/AA+ 1,000,000 1.75% 04/28/2023 10/28/2016 17,500.00 NA NA 1,000,000.00 100.022 1,000,220.00 8.21% 01.750 % DUE 042823 DTD NR/NR/NR 100.00 1.75% NA 220.00 5,979.17 042816 FC 10282016 Total 2023 1,000,000 1.75% 04/28/2023 $17,500.00 NA $1,000,000.00 $1,000,220.00 8.21% 1.75% NA $220.00 $5,979.17 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal.g/I ($) price ($) Accr. interest ($) port. Maturing 2024 COMMERCE BANK OF SOUTHWE NR/NR/AA 500,000 3.00% 08/01/2024 15,000.00 2.36% 7.03 526,595.00 104.589 522,945.00 4.29% ASSUR TAX OID97.826BE/R/ NR/NR/A 2.87% 2.36% -3,650.00 1,250.00 3.000 080124 DTD 033016 /CA NEWYORK CITY TRANSITION Aa1/AAA/AAA 500,000 2.60% 11/01/2024 11/01/2022 13,000.00 _ 2.41% 5.63 486,750.00 101.366 506,830.00 4.16% TAX C-3 RV BE/R/ 2.600 NR/NR/NR 100.00 2.56% 2.36% 20,080.00 4,333.33 1 10124 DTD 120412 /NY Total 2024 1,000,000 2.80% 09/16/2024 $28,000.00 2.39% 6.34 $1,013,345.00 $1,029,775.00 8.45% 2.72% 2.36% $16,430.00 $5,583.33 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. Maturing 2025 HSBC BANK USA DE US RT CD 240,000 2.25% 03/11/2025 03/11/2020 5,400.00 NA NA 240,000.00 102.647 246,352.80 2.02% 02.2500% MAT 03/11/25 STEP 100.00 2.19% NA 6,352.80 0.00 RATE CD /DE Total 2025 240,000 2.25% 03/11/2025 $5,400.00 NA $240,000.00 $246,352.80 2.02% 2.19% NA $6,352.80 $0.00 Effective rating/ Est. annual Adjusted % of Underlying rating Effective Call date/ income ($)/ YTM (%)/ Modified cost basis ($)/ Market Mkt. value ($)/ bond (Mdy/Fitch/S&P) Quantity Coupon maturity Call price ($) Curr. yield (%) YTW (%) duration Unreal. g/I ($) price ($) Accr. interest ($) port. 12,049,000 1.79% 05/10/2020 NA $214,845.75 1.15% 2.68 $12,155,447.83 NA $12,188,316.96 100% Total Bond Portfolio 1.76% 1.15% $32,869.13 $37,392.75 $12,225,709.71 Report created on: September 01, 2016 Page 6 of 7 HVTCHINSON HOUSING AND REDEVELOPMENT AUTHORJTV Regular Board Meeting Tuesday, August 16, 2016, 7:00 AM Minutes 1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present: LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff Present: Jean Ward and Judy Flemming. 2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JULY 19, 2016 Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn Holmquist seconded and the motion carried unanimously. 3. FINANCIAL REPORTS a. Steve Jensen moved to approve the City Center General Fund payments of $15,452.76 for checks 8777 to 8782. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. b. LouAnn Holmquist moved to approve the Park Towers operating account payments of $26,685.53 for checks 13690 to 13711. Steve Jensen seconded and the motion carried unanimously. c. Renee Lynn Johnson Kotlarz moved to approve the Park Towers security account payments of $279.62 for checks 1546 to 1547. Steve Jensen seconded and the motion carried unanimously. d. Steve Jensen moved to approve the June 30, 2016 Park Towers financial statements. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. e. LouAnn Holmquist moved to approve the July 31, 2016 City Center financial statements. Steve Jensen seconded and the motion carried unanimously. 4. PARK TOWERS UPDATE a. FYI Occupancy Report — 97% occupied b. FYI the Park Towers' August Newsletter. c. Jean Ward reviewed with the Board the Park Tower's 2017 draft budget. Steve Jensen moved to approve the Park Tower's 2017 budget. LouAnn Holmquist seconded and the motion carried unanimously. d. FYI Official 2015 PHAS Score 991100 5. SCDP RENTAL REHAB PROGRAM APPLICATION a. Steve Jensen moved to approve Expanding SCDP Rental Rehab Project Target Area -see map and description. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. b. Steve Jensen moved to approve Resolution 2016-11 for recommendation for City Council to set public hearing to expand SCDP Rental Rehab Project Target Area. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously. 6. UPDATE TIF DISTRICT HIGHFIELD APARTMENTS —Hutchinson Leader Article regarding Highfield Apartments Jean Ward updated with the Board on the TIF District Highfield Apartments project timeline. August l6, 2016 Minutes Page I of 2 7. COMMUNICATIONS a. The City Council at their last meeting discussed an ordinance opting out of the temporary family health care dwelling (Tiny Houses or Granny Pods) provisions. b. Park Towers' new intercom system will be going installed in August. 8. ADJOURNMENT There being no other business, Chairman Pat Lembcke declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director r Gary Fo`rcier, Secretary/Treasurer August 16, 2016 Minutes Page 2 of 2 IFUNAPPROVED MINUTES Library Board Meeting Minutes Monday, Aug. 22, 2016 @ 4:38 p.m. Present: Jon Ross, Dianne Wanzek, Mary Christensen, Jack Sandberg, Steve Bailey, and Katy Hiltner, Ex -Officio Excused: Gerry Grinde and Julie Lofdahl Jon Ross called the meeting to order. The minutes from the July 25, 2016 meeting were reviewed. Motion made to approve the minutes. Motion made by Dianne Wanzek and seconded by Jack Sandberg. Minutes approved as written. Old Business: Job Posting — Library Assistant I The job posting for the Library Assistant I closed today, Aug. 22, 2016. Six applications were received. The interview process will begin next week and the plan is to select a candidate by Labor Day. Katy thanked the college students who worked this summer. Those college students plan to stay on the library's "sub" list, so they can work over the holidays. A "BIG" thank you to all who helped this summer! Annual Used Books Sale Sept. 16`" and Sept. 17`" — The Friends of the Library Fall Book Sale will be held Friday -Saturday, Sept. 16th and 17th. City staff will help carry out the boxes of books for the sale. Board members are encouraged to volunteer if they can to help with the book sale set up. In addition to the Friends Book Sale, the Legacy arts program "One Another," will also be featured during the Hutchinson Arts and Crafts Festival on Friday, Sept. 16th, 10 a.m.-noon and 1-3 p.m. Legacy Program: Family History Research Series — A series of nine genealogy classes will be held in the communities of Brownton, Glencoe, Hutchinson, and Winsted. The first classes will begin in October and will run through October 2017. The presenters are from the McLeod County Historical Society and Museum. There are no fees to attend, and the materials are provided. Registration is encouraged. 2016 Technology Upgrade Project — Katy had no news to report at this meeting. New Business: Author Program: Allen Eskens — Minnesota mystery author Allen Eskens will share an author program at the Hutchinson Public Library on Tuesday, Oct. 25th at 7 p.m. Eskens published his first book "The Life We Bury' in 2014, and he has since published two more books. As part of his Legacy -funded program, Eskens will share an author presentation, a Q&A session, and a book signing. Hutchinson Kiwanis Club/Library Lego Club - Beginning in October, Children's Librarian Sherry Lund will be sharing a LEGO building club — official group name to be announced. This group will meet on the second Monday of each month (Oct. 14th, Nov. 14th and Dec. 12th) from 6:30-7:30 p.m. The Kiwanis Club is funding this project. It will provide a nice creative outlet for kids. Other — • The Adult Summer Reading Program "Library Passport" ends on Monday, Aug. 29th. • Sherry Lund and Kris Jones wrapped up their Summer Reading Programs on Saturday, Aug. 20th. • Katy plans to attend the upcoming Association for Rural and Small Libraries (ARSL) Conference Oct. 27th_ Oct. 29th in Fargo, ND. Motion to adjourn made by Jack Sandberg and seconded by Steve Bailey. Meeting adjourned at 5:10 pm. Next meeting: Sept. 26, 2016 @ 4:30 p.m. Minutes submitted by Mary Christensen, Library Board Member No Donations Received in July 2016