Loading...
07-26-2016 CCMHUTCHINSON CITY COUNCIL MEETING MINUTES TUESDAY, JULY 26, 2016 CITY CENTER — COUNCIL CHAMBERS (The City Council is provided background information for agenda items in advance by city staff, committees and boards. Many decisions regarding agenda items are based upon this information as well as: City policy and practices, inputfrom constituents, and other questions or information that has notyet been presented or discussed regarding an agenda item) 1. CALL MEETING TO ORDER — 5:30 P.M. Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill Arndt, and Mary Christensen. Member absent was John Lofdahl. Others present were Matt Jaunich, City Administrator, and Marc Sebora, City Attorney. (a) Approve the Council agenda and any agenda additions and/or corrections Motion by Czmowski, second by Arndt, to approve the agenda as presented. Motion carried unanimously. 2. INVOCATION — Crosspoint Church PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY Council Member Arndt recognized the Hutchinson Police Department on the work they did during the Orange Spectacular held this past weekend at the McLeod County Fairgrounds. Council Member Arndt mentioned that people from all across the United States and Canada were in attendance and he heard several positive comments about the City. (a) Resolution No. 15488 — Resolution Accepting Donation from Dolores Brunner for Hutchinson Police Department Motion by Arndt, second by Czmowski, to approve Resolution No. 15488. Motion carried unanimously. PUBLIC COMMENTS (This is an opportunity for members of the public to address the City Council on items not on the current agenda. If you have a question, concern or comment, please ask to be recognized by the mayor— state your name and address for the record. Please keep comments under 5 minutes. Individuals wishing to speakfor more than five minutes should askto be included on the agenda in advance of the meeting. All comments are appreciated, but please refrain from personal or derogatory attacks on individuals) 5. CITIZENS ADDRESSING THE CITY COUNCIL Doreen Smithers, 526 Adams Street SE, presented before the Council. Ms. Smithers asked for the Council's help in having the alley fixed behind her house. Ms. Smithers stated that the alley has been a problem for years. Ms. Smithers stated she has replaced her garage door twice since she purchased the home. Because the garage is so close to the alley, snow has been pushed up against it during snow plowing and ice has frozen the bottom of the garage door to the ground due to water flow. Ms. Smithers has spoken to the previous mayor when he was in office, the current mayor and the engineering department about this problem. Ms. Smithers stated that engineering had informed her that the alley would be part of an improvement program, but thus far it has not. John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that he and Ms. Smithers have spoken in the past regarding the alley. Mr. Olson stated that the alley, along with improvements to 5 Avenue Southeast, were scheduled to be improved, but because of other CITY COUNCIL MINUTES JULY 26, 2016 projects and grant funding, the project has been pushed out. Mr. Olson spoke about issues with the line in the area for proper drainage. Mr. Olson talked about using the current drainage system with a redesign to 5th Avenue to potentially take care of some issues. The cost of installing the drain would be approximately $15,000-20,000. Mr. Jaunich talked about the financing options available and the reasons that this project got pushed back. The Council asked that public works explore different options to see what would be feasible in the near future to alleviate this issue. Options could include asking the apartment complex across the alley to put their drain spouts facing the street side instead of the alley side, look at hard costs for the redesign system, etc. 6. APPROVAL OF MINUTES (a) Regular Meeting of July 12, 2016 (b) Workshop Minutes of July 12, 2016 Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (The items listed for consideration will be enacted by one motion unless the Mayor, a member of the City Council or a city staff member requests an item to be removed. Traditionally items are not discussed.) 7. APPROVAL OF CONSENT AGENDA I (a) Consideration for Approval of Issuing Short -Term Gambling License to Fire Department Relief Association on September 10, 2016 (b) Consideration for Approval of Purchase of Annual Bag Film Order for CreekSide (c) Consideration for Approval of Resolution No. 14592 — Resolution Adopting Findings of Fact and Reasons for Approval of Conditional Use Permit to Allow Construction for a Pole Building for Storage at 805 Hwy 7 West Parcel B in an I -C Zoning District, Harley Albers, Applicant (d) Consideration for Approval of Contract Between City of Hutchinson and the South Central Minnesota Regional Radio Board and the State of Minnesota for the 800 MHz City/Regional Integrated Public Safety Radio Communication Subsystem (e) Consideration for Approval of Resolution No. 14593 — Resolution Authorizing Redevelopment Grant Application and Committing to Local Match (f) Claims, Appropriations and Contract Payments — Check Register A Motion by Arndt, second by Christensen, to approve Consent Agenda I. Motion carried unanimously. 8. APPROVAL OF CONSENT AGENDA II (a) Claims, Appropriations and Contract Payments — Check Register B Motion by Czmowski, second by Arndt, with Forcier abstaining, to approve Consent Agenda II. Motion carried unanimously. 2 CITY COUNCIL MINUTES JULY 26, 2016 PUBLIC HEARINGS (6:00 P.M.) 9. APPROVE/DENY ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4, THE PROPOSED ESTABLISHMENT OF TAX INCREMENT FINANCING DISTRICT NO. 4-18 WITHIN DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ADOPTION OF A TAX INCREMENT FINANCING PLAN Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that the item before the Council is to establish a TIF District for the new apartment complex being constructed on Hwy 15 South. With the general occupancy apartment vacancy rate of less than 2%, apartments are in short supply and new rental construction is badly needed to achieve a healthy vacancy rate of 5%. Financing is needed to bridge the shortfall between the development costs and the financing available to the project. A TIF district will allow the capture of property taxes from the project to provide the financing to bridge that shortfall. Nick Anhut, Ehlers & Associates, presented before the Council. Mr. Anhut explained that this will be a housing district and will be governed by a development agreement. Mr. Anhut explained the parameters that have been identified in the TIF document, such as the TIF district collecting TIF dollars for 18 years. Mr. Anhut asked that the Council consider adoption of Resolution No. 14590 adopting a modification to the development program for Development District No. 4 and establishment of TIF District No. 4-18 and Resolution No. 14591 approving the development agreement for TIF District No. 4 and TIF District No. 4-18. Motion by Czmowski, second by Christensen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Forcier, to approve Resolution Nos. 14590 & 14591. Motion carried unanimously. Steve Kuepers, developer of apartment complex, presented before the Council. Mr. Kuepers thanked the Council and staff for a great working relationship and he expressed his excitement in the development. Work will begin in September. COMMUNICATIONS, REQUESTS AND PETITIONS (The purpose of this portion of the agenda is to provide the Council with information necessary to craft wise policy. Includes items like monthly or annual reports and communications from other entities) 10. PRESENTATION OF CITY OF HUTCHINSON FIVE-YEAR CAPITAL IMPROVEMENT PLAN ACCORDING TO CITY CHARTER SECTION 7.05 Matt Jaunich, City Administrator, presented the proposed five-year capital improvement plan as required by the Hutchinson City Charter. Mr. Jaunich noted that this is a preliminary plan that includes road/infrastructure improvements, sewer/stormsewer, buildings, aquatic center and Hwy 15. A more in depth workshop will be held in August regarding the plan. No action required. UNFINISHED BUSINESS NEW BUSINESS 11. APPROVE/DENY ORDINANCE NO. 16-762 - AN ORDINANCE ISSUING FRANCHISE TO CARIBOU COFFEE (FIRST READING, SET PUBLIC HEARING AND SECOND READING AND ADOPTION FOR AUGUST 9, 2016) CITY COUNCIL MINUTES JULY 26, 2016 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that as part of the site plan and plat approval process, the plan includes using right of way along Century Avenue for access and traffic flow. Because this is using city property, a franchise agreement is required. One thing the Council will need to consider is whether or not a fee should be charged to the applicant, either a one-time fee or an annual fee. Motion by Christensen, second by Arndt, to set public hearing and approve first reading of Ordinance 16-762 which includes a $50.00 franchise fee. Motion carried unanimously. 12. APPROVE/DENY PAVING PROJECT AT CREEKSIDE Andy Kosek, Creekside Manager, presented before the Council. Mr. Kosek explained that quotes have been received for pavement repair work at the Creekside Composting Facility. Three areas have been identified to be repaired. In addition, a drainage pipe will be installed that will run from a storm sewer catch basin to each corner of the tipping building. The purpose of the pipe is to collect rain water run-off from the building's rain gutter downspouts to prevent sub -grade saturation and heaving and potential cracking of the new bituminous surfaces during freeze/thaw cycles. The low bid came in from Wm Mueller & Sons in the amount of $76,575.05 which was considerably lower than estimated. Motion by Czmowski, second by Arndt, to approve paving project at Creekside. Motion carried unanimously. Mr. Kosek provided a brief update on activities occurring at the facility. 13. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITIONS a. 2015 Loader -Mount Snow Blower b. 2016 Wheel Loader With Snow Equipment c. Snow Wing Snowplow John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that the wheel loader transaction will be considered a 2-for-1. The proposed transaction reduces the number of wheel loaders from eight to six. Reduction of the loader fleet has been made possible by utilizing tractors rented for the residential leaf vacuum service, up -fitting them with snowplows. Included with this purchase will be an HLA plow. The current loader - mounted snow blower is now 25 years old. The current snow blower has reached the end of its service life. The loader -mount snow blower has a cost of $98,175.00; the wheel loader with snow equipment has a cost of $122,499.00; and the HLA snow wing snowplow has a cost of $13,562.43. Funding sources come from the debt management plan. Motion by Czmowski, second by Christensen, to approve public works equipment acquisitions as described above. Motion carried unanimously. 14. APROVE/DENY RESOLUTION NO. 14589 — RESOLUTION PLACING PROPOSED 11 CITY COUNCIL MINUTES JULY 26, 2016 CITY CHARTER REVISIONS ON NOVEMBER 2016 ELECTION BALLOT Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that earlier this year, the Council passed an ordinance amending the Charter changing the mayoral terms from two years to four years and requested that the language change be put forth before the voters at the November election. Mr. Sebora noted a minor typographical error in the ballot language that was changed. Motion by Czmowski, second by Christensen, to approve Resolution No. 14589. Motion carried unanimously. 15. APPROVE/DENY SETTING COUNCIL BUDGET WORKSHOP FOR AUGUST 23, 2016, AT 4:00 P.M. Matt Jaunich noted that this will be the annual workshop to review the CIP and review preliminary budget numbers. There will also be an update from the Coalition of Greater Minnesota Cities during the workshop. Motion by Czmowski, second by Arndt, to approve setting Council budget workshop for August 23, 2016, at 4:00 p.m. Motion carried unanimously. 16. APPROVE/DENY SETTING AUGUST 12, 2016, TO CANVASS PRIMARY ELECTION RESULTS Matt Jaunich noted that three days following the election, the Council must canvass the City election results. Motion by Christensen, second by Forcier, to canvass primary election results on August 12, 2016, at 9:00 a.m. Motion carried unanimously. GOVERNANCE (The purpose of this portion of the agenda is to deal with organizational development issues, including policies, performances, and other matters that manage the logistics of the organization. May include monitoring reports, policy development and governance process items.) 17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS (a) Housing and Redevelopment Authority Board Minutes from June 21, 2016 (b) City of Hutchinson Financial and Investment Reports for June 2016 c Planning, Zoning, Building Department Second Quarter Report (d) Planning Commission Minutes from June 21, 2016 (e) Library Board Minutes from June 27, 2016 MISCELLANEOUS 18. STAFF UPDATES John Olson — Mr. Olson provided a project update. Madson Avenue is having utility work completed currently; Milwaukee Avenue has been paved with backfilling and restoration being completed, the same as Linden Avenue east of Lynn Road); utility work is beginning tomorrow on Linden Avenue (west of Lynn Road); Church Street utility work will be coordinated with CITY COUNCIL MINUTES JULY 26, 2016 Linden Avenue work. All projects are pretty close to schedule and not delayed too much. Parking lot behind Main Street Sorts Bar has been improved as well as the trail area near SuperAmerica on Hwy 7 West. 3 Avenue SE old alley panel has been restored to parking. Mr. Olson explained that at the end of May/early June two mosquito traps are put in place that monitor the populations. The numbers are not dramatically high but are consistently high, especially with higher rains and warmer temperatures. A second count is then taken in July. Two more applications are scheduled this season per the contract, however staffwill determine if more applications will be needed with some of the activities that are occurring within the city later in the summer. Matt Jaunich — Mr. Jaunich reminded the Council that the August 9th meeting begins at 4:00 p.m. due to the primary election. The City has been selected as a finalist for First Annual Clean Energy Program award and the award will be presented at the State Fair on August 28, 2016. Mr. Jaunich noted that a study will be completed on the water bodies in Hutchinson. The study will review upgrades and improvements to potentially be made. Mr. Jaunich asked for two council members to sit on the steering committee for this project. Mayor Forcier noted he would be interested and it was mentioned that Council Member Lofdahl may be interested. If Council Member Lofdahl is not interested, Council Member Christensen stated she would serve on the steering committee. 19. COUNCIL/MAYOR UPDATE Bill Arndt — Council Member Arndt mentioned that National Night Out is scheduled for August 2nd and is a great time to meet your neighbors. Mary Christensen — Council Member Christensen commented on the joint meetings that Council had last week with EDA and the McLeod County Commissioners. She noted how beneficial both of those meetings were and she hopes they continually annually. ADJOURNMENT Motion by Arndt, second by Czmowski, to adjourn at 6:45 p.m. Motion carried unanimously. ATTEST: Gary T. Forcier Mayor I Matthew Jaunich City Administrator