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cp09-13-2016CITY OF HUTCHINSON
MCLEOD COUNTY
HUTCHINSON, MINNESOTA
Hutchinson City Center
1 11 Hassan Street SE
Hutchinson, MN 55350-2522
Phone .320-587-5151, Fax 320-234-4240
NOTICE OF A SPECIAL CITY COUNCIL WORKSHOP
Tuesday, September 13, 2016
4:00 p.m.
Council Chambers — Hutchinson City Center
Notice is hereby given that the Hutchinson City Council has called a special workshop meeting
for Tuesday, September 13, 2016, in the Council Chambers at the Hutchinson City Center, 11 1
Hassan Street SE, Hutchinson, Minnesota for the following purpose:
0 Review of 2017 Preliminary Budget
Matthe aunich,5CityAdmi strator
7
DATED: September 8, 2016
POSTED: City Center
HUTCHINSON CITY COUNCIL
MEETING AGENDA
TUESDAY, SEPTEMBER 13, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
CALL MEETING TO ORDER — 5:30 P.M.
(a) Approve the Council agenda and any agenda additions and/or corrections
2. INVOCATION — Hunter's Ridge Community Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
(a) Approve/Deny Resolution No. 14608 — Resolution Approving Cash Donations to
Hutchinson Police Department from Laura Wendorff and Hutchinson Health Employee
Fund
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 23, 2016
(b) Workshop Minutes of August 23, 2016
CONSENT AGENDA
(The items listedjor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Peace Lutheran Church Event on September 17, 2016
(b) Consideration for Approval of Issuing Short Term Gambling License to Crow River
Cutters at Main Street Sports Bar September 19 — October 26, 2016
(c) Consideration for Approval of Issuing Transient Merchant License to Tiny Novotny to
Operate Pop -Up Shop Featuring Women's Apparel and Accessories
(d) Consideration for Approval of Issuing Parade Permit to Hutchinson High School on
September 30, 2016, for Homecoming Parade
CITY COUNCIL AGENDA SEPTEMBER 13, 2016
(e) Consideration for Approval of Resolution No. 14612 - Approving the Decertification of
Tax Increment Financing District #11 of the City of Hutchinson
(f) Consideration for Approval of Improvement Project Change Orders
1. Change Order No. 2 — Letting No. 4/Prcj ect No. 16-04 — Water Tower
Reconditioning - Golf Course Road
2. Change Order No. 2 — Letting No. 8/Prcj ect No. 16-08 — Downtown Signage
(g) Claims, Appropriations and Contract Payments
PUBLIC HEARINGS (6:00 P.M.)
8. ASSESSMENT HEARING FOR DENVER AVENUE SE PROJECT (LETTING NO. 1,
PROJECT NO. 17-01)
�a) Approve/Deny Resolution No. 14610 —Adopting Assessment
b) Approve/Deny Resolution No. 14611 — Accepting Bid and Awarding Contract
purpose o t is portion oJ the agenda is to provide the Council with information necessary to craft wise policy.
Wes items like monthly or annual reports and communications from other entities.)
9. FORMAL PRESENTATION OF PETITION FOR SUPPORT OF CITY DOG PARK
UNFINISHED BUSINESS
10. REVIEW OF CHANGES ON PROPOSED COUNCIL BYLAWS
NEW BUSINESS
11. APPROVE/DENY RESOLUTION NO. 14609 — AUTHORIZING ISSUANCE OF $4,010,000
GENERAL OBLIGATION BONDS 2016A
12. APPROVE/DENY PLANS & SPECIFICATIONS AND AUTHORIZATION FOR
ADVERTISEMENT OF BIDS FOR THE HUTCHINSON ENTERPRISE CENTER
13. APPROVE/DENY SETTING HUTCHINSON REDEVELOPMENT AUTHORITY 2017
PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14606)
14. APPROVE/DENY SETTING HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
2017 PRELIMINARY TAX LEVY (ADOPT RESOLUTION NO. 14607)
15. CONSIDERATION OF AUTHORIZING LANDY LODGE TO DISPENSE
BEER/LIQUOR AT ARTS & CRAFTS FESTIVAL
16. APPROVE/DENY SETTING ANNUAL CITY RECOGNITION EVENT FOR OCTOBER 24,
2016, AT 5:30 P.M. AT HUTCHINSON EVENT CENTER
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
2
CITY COUNCIL AGENDA SEPTEMBER 13, 2016
17. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) Hutchinson Housing & Redevelopment Authority Annual Board Meeting Minutes From
August 18, 2015, and Regular Meeting Minutes From July 19, 2016
(b) City of Hutchinson Weed Notices Monthly Report for June & July 2016
MISCELLANEOUS
18. STAFF UPDATES
19. COUNCIL/MAYOR UPDATE
ADJOURNMENT
HUTCHINSON CITY COUNCIL
c'=y-fAa�
Request for Board Action
7AL =-ft
Agenda Item: Resolution 14608 Approving Cash Donations
Department: Finance
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Recognition of Gifts/Donations
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Hutchinson Police department received two cash donations in August as follows:
$20 - Laura Wendorff
$50 - Hutchinson Health Employee Fund
BOARD ACTION REQUESTED:
Approve Resolution #14608 accepting the donations from Laura Wendorff and the
Hutchinson Health Employee Fund.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14608
RESOLUTION ACCEPTING DONATIONS
WHEREAS, the City of Hutchinson is generally authorized to accept donations of real and
personal property pursuant to Minnesota Statutes Section 465.03 for the benefit of its citizens,
and is specifically authorized to accept gifts and bequests for the benefit of recreational services
pursuant to Minnesota Statutes Section 471.17; and
WHEREAS, the following persons have offered to contribute the cash amounts set forth below
to the city:
Name of Donor
Laura Wendorff
Hutchinson Health Employee Fund
Amount Donation Date
$20.00 8/13/2016
$50.00 8/16/2016
WHEREAS, such donations have been contributed to the Hutchinson Police department
as general donations.
WHEREAS, the City Council finds that it is appropriate to accept the donations offered.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA, AS FOLLOWS:
THAT, the donations described above are hereby accepted by the City of Hutchinson.
Adopted by the City Council this 13th day of September 2016.
ATTESTED:
Matthew Jaunich
City Administrator
APPROVED:
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL
MEETING MINUTES
TUESDAY, AUGUST 23, 2016
CITY CENTER — COUNCIL CHAMBERS
(The City Council is provided background information for agenda items in advance by city staff, committees and boards.
Many decisions regarding agenda items are based upon this information as well as: City policy and practices, input
from constituents, and other questions or information that has notyet been presented or discussed regarding an agenda
item)
1. CALL MEETING TO ORDER— 5:30 P.M.
Mayor Gary Forcier called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, John Lofdahl and Mary Christensen. Others present were Matt Jaunich, City
Administrator, and Marc Sebora, City Attorney.
(a) Approve the Council agenda and any agenda additions and/or corrections
Matt Jaunich, City Administrator, requested the Council consider a request from Crow River
Winery to sell wine at the Arts & Crafts Festival. This will be considered as Item 14.1 under
New Business.
Motion by Czmowski, second by Christensen, to approve the agenda with the addition noted.
Motion carried unanimously.
2. INVOCATION — Hutchinson Evangelical Free Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
PUBLIC COMMENTS
(This is an opportunity or members of the public to address the City Council on items not on the current agenda. Ifyou
have a question, concern or comment, please ask to be recognized by the mayor state your name and address for the
record. Please keep comments under 5 minutes. Individuals wishing to speak for more than five minutes should ask to
be included on the agenda in advance of the meeting. All comments are appreciated, butplease refrain from personal or
derogatory attacks on individuals.)
5. CITIZENS ADDRESSING THE CITY COUNCIL
6. APPROVAL OF MINUTES
(a) Regular Meeting of August 9, 2016
(b) Canvass Meeting of August 12, 2016
Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion
carried unanimously.
CONSENT AGENDA
(The items listedfor coni eration will be enacted by one motion unless the Mayor, a member of the City Council or
a city staff member requests an item to be removed. Traditionally items are not discussed.)
7. APPROVAL OF CONSENT AGENDA
(a) Consideration for Approval of Riverside Church Event on September 10, 2016
(b) Consideration for Approval of Ordering Assessment Hearing for Denver Avenue SE
Project (Letting No. 1, Project No. 17-01)
CITY COUNCIL MINUTES AUGUST 23, 2016
1. Resolution No. 14603 — Resolution Declaring Cost to be Assessed and Ordering
Preparation of Proposed Assessment
2. Resolution No. 14604 — Resolution for Hearing on Proposed Assessment
(c) Consideration for Approval of Resolution No. 14605 — Resolution Authorizing an
Interfund Loan for Advance of Certain Costs in Connection With Tax Increment
Financing District No. 4-17
(d) Consideration for Approval of Calling for a Public Hearing on September 27, 2016, on
the SCDP Downtown Rental Rehab Project
(e) Claims, Appropriations and Contract Payments
Motion by Lofdahl, second by Christensen, to approve the consent agenda. Motion
carried unanimously.
PUBLIC HEARINGS (6:00 P.M.) - NONE
COMMUNICATIONS. REOUESTS AND PETITIONS
purpose o t is portion o t e agen a is to provi e t e Councilwith information necessary to craft wise policy.
ides items like monthly or annual reports and communications from other entities.)
8. PRESENTATION OF THE FIRST DRAFT OF THE COUNCIL BYLAWS
Matt Jaunich noted that before the Council is a first draft of Bylaws for the Council to
review. The Bylaws contain rules of procedure and bylaws policy. Sections include the
Open Meeting Law, Quorum, Council Meetings, Presiding Officer, Rules of Order and
Procedure, Decorum of Council Members, Voting, Meeting Schedule, Order of Business,
Agenda, Consent Agenda, Minutes, Public Comment at Council Meetings and at Public
Hearings, Public Hearings, Procedure for Resolution and Ordinance Adoption, Board,
Commission and Committee Assignments, Mayoral and City Proclamations, Conflicts of
Interest, Interaction with City Staff and Suspension or Amendment of These Rules. Mr.
Jaunich noted there is no discipline clause contained in the policy, however some items could
be included if the Council would desire. Ultimately, there is very little that a Council can do
to discipline a Council Member other than removing them from boards and commissions.
The Council asked that staff research including a discipline section and options available to
the Council. Mr. Jaunich would like to bring a formal policy before the Council at the second
meeting in September.
UNFINISHED BUSINESS
9. APPROVE/DENY ORDINANCE NO. 16-763 - AN ORDINANCE OPTING -OUT OF
THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 462.3593 (SECOND
READING AND ADOPTION)
Marc Sebora, City Attorney, noted that at the last Council meeting the Council considered
the first reading of the ordinance to allow the City to opt -out of allowing temporary family
health care dwellings. The state leuislature passed a law allowing temporary family health
care dwellings, however allowed cities the option to opt -out of the law. These dwellings are
accessory structures similar to tiny homes and are also known as "granny pods". Staff and
the Planning Commission discussed this item and feel that there are a lot of unanswered
questions regarding the impact of these dwellings on neighborhoods. In addition, there has
not been a demand for these types of dwellings and therefore staff feels the City should opt -
2
CITY COUNCIL MINUTES AUGUST 23, 2016
out of the requirements of the law.
Motion by Lofdahl, second by Czmowski, to approve second reading and adoption of
Ordinance No. 16-763. Motion carried unanimously.
NEW BUSINESS
10. APPROVE/DENY RESOLUTION NO. 14602 — DECLARING INTENT ON BONDING
REIMBURSEMENT
Andy Reid, Finance Director, presented before the Council. Mr. Reid explained that this
item is a requirement by the IRS due to the City reimbursing itself with bond proceeds. The
City reimburses itself with bond proceeds upon administering street and capital
improvement projects that are financed by GO improvement bonds.
Motion by Czmowski, second by Lofdahl, to approve Resolution No. 14602. Motion
carried unanimously.
11. APPROVE/DENY PUBLIC WORKS EQUIPMENT ACQUISITION — SNOW PLOW
TRUCK
John Olson, Public Works Manager, presented before the Council. Mr. Olson noted that
this transaction is for a new snowplow truck replacing a twenty -year-old snowplow truck.
The current truck is a 1996 Ford Single -Axle dump truck. This equipment was identified
for funding within the recently updated debt management plan in the amount of $193,953.
Motion by Christensen, second by Czmowski, to approve snow plow truck acquisition.
Motion carried unanimously.
12. APPROVE/DENY SENDING LETTER OF SUPPORT FOR MCLEOD COUNTY'S
PARKS AND TRAILS LEGACY FUNDING REQUEST
Matt Jaunich explained that before the Council is a letter of support to be sent to McLeod
County for their potential application to the Parks and Trails Legacy Fund to help develop
the Dakota Rail Trail from the McLeod/Carvery County line to the City of Hutchinson.
Included in the letter, the City is offering to assist the County in working with the County's
engineering staff and provide an in-kind contribution of City engineering staff to help
engineer the project valued at about $160,000. The City is also offering to construct a trail
that v ould connect the Dakota Rail Trail at Ranch Avenue to the existing City trail under
the 5t Avenue bridge. This would provide Dakota Rail Trail users the option to connect
with the newly paved trail over to the Depot Marketplace, the Luce Line State Trail or the
city trail system. The estimated cost is $80,000. Lastly, the City is offering to cover future
maintenance costs along that portion of the Dakota Rail Trail that is within the city limits
and willing to explore partnerships on the maintenance of the trail adjacent to city limits.
Mr. Jaunich noted that the Council has not specifically discussed providing such efforts to
the trail, but should be considered at this time.
Motion by Arndt, second by Lofdahl, to approve letter of support as presented including the
items discussed this evening. Motion carried unanimously.
13. APPROVE/DENY RE -SETTING NOVEMBER 8, 2016, CITY COUNCIL MEETING
Motion by Arndt, second by Christensen, to reschedule November 8, 2016, Council meeting
to November 7, 2016, at 5:30 p.m.
14. APPROVE/DENY SETTING BUDGET WORKSHOP FOR SEPTEMBER 13, 2016, AT
4:00 P.M.
CITY COUNCIL MINUTES AUGUST 23, 2016
Motion by Christensen, second by Lofdahl, to set budget workshop for September 13, 2016,
at 4:00 p.m. Motion carried unanimously.
14.1 CONSIDERATION OF AUTHORIZING CROW WINERY TO DISPENSE WINE AT
ARTS & CRAFTS FESTIVAL
Matt Jaunich explained that the Arts & Crafts Festival organizer would like to have an
added feature of wine sales at the event this year. The Crow River Winery has been
contacted as a vendor for wine sales. Because the Winery is a license holder in an adjacent
municipality, the Council must formally authorize them to dispense wine at the event.
Motion by Christensen, second by Forcier, to authorize Crow River Winery to provide wine
sales at Arts & Crafts Festival. Motion carried unanimously.
GOVERNANCE
(T e purpose o t is portion of the agenda is to deal with organizational development issues, including policies,
performances, and other matters that manage the logistics of the organization. May include monitoring reports,
policy development and governance process items.)
15. MINUTES FROM COMMITTEES, BOARDS OR COMMISSIONS
(a) City of Hutchinson Investment Reports and Financial Reports from July 2016
MISCELLANEOUS
16. STAFF UPDATES
John Olson — Mr. Olson provided a project update to the Council. Linden and Milwaukee
boulevard seeding is completed, Madson Avenue subgrade corrections made with final grading
being completed this week and potentially paving, Church Street is proceeding, West Shore
Drive utility work is completed and final grade is being placed. Work on the Golf Course Road
water tower has begun. One more planned mosquito spray is scheduled for tomorrow. Due to
the high trap count, one or two additional applications may be scheduled.
Matt Jaunich — The brick on the downtown sidewalks will begin to be cleaned up later this
week. Mr. Jaunich acknowledged that the City has insurance for the damage done to the new
lap pool earlier this month with the large rain amounts. This will be worked through over the
next several weeks. Mr. Jaunich also noted that he had received a petition in support of a dog
park with over 400 signatures, however a third of the signators are not city residents.
17. COUNCIL/MAYOR UPDATE
Mary Christerhsen — Council Christensen commented that an event is being held at Butler Field
on August 27 honoring the municipal airport. The event will begin at 11:00 a.m. with many
fun events.
John Lofdahl — Council Member Lofdahl commented that the McLeod County Historical
Society is looking for members. He also noted that he has been advised that campaign signs
have been removed from residents' lawns and he asked those to please stop doing so.
ADJOURNMENT
Motion by Arndt, second by Lofdahl, to adjourn at 6:30 p.m. Motion carried unanimously.
.19
HUTCHINSON CITY COUNCIL
REVIEW OF 2017 PRELIMINARY CAPITAL IMPROVEMENT PLAN
MINUTES
TUESDAY, AUGUST 23, 2016, AT 4:00 PM
CITY CENTER — COUNCIL CHAMBERS
1. Call to Order
Mayor Forcier called the workshop to order at 4:00 p.m. Members present included Mary
Christensen, Chad Czmowski, Bill Arndt and John Lofdahl. Others present were Matt Jaunich,
City Administrator and other city directors.
REVIEW OF 2017 PRELIMINARY CAPITAL IMPROVEMENT PLAN
2. 2017 Preliminary Capital Improvement Plan
Matt Jaunich, City Administrator, presented before the Council. Mr. Jaunich reviewed the
purpose of a capital improvement plan.
Mr. Jaunich began an overview of the five year capital plan document. The proposed plan is
estimated at $48.90 million. The Plan is approximately $1.09 million smaller than last year's
five-year plan. The plan has an average CIP cost of $9.78 million. 2017's $11.94 million CIP
cost currently accounts for approximately 20-25% of all budgeted expenses. For comparison
purposes, this year's (2016) general fund budget is $11.46 million. Mr. Jaunich reviewed that the
plan is divided into infrastructure at $30.34 million; Park & Rec at $6.79 million; Enterprise
Funds at $7.11 million; Public Works at $2.92 million; Public Safety at $1.27 million and
General Government at $465,586. The make-up of the CIP includes: New Debt: $12.24 million
(amount of money that we need to borrow to pay for capital projects); Aid/Grants: $11.98
million; Enterprise Funds: $10.73 million; Taxes: $8.37 million; Special Assessments: $4.42
million; Special Funds/Reserves: $1.15 million. CIP funding sources for general fund projects
include Facility Improvements, Fleet & Equipment and Other Capital Needs. Enterprise fund
projects are covered by cash flow from operations driven by user revenue. Infrastructure
improvements are covered by GO special assessment improvements bonds, special assessment,
municipal state aid for streets, grants, enterprise fund contributions and other city funding from
Capital Projects and Community Improvement.
Mr. Jaunich reviewed the five components of the Plan which include the fleet committee,
facilities committee, Creekside, Resource Allocation Committee and General. Mr. Jaunich
provided an overview of the fleet committee, as well as a review of the light duty and heavy duty
fleet. Mr. Jaunich then provided an update on the facility committee. Mr. Jaunich had Dan
Jochum, Planning Director, introduce the new Facilities Manager, JJ Verhey. Mr. Jaunich
reviewed projects completed in 2015. He then reviewed a draft project list for 2017-2022. Mr.
Jaunich then had Dan Jochum review a study staff is considering for a facility master plan related
to security. The study will include the facilities of the City Center, police department and fire
department. The study will provide space needs/improvement recommendations. The study will
identify how the buildings should be arranged to provide best customer service, safety/security
and usability for employees.
Mr. Jaunich then had Andy Kosek, Creekside Manager, review operations at the facility. Mr.
Kosek reviewed the materials that are processed at the facility and the equipment that is required
to process the materials and operate the facility. Mr. Kosek noted that the CIP plan includes
projects totaling in excess of $2.5 million. Three pieces of equipment account for $1.4 million of
proposed CIP expenditures. Also included is a tipping building remediation for mold mitigation.
Both funds (compost and refuse) have reasonably strong cash balances. The upcoming years with
the Low Production/Sales model will ultimately dictate which acquisitions occur in the Compost
Fund and Refuse has been steady and stable for many years with garbage rates not increasing
since 2009.
Mr. Jaunich explained that the Resource Allocation Committee reviews Public Works projects
and for 2017 includes projects completion of Denver Avenue, SC trunk storm project (pond and
ballfields), Roberts Road (McDonald to School), School Road (Roberts to the bridge), Roberts
Road (School to Alan) and South Grade Road Trail. Mr. Jaunich then reviewed other projects
scheduled for 2018-2021 and other future CIP project considerations. Mr. Jaunich also reviewed
project funding limitations/concerns which include a $1.9 million bonding target limitations,
monitoring construction cost increases, dedicated street sealcoating funding at $125,000/year,
miscellaneous infrastructure maintenance at $250,000/year, and future funding increase
mechanisms.
Mr. Jaunich reviewed funding for the water park and noted that the City may borrow money from
itself.
Mr. Jaunich also explained that he has received a petition for a dog park. The petition includes
signatures from non -city residents, however contains many resident signatures as well. The
estimated cost to construct a dog park is approximately $52,000 which includes fencing, benches,
pet fountain, light poles, water line, waste receptacles, sewer line, leash posts, waste bag
dispenser and name signs. A potential dog park location has been identified on 1St Avenue SE
east of the depot. Mr. Jaunich explained that the big question for the dog park is funding for it.
Other organizations have come before the City and the City has agreed to make a contribution at
the back end of the project with the organization seeking private donations first.
Mr. Jaunich also noted that long-term funding needs have to be identified for heavy and light fleet
as well as playground system replacement. One question to be considered is whether or not the
hospital payment should be redirected to the CIP Plan.
Dolf Moon, Parks & Recreation Director, noted that maintenance costs for a dog park are not
concrete, however the park would need to be mowed more frequently, garbage cans emptied and
fence line maintained.
3. Coalition of Greater Minnesota Cities Annual Update
Bradley Peterson, Flaherty & Hood — CGMC, presented before the Council. Mr. Peterson
provided an update on activities of the CGMC, actions taken during the legislative session and
how they affect greater Minnesota cities.
4. Adjournment
Motion by Czmowski, second by Lofdahl, to adjourn the workshop at 5:20 p.m. Motion carried
unanimously.
ATTEST:
Gary T. Forcier Matthew Jaunich
Mayor City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Peace Lutheran Church Event
Department: Police
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Peace Lutheran Church is requesting closure of Glen Street South between 4th and 5th Avenue on Saturday,
September 17, 2016. The event is an outdoor picnic and polka service with set-up at 9am and continuing throughout
the day concluding after the 7pm service. Clean-up will follow and this time will depend on the number of people
attending. The Church estimates approximately 250 with some on the church lawn. This event is part of Peace
Lutheran Church's 125th Anniversary celebration weekend. Peace Lutheran wants to thank the City in advance for
their support and assistance. Of course, the public is invited to attend and share in the celebration. The event
organizer is Marlys Palmer, Director Of Parish Services, Peace Lutheran Church.
Hutchinson Police Services has reviewed the plans and looks forward to working with the members of Peace
Lutheran Church to insure a safe event.
BOARD ACTION REQUESTED:
Recommend Approval
Fiscal Impact: $ 0.00 Funding Source: N/A
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Short-Term Gambling License - Crow River Cutters
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Crow River Cutters of the National Wild Turkey Federation, a nonprofit organization, has submitted a short-term
gambling license application into administration for review and processing. The application is for an event the
organization is holding from September 19 - October 26, 2016, at Main Street Sports Bar. The applicant has
completed the appropriate application in full and all pertinent information has been received.
BOARD ACTION REQUESTED:
Approve issuing short-term gambling license to Crow River Cutters from September 19 - October 26, 2016.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 4
ALQ�7
111 Hassan Sweet Southeast
Hutchinson, MN 55350
(320)587-515[/Fax:(320)234.4240
City of Hutchinson
APPLICATION FOR GAMBLING DEVICES LICENSE
tit provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349
All applications must be received at least 30 days before event in order to be considered
plication. TyU
❑ Short Term Date(s) 1i !4J%+v1;W1L Fee:
Month) (Year — Month/Da /Year
niizati_o� n Information
lQ
Name
t E P i 6 S"f &E
$30.00
Phone Number
AUre-it ".isolu kk!� 65'x' '
Address where regular meeting are held City State Zip
Day and time of meetings? Q t.5tz A MuNrtf
Is this organization organized under the laws of the State of Minnesota? Wyes ❑ no
How long has the organization been in existence?.2-QyW�> How may members in the organization? L5
What is the purpose of the organization? 'o;XVX 1+}15ywS iT A,,4,B -r&ti~ I -LU - X
In whose custody will organization records be kept?
to -& tale L U e
Name Phone Number
32-y eiuc �5-r ze 6't �5tiZaL-
Address
Authorized Officer of the Organization Information
True Name
508 GN� 57T
14r6amr�
oiafe
3Zp ??i- 52-6G
Phone Number
Residence Address City State zip
Date of Bitch: 007 1 29 1 Place of Birth: 0/1VIA /94LJ
Monthlday/vear City State
Have you ever been convicted of any crime other than a traffic offense? ❑ yes 9no
If yes, explain:
City of Hutchinson
Application far Bingo Gambling Devices License
Page 2 of 3
Designated Gamblina Manager (Qualified under Minnesota Statute §329
True Name Phone Number
';Zi Ee-te '5•t s - 1- Tc�V W�o,u N0.3 56 3175'c_
Residence Address City State Zip
Date of Birth: 1 2— -T1 ictL Place of Birth: Etv 1 2.rc, J�I;t_-PnAk>y
Month/day/year City State
Have you ever been convicted of any crime other than a traffic offense's © yes `'} no
If yes, explain_
How long have you been a member of the organization?
Game Information
Location #I
Name of location where game will be played Phone Number
ki `= EVZC-eT (VC e; t* 'iGa' S �=
Address of location where game will be ph"d } City .State Zip
Date(s) and/or day(s) gambling devices will be used: `� ` ' �� through t&IZk-2k
AIN AM
Hours of the day gambling devices will be used: From pM To PM
Maximum number of player: 6Q
Will prizes be paid in money or merchandise? ❑ money merchandise
Will refreshments be served during the time the gambling devices will be used? ,oyes ❑ no
If yes, will a charge be made for such refreshments? A yes ❑ no
Game Information
Location 42
Name of location where game will be played Phone Number
Address of location where game will be played City State Zip
Date(s) andlor day(s) gambling devices will be used: through
AM AM
Hours of the day gambling devices will be used: From PM To PM
Maximum number of player:
Will prizes be paid in money or merchandise? ❑ money ❑ merchandise
Will refreshments be served during the time the gambling devices will be used? ❑ yes ❑ no
If yes, will a charge be made for such refreshments? ❑ yes ❑ no
I Officers of the Organization (ifnecessarv. list additional names on separate sheet)
Name
Residence Address
Name
Residence Address
Title
City State Zip
Title
City State Zip
City of Hutchinson
Application far Bingo Gambling Devices License
Page 3 of 3
Name
Residence Address
Title
State
Officers or Other Persons Paid for Services Information i necessa , list additional names on seorate sheet
Name
Residence Address
Name
Residence Address
Name
Residence Address
Title
City State zip
Title
City State zip
Title
City State zip
Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws,
ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson
Ordinance 114.20 and Minnesota Statutes ChJa�pr�349)?
Gambling Manager es ❑ no
Authorized Officer les ❑ no
Initial Initial
I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to
investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No.
114.20 relating to gambling and I will familiarize myself with the contents thereof.
/19� � '�I-e'tl\"'.
SIgnalure of authorized officer of organization
Signature of gambling manager of organization
Internal Use Only
City Council ❑ approved ❑ denied Notes:
Date
Date
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Transient Merchant License Application - Tina Novotny
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete Yes
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
New Business
Time Requested (Minutes): 5
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Tina Novotny has submitted a transient merchant license application to operate a pop-up shop featuring women's
apparel and accessories. Ms. Novotny intends to rent space approximately four times per year to host these sales.
Ms. Novotny's preference of location is either the Depot or St. John's Church located on 2nd Avenue SE. Both of
these locations are owned by the City. The police department has conducted a background investigation on Ms.
Novotny and the results have returned favorable. Ms. Novotny has operated similar-type shops in the City of Olivia.
Ms. Novotny has submitted all appropriate documentation required for the license.
BOARD ACTION REQUESTED:
Approve issuing a transient merchant license to Tina Novotny to operate pop-up women's apparel/accessory shop.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
)O�
111 Hassan 5treei 5outheasl
Hutchinson, NIN 55350
{320) 587-5151/Fax ;(320)234-4240
City of Hutchinson
APPLICATION FOR PEDDLERS AND TRANSIENT MERCHANTS
(Under Ordinance No.111)
Application T (choose one)
p Peddler
$125.00 raj �i° Date of Application Z
`
Transient Merchant
$125.00 License Period:
l� Expires on
ecember 3151 of
license year
® Valid for the
following dates:
®
AppFaysL--
Q Parade Peddler
$ 30.00 Date of parade:
A licaut Information
2" X 2" Picture Required
Name: Tina Novotny
Height: 5' 8" Weight: 140 Eye Color: Blue
Driver's License Number: State: MN
Permanent Address: 45164 880th Avenue
'
'l
Hector MN 55342
city
Shire zip
Permanent Telephone: (320) 848-6075
x
Temporary Address: NIA
a
a
City Stare zip
Temporary Telephone Access: NIA
Have you been convicted of any crime, misdemeanor, or violation of any municipal ordinance, other than
traffic violations? ❑ yes ❑x no
If yes, state the nature of offense and punishment or penalty assessed therefore:
City oftfulehinson
Application for Peddlers and Transient Merchants
Page 2 of 4
Location Information
Preference is Depot or Historic St. John's Church if Available (temporary venue)
Location Name (CANNOT OCCUPY P UBLIC RIGHT -OF- WA Y)
25 Adams St SE & 105 Hassan St S. Hutchinson MN 55350
Location Address City Stale Zip
If the applicant is not the property owner, the
property owner must sign below granting
permission for use of s id pro e
N/A — NIA
Pr rty owner signature Property owner name
Business Informatio
Describe relationship between applicant and employer:
The Applicant is The Business Owner; Self Employed
Describe nature of business and describe item(s) offered:
Pop -Up Shop Featuring Women's Apparel & Accessories. May Also Expand in Offering a Small Variety of
Home Goods Such as Handcrafted Barn Wood Framed Mvrors, Chalkboards, Wall Hooks, Crates, Etc.
Describe method of delivery:
Short-term Rental of a Vacant Space to Host a Pop -Up Sale (sales are approx. three days — thursday thru saturda )
Describe source of supply: I currently work with suppliers from the west coast
Oran eShine
(213) 715-3001
Supplier Name
Suppler Phone Number
1015 S Crocker St. #S21 Los ,Angeles
CA
90021
Supplier Address City
Stale
zip
FashionGo
(213) 745-2667
Supplier Name
Suppler Phone Number
726 E. 12th St. #306 Los ,Angeles
CA
90021
Supplier Address City
Slate
Zip
Handba Fashion
(213) 489-5861
Supplier Nance
Suppler Phone Number
2866 W- 7th St. Los .Angeles
CA
90005
Su Tier Address City
Slate
Zi
Reference Information
Provide two (2) property owners (in McLeod County) for character references:
Matt Field, CEO of Goebel Fixture Company
587-2112
Property O ner Name Properly Owner Phone Number
528 Dale Street SW Hutchinson MN 55350
Property Owner Address
David Blake
Property
20636 Hwy 15 North
()Wner
City Slate zap
587-6152
Property Owner Phone Number
Hutchinson MN 55350
Slate
City of Hutchinson
Application for Peddlers and Transiew Merchants
Page 3 of 4
Reference Information (continued)
List last (up to three (3)) previous city(ies) where you carried on same activity (immediately preceding today's
date):
Olivia MN 7J28/16 to 7130/16
City stare Dale(s) of Activity
Hutchinson MN 7121/16 to 7/23116
City state Dotes) of Activity
to
Ciry State Date(s) of Activity
Checklist
The following itemsneed tobe completed andlor attached irrder for theapplication to beprocessed:
Applicationy vestigation fee paid in Full (check or money order): ®yes ❑ no
Application completed in full and signed: ❑D yes © no
I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate.
I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance
No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.04 or by
imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution.
Applicant 's
Internal Use
Police gkapproved Ll denied Notes:
I` City Council ❑ approved © denied Notes:
HfUL r"VApp4catieWpeddler, $aliciM Transient.do
Bare
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Homecoming Parade Permit
Department: Police
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete Yes
Contact: Daniel T. Hatten
Agenda Item Type:
Presenter: Daniel T. Hatten
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes): 2
License Contingency No
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
I am in receipt of a permit application from the Hutchinson High School Student Council in reference to the 2016
Homecoming Parade. The parade will go from the Middle School Parking lot to the High School parking lot. This
request requires South Grade Rd between Dale St and School Rd to be closed, School Rd between South Grade Rd
and Roberts Rd between the hours of 12:30 pm and 2:00 pm for this event. My staff and I have reviewed the
request and are confident that we can meet the needs of Student Council.
The Annual Homecoming Parade , will be held on Friday September 30, 2016. The Parade will assemble in the
Middle School parking lot . The parade will begin at 12:50 pm and proceed on South Grade Rd, west to the School
Rd then north on School Rd to the High School parking lot.
The Police Department looks forward to working with the Hutchinson High School Student Council, and the
Hutchinson School District 423, to insure another safe and successful Homecoming Parade.
BOARD ACTION REQUESTED:
I recommend approval.
Fiscal Impact: $ 500.00 Funding Source: Police
FTE Impact: 4.00 Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
9 Of,
1 1 1 Itascan Street Southeast
Hutchinson, MN 55350
(330) 587-5151iFax: (320) 234-4240
City of Hutchinson
APPLICATION FOR PARADE PER�IMIT
(Under Ordinance No. 71.01)
Date Received:
All applications inust be received at least 30 days before event in order to be considered
Oreanizat n I``nf rmation
VA !
y� �7 ^7 r
�L�1_ -- ! —C �3
Organization Ivade
Phone Number
�.A
3
Qr Barri=atiotr Acfelr•ess
C ity
State Zi
Authorized Officer and Parade Chainnan Information
Met. NancnV e r Ir
N i r j O+ a ci � 1 N)RSjk+j
,'+)
(Phone Numcber
l_
Rest ence Add •ess
On,
State Zip
Parade Chai'man Name
Phone Number
Residence Address
Ci
State Zip
Parade Information
Parade Date: C� r w Assembly Time: d
Location and Description of Assembly Area: f
Starting Time of Parade: Estimated Time of Parade: 0
Starting Point of Parade: M t• k ` _ dU
Route of Parade Travel'
Ll A-
Ending Point of Parade:14 A 1A t tYl X b rkol
s
Approximate Number of Units, Animals, and Vehicles wb1ch will constitute Parade:
Type and Description of Animals and Vehicles: Q. -
: 4V"G-\
Maximum Interval, of Space to be Maintained Between Units: 0 �� 1
Maximum Length of Parade:
Minimum and Maximum Speed of Parade: F t'1 MPH
Portion of Street Width Traversed: [ �'
City 0111jachin son
Appliratlan for Parade de Permit
Page i of?
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Permit fee paid in full {check or money order}: yes no
Pen -nit Application completed in full and signed: _ yes ._ no
[ declare that the information I have provided on this app] icat ion is tnithfii1, and l authorize the City of Hutchinson to
investigate the information submitter � n
of rel- of organisation or parade chap -man
internal Use Only
Police approved _ denied Note
S
City Council approved - denied Notes:
12 1�6
Dare
HUTCHINSON CITY COUNCIL 04,-fAa�
Request for Board Action 7AL =-ft
Resolution 14612 Approving the Decertification of Tax Increment Financing District #11
Agenda Item: of the City of Hutchinson
Department: Finance
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Tax Increment Financing district #11, within the City's TIF project area #4, has no outstanding obligations and needs
to be formally decertified. The County will be notified of the decertification and all future TIF proceeds will be
discontinued. The TIF proceeds received in 2016 ($3,295) for this district will need to be returned to the County.
BOARD ACTION REQUESTED:
Approve resolution #14612.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source: N/A
Remaining Cost: $ 0.00 Funding Source: N/A
RESOLUTION NO. 14612
RESOLUTION APPROVING THE DECERTIFICATION OF
TAX INCREMENT FINANCING DISTRICT #11
OF THE CITY OF HUTCHINSON
WHEREAS, on June 30, 1997, the City of Hutchinson (the "City") created its Tax Increment
Financing District No.11 (the "District") within its Municipal Development District No. 4 (the
"Proj ect"); and
WHEREAS, as of the date hereof all bonds and obligations to which tax increment from the district
have been pledged have been paid in full defeased and all other costs of the Project have been paid;
and
WHEREAS, the City wishes to decertify the District pursuant to Minnesota Statutes, section 469.177,
subdivision 12 effective on January 1, 2016; and
WHEREAS, the City desires by this resolution to cause the decertification of the District after which
all property taxes generated within the District will be distributed in the same manner as all other
property taxes.
NOW THEREFORE, BE IT RESOLVED by the City Council that the City's staff shall take such
action as is necessary to cause the County Auditor of McLeod County to decertify the District as a tax
increment district and to no longer remit tax increment from the District to the City.
ADOPTED by the City Council of the City of Hutchinson this 13th day of September, 2016.
ATTEST:
Matthew Jaunich
City Administrator
Gary T. Forcier
Mayor
HUTCHINSON CITY COUNCIL c`=yj
Request for Board Action 79 =-W
Agenda Item: Approval of Improvement Project Change Orders
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: John Paulson
Agenda Item Type:
Presenter: John Paulson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
As construction has proceeded on the below listed projects there has been additional work, project scope revisions,
and/or construction completion date changes. The items specified below have been identified and deemed necessary
to satisfactorily complete the projects per the intent of the original construction contract. The following Change Orders
and/or Supplemental Agreements are proposed as noted:
o Change Order No. 2 — Letting No. 4/Project No. 16-04 — Water Tower Project - Golf Course Rd NW
This Change Order addresses the deletion of One (1) 24 Inch Diameter Hinged Covered, Roof
Ventilation Manway. Due to existing conditions on the tank, the additional manway is not required
for contractor access or to meet AWWA guidelines. This Change Order does not affect the
Substantial or Final Completion Dates. This Change Order decreases the original contract amount
by $2,000.00.
o Change Order No. 2 — Letting No. 8/Project No. 16-08 — Downtown Wayfinding Signage
This Change Order addresses cost adjustments that will be incurred due to the project structural engineer
determining some structural elements needed to be strengthened from the original bid documents. This Change
Order does not affect the Substantial or Final Completion Dates. This Change Order results in an increase to the
original contract amount by $5,642.43.
BOARD ACTION REQUESTED:
Approval of Change Orders
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
L4P 16-04
City ofAa)I
Y'
7�(v
City of Hutchinson MN
8/22/2016
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350
CHANGE ORDER
Change Order No. 2
Page 1 of 1
FEDERAL PROJECT NO.
NA
STATE PROJECT NO.
NA
LOCAL PROJECT NO.
141`16-04
CONTRACT NO.
L4 P 16-04
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Osseo Construction Co., LLC
Attn: Timothy J. Popple
Water Tower - Golf Course Road
TOTAL CHANGE ORDER AMOUNT
13812 12th St
-$2,000.00
Osseo WI 54758
In accordance with the terms of this Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
This Change Order addresses the deletion of One (1) 24 Inch Diameter Hinged Covered, Roof Ventilation Manway. Due to existing conditions on the tank, the
additional manway is not required for contractor access or to meet AWWA guidelines.
This additional Change Order does not affect the Substantial Completion Date or the Final Completion Date.
This Change Order results in an increase/ ecrease to he Contract in the amount of $2,000.00.
COST BREAKDOWN
Item No. Item Unit Unit Price Quantity Amount
DEDUCT ITEMS:
22 INSTALL ONE (1) 24 INCH DIAMETER HINGED COVERED, ROOF VENTILATION MANWAY LS $2,000.00 -1 -$2,000.00
Change Order No. 2 Total: -$2,000.00
* Funding category is required forfederal projects.
CHANGE IN CONTRACTTIME (check one)
Due to this change the Contract Time:
a. [ ] Is Increased by Working Days b. [ X ] Is Not Changed
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days c. [ ] May be revised if work affected the controlling operation.
[ ] Is Decreased by Calendar Days
Approved by City Engineer: Kent Exner Approved by Contractor: Osseo Construction Co., LLC
Signed Signed
Date: 09/13/2016 Phone: 320-234-4209 Date: Phone:
Approved by Hutchinson City Council 09/13/2016.
Signed Signed
Mayor, Gary Forcier City Administrator, Matt Jaunich
Date: 09/13/2016 Date: 09/13/2016
Orig. Contract Amt $515,300.00 Change Orders 1-2: $6,800.00 Completion Date: 10/07/2016
_8P16-08
CITY OF HUTCHINSON MN
CHANGE ORDER
City/County of Hutchinson MN
9/7/2016
Change Order No. 2
Page 1 of 1
FEDERAL PROJECT NO.
NA
STATE PROJECT NO.
NA
LOCAL PROJECT NO.
L8 P 16-08
CONTRACT NO.
L8 P 16-08
CONTRACTOR NAME AND ADDRESS
LOCATION OF WORK
Graphic House Inc
1
Attn: Jasper Hartinger
2016 Hutchinson Downtown Signage
TOTAL CHANGE ORDER AMOUNT
9204 Packer Dr
1
$5,642.43
Wausau WI 54409
11
In accordance with the terms ofthis Contract, you are hereby authorized and instructed to perform the work as altered by the following provisions.
This Change Order addresses cost adjustments that will be incurred due to the project structural engineer determining some structural elements needed to be
strengthened from the original bid documents.
This Change Order does not result in extension ofthe Final Completion Date.
This Change Order results in a increase ecrease to the Contract
COST BREAKDOWN
Item No.
Item Unit
Unit Price Quantity
Amount
9
J -Bolt thickness increase 1/2" to 5/8" Downtown Entry Sign
1
$527.17
$527.17
10
J -Bolt thickness increase 1/2" to 5/8" Depot Entry Sign
1
$200.00
$200.00
11
Increase in tube thickness 11/2" to 3" River Kiosks
1
$290.97
$290.97
12
River Directional Signs - plate thickness increase, J -bolt increase, base tube size increase
1
$2,527.80
$2,527.80
13
River Directional Sign - double face V
1
$1,036.49
$1,036.49
14
Labor for increase in footing depths
1
$1,060.00
$1,060.00
0 $5,642.43
Change Order No. 2 Total:
0 $5,642.43
* Funding category is required forfederal projects.
Due to this change the Contract Time:
a. [ ] Is Increased by _ Working Days
[ ] Is Decreased by Working Days
[ ] Is Increased by Calendar Days
[ ] Is Decreased by Calendar Days
b. [ X ] Is Not Changed
c. [ ] May be revised if work affected the controlling operation.
pproved by City Engineer: Kent Exner Approved by Contractor: Graphic House Inc
gned Signed
ate: 09/13/2016 Date: Phone:
pproved by Hutchinson City Council 09/13/2016.
gned Signed
Mayor, Gary Forcier City Administrator, Matt Jaunich
ate: 09/13/2016 Date: 09/13/2016
Orig. Contract Amt $92,460.00 Change Orders: $5,642.43 Original Completion Date: 09/15/2016
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/24/2016
- 09/13/2016
Check Date
--------------------
09/13/2016
Check
--------------
192884
Vendor Name
---------------------------------------------------------------
ACE HARDWARE
Description
-----------------------------------------------------------------------
VARIOUS HARDWARE SUPPLIES
Amount
--------------------
797.07
09/13/2016
192885
VOID
0.00
09/13/2016
192886
ADULT TRAINING AND HABILITATION CEN
JULY RECYCLING PICK UPS
100.00
09/13/2016
192887
AG SYSTEMS
VMF- PUMP
254.80
09/13/2016
192888
ALBERTS, LESLIE
ICE SKATING INSTITUTE INSTRUCTOR RENEWAL
90.00
09/13/2016
192889
AMERICAN BOTTLING CO
AUG PURCH
226.96
09/13/2016
192890
AMERIPRIDE SERVICES
TOWELS, MOPS
179.06
09/13/2016
192891
ANDERSON CHEMICAL COMPANY
SODIUM HYDROSOLFITE
1,390.90
09/13/2016
192892
ARCTIC GLACIER USA INC.
ICE
769.98
09/13/2016
192893
ARNESON DISTRIBUTING CO
AUG PURCH
535.00
09/13/2016
192894
ARTHUR GALLAGHER RISK
INSURANCE BROKER FEE FOR 10/1/16-12/31/16
3,218.00
09/13/2016
192895
ARTISAN BEER COMPANY
AUG PURCH
1,566.90
09/13/2016
192896
ASSURANT EMPLOYEE BENEFITS
DENTAL INSURANCE FOR AUGUST
4,692.50
09/13/2016
192897
AUTO VALUE - GLENCOE
MECHANIX FAST FIT
246.96
09/13/2016
192898
AUTOMATIC SYSTEMS CO
MONTHLY SERVICE AGREEMENT -AUGUST
7,984.00
09/13/2016
192899
B & C PLUMBING & HEATING INC
LABOR & MATERIAL TO INSTALL MINI SPLIT
3,684.00
09/13/2016
192900
B & H SEAL COATING
FILL CRACKS & SEAL COAT AT GUN RANGE
1,217.00
09/13/2016
192901
B.W. WELDING
SQUARE TUBE, SAW CUT
1,816.60
09/13/2016
192902
BARR ENGINEERING COMPANY
HUTCHINSON RIVER BASIN IMPROVEMENT STUDY
985.00
09/13/2016
192903
BCA
2016 BCA CJIU CONFERENCE- S.SCHERMANN
115.00
09/13/2016
192904
BELLBOY CORP
AUG PURCH
2,895.63
09/13/2016
192905
BERNICK'S
AUG PURCH
247.60
09/13/2016
192906
BIOBAG AMERICAS INC
BIOBAGS
888.60
09/13/2016
192907
BLUE VALLEY SOD
DIRT DELIVERY TO HUTCHINSON - CREEKSIDE
7,600.00
09/13/2016
192908
BRADLEY SECURITY LLC
BIRCH ARENA- LABOR TO REPAIR EXIT DEVICE
895.62
09/13/2016
192909
BRAUN INTERTEC CORP
ENVIRONMENTAL EVALUATION HWY 15 & 7 HOTEL
27,538.71
09/13/2016
192910
BREAKTHRU BEVERAGE
AUG PURCH
12,355.96
09/13/2016
192911
BRYAN ROCK PRODUCTS
RED BALL DIAM- AG LINE
686.55
09/13/2016
192912
BUSINESSWARE SOLUTIONS
AUGUST COPIERS Cost per Print
1,327.46
09/13/2016
192913
C & L DISTRIBUTING
AUG PURCH
73,693.33
09/13/2016
192914
CENTRAL HYDRAULICS
MALE PIPE, SWIVEL, HOSE
259.78
09/13/2016
192915
CENTRAL MCGOWAN
OXYGEN
42.33
09/13/2016
192916
CHAPPELL CENTRAL INC.
CHECKED EAST RTU FOR NOT COOLING. MAIN
865.82
09/13/2016
192917
CHEMISOLV CORP
FERRIC CHLORIDE 38%
4,483.47
09/13/2016
192918
CLEAN N SEAL, INC
CLEAN AND SEAL STAMPED CONCRETE
13,315.00
09/13/2016
192919
COMDATA CORPORATION
MISC PURCHASES
655.15
09/13/2016
192920
CORNER POST EROSION CONTROL
VMF BALL FIELD FOR STATE TOURN. EROSION
400.00
09/13/2016
192921
CREEKSIDE SOILS
HARDWOOD MULCH SCREENED
180.00
09/13/2016
192922
CROW RIVER AUTO & TRUCK REPAIR
OIL CHANGE- 2012 FORD F550
60.20
09/13/2016
192923
DAVE GRIEP CLEANING
CLEAN WINDOWS
45.00
09/13/2016
192924
DETTMAN, PATRICIA
REIMB FOR FOOTBALL EQUIPMENT
60.00
09/13/2016
192925
DIRECT PLASTICS GROUP
RED MULCH - CREEKSIDE
65,163.99
09/13/2016
192926
DROP -N -GO SHIPPING INC
MAILING TOT. CORIELL- HUC
255.92
09/13/2016
192927
DUININCK INC
19P15-09 #6 RUNWAY, TAXIWAY & APRON RECLAIM
94,033.72
09/13/2016
192928
DYNA SYSTEMS
FLEXMASTER UV, CONNECTOR, CABLE TIE
280.03
09/13/2016
192929
E.G. RUD & SONS INC.
OFFICE SETUP, COMPUTATIONS PROJECT MANA
737.50
09/13/2016
192930
E2 ELECTRICAL SERVICES INC
TROUBLESHOOT MUFFIN MONSTER- SWITCH FAN
264.99
09/13/2016
192931
ECOLAB PEST ELIMINATION
RODENT PROGRAM AUGUST
149.34
09/13/2016
192932
EHRKE, DAN
REIMBURSE FOOTBALL PANTS
25.00
09/13/2016
192933
EICHTEN, BEN
NO SECURITY AT WEDDING 8/20/16
210.00
09/13/2016
192934
ELECTRO WATCHMAN
FIRE & SECURITY ALARM 9/1-11/30
699.83
09/13/2016
192935
ELITE POWER SOLUTIONS LLC
LADDER 1, PTO GENERATOR COOLING FAN
113.50
09/13/2016
192936
ENVIRONMENTAL TOXICITY CONTROL
CHRONIC TOXICITY TESTING -FINAL EFFLUENT
1,200.00
09/13/2016
192937
EPIC PRODUCTS INC
WINE GLASS, CHAMPAGNE GLASS, EPICOOL CAN
437.20
09/13/2016
192938
FASTENAL COMPANY
TAGS- FORKLIFT & INSPECT
660.56
09/13/2016
192939
FILZEN, MARY
ATTEND TRY IT SESSION FOR DVS NEW MNLARS
115.06
09/13/2016
192940
FIRE SAFETY USA INC
BC STURGES HELMET
711.99
09/13/2016
192941
FIRST ADVANTAGE LNS OCC HEALTH SOLU
ANNUAL ENROLLMENT, COLLECTION SURCHARGE
33.75
09/13/2016
192942
FIRST CHOICE FOOD & BEVERAGE SOLUTI
COFFEE
268.00
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/24/2016
- 09/13/2016
Check Date
--------------------
09/13/2016
Check
--------------
192943
Vendor Name
---------------------------------------------------------------
FRANEK, CORY
Description
-----------------------------------------------------------------------
MILEAGE TO CONF IN GRAND RAPIDS
Amount
--------------------
103.68
09/13/2016
192944
G & K SERVICES
COVERALLS
322.90
09/13/2016
192945
GAME TIME
90 DEGREE CURVED SLIDE
739.07
09/13/2016
192946
GEECO
F4BE300R BEARING -TURNER
1,693.38
09/13/2016
192947
GLOBAL SPECIALTY CONTRACTORS, INC
AQUATIC CENTER PAYMENT #3
425,600.00
09/13/2016
192948
GOOD TIMES BUS LINES
TRIP TO BANK STADIUM
330.00
09/13/2016
192949
GRAINGER
EYEWASH HEAD, SHOWER TESTER, DIAPHRAGM M
1,296.91
09/13/2016
192950
GTS
J. LOFDAHL- 2016 LAND USE TRAINING & EDUC
40.00
09/13/2016
192951
HACH COMPANY
REAGENT SET, FERROVER, DPD TOT CHLORINE
155.62
09/13/2016
192952
HAMMOND, MICHELLE
DISPLAY BOARD SUPPLIES FOR MCLEOD COUNTY
27.18
09/13/2016
192953
HANSEN GRAVEL
CLASS 5- CAMPGROUND PAD
218.00
09/13/2016
192954
HARRELL'S
NURSERY POLYON
4,833.22
09/13/2016
192955
HASSLEN CONSTRUCTION COMPANY, INC
AQUATIC CENTER PAYMENT #3
63,622.45
09/13/2016
192956
HENDRICKSON & SONS PLUMBING LLC
STAY SET CAM, CAST METAL LOWER DOOR CORN
93.06
09/13/2016
192957
HENRY'S WATERWORKS INC
3/4" METER CONNECTION, NO -LEAD, COMPLETE
600.67
09/13/2016
192958
HENRYS FOODS INC
CARAMEL APPLE POPS, NACHO CHEESE, POPCOR
127.25
09/13/2016
192959
HIBU INC
DISPLAY ADS ADVANCE PAY 12/16/16-11/30/1
2,532.30
09/13/2016
192960
HILLYARD/ HUTCHINSON
STAIN REMOVER, CARPET SPRAY, PH RINSE
714.95
09/13/2016
192961
HIRSHFIELD'S INC
US HP DTM ACRY GLS SFTY WHT, DTM ACR GLS
673.04
09/13/2016
192962
HJERPE CONTRACTING
REPLACE HYDRANT & GATE VALVE ON BOULDER
5,454.00
09/13/2016
192963
HOHENSTEINS INC
AUG PURCH
825.50
09/13/2016
192964
HOLT TOUR AND CHARTER INC.
10/10/16- MINNEAPOLIS STATE PARK
940.00
09/13/2016
192965
HP INC
REPLACEMENT COMPUTERS FOR VARIOUS DEPTS
15,348.86
09/13/2016
192966
HUTCHINSON CO-OP
FUEL
21.28
09/13/2016
192967
HUTCHINSON GIRLS SOFTBALL ASSN
2016 FAST PITCH, - MAY
1,820.00
09/13/2016
192968
HUTCHINSON LEADER
ADVERTISING
1,615.82
09/13/2016
192969
HUTCHINSON WHOLESALE
I.M. SAFETY YELLOW
813.76
09/13/2016
192970
HUTCHINSON, CITY OF
WATER SERVICE 7/1-7/31/16
1,095.17
09/13/2016
192971
I.M.S. SHARPENING SERVICE
CATCH BASIN REPAIR
1,800.00
09/13/2016
192972
INDIAN ISLAND WINERY
AUG PURCH
258.24
09/13/2016
192973
INDUSTRIAL PNEUMATIC SYSTEMS
AIR FILTER, OIL FILTER, SEPARATOR FILTER
1,151.89
09/13/2016
192974
INTERSTATE BATTERY SYSTEM MINNEAPOL
SHOP PARTS- 31-MHD
364.83
09/13/2016
192975
ISD423/PRCE
FULL PAGE AD FOR 2016 P&R SUMMER BROCHURE
412.50
09/13/2016
192976
J & N SPECIALTY IMPORTS LLC
AUG PURCH
827.64
09/13/2016
192977
J & R COMPLETE AUTO & RADIATOR
1999 MACK- REPLACE & REMOVE A/C COMPRESS
1,888.43
09/13/2016
192978
JACOBSON, LANCE
REFUNDABLE DAMAGE DEPOSIT
300.00
09/13/2016
192979
JEFF MEEHAN SALES INC.
AUGUST COMMISSIONS - CREEKSIDE
1,166.75
09/13/2016
192980
JJ TAYLOR DIST OF MN
AUG PURCH
9,525.67
09/13/2016
192981
JOHNSON BROTHERS LIQUOR CO.
AUG PURCH
39,507.90
09/13/2016
192982
JOHNSTONE SUPPLY
HAILSTOP 20 HAIL NETTING
149.11
09/13/2016
192983
JUUL CONTRACTING CO
EMERGENCY REPAIR- LEAKING VALVE
36,708.29
09/13/2016
192984
KERI'S CLEANING
WINDOWS ON WEST SIDE OF BUILDING INSIDE
3,704.00
09/13/2016
192985
KOHLS SWEEPING SERVICE
2016 SEAL COAT- RESTRIPE AREAS INCLUDED
2,028.00
09/13/2016
192986
L & P SUPPLY CO
FILTER
1,271.03
09/13/2016
192987
LANDSCAPE CONCEPTS INC
GRASS SEED, STARTER FERTILZER, SOD STAPL
703.64
09/13/2016
192988
LEAGUE OF MN CITIES -INS TRUST
2016 WORKER COMP / LIAB & PROPERTY PREMIUMS
178,549.50
09/13/2016
192989
LIEN, MIKE
CLASS ENROLLEMENT- INTR TO MICRO WORD
169.00
09/13/2016
192990
LOCHER BROTHERS INC
AUG PURCH
52,158.39
09/13/2016
192991
LOGIS
QUICK COURIER INV, UPS- COURIER
8,981.37
09/13/2016
192992
MAXIMUM SOLUTIONS, INC
WATERPARK & RECREATION SOFTWARE - 50%
12,000.00
09/13/2016
192993
MCEDWARD-SPARBY, JAYME
REFUNDABLE DAMAGE DEPOSIT
300.00
09/13/2016
192994
MCLEOD COUNTY AUDITOR -TREASURER
DECERTIFY TIF #11- REIMB COUNTY FOR TIF REC'D
3,295.03
09/13/2016
192995
MCLEOD COUNTY COURT ADMINISTRATOR
BAIL- C. WINKELMUELLER
400.00
09/13/2016
192996
MCLEOD COUNTY SHERIFF'S OFFICE
REINVOICED- REIMB FOR 10 PROJECTILE FERR
1,460.70
09/13/2016
192997
MCRAITH, JOHN
SPONSOR PICTURES
86.00
09/13/2016
192998
MEI TOTAL ELEVATOR SOLUTIONS
POWER OUTAGE, ELEVATOR WILL NOT RUN
720.00
09/13/2016
192999
MENARDS HUTCHINSON
PULSATOR, MENER, SHUT OFF VALVE
1,356.44
09/13/2016
193000
VOID
0.00
09/13/2016
1193001
1 MES - MIDAM
SCBA MASK WASH
95.65
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/24/2016
- 09/13/2016
Check Date
--------------------
09/13/2016
Check
--------------
193002
Vendor Name
---------------------------------------------------------------
MILLNER HERITAGE VINEYARD & WINERY
Description
-----------------------------------------------------------------------
AUG PURCH
Amount
--------------------
374.40
09/13/2016
193003
MINI BIFF
RENT REG BLUE
265.54
09/13/2016
193004
MINNEAPOLIS, CITY OF
APS TRANSACTION FEE- JULY 2016
81.00
09/13/2016
193005
MINNESOTA LAWYER
1 Y SUBSCRIPTION
299.00
09/13/2016
193006
MINNESOTA MUNICIPAL BEVERAGE ASSOC
2016 REGIONAL MMBA MTG- ROSEVILLE 9/14/16
105.00
09/13/2016
193007
MINNESOTA POLLUTION CONTROL AGENCY
MPCA FEES- HOTEL SITE HWY 15 & 7
375.00
09/13/2016
193008
MINNESOTA RURAL WATER ASSN
8TH ANNUAL MRWA OPERATOR EQUIP EXPO- D.
250.00
09/13/2016
193009
MINNESOTA VALLEY TESTING LAB
BOD
8,630.45
09/13/2016
193010
MN DEPT OF LABOR & INDUSTRY/CODE
ANNUAL TEST- PRESSURE VESSEL
10.00
09/13/2016
193011
MRPA
PRECONFERENCE INSTITUTE- D. MOON 10/24/16
360.00
09/13/2016
193012
NORTH CENTRAL LABORATORIES
KIMWIPES
329.09
09/13/2016
193013
NORTH DAKOTA DEPT OF AG
DISTRIBUTER LICENSE
100.00
09/13/2016
193014
NORTHERN BUSINESS PRODUCTS
SHARPENER, PCL
271.20
09/13/2016
193015
NORTHERN STATES SUPPLY INC
NUT PK, METAL BLADE
38.67
09/13/2016
193016
NU -TELECOM
SEPT PHONE SERVICE
4,195.00
09/13/2016
193017
O'REILLY AUTO PARTS
PRIMER, ACTIVATOR
14.56
09/13/2016
193018
OFFICE DEPOT
PAPER, PREPRINTED THRML ROLL
68.06
09/13/2016
193019
OFFICE OF MN IT SERVICES
JULY SERVICES
207.09
09/13/2016
193020
OLSEN CHAIN & CABLE CO.
HOIST ANNUAL INSPECTION - SEWER PLANT
2,064.70
09/13/2016
193021
PAGE, JEFFREY
EDA MEETING LUNCH SUPPLIES
122.16
09/13/2016
193022
PAULSON, DEB
MWOA ANNUAL WW CONF, CLASS C WW EXAM FEE
309.52
09/13/2016
193023
PAULSON, JOHN
SD/MICRO MEMORY CARDS FOR SW SURVEYS, 14
244.06
09/13/2016
193024
PAUSTIS WINE COMPANY
AUG PURCH
6,493.37
09/13/2016
193025
PHILLIPS WINE & SPIRITS
AUG PURCH
40,329.64
09/13/2016
193026
PIONEER MANUFACTURING CO
SIGN REPAIR MATERIALS
1,356.95
09/13/2016
193027
PIONEERLAND LIBRARY SYSTEM
3RD QTR LIBRARY FUNDING
40,843.75
09/13/2016
193028
PLUMBING & HEATING BY CRAIG
VIDEO INSPECT- 1267 DENVER
225.00
09/13/2016
193029
POSITIVE ID INC
ID CARD- C. PLATISHA
20.40
09/13/2016
193030
POSTMASTER
SR NEWSLETTER -OCT
94.00
09/13/2016
193031
POWER/MATION DIVISION INC
BAGGER
388.21
09/13/2016
193032
PREMIER TECH CHRONOS
ELEVATOR VFD & GEARMOTOR RETROFIT-CREEKSIDE
7,887.90
09/13/2016
193033
PRO AUTO MN INC.
2013 DODGE DURANGO- BRAKES INSPECTION
56.57
09/13/2016
193034
PROFESSIONAL WATER TECHNOLOGIES INC
SPECTRAGUARD ANTISCALANT
5,369.01
09/13/2016
193035
QUADE ELECTRIC
AGC - 1/4 FUSES
6.25
09/13/2016
193036
QUALITY FLOW SYSTEMS
FIELD LABOR- FLYGT PUMPS
1,763.00
09/13/2016
193037
R & H PAINTING
PREP & PAINT 2 CLARIFIER DOMES - SEWER PLANT
26,400.00
09/13/2016
193038
R J L TRANSFER
FREIGHT- 7/20-8/10/16 - LIQUOR STORE
1,604.25
09/13/2016
193039
RATH RACING
PRESSURE WASHER MOUNT FOR STATION
337.50
09/13/2016
193040
RDO EQUIPMENT CO.
DIAGNOSE & REPAIR GRINDER - CREEKSIDE
8,083.70
09/13/2016
193041
RED BULL DISTRIBUTION COMPANY
RED BULL
72.00
09/13/2016
193042
REINER ENTERPRISES INC
FLATBED TRUCKING 8/10-8/11- CREEKSIDE
1,929.74
09/13/2016
193043
ROSENBAUER MN LLC
LT4RCORD-AC LIGHT CORD- ENGINE 7
107.91
09/13/2016
193044
RUNNING'S SUPPLY
JACK, LED TRAILER LIGHT KIT, SAFETY VALV
417.33
09/13/2016
193045
SAM'S CLUB
MISC PURCH
763.96
09/13/2016
193046
SAM'S TIRE SERVICE
M85 STACKING CONVEYOR- SEMI ALL POSITION
192.00
09/13/2016
193047
SCHIMMEL CONSTRUCTION LLC
PERMIT REFUND
51.00
09/13/2016
193048
SCHOOL DIST # 423
JULY ACTIVITIES
12,094.43
09/13/2016
193049
SCHOOL DIST # 423
SWIF GRANT FOR TIGER MFG - PASS-THRU GRANT
10,000.00
09/13/2016
193050
SCHRADER, MARY
2015 CREEKSIDE MAIL IN REBATE
2.00
09/13/2016
193051
SEBORA, MARC
COURT EXPENSES
174.74
09/13/2016
193052
SEPPELT, MILES
DELIVER DEED GRANT APP, MEETING W/POTENT
135.14
09/13/2016
193053
SERVOCAL INSTRUMENTS INC
SEMI ANNUAL CALIBRATION OF WW FLOW METER
1,550.00
09/13/2016
193054
SHAW, KAREN
AUGUST-PILATES & YOGA
210.00
09/13/2016
193055
SHI INTERNATIONAL CORP
ARC SERVE BACKUP TAPE LIBRARY OPTION, WI
608.00
09/13/2016
193056
SIGNATURE AQUATICS
PROJ MANAGMENT HUTCHINSON AQUATIC CENTER
20,786.75
09/13/2016
193057
SOUTHERN WINE & SPIRITS OF MN
AUG PURCH
12,870.59
09/13/2016
193058
SPARTAN STAFFING
WK ENDING 8/7/16
8,381.27
09/13/2016
193059
STANLEY ACCESS TECH LLC
SWING DOOR OPENER REPLACEMENT
1,308.92
09/13/2016
1193060
1 STAPLES ADVANTAGE
IDISINFECTANT CLEANER
4,127.70
CHECK REGISTER FOR CITY OF HUTCHINSON
CHECK DATE FROM 08/24/2016
- 09/13/2016
Check Date
--------------------
09/13/2016
Check
--------------
193061
Vendor Name
---------------------------------------------------------------
STEILE CONSTRUCTION
Description
-----------------------------------------------------------------------
SUMP CONNECTION INTALL COORD W/LINDEN PR
Amount
--------------------
2,200.00
09/13/2016
193062
STRATEGIC EQUIPMENT AND SUPPLY
OPERATING SUPPLIES & MISC
431.71
09/13/2016
193063
STREICH TRUCKING
HAULING 8/16-8/18/16
4,080.00
09/13/2016
193064
STURGES, JASON
HFD TRUCK VISIT- WYOMING MN
14.39
09/13/2016
193065
SUBWAY WEST
ELECTIONS- LUNCH
126.20
09/13/2016
193066
SYN ECO SYSTEMS INC
PERSNICKETY E -2000 -SEWER CHEMICAL
917.45
09/13/2016
193067
TASC
10/1/16-12/31/16 HSA Adm. Fees
1,200.40
09/13/2016
193068
TEK MECHANICAL
COUPLING, BUSHING, PVC
20.14
09/13/2016
193069
TESSMAN COMPANY
MOUND CLAY -STATE TOURNAMENT SUPPLY
1,943.72
09/13/2016
193070
TITAN MACHINERY
U -JOINT
146.12
09/13/2016
193071
TKO WINES
AUG PURCH
1,770.00
09/13/2016
193072
TOWMASTER INC.
RESERVOIR SLIMLINE
949.51
09/13/2016
193073
TWO WAY COMMUNICATIONS INC
FIRE DEPT RADIO REPAIRS
304.95
09/13/2016
193074
UNITED FARMERS COOP
FUEL
28,801.37
09/13/2016
193075
US BANK EQUIPMENT FINANCE
COPIER CONTRACT 8/20-9/20/16
393.90
09/13/2016
193076
USA BLUE BOOK
EAR PLUGS, VISION CLASS 3 JACKET, WIPES
129.63
09/13/2016
193077
USAQUATICS
AQUATIC CENTER - CONSTRUCTION ADMIN
10,000.00
09/13/2016
193078
VERIZON WIRELESS
JUL24-AUG23'16 USAGE
2,925.19
09/13/2016
193079
VIKING BEER
AUG PURCH
29,107.69
09/13/2016
193080
VIKING COCA COLA
COFFEE
905.50
09/13/2016
193081
VINOCOPIA INC
AUG PURCH
4,905.93
09/13/2016
193082
WASTE MANAGEMENT OF WI -MN
8/1-8/15/16 DISPOSAL FEES
5,875.27
09/13/2016
193083
WATER CONSERVATION SERVICE INC
LEAK LOCATE- FRANKLIN & MILLER
513.10
09/13/2016
193084
WILSONS NURSERY INC
ENERGYTREES
1,006.00
09/13/2016
193085
WINE COMPANY, THE
AUG PURCH
1,243.10
09/13/2016
193086
WINE MERCHANTS INC
AUG PURCH
495.00
09/13/2016
193087
WM MUELLER & SONS
STREETS, PAVEMENT REPAIRS
3,312.00
09/13/2016
193088
WM MUELLER & SONS - SEPARATE CK
L1P16-01 LETTING #1 PAY REQUEST #4
739,583.52
GRAND TOTAL
I
I
I
2,315,783.66
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Assessment Hearing & Project Award for 2017 Denver Ave (L1/P17-01)
Department: PW/Eng
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 20
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The City received four (4) bids (see attached Bid Tabulation) for L1 P17-01 - 2017 Denver Ave project letting on
Wednesday, 09/13/2016. The apparent low bidder is R & R Excavating Inc. of Hutchinson, Minnesota, with a bid of
$381,578.95 (approximately 14.5% lower than the final Engineer's Estimate). This project's total cost and associated
funding contributions will be reviewed by the Resource Allocation Committee at their 09/07/2016 meeting.
City staff will provide a brief overview of the project scope, bids and associated improvement special assessments
prior to opening the public communication portion of the Assessment Hearing. City staff has worked closely with
adjacent property owners as this project has proceeded to address any construction and assessment issues.
The final Assessment Roll and necessary Resolutions to award this project are attached. We recommend approving
the provided Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 381,578.95
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 381,578.95 Funding Source: Improvement Special Assessments
Pagel of 1
CITY OF HUTCHINSON, 111 HASSAN ST SE, HUTCHINSON MN 55350 320-234-4209
BID TABULATION - CITY OF HUTCHINSON LETTING NO. 1/PROJECT NO. 17-01
2017 DENVER AVE SE EXTENSION
BID OPENING: 09/07/2016 AT 11:00 AM ENGINEER'S ESTIMATE $440,800.00 COMPLETION DATE: 06/16/2017
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R & R Excavating Inc
Brent Reiner
1149 Hwy 22 South
Hutchinson MN 55350
michelle@rrexcavating.net
320-587-5918
Duininck Inc
408 6th St
P O Box 208
Prinsburg MN 56281
estimator@duininck.com
320-978-6011
Knife River Corporation
Joan Porter
4787 Shadow Wood Dr NE
Sauk Rapids MN 56379
krcmn.subquotes@kniferiver.com
320-258-2943
J. R. Ferche, Inc
Jason Ferche
P O Box 129
Rice MN 56367
jrtercheCOmpanleS.COm
320-3934625
fax 320-393-2711
BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL BID PRICE I BID TOTAL
BASE BID
$381,578.95
$455,759.50
$473,276.41
$508,108.30
BASE BID
UNIT
QUANTITY
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
BID PRICE
BID TOTAL
1
2021.501
MOBILIZATION
LUMPSUM
1.00
$4,762.14
$4,762.14
$32,000.00
$32,000.00
$50,000.00
$50,000.00
$2,800.00
$28,000.00
2
2104.501
REMOVE CURB AND GUTTER
LIN FT
20.00
$5.67
$113.40
$20.00
$400.00
$15.00
$300.00
$5.00
$100.00
3
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
35.00
$11.34
$396.90
$18.00
$630.00
$15.00
$525.00
$20.00
$700.00
4
2104.513
SAWING BITUMINOUS PAVEMENT FULL DEPTH
LIN FT
70.00
$5.67
$396.90
$4.00
$280.00
$5.00
$350.00
$5.00
$350.00
5
2105.501
COMMON EXCAVATION EV P
CU YD
2380.00
$9.07
$21,586.60
$15.00
$35,700.00
$6.00
$14,280.00
$14.26
$33,938.80
6
2105.507
SUBGRADE EXCAVATION E
CU YD
1705.00
$9.07
$15,464.35
$12.00
$20,460.00
$8.00
$13,640.00
$12.00
$20,460.00
7
2105.522
ISELECT GRANULAR BORROW C P
CU YD
1545.00
$15.87
$24,519.15
$30.001
$46,350.00
$19.00
$29,355.00
$20.001
$30,900.00
8
2105.523
COMMON BORROW CV
CU YD
1705.00
$4.54
$7,740.70
$4.00
$6,820.00
$19.00
$32,395.00
$19.00
$32,395.00
9
2105.541
SUBGRADE CORRECTION AGGREGATE BASE CLASS 5 EV
CU YD
380.00
$20.41
$7,755.80
$31.00
$11,780.00
$37.00
$14,060.00
$27.00
$10,260.00
10
2105.604
SOIL STABILIZATION GEOGRID
SQYD
885.00
$3.98
$3,522.30
$5.00
$4,425.00
$4.00
$3,540.00
$5.10
$4,513.50
11
2105.604
GEOTEXTILE FABRIC TYPE V
SQ YD
5605.00
$1.02
$5,717.10
$1.40
$7,847.00
$1.75
$9,808.75
$2.00
$11,210.00
12
2112.604
SUBGRADE PREPARATION
SQYD
5605.00
$3.40
$19,057.00
$1.25
$7,006.25
$4.50
$25,222.50
$3.00
$16,815.00
13
2118.501
AGGREGATE SURFACING CLASS
TON
145.00
$20.41
$2,959.45
$24.00
$3,480.00
$30.00
$4,350.00
$15.00
$2,175.00
14
2211.503
AGGREGATE BASE CLASS 5 CV P
CU YD
1315.00
$20.41
$26,839.15
$34.00
$44,710.00
$32.00
$42,080.00
$27.00
$35,505.00
15
2331.603
IJOINT ADHESIVE
LIN FT
2235.00
$1.27
$2,838.45
$1.25
$2,793.75
$1.12
$2,503.20
$1.30
$2,905.50
16
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
240.00
$4.82
$1,156.80
$3.50
$840.00
$0.01
$2.40
$4.00
$960.00
17
2360.503
TYPE SPWEA240C WEARING COURSE MIXTURE -STREET (1%.")SQ
YD
3635.00
$7.82
$28,425.70
$7.00
$25,445.00
$8.00
$29,080.00
$8.50
$30,897.50
18
2360.503
TYPE SPNWB230CNON WEARING COURSE MIXTURE- STREET 2%"
SQ YD
3635.00
$11.85
$43,074.75
$11.00
$39,985.00
$12.00
$43,620.00
$13.00
$47,255.00
19
2360.503
TYPE SPWEA230B WEARING COURSE MIXTURE -TRAIL 3"
SQ YD
1000.00
$17.52
$17,520.00
$15.00
$15,000.00
$16.50
$16,500.00
$21.00
$21,000.00
20
2501.515
12" RC PIPE APRON
EACH
1.00
$966.55
$966.55
$400.00
$400.00
$650.00
$650.00
$750.00
$750.00
21
2502.502
4" PE PIPE DRAIN
LIN FT
1860.00
$7.47
$13,894.20
$8.00
$14,880.00
$4.00
$7,440.00
$10.00
$18,600.00
22
2503.541
12" RC PIPE STORM SEWER DES 3006 CL V
LIN FT
281.00
$49.75
$13,979.75
$41.00
$11,521.00
$48.00
$13,488.00
$40.00
$11,240.00
23
2503.541
15" RC PIPE STORM SEWER DES 3006 CL V
LIN FT
123.00
$40.72
$5,008.56
$45.00
$5,535.00
$52.00
$6,396.00
$42.00
$5,166.00
24
2503.602
CONNECT TO EXISTING STORM SEWER
EACH
1.00
$866.09
866.09
$650.00
650.00
$1,750.00
1,750.00
$2,000.00
2,000.00
25
2503.603
CLEAN AND VIDEO TAPE PIPE SEWER
LIN FT
649.00
$1.19
$772.31
$2.00
$1,298.00
$2.00
$1,298.00
$3.00
$1,947.00
26
2504.602
ADJUST GATE VALVE
EACH
1.00
$289.09
$289.09
$500.00
$500.00
$500.00
$500.00
$250.00
$250.00
27
2506.501
CATCH BASIN TYPE A
EACH
3.00
$2,016.83
$6,050.49
$1,500.00
$4,500.00
$1,900.00
$5,700.00
$1,800.00
$5,400.00
28
2506.501
CATCH BASIN TYPE C
EACH
1.00
$1,819.21
$1,819.21
$1,500.00
$1,500.00
$1,800.00
$1,800.00
$1,800.00
$1,800.00
29
2506.502
CONST DRAINAGE STRUCTURE DES 48-4020
EACH
2.00
$2,401.40
$4,802.80
$2,200.00
$4,400.00
$2,634.00
$5,268.00
$2,200.00
$4,400.00
30
2506.502
CONST DRAINAGE STRUCTURE DES 84-4020
EACH
1.00
$4,287.59
4,287.59
$6,200.00
6,200.00
$4,924.00
$4,924.00
$5,000.00
5,000.00
31
2506.522
ADJUST FRAME AND RING CASTING
EACH
4.00
$1414.71
$5,658.84
$600.00
$2,400.00
$750.00
$3,000.00
$350.00
$1,400.00
32
2531.501
CONCRETE CURB AND GUTTER DESIGN B618
LIN FT
2020.00
$14.54
$29,370.80
$13.00
$26,260.00
$12.82
$25,896.40
$17.00
$34,340.00
33
2531.604
8" CONCRETE VALLEY GUTTER
SQ YD
55.00
$77.67
$4,271.85
$70.00
$3,850.00
$68.50
$3,767.50
$104.00
$5,720.00
34
2545.501
INSTALL ELECTRIC LIGHTING SYSTEM
LUMPSUM
1.00
$3,812.30
3,812.30
$4,000.00
74 55555
$3,362.29
3,362.29
$7,500.00
7,500.00
35
2563.601
TRAFFIC CONTROL
LUMPSUM
1.00
$2,040.91
$2,040.91
$1,800.00
$1,800.00
$6,000.00
$6,000.00
$3,000.00
$3,000.00
36
2564.531
SIGN PANELS-TYPEC
SQ FT
39.75
$45.35
1,802.66
$40.00
1,590.00
$40.00
1,590.00
$50.00
1,987.50
37
2571.502
DECIDUOUS TREE 1"CAL CONT
TREE
5.00
$253.71
$11268.55
$525.00
$2,625.00
$223.76
$1,118.80
$400.00
$2,000.00
38
2571.502
DECIDUOUS TREE 1.5" CAL CONT
TREE
19.00
$420.43
$7,988.17
$550.00
10,450.00
$370.80
$7,045.20
$550.00
$10,450.00
39
2571.502
DECIDUOUS TREE 1.75"CAL B&B
TREE
13.00
$412.55
$5,363.15
$575.00
$7,475.00
$363.85
$4,730.05
$575.00
$7,475.00
40
2571.502
DECIDUOUS TREE 2"CAL B&B
TREE
13.00
$459.38
5,971.94
$600.00
7,800.00
$405.14
5,266.82
$600.00
7,800.00
41
2573.502
SILT FENCE TYPE MS
LIN FT
2575.00
$2.04
$5,253.00
$2.00
$5,150.00
$2.00
$5,150.00
$2.50
$6,437.50
42
2573.530
STORM DRAIN INLET PROTECTION
EACH
7.00
$170.08
$1,190.56
$150.00
$1,050.00
$150.00
$1,050.00
$220.00
$1,540.00
43
2573.535
STABILIZED CONSTRUCTION EXIT
LUMP SUM
2.00
$515.73
$1,031.46
$500.00
$1,000.00
$750.00
$1,500.00
$2500.00
$5,000.00
44
2575.505
SODDING TYPE LAWN
SQYD
1315.00
$8.50
$11,177.50
$6.00
$7,890.00
$6.00
$7,890.00
$7.00
$9,205.00
45
2575.570
RAPID STABILIZATION METHOD 2
ACRE
0.90
$3,231.44
$2,908.30
$3,500.00
$3,150.00
$3,500.00
$3,150.00
$4,000.00
$3,600.00
46
2575.605
SEEDING HYDROSEED
ACRE
1.25
$3,174.76
$3,968.45
$8,500.00
$10,625.00
$8,500.00
$10,625.00
$9,500.00
$11,875.00
47
2582.501
PAVT MSSG EPDXY
EACH
1.00
$141.73
$141.73
$125.00
$125.00
$125.00
$125.00
$200.00
$200.00
48
2582.502
4" SOLID LINE EPDXY
LIN FT
155.00
$1.13
$175.15
$0.70
$108.50
$0.70
$108.50
$1.00
$155.00
49
2582.502
12" SOLID LINE EPDXY
LIN FT
40.00
$4.54
$181.60
$5.00
$200.00
$5.00
$200.00
$7.00
$280.00
50
2582.502
4" DOUBLE SOLID LINE EPDXY
LIN FT
625.00
$2.27
$1,418.75
$1.40
$875.00
$1.40
$875.00
$2.00
$1,250.00
TOTAL - LETTING NO. 1/PROJECT NO.
41956.90
$381,578.95
$455,759.50
$473,276.411
$508,108.30
Pagel of 1
RESOLUTION NO. 14610
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. SA -5114
LETTING NO. 1/PROJECT NO. 17-01
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed
assessment for improvement of:
Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new
roadway implementation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping,
restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby
accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein
included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the
first of the installments to be payable on or before the first Monday in January, 2018 and shall bear interest at the rate of
_percent per annum asset down by the adoption of this assessment resolution. To the first installment shall be added
interest on the entire assessment from November 1, 2017, until the 31 st day of December 2018. To each subsequent
installment when due, interest shall be added for one year on all unpaid installments.
3. The owner of any property so assessed may, at anytime priorto certification of the assessment to the County
Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City
Finance Department, except that no interest shall be charged if the entire assessment is paid by the 15th day of
November, 2017; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the
assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is
made. Such payment must be made before November 15, or interest will be charged through December 31, of the next
succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be
extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same
manner as other municipal taxes.
Adopted by the Council this 13th day of September 2016.
Gary Forcier, Mayor
Matt Jaunich, City Administrator
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. SA-5114, SA5114A, SA5114B
LETTING NO. 1/PROJECT NO. 17-01
Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of
grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping,
restoration and appurtenances
COST PER FRONT FOOT:
COMPUTED BY:
P VANDER VEEN
LUMP SUM
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
08/09/2016
NUMBER OF YEARS
10
2ND HEARING
09/13/2016
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
09/13/2016
FIN ACCT4
337-4700-36101
TOTAL
DEFERRED
TOTAL ACTIVE
COUNTY PID
LEGAL DESCRIPTION
TOTAL
TOTAL
a
CITY PID NO.
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
LUMP SUM
CREDIT
TOTAL
ASSESSMENT
ASSESSMENT
Z
NO.
ADDITION OR SUBDIVISION
ASSESSMENT
CREDIT
SA5114A
SA-5114
SA5114B
That Part of Lots 16 & 18 S of Extension of
Century Ave Except 1 Acre in SW Corner of
SA-5114A
The Higher Education Board
Lot 18 & Except 100'x 200', Auditor's Plat of
1
07-116-29-05-0010
23-230-0130
2 Century Ave SE
c/o Ridgewater College
2 Century Ave SE
Hutchinson MN 55350
Section 07-116-29 62.25 Acres
$224,222.61
$0.00
224,222.61
$224,222.61
$0.00
$149,222.61
$75,000.00
2
07-116-29-11-1900
23.504.0010
96 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 1, Highfield Addition (252.03 FF)
$65,214.79
0.00
$65,214.79
$65,214.79
$0.00
$0.00
$65,214.79
3
07-116-29-12-0190
23.504.0020
72 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 2, Highfield Addition (214.18 FF)
$55,420.79
0.00
55,420.79
$55,420.79
$0.00
$0.00
$55,420.79
4
07-116-29-12-0200
23.504.0030
48 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 3, Highfield Addition (217.40 FF)
$56,254.00
0.00
56,254.00
$56,254.00
$0.00
$0.00
$56,254.00
SA-51148
5
07-116-29-12-0210
23.505.0040
24 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot A, Highfield Addition (301.82 FF)
$78,098.35
0.00
78,098.35
$78,098.35
$0.00
$78,098.35
$0.00
6
07-116-29-12-0220
23.504.0050
1385 Montreal Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot B, Highfield Addition (Pond)
$0.00
0.00
0.00
$0.00
$0.00
$0.00
$0.00
7
07-116-29-11-1910
23.504.0060
99 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot C, Highfield Addition
$0.00
0.00
0.00
$0.00
$0.00
$0.00
$0.00
Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall be activated and paid.
DEFERRAL NOTES:
Deferred assessment on 07-116-29-12-0210 (Outlot A) shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub-Section 5.
TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01 $47 '210.531 $0.001 $479,210.531 $479,210.531 $0.00
$227,320.95
$251,889.57
$479,210.53
G:\ASSESSMENT ROLLS\ROLLS\2017\SA5114\C-23-ASSESSMENT ROLL AR -5114 L1 P17-01- Denver Ave - 09-13-2016.)dsx - Page 1 of 1
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. 5114
LETTING NO. 1/PROJECT NO. 17-01
Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of
grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping,
restoration and appurtenances
COST PER
FRONT FOOT:
COMPUTED BY: PVANDERVEEN
LUMP SUM STREET Cl
CHECKED BY: KENT EXNER
IST HEARING 08/09/2016
NUMBER OF YEARS 10
2ND HEARING 09/13/2016
INTEREST RATE: 2017 Bond Rate
BOND FUND 337
ADOPTED: 09/13/2016
FIN All 337-4700-36101
TOTAL
C5
Q z
CITY PID NO.
COUNTY PID
NO.
PROPERTYADDRESS
OWNER NAME
OWNERADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
LUMPSUM
CREDIT
TOTAL
TOTAL
ASSESSMENT
TOTAL
CREDIT
DEFERRED
TOTALACTIVE
ASSESSMENT
ASSESSMENT
That Part of Lots 16 & 18 S of Extension of
Century Ave Except 1 Acre In SW Corner of Lot
The Higher Education Board
18 & Except 100' x200', Auditor's Plat of
1
07-116-29-05-0010
23-230-0130
2Cent u ry Ave SE
c/o Roge—ter College
2Century Ave SE
Hutchinson MN 55350
Section07-116-2962.25Acres
$224,222.61
$0.00
224,222.61
$224,222.61
$0.00
$149,222.61
$75,000.00
Oudot B, Cal aford Place
(Assessment to be split to Highfield Addition when
2
07-116-29-12-0090
23-481-0020
1315 Montreal St SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
plat is recorded.)
$254,987.92
$0.00
254,987.92
$254,987.92
$0.00
$78,098.35
$176,889.57
Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall
be activated and paid.
DEFERRAL NOTES:
Deferred assessment on 07-116-29-12-0090 shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub -Section 5.
TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01 1 $479,210.53 $0.00
$479,210.53 $479,210.53 $0.00
$227,320.96
$251,889.57
$479,210.53
G:\ASSESSMENT ROLLS\ROLLS\2017\SA51 TRC 23ASSESSMENT ROLL AN 5114 L1P17-01- Denver Ave- 0&07-2016 As:- Page 1 of 2
COMPILED BY:
P VANDER VEEN
ASSESSMENT ROLL NO. 5114
LETTING NO. 1/PROJECT NO. 17-01
Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway implementation by construction of
grading, curb and gutter, draintile installation, bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping,
restoration and appurtenances
(The Assessment from parent parcel 07-116-29-12-0090 will be split to kid parcels, Acct. No. 2 through 7, as shown below.)
COST PER FRONT FOOT:
COMPUTED BY:
PVANDERVEEN
LUMP SUM
STREET COST/FF
CHECKED BY:
KENT EXNER
IST HEARING
08/09/2016
NUMBER OF YEARS
10
2ND HEARING
09/13/2016
INTEREST RATE:
2017 Bond Rate
BOND FUND
337
ADOPTED:
09/13/2016
FIN ACCT#
337-4700-36101
O
Q z
CITY PID NO.
COUNTY PID
NO.
PROPERTY ADDRESS
OWNER NAME
OWNER ADDRESS
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
LUMPSUM
CREDIT
TOTAL
TOTAL
ASSESSMENT
TOTAL
CREDIT
TOTAL
DEFERRED
ASSESSMENT
TOTALACTIVE
ASSESSMENT
1
07-116-29-05-0010
23-230-0130
2Cent u ry Ave SE
The Higher Education Board
c/o Rogewater College
2Century Ave SE
Hutchinson MN 55350
That Part of Lots 16 & 18 S of Extension of
Century Ave Except 1 Acre In SW Corner of Lot
18 & Except 100' x200', Auditor's Plat of
Section 07-116-2962.25 Acres
$224,222.61
$0.00
224,222.61
$224,222.61
$0.00
$149,222.61
$75,000.00
2
07-116-29-12-
23-
30 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 1, Highfield Addition (252.03 FF)
$65,214.79
0.00
$65,214.79
$65,214.79
$0.00
$0.00
$65,214.79
3
07-116-29-12-
23-
50 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 2, Highfield Addition (214.18 FF)
$55,420.79
0.00
55,420.79
$55,420.79
$0.00
$0.00
$55,420.79
4
07-116-29-12
23-
70 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Lot 3, Highfield Addition (217.40 FF)
$56,254.00
0.00
56,254.00
$56,254.00
$0.00
$0.00
$56,254.00
5
07-116-29-12
23-
10 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot A, Highfield Addition (301.82 FF)
$78,098.35
'r 09a _
$0.00
$78,098.35
6
07-116-29-12
23-
1365 Montreal St SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot B, Highfield Addition
`- --
$0.00--
7
07-116-29-11
23-
99 Denver Ave SE
Kuepers Inc
17018 Commercial Park Rd
Brainerd MN 56401
Outlot C, Highfield Addition
1 $0.00
1 0.00
1
$0.00
DEFERRALNOTES: Deferred Assessment on 07-116-29-05-0010 shall be deferred for 15 years without interest. If land is not sold during the deferral period, said deferred assessment will be waived. If land is sold, assessment shall be activated and paid.
Deferred assessment on 07-116-29-12-0000 shall be deferred with interest accruing until development, platting and/or transaction related to Outlot A of Highfield Addition occurs, as per Highfield Addition Subdivision Agreement, Section III, Sub -Section 5.
TOTAL ASSESSMENT ROLL NO. SA5114 - UP17-01
r 1 $479,210.53 $0.00 $479,210.53 $479,210.53 $0.00
$227,320.95 $251,889.57
$479,210.53
G:\ASSESSMENT ROLLS\ROLLS\2017\SA51TRC 23 ASSESSMENT ROLL AN 5114 L1P17-01-Denver Ave -0&07-2016 As: -Page 2of2
RESOLUTION NO. 14611
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 1/PROJECT NO. 17-01
Whereas, pursuant to an advertisement for bids forthe furnishing of all labor and material forthe improvement of:
Denver Avenue SE Extension: from Montreal Street SE to Bradford Street SE; new roadway
implementation by construction of grading, curb and gutter, draintile installation,
bituminous/concrete surfacing, stormwater/drainage, street lighting, sidewalk, landscaping,
restoration and appurtenances,
bids were received, opened and tabulated according to law, and the following bids were received complying with
the advertisement:
Bidder
R & R Excavating Inc of Hutchinson MN
Duininck Inc of Prinsburg MN
Knife River Corporation of Sauk Rapids MN
J. R Ferche, Inc of Rice MN
Total Bid
$381,578.95
$455,759.50
$473,276.41
$508,108.30
and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
The mayor and city administrator are hereby authorized and directed to enter into a contract with
R & R Excavating of Hutchinson MN in the amount of $381,578.95 in the name of the City of Hutchinson,
forthe improvement contained herein, according to the plans and specifications therefor approved by the
City Council and on file in the office of the City Engineer.
2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be
retained until a contract has been signed, and the deposit of the successful bidder shall be retained until
satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 13th day of September 2016.
Mayor, Gary Forcier
City Administrator, Matt Jaunich
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Presentation of Petition for Support of a City Dog Park
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
communications, Requests
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Please see the attached memo and summary of petitions received on the support of a dog park within city limits. No
formal action is being requested at this time. Staff is just simply asking for direction on where to go with this.
BOARD ACTION REQUESTED:
Staff is seeking direction on where to go with this potential project
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Memo
To: Mayor Forcier and City Council Members
From: Matt Jaunich, City Administrator
Date: 9-8-16
Re: Dog Park Petition
Office of the City Administrator
111 Hassan Street SE
Hutchinson, MN 55350-2522
320-234-4241/Fax 320-234-4240
On August 18, 2016, I received a set of petitions on a request for a dog park from a John Nichols
of rural Silver Lake. On Tuesday, I'll be presenting a summary of those petitions to you. The
petition, from a legal sense, does not meet the requirements of an official legal city petition
according to our City Charter, Section 5.02. Section 5.02 of the City Charter states that a petition
given to the City Council shall be signed by the registered voters of the City, and that the petition
shall have the signature and street address of each signer on the petition. While the majority of
the petitions included addresses, they did not include signatures. Names were simply printed. On
top of that, the petition is not requesting an ordinance nor is it requesting that anything be
brought to a vote as required by Section 5.01 of our City Charter. Generally speaking, there is no
legal requirement for you to respond to this petition.
Even though there is no legal requirement for you to act on this petition, I do believe it would be
in the Council's best interest to recognition what has been presented to you. After reviewing the
petitions, I did my best to summarize what has been collected and that list is attached to this
memo. As you review the petition, please note that the name/address may not be 100% correct. I
did have some difficulty on how legible the information was that was presented to me. With that
being said, there were a total of 571 names. My analysis of the names showed that there were 61
names that appeared more than once on the list. If you take the 61 names away from the 571,
there was an original name list of 510. The 510 number will be the basis for my report.
Of the 510 names, 315 (61.8%) provided an address that would show they are city of Hutchinson
residents. The 315 names represent roughly 4.2% of the registered voters (7,515) at our primary
election last month. The 315 names also represent about 2.2% of our most recent population
estimate (14,170). Of the 510 names, 172 (33.7%) provided an address that would show they are
not residents of the city of Hutchinson. The remaining 23 (4.5%) names and addresses were not
complete to where they could be matched as a resident or not or were simply "inconclusive".
Included with the names were a set of forms provided to us by Mr. Nichols in which 36 of the
individuals offered to provide financial assistance to aid in this project moving forward.
As noted before, there is no legal requirement for us to officially act on this "petition". But with
that being said, staff is looking for direction from the Council on how you would like us to
proceed with this potential project? Previously you had asked staff to identify a location and a
project. That location and project (with budget) was presented to you at the budget workshop
meeting on August 23. Is the location and project scope sufficient; too big or not big enough? On
top of all of that a funding source has yet to be identified. Is staff to budget for this project or are
we going to be asking supporters of this project to lead the way? Is our plan to construct this next
year or sometime else in the future? Those are some of the questions staff is asking of the
council as we consider moving forward with something.
If you need any additional information, please don't hesitate to ask.
Matt
4
Dog Park Petition
Name
Address
City
Cynthia Monet*
375 1st Ave. NW
Hutchinson
Crystal Hedlund
825 Franklin ST SW
Hutchinson
Sharon Greeley*
75 Northwoods Ave
Hutchinson
Janice Barington
450 Ottawa Ave SE
Hutchinson
Amy Chermak
735 Spruce ST. NE
Jill Decker*
504 E Highland Park DR NE
Hutchinson
Kirbi Huls
824 Hilltop DR NE
Hutchinson
Jessica Docken*
566 Hassen ST. SE
Hutchinson
Mary Dronen*
1135 Cheyenne ST SW
Hutchinson
Ashley Bevwald*
996 7th Ave NW
Hutchinson
Jameson Johnson*
615 Merrill St SW
Hutchinson
y any e meyer-
202-32 uoun y Koad 2�
i ver Lake
Lori Pichotta*
23425 140th St
Stewart
Lori Neises*
8610 Co. RD 10 E A&Waco
Pat Moran*
890 Oak ST
Hutchinson
Diana Hodges**
329 North High DR NW #108
Hutchinson
Corrine McQuillan*
16 Selchow Ave SE
Hutchinson
Wanda Rath*
326 Lake ST SW
Hutchinson
Linda Anderberg**
PO Box 7434
Hutchinson
Rachele Wraspir*
850 Grove ST
Hutchinson
Mary Anderson*
1040 Elm ST NE
Hutchinson
Jessica Warren*
830 Spruce ST NE
Hutchinson
Lisa Breitkreutz*
246 Gauger ST NE
Hutchinson
Heidi Broll*
216 Linden AVE SW
Hutchinson
Jessica Grund* 45 Century Ave SE Hutchinson
Makensie Paulsen* 448 California ST NW #103 Hutchinson
Brad Plowman*
730 Tyler St
Hutchinson
Heather Marcus*
707 Shady Ridge RD NW
Hutchinson
Patience Duscher*
41 Main St. N
Hutchinson
David Dobratz*
216 4th Ave SW
Hutchinson
Stacie Stine*
970 7th Ave NW
Hutchinson
Judith Vehan*
Hutchinsqg
Glenda Jonson*
1145 Carolina Ave NW
Hutchinson
Linda Willoby
125 5th AVE NW
Hutchinson
Jov Hierlmaier
833 Ivv Lane SE
Hutchinson
1
Dog Park Petition
Name Address City
Darci Haugeberg* 1179 Oakwood CT NW Hutchinson
12535 2
Mitchell McLain 704 Southview Court SW Hutchinson
Forrest Meyeraan* 1058 Prairie View DR Hutchinson
Diane Sauier 315 Franklin St. Hutchinson
Mike Miller 115 6th Ave NE Hutchinson
Doreen Smithers* 526 Adams Street SE Hutchinson
John Housenick 425 Ottawa Ave Hutchinson
Renee Kotlarz* 125 Century Ave SE Hutchinson
Heidi Vance 726 Main Street Hutchinson
'Chris ine uade m venueHutchinson
Gretchen Tankerslev 1145 13th Avenue NW Hutchinson
Linda Buros
545 Clark Street NE
Hutchinson
Sheila McGraw
685 Linden Ave SW
Hutchinson
Connie Servin
688 Juul Road SW
Hutchinson
Amber Cross
1230 McDonald DR SW
Hutchinson
Jason Cross
1230 McDonald DR SW
Hutchinson
Justin Rodeberg
544 Madson Ave SW
Hutchinson
Mercedes Johnson
616 Grove ST SW
Hutchinson
Brian Hubert
616 Grove ST SW
Hutchinson
eier
eier
Darla Ramirez
231 Freemont Ave SE #11
Hutchinson
Britt Davis
506 Main St N
Hutchinson
Kassandra Beltz
255 N High Drive #308
Hutchinson
Toni Johnson
313 Boulder St
Hutchinson
Melanie Farrell
944 Merrill St SW
Hutchinson
Jennifer
30 2nd St W
Hecto
Mary Guggemos
626 Waller DR
Hutchinson
Cherise Posusta
448 California ST #136
Hutchinson
Steve Hansen
448 California ST
Hutchinson
Karri Smykaiski
66855 195th St
Darwin
Erin Hoppe
16660 705th Ave
Dassel
2
Dog Park Petition
Name Address City
Keagon Eveosen 400 Connecticut ST NW Hutchinson
Noah Johnson 621 4th Avenue SW Hutchinson
James Anderson 213 N High DR #207 Hutchinson
Stebhanie Svkora 213 N High DR #207 Hutchinson
Denae Forstner 1863 Island View Cir Hutchinson
Miriam Paquet 441 Monroe St SE Hutchinson
Paul Malver
864 Miller Avenue
Hutchinson
Paula Coyle
1130 South Grade CT
Hutchinson
Michelle Watkins*
455 Kouwe Street
Hutchinson
Sue Jorgensen
746 Maple Street
Hutchinson
liana LeiDinea
L1430 iyuin ;�rreei
rluicmnson
Laura LeAkn
24912 Hiahwav 7 West
Hutchinson
Tom Fischer
21 Grove St NW
Hutchinson
arne re
141 Morningside DR NE
utc inson
Lawrence Smallwood
516 Franklin ST SW
Hutchinson
Judith Rube
550 Lincoln Ave SW
Hutchinson
Jacqui Ruzicka
555 Clark ST NE
Hutchinson
Marilyn Lennes 18 Grove ST NW
Nicole Latour 215 4th Ave NE #D22
Hutchinson
Hutchinson
Toni Mochinski
245 Monroe St SE
Hutchinson
Brandon Speiser
1220 7th Ave NW
Hutchinson
Cheryl Kaczmarek
1133 Blackbird DR SW
Hutchinson
Lilia Naranjo
141 Morningside DR NE
Hutchinson
Jaime Naranjo
141 Morningside DR NE
Hutchinson
Delina Mullen
46 Franklin St NW
Hutchinson
Sara Shorter
1313 Jefferson St SE
Hutchinson
Sandie Haugen
420 Grove St
Hutchinson
Kirsten Wigen
970 Rolling Greens LN
Hutchinson
Jill Barrall
746 Grove ST SW
Hutchinson
Namah Nearshman
324 Alan St SW
Hutchinson
Kara Rosenberger
324 Alan St SW
Hutchinson
Melanie Remple
500 Campbell LN
Hutchinson
22112 190th Street
Cheri Ponath
448 Prospect ST
Hutchinson
Sheryl Martin
829 Hilltop DR NE
Hutchinson
3
Name
Ashley Fedrickson
Abigail Johnson
Duane Hobiche
Deb Thuennes
Linda Litchv
Joe Filter
Aprice Fowler
BreAnn Kane
Stanlev Heerema
Lisa Oxlara
Christine Sickmann
Barb Fames
(Not Legible)
Eric Olson
Katherine Olson
Neil Whalen
Lisa Hergenrader
Lori Thul
Mandi Rettmann
Erich Bierbrauer
Jill Renstrom
Karen Gensmer
Katie McDonald
Nita Rea*
Cheryl Ginerer
Peggy Davis
Wade Doty
David Kunze
Gary Sharbono
Wanda Dudgeon
Mark Field
Annika Schwartz
Dog Park Petition
Address
13858
860 Hillcrest RD NE
925 Church ST SW
23158 Highway 15
281 3rd Ave NW
15 Jefferson ST SE
44 10th Ave NE
44 10th Ave NE
135 Franklin ST NW
501 Harvest ST SW
1035 Prairie View DR SW
1025 Texas Ave
840 Ash St NE
255 N High CT NW
956 Thomas Ave SW
956 Thomas Ave SW
42 Lynn Road
636 Grove ST SW
715 Graham ST SW
755 Lakewood DR SW
955 Thomas Ave SW
37 5th Ave NW
City
Hutchinson
Hutchinson
dft Hutchins
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
785 School RD NW #201
Hutchinson
488 Prospect ST NE
Hutchinson
19432 J Circle
154 5th Ave NE
Hutchinson
10682 201st Coin
Silver Lake
Winthropd
448 California ST NW #8
Hutchinson
215 1 st Ave NW
Hutchinson
19643 641 st Ave
448 California ST NW #117
Hutchinson
148 N High DR NE
Hutchinson
21008 654th Ave Litchfield
4
Dog Park Petition
Name
Address
City
Cindy Dillon
715 Milwaukee Avenue
Hutchinson
Ronney Wendtlandt
448 California ST NW #117
Hutchinson
Amanda Denny
128 Oakland Ave SE
Hutchinson
Lynn Artibee
1332 Birdie CT NW
Hutchinson
Holly Mills
736 Maple ST NE
Hutchinson
(Not Legible)
835 Spruce ST
Hutchinson
Pamela Kunze
215 First Ave NW
Hutchinson
Andrew Weckwerth
216 5th Ave NE
Hutchinson
Shellie Shufelt
645 Roberts ST SW
Hutchinson
Peg Lueck
346 Adams ST SE
Hutchinson
Rachel Cooley
948 Lewis Ave SW
Hutchinson
Alan Stage
844 2nd Ave SW
Hutchinson
Megan Diering
790 Roberts ST SW
Hutchinson
Sara Padrnos
320 Jefferson CT
Hutchinson
Christine Cavanaugh
10 Glen ST NW
Hutchinson
Deb McKittrick
815 Lakewood DR SW
Hutchinson
Tracy Berry
780 Dale ST SW
Hutchinson
Cha�mid
745 Franklin ST SW
Hutchinson
Jack Rube
550 Lincoln Ave SW
Hutchinson
Trent Meyer
965 Merrill ST SW #315
Hutchinson
Sandra Lee-Muske
71 4th Ave NW
Hutchinson
Carmen Wegscheid
775 School Road
Hutchinson
Jackie Potvin
745 Franklin ST SW
Hutchinson
Michelle Kiefer
1265 Heritage Ave NW
Hutchinson
Robert Knuth
44 10th Ave NE
Hutchinson
Kelli Starrett
835 Spruce ST
Hutchinson
Connie Kable
1212 Lewis Ave
Hutchinson
Theresa Stimpert
Denna Bowlin Will
352 4th St
Brownton
Sheryl Danks
570 Harvest ST SW
Hutchinson
Willow Schafe�
51553 78
Hecto
Robert Martin
41 Main St N
Hutchinson
Susanne Eckstein
448 California ST NW #129
Hutchinson
55380
Suzanne Madison
509 W High St #14
Winthrop
5
Name
Dena Kornman-Dudgeor
Marsha Freyholtz
Lisa Long
Barry Olson
Larry Lane
- ------ - eau
Ellen Schmeling
Amy Solinger
Joe Solinger
Dori Hanson
Calli Backen
Christopher Schwartz
Tim Kaczmarek
Dog Park Petition
Address City
1525 McDonald Dr SW Hutchinson
204 Northwoods Ave NE Hutchinson
535 Lynn RD SW Hutchinson
304 College Ave NE Hutchinson
1114 Roberts RD SW Hutchinson
-"�=
531 Milky Way St S j1hM Cosmos
525 Harvest ST SW
Hutchinson
525 Harvest ST SW
Hutchinson
635 Park Island Dr SW
Hutchinson
Gregory Skawinski
Hutchinson
Hutchinson
Hutchinson
1133 Blackbird DR SW
Hutchinson
Shannon W
11232 N Sunset
Hutch
Aaron Andrews
1201 Lewis Ave
Hutchinson
Gregory Skawinski
Hutchinson
Vicki Schreiner Kaiser
310 Stoney Point RD SW
Hutchinson
Kristen Lira
Hutchinson
Jan Barington
450 Ottawa Ave SE
Hutchinson
Bonnie Fimon
855 Cleveland Ave SW
Hutchinson
Marlys Palmer
639 Milwaukee Ave SW
Hutchinson
Ty Randall
991 Echo DR SW #303
Hutchinson
Greg Miers
679 Juul RD SW
Hutchinson
Chase Miller
805 Grove ST SW
Hutchinson
ow—
Guy Ettel
1995 Oakwood CT NW
Hutchinson
etel,
John Froning
271 3rd Ave NW
Hutchinson
Courtney Oliver
795 Louisiana St NW
Hutchinson
Colleen Mix
732 Arizona ST NW
Hutchinson
Marlin Flatau
1565 McDonald Dr SW
Hutchinson
Greg Hanson
635 Park Island DR
Hutchinson
Melissa Erlandson
1032 8th Ave SW
Hutchinson
Paul Parentean
448 California ST #38
MMM
Hutchinson
David Mattson
20513 205th
_Hutchinson
Jennifer Frickson
804 S Jefferson ST
Hutchinson
Beth Jerabek
PO Box 22
Silver Lake
Brian Moisa
350 Grand ST
Glencoe
Name
Christine Oster-Fiecke
John Jerabek
Victoria Anderson
Heidi Tucker
Dog Park Petition
Address
105 Grove Ave N
PO Box 226
514 Bluff ST NE
875 Hanson DR SW
City
Silver Lake
Silver Lake
Hutchinson
Hutchinson
h[rianna Damlow Md&22874
Flower WM
Silver Lal
Nick & Elizabeth Losiewski
855 Merrill ST SW
Hutchinson
Lisa Breitbarth
415 Northwoods Ave
Hutchinson
Adam Breitbarth
415 Northwoods Ave
Hutchinson
Michelle Jordahl
1225 Sherwood ST SE
Hutchinson
Doug Ankrum
1285 Heritage Ave NW
Hutchinson
Melanie Chalupsky
100 Oakland Ave SE
Hutchinson
Trista Bistodeau
46 5th Ave NE
Hutchinson
Emily Hanson
310 School Road
Hutchinson
Carrie Allen
935 Texas Circle NW
Hutchinson
Jim Yost
25 Century Ave SE
Hutchinson
Rhonda Binder
731 California ST NW
Hutchinson
Anna Elkstrom
310 School Road SW
Hutchinson
William Elkstrom
310 School Road SW
Hutchinson
Brittani Waldorf
Hutchinson
Gloria Preston
Hutchinson
Sara Jo Polloch
Hutchinson
Andrew Broll
216 Linden Ave SW
Hutchinson
Jerry Cook*
307 Dale ST SW
Hutchinson
Justin Beck
775 School RD SW #203
Hutchinson
0
Kathleen Cornell
511 7th Street
Glencoe
T T_ _I _,_:._
Bonnie Hamre
1045 Jorgenson ST
Hutchinson
Hutchinson
Anthony Anderberg
120 5th Ave NW
Hutchinson
Jason Bonneana
555 Northwoods Ave
Hutchinson
Karen Best
559 Milwaukee Ave
Hutchinson
Jack Best
559 Milwaukee Ave
Hutchinson
Joleen Baysinger
216 5th Ave SW
Hutchinson
Joan Horwath
28390 655th Ave
Litchfiel
Debbie Baker
864 Miller Ave
Hutchinson
Paul Baker
864 Miller Ave
Hutchinson
David Laine**
448 California ST NW
Hutchinson
7
Dog Park Petition
Name
Address
City
Marilyn Laine**
448 California ST NW
Hutchinson
Paul vander Hagen
Hutchinson
Bird Island
Jane Gislason*
20183 Lake Hook RD
Hutchinson
Katie Pesina
17546 Jadeau
Glencoe
Chris Mayra
37 Main ST N
Howard Lake
Devin Chrast
320 Grove Ave N
Silver Lake
Sarah Henschew
811 20th ST E
Glencoe
Deb Giese
805 Main ST
Hutchinson
Fav Fandrich
818 Franklin ST SW
Hutchinson
Jeri Christianson
iosepn iwayiana
Bradley Olson
Becky Bartholomay
Patti Moon
Lisa Eltgroth
Lisa Murphy
Aliciammkrne
Glenda Nelson
Jan Naplos
170 Orchard Ave SE
Hutchinson
TMOD Mom irc
u c inson
Ek 47381
Lester Prairie
1004 Lewis Ave
Hutchinson
635 Franklin ST SW
Hutchinson
310 Jefferson CT
Hutchinson
1035 Texas Ave NW
Hutchinson
Hutchinson
964 Rolling Greens Ln
37 Main ST N
Hutchinson
2182 AH 14
120 Heritage Ave NW
Dawn Holtz 710 Wagner ST SW Hutchinson
Darrel Ondrachek 5 9th Ave NE Hutchinson
Aimee Rancour 1042 8th Ave SW Hutchinson
Peggy Jorgenson
637 Oak ST
Hutchinson
Emmett McCormick
Lewis Ave
Hutchinson
Sue Neubarth
844 Merrill ST SW
Hutchinson
Karrie Taylor
415 Franklin ST
Hutchinson
Karla McGraw
1440 Heritage Ave
Hutchinson
Helene During Shear Magic*
37 Main ST N
Hutchinson
Jennifer Rensch
120 Heritage Ave NW
Hutchinson
Becky Mayer
530 Harvest Street
Hutchinson
Judith Vavreck
805 Main ST
Hutchinson
Dana Duscher
740 Graham ST SW
Hutchinson
Jerry Carlson
869 Greensview CT
Hutchinson
Kyle Zelm
100 Oakland Ave SE
Hutchinson
Kellee Greenfield
925 8th Ave NW
Hutchinson
Mary Ann Raunow
Jessica Kortuem
13565 210th ST
Hutchinson
Name
Arlan Barfkneck
Joy May
Richard Settergren
IW RiM ■
Sherry Rasco
man
Laurie McCleskey
Salley Dronen
Greg Dronen
arry TNeu aus
Tony Rozeske
Robert Deardorft
Dane Page
Mike Kiefer
Jason Durheim
Joann Geving
Jillian Thiemann
Melinda Ryder
Dog Park Petition
Address
468 Campbell LN NW
645 Glen ST SW
City
Hutchinson
Hutchinson
822 Hilltop DR NE
Hutchinson
j&40 County RD 20
� �ewa
66 N High DR NE
Hutchinson
127 Garden RD NE
410 1st St. E
Glencoe
1135 Cheyenne ST SW
Hutchinson
1135 Chevenne ST SW
Hutchinson
Ike Gehlen
Crystal Winkelman
Peggy Godina
(Not Legible)
Elizabeth Bratts
Mya Bratts
Dan Harsdorf
Scott Wraspir*
Chad Moen
Peggy Nonweiler Am
Elmer Vorlicek
Krystal Fox*
Jim Zalomsky
Stephen Price
Sieglinde Stutelberg
David Hansen
Hayley Broten
570 Main ST S
Hutchinson
1265 Heritage Ave NW
Hutchinson
109 Mark DR NE
Hutchinson
127 Garden RD NE
Hutchinson
1525 McDonald DR #4
Hutchinson
112 Oak Lane SE
Hutchinson
425 Shady Ridge RD NW
Hutchinson
820 Dale Street
Hutchinson
1525 McDonald DR #4
Hutchinson
820 Dale Street
Hutchinson
1525 McDonald DR #4
Hutchinson
1525 McDonald DR #4
Hutchinson
Park Tower
Hutchinson
850 Grove Street
Hutchinson
448 California ST NW #103
Hutchinson
16804 Highway 15 S
im Hutchinson
133 3rd Ave SW #407
Hutchinson
365 Lake Street
Hutchinson
16842 220th ST
16842 220th ST
Hutchinson
705 Southview DR
Hutchinson
774 Dale ST
Hutchinson
Circle
501 6th ST East
Hector
725 Ridge Ave Ne
Hutchinson
9
Dog Park Petition
Name
Address
City
Ben Third
725 Ridge Ave Ne
Hutchinson
Jean Gray
705 Century Ave SW
Hutchinson
Mary Anderson
Hutchinson
Mand??)
Jean Nies
1118 Jefferson ST SE
Hutchinson
Aaron Staples
948 Hayden Ave SW
Hutchinson
McKynzie Sullivan
948 Hayden Ave SW
Hutchinson
atie ArensVMPo
Box 573
]05
Lester
Annette IWW
vey
707 Maple Lan
Grove City
Travis Sebring
707 Maple Lane
Grove City
Suzette Ivey
707 Maple Lane
Grove City
Meckenzie Dahl
707 Maple Lane
Grove City
Nick McGraw
707 Maple Lane
Grove City
Kellsie Farenbaugh
19297 108th Street
Brownton
Brenda Zackrison
19447 Judson Circle
Hutchins
Sandra Ophus
1525 McDonald Dr
Hutchinson
Sheila Jackson
925 Osgood Ave SW
Hutchinson
Toni Benda1,
StevenjW N #204
enc
C'.ncnnrlrn Rnuers
1?4 Cnnth Hnlrnmhe Ave
T.itrhfield
Steve Aljets
448 California ST NW #141
Hutchinson
c+0 ie Olson
Ceasar
448 California ST
Hutchinson
Kayla Chadwick
Hutchinson
Doris Stubson
1300 Sherwood ST SE
Hutchinson
Douglas Radtke
430 Ottawa Ave SE
Hutchinson
Ryan Toups
741 7th Ave NW
Hutchinson
Jody Hansen
880 Dale Street
Hutchinson
Chelsea Beroske
655 5th Ave SW
Hutchinson
Feranne Edlund
Ted Edlund
108 Lake Ave S
Silver Lake
Jodi Swaja
17003 236th Circ
Hutchinson
Kim Yost
25 Century Ave SE
Hutchinson
Gerry Lotspeich
22281 York
Hutchinson
Ardis Tobison
440 5th Ave SW
Hutchinson
Krystal Poquette
855 Harrington ST SW
Hutchinson
Jen Guler
1120 Bluejay DR SW
Hutchinson
Danielle Wozney
211 Summerset LN SE
Hutchinson
Nate Nickolisen
211 Summerset LN SE
Hutchinson
10
Name
Johnson
Lena LeDoux
Jacaui Field
Terrie Glaser
Darlene Baune
Breeann Alvarado
Richard Nalis
Theresa Hogue
Rhonda Crotteau
Rickey Krueger
Dawn Johnson
Brian Duscher
Michelle Carrigan
Jennifer Lee
Dori Burks
Ron Cleland
Laurel Ahlbrecht
Aleisha Ahlbrecht
Anna Cleveringa
Ashley Czech
Kyle Melchert
Robyn Stang
William Mose*
Rene Markaraf
J n
Rosie Pfeiler
Amy Roulet
Kelly Jo Phillips
Sheryl Mose*
Tony Mackedanz
LuAnn Schulte
David Winn
Robin Curwick
Dog Park Petition
Address
686 5th Ave SW
636 Hassan St
140 North High DR NE
115 Jefferson ST #101
550 Graham Street
605 Texas Ave NW
68366 215th ST
448 California St #69
545 Northwoods Ave
555 Carlisle ST NE
111 Main Street
740 Graham ST SW
287 N High Dr #101
550 Clinton Ave SW #101
4 11th Ave NE
385 Ottawa Ave SE
890 Texas Ave NW #15
890 Texas Ave NW #15
675 4th Ave SW
448 California ST #155
488 California ST #155
255 North High Drive
1525 McDonald Drive #87
860 Texas Ave #2
City
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Darwin
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
546 Jefferson ST SE Hutchinson
545 Linden Ave SW
545 Grove ST
1525 McDonald Drive #87
14568 155th ST SE
535 Adams ST
225 Hassan ST SE
5411
976 Hassan Street SE
11
r
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Dog Park Petition
Name Address City
Mike Curwick 976 Hassan Street SE Hutchinson
2101
Cindy Brown 1165 Carolina Ave NW Hutchinson
Annie Fredericks 121 6th Ave NE Hutchinson
Emily Larson
Hutchinson
Joseph Schaefer
465 Kouwe ST NW Hutchinson
Shawn Aman
465 Kouwe ST NW Hutchinson
Allen Gislason
20183 Lake Hook
Hutchins
Carol Hammon
1055 Echo DR SE #103
Hutchinson
Kathy Hodges
1055 Echo DR SE #106
Hutchinson
Barbar Burr
1055 Echo DR SE #104
Hutchinson
Heather Sickmann
Hutchinson
Hutchinson
John and Jane Orvis 926 Thomas Ave SW Hutchinson
Trisha Lenarz* 835 Lakewood DR SW Hutchinson
Troy Lenarz* 835 Lakewood DR SW Hutchinson
Jeanette Albus Po B mst
Tank VAtP.Q x0404 ?,O5th C nnrt1"T�-utrhin-,nn
Flavius Beck
Scott Cox
Janet Hall
Kaitivn Gutz
Linda Sorenson
Doris and Charlie Reiner
Pkpril Juhnke
Justin Woodcock
Kristen Roffey
Larry Sorensen
Kendra Quezada
Robin Fames
Tammy Bratts
Kim (SP)
Amber Costervold
Butch Pernar
Adam Lanie
Adam Martinson
Pat Morrison
329 N High DR SW #108
133 3rd Ave SW
115 Jefferson ST SE #204
1525 McDonald DR SW #66
Hutchinson
Hutchinson
Hutchinson
Hutchinson
11 Glen Street NW #9
55 Sherwood Circle
12
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
94 Century Ave SE
Hutchinson
426 Monroe ST
Hutchinson
POB
Good
PO Box 316
Waverly
5383 Highway 7
Lester Prairie
1104 Lewis Ave
Hutchinson
371 Megan St
e
840 Ash ST NE
Hutchinson
11 Glen Street NW #9
55 Sherwood Circle
12
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Hutchinson
Name
Scott Morrison
Kerry Kuester
I[Lyler Holtberg
Nic Hurstfield
Breesha Krammer
*Signed the petition twice
** Signed the petition three times
Dog Park Petition
Address
City
Hutchinson
SUMMARY
Total Petitions:
Petitions occurring more than
once:
Total Original Petitions:
Petitions from Residents
Petitions that could not be
matched as a resident:
Petitions from Non -Residents
Petitioners who stated they
would be willing to donate
money:
860 School Road NW Hutchinson
860 School Road NW Hutchinson
571
61
510
315
23
172
36
13
% of Petitions
61.8%
4.5%
33.7%
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Review Changes to the Council Bylaws
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
Unfinished Business
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
At our last council meeting, you reviewed the first draft of a set of bylaws for the city council. At that meeting, the
council requested that a discipline section be added to the bylaws. That proposed section has not been added and is
being presented to you for review. The changes to the bylaws can be found on page 12 of the attached set of bylaws.
As Marc and I looked into a discipline policy, we discovered that the council is very limited in what they can legally do
to another member. Removing a members authority to vote and participate in council meetings is not allowed. Outside
or removing a member from committee assignments or leadership positions, there isn't a whole lot that can be done
besides a censure. We're hoping the proposed policy will give you a little bit of direction on what can actually be done.
Once again, the bylaws are a combination of city ordinances, city policies, and city governance policies intertwined
with a sample set of council bylaws put together by the Minnesota Mayors Association.
If you are comfortable with what has been put together as a set of bylaws, I will work on putting together a formal
resolution to actually approve the bylaws at our next meeting in September.
BOARD ACTION REQUESTED:
No action, just review. Formal action on a proposed policy will take place at the next meeting if the council is
comfortable with the changes.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY COUNCIL RULES OF PROCEDURE AND
BYLAWS POLICY
ADOPTED 2016
SECTION 1. PURPOSE
It is recognized that in order to enhance the concept of an effective and democratic government,
it is essential that a City Council establish a set of rules and bylaws to govern itself by. The
purpose of this policy is to set the groundwork for orderly and respectful communications and
conduct between and among councilmembers, city staff, and citizens to promote the efficient
working of the public's business by or on behalf of the City Council.
A. Authority. City councils are authorized to adopt rules of procedure and provide for order
at their meetings pursuant to Minn. Stat. § 412.191. Hutchinson City Charter, Section
3.03, also allows for the city council to establish its own rules of procedure and quorum.
B. Law. The City Charter, City Code, Ordinances and
council shall be followed and shall not be supplem
Bylaws of the City Council. -A
SECTION 2. THE OPENMEETING LAW
The Minnesota Open Meeting Law, Minn. Stat.
public bodies be open to the public.
A. This presumption of openness serves
1. To prohibit actions from
the interested public to be
or to detect improper influe_
2. To ensure the public's right
3. To afford thagiffifiban oim,
B. The city cc
of its most
at a
to
nutes governing the city
the Rules of Procedure and
that all meetings of
where it is i possible for
g decisions of public bodies,
public body.
g and ging citi access to city meetings as one
a result, ouncil and council committee meetings
ludin cial and adjourned meetings, with the
MX b inn. Stat. Ch. 13D, shall be open to the
C. SX ngs b cc o city council do not constitute a public meeting and are
nl meetin he Cit ouncilmembersshould avoid any discussion of
pss at these nce social gatherings.
D. In calculatingu f days for providing notice under the Minnesota Open
Meeting Law, th that the notice is given is not counted, but the last day is
counted. If the last is a Saturday, Sunday, or legal holiday, that day is omitted from
the calculation and the following day is considered the last day (unless, it happens to be a
Saturday, Sunday, or legal holiday).
E. In keeping with the intent of the Minnesota Open Meeting Law, city councilmembers
shall not use any form of electronic communications technology, such as text messaging
or e-mail, to communicate with one another or third parties during a public meeting in a
manner that is hidden or shielded from the public view.
F. Pursuant to Minn. Stat. § 13D.01, subd. 6, at least one copy of the written materials made
available to the council at or before the meeting shall also be made available for
inspection by the public, excluding any non-public data, attorney-client privileged data,
or materials related to agenda items of closed meetings.
SECTION 3. QUORUM
A simple majority (three members) of the council shall constitute a quorum for the valid
transaction of any scheduled business to come before the council.
SECTION 4. COUNCIL MEETINGS
A. Location. All meetings, including special, recessed, and continued meetings, shall be held
in the city council chambers at the City Center, 111 Hassan Street SE, Hutchinson,
Minnesota, unless otherwise designated, pursuant to Mi1W. Stat. § 13D.04, subd. 2.
B. Regular meetings. Regular meetings are where
transacted. Regular meetings of the city counci
Tuesday of each month at 5:30 p.m. No nice .il
holiday, and no meeting will be held betw
general election day. Approval of the r n
the organizational meeting as provide ecti
C
I�
E.
Special meetings. A special meeting is a
different from that of a regu ting.
by any three other members
least three days before the nice
Notice to the public of special in gs .
subd. 2.
he 1 business of the city council is
eld on the second and fourth
ill b on a federal or legal
00 p.m. a 0 p.m. on a primary or
seting calend 1 take place annually at
n 4-I.
Id at a tnnecation
may be Calle y the Mayor or
I with the City Administrator at
as provided in Section 3-C.
Want to Minn. Stat. § 13D.04,
may be Med by the mayor or any two city
I special meeting called because of
lat, he judgment of the public body; require
ody. od financial deals do not constitute an
emergency meeting is not required.
th e fort to notify each news outlet that has filed a
be given by telephone or any other method to
notice must include the subject of the meeting.
Meeting Law allows some meetings to be closed
m a meeting is closed, the presiding officer at the
r closing the meeting on the record and cite the
F. Recessed or continued meetings. Are meetings postponed to a future time for
convenience or to complete pending business from a regular meeting. When a meeting is
recessed or continued, the presiding officer shall state the time and place for the next
meeting to occur pursuant to Minn. Stat. § 13D.04, subd 4. The time and place shall be
noted according to the procedures for a special meeting notice.
G. Workshops. Are meetings of the city council to discuss in-depth policy items (budgets,
major projects, etc.) where no action will take place except for to open and close the
workshop. The notice procedures for a special meeting shall be required when conducting
a workshop.
H. Public Hearings. Public hearings are a meeting of the city council where members of the
public can express their opinions on a specific topic. Guidelines for public hearings can
be found in Section 14 below.
L Organizational meetings. The council will conduct its organizational meeting the first
Monday in January following a regular municipal election. If the first Monday is a
holiday, the first Tuesday in January shall be used. For all other years, the council will
conduct its organizational meeting concurrent with the first regular council meeting in
January of each year to:
SECTION 5. PRESIDING OFFICER
The Mayor shall preside over at all meetings of
C. M0211Wd votin residi ficer may not make motions but can second
motions,k on any tions, and vote on any matter properly before the council.
'
D. Absences oft ':�; , � . # esr L.4
fficer. In the absence of the mayor, the vice mayor shall
preside. In thea both the mayor and the vice mayor, the city administrator shall
call the meeting to r. The first order of business shall be to select a presiding officer
for the meeting from the members present. The city administrator shall preside until the
councilmembers present choose a member to act as presiding officer.
E. Temporary designation of a presiding officer. The presiding officer may choose to
designate a temporary presiding officer before participating in debate on a given matter.
In the alternative, the council may by majority vote designate a temporary presiding
officer to preside over the debate on a given matter. The presiding officer shall resume
presiding as soon as action on the matter is concluded.
SECTION & RULES OF ORDER AND PROCEDURE
The proceedings of the city council shall be conducted in accordance with the most recent
addition of Roberts Rules of Order. Generally speaking, the parliamentary procedure of the City
Council will be quite informal. All motions shall be seconded followed by a discussion/debate.
After every member of the City Council has had the opportunity to participate in the discussion,
the presiding officer shall call for the vote according to Section 8 below.
SECTION 7. DECORUM OF COUNCILMEMBERS
A. Aspirational statement: All councilmembers shall assist the presiding officer in
preserving order and decorum and in providing for the efficient operation of the meeting.
B. Aspirational statement: No councilmember shall eng conduct which delays or
interrupts the proceedings or which hinders hones ctful discussion and debate.
C. Aspirational statement: City council in
that recognizes the validity of differing
democratic discussion and debate free s
D. To effectuate these aspirational goals, ci
council meetings in a manner consistent
No councilmember shall
while in the chamber in a
in a courteous manner
es the ideal of
anal attacks and threats.
themselves at
1 or pass private messages
proceedings of the council.
noise of disturbance while
words or unparliamentarily language
toward another person during a
on any subject other than the subject in debate.
the speech of another councilmember.
engage in disorderly conduct that disturbs or disrupts the
7. No councilmembff shall engage in conduct that attempts to embarrass or degrade a
fellow member of the council or city staff.
SECTION 8. VOTING
A. Unless otherwise required by the City Charter, the votes of the city council will be taken
by voice vote. A roll call will be taken when the vote is not unanimous. The presiding
officer shall announce the results of all votes of the council.
B. A clear statement of the matter being voted upon and the names of those voting for and
against the matter shall be recorded in the official minutes.
5
C. Councilmembers may ask for a roll call of the vote by the administrator or council
meeting secretary on any motion, resolution or ordinance.
D. The administrator or council meeting secretary may ask for a verification roll call if the
vote of a councilmember is not clear on the voice vote.
E. A majority vote of the quorum present shall be sufficient for all matters before the
council, unless otherwise provided by state law.
F. Whenever a matter is put forward for a vote, every councilmember shall vote, unless a
bona fide conflict of interest, as defined by state law, exists.
SECTION 9. MEETING SCHEDULE
A. Each meeting of the council shall convene at
hearings shall commence at the advertised til
111
Council business shall be conducted i
the council may move to amend the a
"Approval of the Agenda", except that a
special or emergency meeting_if the item
C. The prepared agenda may
advertised time of a public
D. If all business
time followin
SECTION 10.
The order of hi
appointed. All public
der of the prepa
to add, remove, or a
may n e added
t i d in the
da. A majority of
an item during the
agenda of a
the meeting.
officer to accommodate the
of the meeting.
and community service to the city
to another date and
SECTION 11. AGENDA
An agenda will be prepared for all regular council meetings by the city administrator. City
councilmembers and city staff may submit an item for consideration on the agenda to the Mayor
or City Administrator. The Mayor will inform the city administrator of any items for
6
consideration on the Agenda. Members of the public wishing to place items on the agenda must
work through department directors, city councilmembers, or the city administrator prior to the
meeting date. Members of the public may also address the city council directly at the public
comment forum provided at the council meeting. When a special meeting is called, the agenda
must be included in the request for the meeting and in the publication of the notice of the
meeting pursuant to Minn. Stat. § 13D.04, subd. 2.
A. All requests to place an item on the agenda, including supporting information, must be
received by the city administrator before 10:00 a.m. on the Thursday prior to the next
council meeting.
B. All requests to place an item on the agenda must be on t form prescribed by the city.
The form should be completed with the goal of clear ribing the subject matter to be
considered by council and any action requested or ed. Supporting information may
be attached to the form as necessary.
C. All requests to place an item on the
by the city administrator.
D. The agenda, along with information math
city councilmembers and the city attorney
at the latest.
dftl-
SECTION 12. CONSENTAGENDA
A consent agenda may be used to imprc
council to consider sev at one
on the consent aeen
A. Policy. The
staff mVQft reviewed and approved
will beailed, ema livered to all
F rior to the n r deuncil meeting
of m s. The consent agenda allows
Lon is ssary to approve all items
, non -controversial items that require
Items such as the following shall be
Certain pZWel Aft, such as dose affecting the compensation and
e appointme mem to committees, board or commissions,
C.Vaal
agement actions, such as claims, appropriations, contract
and the transfers of funds,
D. ect specifications and the setting of bid opening dates,
E. e actions, such as minor subdivisions and land use permits
ning commission support,
F. Licenses or permits for approval that don't require a hearing, such as liquor
renewals or gambling,
G. The setting of public hearing dates, such as for improvements and budget
hearings,
H. Resolutions, such as resolutions of support and resolutions dealing with routine
city business.
Items such as the following shall not be placed on the consent agenda:
• Items that require a debate by the Council;
• Items that are not routine in nature,
• Ordinances;
• Items that commit a significant financial contribution by the city that were
previously not included in the annual budget,
• Items that require a public hearing,
• Items that require the Mayor or a council member to abstain from the vote.
4. The consent agenda shall be adopta majority vote of
present at the meeting.
SECTION 13. MINUTES
Minutes constitute a vital record of
intent, findings of fact, and action.
and/or their designee must eep a n
A. The min
mayor. (
meeting.
IN
3. If thNs
of th4. If th
call vote.
5. Council shall
amended.
of preserving city council
51, the city administrator
the city administrator and
da for the next council
meeting's minutes shall be
'o d to be read aloud.
1 ca r any additions or corrections.
an addition or correction, it will be made with a voice vote
council shall vote upon the addition or correction by roll
action by vote to approve the minutes as distributed or as
C. Minutes shall be published as required by Minn. Stat. §§ 412.191, 331A.08, subd. 3,
331A.01, subd 10.
SECTION 14. PUBLIC COMMENT AT COUNCIL MEETINGS AND AT PUBLIC
HEARINGS
A. Public participation and comment at council meetings. City council meetings are the
forum for the city council to conduct the city's business. While city council meetings are
open to the public pursuant to the Minnesota Open Meeting Law, they are not a forum for
8
public expression. As such, members of the public are not allowed to participate in
council discussion and debate without a specific invitation and/or formal recognition by
the presiding officer. Members of the public shall not applaud, engage in conversation, or
engage in other behavior through words or action that may disrupt the proceedings of
council.
B. Members of the public shall follow the direction of the presiding officer. Members of the
public who do not follow the direction of the presiding officer will be warned that further
disruptive conduct will result in removal from the meeting. After warning, if the conduct
continues, the presiding officer may ask the member of the public to leave the meeting
room.
C. Public comment period. A limited forum
members of the public to sp �th the coon
comments during the Citizen g the
limitations:
1. Speakers mYa
to five (5
2. Speakers in
shall contac
pl on thea
bf the presiding officer, the
present, to remove the person
;ent, the presiding officer may
wing the person. In
o the safety of the public
m6nus is directed to
ing the Ci!ncil) for
I on the agn . Public
period are subject to these
speaking and are limited
fora Nffod longer than five minutes
e of the council meeting and asked to be
public or the council, a warning is not necessary before the sergeant -at -arms is
directed to remove the speaker.
10. The city council will generally not respond at the same meeting where an issue is
initially raised by a member of the public. Generally the matter will be referred to
staff for further research and possible report or action at a future council meeting.
11. The city council will not take action at the same meeting where an action item is
initially raised by a member of the public. Any matter requiring an official action of
the city council needs to be officially placed on the agenda according to Section 11
above.
D. A summary of these rules for public comment may be provided in the council meeting
room.
SECTION 15. PUBLIC HEARINGS
Public hearings are sometimes required by law to allo .c to offer input on city council
decisions. When public hearings are required by la e sh provided as required by
state statute. Public hearings shall be commence time adve in any notice required by
law.
A. General procedure for public hearings. derof b mess fora lie hearings
conducted by council shall be:
B.Xho wr addr e city council at a public hearing must follow the same
ction14. ever, residingofficer may allow additional time for
s required, mply applicable state law.
C. Speakers so prod itten comments to the city council before or at the meeting.
Written comsh read aloud by the presiding officer or his or her designee as
provided within on. Anonymous, unsigned communications will not be read.
D. The presiding officer may continue the hearing, if necessary, following the proper rules
of procedure
SECTION 16. PROCEDURE FOR RESOLUTIONAND ORDINANCE ADOPTION
All resolutions and ordinances shall be in writing. Unless otherwise provided by law, all
ordinances and resolutions shall be adopted by a majority vote of the councilmembers of the
whole. All ordinances, except an emergency ordinance, shall receive at least two readings before
adoption. There shall be at least seven (7) days elapsed between the first reading and the second
reading and adoption. All resolutions shall take effect immediately upon its passage or at such a
later date as is fixed in it. All ordinances, except emergency ordinances, shall take effect upon
publication or at such a date as is fixed in it.
10
SECTION 17. BOARD, COMMISSION, AND COMMITTEE ASSIGNMENTS
All assignments of councilmembers to serve on city boards, commissions, and committees shall
be appointed by the Mayor and approved by a majority vote of councilmembers present at the
meeting, unless otherwise provided by law.
SECTION 18. MAYORAL AND CITY PROCLAMA TIONS
Except as otherwise provided by law, all mayoral proclamations recognizing events, persons, and
official observances are the prerogative of the Mayor and don't require an adoption of the entire
council. All official City and/or City Council of the whole proclamations recognizing events,
persons, and official observances shall be adopted by a majority of councilmembers present at
the meeting where such proclamation is presented for adoption.
SECTION 19. CONFLICTS OFINTEREST
The mayor and no councilmember shall use his or her
manner which would give the appearance of or resull
A.
C.
I�
Gifts. Except as otherwise provided
receive a gift from any interested pe
representative of a person or an assc
decision that the Mayor or a council
Contracts. Except as other
have a personal financial i
in their official capacity.
ition or otherwise act in any
iety or conflict of interest
I cilmembers cannot
-son erson, or a
,t finan terest in a
> make.
Exce'W otherwise provided by law, the mayor or a
ersonal financial interest in an official non -contractual action
action on that item. Members are encouraged to stay away
al's own person interest is so distinct from the public interest
expected to represent the public interest fairly.
E. Disclosing Conflicts. Members should disclose their potential interest at the earliest stage
with the city attorney. Upon disclosing the interest, a member should stay away from
participating in discussions and influencing any decisions. No member shall vote or take
any official action unless the city attorney decides there is no prohibited conflict of
interest.
SECTION 20. INTERACTION WITH CITY STAFF
The mayor and any councilmember shall deal with and control city employees under the
jurisdiction of the city administrator solely through the city administrator. Neither the mayor nor
any councilmember shall give orders to any city employee.
M
The mayor or any councilmember may call upon employees under the jurisdiction of the city
administrator for the answering of questions and research on policy -related matters or projects.
However, any departmental direction shall be taken by the council of the whole and directed
through the city administrator. In addition, any direction given to the City Administrator shall be
taken by the council of the whole.
SECTION 21. DISCIPLINE
IN
I.1
C.
Policy. It is the policy of the mayor and councilmembers to administer discipline amongst
itself with the goal of correcting inappropriate conduct and/or conduct unbecoming and to
define a standard of conduct of which they will govern themselves by. Appling
appropriate discipline amongst themselves will help to i till public confidence and trust
in the fair operation and integrity of Hutchinson's cit rnment.
The mayor or a councilmember who im
conduct or who violates any provisions
ordinance, Charter provision, or city pc
committee assignments (both within
council pay or other privileges afford
other discipline measures including cen
Procedure for Reprimands.
to the offending councilmem
continue, then the matter sho
individual whose actions are
vice mavor. It isA111616monsi
ona C
ollow proper
er city
uncil, lose
gencies); lose
ld lead to
f the whole.
1 action council of the whole against an individual
al has vio ated the city's ethical rules and expressing
ayor or any councilmember may make a motion to
r ser, infractions of the bylaws and/or any other city
i, or city policy. A censure will take the form of a resolution
noting the councilmember's conduct and expressing
SECTION X22. SUSPEAWON OR AMENDMENT OF THESE RULES
Any or all of these rules may be temporarily suspended by a majority vote of the
councilmembers present at the meeting, except as otherwise required by Minnesota law. These
rules shall not be repealed or amended except by a majority vote of the whole council after
notice has been given at a preceding council meeting.
12
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14609 Authorizing Issuance of $4,010,000 G. 0. Bonds 2016A
Department: Finance
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter: Nick Anhut - Ehlers
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
Nick Anhut, from Ehlers & Associates, will review with Council the bids received for the 2016 bond issuance. The new
debt, with a total par value of $4,010,000, will finance two components as follows:
1. 2016 Pavement Management Program (PMP) with a par value of $2,520,000.
- debt service is repaid over a 15 year period from the debt service fund with assessments and the debt tax
levy as the funding sources.
- special assessments are paid by property owners to the City over a 10 year period at an interest rate equal
to the true interest rate on the bonds plus 1 %.
2. 2016 Heavy Equipment with a par value of $1,490,000.
- debt service is repaid over a 5 year period using the existing debt levy as the funding source.
It's important to point out that the debt service payments for both components will be funded by the existing debt levy
and does not require a tax increase. I have updated the City's debt management plan for this debt issuance and have
attached the future projected debt levy graph directly after this page.
We are waiting on the documentation which will be sent separately or handed out at the council meeting.
BOARD ACTION REQUESTED:
Consider and approve the issuance of $4,010,000 general obligation improvement bonds, series 2016A, by adopting
resolution 14609.
Fiscal Impact: Funding Source: Debt Service Fund
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Jill 11'
•
M Existing Levy F—� Proposed Future Issues F--lEquipment —Target Levy
Debt
CERTIFICATION OF MINUTES RELATING TO
$4,010,000 GENERAL OBLIGATION BONDS, SERIES 2016A
Issuer: City of Hutchinson, Minnesota
Governing Body: City Council
Kind, date, time and place of meeting: A regular meeting, held on September 13, 2016,
at 5:30 o'clock p.m., in the Council Chambers at the Hutchinson City Center.
Councilmembers present:
Councilmembers absent:
Documents Attached:
Minutes of said meeting (pages): 1 through 16
RESOLUTION NO. 14609
RESOLUTION RELATING TO $4,010,000 GENERAL OBLIGATION
BONDS, SERIES 2016A; AUTHORIZING THE ISSUANCE,
AWARDING THE SALE, FIXING THE FORM AND DETAILS,
PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF
AND THE SECURITY THEREFOR AND LEVYING AD VALOREM
TAXES FOR THE PAYMENT THEREOF
I, the undersigned, being the duly qualified and acting recording officer of the public
corporation issuing the obligations referred to in the title of this certificate, certify that the
documents attached hereto, as described above, have been carefully compared with the original
records of said corporation in my legal custody, from which they have been transcribed; that said
documents are a correct and complete transcript of the minutes of a meeting of the governing
body of said corporation, and correct and complete copies of all resolutions and other actions
taken and of all documents approved by the governing body at said meeting, so far as they relate
to said obligations; and that said meeting was duly held by the governing body at the time and
place and was attended throughout by the members indicated above, pursuant to call and notice
of such meeting given as required by law.
WITNESS my hand officially as such recording officer this _13th_ day of September,
2016.
Matt Jaunich
(SEAL) City Administrator
The City Administrator reported that (_) proposals had been received by the
City prior to 11:00 A.M., Central Time today for the purchase of the Bonds in accordance with
the Terms of Proposal for the $4,010,000 General Obligation Bonds, Series 2016A of the City as
previously approved by a resolution of the City Council. The bids have been read and tabulated,
and the terms of each have been determined to be as follows:
Name of Bidder
Bid for Interest
Principal Rates
(See Attached)
Total Interest
Cost -Net Average
Rate
Councilmember introduced the following resolution and moved its
adoption, the reading of which was dispensed with by unanimous consent:
RESOLUTION NO. 14609
RESOLUTION RELATING TO $4,010,000 GENERAL OBLIGATION
BONDS, SERIES 2016A; AUTHORIZING THE ISSUANCE,
AWARDING THE SALE, FIXING THE FORM AND DETAILS,
PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF
AND THE SECURITY THEREFOR AND LEVYING AD VALOREM
TAXES FOR THE PAYMENT THEREOF
BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City),
as follows:
Section 1. Recitals.
1.01. Authorization. This City Council, by resolution duly adopted on August 9, 2016,
authorized the issuance and sale of its General Obligation Bonds, Series 2016A (the "Bonds"),
pursuant to Minnesota Statutes, Section 412.301 and Chapters 429 and 475, for the purpose of
(a) financing various street improvements in the City (the "Improvements"), (b) financing
various items of capital equipment (the "Equipment"), and (c) funding costs of issuance of the
Bonds (collectively, the "Project"). The principal amount of the portion of the Bonds allocable
to the Equipment ($ ) shall be designated as the "Equipment Bonds" and does not
exceed 0.25 percent of the market value of the taxable property in the City. The principal
amount of the portion of the Bonds allocable to the Improvements ($ ) shall be
designated as the "Improvement Bonds."
1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent
financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are
being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without
meeting the requirements for public sale under Minnesota Statutes, Section 475.60,
Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, (�
sealed bids for the purchase of the Bonds were received at or before the time specified for receipt
of bids. The bids have been opened and publicly read and considered, and the purchase price,
interest rates and net interest cost under the terms of each bid have been determined. The most
favorable proposal received is that of , of ,
(the Purchaser), to purchase the Bonds at a price of $ the Bonds
to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the
Mayor and the City Administrator are hereby authorized and directed to execute a contract on the
part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the
unsuccessful bidders shall be returned forthwith.
1.03. Issuance of Bonds. All acts, conditions and things required by the Constitution and
laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the
issuance of the Bonds have been done, do exist, have happened, and have been performed,
wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to
provide for the security thereof, and to issue the Bonds forthwith.
1.04. Maturities. This Council finds and determines that the maturities of the Bonds, as
set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments
and ad valorem taxes to be levied for the cost of the Improvements.
Section 2. Bond Terms, Registration: Execution and Delivery.
2.01. Maturities, Interest Rates, Denominations, Payment. The City shall forthwith issue
and deliver the Bonds, which shall be denominated "General Obligation Bonds, Series 2016A"
and shall be payable primarily from the Bond Fund created in Section 4.01 hereof. The Bonds
shall bear a date of original issue of October 11, 2016, shall be issuable in the denomination of
$5,000 each or any integral multiple thereof, shall mature on February 1 in the years and
amounts set forth below, and Bonds maturing in such years and amounts shall bear interest from
the date of original issue until paid or duly called for redemption at the rates per annum shown
opposite such years and amounts as follows:
Year
Total Amount
Improvement Bonds
Equipment Bonds Interest Rate
2018
$780,000
$170,000
$610,000
2019
505,000
180,000
325,000
2020
495,000
180,000
315,000
2021
340,000
185,000
155,000
2022
270,000
185,000
85,000
2023
185,000
185,000
--
2024
185,000
185,000
--
2025
185,000
185,000
--
2026
190,000
190,000
--
2027
190,000
190,000
--
2028
130,000
130,000
--
2029
135,000
135,000
--
2030
140,000
135,000
--
2031
140,000
140,000
--
2032
145,000
145,000
--
[REVISE MATURITY SCHEDULE FOR ANY TERM BONDS]
The Bonds shall be issuable only in fully registered form. The interest thereon and, upon
surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued
by the Registrar described herein. Each Bond shall be dated by the Registrar as of the date of its
authentication.
2.02. Dates, Interest Payment Dates. Interest on the Bonds shall be payable on
February 1 and August 1 in each year, commencing August 1, 2017, to the owner of record
thereof as of the close of business on the fifteenth day of the immediately preceding month,
whether or not such day is a business day. Interest on the Bonds will be computed on the basis
2
4826-8921-3953\1
of a 360 -day year consisting of twelve 30 -day months and will be rounded pursuant to the rules
of the Municipal Securities Rulemaking Board.
2.03. Registration. The City shall appoint, and shall maintain, a bond registrar, transfer
agent and paying agent (the Registrar). The effect of registration and the rights and duties of the
City and the Registrar with respect thereto shall be as follows:
(a) Reui�. The Registrar shall keep at its principal corporate trust office a bond
register in which the Registrar shall provide for the registration of ownership of Bonds
and the registration of transfers and exchanges of Bonds entitled to be registered,
transferred or exchanged.
(b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by
the registered owner thereof or accompanied by a written instrument of transfer, in form
satisfactory to the Registrar, duly executed by the registered owner thereof or by an
attorney duly authorized by the registered owner in writing, the Registrar shall
authenticate and deliver, in the name of the designated transferee or transferees, one or
more new Bonds of a like aggregate principal amount and maturity, as requested by the
transferor. The Registrar may, however, close the books for registration of any transfer
after the fifteenth day of the month preceding each interest payment date and until such
interest payment date.
(c) Exchange of Bonds. Whenever any Bond is surrendered by the registered
owner for exchange, the Registrar shall authenticate and deliver one or more new Bonds
of a like aggregate principal amount and maturity, as requested by the registered owner or
the owner's attorney duly authorized in writing.
(d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be
promptly cancelled by the Registrar and thereafter disposed of as directed by the City.
(e) Improper or Unauthorized Transfer. When any Bond is presented to the
Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that
the endorsement on such Bond or separate instrument of transfer is legally authorized.
The Registrar shall incur no liability for its refusal, in good faith, to make transfers which
it, in its judgment, deems improper or unauthorized.
(f) Persons Deemed Owners. The City and the Registrar may treat the person in
whose name any Bond is at any time registered in the bond register as the absolute owner
of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving
payment of, or on account of, the principal of and interest on such Bond and for all other
purposes, and all such payments so made to any such registered owner or upon the
owner's order shall be valid and effectual to satisfy and discharge the liability of the City
upon such Bond to the extent of the sum or sums so paid.
(g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except
for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge
upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other
governmental charge required to be paid with respect to such transfer or exchange.
(h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become
mutilated or be lost, stolen or destroyed, the Registrar shall deliver a new Bond of like
amount, number, maturity date and tenor in exchange and substitution for and upon
cancellation of any such mutilated Bond or in lieu of and in substitution for any such
Bond lost, stolen or destroyed, upon the payment of the reasonable expenses and charges
of the Registrar in connection therewith; and, in the case of a Bond lost, stolen or
destroyed, upon filing with the Registrar of evidence satisfactory to it that such Bond was
lost, stolen or destroyed, and of the ownership thereof, and upon furnishing to the
Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory
to it, in which both the City and the Registrar shall be named as obligees. All Bonds so
surrendered to the Registrar shall be cancelled by it and evidence of such cancellation
shall be given to the City. If the mutilated, lost, stolen or destroyed Bond has already
matured or been called for redemption in accordance with its terms, it shall not be
necessary to issue a new Bond prior to payment.
2.04. Appointment of Initial Registrar. The City hereby appoints Bond Trust Services
Corporation in Roseville, Minnesota, as the initial Registrar. The Mayor and City Finance
Director are authorized to execute and deliver, on behalf of the City, a contract with Bond Trust
Services Corporation, as Registrar. Upon merger or consolidation of the Registrar with another
corporation, if the resulting corporation is a bank or trust company authorized by law to conduct
such business, such corporation shall be authorized to act as successor Registrar. The City
agrees to pay the reasonable and customary charges of the Registrar for the services performed.
The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the
appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all
cash and Bonds in its possession to the successor Registrar. On or before each principal or
interest due date, without further order of this Council, the City Finance Director shall transmit
to the Registrar from the Bond Fund described in Section 4.01 hereof, moneys sufficient for the
payment of all principal and interest then due.
2.05. Redemption. Bonds maturing in the years 2018 through 2025 shall not be subject
to redemption prior to maturity, but Bonds maturing in the years 2026 and thereafter shall be
subject to redemption and prepayment at the option of the City, in whole or in part, in such order
as the City shall determine and by lot as to Bonds having the same maturity date, on February 1,
2026 and on any date thereafter (whether or not an interest payment date), at a price equal to the
principal amount thereof and accrued interest to the date of redemption.
[Bonds maturing on February 1, 20 are subject to mandatory redemption, at a
redemption price equal to their principal amount plus interest accrued thereon to the redemption
date, without premium, on February 1 in each of the years shown below, in an amount equal to
the following principal amounts:
M
Bonds Maturing on February 1, 20
Sinking Fund Aggregate
Payment Date Principal Amount
*Maturity]
Prior to the date set for redemption of any Bond prior to its stated maturity date, the City
Administrator shall cause notice of the call for redemption thereof to be published as required by
law and, not more than sixty (60) and not fewer than thirty (30) days prior to the designated
redemption date, shall cause notice of the call to be mailed to the registered holders of any Bonds
to be redeemed at their addresses as they appear on the bond register described in Section 3.03
hereof, but no defect in or failure to give such mailed notice of redemption shall affect the
validity of proceedings for the redemption of any Bond not affected by such defect or failure.
The notice of redemption shall specify the redemption date, redemption price, the numbers,
interest rates and CUSIP numbers of the Bonds to be redeemed and the place at which the Bonds
are to be surrendered for payment, which is the principal office of the Registrar. Official notice
of redemption having been given as aforesaid, the Bonds or portions thereof so to be redeemed
shall, on the redemption date, become due and payable at the redemption price therein specified
and from and after such date (unless the City shall default in the payment of the redemption
price) such Bonds or portions thereof shall cease to bear interest.
Bonds in a denomination larger than $5,000 may be redeemed in part in any integral
multiple of $5,000. The owner of any Bond redeemed in part shall receive without charge, upon
surrender of such Bond to the Registrar, one or more new Bonds of such same series in
authorized denominations equal in principal amount to the unredeemed portion of the Bond so
surrendered.
2.06. Preparation and Delivery. The Bonds shall be prepared under the direction of the
City Administrator and shall be executed on behalf of the City by the signatures of the Mayor
and the City Administrator. In case any officer whose signature shall appear on the Bonds shall
cease to be such officer before the delivery of any Bond, such signature shall nevertheless be
valid and sufficient for all purposes, the same as if such officer had remained in office until
delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose
or entitled to any security or benefit under this resolution unless and until a certificate of
authentication on the Bond has been duly executed by the manual signature of an authorized
representative of the Registrar. Certificates of authentication on different Bonds need not be
signed by the same representative. The executed certificate of authentication on each Bond shall
be conclusive evidence that it has been authenticated and delivered under this resolution. When
the Bonds have been so executed and authenticated, they shall be delivered by the City
Administrator to the purchaser thereof upon payment of the purchase price in accordance with
the contract of sale heretofore made and executed, and the purchaser shall not be obligated to see
to the application of the purchase price.
2.07. Securities Depository. (a) For purposes of this Section the following terms shall
have the following meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person in
whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the
records of such Participant, or such person's subrogee.
"Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee
of DTC with respect to the Bonds.
"DTC" shall mean The Depository Trust Company of New York, New York.
"Participant" shall mean any broker-dealer, bank or other financial institution for which
DTC holds Bonds as securities depository.
"Representation Letter" shall mean the Representation Letter from the City to DTC.
(b) The Bonds shall be initially issued as separately authenticated fully registered bonds,
and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon
initial issuance, the ownership of such Bonds shall be registered in the bond register in the name
of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee)
as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment
of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be
redeemed, if any, giving any notice permitted or required to be given to registered owners of
Bonds under this resolution, registering the transfer of Bonds, and for all other purposes
whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary.
Neither the Registrar nor the City shall have any responsibility or obligation to any Participant,
any person claiming a beneficial ownership interest in the Bonds under or through DTC or any
Participant, or any other person which is not shown on the bond register as being a registered
owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any
Participant, with respect to the payment by DTC or any Participant of any amount with respect to
the principal of or interest on the Bonds, with respect to any notice which is permitted or
required to be given to owners of Bonds under this resolution, with respect to the selection by
DTC or any Participant of any person to receive payment in the event of a partial redemption of
the Bonds, or with respect to any consent given or other action taken by DTC as registered owner
of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC,
the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with
respect to such Bond, only to Cede & Co. in accordance with the Representation Letter, and all
such payments shall be valid and effective to fully satisfy and discharge the City's obligations
with respect to the principal of and interest on the Bonds to the extent of the sum or sums so
paid. No person other than DTC shall receive an authenticated Bond for each separate stated
maturity evidencing the obligation of the City to make payments of principal and interest. Upon
delivery by DTC to the Registrar of written notice to the effect that DTC has determined to
substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new
nominee in accordance with paragraph (e) hereof.
0
(c) In the event the City determines that it is in the best interest of the Beneficial Owners
that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and
the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of
Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance
with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect
to the Bonds at any time by giving notice to the City and the Registrar and discharging its
responsibilities with respect thereto under applicable law. In such event the Bonds will be
transferable in accordance with paragraph (e) hereof.
(d) The execution and delivery of the Representation Letter to DTC by the Mayor, in the
form presented to this Council with such changes, omissions, insertions and revisions as the
Mayor shall deem advisable, is hereby authorized, and execution of the Representation Letter by
the Mayor shall be conclusive evidence of such approval. The Representation Letter shall set
forth certain matters with respect to, among other things, notices, consents and approvals by
registered owners of the Bonds and Beneficial Owners and payments on the Bonds. The
Registrar shall have the same rights with respect to its actions thereunder as it has with respect to
its actions under this resolution.
(e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b)
or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of
the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted
transferee in accordance with the provisions of this resolution. In the event Bonds in the form of
certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as
owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions
of this resolution shall also apply to all matters relating thereto, including, without limitation, the
printing of such Bonds in the form of bond certificates and the method of payment of principal of
and interest on such Bonds in the form of bond certificates.
2.08. Form of Bonds. The Bonds shall be prepared in substantially the form attached
as Exhibit A hereto.
Section 3. Use of Proceeds, Project Fund.
3.01. Project Fund. There is hereby created a special bookkeeping fund to be
designated as the "General Obligation Bonds, Series 2016A Project Fund" (the "Project Fund"),
to be held and administered by the City Finance Director separate and apart from all other funds
of the City. Within the Project Fund are established the following accounts:
(a) Improvements Account. The Improvements Account shall be credited
with (i) $ from the proceeds from the Bonds and (ii) all special assessments
collected with respect to the Improvements until all costs of such improvements have
been fully paid. The City Finance Director shall maintain the Improvements Account
until payment of all costs and expenses incurred in connection with the construction of
the Improvements have been paid.
(b) Equipment Account. The Equipment Account shall be credited with
$ from the proceeds of the Bonds. The City Finance Director shall maintain
7
the Equipment Account until all costs and expenses incurred by the City in connection
with the Equipment have been paid.
From the Project Fund there shall be paid all costs and expenses related to the
construction and acquisition of the Project. After payment of all such costs and expenses, the
Project Fund shall be terminated. All funds on hand in the Project Fund when terminated shall
be credited to the Bond Fund described in Section 4.01 hereof, unless and except as such
proceeds may be transferred to some other fund or account as to which the City has received
from bond counsel an opinion that such other transfer is permitted by applicable laws and does
not impair the exemption of interest on the Bonds from federal income taxes. In no event shall
amounts remain in the Project Fund after October 11, 2021.
Section 4. Security Provisions.
4.01. General Obligation Bonds, Series 2016 Bond Fund. The Bonds shall be payable
from a separate General Obligation Bonds, Series 2016 Bond Fund (the "Bond Fund") of the
City, which shall be created and maintained on the books of the City as a separate debt
redemption fund until the Bonds, and all interest thereon, are fully paid. Into the Bond Fund
shall be paid (a) any funds received from the Purchaser upon delivery of the Bonds in excess of
the amounts specified in Section 3 above; (b) special assessments levied and collected in
accordance with this Resolution except as otherwise provided in Section 3.01, clause (a) hereof,
(c) any taxes collected pursuant to Section 4.06 hereof, and (d) any other funds appropriated by
this Council for the payment of the Bonds. The principal of and interest on the Bonds shall be
payable from the Bond Fund, and the money on hand in the Bond Fund from time to time shall
be used only to pay the principal of and interest on the Bonds. On or before each principal and
interest payment date for the Bonds, the City Finance Director is directed to remit to the
Registrar from funds on deposit in the Bond Fund the amount needed to pay principal and
interest on the Bonds on the next succeeding principal and interest payment date.
There are hereby established two accounts in the Bond Fund, designated as the "Debt
Service Account" and the "Surplus Account." All money appropriated or to be deposited in the
Bond Fund shall be deposited as received into the Debt Service Account. On each February 1,
the City Finance Director shall determine the amount on hand in the Debt Service Account. If
such amount is in excess of one -twelfth of the debt service payable from the Bond Fund in the
immediately preceding 12 months, the City Finance Director shall promptly transfer the amount
in excess to the Surplus Account. The City appropriates to the Surplus Account any amounts to
be transferred thereto from the Debt Service Account as herein provided and all income derived
from the investment of amounts on hand in the Surplus Account. If at any time the amount on
hand in the Debt Service Account is insufficient to meet the requirements of the Bond Fund, the
City Finance Director shall transfer to the Debt Service Account amounts on hand in the Surplus
Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on
amounts from time to time held in the Debt Service Account and Surplus Account shall be
credited or charged to said accounts.
If the balance in the Bond Fund is at any time insufficient to pay all interest and principal
then due on all Bonds payable therefrom, the payment shall be made from any fund of the City
which is available for that purpose, subject to reimbursement from the Surplus Account when the
balance therein is sufficient, and the City covenants and agrees that it will each year levy a
sufficient amount of ad valorem taxes to take care of any accumulated or anticipated deficiency,
which levy is not subject to any constitutional or statutory limitation.
4.03. Additional Bonds. The City reserves the right to issue additional bonds payable
from the Bond Fund as may be required to finance costs of the Improvements not financed
hereby; provided that the City Council shall, prior to the delivery of such additional bonds, levy
or agree to levy by resolution sufficient additional special assessments and ad valorem taxes, if
any, which, together with other moneys or revenues pledged for the payment of said additional
obligations, will produce revenues at least five percent (5%) in excess of the amount needed to
pay when due the principal and interest on all bonds payable from the Bond Fund. The
additional special assessments, ad valorem taxes and moneys or revenues so pledged, levied or
agreed to be levied shall be irrevocably appropriated to the Bond Fund in the manner provided
by Minnesota Statutes, Section 475.61.
4.04. Levy of Special Assessments. The City hereby covenants and agrees that for
payment of the cost of each of the Improvements it will do and perform all acts and things
necessary for the full and valid levy of special assessments against all assessable lots, tracts and
parcels of land benefited thereby and located within the area proposed to be assessed therefor,
based upon the benefits received by each such lot, tract or parcel, in an aggregate principal
amount not less than twenty percent (20%) of the cost of the Improvements. In the event that
any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of
land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by
the City or this Council or any of the City's officers or employees, either in the making of such
assessment or in the performance of any condition precedent thereto, the City and this Council
hereby covenant and agree that they will forthwith do all such further acts and take all such
further proceedings as may be required by law to make such assessments a valid and binding lien
upon such property. The Council presently estimates that the special assessments shall be in the
principal amount of $626,183.00 payable in not more than 10 installments, the first installment to
be collectible with taxes during the year 2017, and that deferred installments shall bear interest
from the date of the resolution levying said assessment until December 31 of the year in which
the installment is payable.
4.05. Ad Valorem Taxes. The full faith and credit and taxing powers of the City are
irrevocably pledged for the prompt and full payment of the principal of and interest in the Bonds
as the same become respectively due. For the purpose there is hereby levied upon all of the
taxable property of the City a direct, annual ad valorem tax, which shall be spread upon the tax
rolls prepared in each of the following years and collected with other taxes in the following years
and amounts:
Levy Years Collection Years Amount
SEE ATTACHED SCHEDULE I
0
The foregoing tax levies are such that if collected in full they will produce, together with special
assessments described herein, at least five percent (5%) in excess of the amount needed to pay
when due the principal of and interest on the Bonds. This tax shall be irrevocably appropriated
to the Bond Fund as long as any of the Bonds are outstanding and unpaid; provided that the City
reserves the right and power to reduce the levies in the manner and to the extent permitted by
Minnesota Statutes, Section 475.61.
Section 5. Defeasance. When all of the Bonds have been discharged as provided in this
section, all pledges, covenants and other rights granted by this resolution to the holders of the
Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are
due on any date by depositing with the paying agent on or before that date a sum sufficient for
the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be
discharged by depositing with the paying agent a sum sufficient for the payment thereof in full
with interest accrued to the date of such deposit. The City may also at any time discharge its
obligations with respect to any Bonds, subject to the provisions of law now or hereafter
authorizing and regulating such action, by depositing irrevocably in escrow, with a bank or trust
company qualified by law as an escrow agent for this purpose, cash or securities which are
general obligations of the United States or securities of United States agencies which are
authorized by law to be so deposited, bearing interest payable at such time and at such rates and
maturing on such dates as shall be required, without reinvestment, to pay all principal and
interest to become due thereon to maturity.
Section 6. Registration, Certification of Proceedings, Investment of Moneys, Arbitrage
and Official Statement.
6.01. Registration. The City Administrator is hereby authorized and directed to file a
certified copy of this resolution with the County Auditor of McLeod County, together with such
other information as he shall require, and to obtain from the County Auditor a certificate that the
Bonds have been entered on his bond register and that the tax required for the payment thereof
has been levied and filed as required by law.
6.02. Certification of Proceedings. The officers of the City and the County Auditor of
McLeod County are hereby authorized and directed to prepare and furnish to the Purchaser, and
to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records of the
City, and such other affidavits, certificates and information as may be required to show the facts
relating to the legality and marketability of the Bonds as the same appear from the books and
records under their custody and control or as otherwise known to them, and all such certified
copies, certificates and affidavits, including any heretofore furnished, shall be deemed
representations of the City as to the facts recited therein.
6.03. Covenant. The City covenants and agrees with the holders from time to time of the
Bonds that it will not take or permit to be taken by any of its officers, employees or agents any
action which would cause the interest on the Bonds to become subject to taxation under the
Internal Revenue Code of 1986, as amended (the Code), and Regulations promulgated
thereunder (the Regulations), as such are enacted or promulgated and in effect on the date of
issue of the Bonds, and covenants to take any and all actions within its powers to ensure that the
interest on the Bonds will not become subject to taxation under such Code and Regulations. The
10
Improvements and any other improvements financed pursuant to Section 4.01 will be owned and
maintained by the City and available for use by members of the general public on a substantially
equal basis. The City shall not enter into any lease, use or other agreement with any non-
governmental person relating to the use of such improvements or security for the payment of the
Bonds which might cause the Bonds to be considered "private activity bonds" or "private loan
bonds" within the meaning of Section 141 of the Code.
6.04. Arbitrage Certification. The Mayor and City Administrator, being the officers of
the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are
authorized and directed to execute and deliver to the Purchaser a certificate in accordance with
the provisions of Section 148 of the Code, and Section 1.148-2(b)(2) of the Regulations, stating
the facts and estimates in existence on the date of issue and delivery of the Bonds which make it
reasonable to expect that the proceeds of the Bonds will not be used in a manner that would
cause the Bonds to be arbitrage bonds within the meaning of said Code and Regulations.
6.05. Exemption from Rebate Requirement. For purposes of complying with the
requirements of Section 148(f)(4)(D) of the Code relating to the exemption of certain small
governmental units from the rebate requirements of the Code, the City represents that:
(i) the City is a governmental unit with general taxing powers;
(ii) the Bonds are not "private activity bonds" as defined in Section 141 of the
Code ("Private Activity Bonds");
(iii) ninety-five percent of the net proceeds of the Bonds are to be used for the
local governmental purposes of the City; and
(iv) the aggregate face amount of all tax-exempt Bonds (other than Private
Activity Bonds and refunding bonds not taken into account under Section
148(f)(4)(D)(i)(IV) of the Code pursuant to Section 148(f)(4)(D)(iii) of the
Code) issued by the City in 2016 is not reasonably expected to exceed
$5,000,000.
Therefore, pursuant to the provisions of Section 148(f)(4)(D) of the Code, the City shall
not be required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of
Section 148(f) of the Code.
6.06. Qualified Tax Exempt Obligations. The City hereby designates the Bonds as
"qualified tax-exempt obligations" for purpose of Section 265(b) of the Code relating to the
disallowance of interest expenses for financial institutions. The City represents that in calendar
year 2016 it does not reasonable expect to issue tax-exempt obligations which are not private
activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private
activity bonds for purposes of this representation) in an amount in excess of $10,000,000.
6.07. Official Statement. The Official Statement relating to the Bonds, dated
, 2016, prepared and distributed on behalf of the City by Ehlers & Associates,
Inc., is hereby approved. The officers of the City are hereby authorized and directed to execute
11
such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of
the Official Statement.
6.08. Reimbursement. The City certifies that the proceeds of the Bonds will not be used
by the City to reimburse itself for any expenditure with respect to the financed facilities which
the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with
respect to such prior expenditures, the City shall have made a declaration of official intent which
complies with the provisions of Section 1.150-2 of the Regulations, provided that a declaration
of official intent shall not be required (i) with respect to certain de minimis expenditures, if any,
with respect to the financed facilities meeting the requirements of Section 1.150-2(f)(1) of the
Regulations, or (ii) with respect to "preliminary expenditures" for the financed facilities as
defined in Section 1.150-2(f)(2) of the Regulations, including engineering or architectural
expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the
"issue price" of the Bonds.
Section 7. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the
public availability of certain information relating to the Bonds and the security therefor and to
permit the Purchaser and other participating underwriters in the primary offering of the Bonds to
comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities
Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect
and interpreted from time to time, the "Rule"), which will enhance the marketability of the
Bonds, the City hereby makes the following covenants and agreements for the benefit of the
Owners (as hereinafter defined) from time to time of the Outstanding Bonds. The City is the
only obligated person in respect of the Bonds within the meaning of the Rule for purposes of
identifying the entities in respect of which continuing disclosure must be made. If the City fails
to comply with any provisions of this section, any person aggrieved thereby, including the
Owners of any Outstanding Bonds, may take whatever action at law or in equity may appear
necessary or appropriate to enforce performance and observance of any agreement or covenant
contained in this section, including an action for a writ of mandamus or specific performance.
Direct, indirect, consequential and punitive damages shall not be recoverable for any default
hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained
herein, in no event shall a default under this section constitute a default under the Bonds or under
any other provision of this resolution. As used in this section, Owner or Bondowner means, in
respect of a Bond, the registered owner or owners thereof appearing in the bond register
maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such
Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and
substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in
respect of a Bond, any person or entity which (a) has the power, directly or indirectly, to vote or
consent with respect to, or to dispose of ownership of, such Bond (including persons or entities
holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the
owner of the Bond for federal income tax purposes.
(b) Information To Be Disclosed. The City will provide, in the manner set forth in
subsection (c) hereof, either directly or indirectly through an agent designated by the City, the
following information at the following times:
12
(1) on or before twelve months after the end of each fiscal year of the City, commencing
with the fiscal year ending December 31, 2016, the following financial information
and operating data in respect of the City (the "Disclosure Information"):
(A) the audited financial statements of the City for such fiscal year, containing
balance sheets as of the end of such fiscal year and a statement of operations,
changes in fund balances and cash flows for the fiscal year then ended, showing
in comparative form such figures for the preceding fiscal year of the City,
prepared in accordance with generally accepted accounting principles
promulgated by the Financial Accounting Standards Board as modified in
accordance with the governmental accounting standards promulgated by the
Governmental Accounting Standards Board or as otherwise provided under
Minnesota law, as in effect from time to time, or, if and to the extent such
financial statements have not been prepared in accordance with such generally
accepted accounting principles for reasons beyond the reasonable control of the
City, noting the discrepancies therefrom and the effect thereof, and certified as
to accuracy and completeness in all material respects by the fiscal officer of the
City; and
(B) to the extent not included in the financial statements referred to in paragraph (A)
hereof, the information for such fiscal year or for the period most recently
available of the type contained in the Official Statement under headings:
"VALUATIONS—Current Property Valuations," "DEBT—Direct Debt," and
"TAX RATES, LEVIES AND COLLECTIONS—Tax Levies and Collections"
and "GENERAL INFORMATIONUS Census Data -Population Trend" and "-
Employment / Unemployment Data,", which information may be unaudited.
Notwithstanding the foregoing paragraph, if the audited financial statements are not available by
the date specified, the City shall provide on or before such date unaudited financial statements in
the format required for the audited financial statements as part of the Disclosure Information and,
within 10 days after the receipt thereof, the City shall provide the audited financial statements.
Any or all of the Disclosure Information may be incorporated by reference, if it is updated as
required hereby, from other documents, including official statements, which have been filed with
the SEC or have been made available to the public on the Internet Web site of the Municipal
Securities Rulemaking Board ("MSRB"). The City shall clearly identify in the Disclosure
Information each document so incorporated by reference. If any part of the Disclosure
Information can no longer be generated because the operations of the City have materially
changed or been discontinued, such Disclosure Information need no longer be provided if the
City includes in the Disclosure Information a statement to such effect, provided, however, if such
operations have been replaced by other City operations in respect of which data is not included in
the Disclosure Information and the City determines that certain specified data regarding such
replacement operations would be a Material Fact (as defined in paragraph (2) hereof), then, from
and after such determination, the Disclosure Information shall include such additional specified
data regarding the replacement operations. If the Disclosure Information is changed or this
section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall
include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an
13
explanation of the reasons for the amendment and the effect of any change in the type of
financial information or operating data provided.
(2) In a timely manner not in excess of ten business days after the occurrence of the
event, notice of the occurrence of any of the following events (each, a "Material
Fact"):
(A) Principal and interest payment delinquencies;
(B) Non-payment related defaults, if material;
(C) Unscheduled draws on debt service reserves reflecting financial difficulties;
(D) Unscheduled draws on credit enhancements reflecting financial difficulties;
(E) Substitution of credit or liquidity providers, or their failure to perform;
(F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed
or final determinations of taxability, Notices of Proposed Issue (IRS Form
5701-TEB) or other material notices or determinations with respect to the tax
status of the Bonds, or other material events affecting the tax status of the
Bonds;
(G) Modifications to rights of security holders, if material;
(H) Bond calls, if material, and tender offers;
(I) Defeasances;
(J) Release, substitution, or sale of property securing repayment of the securities, if
material;
(K) Rating changes;
(L) Bankruptcy, insolvency, receivership or a similar event with respect to the City;
(M) The consummation of a merger, consolidation, or acquisition involving an
obligated person or the sale of all or substantially all of the assets of the
obligated person, other than in the ordinary course of business, the entry into a
definitive agreement to undertake such an action or the termination of a
definitive agreement relating to any such actions, other than pursuant to its
terms, if material; and
(N) Appointment of a successor or additional trustee or the change of name of a
trustee, if material.
As used herein, for those events that must be reported if material, an event is "material" if it is an
event as to which a substantial likelihood exists that a reasonably prudent investor would attach
importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would
significantly alter the total information otherwise available to an investor from the Official
Statement, information disclosed hereunder or information generally available to the public.
Notwithstanding the foregoing sentence, a material fact is also an event that would be deemed
material for purposes of the purchase, holding or sale of a Bond within the meaning of applicable
federal securities laws, as interpreted at the time of discovery of the occurrence of the event.
For the purposes of the event identified in (L) hereinabove, the event is considered to occur when
any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an
obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding
under state or federal law in which a court or governmental authority has assumed jurisdiction
14
over substantially all of the assets or business of the obligated person, or if such jurisdiction has
been assumed by leaving the existing governmental body and officials or officers in possession
but subject to the supervision and orders of a court or governmental authority, or the entry of an
order confirming a plan of reorganization, arrangement or liquidation by a court or governmental
authority having supervision or jurisdiction over substantially all of the assets or business of the
obligated person.
(3) In a timely manner, notice of the occurrence of any of the following events or conditions:
(A) the failure of the City to provide the Disclosure Information required under
paragraph (b)(1) at the time specified thereunder;
(B) the amendment or supplementing of this section pursuant to subsection (d),
together with a copy of such amendment or supplement and any explanation
provided by the City under subsection (d)(2);
(C) the termination of the obligations of the City under this section pursuant to
subsection (d);
(D) any change in the accounting principles pursuant to which the financial
statements constituting a portion of the Disclosure Information are prepared;
and
(E) any change in the fiscal year of the City.
(c) Manner of Disclosure.
(1) The City agrees to make available to the MSRB, in an electronic format as
prescribed by the MSRB from time to time, the information described in subsection
(b);
(2) All documents provided to the MSRB pursuant to this subsection (c) shall be
accompanied by identifying information as prescribed by the MSRB from time to
time.
(d) Term, Amendments, Interpretation.
(1) The covenants of the City in this section shall remain in effect so long as any Bonds
are Outstanding. Notwithstanding the preceding sentence, however, the obligations
of the City under this section shall terminate and be without further effect as of any
date on which the City delivers to the Registrar an opinion of Bond Counsel to the
effect that, because of legislative action or final judicial or administrative actions or
proceedings, the failure of the City to comply with the requirements of this section
will not cause participating underwriters in the primary offering of the Bonds to be
in violation of the Rule or other applicable requirements of the Securities Exchange
Act of 1934, as amended, or any statutes or laws successory thereto or amendatory
thereof.
(2) This section (and the form and requirements of the Disclosure Information) may be
amended or supplemented by the City from time to time, without notice to (except as
15
provided in paragraph (c)(3) hereof) or the consent of the Owners of any Bonds, by a
resolution of this Council filed in the office of the recording officer of the City
accompanied by an opinion of Bond Counsel, who may rely on certificates of the
City and others and the opinion may be subject to customary qualifications, to the
effect that: (i) such amendment or supplement (a) is made in connection with a
change in circumstances that arises from a change in law or regulation or a change in
the identity, nature or status of the City or the type of operations conducted by the
City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5)
of the Rule; (ii) this section as so amended or supplemented would have complied
with the requirements of paragraph (b)(5) of the Rule at the time of the primary
offering of the Bonds, giving effect to any change in circumstances applicable under
clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the
amendment or supplement was in effect at the time of the primary offering; and (iii)
such amendment or supplement does not materially impair the interests of the
Bondowners under the Rule.
If the Disclosure Information is so amended, the City agrees to provide,
contemporaneously with the effectiveness of such amendment, an explanation of the
reasons for the amendment and the effect, if any, of the change in the type of
financial information or operating data being provided hereunder.
(3) This section is entered into to comply with the continuing disclosure provisions of
the Rule and should be construed so as to satisfy the requirements of paragraph
(b)(5) of the Rule.
Section 8. Authorization of Pavment of Certain Costs of Issuance of the Bonds. The
City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment
of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the
City's financial advisor, Ehlers & Associates, Inc.
Attest:
Mayor
City Administrator
The motion for the adoption of the foregoing resolution was duly seconded by
Councilmember , and upon vote being taken thereon, the following
Councilmembers voted in favor thereof:
16
and the following Councilmembers voted against the same:
whereupon said resolution was declared duly passed and adopted, and was signed by the Mayor,
which was attested by the City Administrator.
17
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF McLEOD
CITY OF HUTCHINSON
GENERAL OBLIGATION BOND, SERIES 2016A
Interest Maturity
Rate Date
% February 1, 20
REGISTERED OWNER: CEDE & CO.
PRINCIPAL AMOUNT:
Date of
Original Issue CUSIP
October 11, 2016
THOUSAND DOLLARS
THE CITY OF HUTCHINSON, McLeod County, Minnesota (the "City"), acknowledges
itself to be indebted and, for value received, hereby promises to pay to the registered owner
above named, the principal amount indicated above, on the maturity date specified above, with
interest thereon from the date of original hereof specified above at the annual rate specified
above computed on the basis of a 360 -day year consisting of twelve 30 -day months, payable on
February 1 and August 1 in each year, commencing August 1, 2017, to the person in whose name
this Bond is registered at the close of business on the 15th day (whether or not a business day) of
the immediately preceding month, all subject to the provisions referred to herein with respect to
the redemption of the principal of this Bond before maturity. The interest hereon and, upon
presentation and surrender hereof, the principal hereof, are payable in lawful money of the
United States of America by check or draft of Bond Trust Services Corporation, in Roseville,
Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its
successor designated under the Resolution described herein.
This Bond is one of an issue in the aggregate principal amount of $4,010,000 (the
"Bonds"), all of like date and tenor except as to serial number, interest rate, redemption privilege
and maturity date, issued pursuant to a resolution adopted by the City Council on September 13,
2016 (the "Resolution") to finance various street improvement projects in the City, various items
of capital equipment and to fund the costs of issuance of the Bonds. This Bond issued by
authority of and in strict accordance with the provisions of the Constitution and laws of the State
of Minnesota thereunto enabling, including Minnesota Statutes, Section 412.301 and Chapters
429 and 475. For the full and prompt payment of the principal of and interest on the Bonds as
the same become due, the full faith, credit and taxing power of the City have been and are hereby
irrevocably pledged. The Bonds are issuable only in fully registered form, in the denomination
of $5,000 or any integral multiple thereof, of single maturities.
Bonds maturing in the years 2018 through 2025 are payable on their respective stated
maturity dates without option of prior payment, but Bonds having stated maturity dates in the
years 2026 and thereafter are each subject to redemption and prepayment, at the option of the
EN
City and in whole or in part and if in part, in the maturities selected by the City and by lot,
assigned in proportion to their principal amount, within any maturity, on February 1, 2025 and
on any date thereafter, at a price equal to the principal amount thereof to be redeemed plus
interest accrued to the date of redemption.
[Bonds maturing on February 1, 20 are subject to mandatory redemption, at a
redemption price equal to their principal amount plus interest accrued thereon to the redemption
date, without premium, on February 1 in each of the years shown below, in an amount equal to
the following principal amounts:
Sinking Fund Aggregate
Payment Date Principal Amount
20 $
20 (maturity)
At least thirty days prior to the date set for redemption of any Bond, notice of the call for
redemption will be mailed to the Bond Registrar and to the registered owner of each Bond to be
redeemed at his address appearing in the Bond Register, but no defect in or failure to give such
mailed notice of redemption shall affect the validity of proceedings for the redemption of any
Bond, not affected by such defect or failure. Official notice of redemption having been given as
aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date,
become due and payable at the redemption price herein specified and from and after such date
(unless the City shall default in the payment of the redemption price) such Bond or portions of
Bonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or
Bonds will be delivered to the registered owner without charge, representing the remaining
principal amount outstanding.
As provided in the Resolution and subject to certain limitations set forth therein, this
Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by
the registered owner hereof in person or by his attorney duly authorized in writing upon
surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,
duly executed by the registered owner or his attorney; and may also be surrendered in exchange
for Bonds of other authorized denominations. Upon such transfer or exchange, the City will
cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the
same aggregate principal amount, bearing interest at the same rate and maturing on the same
date, subject to reimbursement for any tax, fee or governmental charge required to be paid with
respect to such transfer or exchange.
The City and the Bond Registrar may deem and treat the person in whose name this Bond
is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose
of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall
be affected by any notice to the contrary.
The Bonds have been designated by the City as "qualified tax-exempt obligations"
pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended.
A-2
IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts,
conditions and things required by the Constitution and laws of the State of Minnesota to be done,
to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order
to make it a valid and binding general obligation of the City in accordance with its terms, have
been done, do exist, have happened and have been performed as so required; that, prior to the
issuance hereof, the City Council has by the Resolution covenanted and agreed to collect and
apply to payment of the bonds ad valorem taxes levied on all taxable property in the City and
special assessments upon property specially benefited by the local improvements financed with
the Bonds, which taxes and assessments are estimated to be collectible in years and amounts
sufficient to produce sums not less than 5% in excess of the principal of and interest on the
Bonds when due, and has appropriated such assessments and taxes to its General Obligation
Bonds, Series 2016A Bond Fund for the payment of such principal and interest; that if necessary
for the payment of such principal and interest, additional ad valorem taxes are required to be
levied upon all taxable property in the City, without limitation as to rate or amount; that all
proceedings relative to the projects financed by this Bond have been or will be taken according
to law and that the issuance of this Bond, together with all other indebtedness of the City
outstanding on the date hereof and on the date of its actual issuance and delivery, does not cause
the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose or be entitled to any
security or benefit under the Resolution until the Certificate of Authentication hereon shall have
been executed by manual signature of the authorized representative of the Bond Registrar.
IN WITNESS WHEREOF, the City of Hutchinson, McLeod County, State of Minnesota,
by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the
City Administrator and has caused this Bond to be dated as of the date set forth below.
CITY OF HUTCHINSON, MINNESOTA
(Facsimile Signature - City Administrator) (Facsimile Signature — Mayor)
CERTIFICATE OF AUTHENTICATION
This is one of the Bonds delivered pursuant to the Resolution mentioned within.
Date of Authentication:
BOND TRUST SERVICES CORPORATION,
as Bond Registrar
LIM
A-3
Authorized Representative
The following abbreviations, when used in the inscription on the face of this Bond, shall
be construed as though they were written out in full according to the applicable laws or
regulations:
TEN COM as tenants
in common
TEN ENT as tenants
by the entireties
JT TEN as joint tenants with right
of survivorship and not
as tenants in common
UNIF TRANS MIN ACT................Custodian..............
(Cust) (Minor)
under Uniform Transfers to Minors
Act...................................................
(State)
Additional abbreviations may also be used.
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
the
within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
attorney
to transfer the within Bond on the books kept for registration thereof, with full power of
substitution in the premises.
Dated:
PLEASE INSERT SOCIAL SECURITY
OR OTHER IDENTIFYING NUMBER
OF ASSIGNEE:
NOTICE: This signature(s) to this
assignment must correspond with the name
as it appears upon the face of the within
Bond in every particular, without alteration,
enlargement or any change whatsoever.
Signature(s) must be guaranteed by an "eligible
guarantor institution" meeting the requirements
of the Bond Registrar, which requirements
include membership or participation in the
Securities Transfer Association Medalion
Program (STAMP) or such other "signature
guaranty program" as may be determined by
the Bond Registrar in addition to or in
substitution for STAMP, all in substitution
ME
for STAMP, all in accordance with the
Securities Exchange Act of 1934, as amended.
A-5
SCHEDULEI
PROJECTED TAX LEVIES
Date Lev
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
Total
COUNTY AUDITOR'S CERTIFICATE
AS TO BOND REGISTRATION
AND TAX LEVY
I, the undersigned, being the duly qualified and acting County Auditor of McLeod
County, Minnesota, hereby certify that there has been filed in my office a certified copy of
Resolution No. _14609 adopted September 13, 2016, by the City Council of the City of
Hutchinson, Minnesota, setting forth the form and details of an issue of $4,010,000 General
Obligation Bonds, Series 2016A, dated as of October 11, 2016, and levying taxes for the
payment thereof.
I further certify that the bond issue has been entered on my bond register and the tax
required by law for payment of the Bonds has been levied and filed, as required by Minnesota
Statutes, Sections 475.61 to 475.63.
WITNESS my hand and official seal this day of , 2016.
McLeod County Auditor
(SEAL)
EHLERS
LEADERS IN PUBLIC FINANCE
September 13, 2016
Sale Day Report for
City of Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, Series
2016A
Prepared by:
Nick Anhut, CIPMA
Municipal Advisor
and
Bruce Kimmel, CIPMA
Senior Municipal Advisor
1-800-552-1171 1 www.ehlers-inc.com
II-
Sale Day Report — September 13, 2016
City of Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, Series 2016A
Purpose: For the purpose of financing for the City's 2016 pavement
management program and the acquisition of various capital equipment.
Rating: Standard & Poor's Credit Markets "AA-" rating affirmed
Number of Bids: 4
Low Bidder: Piper Jaffray, Minneapolis, Minnesota
Comparison from Low Bid High Bid Interest Difference
Lowest to Highest Bid: 1.6198% 1.7295% $26,625
(TIC as bid)
Summary of Results:
Results of Sale
Principal Amount*_ __.._........_._.___._.
__._.._ .............$_3,880,000
Underwriter's Discount:
........................__........._..__.......----..................................._-_......................,_......_._......__._..._.......................................__._.......
$21,423
.._.._.-....
Reoffering...Premium ................... _.._..__._ ..............a.
...................._..._...__..............._. $1.0.1...,_708..........._
True Interest Cost*:
.......... ......... ....... ...__................ _._._..._........---........_....... _............... -_
1.6224%
--........_...._.-._._._........._......_..._.........._..._.__..__...._........__._.....
Costs of Issuance:
............. ..........................................._...._..........................._........._.............................. ...:
$47,883
......... _...._...._............... _....................................... ....._................... .......... .
Yield:
...................._.........__.................__._........_.......__............._.....__....................._.._....—......_................._.._..._......
- 2.100%
-–�........._._.._
Total Net P&I
$4,339,589
Notes: * The final principal amount was reduced from the presale amount due
to a combination of the winning bid's reoffering premium and lower
than anticipated financing costs. The final TIC is adjusted to reflect
the reduction.
Closing Date: October 6, 2016
City Council Action: Resolution authorizing issuance, awarding the sale, prescribing the
form and details and providing for the payment of $3,880,000 General
Obligation Bonds, Series 2016A.
Attachments: • Bid Tabulation
• Sources and Uses of Funds
• Updated Debt Service Schedules
• Rating Report
• Bond Resolution (Distributed in City Council Packets
Sale Day Report
City of Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, Series 2016A
September 13, 2016
BID TABULATION
$4,010,000* General Obligation Bonds, Series 2016A
City of Hutchinson, Minnesota
SALE: September 13, 2016
AWARD: PIPER JAFFRAY
Rating: Standard & Poor's Credit Markets "AA-"
EHLERS
LEADERS IN PUBLIC FINANCE
BBI: 2.83%
Bank Qualified
NET TRUE
MATURITY REOFFERING INTEREST INTEREST
NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE
PIPER JAFFRAY
Minneapolis, Minnesota
2018
2.000%
0.750%
2019
2.000%
0.850%
2020
2.000%
0.950%
2021
2.000%
1.050%
2022
2.000%
1.150%
2023
2.000%
1.250%
2024
2.000%
1.350%
2025'
2.000%
1.500%
2026'
2.000%
1.500%
20272
2.000%
1.700%
2028'
2.000%
1.700%
20293
2.000%
1.900%
20303
2.000%
1.900%
20314
2.000%
2.100%
20324
2.000%G
2.100%O
Subsequent to bid opening the issue size was decreased to $3,880,000.
$4,093,401.75 $390,617.69 1.6198%
Adjusted Price - $3,960,284.29 Adjusted Net Interest Cost - $379,304.59 Adjusted TIC - 1.6224%
'$370,000 Term Bond due 2026 with mandatory redemption in 2025.
2 $315,000 Term Bond due 2028 with mandatory redemption in 2027.
3 $265,000 Term Bond due 2030 with mandatory redemption in 2029.
4 $275,000 Term Bond due 2032 with mandatory redemption in 2031.
E- _W 1-800-552-1171 1 www.ehlers-inc.com
NET TRUE
MATURITY REOFFERING INTEREST INTEREST
NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE
BAIRD
Milwaukee, Wisconsin
RAYMOND JAMES &
ASSOCIATES, INC.
Memphis, Tennessee
2018
2.000%
2019
2.000%
2020
2.000%
2021
2.000%
2022
2.000%
2023
2.000%
2024
2.000%
2025
2.000%
2026
2.000%
2027
2.000%
2028
2.000%
2029
2.000%
2030
2.000%
2031
2.250%
2032
2.250%
2018
2.000%
2019
2.000%
2020
2.000%
2021
2.000%
2022
2.000%
2023
2.000%
2024
2.000%
2025
2.000%
2026
2.000%
2027
2.000%
2028
2.000%
2029
2.000%
2030
2.000%
2031
2.250%
2032
2.250%
0 Bid Tabulation
City of Hutchinson, Minnesota
$4,010,000* General Obligation Bonds, Series 2016A
$4,082,655.25 $411,929.30 1.7097%
$4,079,988.45 $414,596.10 1.7217%
September 13, 2016
Page 2
NET TRUE
MATURITY REOFFERING INTEREST INTEREST
NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE
STIFEL, NICOLAUS
Birmingham, Alabama
2018
2.000%
2019
2.000%
2020
2.000%
2021
2.000%
2022
2.000%
2023
2.000%
2024
2.000%
2025
2.000%
2026
2.000%
2027
2.000%
2028
2.000%
2029
2.250%
2030
2.250%
2031
2.250%
2032
2.250%
Bid Tabulation
City of Hutchinson, Minnesota
$4,010,000* General Obligation Bonds, Series 2016A
$4,085,994.95 $417,242.72 1.7295%
September 13, 2016
Page 3
Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, 2016A
Issue Summary
Total Issue Sources And Uses
Dated 10/06/2016 1 Delivered 10/06/2016
Improvement issue
Portion Equipment Summary
Sources Of Funds
Par Amount of Bonds
$2.435.000.00
$1,445,000.00
$3,880,000.00
Reoffering Premium
64.108.40
37,599.10
101,707.50
Total Sources
$2,499,108.40
$1,482,599.10
$3,981,707.50
Uses Of Funds
Total Underwriter's Discount (0.552%r)
13,444.72
7,978.49
21,423.21
Costs of Issuance
30,050.30
17,832.70
47,883.00
Deposit to Project Construction Fund
1454,082.00
1.455,934.00
3,910,016.00
Rounding (Deposit to Project Fund)
1,531.38
853.91
2,385.29
Total Uses $2,499,108.40 $1,482,599.10 $3,981,707.50
Series 2016A GO Bonds - F I Issue Summary 1 9/13/2016 1 12:41 PM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, 2016A
Issue Summary
Debt Service Schedule
Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus)
02/01/2017
-
-
-
-
-
-
-
02/01/2018
755.000.00
2.000%
102.388.88
857.388.88
900.258.32
79,525.24
820.733.08
02/01/2019
495.000.00
2.000%
62.500.00
557.500.00
585.375.00
77.834.54
507.540.46
02/01/2020
485.000.00
2.000%
52.600.00
537.600.00
564.480.00
76.143.86
488.336.14
02/01/2021
330.000.00
2.000%
42.900.00
372.900.00
391,545.00
74.453.16
317.091.84
02/01/2022
230.000.00
2.000%
36.300.00
266.300.00
279.615.00
72.762.46
206.852.54
02/01/2023
180.000.00
2.000%
31.700.00
211.700.00
222.285.00
71.071.78
151.213.22
02/01/2024
180.000.00
2.000%
28.100.00
208.100.00
218.505.00
69.381.08
149.123.92
02/01/2025
185.000.00
2.000%
24.500.00
209.500.00
219.975.00
67.690.38
152.284.62
02/01/2026
185.000.00
2.000%
20.800.00
205.800.00
216.090.00
65.999.68
150.090.32
02/01/2027
185.000.00
2.000%
17.100.00
202.100.00
212.205.00
64.309.00
147.896.00
02/01/2028
130.000.00
2.000%
13.400.00
143.400.00
150.570.00
-
150.570.00
02/01/2029
130.000.00
2.000%
10.800.00
140.800.00
147.840.00
147.840.00
02/01/2030
135.000.00
2.000%
8.200.00
143.200.00
150360.00
150.360.00
02/01/2031
135.000.00
2.000%
5.500.00
140.500.00
147.525.00
147.525.00
02/01/2032
140.000.00
2.000%
2.800.00
142.800.00
149.940.00
149.940.00
Total $3.880,000.00 - $459,588.88 $4,339,588.88 $4,556.568.32 $719,171.18 $3,837,397.14
Significant Dates
Dated
10/06/2016
First Coupon Date
8/01/2017
Yield Statistics
Bond Year Dollars
$22.979.44
Average Life
5.923 Years
Average Coupon
2.0000000%
Net Interest Cost (NIC)
1.6506256%
True Interest Cost (TIC)
1.6224282%n
Bond Yield for Arbitrage Purposes
1.5056016%
All Inclusive Cost (AIC)
1.8455097%
Series 2016A GO Bonds - F 1 Issue Summary 1 9113/2016 1 12:41 PM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$2,435,000 General Obligation Bonds, 2016A
Improvement Portion
Debt Service Schedule
Date Principal Coupon Interest Total P+I 105% of Total Assessments Levy/(Surplus)
02/01/2017
-
-
-
-
-
-
02/01/2018
155.000.00
2.000%
64.256.94
219,256.94
230.219.79
79,52.5.24
150,694.55
02/01/2019
170.000.00
2.000%
45.600.00
215,600.00
226.380.00
77.834.54
148.545.46
02/01/2020
175,000.00
2.000%r
42.200.00
217.200.00
228.060.00
76.143.86
151.916.14
02/01/2021
175.000.00
2.000%
38.700.00
213.700.00
224.385.00
74.453.16
149.931.84
02/01/2022
175.000.00
2.000%r
35,200.00
210,200.00
220.710.00
72.762.46
147.947.54
02/01/2023
180.000.00
2.000%
31.700.00
211.700.00
222.285.00
71.071.78
151.213.22
02/01/2024
180.000.00
2.000%
28.100.00
208.100.00
218.505.00
69.381.08
149,123.92
02/01/2025
185.000.00
2.000%r.
24,500.00
209.500.00
219.975.00
67.690.38
152.284.62
02/01/2026
185.000.00
2.000%
20.800.00
205.800.00
216.090.00
65,999.68
150.090.32
02/01/2027
185.000.00
2.000%
17.100.00
202.100.00
212.205.00
64.309.00
147.896.00
02/01/2028
130.000.00
2.000%
13.400.00
143.400.00
1.50.570.00
-
150,570.00
02/01/2029
130.000.00
2.000%
10.800.00
140.800.00
147.840.00
147,840.00
02/01/2030
135.000.00
2.000%
8200.00
143.200.00
150.360.00
150,360.00
02/01/2031
135,000.00
2.000%
5.500.00
140.500.00
147.525.00
147.525.00
02/01/2032
140A00.00
2.000%
2.800.00
142.800.00
149.940.00
149.940.00
Total
$2.435,000.00
-
$388,856.94
$2.823.856.94
$2,965.049.79
$719,171.18
$2.245,878.61
Significant Dates
Dated
10/06/2016
First Coupon Date
8/01/2017
Yield Statistics
Bond Year Dollars
$19.442.85
Average Life
7.985 Years
Average Coupon
2.0000000%
Net Interest Cost (NIC)
1.7394225%
True Interest Cost (TIC)
1.7145248%
Bond Yield for Arbitrage Purposes
1.5056016%
All Inclusive Cost (AIC)
1.8824385%
Series 2016A GO Bonds - F I Improvement Portion 1 9/13/2016 1 12:41 PM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$626,183 General Obligation Bonds, 2016A
Assessments
1.0% over TIC - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2017
62.618.30
2.700%
16,906.94
79,525.24
12/31/2018
62,618.30
2.700%r
15,216.24
77,834.54
12/31/2019
62.618.30
2.700%
13,525.56
76,143.86
12/31/2020
62.618.30
2.7000/(
11.834.86
74,453.16
12/31/2021
62,618.30
2.700%
10.144.16
72,762.46
12/31/2022
62,618.30
2.700%r
8.453.48
71,071.78
12/31/2023
62,618.30
2.700%i
6.762.78
69,381.08
12/31/2024
62.618.30
2.700%r
5,072.08
67.690.38
12/31/2025
62.618.30
2.700%
3,381.38
65,999.68
12/31/2020
62.618.30
2.700%
1.690.70
64.309.00
Total $626,183.00 $92,988.18 $719,171.18
Significant Dates
Filing Date
First Payment Date
Series 2016A GO Bonds - A I SINGLE PURPOSE 1 9/13/2016 1 11:31 AM
EHLERS
LEADERS IN PUBLIC FINANCE
1/01/2017
12/31/2017
Hutchinson, Minnesota
$1,445,000 General Obligation Bonds, 2016A
Equipment
Debt Service Schedule
105%
Date Principal
Coupon
Interest
Total P+I
Overlevy
02/01/2017 -
-
-
-
-
02/01/2018 600.000.00
2.000%r
38.131.94
638.131.94
670,038.54
02/01/2019 325,000.00
2.000%
16,900.00
341,900.00
.358,995.00
02/01/2020 310,000.00
2.000%
10.400.00
320,400.00
336,420.00
02/01/2021 155.000.00
2.000%r
4,200.00
159,200.00
167,160.00
02/01/2022 55,000.00
2.000%
1.100.00
56.100.00
58,905.00
Total $1,445,000.00
-
$70,731.94
$1,515,731.94
$1,591,518.54
Significant Dates
Dated
10/06/2016
First Coupon Date
8/01/2017
Yield Statistics
Bond Year Dollars
$3.536.60
Average Life
2.447 Years
Average Coupon
1.9999999%
Net Interest Cost (NIC]
1.1624544%
True Interest Cost (TIC)
1.1443295%
Bond Yield for Arbitrage Purposes
1.5056016%
All Inclusive Cost (AIC)
1.6551572%
IRS Form 8038
Net Interest Cost
0.9091918%
Weighted Average Maturity
2.458 Years
Series 2016A GO Bonds - F � Equipment 1 9/13/2016 1 12:41 PM
FREERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$3,880,000 General Obligation Bonds, 2016A
Issue Summary
Detail Costs Of Issuance
Dated 10/06/2016 1 Delivered 10/06/2016
COSTS OF ISSUANCE DETAIL
Financial Advisor
Bond Counsel (Dorsey & Whitney)
Rating Agency Fee (S&P)
Paying Agent (Bond Trust Services)
McLeod County Fee
TOTAL
Series 2016A GO Bonds - F I Issue Summary 1 9/13/2016 1 12:41 PM
EHLERS
LEADERS IN PUBLIC FINANCE
$28,214.00
$8,000.00
$10,750.00
$719.00
$200.00
$47,883.00
RatingsDirect @
Summary:
Hutchinson, Minnesota; General
Obligation; Non -School State
Programs
Primary Credit Analyst:
Blake E Yocom, Chicago (1) 312-233-7056; blake.yocom@spglobal.com
Secondary Contact:
Cora Bruemmer, Chicago (312) 233-7099; cora.bruemmer@spglobal.com
Table Of Contents
.............................................................................................................
Rationale
Outlook
Related Research
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT SEPTEMBER 9, 2016 1
j7078311 302491962
Summary:
Hutchinson, Minnesota; General Obligation;
Non -School State Programs
Credit Profile
US$4.01 mil GO bnds ser 2016A due 02/01/2032
Long Term Rating AA -/Stable New
Rationale
S&P Global Ratings assigned its 'AA-' long-term rating to Hutchinson, Minn.'s series 2016A general obligation (GO)
bonds. At the same time, we affirmed our'AA-' ratings on the city's previously rated GO bonds. The outlook is stable.
The series 2016A bonds are secured by a pledge of the city's full faith credit and resources and an agreement to levy
ad valorem property taxes without limitation as to rate or amount. The bonds are also payable from special
assessments, but the rating is based on the unlimited ad valorem tax pledge, which we view as the stronger security.
Series 2016A bond proceeds will be used to finance the city's 2016 pavement management program and the
acquisition of equipment.
The 'AA-' rating reflects our view of the city's:
• Very weak economy, with a concentrated employment base;
• Strong management, with "good" financial policies and practices under our financial management assessment
(FMA) methodology;
• Strong budgetary performance, with slight operating surpluses in the general fund and at the total governmental
fund level in fiscal 2015 after adjustments;
• Very strong budgetary flexibility, with an available fund balance in fiscal 2015 at 61% of operating expenditures;
• Very strong liquidity, with total government available cash at 2.4x total governmental fund expenditures and 21.3x
governmental debt service, as well as access to external liquidity we consider strong;
• Adequate debt and contingent liability position, with debt service carrying charges at 11.2% of expenditures, net
direct debt at 155.7% of total governmental fund revenue, and rapid amortization, with 94.2% of debt scheduled to
be retired in 10 years; and
• Strong institutional framework score.
Very weak economy
We consider Hutchinson's economy very weak. The city, with an estimated population of 13,908, is in McLeod County
approximately 55 miles west of Minneapolis and 52 miles south of St. Cloud. We do not consider it tied to a
metropolitan statistical area. It has a projected per capita effective buying income of 95.5% of the national level and
per capita market value of $67,173. Overall, market value grew by 8.0% over the past year to $934.2 million in 2016.
Weakening Hutchinson's economy is a concentrated employment base, with a single sector accounting for more than
30% of total county employment. The county unemployment rate was 3.9% in 2015.
WWW.STANDARDANDPOORS.COM/RATINGSDIRECT SEPTEMBER 9, 2016 2
170783] i :102491962
Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs
Leading employers include 3M Co. (1,700 employees), Hutchinson Technology Inc. (800), Hutchinson Area Health
Care (600), and the local school district (469). The tax base is primarily residential (63%) with a sizable
commercial/industrial component (36%).
Strong management
We view the city's management as strong, with "good" financial policies and practices under our FMA methodology,
indicating financial practices exist in most areas, but that governance officials might not formalize or monitor all of
them on a regular basis.
Strengths of the assessment, in our opinion, include strong revenue and expenditure assumptions and the use of
historical data when formulating the budget. Other highlights include management's monthly reporting to the city
council on budget -to -actual performance and investment holdings. The city has comprehensive long-term financial
and capital improvement plans that are updated annually and shared with the council. It lacks a robust debt
management policy but adheres to state guidelines. In addition, it maintains a board -adopted fund balance policy that
requires a minimum unrestricted general fund balance equal to 40% of the next year's operating budget, a target it is
currently exceeding.
Strong budgetary performance
Hutchinson's budgetary performance is strong, in our opinion. The city had slight operating surpluses at 1.1% of
expenditures in the general fund and 1.0% across all governmental funds in fiscal 2015.
Our results are calculated after adjustments for capital outlay supported by bond proceeds and recurring transfers from
enterprise funds. We note the city relies on its enterprise funds for operations; however, we view them as very strong.
The general fund budget was balanced in fiscal 2016 and is expected to be break-even operationally. However, the city
will use roughly $500,000 in reserves for a one-time pool project. For fiscal 2016, we understand the budget will again
be at least balanced operationally, but the city could use another roughly $500,000 in reserves for the pool project.
After projected surpluses, the use of reserves should be closer to $200,000 to $300,000 each year. Management
anticipates status quo operations in total governmental funds during fiscal years 2016 and 2017, and we will likely
adjust for expenditures supported by bond proceeds, which should improve the audited results. Property taxes (51%)
are the city's leading revenue stream, with charges for services (16%) and intergovernmental aid (15%) generating
most of the remaining general fund revenues.
Very strong budgetary flexibility
Hutchinson's budgetary flexibility is very strong, in our view, with an available fund balance in fiscal 2015 at 61% of
operating expenditures, or $6.9 million. We expect the available fund balance to remain above 30% of expenditures for
the current and next fiscal years, which we view as a positive credit factor.
Included in what we consider available fund balance is the city's fund balance marked committed for working capital.
Also, a small amount of cash is available in the liquor fund. We anticipate the city will use between $200,000 and
$300,000 in fiscal years 2016 and 2017 for a one-time pool project. The total use of reserves will be roughly $1 million
but with projected surpluses in each year, a small actual draw is expected. We anticipate our view of the city's
budgetary flexibility will remain very strong.
WWW. STANDARDANDPOORS. COM /RATINGSDIRECT
SEPTEMBER 9, 2016 3
1707831 1302491962
Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs
Very strong liquidity
In our opinion, Hutchinson's liquidity is very strong, with total government available cash at 2.4x total governmental
fund expenditures and 21.3x governmental debt service in 2015. In our view, the city has strong access to external
liquidity if necessary.
Hutchinson had roughly $45.6 million in cash available for liquidity purposes at fiscal year-end 2015 (not including any
unspent bond proceeds or other restricted cash). The city has demonstrated strong access to the capital markets with a
history of issuing GO and revenue debt. The city's investments are mostly in CDs, money markets, and U.S.
government securities. It has no direct -purchase or variable-rate debt that we expect could pose a liquidity risk and we
expect the liquidity profile will remain very strong.
Adequate debt and contingent liability profile
In our view, Hutchinson's debt and contingent liability profile is adequate. Total governmental fund debt service is
11.2% of total governmental fund expenditures, and net direct debt is 155.7% of total governmental fund revenue.
Approximately 94.2% of the direct debt is scheduled to be repaid within 10 years, which is, in our view, a positive
credit factor.
The debt profile does not include revenue debt and self-supporting GO debt paid from the city's enterprise funds.
Currently, the city has no additional debt plans but will likely issue in 2017 for street projects.
Hutchinson's combined required pension and actual other postemployment benefit contributions totaled 6.2% of total
governmental fund expenditures in 2015. The city made its full annual required pension contribution in 2015.
Employees are covered by defined -benefit plans administered by the Public Employees Retirement Association of
Minnesota (PERA). Hutchinson does not pay for any portion of retiree health care premiums, but allows employees to
stay in its health insurance plan on retirement and continue to pay active premium rates. As such, a portion of the
city's contributions to the health care plan for active employees constitutes an implicit subsidy contribution on behalf
of its retirees.
Strong institutional framework
The institutional framework score for Minnesota cities with a population greater than 2,500 is strong.
Outlook
The stable outlook reflects our expectation that the rating will not change within the two-year outlook horizon given
our expectation that Hutchinson will continue to exhibit very strong budgetary flexibility and liquidity supported by
strong management conditions.
Upside scenario
We could raise the rating after substantial improvement in the city's economic and debt profiles, but we view this as
unlikely, limiting upward rating potential, in our view.
WWW.STANDARDANDPOORS.COM/ ATINGSDIRECT
SEPTEMBER 9, 2016 4
17078311 302491962
Summary: Hutchinson, Minnesota; General Obligation; Non -School State Programs
Downside scenario
While unlikely, deterioration in financial performance and budgetary flexibility could pressure the rating.
Related Research
• S&P Public Finance Local GO Criteria: How We Adjust Data For Analytic Consistency, Sept. 12, 2013
• Incorporating GASB 67 And 68: Evaluating Pension/OPEB Obligations Under Standard & Poor's U.S. Local
Government GO Criteria, Sept. 2, 2015
Hutchinson GO
Long Term Rating AA -/Stable
Affirmed
Hutchinson GO imp bnds ser 2012C dtd 10/30/2012 due 02/01/2028
Long Term Rating AA -/Stable
Affirmed
Hutchinson GO imp bnds ser 2015A dtd 10/01/2015 due 02/01/2017-2024 2026 2028 2031
Long Term Rating AA -/Stable
Affirmed
Hutchinson GO rfdg bnds ser 2012B dtd 07/25/2012 due 02/01/2015-2022
Long Term Rating AA -/Stable
Affirmed
Hutchinson GO Non-Sch St Prog
Long Term Rating AA+/positive
Affirmed
Underlying Rating for Credit Program AA -/Stable
Affirmed
Certain terms used in this report, particularly certain adjectives used to express our view on rating relevant factors,
have specific meanings ascribed to them in our criteria, and should therefore be read in conjunction with such criteria.
Please see Ratings Criteria at www.standardandpoors.com for further information. Complete ratings information is
available to subscribers of RatingsDirect at www.globalcreditportal.com. All ratings affected by this rating action can
be found on the S&P Global Ratings' public website at www.standardandpoors.com. Use the Ratings search box
located in the left column.
WWW. STANDARDANDPOORS. COM / RATING SDIRECT
SEPTEMBER 9, 2016 5
17078311 302491962
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WWW.STANDARDANDPOORS. COM/RATINGSDIRECT
SEPTEMBER 9, 2016 6
17078311 302991962
HUTCHINSON CITY COUNCIL (-09NOf�/
Request for Board Action
Agenda Item: REVIEW OF CONSTRUCTION DOCUMENTS FOR THE HUTCHINSON ENTEF
Department: FDA
LICENSE SECTION
Meeting Date: 9113/2016
Application Complete NIA
Contact: Miles R. Seppeit
Agenda Item Type:
Presenter: Miles R. Seppelt
Reviewed by Staff n
New Business
Time Requested (Minutes): 10
License Contingency NIA
Attachments: Yes
BACKGROUND/EXPLANATION OFAGENOA ITEM:
The Hutchinson EDA is ready to move ahead with construction of a 20,000 square foot small business incubator to be
called the "Hutchinson Enterprise Center," which would be constructed on the east end of the city's industrial park.
The purpose of the project is to help early-stage and start-up client companies (tenants int he incubator) grow and be
successful. Ultimately our goal is to help client companies grow to a point where they will be able to construct their
own buildings in the industrial park.
Funding for the project comes from a variety of sources:
Hutchinson EDA MIF" grant dollars $625.000
Community Improvement Fund (City) $250,000
Tax Increment Financing $137,500
DEED Capital Projects Grant $763,750
TOTAL. $1,776,250
Construction of the Hutchinson Enterprise Center would begin as soon as possible this fall and be complete by May
12, 2017.
If you have any questions or need additional information, please give me a call anytime at 2344223.
"MIF = Minnesota Investment Fund grant dollars the EDA obtained in years past for other projects.
BOARD ACTION REQUESTED:
A) Approval of Plans & Specifications as presented
B) Authorization to advertise for bids
Fiscal Impact: $ 0.00 Funding Source: NIA
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 1,776,250.00
Total City Cost: $ 1,012,500.00 Funding Source: MIF from EDA, TIF, Community Improvement]
Remaining Cost: $ 763,750.00 Funding Source: DEED Grant
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14606 Approving the HRA Preliminary 2017 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2017 tax levy to the County by September 15,
2016. This tax levy will fund the 2017 operations of the HRA. The HRA's 2017 statutory levy limit is $166,373, which
is the levy amount the HRA is requesting. This levy represents a 3.9% increase from the 2016 levy of $160,141.
BOARD ACTION REQUESTED:
Approve the HRA preliminary 2017 tax levy of $166,373.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14606
CITY OF HUTCHINSON, MINNESOTA
SETTING 2017 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON REDEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA)
and the financing of such district as authorized under Minn. Statute 469.033.
WHEREAS the Minn Stat 469.033 authorizes a levy to be set for an HRA special tax of
.000185 times estimated market value of the city.
AND for 2017 the authorization yields: .000185 x $899,314,200 = $166,373; the HRA
Board requests for 2017 a levy of $166,373.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$166,373
Adopted by the City Council this 13th day of September 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Resolution 14607 Approving the EDA Preliminary 2017 Tax Levy
Department: Finance
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Andy Reid
Agenda Item Type:
Presenter:
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 3
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
In accordance with State Statute, the City must certify a preliminary 2017 tax levy to the County by September 15,
2016. This tax levy will fund the 2017 operations of the EDA. The EDA's 2017 statutory levy limit is $163,046 which
is the levy amount the EDA is requesting. This levy represents a 3.9% increase from the 2016 levy of $156,939.
BOARD ACTION REQUESTED:
Approve the EDA preliminary 2017 tax levy of $163,046.
Fiscal Impact: Funding Source:
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
CITY OF HUTCHINSON
RESOLUTION NO. 14607
CITY OF HUTCHINSON, MINNESOTA
SETTING 2017 PRELIMINARY TAX LEVY
FOR
SPECIAL TAXING DISTRICT
HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA
WHEREAS the City of Hutchinson hereby establishes a special taxing district
for the purpose of Hutchinson Economic Development Authority (Hutchinson EDA)
and the financing of such district as authorized under Minn. Statute 469.107.
WHEREAS the Minn Stat 469.107 authorizes a levy to be set for an EDA special tax of
.0001813 times estimated market value of the city.
AND for 2017 the authorization yields- .0001813 x $899,314,200 = $163,046; the EDA
Board requests for 2017 a levy of $163,046.
THAT the City of Hutchinson hereby establishes a preliminary tax levy for
the above named special taxing district of:
$163,046
Adopted by the City Council this 13th day of September 2016.
Gary T. Forcier
Mayor
ATTESTED:
Matthew Jaunich
City Administrator
HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Consideration of Landy Lodge Dispensing Liquor at Arts & Crafts Festival
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND/EXPLANATION OF AGENDA ITEM:
The Arts & Crafts Festival organized by the Hutchinson Chamber of Commerce would like to have an added feature of
wine/beer/liquor sales at the event this year. The Crow River Winery was recently approved to provide wine sales at
the event and Landy Lodge has now submitted an application to provide beer/liquor sales. I believe the intent is for
Landy Lodge to be selling beer and bloody marys at the event. Because Landy Lodge is a current liquor license
holder with the City and has a license to sell liquor at its restaurant located at 35 3rd Avenue SE, the Council must
formally authorize them to dispense beer/liquor at the event, which is considered a social affair being held in the city.
BOARD ACTION REQUESTED:
Authorize Landy Lodge to dispense beer/liquor at Hutchinson Arts & Crafts Festival on September 16 & 17, 2016, at
Library Square
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City of Hutchinson
111 Hassan St. SE
Hutchinson, Mn 55350
Re: Arts and Craft/Taste of Hutchinson
Liquor Service security plan
Location:
First Avenue on south side of Library square.
Identifying Consumers:
Landy lodge will be personally checking everyones identification and
serving alcoholic beverages to those that are 21 years and over with proper
id. Our staff is well trained in checking ids and also trained in watching out
for consumers who appear intoxicated at which point they will be
respectfully not served.
Beer and Bloody Mary Sales Only:
Landy Lodge will be serving Beer and Bloody Marys only during this event.
If any questions, please call Mark Landreville.
Owner of Landy Lodge Bar & Grill
763-213-6380
Landy Lodge Bar & Grill
35 3rd Ave SE
Hutchinson, MN 55350
mhlandreville@yahoo.com
C
REQUEST TO AUTHORIZE LIQUOR SALES AT SOCIAL AFFAIR
Name of Liquor License Holder:
Current Licensed Premises: s
Phone No.:4 13 - 6 vu
Name/Type of Social Affair:
2. Location of Social Affair:-
-3 .
ffair:
4vt
647G>�rH�cjdj
Contact Person: K 46--Idxetl��lk
*'k, k 4 Cr -
3. Date{s} of Social Affair: So
4. Name of Person/Organization Sponsoring Social Affair:
_....---
J. 1A
}
Printed N ofEvent �r anizer Signature EV r
g �, g ntzer
121-xn����t�
Printed Name of Applicant
1
Title of Applicant
ice Chief/Designee Signature
I
Si 7 ature of Applicant
� — JLC '— t6
Date
0L ZI-62
Date
*Along with this application, please attach a security plan identifying the specific location where alcoholic
beverages will be dispensed, how consumers will be identified, etc_ The security plan must be reviewed and
approved by the Chief of Police or his designee.
**A Certificate of Liquor Liability Insurance must also be attached covering the event naming the City of
Hutchinson as an additional insured.
***If you are a license holder From an adjacent municipality, please provide a copy of your liquor license.
.]V
OR/31/2016 WED 12:56 FAX 501 354 7336 Furth Meile Insurance
0001/001
r"
ACOW0CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDDJYYYYI
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY T44E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
8/31/2016
THIS CERTIFICATE IS ISSUED AS A (HATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING iNSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: II the certificate holder is an ADDITIONAL INSURED, the policy(ies` must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, Certain Policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
CONTACT Tara Schwartz
NAME
Furth-Meile Insurance, Inc.
PHONE (507)354-7334 FAX I5O9135a-7336
_ [AIC, No.EXIT: .. .._ ......_ ..._ _ ....... _._ (A1C, Nol: "
PO Box 635
EMAIL tare schwartz0newalrntel.net
ADDRESS:
9 N Minnesota
INSURER(S) AFFORDING.COVERAGE
New Ulm tJnt 56073-0635
INSURER A :W(aS t Bend Mutual Ins 1535.0
INSURED
INSURER a West Bend Mutual Insurance ...,
Landy Lodge Bar & Grill, Inc
1NSURERC:
35 3rd Ave SE
INSURER D:
OTHER'
INSURER E ;
Hutchinson iYdNd 55350-2551
INSURER F:
CGVFRAGFS it F:RT1FI('ATF PWIRIRFR�CL16R3100433 RFVISIdN N!"NIBFR'
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTIMTHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY T44E POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL
THE TERMS,
EXCLUSIONS AND .CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS
.IN 1`R TYPE OF INSURANCE .0i2 • " • • " -
POLICY NUMBER
POY EFF Pa LICY EIIP
IIM1pOLIClYYYY MM1001VYYV LIMITS
X COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE $
1,000,000
A CLAA}S-MADE X OCCUR
DAMAGE TO R ELATE O
PREMISES {Ea.occurr6n��]"""..., ......
200,000
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DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES IACORD 101, A40110nal Ramants Schedule, may be allached if more space Is required}
42nd Annual Arts & Csaft:s Fesitval & Taste of Hutchinson,
September 16th & 17th, 2016.
(320] 587-4752
Hutchinson Ambassadors
Hutchinson Area Chamber of Commerce & Tau
2 Main Street South
Hutchinson, HN 55350
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVEREp IN
ACCORDANCE WITH THE POLICY PROVISIONS -
AUTHORIZED REPRESENTATIVE
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C7 1988.2014 ACORD CORPORATION. All rights reserved.
ACORD 25 (2014101 ) The ACORD name and logo are registered marks of AGORD
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HUTCHINSON CITY COUNCIL ci=V�f�
Request for Board Action 79 M-W
Agenda Item: Setting the Date of the Annual City Recognition Event/Set Public Meeting
Department: Administration
LICENSE SECTION
Meeting Date: 9/13/2016
Application Complete N/A
Contact: Matt Jaunich
Agenda Item Type:
Presenter: Matt Jaunich
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 1
License Contingency N/A
Attachments: No
BACKGROUND/EXPLANATION OF AGENDA ITEM:
On an annual basis, the City conducts an event to recognize the employees and volunteers who serve the City of
Hutchinson. Last year the City Administrator also provided a "State of the City" report to those who attended. The
event is normally held in the fall of the year at the Hutchinson Event Center.
Invited attendees and an adult guest are provided with a complimentary meal.
The format for the 2016 Event is proposed as follows:
5:30 p.m.. Check-in and Social Time
6:30 p.m.. Dinner
7:15 p.m.. Short Presentation/Program by Administrator Jaunich to acknowledge and to thank current employees,
recent retirees, and the volunteer board and commission members, and to highlight any notable departmental or
employee achievements throughout the past year. A State of the City report will also be given that night.
We are looking to conduct the event on Monday, October 24, 2016
It is requested that the Council set the date for the event and set it as a public meeting for the council, and approve
the proposed event format.
BOARD ACTION REQUESTED:
Consideration of setting the date for the annual City Recognition Event and setting the event as a public meeting from
5:30 p.m.. to 8:30 p.m.. at the Hutchinson Event Center for the Council Members to attend.
Fiscal Impact: $ 2,500.00 Funding Source: City Council Budget
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
��o
HRA
HUTCHINSON HOUSING AND
REDEVELOPMENT AUTHORITY
ANNUAL BOARD MEETING
AUGUST 18, 2015, 8AM
Mint utes
1. CALL TO ORDER: Vice Chairperson Joel Kraft, called the meeting to order. Members
Present: Gary Forcier, LouAnn Holmquist and Steve Jensen. Staff Present: Jean Ward
and Judy Flemming.
2. CONSIDERATION OF MINUTES OF AUGUST 19, 2014 ANNUAL MEETING
Steve Jensen moved to approve the Minutes of the annual board meeting as written.
LouAnn Holmquist seconded and the motion carried unanimously.
3. CONSIDERATION OF REVISED 2015 -2020 HRA Work Plan
Gary Forcier moved to approve the revised 2015-2020 HRA Work Plan. LouAnn
Holmquist seconded and the motion carried unanimously.
4. Election of Officers
• Steve Jensen made a motion to have any available Board Member and the
Executive Director to be the loan review committee. LouAnn Holmquist seconded
and the motion carried unanimously.
• LouAnn Holmquist made a motion to keep LaVonne Hansen as Chairman, and
Gary Forcier as the Secretary/Treasurer and to elect Steve Jensen as the Vice
Chairman. Gary Forcier seconded and the motion carried unanimously.
5. There being no other business, Vice Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forcief Secretary/Treasurer
h
HRA
FJUTCH1145ON HOUSING AN❑
REOEVEEOPMENT AUTHORITY
Regular Board Meeting Tuesday, July 19, 2016, 7:04 AM
Minutes
1. CALL TO ORDER: Chairman Pat Lembcke called the meeting to order. Members Present:
Gary Forcier, LouAnn Holmquist, Steve Jensen and Renee Lynn Johnson Kotlarz. Staff
Present: Jean Ward and Judy Flemming.
2. CONSIDERATION OF MINUTES OF THE REGULAR BOARD MEETING ON JUNE 21, 2016
Steve Jensen moved to approve the Minutes of the regular board meeting as written. LouAnn
Holmquist seconded and the motion carried unanimously.
3. FINANCIAL REPORTS
a. LouAnn Holmquist moved to approve the City Center General Fund payments of
$12,923.02 for checks 8770 to 8776. Renee Lynn Johnson Kotlarz seconded and the
motion carried unanimously.
b. LouAnn Holmquist moved to approve the Park Towers operating account payments of
$30,330.95 for checks 13663 to 13689 and the Park Towers security account payments of
$58.51 for checks 1545. Steve Jensen seconded and the motion carried unanimously.
c. Steve Jensen moved to approve the May 31, 2016 Park Towers financial statements.
LouAnn Holmquist seconded and the motion carried unanimously.
d. LouAnn Holmquist moved to approve the June 30, 2016 City Center financial statements.
Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously.
4. PARK TOWERS UPDATE
a. FYI Occupancy Report — 99% occupied
b. Jean Ward reviewed with the Board the Park Towers' July Newsletter.
5. SCDP RENTAL REHAB PROGRAM APPLICATION
a. Judy Flemming reviewed with the Board the SCDP Rental Rehab Interest List.
3e. Auditor Mark Babcock, reviewed the 2015 Audit report with the Board. Steve Jensen moved
to approve the 2015 Audit Report. LouAnn Holmquist seconded and the motion carried
unanimously.
6. CONSIDERATION OF RESOLUTION NO. 2016-10 RECOMMENDING THAT THE CITY
COUNCIL MODIFY DEVELOPMENT DISTRICT NO. 4, ESTABLISH TAX INCREMENT
FINANCING DISTRICT NO 4-18 THERIEN AND ADOPT A MODIFICATION TO THE
DEVELOPMENT PROGRAM AND ADOPT THE TAX INCREMENT FINANCING PLAN
THEREFOR
Steve Jensen moved to approve Resolution No. 2016-10 Recommending that the City Council
Modify Development District No. 4, Establish Tax Increment Financing District No. 4-18 therein and
Adopt a Modification to the Development Program and Adopt the Tax Increment Financing Plan
therefor. Renee Lynn Johnson Kotlarz seconded and the motion carried unanimously.
July 19, 2016 Minutes Page l of 2
7. CONSIDERATION OF DRAFT TIF DEVELOPMENT AGREEMENT FOR TIF DISTRICT 4-18
AND RECOMMENDATION FOR CITY COUNCIL APPROVAL PENDING CITY ATTORNEY
APPROVAL
Steve Jensen moved to approve the draft TIF Development Agreement for District No. 4-18 and to
recommend City Council approval pending City Attorney approval. LouAnn Holmquist seconded
and the motion carried unanimously.
8. CONSIDERATION OF 2017 CITY CENTER BUDGET AND RECOMMENDATION TO CITY
COUNCIL TO APPROVE 2017 HRA TAX LEVY
Steve Jensen moved to approve the 2017 City Center Budget and Recommend to the City
Council to Approve the 2017 HRA Tax Levy. Renee Lynn Johnson Kotlarz seconded and the
motion carried unanimously.
9. HRA 2016 - 2020 WORKPLAN DRAFT FOR CONSIDERATION AT AUGUST HRA BOARD
MEETING
Jean Ward asked the Board to review the draft 2016-2020 Work plan and email her any
additions.
10. FORECLOSURE REPORT
Jean Ward reviewed with the Board the foreclosure report. Foreclosures are going down.
11. COMMUNICATIONS
None.
12. ADJOURNMENT
There being no other business, Chairman Pat Lembeke declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
Gary Forcier, Secretary/Treasurer
July 19, 2016 Minutes Page 2 of 2
Hutchinson Properties Orded To Be Cleared By City 1 09/07/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0101
700 Shiloh St NW
36-117-30-07-0570
Tall Grass/Noxious We&
06/08/2016
Closed
06/16/2016
EEN16-0102
526 Main St S
06-116-29-06-0600
Tall Grass/Noxious We&
06/08/2016
Closed
06/16/2016
EEN16-0103
965 Hassan St SE
06-116-29-15-0370
Tall Grass/Noxious We&
06/08/2016
Closed
06/16/2016
EEN16-0104
714 Jefferson St SE
06-116-29-11-0450
Tall Grass/Noxious We&
06/08/2016
Closed
06/16/2016
EEN16-0105
545 Hassan St SE
06-116-29-06-0890
Tall Grass/Noxious We&
06/08/2016
Abated
06/20/2016
EEN16-0106
1380 Montreal St SE
07-116-29-12-0160
Tall Grass/Noxious We&
06/08/2016
Closed
06/16/2016
EEN16-0107
715 Franklin St SW
06-116-29-11-1110
Tall Grass/Noxious We&
06/08/2016
Abated
07/07/2016
EEN16-0108
791 California St NW
36-117-30-06-0310
Tall Grass/Noxious We&
06/08/2016
Abated
08/09/2016
EEN16-0109
430 Water St NW
31-117-29-12-0270
Tall Grass/Noxious We&
06/08/2016
Abated
08/09/2016
EEN16-0110
455 Water St NW
31-117-29-12-0370
Tall Grass/Noxious We&
06/08/2016
Abated
08/09/2016
EEN16-0111
465 Water St NW
31-117-29-12-0360
Tall Grass/Noxious We&
06/08/2016
Abated
08/09/2016
EEN16-0112
1000 Goebel St SW
01-116-30-10-1140
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0113
520 Larson St SW
01-116-30-11-0260
Tall Grass/Noxious We&
06/08/2016
Abated
08/09/2016
EEN16-0114
646 2nd Ave SW
01-116-30-01-0850
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0115
487 California St NW
36-117-30-11-0350
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0116
1285 Hwy 7 W
36-117-30-13-0260
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0117
1855 Island View Cir SW
10-116-30-08-0750
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0118
1847 Island View Cir SW
10-116-30-08-0760
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0119
1839 Island View Cir SW
10-116-30-08-0770
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0120
226 Franklin St SW
06-116-29-04-0430
Tall Grass/Noxious We&
06/08/2016
Closed
06/17/2016
EEN16-0121
112 Garden Rd NE
32-117-29-14-0450
Tall Grass/Noxious We&
06/23/2016
Abated
07/11/2016
EEN16-0122
735 Franklin St SW
06-116-29-11-1090
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0123
541 4th Ave SW
01-116-30-08-0360
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0124
549 Hassan St SE
06-116-29-06-0900
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0125
638 Jefferson St SE
06-116-29-11-0420
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0126
595 Jefferson St SE
06-116-29-10-0380
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0127
532 Jefferson St SE
06-116-29-06-0860
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0128
145 Erie St SE
06-116-29-02-0370
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0129
7 9th Ave NE
31-117-29-02-0640
Tall Grass/Noxious We&
06/23/2016
Abated
07/11/2016
EEN16-0130
47 McLeod Ave NE
31-117-29-07-0680
Tall Grass/Noxious We&
06/23/2016
Abated
07/11/2016
Hutchinson Properties Orded To Be Cleared By City
09/07/2016
Enforcement
Number Address Parcel Category Date Filed Status Date Closed
EEN16-0131
803 Texas Ct NW
36-117-30-10-0310
Tall Grass/Noxious We&
06/23/2016
Closed
07/01/2016
EEN16-0132
505 Monroe St SE
06-116-29-07-1010
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0133
965 Hassan St SE
06-116-29-15-0370
Tall Grass/Noxious We&
07/21/2016
Abated
08/09/2016
EEN16-0134
540 Glen St SW
06-116-29-12-0110
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0135
338 4th Ave SW
06-116-29-05-0350
Tall Grass/Noxious We&
07/21/2016
Abated
EEN16-0136
605 Harmony Ln SW
01-116-30-01-0190
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0137
915 South Grade Rd SW
01-116-30-15-0460
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0138
526 Main St S
06-116-29-06-0600
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0139
35 7th Ave SE
06-116-29-11-0740
Tall Grass/Noxious We&
07/21/2016
Abated
08/09/2016
EEN16-0140
646 Harmony Ln SW
01-116-30-01-0410
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0141
435 Adams St SE
06-116-29-07-0590
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0142
570 Adams St SE
06-116-29-10-0020
Tall Grass/Noxious We&
07/21/2016
Abated
08/09/2016
EEN16-0143
510 Fischer St SW
01-116-30-07-1010
Tall Grass/Noxious We&
07/21/2016
Abated
08/09/2016
EEN16-0144
545 Hassan St SE
06-116-29-06-0890
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0145
735 Main St S
06-116-29-11-0900
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0146
705 Dale St SW
01-116-30-10-0300
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0147
520 Larson St SW
01-116-30-11-0260
Tall Grass/Noxious We&
07/21/2016
Abated
08/09/2016
EEN16-0148
234 Jefferson St SE
06-116-29-03-0980
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0149
998 Jefferson St SE
06-116-29-15-0310
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0150
706 Glen St SW
06-116-29-12-0910
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
EEN16-0151
940 North High Dr NW
36-117-30-02-0260
Tall Grass/Noxious We&
07/21/2016
Closed
08/01/2016
Records: 51
Population: All Records
Enforcement.DateFiled Between 6/1/2016 12:00:00 AM AND 7/31/2016
11:59:59 PM
