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12-14-1976 CCMMINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 14, 1976 1. CALL TO ORDER Mayor Black called the meeting to order at 7:30 P.M. with the following members present: Aldermen Westlund, B. Peterson, Haag, and K. Peterson in addition to Mayor Black. Members absent were: none. Also present were: Administrative ANsistant Fleetham, City Engineer Priebe, Community Develop- ment Director Pau�ey, and Attorney Curt Bradford. 2. INVOCATION Reverend Darrel F. Thklmann of the Our Savior's Lutheran Church delivered the invocation. 3. MINUTES Gn motion by Alderman Westlund, seconded by Alderman K. Peterson, the minutes of the Regular Meeting of November 23, 1976 and Special Meeting of December 10, 1976 were unanimously approved. 4. PUBLIC HEARINGS - 8:00 P.M. Mayor Black opened the hearing by explaining the plan for getting permanent streets throughout the City through a five-year program and the procedure of assessment. He then proceeded to read Publication No. 1873 and called the hearing to order. The following individuals appeared before the Council: Project No. 77-13 - Floyd K. Anderson, 326 Monroe Mr. Anderson raised a question regarding curb and gutter. - McLeod County Agriculture Association - Earl Zimmer- man. Representative Mr. Zimmerman stated that the executive officers of the Association wish to go on record as opposed to the project. Project No. 77-14 & 77-15 - David Smith. 346 Monroe Street Mr. Smith reported that he was representing his father, Leslie Smith, who could not be present at the meeting. He questioned the assessments on corner lots and the plans for adjacent streets. 2, 0 Council Minutes, December 14, 1976 Project No. 77-17 & 77-18 - Lucille Ulrich. ReDresentina Hands. Inc. Ms. Ulrich raised a question on the location of the project, to which City Engineer Priebe responded. Project No. 77-20 - Lucille Ulrich, 205 Adams Street South Ms. Ulrich raised a question on curbing. The Mayor replied that every effort is made to retain old curb and gutter if at all possible. Projects No. 77-20, 77-21 & 77-22 - City Engineer Priebe recommended leaving off the bitum- inous surfacing and making improvements only on curb and gutter for these three projects because of funds. Project No. 77-21 - Mrs. Everett Riesberg, 136 Monroe Street South Mrs. Riesberg questioned if the plans are now ready for this project. She voiced her concern about their new sidewalk being possibly damaged by the repair work. Project No. 77-28 - City Engineer Priebe commented that the last assessment for this type of street improvement was made in the Pishney area. The cost was $5.37 per foot minus the crown. It could exceed $3.25 per foot depending on what type of work is performed. - Gary Hotovec, 166 11th Avenue N.E. He questioned what was proposed to be done on this street. - Stanley Koehler, 35 11th Avenue N.E. Mr. Koehler had a question about the street by his house. Project No. 77-10 - Administrative Assistant Fleetham reported that a Rose Lane petition had been received in the City Clerk's office with the signature of six parties. City Engineer Priebe commented that in 1972 this area was platted and sewer and water put in for a sub-di- vision. ubdi- vision. The curb and gutter was put in at a later date. - Mrs. Otto Stewart. 425 Rose Lane Mrs. Stewart voiced her opposition to the project and questioned the timing due to possible sewer repair. -2- Council Minutes, December 14, 1976 1 Project No. 77-27 - Harold Kaupang, 115 10th Avenue N.E. Mr. Kaupang represented five residents from his area. He raised the question as to how thick the bituminous surfacing would be laid. Project No. 77-29 - Roger O'Malley, 106 North High Drive Mr. O'Malley questioned if the 5/8" thickness of bitum- inous surfacing would solve the problem. City Engineer Priebe responded by saying that a hot mix application will help the spots to make it level and remove dips. The county is considering doing simi- lar work on North High Drive. Project No. 77-31 - Wayne Cunningham Mr. Cunningham questioned whether the street will be re-routed or left as it is. City Engineer Priebe reported that nothing is being considered for that area at this time. It was moved by Alderman Haag, seconded by Alderman B. Peterson, to close the hearing at 9:22 P.M. Motion carried unanimously. Mayor Black remarked that all issues and problems brought up at the hearing should be checked into, reviewed and discussed before anything definite is done on those projects. Alderman Haag also expressed his concurrence. City Engineer Priebe gave a brief report on the Project No. 77-16 Fifth Avenue S.E. project. Alderman Westlund stated that he saw no need to drop projects but rather to check into the situation more thoroughly. Mayor Black suggested that the Rose Lane construction be dropped from the project list for another year or two. Since there is not a lot of traffic in that area, the bituminous surfacing could be done at the same time as the curb and gutter work. This would give the owners a two-year notice of when the bituminous surfacing will be done. Also, by eliminating the Rose Lane project at this time, it would reduce the costs of improvements projects. Mayor Black further suggested that Projects No. 77-20, 77-21, and 77-22 be modified as recommended; Projects No. 77-10, 77-23, 77-24, 77-25 and 77-26 be eliminated from the improvements projects list. He further recom- mended that Projects No. 77-13, 77-14, 77-15, 77-16 and 77-17, together with modified projects, will be subject for review subsequent to report by City Engineer on sewer problem on Monroe Street. -3- Council Minutes, December 14, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to adopt Resolution No. 5823-5842 approving projects and order- ing preparation of plans and specifications with modifications. Motion car- ried unanimously. 5. COMMUNICATIONS, REQUESTS AND PETITIONS None 6. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 5814 - RESOLUTION OF APPRECIATION TO HAZEL BASEMAN Mayor Black introduced and moved the reading be waived of Resolution No. 5814 entitled Resolution of Appreciation to Hazel Baseman and adopted. It was seconded by Alderman Haag and unanimously approved. (b) RESOLUTION NO. 5816 - RESOLUTION AMENDING BOUNDARIES OF CITY OF HUTCHINSON VOTING PRECINCTS Administrative Assistant Fleetham commented that the State of Minne- sota did not approve the location of the precinct boundary dividing precincts 4 and 5 inasmuch as it went directly through the cemetery. A new boundary was, therefore, established along Highway 15. Mayor Black made the point that any changes in precinct boundaries must be made prior to January 1, 1977 or not before the next five years. He would recommend that no further changes be made at this time. After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to waive reading and adopt Resolution No. 5816 entitled Resolution Amending Boundaries of City of Hutchinson Voting Precincts. Motion carried unanimously. (c) RESOLUTION NO. 5817 - RESOLUTION ADOPTING A TOTAL POPULATION ESTIMATE FOR LEVY LIMIT PURPOSES Administrative Assistant Fleetham commented that the only change is the tax levy. The base being used is $8,200. Mayor Black mentioned that the City had considered a special census but it was determined that the investment would not be beneficial. After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to waive reading and adopt Resolution No. 5817 en- titled Resolution Adopting a Total Population Estimate for Levy Limit Purposes. Motion carried unanimously. -4- Council Minutes, December 14, 1976 (d) RESOLUTION NO. 5818 - RESOLUTION AUTHORIZING THE FILING OF AN APPLI- CATION FOR A CITY OF HUTCHINSON CHAMBER OF COMMERCE DIRECTORY SIGN After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5818 entitled Resolution Authorizing the Filing of an Application for a City of Hutch- inson Chamber of Commerce Directory Sign. Motion carried unanimously. (e) RESOLUTION NO. 5819 - RESOLUTION AUTHORIZING THE FILING OF AN APPLICA- TION FOR A GRANT-IN-AID FROM THE MINNESOTA HISTORICAL SOCIETY After discussion, it was moved by Alderman K. Peterson, seconded by Alderman Haag, to waive reading and adopt Resolution No. 5819 entitled Resolution Authorizing the Filing of an Application for a Grant -In - Aid from the Minnesota Historical Society. Motion carried unanimously. 7. REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (a) BUILDING OFFICIAL'S MONTHLY REPORT - NOVEMBER 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (b) MONTHLY FINANCIAL REPORT - NOVEMBER 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (c) MINUTES OF BURNS MANOR MUNICIPAL NURSING HOME DATED NOVEMBER 18, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. (d) MINUTES OF TRANSPORTATION BOARD DATED DECEMBER 1, 1976 There being no discussion, the minutes were ordered by the Mayor received for filing. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF REQUEST TO SELL CARDS FOR DEAF MUTES IN HUTCHINSON BUSINESS STORES (DEFERRED FROM 11-23-76 MEETING) After discussion, it was moved by Alderman Haag, seconded by Alderman B. Peterson, to approve the request to sell cards for deaf mutes. Motion passed unanimously. (b) CONSIDERATION OF RECOMMENDATION OF BIDS DEFERRED FROM SPECIAL MEETING OF DECEMBER 10, 1976 -5- Council Minutes, December 14, 1976 1. SIREN SYSTEM 2. VAN/BUS Administrative Assistant Fleetham reported that it was the staff's recommendation that Weber & Troseth, Inc. of St. Paul, Minnesota be awarded the bid for the siren system at a total cost of $1-4,84734. After discussion, it was moved by Alderman Haag, seconded by Alderman Westlund, to authorize the awarding of bid to lowest responsible bidder and authorize City Clerk and Mayor to enter into contract with Weber & Troseth, Inc. Motion passed unanimously. Inasmuch as the Burns Manor Nursing Home Board does not have a recom- mendation at this time, Alderman Westlund requested that action on the bids for the van/bus be deferred. Administrative Assistant Fleetham reported that the specifications for the radio system had been sent to Mr. John DuBois, a communica- tions consultant, for review and that we should be hearing from him within the next few days. 9. NEW BUSINESS (a) CONSIDERATION OF REQUEST FOR APPLICATION FOR SNOW REMOVAL PERMIT: 1. HAROLD L. MOLLS 2. FLORIAN THODE 3. CURTIS W. PAULSEN 4. JAMES W. HANSON 5. GILBERT BOLDT 6. DOUGLAS YERKS AND VERDIE J. CHRISTENSON After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve the applications. Motion passed unanimously. (b) CONSIDERATION OF FUNDING THE 1977-78 ACTION GRANT FOR THE MC LEOD COUNTY CRIMINAL INVESTIGATION UNIT Police Chief O'Borsky appeared before the Council and introduced Neil Alderson and Larry Goga from the McLeod County Criminal Investigation Unit. Mr. Goga presented a statistical report on the grant and asked for financial support from the City of Hutchinson for the final portion of the three year grant. Alderman Haag raised a question as to whether one person would be suf- ficient to operate the unit. Mr. Goga replied that the work is pick- ing up but there would only be enough work for one or 1-1/2 person. Sem Council Minutes, December 14, 1976 After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the funding and adopt Resolution No. 5821 entitled Resolution of Participation. Motion passed unan- imo us ly . (c) CONSIDERATION OF IDENTIFICATION OF PROPERTY FOR ACQUISITION BY COM- MUNITY DEVELOPMENT PROGRAM Mayor Black called upon Community Development Director Pauley to present a report of the property to be acquired. Mr. Pauley pointed out that there are three actions required before this one property can be purchased. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to approve the acquisition of property. Motion passed unanimously. (d) CONSIDERATION OF AUTHORIZATION TO ENTER INTO CONTRACT WITH ROY FRENTZ AND CO. FOR APPRAISAL SERVICES After discussion, it was moved by Alderman Westlund, seconded by Alder- man B. Peterson, to approve entering into contract with Roy Frentz and Co. Motion passed unanimously. (e) CONSIDERATION OF AUTHORIZATION TO ENTER INTO CONTRACT WITH CRS AND ASSOCIATES FOR REVIEWER SERVICES After discussion, it was moved by Alderman B. Peterson, seconded by Alderman Westlund, to approve entering into contract with CRS and Associates. Motion passed unanimously. (f) CONSIDERATION OF REQUEST OF HOSPITAL BOARD TO ADVERTISE FOR BIDS FOR AN AMBULANCE Alderman Haag reported that the hospital now owns a 1971 and 1969 model ambulance. Inasmuch as the 1969 model is reaching a question- able status and no longer meets certain requirements, the Hospital Board would like to replace it. The hospital has the funds to pur- chase a new van -type ambulance for $18-20,000. After discussion, it was moved by Alderman Haag, seconded by Alder- man Westlund, to authorize the preparation of specifications and authorize advertisement for bids for an ambulance. Motion passed unanimously. (g) CONSIDERATION OF REQUEST FOR CIGARETTE LICENSE APPLICATIONS After discussion, it was moved by Alderman B. Peterson, seconded by Alderman K. Peterson, to approve the applications. Motion passed unanimously. -7- Council Minutes, December 14, 1976 (h) CONSIDERATION OF QUOTATION FOR PUBLIC OFFICIALS' LIABILITY INSURANCE Administrative Assistant Fleetham commented briefly on the insurance quotation and recommended that it be rejected because of the cost. After discussion, it was moved by Alderman Haag, seconded by Alder- man B. Peterson, to reject the quotation. Motion passed unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CLERK -ADMINISTRATIVE ASSISTANT Administrative Assistant Fleetham commented that Viola Hoecke had called him regarding the Luce Line Trail. She suggested that the trail be turned into a road. Also, she was concerned about more parking space for City employees. The invoice for the sound system in the Council Chambers was received and is higher than originally agreed to. Administrative Assistant Fleetham reported that Mr. Gander had given the Council the option of accepting the initial amount or approving the actual cost. After discussion, it was moved by Alderman Westlund, seconded by Alderman Haag, to approve the actual cost of $945.20 to install the sound system. Motion passed unanimously. (b) COMMUNICATIONS FROM MAYOR Mayor Black commented on the recent resignation of Hazel Baseman from the Housing and Redevelopment Authority Board and asked for ratifica- tion of the appointment of Mrs. Mary Keith to fill the unexpired term. It was moved by Alderman Westlund, seconded by Alderman Haag, to con- firm the appointment of Mrs. Mary Keith. '"lotion passed unanimously. Mayor Black appointed five additional members to the Downtown Study Committee. They are: Lloyd Torgrimson, Don Abbott, Tom O'Connell, Bob Stearns, and Bob Otte as Ex -Officio representing the Chamber of Commerce. (c) COMMUNICATIONS FROM ALDERMAN WESTLUND Alderman Westlund reported on the transportation system and recommended a modification of senior citizen fare. After discussion, it was moved by Alderman Westlund, seconded by Alderman K. Peterson, to change the fees for senior citizens. Motion passed unanimously. Council Minutes, December 14, 1976 n, 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A motion was made by Alderman Westlund, seconded by Alderman K. Peterson, to approve the verified claims and authorize payment from the appropriate funds. Motion passed unanimously. 12. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10:00 P.M. on motion by Alderman Haag, seconded by Alder- man B. Peterson. Motion carried unanimously. E